May 2022
Executive Assistant to Chief Executive Officer
Executive Assistant to Chief Executive Officer Carbon Technology Research Foundation
Welcome to The Carbon Technology Research Foundation (CTRF) I am delighted you are interested in joining CTRF. The Climate Crisis is the defining challenge of our generation. The world is still far off the path to stabilising global warming at 1.5°C. Global carbon emissions continue to rise despite commitments made at multiple COP events. Most modelled pathways to meet the Paris Climate Agreement involve a significant role for carbon removals, which might reach 10 gigatons of carbon dioxide a year in the second half of the century. However, removal technologies are still in their infancy and further research, innovation and significant scale up is going to be needed to meet this challenge. Our mission at CTRF is to respond to this challenge and make a significant contribution to tackling the removal of greenhouse gases (GHG) from the atmosphere to limit global warming. We will do this by funding research that leads to technologies and
approaches that support this goal, with research conducted by universities and research institutions worldwide working in partnership with CTRF. A particular focus of research we support will be projects whose prime interest is in technologies based on, or in support of, natural processes that exist in nature today and have the potential to deliver large scale removal of CO2 from the atmosphere via terrestrial or ocean systems. As a new enterprise, we are ambitious about the long term impact we want to have. We are excited by the opportunity to collaborate, learn and innovate with others with the same passion and commitment to tackling the climate crises. We will be part of the movement of people and organisations working to keep the planet rich and diverse, in which future communities, societies, economies and biodiversity can thrive and be healthy.
One of our first steps is to build a small but dynamic core leadership team to establish CTRF and take it forward. This is where you come in. I am looking for passionate and committed people that can come together to create a diverse and expert team with the capabilities to grow CTRF and make an impact on the climate crises. If you are ready for the opportunity to make a difference, please join us.
Dave Hillyard CEO
2
Executive Assistant to Chief Executive Officer Carbon Technology Research Foundation
About The Carbon Technology Research Foundation (CTRF) The Carbon Technology Research Foundation (CTRF) is a community interest company, based in the Southeast of England but offering funding worldwide. Founded in 2020, CTRF forms the grant-making body of its member company, Fremr (www.Fremr. no), a private equity firm with a focus on sustainable investments based in both the UK and Norway, that has made a 10 million Euro founding commitment to CTRF. For more information visit here
Vision A world with a stable climate and rich and diverse natural environment, in which future communities, societies and economies can live and thrive, in balance with nature.
Mission The mission of the Carbon Technology Research Foundation (CTRF) is to make a significant contribution to tackling the removal of greenhouse gases (GHG) from the atmosphere to limit global warming. CTRF shall do this by funding research that leads to technologies and approaches that support this goal.
biologically or bio-chemically driven carbon sequestering processes to give order of magnitude gains in speed and scale. This includes processes that have received little or no attention so far.
The research will be conducted by universities and research institutions worldwide, working in partnership with CTRF. CTRF research will be projects whose prime interest is in technologies based on, or in support of, natural processes that exist in nature today and have the potential to deliver large scale removal of CO2 from the atmosphere via terrestrial or ocean systems. We have a particular interest in the potential to modify or enhance
3
Executive Assistant to Chief Executive Officer Carbon Technology Research Foundation
Organizational Chart
Dave Hillyard CEO
Advisory Council
Head of Research Grants
Head of Business Development
Executive Assistant (part time)
Marketing and Communications Manager
A number of these roles are being appointed to at present. The structure will be as follows.
4
Executive Assistant to Chief Executive Officer Carbon Technology Research Foundation
The Role
Job Summary
Salary:
CTRF is seeking an Executive Assistant to Chief Executive Officer to provide comprehensive and effective executive support to the Chief Executive and support the organisation’s business operations and development.
£35,000 pro rata. This is a part time role (circa 2-3 days per week).
Accountable to: The Chief Executive Officer Location:
Hybrid/home working with time in the Oxford office. This role requires the right to work in the UK.
Annual leave:
25 days plus bank holidays pro rata
This is a new role in a new non-profit company with big ambition to tackle the climate emergency. As such, it is an exciting opportunity to make a positive difference. The role will adapt as we grow, so we are looking for someone who is versatile and willing to work at pace and is comfortable with the duties and responsibilities of this role potentially evolving in accordance with the needs of the organisation.
5
Executive Assistant to Chief Executive Officer Carbon Technology Research Foundation
Responsibilities •
•
•
•
Provide Executive Assistant and administrative support to the Chief Executive and the small CTRF Team. This will include communicating and coordinating with CTRF members (currently FREMR based in Oslo) and external partners and suppliers. Support the Chief Executive to ensure that organisational systems and processes are kept up to date and the CTRF Handbook and Induction process is accurate and fit for purpose. Coordinate and support recruitment processes, procurement/ supplier contracts and consultant projects to ensure timely follow up on agreed deliverables by the Chief Executive and/ or other team members. Ensure an effective online document and contact database system is managed, maintained and improved as necessary
•
•
in line with the organisation needs and adapting this as the organisation grows. Consider the potential data protection implications before using or storing any personal data, seeking advice as necessary. Pro-active diary management and inbox management for the Chief Executive; using initiative to prioritise and/ or flag important requests, meetings or communications, re-arranging diary as appropriate to take into account key priorities, key relationships and preparation time. Arrange travel, accommodation and appropriate appointments, co-ordinating with other diaries as appropriate and producing itineraries. Sending appropriate responses and preparing documentation on own initiative when appropriate. Completing expense returns/invoicing and coordinating with CTRF external finance/accounting/IT suppliers as appropriate.
•
•
•
Where appropriate, preparing briefings, minutes or actions of workshops/meetings, short reports and correspondence. This may involve sourcing information and initiating general correspondence on behalf of the Chief Executive. Undertake or coordinate specific business projects on behalf of the Chief Executive which may include coordinating with external partners, research organisations as well as the CTRF team. Prepare, collate and circulate documentation for meetings (Board, AGM, Leadership), including agenda, minutes, board papers, etc. and make meeting arrangements, both internal and external, by booking venues/rooms, ordering refreshments, and booking equipment.
6
Executive Assistant to Chief Executive Officer Carbon Technology Research Foundation
Candidate Profile •
•
•
Experience of working in an Executive Assistant position for Director or Chief Executive, preferably in a small company/ start up. Ability to design and maintain internal systems and processes Experience of a diverse range of responsibilities that require great communication skills (written and verbal) and good numerical capability. Experience of project administration/ management and good attention to detail Ability to take initiative and be proactive in making informed decisions and knowing when to seek advice and ask questions.
• •
• •
Great ability to build rapport with colleagues and external stakeholders/contacts Understands how to produce accurate and appropriate minutes/actions of meetings and committees and maintain accurate records and systems Understands what makes effective diary and digital calendar management Confident user of Microsoft Office and Google systems and comfortable learning new software packages
7
Executive Assistant to Chief Executive Officer Carbon Technology Research Foundation
How to Apply Please submit a CV and short cover letter of no more than two pages outlining your interest and suitability for this role to recruitment@ctrfoundation.com by midnight on Sunday 12th June The document should be saved in MS Word or PDF in the following format: Your First Name-Your Last Name-Document Name-Date (mmyy)-CTRF-EA. For example: Dave-Hillyard-CV-0422-CTRF-EA.
Timeline Closing Date: First stage interviews: Final interviews:
Sunday 12th June 2022 Week of 20th June Monday 27th June (tbc)
Selection process
Queries
All candidates will receive an update regarding their application after the closing date. We advise candidates to add the role email to their safe senders list and regularly check their spam folder.
If you have any queries on any aspect of the appointment process, need additional information, or would like to have an informal discussion, please email in the first instance: recruitment@ ctrfoundation.com.
Equality Statement Equality and diversity are at the core of the CTRF values. Staff are expected to work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected.
8
Executive Assistant to Chief Executive Officer Carbon Technology Research Foundation
9