Speaker – Hosts

Prior to the Conference

1) Your host should contact you at least 3 weeks prior to the conference to make arrangements to meet prior to your session.

2) Arrange a meeting place and time with your host.

3) Breakfast and lunch is provided in the Speaker’s Lounge in Ballroom D on Level 1 of the Vancouver Convention Centre. (This is an ideal meeting place)

4) If you have any questions about your speaking arrangements (A/V, room set up) please contact Robyn Campbell at (604) 714-2388 or robyn@pdconf.com.

Day of the Presentation

1) Arrive at the pre-determined meeting location well in advance. Meet and be escorted to the Speaker’s Lounge or your presentation room.

2) Please ensure you have your Speaker Badge. It is necessary that you wear your conference badge to access meeting rooms and the Speaker’s Lounge.

3) When you arrive at the presentation room, review the room setup and audio-visual equipment immediately. Test your microphone for the adequate sound level.

After your Presentation

Speaker expenses?

All speakers are aware of the expenses that are covered as per their contracts. The Pacific Dental Conference is not responsible for additional speaker expenses. Any questions relating to speaker expenses can be directed to Robyn Campbell at the registration desk.

When and where are the honorarium cheques distributed?

Where applicable, honorarium cheques will be distributed by Pacific Dental Conference staff in the registration area at the conclusion of the final session for each speaker.

Speaker’s Lounge

Breakfast, lunch and refreshments are provided for speakers and hosts in the Speaker’s Lounge at the Vancouver Convention Centre. You are encouraged to use the room for a meeting place or to join your host for breakfast and lunch on the day of your presentation.

The Speaker Lounge is located in Ballroom

D (Level 1) of the Vancouver Convention Centre - West Building will be open from 7:00 am to 2:00 pm Thursday and Friday and 7:30 am to 1:00 pm Saturday for speakers, hosts and invited guests.

Level

Speaker “Plus One”

If you have someone travelling with you to Vancouver and they would like to accompany you to the PDC, we can register them as your “Plus One” Guest. The registration fee is $150, which would provide them access to the Speaker Lounge breakfast and lunch, as well as admission to all Open Sessions and the Exhibit Hall. Pre-registration is required, so please contact Robyn at robyn@pdconf.com no later than March 1.

Masks and Health and Safety Protocols

Attendees have been told it is strongly recommended to wear masks while at the convention centre and for other activities. Speakers do NOT need to wear a mask for their presentation. If you feel ill please stay in your hotel room and contact Robyn for further directions.