The Benefits of a Scheduling System

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The Advantages of a Scheduling System

Scheduling in the Business World Today For the past few decades, the traditional work routine has continued to be eroded by the various trends and factors that affect the business world in one way or another. For instance, COVID-19 and the rise of the Gig Economy have

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brought about certain changes to long-established work arrangements, such as freelance work and working from home (WFH).

Such a disruption would undeniably cause havoc for companies due to the need of catering to specific needs and preferences of individuals, thereby making it difficult for companies to roster their workers effectively. Despite this, certain companies have Human Resources (HR) departments that have managed to structure an effective Scheduling & Shifts process that has helped them navigate through these rough waters. Let us take a look at these companies and how they have benefited from such a system.

The Benefits

Benefit #1 – Professional and Personal Fulfillment Having a scheduling system that is highly configurable has many carry-on effects that could benefit a company’s workforce.

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Company 1 Dell Background: A multinational conglomerate, Dell has been a front runner in many markets about technological products and

services. With many employees from different backgrounds, the company recognized the importance of being flexible in catering to needs and preferences when it came to work arrangements. To address this, Dell established a scheduling system, now known as the Connected Workplace Program, which allowed their workers to work remotely all or some of the time which helped reduce the reliance on the traditional 9 to 5, encouraging productivity in or out of office.

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Advantage: The Connected Workplace Program not only helped Dell employees to accomplish professional tasks, but granted them the flexibility to cater time to their and family life. Undoubtedly, this led to improved employee motivation, helping the company to cement its place as the world’s PC vendor with the third highest market share.

Benefit #2 – Enhanced Customer Satisfaction An employee-centric approach to scheduling can help build and maintain customer rapport for sustained business relationships.

Company 2 GoBear Background: A leading financial and data platform, GoBear has gone from strength to strength since its inception. Ever-learning, the company adopted new ways of attending to their business RESOURCES: Employee Database Leave Management Claim Management Payroll Management

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tasks when the COVID-19 pandemic started, where new work arrangements were set in place to allow employees to collaborate digitally and remotely.

Furthermore, to enhance these work settings even further, managers would even call into check up on teams and individual employees to identify which areas required more assistance to have the whole unit cohesively function.

Advantage: Such a procedure scheduling has many advantages. In maintaining constant contact, an inter-personal relationship is established between managers and employees which is further supplemented by adaptable work arrangements.

GoBear workers are thus granted a degree of freedom with regards to their work rosters. Motivated by this care and concern, workers strive to replicate this care and concern shown towards them, resulting in a greater dedication towards customer service, boosting customer satisfaction and retention levels. It is unquestionable then, that such a process has elevated the company to new and greater heights, with GoBear being ranked within LinkedIn’s list of Top 10 start-ups of 2020 in Singapore.

Benefit #3 – A Well-Rounded Workforce An integrated scheduling system can help improve the overall work-life balance of a team for enhanced workplace productivity.

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Company 3 Procter & Gamble Background: One of the most popular Multinational Corporations (MNCs) worldwide, Procter & Gamble has successfully competed in the household goods market of many countries. With operations across the globe, there was a need for a standardized scheduling system that was in tune with the company’s goal, which is to “make life better for people all over the world”.

As such, the company’s scheduling system is tied in with many other HR aspects, such as their company benefits, working options and leave application. By combining all these elements, employees were enabled to spend less time on tedious administrative tasks, streamlining the organization's workflow which allowed them to compete more efficiently in various product markets.

Advantage: Having their HR processes integrated with one another, Procter & Gamble has consequentially managed to remove unnecessary third partyRESOURCES: Employee Database Leave Management Claim Management Payroll Management

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systems and processes, thereby reducing time wasted and constructively granting employees more time to efficiently finish their work within working hours.

Thus, the company has effectively structured their workforce such that the work-life balance of employees is optimized. Doing this not only ensures that employees reap the rewards of living a healthy lifestyle, but also further strengthens the position of the company as employees are empowered to work more productively. Undeniably, having an integrated scheduling system has helped them to be the front-runners in many product markets such as Beauty Care and Baby & Family care products.

Lessons to be Learnt When utilizing a scheduling system, it is utmost important that its design is capable of factoring in the multiple considerations that your company may have. This is so to ensure that the HR department remains agile and mobile capable to deal with any sudden changes in staffing and manpower needs.

Thus, to boost the overall efficacy of your company, a scheduling system that’s highly configurable, employee-centric and integrated ought to be

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adopted.

If you’re looking for such a system, then look no further than QuickHR’s Scheduling and Shifts module! Capable of all the above-mentioned features, it is further supplemented by many customizable elements that will help make even the most complex of work arrangements simple and hassle-free.

Final words: QuickHR’s fool-proof leave management system comes with a multi-tiered approval system, easy tracking of leave status, and detailed reports to help manage employees' requests in real-time.

Employees can apply for leaves and HR managers can approve requests anytime and anywhere with QuickHR’s mobile app.

QuickHR’s versatile payroll system is fully integrated with Employee data Leave

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Timesheets Salary allocations and more.

Ensuring that every employee will be paid fairly and punctually.

Our comprehensive payroll module also allows automatic calculations and deductions in adherence to government regulations. These include tailored CPF formulations, auto-calculated SDL contributions, Bank GIRO and CPF submission features, and MOM itemised payslips.

At QuickHR, we always ensure that our HRMS software is regularly updated to the latest changes on public holidays and other regulations.

If you want to know more about QuickHR, you may contact us or request a free demo with absolutely no terms and conditions!

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