How Automated Attendance Management System Can Simplify Traditional Time Tracking

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How Automated Attendance Management System Can Simplify Traditional Time Tracking

How Automated Attendance Management Payroll Software

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System Can Simplify Traditional Time Tracking The new normal has caused significant workplace changes, leading to the advent of remote/hybrid working arrangements. In such situations, relying on manual attendance tracking systems will only make it harder for HR to ensure accurate time tracking and attendance reports as well as error-free and on-time payroll processing.

To maintain smooth HR workflow amidst the workplace changes, organizations should consider using an automated management system that allows real-time tracking of employee working hours and time off – helping HR professionals to manage employees’ attendance in a streamlined manner.

A holistic and reliable attendance management software like QuickHR helps companies improve HR teams’ productivity and boost employees’ morale.

Here are some of the beneficial features of an automated attendance management system: 1. Enhanced visibility across hybrid work schedules

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If you use traditional clocking methods such as punch time cards or paperbased/Excel timesheets, it’s quite impossible to keep track of the real-time location as well as the clock in and out times of remote workers.

Fortunately, attendance management software is built with GPS functionality that helps ensure accurate updates on the employees’ whereabouts during their shift. You can also see the exact location where they’re logging in from. These records can help you make sure that the employees are fulfilling their responsibilities at work.

2. Helps in planning for a relief staff and advanced scheduling Unlike manual time tracking, an automated attendance management system can help ensure that employees will always be updated about the last-minute changes to their work schedule. This helps HR to prevent the risk of work interruptions that may lead to bigger conflicts.

With attendance management software, HR can instantly monitor and update multiple work schedules in real-time. This way, HR teams can easily determine if there’s a shortfall and plan for a relief staff, especially when managing a limited workforce with changing shifts.

3. Ensure fair and rational employee performance appraisal

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Daily attendance is one of the most critical factors to consider when assessing employee performance. By using accurate and real-time attendance tracking, it’ll be easier for HR managers to identify if there’s a decline in an employee’s productivity. If you notice any inconsistency, you can attribute it to their attendance reports and use it to hold them accountable for their recent appraisal.

Employees’ clock-in and clock-out times and patterns of absence can be tracked by automated attendance software. This way, HR managers won’t have to alternate between separate records or excel sheets to keep track of every employee’s attendance.

4. Prevent attendance fraud and time theft Many employers aren’t aware of the fact that employees can easily fake their attendance records by asking their co-worker to fill out the attendance sheet or punch in their time cards for them.

With the advanced biometric system built within an attendance management software, it’s impossible for employees to execute a false attendance because it’s impossible to fake someone’s facial pattern or fingerprint.

5. Deliver precise and timely payroll processing

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The payroll generation involves the employee’s overtime, paid time off, halfday, leaves, etc. Therefore, accurate attendance records are crucial to calculate the exact compensation for every employee. Due to the high volume of tasks in manual time-tracking systems, there’s a higher risk of human errors that may cause costly consequences while processing payroll.

On the other hand, attendance management software helps in delivering error-free pay runs by integrating the payroll system with attendance tracking and making all employee records visible and accessible on one platform. This way, it’ll be easier for HR managers to ensure proper and ontime payroll processing.

6. Ensure regulatory compliance With the continual changes in employment regulations, it can be tough to maintain legal compliance. Through an automated attendance system, HR can easily ensure regulatory compliance. This includes the regulations regarding the employees’ overtime pay, vacation leave, and time off.

To avoid compliance issues, it's important to streamline your attendance system through automation. Attendance management software allows HR to easily apply the changes in company policies according to government regulations.

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With QuickHR’s all-around attendance management software, HR professionals can: ● Create instant adjustments to employees’ work schedules ● Ensure accurate calculation of hourly pay, overtime pay, public holiday rates, and more ● Review monetary incentives and penalties before translation to payroll ● Guarantee real-time tracking through Google geolocation technology ● Clock in and out from mobile devices by fingerprint scanning or facial recognition For example, if the employee is a construction worker, he can clock in and out using QuickHR’s mobile app and HR can automatically track his location from where he’s clocking in and verify if he’s at the actual site and on time he’s assigned to.

Most importantly, our holistic attendance management software autosyncs with your payroll system to ensure accurate and on-time payroll processes.

Discover how QuickHR can help you streamline your attendance management processes -- Book a free demo today!

Payroll Software

Timesheet attendance software

PSG Grants

Leave Management Employee Database Software Expense Claims Management

Scheduling Software Performance Appraisal Software Applicant Tracking System

CPF calculator Overtime Pay calculator Salary proration calculator