SG Core Standards by Oxfam Canada

Safeguarding Core Standards and Guidance for Implementation

Contents 3

Accessing the Sites and Resources

Acronyms

Introduction

The Scope of the Safeguarding Core Standards What Are the One Oxfam Safeguarding Core Standards? Who do the Core Standards apply to? Who holds responsibility for implementation of the standards?

The Implementation Approach

Oxfam Core Standards at a Glance

The Detailed Core Standards

CS 1 Safe Culture

CS 2 Safe Structures

CS 3 Safe People

CS 4 Safe Practices and Planning

CS 5 Safe Communication

CS 6 Safe Reporting and Responding

CS 7 Safe Partnerships

Conclusion

Accessing the sites and resources The Safeguarding Community on Compass is designed to bring together all of the resources available from within Oxfam and from the wider sector, to support teams to understand and deliver on their safeguarding responsibilities. Here, you will find links relating to: How to report a concern One Oxfam Safeguarding Strategy 2024 - 2028 One Oxfam Safeguarding Policy Documents One Oxfam Core Standards One Oxfam SOPs & Guidelines Safer Recruitment Key Contacts in Safeguarding Resource Library We encourage all staff to explore the resources available and make suggestions as to how safeguarding teams can better support you in your work by contacting group administrators or using the Contact Us page to find safeguarding colleagues across the confederation.

acronyms TERMS

DEFINITION

BOD

Board of Directors

Cluster/ Country Director

CMT

Cluster/ Country Management Team

Country Representative

COC

Code of Conduct

EAs

Executing Affiliates

IEC

Information Education and Communication Materials

Human Resources

MEAL

Monitoring, Evaluation, Accountability and Learning

OIS

Oxfam International Secretariat

Partners Affiliate

Programme/ Project Manager

PSEAH

Protection of Sexual Exploitation, Abuse and Harassment

RMT

Regional Management Team

RLT

Regional Leadership Team

RSGA

Regional Safeguarding Advisor

Safeguarding

SGFPs

Safeguarding Focal Points

SMT

Senior Management Team

ToTs

Training of Trainers

Please note that throughout this document we use the term ‘Safeguarding’ as an inclusive term to include SEAH, child safeguarding, youth safeguarding and digital safeguarding. 4

Introduction Welcome to the One Oxfam Safeguarding Core Standards 2025! Since the launch of the Safeguarding Core Standards in 2020, Oxfam has dedicated itself to fulfilling its commitments to protect all individuals, including children, youths and other vulnerable or marginalized groups, from all forms of abuse and exploitation. This document realigns our standards to reflect the lessons learned, changing contexts, donor needs, legislation, and international best practices. Reading this document, you will be taken through: 1.The Scope of the Safeguarding Core Standards 2.The Implementation Approach 3.The Detailed Safeguarding Core Standards

Safeguarding” in Oxfam is ‘the measures we take to prevent any type of abuse or exploitation from taking place through the course of our work, specifically sexual exploitation, abuse and harassment as well as all types of child abuse, and respond appropriately to concerns or feedback that are raised.’ “Child Safeguarding” is ‘the policies, procedures and practices employed to safeguard anyone under the age of 18 who comes into contact with Oxfam and all those associated with the delivery of our work from all forms of abuse and exploitation and the responsibility of all personnel to embed these at the activity level to ensure Oxfam is a child safe organization.

The Core Standards are considered to be a living document with regular reviews taking place. If you have any feedback, comments or suggestions on the Core Standards as you use them, you can let us know by emailing understandingsafeguarding@oxfam.org 5

The Scope of the Safeguarding Core Standards What are the One Oxfam Safeguarding Core Standards? The One Oxfam Safeguarding Core Standards provide practical guidance to prevent and respond to abuse or exploitation in digital and physical contexts. They use a survivor-centered approach, model organizational values, recognize intersectionality, and foster a culture of safety and well-being for all individuals, including children, youth, and other potentially vulnerable or marginalized people e.g. LGBTQI , indigenous people, persons living with disability, etc. The standards emphasize proactive planning and collaboration across operations and programs. Supported by the Global Strategic Framework 2020-2030, One Oxfam Safeguarding Policy Documents, One Oxfam Safeguarding Strategy, they create a shared understanding for all Oxfam Employees and Related Personnel to establish a proactive safeguarding system, fulfilling internal and external obligations.1 Reflecting our commitment to continuous improvement, these standards align with our feminist principles and values, learnings from the 2024 OIS Safeguarding Policy and Practice Assessment findings, international safeguarding standards, legislation and best practices.2 By addressing power dynamics and inequities, we aim to create safe, inclusive, and respectful spaces for everyone.

Who do the Core Standards Apply to? The Oxfam Safeguarding Core Standards apply to all Oxfam Employees and related personnel at the country, regional, affiliate and international levels. This includes employees, board members, volunteers, interns, consultants, casual workers, volunteers, contractors, and partner organization personnel.

2 5

3 4 CORE STANDARDS CS 1 Safe Culture

An organizational environment where safeguarding people is paramount.

CS 2 Safe Structures Strong and resourced organizational structures and mechanisms that promote safety.

CS 3 Safe People 'The staff and people we work with are suitable, trained and equipped.

For all of Oxfam's work, safeguarding risks are considered and mitigated.

Safeguarding is a shared responsibility within the Confederation, requiring cross-functional collaboration. The Core Standards are integrated across programming, MEAL, and business process such as HR, IT, logistics and procurement, administration and finance. For instance, safeguarding teams hold the responsibility to provide technical support, while HR holds the responsibility for safe recruitment practices. Leaders foster a culture of safety and are accountable for the embedding of safeguarding principles, ensuring compliance and resource allocation. A Safeguarding Accountability and Responsibility Framework to further clarify these roles and responsibilities is under development. 2

CS 4 Safe Practices and Planning

Who Holds Responsibility for Implementation of the Standards?

For example, the One Oxfam Standard Operating Procedure for Case Management These core standards align with International Human Rights Conventions and Protocols including the Minimum Standards for Child Protection in Humanitarian Action, Inter-Agency Standing Committee's Protection from Sexual Exploitation and Abuse by own Personnel (MOS-PSEA) standards, among others which underpin most donor safeguarding policies.

CS 5 Safe Communication Safeguarding engagement and messages are promoted in a considered and safe way.

CS 6 Safe Reporting and Responding Concerns and allegations are appropriately identified and managed.

CS 7 Safe Partnerships All partnerships and collaborations uphold safeguarding principles and standards.

The implementation approach Safeguarding is a critical and indispensable component across all contexts of our work; development, advocacy and influencing, climate justice, and humanitarian response. Central to all of these is ensuring that the safety, dignity, and rights of individuals are upheld consistently, regardless of the setting or phase of intervention. In an evolving landscape marked by resource constraints, shifting risks, and growing vulnerabilities, safeguarding ensures that our interventions build trust with communities and uphold the integrity and impact of our work. Our safeguarding approach recognizes the unique vulnerabilities of survivors, children, youth, and individuals of diverse sexual orientations and gender identities. While the standards apply universally, we are intentional in ensuring that our practices are inclusive, affirming, and responsive to the needs of these groups, without isolating or stigmatizing them through our strategic ways of working.3 We are committed to survivor-centered approaches, placing the best interests of children, youths, and adults in vulnerable situations at the forefront, and adhering to recognized safeguarding principles. We combat racism, support gender equality, and challenge patriarchal and colonial-influenced systems that perpetuate injustices. We maintain zero tolerance for inaction on misconduct, abuse or exploitation, promoting fairness and justice for all. We ensure accountability, foster empowerment, and collaborate with all stakeholders to drive positive and lasting change through policy and practice.

Inclusive Empowerment Strategies

HOW TO USE THE CORE STANDARDS

Planning

Implementation

self-assessment

Demonstrating how to effectively plan for and implement each standard against the set objectives.

Outlining specific progress indicators broken down into minimum obligations '’basic’' and good practice guidance in all contexts.

Prevention / Do No Harm strategies

Best interests of the Child

Assisting Oxfam teams to conduct an objective selfassessment of their safeguarding systems and practices

Feminist & Decolonial

Principles

Survivor-centred approaches Zero Tolerance inaction towards misconduct or prevention of abuse and exploitation 3

This is informed by our values, principles, and ways of working as a Confederation as outlined in the ‘How We Will Work’, Global Strategic Framework 2020-2030, pg. 13 -16.

Stakeholders Providing an indicative guide on implementation roles, responsibilities, and key stakeholders

Evaluation A foundation for future safeguarding reviews/ impact evaluation processes for continuous learning and innovation

The implementation approach Child Safeguarding Oxfam programs are designed with the understanding that children may be present, even when they are not the primary target group. This necessitates proactive identification and assessment of potential risks related to child engagement at every stage of program design, implementation and delivery. The Core Standards offer practical guidance for embedding child-sensitive safeguards, ensuring our programs are inclusive and uphold the highest standards of child protection and wellbeing. For example, reporting mechanisms must be designed to be safe, accessible, and age-appropriate for children and young people.

Working with Donor Requirements Navigating diverse donor safeguarding requirements in a resource-constrained environment demands strategic clarity and values-based flexibility. Oxfam approaches safeguarding as more than compliance—it is a feminist and decolonial commitment to equity, justice, and dignity. Despite varying donor expectations, the Core Standards offer a risk-based framework focused on community safety and dignity, serving as a key reference in donor engagement. Country teams should proactively engage donors to seek support for safeguarding—whether through technical assistance, flexible implementation models, or dedicated funding to understand their requirements e.g. DFAT expects their recipients to address fraternisation in their SEAH programmes. Teams are encouraged to use One Oxfam’s Safeguarding Budgeting Guidelines to embed safeguarding into program planning and execution. Affiliates —especially new and Global South affiliates—must be engaged as equal partners in co-developing safeguarding approaches that are locally led and contextually relevant.

Responding to Safeguarding Concerns Oxfam’s response to safeguarding concerns is guided by a survivor-centered approach that prioritizes safety, dignity, and informed decision-making. The Core Standards establish the principles and minimum expectations that ensure consistent, accountable, and values-aligned responses. For detailed procedures— including reporting, support, and investigations— teams should consult the One Oxfam Case Management Standard Operating Procedure. This document transfers the standards into practice, enabling teams to manage cases ethically, safely, and effectively.

This is informed by our values, principles, and ways of working as a Confederation as outlined in the ‘How We Will Work’, Global Strategic Framework 2020-2030, pg. 13 -16.

The implementation approach Coordination Effective safeguarding requires intentional, equitable coordination that centers dignity, agency, and the lived experiences of survivors. Internally, this involves breaking down silos and promoting inclusive, cross-functional collaboration to embed safeguarding across all functions—programs, HR, procurement, communications, and leadership. Externally, we collaborate with communities, partners, governments, donors, and local actors to cocreate safeguarding approaches that are culturally grounded, contextualized, power-aware, and locally responsive. Coordination must go beyond compliance to foster shared responsibility, transparency, and collective care. This entails defining roles, challenging power imbalances, enabling participatory decision-making, and ensuring accessible communication channels that elevate the voices of those most affected and uphold justice.

Implementation and Monitoring of the Standards Oxfam uses a tiered framework to translate the Safeguarding Core Standards into practice, integrating them into strategic plans, budgets, and business processes across the Confederation. This framework acknowledges that teams are at varying stages in their safeguarding journeys. Implementation begins with a contextual risk assessment to identify and prioritize safeguarding focus areas and actions. Layered performance indicators—from minimum standards to best practices—enable teams to track progress and pinpoint areas for improvement. Confederation leadership is responsible for embedding safeguarding into team practices, securing resources, and promoting a culture of learning and accountability. Cross-functional collaboration and self-assessment tools help ensure consistent application of the standards. Ongoing monitoring and reflection drive improvements in prevention, detection, and response. This approach reinforces safeguarding as a shared, lived responsibility—not just a policy—upholding the safety, dignity, and rights of all individuals we serve.

This is informed by our values, principles, and ways of working as a Confederation as outlined in the ‘How We Will Work’, Global Strategic Framework 2020-2030, pg. 13 -16.

OXFAM CORE STANDARDS AND OBJECTIVES AT A GLANCE

Safe Culture

Strong and resourced organizational structures and mechanisms that promote safety.

An organizational environment where safeguarding people is paramount.

Safe People The staff and people we work with are suitable, trained and equipped

Safe Practices and Planning For all of Oxfam's work, safeguarding risks are considered and mitigated.

Safe Communication Safeguarding engagement and messages are promoted in a considered and safe way.

Safe Structures

Safe Reporting and Responding Concerns and allegations are appropriately identified and managed.

Safe Partnerships All partnerships and collaborations uphold safeguarding principles and standards.

The detailed Core Standards

CS 1 SAFE CULTURE An organizational environment where safeguarding people is paramount. A Safe Culture is the foundation for effective safeguarding. As outlined in Oxfam’s Safeguarding Strategy, it is not only about promoting trust, respect, and transparency—it is about ensuring that every individual, especially those in leadership, is accountable for creating, modelling, and maintaining an environment where abuse and exploitation are actively prevented and addressed. In a Safe Culture, Oxfam Employees and Related Personnel, volunteers, and program participants—including children, youth, and marginalized groups—are empowered to speak up, knowing their concerns will be taken seriously, handled sensitively, and responded to appropriately. This culture of openness and accountability enables early identification of risks, reinforces ethical standards, and ensures that safeguarding is a lived, collective responsibility embedded in all aspects of our work.

1.1

We demonstrate a culture of Zero Tolerance to in-action to abuse prevention and unacceptable behaviours, taking prompt safeguarding actions. Basic indicators Codes of Conduct and safeguarding policies are available accessible formats including in local languages, literacy level appropriate, child and youth friendly versions, disseminated and widely shared Oxfam Employees and Related Personnel inducted on and sign the code of conduct and Safeguarding policies. Regular and inclusive mandatory safeguarding and Code of Conduct policy awareness and training/ engagement sessions for Oxfam Employees and Related Personnel supported by leadership. Staff and partners contract clauses include our commitment to zero-tolerance to inaction to abuse and exploitation and unacceptable behaviours’.4 Community participants, including children and youths, and suppliers, vendors and contractors know Oxfam Employees and Related Personnel expected behaviors, and have safe and inclusive feedback and accountability channels. Leadership and management staff induction to include safeguarding Semi-annual / Annual reports on safeguarding progress are submitted to leadership, governance teams, and safeguarding advisors

Good Practice

Means of Verification

Regularly reviewed codes of conduct, safeguarding and related policies in place. Tailored safeguarding and code of conduct IEC materials are developed based on the audience. Leadership submits Quarterly progress reports to the Board and external parties such as donors on implementation of safeguarding strategy and compliance with safeguarding policies and procedures. Regular consultations/ feedback sessions with programme participants, including children and youths, on safeguarding policies Regular Safeguarding audits/self- assessments Codes of Conduct include explicit references to non-discrimination based on age, gender identity, and sexual orientation. ·Child- and youth-friendly versions of safeguarding materials reflect inclusive language and scenarios relevant to LGBTQI individuals

Oxfam Employees and Related Personnel records Reviewed codes of conduct and translations Oxfam Employees and Related Personnel Training and sensitization reports/ attendance sheets Training evaluation/ feedback reports Organizational Culture reports Oxfam Employees and Related Personnel survey data Monitoring Reports including FGDs with children and youths Program evaluation reports (surveys, FGDs, baselines, evaluation) Audit/ SG Assessment reports

Zero Tolerance to inaction, in Oxfam will take proactive measures to prevent and address abuse and exploitation, and act on every allegation in a fair and reasonable way using a survivor centered approach with due regard for procedural fairness.

1.2

We support and promote decolonial and feminist leadership that fosters a safeguarding culture and ensures accountability.

Basic indicators Leaders lead by example in supporting the growth of a safeguarding culture: Leaders to set clear expectations and model respectful behaviours in their interactions at work Leaders ensure that all countries have safeguarding personnel (SFPs / SG Advisors.) Country/ Executive Directors ensure that approved and updated safeguarding action plans are in place. Safeguarding internal and external risks included in the risk profile/registers at all levels Safeguarding budget is included in all annual plans and submitted proposals, including support to development of local safeguarding capacities Safeguarding is an agenda item in all governance, leadership and management teams on a quarterly basis. Leaders hold teams accountable for integrating safeguarding in their work in an inclusive way.

Good Practice

Means of Verification

Regular leadership messaging on safeguarding e.g., Facilitating Safeguarding Dialogues, Roundtable sessions, etc A Safeguarding Trustee, with defined mandate appointed at Board level. Safeguarding champions identified among leadership teams

1.3

Risk profiles/ registers Safeguarding action plans Safeguarding role profiles Meeting minutes Leadership communications / briefs Monitoring reports, including FGDs with children and youth.

We are committed to integrating safeguarding into all our work whether face-to-face or online contexts.

Basic indicators Safeguarding strategy, policies, and practices in place, and regularly updated in an inclusive way Safeguarding included in Board/leadership/senior management teams meetings. Safeguarding included in staff meetings/capacity building. Inclusive safeguarding action plans developed and reviewed regularly. Safeguarding is integrated in all programs and proposals in an inclusive way

Good Practice

Means of Verification Safe spaces Leadership/senior management teams meetings Staff meeting minutes. Strategic communications Safeguarding action plans Contracts Review Staff interviews/feedback sessions

Safeguarding included in strategic communications / newsletters, etc Improved staff attitudes/ perceptions towards safeguarding Inclusive safe spaces are created for all staff and stakeholders demonstrate shared responsibility for safeguarding in day-today activities and decision-making.

References & Resources Code(s) of Conduct Safeguarding policy Documents Safeguarding strategy SG Budget guidelines

Safe Space: In this document, it is a trusted environment—physical or psychological—where individuals, especially survivors or those at risk, feel protected from harm or retaliation, respected without judgment, able to speak freely and confidentially, and supported emotionally and practically

CS 2 Safe structures Strong and resourced organisational structures and mechanisms that promote safety. To uphold safeguarding commitments, Oxfam establishes and maintains robust structures and mechanisms that ensure safety is not only promoted but actively protected. These systems are clearly defined, and need to be wellresourced, and embedded across all levels of the Confederation. They provide the foundation for consistency, accountability, and expert support—fostering trust, enabling proactive risk management, and ensuring that safeguarding responsibilities are clearly owned and acted upon. This inclusive and accountable safeguarding culture is key in safeguarding all individuals, especially children, youth and other vulnerable or marginalized groups, and reinforces the Confederation’s integrity and reputation.

2.1

Defined responsibilities and accountability for integration of safeguarding

Basic indicators Committees, forums, safeguarding working groups etc, with defined and inclusive mandates in place Accountability and responsibility framework for safeguarding implemented An inclusive Safeguarding Lifecycle management Framework implemented Safeguarding action plans approved by CDs/EDs Safeguarding dashboards or trackers of progress in place Safe spaces for children, young and other vulnerable persons considered in our structures, and in programme design and implementation Documentation of actions taken to implement corrective measures/ recommendations to improve safeguarding practice. Availability of resources to support development of inclusive safeguarding practices Availability of multiple, safe and accessible channels for reporting concerns

2.2

Good Practice Safeguarding impact included in annual reports and other strategic documentation Audit or review reports focus on impact, efficiency and inclusiveness of safeguarding practices Safeguarding budgets include designated resources to support inclusion, necessary adaptations and accommodations e.g. contextualization Safeguarding focal points and advisors receive training on inclusive safeguarding practices, including working with LGBTQI, youth and children Safeguarding structures reflect diversity and inclusion in recruitment and representation

Means of Verification Accountability & Responsibility Safeguarding Lifecycle Management Framework Signed Safeguarding action plan Updated safeguarding dashboards ToRs for Strategic Committees/ Task Force ToRs Safeguarding budgets

Safeguarding Advisors and Focal Points are appointed and supported.

Basic indicators All Oxfam teams have trained Safeguarding Focal Points in place, ensuring diversity and inclusion to support safeguarding integration Defined role profiles for Safeguarding focal points/ coordinators/ advisors Defined criteria for selection, and evaluation of impact of safeguarding focal points Safeguarding focal points complete the mandatory online SFPs training Fully funded (100%) safeguarding country lead in high-risk areas5 Communities of practice for safeguarding focal points/advisors support established Staff Contact details for safeguarding focal point communicated to staff and program participants

Good Practice Safeguarding Focal Point persons appointed with output equivalent to 20% of their time relative to the risk exposure Additional trainings and upskilling opportunity Budget allocated for trainings and capacity building related to Safeguarding Fully funded (100%) safeguarding country lead in high-risk areas5

Means of Verification Role profiles SGFPs focal point selection criteria Safeguarding Focal Points Model Framework Completion of e-learning Participation in in person SFP workshops

References & Resources SG Focal Point Model Guidance Let’s Talk Tool SG Accountability Framework Integrity Reports Annual Impact Reports Learning & Management System (SG courses)

CS 3 Safe PeoplE The staff and people we work with are suitable, trained and equipped A safe and respectful working environment is a collective responsibility that builds trust, promotes collaboration, and safeguards the dignity of all individuals we engage with. All Oxfam Employees and Related Personnel are accountable for contributing to our safeguarding efforts. We uphold this commitment by ensuring individuals are thoroughly vetted, well-trained, and supported to meet their responsibilities. Through tailored, role-specific training and ongoing awareness initiatives, staff are equipped to maintain the highest standards of safety and well-being. This standard fosters vigilance, proactive risk management, and shared accountability, reinforcing our dedication to safeguarding across all areas of our work.

3.1 Talent acquisition, selection, and hiring processes follow safer recruitment policies and practices Basic indicators All job descriptions, adverts and application process include safeguarding commitment and responsibilities relevant to the role6 All recruitment processes to follow Safer Recruitment Guidelines & Practices for all staff and related personnel, including all interviews to include at least one safeguarding and values related questions, and guidance for evaluation of response7 Criminal/police record checks or equivalent conducted (subject to local laws)8 Reference checks include assessment of candidate’s suitability to work with children and adults in vulnerable situations Offer letter and staff contract include safeguarding commitment and policy Budgets and plans include targeted activities to strengthen safer recruitment practices

Good Practice Candidates fill Self Disclosure Forms on past conduct Code of Conduct and Safeguarding policy are shared with applicants Gender-balanced interview panels with safeguarding-trained members Safeguarding objectives discussed in performance evaluations Require updating of criminal / police records every 3 years or earlier if roles change

Means of Verification Sample job descriptions & adverts Recruitment audit/ review reports Interview questions/ Reports Background reference checks Review of staff contracts (sample) Interview notes documented and recorded.

7 8

Specific responsibilities, screening and reference checking will be considered for positions that directly interact or work with children and adults in vulnerable persons, including providing references in line with our recruitment policies and the Misconduct Disclosure Scheme. For Senior Leadership and Managers, this calls for demonstrable expertise in overseeing safeguarding actions. Where roles involve working with children this should be a behavioural based question. Where the roles involve working with children, there needs to be a documented request for an applicant to disclose whether they have been charged with child exploitation offences, and their response. Specific donors may also have additional requirements to be considered such as DFAT Child Protection Policy, and users are advised to consult with their Executing Affiliates where such requirements apply.

3.2

Safeguarding awareness and training are integrated in Oxfam Employees and Related Personnel onboarding and ongoing training processes

Basic indicators All Oxfam Employees and Related Personnel complete the SG in Oxfam, mandatory online and offline safeguarding course within 3 months of onboarding, and annual Code of Conduct refreshers, with support from their managers and leadership. Safeguarding induction is conducted to all Oxfam Employees and Related Personnel before deployment to the field or accessing program participants’ data. Defined safeguarding deliverables/ KPIs for all People Managers/leaders All Oxfam Employees and Related Personnel are aware of indicators of abuse and exploitation and how to report concerns

Good Practice

Means of Verification

Role specific inclusive safeguarding training conducted, subject to level of contact with children, youths and adults in vulnerable situations Ongoing safeguarding training is inclusive and integrates real-world scenarios, reflection sessions, and peer-led discussions Opportunities for Oxfam Employees and Related Personnel to suggest and lead safeguarding initiatives are promoted. Staff incorporate Safeguarding deliverables in their ‘Let’s Talk’ processes

References & Resources Safe Recruitment Interview Guide Safer Recruitment Guidelines Referencing Guidelines Misconduct Disclosure Scheme Guidelines HR Interview Templates SG Induction guide for third parties Staff Contract templates SG in Oxfam Online Trainings

Training records and materials (online and face to face). Review of HR staff files Probation review / Let’s talk include evidence of completion of safeguarding training Review of Let’s Talk forms for People Managers/Leaders

CS 4 Safe Practices and Planning Effective safeguarding planning and practices ensure everyone’s safety and wellbeing. By integrating assessments and action planning in our programs and business processes, we proactively identify and mitigate risks in an accountable manner. Accountability lies in transferring these commitments into action, through regular reviews, transparent reporting, and the allocation of adequate resources. Our approach emphasizes the importance of inclusive and consultative processes, engaging diverse stakeholders to ensure that our measures are decolonial, anti-racist, feminist, survivor-centered, and aligned with our values. This means actively involving those affected by our work, including survivors, in the risk assessment process to ensure their voices are heard and respected. All high-level risks are escalated per regional frameworks, ensuring consistent application and review, fostering a safeguarding culture.

4.1 Safeguarding risks are systematically identified, monitored, reviewed and effectively mitigated. Basic indicators Safeguarding risk assessments/reviews are regularly conducted in an inclusive and participatory way9 Safeguarding risk mitigation measures are identified, action plans developed, and implementation monitored10 Country/ program budgets include at least 2% of their total budget to implement safeguarding actions. Program designs and plans are inclusive and informed by safeguarding risk assessments findings Online safety/digital risk assessments are conducted for our business processes, and mitigation measures implemented

Good Practice Safeguarding risks transfer methods adopted Annual safeguarding action plans in place, approved by leadership, and regularly reviewed for progress Improved stakeholders’ attitude/ perceptions about Oxfam safeguarding work Demonstrated improvements in the safety and wellbeing of program participants as a result of safeguarding actions Quarterly safeguarding risk analysis and reviews conducted, and reports shared with Board and leadership, and external parties such as donors as appropriate Regular cross-functional meetings with Safe programming, safeguarding, gender and protection teams (for WoW & SG integration)

Means of Verification Risk Assessment Report Safeguarding Plans Safeguarding Actions Monitoring Reports Budget Review/ analysis reports Program Designs/Plans Review Reports Community feedback reports / case studies Safeguarding risk oversight reports

To facilitate power sharing and agency in risk identification and mitigation, involvement of stakeholders such as staff, children, partners, and community representatives is key. If there are significant changes to the project activities or the program context e.g., a natural disaster occurs during the programme implementation, a new safeguarding risk assessment should be conducted, and updates made to the existing risk mitigation plans.

4.2

Safeguarding contractual and due diligence measures for partners, suppliers, vendors and contractors are implemented

Basic indicators Guidance for safeguarding partnerships and collaborations in place Integrity/ due diligence assessments for partners include safeguarding reviews and action plans to address gaps Agreed on, prioritized safeguarding actions plans for partners in place All related personnel for partners, suppliers, vendors and contractors screening processes include safeguarding reference All related personnel partners, suppliers, vendors and contractors contracts include safeguarding commitments, including clauses on reporting concerns, case management, etc Onboarded partner, supplier, vendor and contractor personnel are inducted on safeguarding, reporting mechanisms and sign the code of conduct

Good Practice

Means of Verification

Signed safeguarding policy is attached to partners, suppliers, vendors and contractors contract Vendor reviews, visits include safeguarding considerations Regular, inclusive safeguarding training/ awareness sessions for partners, suppliers, vendors and contractors, ensuring that all training materials are accessible and inclusive

4.3

Partners Integrity Assessment Reports Procurement vendor assessments reports Partners, suppliers, vendors and contractors related personnel safeguarding references reports Review of partners, suppliers, vendors and contractors contracts/vendor files

Safeguarding actions are included in program and planning cycles References & Resources

Basic indicators Program / planning meetings include safeguarding as an agenda Country/ program reports include safeguarding impact and progress Implementation of safeguarding action plans monitored, and reported on Country risk registers include safeguarding

Good Practice Program baseline, evaluations, audits/ reviews include safeguarding Safeguarding mainstreaming guides for all contexts in place Safeguarding risks are identified and assessed for every activity

Means of Verification Meeting minutes Program design documents Country / program Risk Registers/reports Program Evaluation/ Monitoring Reports Audit Reports

Safeguarding Lifecycle Management Framework Safeguarding Partnership Framework Safeguarding Risk Assessment tool Guidelines on SG during emergencies Gender/ power analysis or other cultural assessment processes tools Partner Integrity Assessment Tool Contract templates SG Budgeting Guidance Note Safe programming guidance Program Operational Reporting Guidance

CS 5 safe communication Safeguarding engagement and messages are promoted in a considered and safe way Effective safeguarding depends on responsible communication and meaningful, safe, and inclusive engagement. We are all responsible for ensuring that our internal and external communications, including advocacy, messaging, online content, imagery, and public engagement, reflect our safeguarding commitments. This responsibility extends to our interactions with communities, which need to be grounded in dignity, agency, and safety. We prioritize the safety and wellbeing of all individuals involved in shaping and sharing safeguarding messages. We ensure survivor and participant agency by applying best practices in community engagement, such as intersectional approaches to consultation, gender-balanced teams, accessible language and materials, and mechanisms that reduce power imbalances in service delivery and decision-making.

5.1

Safeguarding communications for safe and meaningful stakeholder engagement are implemented in diverse contexts Basic indicators Written guidelines on safe engagement for children and adults in vulnerable situations Consultations with children and program participants on program activities and decisions conducted Events participation risks included in safeguarding risk assessments Pre-visit briefing and post—visit debrief for visitors on safeguarding practices conducted Oxfam Employees and Related Personnel trained on safe engagement, especially those having direct contact with children, and other persons in vulnerable situations.

Means of Verification

Good Practice

Country/ Program Risk Registers Consultations Reports Visit/Events Feedback forms / debrief reports for visitors Safe Engagement Training Reports Case Review & Audit Reports Audit Reports Minutes from network meetings Strategic communications reports

Translations of safe engagement guidelines to local languages, literacy-level friendly, child and youth friendly formats as appropriate Analysis of incidences reported during engagements, and actions inform safeguarding practice. Staff participate in local safeguarding networks, for learning and influence (e.g. SEAH networks) SG Reviews/ Program Audits focus on safe participation

5.2

Procedures for safe collection, use and storage of personal data in physical and digital platforms are implemented Basic indicators Written guidelines on ethical collection, processing and retention of data Level of adherence to the Oxfam Safeguarding polic(ies), Ethical Content Guidelines and Responsible Program Data Policy Awareness creation/trainings for Oxfam Employees and Related Personnel, partners, children, and adults at risk on online safety, privacy, and informed consent Communications and online safety communications risks included in safeguarding risks assessments Informed consent forms for persons engaging in Oxfam activities signed

Means of Verifications

Good Practice

Sample of Consent forms Country/ program risk registers Sample of consultation / Stakeholder communications Training reports

Child friendly consent forms if working with children and young people in place A digital safeguarding toolkit implemented Safeguarding included in strategic communications / stakeholder reports Informed consent forms are available in local language

References & Resources

Safe Participation Guidance / Toolkit Informed consent template (adults/ children) Visitor’s Guidelines tools / checklists Ethical Content Guidelines Responsible Program Data Policy

CS 6 Safe Reporting and Responding Safe Reporting and Responding Concerns and allegations are appropriately identified and managed Oxfam works to create a secure and confidential environment where individuals feel safe to report safeguarding issues without fear of retaliation and having defined procedures for prompt response to concerns while protecting the rights of all parties involved. Where children are involved, the best interests of the child considerations will apply. This fosters a culture of transparency and accountability, reinforcing the commitment to safety and well-being of all, while prioritising the interests of survivors.

6.1

Implement and promote safe, confidential and accessible reporting mechanisms at all levels

Basic indicators Safe and accessible reporting procedures (e.g. SPEAK-UP) Procedures for Reporting incidents or concerns are well displayed All reported safeguarding concerns are registered in CLUE - Oxfam’s Integrated Case Management System Oxfam Employees and Related Personnel, partner, supplier, contractor and community awareness creation sessions on reporting and response conducted Local feedback mechanisms e.g. complaints desks, child and youth friendly desks in place where relevant Culturally sensitive and inclusive IEC messages on reporting safeguarding concerns are published and well displayed Program staff and those working directly with communities trained on receiving and responding to safeguarding concerns

Good Practice Regular confederation-wide discussions on Case Management Reports, confidentiality measures observed Regular confederation-wide sharing of case management trends and lessons learned Donors and other third parties informed or consulted on reported incidents guided by contractual obligations Regular community consultations on reporting mechanisms Program staff participate in PSEA networks for reporting and referral support Oxfam Employees and Related Personnel, partners, suppliers, vendors and contractors and program participants report feeling safe and empowered to raise safeguarding concerns without fear of retaliation

Means of Verification Summary Incident Reports (CLUE) Integrity Reports Awareness/ trainings creation reports Observation (e.g. IEC materials displayed on walls, etc) Consultations reports

6.2

Investigations and case management are conducted in line with Oxfam’s survivor-centered approach.

Basic indicators Comprehensive guidance documents on procedures for reporting and responding to safeguarding concerns Mapped out and updated survivor support referral pathways. Qualified safeguarding and SEAH investigators in place Safeguarding staff trained on case management and survivor centered approach Survivor support provided in line with survivor centered approach, including reparative actions, where appropriate Regular reviews, learning and reflections on safeguarding incidents reported and managed as per policy Country management teams action recommendations from investigations in a timely manner

Good Practice

Means of Verification

Memorandum of understanding/ service level agreements with local survivor support services providers Collaborate with feminist and local women rights partners, with expertise in providing survivor support Investigators trained in trauma-informed and child-sensitive interviewing techniques. Informed consent sought and recorded prior to participation in the case management processes Case reports/ briefs shared with safeguarding staff to strengthen safeguarding practice, while upholding confidentiality Case review findings inform updates in Risk Register/ profile and safeguarding policy and practices

Incident logs Case Reviews / Anonymised SG case records Integrity Reports Feedback from survivors Adherence to the case management SOPs Safeguarding reviews/audit report Incident Review / Trend analysis Reports Learning and Reflection meetings reports

References & Resources Community Based Feedback Mechanisms Policy Guidance on Interagency Misconduct Disclosure Scheme (MDS) Survivor-support Guidelines Reparations Guidelines One Oxfam Standard Operating Procedure for Case Management SG Lifecycle Management Guidance Barriers to Reporting Misconduct Report Affiliates only: CLUE User Manual

CS 7 SAFE PARTNERSHIPS All partnerships and collaborations uphold safeguarding principles and standards All partnerships are grounded in mutual accountability and safeguarding principles and practices co-developed with the partners, with partners leading contextually appropriate approaches aligned with their capacities and experiences. This shared commitment reflects our feminist, decolonial and anti-racist ways of working, and upholds the dignity, agency, and safety of all individuals involved.

7.1

Partners create an enabling environment for safeguarding in their organisation

Basic indicators Approved and contextualised safeguarding and related policies and COC in place11 Partner staff receive an orientation/induction on safeguarding Partners provide safeguarding policies training/ orientation to their staff. Oxfam shall provide capacity strengthening actions including training on safeguarding policies where a partner does not have own policies Partners adherence to ethical data collection and usage policies and practices Leadership/management approves and regularly reviews progress in implementation of safeguarding actions and are made aware of safeguarding risks and incidents. Partners create safeguarding awareness across the organization Partners pass on safeguarding requirements to any sub-contractors

Means of Verification

Good Practice

Reports of policy reviews, and dissemination sessions Records of staff acknowledgement of the safeguarding policies Reports to Donors on SG incidents Copies of partners safeguarding policies/procedures Safeguarding action plan Safeguarding role profile Awareness reports Safeguarding induction report

Partners consider participatory, diversity and inclusion measures in developing their safeguarding policies and procedures A named safeguarding board member/ trustee/ champion is in place Safeguarding focal point persons appointed at different levels of the organization Partners recruitment process comply with safe recruitment guidelines Partner organisations have a well-defined safeguarding structure e.g. safeguarding contact point person Oxfam allocates safeguarding capacity strengthening budget for its partners e.g. for policy, trainings

Where a partner does not have a robust safeguarding policy in place, the commitment to adhere to Oxfam’s safeguarding policies and obligations in the partnership contract remains.

7.2

Partners consider safeguarding risks in program design and delivery

Basic indicators Partnership integrity assessments conducted and safeguarding action plan developed Partners develop and implement prioritized safeguarding action plans Safeguarding risks included in the risk register/profile Regular joint or independent safeguarding monitoring, evaluation, and support Partnership contract includes safeguarding commitments

Good Practice

Means of Verification

Partners self-fund the resources needed for safeguarding action plans Biennial safeguarding reviews for long-term partnerships conducted Defined safeguarding transition measures (including reporting of historic concerns)

7.3

Integrity partnership assessment reports Risk registers Approved safeguarding action plan Joint monitoring/ review reports Safeguarding progress reports

Partners establish safe, confidential and accessible reporting and response mechanisms

Basic indicators Documented reporting procedures, including community informed responses to breaches in own policies Safe, accessible and culturally appropriate reporting mechanisms in place, and well displayed Partners map and strengthen local survivor support and referral pathways in collaboration with local actors and service providers Partners develop own case management procedures guided by survivor-centered approaches Joint agreement/ protocol for reporting and responding to observed or disclosed safeguarding concerns in place

Good Practice

Means of Verification

All safeguarding concerns reported in the past 12 months are fully resolved FGDs or community consultations held to confirm awareness and perception of community reporting mechanisms Specific Funds for Partners Capacity Strengthening in place

Partnership agreement Annual Case Reports/ overviews Partner Survivor Support Services / Referral Directories Capacity building budgets Case management procedures

References & Resources Job profiles/ descriptions CAPAS Partnering Framework & tools Partnership Contract SG Partners monitoring/ Compliance Tracking tools SG Strategy Safeguarding Policy SG Partnership Framework Guidelines Integrity Risk Assessment Tool Standard partners contracting template Case Management and Reporting Procedures Inter-agency/ government Survivor Support Services Directories

Conclusion Safeguarding is a collective responsibility and a shared commitment across the Confederation. It is not only about responding to abuse and exploitation, it is about how we lead, engage, and build trust in every aspect of our work. As humanitarian, development and advocacy contexts we work in grow more complex and fragile, our safeguarding approaches must evolve accordingly. Our organizational preparedness must be proactive, adaptive, and forward-looking to remain responsive to emerging risks and accountable to those we work with. The One Oxfam Safeguarding Core Standards offer a unified foundation for preventing abuse and exploitation, responding to safeguarding concerns, and protecting the rights and dignity of those we work with, especially the most vulnerable. Grounded in survivor-centered, feminist, anti-racist and decolonial principles, they guide our actions with care, respect, and integrity across all areas of work. Through collaboration across roles, regions, and partnerships, we strengthen collective accountability and foster a safer, more inclusive and just environment for all.

appendices List of Resources Global Strategic Framework 2020 - 2030 Our Feminist Principles One Oxfam Safeguarding Strategy One Oxfam Case Management Guidelines Survivor Support Guidelines One Oxfam Budgeting Guidelines One Oxfam Safeguarding Policies

Related / Ongoing Projects Accountability & Responsibility Framework Safeguarding Lifecycle Framework Safeguarding in Partnerships Framework Community Feedback Mechanisms Implementation Guidance Notes / Mainstreaming Desk Guides