The W CCS Application

To Whom It May Concern: Please accept this letter of inquiry for membership of the Mississippi University for Women Athletics Program into the Conference in 2023. It is my pleasure and honor to write this letter on behalf of our University and Athletics Program.

Following an extensive review and execution process for the return of athletics from 2014 to the present time, which has included the use of a third-party consulting firm who completed a detailed feasibility study, The W has positioned itself for NCAA Division III affiliation and has identified the Collegiate Conference of the South and its illustrious members as the conference to join and serve as a productive and honorable member. The Mississippi Institutions of Higher Learning board members, University faculty, staff, alumni, The W Foundation Board members, and Columbus community leaders have all been involved throughout each phase of our return to athletics process, ensuring the ideals of the University’s mission and those of the NCAA Division III are met with overwhelming assurance. The feedback and data gained further supports the decision made by the University to reestablish the intercollegiate athletics program at the NCAA Division III level. Financial planning and campus expectations have been forecasted throughout the period of sport and staff implementation and beyond, fully supporting the institutions efforts to develop and maintain a high-quality intercollegiate athletics program. Currently, we are in year two of the NCAA Division III provisional membership. We have completed the exploratory and two years of provisional membership since the re-institution of sport in June 2016. With the impact and focus of COVID-19; the transition in leadership with our Director of Athletics and Campus Recreation and an interim Athletic Director serving as our Head Softball Coach, we regrettably did not devote the necessary time and resources needed to complete with excellence the Year 2 report. However, with the guidance and support of the NCAA III staff, the NCAA Athletic Director Mentor, the NCAA Faculty Mentor, the current administration and the number of personnel and resources utilized we feel confident completion of our Year 2 report and of this process is imminent. All of this is said to re-affirm the fact that we are confident in our ability to serve this great conference for many years to come!

The members of the CCS have a long history of success on the fields of play and in the classroom. Each institution has solidified their commitment to the educational success of each student in and beyond the classroom, while placing great value on the positive impact intercollegiate athletics has on the overall student experience. It is these clear academic and integrity standards set forth not only by the conference office, but by the member institutions as well, that we feel that CCS is the right home for our institution. The core values of our athletics program which include Academics, Athletics, Community and Life, seamlessly combined with the mission of our University, fully support the mission of the CCS and align with its member institutions.

It is with great pleasure that I express our interest for membership in 2023 with the CCS. I am familiar with several member institutions and will enjoy learning more about all of the members. Our institution and athletics program consider this to be a very fortunate opportunity and we are honored to be in consideration for membership. It is our goa to become proud members of the CCS and provide meaningful academic and athletic experiences for our campus as well as all member campus populations. Please feel free to call or email (nrmiller@muw.edu) me if we can provide more information or if you would like to set up a time for conversation. Thank you for your time and consideration.

Sincerely,

Nora R. Miller President

Collegiate Conference of the South Application for Membership

Mississippi University for Women Institution:__________________________________________________________________________________ 1100 College Street, MUW-1600 Address:____________________________________________________________________________________ Columbus, MS 39701 ____________________________________________________________________________________ 662-329-7100 Nora R. Miller President:__________________________________________________ Phone:__________________________

nrmiller@muw.edu Email:______________________________________________________________________________ 662-329-7962 Jennifer Claybrook Phone:__________________________ Athletic Director:____________________________________________

jlclaybrook@muw.edu Email:______________________________________________________________________________ Dr. Chad Murphy 662-329-7241 Phone:__________________________ Faculty Athletics Rep.:_______________________________________

tcmurphy1@muw.edu Email:______________________________________________________________________________ To complete this application, include the following documents merged into a single electronic pdf file: a completed copy of the Application for Membership form, institution's responses to all questions in the Institutional Response Section (typed in a separate document with questions numbered in sections as they appear below preceding responses) and copies of requested documents detailed in Required Accompaniments (and requested among the Institutional Response Section). Please retain a copy of the completed membership application materials for your records in the event the conference needs to have access to hard copies.

INSTITUTIONAL RESPONSE SECTION: Institutional Information

1) Please outline your institution's mission and philosophy statements. How is intercollegiate athletics incorporated into the institutional mission?

2) Why are you seeking membership in the Collegiate Conference of the South (CCS)?

3) How would the admission of your institution to the CCS benefit your institution? The CCS? 4) Enrollment of full-time students for each of the past five years for the first and second semester.

5) Describe in detail the academic profile of your student body – average SAT/ACT scores, minimum admissions requirements, high school GPAs, retention rates for each class, etc.

6) Discuss retention strengths and issues on your campus.

7) List academic majors and minors, including any awards or recognition of distinction for a particular discipline.

8) Show the institutional administrative structure. To whom does the athletic director report directly? Show evidence of CEO control and supervision.

9) Provide institutional financial review for the most recent fiscal year and identify the date the year begins.

Institutional Intercollegiate Athletics

1) Provide the history and timeline on full NCAA Division III membership including conference affiliations.

2) Detail the institution's compliance with all NCAA rules and regulations. Detail the compliance education process of coaches. Provide a list of any NCAA violations committed in the past five years and institutional athletic eligibility requirements (initial and continuing).

3) What is your commitment to gender equity, diversity and inclusion in the athletic program?

4) Do you have an active booster club? If yes, provide a copy of the bylaws and any pertinent information regarding this organization.

5) Describe the policies for awarding financial aid and compliance with NCAA policies regarding financial aid.

What are the per student averages for scholarships, grants in aid, work-study, other work opportunities, etc.

6) List the current sports sponsored and any future sports under consideration. Indicate the coach’s status: fulltime, part-time, dual responsibilities through coaching several sports and/or through teaching and other duties.

7) List the total number of student-athletes by sport and the total number of transfers for the previous two years and current year by sport.

8) Provide the athletic Department operating budget with sport-by-sport breakdown.

9) Describe game-day administration: oversight of events, security, and crowd control.

10) Please outline sportsmanship expectations of student athletes, coaches and staff. Is admission charged for games? What is the average attendance at games?

11) Are there any institutional policies related to days that competition cannot be scheduled? If so, when?

12) Provide an evaluation of your athletic facilities, including a campus map showing location of facilities.

Intercollegiate Athletics Staffing

1) Is your sports information director full-time or part-time? How are statistics handled for each sport? Website and social media metrics? Include a copy of any publications the department publishes.

2) Do you have certified athletic trainers on staff? If so, how many and please indicate FT/PT status of each.

Any student trainers? Strength training coach? Who is your authorized health care administrator?

3) Detail your Student-Athlete Advisory Committee – Who is the advisor? SAAC members? What projects or community service projects are they involved with?

REQUIRED ACCOMPANIMENTS

Documents

1) 2) 3) 4) 5) 6)

Most recent NCAA Institutional Self-Study Guide.

Certification by the Southern Association of Colleges and Schools.

Athletic Department Policy Handbook.

Student-Athlete Handbook, including expectations for conduct of student-athletes.

NCAA Financial Aid Report from NCAA. Compliance forms used. (Most recent examples of completed forms, such as the Transfer Tracer Form, Affirmation of Eligibility, etc.)

7) Copy of the most recent EADA report.

8) Copy of the SAAC bylaws.

9) Copy of the most recent staff directory.

Your completed application and accompanying materials should be submitted in one pdf file to Dr. Kurt Patberg, Commissioner of the Collegiate Conference of the South at kpatberg.asc@gmail.com.

MISSISSIPPI UNIVERSITY FOR WOMEN TABLE OF CONTENTS Overview: Following the NCAA III & CCS Dream...................................................................................... 3-4

INSTITUTIONAL RESPONSE SECTION: INSTITUTIONAL INFORMATION MUW Mission & Philosophy .................................................................................................................... 7-9 Why the CCS ...............................................................................................................................................10 Benefits of Admission to Institution and CCS ............................................................................................11 MUW Enrollment .......................................................................................................................................12 MUW Academic Profile ........................................................................................................................ 13-17 MUW Retention Strengths & Issues ..........................................................................................................18 MUW Majors & Minors ........................................................................................................................ 19-21 MUW Administrative Structure ........................................................................................................... 22-23 2020-21 Financial Review ..........................................................................................................................24 INSTITUTIONAL INTERCOLLEGIATE ATHLETICS Athletics History/Timeline of NCAA III Membership ........................................................................... 25-26 NCAA Compliance History .................................................................................................................... 27-37 Commitment to Gender Equity............................................................................................................ 38-39 Booster Club ......................................................................................................................................... 40-42 Financial Aid Policies ............................................................................................................................ 43-44 Sport Sponsorship ......................................................................................................................................45 Student-Athletes by Sport ................................................................................................................... 46-48 Athletics Budget .........................................................................................................................................49 Gameday at The W............................................................................................................................... 50-53 Sportsmanship Expectations / Home Game Info ................................................................................. 54-55 Institutional Policies Affecting Competitions.............................................................................................56 Athletic Facility Evaluation & Map ....................................................................................................... 57-59 INTERCOLLEGIATE ATHLETICS STAFFING Sports Information ............................................................................................................................... 60-64 Athletics Training .......................................................................................................................................65 SAAC ..................................................................................................................................................... 66-68

REQUIRED ACCOMPANIMENTS: NCAA Institutional Self-Study Guide ........................................................................................... Appendix A Certification by the Southern Association of Colleges and Schools ........................................... Appendix B Athletic Department Policy Handbooks ...................................................................................... Appendix C Student-Athlete Handbook ......................................................................................................... Appendix D NCAA Financial Aid Report .......................................................................................................... Appendix E Compliance Forms .......................................................................................................................Appendix F EADA Report ............................................................................................................................... Appendix G SAAC By-Laws .............................................................................................................................. Appendix H Athletics Staff Directory ............................................................................................................... Appendix I MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

1

MISSISSIPPI UNIVERSITY FOR WOMEN

2

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN

OVERVIEW MISSISSIPPI UNIVERSITY for WOMEN The Mississippi University for Women is completing its Year Two provisional year on the road to full NCAA Division III status having learned much, used the mentor’s guidance to help us become better and become even more excited about the future relationships within NCAA III and, potentially, as a member of the Collegiate Conference of the South! As we navigate the expectations and requirements for NCAA III membership, one thing has become clear: The W, the CCS and NCAA III are a tremendous “fit”. Be it philosophy or focus, MUW and the CCS way of athletic life are, we believe, made for each other.

This is especially evident in The W’s influence, both locally and regionally. MUW brings a long and storied educational history to its students and, now, its athletics program. The W is not only Columbus’ “hometown” university but has a strong regional reach that sees its alumni putting their MUW education into action by serving in these areas in various capacities.

ACADEMICS The MUW Athletics Department is fully committed to the academics-first tenant of NCAA Division III and CCS memberships. Be it working with student-athletes to accommodate academic responsibilities or ensuring that each Owl is set up for classroom success, The W coaches and staff are committed to seeing each member earn their degree, first and foremost.

In the Fall of 2021, MUW proudly announced its list of Athletic Director's Honor Roll student-athletes. In all, 138 Owls received accolades for their work in the classroom. 88 had a grade point average of 3.50 or higher and 48 of which had a perfect 4.0 term grade.

To qualify for The W Athletic Director's Honor Roll, student-athletes must have a minimum GPA of 3.00 or better for the term.

The 138 honorees represent 62 percent of The W's total population of 221 student-athletes within the University's 17 intercollegiate sports programs. Ten of the individuals honored are two-sport athletes for the Owls.

Other Academic accolades include: • 30 USCAA Academic All-Americans. This requires enrollment in 24 credit hours in the prior season and a current term grade point average of 3.50+) MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

3

MISSISSIPPI UNIVERSITY FOR WOMEN •

3 USCAA Student-Athletes of the Year. This award is a great parallel to the NCAA III philosophy, as it considers not only athletic achievement, but equally academic success and community involvement as criteria.

CAMPUS / COMMUNITY INVOLVEMENT The W Athletics – and its staff – have been intentional about instilling a mentality of “giving back” in our programs and their student-athletes. At The W we know that athletics participation is a privilege and should be treated as such.

The Owls have reached out to many constituents, locally and on campus, to participate in activities.

Teams volunteered at the City of Columbus’ Market Street Festival. The tennis teams took used tennis balls and installed them on chairs and tables of a local elementary school to help prolong the life of the floor and reduce noise levels. The women’s and men’s basketball teams assisted at the Walk for Diabetes-Columbus, MS (as a side note, both head coaches are diabetic and made for a compelling story). Several of our teams staffed booths at the MUW campus’ Oktoberfest fundraiser event.

Our SAAC hosted a Thanksgiving Food Drive, benefitting the local United Way, as well as the campus’ own food pantry. Women’s Soccer held a “Pink Out” for breast cancer awareness and also a youth day for young girls.

The W athletic teams each participate in our Team-for-Team program, whereby out-of-season teams partner with an in-season team and assist with their game-day duties. This helps to make competitions both run smoother and create a “oneness” among our department.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

4

MISSISSIPPI UNIVERSITY FOR WOMEN

Institutional Response Section 5

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN

6

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN INSTITUTIONAL INFORMATION I.

Please outline your institution's mission and philosophy statements. How is intercollegiate athletics incorporated into the institutional mission?

University Mission Vision, Mission, Guiding Principles Excellence, Leadership, Personalized Learning Vision Building on its long tradition of excellence in liberal arts and professional education, as well as its historic focus on academic and leadership development for women, Mississippi University for Women will continue to be a university that prepares both women and men for successful lives by providing a highquality education in a personalized learning environment.

Mission Mississippi University for Women provides high quality undergraduate and graduate education for women and men in a variety of liberal arts and professional programs while maintaining its historic commitment to academic and leadership development for women. Emphasizing a personalized learning experience, the University engages in a variety of instructional methodologies to provide educational opportunities in a diverse and inclusive environment. The institution promotes research, scholarship, and creativity to enhance student development and achievement as a platform for lifelong education and growth.

Guiding Principles MUW provides high-quality instructional programs that emphasize teaching and learning. With faculty and staff of the highest caliber, MUW is dedicated to providing a campus environment that encourages lifelong learning, strong career preparation, and personal growth. Graduates are expected to have skills in communication, technology, and critical thinking, as well as an awareness of self, gender-related issues, cultural diversity, and responsible citizenship.

MUW is student oriented. MUW provides small classes and emphasizes personalized student attention, so that each student will have the opportunity to succeed. MUW offers a student-life program that stimulates learning and leadership development.

MUW values research, scholarship, and creativity. While MUW is primarily a teaching institution, the university supports research, scholarship, and creativity to enhance the professional development of faculty and staff in order to better prepare students.

MUW is committed to diversity among its faculty, staff, and students. The faculty, staff, and students of MUW represent the global society in which we live. MUW believes that diversity allows students to grow in their understanding of self and others.

MUW endorses sound organizational principles and is committed to operational efficiency, collaborative strategic planning, institutional effectiveness, and creative problem solving.

MUW meets regional, state, and national needs for higher education. The University responds to the needs of the local community by providing cultural activities; programs for intellectual, professional, and MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

7

MISSISSIPPI UNIVERSITY FOR WOMEN social development; and by assisting in economic development. MUW extends its outreach to the state and nation using multiple delivery methods, including the internet and other advanced systems.

MUW is committed to public service. MUW forms partnerships with businesses, as well as with educational, governmental, public service, and charitable organizations, to create opportunities that provide economic and social advantages for the institution, community, and region.

As an integral part of the overall educational mission, the Athletics Program reflects the values of excellence, leadership, and personalized learning to which all of the University’s endeavors aspire.

The Athletics Program at MUW is an extra-curricular activity that supplements the academic programs and supports the institution’s educational mission by providing opportunities for students to participate in intercollegiate sports activities that support, equip and empower them throughout their growth and development. In particular, the Athletics Program enhances general life knowledge, skills and abilities, including physical fitness, self-confidence, leadership and teamwork while promoting diversity, equity and inclusive experiences. To this end, the Athletics Program measures its success by the extent to which its student-athletes develop as well-rounded individuals of intellect and character.

The University’s strategic plan recognizes the need to develop the sense of community among students, parents, alumni, employees, and friends. There are opportunities to create a vibrant campus community through the Athletics program both for those who participate directly in intercollegiate sports and those who, as spectators and fans, benefit from the camaraderie. This will be an important driver of the future development of the University.

Many times, athletics is the initial and continued motivation to sustain, explore and excel in academic throughout college. This vehicle gives individuals the opportunities to follow or find their passions and fulfill their pursuits. Athletics is intentional in its support of academics, from the beginning to include recruiting student-athletes searching for balance while competing at a high level and understanding that competing at our University is truly for love of the game.

This support continues throughout their collegiate career with the balanced schedules, mandatory days off during the traditional and non-traditional seasons, the proactive conversations of our staff to assist student-athletes with their overall schedules to identify opportunities to study, to inform them of the academic minimums, as well as inspiring them to reach the highest level and not to settle for less than their absolute best. We continuously communicate with the student-athletes, sharing information about the University’s resources from faculty guidance, availability of tutoring, mental health and overall well-being, acting accordingly and appropriately in support of positive responses associated with the reception of early alert warnings such as missing class, lack of engagement/preparation for class, poor MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

8

MISSISSIPPI UNIVERSITY FOR WOMEN performance on projects and/or any grade reports. It is of the utmost importance we do all we can in an ethical manner to facilitate meaningful and lifelong positive impacts.

ATHLETICS’ MISSION: The Department of Athletics conducts a broad-based Division III sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA. The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for student-athletes to participate at the highest level of their ability while pursuing a quality education. Participation on an intercollegiate team will provide student-athletes with the opportunity to learn and develop values which foster self-discipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in NCAA individual and team championship events, whenever possible.

ATHLETICS’ VISION STATEMENT The Department of Intercollegiate Athletics is committed to: • • • • •

Providing all student-athletes with the highest quality academic, athletic and social experience; Hiring and developing the best coaches and support staff to produce successful programs; Developing the leadership potential of student-athletes and staff; Providing a safe environment for the student-athletes; Conducting programs and business with integrity and the highest ethical standards.

CORE PRINCIPLES: The mission of the Department of Athletics at the Mississippi University for Women is to develop studentathletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

9

MISSISSIPPI UNIVERSITY FOR WOMEN II.

Why are you seeking membership in the Collegiate Conference of the South (CCS)?

The Mississippi University for Women is enthusiastically seeking membership in the Collegiate Conference of the South (CCS). We have the utmost respect for the CCS member institutions and believe, like us, they are committed to upholding the NCAA III philosophy, policies, rules, codes of conduct, high academic, athletic and overall standards.

Athletics plays an integral role in supporting a diverse, equitable, inclusive environment and experience which allows student-athletes to thrive throughout their collegiate career in a number of areas. We want them to do so while staying committed to pursuing and obtaining their degree, which will prepare them to become citizens making a positive impact in our world. While all the CCS member institutions have their own distinct missions, visions, philosophies, priorities and core principles, we firmly believe that we share common values.

We are committed to the holistic student-athlete experience and the desire to do all we can in an ethical manner to maintain high-educational standards while participating in competitive sports. We recognize and appreciate the stability of the athletic programs, the geographic locations of the member institutions, the comparable staffing, facilities, the size of the undergraduate populations and the commitment to improving the strength and competitiveness of the conference in a strategic manner.

10 For all of these reasons - and more - we are excited for this opportunity.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN III.

How would the admission of your institution to the CCS benefit your institution? The CCS? •

Admission to the CCS would benefit MUW by providing competition against institutions with similar characteristics in closer proximity to our University. The geographic locations of the CCS member institutions would positively impact the student-athlete experience while providing a better long-term financial situation.

•

Admission of MUW would benefit CCS because we would provide a broad-based athletic sport offering comparable to those provided by the CCS member institutions. MUW has 17 athletic teams overall with 8 men’s teams (Baseball, Basketball, Cross Country, Golf, Soccer, Tennis, Track and Field Indoor and Track and Field Outdoor) and 9 women’s teams (Baseball, Basketball, Cross Country, Golf, Soccer, Tennis, Track and Field Indoor, Track and Field Outdoor and Volleyball.

•

Our teams will add to the stability of each of the sports in the CCS, enhance an already competitive regular season schedule, help to ensure the consistent offering of an automatic qualifier in a number of sports and our participation in women’s golf may assist with an automatic qualifier in that sport in the CCS in the future.

•

We would provide an additional guaranteed opponent in the state of Mississippi with CCS member institutions already competing in or against a fellow Mississippi institution which would be a fiscally responsible addition.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

11

MISSISSIPPI UNIVERSITY FOR WOMEN IV.

Enrollment of full-time students for each of the past five years for the first and second semester.

•

Fall 2017 - 2113 Spring 2018 - 1927

•

Fall 2018 - 2002 Spring 2019 - 1880

•

Fall 2019 - 2026 Spring 2020 - 1868

•

Fall 2020 - 1835 Spring 2021 - 1726

•

Fall 2021- 1627 Spring 2022 - Numbers are not archived until April 1. Data will not be finalized until late April after data is edited, cleaned, and reported to IHL. We are not allowed to release preliminary numbers to external parties.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

12

MISSISSIPPI UNIVERSITY FOR WOMEN V.

Describe in detail the academic profile of your student body – average SAT/ACT scores, minimum admissions requirements, high school GPAs, retention rates for each class, etc.

Average ACT score: 21.4

Minimum Admissions Requirements Freshmen Requirements Students must submit high school transcripts and ACT* or SAT* scores. Students are required to complete the College Preparatory Curriculum (CPC listed below and meet ACT or SAT requirements.)

College Preparatory Curriculum Admission of entering freshmen is based on the completion of the College Preparatory Curriculum (CPC) specified below with either a specific minimum grade-point average (GPA) or both a specific GPA and minimum standard test score. Students must submit a high school transcript reflecting satisfactory completion of the following College Prep Curriculum requirements. (Provisional admission may be granted with a seven-semester high school transcript provided the transcript indicates that courses to complete the CPC are underway; final admission will require a complete transcript.) The high school CPC requirements set forth below are applicable to students graduating from high school beginning with the spring of 1996 and are subject to change in accordance with the Institutions of Higher Learning.

Carnegie Subject

Units

Contents and Remark

English

4

Courses must require substantial communication skills (i.e., reading, writing, listening and speaking).

Mathematics

3

Algebra I or its equivalent plus two math units higher than Algebra I

Science

3

Biology I or its equivalent plus two units higher than Biology I

Social Studies

3

United States History (1 unit), World History (1 unit), Government (1/2 unit), and Economics (1/2 unit) or Introduction to World Geography (1/2 unit)

Advanced Electives

2

Option 1: Foreign Language I and Foreign Language II Option 2: Foreign Language I and Advanced World Geography Option 3: Any combination of English, Mathematics higher than Algebra I, Science higher than Biology I, Advanced Elective category, any AP course, any IB course

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

13

MISSISSIPPI UNIVERSITY FOR WOMEN Technology

Arts

1/2

The course should emphasize the use of technology as a productivity tool. Instruction should include utilizing various forms of technology to create, collaborate, organize, and publish information. The application of technology as a productivity tool, rather than specific hardware and/or software packages should be the focus of the course.

1

Includes any one Carnegie unit (or two 1/2 units) of visual and performing arts course(s) meeting the requirements for high school graduation.

Pre-High School Units

Courses taken prior to high school will be accepted for admission provided the course earns Carnegie credit and the content is the same as the high school course.

Full Admission • • • • •

Complete the College Prep Curriculum with a minimum 3.2 GPA Complete the College Prep Curriculum with a minimum 2.5 GPA or a class rank in the top 50%, and score at least 16 on the ACT or 880-910 on the SAT. Complete the College Prep Curriculum with a minimum 2.0 GPA and score 18 or higher on the ACT or 960-980 on the SAT. Satisfy the National Collegiate Athletic Association standards for student-athletes who are full qualifiers under Division I guidelines.

Standing in the top 50 percent of the class with composite score of 16 or higher on the ACT or 880-910 on the SAT.

Full Admission with Academic Deficiencies Mississippi residents who fail to meet full admission standards as listed above may, as a result of review, be admitted to the fall or summer semester. The review shall involve a consideration of high school performance, ACT/SAT scores, placement testing, and special interests and skills, as well as other nonacademic factors. If the initial review indicates inadequate readiness in English, reading, or mathematics, applicants may be required to participate in counseling and testing, which will be held on campus prior to the beginning of the summer session. Applicants who successfully complete the counseling and testing program may be admitted to the university. *All entering freshmen with the following subtest scores will be required to take remedial courses in the respective subject area: English-16, Math-18, Reading-18.

Early Admission High school students who desire to enter The W prior to high school graduation must meet one of the following criteria:

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

14

MISSISSIPPI UNIVERSITY FOR WOMEN • •

A 3.2 or better GPA on at least fifteen courses in the College Preparatory Curriculum (CPC) and a written recommendation by the high school principal or guidance counselor, or A 3.5 or better GPA on those College Preparatory Curriculum (CPC) courses attempted, an ACT composite score of 25 (or SAT score of 1210) or better, and a written recommendation by the high school principal or guidance counselor

Home School Admission Admission of entering home-schooled freshmen requires an official home school transcript reflecting satisfactory completion of the College Prep Curriculum and a minimum GPA. The student must also submit official ACT or SAT scores. Students who do not have official transcripts must submit a portfolio showing work completed and official ACT or SAT scores to warrant evaluation. As part of their evaluation, students may be asked to complete a screening test to assist the institution in its admission decision.

Applicants Without a High School Diploma Applicants who have not graduated from a regionally accredited high school and were not homeschooled must submit qualifying scores on the General Education Development Test (GED) and any transcripts reflecting academic performance in high school. Submission of scores on ACT (minimum 18 composite) or SAT (minimum 970 or higher) are also required.

Summer Developmental Program Mississippi residents who fail to successfully complete the counseling and testing program may be admitted with the requirement that they enroll in the Summer Developmental Program. This is an intensive program that concentrates on those high school subject areas (writing, reading, and mathematics) essential to success in first-year college courses. Students who successfully complete this summer program will be allowed to continue in the fall term with mandatory participation in the Academic Support Program during their freshman year. Developmental courses taken during the Summer Developmental Program are remedial and neither count toward a degree nor are computed in a student's grade point average.

Students who fail to successfully complete the Summer Developmental Program will be counseled to explore other post-secondary opportunities.

Transfer Requirements Students may be accepted for transfer from other regionally accredited colleges and universities if a minimum 2.0 cumulative GPA has been maintained on all course work attempted, with the exception of vocational/technical or other courses not acceptable for transfer. Official transcripts must certify that if the student is eligible to re-enter the college from which the student is transferring. Applicants must list all colleges attended on the application for admission. Failure to provide information about prior college attendance is grounds for disciplinary action including immediate dismissal from the University.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

15

MISSISSIPPI UNIVERSITY FOR WOMEN

In addition, the applicant must meet one of the following criteria: • •

•

Cohort 2016 2017 2018 2019 2020

Have been admissible as a freshman. The applicant must submit official high school records (see freshman admission) as well as college transcripts to meet this requirement.

Have successfully completed at least the following 30 semester hours of college work at a regionally accredited school: o 6 hours of English Composition o 3 hours of College Algebra, Quantitative Reasoning, or higher level mathematics o 6 hours of Natural Science o 9 hours of Humanities and Fine Arts o 6 hours of Social or Behavioral Sciences Any student who has earned an Associate of Arts degree from a regionally accredited institution and sufficient GPA as calculated by MUW is eligible for admission. Any student who has earned other Associate level degrees from a regionally accredited institution in a transferable area (as defined by MUW) and sufficient GPA as calculated by MUW may be eligible for admission.

Fall-to-Fall Retention 59.4% 62.7% 75.3% 78.8% 75.1%

MISSISSIPPI UNIVERSITY FOR WOMEN

16

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN

RETENTION RATES BY CLASS

17

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN VI.

Discuss retention strengths and issues on your campus.

Retention Strengths Mississippi University for Women has an established support system for students that includes, but is not limited to, counseling services, academic support (peer mentoring, online tutoring), accessibility & accommodations, and academic advising. Services are provided to students in both in-person and remote modalities. Key indicators for student retention and success are monitored by the Student Success Center and other entities at the institution in order to remove barriers as they occur. Over the past five years, the institution’s retention rates have improved and stabilized even in the midst of COVID-related challenges.

Challenges Each year, a significant number of MUW’s incoming freshmen arrive with deficiencies in at least one core academic area (math, English or reading). The retention rates for students placed into the corresponding intermediate coursework is typically lower than those of student without those deficiencies. We offer a variety of supports and interventions for students in this category. There are also success gaps between minority and non-minority students and Pell vs. non-Pell eligible students, although the size of these gaps has not been consistent.

18

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN VII.

List academic majors and minors, including any awards or recognition of distinction for a particular discipline.

Undergraduate Major • • • • • • • • • •

•

• • • •

•

• • •

Accelerated Bachelor’s/MBA Degree Program Biology Major, BS Biology Major, Secondary Education Certification, BS Business Administration Major, Accounting Concentration, BBA Business Administration Major, Culinary Arts Concentration, BAS Business Administration Major, General Business Concentration, BAS Business Administration Major, General Business Concentration, BBA Business Administration Major, Health Care Management Concentration, BAS Business Administration Major, Health Care Management Concentration, BBA Business Administration Major, Human Resource Management Concentration, BAS Business Administration Major, Human Resource Management Concentration, BBA Business Administration Major, Legal Administration Concentration, BAS Business Administration Major, Management Concentration, BAS Business Administration Major, Management Concentration, BBA Business Administration Major, Management Information Systems Concentration, BAS Business Administration Major, Management Information Systems Concentration, BBA Business Administration Major, Marketing Concentration, BAS Business Administration Major, Marketing Concentration, BBA Business Administration Major, Nonprofit Management Concentration, BAS

MISSISSIPPI UNIVERSITY FOR WOMEN

• • • • • • • • • • • • • • • • • •

• • • • • • • • • • •

Business Administration Major, Nonprofit Management Concentration, BBA Business Administration Major, Sports Management Concentration, BBA Chemistry Major, BS Communication Major, BA Communication Major, BS Culinary Arts Major, BS Early Childhood Development Major, BS Elementary Education Major, BS English Major, Concentration in African American Literature, BA English Major, Concentration in Creative Writing, BA English Major, Concentration in Literature, BA English Major, Concentration in Professional Writing, BA English Major, Secondary Education Certification, BA Family Science Major, BS Fine Arts Major, BFA History Major, BA History Major, Concentration in Public History, BA History Major, Secondary Education Certification in History and Social Studies, BA Interdisciplinary Studies Major, BA Interdisciplinary Studies Major, BS Kinesiology Major, Exercise Science Concentration, BS Kinesiology Major, Exercise Science PrePhysical Therapy Concentration, BS Legal Studies Major, BA Legal Studies Major, BS Mathematics Major, BA Mathematics Major, BS Mathematics Major, Secondary Education Certification, BS Music Major, BA Music Major, BM, Music Education Concentration

CCS: APPLICATION FOR MEMBERSHIP

19

MISSISSIPPI UNIVERSITY FOR WOMEN • • • •

• •

• • • • • • • • • • • • • •

Music Major, BM, Music Education Concentration (Instrumental) Music Major, BM, Music Therapy Concentration Nursing Major, Associate of Science in Nursing Generic Option, ASN Nursing Major, Associate of Science in Nursing LPN to ASN Advanced Placement Option, ASN Nursing Major, Bachelor of Science in Nursing Generic Option, BSN Nursing Major, Bachelor of Science in Nursing RN to BSN Advanced Placement Option, BSN Physical Sciences Major, Secondary Education Certification, BS Political Sciece Major, Nonprofit Advocacy Concentration, BS Political Science Major, BS Political Science Major, Social Studies Concentration, BS Psychology Major, BA Psychology Major, BS Public Health Education Major, BS Spanish Major, BA Spanish Major, Spanish Education K-12 Certification, BA Speech-Language Pathology Major, BS Theatre Major, BA Theatre Major, BA, Theatre Education University Studies, BUS Women’s Studies Major, BA

Minor • • • • • • • • • • •

Accounting Minor American Studies Minor Art History Minor Biology Minor Business Minor, General Chemistry Minor Communication Minor Creative Writing Minor Culinary Arts Minor Digital Studies Minor English Minor

MISSISSIPPI UNIVERSITY FOR WOMEN

(Minors continued) • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Exercise Science Minor Family Science Minor Film Studies Minor Foreign Languages Minor Gerontology Minor Graphic Design Minor History Minor Human Geography, Minor Human Resource Management Minor International Studies Minor Leadership Studies Minor Legal Studies Minor Management Information Systems Minor Management Minor Marketing Minor Mathematics Minor Medieval and Renaissance Studies Minor Music Minor Nonprofit Advocacy Minor (18 Semester Hours) Nonprofit Management Minor Nutrition and Health Minor Philosophy Minor Political Science Minor Pre-Law Minor Psychology Minor Public Health Education Minor Religious Studies Minor Sexual Health Minor Sports Management Minor Studio Art Minor Theatre Minor Women’s Studies Minor

Cross-listing •

Health and Kinesiology Minors

Honors • •

Honors Curriculum Honors Curriculum, Transfer

CCS: APPLICATION FOR MEMBERSHIP

20

MISSISSIPPI UNIVERSITY FOR WOMEN Other Programs • • • • • • • • •

Art Core Business Administration Major, Sports Management Concentration, BAS Certificate of Sexual Health for Public Health Education Majors Health Care Management Minor Kinesiology Major, Pre-Occupational Therapy Concentration, BS Music Major, Composition Emphasis, BA Music Major, Performance Emphasis, BA Professional Studies, BPS Public Health Education Major, BAS

21

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN VIII.

Show the institutional administrative structure. To whom does the athletic director report directly? Show evidence of CEO control and supervision.

22 The President has ultimate responsibility and final authority for the Mississippi University for Women Intercollegiate Athletics program. According to the By-Laws of the Board of Trustees, the President shall have charge of and control over the University, its policies, officers, faculty and staff, curriculum, students, and direction of the business of the University. The supervisory authority of the President is recognized in the Department of Athletics Policies and Procedures Manual, the StudentAthlete Handbook and the Compliance Manual.

The President receives updates directly through the NCAA, the President attended the NCAA Convention and additional educational sessions, as well as any additional mandatory meetings scheduled through the NCAA. The President meets regularly with the Director of Athletics and Campus Recreation, to whom she has delegated day-to-day oversight of Athletics. Through the Director of Athletics and Campus Recreation, the President receives reports from the Athletics area on a regular basis, supervises all Athletics programs and holds ultimate accountability for the area. The Director of Athletics and Campus Recreation reports on a number of aspects. Listed are examples of reporting: personnel, faculty athletics representative engagement, University engagement, NCAA reports, diversity, equity, inclusion strategic priorities, education sessions, finance, compliance, eligibility, development, event management, community and overall engagement and experience.

The President also has regularly scheduled meetings with the Faculty Athletics Representative (FAR).

The FAR meets regularly one on one with the Director of Athletics, the Athletics and Campus MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN Recreation Department, the Student-Athlete Advisory Committee (SAAC), the Intercollegiate Athletics Board and is provided a number of reports especially any mandated by the NCAA, additional examples of meeting agendas and documentation include reviewing the Equity in Athletics Disclosure Act (EADA) information, academic excellence and concerns, the sports science institute for preventing catastrophic injury and death in collegiate athletes, the role of Athletic Training, COVID-19 policies and procedures and engagement of faculty, staff, students and community.

The President has fiscal control over the Department of Athletics and Campus Recreation. The fiscal activity of the Department of Athletics and Campus Recreation are subject to the same fiscal requirements as all other departments at the University. As with all other departments, fiscal documents such as budgets are processed through the University’s CFO. Revenues to and expenditures from the Department of Athletics and Campus Recreation are subject to the internal audit processes of the University. All disbursements of gifts are in accordance with policies of the University with the donor’s restrictions, and in compliance with NCAA regulations.

An extension which demonstrates her interest in intercollegiate athletics can be observed by the President’s attendance at games, both home and away. This support demonstrates both a caring attitude toward the student-athletes, as well as a desire to get a first-hand view of how our programs are functioning.

23

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN IX.

Provide institutional financial review for the most recent fiscal year and identify the date the year begins.

July 1, 2020-June 30, 2021 Fall Enrollment: 2704 Operating Revenues: Tuition & Fees $ 20,464,452 Discount $ (6,525,814) Bad Debt expense: $246,255 Net Tuition & Fees $ 13,692,383 Auxiliary and other revenue 4,184,658 Operating Revenues 27,919,608 Non-operating Revenues: $20,579,432 CAPITAL Grants and Gifts: 3,378.859 24

Salaries, Wage & Benefits: $29,641,326 Travel: $345,833 Contractual services $8,362,457 Utilities: 2,603,644 Commodities: $2,299,284 Depreciation: $2,500,866 Operating expense total 52,260,689

Operating loss: $359,787

Net Position, Beginning of the Year: $92,043,252

Net Position, End of the Year: $91,683,465

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN INSTITUTIONAL INTERCOLLEGIATE ATHLETICS I.

Provide the history and timeline on full NCAA Division III membership including conference affiliations.

Chartered in 1884, “The W” has been providing educational opportunities in Mississippi for more than 138 years! Founded as the country’s first state-supported college for women, MUW became coeducational in 1982. The Mississippi University for Women has a rich history and tradition of intercollegiate competition, dating back to 1909, filling the record books and University almanacs.

This includes an AIAW national championship in women’s basketball in 1971.

From 1982-2003, MUW had an NCAA Division II affiliation, playing as an independent from 1982-93 and joining the Gulf South Conference in 1993-2003, competing in women’s basketball, softball, women’s tennis, and women’s volleyball.

MUW did not sponsor intercollegiate athletics for the seasons of 2003-2017. In 2002, a tornado touched down in the city of Columbus and the MUW campus took a direct hit, wiping out our gymnasium and most of the archives, trophies and other athletic-related materials. A decision was made that athletics would be dropped after the 2002-03 season.

In 2011, upon the arrival of the fourteenth president of The W, Dr. Jim Borsig, the University immediately began to explore potential opportunities for the return of athletics.

In June of 2012, Dr. Borsig began the process of returning athletics to the campus by assembling a committee of faculty, staff, alumni, students and community leaders to gauge interest in resuming the athletics program. By that fall, the committee reported on its findings and a second committee was formed to investigate the academic and financial feasibility involved in beginning a new athletics program after nearly a decade hiatus. From the first step and throughout the process to current time, Dr. Borsig maintained an open line of communication with faculty, staff, and the Columbus community on the process, allowing for a total and unwavering buy-in.

In 2014, The W employed the services of Athletics Staffing & Consultants (ASC), an independent firm charged with completing a comprehensive feasibility study for the University to determine and confirm the practicality, achievability and affordability of re-instituting an intercollegiate athletics program for men and women. This report provided analysis of each of the possible athletic affiliations and included information on conference identity, membership requirements, and a SWOT analysis of The W in each association/ division (NCAA DII, DIII, NAIA). It was the recommendation in June of 2014 by ASC for The W to move forward with membership in NCAA Division III based off of the University’s current mission, objectives, and needs for athletics. Most notably, Division III mirrors the student-centered focus The W currently embraces.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

25

MISSISSIPPI UNIVERSITY FOR WOMEN In June of 2016, Dr. Borsig announced the hiring of a Director of Athletics, after an exhaustive 6-8 month search, Jason Trufant was charged with re-instituting the athletic program from the ground up. In the interim, Owls Athletics joined the United States Collegiate Athletic Association (USCAA).

Our provisional Year 1 was during the 2019-20 season. In the middle of Year 2, there was a change in the Athletic Director position; the softball coach became our interim athletic director for the second semester. Unfortunately, the result was that our Year 2 report was a casualty of turnover and a report was submitted to the NCAA III Membership Committee which was not thorough. While wellintentioned, the insufficient report resulted in MUW having to repeat Year 2 in 2021-22. With current Director of Athletics Jennifer Claybrook taking the reins of MUW Athletics in July of 2021, a correct, more complete and robust Year 2 report is being done for 2021-22 to ensure our advancement in the NCAA III membership process.

In June 2021, it was announced that The W was officially accepted into the St. Louis Intercollegiate Athletic Conference. The W is set to begin competition in all 17 men’s and women’s conference sponsored championship sports in our planned inaugural year as full NCAA III members (2023-24).

However, we are interested in pursuing membership into the Collegiate Conference of the South, because of the high academic and athletic standards of the membership, as well as the geographic location of the member institutions.

Of the four full seasons since intercollegiate athletics came back to The W, two of those years experienced significant disruption due to COVID; several of our programs have really only had one “normal” season under their belt. If one thinks about it, in many ways, we are still a very young and growing athletics program.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

26

MISSISSIPPI UNIVERSITY FOR WOMEN II.

Detail the institution's compliance with all NCAA rules and regulations. Detail the compliance education process of coaches. Provide a list of any NCAA violations committed in the past five years and institutional athletic eligibility requirements (initial and continuing).

NCAA III compliance is vital and included throughout our processes and procedures. From the initial experience to the entirety of the experience the Mississippi University for Women is committed to being compliant with all NCAA rules and regulations. It is an exhaustive process and one we will continue to focus on for continued dedication and commitment.

It begins with following the established policies and procedures and continued education. Each University Department is responsible for developing their own processes and procedures to which this information is provided and evaluated to ensure compliance with the NCAA Division III. Also, the NCAA Division III provides a variety of educational opportunities for us to utilize, as well as the NCAA Membership Athletic Director Mentor and the Faculty Athletics Representative Mentor. To date a number of constituent groups, to include, but not limited to the President, the President’s Cabinet, Director of Athletics and Campus Recreation, Compliance Director, Coaches, Registrar, Director of Financial Aid, Director of Admissions, Faculty Athletics Representative, Faculty, Staff, Students, StudentAthletes, SAAC and outside constituent groups have either been provided education directly through the various modules or have received the information from those that have participated in these sessions.

Some examples of educational experience include, but are not limited to the NCAA III videoconferences to include hot topics and updates, the NCAA financial aid videoconference, the Getting into the Game educational tool, attendance at the NCAA III Convention (by the President, Faculty Athletics Representative, Compliance Director and Director of Athletics and Campus Recreation), the 2022 FAR orientation, the monthly updates and NCAA III regional rules. The Members of the President’s Cabinet are, or are the supervisors of, financial aid, admissions, the registrar, student life, and academics are all present for the weekly cabinet meetings. All areas have received information, guidelines about the NCAA III rules and regulations. All areas outside of athletics are informed and empowered to follow these rules. If any attempt to bend or break these rules, the Director of Athletics and Campus Recreation needs to be informed immediately, so that proper responses may occur. Educational sessions and updates from athletics are given as needed. These areas are also sent compliance updates as needed to ensure they stay informed of changed. The Director of Athletics and Campus Recreation communicates often with each of the areas, so that rules are followed.

The athletics staff is provided with a plethora of resources in a variety of ways including, but not limited to PowerPoints, videos, email, websites and hardcopies. The resources include, but are not limited to the NCAA.org, to include the NCAA.org/sports/d3, access and location of the NCAA Division III manual online, the Staff Handbook, the Athletic Training Manual, the Compliance Manual, the Student-Athlete Handbook, the location of each of these documents on the athletics website, as well as the coaches page located on the website which is dedicated to providing MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

27

MISSISSIPPI UNIVERSITY FOR WOMEN information as well as a number of required documents and forms. An example would be the forms needing to be completed for either an official or unofficial visit for prospective student-athletes.

The coach submits this request in advance of the visit (a seven-day advance request is highly encouraged, but exceptions can be made if proper procedures and documentation can all be completed). The request comes directly to the Director of Athletics and Campus Recreation who reviews, approves and documents the visits, as well as follows up with the staff about the visits to ensure compliance with the NCAA. The Director of Athletics and Campus Recreation, the Assistant Athletic Director and the Compliance Director all review the regulations set forth in NCAA Division III. During our Athletic and Campus Recreation Department meetings, time is allotted to review NCAA III rules, regulations, requirements, updates, etc. This year we have set time aside in each meeting to discuss eligibility, sportsponsorship, playing/practice season, social media requirements, recruiting process and procedures, amateurism, NIL, legislation, the NCAA constitution and much, much more. We meet at least once a month as a group and as needed; however, this fall we anticipate an increase to our number of meetings. However, learning is not limited to during meetings or when one has a question, active learning should occur every day. It is the responsibility of all of our coaches to grow and continue to educate themselves. Also, every year all coaches are required to take the NCAA DIII test and to pass with an 80% test result. We utilize the results of these tests to follow up on commonly missed questions and topics to focus on for our meetings and for the Director of Athletics and Campus Recreation to focus on during the monthly individual meetings with each head coach.

For example, hiring coaches and staff who have an understanding, appreciation and commitment to the NCAA III philosophy including the rules and regulations which guide our department and University is paramount. In the hiring process, we inquire, listen and observe our prospective coach and staff candidates to ensure that they fully understand the commitment to NCAA III compliance at the Mississippi University for Women. This attention to detail has enabled us to seek out candidates who strive to work within the framework of the NCAA III and in a collaborative manner. The hiring process allows any prospective candidates to be screened through numerous interviews, which includes interviews with the Faculty Athletics Representative, about past experiences and trainings specific to the NCAA III rules and regulation. This intentional process has allowed us to focus on maximizing our attention on the details of operating a highly successful compliance focused department. The Mississippi University for Women seeks to hire those with a proven track record of success in following the rules and then a track record of success in competition. Winning has to be done the right way!

Once hired, the new staff member, will be supported by a number of individuals. The entire athletic department will work to bring them up to date with the Mississippi University for Women compliance systems. The Director of Athletics and Campus Recreation will meet with them to go over a general overview of department guidelines and procedures and how we implement the NCAA guidelines in a day to day compacity. The Assistant Athletic Director will meet next and discuss in detail the aspects of merging university standards and NCAA best practices. The Compliance Director will meet with the MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

28

MISSISSIPPI UNIVERSITY FOR WOMEN coach to show the in-house processes for working and recording NCAA compliance. This will include but is not limited to Team rosters, practice logs, playing seasons, etc. Lastly, and moving forward the new staff member will be partnered with a returning staff member and identified as their mentor for the first year as they develop a deeper understanding of the rules, regulations, requirements and responsibilities.

The Mississippi University for Women fosters a collaborative environment throughout the department.

We have broken our coaches into 2 “PODS”, each pod has a common area and the coach’s individual offices. This is done with an open-door policy and the mindset that we are all in this together. Each coach shares ideas and concerns in a setting that promotes open dialogue. We strive to eliminate any barriers that tend to divide a department and enable our coaches to freely discuss the various aspects of our craft. It is not uncommon to find a group of coaches from a wide variety of sports discussing the numerous elements of our profession. If we limit the free exchange of ideas and learning to only occur in meetings, then we would miss out on utilizing the shared experiences of all coaches.

The education of the NCAA III rules and regulations are evident throughout the recruiting process. As a prospective student-athlete applies to the institution, the coaches, the Compliance Director and the Director of Athletics and Campus Recreation observe their progress on the software Slate. This program allows members of the University including head coaches to check on every prospective student-athlete as they turn in paperwork to the Admissions Department. Once the prospective student-athlete clears all admission requirements and has been accepted to the University by the Admissions Department, the prospective student-athlete is offered the opportunity to sign a Celebratory Signing Form. If the prospective student-athlete decides to participate, the sport specific coach send the Celebratory Signing Form to the prospective student-athlete and it is the decision of the prospective student-athlete whether to have a public signing or a private signing.

If the prospective student-athlete is an incoming Freshman, the Compliance Director will verify the incoming status of the prospective student-athlete to ensure that all the information of the prospective student-athlete is added to that year’s athletic team list for that sport. The list is designed so that the Compliance Director, Director of Athletics and Campus Recreation and Assistant Athletics Director are able to identify each student-athlete and their scheduled class hours for the semester. The list will be updated throughout the school year to reflect status, grade point average, enrolled hours and to keep track of the eligibility of the student-athlete.

If the prospective student-athlete is a Transfer student, then once the Compliance Director will send a Transfer Verification Report Form to all prior institutions that the prospective student-athlete has attended. The declared institutions will be verified through our Registrar’s office to ensure that all institutions have been contacted. Any gaps in institutional records will need to be explained by the prospective student-athlete. Once the Transfer Verification Report Form is returned, the student-athlete information sheet is updated to reflect the entirety of the prospective student-athlete’s academic and

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

29

MISSISSIPPI UNIVERSITY FOR WOMEN athletic collegiate careers up to that point. Eligibility is based on several factors; including but not limited to grades, disciplinary conduct enrolled semesters and seasons of participation.

If another institution fails to return the Transfer Verification Report Form, then the Compliance Director will request all transcripts from the Registrar’s office to verify the eligibility of the prospective studentathlete. This is a bit more time-consuming as the Compliance Director will need to account for the entire record of the prospective student-athlete from graduating high school until coming to the Mississippi University for Women.

At the beginning of the academic year, the athletic department will meet with each team to inform or review policies, procedures and expectations from an institutional and NCAA perspective. StudentAthletes will be guided through the informational session and notified of the documents and committed required by the NCAA and the University. All paperwork must be submitted to the Compliance Director prior to the start of any athletic-related activities. An internal checklist is completed per team, identifying to the administrative and coaching staffs who is eligible to participate. Student-athletes who have not given not been given full clearance will not be permitted to participate in team or individual activities. If a student-athlete is unavailable to attend the meetings, they will meet directly with the Compliance Director to receive the necessary information and to submit all documents and requirements.

At the start of each semester, the enrolled hours for each student-athlete is reviewed by the Compliance Director and each team’s coach. At the mid-term of the semester, the grades will be reviewed by the Compliance Director, Director of Athletics and Campus Recreation, and the sport specific head coach to communicate the current academic standing and if necessary identify ways to help student-athletes access the necessary personnel (i.e. professors, student success navigators, advisor) and/or resources (i.e. tutors, counselors, writing center) needed to assist ensure that all student-athletes are in good standing and are on track to complete the semester with a passing grade. Upon completion of the semester, the Compliance Director will compile all the grades and hours passed to determine the eligibility of the student-athlete for the next semester. Coaches will be notified of the grades and student-athletes will be contacted about any changes to their eligibility status and any next steps in the process.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

30

MISSISSIPPI UNIVERSITY FOR WOMEN

NCAA Violations Date Submitted 10/27/2020

Sport Men’s Track, Indoor

Violation Eligibility-Head Men’s Track and Field Indoor Coach allowed a student-athlete to practice without being enrolled fulltime

Classification Secondary/Level III Violations

7/09/2020

Women’s Tennis

Recruiting-Head Women’s Tennis Coach was present at the time of the prospective student-athlete’s celebratory signing day

Secondary/Level III Violations

3/12/2020

Softball

Athletically Related Activities, Playing Seasons-Head Softball Coach-had an individual practice session out of declared practice/playing season

Secondary/Level III Violations

1/27/2020

Women’s Soccer

Recruiting-Head Coach for Women’s Soccer sent celebratory signing letters to two prospective student-athletes prior to full acceptance.

Secondary/Level III Violations

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

31

MISSISSIPPI UNIVERSITY FOR WOMEN Mississippi University for Women (MUW) NCAA Eligibility Regulations Student-athletes will be allowed to represent Mississippi University for Women in intercollegiate athletics competition provided they meet all applicable eligibility requirements and have been certified as eligible by the University. All student-athletes who are in good academic standing and meet minimum Mississippi University for Women and NCAA standards will be eligible to compete in intercollegiate athletics. Any student-athlete who is not in good academic standing and does not meet minimum Mississippi University for Women and NCAA standards will be ineligible to compete in intercollegiate athletics.

Before participation in intercollegiate competition each academic year, a student-athlete shall sign a statement in a form prescribed by the NCAA Division III Management Council in which the studentathlete submits information related to eligibility, recruitment, financial aid, amateur status, previous positive drug tests administered by any other athletics organization and involvement in organized gambling activities related to intercollegiate and professional athletics competition under the NCAA’s governing legislation. Failure to complete and sign the statement shall result in the student-athlete’s ineligibility for participation in all intercollegiate competition.

To be eligible to represent Mississippi University for Women in intercollegiate athletics competition, a student-athlete shall be enrolled in a full-time program of studies (12 semester hours minimum), be in good academic standing and maintain satisfactory progress toward a baccalaureate degree. A studentathlete’s eligibility shall be determined by information provided by the Department of Athletics and by information contained in the Registrar’s Office and certified by the Registrar, Director of Compliance and the Faculty Athletics Representative. Standards of athletics eligibility are set forth in NCAA Bylaw, Article 14, and are highlighted below: Academic Status (14.01.2) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be enrolled in at least a minimum full-time program of studies, be in good academic standing and maintain satisfactory progress toward a baccalaureate or equivalent degree. A student-athlete enrolled in a two-year program shall be eligible only if that student-athlete was admitted to the institution under the same standards as four-year degree-seeking students and if the two-year degree program is not a terminal program. A waiver of the minimum full-time enrollment requirement may be granted for a student enrolled in the final term of the baccalaureate program (see Bylaw 14.1.8.1.6.3). Also, a student may represent the institution while enrolled as a graduate or professional student or while enrolled and seeking a second baccalaureate degree at the same institution (see Bylaw 14.1.9) Good Academic Standing (14.01.2.1) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be in good academic standing as determined by the academic authorities who determine the meaning of such phrases for all students of the institution, subject to controlling legislation of the conference(s) or similar association of which the institution is a member.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

32

MISSISSIPPI UNIVERSITY FOR WOMEN Good Academic Standing and Satisfactory Academic Progress (14.02.5) The phrases “good academic standing” and “satisfactory progress” are to be interpreted at each member institution by the academic officials who determine the meaning and application of such phrases for all students, subject to the controlling regulations of the institution; the conference(s) (or similar associations), if any, of which the institution is a member; and applicable NCAA legislation (see Bylaw 14.4).

General 1) Full-time student athletes must maintain a minimum of 12 credit hours per semester. Should a student-athlete fall below 12 credit hours, he/she will become immediately ineligible for practice and competition (Note: Mississippi University for Women student-athletes may not make changes to their advisor-approved academic schedule [drop or add] without the written approval of their advisor, the Registrar or her designee, and the Director of Athletics or designee).

2) In the last semester of a student-athlete’s senior year he/she may carry fewer than 12 credit hours if he/she is registered for the appropriate number of courses required to complete the degree requirements. Degree Audit must approve this reduced load in writing.

3) A student-athlete must complete his/her four seasons of eligibility during the first ten semesters he/she is enrolled at the University.

33 4) A student who transfers (see Bylaw 14.5) to a member institution from any collegiate institution is required to complete one full academic year of residence at the certifying institution before being eligible to compete for or to receive travel expenses from the member institution (see Bylaw 16.8.1.2), unless the student satisfies the applicable transfer requirements or receives an exception or waiver as set forth in this section.

Mississippi University for Women Eligibility Definitions and Regulations The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu).

An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed below: Good Academic Standing A quality point index (Mississippi University for Women attempted hours x 2) is calculated for each student at the end of each semester or summer session, by dividing the number of quality points earned at The W by the number of semester hours attempted at The W. All students are expected to maintain a MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN minimum grade point average of 2.0 with no quality point index deficiency, regardless of their classification.

Academic Warning, Probation, Suspension and Dismissal All students, whether full-time or part-time, are expected to maintain a quality of work necessary for reasonable progress toward graduation. In order to graduate, a student must earn a total number of grade points that is at least twice as great as the total number of academic credit hours attempted.

Falling beneath this criterion indicates substandard progress toward a degree.

Probation Students whose cumulative MUW GPA falls below 2.0 will be placed on academic probation. Students admitted with a GPA less than 2.0 as evaluated by academic policies will be placed on academic probation upon admission.

Students on first academic probation (P1) returning in the fall or spring will be limited to twelve (12) hours, or six (6) hours in the summer; additionally, students must successfully complete UN 098 Academic Recovery, a three (3) hour course consisting of a series of study skills lectures designed to improve study skills. The Academic Recovery class is not required for subsequent semesters, but the limit of twelve (12) hours for spring and fall and six (6) for summer will continue until a cumulative MUW GPA of 2.0 or better is achieved.

Suspension Students with a semester GPA of less than 2.0 who were admitted on academic probation or have already served one probationary period will be expected to maintain the academic standards listed in the chart below. Failure to meet this expectation will result in academic suspension.

Cumulative GPA Hours (Including Transfer Work) 0 - 29.99 30 - 59.99 60- 89.99 90 & above

GPA MUW Cumulative GPA 1.50 1.65 1.80 2.00

No student will be suspended for failing to achieve the required grade point average without having first served at least one semester of probation at MUW. Students who have served a semester of probation at MUW at any time in the past and who fail to maintain a semester GPA of 2.0 or higher, will be suspended immediately if their MUW cumulative GPA falls below the value listed above.

Course Load Per Semester The minimum semester course load for a full-time student is 12 semester hours; the normal load is 15 to 18 semester hours; and the maximum load is 19 semester hours. Requests to exceed the maximum number of hours must be made to the Registrar on the special request form on the Mississippi MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

34

MISSISSIPPI UNIVERSITY FOR WOMEN University for Women website, and will be reviewed primarily on the basis of the student’s previous record of achievement and the courses in which the student wishes to enroll. No student may receive credit for more than 22 hours in a semester under any circumstances.

Satisfactory Academic Progress All students at MUW who receive federal financial aid must make satisfactory academic progress toward completion of their degrees within a reasonable period of time. MUW has approved the following standards defining satisfactory progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress will be computed at the end of the fall, spring, and summer semesters. Students will be notified in writing by the financial aid office at the end of each semester if they are placed on warning, suspension, or become ineligible due to attempted hours. The financial aid office will update their financial aid standing in banner and adjust financial aid accordingly.

Students should note this standing is separate from the academic standing.

During the warning semester, the student will continue to be eligible to receive Title IV aid. After a semester of warning, a student who does not meet the minimum standards will be placed on financial aid suspension. A student will not be eligible for Title IV financial aid until an appeal is approved or an academic plan is outlined (see Reinstatement of Financial Aid).

Undergraduate Students An undergraduate student is considered to be making satisfactory progress if he or she: 1. Is admitted and enrolled as a degree student; 2. Meets the required qualitative measure for financial aid recipients; 3. Maintains required quantitative measurable progress toward the completion of the degree; 4. Completes degree requirements within a reasonable length of time.

Required Qualitative Measure In order to meet the required qualitative measure, the student must maintain a minimum overall MUW GPA (only courses taken at MUW are used for this standard). The GPA requirement increases as students’ progress toward graduation as shown in this scale: Cumulative Semester Cumulative Hours Attempted 0-29 30-59 60-89 90-128

MISSISSIPPI UNIVERSITY FOR WOMEN

MUW Must Pass MUW GPA 67% and at least a 1.50 67% and at least a 1.65 67% and at least a 1.80 67% and at least a 2.00

CCS: APPLICATION FOR MEMBERSHIP

35

MISSISSIPPI UNIVERSITY FOR WOMEN General Requirements Pertaining to Eligibility for Athletics Participation All student-athletes are required to complete the following forms in order to be eligible for athletics participation: • Mississippi University for Women Student-Athlete Participation Packet (Includes biographical information as well as information related to insurance, emergencies, medical history and treatment, drug and alcohol policy, assumption of risk, etc.)

• Proof of Primary Insurance Coverage • Pre-participation Physical Exam • NCAA Student-Athlete Statement • NCAA Drug Testing Consent Form • Consent for Disclosure of Protected Health Information to the NCAA Summary of NCAA Division III Regulations Each student-athlete will be provided annually with a Summary of NCAA Regulations – Division III handout. This handout will be provided at the beginning of each fall semester, or at the time of their initial participation with intercollegiate athletics. Although this summary of NCAA regulations will not include all NCAA Division III Bylaws, it will contain the most significant information about the student-athlete’s eligibility to compete in intercollegiate athletics. The complete list is available online at www.ncaa.org. Student-athletes are responsible for knowing and understanding the application of all NCAA Bylaws related to their eligibility to compete. Student-athletes should contact The W Athletics Compliance Office if they have any questions.

Outside Competition Effects on Eligibility The eligibility of a student-athlete who engages in outside competition (see NCAA Bylaw 17.02.10) is affected as set forth in the following regulations: NCAA Bylaw, Article 14.7.1. Outside Competition. A student-athlete becomes ineligible for intercollegiate competition in that sport until eligibility is restored by the NCAA Division III Committee on Student-Athlete Reinstatement if, after enrollment in college and during any year in which the student-athlete is a member of an intercollegiate squad or team, he or she competes or has competed as a member of any outside team in any non-collegiate, amateur competition (e.g., tournament play, exhibition games or other activity) during the institution’s intercollegiate season in the sport (see Bylaw, Article 14.7.3 for exceptions and waivers) unless restored to eligibility before that time by the Committee on Student-Athlete Reinstatement.

There are additional applications of the Outside-Competition Regulations located in Eligibility section of the NCAA Division III Manual.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

36

MISSISSIPPI UNIVERSITY FOR WOMEN Procedures for Determining a Transfer Student’s Eligibility NCAA Bylaw, Article 14.5 contains the provisions for determination of the eligibility of a transfer studentathlete.

At the Mississippi University for Women, these regulations are met when the Office of the Registrar verifies with the previous institution(s) attended, that the transfer student is in compliance with Bylaw, Article 14.01.2 (full-time status and satisfactory progress) and Bylaw, Article 14.01.2.1 (good academic standing). The next step is a review of all previous transcripts to determine Grade Point Average (GPA), which must be a minimum of a 2.0. In addition, the Director of Compliance will verify with previous institutions seasons of participation, terms of attendance and remaining eligibility by using a Transfer Verification Form (see attached sample). Once these requirements are met and confirmed, signatures of review and approval are granted by the Office of the Registrar, the Faculty Athletics Representative, the Compliance Director and finally, the Director of Athletics and Campus Recreation.

37

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN III.

What is your commitment to gender equity, diversity and inclusion in the athletic program?

Mississippi University for Women Athletics mirrors the NCAA and the University in its belief in and commitment to diversity, inclusion and gender equity among its student-athletes, coaches and administrators. We seek to establish and maintain an inclusive culture that fosters equitable participation for student-athletes and career opportunities for coaches and administrators from diverse backgrounds. Diversity and inclusion improve the learning environment for all student-athletes and give a stronger foundation in our pursuit of excellence.

The Owls Athletic Department created the Gender Equity and the Diversity and Inclusion plans. Currently, we are evaluating, reviewing and assessing these plans. We are confident we have met or are working toward accomplishing the goals outlined in the plans. We look forward to building on this strong foundation. Both plans were extended through 2022 due to the impact of COVID-19 and the transitional period within the athletics department in which a number of full-time staff members left, including, but not limited to the Director of Athletics and Campus Recreation, the Assistant Athletic Director/Head Volleyball Coach, the Head Coaches for Baseball, Men’s Basketball, the Director of Athletic Communications and a number of full time and graduate assistants.

The Athletics Department promotes respect and understanding of diversity issues. We utilize the essential partnerships and resources offered throughout the University. Our Diversity and Inclusion Designee and our Faculty Athletics Representative served on the Strategic Planning Taskforce which selected Diversity, Equity and Inclusion as one of our priorities. Glen Halbert is currently serving on the Diversity, Equity and Inclusion Council which was established in 2020.

The diversity education and programs provided help to create a supportive and inclusive environment. This year’s University’s common read was Just Mercy. The University provided opportunities to gain understanding and knowledge via zoom discussion and presentations, an event on the lawn viewing the movie which also provided an opportunity for thoughtful discussion, deeper understanding and active support. The policies for hiring are the same for all employees at the institution. We are evaluating the budgets, schedules, equipment, so on and so forth to ensure equity in athletics. Budgets and coaches’ salaries are built equally to provide a foundation for an equitable environment. We are consistently reviewing our policies and procedures regarding Title IX and gender equity. The Equity in Athletics Data Analysis and Disclosure Report was completed the Director of Athletics and Campus Recreation/Senior Woman Administrator, the athletic staff, the CFO, the President, and institutional research officials. The report is reviewed by all entities prior to submission.

The EADA gives our department a baseline view of the daily and yearly needs for our department. It allows us to analyze the findings and make adjustments based on the findings. We streamline all of our processes for purchasing, meal allocation, travel, and equipment to maintain an equitable environment across all 17 sports. These processes take the guess work out of decisions made on behalf of the student-athlete and department. It is our goal and plan to provide the same resources across the board.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

38

MISSISSIPPI UNIVERSITY FOR WOMEN As a University, we have had several seminars and speakers on campus concerning equity and inclusion.

Our goal as a University and department is to provide an environment free from discrimination and bias.

The athletic department incorporates LGTBQ education and training to create an environment within the department that encourages inclusion and diversity. As well as our department participates in unconscious bias, title ix trainings, preventing discrimination and harassment educations and training.

We have also focused our SAAC conversations on this topic and will continue to develop specific events centered around inclusion. We have scheduled time in each of our departmental meetings for diversity, equity and inclusion which includes open dialogue, information/experience sharing, safe zone training information.

The MUW Counseling Center provided safe zone training this fall and will have another one this spring.

Safe Zone is an educational program that fosters a safe and civil community for all individuals, particularly members of our community who identify as Lesbian, Gay, Bisexual, Transgender, Queer/Questioning, Intersex, Asexual, plus (LGBTQIA+). Goal #1 is to promote understanding, create awareness and respect for all members of our community, regardless of sexual orientation or gender identification. Goal #2 is to create a visible network of faculty, staff and student volunteers with whom students can discuss personal issues without feeling judged or threatened. Those who complete the training and display the Safe Zone placard will indicate to students their willingness to be available as part of a "safe" campus network to discuss any issues they face.

The Mississippi University for Women strives to provide a welcoming and supportive environment for all faculty, staff and students in our community. In our most recent athletic department meeting, our ADID, Glen Halbert, led us through a few case studies. We discussed opportunities to promote healthy environments, creating successful outcomes, removing barriers and making sure that we are a welcoming campus. Our homework was to reflect on 2-3 of our most defining moments and be prepared to discuss them at our next meeting. This session finished by reminding us that we have individuals on our campus who feel marginalized and it is our job to everything in our power ensure everyone knows that they have a voice, a place and are respected.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

39

MISSISSIPPI UNIVERSITY FOR WOMEN IV.

Do you have an active booster club? If yes, provide a copy of the bylaws and any pertinent information regarding this organization.

The Owls Fund Club was formed and approved by the Mississippi University for Women Foundation Board in November 2016 to assist with the budgetary needs per sport and for the overall development of athletics needs. The Foundation is a nonprofit Mississippi corporation organized to foster, encourage, and promote the educational purposes of the University. In providing important services through pursuit of endowments and other gifts, the Foundation enriches the academic quality and reputation of Mississippi University for Women.

Under the leadership of its independent Board of Directors, the MUW Foundation receives gifts on behalf of the University, solicits donations, manages assets, and distributes monies in accordance with prescribed procedures. The Foundation exists solely for the educational support of MUW but operates independently from the University, the Board of Trustees, and the State of Mississippi. The Foundation Board includes alumni and business and community leaders who are committed to furthering the mission of Mississippi University for Women. The Board elects a chair, a vice chair, a secretary, and a treasurer. In addition, there are several important Foundation committees that offer Board members an opportunity to become more involved with the Foundation and its mission.

The MUW Foundation receives contributions in many forms including cash, securities, bequests, real estate, and personal property. These gifts may be restricted by the donor for a specific purpose, yet unrestricted gifts provide flexible means for the University to respond to the most pressing needs.

Gifts to the Foundation may be designated to establish or augment endowments which are essential vehicles for supported professorships, chairs, scholarship funds, and the general program support funds. Gifts also may be designated to support the general operating needs of the University and supporting programs.

The Foundation Board has adopted and is committed to operating under the Donor Bill of Rights as developed by leading professional fundraising organizations.

To date, the Owls Fund Club has received over $150,000 in donations to support the program. The Director of Athletics and Campus Recreation has developed working budgets for each sport on the timeline, including expectations for travel, recruiting, fund raising, professional development, uniforms, equipment, and facilities.

The Office of Development and Alumni must have a coordinated approach to private fundraising. Phone calls, letters, visits, proposals, and reports must be directed to and recorded in the Office of Development and Alumni.

All athletic fundraising is directed through the Office of Development and Alumni.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

40

MISSISSIPPI UNIVERSITY FOR WOMEN In the event a staff member of the Athletics Department identifies a prospective donor, the athletics director or athletics staff member will contact the executive director of the Office of Development and Alumni to discuss the prospective donor. A development staff member will be assigned to work with the athletic staff member to steward and solicit the prospective donor.

In the event a staff member of the Office of Development and Alumni identifies a prospective donor for athletics, the Office of Development and Alumni staff member will contact the athletics director to discuss the prospective donor. Based on the area of interest, the athletics director will assign a staff/coach to work jointly with the Office of Development and Alumni staff member to steward and solicit the prospective donor.

1. Fundraising activities are recorded as contact reports and/or actions in Blackbaud’s Raiser’s Edge software system in the Office of Development and Alumni. All substantive contact with donors and prospects is required to be recorded in the donor/prospect record. When an Office of Development and Alumni staff member identifies an appropriate solicitation opportunity with a prospective donor, he or she will record the giving proposal in the donor/prospect’s Raiser’s Edge record indicating the planned solicitation amount, date, and purpose.

The executive director of development and alumni reviews all contact reports and actions in Raiser’s Edge. The fundraising staff member will update the donor/prospect’s moves through the fundraising process.

The Office of Development and Alumni adheres to the Donor Bill of Rights as adopted by the Association of Fundraising Professionals (AFP).

2. Athletic Department Receipt Procedures: • The Athletics Office receives funds and should date stamp check stub and/or envelopes.

• If cash and/or multiple checks are received, a list of all items with donor names should accompany the funds with a total.

• Funds then should be hand delivered to the Office of Development and Alumni for deposit with the MUW Foundation.

• The administrative assistant will record information in the receipt book.

• The white copy of the receipt will be given to person bringing funds.

• The yellow copy of the receipt will be attached to the deposit.

• The pink copy of the receipt will remain in the receipt book.

Funds are then deposited and recorded into the designated athletic fund in the MUW Foundation’s accounting system.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

41

MISSISSIPPI UNIVERSITY FOR WOMEN Athletics funds held by the MUW Foundation: • • • • • • • • • • • •

Owls Fund Club Owls Baseball Owls Cross Country Owls Softball Owls Men’s Soccer Owls Volleyball Owls Men’s Basketball Owls Women’s Basketball Owls Women’s Soccer Owls Men’s Golf Owls Tennis Owls Track & Field

Official tax receipts and acknowledgment letters are mailed to each donor from the MUW Foundation.

Online Receipts: Online transactions are processed daily. An online tax receipt is emailed to the donor at the time of the gift. At the end a quarter, a list of donors is provided to the Athletics Office.

42

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN V.

Describe the policies for awarding financial aid and compliance with NCAA policies regarding financial aid. What are the per student averages for scholarships, grants in aid, work-study, other work opportunities, etc.

All students-athletes or non-athletes-are all packaged and treated with the same standards. Education and communication are essential in this process. It is vital that all of our constituent groups, especially our athletics staff, the financial aid office and the student-athletes understand that financial aid awarding is not based on athletics leadership, ability, participation or performance. Our athletic staff and student-athletes are provided this information throughout the process, but also through our compliance educational sessions and our opening meetings with each of our teams. The Financial Aid Office participated in the NCAA Financial Aid videoconference with the NCAA staff which confirmed that no financial aid shall be awarded to any student conditioned upon his or her ability, participation or leadership in intercollegiate athletics and that the NCAA Division III financial aid rules will be followed at all times. We conduct and will conduct an annual review of Bylaw 15 and utilize the Staying Compliant with Division III document to provide open discussion to ensure compliance. We complete and will continue to complete the Financial Aid Report which calls for the equitable treatment of studentathletes and other students within the domain of the financial aid packaging process. We are confident that we have the policies, procedures and processes in place to ensure compliance with this requirement. Of note, since 2003, the University has not awarded athletic scholarships, because of the decision to cancel the women’s sports programs (formerly NCAA II). In 2017, the University began bringing back sports for women and creating opportunities for men by establishing men’s sports’ teams.

The University's Financial Aid Department establishes the standards and follows the standards set forth to them.

The Mississippi University for Women Financial Aid programs operate on the premise that college costs are primarily an individual and family responsibility, and University merit and need based assistance allows students and their families to make college more accessible and affordable. The academic scholarship is the foundation of every financial aid package. This scholarship is awarded by an Office of Admission Advocate using a matrix based upon high school and/or college academic performance measures. Academic award amounts are set annually by the University, and are assigned to prospective students at the time of their application to the University via the Office of Admission. Awards are renewable annually. There are additional supplemental scholarships available such as church matching, arts scholarships and scholarships in specific colleges within the University.

Office of Admission is aware of all scholarship possibilities and work individually with prospective students and their families to create appropriate financial aid packages, and to complete their Financial Aid file. Following the academic scholarship, students may qualify for additional need-based aid. Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Teachers Education Assistance for College and Higher Education Grant (TEACH), Iraq and Afghanistan Service Grant, Mississippi State Grants, and/or Mississippi Tuition Assistance Grant (MTAG). All financial assistance MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

43

MISSISSIPPI UNIVERSITY FOR WOMEN received by the student-athlete from sources outside of the institution shall be reported to the Mississippi University for Women Office of Financial Aid. When a student receives scholarships from non-institutional sources, the University may use this additional aid to first reduce unmet need, then institutional grants/scholarships, and finally loans. If the student receives additional outside aid that results in an over-award, the student’s subsequent loan disbursement(s) may be reduced or the Federal Work Study award may be reduced or eliminated. In addition, other campus-based and institutional aid amounts are reviewed; finally, the subsidized loan may be reduced and re-awarded as an unsubsidized loan. Guidelines and regulations regarding over awards may be found in the Federal Student Financial Aid Handbook. Returning students have their financial aid package reviewed annually. If changes are made from year to year, the student is notified by the Financial Aid Office and given proper guidance. At no point in the Admission or Financial Aid process are members of the Department of Athletics involved in arranging or modifying the financial aid of a student-athlete, nor are Office of Financial Aid staffers aware of the status of a prospective student as an athlete or a non-athlete.

Scholarships Grant in Aid Federal Work Study YEAR POPULATION SCHOLARSHIPS_AVG ---- ---------- ---------------1920 1752 $2,315.45 2021 1889 $2,230.25 2122* 1672 $2,135.05

44

YEAR POPULATION GRANT_IN_AID_AVG ---- ---------- ---------------1920 2876 $9,625.97 2021 2861 $8,886.12 2122* 2453 $8,458.76

YEAR POPULATION WORK_STUDY_AVG ---- ---------- -------------1920 83 $1,785.28 2021 50 $1,458.11 2122* 55 $1,391.25 *2122 is not final.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN VI.

List the current sports sponsored and any future sports under consideration. Indicate the coach’s status: full-time, part-time, dual responsibilities through coaching several sports and/or through teaching and other duties.

SPORT

COACH’S STATUS

ADDITIONAL DUTIES

Baseball

Full Time

Basketball, Men

Full Time

Basketball, Women

Full Time

Cross Country, Men

Full Time

Cross country women; Track & Field indoor and outdoor for men and women; SAAC

Cross Country, Women

Full Time

Cross country men; Track & Field indoor and outdoor for men and women; SAAC

Golf, Men

Full Time

Women’s golf; Gameday Mgr.

Golf, Women

Full Time

Men’s golf; Gameday Mgr.

Soccer, Men

Full Time

Soccer, Women

Full Time

Softball

Full Time

Assistant A.D.

Tennis, Men

Full Time

Women’s tennis; Compliance

Tennis, Women

Full Time

Men’s tennis; Compliance

Track & Field (Indoor), Men

Full Time

Cross country men and women; Track and Field indoor & outdoor men & women; SAAC

Track & Field (Indoor), Women

Full Time

Cross country men and women; Track and Field indoor & outdoor men & women; SAAC

Track & Field (Outdoor), Men

Full Time

Cross country men and women; Track and Field indoor & outdoor men & women; SAAC

Track & Field (Outdoor), Women

Full Time

Cross country men and women; Track and Field indoor & outdoor men & women; SAAC

Volleyball

Full Time

Future Sports Under Consideration: Bowling, lacrosse, swimming, triathlon, wrestling, beach volleyball are under consideration for futures additional sport opportunities MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

45

MISSISSIPPI UNIVERSITY FOR WOMEN VII.

List the total number of student-athletes by sport and the total number of transfers for the previous two years and current year by sport.

2019-2020

Sport

Total # of Student Athletes

Total # of Transfers

Baseball

35

4

Basketball (Men’s)

19

13

Basketball (Women’s)

16

11

Cross Country (Men’s)

8

0

Cross Country (Women’s)

7

0

Golf (Men’s)

6

0 46

Tennis (Men’s)

6

2

Tennis (Women’s)

6

1

Soccer (Men’s)

23

0

Soccer (Women’s)

22

17

Softball

25

5

Volleyball

16

4

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN

2020-2021

Sport

Total # of Student Athletes

Total # of Transfers

Baseball

39

4

Basketball (Men’s)

19

2

Basketball (Women’s)

7

1

Cross Country (Men’s)

3

0

Cross Country (Women’s)

5

0

Track & Field Indoor (Men’s)

3

0

Track & Field Indoor (Women’s)

4

2

Track & Field Outdoor (Men’s)

4

0

Track & Field Outdoor (Women’s)

6

2

Golf (Men’s)

7

0

Golf (Women’s)

5

1

Tennis (Men’s)

7

2

Tennis (Women’s)

10

2

Soccer (Men’s)

16

6

Soccer (Women’s)

25

8

Softball

22

4

Volleyball

20

1

MISSISSIPPI UNIVERSITY FOR WOMEN

47

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN

2021-2022

Sport

Total # of Student Athletes

Total # of Transfers

Baseball

32

8

Basketball (Men’s)

21

4

Basketball (Women’s)

14

4

Cross Country (Men’s)

6

2

Cross Country (Women’s)

8

1

Track & Field Indoor (Men’s)

15

3

Track & Field Indoor (Women’s)

12

4

Track & Field Outdoor (Men’s)

9

0

Track & Field Outdoor (Women’s)

12

4

Golf (Men’s)

10

2

Golf (Women’s)

4

0

Tennis (Men’s)

13

3

Tennis (Women’s)

13

1

Soccer (Men’s)

21

6

Soccer (Women’s)

23

5

Softball

24

1

Volleyball

21

0

MISSISSIPPI UNIVERSITY FOR WOMEN

48

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN VIII.

Provide the athletic Department operating budget with sport-by-sport breakdown.

Sport

Operating Budget

Athletic Department

$611,306

^Baseball

$152,232

Basketball (Men’s)

$128,534

Basketball (Women’s)

$117,101

Cross Country (Men’s)

$27,263

Cross Country (Women’s)

$27,263

Track & Field Indoor/Outdoor (Men’s)

$98,815

Track & Field Indoor/Outdoor (Women’s)

$98,815

Golf (Men’s)

$43,925 49

Golf (Women’s)

$43,925

Tennis (Men’s)

$29,678

Tennis (Women’s)

$29,678

Soccer (Men’s)

$118,527

Soccer (Women’s)

$131,389

Softball

$131,922

Volleyball

$105,835

Total Operating Budget

$1,896,208

Operational Budget includes salaries, benefits, travel, officiating and facility rental fees. ^Baseball operating budget includes a $15,000 cost for an off-campus facility where the team both practices and plays its games, currently.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN IX.

Describe game-day administration: oversight of events, security, and crowd control.

The Athletics Game Day Administrator is responsible for the administration, oversight, planning, management, execution and evaluation of game day operations for Owls Athletics. The Administrator will meet as needed with coaches and other staff to determine event needs, as well as a detailed plan to meet these needs. Areas of need include personnel, facilities, ticketing, security, officials, concessions, merchandising and visiting team relations. All Department of Athletics personnel will serve as Game Administrators at multiple times throughout the year. The Administrator is responsible for organization of game staff, greeting the visiting team(s), and greeting officials.

The W will also utilize a Teams for Teams approach to each sports game operations. Teams for Teams is an effort to operate of games in an efficient manner, each program will be designated an off-season sport to manage all game operations. Clock management, sideline balls, foul balls, tickets, and other game duties will be assigned. The head coach (or designee) of each sport will also serve as the on-site game administrator for the designated sport, with duties clearly defined. For example, the men’s soccer team will run game operations for the baseball team, and vice versa. The positions necessary will be filled to operate a fully functional event and provide a quality student-athlete and fan experience.

Potential positions include ball runners, scoreboard operators, sweat mop workers, security, ticket table, and video camera operators. This is an effective way to manage home events while contributing to the overall experience of the sport for the student-athletes.

50 The Game Day Administrator will communicate schedules, assignments, challenges, solutions and all elements of game day to the Head Coach, Sport Specific Game Day Administrator, Director of Athletics and Campus Recreation or designee.

Once Play Begins: The game officials are responsible for postponement decisions. Coaches should not have a direct involvement in this decision.

Directly following the decision of a change: • • • •

Director of Athletics contacted if not already apart of decision: who will contact coach, Athletic Communications, and Game Day Administrator Game Day Administrator: contacts event staff Sports Information: who then contacts score table, scoreboard, and anyone else under their staffing Competition: Team in route should be contacted immediately by a member of our Coaching Staff.

1. Competitor will work in conjunction with Sport Supervisor, Coach, and Director of Athletics to find possible make-up dates.

2. Update Sports Information of all adjustments so they can post on website and social media and re-schedule staffing

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN GAME DAY RESPONSIBILITIES ATHLETICS EVENT COORDINATOR AND STAFF 1. Complete facility walk-through prior to the event and ensure the facility is Game Ready prior to teams, fans and visitors arriving. This includes bathrooms, bench areas, playing surface, press box/ scoring table, parking, and surrounding areas to the facility.

2. The Game Day Administrator, staff of the in-season sport and teams for teams staff designee are to set up sound (unless pre-installed), scoreboard, signage and all pre-game equipment (nets, screens, goals) prior to pre-game activities. The team for teams sport operating the game will assist the events staff with breaking down the facility.

3. Floor cleaning, raking, dragging, and all other playing surface prep work is to be done by the head coach/ team of the sport participating. The game staff does not perform these duties. However, sweeping the court for basketball/ volleyball between sets/ halves/ games will be done by the support staff (teams for teams).

4. The Game Day Administrator is in charge of assigning game day duties to his/her staff (graduate assistants). Each sport will have specific requirements for the event staff (i.e. scoreboard, book, music, setup/breakdown, etc.)

5. Any lines that need to be painted are done by the head coach or team staff member. This includes pre-game, in between games, and practices. Training the student-athletes to do this properly is an option.

6. If there is a problem, please identify the issue with the appropriate sport, head coach or staff unless the situation is emergent. Non-emergent issues should be documented and brought to the attention of the Director of Athletics and Campus Recreation the next day.

7. Make yourself familiar with emergency support services. Your job is to administrate a safe and enjoyable game experience for student-athletes, officials, and spectators. Behavior that is contradictory to the positive game environment will not be tolerated and must be dealt with in a professional manner. Utilize campus police for assistance with unruly spectators/ participants.

GAME DAY ADMINISTRATOR RESPONSIBILITIES 1. Arrive no less than 90 minutes prior to the game.

2. Introduce yourself to the officials.

3. Introduce yourself to the visiting head coach.

4. Ensure that the facility is game ready by touching base with MUW facilities staff, athletic communications and our head coach prior to teams arriving.

5. Follow the Teams for Teams chart and assign workers to the appropriate areas.

6. Sit near or at the scorer's table/ press box or in a visible spot.

7. The officials or ref's control the game - we make sure the rest is running appropriately.

8. If there is a problem please identify the issue with an area head unless the situation is emergent.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

51

MISSISSIPPI UNIVERSITY FOR WOMEN 9. Make yourself familiar with emergency support services.

10. Remain at the game for 30 minutes after the contest or until both teams have left the playing facility.

11. Any emergent issues must be reported to the Director of Athletics immediately. A summary of the issue should be made in writing with as much detail as possible. If there is video, retain a copy of the incident.

12. If security is at the event - be sure to introduce yourself.

13. If there are visiting administrator(s) introduce yourself and allow them to sit in an appropriate area.

14. Work with Sports Information staff to ensure all game essential equipment is operating.

15. Athletic training staff is to be on the field/ court for pre-game when activities start. Water and ice are to be in the dugouts/ benches prior to activities. Use the home team to assist with executing this.

Your job is to administrate a safe and enjoyable game experience for student-athletes, officials, and spectators. Behavior that is contradictory to the positive game environment will not be tolerated and must be dealt with in a professional manner. Utilize campus police for assistance with unruly spectators/ participants.

Security •

•

•

The Mississippi University for Women has our own Police Department. The MUW Police Department provides professional law enforcement services to The W community. Our department’s personnel is committed to being approachable and strives to ensure that The W faculty, staff, and visitors have a pleasant experience. Officers routinely patrol campus and surrounding areas to maintain a visible presence. While our principal objective is to "protect and serve," our ultimate goal is to enhance and preserve the quality of life, learning opportunities, and life experiences of each member of The W community. We recognize that in order to accomplish our goal, we must establish professional and trusting relationships on campus.

The mission of the MUW Police Department to safeguard persons and property through preparedness and vigilance. The department holds true to the customer-service policing philosophy. Its members shall continually strive for excellence in service, training and professional development.

For extended security and crowd control we have a member of the campus security team at or near each event. Their presence helps the administrator maintain a level of safety at the event.

Workers are also strategically placed throughout the venue to monitor the crowd and notify the administrator or campus security of any issues.

Crowd Control Policy •

•

We have a public announcement encouraging good sportsmanship prior to the start of each contest. Repetitive statements in game day public announcements, programs, media guides help reinforce the message of good sportsmanship.

We may designate seating location of all groups in the venue (i.e. Separate fans, students, etc.) to avoid areas of possible confrontations.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

52

MISSISSIPPI UNIVERSITY FOR WOMEN •

• • • •

We will strategically place our security personnel in possible problem areas as it relates to the fan base and access to the playing field/court. When possible, we will keep the same security people in the same key areas to establish contact and relationships with fans.

We will have assigned staff and security on watch for dangerous objects, alcohol, etc. entering the venue.

When videotaping the game, we will continue to videotape the activity on the playing field/court after the team has left the playing surface.

We as an athletic department will continue to communicate to our student-athletes, coaches and staff their role in promoting good sportsmanship among the fans.

We as an athletic department will encourage our student groups to buy-in to spirited, but respectful and safe support of school teams.

53

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN X.

Please outline sportsmanship expectations of student athletes, coaches and staff. Is admission charged for games? What is the average attendance at games?

The entire community – the President, Faculty Athletic Representative, Director of Athletics and Campus Recreation, Administrators, Coaches, Faculty, Staff, Students, etc .- are dedicated to a positive, competitive environment where good sportsmanship is continually expected and promoted. Vital elements of an intercollegiate athletic program is to serve as a model for fans, spectators, students, community members and others regarding respectful and sportsmanlike behavior in athletic settings.

Owls Athletics expects all spectators, team members and institutional representatives to treat opponents and officials with respect. Trash talking, baiting, taunting, vulgar, sexist, racial or profane language, celebrations that humiliate opponents, intimidating actions, fighting or attempts to injure, or any other malicious or violent conduct that is directed at spectators, officials, student-athletes, coaches or team representatives will not be tolerated and may be penalized by contest or campus officials and/or the conference.

The W has the responsibility to provide safe venues for all contests that are hosted and are expected to provide adequate supervision and security so that student-athletes, coaches, spectators and others can enjoy the event. The W and its staff do not wish to take away the fun and enthusiasm that accompany athletic contests and exciting plays. However, negative, unruly and dangerous behaviors will not be tolerated and may result in removal from a competition site. We encourage sportsmanship and hope spectators and others will demonstrate respect and will cheer for their favorite team and not against any team or individual.

This statement is to be read at all contests and is to be printed in each game or match program: “Owls Athletics and the NCAA promote good sportsmanship by student-athletes, coaches and fans. We request your cooperation in supporting the student-athletes and officials in a positive manner. Profanity, derogatory comments or other intimidating actions directed at athletes, officials, team representatives or other fans will not be tolerated and are grounds for removal. Owls Athletics has many traditions, but bad sportsmanship is not one of them. Also, a reminder that the use of tobacco products and consumption of alcohol is prohibited on campus. We appreciate your cooperation in creating a safe and positive game environment.”

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

54

MISSISSIPPI UNIVERSITY FOR WOMEN *COVID restrictions were in place Sport

*Average Attendance at Games

Baseball

120

Basketball (Men’s)

*65

Basketball (Women’s)

*53

Cross Country (Men’s)

n/a

Cross Country (Women’s)

n/a

Track & Field Indoor (Men’s)

n/a

Track & Field Indoor (Women’s)

n/a

Track & Field Outdoor (Men’s)

n/a

Track & Field Outdoor (Women’s)

n/a

Golf (Men’s)

32

Golf (Women’s)

32

Tennis (Men’s)

20

Tennis (Women’s)

20

Soccer (Men’s)

87

Soccer (Women’s)

73

Softball

119

Volleyball

*42

MISSISSIPPI UNIVERSITY FOR WOMEN

55

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN XI.

Are there any institutional policies related to days that competition cannot be scheduled? If so, when?

Our institution does not have any specific days on which we are prohibited from competitions.

However, like most other institutions, there is an expectation that scheduling will make every attempt to consider academic requirements (i.e.- game during finals week, etc.) of its studentathletes. This includes travel considerations.

In the case of the closure of campus due to inclement weather, home athletic competitions would similarly be cancelled as a result.

56

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN XII.

Provide an evaluation of your athletic facilities, including a campus map showing location of facilities.

FACILITY ASSESSMENT: POHL GYMNASIUM (volleyball, men’s & women’s basketball) Pohl Gymnasium has to collegiate-size basketball courts that can also be adapted for volleyball and badminton. A divider curtain can be used to separate the courts. The gym also features chair-back bleachers that can accommodate up to 570 fans. In addition to the Owls’ locker rooms, visiting locker areas – for both men and women – are available, with athletic training located adjacent to the arena.

Pohl Gymnasium is named after Emma "Ody" Pohl, head of the Department of Physical Education for more than 50 years. The gym is located in the southwest corner of campus on 11th Street South.

GARRETT TENNIS COURTS (men’s & women’s tennis) The Garrett Courts feature six lighted, hard-top courts, completely fenced. Garrett Courts have served as host to numerous local USTA competitions. Named after Dr. Barbara Garrett, longtime coach of The W's tennis team, the tree-lined courts are located one block south of Pohl Gymnasium, in the southwest corner of campus.

DON USHER SOFTBALL FIELD (softball) Usher Field is located on the east side of 5th Street across from campus. The facility feature an enclosed press box, with a media room and two auxiliary rooms. Restrooms and a concessions area are located on the ground level of the press box area. Both dugouts are covered, as well. There are chair-back seats behind home plate, as well as bleacher seating to either side. The entire field is an artificial surface, with the warning track done in the Owls’ signature “Welty Blue.”

HERITAGE ACADEMY FIELD (baseball) Owls Baseball calls the beautiful confines of the Heritage Academy baseball field as home, beginning in 2022. Quietly nestled in the Southeast corner of the campus, the field sports a tree-lined outfield and elevated fence for the "batter's eye". The indoor cages provide the opportunity to stay sharp, even in inclement weather. An elevated press box (with a concession stand below), convenient parking, ample seating as well as nearby restrooms, help make it a fan-friendly venue to enjoy a day with The W Baseball.

COLUMBUS H.S. (track & field) Since the inception of track and field, as well as cross country, The W has called Columbus High School home. Annually, the partnership between MUW and CHS has had positive benefits for both entities. It is not uncommon to see The W coaches and athletes helping administrate CHS home meets.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

57

MISSISSIPPI UNIVERSITY FOR WOMEN LOWNDES COUNTY SOCCER COMPLEX (men’s & women’s soccer) Located less than five minutes from campus, The W’s home field is located on the northern side of the Complex. The picturesque facility has a meandering creek bordering its south sideline, festivalstyle seating along a gently-sloping embankment that runs the length of the field on its northern sideline. Convenient parking is just steps away from the seating area. The complex’s walking trail is parallel to the east end line, with restroom facilities and picnic-tables overlooking the action on the field.

ELM LAKE G.C. (men’s & women’s golf) For the ultimate golfing experience in Columbus, Elm Lake has everything a golfer needs and is the proud home of The W Golf. Elm Lake Golf Course has been picked by many golfers in Columbus as their home course. And many local organizations and associations choose Elm Lake each year to host their golf tournaments and company outings. Their commitment to provide the best golf experience in the greater Columbus area continues to earn the admiration of local golf enthusiasts. At nearly 7000 yards from the back tees, the 18-hole golf course is ready to push your skills to new levels. The wide, open fairways offer numerous angles of attack on most holes.

STARK RECREATION CENTER (strength and conditioning; natatorium) The 5,300 square foot Strength and Conditioning Room offers Life Fitness, Precor, and Cybex cardio equipment, including treadmills, elliptical, steppers, rowers, and upper body ergo meters. Our strength equipment features the Life Fitness Signature Series selectorized machines and Hammer Strength free weights.

Our 157,560-gallon indoor pool is a 25-yard, 6-lane lap pool. It begins at a depth of 4 feet and slopes to a depth of 11.5 feet. The water temperature is set to 84º Fahrenheit to meet our swimmers' needs. The pool also features a handicap lift.

The Stark Recreation Center is located at the corner of 11th Street South and 5th Avenue South. The Center houses locker rooms, showers and bathrooms for visiting teams.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

58

MISSISSIPPI UNIVERSITY FOR WOMEN

59

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN INTERCOLLEGIATE ATHLETICS STAFFING I.

Is your sports information director full-time or part-time? How are statistics handled for each sport? Website and social media metrics? Include a copy of any publications the department publishes.

DAVE BEYER, Director of Athletic Communications (Full Time) Dave Beyer is a 36-year veteran of the athletic communications profession, having worked at every level of intercollegiate athletics during his tenure.

Beyer is a native of Whittier, Calif., and is an active member of the College Sports Information Directors of America (CoSIDA). He has served 25 years on CoSIDA’s prestigious Academic AllAmerican Committee, as well as more than a decade with the Publications Contest Committee.

Beyer has earned 34 awards for publications and writing during his career. He received CoSIDA’s “25Year Award” in 2011, in recognition of his service to the profession.

Beyer is a 1984 graduate of Biola University in La Mirada, Calif., where he earned his bachelor’s degree in communications. He was a four-year member of the Eagles’ wrestling team. As a senior, he received the Athletics Department’s award as the school’s “Most Inspirational Athlete.”

The W Athletics Communications Office provides statistical service at all home athletics events. A trained statistics crew is employed for team sports and results are provided at halftime and postgame, using NCAA mandated software, and via live stats. For individual sports, game files are created and sent to visiting SID’s immediately after the event.

The Owls Athletics department uses Sidearm as its web site provider and video streaming service.

The site – owlsathletics.com – is updated with results as soon as possible daily, serving a vehicle to promote our university and all the good things occurring in our department.

At full capacity, The W Athletics Communications Office includes two graduate assistants, as well as several student workers. Additionally, the University’s full-time photographer regularly covers home events.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

60

MISSISSIPPI UNIVERSITY FOR WOMEN The W’s social media has experienced exponential growth in just the early throughs of 2021-22. The current numbers are, with growth in (): Facebook has 3,625 followers (+5%), Twitter is at 1,265 likes (+11%), and Instagram is at 1,445 (+8%).

PLATFORM

MISSISSIPPI UNIVERSITY FOR WOMEN

SUMMER 2021

CURRENT 3/2022

GROWTH

3,426

3,625

+5% (+199)

1,126

1,265

+11% (+139)

1,332

1,445

+8% (+113)

CCS: APPLICATION FOR MEMBERSHIP

61

MISSISSIPPI UNIVERSITY FOR WOMEN The following is a weekly publication we send out as an information piece: our weekly Points Of Pride (POP) Sheet.. As a young athletics program, we realize we need to not only inform, but help build excitement and a campus constituency. Like an “explosion,” what we do to create interest in Owls Athletics must generate from the inside and move outward to be truly effective.

This is a “quick-hit” and succinctly organized to be shared with our campus partners, with the goal of keeping them informed and allowing them to pass along information on the program, even if they have no interest and/or understanding of sports; it answers basic questions, weekly, on Athletics.

62

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN

63

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN

64

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN II.

Do you have certified athletic trainers on staff? If so, how many and please indicate FT/PT status of each. Any student trainers? Strength training coach? Who is your authorized health care administrator?

We currently have to full-time Athletic Trainers on staff, with our Head Athletic Trainer also serving as our Athletics Healthcare Administrator:

JASON MILLER, Athletics Healthcare Administrator / Head Athletic Trainer (Full Time) Jason Miller has been a part of The W Athletics since the Spring of 2018. In addition to serving as the University’s Athletics Healthcare Administrator, Miller oversees the Owls Athletic Training Room operation and staff.

Along with serving as the Athletic Healthcare Administrator for Covid-19 protocols and testing, he is the Drug Testing Administrator and Insurance Administrator.

65 Miller has been an athletic trainer since 2004 and has worked in multiple settings, from secondary schools to college. Since 2011, he has been employed with Elite Physical Therapy first as a secondary school outreach athletic trainer and now through The W.

JEQUAILIA HUGGINS, Assistant Athletic Trainer (Full Time)

COREY HAYNES, Strength & Conditioning (Part Time) STUDENT ATHLETIC TRAINERS: None MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN III.

Detail your Student-Athlete Advisory Committee – Who is the advisor? SAAC members?

What projects or community service projects are they involved with?

DEDRICK BURNETT, SAAC Advisor / Head Track & Field and Cross Country Coach Burnett joined The W staff during the 2019-20 season as the assistant coach for cross country and track and field. He took over the head coach duties on an interim basis in 2020-21 and, in 2021-22 had the interim tag removed as the head coach of all six teams for the Owls.

Burnett serves as The W’s Student-Athlete Advisory Committee (SAAC) Advisor, immediately organizing and getting the organization involved in campus and community events. Among those activities is the campus Oktoberfest fundraiser, as well as a Thanksgiving food drive which benefited both the United Way and campus food pantries.

Prior coming to The W, Burnett spent seven years in Jackson, Miss. as the equipment manager and graduate assistant coach at Jackson State University and a volunteer coach with the Mississippi Trackstars summer track club for youth athletes ages 6-18.

Volunteering with young athletes has been a desire of Burnett since he graduated from high school.

Burnett has had the opportunity to coach several young athletes who qualified to compete at the USATF Junior Olympics Championships with some securing national medals and All-American honors.

As a student-athlete at Jackson State, Burnett competed in the decathlon, 800-meter run, 400 hurdles, long jump, pole vault, and threw the javelin. His coaches best describe him as a “Swiss Army Knife” because he was able to compete in so many events. He was a three-time all-conference performer for his performance during the indoor seasons and four-time all-conference performer for outdoor competitions.

Burnett is a native of Mobile, Ala., where he attended John L. LeFlore High School and graduating with an Advanced Honor Diploma in 2006. He later attended JSU and graduated with his B.S. in health, physical education, and recreation administration in 2012.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

66

MISSISSIPPI UNIVERSITY FOR WOMEN SAAC OFFICERS AND MEMBERSHIP

DeAnna King Volleyball President

Miranda Nash Softball Vice-President

NAME Blake Estabrook Daniel Hunter Harper Trey Jackson Grayson Long Rachael McGrew Jasmine Shaw Brandon Jordan Mark Furnari Chesne Joyner Ta'Dashia Flowers Paulo Carniero Xavier Harrison Lizzie Truelock Adrianna Parsons Miranda Nash Madison Crosby Jonathan Corpstein Jacob Davis Emma Potter Karina Garcia DeAnna King Olivia Eubanks Joshua Gonsalves Carson Holly Aziyah Mcghee Kalee Sanders

MISSISSIPPI UNIVERSITY FOR WOMEN

Madison Crosby Softball Secretary

Trey Jackson Men’s Basketball Treasurer

SPORT REPRESENTED Baseball Baseball Men Basketball Men Basketball Women Basketball Women Basketball Men's Golf Men's Golf Women Golf Women Golf Men's Soccer Men's Soccer Women Soccer Women Soccer Softball Softball Men's Tennis Men's Tennis Women Tennis Women Tennis Volleyball Volleyball Men XC/Track Men XC/Track Women XC/Track Women XC/Track

67

CCS: APPLICATION FOR MEMBERSHIP

MISSISSIPPI UNIVERSITY FOR WOMEN Annually, The W Athletics is actively involved in a comprehensive slate of servant leadership events, which are focused on both our campus and community. In the Fall of 2021 through the Winter of 2022, the Owls’ intercollegiate athletics program has racked up better than 1,400 hours of volunteerism from its student-athletes and staff. Not only does this fit the model NCAA Division III institution, but it is also a core value of the Mississippi University for Women…and has been so for many, many years. Compassion for others is, you will find, a “strong suit” of The W, as a whole.

Just some of the ways in which Owls Athletics has given back this year alone are listed below: SAAC Thanksgiving Food Drive – The W’s SAAC organization spearheaded a canned/dry goods food drive prior to Thanksgiving to benefit both the United Way, as well as the campus’ own food pantry for students in need.

City of Columbus Market Street Festival - An annual civic gathering to promote the downtown area, as well as the city’s Farmer’s Market.

Oktoberfest – This is a campus fundraising event for organizations at The W. All of our athletic teams volunteered to help staff booths and activities.

Upcoming, our SAAC is planning a full slate of activities for the annual NCAA Division III Week on April 4-10, 2022. Among the events will be: a meet-and-greet event for the campus with athletics staff and coaches to kickoff the week; a celebration of our top academic performing STUDENT-Athletes; a cookout by athletics staff for the student-athletes; a “Thankful Thursday” where our student-athletes deliver a “thank you” card to a person of their own choosing on campus who has meant a lot to them; as well as several other activities/events.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

68

MISSISSIPPI UNIVERSITY FOR WOMEN

Required Accompaniments DOCUMENTS APPENDIX A:

Most recent NCAA Institutional Self-Study Guide.

APPENDIX B:

Certification by the Southern Association of Colleges and Schools.

APPENDIX C:

Athletic Department Policy Handbook -Staff Handbook -Compliance Handbook -Athletic Training Handbook / Emergency Action Plan

APPENDIX: D:

Student-Athlete Handbook, including expectations for conduct of student-athletes.

APPENDIX E:

NCAA Financial Aid Report from NCAA.

APPENDIX F:

Compliance forms used. (Most recent examples of completed forms, such as the Transfer Tracer Form, Affirmation of Eligibility, etc.)

APPENDIX G:

Copy of the most recent EADA report.

APPENDIX H:

Copy of the SAAC bylaws.

APPENDIX I:

Copy of the most recent staff directory.

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

69

MISSISSIPPI UNIVERSITY FOR WOMEN

70

MISSISSIPPI UNIVERSITY FOR WOMEN

CCS: APPLICATION FOR MEMBERSHIP

Division III ISSG 2019-20 III 2019-20 NCAA Division III Institutional Self-Study Guide - INTRODUCTION The Institutional Self Study Guide (ISSG) is a comprehensive self-review that institutions must complete once every five years, per the requirement in NCAA Bylaw 6. The self-study is designed to provide institutions a periodic assessment of their application of the Division III philosophy, and to identify successes and challenges in the operations of the department of athletics based on the institutions needs. This instrument is also a tool to review past initiatives that the institution has carried out in order to make informed choices in future decisions. When completing this self-study, the institution is strongly encouraged to engage the appropriate authority for each subject area. * Institutions are able to confirm the due date for their next submission of the ISSG by viewing their institutions page in the NCAA Directory, which can be found in the My Apps area on ncaa.org.

NCAA Division III Institutional Self-Study Guide - INSTRUCTIONS Before beginning the ISSG, it is recommended that the following documents and/or resources be provided to the team of institutional personnel completing and reviewing the ISSG: • NCAA Division III Philosophy Statement; • Division III Strategic Plan; • Institutions mission statement; • Department of athletics philosophy and/or mission statement; • NCAA Division III Student-Athlete Advisory Committee (SAAC) mission statement; • Institutional and departmental athletic program policies and procedures; • Organizational charts displaying reporting lines within the department of athletics and to whom the athletic administrators report; • Institutional Equity in Athletics Disclosure Act (EADA) report; and • Most recently completed ISSG. After its completion, the ISSG must be formally approved (via signature) by the institutions Chancellor/President, Athletics Direct Report (for those institutions that have this position), Director of Athletics (AD), Senior Woman Administrator (SWA), and Faculty Athletics Representative (FAR).

NCAA Division III Institutional Self-Study Guide - I. DEMOGRAPHIC INFORMATION 1. Please provide your institution's physical and mailing addresses, and the phone number and email address of the Director of Athletics.

Mississippi University for Women 1100 College Street Columbus, MS 39701 Jason Trufant Director of Athletics & Recreation 662-329-7962 jmtrufant@muw.edu 2. Please provide the names and titles of your institution's senior staff/executive leadership with athletic oversight responsibilities.

Please refer to the document attached.

ATHLETIC_DEPARTMENT_DIRECTORY_2020.docx 3. Please provide the names and titles of all full-time, part-time and volunteer individuals within your department of athletics.

Please refer to the document attached.

ATHLETIC_DEPARTMENT_DIRECTORY_2020.docx 4. Provide the names and titles of all individuals completing or reviewing any portion of the ISSG, and note their role in the process. This group may include the following individuals: Chancellor/President, Athletics Direct Report (for those institutions that have this position), Director of Athletics, Senior Woman Administrator, Faculty Athletics Representative, Compliance Officer. Other individuals may include the institution's Team Physician, Head Athletic Trainer, Student-Athlete Representative, Coaches, Human Resources Representative, Director of Admissions, Director of Financial Aid, Registrar and other individuals as necessary.

Nora Miller, President Jason Trufant, Director of Athletics & Recreation Brooke Carter, Assistant AD, SWA Morgan

Turnipseed, Director of Compliance Dr. Caroline Payne-Purvis, FAR

NCAA Division III Institutional Self-Study Guide - II. INSTITUTIONAL PURPOSE AND ATHLETICS PHILOSOPHY Colleges and universities in Division III place the highest priority on the overall quality of the educational experience and on the successful completion of all students academic programs. They seek to establish and maintain an environment in which a student-athletes athletics activities are conducted as an integral part of the student-athletes educational experience, and in which coaches play a significant role as educators. They also seek to establish and maintain an environment that values cultural diversity and gender equity among their student-athletes and athletics staff. In this section of the ISSG the institution should analyze the athletics program in light of the Division III philosophy, as described in NCAA Bylaw 20.11 <bylaw 20.11>.

1. What is the department of athletics' statement of philosophy and/or mission statement?

Please refer to the attached document.

MUW_Philosophy_Statement.docx 2. Describe how the department of athletics' philosophy and/or mission statement addresses key principles of the Division III Philosophy Statement in Bylaw 20.11, particularly in the following areas: (a) Participant-centered. (b) Sportsmanship and ethical conduct. (c) Broad-based athletic-programs. (d) Integrated experience. (e) Educational mission of institution. (f) Equitable opportunities for males and females. (g) Ethnic and gender diversity. (h) Athletics success.

Please refer to the attached document.

COMMITMENT_TO_THE_MISSION.docx 3. Describe how your statement of philosophy and/or mission statement is reviewed, by which individuals, and how often.

Each year, our senior leadership along with our executive board of SAAC, review and critique the mission and vision.

Comments are then discussed during our annual staff organization meeting in June in front of the entire athletic staff. Final discussion is had with our FAR to ensure we staying true to the educational mission of the University.

4. How is the department of athletics' philosophy and/or mission statement communicated within the institution and made available to external constituencies?

The mission and vision is posted on our website, is in our student-athlete handbook, and is in our staff handbook. Each of these are accessible through the athletic website at www.owlsathletics.com The Director of Athletics holds a "Town Hall" yearly with the campus community to reiterate the mission and vision and field any questions or concerns the campus may have. The Director of Athletics also participates in speaking engagements at community civic groups, alumni functions, and admissions events to promote the program and further explain the vision and mission. Further, each sponsorship opportunity and engagement of alumni focuses on the "Win Every Day" model and how their support will benefit the student-athlete experience.

5. How is the philosophy and/or mission statement used to guide departmental policy, decision-making and strategic planning?

As part of the mission, each coach is given a note card upon hire to be placed on their computer regarding their daily decisions as leaders in the department. 1. Does it make sense for the student-athlete?, 2. Does it make sense for the budget?, and 3.

Does it make sense for the institution and athletic staff? By following these three principles, we ensure we are upholding the core values and mission of the department. The template is attached. Also, each staff meeting starts with a philosophy review on budgets, rosters, team operations and fund raising. We stress monthly the importance of each with the entire staff.

Does_it_make_sense_for_the_student.docx 6. Provide a reflective summary of any special initiatives or programs your department implemented over the past five years in conjunction with your departmental philosophy and/or mission, and describe any plans you have for addressing related issues in the next academic year.

Athletics was re-instituted in June of 2016 with an initial competition start of Fall 2017. Everything we have accomplished or instituted during the past 3 years has been completely new to the university. In conjunction with university leadership, the athletic staff has compiled handbooks for the student-athletes, for compliance, and for the staff to assist in guiding the department in a model consistent with the Division III philosophy. Looking forward, areas we intend to improve on are studentathlete development and life skills opportunities, staff life skills and team building opportunities, and compliance education. We intend to provide speakers from the local community to address certain highlights for the student-athletes. Topics will include personal banking and finance, personal hygiene and sexual health, individual team building and leadership promotion, and social media etiquette. For the staff, our goal is to create a schedule of team building exercises throughout the year to promote a healthy and team oriented office. Speakers from national organizations, from the local Air Force Base, community leaders, and off campus activities are scheduled to allow our staff to grow professionally and personally in an effort to better serve the student-athletes. Professional development is key to our success. We have incorporated a specific budget line for each program to use specifically for professional development so each staff member can learn and grow within their profession.

NCAA Division III Institutional Self-Study Guide - III. AUTHORITY OF THE CHANCELLOR/PRESIDENT AND ATHLETICS OVERSIGHT Division III intercollegiate athletics programs are governed by a wide variety of mechanisms, each responsive to the particular history, mission and circumstances of individual institutions. It is neither necessary nor desirable to expect a standard form of athletics program governance among NCAA institutions; however, the authority and responsibility of the chancellor/president under NCAA legislation is clear. Per Bylaw 20.11-(a) <bylaw 20.11>, the chancellor/president ultimately is responsible for the athletics program, its resources and its compliance with NCAA regulations. Accordingly, Division III chancellors or presidents should review their own provisions for delegating authority for athletics program affairs, especially those related to personnel selection and administration, and to program budgeting and accounting.

1. Explain the role of the chancellor/president in: a. Appointing athletics personnel; b. Approving the annual operating budget for the athletics program; and c. Approving policies and standards of conduct for all representatives of the institution's athletics program.

Please refer to page 3 of attached compliance manual MUW_Compliance_Manual_Updated_SP20_2420.pdf 2. Describe how the chancellor/president is informed about key athletics operations (e.g., reports to the NCAA or conference, possible violations of NCAA and/or conference rules, conference business, performance reviews of athletics personnel).

The Director of Athletics meeting twice a month directly with the president. These meetings provide department updates on all areas inside athletics. The FAR meets monthly either in person or by phone with the president regarding compliance and

academic related issues and concerns. The FAR is the chair of the Intercollegiate Athletics Board (IAB), which meets yearly and provides an athletic department update to the president.

3. Describe the process by which the chancellor/president is informed about NCAA legislation and establishes an institutional position for voting at NCAA Conventions (and conference meetings, if applicable).

The Director of Athletics meeting twice a month directly with the president. These meetings provide department updates on all areas inside athletics. During the process of legislative review, the president and AD sit to discuss upcoming concerns and debates regarding proposed legislation. The president attends the NCAA convention and all forums associated with the convention.

4. In what ways is the chancellor/president encouraged to engage in the athletics program? Are there ways in which interaction is encouraged between the members of the department and the chancellor/president? In what ways does the chancellor/president intentionally engage with student-athletes?

The president attends the majority of athletic home events. President Miller attends all student-athlete functions including seminars, compliance info sessions (pre-season), banquets, and staff development seminars. She recently attended the leadership team building seminar held by the athletic department for staff members. The president is informed of all activities and events from the AD and the Director of Athletics Communications. The President has an "open door" policy and encourages staff to talk to her regarding concerns or general comments. President Miller attends the pre-season StudentAthlete Orientation and also attends all general student orientation sessions prior to new student arrival.

5. Provide a reflective summary of any special initiatives or programs your department implemented over the past five years regarding your chancellor/president's role in the administration of your athletics program, and describe any plans you have for addressing related issues in the next academic year.

Athletics was re-instituted in June of 2016 with an initial competition start of Fall 2017. Everything we have accomplished or instituted during the past 3 years has been completely new to the university. In conjunction with university leadership, the athletic staff has compiled handbooks for the student-athletes, for compliance, and for the staff to assist in guiding the department in a model consistent with the Division III philosophy. With that being said, President Miller and the AD meet every 2 weeks for a 1 on 1 discussion regarding all things athletics. These meetings give both parties a chance to update and reflect upon the current and future state of the program and constantly be in touch with each other on all matters pertaining to the campus and the program. The AD is a member of the president's cabinet, which allows for instant contact and feedback from all area leaders on campus. President Miller has also appointed the AD to special committees on and off campus to ensure the athletics program remains transparent and helpful to the entire campus community. The committees include the Enrollment Management Committee, the IHL 2020 Re-Start Task Force, upper level search committees, and the Administrative Council.

All of these allow the AD to share views and opinions, as well as receive feedback and information for new opportunities from many areas on and off campus. President Miller has been a champion for athletics and continues to provide the necessary resources for our success.

NCAA Division III Institutional Self-Study Guide - IV. ATHLETICS PROGRAM ORGANIZATION AND OVERSIGHT Per Bylaw 20.11-(j) <bylaw 20.11>, institutional control of athletics program administration is fundamental to integrity in intercollegiate sport. In matters relating to athletics program management, administrator responsibilities must be explicit and well understood. In addition, those who administer athletics programs should be educated on a regular basis in order to maintain awareness of issues affecting intercollegiate athletics on campus and across the division.

1. Describe the department of athletics and institutional organizational structures. (a) Who constitutes the senior athletics staff, and what are the primary responsibilities of those individuals? (b) Describe the mechanism by which the senior staff functions and oversees the operation of the department (e.g., meeting regularity, meetings with outside constituents (direct report, admission, financial aid, student affairs). (c) In which ways are the senior staff integrated on campus (e.g., engagement in committee work, administrative

searches, strategic planning, budget steering)?

Please refer to page 3 of the compliance manual (organization structure of staff), page 11 of the staff handbook (staff listing), page 41-43 of the staff handbook (b). The Director of Athletics is apart of the President's cabinet, the Enrollment Management Team, and numerous search committees. The Director of Compliance is a member of the University Behavioral Intervention Team, the Head Volleyball Coach is the athletics liaison to admissions, and the Asst. AD/ SWA is on numerous hiring committees and is the liaison to financial aid.

MUW_Compliance_Manual_Updated_SP20_2420.pdf MUW_Athletic_Department_Staff_Handbook_June_2019.pdf 2. What are your institution's documented responsibilities for the senior woman administrator (SWA)? (a) Describe the resources and support your institution provides the SWA to encourage active involvement and perform documented responsibilities. (b) Describe your SWA's role in decision-making processes within the department of athletics. (c) How does your SWA keep abreast of issues and trends in intercollegiate athletics?

Please refer to page 4 of the compliance manual for duties and roles. The SWA is a member of the senior staff and is apart of every decision made inside the department. Her office is located next to the AD's, literally connected with an adjoining door.

Communication is daily and free from obstacles. The AD also makes it clear to the entire staff h is available by phone, text, and e-mail at all times. For information on trends and issues in athletics, the SWA receives all communication e-mails from the NCAA. Moving forward, she will be attending the national convention and potentially joining NACDA. MUW_Compliance_Manual_Updated_SP20_2420.pdf 3. What are your institution's documented responsibilities for the faculty athletics representative (FAR)?

Please see the attached document.

FAR_Role_and_Responsibilities.pdf 3-(a). Describe the resources and support your institution provides the FAR to encourage active involvement and perform documented responsibilities.

The university provides a stipend for the position along with a reduced academic course load. The FAR has a direct line to the president and AD for any issues and concerns regarding the academic progress of athletics. The FAR is given a prominent role in the decision making process for academics within the athletic department and meets regularly with the AD and compliance officer. The FAR will attend future NCAA conventions.

3-(b). Describe your FAR's role in decision-making processes within intercollegiate athletics.

The FAR is included on all decisions made regarding the academic success of the student-athletes. She is a key contributor to our OASIS program (Owls Academic Support & Individual Success) and notifies all faculty of injury related absences that will impact class attendance and performance. The FAR meets regularly with coaches and staff to maintain a healthy dialogue on student-athlete academic success and participates in staff meetings.

3-(c). How does your FAR keep abreast of issues and trends in intercollegiate athletics, and what does he or she do to keep key constituencies (e.g., general faculty, faculty governance, intercollegiate athletics leadership, athletics direct report, chancellor/president) informed on intercollegiate athletics matters?

The FAR meets regularly with Director of Athletics and the president. NCAA issues and concerns are discussed with her and she also attends athletic staff meetings to stay current with the issues and needs of the campus and student-athletes. The FAR joins the AD during "town halls" and sends e-mail notifications to the faculty regarding academic policies and procedures within athletics. She is also the chair of the Intercollegiate Athletics Board, giving her immediate access to financial aid, admissions, coaches, faculty, and student-athletes.

4. If your institution has an athletics direct report (ADR), what are your institution's documented responsibilities for this individual?

The athletics direct report is the President. Please refer to page 3 of the compliance manual for a list of responsibilities.

MUW_Compliance_Manual_Updated_SP20_2420.pdf

4-(a). Describe the resources and support your institution provides the ADR to encourage active involvement and perform documented responsibilities.

The athletics direct report is the President. Please refer to page 3 of the compliance manual for a list of responsibilities.

MUW_Compliance_Manual_Updated_SP20_2420.pdf 4-(b). Describe your ADR's role in decision-making processes within intercollegiate athletics.

The athletics direct report is the President. Please refer to page 3 of the compliance manual for a list of responsibilities.

MUW_Compliance_Manual_Updated_SP20_2420.pdf 4-(c). How does your ADR keep abreast of issues and trends in intercollegiate athletics, and what does he or she do to keep key constituencies (e.g., general faculty, faculty governance, intercollegiate athletics leadership, FAR, chancellor/president) informed on intercollegiate athletics matters?

The ADR is the President of the University. The President and the AD have bi-weekly 1 on 1 meetings to discuss current and future happenings within athletics and with the university. These meetings give each person and opportunity to update, express concerns, and identify future plans. The president's cabinet, which the AD sits on along with each Vice President and senior leader on campus, meets weekly to discuss all things pertaining to the university. The AD is given an opportunity to brief the entire cabinet on current and future athletics news and events, which is then disseminated to each area on campus. The President meets regularly with the FAR to discuss academic and student-athlete welfare concerns. These meetings are designed to update and develop any plans for action related to the student-athletes and their academic welfare. Finally, each month the Administrative Council meets to update all department heads and areas on campus of the current and future state of the campus. The AD is given the opportunity to address the group at each meeting to further inform the campus of the athletics program.

5. If your institution has a standing committee or body of institutional representatives outside of athletics that is responsible for reviewing, monitoring and/or providing input on athletic policies and procedures, describe the composition and functions of that committee.

The institution has and Intercollegiate Athletics Board (IAB). See attached for the composition and mission.

IAB2020.xlsx Mississippi_University_for_Women_IAB.docx Professional Development: 1. How do the institution's athletics personnel use NCAA communication and education tools (e.g., Division III monthly update, NADIIIAA update, NCAA Academic and Membership Affairs Education On-Demand educational videos, Getting in the Game educational tool)?

Each staff member receives the monthly update e-mail, and is given full access to the NCAA Learning Portal. During monthly staff meetings, the compliance coordinator uses the learning portal, Kahoot, and the transfer portal in our educational sessions to assist with NCAA policies, procedures, and hot topics. Coaches are encouraged to meet individually with the compliance coordinator and/ or the AD for further explanation of rules. Further, periodically we mandate the staff to take the courses on DIII University to enhance their learning experience.

Professional Development: 2. Describe educational programming and leadership development opportunities your institution provides or encourages for its athletics staff (AD, FAR, SWA, compliance officer, sports information staff, coaches, athletic trainers).

Staff are encouraged to participate in all NCAA on-line seminars and teleconference when available. We also bring in guest speakers from the community as well as from leadership groups. Kate Leavell, a member of the Jon Gordon group, spoke to our staff in January of 2020 on leadership and team growth. The university will periodically hold work shops on campus ranging from microsoft office use to library and computer lab functions and services. Each staff member is given budget funds to attend their specific professional organization conference. For example, our Director of Athletics Communication attends CoSida each year. Our baseball staff attends the ABCA and our basketball coaches attend the NABC. Each budget has funds allocated for professional development yearly, and the funds cannot be re-allocated.

Professional Development: 3. Describe any policies and procedures surrounding professional development for members of the entire department of athletics staff (for example, access to funding).

Each staff member has a budget line for the sole purpose of professional development. Funds pay for registration, travel, hotel,

and meals. This budget line cannot be re-allocated for any other purpose. It is the philosophy of the department that coaches continue to grow in their sport and obtain the most knowledge as possible, as to further enhance the student-athlete experience. Administrators are provided the same opportunities for their professional organizations.

Professional Development: 4. Provide a summary of any special initiatives or programs your department implemented over the past five years connected to oversight and organization of your athletics program, and describe any plans you have for addressing related issues in the next academic year.

Each year, we plan to have a speaker come in to address leadership, teamwork, and a productive work environment to the staff. We have also made arrangements with our sponsors to have financial planning lessons for our staff and student-athletes.

We will be incorporating the training from the NCAA for the One Team initiative to further assist the department and campus on the LGTBQIA+ topic. We continue to evolve as a program with the creation of IAB, yearly town halls, a growing SAAC, and leadership development opportunities for staff and students. Our FAR role has expanded over the first 3 years of the return of the athletics program to include oversight of injury/ illness absences and communication. For 2020, we have created full time positions for compliance and academic support. The needs of our students and staff have been put to the forefront and the university has responded in amazing ways.

NCAA Division III Institutional Self-Study Guide - V. FISCAL RESPONSIBILITY In accordance with Bylaw 6.2.1 <bylaw 6.2.1> and Bylaw 6.2.2 <bylaw 6.2.2>, the institutions annual budget for its intercollegiate athletics programs shall be controlled by the institution and subject to its normal budgeting procedures. Further, the institutions chancellor or president or an institutional administrator designated by the chancellor or president from outside the department of athletics shall approve the annual budget. When completing this section, the institution is strongly encouraged to engage the chief financial officer or equivalent authority.

1. Describe the department of athletics budgeting approval process. Does it align with the process for other institutional departments?

Please refer to page 38 of the Athletics Department Staff Handbook. Individual team, office, and general operating budgets will be developed and submitted for approval to the budget office and CFO. Budgets are compiled in February of current fiscal year and approved by May for the next fiscal year. All divisions and departments for the university follow the same procedures.

MUW_Athletic_Department_Staff_Handbook_June_2019.pdf 2. Describe the institution's policies and procedures regarding athletics fundraising and donations. How is income and revenue targeted for use by the athletics program (e.g., trade-out services, gifts-in-kind, including fundraising by boosters) processed by the institution?

Please refer to page 48 of the Staff Handbook. The University Foundation, under the direction of Andrea Stevens, Executive Director of Fund Raising & Development, processes all funds and services donated to the university.

MUW_Athletic_Department_Staff_Handbook_June_2019.pdf 3. Explain how the athletics program is reviewed within the institution's regular financial audit.

The Internal Audit office will work on this following the 2019-20 season (year 3 of the return of athletics). State policy provides that offices are eligible for internal audit every three years. The university does monitor all spending and reconciliations through the Banner 9 web system. All expeditures, credits, and invoices are posted and approved or denied through this system based on availability of funds and state/ federal laws. The institutional financial audit can be found at: http://www.muw.edu/images/admin/admin/FinancialRep/MIHLAuditFY18.pdf 4. If the institution uses the NCAA Membership Financial Reporting System (financial dashboards), describe how your institution utilizes the system (e.g., submission of voluntary financial data, referencing information from the system, sharing information within your athletics conference).

N/A. We do plan to incorporate this beginning in the 2020 academic year.

5. Provide a summary of any special initiatives or programs your department implemented over the past five years in conjunction with the concept of fiscal responsibility, and describe any plans you have for addressing related issues

in the next academic year.

During the re-institution of athletics, the university has gone through many changes to accommodate for the growth and expansion of the program. Each head coach now has a state approved purchasing card that tracks all purchases while traveling with their respective team. This card can be used for meals, equipment purchases, and sport related items that are not related to travel. The department has two travel authorization credit cards, used solely for pre-authorized travel purchases such as hotels, baggage, fuel, and conference registrations. As we have grown from 0 sports in 2016 to 17 in 2020, budget management and fiscal responsibility has been a major focal point. All budgetary items have multiple checkpoints. Our Assistant AD handles all reconciliations, which includes the distribution of monthly spreadsheets to each coach. This spreadsheet gives a snapshot of where the sport is at financially at the current time, along with anticipated expenditures. The Athletic Director oversees each budget and makes decisions based off of what is best for the student-athletes, the budget, and the university. These decisions are made in conjunction with the Assistant AD and the Head Coach. Prior to each season, coaches are given their complete budget for the year, broken down into several categories including travel, officials, meals, equipment & apparel, special events, recruiting, and professional development. Administrative offices including sports information and athletic training have similar budgets with multiple categories to service their specific needs. It is the responsibility of each head coach or administrator to manage the budget daily, and reconcile with the Assistant AD monthly.

One addition in the upcoming years will be a designated line for championships. As we grow and find success, we are seeing a need to develop a line for championship travel, which will not be incorporated in the specific team budgets. This will allow us to maximize team budgets and be overly prepared for championship play.

NCAA Division III Institutional Self-Study Guide - VI. SPORTSMANSHIP AND ETHICAL CONDUCT Intercollegiate athletics should promote the character development of participants, enhance the integrity of higher education and promote civility in society. Toward these ends, student-athletes, coaches and all others associated with these athletics programs and events should adhere to such fundamental values as respect, fairness, civility, honesty and responsibility. Under the direction of the honesty and sportsmanship legislation in Bylaw 10.1 <bylaw 10.1> and Bylaw 11.1.1 <bylaw 11.1.1>, these values should be manifested not only in athletics participation but also in the broad spectrum of activities affecting the athletics program. When completing this section, institutions are strongly encouraged to include coaches and SAAC representatives.

1. How is the institution's commitment to the principles of sportsmanship and ethical conduct as defined in NCAA Constitution 2.4 communicated to both internal and external audiences (e.g., website, department of athletics handbooks, signage, public address, game programs)?

Please refer to page 34 and 91 of the staff handbook. Please refer to the page 26 of the student-athlete handbook, outlining the expectation for "Respect". Each home contest has a sportsmanship statement read before the start addressing the expectation of behavior. Every facility has signage outlining the facility rules, guidelines and policies. We have a Game Administrator and Event Manager at every home contest to address any issues or concerns.

2019-20_Student-Athlete_Handbook_MUW.pdf MUW_Athletic_Department_Staff_Handbook_June_2019.pdf 2. Describe how the institution monitors and works to promote sportsmanship and ethical conduct of coaches, administrators and student-athletes.

Please refer to page 27 of the Student-Athlete Handbook. Please refer to page 8, 64-65 of the Staff Handbook (Athletics Philosophy, Ethical Conduct) Coaches, staff, and student-athletes are required to participate with the DIII University sportsmanship and game environment sections.

2019-20_Student-Athlete_Handbook_MUW.pdf MUW_Athletic_Department_Staff_Handbook_June_2019.pdf 3. Describe how the institution handles noncompliance with the concepts of sportsmanship and ethical conduct (e.g., student-athletes, coaches, spectators).

Please refer to page 27 of the Student-Athlete Handbook. Please refer to page 89-91 of the Staff Handbook. For instances of non-compliance with coaches/ staff, an immediate 1 game suspension is placed on the individual along with a communication meeting with the Director of Athletics for the first occurrence. Additional issues will result in more severe disciplinary actions.

This meeting is designed to educate and reinforce the positive game environment directive. The Game Administrator and the

Events Manager monitor spectator activity and address when needed. We work in consultation with the officials of the event to provide a safe and enjoyable environment. In severe cases, individuals are asked to leave the facility with the assistance of University police if needed. University Police are at all home events for the entire duration.

MUW_Athletic_Department_Staff_Handbook_June_2019.pdf 2019-20_Student-Athlete_Handbook_MUW.pdf 4. Provide a summary of any special initiatives or programs your department implemented over the past five years regarding sportsmanship and ethical conduct, and describe any plans you have for addressing related issues in the next academic year.

Athletics was re-instituted in June of 2016 with an initial competition start of Fall 2017. Everything we have accomplished or instituted during the past 3 years has been completely new to the university. In conjunction with university leadership, the athletic staff has compiled handbooks for the student-athletes, for compliance, and for the staff to assist in guiding the department in a model consistent with the Division III philosophy. We continue to utilize the DIII University site for the most current and up to date procedures for promoting sportsmanship and ethical conduct. Our employment agreements and student-athlete handbook clearly address sportsmanship and ethical conduct and the position the university and department take on each. As a new program, we a constantly monitoring our growth and expansion, while placing a special emphasis on sportsmanship and ethical conduct. Future plans include having SAAC initiate student-athlete driven seminars regarding these topics and how we can expand our sportsmanship efforts for games, practices, special events, and community engagement activities. Our goal is to allow the student-athletes to take a clear leading role with these topics to further stress their importance on and off campus.

NCAA Division III Institutional Self-Study Guide - VII. GENDER EQUITY, DIVERSITY AND INCLUSION As a condition of membership in Division III, the Division III philosophy statement, Bylaw 20.11 <bylaw 20.11>, specifies that institutions are required to maintain a balanced sports program. It is important that this balance be reflected by tangible and sustained efforts related to coaching, funding, gender equity and the quality of student life. Per Bylaw 20.11-(o) and -(p) <bylaw 20.11>, institutions should support ethnic and gender diversity for all constituents, and provide equitable athletics opportunities for males and females and give equal emphasis to men's and women's sports. When completing this section, institutions are strongly encouraged to engage the campus Title IX coordinator (if applicable), the ADR (if applicable) and the FAR. 1. Describe how the department of athletics supports ethnic and gender diversity for all constituents.

Please refer to the attached document, "Gender Equity Plan MUW" Gender_Equity_Plan_MUW.xlsx 2. Describe the department of athletics' efforts to promote respect and understanding of diversity issues.

Please refer to the attached document, "MUW Diversity & Inclusion". The Office of Student Life delivers diversity education and programs to provide a welcoming and supportive environment for minority populations and serves as a link between culturally diverse students and the University community. For more information, please go to: http://www.muw.edu/studentlife/diversity MUW_Diversity___Inclusion.docx 3. How does the department of athletics actively identify ethnic minorities and women in the pool of candidates for administrative and/or coaching positions on an ongoing basis?

Please refer to the attached document, "Gender Equity Plan MUW". The policies for hiring are the same for all employees at the institution. Please refer to page 63 of the Athletics Department Staff Handbook.

MUW_Athletic_Department_Staff_Handbook_June_2019.pdf Gender_Equity_Plan_MUW.xlsx 4. What policies have been formulated to encourage equitable allocation of resources for all varsity sports (e.g., coaching, funding, facilities, scheduling)?

Please refer to the attached document "Gender Equity Plan MUW". Each sport submits a budget request for the following year, pursuant to the procedures set forth on page 38 of the Staff Handbook. Teams are directed to give their student-athletes the

best possible experience both athletically and academically. Budgetary allowances and provisions are made for championships, facility upgrades, travel, and equipment for all sports. Budgets and coaches salaries are built equally to provide a foundation for an equitable environment.

MUW_Athletic_Department_Staff_Handbook_June_2019.pdf Gender_Equity_Plan_MUW.xlsx 5. When did the department of athletics last conduct a Title IX or gender-equity review? Outline the key findings from this review and summarize any related plans of action.

We are consistently reviewing our policies and procedures regarding Title IX and gender equity. Our SWA leads this effort in consultation with the AD, FAR, and HR. The attached gender equity plan is a living document that evolves and changes based on the needs of the department and the campus.

Gender_Equity_Plan_MUW.xlsx 6. How does the institution complete, share, review and discuss the results of the Equity in Athletics Disclosure Act (EADA)?

The EADA is posted on the athletics website and a copy is given to the president. The report is completed by the AD, Assistant AD/ SWA, and institutional research officials. The report is reviewed by all entities prior to submission.

7. In what way does the EADA inform decision making with regard to the funding of your institution's men's and women's athletics programs?

The EADA gives our department a baseline view of the daily and yearly needs for our department. It allows us to annually analyze the findings and make adjustments based on the findings. We streamline all of our processes for purchasing, meal allocation, travel, and equipment to maintain an equitable environment across all 17 sports. These processes take the guess work out of decisions made on behalf of the student-athlete and department. It is our goal and plan to provide the same resources across the board.

8. Provide a summary of any special initiatives or programs your department implemented over the past five years in conjunction with gender equity, diversity and inclusion, and describe any plans you have for addressing related issues in the next academic year.

Athletics was re-instituted in June of 2016 with an initial competition start of Fall 2017. Everything we have accomplished or instituted during the past 3 years has been completely new to the university. In conjunction with university leadership, the athletic staff has compiled handbooks for the student-athletes, for compliance, and for the staff to assist in guiding the department in a model consistent with the Division III philosophy. As a university, we have had several seminars and speakers on campus concerning equity and inclusion. Our goal as a university is to provide an environment free from discrimination and bias. The athletic department plans to incorporate the LGTBQ training for One Team in the upcoming year to create an environment within the department that encourages inclusion and diversity. We have also focused our SAAC conversations on this topic and will begin to develop specific events centered around inclusion.

NCAA Division III Institutional Self-Study Guide - VIII. COMPLIANCE Per Constitution 3.2.4.1 <bylaw 3.2.4.1> and 3.2.4.2, <bylaw 3.2.4.2> member institutions must administer their athletics programs in accordance with NCAA and Division-specific legislation. Integrity in athletics program administration depends on the efforts of directors of athletics, coaches and other athletics program personnel who are personally committed to observing both the letter and the spirit of the rules. In addition, a comprehensive group of educational and communication initiatives will ensure that your institutional staff members have the knowledge and information to assist with the governance and management of a Division III intercollegiate athletics program. When completing this section, institutions are strongly encouraged to include the compliance director and institutions registrar.

1. Provide the names and titles of those individuals with athletics compliance responsibilities. How is compliance oversight shared among those listed (i.e. please identify which areas of compliance each person oversees (education, eligibility, reporting, monitoring, enforcement, etc.)? Do the job descriptions of these individuals include rules compliance?

Morgan Turnipseed - Director of Compliance (education, reporting, enforcement, monitoring, Front Rush Admin) Jason Trufant, AD (monitoring, recruiting oversite) Brooke Carter, Asst. AD/SWA (monitoring, enforcement) Admissions (Iika

McCarter, Director of Admissions)(reporting) Financial Aid (Nicole Patrick, Financial Aid Director)(reporting, enforcement) Registrar (Regina Dobbs, Registar) (eligibility, enforcement) The job description for the director of compliance, AD, and Assistant AD/SWA are attached. Each has specific compliance related job duties. Admissions, Financial Aid, and the Registrar follow university guidelines regarding the overall recruitment, eligibility, academic standing, and financial aid policies for all students.

Job_Description_Director_of_Compliance___Student_Services.doc MUWJob_Description_Asst_AD.doc Director_of_Athletics_and_Campus_Recreation.pdf 2. What specific rules education and compliance sessions/workshops/conferences have members of the compliance staff attended in the last five years to assist in keeping abreast of NCAA rules and legislative changes (e.g., rules seminar, convention, professional development, conference rules meetings)?

The Athletic Director attends the regional rules seminars each year since the return of athletics in 2017. The compliance coordinator attends all membership webinars and sessions provided by the NCAA staff. The AD also attends the NCAA Convention each year (has attended each convention since 2008). Future plans are for the compliance coordinator, the FAR, the SWA and the AD to attend the NCAA Convention yearly with the compliance coordinator and AD attending regional rules.

The compliance coordinator will attend the regional rules in 2020 since it is online.

3. How do those individuals responsible for compliance inform institutional constituents (e.g., student-athletes, faculty, coaches, admissions personnel, financial aid officers, etc.) about NCAA and conference rules and legislation?

The compliance coordinator, with assistance from the AD, informs the entire athletic staff the first Thursday of every month during the staff meeting. The AD informs the president of key updates and compliance matters bi-monthly. Meetings are scheduled twice per month with the president and AD to discuss all things athletics. Student-athletes are sent e-mails periodically regarding important compliance related topics. Each year, all student-athletes attend 2 meetings prior to the start of the academic year. The first is a broad based informational meeting introducing the staff and resources to them and giving an overview of the eligibility and compliance requirements. The second meeting is sport specific with the compliance coordinator and AD, outlining specific eligibility, practice and playing, academic and conduct policies specific to the operations of the sport with a department, institutional, and NCAA focus.

4. What is the institution's process for managing all NCAA pre-participation administrative requirements (e.g., Student-Athlete Statement, Buckley Statement, Summary of Regulations, etc.)

The department uses 2 methods to ensure completion. The attached is the "Start Up" spreadsheet for each sport. It identifies all the components for participation. For a student-athlete to receive a green highlighted "Y" in the eligibility box, they must have completed all the previous boxes. The second method is through Front Rush. Forms are sent to each student-athlete prior to the season and the "forms" screen indicates completion, non-completion, or issues with the responses.

Startup-_Baseball_1920.xlsx 5. How does the institution ensure that all athletics program personnel understand the necessity and procedures to self-report possible NCAA and conference rules violations?

Each monthly staff meeting has a compliance component to it. An educational session for the staff is done at each meeting.

Further, the attached compliance manual (pages 19-20) addresses rules violations and reporting procedures.

MUW_Compliance_Manual_Updated_SP20_2420.pdf 6. In the event of an alleged rules violation, what is your institutional policy for reporting, investigating and processing the potential violation? How is the policy communicated and made accessible to the department of athletics and representatives of the institution's athletics interests?

Please refer to page 19-21 of the compliance manual. The policy is clearly defined and distributed to all athletics personnel.

The manual is provided to all staff and is available on our coaches page of our athletics website.

MUW_Compliance_Manual_Updated_SP20_2420.pdf 7. How has your institution responded in the event of secondary violations or cases of student-athlete reinstatement? What, if any, steps has your department taken to reduce risk of repeat violations?

Cases are submitted to the Self Report online system and follow the specific procedure. Each case allows us to educate/ reeducate our staff and constituents following the decision phase. We encourage reporting and encourage the process of learning more effective ways of governing and leading our students and staff. Following a secondary violation, the violation is

discussed in a staff meeting, an educational session on the topic is covered. Each staff member is involved in the education process, not just the violating party. We have not had a reinstatement case thus far. We do utilize the DIII University courses to help educate the staff, along with the compliance quizzes sent in the monthly updates.

8. Describe how your institution's hiring procedures incorporate efforts to determine whether candidates for coaching positions have been involved in/responsible for past NCAA rules violations.

The University employment process asks specifically for violations during previous employment as part of the pre-screening efforts. During the the interview phase, both on the phone and in-person, the question is asked directly. Also, the employment letter specifies violations of university, conference, and NCAA rules is cause for discipline up to and including termination.

Attached is a coy of an employment letter.

Massey_Employment_Letter_2017.pdf 9. Provide a summary of any special initiatives or programs your department implemented over the past five years in conjunction with rules education and compliance oversight, and describe any plans you have for addressing related issues in the next academic year.

Athletics was re-instituted in June of 2016 with an initial competition start of Fall 2017. Everything we have accomplished or instituted during the past 3 years has been completely new to the university. In conjunction with university leadership, the athletic staff has compiled handbooks for the student-athletes, for compliance, and for the staff to assist in guiding the department in a model consistent with the Division III philosophy. We have recently designated a position (Director of Compliance & Student Services) to provide a specific emphasis on compliance related topics and procedures. This upcoming year, our assistant volleyball coach will have specific duties associated with academic monitoring and tutoring. This position will oversee our OASIS program and become a go-between for the staff, faculty and FAR. This past academic year, our FAR and compliance director held frequent individual team meetings regarding a number of topics including advisement, how to use internal academic tracking systems (Canvas), registration, finance & accounting office procedures, rules education regarding playing and practice, missed class policies and procedures, and study hall. Our goal is to keep each student informed on the changing academic environment. Future plans are to have monthly meetings with each team and discuss compliance related topics that come up either from the national office or from specific events. We want our student-athletes to be apart of the compliance environment.

NCAA Division III Institutional Self-Study Guide - IX. RECRUITING, ADMISSIONS AND FINANCIAL AID Institutional self-study efforts should be devoted to ensuring sustained dedication to the spirit, as well as the letter of the NCAAs recruiting, admissions, eligibility and financial aid rules. By focusing on these topics, institutions will re-examine their ultimate dedication to the academic success of their student-athletes. The administration of financial aid based on need and/or academic ability and without the consideration of athletics ability or participation is a principle fundamental to Division III athletics. Bylaw 14.01.2 (academic status) <bylaw 14.01.2>, Bylaw 14.01.2.1 (good academic standing) <bylaw 14.01.2.1>, Bylaw 14.01.2.2 (institutional responsibility for eligibility certification) <bylaw 14.01.2.2> and Bylaw 15.4.1 (consistent financial aid package) <bylaw 15.4.1>. When completing this section, the institution is strongly encouraged to engage the Director of Admissions and the Director of Financial Aid. 1. Describe the process your institution uses to monitor and evaluate recruiting policies and procedures.

The department uses a variety of methods to monitor recruiting activities. Front Rush is used to collect all data and track PSA's, current roster members, and alumni. This software tracks communication, visits, and academic stats of all the above.

We also use Google Docs for visit requests, recruiting travel requests, camps, clinics, fund raisers, and all off campus activities. These forms are viewed, approved/ denied by the AD, Asst AD/SWA, and compliance officer. The calendar feature allows multiple staff members to view and track the daily recruiting efforts of all coaches.

MUW_Compliance_Manual_Updated_SP20_2420.pdf 2. How does the institution educate its staff, student-athletes and community about Division III recruiting guidelines?

The compliance officer educates the staff at every staff meeting. These meetings occur on a recurring basis on the first

Thursday of every month at 8:30am. Those not in attendance for games, or team travel, are provided the notes. These meetings are otherwise mandatory. Coaches are also required to take and pass the coaches exam. The President monitors the scores of each coach and staff member. Coaches are also required to participate in DIII University educational sessions as frequently as possible. Student-Athletes are required to attend a compliance meeting prior to the start of the academic year.

Further, each team is given an individual meeting regarding key sport specific compliance topics prior to the start of their championship season. The AD is a member of the university cabinet and provides key educational pieces to the leadership every Monday morning. The AD also has bi-weekly meetings with the president to inform her on all things compliance and recruiting. Please refer to pages 18-19 of the compliance manual and page 23 of the student-athlete handbook.

MUW_Compliance_Manual_Updated_SP20_2420.pdf 2019-20_Student-Athlete_Handbook_MUW.pdf 3. Describe how athletics recruiting and admissions are conducted in comparison to general student recruitment on your campus.

The admissions office and the athletic department work hand-in-hand to provide a 1st class experience for all potential students. The exact same process for the general student applies for athletic visits. Each visit is given a tour of the campus, and opportunity to meet with faculty and advisors, and a meeting with an admissions counselor. We utilize an enrollment management system called EMAS to track all applicants on to the university. Athletics applicants are coded to alert staff of changes to status and educational needs. The entire application process is handled and executed by the Admissions office. All potential students must meet the specific guidelines for admission. Neither Athletics nor any academic division are given access or input to the decision process, as it is clearly laid out for all applicants. Please refer to pages 7-9 of the compliance manual and pages 66-69 of the staff handbook.

MUW_Compliance_Manual_Updated_SP20_2420.pdf MUW_Athletic_Department_Staff_Handbook_June_2019.pdf 4. How does your institution monitor official and unofficial visits to your campus?

Please refer to pages 6-7 of the compliance manual and pages 14-15 of the staff handbook. Coaches are required to complete a request for visit through our Google Docs forms prior to any visit taking place. They can be found at: https://www.owlsathletics.com/general/Coaches Requests are viewed, approved/denied by the AD, Asst AD, and compliance officer. All recruits are required to be entered into the Front Rush software prior to visiting campus.

MUW_Athletic_Department_Staff_Handbook_June_2019.pdf MUW_Compliance_Manual_Updated_SP20_2420.pdf 5. Describe how your institution educates non-athletics staff (e.g., financial aid, recruiting and admissions) on NCAA financial aid policies and procedures.

Members of, or supervisors of, financial aid, admissions, the registrar, student life, and academics are all present for cabinet meetings each Monday morning. Educational sessions and updates from athletics are given as needed. These areas are also sent compliance updates as needed to ensure they stay informed of changed. Also, the AD holds a "Town Hall" yearly to address concerns and questions from all areas of campus. Further, resources provided from regional rules seminars and the NCAA convention are forwarded to these specific offices upon return to campus. The AD remains available at all times for these offices to contact and explore questions. Future plan are for these offices to attend regional rules.

6. How does your institution ensure that athletics ability, participation, and/or leadership (i.e., team captain) are not considered in the formation of institutional financial aid packages?

Financial aid is not given based on athletics ability or participation. Our scholarship structure is based off of academic success and progress. We do not offer a leadership scholarship upon admission. Selection for academic awards is determined by the academic college. Financial awards are predetermined based off of admissions standards as shown here: https://www.muw.edu/admissions/affordable/scholarships The financial aid director and her office have been given clear guidelines provided by the NCAA on the scholarship restrictions for athletics. Further, student-athletes are educated on the financial aid opportunities available to them during compliance sessions and the student-athlete handbook (page 24). The institution does not offer athletically related financial aid and has not since 2003.

2019-20_Student-Athlete_Handbook_MUW.pdf 7. Describe by whom and how your institution's annual electronic financial aid report is reviewed to identify and address patterns in financial aid awarding.

The annual report for financial aid is reviewed by several offices. These include The Office of Financial Aid, The Chief Information Officer, the Office of Institutional Research, the CFO, and the President. Further, the university has incorporated

the services of Ruffalo Noel Levitz (enrollment management service) to examine trends institutionally, regionally, and nationally to help the institution make the most appropriate and guided decisions with respect to financial aid distribution.

Provide a summary of any special initiatives or programs your department implemented over the past five years regarding recruiting, admissions and financial aid, and describe any plans you have for addressing related issues in the next academic year.

Athletics was re-instituted in June of 2016 with an initial competition start of Fall 2017. Everything we have accomplished or instituted during the past 3 years has been completely new to the university. In conjunction with university leadership, the athletic staff has compiled handbooks for the student-athletes, for compliance, and for the staff to assist in guiding the department in a model consistent with the Division III philosophy. Recruiting is obviously a primary focus for a new program.

Early on, we incorporated the use of Front Rush to help our tracking and communication with current and future roster members. We continue to expand its capabilities and require each staff member to use the program and report back monthly on progress. The compliance officer and AD have full access to the program, allowing for instant oversight. We also require coaches to request recruiting activities through a google docs form. This allows for the compliance staff to review the trip, visit, camp, or any recruiting related activity prior to its occurrence and give pointed guidance to the staff member before a mistake is made. Upon the start of the program, we developed a tracking system for applicants in our Admissions program called EMAS that allows for athletic inquiries and applicants to be tracked by our staff. We have also designated a staff member from athletics to serve as a liaison between our department and admissions to better serve our staff. The AD and the Asst. AD serve as the primary points of contact for Financial Aid, to ensure a seamless line of communication. Future plans are to expand the roster of staff members who attend Regional Rules to allow for a more well-rounded educational experience.

NCAA Division III Institutional Self-Study Guide - X. STUDENTATHLETES Per Bylaw 20.11-(h) <bylaw 20.11>, Division III student-athletes should have access to the same range of support and opportunities available to all students, as well as be held to the same standards and expectations in the areas of academic performance and student conduct. While it may be necessary on occasion to make adjustments to ensure that they can take full advantage of institutional services, assistance provided to student-athletes should not restrict their opportunities to associate with other students; student-athletes should not be segregated simply because they have chosen to engage in intercollegiate sports competition. When completing this section, the institution is strongly encouraged to engage the registrar or equivalent authority, the compliance coordinator and campus SAAC representatives.

Student-Athlete Needs and Interests 1. Describe your institution's process for adding or eliminating varsity sports.

Please refer to the Sport Timeline 20 document attached. Athletics was discontinued in the spring of 2003 after sponsoring 5 women's intercollegiate sports at the NCAA Division II level. An institutional self study was initiated in 2014 by then president Dr. Jim Borsig, spanning from 2014-2016. In June of 2016, the institution hired the athletic director position, thus initiating the return of intercollegiate athletics with a direction to NCAA Division III. 5 sports were added in 2017-18 (baseball, softball, women's cross country, men's soccer, and women's volleyball), and additional 7 in 2018-19 (men's & women's basketball, men's golf, women's cross country, women's soccer, and men's & women's tennis), 4 in 2019-20 (men's & women's indoor/outdoor track & field) and 1 more in 2020-21 (women's golf). Future projections include men's and women's lacrosse and bowling. These will be determined by future conference membership and needs. As with any program on campus, a comprehensive evaluation of each program is done periodically to determine its overall value to the campus community.

Gender equity plays a large role in the decision making process, ensuring we are providing equal and adequate opportunities and resources for our participants. sport_timeline20.xlsx Student-Athlete Needs and Interests 2. Has there been any discussion of adding or eliminating sports within the past three academic years?

Please refer to the Sport Timeline 20 document attached. Athletics was discontinued in the spring of 2003 after sponsoring 5 women's intercollegiate sports at the NCAA Division II level. An institutional self study was initiated in 2014 by then president Dr. Jim Borsig, spanning from 2014-2016. In June of 2016, the institution hired the athletic director position, thus initiating the return of intercollegiate athletics with a direction to NCAA Division III. 5 sports were added in 2017-18 (baseball, softball,

women's cross country, men's soccer, and women's volleyball), and additional 7 in 2018-19 (men's & women's basketball, men's golf, women's cross country, women's soccer, and men's & women's tennis), 4 in 2019-20 (men's & women's indoor/outdoor track & field) and 1 more in 2020-21 (women's golf). Future projections include men's and women's lacrosse and bowling. These will be determined by future conference membership and needs. As with any program on campus, a comprehensive evaluation of each program is done periodically to determine its overall value to the campus community.

Gender equity plays a large role in the decision making process, ensuring we are providing equal and adequate opportunities and resources for our participants. sport_timeline20.xlsx Student-Athlete Needs and Interests 3. How does the department assess whether it is meeting the athletic needs and interests of the student body?

The department works with the university cabinet, student affairs and SGA to determine how athletics is serving the overall campus community. Specific game initiatives to promote attendance and campus camaraderie are the objective. The department holds open tryouts for all sports (mandated) to provide every student the opportunity to participate. Please refer to page 2 of the Student Athlete Handbook.

2019-20_Student-Athlete_Handbook_MUW.pdf Student-Athlete Needs and Interests 4. In what ways does the institution promote, encourage and support student-athlete integration on campus?

The Department of Athletics is committed to the four core values of Academics, Athletics, Community, and Life. Specifically, the Life component encourages our student-athletes to engage in meaningful activities both in and out of sport. Involvement in a campus organization can significantly contribute to a student’s total education. By engaging in these organizations, students can meet new people, develop communication and leadership skills, find their passion, and enhance their campus experience.

There are many types of organizations outside athletics at The W including but not limited to Honorary Societies, Performing, Publications, Religious, Service, and Social. The Director of Athletics is a member of the President's Cabinet and is in contact with all departments on campus. This allows for continued educational opportunities to exist. Further, the Director of Athletics, in conjunction with Admissions, Student Life, and Campus Recreation, has and will continue to give presentations on the status of the department and rules education. The Athletics department will send frequent e-mails regarding NCAA and The W specific compliance guidelines including such topics as recruiting, official/unofficial visits, eligibility, and playing/ practice legislation. A consistent "student-first" approach is in play for coaches and staff and is communicated across campus. Please see the attached Core Values Document.

Core_Values_All.pdf Student-Athlete Needs and Interests 5. Describe any mechanisms the institution uses to assess the quality of the student-athlete experience (e.g., exit interviews/surveys?

Please refer to page 22 of the compliance manual. Each student-athlete completes an end of year survey (voluntary) to assess a wide range of topics including, sport, coaches, trainers, travel, academic services, athletic training, facilities, compliance, and uniforms/equipment. The staff reviews this data yearly and determines what the best process for moving forward will be based on the results. Students also complete a satisfaction survey for the university (voluntary). The Student-Athlete Advisory Committee has a direct line to the AD ad frequently discusses student-athlete concerns and ideas to enhance the experience.

MUW_Compliance_Manual_Updated_SP20_2420.pdf Student-Athlete Academic Eligibility 1. What is your institution's definition of "good academic standing," and how are student-athletes and coaches informed of that standard?

Please refer to page 11 of the Student-Athlete Handbook and page 11 of the Compliance Manual for a definition of "Good Academic Standing". Student-Athletes receive instruction on this topic during the pre-season all sports meeting held in August and during individual team meetings held prior to the start of the championship segment by the compliance officer and AD. Coaches are required to attend each session. Further, coaches are instructed on eligibility requirements during each staff meeting during the compliance section of the meeting.

2019-20_Student-Athlete_Handbook_MUW.pdf MUW_Compliance_Manual_Updated_SP20_2420.pdf Student-Athlete Academic Eligibility 2. Describe your institution's process for verifying and monitoring the academic eligibility of all student- athletes.

Please refer the pages 7-13 of the Compliance Manual. Academic eligibility is determined solely by the office of the Registrar.

The office of compliance verifies each student-athlete with the Registrar through our Banner 9 operating system.

MUW_Compliance_Manual_Updated_SP20_2420.pdf Student-Athlete Academic Eligibility 3. Describe the institution's system for checking the eligibility of student-athletes regarding the following provisions: (a) Describe your institution's process for determining good academic standing and maintaining satisfactory progress toward a baccalaureate or equivalent degree. (b) The procedure for ensuring that course "drops" that might adversely affect eligibility are flagged for immediate action by athletics program staff. (c) The procedure for ensuring the accuracy and acceptability of any credits and grades earned from other educational institutions, including credits/grades earned in the summer and/or correspondence courses. (d) The procedure for ensuring the accuracy and completeness of records of prior athletics competition on which determinations of eligibility are based.

A. Please refer to pages 7-13 of the compliance manual. B. Each student-athlete is "coded" in Banner and is not permitted to drop or add a course without the signature of the advisor, the department chair, and the AD or compliance officer. Each Student-Athlete is immediately flagged upon attempting to drop/add a class and referred back to the athletic department for the appropriate signatures. The athletic department has also set up a Banner "full time registration report" that can be run daily to ensure all participating student-athletes are registered full time prior to that days practice or competition. C. All transfer credits are sent through the office of admissions and the registrar. Courses taken at other institutions are screened prior to being taken for acceptance. Student-Athletes are advised on which courses will be accepted and what will not. Accounts are not updated until the transcript is received and reviewed by the registrar. This, in turn, does not allow the student-athlete to maintain or regain eligibility until the Banner system is updated. D. The department uses an eligibility checklist (attached) to monitor and track all paperwork, physicals, credits registered for, major, e-mail, ID number and academic status. This document is sent weekly throughout the year to each head coach (each page is shared separately so no coach receives another sport) so they are in tune with the status of each roster member. Highlights are made for each student where deficiencies are. Coaches and athletic trainers are well aware of the eligible to participate roster and are spot checked by the AD and compliance office.

MUW_Compliance_Manual_Updated_SP20_2420.pdf All_2019-2020_Startup_List_.xlsx Student-Athlete Academic Eligibility 4. Are all determinations of eligibility made or reviewed and certified by institutional personnel who are not affiliated with the athletics program?

Yes. Please refer to pages 7-13 of the compliance manual. The University Registrar is the sole person who determines academic eligibility. The athletic department does not influence any part of the academic process and is not involved in determining initial or continuing eligibility.

MUW_Compliance_Manual_Updated_SP20_2420.pdf Student-Athlete Academic Eligibility 5. Describe the grievance and appeals procedures available to your institution's student-athletes (either a procedure that deals exclusively with student-athletes or one that is available to all students, including student-athletes) for academic eligibility, and how these policies are communicated to student- athletes.

Please refer to page 31 of the Student-Athlete Handbook for the athletic process and to the following website for academic grievance procedures. https://www.muw.edu/committees/grievance 2019-20_Student-Athlete_Handbook_MUW.pdf Student-Athlete Academic Progress 1. How does the institution measure student-athlete academic performance as compared to the performance of the general student-body?

All students are measured by the same standards. Student-athletes are not given special priority for registration, tutoring, academic support, or academic scholarships. Student-athletes are coded in the university Banner 9 system, thus allowing us to

review their academic statistics in comparison to the general student body. Over the past 3 semesters, the student-athlete overall GPA has been over 3.0, with the most recent being 3.38.

Student-Athlete Academic Progress 2. Describe the institution's process for identifying and assisting student-athletes who are underperforming academically as compared to the general student-body.

Please refer to page 7-8 of the Student-Athlete handbook. The department developed the OASIS program (Owls Academic Support and Individual Success) in 2017 to assist students who are new to the university, who are experiencing academic struggles, or who have had a semester below the 2.0 mark. The program is designed to monitor the academic progress of our “at-risk” student-athletes. We have defined “at-risk” as all first semester freshmen, transfer students and any continuing student-athlete with an overall GPA that is less than a 2.5 or a previous semester performance below a 2.0.

2019-20_Student-Athlete_Handbook_MUW.pdf Student-Athlete Advisory Committee 1. What is your institutional SAAC's mission?

Please refer to page 32-33 of the compliance manual and page 25 of the Student-Athlete Handbook.

MUW_Compliance_Manual_Updated_SP20_2420.pdf 2019-20_Student-Athlete_Handbook_MUW.pdf Student-Athlete Advisory Committee 2. Describe the organization of your institution's SAAC (e.g., composition, roles).

Please refer to page 25 of the compliance manual (Article III).

MUW_Compliance_Manual_Updated_SP20_2420.pdf Student-Athlete Advisory Committee 3. What resources and support does your institution provide SAAC? The athletic department allows SAAC to run all concessions for the the sports teams. This not only provides a service to our constituents, but it allows SAAC to raise funds for special initiatives such as charities of choice, the student-athlete banquet, and meetings supplies. The department provides SAAC members with 2 full time head coaches as liaisons and the AD is directly involved in the organization and SAAC process. The executive board has frequent meetings with the AD to discuss concerns and issues, and the president is invited to speak at monthly staff meetings hen necessary to update the entire staff.

Student-Athlete Advisory Committee 4. Provide a copy of the SAAC Constitution.

Please refer to the attached document.

SAAC_Mission_Statement_and_Bylaws.pdf Institutional Student Services 1. How does your institution share information with student-athletes, coaches, athletic trainers and team physicians (as appropriate) NCAA rules related to drug awareness and testing, gambling, and use of tobacco products?

Each year, we have a student-athlete orientation along with individual team meetings. During these sessions, drug testing, gambling procedures, tobacco use, and all institutional/ NCAA requirements for participation. The most recent power point is attached. Individual team breakout meetings dive further into these topics and discuss the student-athlete handbook more in depth. Caaoches, admins, and trainers are all required to attend these sessions.

Start_Up_PP_19.ppt 2019-20_Student-Athlete_Handbook_MUW.pdf Institutional Student Services 2. Describe the grievance and appeals procedures available to your institution's student-athletes (either a procedure that deals exclusively with student-athletes or one that is available to all students, including student-athletes) in the areas of conduct and discipline (e.g., drug testing, team rules, integrity violations, general institutional conduct), and how these policies are communicated to student- athletes.

Please refer to pages 27-31 of the Student-Athlete Handbook and the link below for the general student process. The studentathlete grievance process is listed on page 31. http://bulletin.muw.edu/content.php?catoid=35&navoid=2151 We also use the attached form (Behavioral Contract) to clearly state the policies and procedures and have the student-athlete sign off and place in their file. These meetings are intended to educate the student-athlete on the issue and help them grow and develop.

2019-20_Student-Athlete_Handbook_MUW.pdf Behavioral_Contract-_-_SOFT_-_date.docx Institutional Student Services 3. Provide a summary of any special initiatives or programs your department implemented over the past five years in conjunction with student-athlete matters, and describe any plans you have for addressing related issues in the next academic year.

Athletics was re-instituted in June of 2016 with an initial competition start of Fall 2017. Everything we have accomplished or instituted during the past 3 years has been completely new to the university. In conjunction with university leadership, the athletic staff has compiled handbooks for the student-athletes, for compliance, and for the staff to assist in guiding the department in a model consistent with the Division III philosophy. The student-athlete well-being is and will continue to be the primary focus of our department. Our core values were developed with that specific thought in mind. We also drive home this thought process with our staff, asking that all decisions made for their program focus first on the impact of the student-athlete.

Moving forward, we plan to have a the SAAC president or vice president attend our monthly staff meeting. This will provide a face to face opportunity for SAAC to discuss needs within the entire staff. We have also developed a very strong FCA on campus and continue to build upon its foundations. We have designated a staff member to serve as its liaison for the upcoming year, with that person's specific mission to aid and assist the FCA's special projects and events. We have and continue to monitor all phases of the student-athlete experience from academic to athletic to personal growth. We set high expectations for community service and involvement. These include participation in the Miracle League, local 5K races, campus cleanup events, and supporting their fellow teams.

NCAA Division III Institutional Self-Study Guide - XI. HEALTH AND SAFETY Student-athletes rightfully assume that those who are responsible for the conduct of sports have taken reasonable precautions to minimize the risk of significant injury and to provide appropriate medical and emergency care as permitted in Bylaw 16.4 (medical expenses)<bylaw 16.4>. Periodic analysis of injury patterns continually leads to refinements in the rules and other safety guidelines. When completing this section, the institution is strongly encouraged to engage the athletic training staff and designated team physician.

1. Who has primary responsibility for reviewing the NCAA Sports Medicine Handbook? How often are the guidelines reviewed and with whom is the information shared?

The Head athletic trainer, the entire training staff, the AD, coaches, and the SWA review the manual annually. The Head Athletic Trainer stays up to date with all current trends and procedures developed by NATA and the Sports Science Institute to properly serve the students and staff. We also discuss policies and procedures with our entire medical team including physicians, orthopedic surgeons, PT's, and PCP's.

2. How does the institution ensure conformity with the Sports Medicine Handbook guidelines? Specifically, what policies and procedures are in place for the following elements: (a) Pre-participation certification; (b) Equipment and facility risk management; (c) Acceptance of risk and liability.

A. All coaches and staff receive the attached sport start up list. Along with this, each head coach is instructed to have every student-athlete complete the online Sportsware paperwork, including all NCAA required paperwork prior to participation. The Sportsware program tracks medical history, verifies insurance, and track physical documentation. B. The attached policies and procedures manual covers the Emergency Action Plan for each facility. C. The attached policies and procedures manual covers insurance and liability requirements. The attached student-athlete handbook also covers insurance and liability requirements on page 19.

2019-20_Student-Athlete_Handbook_MUW.pdf All_2019-2020_Startup_List_.xlsx

ATC_Policy_and_Procedures_Manual_2019_revised.pdf 3. Describe any emergency response plans your institution has for its athletics venues. Where can these plans be accessed, and how often are they reviewed among the department of athletics?

Please see the attached policies and procedures document. The Emergency Action Plan is included. This document can be found on our website, in our athletic training office, and posted visually at every practice and playing facility. The policies are reviewed annually as well as after any emergency action circumstance takes place.

ATC_Policy_and_Procedures_Manual_2019_revised.pdf 4. How does the institution monitor and assess data on sports-related injuries of enrolled student-athletes? Does the institution use the data from the NCAA Injury Surveillance System?

We use SportsWare for our injury tracking and monitoring software. The information is compiled in the system and we continuously evaluate trends with sports and facilities. We are currently evaluating our throwing sports strength and conditioning, injury prevention, and throwing programs as a result of an issue with two new student-athletes and similar arm injuries. We do not use the ISS but will begin discussions immediately on the system and how we can participate.

5. Are health and safety practices and policies uniformly applied during the practice and competition portions of the season? If there are any differences between the traditional and non-traditional segments (e.g., level of on-site certified athletic trainer coverage, facility and equipment maintenance, coaching supervision), describe the differences and how the institution believes each approach meets the standards of care expectations? Are these standards applied across all sports?

Our Win Every Day philosophy is not just for the student-athletes. It encompasses our staff, administration, trainers and constituents. We believe equal coverage across the board is important phase of the athletics and life core values as we aim maintain proper health and safety protocols for all. Each sport, on and off campus while in-season is covered for practice and games. We employ three (3) certified trainers for our program. Further, each student-athlete has access to our physical therapy group, our orthopedic group, our primary care physician, and our chiropractic group, and our team dentist. We schedule each team in coordination with our training and facility staff. We encourage spacing and downtime to allow for proper coverage and facility maintenance. Each coach and trainer have the ability and responsibility to report any facility deficiencies.

Each sport in their non-traditional segment have pre-practice access, post-practice access, and emergency access to the medical staff while at practice. An emergency medical kit along with a radio are included at the practice site. Also, each coach is required to have their cell phone on and available when the trainer is not physically on site. All non-traditional competitions, whether it is an inter-squad scrimmage or against outside competition is required to have a trainer on site. All competitions have a trainer on-site from 2 hours prior to competition throughout the event. This includes non-contact sports such as tennis and track & field. Our philosophy is that on site coverage is provided for all activities unless events/ travel prohibit. Our trainers do travel to off site competitions, especially overnight competitions. The only circumstance where this is not the case is if the host school has agreed to provide similar care for our students and we have other obligations on campus. All staff members are CPR/ First Aid certified. This is a precautionary procedure to ensure in cases of emergency, we are adequately prepared across the board.

6. Describe the institution's policies and procedures for ensuring proper AED, CPR, and first aid training, confirming knowledge of emergency protocols, and maintaining certification of athletics coaches and administrators.

Each staff member, including head coaches, assistants, GA's, administrators, and event managers are required to have up to date certifications on file with the department for First Aid, CPR, and AED. No member is allowed to participate in activities involving student-athletes, including travel without certification. The athletic training office monitors expiration and new training sessions. Each year in June, the athletic department meets as a staff and reviews the policies and procedures manuals attached for the department and for athletic training. The athletic training staff also has each coach sign off on an acknowledgement of understanding for the policies and procedures set forth.

ATC_Acknowledgement_of_Policy_and_Procedures_2020__1.docx 7. What is the institution's strategy to ensure appropriate medical staffing for home and away-from-home competitions?

Please refer to the attached ATC policies and procedures guide with respect to Vision, Mission, and Purpose. As stated above, our Win Every Day philosophy is not just for the student-athletes. It encompasses our staff, administration, trainers and constituents. We believe equal coverage across the board is important phase of the athletics and life core values as we aim to maintain proper health and safety protocols for all. Each sport, on and off campus while in-season is covered for practice and games. We employ three (3) certified trainers for our program. Further, each student-athlete has access to our physical

therapy group, our orthopedic group, our chiropractic group, our primary care physician and our team dentist. We schedule each team in coordination with our training and facility staff. We encourage spacing and downtime to allow for proper coverage and facility maintenance. Each coach and trainer have the ability and responsibility to report any facility deficiencies. Each sport in their non-traditional segment have pre-practice access, post-practice access, and emergency access to the medical staff while at practice. An emergency medical kit along with a radio are included at the practice site. Also, each coach is required to have their cell phone on and available when the trainer is not physically on site. All non-traditional competitions, whether it is an inter squad scrimmage or against outside competition is required to have a trainer on site. All competitions have a trainer on-site from 2 hours prior to competition throughout the event. This includes non-contact sports such as tennis and track & field. Our philosophy is that on site coverage is provided for all activities unless events/ travel prohibit. Our trainers do travel to off site competitions, especially overnight competitions. The only circumstance where this is not the case is if the host school has agreed to provide similar care for our students and we have other obligations on campus. All staff members are CPR/ First Aid certified. This is a precautionary procedure to ensure in cases of emergency, we are adequately prepared across the board.

ATC_Policy_and_Procedures_Manual_2019_revised.pdf 8. How does the institution monitor compliance with health-related pre-participation requirements such as designating a team physician and conducting incoming-student medical examinations, returning student evaluations and sickle cell trait precautions, as described in NCAA Bylaws 17.1.6.4 and 17.1.6.4.1 ?

All incoming students are required to have a sports physical with an orthopedic scan done prior to participation in any athletically related activity. This includes returning students. The department schedules 2 physicals days prior to the start of the fall season to accomplish this. We also use SportsWare to collect incoming and returning medical date, and use the sport start up checklist to verify all documents and testing have been secured. Finally, each new student-athlete goes through a "Brain Check" first to determine a baseline for our concussion protocol. Our team Physician, Dr. Stanbeck is on call 24/7 and works with our orthopedic staff, trainers, and PT's to determine the best course of action for our medical procedures. The sickle cell trait form is part of the student-athlete paperwork complied online by our training and compliance staff. Completion f all required testing and paperwork is required for a student-athlete to attend and participate in athletically related activities.

All_2019-2020_Startup_List_.xlsx 9. What are your institution's policies surrounding student-athlete insurance coverage in place for athletics related injuries that may occur during the academic year?

Please refer to page 19 of the Student-Athlete Handbook and the insurance section of the ATC Policies and Procedures Manual.

2019-20_Student-Athlete_Handbook_MUW.pdf ATC_Policy_and_Procedures_Manual_2019_revised.pdf 10. If your institution does not provide coverage through an accident medical policy, state-funded plan, medical services agreement or formal self-insurance program and a student-athlete does not have his or her own coverage, what steps does your institution take?

Not applicable. We offer a primary and secondary policy for all student-athletes.

11. Pursuant to Constitution 3.2.4.17, the institution should have an established concussion management plan. Who is responsible for reviewing and updating the plan? How is the plan communicated to student-athletes and coaches?

The concussion management protocol is listed in the Student-Athlete Handbook (page 16) and the ATC Policies and Procedures Manual. The Head Athletic Trainer is responsible for the implementation, review and communication of this plan.

Each student-athlete attends a pre-season meeting in August as well as an individual team meeting prior to the start of the traditional segment.

2019-20_Student-Athlete_Handbook_MUW.pdf ATC_Policy_and_Procedures_Manual_2019_revised.pdf 12. Provide a summary of any special initiatives or programs your department implemented over the past five years in conjunction with health and safety, and describe any plans you have for addressing related issues in the next academic year.

Athletics was re-instituted in June of 2016 with an initial competition start of Fall 2017. Everything we have accomplished or instituted during the past 3 years has been completely new to the university. In conjunction with university leadership, the athletic staff has compiled handbooks for the student-athletes, for compliance, and for the staff to assist in guiding the department in a model consistent with the Division III philosophy. We continue to upgrade of on and off-site training room

facilities, adding cooling tubs to soccer, multiple stim and ultra sound units to the main training room, the expansion of access to local medical personnel as a resource, and the addition of chiropractic care as an option for the student-athletes. We have expanded our coverage for road games with our staff and require all staff members to be certified first-responders. Since our university is located in an extremely warm climate at times, we have taken extra precautions in our handbooks and policy making to address heat related injuries and illnesses. Rectal temperature procedures have been implemented with a sign off form for participation allowing us to best serve our students who may be experiencing a heat related injury or illness. Our training staff is required to fulfill a predetermined number of CEU's yearly to stay modern with the ever changing laws and guidelines. Health and safety do not end with athletic training. We have expanded our strength and conditioning training to each staff member so they can best serve the these specific needs with our student-athletes. We have also discussed bringing in a nutritional expert to give ideas on proper eating and hydration techniques. Finally, our staff has begun to develop more sound mental health techniques and strategies as has been discussed in our ATC manual. We continue to utilize NCAA resources and will be incorporating local, campus and state professionals in aiding the mental growth, development and needs of our student-athlete population.

Athletics Department Staff Handbook 2021-2022

DISCLOSURE THE PROCEDURES SET FORTH IN THIS DOCUMENT ARE TO BE FOLLOWED BY ALL UNIVERSITY EMPLOYEES, SPECIFICALLY THOSE IN THE ATHLETIC DEPARTMENT. ANY OF THE ENCLOSED PROCEDURES NOT FOLLOWED WILL RESULT IN A VIOLATION. *ALL VIOLATIONS WILL BE RECORDED AND KEPT IN THE EMPLOYEES PERSONNEL FILE.

Back to Top

2

Table of Contents THE W ATHLETICS PHILOSPHY ........................................................................................................ 8 DIVISION III PHILOSOPHY STATEMENT ......................................................................................... 9 ATHLETIC DEPARTMENT DIRECTORY ......................................................................................... 11 TRAVEL .................................................................................................................................................... 12 Completing the TA (Paper format) ......................................................................................................... 12 Game Travel............................................................................................................................................ 13 Recruiting (Off Campus) ........................................................................................................................ 14 Recruiting (Official/Unofficial Visits) .................................................................................................... 14 Hotels ...................................................................................................................................................... 14 In State ................................................................................................................................................ 14 Out of State ......................................................................................................................................... 15 Transportation ......................................................................................................................................... 15 University Vehicle .............................................................................................................................. 15 Personal Vehicle ................................................................................................................................. 17 Rental Vehicle ..................................................................................................................................... 17 Personal vs. Rental Vehicle ................................................................................................................ 17 Buses ................................................................................................................................................... 17 International Travel ................................................................................................................................. 18 Off campus meetings, conferences, and other university related activities ............................................ 18 Occasional Meal...................................................................................................................................... 18 CASH ADVANCES .................................................................................................................................. 20 General Information ................................................................................................................................ 20 When you return ..................................................................................................................................... 20 REIMBURSEMENT ................................................................................................................................ 21 Receipts ................................................................................................................................................... 21 TRAVEL CARDS ..................................................................................................................................... 22 Authorized and Unauthorized Expenses ................................................................................................. 22 Travel Card Request ............................................................................................................................... 23 Return of Travel Card ............................................................................................................................. 23 PURCHASING CARDS ........................................................................................................................... 24 Authorized and Unauthorized Expenses ................................................................................................. 24 Reconciliation of Purchasing Cards ........................................................................................................ 25 Back to Top

3

Food Purchases ....................................................................................................................................... 25 Hotel Meals ............................................................................................................................................. 25 PURCHASING & RECEIVING ............................................................................................................. 26 New Vendor ............................................................................................................................................ 27 Contracts ................................................................................................................................................. 27 Requisition Request ................................................................................................................................ 27 Purchase Order ........................................................................................................................................ 27 Receiving ................................................................................................................................................ 27 Payment .................................................................................................................................................. 27 APPAREL & EQUIPMENT ORDERS .................................................................................................. 28 General Information ................................................................................................................................ 28 Formal Request ....................................................................................................................................... 28 Request Submissions .............................................................................................................................. 28 Equipment ............................................................................................................................................... 29 Maintenance, Repair and Inventory ........................................................................................................ 29 Issuances of Equipment to Student-Athletes........................................................................................... 29 Equipment Return ................................................................................................................................... 30 Laundry Facility ...................................................................................................................................... 30 Logo… ................................................................................................................................................... 31 GAME SCHEDULING ............................................................................................................................ 32 ROSTER ................................................................................................................................................... 33 GAME DAY OPS. & EVENT MGT ....................................................................................................... 34 Crowd Control Policy ............................................................................................................................. 34 Game Cancelation Protocol .................................................................................................................... 35 Team for Teams ...................................................................................................................................... 35 Parking .................................................................................................................................................... 36 FACILITIES REQUEST ......................................................................................................................... 37 BUDGET.................................................................................................................................................... 38 General Information ................................................................................................................................ 38 Study Employees .................................................................................................................................... 39 Monthly Reports ..................................................................................................................................... 40 COMPLIANCE ......................................................................................................................................... 41 Division III .............................................................................................................................................. 41 Back to Top

4

Student-Athlete Handbook...................................................................................................................... 41 OASIS… .................................................................................................................................................42 Student-Athlete Folder ............................................................................................................................42 Celebratory Signing Form....................................................................................................................... 42 Staff Meetings ......................................................................................................................................... 42 Rules Test................................................................................................................................................ 43 ALCOHOL & SUBSTANCE ABUSE POLICY .................................................................................... 44 CAMPS & CLINICS ................................................................................................................................ 46 Procedures ............................................................................................................................................... 46 Employment ............................................................................................................................................ 46 Prospects ............................................................................................................................................. 46 Student-Athletes .................................................................................................................................. 46 Outside Coaches.................................................................................................................................. 47 Camp Expenditures ................................................................................................................................. 47 Minors ..................................................................................................................................................... 47 FUNDRAISING ........................................................................................................................................ 48 Owls Fund Club ...................................................................................................................................... 48 Foundation… ......................................................................................................................................... 49 LICENSING .............................................................................................................................................. 50 S.A.A.C....................................................................................................................................................... 51 SPORTS INFORMATION ...................................................................................................................... 53 Responsibilities of the Sports Information Office .................................................................................. 53 Responsibilities of the Coaches .............................................................................................................. 54 Student-Athlete of the Month ................................................................................................................. 55 ATHLETIC TRAINING .......................................................................................................................... 56 Goals ....................................................................................................................................................... 56 Injury or Illness Policy ............................................................................................................................ 56 Student-Athletes...................................................................................................................................... 56 Coaches ................................................................................................................................................... 57 Additional Information ........................................................................................................................... 58 Concussion Policy................................................................................................................................... 58 The Plan .................................................................................................................................................. 59

Back to Top

5

Concussion Assessment .......................................................................................................................... 60 5 Step Graduated Exertional Return to Play Protocol ............................................................................. 61 WEIGHT ROOM...................................................................................................................................... 62 HUMAN RESOURCES............................................................................................................................ 63 New Hire Process .................................................................................................................................... 63 New Employee Checklist ........................................................................................................................ 63 Compensation & Benefits ....................................................................................................................... 64 Leave ....................................................................................................................................................... 64 Performance Evaluations ........................................................................................................................ 64 Secondary Duties..................................................................................................................................... 63 Conduct & Ethical Standards .................................................................................................................. 64 ADMISSIONS ........................................................................................................................................... 66 Freshman ................................................................................................................................................. 66 Transfer ................................................................................................................................................... 66 Graduates ................................................................................................................................................ 66 International ............................................................................................................................................ 66 Types of Scholarships ............................................................................................................................. 66 Cost of Attendance and Scholarships/Financial Aid Estimates .............................................................. 67 Transcript Evaluation .............................................................................................................................. 67 Admissions Tours ................................................................................................................................... 67 Weekend Visits ................................................................................................................................... 67 Weekday Visits ................................................................................................................................... 67 Enrollment Management Software ......................................................................................................... 67 Logging in ........................................................................................................................................... 67 EMAS/Admissions Terminology ........................................................................................................ 67 Finding Students ................................................................................................................................. 68 Searching by Predefined Query .......................................................................................................... 69 FINANCIAL AID...................................................................................................................................... 70 Calculating Costs .................................................................................................................................... 70 Payment Plans ......................................................................................................................................... 70 Types of Financial Aid............................................................................................................................ 70 Satisfactory Academic Progress.............................................................................................................. 70 Self-Service Banner ................................................................................................................................ 70 Back to Top

6

APPENDIX ................................................................................................................................................ 72 ADIDAS TEAM ORDER FORM .......................................................................................................... 73 ATHLETICS FUND RAISING REUQEST FORM............................................................................... 74 CAMPS, LESSONS, & CLINICS CHECKLIST ................................................................................... 75 CAMP SUMMARY FORM ................................................................................................................... 76 CLASS EXCUSAL FORM… ............................................................................................................... 79 CONTRACT ADDENDUM ................................................................................................................... 81 CONTRACT REVIEW FORM ............................................................................................................ 84 EMPLOYEE VS INDEPENDENT CONTRACTOR FORM .............................................................. 85 EVENT STAFF SIGN IN SHEET ........................................................................................................ 86 FACILITIES REQUEST ........................................................................................................................ 87 FOOD PURCHASE FORM.................................................................................................................... 88 GAME DAY RESPONSIBILITIES ....................................................................................................... 89 MEDICAL RELEASE FORM................................................................................................................ 92 OCCASIONAL MEAL REQUEST FORM ........................................................................................... 93 OWLS SCHEDULE ............................................................................................................................... 95 PRE-APPROVAL OFFICIAL VISIT REQUEST FORM ..................................................................... 96 PRE-APPROVAL RECRUITING (OFF-CAMPUS) REQUEST FORM .............................................. 98 PRE-APPROVAL UNOFFICIAL VISIT REQUEST FORM ................................................................ 99 PROCUREMENT CARD MISSING DOCUMENT AFFIDAVIT ...................................................... 100 REIMBURSEMENT REUQEST FORM ............................................................................................. 101 REQUISITION REQUEST FORM ...................................................................................................... 102 SALES TAX EXEMPT LETTER ........................................................................................................ 103 SAMPLE UNIVERSITY CAMP CONTRACT ................................................................................... 105 STUDENT-ATHLETE EMPLOYMENT FORM ................................................................................ 107 STUDENT SIGNATURE SHEET ....................................................................................................... 108 STUDENT INFORMATION SHEET .................................................................................................. 109 SPORTS CAMP APPROVAL FORM ................................................................................................. 109 TRAVEL AUTHORIZATION & REIMBURSEMENT FORM.......................................................... 111 TRAVEL PARTY LIST ....................................................................................................................... 113 TRIP ITINERARY EXAMPLE............................................................................................................ 114 W-9 FORM ........................................................................................................................................... 115

Back to Top

7

Win Every Day THE W ATHLETICS PHILOSPHY The Department of Athletics will conduct a broad-based Division III focused sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA and all other governing bodies. The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for student-athletes to participate at the highest level of their ability while pursuing a quality education. Participation on an intercollegiate team will provide studentathletes with the opportunity to learn and develop values which foster selfdiscipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in intercollegiate individual and team championship events, whenever possible.

VISION STATEMENTS The Department of Intercollegiate Athletics is committed to: • Providing all student-athletes with the highest quality academic, athletic and social experience; • Hiring and developing the best coaches and support staff to produce successful programs; • Developing the leadership potential of student-athletes and staff; • Providing a safe environment for the student-athletes; • Conducting programs and business with integrity and the highest ethical standards.

The mission of the Department of Athletics at The W is to develop student-athletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.

Back to Top

8

DIVISION III PHILOSOPHY STATEMENT Colleges and universities in Division III place the highest priority on the overall quality of the educational experience and on the successful completion of all students’ academic programs. They seek to establish and maintain an environment in which a student-athlete’s athletics activities are conducted as an integral part of the student-athlete’s educational experience, and an environment that values cultural diversity and gender equity among their student-athletes and athletics staff. To achieve this end, Division III institutions: 1. Expect that institutional presidents and chancellors have the ultimate responsibility and final authority for the conduct of the intercollegiate athletics program at the institutional, conference and national governance levels; 2. Place special importance on the impact of athletics on the participants rather than on the spectators and place greater emphasis on the internal constituency (e.g., students, alumni, institutional personnel) than on the general public and its entertainment needs; 3. Shall not award financial aid to any student on the basis of athletics leadership, ability, participation or performance; 4. Primarily focus on intercollegiate athletics as a four-year, undergraduate experience; 5. Encourage the development of sportsmanship and positive societal attitudes in all constituents, including student-athletes, coaches, administrative personnel and spectators; 6. Encourage participation by maximizing the number and variety of sport offerings for their students through broad-based athletics programs; 7. Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their relationships with student-athletes; 8. Assure that athletics participants are not treated differently from other members of the student body; 9. Assure that student-athletes are supported in their efforts to meaningfully participate in nonathletic pursuits to enhance their overall educational experience; 10. Assure that athletics programs support the institution’s educational mission by financing, staffing and controlling the programs through the same general procedures as other departments of the institution.

Further, the administration of an institution’s athletics program (e.g., hiring, compensation, professional development, certification of coaches) should be integrated into the campus culture and educational mission; 11. Assure that athletics recruitment complies with established institutional policies and procedures applicable to the admission process; 12. Exercise institutional and/or conference autonomy in the establishment of initial and continuing eligibility standards for student-athletes; 13. Assure that academic performance of student-athletes is, at a minimum, consistent with that of the general student body; 14. Assure that admission policies for student-athletes comply with policies and procedures applicable to the general student body; 15. Provide equitable athletics opportunities for males and females and give equal emphasis to men’s and women’s sports; 16. Support ethnic and gender diversity for all constituents; 17. Give primary emphasis to regional in-season competition and conference championships; and 18. Support student-athletes in their efforts to reach high levels of athletics performance, which may include opportunities for participation in national championships, by providing all teams with adequate facilities, competent coaching and appropriate competitive opportunities.

Back to Top

9

The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition while minimizing infringement on the freedom of individual institutions to determine their own special objectives and programs. The above statement articulates principles that represent a commitment to Division III membership and shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs by institutions and conferences.

Back to Top

10

ATHLETIC DEPARTMENT DIRECTORY Jennifer Claybrook Director of Athletics & Recreation/SWA jlclaybrook@muw.edu / 662-329-7962

Buddy Foster Assistant Director of Athletics/ Head Softball Coach

Daniel Talley Director of Compliance dltalley@muw.edu / 662-241-6586

Dave Beyer Director of Athletic Communications wdbeyer@muw.edu / 662-329-6574

Jason Miller Head Athletic Trainer athletictraining@muw.edu / 662-329-6217

JeQuailia Huggins Athletic Trainer athletictraining@muw.edu / 662-329-6217

Dr. Chad Murphy Faculty Athletic Representative tcmurphy1@muw.edu / 662-329-7241

Dedrick Burnett Student-Athlete Advisory Committee Advisor dburnett1@muw.edu / 662-370-1869

BASEBALL

Scott Mularz

662-329-6575

BASKETBALL- MEN

Dean Burrows

662-241-6445

BASKETBALL- WOMEN

Drew Johnson

662-241-6436

CROSS COUNTRY- MEN & WOMEN

Dedrick Burnett

662-370-1869

GOLF- MEN & WOMEN/ EVENT COORDINATOR

Benji Williams

662-498-0215

SOCCER- MEN

Louis Alexander

662-329-6571

SOCCER- WOMEN

Catie Lyles

662-329-7996

SOFTBALL

Buddy Foster

662-329-6573

TENNIS- MEN & WOMEN

Daniel Talley

662-329-6586

TRACK & FIELD- MEN & WOMEN

Dedrick Burnett

662-370-1869

VOLLEYBALL

Halee Hensley

662-329-6585

cefoster@muw.edu / 662-329-6573

IMPORTANT PHONE NUMBERS ON CAMPUS (662-329-xxxx) Student Success Center

Reneau Hall 1st Floor

x7138

Financial Aid

Welty Hall Room 107

x7114

Campus Recreation

Stark Recreation Center

x7494

Residence Life

Cochren Hall 2nd Floor

x7127

Health Center

Eckford Hall

x7289

Bookstore

Residence Hall

x7409

Hogarth Dining Center

Hogarth Student Center

x7411

SGA

MUW-600

x7420

Career Services

Reneau Hall 1st Floor

x7138

Registrar

Welty Hall Room 105

x7135

Campus Police

McDevitt Hall

662-241-7777

Post Office

Hogarth Student Center

x7408

Counseling Services

11th St. & 4th Ave.

x7748

University Accounting Welty Hall 1st Floor

x7210

Back to Top

11

I.

TRAVEL

Before you, your staff, or your student athletes travel ANY WHERE, you must have an approved travel form. Travel includes: game travel, recruiting, off campus meetings, conferences, and any other university related activities.

PROCEDURES: 1. Completing the TA (Paper format) A. A Travel Authorization Request Form (electronic submission) must be completed and submitted to the Athletics’ Business Office for approval by the Director of Athletics and Campus Recreation BEFORE the travel date of departure. (See appendix for diagram on completing the paper format TA).

• TAS NEED TO BE SUBMITTED AT LEAST 10 DAYS PRIOR TO THE TRAVEL DEPARTURE DATE. • TAs submitted within 10 days of the travel departure date are subject for approval based on availability of resources and the Director of Athletics approval.

B. Section I. of the Travel Authorization must be completed in its entirety and specifically contain the following information: • MUW ID No. of Traveler, Name of Traveler, Dates of Travel, Destination(s), and Purpose of Travel.

C. After completing Section I., you will move to Sections IV and X. • Section IV: The first two columns and the last three columns of this section should be completed prior to leaving.

1. Total Allowed Meals: Total allowed meals per day is $25 per traveler.

This amount should be multiplied by the number of travelers and input each day in the “Total Allowed Meals” column.

2. Hotel Room Cost per Night: The “Hotel Room Cost Per Night” column should contain the total cost of hotel rooms for all travelers per night for each night.

3. Daily Total: This column should be the daily total for all travelers for meals and hotel.

• Section X: This section contains the total estimated costs for the entire trip for all travelers, and the amount will be carried forward to Section I for approval.

1. You will need to complete all parts of this section, that apply, as accurately as possible.

2. Make sure to account for all travelers in your party.

3. The “Total Estimated Meals” and “Total Estimated Lodging” lines should match the amounts input in Section IV. Back to Top

12

D. After completing Sections X., you will need to input the “Total Estimated Costs” from Section X. in the second part of Section I. • If you are also requesting a cash advance, you will need to select “yes” and state how much. (See Section II of this Handbook for more information on cash advances.)

2. Game Travel A. A Travel Authorization Request Form (TA) and Travel Party List must be completed before attending each game.

B. The TA must include the total amount for all individuals who will be paid for on the Travel and/or Purchasing Card.

• I.e. Head coach, assistant/volunteer coaches, student-athletes, managers, graduate assistants, sports information, athletic trainers, compliance, strength & conditioning, and any other employee with a University ID number.

C. The Travel Party List should be submitted with the TA and include all individuals who will be attending the game(s).

D. The Athletic Department meal per diem is $25 per day per person. This amount includes breakfast, lunch, dinner, snacks, and tips each day (gratuity not to exceed 20%).

The chart below depicts the pro-rated amount based on departure times.

Departure Time Meals Allowed $ per Day Leave before 8 am Breakfast, Lunch, $25 and Dinner Leave before 11am Lunch and Dinner $20 Leave after 11am Dinner $12.50 • •

Reminder: the University is Tax Exempt and purchases should not include taxes Some cost savings can be found by: i. Staying at hotels with complimentary breakfast ii. Having box lunches iii. Having pre-determined and ordered meals when eating at restaurants • NOTE: Unless approved prior to departure, all meals must stay within the allotted amounts. Which means, breakfast is $5.00, lunch is $7.50, and dinner is $12.50.

E. Sodexo Meals • Box lunches, pizza, and hot meals can be ordered in advance from Sodexo for athletic events.

• You must submit a request AT LEAST 3 DAYS prior to your event.

• You must email Sodexo Meal Request Form.

• Student-athletes will be charged against their University Meal Plan. If studentathletes do not have a University Meal Plan, their meals will be charged directly to the sports budget.

• If you choose to have your meal delivered to you on campus, please be sure to specify the location and time.

Back to Top

13

3. Recruiting (Off Campus) A. A Pre-Approval Recruiting (Off-Campus) Form (see appendix for paper format) should be submitted and approved by the Athletics’ Business Office before you or your staff can leave campus for a recruiting event. ALL REQUESTS SHOULD BE MADE AT LEAST 24 HOURS IN ADVANCE!!

B. See the Transportation section for more information on reserving and requesting vehicles.

C. NOTE: Per State of Mississippi laws, state employees are not permitted to be reimbursed meals for single day trips. Reimbursement for meals is only allowed when overnight stay occurs.

4. Recruiting (Official/Unofficial Visits) A. Before inviting a PSA on campus for an Official or Unofficial visit, you must complete a Pre-Approval Recruiting Form (see appendix for paper format). ALL REQUESTS SHOULD BE MADE AT LEAST 7 DAYS PRIOR TO THE ARRIVAL DATE OF THE RECRUIT! Visit Itineraries are required for Official Visits and recommended for unofficial visits.

• Pre-Approval Official Visit Request Form • Pre-Approval Unofficial Visit Request Form • Post-Official Visit Summary (completed within 48 hours post visit) B. Lodging • PSAs have the opportunity to stay in an on-campus residency hall during an official or unofficial visit.

• PSAs on an official visit can have his/her stay paid for by the sport. PSAs on unofficial visit will have to pay for his/her own stay overnight.

• On-campus residency hall rates are $12.50 per night per person. Contact Andrew Moneymaker at amoneymaker@muw.edu • Off-campus lodging can be booked at the Fairfield Inn for $89 per night.

C. Sodexo Meal Card • A Recruiting Meal Card can be purchased out of your budget for meals in the cafeteria (Hogarth Dining Center). Meal cards are $120 and include 20 meals.

Meals must be included in your Pre-Approval Request Forms i.

If you do not use the Meal card regular Sodexo meal amounts are as follows: Breakfast $5.50, Lunch $8.50, and Dinner $9.50.

5. Hotels A. In State • The State has negotiated State Contract Rates with various locations around the state. It is recommended that, whenever possible, travelers make arrangements to stay at one of the contract locations.

• State Negotiated Hotel Contracts can be found at the DFA website.

• Reminder that in state hotel should be tax-exempt Back to Top

14

B. Out of State • The traveler should make reservations for accommodations which are economical and meet the needs of the individual traveler.

• Always request a government rate when traveling.

• Please note that some out of state hotels will not be tax-exempt, and you will need to estimate that additional cost.

C. Hotel Rooms • Reminder when booking hotel rooms that you must include rooms for all traveling student-athletes, staff (coaches, trainers, sports information, administration), and the bus driver(s).

6. Transportation A. University Vehicle • To request a university vehicle, you must submit the appropriate form for your type of travel and be sure to request a university vehicle. Once the form is submitted, a request will be made to the University Resource Management department for a vehicle. i.

Before receiving a university vehicle, you must have completed the following: • Read the Fleet Manual (http://www.muw.edu/resources/fleet/vehicles) • Sign the Vehicle Manual Acknowledgement Form and submit to Resource Management • Submit a copy of your valid driver’s license to Resource Management • When driving a university vehicle, travelers should always utilize Fuelman for gasoline purchases. i.

Resource Management will brief you on using Fuelman when you pick up the university vehicle. If a Fuelman location is not available, reimbursement will be made for the actual cost of the gasoline purchase. ii.

You can download the Fuelman app on Android or iOS devices for free or use the “Fuelman Site Locator” at the top of the page at http://www.fuelman.com/ • The following vehicle mileage charges have been implemented for using University vehicles.

Type of Vehicle Rate per mile Car .38 Seven passenger van .59 Twelve passenger van .72 • •

Mileage charges will be automatically deducted from your budget upon return from your trip.

There is a $25 charge for vehicle reservations that are cancelled within 24 hours of the requested pick up date and for anyone who does not record the correct beginning and ending mileage.

Back to Top

15

Travelers must be aware and abide by the following state vehicle policies: VEHICLE USE POLICY 4.101 State-Owned Vehicle Official Use Policy State-owned vehicles are authorized for use in the performance of all travel or tasks necessary to accomplish official state business that is within the rated design capability of the vehicle. Use is not authorized for unofficial travel or tasks, the transport of unauthorized persons or items, or the performance of tasks outside the rated capacity of the vehicle.

State-owned vehicles shall be driven only by authorized users and used for official state business only.

Some examples of unauthorized use include, but are not limited to: (1) Sightseeing or trips for pleasure unless the trip is part of the official agenda for a business conference. (2) Transporting family members, dependents or friends to school, daycare, medical appointments, social events or other personal activities. (3) Conducting other personal business outside the authorized user’s scope of employment.

Only authorized passengers are permitted to accompany authorized users in state vehicles.

Non-state individuals such as volunteers, spouses, and children should not be passengers in a state vehicle unless they are involved in the conduct of business which is in the scope of employment of the authorized user operating the state-owned vehicle.

4.101.01 Operating a State-Owned Vehicle Authorized users must have a valid driver’s license (Mississippi residents must have a Mississippi Driver’s License), acceptable driving record, and be authorized by their agency to operate a state-owned vehicle. Authorized users include state employees, state contract workers, elected or appointed officials, and independent contractors (where approved on a case by case basis).

All drivers will be required, on an annual basis (due January 15 of each calendar year), to sign a Vehicle Use Agreement. Agencies shall determine if a user’s driving record is acceptable before allowing that user to operate a state-owned vehicle. Agencies may review authorized users’ driving records, as necessary. The Agreement contains a provision signifying that the driver has been given a copy of the fleet policies and procedures and that he/she understands and agrees to them. The Vehicle Use Agreement also contains space for the driver's license number and it informs the driver of his/her obligation to reveal changes in the status of that license. This form should be updated on a yearly basis or if the driver’s information changes, whichever comes first.

It is the responsibility of the user to immediately notify his/her supervisor should any information change.

Failure to report such changes is vehicle misuse and subject to the penalties herein. Agencies must retain copies of the current form electronic or paper for each authorized user. These forms are subject to audit by the BFM and the Office of the State Auditor. At no time can authorized users operate a state-owned vehicle with a revoked, restricted, or suspended license.

Back to Top

16

B. Personal Vehicle • Personal vehicles can be used instead of a university vehicle. However, employees who choose to use a personal vehicle over an available university vehicle will be reimbursed for mileage at $0.18 per mile.

• When University vehicles are not available, travelers are permitted to use theirpersonal vehicle and receive reimbursement for mileage at $0.585 per mile.

• Please make sure to submit a printout of mileage estimates per an online mapping service (i.e. Google Maps, MapQuest, etc.) for reimbursement of mileage. The start and end location for round trip mileage is 1100 College Street, Columbus, MS 39701.

C. Rental Vehicle • Rental vehicles can be used instead of a university vehicle.

• Rental reservations are made through Enterprise (departing from MS) or Hertz (departing out of state).

• Enterprise charges are billed directly to the University and deducted from your budget. Hertz charges will have to be paid out of pocket and reimbursed upon return.

• To be reimbursed for fuel costs, you must submit your fuel receipt(s) to the Athletics Business Office for reimbursement.

D. University vs. Personal vs. Rental Vehicle • Be sure when selecting your vehicle type you are selecting the most economical option. You should be comparing university mileage ($0.585) to personal mileage($0.18) to rental charges (cost plus fuel) when selecting the most economical option.

E. Buses • Charter buses will be scheduled 3 months in advance by the Athletics’ Business Office.

• Your complete game schedule is due to the Director of Athletics and Campus Recreation (or designee) noless than 6 months prior to the new academic year. i.

A meeting will be set to determine leave times prior to submitting the bus request.

• A completed trip itinerary is due to the Athletics’ Business Office 1 month prior to departure (see appendix). Partial trip itineraries may be requested when scheduling buses to receive accurate pricing. i.

Any changes to the itinerary after submission must be approved by the Director of Athletics and Campus Recreation (or designee). ii.

Bus Protocol: • All buses will pick up at Pohl Gym in front of the main entrance.

• The bus will arrive 15-30 minutes prior to the departure time. iii.

Bus Rules: • Buses are to be kept clean at all times.

Back to Top

17

• • • • •

There are only twist bottles or closable bottles allowed on the bus.

No ice cream or milk shakes on the bus.

It is your responsibility to clean the bus prior to exiting.

Appropriate music and movies are required at all times.

At no time are family members permitted on buses without prior consent by the Director of Athletics.

• Approved travel attire is required on all University travel. NO EXECEPTIONS. • Coach’s Discretion- Everyone must be in the same attire, looking and acting as one. Note: if a team is traveling straight to an event or practice they can be equipped in game and/or practice uniforms. iv.

DOT Laws • Per transportation laws, bus drivers can only be on duty for 15 consecutive hours before having to have a consecutive 8-hour break. Within these 15 hours, they can only be driving for 10 hours.

• Please keep this in mind when making itineraries. If these criteria cannot be met a second bus driver may be needed.

• If a second bus driver is required, you will be required to provide them a hotel room as well, and they are not permitted to stay in the same room as the first bus driver.

• Note: you are not allowed to feed the bus driver with University funds; however, you can always ask the restaurant to provide the bus driver with a complimentary meal, and most will.

7. International Travel A. International travel is travel outside the continental limits of the United States. This means that travel to Canada, Mexico, Puerto Rico, and even Hawaii would require approval. Travel to Alaska no longer requires such approval.

B. International travel must be approved by the Director of Athletics and the President of the University.

C. When converting foreign currency to dollars for the purpose of reimbursement, you must attach proof of the official rate of exchange. Any documented official statement of the official rate of exchange will be acceptable.

8. Off campus meetings, conferences, and other university related activities All related travel must be approved by the Director of Athletics first before proceeding with any travel arrangements by completing a Travel Authorization Request Form.

9. Occasional Meal Bylaw 16.11.1.5 A student-athlete or the entire team in a sport may receive an occasional meal from an institutional staff member or representative of the institution’s athletics interests under the following conditions (a) The occasional meal may be provided at any location in the locale of the institution; Back to Top

18

(b) Meals must be restricted to infrequent and special occasions; and (c) Institutional staff members and representatives of the institution’s athletics interests may provide transportation to student-athletes to attend such meals.

16.11.1.5.1 Meal Provided by Representative of Athletics Interests—Outside Locale of Institution.

A representative of the institution’s athletics interests may pay for or provide a meal to a student athlete or team outside of the locale of the institution as long as the meal is in conjunction with, or in route to or from, an away-from-home contest.

16.11.1.6 Occasional Meals Provided by the Relative of a Student-Athlete.

A student-athlete or a team may receive an occasional meal provided by the relative of a student-athlete at any location.

An Occasional Meal Request Form (see appendix for paper format) should be submitted and approved by the Director of Athletics at least 48 hours prior to the meal.

Back to Top

19

II. CASH ADVANCES A. General Information 1. A cash advance can be received when traveling in-state, out-of-state, or internationally.

2. To receive a cash advance, you must submit a completed Travel Authorization Request Form to the Athletics’ Business Office for approval by the Director of Athletics.

3. The Travel Authorization and Reimbursement Form will then be submitted to the University Accounting Department for processing.

4. Cash advance checks are available at the University Accounting Department.

5. Cash advance checks cannot be issued earlier than 20 days before the travel departure date.

NOTE: The traveler is liable for all funds given to him/her. If the advance is not settled within ten working days after the end of the month in which travel was completed, it may be deducted from employee's paycheck.

B. When you return 1. Submit the following to the Athletics’ Business Office: • Receipts for every purchase made with Cash Advance funds (ORIGINAL Receipts) • Student signature sheet (if funds were given to students, see appendix) • Any funds left over from the cash advance.

2. If you spend over the cash advance amount, then you can be reimbursed those funds through Accounts Payable. However, the funds will come from your budget and must be approved for payment by the Director of Athletics.

Back to Top

20

III. REIMBURSEMENT Upon return from travel, if reimbursements for approved travel expenses are necessary, the following must be submitted to the Athletics’ Business Office no later than 10 days after the travel return date.

A. Receipts 1. All receipts should be taped to paper with amounts and transaction details fully visible.

2. Each page should include a heading with the dates and location(s) of travel.

3. If multiple travelers ate on one receipt, all names should be listed beside each receipt or on a separate sheet of paper. a. Student signature sheets or travel party lists can be attached only once for team travel. However, please make note which receipts relate back to the student signature sheet or travel party list.

4. Mileage estimates from an online mapping service (i.e. Google Maps, MapQuest, etc.) should be attached for all mileage reimbursements.

B. Personal Reimbursements • Reminder: Per State of Mississippi laws, state employees are not permitted to be reimbursed meals for single day trips. Reimbursement for meals is only allowed when overnight stay occurs.

• Personal credit cards or funds are not to be used for university purchases unless approved by the Director of Athletics (or designee). All team meals are to be done on your University P-Card. Any purchases made on your personal card or from personal funds will not be reimbursed.

NOTE: Keep reimbursement receipts separate from travel card and purchasing card receipts.

Back to Top

21

IV. TRAVEL CARDS A. The travel card allows for approved travel related expenses to be made by individuals in your department who have signed a cardholder agreement.

B. The Office of Purchasing, Travel and Fleet Management requires individual cardholders and users to strictly adhere to the policies and procedures governing use of the Travel Card Program which may be established and modified from time to time as necessary. Failure to do so may result in disciplinary action up to and including termination of employment. Additionally, such failure could result in prosecution to the fullest extent of the law, including financial restitution and criminal prosecution. This policy will be administered in accordance with other State procurement and travel policies and the laws of the State of Mississippi.

C. Authorized and Unauthorized Expenses •

•

Authorized: 1. Airfare 2. Baggage Fees 3. Registration Fees 4. Lodging (room only, no incidental expenses allowed) 5. Rental Vehicles 6. Fuel for rental vehicles 7. Taxis 8. Shuttles 9. Tolls 10. Parking 11. Business Related Internet Service Unauthorized: 1. Meals 2. Fuel for personal vehicle or university vehicle 3. Cash Advances 4. First Class and Business Class Travel 5. Food and beverages 6. Personal Items 7. Movies 8. Alcohol, gifts, flowers, chocolates 9. Room Service 10. Recruiting Packets 11. Game Admissions/Entry Fee 12. Medical Emergencies 13. Travel expenses for traveling companions or spouses 14. Unauthorized hotel incidentals

Note: If you try to purchase meals at the hotel on the travel card, it will be declined.

Back to Top

22

D. Travel Card Request • The Travel Card is to always stay in the Athletics Business Office.

• If you need any charges put on the Athletics Travel Card, you will need to request this through the Athletics Business Office.

• For hotels, you will need to submit a Credit Card Authorization Form from the hotel.

• You WILL NOT be able to take the Travel Card with you on trips.

E. Return of Travel Card Receipts • Travel Cards receipts should be submitted immediately upon return.

1. Receipts should be itemized with the correct total.

2. Hand written updates CANNOT be accepted, except for written in tips.

3. If the receipt is not itemized, you will have to complete and attach a notarized Travel Form Missing Document Affidavit Form.

• An approved TA is required for all transactions on your travel card.

• Receipts should not include sales tax. (see appendix for Sales Tax Exemption Letter).

F. Electronic Submission • All original receipts must be submitted to the Athletics’ Business Office for review to submit to the University, as stated above.

• Along with the original receipts, coaches MUST email a copy of the receipts electronically to the Athletics’ Business Office. This copy will be used for departmental audits. (This replaces making paper copies of the receipts.)

• Smart Receipts is a free app for your mobile device that allows you to take pictures of receipts and email them in PDF format.

NOTE: Keep travel card receipts separate from reimbursement and purchasing card receipts.

Back to Top

23

V. PURCHASING CARDS A. The purchasing card allows for approved travel related expenses to be made by individuals in your department who have signed a cardholder agreement.

B. The Office of Purchasing, Travel and Fleet Management requires individual cardholders and users to strictly adhere to the policies and procedures governing use of the Purchasing Card Program which may be established and modified from time to time as necessary. Failure to do so may result in disciplinary action up to and including termination of employment. Additionally, such failure could result in prosecution to the fullest extent of the law, including financial restitution and criminal prosecution. This policy will be administered in accordance with other State procurement and travel policies and the laws of the State of Mississippi.

C. Authorized and Unauthorized Expenses •

Authorized: 1. Membership 2. Registration Fee (not related to travel) 3. Postage 4. Team Meals*

•

Unauthorized: 1. Airfare 2. Lodging 3. Rental Vehicles 4. Fuel for rental vehicles 5. Taxis 6. Shuttles 7. Tolls 8. Parking 9. Business Related Internet Service 10. Equipment/Inventory 11. Cash Withdrawals/Advances 12. Baggage 13. Personal Items 14. Movies 15. Alcohol, gifts, flowers, chocolates 16. Room Service 17. Recruiting Packets 18. Game Admissions/Entry Fee 19. Medical Emergencies

*When possible, identify meal locations on travel itineraries. State purchasing cards are often declined at restaurants that service alcohol. Prior notice to the Athletics’ Business Office will reduce possible instances of cards being declined.

TEAM meals are the ONLY meals permitted on the P Card.

Back to Top

24

D. Reconciliation of Purchasing Cards • Purchasing Cards are reconciled at the end of each month.

• Purchasing Cards should be submitted with all receipts at the end of each month or at the end of each trip.

1. Receipts should be itemized with the correct total.

2. If multiple travelers ate on one receipt, all names should be listed beside each receipt or on a separate sheet of paper a. Student signature sheet or travel party list can be attached only once for team travel. However, please make note which receipts relate back to the student signature sheet or travel party list.

3. Hand written updates CANNOT be accepted, except for written in tips.

4. If the receipt is not itemized, you will have to complete and attach a notarized Travel Form Missing Document Affidavit Form.

• An approved TA is required for all transactions on your purchasing card.

• Tip amounts CANNOT exceed 20%. The excess will have to be repaid.

• Receipts should not include sales tax. (see appendix for Sales Tax Exemption Letter).

E. Electronic Submission • All original receipts must be submitted to the Athletics’ Business Office for review to submit to the University, as stated above.

• Along with the original receipts, coaches MUST email a copy of the receipts electronically to the Athletics’ Business Office. This copy will be used for departmental audits. (This replaces making paper copies of the receipts.)

• Smart Receipts is a free app for your mobile device that allows you to take pictures of receipts and email them in PDF format.

F. Food Purchases • All food purchases on the Purchasing card should be accompanied by a Food Purchase Form and a Food Purchase Memo 1. The Food Purchase Memo will be completed at the beginning of each semester and include all potential individuals who will be paid for on the Purchasing Card.

2. The Food Purchase Form will be completed with each trip and include the actual individuals who were paid for on the Purchasing Card.

G. Hotel Meals • If you try and purchase meals at a hotel on the purchasing card, you will be declined.

• If you would like to have a meal at a hotel restaurant, you will need to either get a Cash Advance or request a Direct Pay from the Athletics Business Office and take a University check with you to the restaurant/hotel.

NOTE: Keep purchasing card receipts separate from reimbursement and travel card receipts.

Back to Top

25

VI. PURCHASING & RECEIVING ALL ITEMS TO BE PURCHASED MUST BE APPROVED

BY THE ATHLETICS’ BUSINESS OFFICE BEFORE BEING PURCHASED. YOU SHOULD SUBMIT A PRICE QUOTE (NOT AN INVOICE) TO THE OFFICE FOR APPROVAL!

Vendor

• New Vendors need a W-9 and/or Employee vs. Indep. Contractor Form • Vendors with contracts must have approved MUW Contract Review Form and Contract Addendum Form.

• Must include vendor name; product description, item #, price and quantity; and any other specific directions (sizing, color, embroidery, screen printing, etc) Requisitions

Purchase Orders

• Created once requisition has been approved by all applicable University departments • A copy of the PO is sent via mail to the vendor.

• All items will be delivered to the athletic department.

Receiving

Payment

• Upon receiving an order (either complete or partial), all invoices must be submitted to the Athletics' Business Office for processing.

Back to Top

26

A. New Vendor • All new vendors must submit a W-9 for payment.

• Some vendors may require an Employee vs. Independent Contractor Form along with the W-9.

B. Contracts • All contracts must be reviewed by multiple University departments before requisitions can be created.

• A MUW Contract Review Form and MUW Contract Addendum must be attached to all contracts (see appendix).

• The Contract Addendum must be signed by the vendor before submitting for approval.

• Once the Contract Review Form and Contract Addendum has been completed and the contract has been signed by the appropriate University departments, the contract can then be signed by the vendor and submitted for requisition input.

C. Requisition Request • All Requisitions Request must contain the following information: • Vendor • Description of product/service • Item #/Product Code • Quantity of Item #/Product Code • Price per Item #/Product Code • Any specific directions, sizing, coloring, etc.

• Budget Checking • Before submitting a Requisition Request Form (see appendix for paper format), please make sure you have sufficient funds in your departments account. If funds are not available request will not be submitted for processing.

D. Purchase Order • When the PO has been created, Resource Management will mail (snail mail) it to the vendor's address that was put on the new vendor form. It usually takes 5-10 business days to receive the PO. • If needed Resource Management can email a copy to the vendor. This needs to be noted prior to the creation of the PO. E. Receiving • Your items will be delivered to the Resource Management office, and then delivered to the Athletic Department.

• It will also include a receiving document to be submitted with invoice for payment.

F. Payment • After the purchase has been received, the vendor will send an invoice to you/accounts payable.

• You will need to submit the invoice to the Athletics’ Business Office for review. It will then be delivered, along with the receiving document, to Accounts Payable for payment.

A/P will not issue a check without an invoice.

Back to Top

27

VII. APPAREL & EQUIPMENT ORDERS A. General Information: • All apparel & equipment purchases must first be approved through the Athletics’ Business Office.

•

All purchases should be made through Rex Team Sports/Adidas.

•

Any orders that cannot be made through Rex Team Sports/Adidas will require additional information.

•

Each order should be kept under $5,000 to avoid having to acquire multiple quotes.

1.If an order is over $5,000, two quotes must be submitted to the Athletics’ Business Office for review.

•

In order to purchase items, you must have funds available in your supplies and materials budget line.

•

Apparel and equipment request are approved based on a “need” versus “want” basis.

B. Formal Request: To formally request apparel and/or equipment, you must submit a Requisition Request Form (non-Adidas/Rex Sports items). For Adidas/Rex Sports items you will need to submit an Adidas Team Order Form. This form will include specifics about the apparel and/or equipment you are requesting such as item #, product description, color, quantity, price, and sizes.

C. Request Submissions: In order to process orders in a timely manner and to receive your orders before your season begins, all apparel and equipment orders must be submitted by May 1st of prior academic year.

NOTE: It is at the discretion of the Director of Athletics and Campus Recreation to determine if theapparel and/or equipment request is a “Want” versus a “Need”.

Back to Top

28

D. Equipment The Department of Intercollegiate Athletics is committed to providing and maintaining all athletic equipment necessary for its sports programs. Each program is assigned specific space for the storage and securing of its equipment when available. Each program is responsible for the documentation, issuance and return of athletic equipment that is distributed to student-athletes. Following the initial issuance, any further equipment, including apparel, is available strictly on a one-for-one exchange basis.

As stated in NCAA Bylaws, it is not permissible for a student-athlete to accept (without personal expense) athletic equipment, supplies, or clothing (e.g., tennis racquet, golf clubs, shirts, shoes, etc.) from a manufacturer or commercial enterprise. These items may be provided to the institution to be utilized by the team in accordance with accepted practices for issuance and retrieval of athletics equipment.

However, at the end of a student athlete’s collegiate participation, it is permissible for him/her to retain some athletics apparel items (not to include equipment), as designated by NCAA rules and approved by the Director of Athletics.

Head Coach’s Responsibility Each Head Coach is responsible for the following: • • • • •

Provide an accurate initial and game day roster for the issuance of equipment; Designate game day uniform requirements to allow sufficient time for preparation of uniforms Ensure that student-athletes turn in complete uniforms after each game in order to facilitate laundry service Assist with inspection of safety equipment used by student-athletes to insure that optimum safety standards are maintained Report all athletic equipment received via purchase request (or free of charge) for inclusion on inventory lists Ensure that each student-athlete returns equipment by established deadlines.

E. Maintenance, Repair and Inventory Athletic equipment is to be maintained in optimum condition at all times. The Head Coach is responsible for coordinating the on-going inspection of all athletic equipment and for coordinating repairs or ordering replacements, as deemed necessary. Each program’s coaching staff is responsible for conducting an annual inventory of expendable goods following the end of a sport’s season. Capital goods are inventoried according to standards established under University policy. Inventory results are utilized in each sport’s budget preparation process for the upcoming fiscal year and as a means of identifying chronic abuse or loss of equipment.

F. Issuances of Equipment to Student-Athletes The Department of Intercollegiate Athletics provides only the highest quality equipment with optimum safety features to its student-athletes. Each Head Coach is responsible for scheduling the issuance of equipment. Student-athletes are eligible to receive equipment when they have achieved the following: Back to Top

29

• • •

Academic clearance from the Compliance Coordinator Medical clearance from the Training Room Staff Athletic clearance from the Head Coach.

The Compliance Coordinator and Head Coaches are responsible for educating the student-athletes as to any applicable NCAA rules regarding equipment usage and its return. Student-athletes are responsible for all athletic equipment and apparel issued to them. After the initial issuance of equipment, subsequent equipment items are available strictly on a one-for-one exchange basis. Furthermore, student-athletes are responsible for their own equipment when traveling.

G. Equipment Return Each student-athlete who is issued equipment is responsible for returning it in good condition (allowing for normal wear and tear), following criteria established by their Head Coach. In general, all student-athletes are required to return their equipment after the close of their season. Each individual is held responsible for all equipment that is issued for personal use. Lost or stolen equipment is not replaced without the written approval of the Head Coach. A hold will be placed on grades for student athletes not returning their equipment by the prescribed deadline. Student-athletes withdrawing from the University or dropped from a team are required to return all athletic equipment. Head Coaches should advise the Director of Athletics immediately when a student-athlete has been dropped from a team and assist with the turn-in of Departmental equipment. Equipment must be returned no later than two weeks following the drop from the team roster.

H. Laundry Facility • The Laundry Facility is to be kept clean at all times. This is a common area for all team equipment so please respect other teams’ equipment.

WASHER: •

• •

There are two presets.

1. For screen-print items (labeled VBALL, SOC, XC, TEN, GOLF) 2. For heavy duty washes and major stains (labeled SOFT & BASE) Wash Cycle for Preset 1 is 30 minutes and 38 minutes for Preset 2.

For Preset 1 and 2 the detergent will automatically dispense. If you choose to use any of the other presets, you will have to put your own laundry detergent in the compartment on the top of the machine. The other presets wash according to their label.

To use the Washer: 1.

2.

3.

4.

5.

Turn on washer. (Please make sure to turn washer off after each use) Load clothes and close door. (The door has a magnet that only releases when the washer is on) Select your preset option by using the arrows.

Hit the “Start/Stop” button twice to start wash.

When the wash is done, please be sure to leave the door ajar in order to preserve the seal around the door.

Back to Top

30

The laundry detergent is located on the wall to the right of the washer. If you notice the detergent level getting low, please let me know so we can get it changed out.

DRYER: • • •

There are 4 settings for the dryer heat: no heat, low, medium, and high.

It is recommended to use low for screen-printed items.

You will be able to select the desired heat time and cool down time. 12 minutes should be good for uniform, practice gear. You may need to add additional time for towels.

To use the Dryer: 1.

2.

3.

4.

Load dryer.

Select heat temperature.

Select heat and cool time.

Press the green start button.

Please be sure you are checking the lent tray located in the large door at the bottom of the dryer. Lent should be removed after each dryer use.

Please be reminded that student-athletes are not allowed in the storage room and should not be using these machines.

I. Logo The Athletic logos and word marks are the property of the institution, not the individual sport or person. Usage of the marks requires approval from the Director of Athletics or designee. Please refer to the Owls Style Guide for appropriate usage prior to submitting a request.

J. Team Store 1. All teams are permitted to run a team store through our team vendor to provide additional gear for the roster.

2. The team store may be used as a fundraiser for your program.

3. Items can be labeled “required” and will be provided at the discounted price per our contract.

4. Items that are labeled “required” will have minimum and maximum quantities.

5. Prices, items, and colors for each item are determined by the department, not the individual team. Open dialogue will be had with each coach to determine the best direction.

6. Coaches and student-athletes are not permitted to determine color combinations and logo usage.

7. Approval for all items included in the store must go through the Director of Athletics or designee.

8. Adjustments to team store items must be approved. If an item goes out of stock and needs to be replaced, approval must be obtained prior to the change being made.

9. All funds received will go directly into the individual team Owls Fund Account.

Back to Top

31

VIII. GAME SCHEDULING To align with the department’s core values of Academics, Athletics, Community, and Life, scheduling of intercollegiate contests shall be regulated to minimize interference with the educational opportunities for student-athletes. Therefore, in addition to NCAA and MUW regulations, the following exclusions apply when constructing a team’s schedule: 1. No athletic contests (with the exception of men’s and women’s basketball), at home or out of town, shall be scheduled during final examination week. Conference championships and/or NCAA championships are excluded from this rule.

2. An emphasis on in-region opponents will take precedent over scheduling of non-conference contests. Travel during the school week will be limited to prevent missed class time.

3. Sunday home games should be avoided when possible. Approval for these games by the Director of Athletics must be obtained prior to commitment.

4. Teams must hold a .500 winning percentage to be eligible for post-season competition.

5. Your complete game schedule (see appendix) is due to the Director of Athletics (or designee) no less than 6 months prior to the new academic year.

• A meeting will be set to determine leave times prior to submitting the bus request.

6. A trip itinerary is due to the Athletics’ Business Office 1 month prior to departure (see appendix).

• Partial trip itineraries may be requested when scheduling buses to receive accurate pricing.

• Any changes to the itinerary after submission must be approved by the Director of Athletics.

7. Coaches are required to give each student-athlete a Class Excusal Letter (for each class) at least one week prior to the first competition (see appendix for letter).

• The letter will include each date of competition, leave and return times, and location.

• If there are changes to this information, coaches should inform student-athletes immediately so they can relay the information to their instructors.

8. ALL game contracts should include your sport specific “Memorandum of Agreement”. The agreement must be signed by the Director of Athletics.

Note: Students who are absent from class for more than one week are responsible for notifying the Provost and the Director of Athletics.

Back to Top

32

IX. ROSTER Each sport will have a roster goal per academic year. This goal will be clearly defined during pre-season and end of year evaluations. Budgetary allotments and departmental programming are based off of roster projections and will be reduced if the goal is not met. Fundraising goals are also set based on roster minimum numbers. It is the responsibility of the head coach to maintain and retain his/her roster each academic year.

Failure to meet roster goals could result in teams not being eligible for post-season play.

Certain sports have the option for JV rosters and competitions. In order to properly budget for these additions, each sport must maintain both their varsity and junior varsity minimums.

Back to Top

33

X. GAME DAY OPS. & EVENT MGT. The Athletics Game Day Administrator is responsible for the administration, oversight, planning, management,execution and evaluation of game day operations for Owls Athletics. The Administrator will meet as needed with coaches and other staff to determine event needs, as well as a detailed plan to meet these needs. Areas of need include personnel, facilities, ticketing, security, officials, concessions, merchandising, and visiting team relations. All Department of Athletics personnel will serve as Game Administrators at multiple times throughout the year. The coach is responsible for organization of game staff, greeting the visiting team(s), and greeting officials (see appendix for Game Day Administrator Responsibilities, Head Coach Responsibilities & Athletics Event Staff Responsibilities).

The W will also utilize a Team for Teams approach to each sports game operations. For example, the men’s soccer team will run game operations for the baseball team, and vice versa. The positions necessary will be filled to operate a fully functional event and provide a quality student-athlete and fan experience. Potential positions include ball runners, scoreboard operators, floor moppers, security, ticket takers, and video camera operators. This schedule and related tasks will be coordinated through the Director of Athletics or designee. An Event Staff Sign Up Sheet is included in this manual to assist with scheduling staff for events.

A. Crowd Control Policy 

 

   

We have a public announcement encouraging good sportsmanship prior to the start of each contest. Repetitive statements in game day public announcements, programs, media guides help reinforce the message of good sportsmanship.

We may designate seating location of all groups in the venue (i.e. Separate fans, students, etc.) to avoid areas of possible confrontations.

We will strategically place our security personnel in possible problem areas as it relates to the fan base and access to the playing field/court. When possible we will keep the same security people in the same key areas to establish contact and relationships with fans.

We will have assigned staff and security on watch for dangerous objects, alcohol, etc. entering the venue.

When videotaping the game, we will continue to videotape the activity on the playing field/court after the team has left the playing surface.

We as an athletic department will continue to communicate to our student-athletes, coaches and staff their role in promoting good sportsmanship among the fans.

We as an athletic department will encourage our student groups to buy-in to spirited, but respectful and safe support of school teams.

Back to Top

34

B. Game Cancelation Protocol • Canceling or Changing a Game in advance (24 hours or more): The Director of Athletics and Coach discuss any and all reasons for canceling a game (i.e. weather, safety issues). Final decision is made by the Direct of Athletics.

• Day of Game Cancellation and/or Change: Director of Athletics, Game Day Supervisor, officials (if possible), and facilities should make the decision that conditions have made the competition unplayable.

•

On Site Decision: 1. Prior to start of game, the on-site decision to alter the “normal” schedule needs to be made by the site administrator in consultation with the game officials (not members of the coaching staff).

2. An administrator must be on site to determine a game cancellation due to weather. The on-site administrator may not have other primary game functions (i.e., PA announcer, scorekeeper, field preparation, etc.)

•

Once Play Begins: The game officials are responsible for postponement decisions.

Coaches should not have a direct involvement in this decision.

Directly following the decision of a change: • • • •

Director of Athletics contacted if not already apart of decision: who will contact coach, Sports Information, and Game Day Supervisor Game Day Supervisor: contacts Event staff Sports Information: who then contacts score table, scoreboard, and anyone else under their staffing Competition: Team in route should be contacted immediately by a member of our Coaching Staff.

1. Competitor will work in conjunction with Sport Supervisor, Coach, and Director of Athletics to find possible make-up dates.

2. Update Sports Information of all adjustments so they can post on website and social media and re-schedule staffing

C. Team for Teams In an effort to operate of games in an efficient manner, each program will be designated an off-season sport to manage all game operations. Clock management, sideline balls, foul balls, tickets, and other game duties will be assigned. The head coach of each sport will also serve as the on-site game manager for the designated sport, with duties clearly defined. For example, softball will operate all volleyball games and volleyball will operate all softball games. This is an effective way to manage home events while contributing to the overall experience of the sport for the student-athletes.

Back to Top

35

D. Parking Most facilities have limited parking. Therefore, certain parking restrictions will be enforced.

• • •

Pohl Gymnasium: players, staff, fans, and officials are to park in the gravel parking lot in front of Pohl gym.

Tennis Courts: players, staff, fans, and officials are to park in the gravel parking lot in front of Pohl gym.

Softball Field: players and staff members should park in the overflow parking lot inside the gates. Fans can park in the grass lot across from the field as well as in the overflow parking lot.

Only officials and opposing team bus are allowed in the right field gravel parking lot. NO ONE is to park along the right or left field fences.

When traveling out of town either for the day or on an extended trip, all student-athletes and staff vehicles are to be parked in the gravel lot in front of Pohl Gymnasium. Vehicles are NOT to be parked on 10th or 11th Ave.

Back to Top

36

XI. FACILITIES REQUEST Facility requests should be made at least 14 days prior to needing the facility. Do not advertise any events until you have received a confirmation that the facility has been reserved for your event.

A. Requesting the Facility • To request a facility, you will need to complete a Facility Request Form (see appendix for paper format) at least 14 days prior to the event, not including games and practices.

• Once the request form has been submitted to the Athletics’ Business Office, the request will be sent to the appropriate University facility for approval.

B. Types of Requests • Facility requests are needed for all facilities on campus and all events.

• Events may include but are not limited to: practices, games, study hall, team meetings, strength & conditioning, camps & clinics, tryouts, recruiting, and fundraisers.

C. Game, Practice, Weight Room • Games, practice, and weight room schedules will be accumulated by the Director of Athletics and requested for all sports at the beginning of each new year for the upcoming academic year.

• It is essential that you have your game schedule completed as soon as possible so that the facilities can be reserved well in advance.

Back to Top

37

XII. BUDGET Budget: Accountability, Control and Revision Pursuant to the policies of the Mississippi State Education System, the University President is ultimately responsible for the administration of athletic funds. However, the Director of Athletics has the authority to review and approve all departmental expenditures, and is accountable for the same.

Accountability The University requires that approved budgets not be exceeded. Therefore, it is imperative that Staff members with cost center responsibility (e.g., Head Coaches, Program Directors and Department Heads) operate within their budget guidelines. Staff members are held accountable for violations of this policy.

Head Coaches, Program Directors and Department Heads are held accountable for the depletion of budget accounts, substantiating unbudgeted expenditures, and/or justifying the use of private funds to cover budget overruns. However, the Director of Athletics is solely responsible for the approval of unbudgeted expenditures.

Budgetary Control The oversight and approval of funds expenditures is a central component of the Department's budgetary control system. Prior to committing the Department to a financial obligation, a Staff member must have the request approved. If prior approval is not obtained, the individual Staff member may be held personally responsible for the resulting charges. The Director of Athletics and Assistant AD review all purchase orders and purchase requisitions and analyzes expenditure levels to ensure that budget allocations are not exceeded.

ALL BUDGETS SHOULD BE SUBMITTED TO THE ATHLETICS’ BUSINESS OFFICE BY FEBRUARY 1ST for the upcoming year.

A. General Information: • A meeting will be held with the Director of Athletics and Campus Recreation, Assistant Athletics Director, and Head Coach prior to finalizing each teams budget.

• The Athletics Department will submit the first draft of the departmental budget to the University budget office.

• The new budget disperses on July 1st. However, funds may not be available for use for the first couple weeks so prepare in advance for the delay in funds.

• Your budget must cover all your expenses related to ALL TYPES of University travel and materials needed from July 1st of the current year to June 30th of the next year!

Back to Top

38

• When constructing your budget please consider the following: i.

Travel • Home games (ground transportation, meals, officials including assigner fees) • Away games (hotel, meals, ground transportation, entry fees) • Meetings and conferences (hotel, meals, automobile rental/mileage, fuel costs, conference registration, parking) • Air travel (airport parking, luggage fees, taxi/shuttle/rental car) ii.

Recruiting • Official visits (hotel, meals, mileage) • Recruiting trips (hotel, airfare, meals, parking, misc. fees, mileage, rental car, fuel) iii.

Other fees • Rental facility fees • Software fees • Conference Championship accommodations iv.

Materials • Apparel • Equipment • Embroidery • Shipping • When constructing your budget, you must consider 3 questions: i.

Does it make sense for the student-athlete? ii.

Does it make sense for the budget? iii.

Does it make sense for the institution and athletic staff?

B. Student Employees: All student employee must apply for an athletic employment position. Application will then be submitted to the athletic department for review and selection of student employees.

• • •

Please note that you must have allocated funds in your team’s budget for student employees.

Student employees are limited to a maximum of 20 hours a week at $7.35 per hour and paid on a biweekly basis.

Student employees must complete an application found at https://muw.peopleadmin.com/postings/search?utf8=%E2%9C%93&query=&query_v0_post ed_at_date=&query_organizational_tier_3_id=any&551=3&commit=Search

**Please see the Student Worker Policy & Procedure Manual for complete details.

Back to Top

39

C. Monthly Reports All coaches will receive a monthly budget worksheet from the Athletics Business Office. It is the coach’s responsibility to keep up with their own budget and inform the Athletics Business Office when items are incorrect or missing on their monthly budget worksheet.

Note: The University’s budgeting system is at least 1+ month(s) behind actual expenses. So coaches must ensure they are keeping up with accurate daily records of their budget.

Back to Top

40

XIII. COMPLIANCE A. Division III Division membership criteria constitute enforceable legislation. Each member institution shall comply with all applicable criteria of its division, and an institution that fails to do so shall be subject to the enforcement procedures, as well as to possible reclassification (NCAA Constitution, Article 3.01.3).

It is the responsibility of each Mississippi University for Women Department of Athletics staff member to be aware of all NCAA and Conference compliance regulations pertaining to his/her program and responsibilities. Intentional or unintentional violation of these regulations will not be tolerated. Coaches or other athletics department personnel who are found in violation of NCAA regulations shall be subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination of employment for significant or repetitive violations.

The Director of Athletics and Campus Recreation, the Assistant Athletic Director and Compliance Director are charged with the responsibility of ensuring that NCAA compliance procedures are followed, including the administration of all NCAA compliance forms.Rules education is an ongoing process within the Department, taking place under the leadership of the Assistant Athletics Director. Compliance regulations may be updated overtime; therefore, Department of Athletics staff members are expected to spend time reading, researching and reviewing NCAA and conference compliance rules and regulations on a regular basis.

For a complete breakdown of all Compliance information, please refer to the Owls Department of Athletics Compliance Manual.

B. Student-Athlete Handbook The purpose of this manual is to assist OWLS Student-Athletes in attaining their academic and athletic goals through the observance of the rules and regulations of the University, NCAA, Athletic Department and Conferences in which the University holds membership. Representing the w as an athlete is both an honor and a privilege. Therefore, an athlete's attitude, conduct and appearance in the classroom, at competitions, practices, or elsewhere should always reflect the Athletic Department in a positive manner.

Athletics is secondary to academics. Earning a degree should be the primary goal of all student-athletes.

All student-athletes will have to acknowledge and abide by the policies and procedures set forth in the handbook. The guidelines set forth in the Student Athlete Manual serve as a baseline for policies and procedures. Team rules are approved by the Director of Athletics and Campus Recreation and may go beyondthe expectations set forth by the Athletic Department.

Back to Top

41

C. Owls Academic Support andIndividual Success Program Each coach is responsible for the monitoring and implementation of the Owls Academic Support and Individual Success program.

Program Details: The Owls Academic Support and Individual Success program is designed to monitor the academic progress of our “at-risk” student-athletes. We have defined “at-risk” as: 1) freshmen; 2) anyone with an overall GPA of less than a 2.5; or 3) students who received below a 2.0 in their previous semester.

Each “at-risk” student-athlete will have a progress report emailed to each of his/her professors two times a semester.

Reports must be submitted by 5:00 PM on the specified day of reporting. Students are responsible for making sure his/her professors received the email.

This program is designed to help our student-athletes succeed academically. It should not beviewed as a punishment.

D. Student-Athlete Folder Each student-athlete will have a color-coded department folder that is kept in the office of the Director of Athletics. A Student-Athlete Information Form is required to be completed and kept in the folder.

This form documents the activity of the student-athlete prior to and while enrolled at The W. Once the student-athlete has confirmed enrollment and is committed to participating in the sport, the folder is completed and submitted to the Director of Athletics for review.

E. Celebratory Signing Form Once a student has been “Confirmed” then you can send them the Celebratory Signing Form. This form is to be kept in their Student-Athlete Folder.

Note: When a student has been accepted and completed requirements “decision”, then they must complete the Intent to Enroll form in order to be confirmed.

F. Staff Meetings Athletic Department Staff Meetings will be held monthly at a specified date and time. These meetings will be used to discuss upcoming events, compliance, University happenings, budgeting, travel, etc. If you are not able to attend a staff meeting, please notify the Director of Athletics and Campus Recreation at least 24 hours in advance.

Back to Top

42

G. Rules Test The NCAA Division III Rules Test is now required annually for all coaching staff members (head and assistant coaches part-time and full-time, volunteers, and graduate assistants) and athletics administrators with compliance responsibilities on an annual basis per NCAA Bylaw 11.8. The test should be completed prior to the start of the upcoming academic year. The test and reviews can be found at http://www.ncaa.org/governance/division-iii-rules-test .

Back to Top

43

XIV. ALCOHOL & SUBSTANCE ABUSE POLICY The W Athletic Department has adopted the following standards governing the conduct of Owls studentathletes with respect to alcohol use. These standards have been developed to ensure compliance with The W’s Alcohol Policy and Mississippi state laws.

The Athletic Department does not condone the illegal or irresponsible use of alcohol under any circumstance. Each year the department in conjunction with Student Life will sponsor seminars designed to create awareness regarding the social, physiological and psychological consequences of excessive drinking in an effort to assist students in making responsible and informed decisions about the serving and consumption of alcohol. These seminars are mandatory for all student-athletes.

Student-athletes are advised that the legal drinking age in the state of Mississippi is 21 years of age. Even students who are of legal drinking age must abide by University and Athletic Department rules and regulations.

All Mississippi University for Women residence halls are substance free. Students are not permitted to drink alcohol in or around the premises of the residence halls (including the parking lots).

All student-athletes are prohibited from the consumption of or, being under the influence of alcoholic beverages in connection with any team function. A team function for purposes of this policy includes, but is not limited to the following: • •

Representing The W in any intercollegiate athletic event. This includes travel to and from the event, as well as, in restaurants and hotels.

At any time in public while representing the team or the University (ex. summer camps, fund raising events, golf outings, recruiting activities, community service, etc.).

The following acts are also prohibited and will lead to sanctions by the athletic department: • Possessing or consuming alcohol if under the age of 21, • Operating a motor vehicle while under the influence of alcohol, • Misrepresenting one’s age for the purpose of purchasing alcohol, • Purchasing, furnishing or serving alcohol to or for an underage person, and / or • Being dangerously intoxicated to the point where state law mandates being taken into custody.

Substance abuse violations are cumulative and carry over from year to year and throughout the period of time the student remains at the University. The VP for Student Affairs will make the final decision on Residence Hall violations.

Depending on the circumstances, Level I, II, III or IV sanctions may be implemented at any time or in any order.

Back to Top

44

LEVEL I - FIRST VIOLATION • Verbal and written warning from Head Coach (or designee) • Potential loss of team privileges • Additional sanctions may be implemented LEVEL II - SECOND VIOLATION • Mandatory meeting with the Director of Athletics and Campus Recreation (or designee), Head Coach and other designees which may include the Compliance Director, Residence Hall Manager (if student-athlete resides in the dorms) within 4 business days of the violation.

• Counseling session(s) with Counseling Center (if applicable) • Additional sessions as determined by the Counseling Center.

• Successful completion of alcohol/drug program at the expense of the SA (if applicable).

• Community service requirement (as determined by Director of Athletics and Campus Recreation or designee).

• Owls Athletics Behavioral Contract to be signed off on by student, coach and Director of Athletics and Campus Recreation.

• Suspension from competition and team travel for a period to be determined by the Director of Athletics and Campus Recreation.

• Additional sanctions may be imposed by the VP of Student Affairs.

LEVEL III - SECOND VIOLATION • Mandatory meeting with the Director of Athletics (or designee), Head Coach and Residence Hall Manager (if student-athlete resides in the dorms) within 2 business days of the violation.

• Mandatory Counseling session(s) with Counseling Center that may include alcohol/substance abuse assessment (if applicable).

• Successful completion of an alcohol/drug program at the expense of the SA (if applicable).

• 10 hours of community service as determined by Athletics.

• New Athletic Behavior Contract to be issued and signed off on by student, coach & Director of Athletics • Suspension from all athletic activities for a period to be determined by the Director of Athletics.

• Additional sanctions may be imposed by the VP of Student Affairs.

LEVEL IV - THIRD VIOLATIONS • Expulsion from all intercollegiate athletic activities for the remainder of your career at The W and noted on all transfer verification reports.

• Immediate removal of athletic gear and a hold placed on the student account.

• Recommendation from Athletics for Expulsion from Dorms (if residing in dorms).

• Mandatory meeting with the VP of Student Affairs.

Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team.

Back to Top

45

XV. CAMPS & CLINICS All camps and clinics must be approved by the Director of Athletics and Campus Recreation prior to any announcements or advertising. Additionally, camp brochures or advertisements must be reviewed and approved by the Director of Athletics and Campus Recreation before they are sent out. See NCAA Bylaw 13.11.3.2 for more information on Camps and Clinics.

A. Procedures 1. The following forms, along with a Camps, Lessons, & Clinics Checklist, are required at least 60 days prior to the start of your camp/clinic: • Camp Approval Form • Student-Athlete Employment Form • University Camp Contract • Copy of Camp Application • Estimated Camp Business Plan (Excel Document) • Non-University Staff Documents • Insurance Requirement • Medical Authorization Documents 2. The Camp Summary Form & actual Camp Business Plan is due within 30 days after the conclusion of the camp.

B. Employment 1. Prospective Student-Athletes: An institution may employ a prospective student-athlete at its event provided all compensation received by the prospective student-athlete is for work actually performed and at a rate commensurate with the going rate in that locality for similar services.

2. Student-Athletes: May be employed by athletics events (institutional or noninstitutional) involving prospective student-athletes, provided: • The student-athlete performs administrative duties in addition to any coaching or officiating assignments; to receive compensation must do more than lecture or for an appearance; student-athletes with remaining eligibility may not conduct their own event.

• Compensation shall be commensurate with the going rate for camp or clinic counselors of like teaching ability and experience, and may not be with regard to athletics reputation or level of athletics skill.

• Compensation shall not be provided if the student-athlete only lectures or demonstrates at the camp or clinic.

• Participation in any activity that constitutes practice shall not occur during the camp or clinic; Employment in the camp or clinic shall be approved by the Director of Athletics and Campus Recreation,or designee.

Back to Top

46

3. Outside Coaches: High School, Preparatory or Two-Year College Coaches and Fouryear college coaches may be employed provided they are employed in accordance with appropriate NCAA rules and they fill out the appropriate form prior to the camp or clinic.

C. Camp Expenditures 1. Coaching staff members shall keep a written account of all expenditures and revenue related to his or her camp. The accounting shall be subject to review for compliance with NCAA regulations, as well as a financial audit to ensure appropriate monitoring for adherence to NCAA and college regulations. See Camp Business Plan for more information.

2. All checks should be made payable to MUW Foundation with Athletics in the “Memo” or “For” section on the check. See Foundation section for more information.

D. Minors 1. If you are planning on having minors (participants under 18 years of age) on

campus, you and any staff, current student-athletes, volunteers, etc. that will be supervising minors must complete the MUW Sponsored Youth Program Registration Form.

2. You will also need to read the Minors on Campus Policy and complete the

Child Abuse Prevention Quiz.

3. If you plan to have minors on campus you need to contact Institutional Outreach (662-241-6101) at least two weeks prior to the camp to make sure all documentation has been submitted and all appropriate forms have been sent and completed minor’s parent(s).

Back to Top

47

XVI. FUNDRAISING Fundraising plays a vital role in the success and development of each team and the department as a whole. It is imperative that you as a coach clearly explain the expectations set forth by the administration to your team and staff. General Athletic Department fund raisers (ex. Golf outing, Owls Fund Club events, etc.) are mandatory and will be reflected in the end of year evaluation process.

Prior to any fundraising activities, an Athletic Fund Raising Request Form must be submitted 30 days prior to any event. When requesting an event or activity, please take the following into account: • • •

Will this have a positive impact on the overall student-athlete experience?

Does this fall in line with University and Athletic Department policies?

Does this represent the mission and values of the institution and athletic program?

Each team will have a fundraising goal set by the Director of Athletics and Campus Recreation for each academic year and is based off of your minimum roster goals. This amount will be reflected in the annual budget request to theUniversity CFO. A. Owls Fund Club History: The Owls Fund Club began in 2016 as The W Athletics Official Fund Club. The organization was created to recognize friends and supporter's interest and involvement in Owls Athletics and to provide information regarding current and future developments in the program.

Introduction: The Owls Fund Club is pleased to provide a variety of benefits in return for the dedicated and loyal support of so many alumni, friends and fans of The W. The primary purpose of the Owls Fund Club is to provide significant funding and added flexibility to meet the annual budgetary needs of The W’s athletics programs and enhance the athletic facilities. Fund Club gifts will assist in provided the resources needed for The W Athletics to achieve the highest level of success both athletically and academically, and are critical to the mission of The W Athletic Department of:

Win Every Day. All funds raised annually are maintained by The W Athletics under the auspices of the Mississippi University for Women Development Office in accordance with and current policies and procedures of the University and the NCAA. How Will We Get There?

The Athletics Annual Campaign will be a yearly initiative utilizing teams of volunteers to recruit memberships in support of The W Athletics. Current prospects for volunteers include athletic administration, coaches, select University employees, friends and family. Volunteers will be responsible for soliciting new gifts and pledges from prospect pools consisting of current University supporters as well as their own personal relationships and contacts.

Back to Top

48

Ways to Give: The following are the accepted ways to make a charitable contribution to the Campaign: Unrestricted & Restricted Gifts (Checks, Credit Cards & Cash), Matching Gifts from Employer Foundations, Personal Pledges, Gifts-In-Kind, and Naming Opportunities.

B. Foundation Each program will have a designated MUW Foundation account, to be used for fund raising efforts.

Any fund raising activities involving the department or specific sport(s) will use this account. Funds are deposited and removed with the approval of the Director of Athletics or designee.

To deposit funds into your Foundation account, you will take all monetary amounts to the Office of Development & Alumni located in Welty Hall 1st Floor. All checks should be made payable to MUW Foundation with the sport in the “Memo” or “For” section on the check. Make sure to request a receipt for funds deposited for your record.

To pay a vendor from the Foundation account, you will need a W-9 for that vendor as well as a Check Request Form.

Be sure to keep a running total of the funds deposited and withdrawn from your Foundation account, as the Director of Athletics can ask for this total at any time.

Back to Top

49

XVII. LICENSING The Department of Intercollegiate Athletics has registered its trademarks, service marks and logos, and has trademark ownership rights to them. The Director of Athletics acts as the Department’s Licensing Coordinator coordinating in conjunction with University Relations. All entities wishing to manufacture or sell products using the Department’s marks must be licensed and pay royalties, with the exception of those producing goods for use by the Department that are not for resale. Departmental licensing agreements are prepared with assistance from the Legal Affairs Office and University Relations. A standardized contract is utilized for licensing agreements. Alterations to this contract are discouraged.

The following are the terms of a standard contract: • • • •

All advertising and promotional activities of the Department of Intercollegiate Athletics must be in compliance with existing University policies.

Licensees pay a specific royalty percent of the gross wholesale selling price of the product licensed to be sold.

Royalties are reported and collected, if due, on a regular and specified basis.

The contract is for a specified term.

Back to Top

50

XVIII.

S.A.A.C

Mission: •

• • • • • • •

To make our Athletic Programs better by serving as a liaison between the athletic teams and the Department of Athletics in the development of support services and enrichment programs for student-athletes.

Assist in the implementation of programs for all Athletic Programs in the community that will promote a positive image of intercollegiate athletics.

Emphasize academic opportunities and responsibilities of student-athletes in their college experience.

Encourage student-athletes to enrich the experience of being a student-athlete by applying what is learned in athletics to their course of study and ultimately, to their career development.

Encourage the development of leadership skills for student-athletes.

Promote the opportunity for student-athletes to express their concerns with Athletic Administration and the Athletic Director.

Encourage the student-athletes to increase public relations and work with the campus in their endeavors to increase community support.

Emphasize the need of support from faculty and staff for all Athletic Programs.

Article I: •

This organization shall be known as the Student-Athlete Advisory Committee.

Article II: • •

All committee members must be NCAA, conference, and institutionally eligible both academically and athletically and maintain a 2.0 grade point average. Additionally, board members must be a participating member of their respective sport.

All Advisory Committee members will be elected by their team, one upperclassman and one lowerclassman from each team, there will be no more than two (2) representatives, exclusive of officers of the board, for each team serving each academic year.

Article III: Section 1 – • The officers of the Student-Athlete Advisory Committee shall consist of a president, a vice president, a secretary, and a treasurer. These elected officials will be known as the executive board.

• A majority vote by the upperclassman Advisory Committee members will be used as the selection process for officers.

• Election of the president will be held at the last Advisory Committee meeting of the academic year; the other officers will be elected at the first meeting of the Fall Semester.

Section 2 – • The Student-Athlete Advisory Committee will elect new officers to fill any vacant position if the elected officer is unable to carry out his/her obligation. The only exception applies to the office of the president, in which case the vice president will assume the responsibility.

Back to Top

51

• • • •

President: Shall preside over all advisory board meetings.

Vice President: Shall act in the absence of the President and shall Chair the Constitution and Bylaws committees.

Secretary: Shall be responsible for taking active minutes at each meeting and responsible for organizing committees.

Treasurer: Shall be responsible for working with the SAAC Advisor with approval by the Director of Athletics and Campus Recreation to establish an annual budget and expenditure of funds. Also responsible for receipt/deposit of all fund-raising money.

Section 3 – • Meetings will be scheduled for once a month, date and time will be selected at previous meeting.

• Attendance is mandatory, if an absence is necessary, the Secretary must be notified. Two absences with no excuse, and Advisory Officers will request a new team representative.

Practice is not a valid excuse for absence.

• The president may appoint an interim secretary who will be responsible for filling the spot if the secretary is not present at a meeting.

Section 4 – • The procedure for voting will be a majority of the Advisory Committee members present at a meeting. The president has no voting power, except in the case of a tie, the president will cast the deciding vote.

• Members of the Student-Athlete Advisory Committee will vote on the By-laws of the Constitution. Ratification will be a majority vote of the board members present.

Article IV: • • • •

A quorum shall occur if half of the advisory board members are present at the meeting.

Regularly scheduled Student-Athlete Advisory Committee meetings will be "open" meetings, unless otherwise stated with appropriate notice and reason.

The executive board (the elected officers of the Student-Athlete Advisory Committee) has the power to rule on behalf of the advisory board when necessary.

The meetings of the executive board will be "closed" meetings. The executive board may open the meeting by invitation.

Article V: •

Any and all fund-raising activities will follow athletic fund-raising procedures and must be granted written approval by the athletic director.

• No expenses shall be made without approval of the advisory board’s advisor, the treasurer, and the Director of Athletics and Campus Recreation.

Article VI: • •

All amendments must be passed by two-thirds vote of the Advisory Committee.

The Director of Athletics and Campus Recreation, or his designee, will be the advisor to the Student-Athlete Advisory Committee.

Back to Top

52

XIX. SPORTS INFORMATION The Director of Athletics Communications (SID) is responsible for the operation of Mississippi University for Women’s Sports Information Office, which serves as the primary media contact for the Department of Intercollegiate Athletics. The SID responds to requests made by electronic and print media representatives for information and commentary on all aspects of the Intercollegiate Athletics Program. A primary objective of sports information is to publicize all intercollegiate teams in a professional manner while creating both interest and enthusiasm and maintaining a reputation for credibility and integrity. To do this, the SID relies on a steady flow of information from and close communication with coaches, administrators and student-athletes. The SID is charged with overseeing the Office and coordinating staff assignments.

A. Responsibilities of the Sports Information Office The media-related responsibilities of the Sports Information Office include: 1. To write, edit, publish and/or disseminate all athletically-related material, in the following forms: • Daily and weekly news releases and sports updates pertaining to individual student-athletes, coaches or team activities • Event programs, as well as annual sports brochures for media and recruiting purposes • Current team and individual statistic compilations • Current and historical files for all sports, including information on teams, individual student athletes and coaches • Special interest stories related to student-athletes, coaches, teams or Departmental activities • Master sporting event schedules for media on a weekly/monthly/yearly basis.

2. To direct media activities at athletic events in the following ways: • Serving as host to radio, television and print media representatives and providing all background information • Supervising credentials for sideline, press box and team practices • Coordinating publicity events and press conferences involving student-athletes, coaches and administrators • Providing requested materials to opponents’ Sports Information Offices for both home and road games • Reporting results to media outlets • Supervising the gathering of required statistics at home contests • Coordinating the transmission of post-game information to the media • Overseeing the maintenance of information and archives for all sports • Coordinating the staffing of away events

Back to Top

53

•

Assisting in the preparation of national and conference reports, as required.

1. To oversee the design and maintenance of the Department’s Web Page in the following ways: • Posting information and results specific to each sport as frequently as possible.

• Updating all graphics, pictures, and general University information that comprise the web page as frequently as possible.

2. To provide additional services as required, to include the following: • Assisting student-athletes in gaining postseason academic and athletic honors and/or publicizing the receipt of such honors • Providing student-athletes with interview guidelines • Assisting student-athletes and coaches in preparing for scheduled interviews • Coordinating individual interviews and media conferences • Traveling with teams • Assisting the Administration with public relations campaigns.  Responsibilities of the Coaches Coaches are expected to cooperate fully with the Sports Information Office to achieve favorable media coverage and provide for the production of quality brochures, media releases and event programs for their sports. Head Coaches’ work telephone numbers will be released to known media representatives unless the Coach requests in writing that his/her number be withheld. Cell phone numbers will NOT be given to media unless approved in advance by the coach or administrator.

The media-related responsibilities of MUW coaches are as follows  To coordinate the completion of pre-season individual student-athlete publicity information forms on an annual basis  To abide by the Buckley Amendment/FERPA when releasing student-athlete information  To participate in television, radio and print interviews, as requested  To be courteous and cooperative with members of the media at all times, even during difficult situations  To be honest when dealing with the media and to exercise sound judgment when commenting to the press on any topic  To go through the SID when scheduling media releases and restrict press statements to their specific sport  To honor all deadlines when submitting information for rosters, schedules, publicity questionnaires and athletic event information by setting up a meeting with the Sports Information Office at least eight weeks prior to the opening of the sport’s season  To provide the Sports Information Office with all information pertinent to competitions and championships conducted at MUW, as soon as possible prior to the event

Back to Top

54

 To be on time for pre-arranged interviews and return calls to media members in a timely fashion  To assist the Sports Information Office in setting up a time and place for either a press day or photo session for the team at least four weeks prior to the opening of the sport’s season, and be available for team and individual pictures  To report away game results immediately after the conclusion of the game through the Sports Information Office  To ensure that student-athletes receive proper instructions and encouragement on appropriate interview techniques.

Mississippi University for Women receives media coverage both regionally and nationally. Therefore, coaches are reminded to think carefully prior to answering media questions dealing with subjects such as specific student-athletes, injuries, or controversial topics. Public statements or media releases regarding sensitive topics are to be approved by the Director of Athletics prior to release, and depending on the situation may be referred to University Relations.

C. Student-Athlete of the Month Each coach will nominate a player from their active roster for Student-Athlete of the Month. Nominations are due by the end of the business day on the last working day of the month.

The student-athlete of the month should be considered on the following criteria: 25% Athletics (includes personal and team achievements) 25% Academics (includes current GPA, any OASIS reports and midterm reports, when available) 25% Community engagement (includes their participation in departmental and team community outreach events) 25% Life achievements (includes disciplinary issues, leadership, and overall conduct)

Back to Top

55

XX. ATHLETIC TRAINING GENERAL Refer to Athletic Training Policies and Procedures Manual A. Goals The Athletic Training Staff of MUW seeks to achieve the following goals: • • •

To prevent athletic injuries To treat athletic injuries To rehabilitate athletic injuries

B. Injury or Illness Policy The MUW Department of Intercollegiate Athletics follows the policies set by the National Athletic Trainers’ Association (NATA) & the NCAA. The Department will be responsible for medical services if the student-athlete is injured in a practice or game which was under the coach’s supervision with a coach or their representative present.

•

The process of securing medical aid for illness or injury of a student-athlete is as follows: 1. During hours which the Athletic Training Facility is open, report injuries or illnesses in person to the Head Athletic Trainer or Staff Athletic Trainers 2. At night, or during hours when the Athletic Training Facility is not open, contact your respective Certified Athletic Trainer or the Head Athletic Trainer for assistance 3. If a prescription is written due to an athletic injury the student-athlete can be reimbursed under our insurance policy, otherwise the student-athlete is responsible for the bill.

4. If for any reason a student-athlete receives a medical bill, return it immediately to the Head Athletic Trainer for authorization for payment if qualifying under the terms of insurance. An explanation of benefits must be included and also can be submitted to the Head Athletic Trainer.

C. Student-Athletes •

The Athletic Training Facility is available to all MUW student-athletes regardless of sport, sex or ability. The Athletic Training Staff strives to provide quality medical care for all.

•

The decisions made by the Athletic Training Staff take into consideration the best interests of the student-athlete.

1. All student-athletes are required to turn in a Medical History form and Insurance Information.

2. All student-athletes are required to pass a Physical Examination on an annual basis.

3. The physical is to be completed before any equipment may be issued and before the student-athlete may begin practice.

4. The Team Physician will be the final authority regarding defects or limitations that will exclude a student-athlete from competition.

Back to Top

56

5.

•

Student-athletes taking any medication regularly or if a student-athlete gets prescribed medication from another doctor during their time as a student-athlete must let the athletic training staff know these medications upon arrival on campus or at time of medication being issued.

Within the framework of the Athletic Training Facility Policy, these procedures have been developed for use by student-athletes: 1. Student-athletes must sign in for all treatments.

2. No shoes with cleats or spikes are to be worn in the Athletic Training Facility or on the treatment tables and student-athletes must wear shorts, shirt & socks.

3. No equipment is allowed in the Athletic Training Facility.

4. No alcohol or chewing/smoking tobacco is permitted in the Athletic Training Facility.

5. No loud music is allowed in the Athletic Training Facility.

6. Vulgarity, sexism, harassment, horseplay, theft or the use of prescription/illegal drugs will not be tolerated.

7. Athletic Training Facility Hours are posted on the door of the Athletic Training Facility.

8. Treatment and rehabilitation will take place prior to practices and, as needed, on game days. Evaluations of injuries will take place at the time of the injury.

9. There is no lounging or food allowed in the Athletic Training Facility; it is not a social gathering place.

10. No one is late to class or practice because of the training room.

11. Skipped rehab/modalities/treatments and/or partially finished rehab are treated just like a practice & will be handled by the team’s discipline policy.

12. The Athletic Training Facility is not a self-serve facility. All bandaging, first aid and treatment will be administered by the Athletic Training Staff.

13. Return all loaned items to the Athletic Training Facility. All non-returned items will be charged to the borrower. o Any member of the Athletic Training Staff who distributes the following materials will record them on the appropriate chart: crutches, splints/immobilizers, walking boot, coolers, or other equipment/items

D. Coaches •

Coaches are expected to observe the following guidelines: 1. All athletic injuries are to be directed to the Athletic Training Facility for the first evaluation.

2. No coach is to refer a student-athlete to student health services or a specialist unless serious injury occurs when Athletic Training Staff is not available.

3. The Athletic Training Staff will handle all athletic injuries without interference from the Coaching Staff.

4. When the student-athlete is injured, the Athletic Trainer will proceed to her/his aid as quickly as possible, evaluate the case and begin immediate care. The Head Coach will be informed of the student-athlete's availability for the remainder of the practice or game.

Back to Top

57

5. When the services of a specialist are required, the Athletic Training Staff and/or Team Physician will schedule the appointment. This will coordinate services and aid in insurance record keeping.

6. In case of emergency, the Athletic Training Staff will administer the necessary first aid until the ambulance service has arrived. Do not request removal of a student-athlete or attempt to move her/him if in doubt as to the student-athlete's condition.

7. It is recommended that members of the Coaching Staff refrain from discussing a studentathlete's injury in the presence of other student-athletes.

8. The Team Physician and Head Athletic Trainer will determine the type and duration of therapy treatment. Coaches should not send a student-athlete to the Athletic Training Facility with instructions to get a specific treatment.

9. The rehabilitation of all injuries will be directed by the Head Athletic Trainer and supervised by the Team Physician or Team Orthopedic Specialist and the Certified Athletic Training Staff.

10. When school is not in session, it is the responsibility of the coach to make advance arrangements with the Head Athletic Trainer in order to have someone from the Athletic Training Staff cover practices and competitions.

NOTE: All coaches have current First Aid, CPR, AED Certifications.

E. Additional Information 1. Coaches’ Reports are available as desired and indicated by the Head Coach of each team.

2. All Athletic Training Staff will keep student-athlete medical/health information confidential.

3. No problem will be ignored or mishandled due to personal feelings of an Athletic Training Staff member toward a student-athlete.

4. The Athletic Training Facility is a health care facility and should remain clean at all times.

5. Equipment and treatment materials must be put away.

6. Any equipment (i.e. coolers and water bottles) checked out of the training room must come back undamaged. If damaged, cost of the equipment will be taken from the head coaches pay check.

7. Anyone caught stealing anything from the Athletic Training Facility will lose all privileges to the Athletic Training Facility.

8. Pool usage - must shower first, have a lifeguard on duty, and follow pool rules.

F. Concussion Policy •

All MUW student–athletes must read the NCAA Concussion Fact Sheet and sign the attached student-athlete statement acknowledging that: 1. They have read and understand the NCAA Concussion Fact Sheet 2. They accept the responsibility for reporting their injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions.

Back to Top

58

•

All MUW Coaches (Head Coaches, Assistant Coaches and Graduate Assistant Coaches) and Department of Intercollegiate Athletics Personnel must read and sign the attached coaches statement acknowledging that they: 1. Have read and understand the NCAA Concussion Fact Sheet 2. Will encourage their student-athletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions 3. They accept the responsibility for referring any student-athlete to the MUW Medical Staff suspected of sustaining a concussion.

4. Have read and understand the MUW Concussion Management Protocol

•

All MUW Medical Staff (Team Physicians, Athletic Trainers and Undergraduate Athletic Trainers) must read and sign the medical provider statement acknowledging that they: 1. Will provide student-athletes with the NCAA Concussion Fact Sheet and encourage their student-athletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions.

2. Have read, understand, and will follow the MUW Concussion Management Protocol

• The Head Athletic Trainer will coordinate the distribution, educational session, signing and collection of the necessary documents. These documents will be filed appropriately in the Athletic Training Facility.

• The Department of Intercollegiate Athletics and Head Athletic Trainer will coordinate the signing of the aforementioned documents on an annual basis for the medical personnel and coaches.

• The Athletic Training Office will keep the signed documents, along with the MUW Concussion Policy, on file. A copy of the MUW Concussion Policy also will be distributed to each Coaching Staff.

• The Head Athletic Trainer will coordinate an annual meeting at the end of each academic year to review and update the Concussion Policy with the MUW Medical Staff. Any changes to the policy will be effective August 1 of that year.

G. The Plan Mississippi University for Women Concussion Management Protocol Concussions and other brain injuries can be serious and potentially life threatening injuries in sports.

Research indicates that these injuries also can have serious consequences later in life if not managed properly. In an effort to combat this injury the following concussion management protocol will be used for MUW student-athletes suspected of sustaining a concussion. A concussion occurs when there is a direct or indirect insult to the brain. As a result, transient impairment of mental functions such as memory, balance/equilibrium, and vision may occur. It is important to recognize that many sport-related concussions do not result in loss of consciousness and all suspected head injuries should be taken

Back to Top

59

seriously. Coaches and fellow teammates can be helpful in identifying those who may potentially have a concussion because a concussed student-athlete may not be aware of their condition or potentially be trying to hide the injury to stay in the game or practice 1.

2.

3.

4.

The process will begin with pre-season baseline testing. Every new (first year or transfer) student-athlete in the sports of baseball, basketball (men and women), football, gymnastics, soccer, softball, track and field (pole vaulters and high jumpers), and volleyball must receive a pre-season baseline assessment for concussion which involves Impact Testing.

• The respective team’s Athletic Trainer will conduct the following assessment for all new athletes: Impact Testing • The respective team’s Athletic Trainer also will provide the educational material to all athletes on their respective teams and will acquire appropriate signatures on specific documentation.

Student-athlete suspected of sustaining a concussion will be evaluated by the team’s Athletic Trainer using the Graded Symptom Checklist (GSC).

• Should the Team Physician not be present, the Athletic Trainer will notify the Team Physician to develop an evaluation and a treatment plan.

• If able, an assessment of symptoms will be performed at the time of injury and then serially thereafter (i.e. 2-3 hours’ post-injury, 24 hours, 48 hours, etc.). The presence or absence of symptoms will dictate additional testing.

Any student-athlete diagnosed with symptoms of a concussion will not return to activity for the remainder of the day. Medical clearance will be determined by the Team Physician and or the combination of the Team Physician and Athletic Trainer involved.

The Team Athletic Trainer will administer the Impact Testing when they deem the studentathlete capable of taking the test. These test results will be given to the Team Physician after results are received.

H. Concussion Assessment NO STUDENT-ATHLETE SUSPECTED OF HAVING A CONCUSSION IS PERMITTED TO RETURN TO PLAY THE SAME DAY, AND NO STUDENT-ATHLETE IS PERMITTED TO RETURN TO PLAY WHILE SYMPTOMATIC FOLLOWING A SUSPECTED CONCUSSION. 1.

2.

3.

4.

5.

6.

7.

Baseline Testing: performed on each student-athlete upon entering as a first year student, transfer, or for those student-athletes sustaining a concussion the previous season (reestablish a baseline).

Time of Injury: clinical evaluation, GSC, and appropriate referral if needed; each studentathlete will receive a Head Injury Information Card that they can take with them.

1-3 hours’ post-injury: if available reevaluate, GSC and appropriate referral if needed.

Next day: reevaluate, GSC. Follow-up evaluations daily to track signs and symptoms.

Administer Impact Testing: when Athletic Trainer and or Team Physician deems necessary.

Once the athlete becomes asymptomatic:

Back to Top

60

•

I.

The student-athlete must be asymptomatic for 24 hours before any exertional activity will take place.

• This must be documented in the student-athletes file and the results of the Impact Test must be placed in student-athletes file.

5 Step Graduated Exertional Return to Play Protocol

The protocol allows for a gradual increase in volume and intensity during the return to play process. The student-athlete is monitored for any concussion-like signs/symptoms during and after each exertional activity. The student-athlete will be reassessed prior to each step when it takes place. The following steps are not ALL to be performed on the same day. In some situations, steps 1,2, or 3 may be completed on the same day, but usually will take place over a couple of days. The step process will be determined by each team’s respective Athletic Trainer.

The activities in each step will be sport specific as deemed by each Athletic Trainer and with consultation of the Team Physician.

• • • • •

Step 1: 10-20-minute stationary bike ride (low intensity); monitor signs/symptoms as well as vital signs.

Step 2: Interval bike ride: sprinting and recovery periods; Athletic Trainer may add other activities (i.e. squats, pushups, sit-ups, etc.). monitor signs/symptoms as well as vital signs.

Step 3: Running activities (short sprints); plyometric activities as well as sport specific activities as deemed by Athletic Trainer; monitor signs/symptoms as well as vital signs.

Step 4: Limited, controlled return to full-contact practice; monitor signs/symptoms as well as vital signs.

Step 5: Return to Full participation in a practice. No student-athlete will return to full activity or competition until asymptomatic in limited, controlled, and full –contact activities, and cleared by Team Physician. These activities also include weight training as well as activity courses.

Back to Top

61

XXI. Stark Recreation Center Strength and Conditioning training is an essential component of our core values. We have a part-time strength and conditioning coach available for all teams. Strength training is coordinated through the Campus Recreation Staff.

The Stark Recreation Center provides areas for strength and cardio training. Time slots are to be scheduled through the Campus Recreation Staff. Pleaseadhere to the following policies and procedures: • •

• • • • • • • • •

Failure to use the scheduled times will result in loss of time. Plain and simple; USE IT OR LOSED IT! No shoes with cleats or spikes are to be worn in the facility or on the equipment and student-athletes must wear team issued shorts and shirts. Owl’s student-athletes and staff must all be dressed in the same attire, approved by the department of athletics.

Other university, club, high school, or professional team apparel is not approved and is grounds for removal from the facility.

No outside equipment is allowed in the facility.

No alcohol or chewing/smoking tobacco is permitted in the facility.

No loud music is allowed in the facility. Headphones are required for personal music selections.

Vulgarity, sexism, harassment, horseplay, theft or the use of prescription/illegal drugs will not be tolerated.

There is no lounging or food allowed in the facility; it is not a social gathering place.

No one is late to class or practice because of the weight training.

Weights are to be returned to their correct rack after use. All equipment is to be wiped down with spray and towels before and after use.

All trash including water bottles are to be disposed of in the appropriate receptacle.

B. Weight Training Coaches/Programs • The Department of Athletics may use specific strength training programs to better serveour student-athletes. Programs are approved by the athletic training staff and are considered mandatory. Approved exceptions may be considered.

• A member of the sport’s coaching staff must be present during all strength training andconditioning activities, even if a certified strength & conditioning coach is present.

• Certified strength & conditioning coaches are responsible for the coordination and implementation of each work out plan during the playing season.

Back to Top

62

XXII. HUMAN RESOURCES Please see the Human Resources website or Handbook for complete overview of all HR policies and procedures.

A. New Hire Process • ALL potential hires must be approved by the Director of Athletics BEFORE implying or guaranteeing a position in the Athletic Department.

1. Director of Athletics approves the hire and completes appropriate job evaluation paperwork to submit to HR. This can take 7 to 10 business days to be approved once submitted.

2. Once HR has approved the job description and salary grade, the Director of Athletics and Campus Recreation will post the position to PeopleAdmin on the MUW website.

3. Applications should continue to be accepted for an amount of time in which to receive a reasonable amount of applicants.

4. Once the job posting has closed, qualified applications will be reviewed by the search committee.

5. The search committee will conduct on/off site interviews for qualified candidates.

6. NOTE: This process can take several weeks/months to be completed.

B. New Employee Checklist • All new employees should complete the following upon arrival on campus: 1. Meet with HR a. Complete employee paperwork b. Submit I-9 identification. See link for acceptable documents. c. Complete retirement plan, health insurance, and additional benefits. d. Get your Banner ID & email address 2. Contact IT (contact point is Jarvis ext.7280) a. Set up your computer b. Set up your phone line c. Set up your printer access 3. Visit MUW Police Station a. Get MUW ID card b. Get Parking Permit ($25 to be taken out of your next paycheck) 4. Meet with supervisor a. Keys to office/building (sign key memo) b. Business cards c. Additional Banner access, if applicable 5.

Meet with Resource Management Back to Top

63

a. b. c. d.

Turn in copy of Driver’s License Complete Vehicle Manual Form Sign lease and obtain apartment keys, if applicable Sign Purchasing Card Application, if applicable

C. Compensation & Benefits • For a complete listing of all compensation and benefits for employees visit the Current Employees webpage.

D. Leave 1. All leave should be approved by the Director of Athletics prior to leaving the campus.

2. At the end of each month and due no later than 2nd day of the following month, employees should sign into Banner and complete their Leave Report.

3. Visit link to complete your Leave Report 4. Select “Employee Information” > “Leave Report” > select “Leave Report Period and Status” > enter any hour(s) taken for Personal or Medical Leave.

5. After submission, the leave will be reviewed by the Director of Athletics before submitting to HR. E. Performance Evaluations Initial performance evaluation expectations will occur during the first week of August. The year-end performance evaluations to review set expectations will be in March. These evaluations will be sent for review through your employment portal.

F. Secondary Duties In addition to coaching responsibilities and Teams for Teams, each head coach will be assigned a secondary duty within the department to assist with the day to day operations. These duties will be assigned by the Director of Athletics and clearly communicated.

G. Conduct & Ethical Standards Responsibility of All Employees: University employees are expected to serve the University as they would any other efficient and progressive organization. During work hours, use of time for matters not pertaining directly to employment is not the University policy and is strongly discouraged. Being on time for work and notifying the supervisor in instances of tardiness or absence is also expected. The image of the University is presented by the employees who deal with an individual whether student, guest or colleague.

Employees are expected to deal with the public and co-workers in a courteous, tactful and cooperative manner. As per the university employment agreement, any violations of this statement and the principles below may result in disciplinary actions, including but not limited to suspension and/or termination.

Back to Top

64

Owls Athletics Staff Performance Agreement: I am committed to the following principles of The W Athletics: • • • • • • • •

I agree to represent myself, my team, the department and Mississippi University for Women in a professional manner.

I will demonstrate sportsmanship and leadership through my actions and behavior.

I am committed to the overall growth of our student athletes.

I will represent and be committed to the core values of our athletic department: Win Every Day in Athletics, in Academics, in the Community and in Life.

I will foster an environment that is a productive, welcoming and safe environment for all student athletes to live, learn and compete in intercollegiate athletics.

I will report any rule violations of Department, University, Conference and NCAA policies immediately to my Supervisor or Athletic Administrator.

I will be fiscally solvent with institutional budget and will follow all guidelines.

I will abide by the rules of the Mississippi University for Women Athletic Department, Mississippi University for Women, the National Collegiate Athletic Association and all other organizations of which we are members of.

Back to Top

65

XXIII.

ADMISSIONS

Prospective student-athletes can apply for admissions at https://www.muw.edu/admissions/apply. The admissions application is free.

A. Freshman B. https://www.muw.edu/admissions/apply/international https://www.muw.edu/admissions/apply/international https://www.muw.edu/admissions/affordable/scholarshipsRequirements: https://www.muw.edu/admissions/apply/freshmen/requirements • Admissions Scholarships: https://www.muw.edu/admissions/affordable/scholarships/freshmen C. Transfer • Requirements: https://www.muw.edu/admissions/apply/transfer/requirements • Admissions Scholarships: https://www.muw.edu/admissions/affordable/scholarships/transfer D. Graduates • Information: https://www.muw.edu/graduates E. International • Requirements for undergraduate and graduate admissions can be found at: https://www.muw.edu/admissions/apply/international F. Types of Scholarships: • https://www.muw.edu/admssions/affordable/scholarships • • •

•

•

Admissions scholarships are based on academic performance of students at their previous institution.

Departmental scholarships are awarded by individual departments and have their own application, deadline, and selection process. These scholarships can be found at h EMCC Tuition Guarantee is for residents of Lowndes County, Mississippi, who have graduated from East Mississippi Community College. These students are eligible to attend The W tuition-free.

Academic Common Market allows students to receive discounted tuition rates. You must be a resident of Alabama, Arkansas, Delaware, Florida, Georgia, Kentucky, Louisiana, Maryland, Oklahoma, South Carolina, Tennessee, Texas, Virginia, or West Virginia.

Students must select a program an eligible program located at link Alumni scholarships are awarded to students whose parent(s) or grandparent(s) graduated from the W and are an active member of the MUW Alumni Association.

Back to Top

66

G. Cost of Attendance and Scholarships/Financial Aid Estimates • Tuition & Fees costs can be found at http://www.muw.edu/accounting/students/tuition H. Transcript Evaluation • All preliminary admissions screenings go directly to the Office of Admissions- Iika McCarter • Transcript evaluation should include all official/unofficial transcripts from all current and prior institutions.

• Please allow 48 hours for a response to all inquiries.

• NOTE: evaluations are only preliminary and could change based on actual grades submitted on official transcripts and for in progress classes.

I.

Admissions Tours • Before requesting any admissions tours, a Pre-Approval Official/Unofficial Visit Request Form should be completed and approved by the Director of Athletics.

• If a golf cart is request on the request form, the Athletics Business Office will handle the reservation.

• Weekend Visits: 1. Contact the Office of Admissions one week prior to the arrival date to make arrangements to pick up housing keys and/or golf cart.

• Weekday Visits: 1. Admissions Tours are available during the week and no housing key and/or golf cart request is necessary.

2. Contact Iika McCarter in Admissions to set up a tour atleast one week prior to arrival date.

J. Enrollment Management Software • Logging in 1. Using an internet browser, visit www.emasmobile.com 2. Institution: muw 3. Username: wathletics 4. Password: goowls •

EMAS/Admissions Terminology o Stage Classifications: EMAS Terminology Inquiry

Applicant

Decision

Admissions Meaning Student has shown interest in The W but has not taken the step to complete an application for admission Student has applied for admission but we are missing documents to make an admissions decision Student has been accepted and satisfied requirements but has not completed an intent to enroll form Back to Top

67

Confirmed

o

Student has been accepted and has completed an intent to enroll form indicating that they plan to enroll Entry Status Classifications: EMAS Terminology Standard

Transfer

Returning Student

•

Admissions Meaning Student is a first time freshman who has or will be graduating from high school with no college experience post high school graduation (dual enrollment credits from high school don’t count toward this) Student has attended a college/university post high school graduation but has never attended The W Student has attended The W before but has had a break in enrollment seeking to return

Finding Students 1. To search for student, click search. From there, demographic and admission data boxes will pop up allowing you to enter student information. For a sure way to find someone, enter only last name and first name. Once information has been entered, click search again.

2. A list will populate with all of the students in the system with that first and last name. You will see: First Name; Last Name; Stage: Inquiry, Applicant, Decision, Confirmed; Market Segment: freshman, transfer, returning student; and Entry Term: Fall, Spring, Summer.

3. Double click on the student record. From there, you will see basic information such as birthdate, ethnicity, etc. Scroll down and there are several other collapsible areas to view information such as: a. View Student Majors: here you will see what the student indicated that they were interested in b. User Defined: the option to see what sport they are interested in is located at the top of this page c. View Student Scores: any ACT or SAT scores are available here d. High School/College Data: current and prior schools are listed here e. Address Data f. Tracking requirements: here you will see all items that we are tracking a student for to make an admissions decision. In the satisfied column, an item is listed as true if we have it and false if we have not received it

Back to Top

68

•

Searching by Predefined Query 1. Each sport has its own predefined query to quickly find all students who have indicated interest in a particular spot. To access each sport list, do the following: a. From the student search screen, scroll to Student Search by Predefined Query b. Query Folder: select Athletics Folder c. Query Name: select the appropriate query by sport:

Back to Top

69

XXIV.

FINANCIAL AID

Any Financial Aid inquires must go through the Director of Athletics or Assistant Athletic Director.

Contact should not be made with any financial aid representative at the University.

A. Calculating Costs 1. Use the Freshman/Transfer Net Price Calculator for any estimates of financial aid and estimated charges.

2. Additional information on how students can calculate their tuition & fees please the Student Statement: How to Calculate Tuition & Fees.

3. Tuition & Fees costs can be found at link B. Payment Plans 1. Payment plans can be arranged at https://muw.afford.com/ C. Types of Financial Aid 1. Scholarships 2. Federal Grants (based on FAFSA) 3. Federal Loans (based on FAFSA) 4. Work-Study Opportunities (based on FAFSA) 5. Veterans Benefits D. Satisfactory Academic Progress 1. In order to maintain financial aid students must make satisfactory academic progress (SAP) toward completion of a degree each semester.

2. Specific guidelines for SAP can be found at http://www.muw.edu/finaid 3. In order to receive State Financial Aid, students must be enrolled in and maintain a minimum of 15 credit hours per semester.

E. Self-Service Banner 1. Students can see their financial aid award, financial aid requirements, account balances, holds, and SAP status at link

Back to Top

70

As An Employee of Mississippi University For Women And The Athletic Department, You Agree to Abide By All Policies Set Forth

By The University And This Handbook.

Therefore, All Requests And Correlating Amounts Should Be Economical And Accurate As Well As Align With The University And Athletic Department’s Mission and Core Values.

Back to Top

71

APPENDIX

Back to Top

72

ADIDAS TEAM ORDER FORM

Team

Date:

Embroider

Screen

6704/6692-SDN 730P/735P-SDN

Modern Varsity Woven Jacket Modern Varsity Woven Pant

S/LC x

x

5142723 4861/457TMCF 499P-CNX TEAM SPECIFIC

Striker 2 Backpack - Navy Go To Perform SS Tee - Grey Practice Short

P/C

MISC

XS

S

M

L

XL

2XL

3XL

4XL

CODE

PRODUCT DESCRIPTION

MISC

XS

S

M

L

XL

2XL

3XL

4XL

CODE

Screen

PRODUCT / COLOR

P/F 1/ B P/LL 2 Embroider

PRODUCT / COLOR

screen colors

PRODUCT DESCRIPTION

screen colors

Year FUNDAMENTAL

Screen / Embr.

TOTAL

UNIT

UNITS 0 0 0 0 0 0

PRICE $49.00 $34.00

Cost $6.00 $0.00

$28.00 $12.00 $12.00

$6.00 $2.00 $3.00

TOTAL UNITS

UNIT PRICE

Screen / Embr.

TOTAL COST $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL COST

Cost

M

L

XL

2XL

3XL

4XL

CODE

Additional Items (Fund raised) PRODUCT / COLOR

PRODUCT DESCRIPTION

MISC

XS

S

M

L

XL

2XL

3XL

4XL

CODE

screen colors

S

Screen

XS

screen colors

MISC

Screen

PRODUCT DESCRIPTION

Embroider

UNIFORM PRODUCT / COLOR

Embroider

0 0 0 0 0 0 TOTAL UNITS

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 UNIT PRICE

Screen / Embr.

TOTAL COST

Cost 0 0 0 0 0 0 TOTAL UNITS

UNIT PRICE

Screen / Embr.

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL COST

Cost 0 0 0 0 0 0

Footwear

PRODUCT

PRODUC T CODE

DESCRIPTION

4.0

4.5

CODE

DESCRIPTION

9.5

10.0 10.5 11.0 11.5 12.0 13.0 14.0 15.0 16.0

Screen = $ 2.00(1 color) / $3.00(2 color) per item EMBROIDERY = $6 PER LOCATION UNIFORMS = SIZE AND COLOR VARIABLE ESTIMATE $1.00 PER ITEM FOR SHIPPING

5.0

5.5

6.0

P= Primary S= Secondary T= Team work mark F= Full front LC = Left Chest

6.5

7.0

7.5

8.0

C=Center O=Owls word mark BN=Back Neck RS=Right Sleeve B=Navy Blue color

8.5

9.0

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL

UNIT

TOTAL

UNITS

PRICE

COST

0 0 UNITS PRICE 0 0 TOTAL:

$0.00 $0.00 TOTAL $0.00 $0.00

$0.00

Back to Top

73

ATHLETICS FUND RAISING REUQEST FORM

Back to Top

74

CAMPS, LESSONS, & CLINICS CHECKLIST CAMP DIRECTOR: SUMMMER CAMP/LESSONS/CLINICS NAME: DATES:

The following forms are required at least 60 days prior to the start of your camp/clinic (please check as you submit and turn in with completion of camp documentation): CHECKLIST 1.

2.

3.

3.

4.

5.

6.

7.

8.

Camp Approval Form Student-Athlete Employment Form University Camp Contract – signed Copy of Camp Application with waiver on it Estimated Camp Business Plan (includes Rev/Exp & Camp Curriculum) Employment application/resume/Physical on file (non-university staff) Copy of Insurance requirements – 1M/2M Background Investigations- HR (non-university staff) Medical : Certified Trainer ➢ Parental Consent Certification forms: on brochure ➢ Medical Authorization release from Parents

The following forms are required within 30 days of the conclusion of your camp (please check as you submit and turn in with completion of camp documentation): 1.

2.

Actual Camp Business Plan (includes Rev/Exp, Camp Curriculum, Camp Participation List) Written Summary of Camp

Please note that camp fees are made payable to MUW Foundation with Athletics and sport designated in the “Memo” or “For” section.

Back to Top

75

CAMP SUMMARY FORM

Back to Top

76

Back to Top

77

Back to Top

78

CLASS EXCUSAL FORM (EXAMPLE)

To: From:

(professor) Jennifer Claybrook, Director of Athletics &

RecreationRe: Class/competition conflicts

The following student-athletes are members of The W Softball team. Please find attached a copy of the Spring 2019 schedule and team roster for your records. Due to the scheduling conflicts of athletic competitions and classes, this letter is to inform you that the student-athletes in your section may not be able to attend one or more of your classes. Please do not hesitate to speak to this student-athlete if his/her absence(s) from your course is a problem. As per University policy, the student and the instructor are to agree upon a reasonable timeframe for completion of missed coursework. We make every effort possible to avoid changes in our schedule, however due to weather and other events outside our control we may have to change the scheduled dates and times of our games. In an event that occurs it is the student’s responsibility to notify you of this change as soon as possible. Also, our website, www.owlsathletics.com, will have the most up to date information on schedules and changes.

The Athletic Department realizes that the student athlete will be held responsible for all missed work. We are committed to the academic success of our student athletes. Please feel free to contact Coach John Newman or myself with any questions, concerns or suggestions to assist our student athletes in maximizing their academic potential.

As discussed, on the back of this page is the 2019 MUW Softball schedule and team roster. Just as a reminder, you are always invited to come out and support the Owls! Hope to see you at the games!

Thank you for your time and support.

Jennifer Claybrook Director of Athletics & Recreation

Back to Top

79

Day

Number

Date

First Name

Opponent

Last Name

Location

Class Year Number

Game Time

First Name

Leave

Return

Last Name

Back to Top

Class Year

80

CONTRACT ADDENDUM MANDATORY ADDENDUM TO ALL MISSISSIPPI UNIVERSITY FOR WOMEN CONTRACTS January 2019 Edition Notwithstanding any provision to the contrary contained in any contract in which Mississippi University for Women (MUW) is a party, MUW does not waive any rights, benefits or prohibitions that may be provided under any applicable law. Every provision to the contrary in any contract to which MUW is a party is void and deleted. The following is a non-exhaustive list of provisions that shall be exceptions to any contrary provision in any contract to which MUW is a party: 1. MUW does not indemnify or hold harmless any party.

2. MUW does not make any warranty.

3. MUW does not waive any claim, present, past or future.

4. MUW does not waive its sovereign immunity. Mississippi University for Women shall only be responsible for liability resulting from the actions/inactions of its officers, agents, and employees acting within the course and scope of their official duties.

5. MUW does not waive its Eleventh Amendment immunity under the United States Constitution.

6. The law applicable to this contract shall be the laws of the State of Mississippi. The choice of law doctrine shall not be used to apply the laws of another state. The forum through which to attempt to pursue claims arising under this contract is the State of Mississippi state court system and no other.

7. Contractual provisions for actions or results that are inconsistent with or in violation of the policies of Mississippi University for Women or the State of Mississippi Board of Trustees of State Institutions of Higher Learning, or both, are deleted.

8. MUW does not agree to a factual description of the current interpretation of the law.

9. MUW does not assign its interest in penalties, such as liquidated damages, to the nonMUW party.

10. MUW does not limit the liability of a non-MUW party for negligence or intentional or reckless torts.

11. MUW does not limit the liability of any non-MUW party to the amount of the contract or to any other set amount.

Back to Top

81

12. MUW does not exclude any non-MUW party's warranties of merchantability and fitness for a particular use or any common law warranties to which MUW is entitled.

13. MUW does not waive any type or category of damages.

14. MUW does not agree that another party may prosecute or defend legal actions in the name of MUW unless the provision also conditions the prosecution of such actions on receipt by the party desiring to proceed in the name of MUW with the requirement that such authority may only be allowed if the advance, written approval of the Attorney General of the State of Mississippi is obtained on a case-by-case basis.

15. MUW does not agree to pay extra compensation, fees, or allowances after service is rendered or a contract made, or for any payment not authorized by law.

16. MUW does not agree to any provisions in which the credit of the State of Mississippi is pledged or loaned in aid of any person, association, or corporation.

17. Provisions that limit the time frame for MUW to pursue legal actions are deleted.

18. MUW does not agree to submit to binding arbitration.

19. MUW does not agree to pay any amount as compensation for MUW employing the other party’s employees.

20. MUW will make payments for all amounts owed under this agreement no later than fortyfive days after receipt of the invoice and receipt, inspection and approval of the goods or services in accordance with Miss. Code Ann. § 31-7-305.

21. The contracting parties are on notice that MUW is a public entity of the State of Mississippi and that all parties that wish to conduct business with MUW are obligated to verify through their own legal counsel, not through MUW officials, and through public laws and regulations whether MUW has the authority to enter such a contract, whether the provisions of the contract are enforceable as to MUW, and whether the MUW official executing the contract has the authority so to do.

22. The contracting parties are on notice that MUW is subject to the Mississippi Public Records Act, Miss. Code Ann. § 25-6-1, et seq. No party to this agreement shall be liable to the other party for disclosures of information required by court order or required by law.

23. It is expressly understood and agreed that the obligation of MUW to proceed under this agreement is conditioned upon the availability and receipt of funds by MUW to specifically perform the obligations set forth for MUW under the agreement.

24. Any Contractor/Seller of MUW shall ensure compliance with the Mississippi Employment Protection Act, Miss. Code Ann. § 71-11-1 to -3, and shall register and

Back to Top

82

participate in the status verification system for all newly hired employees. The term “employee” as used herein means any person that is hired to perform work within the State of Mississippi. As used herein, “status verification system” means the Illegal Immigration Reform and Immigration Responsibility Act of 1996 that is operated by the United States Department of Homeland Security, also known as the E-Verify Program, or any other successor electronic verification system replacing the E-Verify Program.

Contractor/Seller shall maintain records of such compliance and, upon request of the State and approval of the Social Security Administration or Department of Homeland Security, where required, to provide a copy of each such verification to the State. Any person assigned by a Contractor/Seller to perform services for MUW shall meet the employment eligibility requirements of all immigration laws of the State of Mississippi.

Any breach of these warranties may subject Contractor/Seller to the following: (a) termination of this Agreement and ineligibility for any state or public contract in Mississippi for up to three years, with notice of such cancellation/termination being made public, or (b) the loss of any license, permit, certification or other document granted to Contractor/Seller by an agency, department or governmental entity for the right to do business in Mississippi for up to one year, or (c) both. In the event of termination/cancellation, Contractor/Seller may also be liable for any additional costs incurred by MUW or the State due to contract cancellation or loss of license or permit.

25. Contractor recognizes that MUW, as a state agency of the State of Mississippi, enters into a contract only to the extent authorized by Mississippi law, including the opinions of the Mississippi Attorney General. Any provision of a contract that is not authorized or inconsistent with Mississippi law, including the opinions of the Mississippi Attorney General, is deleted.

26. This Addendum complies with the provision that amendments to the contract must be in writing and approved by both parties, and the Addendum is expressly incorporated in the contract.

Agreed:

Date: Name

Title On behalf of Mississippi University for Women: Agreed:

Date: Name

Senior Vice President for Administration and CFO_ Title

Back to Top

83

CONTRACT REVIEW FORM

Back to Top

84

EMPLOYEE VS INDEPENDENT CONTRACTOR FORM (To be completed and approved PRIOR to authorizing any individual to perform services to be paid through Accounts Payable/Purchase Order.)

I. General Information Vendor Name:

Vendor SSN/EIN:

MUW Department:

Dept. Phone No.:

Administrative Contact: Title and brief description of project:

Date Project Begins:

Is vendor a retiree from the State of Mississippi Public Employees Retirement System (PERS)?

Yes No If yes, STOP and contact HR prior to contracting or hiring to ensure that the person is eligible. There is a separate PERS form that must be completed and approved by PERS before the retiree can be hired as an independent contractor. Allow no less than 2 weeks (PERS does not guarantee a turnaround time) turnaround from PERS for the approval of their form. Once PERS approval is received, this form must also be completed. If no, continue to part II. II. Relationship with Mississippi University for Women: A. Does the individual currently work for the university as an employee?

Yes No B. Is it expected that the university will hire this individual as an employee immediately following the completion of these services?

Yes No C. During the twelve months prior to the date of these requested services, was the individual a full- or part-time employee providing the same or similar services?

Yes No D. Is the task more than of short duration and indicative of an ongoing relationship with the university?

Yes No If the answer is "No" to all questions, please proceed to the next section.

If the answer is "Yes" to any of the above, this individual should be classified as an employee and paid through the payroll system by completing a PAF.

III. Classification Guidelines: (Complete only one section - A, B, OR C.) A. For Teachers/Lecturers/Instructors 1.

Is this individual a "guest lecturer," such as a person who lecturers for only a few class sections?

If the answer to #1 is "Yes", then treat as an independent contractor. If "No, go to #2.

2.

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Yes

No

Does the individual provide the same or similar services to other entities or to the general public as part of a business?

If the answer to #2 is "Yes", then treat the individual as an independent contractor.

If the answers to both questions are "No", then this individual should be classified as an employee and paid through the payroll system by completing a PAF.

B. For Researchers Researchers hired to perform services for a department are presumed to be employees of MUW. If the researcher is hired to perform research for a particular MUW faculty or staff member, please indicate which of the following relationships is applicable: Relationship #1: The individual will perform research for an MUW faculty or staff member in an arrangement where the individual will be working under the supervision of that faculty or staff member: If the answer is "Yes", this individual would be an employee and paid through the payroll system by completing a PAF.

Relationship #2: The individual will serve in an advisor or consulting capacity with an MUW faculty or staff member. It will be an arrangement like that of a "collaboration between equals."

If the answer is "Yes", this individual would be an independent contractor.

If the research partner is working under a memorandum of agreement, please forward a copy of this agreement to Sponsored Programs.

C. Individuals not covered under IIIA or IIIB above: 1.

Will the department provide the individual with specific instructions regarding performance of the required work rather than rely on the individuals own expertise?

If the answer is "Yes", treat the individual as an employee. If "No", go to #2.

2.

On an on-going basis, will the university set the number of hours and/or days of the week that the individual is required to work, as opposed to allowing the individual to set his/her own work schedule?

If the answer is "Yes", treat the individual as an employee. If "No", go to #3

3.

Does the individual provide the same or similar services to other entities or the general public as a part of a business?

If the answer is "Yes", treat the individual as an independent contractor. If "No", treat as an employee.

CERTIFICATION THAT ANSWERS TO THE ABOVE QUESTIONS ARE ACCURATE TO THE BEST OF MY KNOWLEDGE. Department Head Signature:

Date:

Dean (if appropriate): Supervising President’s Cabinet Member:

Date:

Date: (Forward this form to Human Resources for the final determination.)

FOR HR USE ONLY Human Resources has reviewed this employee versus independent contractor checklist and found the individual to be classified as follows: INDEPENDENT CONTRACTION/ EMPLOYEE CLASSIFICATION or CONSULTANT HR CERTIFICATION: Signature Date

Back to Top

85

EVENT STAFF SIGN IN SHEET Date: Saturday September 4, 2010 Time: 7pm- vs.

NAME Time to Arrive

Sport: M Soccer Position

Post-Game Duty

Sideline Balls Sideline Balls Sideline Balls Sideline Balls Endline Balls Endline Balls Scoreboard Video Tickets Tickets

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Sports Communications Staff: :Stats

:PA/Music

:Scorer’s Table

Game Day Supervisor: Officials:

Back to Top

86

FACILITIES REQUEST General Information: Sport-

Name of Requester-

Reason for RequestDate(s) of RequestStart Time-

End Time-

Number of Persons AttendingFacility Being Requested-

Alternative Facility-

Event Specifications: Who will be attending the event? ☐Faculty/Staff ☐ Open to the Public

☐Students

☐Invited Guests

☐Alumni

☐Other:

Will there be participants under the age of 18?

Check any of the following needed for the event. ☐ Housing: Approximate number needed☐ Security: Nature of security request☐ Food Services: Amount and type of food (Note: State Law prohibits the possession of alcohol

on University property)Is this event a fundraiser or will there be a ticket or gate fee? If yes, how much?

Will you need any of the following and specify amount? ☐ Table(s)-

☐ Projector/Screen-

☐ Chair(s)-

☐ Microphone(s)-

☐ Podium-

☐ Other-

Please describe any other specifications or requests not previously mentioned about the event.

Back to Top

87

FOOD PURCHASE FORM

Back to Top

88

GAME DAY ADMINISTRATOR RESPONSIBILITIES 1. Arrive no less than 90 minutes prior to the game.

2. Introduce yourself to the officials.

3. Introduce yourself to the visiting head coach.

4. Ensure that the facility is game ready by touching base with MUW facilities staff, athletic communications and our head coach prior to teams arriving.

5. Follow the Teams for Teams chart and assign workers to the appropriate areas.

6. Sit near or at the scorer's table/ press box or in a visible spot.

7. The officials or ref's control the game - we make sure the rest is running appropriately.

8. If there is a problem please identify the issue with an area head unless the situation is emergent.

9. Make yourself familiar with emergency support services.

10. Remain at the game for 30 minutes after the contest or until both teams have left the playing facility.

11. Any emergent issues must be reported to the Director of Athletics immediately. A summary of the issue should be made in writing with as much detail as possible. If there is video, retain a copy of the incident.

12. If security is at the event - be sure to introduce yourself.

13. If there are visiting administrator(s) introduce yourself and allow them to sit in an appropriate area.

14. Work with Sports Information staff to ensure all game essential equipment is operating.

15. Athletic training staff is to be on the field/ court for pre-game when activities start. Water and ice are to be in the dugouts/ benches prior to activities. Use the home team to assist with executing this.

Your job is to administrate a safe and enjoyable game experience for student-athletes, officials, and spectators. Behavior that is contradictory to the positive game environment will not be tolerated and must be dealt with in a professional manner. Utilize campus police for assistance with unruly spectators/ participants.

Back to Top

89

DAILY & GAME DAY RESPONSIBILITIES HEAD COACH/ HOME TEAM 1. Complete facility walk-through prior to the event and ensure the facility is Game Ready prior to teams, fans and visitors arriving. This includes bathrooms, bench areas, playing surface, press box/ scoring table, parking, and surrounding areas to the facility.

2. All in season coaches are responsible to coordinate with the Athletics Event Coordinator to set up sound (unless pre-installed), scoreboard, signage and all pre-game equipment (nets, screens, goals) prior to pre-game activities. The sport operating your game along with the event staff will break down the facility. If this means you arrive well before the team does, so be it.

3. Floor cleaning, raking, dragging, and all other playing surface prep work is to be done by the head coach/ team of the sport participating. The game staff does not perform these duties. However, sweeping the court for basketball/ volleyball between sets/ halves/ games will be done by the support staff (teams for teams).

4. Any lines that need to be painted are done by the head coach or team staff member. This includes pre-game, in between games, and practices. Training the student-athletes to do this properly is an option.

5. Introduce yourself to the officials upon their arrival.

6. If there is a problem, please identify the issue with an area head unless the situation is emergent. Non-emergent issues should be documented and brought to the attention of the AD the next day.

7. Make yourself familiar with emergency support services.

You’re playing/ practice facility is exactly that, yours. Take care of it as you would anything else important to you. Daily maintenance is required to keep our facilities in top shape. This is your responsibility as a head coach. Failure to complete daily responsibilities will negatively impact the facility and this program. Take pride in the facility you have and others will to.

Back to Top

90

GAME DAY RESPONSIBILITIES ATHLETICS EVENT COORDINATOR AND STAFF 1. Complete facility walk-through prior to the event and ensure the facility is Game Ready prior to teams, fans and visitors arriving. This includes bathrooms, bench areas, playing surface, press box/ scoring table, parking, and surrounding areas to the facility.

2. The Athletics Event Coordinator and staff with the assistant of the in season coach are to set up sound (unless pre-installed), scoreboard, signage and all pre-game equipment (nets, screens, goals) prior to pre-game activities. The sport operating the game will assist the events staff with breaking down the facility.

3. Floor cleaning, raking, dragging, and all other playing surface prep work is to be done by the head coach/ team of the sport participating. The game staff does not perform these duties. However, sweeping the court for basketball/ volleyball between sets/ halves/ games will be done by the support staff (teams for teams).

4. The Athletics Event Coordinator is in charge of assigning game day duties to his/her staff (graduate assistants). Each sport will have specific requirements for the event staff (i.e. scoreboard, book, music, setup/breakdown, etc.)

5. Any lines that need to be painted are done by the head coach or team staff member. This includes pre-game, in between games, and practices. Training the student-athletes to do this properly is an option.

6. If there is a problem, please identify the issue with an area head unless the situation is emergent. Non-emergent issues should be documented and brought to the attention of the AD the next day.

7. Make yourself familiar with emergency support services.

Your job is to administrate a safe and enjoyable game experience for student-athletes, officials, and spectators. Behavior that is contradictory to the positive game environment will not be tolerated and must be dealt with in a professional manner. Utilize campus police for assistance with unruly spectators/ participants.

Back to Top

91

MEDICAL RELEASE FORM Camp(s) attending:

Starting Date: Starting Date:

Personal Information Name of camper: Name of parent: Address:

/ /

/ /

Sex: M/F Home phone: Work phone: Birth date:

Name of person to contact in the event of an emergency: Relation to camper: Phone number: Medical History Is child in good health: Yes/ No if not, please explain: Should nature and amount of physical exercise be limited: Yes/ No if so, please explain: Does child have any allergies: Yes/No if so, please explain: Is child taking any medications regularly: Yes/ No if so, explain:

ASSUMPTION OF RISK STATEMENT I have registered my child, , for camp at Mississippi University for Women. I am fully aware of the actual and potential risks of personal injury (including serious injury and death) inherent in this activity.

By signing below, I am asserting that I am knowingly and voluntarily assuming all such risks form my child as well as medical expenses incurred as a result of injury or illness to my child. I am aware that the Mississippi University for Women camp supplies an EXCESS ONLY policy and will cover, within the limits of the policy, any outstanding or denied bills.

Parent or Guardian signature

Date

AUTHORIZATION FOR MEDICAL CARE I hereby authorize the Camp Director and/or Medical Staff to administer medical attention to my son/ daughter, , for the purpose of first aid. I grant permission for an emergency physician to examine and treat, hospitalize or secure treatment for my child in the event of an emergency.

Parent or Guardian signature

Date

SUMMER CAMP INSURANCE POLICY SUMMARY Please be advised that the summer camp insurance is a secondary carrier. The insurance plan pays the medical expenses actually incurred by an insured person when an accidental injury occurs while in attendance at the camp or clinic. This coverage is excess coverage and begins after the exhaustion of all other coverage for which the participant may be eligible.

Back to Top

92

OCCASIONAL MEAL REQUEST FORM Bylaw 16.11.1.5 Occasional Meals A student-athlete or the entire team in a sport may receive an occasional meal from an institutional staff member or representative of the institution’s athletics interests under the following conditions (a) The occasional meal may be provided at any location in the locale of the institution; (b) Meals must be restricted to infrequent and special occasions; and (c) Institutional staff members and representatives of the institution’s athletics interests may provide transportation to student-athletes to attend such meals.

16.11.1.5.1 Meal Provided by Representative of Athletics Interests—Outside Locale of Institution.

A representative of the institution’s athletics interests may pay for or provide a meal to a student athlete or team outside of the locale of the institution as long as the meal is in conjunction with, or in route to or from, an away-from-home contest.

16.11.1.6 Occasional Meals Provided by the Relative of a Student-Athlete.

A student-athlete or a team may receive an occasional meal provided by the relative of a student-athlete at any location.

SportLocation of Meal-

Date of Meal-

Occasion of MealWho will host the meal, and their relationship to MUW?Means of Transportation- _ Who Will Provide TransportationI have attached a “Persons Attending Meal Form”, and I have read the NCAA Bylaw and agree to abide by all the terms and conditions.

Requester’s Signature

Date

Director of Athletics’ Signature

Date

Back to Top

93

PERSONS ATTENDING MEAL FORM Please list all those in attendance at the occasional meal. This includes student-athletes, coaches, staff members, and boosters. If you need additional room you may attach a separate sheet of paper to this form.

NAME

RELATIONSHIP TO TEAM

Back to Top

94

OWLS “Insert Team” 2021-2022 Schedule DATE

DAY

TIME

OPPONENT

SITE

Back to Top

95

PRE-APPROVAL OFFICIAL VISIT REQUEST FORM

General Information-Bylaw 13.6 Official Visit: Prospect Name-

Sport-

Prospect Home AddressDate of BirthSAT/ACT Scores-

GPA-

Current/Previous High SchoolExpected High School Graduation DateCurrent/Previous Higher Education Institution(s), if applicableExpected College Graduation Date, if applicable-

Travel Arrangements: Date of Arrival-

Date of Departure-

How is the PSA being transported to campus?

If Coach is picking up PSA, where is the PSA being picked up from?

Is anyone accompanying the PSA? Please list each person(s) accompanying the PSA (include name and relationship to PSA).

Emergency Contact NameEmergency Contact Relationship to PSAEmergency Contact Phone Number-

Page 1 of 2

Back to Top

96

Travel Costs: Student Host 13.6.5.5 The institution may provide the following to a student host entertaining a prospective student-athlete a maximum of $40 for each day of the visit to cover all actual costs of entertaining the prospective student-athlete (and the prospective student-athlete’s parents, guardian(s), spouse or individual of a comparable relationship) and the student host, excluding the cost of meals and admission to campus athletics events.

Will there be a student host?

If there is a student host, please provide his/her name and student ID #Meals Per NCAA Bylaw 13.6.5.6, PSAs are only allowed three on-campus meals per day for PSA and accompanying individuals. Off-campus meals are permissible; however, meals are not to exceed $10 per person per meal.

Estimated Total MealsLodging Per NCAA Bylaw 13.6.6 On campus or at a local facility within a 30-mile radius of institution's campus and comparable to normal studentlife. May provide a separate room for parents/guardian and spouse or individual of comparable relationship.

Lodging Location-

Estimated Total Lodging Costs-

Would you like to request a golf cart for the visit?

Additional Information Please note that upon submission of this form, you will need to submit a copy of the PSAs official/unofficial transcript(s) to the Athletics' Business Office. You will also need to submit an itinerary at least 1 week prior to the PSAs arrival.

Page 2 of 2

Back to Top

97

PRE-APPROVAL RECRUITING (OFF-CAMPUS) REQUEST FORM General Information: Sport-

Name of Traveler-

Date of Departure-

Date of Return-

Recruiting Destination(s): include site location, city, state, and zip code-

Name of Prospect(s), if applicable-

Estimated Travel Costs: Meals Estimated Total MealsLodging Estimated Total Lodging CostsLodging Name and Address-

Meals are $25 per day per person.

The following pro-rated amounts apply to partial travel days: • Leave before 8am (Breakfast, Lunch, and Dinner)- $25 • Leave before 11am (Lunch and Dinner)- $20 • Leave after 11 am (Dinner)$12.50

Vehicle Charges If a University vehicle is not available, then a cost comparison will be completed by the Athletics' Business Office to determine the most economical option between rental and private vehicle. Please estimate the total mileage for your trip starting and ending at 1100 College Street, Columbus, MS 39701.

Total Estimated Mileage for Entire TripOther Charges Estimated Total Air FareEstimated Total Other Costs (Describe and estimate any other costs such as entry/admissions fees, parking, tolls, fares, baggage, etc.)Cash Advance If you are requesting a Cash Advance, please specify the amount-

Back to Top

98

PRE-APPROVAL UNOFFICIAL VISIT REQUEST FORM

General Information Bylaw 13.7 Unofficial Visit: Prospect Name-

Sport-

Prospect Home Address-

Travel Arrangements: Date of Arrival-

Date of Departure-

Is anyone accompanying the PSA? Please list each person(s) accompanying the PSA (include name and relationship to PSA).

Emergency Contact NameEmergency Contact Relationship to PSAEmergency Contact Phone Number-

Meals: Per NCAA Bylaw 13.7, lodging accommodations cannot be paid for by institution, unless housing is generally available to all visiting prospective students. PSAs on unofficial visits are allowed one on-campus meal for the PSA only. This cannot include any accompanying individuals.

Do you plan on providing one on-campus meal to the PSA? Would you like to request a golf cart for the visit?

Back to Top

99

PROCUREMENT CARD MISSING DOCUMENT AFFIDAVIT

Cardholder:

Account Number:

Signature of Department Supervisor: Item Description Cost

Date of Purchase

Vendor

Detailed explanation of missing documentation:

The undersigned employee responsible for said missing documentation hereby states under oath that the above facts are true and correct to the best of his/her knowledge:

DATE:

;

SIGNATURE OF EMPLOYEE: This Date Personally Appeared Before Me, the undersigned authority, in and for County, State of Mississippi, the above named employee, who, being first duly sworn, state on his/her oath that the above facts are true and correct to the best of his/her knowledge.

GIVEN UNDER MY HAND AND OFFICIAL SEAL, this the

day of

20

Notary Public NOTE: This affidavit shall be attached to the cardholder’s statement and filed with the Approving Official.

Back to Top

100

REIMBURSEMENT REQUEST FORM

General Information: Sport-

Name of Traveler-

Date of Departure-

Date of Return-

Purpose of TravelName of Prospect(s), if applicable-

Reimbursement Amounts: Total Meal CostsTotal Lodging CostsTotal Registration FeesEstimated Total Air FareTotal Rental Vehicle (input fuel as “Total Other Costs”)-

Meals are $25 per day per person.

The following pro-rated amounts apply to partial travel days: • Leave before 8am (Breakfast, Lunch, and Dinner)- $25 • Leave before 11am (Lunch and Dinner)$20 • Leave after 11 am (Dinner)- $12.50

Total Mileage Cost: Reimbursed at $0.54 per mile (must be accompanied by an online mapping print out of total mileage-

Estimated Total Other Costs (Describe and input any other costs such as entry/admissions fees, parking, tolls, fares, baggage, etc.)Cash Advance If you received a cash advance, please input any remaining cash amount here. Please note all receipts for cash advances should be submitted to the Athletics' Business Office for review. -

Receipt Submission Once you have completed and submitted this form, please be sure to submit all accompanying receipts to the Athletics' Business Office for review.

Back to Top

101

REQUISITION REQUEST FORM

REQUISITION REQUEST SPORT VENDOR NAME TOTAL REQUEST AMOUNT

Price Quote Attached (circle):

Yes

No

Description of Product:

Additional Notes:

Submitted By Name

Date

Name

Date

Name

Date

Reviewed By

Approved By

Back to Top

102

SALES TAX EXEMPT LETTER

Back to Top

103

Back to Top

104

SAMPLE UNIVERSITY CAMP CONTRACT

This will confirm the terms and conditions that we have agreed to for conduct the (“Camp”) on the University’s premises.

The Camp has requested, and the University has agreed, to provide you space at the University’s campus to conduct a for children (“Participants”) starting on . The License fee will be Fifteen Dollars per day per camper ($15.00). The Camp will request the particular fields, courts, eating areas and other spaces you want to use in advance, and the Athletic Department will use its best efforts to secure those spaces through Conference Services. The Camp will be told in advance what spaces you may use, although it is subject to change.

The Camp, will at its sole cost and expense, be responsible for administering and providing all staff and other personnel required for the supervision of the Participants and all activities engaged in by the Participants at the Campus. The Camp is required to have one adult supervisor for every 10 Participants if you have less than 45 Participants, and one adult supervisor for every 12 Participants if you have more than 45 Participants. The Camp must also work with Human Resources to conduct background checks on all adult supervisors or employees having contact with Participants and certify to the University that there is no reason why any supervisor should not be in charge of Participants.

The Camp and its Participants must comply with, all laws, rules, regulations and orders that are applicable to you or any Participant’s use of the Campus, with all applicable rules and regulations adopted by the University, including its Minors on Campus Policy. The camp must secure parent/guardian permission slips from all Participants and certify to the University that you have done so.

At least 30 days prior to the License Period, the Camp must deliver to the Athletics Department the following: •

• •

A Certificate(s) of Insurance evidencing that you have complied with the Insurance Requirements set forth by the University (for non-institutional camps), which is 1 million/2 million. If you encounter any difficulty in obtaining appropriate insurance, please let us know and we can put you in touch with the University’s insurance broker who can assist you; Documentation on background checks on all adult supervisors or employees having contact with participants. (secured through HR) Documents and information set forth by University Athletic Department

If the Camp fails to satisfy any of its obligations, the University may terminate this agreement without incurring any liability or obligation to the Camp or any Participant,

Back to Top

105

although whenever practicable the University will give the Camp a reasonable period to correct the situation.

The University shall not have any liability whatsoever for: (i) any injury or death to you or any Participant or (ii) any damage to or loss of any property of the Camp or any Participant arising in connection with this agreement except for injuries, death or damage arising from the negligence of the University or any of its employees or agents. The Camp obligation to the University under this agreement or at law shall not be limited to the insurance coverage that is required to be provided.

The Camp agrees, to the fullest extent permitted by law, to indemnify and hold harmless the University and its trustees, officers, servants, agents, and employees from and against all claims, suits, damages, liabilities, losses, demands, costs and expenses, including reasonable attorney fees and your or any Participants use of the Campus. The obligation to indemnify the University will survive the expiration of the License Period and/or the termination of this Agreement.

This letter sets forth all of our understandings and can be changed only in another signed writing.

We hope that your camp is successful and look forward to working with you.

Mississippi University for Women

Back to Top

106

STUDENT-ATHLETE EMPLOYMENT FORM STUDENT-ATHLETE’S NAME: SS# or STUDENT ID# NAME OF CAMP:

Circle One:

Institutional Camp (On or Off Campus)

Developmental Camp/Clinic

Location of Camp/Clinic: Dates of Camp/Clinic: Dates of Employment:

Projected hours per week

Description of Duties:

Projected Compensation:

By signing this statement, the student-athlete and employer agree to the following:

(a) The student-athlete must perform duties that are of a general supervisory character and any coaching or officiating assignments shall represent not more than one-half of the student-athletes work time. (b) Compensation provided to the student-athlete shall be commensurate with the going rate for camp or clinic counselors of like teaching ability and camp or clinic experience and may not be paid on the basis of the value that the student-athlete may have for the employer because of the athletics reputation or fame the student-athlete has achieved. It is not permissible to establish varying levels of compensation for a student-athlete employed in a sports camp or clinic based on the level of athletics skills of the student-athlete. (c) A student-athlete who only lectures or demonstrates at a camp/clinic may not receive compensation for his or her appearance at the camp/clinic. (Bylaw 13.12.2.1) Student-Athlete’s Signature Date

Date

AD or Compliance Officer’s Signature Date Date

Signature of Employer/Camp Official

Student-Athlete’s Coach

Back to Top

107

STUDENT SIGNATURE SHEET- CASH ADVANCE First Name

Last Name

Student ID#

Amount

Signature

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 **NOTE: Only sign this sheet of you received the funds indicated in the amount section**

Back to Top

108

STUDENT INFORMATION FORM NAME:

ID #

MAJOR:

DATE DECLARED:

INITIAL ELIGIBILITY Recruited: yes no Letter of Intent: Date of Initial Enrollment: Amateurism:

SPORT:

Core Course GPA: SAT/ACT:

TRANSFER ELIGIBILITY Previous Institution: Years Completed: Transfer Waiver?: Comments:

Division:

By Law:

PARTICIPATION 1.

2.

3.

4.

5.

F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid: F / SO / JR / SR / 5th Year: Student Athlete Forms in: yes no Seasons of Eligibility Completed: 1 2 3 4 Credits Comp: GPA Overall: Ath Aid Amt: Other Aid:

EXIT INTERVIEW

Medical Clearance:

yes

no

Credits Attempted:

Medical Clearance:

yes

no

Credits Attempted:

Medical Clearance:

yes

no

Credits Attempted:

Medical Clearance:

yes

no

Credits Attempted:

Medical Clearance:

yes

no

Credits Attempted:

Date:

Back to Top

109

SPORTS CAMP APPROVAL FORM COACH’S NAME:

SPORT:

NAME OF CAMP: Circle One: Institutional Camp (On or Off Campus) Developmental Camp/Clinic * Camp Brochure approved on by date Compliance Office Location of Camp/Clinic: Dates of Operation: (days) (months) Coaches Involved With Camp/Clinic:

Student-Athletes Working Camp/Clinic:

(year)

Salary: (Hourly, Weekly)

Continue to review all NCAA, University, Sport Specific, Mental Health & Well Being Guidance ************************************************************************************** I have reviewed and will comply with all NCAA III and University rules and regulations associated tocamps/clinics.

SIGNATURE OF COACH:

DATE:

COMPLIANCE OFFICE:

DATE:

THIS FORM MUST BE RETURNED TO THE ATHLETICS’ BUSINESS OFFICE 60 DAYS PRIOR TO EVENT

Back to Top

110

TRAVEL AUTHORIZATION & REIMBURSEMENT FORM (Pre-Travel)

Step 1 Complete Section I. in its entirety before departing Step 4 After completing Section X. this section will need to be completed and signed by the Director of

Back to Top

111

Step 2 Section IV: The first two columns and the last three columns should be completed for each day of your travel. Reminder that Total Allowed Meals per day is $25.

Step 3 Section X should include all estimated costs, and the estimated total should be input on pg. 1 Section I for approval.

Back to Top

112

TRAVEL PARTY LIST

333333 333333 333333 333333 2222222 333333 @@@@ 2222222 2222222 2222222 333333 ###### 2222222 2222222

Back to Top

113

TRIP ITINERARY EXAMPLE

Prospect/Opponent: Jane Smith Student Host/Location: Dave Jones Flight Information: Delta Airlines – GTR Airport Arrival: 3/3/2017 6:25 PM Flt. # 71 Departure: 3/5/2017 1:00 PM Flt. # 42 Thursday, March 2, 2017 6:00 PM 7:30 PM 8:00 PM 9:30 PM Midnight

Arrive at GTR airport. Drive back to Columbus.

Arrival onto The W Campus / Review rules of official visit with coach and student host Dinner with Coach and student host Back to dorm, spend time with players Curfew

Friday, March 3, 2017 8:00 AM 9:00 AM 10:30 AM 11:00 AM 11:30 AM Noon 1:00 PM 2:00 PM 2:30 PM 5:00 PM 6:30 PM 8:30 PM Midnight

Breakfast with Coach Psychology 101 Class with Dave Meeting with Office of Admissions Tour of Campus with Coach Meeting with Dean Anderson (College of Arts & Sciences) Lunch with Dave and various team members Back to Residence Hall Meeting with Jason Trufant Observe Team Practice Back to Residence Hall / Prepare for dinner Dinner with Coaches Movie Night in Dorm with players Curfew

Saturday, March 4, 2017 9:00 AM 10:00 AM

Breakfast with Coach (sign Prospect Declaration Form) Depart to GTR Airport

Back to Top

114

W-9 FORM

Back to Top

115

Go Owls!

Back to Top

116

Department of Athletics Compliance Manual

TABLE OF CONTENTS SECTION 1 -- PHILOSOPHY AND ADMINISTRATION Mississippi University for Women Mission ....................................................................................... 2 Department of Athletics Vision and Mission ...................................................................................... 2 President and the Role of Athletics ..................................................................................................... 3 Director of Athletics and Campus Recreation ..................................................................................... 3 Assistant Athletic Director, Compliance Director and Compliance ................................................... 3 Faculty Athletics Representative (FAR) .......................................................................................... 3-4 Senior Woman Administrator (SWA)................................................................................................. 4 National Collegiate Athletic Association (NCAA) Division III ...................................................... 4-6 SECTION 2 -- COMPLIANCE POLICIES AND PROCEDURES NCAA Division III Compliance ...................................................................................................... 6-7 Recruiting, Contacts and Evaluations ................................................................................................. 7 Admission ........................................................................................................................................ 7-9 NCAA Eligibility Regulations ..................................................................................................... 10-11 Mississippi University for Women Eligibility Definitions and Regulations ................................ 11-12 Summary of NCAA Division III Regulations .............................................................................. 12-13 Outside Competition Effects on Eligibility ....................................................................................... 13 Procedures for Determining a Transfer Student’s Eligibility ............................................................. 13 Financial Aid ............................................................................................................................... 13-14 Amateurism....................................................................................................................................... 14 Student-Athlete Advisory Committee (SAAC) ................................................................................ 14 Awards, Benefits and Expenses ........................................................................................................ 14 Sports Sponsorship ...................................................................................................................... 14-15 Playing and Practice Seasons ............................................................................................................ 15 Athletics Communication and Sports Information............................................................................ 16 Game Day Operations and Event Management ................................................................................ 16 Drug and Alcohol Policy ............................................................................................................. 16-18 Procedures for NCAA Compliance Forms Administration ................................................................ 18 Rules Education ................................................................................................................................ 18 Rule Interpretations...................................................................................................................... 19-20 Rules Violation Investigation and Reporting .................................................................................... 20 Camps & Clinics ...........................................................................................................................21-22 Name, Image & Likeness & End of Season Surveys…................................................................ 22-24 NCAA Master & Campus Calendar................................................................................................... 25

SECTION 3 -- FORMS AND APPENDICES

2 Year Transfer Verification Practice Calendar 4 Year Transfer Verification Signing Under 15 Hours Form Participation List Sports Camps and Clinics Compliance Check List Change of Status Form Procedures Check List for Sports Camps and Clinics Sports Medicine Injury Exit Evaluation Student Manager/Student Coach Form Check Off (SA Quits or is Dismissed) Name, Image and Likeness Forms Check Off (SA Adding During Year) Behavioral Contract NCAA Image Release Student-Athlete Advisory Committee Constitution and Roster Season Declaration Form Celebratory Signing Form NCAA DIII Self Release Form /Release Letter (Permission to Speak) Permission to Contact Info Page Transfer Portal Information 1

SECTION 1 – PHILOSOPHY AND ADMINISTRATION Mississippi University for Women Mission Mississippi University for Women provides high quality undergraduate and graduate education for women and men in a variety of liberal arts and professional programs while maintaining its historic commitment to academic and leadership development for women. Emphasizing a personalized learning experience, the University engages in a variety of instructional methodologies to provide educational opportunities in a diverse and inclusive environment. The institution promotes research, scholarship, and creativity to enhance student development and achievement as a platform for lifelong education and growth.

The W Athletics Philosophy Statement Win Every Day The Department of Athletics will conduct a broad-based Division III focused sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA and all other governing bodies. The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for student-athletes to participate at the highest level of their ability while pursuing a quality education. Participation on an intercollegiate team will provide student-athletes with the opportunity to learn and develop values which foster self-discipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in intercollegiate individual and team championship events, whenever possible.

VISION STATEMENTS

The Department of Intercollegiate Athletics is committed to: • Providing all student-athletes with the highest quality academic, athletic and social experience; • Hiring and developing the best coaches and support staff to produce successful programs; • Developing the leadership potential of student-athletes and staff; • Providing a safe environment for the student-athletes; • Conducting programs and business with integrity and the highest ethical standards.

The mission of the Department of Athletics at The W is to develop student-athletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.

2

President and the Role of Athletics

The President has ultimate responsibility and final authority for the Mississippi University for Women Intercollegiate Athletics program. According to the By-Laws of the Board of Trustees, the President shall have charge of and control over the University, its policies, officers, faculty and staff, curriculum, students, and direction of the business of the University.

The supervisory authority of the President is recognized in the Department of Athletics Policies and Procedures Manual, the Student-Athlete Handbook and the Compliance Manual. The President meets regularly with the Director of Athletics and Campus Recreation, to whom is delegated day-to-day oversight of Athletics and Campus Recreation. Through the Director of Athletics and Campus Recreation, the President receives reports from the Athletics area on a regular basis, supervises all Athletics programs and holds ultimate accountability for the area.

The President has fiscal control over the Department of Athletics. The fiscal activity of the Department of Athletics is subject to the same fiscal requirements as all other departments at the University. As with all other departments, fiscal documents such as budgets are processed through the University’s CFO. Revenues to and expenditures from the Department of Athletics are subject to the internal audit processes of the University. All disbursements of gifts are in accordance with policies of the University with the donor’s restrictions, and in compliance with NCAA regulations.

Director of Athletics and Campus Recreation

The Director of Athletics and Campus Recreation provides leadership to all Mississippi University for Women Athletics programs and reports directly to the President of the University. The Director of Athletics and Campus Recreation is responsible for management and oversight in the areas of personnel, finance, academic support, recruiting, compliance, eligibility, development, and event management. The Director of Athletics and Campus Recreation is also the primary representative for the Athletics program to Mississippi University for Women Faculty/Staff, the NCAA, future conferences, and the community-at-large.

The Director of Athletics and Campus Recreation is a member of the President’s cabinet, and this University leadership team meets regularly with the President throughout the year.

Assistant Athletics Director, Compliance Director and Compliance

The Assistant Athletics Director is responsible for assisting the Compliance Director in managing and administering all compliance related duties as they pertain to NCAA Division III and Conference membership. The Assistant Athletics Director and Compliance Director report to the Director of Athletics and Campus Recreation and in coordination with the Director of Athletics and Campus Recreation are all responsible for all aspects of athletics compliance, including oversight of annual rules education and commitment to compliance; certification of student-athlete eligibility; monitoring practice and playing season activity, as well as official and unofficial visits; work with the athletic training staff to insure documentation compliance; conducting student-athlete team meetings including new student-athlete orientation; compilation of NCAA, Conference and University reports; administrative tasks within the Department; and other duties as assigned by supervisor.

Faculty Athletics Representative (FAR)

The Faculty Athletics Representative serves an essential role in the leadership of the Mississippi University for Women Athletics program. The FAR is selected by the University Senior Vice President and Provost (Chief Academic Officer) and Director of Athletics and Campus Recreation and appointed by the President to safeguard the primacy of the institution’s educational mission. Reports to the President.

The FAR works directly with the Director of Athletics and Campus Recreation, Assistant Director of Athletics, Compliance Director, Athletics Diversity and Inclusion Designation, athletic staff including head coaches, SAAC student-athletes and other entities on our campus. The FAR ensures our compliance with the eligibility of all studentathletes, according to Mississippi University for Women, Conference and NCAA regulations. As an NCAA FAR, The W FAR will also be a member of the Faculty Athletics Representatives Association (FARA).

The working relationship between the President and the FAR is a critically important determinant of the effectiveness of the FAR in contributing to the local oversight of the Mississippi University for Women Athletics programs. The basis of this relationship is a model of institutional control in which significant responsibilities for administration and oversight are 3

assigned to the FAR, as well as to the Director of Athletics and Campus Recreation. The President meets each semester and as needed with the FAR, and recognizes that the range of activities and the scope of the responsibilities of the FAR elevate this position above the level of the typical faculty service appointment.

The W has made a commitment of institutional resources so that the FAR has sufficient time, clerical assistance, discretionary travel privileges and similar support; and recognizes the President and the Faculty governance structure of the importance of a significant FAR role in the institutional governance and oversight of the Mississippi University for Women Athletics program.

Responsibilities

The FAR will ensure that student-athletes meet all NCAA, Conference and University requirements for eligibility for practice and intercollegiate competition. Confirmation of academic eligibility certification will be the responsibility of the FAR. - The FAR is involved in institutional compliance activities, along with campus entities outside the Department of Athletics. Such entities include, but are not limited to, the Office of the Registrar, the Office of Financial Aid, the Office of Institutional Advancement, the Admissions Office, and Provost.

- The FAR works in concert with the Director of Athletics and Campus Recreation, the Compliance Director and Assistant Athletics Director to ensure a comprehensive and effective campus-wide rules education and compliance program.

- The FAR will maintain awareness of NCAA and Conference rules related to academic eligibility, transfer requirements and enforcement procedures. They should participate, or otherwise be fully informed about, institutional investigations of allegations of rules violations. No infractions report to either the NCAA or the Conference should leave the campus until it has been reviewed by the FAR. - The FAR has direct contact with student-athletes on a regular basis, and participates in student-athlete orientation activities and interacts as necessary with the Student-Athlete Advisory Committee.

- Student-athletes should recognize the FAR as a source of helpful information and an advocate for student-athlete needs.

- The FAR is a senior advisor outside of the Department of Athletics to the President on matters related to the Athletics programs. Together with the Director of Athletics, the FAR should formulate and recommend institutional positions on NCAA legislation and other matters affecting, or related to, Mississippi University for Women intercollegiate athletics.

Senior Woman Administrator (SWA)

Mississippi University for Women believes that the SWA designation enhances representation of women’s interests, experience and perspective at the University. This person contributes to the ongoing vision for The W Athletics, and provides leadership and consultation with University administration on matters related to Title IX and gender equity.

As a key decision maker within the Department of Athletics and as a member of the athletics senior management team the SWA also educates the Department of plans and issues regarding gender equity and Title IX and is an advocate on important issues for both female and male student-athletes, coaches and staff. The SWA is a resource for students, coaches, administrators and the campus community, and will be instrumental in the compilation and analysis of the University’s annual will Equity in Athletics Disclosure Act (EADA) Report. The SWA will also oversee aspects of the daily compliance process.

National Collegiate Athletic Association (NCAA) Division III

Philosophy Statement Colleges and universities in Division III place the highest priority on the overall quality of the educational experience and on the successful completion of all students’ academic programs. They seek to establish and maintain an environment in which a student-athlete’s athletics activities are conducted as an integral part of the student-athlete’s educational experience, and an environment that values cultural diversity and gender equity among their student-athletes and athletics staff. To achieve this end, Division III institutions:  Expect that institutional presidents/chancellors have ultimate responsibility and final authority for the conduct of the intercollegiate athletics program at the institutional, conference and national governance levels; 4



       

       

Place special importance on the impact of athletics on the participants rather than on the spectators and place greater emphasis on the internal constituency (e.g., students, alumni, institutional personnel) than on the general public and its entertainment needs; Shall not award financial aid to any student on the basis of athletics leadership, ability, participation or performance; Primarily focus on intercollegiate athletics as a four-year, undergraduate experience; Encourage the development of sportsmanship and positive societal attitudes in all constituents, including studentathletes, coaches, administrative personnel and spectators; Encourage participation by maximizing the number and variety of sport offerings for their students through basedbased athletics programs; Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their relationships with student-athletes; Assure that athletics participants are not treated differently from other members of the student body; Assure that student-athletes are supported in their efforts to meaningfully participate in nonathletic pursuits to enhance their overall educational experience; Assure that athletics programs support the institution’s educational mission by financing, staffing and controlling the programs through the same general procedures as other departments of the institution. Further, the administration of an institution’s athletics program (e.g., hiring, compensation, professional development, certification of coaches) should be integrated into the campus culture and educational mission; Assure that athletics recruitment compiles with established institutional policies and procedures applicable to the admission process; Exercise institutional and/or conference autonomy in the establishment of initial and continuing eligibility standards for student-athletes; Assure that academic performance of student-athletes is, at a minimum, consistent with that of the general student body; Assure that admission policies for student-athletes comply with policies and procedures applicable to the general student body; Provide equitable athletics opportunities for males and females and give equal emphasis to men’s and women’s sports; Support ethnic and gender diversity for all constituents; Give primary emphasis to regional in-season competition and conference championships; and Support student-athletes in their efforts to reach high levels of athletics performance, which may include opportunities for participation in national championships, by providing all teams with adequate facilities, competent coaching and appropriate competitive opportunities.

The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition while minimizing infringement on the freedom of individual institutions to determine their own special objectives and programs.

The above statement articulates principles that represent a commitment to Division III membership and shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs by institutions and conferences.

The Three D's Discover Division III student-athletes are encouraged to pursue their interests and passions beyond the classroom and field of play…to discover themselves.

Develop Division III institutions provide an environment that encourages student-athletes to develop into well-rounded adults. Small class sizes, the ability to participate in more than one sport, and an emphasis on participating activities outside of the classroom are all hallmarks of the Division III experience.

Dedicate Division III institutions expect student-athletes to dedicate themselves to achieving their potential. Student-athletes must manage busy schedules, keep up with class work and face the same challenges as the rest of the student-body.

5

What Does Division III Athletics Have to Offer?  Division III athletics provides a well-rounded collegiate experience that involves a balance of rigorous academics, competitive athletics, and the opportunity to pursue the multitude of other co-curricular and extra-curricular opportunities offered on Division III campuses.  Division III playing season and eligibility standards minimize conflicts between athletics and academics, allowing student-athletes to focus on their academic programs and the achievement of a degree.  Division III offers an intense and competitive athletics environment for student-athletes who play for the love of the game, without the obligation of an athletics scholarship.  Division III athletics departments place special importance on the impact of athletics on the participants rather than on the spectators. The student-athlete’s experience is of paramount concern.  Division III athletics departments are dedicated to offering broad-based programs with a high number and wide range of athletics participation opportunities for both men and women.  Division III places primary emphasis on regional in-season and conference competition, while also offering 36 national championships annually.  Division III affords student-athletes the opportunity to discover valuable lessons in teamwork, discipline, perseverance and leadership, which in turn make student-athletes better students and responsible citizens.  Division III features student-athletes who are subject to the same admission standards, academic standards housing and support services as the general student body. The integration of athletics with the larger institution enables student-athletes to experience all aspects of campus life.

SECTION 2 – COMPLIANCE POLICIES AND PROCEDURES NCAA Division III Compliance Division membership criteria constitute enforceable legislation. Each member institution shall comply with all applicable criteria of its division, and an institution that fails to do so shall be subject to the enforcement procedures, as well as to possible reclassification (NCAA Constitution, Article 3.01.3).

It is the responsibility of each Mississippi University for Women Department of Athletics staff member to be aware of all NCAA and Conference compliance regulations pertaining to his/her program and responsibilities.

Intentional or unintentional violation of these regulations will not be tolerated. Coaches or other athletics department personnel who are found in violation of NCAA regulations shall be subject to disciplinary or corrective action as set forth in the provisions of the NCAA enforcement procedures, including suspension without pay or termination of employment for significant or repetitive violations.

The Director of Athletics and Campus Recreation and the Compliance Director are charged with the responsibility of ensuring that NCAA compliance procedures are followed, including the administration of all NCAA compliance forms. Rules education is an ongoing process within the Department, taking place under the leadership of the Compliance Director. Compliance regulations may be updated over time, therefore Department of Athletics staff members are expected to spend time reading, researching and reviewing NCAA and conference compliance rules and regulations on a regular basis.

Recruiting, Contacts and Evaluations Regulations set forth in NCAA Division III Bylaw 13 address issues of recruiting, contact and evaluations. These regulations shall not limit an institution’s admission office from the recruitment of prospective students generally. Key regulations and principles include: • Recruiting contacts with a prospective student-athlete (or the prospective student-athlete’s relatives or guardians) by institutional staff members and/or representatives of the institution’s athletics interests are subject to the provision set forth in NCAA Division III Bylaw 13.1.

• Recruiting is any solicitation of a prospective student-athlete or a prospective student-athlete’s relatives [or 6

guardian(s)] by an institutional staff member or by a representative of the institution’s athletics interests for the purpose of securing the prospective student-athlete’s enrollment and ultimate participation in the institution’s intercollegiate athletics program.

• • •

•

• •

Representatives of an institution’s athletics interests (as defined in Bylaw 13.02.9) may make in-person, on- or offcampus recruiting contacts with a prospective student-athlete; however, such off-campus contacts may not occur until the conclusion of the prospective student-athlete’s sophomore year in high school.

In-person, off-campus recruiting contacts shall not be made with a prospective student-athlete or the prospective student-athlete’s relatives or guardian(s) until the prospective student-athlete has completed his or her sophomore year in high school. U.S. service academy exceptions to this provision are set forth in Bylaw 13.16.1.

A contact is any face-to-face encounter between a prospective student-athlete or the prospective student-athlete’s relatives, guardian(s) or individual of a comparable relationship and an institutional athletics department staff member or athletics representative during which any dialogue occurs in excess of an exchange of greeting (see NCAA Division III Bylaw 13.02.3 for further definition).

An evaluation is any off-campus activity designed to assess the academic qualifications or athletics ability of a prospective student-athlete, including any visit to a prospective student-athlete’s educational institution (during which no contact occurs) or the observation of a prospective student-athlete participating in any practice or competition at any site.

A prospective student-athlete may not be provided an official visit earlier than January 1 of the prospective studentathlete’s junior year in high school.

A prospective student-athlete may visit a member institution’s campus at his or her own expense an unlimited number of times. A prospective student-athlete may make unofficial visits before January of his or her junior year in high school.

Recruiting Best Practices: 1. Enter each of your prospects in Front Rush (and if needed create a folder for them). a. Record contact information, parents’ names, high school info, etc. b. Log all calls, contacts and evaluations in the prospects profile in Front Rush c. Enclose all academic information d. Enclose all athletic information 2. Request that the prospect e-mail (scan) you a copy of their high school transcripts and test scores (SAT or ACT).

3. Input the prospects information into our compliance database. (Front Rush) 4. Inform the prospect of the Division III eligibility standards for The W. 5. Remind the prospect that when registering for the SAT or ACT, he/she should ensure scores are sent to The W for evaluation.

6. Inform the prospect of the scholarship opportunities available in each college on campus beyond the admissions grants.

7. Be able to tell our story each and every time.

Admissions Mississippi University for Women policies regarding admission are determined by the Office of Admission, and are as follows: • Admission of entering freshmen is based on the completion of the College Preparatory Curriculum (CPC) specified below with either a specific minimum grade-point average (GPA) or both a specific GPA and minimum standard test score. Students must submit a high school transcript reflecting satisfactory completion of the following College Prep Curriculum requirements. (Provisional admission may be granted with a seven-semester high school transcript provided the transcript indicates that courses to complete the CPC are underway; final admission will require a complete transcript.) The high school CPC requirements set forth below are applicable to students graduating from high school beginning with the spring of 1996 and are subject to change in accordance with the Institutions of Higher Learning.

7

Freshman Students Carnegie Subject

Units

Contents and Remark

English

4

Courses must require substantial communication skills (i.e., reading, writing, listening and speaking).

Mathematics

3

Algebra I or its equivalent plus two math units higher than Algebra I

Science

3

Biology I or its equivalent plus two units higher than Biology I

Social Studies

3

United States History (1 unit), World History (1 unit), Government (1/2 unit), and Economics (1/2 unit) or Introduction to World Geography (1/2 unit)

Advanced Electives

2

Option 1: Foreign Language I and Foreign Language II Option 2: Foreign Language I and Advanced World Geography Option 3: Any combination of English, Mathematics higher than Algebra I, Science higher than Biology I, Advanced Elective category, any AP course, any IB course

Technology

1/2

1

Arts

Pre-High School Units

The course should emphasize the use of technology as a productivity tool.

Instruction should include utilizing various forms of technology to create, collaborate, organize, and publish information. The application of technology as a productivity tool, rather than specific hardware and/or software packages should be the focus of the course.

Includes any one Carnegie unit (or two 1/2 units) of visual and performing arts course(s) meeting the requirements for high school graduation.

Courses taken prior to high school will be accepted for admission provided the course earns Carnegie credit and the content is the same as the high school course.

Transfer Students •

Students may be accepted for transfer from other regionally accredited colleges and universities if a minimum 2.0 cumulative GPA has been maintained on all course work attempted, with the exception of vocational/technical or other courses not acceptable for transfer. Official transcripts must certify that if the student is eligible to re-enter the college from which the student is transferring. Applicants must list all colleges attended on the application for admission. Failure to provide information about prior college attendance is grounds for disciplinary action including immediate dismissal from the University. In addition, the applicant must meet one of the following criteria: 8

•

1. Have been admissible as a freshman. The applicant must submit official high school records (see freshman admission) as well as college transcripts to meet this requirement.

2. Have successfully completed at least the following 30 semester hours of college work at a regionally accredited school:  6 hours of English Composition  3 hours of College Algebra, Quantitative Reasoning, or higher level mathematics  6 hours of Natural Science  9 hours of Humanities and Fine Arts  6 hours of Social or Behavioral Sciences Any student who has earned an Associate of Arts degree from a regionally accredited institution and sufficient GPA as calculated by MUW is eligible for admission. Any student who has earned other Associate level degrees from a regionally accredited institution in a transferable area (as defined by MUW) and sufficient GPA as calculated by MUW may be eligible for admission.

International Students •

Applicants for undergraduate studies should have all required materials submitted to the Office of International: •

The following steps are in place for international student applicants: o Step 1: Apply for undergraduate admissions. $40 application fee – You may contact University Accounting at 662-329-7210 to pay by credit or debit card. o

Step 2: Submit official transcripts – We recommend all freshmen and transfers from international colleges/universities to send your transcripts directly through Spantran. Their company will provide the most accurate evaluation. Visit here: https://spantran.com/web/. Please select the course analysis evaluation option.

•

ACT/SAT scores – though scores are currently not required for admission. A score is required for scholarship eligibility, and for class placement. Freshmen and Transfer students may learn more here: https://www.muw.edu/admissions/affordable/scholarships

•

TOEFL. The TOEFL can be waived if English is the student’s first language or if the student has taken and successfully completed an English course.

o

Step 3: Student Health Agreement Form • Measles, Mumps, and Rubella (two doses required). This immunization can be administered in your home country.

• TB Gold QuantiFERON Skin Test/Chest X-ray. The two tests must be administered in the United States. We recommend testing as soon as you arrive in the United States. Testing can be arranged through the University.

o

Step 4: Statements of Financial Backing You must show proof of $20,000 USD in finances. These finances must be shown on an official bank document and will be accepted from you or a sponsor.

•

All Applicants must provide either original or true certified copies of transcripts, diplomas, or certificates of all previous secondary and post-secondary academic studies. This documentation must be certified and translated into English. The United States Immigration & Naturalization Service requires that applicants show financial proof to meet the cost of study prior to the issuance of the I-20 form. The cost includes non-resident tuition, fees, room, meals, books, insurance, international student orientation fee, and estimated expenses.

•

International Student-Athlete Eligibility Form – Shelley Moss, Director of Admissions, works directly with all international students, including student-athletes to ensure international students submit the appropriate documentation.

9

NCAA Eligibility Regulations Student-athletes will be allowed to represent Mississippi University for Women in intercollegiate athletics competition provided they meet all applicable eligibility requirements and have been certified as eligible by the University. All student-athletes who are in good academic standing and meet minimum Mississippi University for Women and NCAA standards will be eligible to compete in intercollegiate athletics. Any student-athlete who is not in good academic standing and does not meet minimum Mississippi University for Women and NCAA standards will be ineligible to compete in intercollegiate athletics.

Before participation in intercollegiate competition each academic year, a student-athlete shall sign a statement in a form prescribed by the NCAA Division III Management Council in which the student-athlete submits information related to eligibility, recruitment, financial aid, amateur status, previous positive drug tests administered by any other athletics organization and involvement in organized gambling activities related to intercollegiate and professional athletics competition under the NCAA’s governing legislation. Failure to complete and sign the statement shall result in the student-athlete’s ineligibility for participation in all intercollegiate competition.

To be eligible to represent Mississippi University for Women in intercollegiate athletics competition, a student-athlete shall be enrolled in a full-time program of studies (12 semester hours minimum), be in good academic standing and maintain satisfactory progress toward a baccalaureate degree. A student-athlete’s eligibility shall be determined by information provided by the Department of Athletics and by information contained in the Registrar’s Office and certified by the Registrar, Assistant Director of Athletics and the Faculty Athletics Representative. Standards of athletics eligibility are set forth in NCAA Bylaw, Article 14, and are highlighted below:

Academic Status (14.01.2)

To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be enrolled in at least a minimum full-time program of studies, be in good academic standing and maintain satisfactory progress toward a baccalaureate or equivalent degree. A student-athlete enrolled in a two-year program shall be eligible only if that student-athlete was admitted to the institution under the same standards as four-year degree-seeking students and if the two-year degree program is not a terminal program. A waiver of the minimum full-time enrollment requirement may be granted for a student enrolled in the final term of the baccalaureate program (see Bylaw 14.1.8.1.6.3). Also, a student may represent the institution while enrolled as a graduate or professional student or while enrolled and seeking a second baccalaureate degree at the same institution (see Bylaw 14.1.9)

Good Academic Standing (14.01.2.1)

To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be in good academic standing as determined by the academic authorities who determine the meaning of such phrases for all students of the institution, subject to controlling legislation of the conference(s) or similar association of which the institution is a member.

Good Academic Standing and Satisfactory Academic Progress (14.02.5)

The phrases “good academic standing” are to be interpreted at each member institution by the academic officials who determine the meaning and application of such phrases for all students, subject to the controlling regulations of the institution; the conference(s) (or similar associations), if any, of which the institution is a member; and applicable NCAA legislation (see Bylaw 14.4). The Department of Athletics will enforce a 12 credit/ 2.0 GPA per term requirement for all student-athletes.

General 1) Full-time student athletes must maintain a minimum of 12 credit hours per semester. Should a student-athlete fall below 12 credit hours, he/she will become immediately ineligible for practice and competition (Note: Mississippi University for Women student-athletes may not make changes to their advisor-approved academic schedule [drop or add] without the written approval of their advisor, the Registrar or her designee, and the Director of Athletics or designee).

2) In the last semester of a student-athlete’s senior year or in the final semester before participating in an experiential learning requirement (in student’s baccalaureate degree program) he/she may carry fewer than 12 credit hours if 10

he/she is registered for the appropriate number of courses required to complete the degree requirements. Degree Audit must approve this reduced load in writing.

3) A student-athlete must complete his/her four seasons of eligibility during the first ten semesters he/she is enrolled at the University.

4) A student who transfers (see Bylaw 14.5) to a member institution from any collegiate institution is required to complete one full academic year of residence at the certifying institution before being eligible to complete for or to receive travel expenses from the member institution (see Bylaw 16.8.1.2), unless the student satisfies the applicable transfer requirements or receives an exception or waiver as set forth in this section.

Mississippi University for Women Eligibility Definitions and Regulations The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu).

An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed below:

Good Academic Standing

A quality point index (Mississippi University for Women attempted hours x 2) is calculated for each student at the end of each semester or summer session, by dividing the number of quality points earned at The W by the number of semester hours attempted at The W. All students are expected to maintain a minimum grade point average of 2.0 with no quality point index deficiency, regardless of their classification.

Academic Warning, Probation, Suspension and Dismissal All students, whether full-time or part-time, are expected to maintain a quality of work necessary for reasonable progress toward graduation. In order to graduate, a student must earn a total number of grade points that is at least twice as great as the total number of academic credit hours attempted. Falling beneath this criterion indicates substandard progress toward a degree.

Probation Students whose cumulative MUW GPA falls below 2.0 will be placed on academic probation. Students admitted with a GPA less than 2.0 as evaluated by academic policies will be placed on academic probation upon admission.

Students on first academic probation (P1) returning in the fall or spring will be limited to fifteen (15) hours, or six (6) hours in the summer; additionally, students must successfully complete UN 098 Academic Recovery, a three (3) hour course consisting of a series of study skills lectures designed to improve study skills. The Academic Recovery class is not required for subsequent semesters, but the limit of fifteen (15) hours for spring and fall and six (6) for summer will continue until a cumulative MUW GPA of 2.0 or better is achieved.

Suspension Students with a semester GPA of less than 2.0 who were admitted on academic probation or have already served one probationary period will be expected to maintain the academic standards listed in the chart below. Failure to meet this expectation will result in academic suspension.

Cumulative GPA Hours (Including Transfer Work) GPA 0 - 29.99 30 - 59.99 60- 89.99 90 & above

MUW Cumulative GPA 1.50 1.65 1.80 2.00

No student will be suspended for failing to achieve the required grade point average without having first served at least one semester of probation at MUW. Students who have served a semester of probation at MUW at any time in the past

11

and who fail to maintain a semester GPA of 2.0 or higher, will be suspended immediately if their MUW cumulative GPA falls below the value listed above.

Course Load Per Semester

The minimum semester course load for a full-time student is 12 semester hours; the normal load is 15 to 18 semester hours; and the maximum load is 19 semester hours. Requests to exceed the maximum number of hours must be made to the Registrar on the special request form on the Mississippi University for Women website, and will be reviewed primarily on the basis of the student’s previous record of achievement and the courses in which the student wishes to enroll. No student may receive credit for more than 22 hours in a semester under any circumstances. Student athletes who wish to remain below the recommended 15 hours must sign the Hours Form.

Satisfactory Academic Progress

All students at MUW who receive federal financial aid must make satisfactory academic progress toward completion of their degrees within a reasonable period of time. MUW has approved the following standards defining satisfactory progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress will be computed at the end of the fall, spring, and summer semesters. Students will be notified in writing by the financial aid office at the end of each semester if they are placed on warning, suspension, or become ineligible due to attempted hours.

The financial aid office will update their financial aid standing in banner and adjust financial aid accordingly. Students should note this standing is separate from the academic standing.

During the warning semester, the student will continue to be eligible to receive Title IV aid. After a semester of warning, a student who does not meet the minimum standards will be placed on financial aid suspension. A student will not be eligible for Title IV financial aid until an appeal is approved or an academic plan is outlined (see Reinstatement of Financial Aid). The MUW Athletics Department determines Satisfactory Academic Progress by passing 12 credit hours per semester/ 24 credits hours per academic year, with a minimum 2.0 cumulative GPA. Please review the requirements for Graduate Students- in general, graduate students must be enrolled as a full time graduate student, maintain a 3.0 and must not make more than two grades of C or D and a grade of F will be removed from the graduate program and will not be allowed to enroll in any graduate program at MUW. General Requirements Pertaining to Eligibility for Athletics Participation All student-athletes are required to complete the following forms in order to be eligible for athletics participation: • Mississippi University for Women Student-Athlete Participation Packet (Includes biographical information as well as information related to insurance, emergencies, medical history and treatment, drug and alcohol policy, assumption of risk, etc.)

• Proof of Primary Insurance Coverage • Pre-participation Physical Exam • NCAA Student-Athlete Statement • NCAA Drug Testing Consent Form • Consent for Disclosure of Protected Health Information to the NCAA • DIII Summary of NCAA Regulations • DIII General Amateurism Eligibility (for international students and others for who amateurism experience applies) • Student Athlete Information Form

Summary of NCAA Division III Regulations

Each student-athlete will be provided annually with a Summary of NCAA Regulations – Division III. This will be provided at the beginning of their initial participation with intercollegiate athletics. Although this summary of NCAA regulations will not include all NCAA Division III Bylaws, it will contain the most significant information about the student-athlete’s eligibility to compete in intercollegiate athletics. The complete list is available online at www.ncaa.org. Student-athletes are responsible for knowing and understanding the application of all NCAA Bylaws related to their eligibility to 12

compete. Student-athletes should contact The W Athletics Compliance Office if they have any questions.

Outside Competition Effects on Eligibility

The eligibility of a student-athlete who engages in outside competition (see NCAA Bylaw 17.02.10) is affected as set forth in the following regulations:

NCAA Bylaw, Article 14.7.1. Outside Competition. A student-athlete becomes ineligible for intercollegiate competition in that sport until eligibility is restored by the NCAA Division III Committee on Student-Athlete Reinstatement if, after enrollment in college and during any year in which the student-athlete is a member of an intercollegiate squad or team, he or she competes or has competed as a member of any outside team in any non-collegiate, amateur competition (e.g., tournament play, exhibition games or other activity) during the institution’s intercollegiate season in the sport (see Bylaw, Article 14.7.3 for exceptions and waivers) unless restored to eligibility before that time by the Committee on StudentAthlete Reinstatement.

There are additional applications of the Outside-Competition Regulations located in Eligibility section of the NCAA Division III Manual.

Procedures for Determining a Transfer Student’s Eligibility

NCAA Bylaw, Article 14.5 contains the provisions for determination of the eligibility of a transfer student-athlete. At the Mississippi University for Women, these regulations are met when the Office of the Registrar verifies with the previous institution(s) attended, that the transfer student is in compliance with Bylaw, Article 14.01.2 (full-time status and satisfactory progress) and Bylaw, Article 14.01.2.1 (good academic standing). The next step is a review of all previous transcripts to determine Grade Point Average (GPA), which must be a minimum of a 2.0. In addition, the Director of Compliance will verify with previous institutions seasons of participation, terms of attendance and remaining eligibility by using a Transfer Verification Form. Once these requirements are met and confirmed, signatures of review and approval are granted by the Office of the Registrar, the Faculty Athletics Representative, the Assistant Director of Athletics and finally, the Director of Athletics and Campus Recreation. It is important to note that transfers must complete an academic year of residence at the certifying institution unless student satisfies the applicable transfer requirements or receives an exception or waiver.

Financial Aid No financial aid shall be awarded to any student conditioned upon his or her participation in intercollegiate athletics.

NCAA Division III financial aid rules will be followed at all times.

Financial aid to student-athletes shall be granted on the same basis as similar awards are given to any student and shall be paid from institutional funds through the Office of Financial Aid. No financial aid shall be reserved specifically for studentathletes. No coach shall promise admission, allocate financial aid or serve on any committee that is responsible for admitting or granting financial aid to prospective student-athletes.

Financial aid matters, including the application of financial aid awards to admitted students, are the sole responsibility of the Office of Admission and the Office of Financial Aid. No one outside of the Office of Financial Aid has access to the system which is used to apply student financial aid to student accounts. All members of the athletics staff will avoid associating themselves with the amount of aid a student is to be awarded since parents and student-athletes often assume the coach or athletics director can influence the ultimate decision in awarding aid. Members of the athletics staff will disassociate themselves from the financial aspects of student financial aid for counseling and assistance.

Mississippi University for Women Financial Aid programs operate on the premise that college costs are primarily and individual and family responsibility, and University merit and need based assistance allows students and their families to make college more accessible and affordable.

The academic scholarship is the foundation of every financial aid package. This scholarship is awarded by an Office of Admission Advocate using a matrix based upon high school and/or college academic performance measures. Academic 13

award amounts are set annually by the University, and are assigned to prospective students at the time of their application to the University via the Office of Admission. Awards are renewable annually. There are additional supplemental scholarships available such as church matching, arts scholarships and scholarships in specific colleges within the University. Office of Admission Advocates are aware of all scholarship possibilities and work individually with prospective students and their families to create appropriate financial aid packages, and to complete their Financial Aid file.

Following the academic scholarship, students may qualify for additional need-based aid.

• • • • • •

Federal Pell Grant Federal Supplemental Educational Opportunity Grant (FSEOG) Teachers Education Assistance for College and Higher Education Grant (TEACH) Iraq and Afghanistan Service Grant Mississippi State Grants Mississippi Tuition Assistance Grant (MTAG)

All financial assistance received by the student-athlete from sources outside of the institution shall be reported to the Mississippi University for Women Office of Financial Aid (NCAA Bylaw 15.2.3.1).

When a student receives scholarships from non-institutional sources, the University may use this additional aid to first reduce unmet need, then institutional grants/scholarships, and finally loans. If the student receives additional outside aid that results in an over-award, the student’s subsequent loan disbursement(s) may be reduced or the Federal Work Study award may be reduced or eliminated. In addition, other campus-based and institutional aid amounts are reviewed; finally, the subsidized loan may be reduced and re-awarded as an unsubsidized loan. Guidelines and regulations regarding overawards may be found in the Federal Student Financial Aid Handbook.

Returning students have their financial aid package reviewed annually. If changes are made from year to year, the student is notified by the Financial Aid Office and given proper guidance.

At no point in the Admission or Financial Aid process are members of the Department of Athletics involved in arranging or modifying the financial aid of a student-athlete, nor are Office of Financial Aid staffers aware of the status of a prospective student as an athlete or a non-athlete.

Amateurism For individuals in states with NIL laws or executive actions with the force of law in effect, NCAA rules remain in effect, including prohibitions on pay-for-play and improper recruiting inducements, but NIL activities protected by state law will not impact eligibility. A student-athlete shall not be eligible for participation in an intercollegiate sport if the individual takes or has taken pay, or has accepted the promise of pay in any form, for participation in that sport, or if the individual has violated any of the other regulations related to amateurism set forth in NCAA Division III Bylaw, Article 12.

Student-Athlete Advisory Committee (SAAC)

The Student-Athlete Advisory Committee (SAAC) is a primary avenue of communication between student-athletes, the institution and athletics administration. The SAAC provides a forum in which student-athletes and the Department of Athletic leadership may discuss openly issues relevant to intercollegiate athletics, including student-athlete welfare. The SAAC is comprised of two representatives from each sport and an Executive Board consisting of a President, Vice president, Secretary, and Treasurer. A copy the SAAC Constitution is located in the appendix to this manual.

Awards, Benefits and Expenses

An award is an item given in recognition of athletics participation or performance. Such awards are subject to the limitations set forth in NCAA Division III Bylaw 16.1.

An excessive expense is one not specifically authorized under regulations of the Association (NCAA) concerning awards, benefits and expenses.

14

An extra benefit is any special arrangement by an institutional employee or a representative of the institution’s athletics interests to provide a student-athlete or the student-athlete’s relative or friend a benefit not expressly authorized by NCAA legislation.

Pay is the receipt of funds, awards or benefits not permitted by governing legislation of the Association for participation in athletics (see Bylaw 12.1 for explanation of forms of pay prohibited under the Association’s amateur-status regulations).

A payment to a student-athlete for unspecified, un-itemized, excessive or improper expenses is not permitted.

Receipt by a student-athlete of an award, benefit or expense allowance not authorized by NCAA legislation renders the student-athlete ineligible to compete while representing the institution in the sport for which the improper award, benefit or expense was received. If the student-athlete receives an extra benefit not authorized by NCAA legislation or an improper award or expense allowance in conjunction with competition that involves the use of overall athletics skill (e.g., “superstars” competition), the individual is ineligible in all sports.

Sports Sponsorship

The Director of Athletics and Campus Recreation, with the oversight and approval of the President, is responsible for decisions regarding sports sponsorship. Each sport head coach is responsible, under the guidance of the Compliance Director, to monitor minimum and maximum allowable contests, as well as minimum requirements regarding studentathlete participation.

Annual sport contest scheduling begins with Conference in sports where conference scheduling is coordinated. Once conference sport schedules have been approved, The W sport head coaches may tentatively fill out the remainder of their schedule with non-conference opponents with precedence on in-region NCAA Division III opponents to reach the 70% requirements. Once the complete season schedule has been created, sport head coaches will submit their proposed schedule, along with a missed-class planning sheet, to the Director of Athletics and Campus Recreation. The Director of Athletics and campus Recreation, the Assistant Director of Athletics, and the head coach will meet to discuss proposed schedules and cross check them with other proposed sport schedules in overlapping seasons. Only when a proposed schedule is approved by the Director of Athletics and Campus Recreation (in writing) is it considered official and may be posted as such. Please see the Sports Minimum and Maximum Form.

Playing and Practice Seasons

The Director of Athletics and Campus Recreation and the Compliance Director are responsible for approving in writing the declared playing seasons. This documentation is kept on file with the Director of Athletics and Campus Recreation.

Any changes in that form must also be filed in writing, approved by the Director of Athletics and Campus Recreation attached to the original declarations.

The length of the playing season shall not exceed 18 weeks for fall sports and 19 weeks for winter and spring sports. In baseball, soccer and volleyball, to limit practice and competition in the non-traditional segment to 16 days and no more than 4 practices per week, including one date of competition (this includes an alumni game).

•

Monitoring of Preseason Activities Prior to the First Day of Classes Prior to the start of each playing season, the coach of the respective fall sport will file with the Director of Athletics a declaration of preseason activities including but not limited to medical screenings and equipment issuance. The Director of Athletics will sign and approve all declarations and then forward the approvals to the Assistant Director.

•

Required Days Off Sunday practice and play is on an approved basis only. Any exception to this policy may only be requested by a sport Head Coach to the Director of Athletics. In season sports are required 1 calendar day off per defined week.

•

Out-of-Season Workouts The Director of Athletics and the Assistant Athletic Director are responsible for the education, monitoring and compliance of out-of-season activities and that instruction is limited to the declared playing and practice seasons.

15

Athletics Communications and Sports Information

The Office of Sports Information exists to provide accurate, detailed records of all Owls Athletics data, both current and historical. This office also works with various forms of media to communicate stories and statistics related to Owls Athletics competition. The Director of Athletics Communications will be responsible for seeing that results of athletics events are communicated to the news media immediately following the contest. Upon completion of home sporting events, the Office of Athletics Communications staff will submit the necessary game files to the NCAA stats service website, for proper reporting of results and statistics to the sports coordinators at the NCAA office. In addition, the Office of Athletics Communications will distribute files to the opponent institution and other national media reporting services for NCAA Division III athletics. This timely communication enhances individual sports programs, including the cooperation with sports reporters, making themselves available for interviews when requested.

Student-athletes will provide basic biographical information to the Office of Athletics Communications at the beginning of their first semester of enrollment at The W, and this information will be used strictly for the purposes of Athletics Communication, to enhance the athletic experience for the student-athlete, their family and friends.

All publicity of Owls Athletics programs will take place under the direction of the Director of Athletics and Campus Recreation through the Office of Athletics Communications. No major announcements such as changes in the dimension of the program, hiring or release of personnel should be made without coordinating these announcements with the Director of Athletics and Campus Recreation the Office of University Communications.

Game Day Operations and Event Management

The Game Day Administrator is responsible for the administration, oversight, planning, management, execution and evaluation of Game Day Operations for Owls Athletics. The Administrator will meet as needed with coaches and other staff to determine event needs, as well as a detailed plan to meet these needs. Areas of need include personnel, facilities, ticketing, security, officials, concessions, merchandising, and visiting team relations. All Department of Athletics personnel will serve as additional on-site Game Day Administrators at multiple times throughout the year. The W will also utilize a Teams for Teams approach to each sports game operations. For example, the men’s soccer team will run game operations for the baseball team, and vice versa. The positions necessary will be filled to operate a fully functional event and provide a quality student-athlete and fan experience. This schedule and related tasks will be coordinated through the Director of Athletics and Campus Recreation or designee.

Drug and Alcohol Policy

The W Athletic Department has adopted the following standards governing the conduct of Owls student-athletes with respect to alcohol use. These standards have been developed to ensure compliance with The W’s Alcohol Policy and Mississippi state laws.

The Athletic Department does not condone the illegal or irresponsible use of alcohol under any circumstance. Each year the department in conjunction with Student Life will sponsor seminars designed to create awareness regarding the social, physiological and psychological consequences of excessive drinking in an effort to assist students in making responsible and informed decisions about the serving and consumption of alcohol. These seminars are mandatory for all studentathletes.

Student-athletes are advised that the legal drinking age in the state of Mississippi is 21 years of age. Even students who are of legal drinking age must abide by University and Athletic Department rules and regulations.

All Mississippi University for Women residence halls are substance free. Students are not permitted to drink alcohol in or around the premises of the residence halls (including the parking lots).

All student-athletes are prohibited from the consumption of or, being under the influence of alcoholic beverages in connection with any team function. A team function for purposes of this policy includes, but is not limited to the following: • Representing The W in any intercollegiate athletic event. This includes travel to and from the event, as well as, in restaurants and hotels.

16

•

At any time in public while representing the team or the University (ex. summer camps, fund raising events, golf outings, recruiting activities, community service, etc.).

The following acts are also prohibited and will lead to sanctions by the athletic department: • Possessing or consuming alcohol if under the age of 21, • Operating a motor vehicle while under the influence of alcohol, • Misrepresenting one’s age for the purpose of purchasing alcohol, • Purchasing, furnishing or serving alcohol to or for an underage person, and / or • Being dangerously intoxicated to the point where state law mandates being taken into custody.

Substance abuse violations are cumulative and carry over from year to year and throughout the period of time the student remains at the University. The VP for Student Affairs will make the final decision on Residence Hall violations.

Depending on the circumstances, Level I, II, III or IV sanctions may be implemented at any time or in any order.

LEVEL I - FIRST VIOLATION • Verbal and written warning from Head Coach (or designee) • Potential loss of team privileges • Additional sanctions may be implemented LEVEL II - SECOND VIOLATION • Mandatory meeting with the Director of Athletics and Campus Recreation (or designee), Head Coach and other designees which may include the Compliance Director, Residence Hall Manager (if student-athlete resides in the dorms) within 4 business days of the violation.

• Counseling session(s) with Counseling Center (if applicable) • Additional sessions as determined by the Counseling Center.

• Successful completion of alcohol/drug program at the expense of the SA (if applicable).

• Community service requirement (as determined by Director of Athletics and Campus Recreation or designee).

• Owls Athletics Behavioral Contract to be signed off on by student, coach and Director of Athletics and Campus Recreation.

• Suspension from competition and team travel for a period to be determined by the Director of Athletics and Campus Recreation.

• Additional sanctions may be imposed by the VP of Student Affairs.

LEVEL III - SECOND VIOLATION • Mandatory meeting with the Director of Athletics (or designee), Head Coach and Residence Hall Manager (if student-athlete resides in the dorms) within 2 business days of the violation.

• Mandatory Counseling session(s) with Counseling Center that may include alcohol/substance abuse assessment (if applicable).

• Successful completion of an alcohol/drug program at the expense of the SA (if applicable).

• 10 hours of community service as determined by Athletics.

• New Athletic Behavior Contract to be issued and signed off on by student, coach & Director of Athletics • Suspension from all athletic activities for a period to be determined by the Director of Athletics.

• Additional sanctions may be imposed by the VP of Student Affairs.

LEVEL IV - THIRD VIOLATIONS • Expulsion from all intercollegiate athletic activities for the remainder of your career at The W and noted on all transfer verification reports.

• Immediate removal of athletic gear and a hold placed on the student account.

• Recommendation from Athletics for Expulsion from Dorms (if residing in dorms).

• Mandatory meeting with the VP of Student Affairs.

17

NOTE: Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team.

Students who do not complete assigned sanctions/penalties in a timely and prescribed manner are subject to additional sanctions including probation and suspensions. Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team.

Each academic year, student-athletes shall sign a form prescribed by the NCAA Management Council in which the student consents to be tested for the use of drugs prohibited by NCAA legislation. Failure to complete and sign the consent form before competition shall result in the student-athlete’s ineligibility for participation (i.e., practice and competition) in all intercollegiate athletics, per NCAA Bylaw 14.1.4.1.

The University Department of Athletics has designed a specific Drug and Alcohol Policy for student-athletes, which includes testing. The purpose of this Drug and Alcohol Policy is to help prevent the abuse of drugs and alcohol by studentathletes, educate student-athletes on the dangers of drug and alcohol abuse, identify student-athletes using drugs through testing, and to encourage treatment and administer disciplinary action when necessary.

Procedures for NCAA Compliance Forms Administration 1) 2) 3) 4)

5) 6) 7) 8)

This process will be directed by the Director of Athletics and Campus Recreation and Compliance Director.

All student-athletes will be entered into the NCAA online portal for compliance forms.

Prior to arrival on campus all athletes will be notified via email that the forms need to be completed.

After a notice has been given (usually in the beginning of August), an email (generated by the compliance forms portal) will be sent to each student-athlete in the two weeks leading up to the start of the academic school year.

Athletes will have seven (7) days to complete the forms after receiving them.

Completion of the forms will be monitored by the Director of Compliance, with weekly updates provided to the Director of Athletics and Campus Recreation.

Prior to each team’s first practice there is a team meeting with all interested student athletes to verify completion of all required forms. This meeting will be conducted by the Director of Athletics and Campus Recreation and senior staff members.

Student-athletes will not be allowed to participate until the forms have been completed.

Rules Education

The Director of Athletics and Campus Recreation and the Director of Compliance will plan to attend annual NCAA regional rules seminars and will meet with the conference office representatives for additional rules education. The Director of Compliance as well as these individuals will in turn conduct on-going rules education for the other administrators and coaches at Department of Athletics staff meetings, as well as during specially-called meetings that address NCAA rules and regulations.

The Director of Athletics and the Director of Compliance will conduct mandated meetings where the student-athletes are instructed on NCAA Division III and Conference rules, regulations, and procedures. Meetings will take place at the beginning of each academic semester, and at other times as needed. The Student-Athlete Advisory Committee will also receive ongoing rules education during their monthly meetings, and be expected to provide communication and leadership to teammates regarding rules matters.

Annual NCAA Rules Testing will be administered under the following guidelines: • • • •

Coaches will be required to complete the test online within the given time frame, under the supervision of the FAR. Coaches are responsible for printing a copy of his/her results and submit the printed results to the Director of Compliance.

The Director of Athletics and the FAR will be updated on Rules Test compliance by the Director of Compliance.

Rules Test will be given from August 1st through August 30th of each year.

Additionally, the Director of Athletics is a member of the senior leadership team (Cabinet) and is in regular meetings with 18

the Vice President for Student Affairs. The senior leadership team will be informed of applicable NCAA rules. A portion of these meetings will be earmarked for NCAA rules compliance. Additionally, the Department of Athletics representatives, that include the Director of Athletics and Campus Recreation, Compliance Director and the Assistant Director of Athletics, will conduct meetings each semester with the various groups that are affected by and need to know NCAA rules and regulations.

Rules Interpretations The rationale, policies and procedures for rules interpretations is as follows: Reason for Policy • It is the intent of this policy to outline the process for Mississippi University for Women, student-athletes, coaches and other staff members to request a NCAA rules interpretation.

• Student-athletes, coaches, administrators and prospective student-athletes are encouraged to ask questions of the Director of Athletics and Campus Recreation, Compliance Director, and the Assistant Director of Athletics. When in doubt, ask before you act.

• Interpretations prepared by the Office of Compliance are to be followed at all times, and may include reinterpretations obtained from the NCAA. • All rules related questions will be granted a response as quickly as possible.

• If the issue must be referred to the Conference or NCAA, the response may be delayed, so please ask compliance questions at least a week to two weeks in advance if possible.

Procedure for Requesting Rules Interpretation • Any individual (e.g., athletic department staff member, student-athlete, university employee, representative of the University's athletics interests, member of the community) may request a rules interpretation.

• Rules interpretation requests will be made in writing to the Compliance Director. Please ask a week to two weeks in advance.

To Whom Shall a Rules Interpretation Be Requested?

• All requests for interpretation of NCAA regulations should be handled through the Compliance Office and should be directed to Compliance Director. Coaches are not permitted to make direct requests to the conference of the NCAA. • The Compliance Office shall maintain a written record (including e-mail response or Word document) of requested interpretations and interpretation responses.  Whenever possible, the response will be given in writing and the NCAA Bylaw or Interpretation references will be included in the response.  The record shall consist of the following: o Date that the request was made and by whom. o Summary of the nature of the request. o Summary of the response (including NCAA Bylaw/interpretation references).  When a verbal interpretation response is provided (rather than a written response), it is the responsibility of the Director of Compliance to document and file a written summary of the interpretation request and the content/nature of the verbal response.

Requests for Interpretive Support from the NCAA and Conference Office The individuals who have been designated by the institution and are authorized to request interpretations from the NCAA national office and conference office are the: • President • Faculty Athletics Representative • Director of Athletics and Campus Recreation • Assistant Director of Athletics • Compliance Director Please be advised that the provisions of the NCAA's regulations combined with institutional policy does not permit 19

a member of the coaching staff from contacting either the national office or the conference office to request a rules interpretation.

Rules Violation Investigation and Reporting The policies and procedures for rules violation investigation and reporting are as follows: In accordance with NCAA rules and regulations, Mississippi University for Women is required to investigate all suspected or alleged violations of NCAA rules. Additionally, all Mississippi University for Women personnel are required to report any and all rules violations. At no time shall any rules violations, secondary or major, go unreported to the Department of Athletics.

Any individual (e.g., athletics department staff member, student-athlete, University employee, representative of The W’s athletics interests, members of the community) may report an alleged or suspected violation. The individual may report the alleged or suspected violation verbally or in writing to any of the following persons: The Director of Athletics and Campus Recreation, Assistant Athletics Director, the Compliance Director, or the Faculty Athletics Representative. Whenever an alleged or suspected violation is communicated to any Department of Athletics staff member, the staff member has an obligation to immediately notify the Director of Athletics and Campus Recreation, Compliance Director, or the Assistant Director of Athletics.

The Director of Athletics and Campus Recreation, the Compliance Director, or the Assistant Director of Athletics will investigate the potential violation to verify which rules, if any have been violated.

• Responsible actions by Department of Athletics staff, administrators, faculty and other University entities; • The education of coaches, staff members, student-athletes and other individuals involved with the operation of the Athletics program; • The monitoring of the Department of Athletics activity to ensure that all athletically-related functions are carried out within the scope and intent of applicable regulations.

Each individual involved in the operation of the athletics program is obligated to maintain competency in knowledge of the rules; to act within his or her area or responsibility in full compliance with the governing legislation; and to report any violation of NCAA or Conference rules of which he or she is aware. Any willful violation of an NCAA, Conference and/or University regulation regarding intercollegiate athletics may subject a coach, administrative staff member or other University official to immediate disciplinary action or termination of employment. Likewise, student-athletes found to have violated any NCAA, Conference and/or University regulations are also subject to disciplinary actions pursuant to University policies and procedures. Also, it is the policy of The W to cooperate fully with NCAA and Conference representatives whenever suspected violations are investigated.

Important Definitions Secondary Violation A secondary violation is a violation that is isolated or inadvertent in nature, provides or is intended to provide only a minimal recruiting or competitive or other advantage and does not include any significant impermissible benefits, including but not limited to, extra benefits, recruiting inducements, preferential treatment or financial aid. Multiple secondary violations by a member institution collectively may be considered as a major violation. (as defined in Bylaw 19.02.2.1) Major Violation All violations other than secondary violations are major violations, specifically including those that provide an extensive recruiting or competitive advantage (as defined in Bylaw 19.02.2.2).

Reporting an Alleged or Potential Violation If the Director of Athletics and Campus Recreation, Compliance Director, or the Assistant Director of Athletics determines that a violation has occurred, the violation will be reported to the University President, the NCAA National Office and the Conference. At the end of the investigation, Compliance Director and/or the Director of Athletics and Campus Recreation/Assistant Athletic Director will write a violation report to keep on file. At this time, any punitive 20

actions will be discussed and implemented with the appropriate parties. If the violation requires restitution or reinstatement of eligibility, the violation will be reported through the NCAA Academic and Membership Affairs online reporting system.

Camps & Clinics All camps and clinics must be approved by the Director of Athletics and Campus Recreation prior to any announcements or advertising.

Additionally, camp brochures or advertisements must be reviewed and approved by the Director of Athletics and Campus Recreation before they are sent out. See NCAA Bylaw 13.12 for more information on Camps and Clinics.

A. Procedures 1. The following forms, along with a Camps, Lessons, & Clinics Checklist, are required at least 60 days prior to the start of your camp/clinic: • Camp Approval Form • Student-Athlete Employment Form • University Camp Contract • Copy of Camp Application • Estimated Camp Business Plan (Excel Document) • Non-University Staff Documents • Insurance Requirement • Medical Authorization Documents

2. The Camp Summary Form & actual Camp Business Plan is due within 30 days after the conclusion of the camp.

B. Employment 1. Prospects: A sports camp or clinic may not employ a high school, preparatory school or two-year college athletics award winner, or give free or reduced admission privileges to any prospect. Such an award winner includes any prospect that has begun the ninth grade, even if his or her school considers the ninth grade as part of junior high or middle school.

2. Student-Athletes: A student-athlete may be employed in a sport camp or clinic provided he or she meets the following criteria: • The student-athlete must perform duties that are of a general supervisory character in addition to any coaching or officiating assignments.

• Compensation shall be commensurate with the going rate for camp or clinic counselors of like teaching ability and experience, and may not be with regard to athletics reputation or level of athletics skill.

• Compensation shall not be provided if the student-athlete only lectures or demonstrates at the camp or clinic.

• Participation in any activity that constitutes practice shall not occur during the camp or clinic.

• Employment in the camp or clinic shall be approved by the Director of Athletics, or designee.

3. Outside Coaches: High School, Preparatory or Two-Year College Coaches and Four-year college coaches may be employed provided they are employed in accordance with appropriate NCAA rules and they fill out the appropriate form prior to the camp or clinic.

21

C. Camp Expenditures 1. Coaching staff members shall keep a written account of all expenditures and revenue related to his or her camp. The accounting shall be subject to review for compliance with NCAA regulations, as well as a financial audit to ensure appropriate monitoring for adherence to NCAA and college regulations. See Camp Business Plan for more information.

2. All checks should be made payable to MUW Foundation with Athletics in the “Memo” or “For” section on the check.

D. Minors 1. If you are planning on having minors (participants under 18 years of age) on campus, you and any staff, current student-athletes, volunteers, etc. that will be supervising minors must complete the MUW Sponsored Youth Program Registration Form.

2. You will also need to read the Minors on Campus Policy and complete the Child Abuse Prevention Quiz.

If you plan to have minors on campus you need to contact Institutional Outreach (662-241-6101) at least two weeks prior to the camp to make sure all documentation has been submitted and all appropriate forms have been sent and completed minor’s parent(s).

Name, Image, Likeness Mississippi University for Women supports student-athletes receiving compensation for the use of their name, image, and likeness from sources outside the University. In conjunction with State of Mississippi Executive Order and NCAA Policy, the Mississippi University for Women Department of Athletics has developed specific policies to address name, image, and likeness (NIL) activities of student-athletes. A student-athlete’s failure to comply with this policy may result in penalties imposed by the NCAA and/or Mississippi University for Women that could impact the student-athlete’s eligibility to participate in intercollegiate athletics.

These guidelines apply to a student-athlete when they initially enroll as a full-time student or when they begin official practice at Mississippi University for Women, whichever occurs first.

Name, Image and Likeness Defined: A name, image, and likeness activity includes any situation in which a studentathlete’s name, image, likeness, or personal appearance is used for promotional purposes by a non-institutional entity, including the individual student-athlete, a commercial entity, or a non-institutional nonprofit or charitable entity. While such activities may provide compensation for a student-athlete, those activities that do not provide compensation are also covered under this policy.

Compensation Defined: Any form of payment, including, but not limited to, cash, gifts, in-kind items of value, discounts, social media compensation, payments for licensing or use of publicity rights, and payments for other intellectual or intangible property rights.

Student-athletes’ use and monetization of their name, image and likeness may involve a wide range of activities, including but not limited to: • Traditional commercials or advertisements for products or services, • Student-athletes developing and promoting their own business • Personal appearances • Student-athletes running their own camps or clinics • Providing private lessons (and using their name or image to promote those lessons) • Sponsored social media posts 22

• Autograph sessions Institutional Disclosure Requirements: Student-athletes are required to disclose contact information for all parties involved in the use of their name, image, and likeness, as well as any involved professional service providers. The student-athlete must also disclose compensation arrangements and the details of their relationship with involved parties. Student-athletes must disclose the proposed name, image, and likeness activities to the institution at least seven (7) days prior to committing to said activities. If arrangements and details of agreements to promote a commercial product or service are amended, the student-athlete must provide notice at least seven (7) days prior to the effective date of the change. Director of Athletics Jennifer Claybrook (jlclaybrook@muw.edu) will review all disclosures to confirm compliance with Institutional, NCAA, and State of Mississippi guidelines.

A student-athlete that receives additional compensation outside of the disclosed NIL agreement could jeopardize his/her/your eligibility. Failure to disclose NIL Activity in advance could lead to violations of NCAA, institutional or State of Mississippi violations that would potentially impact eligibility.

Institutional Restrictions: A student-athlete may not enter into an agreement with a third-party that conflicts with any existing sponsorship agreements. If the institution identifies a conflict between the student-athlete’s name, image, and likeness activities and an existing sponsorship agreement, the institution shall inform the scholar-athlete of such a conflict so the student-athlete can negotiate a revision of name, image, and likeness activities with the third-party.

That revision is also subject to additional review and approval by the institution. Student-athletes may not enter an apparel contract that requires the student-athlete to display a sponsor’s apparel, or otherwise advertise for a sponsor, during official team activities if the provision conflicts with a provision of the student’s institution’s team contract.

Student-athletes may not engage in name, image, and likeness activities while participating in required institutional activities or while representing the institution. Student-athletes will not be permitted to use colors, logos, or images, including institutional marks, which identify the institution in any name, image, or likeness activities. A student-athlete may state they are a student-athlete at Mississippi University for Women and list personal or athletic accolades. You may not imply, directly or indirectly, that Mississippi University for Women is endorsing your NIL Activities, or any products or services associated with your NIL Activities. Student-athletes may not use institutional facilities for any name, image, or likeness activities, except for use for teaching lessons or for a camp/clinic, provided the rental agreement is in line with that available to the general public or outside organization. While a student-athlete is permitted to engage in name, image, and likeness activities on the institution’s campus, all activities are subject to applicable University policies and procedures regarding third parties and commercial ventures. Student-athletes may not miss required educational obligations (e.g., class, exams, or scheduled tutor/mentor sessions) or required team activities for any name, image and likeness activities. A student-athlete’s involvement in name, image, and likeness activities will not relieve the scholar-athlete from the obligation to comply with all NCAA and institutional academic standards, requirements, regulations, or obligations; team rules of conduct or other applicable rules of conduct; standards or policies regarding participation in intercollegiate athletics; or disciplinary rules and standards generally applicable to Mississippi University for Women students. A student-athlete may obtain professional representation (agent or attorney) for advice, contract representation, and the marketing of their NIL, so long as the professional representation is NOT representing the student-athlete in securing professional athletic opportunities. You must compensate your agent or attorney with their regular rate. Failure to do so may jeopardize your intercollegiate eligibility.

Prohibited Activities: Student-athletes may not receive compensation, which is conditioned or contingent on enrolling at, or continuing enrollment at any specific collegiate institution, or on any specific athletic performance or achievement.

Student-athletes may not enter into agreements for use of their name, image, or likeness in any Prohibited Sponsorship Category. In the event that a student-athlete enters into agreement in a Prohibited Sponsorship Category, the studentathlete shall be required to terminate such agreement. A “Prohibited Sponsorship Category” is any sponsorship agreement in certain categories, with specific entities or with specific identified individuals that conflict with existing University contracts, University policies, or for any other reason determined in good faith by the University.

Prohibited Sponsorship Categories include, but are not limited to: • Gambling or sports wagering, and vendors associated with gambling or sports wagering • Adult entertainment, and vendors associated with adult entertainment 23

• Alcohol, and vendors associated with alcohol products • Tobacco, and vendors associated with tobacco products • Marijuana, and vendors associated with marijuana products • Products or services that are illegal • Substances that are on the NCAA Banned Substance List • Activities which are, in Mississippi University for Women’s sole judgment, misleading, offensive, or in violation of a statute, law, ordinance, NCAA bylaw or any College contract obligation • Activities that adversely affect the University’s reputation • Activities that endorse businesses or brands that are engaged in activities inconsistent with the University’s mission • Activities that ridicule, exploit, or demean persons based on their age, color, creed, physical or mental disability, national origin, citizenship, veteran status, marital status, race, religion, sex, or gender.

Mississippi University for Women reserves the right to restrict other categories of companies, brands or types of contracts that are similar to the above industries (or other areas that are permitted under Mississippi law) if Mississippi University for Women communicates this information to you before you enroll at MUW. Student-athletes may not sell or trade any equipment, apparel, or awards provided to them by the institution as part of any NIL activities.

Student-athletes may not enter into an agreement for NIL activities unless the compensation to be paid the studentathlete is for work performed and is at a rate reflecting fair market value.

Institutional Involvement: Neither the institution nor an institutional staff member may be involved in the development, operation or promotion of any scholar athlete’s name, image, and likeness activities. Further, institutional staff members may not enter into agreements with, or benefit from, a scholar-athlete’s name, image, or likeness activities.

Additional Guidance: International scholar-athletes should seek guidance regarding the impact of any NIL activity upon their visa status. Student-athletes should be aware that income from NIL activities would likely be considered taxable income. Student-athletes should consult with an appropriate tax professional about the tax implications of any compensation they earn. Any income received by a student-athlete could impact that student-athlete’s eligibility for need-based financial aid.

End of Season Surveys Owls Athletics will conduct online End of Season surveys of every student-athlete to evaluate each aspect of the athletics department and various departments of the college and around campus. The online surveys are completely anonymous to maintain student-athlete confidentiality when provided responses to Department Staff. An Administrator will administer the survey with no coaches present. Surveys are administered electronically and do not require student-athletes to designate anything to identify themselves other than listing which sport he or she is a member.

The W will have a committee that meets annually to analyze the end of season surveys. Results of the survey will be reported to the President. This committee shall consist of a minimum of the following people: •

Director of Athletics and Campus Recreation

•

FAR

24

NCAA Compliance Calendar The link below refers to important dates and events assigned by the NCAA. Regional Rules seminars, Convention, and other similar events The Department of Athletics will also have an internal calendar designed to alert coaches and staff of important campus, conference, and NCAA deadlines and events. As outlined in this manual on page 18 under Rules Education, yearly coach’s exams will be conducted to ensure the staff is properly educated with NCAA rules and regulations. Additionally, the staff will meet at least once a month, typically, Wednesdays at 8:30 a.m. throughout the year to discuss department concerns. These meetings will have a compliance education component.

http://www.ncaa.org/governance/division-iii-master-calendar

25

TWO YEAR TRANSFER VERIFICATION REPORT To:

_

School:

Student’s Name:

Date:

Email:

Sport:

_

The above, a former student at your institution, is enrolling at The W next semester and is interested in participating in the sport of . In order to certify this student for NCAA and institutional eligibility, could you please answer the following questions?

1. Dates which he/she attended your institution 2. Number of Full-Time semesters in attendance: Sport

Dates Participated

Sport

Dates Participated

Year(s) of Eligibility Used Year(s) of Eligibility Used

3. Has he/she previously transferred from another institution? YES If yes, indicate name of Institution and the dates of attendance: School

NO

Dates Attended

4. Did he/she receive athletically related financial aid at your institution?

YES NO If yes, indicate years received 5. Did he/she satisfactorily complete 6 academic credits in his/her preceding regular academic term?

YES NO 6. Has the student-athlete completed his / her Associates Degree: Yes: No: 6a. Would student-athlete be academically eligible to practice and compete if they returned to your institution? YES NO 7. Has the above-mentioned student-athlete been involved in any disciplinary proceedings regarding any violations of NCAA and/or University policies? YES NO _ 8. To your knowledge, has this student-athlete been declared ineligible due to a positive drug test administered by the NCAA? YES NO 9. Membership affiliation of your institution: NJCAA Director of Athletics (or designee)

Div.

NAIA

Other

Institution

Date

Return to: Daniel Talley, Compliance Director, dltalley@muw.edu 26

FOUR YEAR TRANSFER VERIFICATION REPORT To:

_

School:

Student’s Name:

Date:

_

Email:

Sport:

The above student-athlete at your institution has expressed an interest in transferring to The W. In accordance with NCAA Division III Bylaw 13.1.1.2, do we have permission to speak with him/her? YES NO Self-Release Document on File: YES

NO

Date of Self Release:

1. Dates which he/she attended your institution 2. Sport(s)

# of F/T Semesters

Dates Participated

Year(s) of Eligibility Used

3. Has he/she previously transferred from one 4-year institution to another 4-year institution?

YES NO If yes, indicate name of Institution and the dates of attendance 4. Did he/she receive athletically related financial aid at your institution?

YES NO If yes, indicate years received 5. Did he/she sign a National Letter of Intent? YES

NO

If yes, date signed:

6. Is he/she in good academic standing? YES NO Meeting satisfactory progress requirements? YES NO Would student be eligible to practice and compete if he or she returned to your institution? YES

NO

7. Has the above-mentioned student-athlete been involved in any disciplinary proceedings regarding any violations of NCAA and/or University policies? YES NO 8. To your knowledge, has this student-athlete been declared ineligible due to a positive drug test administered by the NCAA? YES NO 9. Membership status of your institution: NCAA Director of Athletics (or designee)

Div

NAIA

Institution

Other Date

Return to: Daniel Talley, Compliance Director, dltalley@muw.edu

27

PARTICIPATION LIST Please send in your Participation List for each sport in a timely manner. Every student-athlete that competed in any contest during the season and/or practiced must be listed. Please return this form to the Compliance Office.

SPORT:

MONTH:

1.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

2.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

3.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

4.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

5.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

6.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

7.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

8.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

9.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

10.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

11.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

12.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

13.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

14.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

15.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

16.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

17.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

18.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

19.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

20.

□ Competed

□ Practiced Only

□Did not Participate

# of Dates of Competition

Head Coach (signature): Director of Athletics (or designee):

Date: Date: 28

Owls Athletics - CHANGE OF STATUS FORM Sport:

Student-Athlete Name:

Coach:

Student-Athlete’s ID # 950-

Date Student-Athlete Actually Quit/Departed Team: The reason for change of status is as follows:

Details:

Student voluntarily ceases to participate, but is still in school.

Student transferred to another university/college.

Student left school.

Student is academically ineligible.

Student failed to meet satisfactory progress standards.

Misconduct which warrants substantial disciplinary action.

Dismissal from team.

Other – Please Explain Did this student-athlete practice?

Did this student-athlete compete?

I, cancelled) for the

Yes Yes

No _ No

, understand that my athletic scholarship will (not be renewed) (will be reduced) or (will be semester/year if additional violations of the Dowling College Code of Conduct occur.

I understand that all Owls team uniform and equipment must be returned to the equipment Manager or designee by .

If I am withdrawing from MUW, I understand that it is my responsibility to go the Registrars office to complete a withdrawal request form, as well as advising the housing office of my departure.

I understand that if I do not comply with all of the above, institutional encumbrances will be placed on my record preventing me from future registration and the release of my transcript from MUW. Furthermore, I understand that I have an opportunity to have a hearing before the Athletics Compliance Committee to appeal the decision of dismissal. I understand that I must notify the Director of Athletics in writing of the intent to appeal the decision within fifteen (15) days of the date of this communication.

Signature of Student-Athlete

Date

Signature of Director of Athletics (or designee)

Signature of Head Coach

Date

Date 29

30

Please note the action items that need to take place when a student athlete quits a team or is dismissed.

Student Athlete Name:

Sport:

When a Student Athlete Quits or is Dismissed-

These action items must be checked off and signed by Compliance and the Head Coach Responsibility of Action Action Required Check off

Coach

Send an email to notify the following people that the student athlete has quit or has been dismissed and any information that needs to be shared with ALL: Assistant Athletic Director, SID, Compliance, Athletic Training (athletictraining@muw.edu)

Coach

Notes made on their profile in SA archived from roster (not deleted) Gear received back (Uniform always)

Coach Coach/Compliance work together for a time for SA to complete this Compliance

Change of Status form completed (Front and Back).

Compliance

Coded in Banner as Inactive

Compliance

Notes and eligibility completed in Banner

Notes written in folder; eligibility documented in folder.

The following actions have been completed.

Compliance Staff:

Name:

Date:

Head Coach:

Name:

Date:

31

Please note before a student athlete can be added to a team the following actions must take place. This is especially used for student athletes added during the school year. This form must be checked off and signed by both the Compliance Staff and Head Coach before the student can participate with the team.

Student Athlete Name:

Sport:

Adding a New Student Athlete During Season- Student Athletes cannot participate until each action item is checked off and signed by Compliance and the Head Coach

Responsibility of Action

Coach Coach Coach

Action Required

Check off

Email information to Compliance in excel document (Student ID, First and Last Name, Email, Returner or Transfer or Freshman Status) Folder Created: Tracer information sent and received, Student information sheet completed (info from EMAS) Added to Front Rush Roster

Coach- Compliance has the list

SA signed the promotions form

Coach and AT; Compliance should be notified Compliance

Athletic Training information completed (SWOL, Physical, Brain Check, etc.)

Compliance

Added to USCAA Eligibility Report

Compliance

Enrolled in Full Time Hours

Compliance

Good Standing and passed 12 Hours if at MUW previous semester (transfer does not apply)

Compliance- Coach must communicate about the forms being sent

Front Rush NCAA forms completed

Coded in Banner

The following actions have been completed.

Compliance Staff: Head Coach:

Name:

Date:

Name:

Date:

32

Behavioral Contract Due to the violation of the Owls Athletic Department’s Code of Conduct for

on <date>, the

following expectations must be met in order to continue participation on the <team>.

1. Mandatory meeting with the Director of Athletics and Campus Recreation (or designee), Head Coach and Residence Hall Manager (if student-athlete resides in the dorms) within 4 business days of the violation.

2. If applicable, counseling session(s) with Counseling Center within one week of this meeting. Note: additional sessions may be required. (Be advised that the counselor will notify Athletics when 1st meeting is arranged).

3. Successful Completion of Alcohol Education program 4. Owls Athletics Behavioral Contract to be signed off on by student, coach and Director of Athletics and Campus Recreation.

5. Minimum one (1) in season regulation game suspension in <season>.

I, <SA’s Full Name>, fully understand the above penalties and agree to adhere to parameters set forth in this contract.

Signed: <Name>, Student-Athlete

Date

Jennifer Claybrook, Director of Athletics

Date

<Coach-Name>, <sport>, Coach

Date

cc: Jennifer Claybrook Daniel Talley <Coach> <SA>

33

NCAA IMAGE RELEASE As a representative of , I confirm that use of the names, images, and/or likenesses of the student-athletes below is and will remain consistent with the requirements of bylaw 12.5.1.1 (below).

Date: Name: Signature: By signing below, I confirm that my institution, conference, the NCAA, and/or any other charitable, educational or nonprofit organizations may use my name, image, and/or likeness on its website or in other publications used to promote my institution’s & conference’s achievements, so long as that use is consistent with the requirements of bylaw 12.5.1.1 (below).

Student’s Name Student’s Signature Student’s Name Student’s Signature

12.5 Promotional Activities. 12.5.1 Permissible.

12.5.1.1 Institutional, Charitable, Educational or Nonprofit Promotions. A member institution or recognized entity thereof (e.g., fraternity, sorority or student government organization), a member conference or a noninstitutional charitable, educational or nonprofit agency may use a student-athlete’s name, picture or appearance to support its charitable or educational activities or to support activities considered incidental to the student-athlete’s participation in intercollegiate athletics, provided the following conditions are met: (Revised: 1/11/89, 1/10/91, 1/10/92) (a) The student-athlete receives written approval to participate from the institution’s chancellor or president (or his or her designee), subject to the limitations on participants in such activities as set forth in Bylaw 17; (Revised: 1/11/89, 1/9/06) (b) The specific activity or project in which the student-athlete participates does not involve co-sponsorship, advertisement or promotion by a commercial agency except as follows: (Revised: 1/11/89, 1/10/91, 1/9/06) (1) Identification (e.g., graphics, voice over, on-screen test) of the commercial entity must explain the commercial entity’s affiliation with the permissible entity (e.g., entity is the official sponsor of the institution/event); (Adopted: 1/9/06) (2) The appearance or description of the commercial product(s)/service(s) and/or the commercial entity’s logo(s) may be included, but may not exceed 25 percent of the total promotional activity. Further, language or action included in the promotion may not directly encourage the use or purchase of the commercial product or service (e.g., “drink this product”) with which the commercial entity is associated; (Adopted: 1/9/06) (c) The student-athlete does not miss class; (Revised: 1/11/89) (d) All money derived from the activity or project go directly to the member institution, member conference or the charitable, educational or nonprofit agency; (e) The student-athlete may accept actual and necessary expenses from the member institution, member conference or the charitable, educational or nonprofit agency related to participation in such activity; (Revised: 1/11/89, 1/10/92, 1/12/04 effective 8/1/04) (f) The student-athlete’s name, picture or appearance is not used to promote the commercial ventures of any nonprofit agency; (Adopted: 1/10/92) (g) Any commercial items with names or pictures of student-athletes (other than items specified per Bylaws 12.5.1.6 and 12.5.1.7) may be sold only by the member institution, member conference or NCAA, through outlets controlled by the member institution, member conference or the NCAA or outlets controlled by the charitable or educational organization (e.g., location of the charitable or educational organization, site of charitable event during the event); (h) The student-athlete and an authorized representative of the charitable, educational or nonprofit agency sign a release statement ensuring that the student-athlete’s name, image or appearance is used in a manner consistent with the requirements of this section. (Revised: 1/11/89, 1/10/92

34

Owls Athletics SAAC Mission Statement and Bylaws Mission: •

• • • • • • •

To make our Athletic Programs better by serving as a liaison between the athletic teams and the Department of Athletics in the development of support services and enrichment programs for student-athletes.

Assist in the implementation of programs for all Athletic Programs in the community that will promote a positive image of intercollegiate athletics.

Emphasize academic opportunities and responsibilities of student-athletes in their college experience.

Encourage student-athletes to enrich the experience of being a student-athlete by applying what is learned in athletics to their course of study and ultimately, to their career development.

Encourage the development of leadership skills for student-athletes.

Promote the opportunity for student-athletes to express their concerns with Athletic Administration and the Athletic Director.

Encourage the student-athletes to increase public relations and work with the campus in their endeavors to increase community support.

Emphasize the need of support from faculty and staff for all Athletic Programs.

Article I: •

This organization shall be known as the Student-Athlete Advisory Committee.

Article II: •

•

All committee members must be NCAA, conference, and institutionally eligible both academically and athletically and maintain a 2.0 grade point average. Additionally, board members must be a participating member of their respective sport.

All Advisory Committee members will be elected by their team, one upperclassman and one lowerclassman from each team, there will be no more than two (2) representatives, exclusive of officers of the board, for each team serving each academic year.

Article III: Section 1 – •

• •

The officers of the Student-Athlete Advisory Committee shall consist of a president, a vice president, a secretary, and a treasurer. These elected officials will be known as the executive board.

A majority vote by the upperclassman Advisory Committee members will be used as the selection process for officers.

Election of the president will be held at the last Advisory Committee meeting of the academic year; the other officers will be elected at the first meeting of the Fall Semester.

Section 2 – •

• • • •

The Student-Athlete Advisory Committee will elect new officers to fill any vacant position if the elected officer is unable to carry out his/her obligation. The only exception applies to the office of the president, in which case the vice president will assume the responsibility.

President: Shall preside over all advisory board meetings.

Vice President: Shall act in the absence of the President and shall Chair the Constitution and By-laws committees.

Secretary: Shall be responsible for taking active minutes at each meeting and responsible for organizing committees.

Treasurer: Shall be responsible for working with the SAAC Advisor in coordination with the Director of Athletics and Campus Recreation to establish an annual budget and expenditure of funds. Also responsible for receipt/deposit of all fund-raising money.

35

Section 3 – • •

•

Meetings will be scheduled for once a month, date and time will be selected at previous meeting.

Attendance is mandatory, if an absence is necessary, the Secretary must be notified. Two absences with no excuse, and Advisory Officers will request a new team representative. Practice is not a valid excuse for absence.

The president may appoint an interim secretary who will be responsible for filling the spot if the secretary is not present at a meeting.

Section 4 – • •

The procedure for voting will be a majority of the Advisory Committee members present at a meeting. The president has no voting power, except in the case of a tie, the president will cast the deciding vote.

Members of the Student-Athlete Advisory Committee will vote on the By-laws of the Constitution. Ratification will be a majority vote of the board members present.

Article IV: • • • •

A quorum shall occur if half of the advisory board members are present at the meeting.

Regularly scheduled Student-Athlete Advisory Committee meetings will be "open" meetings, unless otherwise stated with appropriate notice and reason.

The executive board (the elected officers of the Student-Athlete Advisory Committee) has the power to rule on behalf of the advisory board when necessary.

The meetings of the executive board will be "closed" meetings. The executive board may open the meeting by invitation.

Article V: • •

Any and all fund-raising activities will follow athletic fund-raising procedures and must be granted written approval by the Director of Athletics and Campus Recreation.

No expenses shall be made without approval of the advisory board’s advisor, the treasurer, and the athletic director.

Article VI: • •

All amendments must be passed by two-thirds vote of the Advisory Committee.

The Director of Athletics and Campus Recreation, or designee, will be the advisor to the Student-Athlete Advisory Committee

36

DECLARATION OF PLAYING & PRACTICE SEASON FORM (FOR SPORTS OTHER THAN BASKETBALL) SPORT:

COACH:

ACADEMIC YEAR:

Refer to Bylaw 17 RE: Regulation Regarding Your Particular Sport CHAMPIONSHIP

# of Weeks:

NONCHAMPIONSHIP

1st Date of Practice:

Start Date:

1st Date of Competition:

End Date:

# of Contests/Dates of Competition/Countable: NCAA Minimum:

/

# of Weeks:

First Date of Competition:

NCAA Maximum

# of Contests/Dates of Competition: ****Reminder: 16 (practice) days within 5 week period – 1 competition date –Bylaw 17.1.4.4

Last Practice/ Contest Date: Dates of Conference Championship: Dates of NCAA Championship:

17.1.1.1 - Declaration of Playing Season. Each member institution shall determine the playing season for each of the sports referenced under NCAA Bylaw 17.02.13. Declaration of the institution's playing season in each such sport shall be on file in writing in the department of athletics before the beginning of the institution's playing season for that sport. Changes in the declaration for a particular sport are permissible and also shall be filed in writing in the office of the institution's director of athletics.

17.1.1.2 Segments of Playing Season.

• Traditional Segment: The portion of the playing season that concludes with the NCAA championship.

• Nontraditional Segment: The remaining portion of the playing season.

17.1.1.3 Length of Playing Season.

• Fall Sports: Length of playing season shall not exceed 18 weeks.

• Winter Sports: Length of playing season shall not exceed 19 weeks. (Note: Combined season for indoor and outdoor track and field shall not exceed 24 weeks).

• Spring Sports: Length of playing season shall not exceed 19 weeks.

Does your team plan to participate in any exempted dates of competition (ie. scrimmages, exhibition contests..etc.)?

YES NO If YES, please provide details (type of exemption, date, opponent, location, etc.): _1.

_3.

_2.

_4.

Please return completed form along with final competition schedule and practice schedule to the Compliance Office.

Signature of Head Coach

Date

Signature Director of Athletics

Date 37

BASKETBALL PLAYING SEASON DECLARATION FORM BASKETBALL (Bylaw 17.3)

Men’s or Women’s (circle one)

# of Weeks:

1st Date of Practice:

1st Date of Competition:

Bylaw 17.3.2.1 (October 15, or later)

Bylaw 17.3.3 (November 15, expect under bylaw 17.3.3.1)

Indicate any Exempted Contests below: (Bylaw 17.3.3.1)

DATE

_

Minimum/Maximum Number of Contests/Dates of Competition: The minimum number of contests/dates of competition in traditional segment: The maximum number of contests/dates of competition in nontraditional segment: The number of contests/dates of competition for the academic year is .

The Number of contests countable toward NCAA minimum requirements is .

17.1.1.1 - Declaration of Playing Season. Each member institution shall determine the playing season for each of the sports referenced under NCAA Bylaw 17.02.13. Declaration of the institution's playing season in each such sport shall be on file in writing in the department of athletics before the beginning of the institution's playing season for that sport. Changes in the declaration for a particular sport are permissible and also shall be filed in writing in the office of the institution's director of athletics.

17.1.1.2 Segments of Playing Season.

• •

Traditional Segment: The portion of the playing season that concludes with the NCAA championship.

Nontraditional Segment: The remaining portion of the playing season.

17.1.1.3 Length of Playing Season.

• • •

Fall Sports: Length of playing season shall not exceed 18 weeks.

Winter Sports: Length of playing season shall not exceed 19 weeks. (Note: Combined season for indoor and outdoor track and field shall not exceed 24 weeks).

Spring Sports: Length of playing season shall not exceed 19 weeks.

Reviewed and approved by: Head Coach:

Signature

Director of Athletics:_ Date

Signature

Date

Please submit with competition and practice schedule.

38

NCAA Division III Student-Athlete Celebratory Signing Form

I, (first and last name), have been accepted to the Mississippi University for Women, a future NCAA Division III institution. In addition to my academic responsibilities, I intend to participate in the sport(s) of (name of sport(s) during the (year) academic year.

Consistent with Division III's goal of fostering an environment where students can follow their passions and discover their potential, Division III student-athletes are encouraged to:

DISCOVER

Division III student-athletes are encouraged to pursue their interests and passions beyond the classroom and field of play…to discover themselves.

DEVELOP

Division III institutions provide an environment that encourages student-athletes to develop into well-rounded adults.

Small class sizes, the ability to participate in more than one sport, and an emphasis on participating in activities outside of the classroom are all hallmarks of the Division III experience.

DEDICATE

Division III institutions expect student-athletes to dedicate themselves to achieving their potential. Student-athletes must manage their busy schedules, keep up with class work and face the same challenges as the rest of the studentbody.

Owls Athletics Philosophy Statement - Win Every Day The Department of Athletics will conduct a broad-based Division III focused sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA and all other governing bodies.

The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for student-athletes to participate at the highest level of their ability while pursuing a quality education.

Participation on an intercollegiate team will provide student-athletes with the opportunity to learn and develop values which foster self-discipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in intercollegiate individual and team championship events, whenever possible.

The mission of the Department of Athletics at The W is to develop student-athletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.

This form commemorates my choice to attend the Mississippi University for Women. By signing this form, I embrace the Division III philosophy. I also understand my signature neither obligates me to attend the institution, noted above, and participate in athletics nor does it guarantee me a roster position.

Prospective Student-Athlete:

Date:

39

February 18, 2022 In accordance with NCAA bylaw 13.1.1.2, MUW is granting permission for your coaching staff to contact regarding their transfer to your institution. MUW will be granting a release to all institutions.

If you wish to receive further information regarding contact me at 662-329-6586 or by e-mail at dltalley@muw.edu.

Sport:

participation here at MUW, please feel free to

Previous Institution:

Date Self-Release Received:

Expiration Date:

First Release?

If subject to disclosure requirements, has previous institution been notified? YES NO If yes, who was notified?

Date of notification: Sincerely,

Daniel Talley Compliance Director cc:

, Head

Coach 40

Permission to Contact Info Page Self-Release: see previous page The previous form is in reference the bylaw 13.1.1.2.1. Students may request a self-release which will give another institution permission to contact the student athlete who currently attends MUW. 13.1.1.2.1 Self-Release. Using a form made available by the NCAA national office, a student-athlete who attends a Division III institution may issue, on his or her own behalf, permission for another Division III institution to contact the student-athlete about a potential transfer. The student-athlete shall forward this form to the director of athletics at the institution of interest. Contact between the student-athlete and institution may occur during the 30-day period beginning with the date the permission to contact form is signed by the student-athlete. An additional form must be issued for contact to occur or continue beyond the initial 30-day period.

Transfer Portal: see next page Bylaw 13.1.1.2 states an institution cannot contact a student athlete from another 4 year institution without first obtaining permission to contact.

13.1.1.2 Four-Year College Prospective Student-Athletes. An athletics staff member or other representative of the institution’s athletics interests shall not make contact in any manner (e.g., in-person contact, telephone calls, electronic communication, written correspondence) with the student-athlete of another NCAA or NAIA four-year collegiate institution, directly or indirectly, without first obtaining written permission to do so, regardless of who makes the initial contact. If permission is not granted, the second institution shall not encourage the transfer. If permission is granted, all applicable NCAA recruiting rules apply. If an institution receives a written request from a student-athlete to permit another institution to contact the student-athlete about transferring, the institution shall grant or deny the request within seven business days (see Bylaw 13.02.1) of receipt of the request. If the institution fails to respond to the student-athlete’s written request within seven business days, permission shall be granted by default and the institution shall provide written permission to the student-athlete. Written permission may be granted by: [D] (Revised: 1/10/91, 1/16/93, 1/11/94, 1/12/04 effective 8/1/04, 1/9/06, 10/17/06, 1/12/11) (a) The first institution’s athletics director (or an athletics administrator designated by the athletics director); or (Adopted: 1/14/02 effective 8/1/04) (b) The student-athlete, if the student-athlete attends a Division III institution (see Bylaw 13.1.1.2.1). (Adopted: 1/14/02 effective 8/1/04) The NCAA is using the Transfer Portal for students wishing to transfer. Their permission to contact information will be listed. *Please note the following circled in red in regards to permission to contact: ***If a Student Athlete is not listed in the Transfer Portal please contact the Director of Compliance; they will send a “traditional” permission to contact letter to receive permission to speak with the student athlete.

41

 Transfer Portal Information

(Login to NCAA MY Apps)

See Red Circles for Permission to Contact Key Identifiers

12-3-2019 – ATTENTION DIVISION III

The following information clarifies the most common questions asked by Division III institutions starting to use the transfer portal.

HOW TO SEE THE PERMISSION TO CONTACT TO ENTER A STUDENT If you are an administrator who will enter students in the transfer portal, you must have edit access. First make sure your SSO administrator adds the transfer portal to your NCAA apps. Edit access provides the permission to contact and my transfers tabs. When adding the transfer portal as an app, the default is set to view only. For individuals needing edit access, the YES needs selected for edit access.

NCAA ID - STUDENT MUST REGISTER WITH THE NCAA ELIGIBLITY CENTER The NCAA ID cannot be created for the student entry in the transfer portal by anyone but the student. The student must register with the NCAA Eligibility Center to receive an NCAA ID by registering for a certification account or profile account. A registration fee is required for a certification account. The profile account does not require a fee. If an NCAA ID is created by a member institution, it will include a letter within the ID. This is not the acceptable 10 digit NCAA ID for transfer portal entry.

SPORT PARTICIPATION The intent of the sport designation in the transfer portal is for the sport the student participates in at your institution and not the sport, if different, the student wishes to participate at another institution.

DIVISION III WEBINARS Please refer to all the transfer portal resources for your questions located in the resources section of the transfer portal. Additionally Division III has held two webinars on the transfer portal and those are located on the Division III webinar homepage.

10-30-2019 - TRANSFER PORTAL SEARCH FEATURE CHANGING ON NOVEMBER 1

Starting November 1, 2019, you will need to select the specific year (e.g., 2018-19) or ALL to search the 2018-19 and 2019-20 list of studentathletes. Generally, coaches will want to select ALL since student-athletes entered in the transfer portal before August 1, 2019 are listed in 2018-19 and may still have an active status.

8-29-2019 - HAVE FALL CLASSES STARTED ON YOUR CAMPUS?

If classes have started, it is time for compliance administrators to matriculate and withdraw student records in the transfer portal.

MATRICULATE - Student-athlete who transferred to your institution and attending classes for the regular academic year. WITHDRAW - Student-athlete who entered the transfer portal and decided to not transfer. Student-athlete has remained at your institution and attending classes for the regular academic year. Student-athlete can be entered in the transfer portal again if the student-athlete decides to once again explore transfer opportunities.

42

Practice Calendars

Please submit all practice calendars at the beginning of each segment (traditional/nontraditional). If you plan your practices ahead of schedule in Front Rush you can print the calendar for each month and turn this in to Compliance. NOTE: Don’t forget to edit the practice schedule based on time and who was not present.

Practice Schedule submitted must be a monthly outline so we can count weeks and see the weeks you are not practicing.

Other options: Word (list form) and Excel Calendars

COACH X CALENDAR

43

The MUW Department of Athletics recommends all student athletes to enroll in a minimum of 15 hours per semester. It is required to maintain 12 MUW hours per semester in order to be enrolled Full-Time and eligible to practice or compete. The department requires all student athletes to pass 12 credit hours per semester (A, B, C, D, S, P) (note- NO Credit does not count), maintain Good Academic Standing, and a MUW Cumulative GPA of 2.0 or higher. *Undergraduate studies* I acknowledge I am not enrolled in 15 hours for Spring 2022 at MUW, and I do not wish to add another class. I accept I must pass 12 hours, and maintain Good Academic Standing with a 2.0 MUW Cumulative GPA. Date Print Student Athlete Student Athlete Credits Taking Name Signature for Fall or Spring

Coaches Signature:

Date:

Compliance Signature:

Date: 44

Sports Camps and Clinics Compliance Check List- Page 1 13.11.3.2 Sports Camps and Clinics and Other Athletics Events. An institution or an athletics department staff member may host, conduct or be employed by an event involving prospective student-athletes, provided: (Revised: 1/16/10, 1/21/17)

The event is open to the general public (limited only by number and age); (Adopted: 1/21/17) The event does not offer free or reduced admission to any individual who has started classes for the ninth grade; (Adopted: 1/21/17) Any awards or mementos received by prospective student-athletes are included in the admissions fees charged for participation in the event; and (Adopted: 1/21/17) No athletics department staff member is employed (either on a salaried or volunteer basis) in any capacity by an event established, sponsored or conducted by a recruiting or scouting service (events established, sponsored or conducted by a recruiting or scouting service are permitted to occur on an institution’s campus.) (See Bylaw 11.3.3.) (Adopted: 1/21/17) Procedures on Camps and Clinics form have been met

Is anyone employed for this camp?

Yes

No

If so, please note the legislation below and write who will be employed:

13.11.4.1 Prospective Student-Athletes. An institution may employ a prospective student-athlete at its event provided all compensation received by the prospective student-athlete is for work actually performed and at a rate commensurate with the going rate in that locality for similar services. (Adopted: 1/21/17) 13.11.4.2 Student-Athlete Employment. Student-athletes may be employed by athletics events (institutional or non-institutional) involving prospective student-athletes, provided: (Adopted: 1/21/17) (a) The student-athlete performs administrative duties in addition to any coaching or officiating duties; (Adopted: 1/21/17) (b) A student-athlete who only lectures or demonstrates may not receive compensation for his/her appearance; and (Adopted: 1/21/17) (c) A student-athlete with remaining eligibility is not permitted to conduct his or her own event. (Adopted: 1/21/17, Revised: 9/13/17)

45

Sports Camps and Clinics Compliance Check List- Page 1

Is this camp taking place during season?

Yes

No

If so, it is a countable athletics related activity and should be documented in front rush and considered in their 4 hours per day/20 hour per week provided.

17.02 Definitions and Applications.

17.02.1 Athletically Related Activities.

(e) Required participation in camps, clinics or workshops; This is an athletically related activity and should be counted in their hours. Please see the below legislation if it is considered voluntary.

17.02.14 Voluntary Athletically Related Activities. In order for any athletically related activity to be considered “voluntary,” all of the following conditions must be met: (Revised: 1/10/05) (a) The student-athlete must not be required to report back to any of his or her sport-specific coaches any information related to the activity. In addition, no athletics department staff member who observes, monitors or conducts the activity (e.g., strength coach, trainer, manager) may report back to the student-athlete’s coach any information related to the activity; (Revised: 1/15/11 effective 8/1/11) (b) The activity must be initiated solely by the student-athlete. Neither the institution nor any athletics department staff member may require the student-athlete to participate in the activity at any time; (c) The student-athlete’s attendance and participation in the activity (or lack thereof) may not be recorded for the purposes of reporting such information to coaching staff members or other student-athletes; and (d) The student-athlete may not be subjected to penalty if he or she elects not to participate in the activity. In addition, neither the institution nor any athletics department staff member may provide recognition or incentives (e.g., awards) to a student-athlete based on his or her attendance or performance in the activity.

The following actions have been completed.

Compliance Staff: Name: Head Coach: Name:

Date: Date:

46

Procedures Check List for Camps and Clinics 3.

The following forms, along with a Camps, Lessons, & Clinics Checklist, are required at least 60 days prior to the start of your camp/clinic: • Camp Approval Form • Student-Athlete Employment Form • University Camp Contract • Copy of Camp Application • Estimated Camp Business Plan (Excel Document) • Non-University Staff Documents • Insurance Requirement • Medical Authorization Documents

4.

The Camp Summary Form & actual Camp Business Plan is due within 30 days after the conclusion of the camp.

5.

Minors If you are planning on having minors (participants under 18 years of age) on campus, you and any staff, current student-athletes, volunteers, etc. that will be supervising minors must complete the MUW Sponsored Youth Program Registration Form.

You will also need to read the Minors on Campus Policy and complete the Child Abuse Prevention Quiz.

If you plan to have minors on campus you need to contact Institutional Outreach (662-241-6101) at least two weeks prior to the camp to make sure all documentation has been submitted and all appropriate forms have been sent and completed minor’s parent(s).

47

Student Manager/ Student Coach

14.2.4.1.3 Student Managers and Student Coaches. A season of participation shall be counted when a student manager or student coach participates as a team member in practice or other physical activities during the time frame set forth in Bylaw 14.2.4.1. A student coach or student manager’s role should be limited to performing traditional coaching or managerial duties. (Adopted: 7/21/09)

I have read the Student Manager Bylaw and understand that if I participate as a team member in practice or other physical activities I will use a season of eligibility. My duties will be limited to performing traditional coaching or managerial duties.

Student Manager/Coach Signature: Head Coach Signature: Compliance Signature:

48

Name, Image, and Likeness Activity Reporting Form For: Action:

Due date:

Student-athletes who will be or have been compensated for the use of their names, images, and likenesses for promotional purposes.

• To the extent required by state law/executive action and/or institutional policy, student-athletes should report information related to their name, image, and likeness activities.

• Reported information should be kept on file in a manner consistent with state law/executive action and/or institutional policy.

• The NCAA will continue its normal regulatory operations but will not monitor for compliance with state law/executive action.

Seven days prior to any activity

Describe the name, image, and likeness activity.

What are the terms of the agreement or transaction? When will the activity begin and end?

How will you be or how were you compensated for participating in the name, image, or likeness activity?

List all parties to the agreement or transaction, other individuals and entities, and professional service providers.

Name of Person Entity or Role Contact Information

49

I affirm, to the best of my knowledge: (initial each statement) I have confirmed that this activity is consistent with state law/executive action and institutional policy. I understand that I am responsible for determining whether this activity is consistent with state law/executive action, if applicable, and that the NCAA will not interpret state law/executive action and/or institutional policy.

To the extent required by state law/executive action and/or institutional policy, I have provided complete and accurate information regarding any and all activities involving use of my name, image, and likeness, including compensation arrangements and information about individuals and entities involved in the activity.

Compensation is related to actual use of my name, image and likeness and is not contingent on enrollment at a particular institution or a substitute for pay for athletics performance.

I acknowledge that my institution, or a designee of my institution, may review the accuracy of this information, and I consent to any investigation, review, or audit. I acknowledge that inaccurate or incomplete disclosure, or failure to cooperate could support a reasonable conclusion that compensation I received constituted an inducement to attend or remain enrolled at a specific school, a substitute for pay for athletics performance or participation, or an otherwise illegitimate source of compensation for use of my name, image, and likeness.

Date

Signature of student-athlete

Date

Signature of parent or legal guardian (if student-athlete is a minor)

Name (please print)

Date of birth

Home address (street, city, state and zip code)

Cell Phone Number 50

Department of Athletics Athletic Training Manual

Table of Contents Introduction to Athletic Training .........................................................................................................

Purpose Statement ..............................................................................................................................

Vision Statement .................................................................................................................................

Mission Statement ..............................................................................................................................

Responsibilities of Athletic Training Staff ............................................................................................

Expectations of Interns and Student Workers ......................................................................................

Athletic Training Room Guidelines ......................................................................................................

Insurance and Drug Testing ....................................................................................................................

Concussion Policy .............................................................................................................................

Lightning Policy .................................................................................................................................

Emergency Action Plan .................................................................................................................

Emergency Personnel ............................................................................................................

Roles of First Responder .......................................................................................................

Emergency Communication ..............................................................................................

Emergency Equipment ..........................................................................................................

Venue Directions with Map ...................................................................................................

Individual Venue EAPs .....................................................................................................

On-Field Emergency Protocol ................................................................................................

MUW Police Emergency Procedures .........................................................................................

Mental Health Protocol ................................................................................................

Conclusion .........................................................................................................................................

Introduction of Athletic Training The Athletic Training Department at Mississippi University for Women strives to provide the most comprehensive and up-to-date treatment for student athletes. The most important aspect of Athletic Training is to provide a clean and safe athletic training facility in which the student athletes can prevent, rehabilitate, and through the direction of the staff treat injuries that will occur over their career at Mississippi University for Women. The Athletic Training Staff attempts to provide a trustworthy and open environment in which student athletes feel comfortable discussing their injuries with Certified Athletic Trainers and know that they will return to play as quickly and safely as possible.

Purpose The purpose of this manual is to provide members of the Mississippi University for Women Athletic Department with a comprehensive guide of policies and procedures, as well as emergency action protocols, to assist them in the maintenance of health, safety, and well-being of all student-athletes.

This manual will also assist in the education of new staff members by giving them a resource to reference. The policies, procedures, and protocols outlined in this manual will serve as a guide for dealing with most medically related situations that may occur on a daily basis.

This manual is an evolving manuscript that will be reviewed by the Mississippi University for Women Sports Medicine Department each year. Modifications will be made to adapt to the ever-changing environment that exists within college athletics.

Vision Statement The Mississippi University for Women Sports Medicine Department strives to provide injury prevention, management, evaluation, and rehabilitation services to student-athletes. The Sports Medicine Department is committed to professional, quality care and an ongoing effort to provide the latest and most effective treatments for athletic injuries. It is also the vision of Sports Medicine Department to be a compliment to the mission of the university and athletic department.

Mission Statement The top priority of the Sports Medicine Department at the Mississippi University for Women is the health and safety of the student-athlete. Our mission is to prevent, evaluate, and treat studentathletes’ injuries with the highest quality medical care in order to help them perform safely to their greatest potential.

Responsibilities of Athletic Training Staff Head Athletic Trainer: The primary responsibility of the Head Athletic Trainer is to provide injury prevention, diagnosis, emergency medical treatment, rehabilitation, and treatment to student athletes at Mississippi University for Women. Currently the Head Athletic Trainer provides practice and competition coverage for soccer, baseball, and golf in their respective seasons. Each injury sustained within those sports will be diagnosed, treated, referred (if necessary), and rehabilitated to the best of the ability of the athletic trainer with the utilized resources. The administrative duties at this time include, but are not limited to: insurance policy coverage, injury claims, injury reports, pre-participation

exam scheduling, physician relationships, sports scheduling and conflicts, oversight of assistant athletic trainer and athletic training interns, latest updates to injury software, and inner conference communication between athletic trainers. All non-traditional sports coverage is split equally between certified athletic trainers.

Assistant Athletic Trainer: The primary responsibility of the Assistant Athletic Trainer is to provide injury prevention, diagnosis, emergency medical treatment, rehabilitation, and treatment to student athletes at the Mississippi University for Women. Currently the Assistant Athletic Trainer provides practice and competition coverage for volleyball, basketball, and softball in their respective seasons.

The administrative duties at this time include, but are not limited to: pre-participation paperwork for all sports, injury reports, physician relationships, scheduling of student workers, and oversight of athletic training interns. All nontraditional sports coverage is split equally between certified athletic trainers.

Intern Athletic Trainer/Graduate Assistants (2): The primary responsibilities of the Intern or Graduate Assistant Athletic Trainers at the Mississippi University for Women is to provide injury prevention, diagnosis, emergency medical treatment, rehabilitation, and treatment to student athletes at the Mississippi University for Women. Currently the two Intern or Graduate Assistant Athletic Trainers share responsibility for covering practice and competition coverage for cross country, indoor and outdoor track and field, basketball, and tennis. Their administrative duties include injury reports for athletes within their sports and communication with the Head and Assistant Athletic Trainers. All nontraditional sports coverage is split equally between certified athletic trainers.

Expectations of Interns and Student Workers Intern Athletic Trainer/ Graduate Assistants (2): At the Mississippi University for Women, Intern or Graduate Assistant Athletic Trainers have high expectations due to a short-staffed Athletic Training Department. Interns or GA’s are responsible for at least one team per season and the associated injury prevention, diagnosis, rehabilitation, documentation, and treatment. They work under the direction of the Head and Assistant Athletic Trainers. These Athletic Trainers have the flexibility to communicate about injuries with any supervisor in order to provide the most comprehensive treatment for each athlete and their injuries. The expectation of Interns in the Athletic Training Department is that they work a 10-month contract for 30 hours per week.

Student Workers (2): Student workers in the Athletic Training Department are scheduled on a weekly basis due to class schedule and practice schedule changes. Some of the student workers are also student athletes at the Mississippi University for Women and work restricted hours during their competitive seasons. The roles of student workers include cleanliness of athletic training facility and athletic training supplies, hydration at practices and games, check of water levels for visiting teams, and CPR first-aid training recommended.

Athletic Training Facility Guidelines

The athletic training facility is a health-care facility.

Due to this it must be treated as such.

General guidelines for student-athletes in the athletic training room include: 1. Shoes and backpacks are to be left in a designated area upon entering the athletic training facility 2. No food or open cup beverages will be permitted 3. No beverages on electrical modality carts 4. Respect athletic trainers, student workers, and other student athletes 5. No tobacco or alcohol products will be tolerated 6. Athletes are not to treat themselves and must discuss all treatments with a Certified Athletic Trainer 7. Athletes must show up for rehabilitation appointments 8. Profanity and other derogatory or abusive language will not be tolerated 9. If a student-athlete is not receiving treatment or being taped they will be asked to leave 10. Minimum dress of shirt and shorts is required before receiving treatment 11. All student athletes are required to sign the daily treatment log prior to receiving treatment 12. No More than 10 people in the athletic training facility at a time.

13. Everyone must wear a mask while in the athletic training room unless you are performing exercises that require physical activity.

Insurance Policy and Procedures INSURANCE INFORMATION AND PROCEDURES All student-athletes are covered under MUW Excess Insurance, which is a secondary policy that allows for medical benefits otherwise not covered under a primary insurance plan. In order to be eligible for this secondary pol-icy, the injury or accident must have been a direct result of participating in MUW Athletics. Student-athletes that do not have primary insurance will be required to purchase the school provided athletic injury policy.

The Athletic Department does not cover this expense. For primary insurance policies, the minimum deductible is set at $2,500. Any individual deductibles higher ($2,501 or more) will be required to purchase the school provided primary athletic injury policy Following an injury: • • • •

The injury must be reported within 24 hours of its occurrence and the Athletic Trainer must fill out the proper Athletics Injury/Incident Report Claim Form The student-athlete will then need to fill out and sign and date the claim form completely (including sections filled out by parents if the student athlete is younger than age 18) The form is then sent directly to all necessary parties for processing The Explanation of Benefits form (EOB) that the primary insurance company sends to the student or doctor should then be forwarded to Sterling Risk for processing along with copies of all bills. The original claim form is kept in the student-athlete’s individual file in the Sports Medicine Office

Note: The duties regarding submission of these bills rests with the injured student. The sports medicine department will provide assistance if needed. Prior to the official start and following the official conclusion of supervised team practice and/or competition students ARE NOT covered by MUW Athletic Insurance. Therefore, students will be responsible for their own health care for the treatment of injuries that occur outside the official, approved athletic season and outside of official, supervised athletic activities. For any questions or problems, contact the Sports Medicine Department.

Drug Testing Policy DRUG EDUCATION AND TESTING The NCAA is now mandating that every Division III Sponsored Sport be subject to yearround drug testing. This means that student-athletes representing MUW may be randomly selected to drug testing administered by the National Center for Drug Free Sport, the official administrator for the NCAA’s drug- testing program during the course of each academic year, whether that sport is in season or not. If and when the NCAA notifies us of testing dates, we must have the selected student(s) tested.

A list of banned substances is provided in your initial NCAA paperwork - please note that this list does not include some of the “street drugs” that are also banned.

As set forth in NCAA bylaw 31.2.3, a student-athlete who tests positive for a banned substance, SHALL BE DECLARED INELIGIBLE FOR FURTHER PARTICIPATION IN POST SEASON AND REGULAR SEASON COMPETITION. IN ADDITION, THE STUDENT WILL BE CHARGED WITH THE LOSS OF A MINIMUM OF ONE SEASON OF COMPETITION IN ALL SPORTS AND SHALL REMAIN INELIGIBLE FOR ONE YEAR FROM THE TIME OF THE TEST AND MUST HAVE THEIR ELIGIBILITY RESTORED BY THE NCAA. STUDENTS ON SCHOLARSHIP ARE SUBJECT TO THE LOSS OF SCHOLARSHIP AID AND MEMBERSHIP IN THE ATHLETIC PROGRAM DURING THIS TIME. **In addition, the MUW Athletic Department has decided to adopt a proactive approach to the NCAA drug-testing program. Effective immediately, MUW will perform unannounced, random institutional drug testing of all student-athletes’ year round.

MUW has chosen The National Center for Drug Free Sport as the Third-Party Administrator of their Drug Education and Testing Program in addition to serving as the official administrator for the NCAA. A student-athlete is considered to be 20 acting as a representative of MUW Athletics during any time the student-athlete is a team member.

This includes the entire academic year plus the summer session if the team is training or the student is attending summer classes. It should be noted that this period, of course, includes any in-season trips or travel away from campus and also includes the abuse of alcohol or controlled substances while the individual is not involved in activities specific to the team and whether or not the student is of legal drinking age. Disciplinary penalties for violation of University and departmental policies will be dealt with on a case-by-case basis but can include suspension, cancellation and/or reduction of athletic aid or dismissal. If you have any questions regarding this, contact the Director of Athletics, Athletic Trainers, or your coach.

NCAA Banned-Drug Classes 2021-22: The NCAA list of banned-drug classes is subject to change by the NCAA Executive Committee. Contact NCAA education services or www.ncaa.org/health-safety for the current list. The term “related compounds” comprises substances that are included in the class by their pharmacological action and/or

chemical structure. No substance belonging to the prohibited class may be used, regardless of whether it is specifically listed as an example. Many nutritional/dietary supplements contain NCAA banned substances. In addition, the U.S. Food and Drug Administration (FDA) does not strictly regulate the supplement industry; there-fore purity and safety of nutritional/dietary supplements cannot be guaranteed. Impure supplements may lead to a positive NCAA drug test. The use of supplements is at the student-athlete’s own risk. Student-athletes should contact their institution’s team physician or athletic trainer for further information.

Concussion Policy The NATA (National Athletic Training Association) states that a concussion can be defined as a trauma induced alteration in mental status that may or may not involve loss of consciousness. Concussions occur form forces applied directly or indirectly to the skull that result in rapid acceleration and deceleration of the brain. The athletic trainers at the Mississippi University of Women work under the direct supervision of a team physician who consults to manage all concussions that are sustained by a Mississippi University of Women student athlete.

1. All Mississippi University of Women student-athletes will be informed of the dangers of a concussion at the pre-participation health screen performed prior to their first practice of each school year. Athletes are informed of the signs and symptoms of a concussion and the importance of sharing these symptoms with their athletic trainer when they occur.

2. Mississippi University of Women will require student-athletes to sign a statement in which student-athletes accept the responsibility for reporting their injuries and illnesses to the sports medicine staff, including signs and symptoms of concussions. During the review and signing process student-athletes will watch a NCAA video on concussions and be provided with educational material on concussions.

3. All Mississippi University of Women student-athletes who will compete in a sport will undergo baseline cognitive testing via the computerized BrainCheck test prior to sports will be required to undergo baseline testing prior to their first year of participation.         

Baseball Basketball (Men and Women) Cross Country (Men and Women) Golf (Men and Women) Soccer (Men and Women) Softball Tennis (Men and Women) Track (Men and Women) Volleyball

4. When a student-athlete shows any signs, symptoms, or behaviors consistent with a concussion, the athlete will be removed from practice or competition for further evaluation by the team physician or an ATC. 5. The responsibility of determining the presence of a concussion will be that of the team physician, In the event that the team physician is not present, the responsibility will pass to the ATC who is covering that practice or competition.

6. A student-athlete diagnosed with a concussion will be withheld from competition or practice and not return for the remainder of that day.

7. A student-athlete diagnosed with a concussion will be monitored for deterioration of sign or symptoms. Also, the student-athlete will be asked to retake the BrainCheck Test either the day of or after the suspected concussion occurred. Student-athletes will be provided with

home instructions upon discharge; preferably with a roommate or guardian who can help them to follow the instructions.

8. The athletic trainer will email all of the student athletes professors to inform that the athlete sustained a concussion and may require some accommodations regarding homework and tests in order to ensure that the athlete has the appropriate amount of time to rest in order to allow for complete healing prior to return to learn and return to play.

9. Student-athletes diagnosed with a concussion will be monitored via a symptom checklist daily. When a student-athlete diagnosed with a concussion is found to by symptom free, he/she may commence the Return to Play Progression and retake of the BrainCheck test under the supervision of their athletic trainer.

10. The student-athlete must pass each step of the Return to Play Progression without a return of symptoms before progressing to the next step. At the onset of symptoms, the studentathlete should be removed from the protocol and allowed to rest. The same step will be repeated the next day if the student-athlete is symptom free at the time of testing. Stages should be separated by at least 24 hours.

11. Return to Play Progression •

No activity

•

Light exercise <70% age-predicted maximal heart rate for 20 minutes

•

Sport-specific activities without the threat of contact from others

•

Non-contact training

•

Full contact practice

•

Return to participation

13. Final authority for return-to-play will be at the sole discretion of the team physician. The team physician may empower the athletic trainers to make the return-to-play decision.

14. The Mississippi University of Women Athletic Training staff will document the incident, evaluation, continued management, and clearance of the student-athlete with a concussion.

Lightning Policy Lightning is the most dangerous and frequently encountered thunderstorm hazard experienced every year. As such, Mississippi University for Women Sports Medicine Department has developed a policy to deal with the threat of thunderstorms or lightning in the area in order to protect all collegiate athletes, staff, and spectators. Sports medicine staff in collaboration with officials, coaches, and administration are empowered to have the unchallengeable authority to cancel or modify an activity for health and safety reasons.

1. Prior to covering any outdoor practice or competition, the athletic trainer on duty will check local weather reports and radar to note any potential storms or lightening that may enter the area.

2. Any storm within 15 miles of Mississippi University for Women campus will put the on duty athletic trainer on alert. The athletic trainer will alert coaches, officials, and game administrators that they are monitoring a potential storm.

3. The athletic trainer will work collaboratively with the game day administrator to determine that all athletic fields must be cleared when the lightning is shown to be within 8 miles of campus. NCAA and NATA recommend all outdoor activities be suspended for at least 30 minutes if thunder is heard. Acceptable methods of determining storm distance include: i. Sky Scan Hand Held Lightning Detector ii. Flash to Bang Method iii. Weather Underground Application 4. Officials have the authority to suspend any competition if they feel the situation has become unsafe for participates and spectators.

5. Once the determination to clear the fields has been made, individuals should make their way to one of the following safe shelters: a. All Mississippi University for Women student athletes, staff, and officials will evacuate to the Pohl Gymnasium if on campus. b. All spectators and visiting teams may evacuate to the Pohl Gymnasium or return to their cars, bus, or vans (with windows rolled up) if on campus. c. The following are not safe shelters: dugouts, portable press boxes, convertible/soft-top vehicles, club carts/golf carts d. If off campus at baseball or soccer the shelters will be explained later in the specific lightning policy for the venue.

6. A Mississippi University for Women administrator will be designated to be the “weather watcher”. Activities will be suspended until 30 minutes after the last strike of lightening is seen.

If another strike occurs within 8 miles of campus, the 30-minute clock must restart.

7. Weather will continue to be monitored even after the decision to resume play has been made to ensure the safety of participants, staff, officials, and spectators.

8. At the 60th minute of the weather delay, Mississippi University for Women athletic trainers and administration in collaboration with visiting team officials will make a decision as to whether the competition is to be resumed, postponed, or suspended due to the weather threat.

Heritage Academy – Baseball Field THUNDERSTORM AND LIGHTNING SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition.

Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to their vehicles (spectators) or team buses/vans (teams). They will remain there until notified by the Athletic Trainer or Athletic Director. In the event that evacuation is necessary, spectators, fans, officials and competitors will be directed to the Indoor Facility right beside the baseball field.

Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer, Coach and/or Athletic Director (if available) will monitor the weather during the week and the morning of the competition.

2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather.

3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.

Columbus Soccer Complex THUNDERSTORM AND LIGHTNING SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition.

Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to their vehicles (spectators) or team buses/vans (teams). They will remain there until notified by the Athletic Trainer or Athletic Director. In the event that evacuation is necessary, spectators, fans, officials and competitors will be directed to the Concession and Restroom Facility located on east side of the soccer field.

Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer, Coach and/or Athletic Director (if available) will monitor the weather during the week and the morning of the competition.

2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather.

3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.

Don Usher Softball Field THUNDERSTORM AND LIGHTNING SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition.

Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to their vehicles (spectators) or team buses/vans (teams). They will remain there until notified by the Athletic Trainer or Athletic Director. In the event that evacuation is necessary, spectators, fans, officials and competitors will be directed to Emma Ody Pohl Gymnasium and/or Stark Recreation Center on the campus of Mississippi University for Women.

Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer and Athletic Director will monitor the weather during the week and the morning of the competition.

2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather.

3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.

Tennis Court THUNDERSTORM AND LIGHTNING SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition.

Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to their vehicles (spectators) or team buses/vans (teams). They will remain there until notified by the Athletic Trainer or Athletic Director. In the event that evacuation is necessary, spectators, fans, officials and competitors will be directed to Emma Ody Pohl Gymnasium and/or Stark Recreation Center on the campus of Mississippi University for Women.

Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer, Coach and/or Athletic Director (if available) will monitor the weather during the week and the morning of the competition.

2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather.

3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.

Pohl Gymnasium Severe Weather SAFETY Protocol Lightning and Weather Detection Service Following NCAA protocol, Mississippi University for Women will be using the SkyScan Lightning Detection Device as well as the WeatherBug online lightning detection and weather monitoring system. Once lightning enters the 15-mile radius of competition, we will begin preparations to protect the studentathletes and spectators. Once lightning enters an eight (8) mile radius of our site, warm up activity and/or competition must STOP and student-athletes and spectators will be moved to safe areas. Activities will not begin until 30 minutes have passed since the last lightning strike inside the warning ring. Deliberate failure of any student-athlete and/or coach to adhere to this policy will result in the student-athlete and/or team being disqualified from the competition.

Shelter Locations When safe areas become necessary, the speaker system will be utilized in order to send everyone to a designated area in the gym away from windows on the bottom floor in the central part of the building.

They will remain there until notified by the Athletic Trainer or Athletic Director.

Severe Weather Plan For the safety of all spectators, student-athletes, officials and coaches the following procedures will be used in case of severe weather: 1. The Athletic Trainer, Coach and/or Athletic Director (if available) will monitor the weather during the week and the morning of the competition.

2. A text messaging system will be used to communicate a change in schedule to all coaches and officials. MUW will send out a text message alert notifying coaches and officials of the start times or a delay in competition due to inclement weather.

3. The Athletic Trainer, Head Coach and Athletic Director will determine whether the start of the competition will be delayed, postponed or cancelled.

EMERGENCY ACTION PLAN

Table of Contents Section 1: Emergency Action Plan 1. Introduction 2. Emergency Phone Numbers 3. Components of Emergency Action Plan a. Emergency Personnel b. Roles Within the Emergency Team c. Emergency Communication d. Emergency Equipment e. No Athletic Trainer Present 4. Management of Catastrophic Event 5. Catastrophic Action Plan Flowchart- CMT 6. Catastrophic Action Plan Flowchart- Coach 7. Guidelines: Emergency Injury/ Illness Event 8. Lightening Safety 9. AED Guidelines 10. Suspected Spinal Injury Policy 11. Heat Illness Protocol 12. Hot Weather Policy 13. Cold Injury Protocol 14. Cold Weather Policy 15. MUW Emergency Procedures 16. Mental Health Emergency Action Plan Section 2: Venues 1.

2.

3.

4.

5.

6.

7.

Stark Recreation Center Stark Weight Room Pohl Gymnasium Athletic Training Room Columbus Soccer Park (Men’s/Women’s Soccer) Baseball Field Softball Field

Emergency Numbers

Medical Emergency……………………………………………………………………………………….911

Sports Medicine Jason Miller (Head Athletic Trainer) Office: 662-329-6217 JeQuailia Huggins (Assistant Athletic Trainer) Office: 662-329-6217 MUW Health Center Office: 662-329-7289 Administration Jennifer Claybrook (Director of Athletics) Office: 631-329-7962 Buddy Foster (Assistant Athletics Director) Office: 662-329-6573 Dave Beyer (Director of Athletic Communications) Office: 662-329-6574

Cell: 662-251-9749 Cell: 662-295-9657

Cell: 706-402-8107 Cell: 618-579-4731 Cell: TBD

Security MUW- Campus Police Columbus Police

Office: 662-241-7777 Office: 662-244-3500

Athletic Training Rooms Athletic Training Room

Office:662-329-6217

Emergency Information Baptist Memorial Hospital 2520 N 5th St Columbus, MS 39705 662-244-1000

MUW Health Center Eckford Hall Columbus, Ms. 39701 662-329-7289

Introduction The purpose of an Emergency Action Plan (EAP) is to have a pre-designed strategy in place in the event an emergency should arise and the emergency action team needs to be activated. The emergency action team is made up of: Mississippi University for Women athletic personnel, emergency medical services and security personnel. It is essential that the athletic department’s EAP identifies the role of each member of the emergency action team in regards to communications, equipment, and protocols for each sporting venue.

Components of Emergency Action Plan Three main components of the emergency action plan: 1. Emergency Personnel 2. Emergency Communication 3. Emergency Equipment

Emergency Personnel The emergency team may consist of a number of healthcare providers and athletic staff which may include, but not limited to: • Certified Athletic Trainers • Physicians • Emergency Medical Technicians • Coaches • Managers • Athletic Administration • And, possibly, bystanders During intercollegiate athletic practice and competition (traditional season), the first responder to an emergency situation is typically a member of the sports medicine staff: • Certified Athletic Trainer- with possible assistance from coaches/managers • Team Physician- if available During intercollegiate athletic practice (non-traditional season), individual training sessions and weight lifting, the first responder to an emergency situation may be a member of the Athletic Department: • Head Coach • Assistant Coaches • Other institutional personnel *Certified Athletic Trainers may not always be available to travel during the traditional season away competitions. A stocked medical kit and information on all athletes will be sent with the Head Coach if there is no Certified Athletic Trainer traveling with the team.

Athletic Administrators, coaches and staff personnel responsible for game management are required to maintain certification in First Aid, CPR, AED, and the prevention of disease transmission (blood-borne pathogens) at all times. These requirements are in keeping with OSHA standards and Mississippi University for Women. Guidelines are also established in the NCAA Sports Medicine Handbook. Certification must be completed prior to assignment on the emergency action team.

Roles Within the Emergency Team The emergency action team’s role is to provide assistance to the ATC in the event of an emergency. Annual review and update of the EAP is conducted with all athletic personnel so that each member of the emergency action team is aware of their respective role. The following roles are included in the EAP: 1.

2.

3.

4.

Immediate care of the injured /ill athlete(s) Retrieval of emergency equipment Activation of the Emergency Medical System (EMS) Directing EMS to the scene

Description of the Four Roles 1. Immediate care of the injured/ill athlete: The minimal training required for coverage is First Aid, Adult CPR, Adult AED, and prevention of disease transmission. The designated personnel with these minimal requirements include the ATCs, coaches, administrators of game management, athletic personnel, and security. Acute care for the athlete should be provided by the most qualified individual on the scene; those with lower credentials should yield to those with more appropriate training.

2. Retrieval of emergency equipment: During a home game or practice where a MUW ATC is in attendance, the ATC will have a medical kit, the competing athletes’ emergency contact and insurance information, and an AED. Splints and crutches will either be on the sideline or easily accessible to the emergency action team. In the event, there is no ATC present, it is the responsibility of the coach to bring their assigned medical kit, emergency contact and insurance information, and an AED (if one is not accessible during the practice or game). It is the responsibility of each member of the emergency action team to know the location and function of all medical equipment.

3. Activation of the emergency medical system (EMS): Activation of the EMS should be done as soon as the situation is deemed as an emergency or life-threatening event.

Anyone on the emergency team can make the call to activate EMS, however, the person chosen should stay calm under pressure and can communicate effectively over the phone.

This person should be familiar with the location and address of the event.

Activating EMS Emergency transportation of an injured/ill athlete is provided via the EMS system by contacting the appropriate security and allowing their dispatch to contact EMS. However, at sporting venues where security does not patrol, you will need to activate EMS by dialing 911.

The following information should be communicated with the EMS dispatcher.

• • • • • • • • •

Hello my name is __________.

My phone number is_________.

I am at the Mississippi University for Women ____________ on the ___________ field or court.

Address of the campus: o Oakdale: 1100 College Street, Columbus, Ms. 39701 o Columbus Soccer Park, 2535 Main Street, Columbus, Ms. 39701 We have a male/female approximately _________ years of age.

Give any details of the injured person’s condition. (body part, level of consciousness, bleeding, etc.)

Condition of athlete and any first aid treatment initiated by first responder.

Give directions for EMS entry to the athletic venue.

Be the last person to hang up.

4. Directing EMS to the scene: A member of the emergency action team will be sent to a designated area and flag down the responding vehicle and escort them to the emergency situation. It is imperative that the coordinator for the event (practice or game) check that all pre-determined access roads and field entrances are clear and accessible.

*A designated individual may provide transportation to a local emergency room or doctor for a non-life threatening injury/illness. Keep in mind that a member of the emergency action team (Coach, Assistant Coach, Athletic Trainer, etc.) may provide transportation to the emergency room only if adequate emergency coverage is maintained at the venue.

Emergency Communication • • • •

All personnel within the emergency action team should have access to a telecommunication device.

If radios are being utilized, they should be checked prior to each practice or competition.

A backup system of communication should be in place if the primary line of communication fails.

The most common method of communication is a cellular phone, but a landline/public phone can be utilized.

Emergency Equipment • • •

All necessary emergency equipment should be readily accessible at the site of the practice or competition.

Personnel should be familiar and trained with the function and operation of all emergency devices.

Emergency equipment should be checked regularly List of emergency equipment  Automated External Defibrillator (AED)  Medical Kit  Splint Bag  Biohazard Supplies

*All emergency equipment will be available in the Athletic Training Room at the site of the event if not present on field during practice/competition. Non-traditional practices will not be provided with emergency equipment; therefore, EMS should be called if an emergency situation arises without a sports medicine staff member on-site.

No Athletic Trainer Present Due to scheduling conflicts or shortage in ATC personnel, there may be a situation when an ATC will not be present. In a practice situation the coach, who is CPR/AED and First Aid certified, will have to assume the responsibility of the First Aid responder and provide the necessary care to stabilize the injury or illness. It is important to note that the coach must have a cell phone (to activate an emergency response), an AED, and a medical kit with emergency instruction sheet, and emergency contact information.

In the situation where an ATC is not traveling, the host school will be contacted and notified that Mississippi University for Women will not be sending an Athletic Trainer. It will be the responsibility of the on-site Athletic Trainer to attend to the injured athlete. The MUW coach will provide medical information from the emergency contact sheets to the attending ATC as well as necessary supplies from the medical kit.

In either case, whether practicing or traveling without a Certified Athletic Trainer the coach must notify their assigned Athletic Trainer immediately. The coach along with an ATC (within 24 hours) needs to fill out an injury report.

Conclusion The emergency and catastrophic action plans should be reviewed at least once a year with all athletic personnel, along with CPR certification and/or recertification. These action plans ensure the best care for the athlete if an emergency situation arises.

Management of Catastrophic Event The definition of a catastrophic incident: The sudden death of a student-athlete, coach or staff member from any cause, or disabling and/or quality of life altering injuries.

In the event of a catastrophic incident a catastrophic management team (CMT) will work collaboratively to officially communicate any and all information to family members, Mississippi University for Women personnel, teammates, coaches, staff and media. The team will consist of the Director of Athletics, Assistant Director of Athletics, Head Athletic Trainer, Senior Staff, Director of Communications, and Security. This team may select others to help facilitate fact finding specific to the incident.

Follow the action plan below to ensure each member is called immediately and the proper steps are taken to collect all information, notify essential people, and initiate all support personnel.

Immediate Actions for CMT • The team physician, head athletic trainer, head coach, athletic director and/or a designee will immediately proceed to the medical facility (if applicable) to get all pertinent facts regarding the incident accurately. A catastrophic injury report form should be filled out (Appendix A).

• The CMT will notify the injured student-athletes family with pertinent information, if not present. All contact information is available on medical release form in the medical kit.

• Document all events, list all participants and witnesses, and obtain all medical records.

Also, secure any or all available materials/equipment involved, including equipment of Student-Athletic and film, if available.

• Only members of CMT, or designated individuals, are to speak on the incident to family members, media, other staff members, student-athletes or coaches. No one else has clearance to speak about the event, including other Student-Athletes.

Who is contacted by who?

• Director for Sports Medicine or Certified Athletic Trainer designee contacts: o Team physician, counseling center, insurance company and NCAA Catastrophic Injury Service Line and Insurance Carrier.  Team physician communicates with any local medical personnel, hospital and/or medical facilities regarding the medical facts of event

• •

Senior administration staff contacts the University President, Legal Counsel, and NCAA Faculty Athletics Representative Director of Athletic Communications contacts university public relations o The media will be notified by a representative from university public relations when all facts are known and a statement has been made by the CMT.

Catastrophic Action Plan Flowchart- CMT Student-Athlete sustains an injury requiring use of hospital

Obtain medical treatment immediately Head Coach

Counseling Center

Insurance Company Certified AT

Parents

Legal

NCAA

Senior AD Staff

Media Relations

University President

Press

Information which must be obtained and given in phone contact: • Name of Student-Athlete • Sport/Activity • Type of Injury • Phone number where you can be located • Name of attending physician • Name of hospital • Phone number of hospital Emergency contact information which is found on medical release form: • Parents name • Parents phone number Senior Administrative Staff Jennifer Claybrook Office: 662-329-7962 Buddy Foster Office: 662-329-6573

Team

Cell: 706-402-8107 Cell: 618-579-4731

Sports Medicine Staff Jason Miller Cell: 662-251-9749

Jequailia Huggins Cell: 662-295-9657

Media Relations Office: 662-329-7119 Counseling Center Office: 662-329-7748

Catastrophic Action Plan Flowchart- Coach Yes

Student-Athlete sustains an injury Does it require use of hospital?

No

Obtain medical treatment immediately

Is the practice/competition home or away?

Head Coach Away

Home Certified AT Head Coach Senior AD Staff

Media

Head Coach and Host Athletic Trainer

Certified Athletic Trainer Information which must be obtained and given in phone contact: • Name of Student-Athlete • Sport/Activity • Type of Injury • Phone number where you can be located • Name of attending physician • Name of hospital • Phone number of hospital Emergency contact information which is found on medical release form: • Parents name • Parents phone number

Sports Medicine Staff Jason Miller Cell: 662-251-9749

Jequailia Huggins Cell: 662-295-9657

Media Relations Office: 662-329-7119 Counseling Center

Senior Administrative Staff Jennifer Claybrook Office: 662-329-7962 Buddy Foster Office: 662-329-6573

Cell: 706-402-8107 Cell: 618-579-4731

Office: 662-329-7748

Guidelines: Emergency Injury/Illness Event • • • •

Coaches should try to make themselves available to the sports medicine staff if help is needed.

Coaches, players and non-medical personnel should not try to touch, move or roll and injured player.

Players, parents, and non-authorized personnel should be kept a significant distance away from the seriously injured player or players Once the sports medicine staff, team physicians and/or EMS staff begins to work on an injured player, they should be allowed to perform services without interruption or interference.

Lightning Safety In the event, a situation arises where an outdoor evacuation of a venue is necessary: rain, thunder & lightning, etc. All spectators will exit the field swiftly, calmly, and they will seek shelter in their vehicles.

If there is lightning, the decision to postpone play is the responsibility of the game administrator, athletic trainer and game officials. Whenever possible the ATC will have a sky scan lightning detector with them. In the event there is no sky scan on site the 30/30 rule will be in effect • Count the seconds from the time the lightning is sighted to when the clap of thunder is heard • By the time the monitor obtains a flash-to-bang of 30 seconds, all individuals should have left the site and reached a safe structure to location.

• Wait at least 30 minutes after you hear thunder to resume play.

The coaches and athletic administrator, and facility coordinator must account for all athletes and support staff. It will be the responsibility of the facility coordinator and athletic administrator to make sure everyone knows where to seek shelter. (Announcements will be made).

AED Guidelines Please check all venue maps for locations of permanent AED’s. Again, remember practices or conditioning sessions not covered by a Certified Athletic Trainer. It is the responsibility of the coach to make sure an AED is readily accessible to them. For every home competition and practice covered by a Certified Athletic Trainer, there will be an AED on the sideline.

1. All personnel using the AED should be trained with the proper use and maintenance of the AED including: a. Safety precautions to utilize so the AED user does not jeopardize the safety of the patient, other persons or him/herself. b. Assessment of an unconscious person to determine if a cardiac arrest has occurred and if and AED needs to be utilized. c. Recognizing a shock has been given to the patient and that the AED is no longer charged. d. Assessing the post-shock status of the patient and determining if further use of the AED is required. e. Operations of the emergency medical services system and interactions with the emergency response team. f. The role of the user and coordination with the emergency response team with regards to CPR, defibrillation, basic life support and advanced life support. g. The responsibility of the user to continue care until a qualified medical professional arrives at the scene.

2. Ensure immediate access to 911.

3. Ensure a primary survey to evaluate consciousness, pulse and breathing while identifying another responder to get the AED and call 911.

Suspected Spinal Injury Policy

Any athlete suspected of having a spinal cord injury should not be moved and should be managed as though a spinal cord injury has occurred. C-Spine in-line stabilization should be maintained.

• ABC’s (airway, breathing, circulation), level of consciousness and neurological status should be assessed. If the airway is impaired, maintain c-spine in-line stabilization while using a modified jaw thrust.

• EMS should be activated.

• The athlete should not be moved until immobilized, unless it is essential to maintain ABC’s. If the athlete must be moved, the athlete should be placed in a supine position while maintaining spinal immobilization.

• While waiting for EMS to arrive, the first responder should maintain C-Spine immobilization.

Heat Illness Protocol Exercise in extreme heat may lead to serious life threatening conditions if precautions are not taken by the athlete, coach and athletic trainer. These conditions include heat cramps, heat exhaustion and heat stroke.

Heat Cramps

Signs and symptoms: • Dehydration, thirst, sweating, painful muscle cramps and fatigue • Pain that can be pinpointed to a location • Cramps occur during or after intense workouts • Athletes core temperature is elevated Treatment: • Remove the athlete from exercise session, workout or practice and have them rest in the shade or airconditioned room • Stretch, massage and knead the muscles that are cramping in a position where the muscle is fully extended • Provide athlete with fluids • Provide food high in salt content to replenish electrolyte content lost • If heat cramps persist, use ice massage on affected muscle Return to Play: • Once the athlete is rested and their fluids are replenished, they can usually return to the current exercise session at the discretion of the team physician or athletic trainer.

Heat Exhaustion

Signs and Symptoms: • Fatigue, headache, nausea, vomiting, weakness, dizziness • Pale skin, heavy sweating. Dehydration, sodium loss, irritability • Decreased muscle coordination, decreased blood pressure, core body temperature between 98-104°F (97-103°F orally) Treatment: • Move athlete to a cool/shaded area or air-conditioned room and remove excess clothing • Elevate legs to promote venous return • Cool athlete with fans, ice towels or ice bags • Provide fluids for rehydration Athletes showing signs of heat exhaustion should respond quickly to treatment. If treatment does not work quickly, heat stroke should be considered.

Return to Play: • Returning to play on the same day is not advised an athlete should wait 24 hours before returning to play. Further medical clearance may be recommended to rule out other conditions.

Heat Stroke

Signs and Symptoms: • Core body temperature greater than 104°F immediately post collapse and central nervous system dysfunction • Irrational behavior, irritability, emotional instability • Altered consciousness, coma, disorientation or dizziness • Headache, confusion, nausea, vomiting • Diarrhea, muscle cramps, loss of muscle function/balance • Collapse, staggering, feeling sluggish • SWEATING STOPS • Dehydration, dry mouth, thirst • Rapid pulse, low blood pressure, quick breathing Treatment HEAT STROKE IS A MEDICAL EMERGENCY • Remove all excess clothing and equipment • Cool the athlete as quickly as possible within 30 minutes using a whole body ice water immersion (3538°F) • Administer Rectal Thermometer • If immersion is not possible, take athlete to cold shower or move to shaded, cool area and use rotating cold, wet towel to cover as much of the body as possible • Maintain airway, breathing and circulation • After cooling has been initiated, activate EMS • Monitor vital signs such as heart rate, blood pressure and CNS status Return to Play • Athlete will need to obtain a medical clearance from physician stating they are asymptomatic and all lab tests are normal before returning to play • The length of recovery time is dictated by the severity of the incident • The athlete should avoid exercise for at least one week • The athlete should then begin a return to play protocol under the supervision of a health care professional such as the Certified Athletic Trainer or team physician • The return to play protocol can include: o Easy-to-moderate exercise in a climate-controlled facility for several days before starting strenuous exercise in a climate-controlled facility for several days. o Easy-to-moderate exercise in heat for several days followed by strenuous exercise in the heat for strenuous days.

Hot Weather Policy The heat index is the “feels like” temperature. The chart below shows the health risks as temperature and relative humidity rise.

Cold Injury Protocol Hypothermia Signs and Symptoms: Signs and symptoms of hypothermia will vary depending on the athlete and the severity of hypothermia.

• Oral or axillary body temperature below 95°F • Clumsiness, loss of finger dexterity, slurred speech • Confusion, memory loss • Loss of consciousness, hyperventilation, decreased vital signs] Treatment: • Determine if CPR and activation of EMS is necessary • Move athlete to warm environment with shelter from the wind • Remove any wet or damp clothing, then insulate with warm, dry clothing or blankets • When rewarming, apply heat to trunk, axilla, chest and groin • Provide fluids and food to maintain metabolism • Continually monitor vital signs • Avoid applying friction massage to tissues to decrease the likelihood of tissue injury if possible frostbite is present Return to Play Depending on the severity of the hypothermia, the athlete may be able to return to play during the same practice. Once the athlete is rested and their body temperature has returned to normal, they can usually return to play at the discretion of the athletic trainer or team physician. If the hypothermia is more severe, the athlete should sit out 24 hours. Following rest, the athlete will be put through a graduated return to play protocol.

Cold Weather Policy If the “feels like” temperature is 25°F or below, athletes and coaches can practice for 90 minutes straight. If the coach wants to practice beyond the 90-minute period, the athletes must return to a heated environment and rewarm for 20 minutes before returning to practice.

If the “feels like” temperature is 15°F or below, practice will be limited to 60 minutes and the athletes must rewarm for 20 minutes at least once during practice.

If the “feels like” temperature is 10°F of below, practice will be terminated and scheduled at a different day/time.

SECTION 2: Venues Venue: Stark Recreation Center • •

• •

Emergency Personnel o Certified Athletic Trainers and Team Physicians Emergency Communication o Telephone in front of the room and in offices o Cell Phones Emergency Equipment o Medical Kit, AED, Crutches, first aid supplies Roles of First Responders o Immediate care of injured/ill student-athlete  Certified athletic trainer or trained medical personnel  Coach is first responder if the injury occurs outside of athletic training room hours or if there is not an athletic trainer present. o Activation of EMS  Call 911  Provide name, address, telephone number, number of individuals injured, condition of injured, first aid treatment, specific directions, other information as requested o Direction of EMS to scene  Make sure all appropriate doors are open  Designate an individual to flag down EMS and direct them to the scene  Limit scene to first responders and move bystanders away from the area

Venue: Stark Center Weight Room •

• • •

Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) will be located in the Athletic Training Room Emergency Communication o Cell Phones Emergency Equipment o Medical Kit, AED, Crutches, first aid supplies located in the Athletic Training Room Roles of First Responders o Immediate care of injured/ill student-athlete  Certified athletic trainer or trained medical personnel  Coach is first responder if the injury occurs outside of athletic training room hours or if there is not an athletic trainer present. o Activation of EMS  Call 911  Provide name, address, telephone number, number of individuals injured, condition of injured, first aid treatment, specific directions, other information as requested o Direction of EMS to scene  Make sure all appropriate doors are open  Designate an individual to flag down EMS and direct them to the scene  Limit scene to first responders and move bystanders away from the area

Venue: Pohl Gymnasium (VB, WBB, MBB & ALL) • • •

•

•

•

Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) Emergency Communication o Cell Phones Emergency Equipment o Medical Kit, AED, Crutches, first aid supplies First aid supplies (athletic trainer’s kit, biohazard bags, vacuum splints, crutches, immobilizers, and braces). The crutches, braces, and immobilizers can be found in the athletic training room located on the 2nd floor in the Pohl Gym Athletic Training Room. Epipens are located in the training room, or in the athletic trainer’s kit. The automatic defibrillator (AED) is located at the gym at all times.

Roles of First Responders o Certified Athletic Trainer  Immediate care of injured/ill student-athlete; assess situation  Activates Emergency Medical System (EMS) o Athletic Department Staff (A) /Coach (A) /Student-Athlete (A) /Other Individual (A)  Call 911  Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT POHL GYMNASIUM ON THE COURT. (521 11St South Columbus, MS 39701). My cell number is: ___________________ • Give EMS location: POHL GYMNASIUM ON THE COURT. (521 11St South Columbus, MS 39701 • Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….)

• Tell what care is being provided• Ask if any other information is needed• DO NOT HANG UP-until authorized by dispatcher!!!!

• Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. o Athletic Department Staff (B)/Coach (B)/ Student-Athlete (B)/Other Individual (B)  Responder to “Flag down” EMS and Direct to the scene  Make sure all gates, appropriate doors are open, direct EMS through the front entrance doors, to the elevator, and to the location of injured individual.  Limit the scene to first responders only Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle  2520 N. 5th St, Columbus, MS 39705 • All emergency injuries/illnesses will be transported to this venue Venue Address o 521 11th Street South Columbus, MS 39701

Mississippi University for Women Pohl Gym521 11th Street South, Columbus, MS 39701

BLEACHERS

OWLS

BLEACHERS

BLEACHERS

Scorer’s Table

BLEACHERS

VISITORS

Venue: Athletic Training Room • • •

•

•

•

Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) Emergency Communication o Cell Phones Emergency Equipment o Medical Kit, AED, Splint Bag, Crutches, First Aid Supplies (athletic trainer’s kit, biohazard bags, vacuum splints, crutches, immobilizers, and braces). The crutches, braces, and immobilizers can be found in the athletic training room located on the 2nd floor in the Pohl Gym Athletic Training Room. Epipens are located in the training room, or in the athletic trainer’s kit. The automatic defibrillator (AED) is located at the gym at all times.

Roles of First Responders o Certified Athletic Trainer  Immediate care of injured/ill student-athlete; assess situation  Activates Emergency Medical System (EMS) o Athletic Department Staff (A) /Coach (A) /Student-Athlete (A) /Other Individual (A)  Call 911  Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT POHL GYMNASIUM ON THE COURT. (521 11St South Columbus, MS 39701). My cell number is: ___________________ • Give EMS location: POHL GYMNASIUM ON THE COURT. (521 11St South Columbus, MS 39701 • Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….)

• Tell what care is being provided• Ask if any other information is needed• DO NOT HANG UP-until authorized by dispatcher!!!!

• Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. o Athletic Department Staff (B)/Coach (B)/ Student-Athlete (B)/Other Individual (B)  Responder to “Flag down” EMS and Direct to the scene  Make sure all gates, appropriate doors are open, direct EMS through the front entrance doors, to the elevator, and to the location of injured individual.  Limit the scene to first responders only Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle  2520 N. 5th St, Columbus, MS 39705 • All emergency injuries/illnesses will be transported to this venue Venue Address o 521 11th Street South Columbus, MS 39701

Venue: Athletic Training Room Mississippi University for Women Pohl Gym-2nd Floor 521 11th Street South Columbus, MS 39701

2nd Floor Trai ner’

1st

Athletic Training Facility

Basketball Gym

Admin.

Office

Venue: Columbus Soccer Park (Men’s/Women’s Soccer) • • •

Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) Emergency Communication o Cell Phones Emergency Equipment

o •

•

•

Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room

Roles of First Responders o Certified Athletic Trainer  Immediate care of injured/ill student-athlete; assess situation  Activates Emergency Medical System (EMS) o Athletic Department Staff (A) /Coach (A) /Student-Athlete (A) /Other Individual (A)  Call 911  Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT ON THE FIELD AT COLUMBUS SOCCER COMPLEX. (301 N. 3rd St. Columbus, MS 39701). My cell number is: ___________________ • Give EMS location: AT COLUMBUS SOCCER COMPLEX. (301 N. 3rd St. Columbus, MS 39701 • Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….)

• Tell what care is being provided• Ask if any other information is needed• DO NOT HANG UP-until authorized by dispatcher!!!!

• Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. o Athletic Department Staff (B)/Coach (B)/ Student-Athlete (B)/Other Individual (B)  Responder to “Flag down” EMS and Direct to the scene  Make sure all gates, appropriate doors are open, direct EMS through the front entrance doors, to the elevator, and to the location of injured individual.  Limit the scene to first responders only Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle  2520 N. 5th St, Columbus, MS 39705 • All emergency injuries/illnesses will be transported to this venue Venue Address o 301 N. 3rd Street Columbus, MS 39701

Venue: Columbus Soccer Park (Men’s/Women’s Soccer) 301 N. 3rd Street Columbus, MS 39701

N 3rd Concession

Bench

Bench

7th

/Restroom

Venue: Heritage Baseball Field • • •

Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available) Emergency Communication o Cell Phones Emergency Equipment

o •

•

•

Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room

Roles of First Responders o Certified Athletic Trainer  Immediate care of injured/ill student-athlete; assess situation  Activates Emergency Medical System (EMS) o Athletic Department Staff (A) /Coach (A) /Student-Athlete (A) /Other Individual (A)  Call 911  Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT ON THE HERITAGE BASEBALL FIELD AT HERITAGE ACADEMY. (625 Magnolia Lane, Columbus, MS 39705). My cell number is: ___________________ • Give EMS location: COLUMBUS SOCCER COMPLEX. (301 N. 3rd St. Columbus, MS 39701 • Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….)

• Tell what care is being provided• Ask if any other information is needed• DO NOT HANG UP-until authorized by dispatcher!!!!

• Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital. o Athletic Department Staff (B)/Coach (B)/ Student-Athlete (B)/Other Individual (B)  Responder to “Flag down” EMS and Direct to the scene  Make sure all gates, appropriate doors are open, direct EMS through the front entrance doors, to the elevator, and to the location of injured individual.  Limit the scene to first responders only Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle  2520 N. 5th St, Columbus, MS 39705 • All emergency injuries/illnesses will be transported to this venue Venue Address o 625 Magnolia Lane Columbus, MS 39705

Heritage Academy Baseball Field 625 Magnolia Lane Columbus, MS 39705 Bullpen

AED During

Home

Ambulance Entrance

Seating Pressbox /

Concesssions

Batting Cage

Visitor Seating

Restrooms Front Gate

Indoor Facility

Parking

Parking & Ambulance Entrance

Venue: Don Usher Softball Field • • • •

Emergency Personnel o Certified Athletic Trainers and Team Physicians (when available), athletic training student interns, and coaches Emergency Communication o Cell Phones Emergency Equipment o Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room Roles of First Responders o Certified Athletic Trainer or Coach  Certified athletic trainer or trained medical personnel  Coach is first responder if the injury occurs outside of athletic training room hours or if there is not an athletic trainer present. o Athletic Department Staff/Coach/Student A  Call 911  Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT THE DON USHER SOFTBALL FIELD AT the Mississippi University for Women. (At the corner of 15th Street South and South 7th Avenue). My cell number is:____________ • • • • •

o

Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….)

Tell what care is being providedAsk if any other information is neededDO NOT HANG UP-until authorized by dispatcher!!!!

Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital.

Athletic Department Staff/Coach/ Student B  Make sure all appropriate doors are open  Designate an individual to flag down EMS and direct them to the scene  Limit scene to first responders and move bystanders away from the area

•

Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle  2520 N. 5th St, Columbus, MS 39705 • All emergency injuries/illnesses will be transported to this venue

•

Venue Address 1100 College Street At the corner of 15th St S and S 7th Ave Columbus, MS 39701

Venue: Don Usher Softball Field At the Mississippi University for Women: 1100 College Street, Columbus, MS 39701

At the corner of 15th St S and S 7th Ave

S 7th Ave

15th

stands

Bull Pin

Venue: Tennis Courts (WTN, MTN) • • • • •

Emergency Personnel Certified Athletic Trainers, team physicians (when available), athletic training student interns, and coaches Emergency Communication o Cell Phones Emergency Equipment o

Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room

Roles of First Responders o Certified Athletic Trainer  Certified athletic trainer or trained medical personnel  Coach is first responder if the injury occurs outside of athletic training room hours or if there is not an athletic trainer present. o Athletic Department Staff/Coach/Student A  Call 911  Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL AT THE TENNIS COURTS AT the Mississippi University for Women. (521 11th Street South, Columbus, MS 39701) • Give EMS location of injured athlete: TENNIS COURTS AT the Mississippi University for Women. (521 11th Street South, Columbus, MS 39701) • • • • •

o

•

•

Inform them of situation- ex. Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….)

Tell what care is being providedAsk if any other information is neededDO NOT HANG UP-until authorized by dispatcher!!!!

Bring the insurance binder back to the injury site

• MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital.

Athletic Department Staff/Coach/Student B  Make sure all appropriate doors are open  Designate an individual to flag down EMS and direct them to the scene  Limit scene to first responders and move bystanders away from the area

521 11th Street South Columbus, MS 39701 (Directly behind Pohl Gym) Venue Map

Venue: Tennis Courts At the Mississippi University for Women: 521 11th Street South Columbus, MS 39701 (Directly behind Pohl Gym)

10th

Bleachers

Parking

S 11th

Venue: Columbus High School Football/ Track Field •

• • •

Emergency Personnel o Certified Athletic Trainers, team physicians (when available), athletic training student interns, and coaches Emergency Communication o Cell Phones Emergency Equipment o

Medical Kit, AED, Crutches, First Aid Supplies, Epipens located on site and in the MUW Athletic Training Room

Roles of First Responders o Certified Athletic Trainer  Immediate care of injured/ill student-athlete; assess situation  Activates Emergency Medical System (EMS) o Athletic Department Staff/Coach/Student A  Call 911  Provide the following information • Identify yourself: MY NAME IS ____________. I AM A _________ AT MISSISSIPPI UNIVERSITY FOR WOMEN. WE HAVE AN INJURED INDIVIDUAL ON THE TRACK AT COLUMBUS HIGH SCHOOL FOOTBALL FIELD. (215 Hemlock St. Columbus, MS 39702). My cell number is:___ • Give EMS location of injured individual: ON THE TRACK AT COLUMBUS HIGH SCHOOL FOOTBALL FIELD. (215 Hemlock St. Columbus, MS 39702 • • • • •

o

Inform them of situation- Individual’s Name, Approximate age, condition (what signs and symptoms are present, or current state of the person-Ex. THE INDIVIDUAL is unconscious, breathing, has a pulse….)

Tell what care is being providedAsk if any other information is neededDO NOT HANG UP-until authorized by dispatcher!!!!

Bring the insurance binder back to the injury site o MUW Personnel/Coach will accompany the athlete in the ambulance to the hospital.

• Athletic Department Staff/Coach/ Student B  Make sure all appropriate gates are open  Designate an individual to flag down EMS and direct them to the scene  Limit scene to first responders and move bystanders away from the area

•

Referring Hospital and/or Emergency Room: o Baptist Memorial Hospital-Golden Triangle  2520 N. 5th St, Columbus, MS 39705 • All emergency injuries/illnesses will be transported to this venue

•

Venue Address o 215 Hemlock Street Columbus, MS 39702

Venue: Columbus High School Football/ Track Field 215 Hemlock Street, Columbus, MS 39702

AED During Event

Warpath

Ambulance Entrance

Visitor

Concession

Parking

Beverly

Indoor Facility

Seatin

On Field Emergency Protocol Guidelines to Use During a Serious On-Field Player Injury: These guidelines have been recommended for National Football League (NFL) officials and have been shared with NCAA championships staff.

1. Players and coaches should go to and remain in the bench area once medical assistance arrives. Adequate lines of vision between the medical staffs and all available emergency personnel should be established and maintained.

2. Players, parents and non-authorized personnel should be kept a significant distance away from the seriously injured player or players.

3. Players or non-medical personnel should not touch, move or roll an injured player.

4. Players should not try to assist a teammate who is lying on the field (i.e., removing the helmet or chin strap, or attempting to assist breathing by elevating the waist).

5. Players should not pull an injured teammate or opponent from a pile-up.

6. Once the medical staff begins to work on an injured player, they should be allowed to perform services without interruption or interference.

7. Players and coaches should avoid dictating medical services to the athletic trainers or team physicians or taking up their time to perform such services.

MUW Police Emergency Procedures

MUW Police: 662-241-7777 MUW Facilities: 662-329-7396 Ambulance: 9-911 Fire Department: 9-911

Emergency Operations:

Follow these procedures for the conditions described. Depending on circumstances, changes in the procedures may be announced by the university’s Incident Commander or the President. The Incident Commander is the Senior Vice President for Administration/CFO or designee in most situations.

Primary Emergency Procedures 1. Call MUW Police at 662-241-7777 or call 911. When in doubt, call 911.

2. Give brief facts and stay on the line if requested.

3. Alert those in your immediate area. Coordinate response with emergency officials.

4. Follow instructions from emergency personnel or W-Alert announcements.

Media Relations/Authorized Spokesperson:

Accurate information can mean life or death in an emergency. The university designates a single spokesperson to release timely facts as they are verified. Inaccurate information can cause confusion and potential harm to others.

1. Never speculate to friends, family, or the media about what is happening. You may not have all the facts.

2. Refer questions to the Executive Director of University Relations.

3. Designated spokespersons are: I.

Executive Director of University Relations 662-242-3689 (cell, 24/7)

II.

University General Counsel 662-329-7104 (office)

Smoke or Fire: 1. Call 911.

2. Pull fire alarm.

3. Evacuate the building. a. Assist those with special needs. b. Close doors to prevent spread of smoke/fire. c. DO NOT USE ELEVATORS. d. Move away from the building.

4. Call MUW Police 662-241-7777 5. Follow instructions from emergency responders.

Tornado/Severe Weather:

TORNADO WATCH Conditions are favorable for tornadoes to develop. Remain alert. Monitor conditions.

TORNADO WARNING A tornado has been sighted or indicated by radar. Emergency procedures will begin.

1. Sirens will be activated by local emergency personnel.

2. A W-Alert will be issued.

3. Seek shelter immediately in an interior hallway or the lowest level of a building away from windows. You will be instructed to SHELTER IN PLACE. 4. Make sure students in classrooms are instructed about a safe place to shelter.

5. Secure laboratories. Shut off gas burners or equipment that could cause health/safety issues.

6. Stay sheltered until further instructions.

EMERGENCY COMMUNICATION CHANNELS

1. W-Alert (used primarily if immediate action is required for safety) 2. MUW web page 3. Social media (Facebook, Twitter) 4. Voice-activated sirens 5. MUW Police communications 6. Also follow local media/weather channels for updates

WORKPLACE VIOLENCE/INDIVIDUAL WITH A WEAPON

1. If you see an individual carrying a weapon or witness an act of violence that threatens others on campus, report it immediately to MUW Police: 662-241-7777.

2. In case of a direct threat, building occupants should go to rooms that can be locked. Lock all doors and windows. Turn off lights. Close blinds.

3. Follow instructions from authorized emergency/law enforcement personnel.

ACTIVE SHOOTER 1. Stay as calm as possible.

2. Do not try drastic action. Don’t call attention to yourself.

3. If you can escape the area safely, do so.

4. If there is no chance to escape, lock doors and barricade yourself; hide behind a solid object.

5. Silence cell phones, radios, TVs, or other noises. Turn off lights. Close blinds.

6. One person should call 911 with a detailed description of the shooter and situation. Try to observe details that would help responders.

7. ONLY AS LAST RESORT, IF YOUR LIFE IS IN IMMINENT DANGER, SHOULD YOU CONFRONT THE SHOOTER. HOSTAGE SITUATION If you have observed a hostage taken: 1. Call MUW Police: 662-241-7777.

2. Stay as calm as possible. Provide as much description as you can of the hostage-taker and situation.

If you are part of the hostage situation: 1. Do what you are told without argument.

2. Speak only when spoken to and only when necessary.

3. Do not try to negotiate.

4. Try to stay away from windows and doors, where law enforcement officers might enter.

Bomb Threat THREAT RECEIVED BY PHONE AT AN OFFICE 1. Try to get as much information as you can from the caller. [Refer to Bomb Threat Checklist in this booklet.]

2. If someone else is in the office, develop a signal that alerts the person to listen in on the call.

3. Take quick notes. What was the voice like? Was there background noise? Were there distinguishing details?

4. Once you hang up, immediately call campus police: 662-241-7777.

5. Prepare to evacuate the building.

THREATS RECEIVED BY MAIL OR E-MAIL 1. Do not throw away or delete any possible evidence.

2. Call MUW Police immediately: 662-241-7777.

BOMB THREAT INFORMATION CHECKLIST CALLER’S VOICE

QUESTIONS TO ASK

____Calm

____Excited

When is the bomb to explode?

____Slow

____Angry

Where is the bomb right now?

____Soft

____Rapid

What does it look like?

____Crying

____Loud

What kind of bomb is it?

____Slurred

____Laughing

What will cause it to explode?

____Deep

____Distinct

Did you place the bomb?

____Nasal

____High-pitched

Why? _________________

____Stutter

____Raspy

What is your address?

____Clearing throat

____Lisp

What is your name?

____Heavy breathing

____Cracking

____Familiar

____Accent

Did the voice sound like someone?

THREAT LANGUAGE ____Well spoken

____Incoherent

Gender of caller __________

____Educated

____Taped

Ethnicity __________

____Profane

____Message rea

Age __________

____Irrational

____Threat-maker

Length of call __________

____House noises

____Office

____Office machines

____Voices

____Motor

____Street noises

____Child

____Music

____Animal noises

____Clear

____Factory machines

____PA system

____Local

____Long distance

BACKGROUND SOUNDS

SUSPICIOUS MAIL OR PACKAGES If you receive a suspicious piece of mail or package on campus: 1. Immediately call MUW Police: 662-241-7777.

2. Do NOT handle the suspicious article. Let emergency personnel decide how to handle.

3. Anyone who has previously handled the suspicious article should be identified. They may need to be isolated.

4. The Incident Commander or MUW Police will determine the next steps.

DEMONSTRATIONS/DISORDERLY GATHERINGS Not all demonstrations are unlawful. They may be permissible if they: --Do not disrupt classwork or involve substantial disorder to campus --Do not invade the rights of others If a demonstration interferes with normal campus activities or is disruptive: 1. Call your supervisor and MUW Police: 662-241-7777.

2. The MUW Police will notify the Vice President for Student Affairs.

3. Remain in your office or classroom.

EARTHQUAKE While unlikely, there is a remote possibility of an earthquake in the region. If one occurs: CLASSROOM OR OFFICE 1. Shelter in place underneath a desk or table.

2. Stay away from windows, shelving, or large freestanding furniture such as partitions.

3. Use drop-and-cover technique. Drop to both knees, and with both hands behind neck, bend forward and cover face in arms.

4. If jackets or backpacks are nearby, use them for added protection.

5. Once the event is over, evacuate and move away from the building.

OUTDOORS 1. Move to an open space away from buildings, power lines, lights poles, and trees.

2. Use drop-and-cover technique in an OPEN space.

DRIVING 1. Stop the vehicle away from buildings, power lines, bridges, and overpasses.

2. Stay in your vehicle until the event is over.

3. Proceed with caution, avoiding downed power lines, or potentially damaged bridges or ramps.

IN ALL SITUATIONS 1. Anticipate the aftershock. It will come.

2. Wait for instructions from emergency/law enforcement personnel.

Evacuating Campus Buildings WHEN DO YOU EVACUATE? --When the fire alarm is sounded --When emergency or law enforcement personnel direct evacuation --When the Incident Commander/administrative personnel determine the need for evacuation WHAT IS THE EVACUATION PROCEDURE? 1. Faculty should bring the class attendance list. Leave the building in an orderly manner. Students should stay with their class and instructor.

2. Staff members should follow similar procedures.

3. Assist anyone with special needs; or notify emergency responder of special needs.

4. Once outside, all should convene in a central location.

ONCE OUTSIDE, WHAT ARE THE PROCEDURES? 1. Check class/staff rosters to be sure everyone has evacuated.

2. If someone remains in the building, notify the nearest emergency responder.

3. Classes/office staff should remain together until released by authorities. Emergency/law enforcement personnel must have access to continue to work the scene.

FACILITY/BUIDLING EMERGENCIES PERSON STUCK IN ELEVATOR 1. Turn on the elevator alarm or use the emergency phone 2. Call MUW Police: 662-241-7777 PLUMBING FAILURE/FLOODING 1. Call Facilities: 662-329-7396 2. After hours, call MUW Police: 662-241-7777 INTERIROR GAS LEAKS 1. If gas is smelled inside a building, the fire alarm is pulled, the building is to be evacuated, call 911 and Campus Police: 662-241-7777.

2. Columbus Fire and Rescue will arrive and make sure that everyone is evacuated, 911 will call Atmos Energy and investigate the smell.

3. Campus Police will respond to make sure that no enters or reenters the building.

4. After the investigation is completed, Columbus Fire and Rescue will notify Campus Police whether or not the building is safe to reenter.

EXTERIOR GAS LEAKS 1. If gas is smelled outside, the individual will call Campus Police: 662-241-7777.

2. Campus Police will respond to the reported area.

3. Campus Police will contact 911 and report the smell of gas.

4. 911 will contact Atmos Energy and report the smell of gas.

5. Columbus Fire and Rescue along with Atmos Energy will respond and investigate the smell.

Mental Health Emergency Action Plan Mental Health Management Plan Introduction: This document serves an addition to the emergency action plan. If an emergency mental health episode occurs, the emergency action plan should be initiated then the following steps should take place.

Definition: Mental Health Care The informal and formal evaluation and treatment of student-athletes with possible mental health concerns (including but not limited to mental health disorders or mental illness).

Routine Mental Health Referral: Any student-athlete who expresses a mental health concern to an athletics

administrator or coach, or who the athletics administrator or coach believes to have a mental health concern, will be referred to the W Counseling Center. This referral should be done by either the Assistant Athletic Director of StudentAthlete Development or the Athletic Training Staff. In the event that another athletics administrator or coach refers the student-athlete to W Counseling Center, the Assistant Athletic Director for Student-Athlete Development should be notified within 24 hours so he/she can follow-up with W Counseling Center accordingly. The Assistant Athletic Director for Student-Athlete Development will also notify the Dean of Students office of the referral via a bi-weekly conference call with the case manager designated as the athletic department liaison. At the same time, the Student-Athlete of Concern Committee (comprised of the Athletic Director, Athletic Training Staff, the Assistant Athletic Director and other senior level athletic administrators) will meet weekly to share and discuss any routine mental health referrals.

There are two primary types of mental health conditions that will require additional levels of support for the studentathlete experiencing symptoms beyond a routine referral:

1. Acute – Sudden changes in mental conditions that require an emergency level of care (i.e. suicidal or homicidal ideation, highly agitated or threatening behavior, psychosis, acute delirium/confusional state, acute intoxication or drug overdose, and sexual assault). These conditions often require hospitalization.

2. Chronic – Ongoing mental conditions that may include: depression, anxiety disorders, eating disorders or other previously diagnosed mental health conditions. The management of these conditions typically requires ongoing care.

ACUTE MENTAL HEALTH SITUATIONS – CRISIS MANAGEMENT PLAN The following Mental Health Management Plan will be followed if a student-athlete experiences a severe and sudden change in his/her mental condition. Athletic department staff or coaches may be made aware of this change in-person, via some other type of communication, or via a third party: Acute Crisis Where There is No Immediate Safety Concern 1. Weekdays during Mississippi University for Women operating hours, if there is an acute mental health crisis that is not an immediate safety concern and the student-athlete is present, he or she should be walked up to the W Counseling Center for an emergency appointment by an athletics staff member or coach. If the student-athlete is not physically present but willing to receive help he or she should be contacted via phone and email, and directed to walk up to the counseling center and/or call the W Counseling Center for an emergency appointment (662-329-7748 / Bldg.

“The Blue House”).

2. The Director of Athletics and Campus Recreation or Assistant Athletic Director should be notified of this referral immediately. In turn, this individual will reach out to the W Counseling Center and follow up accordingly to verify the student-athlete has or will be receiving assistance, and the treatment plan moving forward.

Acute Crisis Where There is an Immediate Safety Concern 1. The Athletics Emergency Action Plan will be initiated to insure proper care and transportation of the individual to the Mississippi Behavioral Health Services is Columbus, MS. In this case the first responder may be an athletics staff member or coach.

2. If possible, an athletics staff member or coach should accompany the student-athlete in crisis to the medical facility.

3. Once the student-athlete has been transported to the medical facility, the athletics staff member or coach who was

the first responder should contact the Director of Athletics and Campus Recreation – Jennifer Claybrook – office (662) 329-7962. a) The Director of Athletics will then notify the following athletic department staff members: a. Head Athletic Trainer – Jason Miller i. Assistant Athletic Trainer-Jequalilia Huggins b. Assistant Athletic Director– Buddy Foster b) Head Coaches: a. Baseball: Scott Mularz b. Basketball (M): Dean Burrows c. Basketball (W): Drew Johnson d. Cross Country (M/W): Dedrick Burnett e. Golf (M/W): Benji Williams f. Soccer (M): Louis Alexander g. Soccer (W): Catie Lyles h. Softball: Buddy Foster or Rebecca Oldham i. Tennis (M/W) & Compliance Director: Daniel Talley j. Track and Field (Indoor/Outdoor)(M/W): Dedrick Burnett k. Volleyball (W): Halee Hensley 4. The Head Athletic Trainer and/or his designee will communicate with the family, and will provide medical updates when available (if appropriate).

7. Once notified of the transport to Mississippi Behavioral Health Services, the Assistant Athletic Director will contact the Dean of Students case manager serving as a liaison to athletics and the W Counseling Center.

8. Once the student-athlete is released from Mississippi Behavioral Health Services he or she is mandated by campus to meet with the W Counseling Center prior to returning to classes.

Follow Up 1. The W Counseling Center will contact the Assistant AD to notify him or her of when the student-athlete is clear to return to classes and to discuss the treatment plan moving forward.

2. The Student-Athlete of Concern Committee will discuss the situation at the weekly meeting to debrief. Until the W Counseling Center or an off-campus provider determines that the student-athlete no longer needs counseling services, the Assistant Athletic Director will communicate regularly with the provider, the Dean of Students office and the Student-Athlete of Concern Committee.

CHRONIC MENTAL HEALTH CONCERNS – MANAGEMENT PLAN The following Management Plan will be followed if a student-athlete is suffering from an on-going mental condition that is impacting his or her daily functioning. Athletic department staff or coaches may be made aware of this condition directly via the student-athlete or through a third party.

Referrals: 1. The student-athlete of concern should be referred to speak with the Assistant Athletic Director (Buddy Foster). If the student-athlete is unwilling to speak with the Assistant Athletic Director the student-athlete should be referred to speak with the W Counseling Center and the Assistant Athletic Director should immediately be made aware of the referral. When possible, coaches or athletic administrators should either have the student-athlete call while present to set up an appointment with the W Counseling Center or walk with the student-athlete up to the W Counseling Center (662-329-7748 / Bldg. “The Blue House”).

2. If the Assistant Athletic Director speaks with the student-athlete, the Assistant Athletic Director will then facilitate the student-athlete setting up an appointment with the W Counseling Center (either via phone or by walking with him or her up to the W Counseling Center). If the studentathlete does not see the Assistant Athletic Director in person, he or she will be provided the contact information for the W Counseling Center via phone and email (662-329-7748 / Bldg. “The Blue House”).

Confidential Release of Information Form: 1. All student-athletes referred by the Athletic Department to the W Counseling Center or an offcampus provider for what are believed to be persistent mental health concerns will be asked to sign a Confidential Release of Information Form. The Assistant Athletic Director will coordinate this process with the W Counseling Center or, in the case of an off-campus provider, the studentathlete. Participation in intercollegiate athletics may be contingent on signing this form.

2. Once the Confidential Release of Information Form has been signed, the W Counseling Center will provide general updates to the Assistant Athletic Director notifying him or her of the general treatment plan and any information that may impact his or her participation in intercollegiate athletics. In the case of treatment being provided by an off-campus provider, the Assistant AD will coordinate with the student-athlete to receive official medical updates.

Follow Up: 1. Once a referral is made by the Assistant Athletic Director, or when the Assistant Athletic Director is made aware of the referral the Student-Athlete of Concern Committee will be updated at the weekly meeting. The Assistant Athletic Director will also notify the Dean of Students via a weekly conference call with the case manager serving as a liaison to athletics.

2. Until the W Counseling Center or an off-campus provider determines that the student-athlete no longer needs counseling services the Assistant AD will communicate regularly with the provider, the Dean of Students office and the Student-Athlete of Concern Committee.

Privacy: Of utmost importance throughout the process of treating a student-athlete with chronic mental health concerns is that his or her privacy be maintained to the greatest extent possible.

Athletic department staff members and coaches will be notified of the situation only to the extent necessary to ensure the safety of the individual suffering from the illness and the campus as a whole.

Non-Compliance: In the event that a student-athlete who appears to be suffering from a chronic mental health condition has been directed by their coach, the Head Athletic Trainer, or the Assistant Athletic Director to schedule and attend an appointment with a counselor in the W Counseling Center and does not follow through, or is unwilling to sign the Confidential Release of Information, the Director of Athletics or Team Physician may remove the student-athlete from participation in intercollegiate athletics.

Conclusion It is of the utmost importance to be properly prepared when emergencies arise during our athletic events. An individual’s survival may rest on the athletic healthcare providers and those working the event. It is of the utmost importance to invest in the athletic department’s knowledge, preparation and readiness for emergencies. The Emergency Action Plans along with CPR, First Aid and AED training should be reviewed at least once a year with all athletic personnel. Through development and implementation of the emergency action plan, the athletic department helps to ensure that the individual(s) will have the best care provided when an emergency situation does arise.

Athletics Department Student-Athlete Handbook 2021-22 ***Athletics reserve the right to amend this manual at any time without notice; the version of the manual posted online at the time of an incident or inquiry is controlling***

Table of Contents A MESSAGE FROM THE DIRECTOR OF ATHLETICS ..........................................................1-2 THE W ATHLETICS PHILOSOPHY .............................................................................................3 DIVISION III PHILOSOPHY STATEMENT ..............................................................................4-5 THE W ATHLETICS MISSION AND VISION .............................................................................6 ATHLETIC DEPARTMENT DIRECTORY ...................................................................................7 WIN EVERY DAY IN ACADEMICS ACADEMICS & ELIGIBILITY ......................................................................................................8 GUIDELINES FOR CLASS ATTENDANCE AND MISSED CLASS .................................................... 8 MONITORING ACADEMIC PROGRESS ........................................................................................... 8-9 ACADEMIC SUPPORT ........................................................................................................................... 9 ADVISEMENT......................................................................................................................................... 9 REGISTRATION.................................................................................................................................... 10 STUDY AT OTHER COLLEGES ........................................................................................................... 10 DECLARING A MAJOR........................................................................................................................ 10 ACADEMIC HONESTY POLICY ......................................................................................................... 11

ELIGIBILITY ...........................................................................................................................12-13 ELIGIBILITY NOTES – Undergraduate Students ........................................................................14 NCAA REQUIREMENTS ...................................................................................................................... 14 MUW ELIGIBILITY DEFINITIONS AND REGULATIONS .......................................................... 14-16 IN SEASON ELIGIBILITY ....................................................................................................................16

ELIGIBILITY NOTES – Graduate Students.............................................................................17-18 NCAA DIII SUMMARY OF REGULATIONS ......................................................................18-23 WIN EVERY DAY IN ATHLETICS NCAA DIII SUMMARY PLAYING & PRACTICE SEASONS ............................................24-25 SPORTS MEDICINE................................................................................................................25-32 GENERAL INFORMATION .............................................................................................................. 25-27 CONCUSSION POLICY ................................................................................................................... 27-29 HEALTH CENTER ............................................................................................................................ 29-30 INSURANCE INFORMATION AND PROCEDURES ......................................................................... 30 DRUG EDUCATION AND TESTING................................................................................................... 31 PREGNANCY & REFERRAL & MANAGEMENT GUIDELINES ................................................. 31-32

TEAM TRAVEL PROCEDURES ............................................................................................32-33 STUDENT-ATHLETE RECRUITING HOST POLICY ..........................................................34-35 SCHOLARSHIPS/GRANTS .........................................................................................................35 MISCONDUCT .............................................................................................................................35 WIN EVERY DAY IN COMMUNITY STUDENT-ATHLETE ADVISORY COMMITTEE (SAAC) ..................................................36-38

WIN EVERY DAY IN LIFE LIFE SKILLS .................................................................................................................................39 SPORTSMANSHIP .......................................................................................................................39 STUDENT-ATHLETE CODE OF CONDUCT ...................................................................... 40-45 PENALTY .............................................................................................................................................. 40 ALCOHOL POLICY ......................................................................................................................... 40-41 TOBACCO ............................................................................................................................................. 41 HAZING ............................................................................................................................................ 41-42 SEXUAL HARASSMENT ..................................................................................................................... 42 NON-DISCRIMINATION STATEMENT ............................................................................................. 42 FACEBOOK, TWITTER, VINE, SNAP CHAT, INSTAGRAM AND OTHER SOCIAL MEDIA........ 42 NCAA GAMBLING POLICY ................................................................................................................ 43 RESIDENCE LIFE RULES AND REGULATIONS .............................................................................. 43 VIOLATION SANCTIONS............................................................................................................... 43-44

GRIEVANCE POLICY - ATHLETICS....................................................................................44-45 NAME, IMAGE, LIKENESS INFORMATION & FORMS .....................................................45-49 CAMPUS SAFETY ..................................................................................................................50-51 TORNADO INFORMATION ................................................................................................................ 50 WEAPONS ON CAMPUS...................................................................................................................... 50 PROHIBITED VEHICLES/DEVICES ..................................................................................................... 50 UNIVERSITY MAIL SERVICES .......................................................................................................... 50

A MESSAGE FROM THE DIRECTOR OF ATHLETICS Welcome to The W! You have a tremendous opportunity to receive an outstanding education while also participating in intercollegiate athletics. Currently, The W is in Year 2 of the process in transitioning to become an NCAA Division III member institution with active membership in September 2023. The NCAA Division III has more than 440 member institutions and 195,000 student-athletes. The NCAA Division III and The W prioritize the well-rounded student-athlete experience. Our hope is that you pursue excellence in a variety of ways during your time here. To excel requires commitment, self-discipline and hard work. As we begin the 2021-22 academic year, we wish you much success in all of your endeavors.

Our Athletic Department is firmly committed to working within the educational mission of the University, understanding that the primary responsibility for balancing academics and athletics falls on you, the student-athlete. Our commitment as an institution is to help you reach your potential, and to best position you for success academically, athletically, in the community and in life. We hope and believe that you are committed to the same.

This handbook describes programs, policies and procedures you are likely to encounter as a student-athlete. It outlines your rights and responsibilities while a member of the intercollegiate athletics program. You are responsible for being familiar with the content contained within the following pages. The information included in the handbook is to be used in conjunction with any and all standards, rules and regulations set forth by the Mississippi University for Women and the NCAA. Access to the MUW Student Handbook and the NCAA Division III Manual is available online and refenced below. If you have any questions, you are able to contact any member of our athletic staff including me.

At the end of your athletic season you will be asked to complete a student-athlete satisfaction survey. Your participation in this survey will allow us to receive vital feedback about significant areas that impact the intercollegiate athletics program. Please take the time to complete the survey. The student-athlete handbook and the survey will be reviewed annually and any feedback you provide to aid in the advancement of this document and excellence in our department would be greatly appreciated.

We are grateful for your attention to this handbook. We are thrilled you have chosen The W! It is our honor and privilege to assist and support you throughout your collegiate experience and in your future endeavors. We look forward to you representing us proudly as you continue to strive to be your very best.

Best of luck during the upcoming year, Jennifer Claybrook Director of Athletics & Campus Recreation

1

THE PURPOSE OF THIS MANUAL is to assist OWLS Student-Athletes in attaining their academic and athletic goals through the observance of the rules and regulations of the University, NCAA, Athletic Department and Conferences in which the University holds membership.

REPRESENTING THE W AS AN ATHLETE IS BOTH AN HONOR AND A PRIVILEGE. Therefore, an athlete's attitude, conduct and appearance in the classroom, at competitions, practices, or elsewhere should always reflect the Athletic Department in a positive manner.

ATHLETICS IS SECONDARY TO ACADEMICS. Earning a degree should be the primary goal of all student-athletes.

NOTE: Please refer to the MUW Student Handbook located at http://bulletin.muw.edu/index.php?catoid=42 for additional student policies and procedures set forth for all MUW students. Also, please refer to the ncaa.org and the NCAA III Compliance Manual located at https://web3.ncaa.org/lsdbi/reports/getReport/90011 for additional opportunities and rules information.

2

THE W ATHLETICS PHILOSOPHY The mission of Mississippi University for Women is to provide a high-quality undergraduate and graduate education for women and men in a variety of liberal arts and professional programs while maintaining its historic commitment to academic and leadership development for women. Emphasizing a personalized learning experience, the University engages in a variety of instructional methodologies to provide educational opportunities in a diverse and inclusive environment. The institution promotes research, scholarship, and creativity to enhance student development and achievement as a platform for lifelong education and growth.

As an integral part of the overall educational mission, the Athletics Program reflects the values of excellence, leadership, and personalized learning to which all of the University’s endeavors aspire.

The Athletics Program at The W is an extra-curricular activity that supplements the academic program and supports the institution’s educational mission by providing opportunities for students to participate in intercollegiate sports activities that help them grow personally and socially. In particular, the Athletics Program enhances general life knowledge, skills and abilities, including physical fitness, self-confidence, leadership and teamwork. To this end, the Athletics Program measures its success by the extent to which its student-athletes develop as well-rounded individuals of intellect and character.

The University’s strategic plan recognizes the need to develop the sense of community among students, parents, alumni, employees, and friends. There are opportunities to create a vibrant campus community through the Athletics program both for those who participate directly in intercollegiate sports and those who, as spectators and fans, benefit from the camaraderie. This will be an important driver of the future development of the College.

3

NCAA DIVISION III PHILOSOPHY STATEMENT Colleges and universities in Division III place the highest priority on the overall quality of the educational experience and on the successful completion of all students’ academic programs.

They seek to establish and maintain an environment in which a student-athlete’s athletics activities are conducted as an integral part of the student-athlete’s educational experience, and an environment that values cultural diversity and gender equity among their student-athletes and athletics staff. To achieve this end, Division III institutions: 1. Expect that institutional presidents and chancellors have the ultimate responsibility and final authority for the conduct of the intercollegiate athletics program at the institutional, conference and national governance levels; 2. Place special importance on the impact of athletics on the participants rather than on the spectators and place greater emphasis on the internal constituency (e.g., students, alumni, institutional personnel) than on the general public and its entertainment needs; 3. Shall not award financial aid to any student on the basis of athletics leadership, ability, participation or performance; 4. Primarily focus on intercollegiate athletics as a four-year, undergraduate experience; 5. Encourage the development of sportsmanship and positive societal attitudes in all constituents, including student-athletes, coaches, administrative personnel and spectators; 6. Encourage participation by maximizing the number and variety of sport offerings for their students through broad-based athletics programs; 7. Assure that the actions of coaches and administrators exhibit fairness, openness and honesty in their | relationships with student-athletes; 8. Assure that athletics participants are not treated differently from other members of the student body; 9. Assure that student-athletes are supported in their efforts to meaningfully participate in non-athletic pursuits to enhance their overall educational experience; 10. Assure that athletics programs support the institution’s educational mission by financing, staffing and controlling the programs through the same general procedures as other departments of the institution. Further, the administration of an institution’s athletics program (e.g., hiring, compensation, professional development, certification of coaches) should be integrated into the campus culture and educational mission; 11. Assure that athletics recruitment complies with established institutional policies and procedures applicable to the admission process; 12. Exercise institutional and/or conference autonomy in the establishment of initial and continuing eligibility standards for student-athletes; 13. Assure that academic performance of student-athletes is, at a minimum, consistent with that of the general student body; 14. Assure that admission policies for student-athletes comply with policies and procedures applicable to the general student body; 15. Provide equitable athletics opportunities for males and females and give equal emphasis to men’s and women’s sports; 16. Support ethnic and gender diversity for all constituents; 17. Give primary emphasis to regional in-season competition and conference championships; and 18. Support student-athletes in their efforts to reach high levels of athletics performance, which may include opportunities for participation in national championships, by providing all teams with adequate facilities, competent coaching and appropriate competitive opportunities.

4

The purpose of the NCAA is to assist its members in developing the basis for consistent, equitable competition while minimizing infringement on the freedom of individual institutions to determine their own special objectives and programs. The above statement articulates principles that represent a commitment to Division III membership and shall serve as a guide for the preparation of legislation by the division and for planning and implementation of programs by institutions and conferences.

5

MISSION: The Department of Athletics conducts a broad-based Division III sports program for men and women that is an integral part of the University’s mission and adheres to the framework established by the NCAA. The overall development of each student-athlete is of paramount importance. The department will provide the necessary vision and leadership for studentathletes to participate at the highest level of their ability while pursuing a quality education.

Participation on an intercollegiate team will provide student-athletes with the opportunity to learn and develop values which foster self-discipline, teamwork, leadership skills and fair play in an equitable and diverse environment. The goal is to attain and maintain competitive excellence in all sports programs, including participation in NCAA individual and team championship events, whenever possible.

VISION STATEMENTS The Department of Intercollegiate Athletics is committed to: • • • • •

Providing all student-athletes with the highest quality academic, athletic and social experience; Hiring and developing the best coaches and support staff to produce successful programs; Developing the leadership potential of student-athletes and staff; Providing a safe environment for the student-athletes; Conducting programs and business with integrity and the highest ethical standards.

CORE PRINCIPLES: The mission of the Department of Athletics at the Mississippi University for Women is to develop student-athletes who desire to excel in the four core principles of Athletics, Academics, Community, and Life.

6

ATHLETIC DEPARTMENT DIRECTORY Jennifer Claybrook Director of Athletics & Campus Recreation/SWA jlclaybrook@muw.edu 662-329-7962

Dr. Chad Murphy Faculty Athletic Representativetcmurphy1@muw.edu 662-329-7241

Jason Miller Head Athletic Trainer athletictraining@muw.edu 662-329-6217

JaQuailia Hudgins Assistant Athletic Trainer athletictraining@muw.edu 662-329-6217

Daniel Talley Director of Compliance/ Head Tennis Coach dltalley@muw.edu 662-329-6586 Glen Halbert Athletics Diversity & Inclusion Designee gehalbert@muw.edu 662-329-7442

Dave Beyer Director of Athletic Communications wdbeyer@muw.edu 662-329-6574

Dedrick Burnett SAAC Advisor/Head Cross Country Coach dburnett1@muw.edu 662-329-7241

BASEBALL

Scott Mularz

dsmularz@muw.edu/662-329-6575

BASKETBALL (MEN)

Dean Burrows

btburrowsjr@muw.edu/662-329-6445

BASKETBALL (WOMEN)

Drew Johnson

anjohnson7@muw.edu/ 662-241-6436

CROSS COUNTRY (WOMEN & MEN)

Dedrick Burnett

dburnett1@muw.edu/ 662-498-0216

GOLF (WOMEN & MEN)

Benji Williams

brwilliams2@muw.edu/ 662-498-0215

TENNIS (WOMEN& MEN)

Daniel Talley

SOCCER (MEN)

Louis Alexander

SOCCER (WOMEN)

Catie Lyles

cjlyles@muw.edu/ 662-329-7996

SOFTBALL

Buddy Foster

cefoster@muw.edu/ 662-329-6573

VOLLEYBALL

Halee Hensley

hmhensley@muw.edu/ 662-329-6585

TRACK & FIELD (WOMEN & MEN)

Dedrick Burnett

dburnett1@muw.edu/ 662-498-0216

dltalley@muw.edu/ 662-329-6586 lsalexander@muw.edu/ 662-329-6571

IMPORTANT PHONE NUMBERS ON CAMPUS (662-329-xxxx) Student Success Center

Reneau Hall 1st Floor

x7138

Financial Aid

Welty Hall Room 107

x7114

Campus Recreation

Stark Recreation Center

x7494

Residence Life

Cochran Hall 2nd Floor

x7127

Health Center

Eckford Hall

x7289

Bookstore

Residence Hall

x7409

Hogarth Dining Center

Hogarth Student Center

x7411

SGA

MUW-600

x7420

Career Services

Reneau Hall 1st Floor

x7138

Registrar

Welty Hall Room 105

x7135

Campus Police

McDevitt Hall

662-241-7777

Post Office

Hogarth Student Center x7408

Counseling Services

11th Street & 4th Avenue

x7748

University Accounting Welty Hall 1st Floor

x7210

7

WIN EVERY DAY IN ACADEMICS I. ACADEMICS & ELIGIBILITY

The MUW Athletics Department is fully committed to the academics-first tenant of NCAA Division III. Student-athletes will be allowed to represent Mississippi University for Women in intercollegiate athletics competition provided they meet all applicable eligibility requirements and have been certified as eligible by the University. All student-athletes who are in good academic standing and meet minimum Mississippi University for Women and NCAA standards will be eligible to compete in intercollegiate athletics. Any student-athlete who is not in good academic standing and does not meet minimum Mississippi University for Women and NCAA standards will be ineligible to compete in intercollegiate athletics.

Academics: ATTENDANCE AT ALL CLASSES IS REQUIRED BY ALL STUDENT-ATHLETES, regardless of the attendance requirements of the class you are enrolled in. Absence from class for practice purposes is an NCAA violation, therefore this is NEVER allowed.

Due to competitive schedules and the related travel demands, student-athletes will miss some classes and exams. It is the responsibility of the student-athlete to communicate with professors/instructors to determine what their expectations are for you to make up/complete missed course work. In the unlikely event that a student-athlete encounters any difficulty in communicating and making the necessary academic arrangements with the professor, please notify your head coach as soon as possible.

General Guidelines for Class Attendance and Missed Class • Students should remind their instructor of known class/contest conflicts at least one week before the missed class.

Each student-athlete will be given a class excusal letter prior to the season outlining days and times that the team will be traveling for home and away contests.

• Student-athletes should make all of the necessary arrangements in order to make up all work or tests missed with the professor prior to athletic travel. It is the responsibility of the student to make up coursework in a timeframe agreed upon by the student and the instructor.

• Student-athletes should identify him or herself to the instructor after the first or second class meeting, providing his/her name, sport and team schedule. The student-athlete will provide the class excusal letter to the instructor during the first of second class meeting.

• Each program establishes consequences for unexcused missed class time, which is approved by the Director of Athletics.

NOTE: Students who are absent from class for more than one week due to personal or medical issues are responsible for notifying the VP of Student Affairs, Provost, and the Director of Athletics.

FAILURE TO FOLLOW ATTENDANCE POLICIES MAY LEAD TO THE FOLLOWING: a) Suspension from future practices and competitions (number to be determined by the Director of Athletics). b) Second infractions will lead to more stringent penalties, including immediate suspension and possible loss of dismissal from squad. c) Infractions leading to ineligibility (under 12 credits) will lead to immediate suspension. **Withdrawal from classes must be preceded by the written permission of the Director of Athletics (or Designee) even during the off season of a sport.

NOTE: Students who wish to withdraw from the University must do so through the College or School of their major or through the Student Success Center if they are undeclared. The last day to withdraw from the University is listed on the Academic Calendar. Once the withdrawal request form is processed, this is an irreversible action.

8

1. MONITORING ACADEMIC PROGRESS THE ATHLETIC DEPARTMENT WILL ATTEMPT TO MONITOR THE ACADEMIC PROGRESS OF ALL OF OUR STUDENT-ATHLETES DURING THE SEMESTER THROUGH: A. Mid-Term Progress Reports: will be sent to instructors by the University. Information and feedback from these reports will be provided to team members along with referrals for tutoring and/or counseling assistance.

It is the student-athlete's responsibility to seek out academic assistance (i.e. tutoring) if their instructor or coach requires it.

B. The Owls Academic Support & Individual Success Program: Designed to monitor the academic progress of our “at-risk” student-athletes. We have defined “at-risk” as all first semester freshmen, transfer student and any continuing student-athlete with an overall GPA that is less than a 2.5 or a previous semester performance below a 2.0.  Each “at-risk” student-athlete will have progress reports sent to their professors/ instructors two times a semester by their head coach via e-mail. The professor/ instructor completes the form indicating the progress of the student-athlete and any potential issues/ concerns.

2. ACADEMIC SUPPORT The Student Success Center is designed to develop and refine the student's academic skills. The dedicated staff offers personalized instruction that supplements and supports MUW’s formal academic programs. Tutoring is available at the on campus. Please schedule an appointment with the center to properly identify your academic needs. The contact number and location of the center is on page 5 of this handbook.

3. ADVISEMENT New students are assigned a faculty or academic staff advisor who will counsel them regarding their academic progress.

The appropriate academic Department will assign students a faculty or staff advisor specific to their major. Undeclared students will be advised by faculty or staff members from the Student Success Center, which is located in Reneau Hall and is open daily for questions regarding academic schedules, programs, and requirements.

Before each registration, students must consult with their advisors. All MUW students should see their advisor not only for program planning prior to each registration, but also for guidance and evaluation throughout the school year. An advising period is published during the fall and spring semesters. See the Academic Calendar for specific dates.

In all academic programs at MUW, some courses are required while others are elective. It is the student’s responsibility to make certain that all required courses of the chosen curriculum are completed. Faculty advisors are available to assist students in planning their academic work. Not all courses are offered every semester; some are only offered in alternating semesters or alternating years. The University is not responsible for scheduling problems that result from the student’s failure to take these intermittent courses when they are available, nor is the institution responsible for those students in an accelerated program who cannot be accommodated by the regular course rotation or students who are off sequence due to failing courses.

Students who have questions regarding their major fields of interest or who want help with decisions are invited to consult their advisors, staff in the Student Success Center, Department Chairs/Program Directors, or Deans at any time during the school year.

PLEASE NOTE: Advisement does not take the place of a student's individual responsibility to fulfill curricula requirements.

9

4. REGISTRATION A. Registration for Classes - Registering on Banner Web Before beginning the registration process, you must see your assigned advisor to approve your schedule and get your Registration Access Pin (RAP).

Log onto MUW homepage (http://www.muw.edu) and click on BANNER WEB. If you have not logged into Banner Web previously, check the Banner Web Instructions.

1. Clicking on the "Student Services" link will give you the following options:  Student Schedule and Registration (Add/Drop classes; Display your class schedule; Check your registration status)  Student Records (View your holds; Display your grades and transcript) 2. Click on the "Student Schedule and Registration" link.

3. Click Check Your Registration Status to view your registration time slots (the dates you are allotted to register via the web) and any messages that will prevent you from registering.  NOTE: All holds must be cleared before you can process any add/drops. Once you have reviewed your registration status, click the <MENU> button to return to the "Student Schedule and Registration" menu.

4. Click Add/Drop Classes  NOTE: Special Grading Options – Audit and Pass/Fail --- To register for classes under a special grading option, you must obtain the permission of your Department Chair/Program Director and bring a completed add/drop form to the Office of the Registrar.

5. Select Desired Term and click <Submit Term>. You will then be prompted for your Registration Access PIN (RAP). Enter Registration Access PIN and <Submit PIN>. Type in CRNs and click <Submit Changes>. Arrow down on right scroll bar to verify course information. If a class is closed, you can enter another CRN or click to search for another open course. Click <Submit Changes> again if needed. Classes may be dropped by using the options available in the Action field. If no options are listed in the Action field then the class may not be dropped.

Click the <MENU> button on your internet browser to return to "Schedule & Registration".

6. To print schedule, click Student Detail Schedule or Student Schedule By Day & Time and click the <Print> button on your internet browser.  NOTE: Some labs require that students provide their own paper for any printing.

7. Logout when registration is complete.

5. STUDY AT OTHER COLLEGES/ UNIVERSITIES Students may take classes at another accredited college or university while simultaneously enrolled at The W, and the academic credits earned can be transferred. However, only those credits that conform to The W’s standards and requirements will be accepted. Official transcripts for such course work must be filed with The W's Registrar at the completion of the term of enrollment. Students are responsible for requesting these transcripts and for paying all related charges. Students planning to take courses at other institutions should secure in advance the approval of the Department Chair/Program Director and Dean of the appropriate College.

6. DECLARING A MAJOR The NCAA requires that all student-athletes designate a program of studies leading toward a specific baccalaureate degree by the beginning of the third year of enrollment (fifth semester) and thereafter shall make satisfactory progress toward that specific degree. This rule is also applicable to transfer students. Declaring a major is accomplished by filing the appropriate form with the Registrar. When changing your major, you must first notify your head coach and a member of the Department of Athletics Administration prior to making any changes. Advisement from your potential new major department is required as well.

10

7. ACADEMIC HONESTY POLICY Each MUW student shares with the University the responsibility for promoting and maintaining the academic integrity of the College community. The University views all forms of academic dishonesty, including but not limited to, plagiarism and cheating, as very serious matters punishable by penalties that may include failure in a course or expulsion from the University.

A. Plagiarism Plagiarism is the act of representing someone else’s ideas, products, or words as one’s own. It is a violation of legal, moral, and educational codes of behavior. Allowing another student to falsely represent one’s own work as his or her own is likewise to engage in plagiarism. Materials and works submitted as fulfillment of course requirements must be the student’s own work. Students are expected to know and use proper forms of citation when making use of the ideas or products of another. Any direct quotation, regardless of how long, must be accompanied by a reference citation.

Paraphrasing another’s ideas requires similar documentation. Using “ghost written” or purchased term papers is a form of plagiarism. Plagiarism might result in a penalty that may include a grade of “F” for the paper and a failing grade for the course for the student involved.

B. Cheating Cheating of any kind is a violation of the MUW policy on academic honesty. This includes, but is not limited to, the unauthorized receiving or giving of information or assistance during examinations, quizzes, or any other evaluative instrument as well as the use of any unauthorized information or assistance during such tests.

Submitting work in one course which has already been submitted for another course, without the consent of the instructor, is also considered academic dishonesty. Any act which improperly deprives other students from equal access to library, media, computer, or other course related materials is an act of academic dishonesty.

Students who are suspected of academic dishonesty may be questioned by the course instructor. In some cases, academic dishonesty by a student may be handled between the faculty member and the student involved.

C. Consequences of Academic Dishonesty 1. A student who violates university, college, school, and/or course policies regarding plagiarism and/or cheating will receive a 0 (zero) for the test or assignment, which will be averaged into the final grade according to the policies defined in the instructor’s syllabus.

2. The faculty member is required to inform the Chief Academic Officer as well as his/her Department Chair/Program Director and Dean that a student has cheated or plagiarized. This notification will remain confidential in compliance with policies protecting student privacy.

3. If a student disagrees with the instructor’s judgment that he/she has cheated or committed plagiarism, the student can consult first with the Department Chair/Program Director and then with the Dean in an effort to resolve the disagreement. If a resolution is not achieved at the college level, the student may appeal directly to the Academic Standards Board through the Chief Academic Officer (CAO).

4. There will be no further action for the first violation of policies governing plagiarism and cheating unless the offense is deemed “flagrant” by the faculty member in consultation with the Department Chair/ Program Director and Dean. For any subsequent offense, the student must appear before the Academic Standards Board where additional disciplinary action will be considered. For flagrant acts the faculty member is required to assign a grade of 0 for the work and to forward the case immediately to the Academic Standards Board for disciplinary action. The CAO will initiate the hearing process.

11

5.

Cases in which a student misrepresents, falsifies, or withholds information concerning materials required by the University will go immediately to the Academic Standards Board for disciplinary action. If a student is found guilty of this offense, his or her admission to the University will be rescinded or, in the case of a student already enrolled, he or she will be dismissed from the University. A student dismissed for this reason will not be eligible for readmission to the University.

Eligibility: NCAA GENERAL PRINCIPLES AND INSTITUTIONAL RESPONSIBILITY: An institution shall not permit a student-athlete to represent it in intercollegiate athletics competition unless the student-athlete meets all applicable eligibility requirements and the institution has certified the student-athlete’s eligibility. (Bylaw 14- Summary statement) Before participation in intercollegiate competition each academic year, a student-athlete shall sign a statement in a form prescribed by the NCAA Division III Management Council in which the student- athlete submits information related to eligibility, recruitment, financial aid, amateur status, previous positive drug tests administered by any other athletics organization and involvement in organized gambling activities related to intercollegiate and professional athletics competition under the NCAA’s governing legislation.

Failure to complete and sign the statement shall result in the student-athlete’s ineligibility for participation in all intercollegiate competition.

To be eligible to represent Mississippi University for Women in intercollegiate athletics competition, a student-athlete shall be enrolled in a full-time program of studies (12 semester hours minimum), be in good academic standing and maintain satisfactory progress toward a baccalaureate degree. A student- athlete’s eligibility shall be determined by information provided by the Department of Athletics and by information contained in the Registrar’s Office and certified by the Registrar, Director of Compliance and the Faculty Athletics Representative. Standards of athletics eligibility are set forth in NCAA Bylaw, Article 14, and are highlighted below: Academic Status (14.01.2) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be enrolled in at least a minimum full-time program of studies, be in good academic standing and maintain satisfactory progress toward a baccalaureate or equivalent degree. A student-athlete enrolled in a two-year program shall be eligible only if that student-athlete was admitted to the institution under the same standards as four-year degree-seeking students and if the two-year degree program is not a terminal program. A waiver of the minimum full- time enrollment requirement may be granted for a student enrolled in the final term of the baccalaureate program (see Bylaw 14.1.8.1.6.3). Also, a student may represent the institution while enrolled as a graduate or professional student or while enrolled and seeking a second baccalaureate degree at the same institution (see Bylaw 14.1.9) Good Academic Standing (14.01.2.1) To be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be in good academic standing as determined by the academic authorities who determine the meaning of such phrases for all students of the institution, subject to controlling legislation of the conference(s) or similar association of which the institution is a member.

Good Academic Standing and Satisfactory Academic Progress (14.02.5) The phrases “good academic standing” and “satisfactory progress” are to be interpreted at each member

12

institution by the academic officials who determine the meaning and application of such phrases for all students, subject to the controlling regulations of the institution; the conference(s) (or similar associations), if any, of which the institution is a member; and applicable NCAA legislation (see Bylaw 14.4).

General 1) Full-time student athletes must maintain a minimum of 12 credit hours per semester. Should a studentathlete fall below 12 credit hours, he/she will become immediately ineligible for practice and competition (Note: Mississippi University for Women student-athletes may not make changes to their advisor-approved academic schedule [drop or add] without the written approval of their advisor, the Registrar or her designee, and the Director of Athletics or designee).

2) In the last semester of a student-athlete’s senior year he/she may carry fewer than 12 credit hours if he/ she is registered for the appropriate number of courses required to complete the degree requirements.

Degree Audit must approve this reduced load in writing.

3) A student-athlete must complete his/her four seasons of eligibility during the first ten semesters he/she is enrolled at the University.

4) A student who transfers (see Bylaw 14.5) to a member institution from any collegiate institution is required to complete one full academic year of residence at the certifying institution before being eligible to compete for or to receive travel expenses from the member institution (see Bylaw 16.8.1.2), unless the student satisfies the applicable transfer requirements or receives an exception or waiver as set forth in this section.

Mississippi University for Women Eligibility Definitions and Regulations The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu).

An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed below:

13

II. ELIGIBILITY NOTES – Undergraduate Students

The policies below apply to MUW Undergraduate Studies in general. However, individual undergraduate programs may set more stringent scholastic policies, which are outlined later in the Undergraduate Bulletin.

Students are responsible for knowing the published rules, regulations, policies, and standards of the University and of their degree program.

Each academic program has procedures and requirements that must be satisfied before a degree will be awarded.

While the University provides faculty and staff advisors to assist students in planning their programs and schedules, the students themselves are responsible for following procedures and meeting degree requirements.

1. NCAA Division III Requirements: All General and Academic Eligibility Requirements can be found in the NCAA Division III Manual in Bylaw 14. Initial Eligibility Certification will be conducted at the opening session meetings for each team at the beginning of each academic year. In general, student-athletes must be in Good Academic Standing and Making Satisfactory Academic Progress toward their degree to be eligible to compete. After Initial Eligibility Certification for their respective sport is completed, the Director of Athletics and Campus Recreation’s approval is required to drop a course. Student-Athletes will have an automatic hold indicated in Banner that will prevent them from dropping classes after the initial eligibility certification date.  A STUDENT-ATHLETE MUST BE A FULL-TIME MATRICULATED STUDENT in a four-year baccalaureate degree program and attempting at least 12 credits per semester while competing in his/her sport, making normal progress toward his/her degree. Any student-athlete dropping below 12 credits will immediately be deemed ineligible for the remainder of that semester. *** Exception – If a student-athlete is enrolled in his/her final semester and registered for less than a minimum full-time program of studies, the individual MUST obtain certification (in writing) from Degree Audit which states that the student-athlete is carrying the courses necessary to complete the degree requirements.

NOTE - Classes taken during the Winter Session do not count towards the 12-credit requirement for the spring. Winter session classes can be used to make up a deficiency from the fall or to help student-athletes to stay on track for graduation.

2. MUW ELIGIBILITY DEFINITIONS AND REGULATIONS The Mississippi University for Women Bulletin, published by the Office of the Registrar, is the authority for all University academic and eligibility definitions and policies, and is available online at the University website (www.bulletin.muw.edu).

An overview of key University eligibility definitions and regulations pertaining to athletics participation is listed below: A. Good Academic Standing A quality point index (Mississippi University for Women attempted hours x 2) is calculated for each student at the end of each semester or summer session, by dividing the number of quality points earned at The W by the number of semester hours attempted at The W. All students are expected to maintain a minimum grade point average of 2.0 with no quality point index deficiency, regardless of their classification.

B. Academic Warning, Probation, Suspension and Dismissal All students, whether full-time or part-time, are expected to maintain a quality of work necessary for reasonable progress toward graduation. In order to graduate, a student must earn a total number of grade points that is at least twice as great as the total number of academic credit hours attempted. Falling beneath this criterion indicates substandard progress toward a degree.

14

•

Probation  Students whose cumulative MUW GPA falls below 2.0 will be placed on academic probation.

Students admitted with a GPA less than 2.0 as evaluated by academic policies will be placed on academic probation upon admission.  Students on first academic probation (P1) returning in the fall or spring will be limited to twelve (12) hours, or six (6) hours in the summer; additionally, students must successfully complete UN 098 Academic Recovery, a three (3) hour course consisting of a series of study skills lectures designed to improve study skills. The Academic Recovery class is not required for subsequent semesters, but the limit of twelve (12) hours for spring and fall and six (6) for summer will continue until a cumulative MUW GPA of 2.0 or better is achieved.

•

Suspension  Students with a semester GPA of less than 2.0 who were admitted on academic probation or have already served one probationary period will be expected to maintain the academic standards listed in the chart below for financial aid purposes. Failure to meet this expectation will result in academic suspension.

Cumulative GPA Hours (Including Transfer Work) GPA 0 - 29.99 30 - 59.99 60- 89.99 90 & above

MUW Cumulative GPA 1.50 1.65 1.80 2.00

 No student will be suspended for failing to achieve the required grade point average without having first served at least one semester of probation at MUW. Students who have served a semester of probation at MUW at any time in the past and who fail to maintain a semester GPA of 2.0 or higher, will be suspended immediately if their MUW cumulative GPA falls below the value listed above.

C. Course Load Per Semester The minimum semester course load for a full-time student is 12 semester hours; the normal load is 15 to 18 semester hours; and the maximum load is 19 semester hours. Requests to exceed the maximum number of hours must be made to the Registrar on the special request form on the Mississippi University for Women website, and will be reviewed primarily on the basis of the student’s previous record of achievement and the courses in which the student wishes to enroll. No student may receive credit for more than 22 hours in a semester under any circumstances.

D. Satisfactory Academic Progress All students at MUW who receive federal financial aid must make satisfactory academic progress toward completion of their degrees within a reasonable period of time. MUW has approved the following standards defining satisfactory progress, in accordance with regulations issued by the U.S. Department of Education. Satisfactory Academic Progress will be computed at the end of the fall, spring, and summer semesters. Students will be notified in writing by the financial aid office at the end of each semester if they are placed on warning, suspension, or become ineligible due to attempted hours.

The financial aid office will update their financial aid standing in banner and adjust financial aid accordingly. Students should note this standing is separate from the academic standing.

During the warning semester, the student will continue to be eligible to receive Title IV aid. After a semester of warning, a student who does not meet the minimum standards will be placed on financial aid suspension. A student will not be eligible for Title IV financial aid until an appeal is approved or an academic plan is outlined (see Reinstatement of Financial Aid).

15

Undergraduate Students: An undergraduate student is considered to be making satisfactory progress if he or she: a) Is admitted and enrolled as a degree student b) Meets the required qualitative measure for financial aid recipients c) Maintains required quantitative measurable progress toward the completion of the degree d) Completes degree requirements within a reasonable length of time.

Credits granted upon admission whether for advanced placement or in transfer DO the credits per academic year requirement to determine eligibility.

NOT COUNT toward

Required Qualitative Measure In order to meet the required qualitative measure, the student must maintain a minimum overall MUW GPA (only courses taken at MUW are used for this standard). The GPA requirement increases as students’ progress toward graduation as shown in this scale: Cumulative Semester Cumulative Hours Attempted 0-29 30-59 60-89 90-128

MUW Must Pass MUW GPA 67% and at least a 1.50 67% and at least a 1.65 67% and at least a 1.80 67% and at least a 2.00

3. IN-SEASON ELIGIBILITY The Provost, Director of Compliance, or the Director of Athletics and Campus Recreation may declare a studentathlete ineligible for practice and or competition when class attendance, academic status or other factors so warrant.

The University Registrar determines academic eligibility.

You must be academically eligible to be athletically eligible.

TO BE ELIGIBLE TO COMPETE IN THIS ATHLETIC DEPARTMENT, YOU MUST:

 MAINTAIN AN INSTITUTIONAL CUMULATIVE GPA OF 2.0 (NOT INCLUDING TRANSFER GPA)  EARN 12 CREDITS PER FULL TIME SEMESTER

16

III.

ELIGIBILITY NOTES – Graduate Students The policies below apply to MUW Graduate Studies in general. However, individual graduate programs may set more stringent scholastic policies, which are outlined later in the Graduate Bulletin.

Students are responsible for knowing the published rules, regulations, policies, and standards of the University and of their degree program.

Each academic program has procedures and requirements that must be satisfied before a degree will be awarded.

While the University provides faculty and staff advisors to assist students in planning their programs and schedules, the students themselves are responsible for following procedures and meeting degree requirements.

1. GRADING SYSTEM AND GRADING REQUIREMENTS Graduate-degree credit is granted only for graduate-level courses in which the student earns an A, B, or C. No more than six semester hours of graduate credit evaluated as C may be applied toward any graduate program, whether degree or non-degree.

To remain in good standing, the student must maintain a minimum 3.0 MUW cumulative GPA on all graduate courses attempted with no more than two grades of C, with no grade of D, and with no grade of F. Moreover, any student who receives a graduate degree or certificate must possess a 3.0 MUW cumulative GPA and a 3.0 overall GPA. No student on probation will be eligible for a degree or certificate.

2. ACADEMIC PROBATION AND EXPULSION FROM GRADUATE PROGRAMS A graduate student who does not maintain a 3.0 MUW cumulative GPA (including grades of I) will be placed on probation. If the student on probation fails to earn a 3.0 MUW cumulative GPA (excluding grades of I) at the end of the probationary semester, the student will be removed from the graduate program and will not be allowed to enroll in any graduate program at MUW. If the student on probation earns a 3.0 MUW cumulative GPA (excluding grades of I) at the end of the probationary semester, the student may continue in good standing unless the student earned a grade of I during the probationary semester, in which case the student may continue on probation.

A student who makes more than two grades of C, a grade of D, or a grade of F will be removed from the graduate program and will not be allowed to enroll in any graduate program at MUW. A student who is removed from the graduate program may appeal that decision to the Graduate Student Scholastic Appeals Committee. A graduate student may appeal to this committee only once during his or her graduate-student career. The student’s appeal shall consist of a letter, in her/his own words, addressed to the Committee in care of the Director of Graduate Studies. It should contain salient information detailing possible reasons and explanations for substandard academic performance, any extenuating circumstances, etc. In addition to the student’s own letter, any letters of support for the student from outside parties should also accompany the letter. The Director of Graduate Studies shall forward the appeal information to the Chair of the Graduate Student Scholastic Appeals Committee. Students may file an appeal for academic work within twelve months after grades are posted. The deadline for the Graduate Office to receive appeals is five business days prior to the published registration date for the semester for which the student intends to register within that twelve months. Neither the student, nor any other parties, shall be granted the privilege of a personal appearance or hearing before the Committee. The Committee shall reserve the right to seek any relevant academic information pertaining to the student, such as class attendance records and transcripts, before rendering a final decision on the expulsion of the student. The Committee shall have the right to impose certain academic requirements or conditions on any student it readmits to the university. These may include, but are not limited to, prescribing certain courses, determining semester course load, requiring a specified level of scholastic performance, and requiring academic counseling. A written statement concerning the actions of the Committee on each student’s appeal shall be forwarded to the Director of Graduate Studies, who will then notify the student in writing of the Committee’s action with copies to the Registrar and the student’s Academic Department.

17

The Graduate Student Scholastic Appeals Committee represents the highest performance review board to which the student may appeal an academic expulsion. The decisions of the committee are not subject to review or change by any other university authority.

NCAA Summary of NCAA Regulations – NCAA Division III DISCLAIMER: THE SUMMARY OF NCAA REGULATIONS DOES NOT INCLUDE ALL NCAA DIVISION III BYLAWS. FOR A COMPLETE LIST, GO TO WWW.NCAA.ORG. YOU ARE RESPONSIBLE FOR KNOWING AND UNDERSTANDING THE APPLICATION OF ALL BYLAWS RELATED TO YOUR ELIGIBILITY TO COMPETE. CONTACT YOUR INSTITUTION'S COMPLIANCE OFFICE OR THE NCAA IF YOU HAVE QUESTIONS. The information below was provided through the NCAA at

https://ncaaorg.s3.amazonaws.com/compliance/d3/2021-22/202122D3Comp_SummaryofNCAARegulations.pdf Part I: FOR ALL STUDENT-ATHLETES. This part of the summary discusses ethical conduct, amateurism, financial aid, academic standards and other regulations concerning your eligibility for intercollegiate competition.

Ethical Conduct – All Sports. a.

You must always act with honesty and sportsmanship so that you represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports. [NCAA Bylaw 10.01.1]

b. You have engaged in unethical conduct if you refuse to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or your institution.

[Bylaw 10.1-(a)] c.

You are not eligible to compete if you knowingly provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition, solicit a bet on any intercollegiate team, accept a bet on any team representing the school or solicit or accept a bet on any intercollegiate competition for any item (e.g., cash, shirt, dinner) that has tangible value. [Bylaw 10.3]

d. You are not eligible to compete if you knowingly participate in any gambling activity that involves intercollegiate or professional athletics through a bookmaker, a parlay card or any other method employed by gambling. [Bylaw 10.3] e.

You are not eligible to compete if you have shown dishonesty in evading or violating NCAA regulations.

[Bylaw 14.01.3.3]

Amateurism – All Sports.

For individuals in states with NIL laws or executive actions with the force of law in effect, NCAA rules remain in effect, including prohibitions on pay-for-play and improper recruiting inducements, but NIL activities protected by state law will not impact eligibility.

Delayed Collegiate Enrollment.

The following rules are applicable to all Division III student-athletes first entering a collegiate institution on or after August 1, 2014: 1. If you did not enroll in college as a full-time student by the next opportunity after a one-calendar year period following the graduation of your high school class and you participated in any of the activities listed below, you have used a season of intercollegiate competition for each calendar year or sport season in which you participated in such activities. [Bylaw 14.2.4.4] 1. Activities Constituting Use of a Season. a.

Any team competition or training in which pay in any form is provided to any of the participants above actual and necessary expenses;

18

b. Any individual competition or training in which the individual accepts pay in any form based on his or her place finish or any competition or training in which the individual accepts pay in any form above actual and necessary expenses; c.

Any competition pursuant to the signing of a contract for athletics participation or entering a professional draft;

d. Any competition funded by a representative of an institution's athletics interest that is not open to all participants. [Bylaw 14.2.4.4.2] 2. If you have used a season(s) of participation according to the regulations above, you must also fulfill an academic year in residence prior to being eligible to represent your school in intercollegiate competition. [Bylaw 14.2.4.4.1]

Competition Exceptions (for delayed collegiate enrollment). a. A student-athlete would not use a season of competition, if the student-athlete participated in organized competition while enrolled in a postgraduate college preparatory school during the initial year of enrollment, or if the student-athlete participated in the Olympic Games tryouts and competition, and other specified national and international competition. Both of these organized competition exceptions may be applied one time and for a maximum of one year. [Bylaw 14.2.4.4.2.1]

b. A student-athlete would not use a season of competition, if the student-athlete participated in organized

competition during time spent in the armed services, on official religious missions or with recognized international aid services of the U.S. government and the period between completion of the service commitment and the first opportunity to enroll as a full-time student in a regular academic term. [Bylaw 14.2.4.4.2.2]

Seasons of Participation – All Sports.

a. A student-athlete must count a season of participation when the student-athlete practices or competes during or after the first contest following the student-athlete's initial participation at that school. [Bylaw 14.2.4.1]

b. A season of participation shall not be counted when a student-athlete participates in a preseason scrimmage or

preseason exhibition conducted prior to the first contest in the traditional segment following the student-athlete's initial participation at that school, or when a student-athlete participates in the one date of competition during the nontraditional segment in baseball, field hockey, lacrosse, soccer, softball and volleyball. [Bylaw 14.2.4.1.1]

c. A season of participation shall not be counted when a student-athlete practices in the nontraditional sports segment. [Bylaw 14.2.4.1]

Financial Aid – All Sports.

You are not eligible if you receive financial aid other than the non-athletics financial aid that your school distributes.

However, it is permissible to receive:

1. Financial aid from anyone on whom you are naturally or legally dependent. [Bylaw 15.2.3.3] 2. Financial aid that has been awarded to you on a basis other than athletics leadership, ability, participation or performance. [Bylaw 15.2.3.4]

3. Financial aid from an entity outside your school that meets the requirements specified in the Division III Manual.

[Bylaw 15.2.3.2]

a. You must report to your school any financial aid that you receive from a source other than your school.

However, you do not need to report financial aid received from anyone on whom you are naturally or legally dependent. [Bylaw 15.2.3.1]

Academic Standards – All Sports.

a. Eligibility for Practice.

1. You are eligible to practice if you are enrolled in a minimum full-time program of studies leading to a

baccalaureate or equivalent degree as defined by the regulations of your school. If at any point you drop below full time you are unable to practice. [Bylaw 14.1.8.1]

19

2. You are eligible to practice during the official vacation period immediately before initial enrollment,

provided you have been accepted by your school for enrollment in a regular, full-time program of studies, you are no longer enrolled at your previous school and you are eligible under all school and NCAA requirements. [Bylaw 14.1.8.1.7.5]

3. You also are eligible to practice while enrolled in less than a minimum fulltime program of studies if you are enrolled in the final semester or quarter of a baccalaureate or graduate degree program, or a minor or undergraduate certificate program and your school certifies that you are carrying (for credit) the courses necessary to complete your degree, minor or certificate program requirements. [Bylaw 14.1.8.1.7.1]

b. Eligibility for Competition.

1. To be eligible to compete, you must: i. Have been admitted as a regularly enrolled, degree-seeking student according to the published entrance requirements of your school;

ii. Be in good academic standing according to the standards of your school; and iii. Be enrolled in at least a minimum full-time program of studies leading to baccalaureate or the

equivalent (not less than 12-semester or quarter hours) and maintain satisfactory progress toward that degree, be enrolled in a full-time graduate or professional degree program (as defined by the school for all graduate students) or be enrolled and seeking a second baccalaureate degree.

[Bylaws 14.01.2, 14.1.7.1, 14.1.8.1 and 14.1.8.1.7.2]

2. If you are enrolled in less than a full-time program, you are eligible to compete only if you are enrolled in the last term of your baccalaureate or graduate degree program, or your minor or undergraduate certificate program and are carrying credits necessary to finish your degree, minor or certificate program requirements unless you meet the provisions of the experiential learning requirement exception specified in Bylaw 14.1.8.1.7.1.1. [Bylaw 14.1.8.1.7.1]

3. You are eligible to compete during the official vacation period immediately before initial enrollment,

provided you have been accepted by your school for enrollment in a regular, full-time program of studies and at the time of your initial participation, you are no longer enrolled in your previous educational institution and you are eligible under all institutional and NCAA requirements. [Bylaw 14.1.8.1.7.5]

4. If you are a returning student, you are eligible to compete between terms, provided you have been

registered for the required minimum full-time load at the conclusion of the term immediately before the date of competition, or if you are either continuing enrollment or beginning enrollment, provided you have been accepted for enrollment as a regular full-time student for the regular term immediately following the date of competition. [Bylaw 14.1.8.1.7.6]

Other Rules Concerning Eligibility – All Sports.

a. You are not eligible to participate in more than four seasons of intercollegiate participation. [Bylaw 14.2] b. You are not eligible after 10 semesters or 15 quarters in which you were enrolled at a collegiate institution in at least a minimum full-time program of studies as determined by the school, except for any extensions that have been approved in accordance with NCAA legislation. [Bylaw 14.2.2]

c. You are eligible if you are enrolled and seeking a second baccalaureate or equivalent degree or you are enrolled in

a graduate or professional school, provided you graduated from an NCAA Division III institution, you have seasons of participation remaining and your participation occurs within the applicable 10 semesters or 15 quarters.

You are also eligible for postseason events that occur within 60 days of the date you complete the requirements for your degree. [Bylaws 14.1.9 and 14.1.8.1.7.7]

d. You are not eligible in your sport for the rest of your season if, after enrollment in college and during any year in which you were a member of an intercollegiate team, you competed as a member of any outside team in any noncollegiate, amateur competition in the sport during your college team's playing season. Competing in the Olympic Games, tryouts and competition and other specified national and international competition is permitted.

[Bylaws 14.7.1 and 14.7.3]

20

Transfer Students Only.

a. You are considered a transfer student if: a. You were officially registered and enrolled in a minimum, full-time program of studies in any quarter or semester of an academic year, as certified by the registrar or admissions office and attended class; or

b. You reported for a regular squad practice (including practice or conditioning activities that occurred

before certification), announced by the institution through any member of its athletics department staff, before the beginning of any quarter or semester, as certified by the athletics director. [Bylaw 14.5.2]

b. If you are a transfer student from a four-year school, you are not eligible during your first academic year in

residence unless you meet the provisions of one of the exceptions specified in Bylaws 14.5.5.1.1, 14.5.5.1.2 or 14.5.5.1.3.

c. If you are a transfer student from a two-year institution, you are not eligible during your first academic year in

residence at your new institution unless you meet the academic and residence requirements specified in Bylaw 14.5.4.1 or the exception specified in Bylaw 14.5.4.2.

d. If you wish to correspond with another NCAA institution about your opportunity to transfer, the institution must have permission to contact you before any correspondence may occur.

a. To contact another NCAA Division III school, you may seek permission from your director of athletics,

or you can grant other NCAA Division III institutions permission to contact you. To grant another NCAA Division III school permission to contact you about a potential transfer (or for you to be able to contact the school), complete the Permission to Contact: Self-Release form that is provided by the NCAA national office. The form and instructions are available on the student-athlete home page of the NCAA website at www.ncaa.org/student-athletes/resources/recruitingcalendars?division=d3. [Bylaws 13.1.1.2 and13.1.1.2.1]

b. To contact Divisions I or II schools, you must seek permission from your director of athletics.

Part II: FOR NEW STUDENT-ATHLETES ONLY. This part of the summary contains information about your recruitment, which is governed by Bylaw 13 of the Division III Manual.

Recruitment.

a. Offers – All Sports.

•

You are not eligible if, before you enrolled at your school, any staff member of your institution or any other representative of your school's athletics interests offered to you, your relatives or your friends any financial aid or other benefits that NCAA rules do not permit. [Bylaw 13.2.1]

•

During your recruitment, it was permissible for you to be employed in any department outside of intercollegiate athletics provided the employment is arranged through normal institutional employment policies and procedures. [Bylaw 13.2.4.1]

b. Source of Funds – All Sports.

•

You are eligible for intercollegiate competition if prior to initial full-time collegiate enrollment, you received normal and reasonable living expenses from an individual with whom you had an established relationship (e.g., high school coach, non-scholastic athletics team coach, family of a teammate), even if the relationship developed as a result of athletics participation, provided:

i. The individual is not an agent; ii. The individual is not an athletics representative of a particular school involved in recruiting the prospective student-athlete; and

iii. Such living expenses are consistent with the types of expenses provided by the individual as a

part of normal living arrangements (e.g., housing, meals, occasional spending money, use of the family car). [Bylaw 12.1.3.1] 21

•

You are eligible for intercollegiate competition if prior to initial full-time collegiate enrollment, you received educational expenses (e.g., tuition, fees, room, board and books) from any individual or entity other than an agent, professional sports team/organization or a representative of an institution's athletics interests, provided such expenses are disbursed directly through your educational institution (e.g., high school, preparatory school). [Bylaw 12.1.3.1-(r

c. Sports Camps.

•

You are not eligible if, before you enrolled at your school, the school, members of its athletics staff or a representative of its athletics interests gave you free or reduced admission privileges to attend its sports camp or clinic after you had started classes for the ninth grade. [Bylaw 13.11.3.2]

d. Visits, Transportation and Entertainment – All Sports.

1. You are not eligible under Bylaws 13.5, 13.6 or 13.7 if, before you enrolled at your school, any of the following happened to you:

a. Your school paid for you to visit its campus more than once; b. Your school paid more than the actual round-trip cost by direct route between your home and the campus when you made your one expense paid visit;

c. Your school entertained you, your parents (or guardians) or your spouse outside a 30-mile radius of the campus during your expense paid visit; or

d. Your school entertained you, your parents (or guardians) or your spouse excessively during your expense-paid visit, or entertained your friends or other relatives at any site.

2. You are not eligible if your school paid for you to visit its campus before January 1 of your junior year in high school. [Bylaw 13.6.1.1.1] 3. You are not eligible if, when you were being recruited, staff members of your school or any representatives of its athletics interests paid the transportation costs for your relatives or friends to visit the campus or elsewhere other than the one paid visit. [Bylaw 13.5.2.8] 4. You are not eligible if any person, (other than your parents or legal guardians) at his or her own expense, paid for you to visit your school once and did not accompany you on the visit or paid for you to visit more than once. [Bylaw 13.6.1.1] 5. You are not eligible if, at any time that you were visiting your school's campus at your own expense, your school paid for anything more than the following:

a. Transportation, when accompanied by a staff member, to see off campus practice and competition sites and other facilities. [Bylaw 13.5.3]

b. A meal at the dining hall of your school or a meal at an off-campus site if all institutional dining halls were closed and the school normally provides similar meals to all visiting prospective students.

[Bylaw 13.7.2.1.1]

c. Housing at your school that is generally available to all visiting prospective students. [Bylaw 13.7.2.1.2]

6. You are not eligible if, when you were being recruited, a staff member of your school's athletics department spent money, other than what was necessary, for the staff member's (or representative's) personal expenses during an off campus visit with you. [Bylaw 13.13.2]

e. Precollege or Postgraduate Expenses - All Sports.

•

You are not eligible if your school, or any representative of its athletics interests, offered you money, directly or indirectly, to pay for any part of your educational expenses or other expenses during any period of time before you enrolled at your school. This applies to your postgraduate education as well.

[Bylaw 13.14.1]

22

Outside Competition Effects on Eligibility

The eligibility of a student-athlete who engages in outside competition (see NCAA Bylaw 17.02.10) is affected as set forth in the following regulations:

NCAA Bylaw, Article 14.7.1. Outside Competition. A student-athlete becomes ineligible for intercollegiate competition in that sport until eligibility is restored by the NCAA Division III Committee on Student-Athlete Reinstatement if, after enrollment in college and during any year in which the student-athlete is a member of an intercollegiate squad or team, they compete or have competed as a member of any outside team in any noncollegiate, amateur competition (e.g., tournament play, exhibition games or other activity) during the institution’s intercollegiate season in the sport (see Bylaw, Article 14.7.3 for exceptions and waivers) unless restored to eligibility before that time by the Committee on Student- Athlete Reinstatement. (See Bylaw 14.1.12 for student-athletes participating in a foreign exchange/study abroad program).

There are additional applications of the Outside-Competition Regulations located in Eligibility section of the NCAA Division III Manual.

General Requirements Pertaining to Eligibility for Athletics Participation All student-athletes are required to complete the following forms in order to be eligible for athletics participation: • Mississippi University for Women Student-Athlete Participation Packet (Includes biographical information as well as information related to insurance, emergencies, medical history and treatment, drug and alcohol policy, assumption of risk, etc.)

• Proof of Primary Insurance Coverage • Pre-participation Physical Exam • NCAA Student-Athlete Statement • NCAA Drug Testing Consent Form • Consent for Disclosure of Protected Health Information to the NCAA Summary of NCAA Division III Regulations Each student-athlete will be provided annually with a Summary of NCAA Regulations – Division III handout. This handout will be provided at the beginning of each fall semester, or at the time of their initial participation with intercollegiate athletics. Although this summary of NCAA regulations will not include all NCAA Division III Bylaws, it will contain the most significant information about the student-athlete’s eligibility to compete in intercollegiate athletics. The complete list is available online at www.ncaa.org. Student-athletes are responsible for knowing and understanding the application of all NCAA Bylaws related to their eligibility to compete. Student-athletes should contact The W Athletics Compliance Office if they have any questions.

23

WIN EVERY DAY IN ATHLETICS IV. PLAYING AND PRACTICE SEASONS NCAA GENERAL PRINCIPLES AND INSTITUTIONAL RESPONSIBILITY: A member institution shall limit its organized practice activities, the length of its playing seasons and the number of its regular-season contests and/or dates of competition in all sports, as well as the extent of its participation in non-collegiate sponsored athletics activities, to minimize interference with the academic programs of its student-athletes. (Bylaw, Article 17.01.1-and see Figure 17-1 in the NCAA Division III Manual)

Procedures for Playing and Practice Seasons

The Director of Athletics and Campus Recreation, the Compliance Director and Head Coach are responsible for ensuring that all paperwork, eligibility, medical clearance forms, along with the declaration of playing season document and calendar of events are completed, approved and on-file. The Head Coach submits all documents to the Compliance Director and Director of Athletics and Campus Recreation to approve. Any changes in that form must also be filed in writing, approved by the Director of Athletics and Campus Recreation and attached to the original declarations.

Declaration for Playing Season Documentation •

Bylaw, Article 17 of the NCAA Division III Manual provide sport-specific rules and regulations for the sports.

•

Fall Sports are allowed an 18-week playing season (MUW Fall Sports: Cross Country, Soccer, Volleyball)

•

Winter Sports are allowed a 19-week playing season (MUW Winter Sports: Basketball & Track and Field (Indoor)

•

Spring Sports are allowed a 19-week playing season (MUW Spring Sports: Baseball, Golf, Softball, Track & Field (Outdoor) & Tennis)

•

During the non-traditional portion of the school year, baseball, soccer, softball and volleyball can practice 16 days with no more than 4 practices per week.

•

During the traditional season, it is a requirement to have one full day off a week from athletically related activities.

Athletically Related Activities The following are considered athletically related activities: a) Practice, which is defined as any meeting, activity or instruction involving sports-related information and having an athletic purpose, held for one or more student-athletes at the direction of, or supervised by, any member or members of an institution's coaching staff. Practice is considered to have occurred if one or more coaches and one or more student-athletes engage in any of the following activities: 1) Field, floor or on-court activity; 2) Setting up offensive or defensive alignment; 3) Chalk talk; 4) Lecture on or discussion of strategy related to the sport; 5) Activities using equipment related to the sport; 6) Discussions or review of game films, motion pictures or videotapes related to the sport; or 7) Any other athletically related activity. b) Competition; c) Required weight-training & conditioning activities held at the direction of or supervised by an institutional staff member; d) Participation in a physical-fitness class (including a summer class) conducted by a member of the athletics staff not listed in the institution's catalog and not open to all students. Such a class may not include practice activities conducted under the guise of physical education classwork;

24

e) Required participation in camps, clinics or workshops; f) Individual workouts required or supervised by a member of the coaching staff. An institutional staff member may design a voluntary (see Bylaw 17.02.14) individual-workout program for a student-athlete, but cannot conduct the individual's workout outside the declared playing season; g) On-court or on-field activities called by any member(s) of a team and confined primarily to members of that team that are considered requisite for participation in that sport (e.g., captain's practices); h) Visiting the competition site in cross country, golf and skiing; i)

Reservation or use of an institution's athletics facilities when such activities are supervised by or held at the direction of any member of an institution's coaching staff;

j)

Involvement of an institution's strength and conditioning staff with enrolled student-athletes in required conditioning programs; and

k) Observation by an institution's coaching staff member of enrolled student-athletes in non-organized sport specific activities (e.g., "pick-up games") in the coaching staff member's sport, except as permitted in Bylaw 17.02.1.1.1

V. SPORTS MEDICINE 1. GENERAL INFORMATION 1. Goals The Athletic Training Staff of MUW seeks to achieve the following goals: 1. To prevent athletic injuries 2. To treat athletic injuries 3. To rehabilitate athletic injuries 2. Injury or Illness Policy The MUW Department of Intercollegiate Athletics follows the policies set by the National Athletic Trainers’ Association (NATA) & the NCAA. The Department will be responsible for medical services if the student-athlete is injured in a practice or game which was under the coach’s supervision with a coach or their representative present. The process of securing medical aid for illness or injury of a student-athlete is as follows: 1. During hours which the Athletic Training Facility is open, report injuries or illnesses in person to the Head Athletic Trainer or Staff Athletic Trainers 2. At night, or during hours when the Athletic Training Facility is not open, contact your respective Certified Athletic Trainer or the Head Athletic Trainer for assistance 3. If a doctor writes the student-athlete a prescription, he/she will be responsible for the expense 4. If for any reason a student-athlete receives a medical bill, return it immediately to the Head Athletic Trainer for authorization for payment if qualifying under the terms of insurance. An explanation of benefits must be included and also can be submitted to the Head Athletic Trainer.

3. Student-Athletes •

The Athletic Training Facility is available to all MUW student-athletes regardless of sport, sex or ability. The Athletic Training Staff strives to provide quality medical care for all.

•

The decisions made by the Athletic Training Staff take into consideration the best interests of the student- athlete.

25

1.

2.

3.

4.

•

All student-athletes are required to turn in a Medical History form and Insurance Information.

All student-athletes are required to pass a Physical Examination on an annual basis.

The physical is to be completed before any equipment may be issued and before the studentathlete may begin practice.

The Team Physician will be the final authority regarding defects or limitations that will exclude a student-athlete from competition.

Within the framework of the Athletic Training Facility Policy, these procedures have been developed for use by student-athletes: 1. Student-athletes must sign in for all treatments.

2. Shoes with cleats or spikes are not to be worn in the Athletic Training Facility or on the treatment tables and student-athletes must wear shorts, shirt & socks.

3.

4.

5.

6.

Equipment is not allowed in the Athletic Training Facility.

Alcohol or chewing/smoking tobacco is not permitted in the Athletic Training Facility.

Loud music is not allowed in the Athletic Training Facility.

Vulgarity, sexism, harassment, horseplay, theft or the use of prescription/illegal drugs will not be tolerated.

7. Athletic Training Facility Hours are posted on the door of the Athletic Training Facility.

8. Treatment and rehabilitation will take place prior to practices and, as needed, on game days.

Evaluations of injuries will take place at the time of the injury.

9. There is no lounging or food allowed in the Athletic Training Facility; it is not a social gathering place.

10. No one is late to practice because of the training room. Be on time for treatments!

11. Skipped rehab/modalities/treatments and/or partially finished rehab are treated just like a practice & will be handled by the team’s discipline policy.

12. The Athletic Training Facility is not a self-serve facility. All bandaging, first aid and treatment will be administered by the Athletic Training Staff.

13. Return all loaned items to the Athletic Training Facility. All non-returned items will be charged to the borrower. o Any member of the Athletic Training Staff who distributes the following materials will record them on the appropriate chart: crutches, splints/immobilizers, walking boot, coolers, or other equipment/items 4. Coaches •

Coaches are expected to observe the following guidelines: 1. All athletic injuries are to be directed to the Athletic Training Facility for the first evaluation.

2. No coach is to refer a student-athlete to student health services or a specialist unless serious injury occurs when Athletic Training Staff is not available.

3. The Athletic Training Staff will handle all athletic injuries without interference from the Coaching Staff.

4. When the student-athlete is injured, the Athletic Trainer will proceed to her/his aid as quickly as possible, evaluate the case and begin immediate care. The Head Coach will be informed of the student-athlete's availability for the remainder of the practice or game.

5. When the services of a specialist are required, the Athletic Training Staff and/or Team Physician will schedule the appointment. This will coordinate services and aid in insurance record keeping.

6. In case of emergency, the Athletic Training Staff will administer the necessary first aid until the ambulance service has arrived. Do not request removal of a student-athlete or

26

7.

8.

9.

10.

attempt to move her/him if in doubt as to the student-athlete's condition.

It is recommended that members of the Coaching Staff refrain from discussing a studentathlete's injury in the presence of other student-athletes.

The Team Physician and Head Athletic Trainer will determine the type and duration of therapy treatment. Coaches should not send a student-athlete to the Athletic Training Facility with instructions to get a specific treatment.

The rehabilitation of all injuries will be directed by the Head Athletic Trainer and supervised by the Team Physician or Team Orthopedic Specialist and the Certified Athletic Training Staff.

When school is not in session, it is the responsibility of the coach to make advance arrangements with the Head Athletic Trainer in order to have someone from the Athletic Training Staff cover practices and competitions.

5. Additional Information 1. Coaches’ Reports are available as desired and indicated by the Head Coach of each team.

2. All Athletic Training Staff will keep student-athlete medical/health information confidential.

3. No problem will be ignored or mishandled due to personal feelings of an Athletic Training Staff member toward a student-athlete.

4. The Athletic Training Facility is a health care facility and should remain clean at all times.

5. Equipment and treatment materials must be put away.

6. Anyone caught stealing anything from the Athletic Training Facility will lose all privileges to the Athletic Training Facility.

7. Pool usage - must shower first, have a lifeguard on duty, and follow pool rules.

2. CONCUSSION POLICY •

All MUW student–athletes must read the NCAA Concussion Fact Sheet and sign the attached student- athlete statement acknowledging that: 3. They have read and understand the NCAA Concussion Fact Sheet 4. They accept the responsibility for reporting their injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions.

•

All MUW Coaches (Head Coaches, Assistant Coaches and Graduate Assistant Coaches) and Department of Intercollegiate Athletics Personnel must read and sign the attached coaches statement acknowledging that they: 1. Have read and understand the NCAA Concussion Fact Sheet 2. Will encourage their student-athletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions 3. They accept the responsibility for referring any student-athlete to the MUW Medical Staff suspected of sustaining a concussion.

4. Have read and understand the MUW Concussion Management Protocol

•

All MUW Medical Staff (Team Physicians, Athletic Trainers and Undergraduate Athletic Trainers) must read and sign the medical provider statement acknowledging that they: 1. Will provide student-athletes with the NCAA Concussion Fact Sheet and encourage their student- athletes to report any suspected injuries and illnesses to the MUW Medical Staff, including signs and symptoms of concussions.

2. Have read, understand, and will follow the MUW Concussion Management Protocol

27

• The Head Athletic Trainer will coordinate the distribution, educational session, signing and collection of the necessary documents. These documents will be filed appropriately in the Athletic Training Facility.

• The Department of Intercollegiate Athletics and Head Athletic Trainer will coordinate the signing of the aforementioned documents on an annual basis for the medical personnel and coaches.

• The Athletic Training Office will keep the signed documents, along with the MUW Concussion Policy, on file. A copy of the MUW Concussion Policy also will be distributed to each Coaching Staff.

• The Head Athletic Trainer will coordinate an annual meeting at the end of each academic year to review and update the Concussion Policy with the MUW Medical Staff. Any changes to the policy will be effective August 1 of that year.

•

The Plan

Mississippi University for Women Concussion Management Protocol Concussions and other brain injuries can be serious and potentially life-threatening injuries in sports.

Research indicates that these injuries also can have serious consequences later in life if not managed properly. In an effort to combat this injury the following concussion management protocol will be used for MUW student-athletes suspected of sustaining a concussion. A concussion occurs when there is a direct or indirect insult to the brain. As a result, transient impairment of mental functions such as memory, balance/equilibrium, and vision may occur. It is important to recognize that many sport-related concussions do not result in loss of consciousness and all suspected head injuries should be taken seriously. Coaches and fellow teammates can be helpful in identifying those who may potentially have a concussion because a concussed student-athlete may not be aware of their condition or potentially be trying to hide the injury to stay in the game or practice 1. The process will begin with pre-season baseline testing. Every new (first year or transfer) student-athlete in the sports of baseball, basketball (men and women), football, gymnastics, soccer, softball, track and field (pole vaulters and high jumpers), and volleyball must receive a pre-season baseline assessment for concussion which involves Impact Testing. a. The respective team’s Athletic Trainer will conduct the following assessment for all new athletes: Impact Testing b. The respective team’s Athletic Trainer also will provide the educational material to all athletes on their respective teams and will acquire appropriate signatures on specific documentation.

2. Student-athlete suspected of sustaining a concussion will be evaluated by the team’s Athletic Trainer using the Graded Symptom Checklist (GSC). a. Should the Team Physician not be present, the Athletic Trainer will notify the Team Physician to develop an evaluation and a treatment plan. b. If able, an assessment of symptoms will be performed at the time of injury and then serially thereafter (i.e. 2-3 hours’ post-injury, 24 hours, 48 hours, etc.).

The presence or absence of symptoms will dictate additional testing.

3. Any student-athlete diagnosed with symptoms of a concussion will not return to activity for the remainder of the day. Medical clearance will be determined by the Team Physician and or the combination of the Team Physician and Athletic Trainer involved.

28

4.

•

The Team Athletic Trainer will administer the Impact Testing when they deem the studentathlete capable of taking the test. These test results will be given to the Team Physician after results are received.

Concussion Assessment

NO STUDENT-ATHLETE SUSPECTED OF HAVING A CONCUSSION IS PERMITTED TO RETURN TO PLAY THE SAME DAY, AND NO STUDENT-ATHLETE IS PERMITTED TO RETURN TO PLAY WHILE SYMPTOMATIC FOLLOWING A SUSPECTED CONCUSSION. 1.

2.

3.

4.

5.

6.

7.

•

Baseline Testing: performed on each student-athlete upon entering as a first year student, transfer, or for those student-athletes sustaining a concussion the previous season (reestablish a baseline).

Time of Injury: clinical evaluation, GSC, and appropriate referral if needed; each studentathlete will receive a Head Injury Information Card that they can take with them.

1-3 hours’ post-injury: if available reevaluate, GSC and appropriate referral if needed.

Next day: reevaluate, GSC. Follow-up evaluations daily to track signs and symptoms.

Administer Impact Testing: when Athletic Trainer and or Team Physician deems necessary.

Once the athlete becomes asymptomatic: a. The student-athlete must be asymptomatic for 24 hours before any exertional activity will take place. b. This must be documented in the student-athletes file and the results of the Impact Test must be placed in student-athletes file.

5 Step Graduated Exertional Return to Play Protocol

The protocol allows for a gradual increase in volume and intensity during the return to play process. The student- athlete is monitored for any concussion-like signs/symptoms during and after each exertional activity. The student- athlete will be reassessed prior to each step when it takes place. The following steps are not ALL to be performed on the same day. In some situations, steps 1,2, or 3 may be completed on the same day, but usually will take place over a couple of days. The step process will be determined by each team’s respective Athletic Trainer.

The activities in each step will be sport specific as deemed by each Athletic Trainer and with consultation of the Team Physician.

• Step 1: 10-20-minute stationary bike ride (low intensity); monitor signs/symptoms as well as vital signs.

• Step 2: Interval bike ride: sprinting and recovery periods; Athletic Trainer may add other activities (i.e. squats, pushups, sit-ups, etc.). monitor signs/symptoms as well as vital signs.

• Step 3: Running activities (short sprints); plyometric activities as well as sport specific activities as deemed by Athletic Trainer; monitor signs/symptoms as well as vital signs.

• Step 4: Limited, controlled return to full-contact practice; monitor signs/symptoms as well as vital signs.

• Step 5: Return to Full participation in a practice. No student-athlete will return to full activity or competition until asymptomatic in limited, controlled, and full –contact activities, and cleared by Team Physician. These activities also include weight training as well as activity courses.

3. HEALTH CENTER Ambulatory care and health education are goals of the Campus Health Center. All students are eligible to use

29

the Health Center. No fee is charged for routine visits though there is a nominal charge for medications, supplies and complete physical exams. The Health Center is administered by the Dean of the College of Nursing and Speech Language Pathology, andit is staffed by nurse practitioners who are faculty members in the College of Nursing. The Nurse Practitioners are doctoral prepared registered nurses who in their expanded role are licensed to diagnose and treat many common conditions. The protocols for treatment are developed in conjunction with the Mississippi Board of Nursing and a collaborating physician. The Health Center is located in the Eckford Building. The hours of operation for the Health Center are 8:00a.m. to 5:00p.m. (Monday-Friday), closing one hour for lunch each day. The center is closed on Saturday, Sunday, and during regularly scheduled student holidays. The Nurse Practitioner is available four to five days per week from 8:00a.m. to 12 noon and from 1:30p.m. to 4:00p.m. At times, it may be necessary to stop accepting patients prior to 12 noon and 4:00 p.m. due to an elevated patient load.

Student health insurance may be obtained through a commercial carrier. Information and pamphlets may be obtained in the Health Center. For more information, call (662)329-7289.

Student-Athletes are required to notify a member of the athletic training staff before visiting the Health Center on campus, hospital, or any walk in medical clinic.

4. INSURANCE INFORMATION AND PROCEDURES A. All student-athletes are covered under MUW Excess Insurance, which is a secondary policy that allows for medical benefits otherwise not covered under a primary insurance plan. In order to be eligible for this secondary pol- icy, the injury or accident must have been a direct result of participating in MUW Athletics. Student-athletes that do not have primary insurance will be required to purchase the school provided athletic injury policy. The Athletic Department does not cover this expense. For primary insurance policies, the minimum deductible is set at $2,500. Any individual deductibles higher ($2,501 or more) will be required to purchase the school provided primary athletic injury policy B. Following an injury: 1. The injury must be reported within 24 hours of its occurrence and the Athletic Trainer must fill out the proper Athletics Injury/Incident Report Claim Form 2. The student-athlete will then need to fill out and sign and date the claim form completely (including sections filled out by parents if the student athlete is younger than age 18) 3. The form is then sent directly to all necessary parties for processing 4. The Explanation of Benefits form (EOB) that the primary insurance company sends to the student or doctor should then be forwarded to Sterling Risk for processing along with copies of all bills. The original claim form is kept in the student-athlete’s individual file in the Sports Medicine Office Note: The duties regarding submission of these bills rests with the injured student. The sports medicine department will provide assistance if needed. Prior to the official start and following the official conclusion of supervised team practice and/or competition students ARE NOT covered by MUW Athletic Insurance.

Therefore, students will be responsible for their own health care for the treatment of injuries that occur outside the official, approved athletic season and outside of official, supervised athletic activities. For any questions or problems, contact the Sports Medicine Department.

30

5. DRUG EDUCATION AND TESTING The NCAA is now mandating that every Division III Sponsored Sport be subject to year-round drug testing.

This means that student-athletes representing MUW may be randomly selected to drug testing administered by the National Center for Drug Free Sport, the official administrator for the NCAA’s drug-testing program during the course of each academic year, whether that sport is in season or not. If and when the NCAA notifies us of testing dates, we must have the selected student(s) tested.

A list of banned substances is provided in your initial NCAA paperwork - please note that this list does not include some of the “street drugs” that are also banned.

As set forth in NCAA bylaw 31.2.3, a student-athlete who tests positive for a banned substance, SHALL BE DECLARED INELIGIBLE FOR FURTHER PARTICIPATION IN POST SEASON AND REGULAR SEASON COMPETITION. IN ADDITION, THE STUDENT WILL BE CHARGED WITH THE LOSS OF A MINIMUM OF ONE SEASON OF COMPETITION IN ALL SPORTS AND SHALL REMAIN INELIGIBLE FOR ONE YEAR FROM THE TIME OF THE TEST AND MUST HAVE THEIR ELIGIBILITY RESTORED BY THE NCAA. STUDENTS ON SCHOLARSHIP ARE SUBJECT TO THE LOSS OF SCHOLARSHIP AID AND MEMBERSHIP IN THE ATHLETIC PROGRAM DURING THIS TIME. **In addition, the MUW Athletic Department has decided to adopt a proactive approach to the NCAA drug- testing program. Effective immediately, MUW will perform unannounced, random institutional drug testing of all student-athletes year-round.

MUW has chosen The National Center for Drug Free Sport as the Third-Party Administrator of their Drug Education and Testing Program in addition to serving as the official administrator for the NCAA. A studentathlete is considered to be acting as a representative of MUW Athletics during any time the student-athlete is a team member. This includes the entire academic year plus the summer session if the team is training or the student is attending summer classes. It should be noted that this period, of course, includes any in-season trips or travel away from campus and also includes the abuse of alcohol or controlled substances while the individual is not involved in activities specific to the team and whether or not the student is of legal drinking age. Disciplinary penalties for violation of University and departmental policies will be dealt with on a case-by-case basis but can include suspension, cancellation and/or reduction of athletic aid or dismissal.

If you have any questions regarding this, contact the Director of Athletics, Athletic Trainers, or your coach.

NCAA Banned-Drug Classes 2019-20: The NCAA list of banned-drug classes is subject to change by the NCAA Executive Committee.

Contact NCAA education services or www.ncaa.org/health-safety for the current list. The term “related compounds” comprises substances that are included in the class by their pharmacological action and/or chemical structure. No substance belonging to the prohibited class may be used, regardless of whether it is specifically listed as an example.

Many nutritional/dietary supplements contain NCAA banned substances. In addition, the U.S. Food and Drug Administration (FDA) does not strictly regulate the supplement industry; there-fore purity and safety of nutritional/dietary supplements cannot be guaranteed. Impure supplements may lead to a positive NCAA drug test. The use of supplements is at the student-athlete’s own risk. Student-athletes should contact their institution’s team physician or athletic trainer for further information.

Pregnancy Referral and Management Guidelines The Mississippi University for Women athletic department has as its primary concern for the health and

31

welfare of the student-athlete and the unborn child. Therefore, the student-athlete is required to inform the Athletic Training staff at the earliest known date of pregnancy.

Medical Costs Medical Costs for the coverage of gynecological or obstetrics care, including pregnancy, are not covered by the Mississippi University for Women.

Resources and Chain of Command A. If a student-athlete indicates to any athletics department staff member that she may be pregnant, the Head Athletic Trainer is notified and the following procedures will take place: 1. The athlete will be removed from practice/competition and immediately referred to an OB/GYN physician of their choosing for physical examination.

2. Following the OB/GYN examination and testing, the athlete will provide the Mississippi University for Women athletic training staff copies of all doctors notes and laboratory tests results concerning her pregnancy status. Information submitted will be used by the team physician when determining the safety of continued participation in athletic competition.

B. If pregnancy is confirmed through laboratory testing, the following procedures will take place: 1. The following athletics department staff members will be informed that there is a change in the athlete’s medical clearance status and why: a. Team Physician b. Head Athletic Trainer c. Sport Athletic Trainer d. Athletic Director f. Head Coach 2. Information regarding pregnancy will not be disclosed to individuals without an Authorization to Disclose Medical Information form signed by the student- athlete.

C. The student –athlete must provide the athletic training staff copies of all doctor’s notes, etc. which indicate whether or not continued participation in athletic is advised. A letter from the OB/GYN clearly outlining safe parameters for continued participation on doctor’s letterhead is also required.

1. The team physician will review all available information and make a decision regarding the continued participation of the student-athlete in intercollegiate activity. This decision is final and the student-athlete is required to abide by the physician’s recommendations. a. If it is determined that the student-athlete is permitted to continue activity, she will still be required to do the following: a. Attend regular follow-up examinations with OB/GYN once a month (or as often as the OB/GYN determines it is necessary) to re-assess her health status. b. Provide the athletic training staff with copies of all lab results, doctor’s notes and office notes concerning the athlete’s medical fitness to continue participation. The athlete must understand this is a continual process that will be examined throughout the course of each visit to determine the athlete’s activity level.

Counseling It may be necessary for the pregnant student-athlete to receive emotional support or care from a counselor or psychologist as well. If the student-athlete desires or the OB/GYN and or athletic training staff feel it is necessary, counseling may be sought on campus through Mississippi University for Women student services department.

VI. TEAM TRAVEL PROCEDURES REPRESENTING MUW AS A STUDENT-ATHLETE IS BOTH AN HONOR AND A PRIVILEGE. STUDENT- ATHLETES TRAVELING AS PART OF A MUW SPONSORED EVENT MUST CONDUCT THEMSELVES IN A RESPONSIBLE MANNER.

32

Student-athletes must adhere to Athletic Department travel policy or be subject to disciplinary action and/or potential expulsion from the team.  CURFEW - will be set and administered by coaches. No curfew is to be later than 12 midnight. o Under no circumstance are the student-athletes to be out of the hotel after curfew or out of their own assigned room after curfew. Curfew will be strictly enforced; and any studentathlete breaking curfew is subject to consequences.  While on away trips, YOU MUST ALWAYS stay and travel with the official team party.

Exceptions may be granted only with prior permission of the coaching staff and the Director of Athletics.  UNDER NO CIRCUMSTANCES are you to leave the hotel unless you have prior approval from the coaches.  UNDER NO CIRCUMSTANCES is a student-athlete, while on a trip with a MUW Athletic team, allowed to be in a bar, nightclub, or any other establishment that is geared for “adult entertainment.”  NO VISITORS ARE ALLOWED IN YOUR HOTEL ROOM AT ANY TIME. This includes family members.  YOU ARE NOT ALLOWED to meet with visitors anywhere in the hotel unless you have direct authorization from your head coach. Even then, they are not allowed in your room. This includes family members.  YOU ARE NOT ALLOWED to be in anyone else’s room unless you are meeting with a coach, Athletic Trainer or another team member. Again, if it is after curfew, you must be in your own assigned room. Under no circumstance are you allowed to be in another person’s room at all during your stay. The only exception, you may enter your parent or guardian’s room with prior approval from your coach.  DRUGS, ALCOHOL OR TOBACCO USE WHILE ON AWAY TRIPS ARE NOT PERMITTED. NO EXCEPTIONS!  YOU ARE EXPECTED to act in a courteous, professional, and respectful manner at all times. Be extra cognizant in public places such as restaurants, planes, buses and hotels. You are representing MUW; your image, manner and appearance are extremely important.  THE USE OF CELLULAR PHONES AND/OR HEADPHONES is not permitted in restaurants or while walking through airports.  VANS, BUSES, AND HOTEL ROOMS MUST BE NEAT AND CLEAN BEFORE YOU LEAVE. Any vandalism or damage will be the responsibility of the student-athlete.  TRAVEL POLICY FOR TEAM ATTIRE: All members of the MUW Athletic Department will dress and con- duct themselves in a professional manner. Student-athletes must adhere to Athletic Department travel policy or be subject to disciplinary action and/or potential expulsion from the team.

Flip flops, sandals, and all open-toed shoes are not permitted. Hoods from jackets, sweatshirts, and like apparel are not to be worn in public areas.  COACH’S DISCRETION: Everyone must be in the same attire, looking and acting as one.

Also, if team is traveling straight to an event or practice they can be equipped in game and or practice uniforms.

33

VII. STUDENT-ATHLETE RECRUITING HOST POLICY In an effort to develop a comprehensive recruiting process to assist in the growth of the athletic teams, current student- athletes may be asked to assist a coach in the recruitment of a potential student-athlete during an official recruiting visit. The Athletic Department’s Assistant Athletic Director for Compliance oversees the official visit process and ensures that the following NCAA regulations for student hosts are followed: The institution may provide the following to a student-host entertaining a prospect: 1. A maximum of $30 for each day of the visit to cover all costs of entertaining the prospect (and the prospect’s parents, legal guardians or spouse), excluding the cost of meals and admission to campus athletic events. These funds may not be used for the purchase of souvenirs such as T-shirts or other institutional mementos. It is permissible to provide the student host with an additional $15 per day for each additional prospect the host entertains.

All entertainment must take place within 30 miles of campus.

2. A complimentary admission to a campus athletics event; provided the ticket is utilized to accompany a prospect to that event during the prospect’s official visit.

3. At the conclusion of the campus visit for a prospect, the student host must fill out the appropriate Student Host Expense Report. The host must provide receipts and/or documentation as to how monies were spent and activities in which the prospect was involved.

A. MULTIPLE HOSTS  If several students host a prospect, the institution shall provide only one student host entertainment money to cover the actual and necessary expenses incurred by the prospect and the host. The other students shall pay for their own entertainment.

B. USE OF AUTOMOBILE  The institution or representatives of its athletics interests shall not provide an automobile for use by the prospect or the student host.

C. STUDENT HOST RECRUITING GUIDELINES Student hosts serve as representatives of the team. The reputation of the team, the Athletic Department and MUW are at stake. Each student host is required to sign a statement of understanding of the rules that follow.

Any violation of those rules is subject to discipline under the Student-Athlete Code of Conduct.

1. Prospective student-athletes (PSAs) will have a curfew of 12 midnight unless participating in activities supervised by the coaching staff. The host is responsible for the PSA during the entire visit. The safety and welfare of the PSA, including food, sleeping arrangements, and social contacts, are of utmost importance. If a problem arises with the PSA, contact your coaching staff immediately.

2. Underage drinking (below 21) is illegal in the State of Mississippi. A PSA, regardless of age, must be aware that alcohol use will not be tolerated while on an official visit.

Consumption of alcohol in the residence halls is not permitted at any time.

3. Mississippi University for Women will not tolerate sexual harassment or misconduct.

4. The host and coaching staff shall discuss and plan an itinerary for the visit. Activities should be academic, recreational, and social in nature to provide the recruit with a view of typical student life at MUW. Team activities and attendance at University social events and athletic

34

contests are encouraged.

5. PSAs and student hosts may be provided up to $30.00 per day for entertainment expenses. It is the host’s responsibility to handle the money. At no time may cash be given to a PSA. The money is not to be used to purchase alcoholic beverages.

6. The student host must ensure that the prospective student-athlete does not have contact with representatives of the University’s athletic interests (“boosters”) during the visit.

7. The student host must ensure that the PSA does not visit any bar(s) and/or Adult Entertainment facilities during their campus visit.

VIII. SCHOLARSHIPS/GRANTS 1. ACADEMIC SCHOLARSHIPS Student-athletes receiving academic scholarships must maintain the minimum G.P.A. requirements associated with their particular scholarship. In the event that the student-athlete loses their academic scholarship, it is NOT the responsibility of the Athletic Department to cover the amount of the award.

2. OUTSIDE GRANTS/SCHOLARSHIPS Any student-athlete receiving an outside grant or scholarship must notify the Athletic Department in advance to ensure that it is permissible to accept the grant/scholarship.

IX.

MISCONDUCT

The department may dismiss a student-athlete from further participation, who is found to have engaged in misconduct.

1. HEARING OPPORTUNITY REQUIRED  The institution’s regular financial aid authority shall notify the student-athlete in writing, within 14 consecutive calendar days from the date the student-athlete has been notified of the decision to reduce or cancel aid during the period of the award or the reduction or nonrenewable of aid for the following academic year, of the opportunity for a hearing when institutional financial aid based in any degree on athletics ability is reduced or canceled during the period of the award, or not renewed.  The notification of the hearing opportunity shall include a copy of the institution’s established policies and procedures for conducting the required hearing, including the deadline by which a student-athlete must request the hearing.  The institution shall conduct the hearing within 30 consecutive calendar days of receiving a student-athlete’s request for the hearing and shall not delegate the responsibility for conducting the hearing to the university’s athletics department or its faculty athletics committee.

2. OUTSIDE COMPETITION OR MEMBERSHIP ON A NON-MUW TEAM  Athletes may not compete on outside teams or as individuals in their sports during the season of competition at MUW.  Athletes intending to compete on outside teams while out of season MUST inform their coach and the MUW Compliance office. BASKETBALLSTUDENT-ATHLETES must have written permission from the Athletic Director prior to participating in an approved league.

35

WIN EVERY DAY IN COMMUNITY STUDENT-ATHLETE ADVISORY COMMITTEE (SAAC)

X.

The Student-Athlete Advisory Committee (SAAC) is a group of student-athletes who are committed to generating a voice for the student-athletes within the MUW community. We are dedicated to promoting a positive student-athlete image and encouraging athletic support in our school. SAAC acts as a mediator between student-athletes and athletic administration, builds a sense of community service within the athletic department, and organizes events for athletes.

Mission: • • •

To make our Athletic Programs better by serving as a liaison between the athletic teams and the Department of Athletics in the development of support services and enrichment programs for student-athletes.

Assist in the implementation of programs for all Athletic Programs in the community that will promote a positive image of intercollegiate athletics.

Emphasize academic opportunities and responsibilities of student-athletes in their college experience. o Encourage student-athletes to enrich the experience of being a student-athlete by applying what is learned in athletics to their course of study and ultimately, to their career development. o Encourage the development of leadership skills for student-athletes.  Promote the opportunity for student-athletes to express their concerns with Athletic Administration and the Athletic Director.  Encourage the student-athletes to increase public relations and work with the campus in their endeavors to increase community support.  Emphasize the need of support from faculty and staff for all Athletic Programs.

Article I: •

This organization shall be known as the Student-Athlete Advisory Committee.

Article II: •

•

All committee members must be NCAA, conference, and institutionally eligible both academically and athletically and maintain a 2.0 grade point average. Additionally, board members must be a participating member of their respective sport.

All Advisory Committee members will be elected by their team, one upperclassman and one lowerclassman from each team, there will be no more than two (2) representatives, exclusive of officers of the board, for each team serving each academic year.

Article III: Section 1 – • •

The officers of the Student-Athlete Advisory Committee shall consist of a president, a vice president, a secretary, and a treasurer. These elected officials will be known as the executive board.

A majority vote by the upperclassman Advisory Committee members will be used as the selection process for officers.

36

o

Election of the president will be held at the last Advisory Committee meeting of the academic year, the other officers will be elected at the first meeting of the Fall Semester.

Section 2 – •

• •

The Student-Athlete Advisory Committee will elect new officers to fill any vacant position if the elected officer is unable to carry out his/her obligation. The only exception applies to the office of the president, in which case the vice president will assume the responsibility.

President: Shall preside over all advisory board meetings.

Vice President: Shall act in the absence of the President and shall Chair the Constitution and By-laws committees. o Secretary: Shall be responsible for taking active minutes at each meeting and responsible for organizing committees. o Treasurer: Shall be responsible for working with the Athletic Director to establish an annual budget and expenditure of funds. Also responsible for receipt/deposit of all fund-raising money.

Section 3 – •

Meetings will be scheduled for once a month, date and time will be selected at previous meeting. o Attendance is mandatory, if an absence is necessary, the Secretary must be notified. Two absences with no excuse, and Advisory Officers will request a new team representative. Practice is not a valid excuse for absence. o The president may appoint an interim secretary who will be responsible for filling the spot if the secretary is not present at a meeting.

Section 4 – • •

The procedure for voting will be a majority of the Advisory Committee members present at a meeting. The president has no voting power, except in the case of a tie, the president will cast the deciding vote.

Members of the Student-Athlete Advisory Committee will vote on the By-laws of the Constitution.

Ratification will be a majority vote of the board members present.

Article IV: •

A quorum shall occur if half of the advisory board members are present at the meeting. o Regularly scheduled Student-Athlete Advisory Committee meetings will be "open" meetings, unless otherwise stated with appropriate notice and reason. o The executive board (the elected officers of the Student-Athlete Advisory Committee) has the power to rule on behalf of the advisory board when necessary. o The meetings of the executive board will be "closed" meetings. The executive board may open the meeting by invitation.

Article V: • •

Any and all fund-raising activities will follow athletic fund-raising procedures and must be granted written approval by the athletic director.

No expenses shall be made without approval of the advisory board's advisor, the treasurer, and the athletic director.

37

Article VI: • •

All amendments must be passed by two-thirds vote of the Advisory Committee.

The Director of Athletics and Campus Recreation, or designee, will be the advisor to the Student-Athlete Advisory Committee.

For more information on Owls S.A.A.C, please email athletics@muw.edu.

Committee Goals: • Engage in community service projects • Participate in the division-wide fundraising Special Olympics campaign • Build a sense of community within each athletic team • Develop true student-athlete leaders Listed below are events which SAAC will participate in and/or coordinate:  Special Olympics – The Division III charity of choice  Student-Athlete Day- SAAC members organized and coordinated the annual “Battle of the Classes” event for Student-Athlete Day in the spring. Freshmen, sophomores, juniors, seniors and two athletics staff teams competed in various competitive games.  Team Themes Day (Scare the Seniors Away) – For the Men’s Soccer Senior Game teams dressed in costumes with themes that resembled Ooompa Loompas, Video Game Characters, GI Jane and Mimes to name a few.  ‘Sports Gift’ Equipment Drive – Members conduct an equipment drive for “Sports Gift,’ an organization that provides sports equipment for underprivileged children throughout the region and world.  Night Out on the Owls – Local parents are given the opportunity to have a “Night Out” as studentathletes and staff provided snacks and fun activities for their children. Winter Bingo, board games, arts and crafts, bowling, and an obstacle course are among the activities the kids participate in. The evening is capped with an appearance by Ody Owl.  Sportsmanship/Game Environment Initiative – Members implement several new initiatives such as creating themes for games (i.e. Bleed Blue), introducing a student section known as “The Owls Nest” and designing “Athletes Supporting Athletes” shirts that promote the NCAA’s Respect Campaign.  Leadership/Professional Development Opportunities: • NCAA Career in Sports Forum • NCAA Super Regional Conferences • Conference SAAC Meetings/Activities/Programs • DIII National SAAC During the SAAC Meetings: Meetings will be held on Monday nights at 7:00 pm in the Pohl Center. During these meetings many issues regarding the school, teams, coaches, team problems, solutions, fundraising and community service ideas are discussed. Student-athletes from all teams are represented to build cohesion within the department and the campus.

For more information regarding SAAC, contact Coach Burnett at 662-370-1869.

38

WIN EVERY DAY IN LIFE XI. LIFE SKILLS MUW has an interest in the development of the student-athlete not only as an athlete, but also as a well-rounded human being. To that end, the MUW Athletic Program has developed a Life Skills Program to prepare student-athletes for the challenges of life beyond the playing fields. The program is designed to provide student-athletes with the education, experiences and tools necessary to help them understand the importance of making a meaningful contribution to their communities.

The program focuses on five areas critical to each student-athlete’s growth: academics, athletics, personal development, career development, and service to others. Through seminars/workshops, speakers, videos and other professionally developed materials and personal interaction with a caring athletic staff, each student-athlete has the opportunity to secure skills necessary to succeed on and off the playing field.

XII.

SPORTSMANSHIP

The entire community – the President, Faculty Athletic Representative, Director of Athletics and Campus Recreation, Administrators, Coaches, Faculty, Staff, Students, etc - are dedicated to a positive, competitive environment where good sportsmanship is continually expected and promoted. Vital elements of an intercollegiate athletic program is to serve as a model for fans, spectators, students, community members and others regarding respectful and sportsmanlike behavior in athletic settings.

Owls Athletics expects all spectators, team members and institutional representatives to treat opponents and officials with respect. Trash talking, baiting, taunting, vulgar, sexist, racial or profane language, celebrations that humiliate opponents, intimidating actions, fighting or attempts to injure, or any other malicious or violent conduct that is directed at spectators, officials, student-athletes, coaches or team representatives will not be tolerated and may be penalized by contest or campus officials and/or the conference.

The W has the responsibility to provide safe venues for all contests that are hosted and are expected to provide adequate supervision and security so that student-athletes, coaches, spectators and others can enjoy the event. The W and its staff do not wish to take away the fun and enthusiasm that accompany athletic contests and exciting plays. However, negative, unruly and dangerous behaviors will not be tolerated and may result in removal from a competition site. We encourage sportsmanship and hope spectators and others will demonstrate respect and will cheer for their favorite team and not against any team or individual.

39

XIII.

STUDENT-ATHLETE CODE OF CONDUCT

 Individuals associated with MUW Athletics and all participating student-athletes shall conduct themselves with honesty and sportsmanship at all times so that intercollegiate athletics as a whole, the institution, and they, as individuals, shall represent the honor and dignity of fair play and the generally recognized high standards associated with wholesome competitive sports (per NCAA Bylaw 10.01.1).  Individuals associated with MUW Athletics and all participating student-athletes shall be held accountable for all policies and procedures covered in the NCAA III Manual, appropriate conference manuals, University Community Standards and the Student-Athlete Handbook.  Each team is responsible for developing any additional more restrictive policies they deem necessary. Such |policies must be approved by the Director of Athletics and placed on file. Any violations of individual team policies and the adjudication must be reported to the team’s program administrator and the Director of Athletics.  The MUW Athletics Compliance Committee will be responsible for reviewing all disciplinary actions, sanctions and penalties imposed on student-athletes associated with the violation of any policies and procedures stated in paragraph 2.  All appeals for cases stated in the above must be made by the student-athlete within a 72-hour period after the penalty has been handed down and proper notification made to the student-athlete. This code of conduct applies for the entire time that a student-athlete is enrolled at MUW, inclusive of academic and non-academic periods.  All disciplinary actions, sanctions and penalties imposed on student-athletes associated with the violation of any policies and procedures stated in paragraph 2 will be reported to the Dean of Students for review. Further sanctions may be imposed based on the student-athlete’s disciplinary record and MUW’s Drug Education and Testing Program.

1. PENALTY Individuals that do not follow the Athletic Department’s Code of Conduct will face: possible suspension and dismissal from team with review by the Compliance Committee and the Director of Athletics. Such penalties will not conflict with or set aside regulations pre-scribed by the NCAA Manual, appropriate conference manuals and University Community Standards.

2. ALCOHOL POLICY The W Athletic Department has adopted the following standards governing the conduct of MUW student-athletes with respect to alcohol use. These standards have been developed by academic administrators, and college administrators to insure compliance with the University’s alcohol policy and Mississippi State Laws.  The Athletic Department does not condone the illegal or irresponsible use of alcohol or illicit drugs under any circumstances. Each year the department will attempt to sponsor seminars designed to create awareness regarding the social, physiological and psychological consequences of excessive drinking in an effort to assist students in making responsible and informed decisions about the serving and consumption of alcohol. These seminars are mandatory for all student-athletes.  Student-athletes are advised that the legal drinking age in the state of Mississippi is 21 years of age. Even students who are of legal drinking age must abide by the University’s and Athletic Department's rules and regulations.

MUW is a dry campus and alcohol use is not permitted at any time.  All MUW residence halls are substance free. Students are not permitted to drink alcohol in or around the premises of the residence halls (including the parking lots).

40

 Student athletes residing in housing off campus must refrain from engaging in activities that will negatively affect themselves or the University. If the Department of Athletics becomes aware of an incident in off campus housing, where student athletes were served alcohol or present when alcohol was consumed, the student athlete will be in violation, regardless of age.  All student-athletes are prohibited from the consumption of, or being under the influence of alcoholic beverages in connection with any team function. A team function for purposes of this policy includes, but is not limited to the following: a) Representing MUW in any intercollegiate athletic event. This includes travel to and from the event, as well as, in restaurants and hotels. b) At any time in public while representing the team or the University (ex. summer camps, fund raising events, golf outings, recruiting activities, community service, etc.). c) At any athletic department function.  The following acts are also prohibited and will lead to sanctions by the athletic department: a) Possessing or consuming alcohol if under the age of 21, b) Operating a motor vehicle while under the influence of alcohol, c) Misrepresenting one's age for the purpose of purchasing alcohol, d) Purchasing, furnishing or serving alcohol to or for an underage person, and / or e) Being dangerously intoxicated to the point where state law mandates being taken into custody.  Substance abuse violations are cumulative and carry over from year to year and throughout the period of time the student remains at the college. The VP of Student Affairs will make the final decision on Residence Hall violations.

NCAA STUDENT-ATHLETE STATEMENT AND DRUG CONSENT FORMS: Each academic year the NCAA requires every student-athlete to sign two statements in order to participate in intercollegiate athletics.

The NCAA student-athlete statement has two parts: a statement concerning eligibility and the Buckley Amendment Consent. Signing the statement concerning eligibility affirms that to the best of a student-athlete's knowledge they are eligible to compete in intercollegiate competition. Signing the Buckley Amendment Consent certifies agreement to disclose educational records.

By signing the Drug Testing Consent form, each athlete confirms that they are aware of the NCAA drug-testing rules.

These forms must be completed prior to athletes being declared eligible for competition.

3. TOBACCO The Mississippi University for Women campus is a tobacco free campus. Therefore, the use of tobacco or tobacco products is not permitted by participants, coaches, cheerleaders, athletic trainers, game administrators, or officials in the playing areas during all MUW sanctioned competition and practices for such competitions. MUW’s coaching staff and administrative staff shall enforce this policy.

4. HAZING The Owls Athletic Department seeks to promote a safe environment where student-athletes may participate in activities and organizations (both athletically and non-athletically related) without compromising their health, safety or welfare. It is, therefore, the department's policy that hazing is prohibited. The impact of hazing activities can result in irrevocable harm to its victims, their families and the college community. Prevention of hazing is the responsibility of every member of the Owls Athletics’ community. Each team, as well as each individual, must accept the personal obligation to uphold the basic community values of being just, civil and respectful of the rights of others.

41

A. Definition of Hazing  Any act committed against someone joining or becoming a member or maintaining membership in any organization that is humiliating, intimidating or demeaning, or endangers the health and safety of the | person.  Hazing includes active or passive participation in such acts and occurs regardless of the willingness to participate in the activities! Hazing creates an environment/climate in which dignity and respect are absent.  Hazing activities include, but are not limited to the following activities: whipping, beating, padding, branding, calisthenics, running, exposure to the elements, forced consumption of food, alcohol, or drugs or any other substances, sleep deprivation, forced exclusion from social contact, nudity or coerced sexual activity.

Student-athletes are expected to report incidents of hazing to the Director of Athletics and Campus Recreation or a member of the senior staff.

B.

Failure to Adhere to These Policies May Lead to The Following:  Immediate suspension from all athletically related activities.  Student(s) in violation of the University Hazing Policy are subject to possible loss of institutional aid and possible expulsion from program and institution.  Final action will be determined after an Athletic Department and University review.

5. SEXUAL HARASSMENT Owls Athletics does not have a separate or supplemental policy on sexual harassment. Information available to studentathletes, as it is available to all students, can be found in the Student Handbook.

6. NON-DISCRIMINATION STATEMENT Mississippi University for Women is committed to its diversity and inclusion of its student-athletes, athletics administrators and staff, which is a point of pride and a hallmark of the institution. The framework for our commitment to diversity sits within our active prohibition of discrimination in our educational policies, employment, campus services and activities on the basis of age, class, creed, disability, educational background, gender expression, gender identity, geographical location, income, marital status, national origin, parental status, race, religion, sex, sexual orientation, work experiences, and all classifications protected by law.

7. FACEBOOK, TWITTER, VINE, SNAP CHAT, INSTAGRAM AND OTHER SOCIAL MEDIA Representing MUW as a student-athlete is both an honor and a privilege. Therefore, an athlete's conduct and appearance on these sites should always reflect the University and the Athletic Department in a positive manner. Illegal activities, misconduct or poor representation on these sites could lead to disciplinary actions by the Athletic Department.

It is important to understand that these websites are malleable and create as many obligations as they do opportunities for expression. When using these sites it is important that you think about not only your marketability today as a studentathlete within your college social circle, but you should also think about where you might want to be in 5 or 10 years when posting an "identity" on the Internet. Remember, just because it is a new technology does not absolve you of the responsibility to use it in responsible and appropriate ways - including taking into account your obligations regarding proper conduct as a member of the Mississippi University for Women Athletic Department.

42

Tips to Protect your “Virtual Resume”  Don’t post anything obnoxious or lewd, and don’t trash others.  Unsportsmanlike, derogatory, demeaning, or threatening online content directed toward any

other individual or entity (such as derogatory, demeaning, or threatening toward another institution; taunting comments aimed at a student-athlete, coach, or team at another institution and derogatory comments based on race and/or gender identity). No posts should depict or encourage unacceptable, violent, or illegal activities (such as hazing, sexual harassment/assault, gambling, discrimination, fighting, vandalism, academic dishonesty, underage drinking, illegal drug use, etc.).  Content online that would constitute a violation of conference and governing body rules (such as commenting publicly about a prospective student-athlete, providing information related to sports wagering activities, soliciting impermissible benefits).

 Think of your profile as your public relations tool. Use it to present your accomplishments and creativity, not to settle scores and/or attack others.  Switch your Facebook or Twitter profile to “private.”  Edit what friends write on your “wall.” You could be held accountable for their posts.  Don’t write anything on someone else’s profile that could come back to haunt you.  Avoid crazy e-mail addresses. People have been turned down for jobs because of their e-mail addresses.  Google yourself regularly.

8. NCAA GAMBLING POLICY (Bylaw 10.3)

The NCAA Membership adopted specific rules prohibiting athletics staff members or student-athletes to participate in sports wagering that involves a sport with an NCAA championship, on the collegiate or professional level. Participation in gambling, sports wagering, or bribery, even in the most minor fashion, will jeopardize your athletics career. A studentathlete who is involved in any sports wagering activity that involves intercollegiate athletics or professional athletics, through a bookmaker, a parlay card or any other method employed by organized gambling, shall be ineligible for all regular-season and postseason competition for a minimum of one year. Sports competition should be appreciated for the inherent benefits related to participation of student-athletes, coaches, and institutions in fair contests, not the amount of money wagered on the outcome of the competition.

A student-athlete who is involved in sports wagering on the student-athlete's institution shall permanently lose all remaining regular-season and postseason eligibility in all sports.

9. RESIDENCE LIFE RULES AND REGULATIONS Please be aware that the Housing & Residence Life regulations apply to all students and that violations may lead to expulsion from the residence hall, as well as suspension from athletic competition. Also, please note that the Residence Life Office will notify the Director of Athletics and coach of any violations that occur in the dorms. Please refer to the MUW Student Handbook for policies and procedures pertaining to Residence Life.

10. VIOLATION SANCTIONS DEPENDING ON THE CIRCUMSTANCES, LEVEL I, II, III OR IV SANCTIONS MAY BE IMPLEMENTED AT ANY TIME OR IN ANY ORDER: LEVEL I - FIRST VIOLATION • Verbal and written warning from Head Coach (or designee)

43

• Potential loss of team privileges • Additional sanctions may be implemented LEVEL II - SECOND VIOLATION • Mandatory meeting with the Director of Athletics and Campus Recreation (or designee), Head Coach and other designees which may include the Compliance Director, Residence Hall Manager (if student-athlete resides in the dorms) within 4 business days of the violation.

• Counseling session(s) with Counseling Center (if applicable) • Additional sessions as determined by the Counseling Center.

• Successful completion of alcohol/drug program at the expense of the SA (if applicable).

• Community service requirement (as determined by Director of Athletics and Campus Recreation or designee).

• Owls Athletics Behavioral Contract to be signed off on by student, coach and Director of Athletics and Campus Recreation.

• Suspension from competition and team travel for a period to be determined by the Director of Athletics and Campus Recreation.

• Additional sanctions may be imposed by the VP of Student Affairs.

LEVEL III - SECOND VIOLATION • Mandatory meeting with the Director of Athletics (or designee), Head Coach and Residence Hall Manager (if student-athlete resides in the dorms) within 2 business days of the violation.

• Mandatory Counseling session(s) with Counseling Center that may include alcohol/substance abuse assessment (if applicable).

• Successful completion of an alcohol/drug program at the expense of the SA (if applicable).

• 10 hours of community service as determined by Athletics.

• New Athletic Behavior Contract to be issued and signed off on by student, coach & Director of Athletics • Suspension from all athletic activities for a period to be determined by the Director of Athletics.

• Additional sanctions may be imposed by the VP of Student Affairs.

LEVEL IV - THIRD VIOLATIONS • Expulsion from all intercollegiate athletic activities for the remainder of your career at The W and noted on all transfer verification reports.

• Immediate removal of athletic gear and a hold placed on the student account.

• Recommendation from Athletics for Expulsion from Dorms (if residing in dorms).

• Mandatory meeting with the VP of Student Affairs.

NOTE: Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team.

Students who do not complete assigned sanctions/penalties in a timely and prescribed manner are subject to additional sanctions including probation and suspensions. Head coaches may adopt more restrictive rules relative to alcohol use for their respective teams. In such an event, student-athletes shall also comply with the rules of their particular team.

XIV. GRIEVANCE POLICY - ATHLETICS The Department of Athletics strives to ensure that all student-athletes are treated fairly, with respect to all aspects of their student-athlete experience at Mississippi University for Women. To this end, student-athletes have available to them (policies and procedures in the Student-Athlete Handbook and the College’s Student Handbook) through which they may file an appeal or a grievance in those circumstances they believe such actions are warranted. Specifically, if a studentathlete believes that he or she has been treated unfairly or that a policy or procedure has been administered (by a coach or any other member of the Athletics Department) in a detrimental manner, the individual is encouraged to discuss the matter with a coach, sport supervisor, the senior woman administrator, Director of Athletics and Campus Recreation or the faculty athletic representative.

44

PROCEDURES: Student-Athlete Code of Conduct Should a student-athlete choose to grieve the decision of being removed from representing an athletics team or organization, the student-athlete must request a meeting with the Director of Athletics and Campus Recreation.

Refusal to Grant a Transfer Release For student-athletes who decide that they want to transfer from MUW to another institution, it is the students’ responsibility to first communicate their desire to transfer to the head coach and/or a member of the athletics administration. At this time, a release may or may not be granted. If the request is denied, the student-athlete may request a hearing with the Athletics Appeals Committee which includes the Director of Athletics and Campus Recreation/SWA, the Assistant Athletic Director, Compliance Director, Athletics Diversity and Inclusion Designee and the Faculty Athletics Representative. Requests shall be made in writing, submitted to the Director of Athletics and Campus Recreation. The Director of Athletics and Campus Recreation will inform the student-athlete in writing, within 14 consecutive days from receipt of the student-athlete’s written request, that they, on request, shall be provided a hearing. The institution will conduct the hearing and provide a written response within 30 consecutive calendar days upon receipt of the appeal request.

Bylaw 13.1.1.2.1.1 of the NCAA Division III Manual outlines the policies and procedures for Self Release. A copy of the Self Release Form is available on the athletics website, in the main athletic department office and in the web address provided below: https://ncaaorg.s3.amazonaws.com/compliance/d3/202021D3Comp_PermissiontoContactSelfRelease.pdf.

XV. NAME, IMAGE, LIKENESS POLICY Mississippi University for Women supports student-athletes receiving compensation for the use of their name, image, and likeness from sources outside the University. In conjunction with State of Mississippi Executive Order and NCAA Policy, the Mississippi University for Women Department of Athletics has developed specific policies to address name, image, and likeness (NIL) activities of student-athletes. A student-athlete’s failure to comply with this policy may result in penalties imposed by the NCAA and/or Mississippi University for Women that could impact the student-athlete’s eligibility to participate in intercollegiate athletics.

These guidelines apply to a student-athlete when they initially enroll as a full-time student or when they begin official practice at Mississippi University for Women, whichever occurs first.

Name, Image and Likeness Defined: A name, image, and likeness activity includes any situation in which a studentathlete’s name, image, likeness, or personal appearance is used for promotional purposes by a non-institutional entity, including the individual student-athlete, a commercial entity, or a non-institutional nonprofit or charitable entity. While such activities may provide compensation for a student-athlete, those activities that do not provide compensation are also covered under this policy.

Compensation Defined: Any form of payment, including, but not limited to, cash, gifts, in-kind items of value, discounts, social media compensation, payments for licensing or use of publicity rights, and payments for other intellectual or intangible property rights.

Student-athletes’ use and monetization of their name, image and likeness may involve a wide range of activities, including but not limited to: • Traditional commercials or advertisements for products or services, • Student-athletes developing and promoting their own business • Personal appearances • Student-athletes running their own camps or clinics • Providing private lessons (and using their name or image to promote those lessons)

45

• Sponsored social media posts • Autograph sessions Institutional Disclosure Requirements: Student-athletes are required to disclose contact information for all parties involved in the use of their name, image, and likeness, as well as any involved professional service providers. The student-athlete must also disclose compensation arrangements and the details of their relationship with involved parties. Student-athletes must disclose the proposed name, image, and likeness activities to the institution at least seven (7) days prior to committing to said activities. If arrangements and details of agreements to promote a commercial product or service are amended, the student-athlete must provide notice at least seven (7) days prior to the effective date of the change. Director of Athletics Jennifer Claybrook (jlclaybrook@muw.edu) will review all disclosures to confirm compliance with Institutional, NCAA, and State of Mississippi guidelines.

A student-athlete that receives additional compensation outside of the disclosed NIL agreement could jeopardize his/her/your eligibility. Failure to disclose NIL Activity in advance could lead to violations of NCAA, institutional or State of Mississippi violations that would potentially impact eligibility.

Institutional Restrictions: A student-athlete may not enter into an agreement with a third-party that conflicts with any existing sponsorship agreements. If the institution identifies a conflict between the student-athlete’s name, image, and likeness activities and an existing sponsorship agreement, the institution shall inform the scholar-athlete of such a conflict so the student-athlete can negotiate a revision of name, image, and likeness activities with the third-party.

That revision is also subject to additional review and approval by the institution. Student-athletes may not enter an apparel contract that requires the student-athlete to display a sponsor’s apparel, or otherwise advertise for a sponsor, during official team activities if the provision conflicts with a provision of the student’s institution’s team contract.

Student-athletes may not engage in name, image, and likeness activities while participating in required institutional activities or while representing the institution. Student-athletes will not be permitted to use colors, logos, or images, including institutional marks, which identify the institution in any name, image, or likeness activities. A student-athlete may state they are a student-athlete at Mississippi University for Women and list personal or athletic accolades. You may not imply, directly or indirectly, that Mississippi University for Women is endorsing your NIL Activities, or any products or services associated with your NIL Activities. Student-athletes may not use institutional facilities for any name, image, or likeness activities, except for use for teaching lessons or for a camp/clinic, provided the rental agreement is in line with that available to the general public or outside organization. While a student-athlete is permitted to engage in name, image, and likeness activities on the institution’s campus, all activities are subject to applicable University policies and procedures regarding third parties and commercial ventures. Student-athletes may not miss required educational obligations (e.g., class, exams, or scheduled tutor/mentor sessions) or required team activities for any name, image and likeness activities. A student-athlete’s involvement in name, image, and likeness activities will not relieve the scholar-athlete from the obligation to comply with all NCAA and institutional academic standards, requirements, regulations, or obligations; team rules of conduct or other applicable rules of conduct; standards or policies regarding participation in intercollegiate athletics; or disciplinary rules and standards generally applicable to Mississippi University for Women students. A student-athlete may obtain professional representation (agent or attorney) for advice, contract representation, and the marketing of their NIL, so long as the professional representation is NOT representing the student-athlete in securing professional athletic opportunities. You must compensate your agent or attorney with their regular rate. Failure to do so may jeopardize your intercollegiate eligibility.

Prohibited Activities: Student-athletes may not receive compensation, which is conditioned or contingent on enrolling at, or continuing enrollment at any specific collegiate institution, or on any specific athletic performance or achievement.

Student-athletes may not enter into agreements for use of their name, image, or likeness in any Prohibited Sponsorship Category. In the event that a student-athlete enters into agreement in a Prohibited Sponsorship Category, the studentathlete shall be required to terminate such agreement. A “Prohibited Sponsorship Category” is any sponsorship agreement in certain categories, with specific entities or with specific identified individuals that conflict with existing University contracts, University policies, or for any other reason determined in good faith by the University.

Prohibited Sponsorship Categories include, but are not limited to: • Gambling or sports wagering, and vendors associated with gambling or sports wagering • Adult entertainment, and vendors associated with adult entertainment

46

• Alcohol, and vendors associated with alcohol products • Tobacco, and vendors associated with tobacco products • Marijuana, and vendors associated with marijuana products • Products or services that are illegal • Substances that are on the NCAA Banned Substance List • Activities which are, in Mississippi University for Women’s sole judgment, misleading, offensive, or in violation of a statute, law, ordinance, NCAA bylaw or any College contract obligation • Activities that adversely affect the University’s reputation • Activities that endorse businesses or brands that are engaged in activities inconsistent with the University’s mission • Activities that ridicule, exploit, or demean persons based on their age, color, creed, physical or mental disability, national origin, citizenship, veteran status, marital status, race, religion, sex, or gender.

Mississippi University for Women reserves the right to restrict other categories of companies, brands or types of contracts that are similar to the above industries (or other areas that are permitted under Mississippi law) if Mississippi University for Women communicates this information to you before you enroll at MUW. Student-athletes may not sell or trade any equipment, apparel, or awards provided to them by the institution as part of any NIL activities.

Student-athletes may not enter into an agreement for NIL activities unless the compensation to be paid the studentathlete is for work performed and is at a rate reflecting fair market value.

Institutional Involvement: Neither the institution nor an institutional staff member may be involved in the development, operation or promotion of any scholar athlete’s name, image, and likeness activities. Further, institutional staff members may not enter into agreements with, or benefit from, a scholar-athlete’s name, image, or likeness activities.

Additional Guidance: International scholar-athletes should seek guidance regarding the impact of any NIL activity upon their visa status. Student-athletes should be aware that income from NIL activities would likely be considered taxable income. Student-athletes should consult with an appropriate tax professional about the tax implications of any compensation they earn. Any income received by a student-athlete could impact that student-athlete’s eligibility for need-based financial aid.

47

Name, Image, and Likeness Activity Reporting Form For: Action:

Due date:

Student-athletes who will be or have been compensated for the use of their names, images, and likenesses for promotional purposes.

• To the extent required by state law/executive action and/or institutional policy, student-athletes should report information related to their name, image, and likeness activities.

• Reported information should be kept on file in a manner consistent with state law/executive action and/or institutional policy.

• The NCAA will continue its normal regulatory operations but will not monitor for compliance with state law/executive action.

Seven days prior to any activity

Describe the name, image, and likeness activity.

What are the terms of the agreement or transaction? When will the activity begin and end?

How will you be or how were you compensated for participating in the name, image, or likeness activity?

List all parties to the agreement or transaction, other individuals and entities, and professional service providers.

Name of Person Entity or Role Contact Information

48

I affirm, to the best of my knowledge: (initial each statement) I have confirmed that this activity is consistent with state law/executive action and institutional policy. I understand that I am responsible for determining whether this activity is consistent with state law/executive action, if applicable, and that the NCAA will not interpret state law/executive action and/or institutional policy.

To the extent required by state law/executive action and/or institutional policy, I have provided complete and accurate information regarding any and all activities involving use of my name, image, and likeness, including compensation arrangements and information about individuals and entities involved in the activity.

Compensation is related to actual use of my name, image and likeness and is not contingent on enrollment at a particular institution or a substitute for pay for athletics performance.

I acknowledge that my institution, or a designee of my institution, may review the accuracy of this information, and I consent to any investigation, review, or audit. I acknowledge that inaccurate or incomplete disclosure, or failure to cooperate could support a reasonable conclusion that compensation I received constituted an inducement to attend or remain enrolled at a specific school, a substitute for pay for athletics performance or participation, or an otherwise illegitimate source of compensation for use of my name, image, and likeness.

Date

Signature of student-athlete

Date

Signature of parent or legal guardian (if student-athlete is a minor)

Name (please print)

Date of birth

Home address (street, city, state and zip code)

Cell Phone Number

49

XVI. CAMPUS SAFETY 1. TORNADO INFORMATION • • • •

Tornadoes can occur any time, but are more prevalent during the spring months.

Tornado Watch — Conditions are favorable for tornadoes to develop.

Tornado Warning — Tornado has been sighted or indicated on radar.

How to recognize a tornado: A tornado usually appears as a funnel-shaped cloud which spins rapidly and extends toward the earth from the base of a thundercloud. When the tornado is close by, it sounds like the roar of airplanes.

Tornado or Storm Alert • Proceed to the lowest floor which can be reached before high winds or the tornado strikes.

• Stay away from windows and exterior doors.

• All electrical items should be disconnected if time permits.

• Remain calm.

• Do not use the elevator.

• If a tornado strikes, do not move to see the damages until the storm is well out of the area. Tornadoes sometimes come in pairs.

• In open country, move away from the tornado’s path at a right angle. If there is not time to escape, lie flat in the nearest depression, such as a ditch or ravine. Students should refer to the MUW’s website for weather updates at www.muw.edu.

2. WEAPONS ON CAMPUS Institutions of Higher Learning, State of Mississippi Policy 1106 “The Board recognizes that the possession of pistols, firearms or other weapons on any of its institutional premises or at its institutions or student functions off- campus by persons other than duly authorized law enforcement officials, institutional security officials, other authorized persons and the institutional approved programs creates an unreasonable and unwarranted risk of injury or death to its institutions' employees, students, visitors and guests and further creates an unreasonable and unwarranted risk of damage to properties of the institutions, employees, students, visitors, guests and proper- ties of others. Because of such dangers, the Board hereby prohibits the possession of pistols, firearms or other weapons in any form by any person other than duly authorized law enforcement officials, institutional security officials and other authorized persons. “Authorized persons” includes those individuals authorized by applicable law and by the institutional executive officer or his/her designee. “Authorized persons” also includes those who have in their possession a valid, unexpired state firearms permit with the “Instructor Certified” (IC) sticker on the back, or the equivalent permit issued by a state with a reciprocity agreement with Mississippi. Even so, those possessing such permits are not permitted to possess firearms in any institutional facilities and/or areas that are deemed non-public. Students and employees are not authorized to possess firearms on institutional property or at institutional off-campus events regardless of possession of firearms permits.”

The University deems the following areas sensitive/non-public: Academic buildings; Administrative offices and buildings; Athletic facilities and fields; Residence Halls; Stark Recreational Facility; Campus Health Center (Eckford Building); Fant Memorial Library; Carrier Chapel; Child and Parent Development Center; Speech and Hearing Center; Counseling Center; Any ticketed event, no matter the location; and any building or facility not specifically identified as a non-sensitive/public area.

50

The University deems the following as non-sensitive/public areas: Hogarth Student Union; University Dining facilities(not located in Academic buildings) including, but not limited to, Hogarth Cafeteria and Subway; University Police Department; Barnes & Noble Bookstore; Puckett House; Stovall Welcome Center Lobby; Plymouth Bluff; Bryan Green Gazebo and surrounding lawn; and outdoor locations including Shattuck lawn.

3. PROHIBITED VEHICLES/DEVICES The use of roller skates, rollerblades, skateboards, and hover boards (and similar vehicles/devices) is prohibited on campus, including campus buildings and campus grounds. Hover boards (and similar vehicles/devices) may not be stored or charged on campus.

4. UNIVERSITY MAIL SERVICES Mail Services (Post Office) is located on the first floor of the Hogarth Student Union and oversees the operation and distribution of the University’s mailing services to benefit the administration, faculty, staff, students and surrounding community. Hours of operation are 8 a.m. to 4:30 p.m. Monday through Friday, unless stated otherwise. The Post Office accepts cash only. All students who reside on campus are assigned a mailbox and are strongly encouraged to check their mailboxes regularly. It is important for all incoming mail to be addressed as follows: (Your Name) 1100 College Street MUW – XXXX(Your Box Number) Columbus, MS 39701-5800 *The Box Number is the most important part of the address. Without this number, there will be a delay in the distribution of incoming mail. For more information, contact the Post Office, (662) 329-7408.

5. Emergency Action Plans for Athletics Emergency Action Plans are located at home venues and provided within the Athletic Training Manual.

51

52

NCAA Division III Financial Aid Reporting Program School Profile Report (06/29/2021) Institution: MISSISSIPPI UNIVERSITY FOR WOMEN

2020-21 Academic Year

INTRODUCTION In response to NCAA Division III Bylaw 15.4.1 that calls for the equitable treatment of student-athletes and other students within the domain of the financial aid packaging process, the following report summarizes the data submitted by your institution for the NCAA Division III Financial Aid Reporting Program. Each section has been designed to compare financial aid packaging for student-athletes and other students.

KEY FINANCIAL AID INDICATORS The following table (Proportionality Difference) directly tests compliance to Bylaw 15.4.1(d) that states, "The percentage of the total dollar value of institutionally administered grants awarded to student-athletes shall be closely equivalent to the percentage of student-athletes within the student body." This calculation accounts for institutionally administered gift aid only and does not control for varying costs of attendance and/or financial need between student-athletes and other students.

Proportionality Difference Total Students *

Total StudentsAthletes*

Proportion Student-Athletes

Total IGA

Total IGA for Student-Athletes

Proportion IGA for Student-Athletes

Difference

899

78

8.7%

$1,211,383

$108,539

9.0%

0.3

*Includes students who had financial need and/or gift aid only.

The accompanying table demonstrate the amount of variance between the gift aid awarded to student-athletes and other students.

• The following table incorporates the relationship between financial need and gift aid. This table results in the establishment of the difference between student-athletes and other students in the proportion of financial need met by the total gift aid and the institutional gift aid.

Difference in Proportion of Need met with IGA Total Financial Need

Total Gift Aid

Proportion of Financial Need Met by Total Gift Aid

IGA

Proportion of Financial Need Met

by IGA

Student-Athletes

$844,968

$512,939

60.7%

$108,539

12.8%

Other Students

$12,195,206

$4,664,312

38.2%

$1,102,844

9.0%

--

--

22.5

--

3.8

Difference

NOTE: Reporting has been suppressed in any category where less than 3 records are present.

1

NCAA Division III Financial Aid Reporting Program School Profile Report (06/29/2021) Institution: MISSISSIPPI UNIVERSITY FOR WOMEN

2020-21 Academic Year

A sport outlier occurs when a significant number of institutional gift aid awards in a given cohort are clustered in a particular sport. An institutional gift aid award outlier is defined as an award amount two or more standard deviations above the mean difference between the statistically predicted institutional gift aid award based on financial need and the actual institutional gift aid award for all students in the cohort. The number of outliers in a particular sport required to trigger sport outlier status is determined using the thresholds established by the Division III Financial Aid Committee. Sports identified in this table met those thresholds. Details can be found in reporting process users manual.

Sport Outliers Sport

Sport Group

NONE

2

Outliers

NCAA Division III Financial Aid Reporting Program School Profile Report (06/29/2021) Institution: MISSISSIPPI UNIVERSITY FOR WOMEN

2020-21 Academic Year

SUMMARY TABLES The items in this section, i.e., cost of attendance, financial need and gift aid, are average amounts for student-athletes and other students. The financial need figure is based on the primary methodology, federal or institutional, employed at the institution for each individual student. This figure, as well as both institutional and total gift aid, do account for students without any reported financial need who have received gift aid. They do not include students with no need who did not receive gift aid. The institutional gift aid portion of the student's financial aid package, as opposed to loan and work-study totals, will be the primary focus in this section and throughout the remainder of this report. Therefore, this report primarily will detail only the institutional gift aid portion of the student's financial aid package. Also provided are proportions so that the figures may be more easily compared between student-athletes and other students.

Student-Athletes

Other Students

Overall

Number

Percentage

Number

Percentage

Number

Percentage

No Need/No Gift Aid*

3

4%

29

3%

32

3%

No Need/Gift Aid

25

31%

196

23%

221

24%

Need/No Gift Aid

0

0%

19

2%

19

2%

Need/Gift Aid

53

65%

606

71%

659

71%

Total Entering Students

81

9%

850

91%

931

--

*Please note: Unless otherwise indicated, students with no need/no gift aid are removed from further calculations in the report.

Average COA

Average FN

Average IGA

Proportion of FN Met by IGA

Average Total Gift Aid

Proportion of FN Met

by Total Gift Aid

Student-Athletes

$21,738

$10,833

$1,392

13%

$6,576

61%

Other

$22,709

$14,854

$1,343

9%

$5,681

38%

This section presents the proportion of students in each category -- student-athletes and other students -- that met certain financial aid related criteria and the average dollar amount related to certain criteria. These criteria deal with the relationship between financial need and the amount of institutional gift aid awarded to each student.

3

NCAA Division III Financial Aid Reporting Program School Profile Report (06/29/2021) Institution: MISSISSIPPI UNIVERSITY FOR WOMEN

2020-21 Academic Year Student-Athletes

Other Students

Students with Financial Need

65%

74%

Institutional Gift Aid Meets or Exceeds Financial Need*

36%

27%

Institutional Gift Aid Exceeds Financial Need*

27%

20%

$1,960

$2,212

64%

73%

$14,991

$18,494

Federal Work Study

4%

3%

Campus Employment Program

0%

0%

Average Over-Award Institutional Gift Aid Does Not Meet Financial Need* Average Under-Award

*This includes students who may have no financial need but did receive gift aid.

The table below presents the bias estimate of institutional gift aid for student-athletes at the institution. This estimate is the result of a statistical model that tests for the dollar impact of student-athlete status (yes or no) on the amount of gift aid as a function of financial need. The statistical model accounts for the potential situations of students with zero need receiving zero gift aid awards and students with greater than zero need receiving zero gift aid. These estimates are reported with 95% statistical confidence. Therefore, an upper and lower boundary of confidence is reported as well where the lower boundary represents the lowest estimate of bias in gift aid for student-athletes at the institution and the higher boundary represents the highest estimate of gift aid for student-athletes at the institution. Details can be found in reporting process users manual.

Variance Estimates Lower

Estimate

Upper

-$791

-$240

$311

-7.3%

-2.2%

2.9%

It is important to note that the variance estimate calculation does not account for the degree to which your institution engages in non-need-based student financial aid packaging.

4

NCAA Division III Financial Aid Reporting Program School Profile Report (06/29/2021) Institution: MISSISSIPPI UNIVERSITY FOR WOMEN

2020-21 Academic Year

This section provides a comparison of student-athletes across sports in terms of the proportion of financial need met by gift aid. Only NCAA-sponsored sports are included in this breakdown.

Average Gift Aid Sport

Number

Financial Need

Federal*

State

Institutional

Other

Total Gift Aid

Other Students

821

$14,854

$2,953

$350

$1,343

$1,035

$5,681

Baseball

11

$8,526

$1,131

$205

$1,093

$3,080

$5,509

Men's Basketball

6

$16,953

$2,998

$83

$958

$667

$4,706

Men's Cross Country

1

--

--

--

--

--

--

Men's Golf

1

--

--

--

--

--

--

Men's Soccer

7

$9,703

$2,184

$71

$1,117

$326

$3,698

Men's Tennis

5

$11,009

$1,548

$100

$1,784

$600

$4,032

Men's Track, Indoor

2

--

--

--

--

--

--

Men's Track, Outdoor

2

--

--

--

--

--

--

Women's Basketball

3

$5,229

$0

$333

$300

$3,478

$4,112

Women's Cross Country

2

--

--

--

--

--

--

Women's Golf

4

$19,548

$3,582

$2,007

$1,725

$5,832

$13,145

Softball

6

$7,845

$848

$833

$2,167

$4,507

$8,354

Women's Soccer

17

$9,508

$1,813

$191

$1,540

$1,974

$5,518

Women's Tennis

3

$21,847

$5,945

$150

$2,000

$7,847

$15,942

Women's Track, Indoor

4

$15,532

$4,546

$63

$875

$0

$5,484

Women's Track, Outdoor

4

$15,532

$4,546

$63

$875

$0

$5,484

Women's Volleyball

10

$7,364

$1,104

$400

$1,515

$3,744

$6,763

Multi-Sport Athletes

7

$16,270

$4,017

$750

$843

$3,245

$8,856

NOTE: Reporting has been suppressed in any category where less than 3 records are present. *Federal Aid accounts for both Pell Grant Awards and FSEOG. 5

NCAA Division III Financial Aid Reporting Program School Profile Report (06/29/2021) Institution: MISSISSIPPI UNIVERSITY FOR WOMEN

2020-21 Academic Year

SUMMARY FIGURE The figure below is a plot of institutional gift aid versus financial need for each student-athlete and other student.

11000

10000

9000

8000

Institutional Gift Aid

7000

6000

5000

4000

3000

2000

1000

0 0

5000

10000

15000

20000

Financial Need

Student-Athlete Student-Athlete Best Fit

25000

Other Students Other Students Best Fit

6

30000

35611

Equity in Athletics July 1, 2020-June 30, 2021 Institution: Mississippi University for Women (176035) User ID: E1760351

Screening Questions Please answer these questions carefully as your responses will determine which subsequent data entry screens are appropriate for your institution.

1. How will you report Operating (Game-day) Expenses?

By Team

Per Participant

2. Select the type of varsity sports teams at your institution.

Men's Teams Women's Teams Coed Teams

3. Do any of your teams have assistant coaches?

Yes Men's Teams Women's Teams Coed Teams No

• • •

If you save the data on this screen, then return to the screen to make changes, note the following: 1) If you select an additional type of team remember to include associated data for that type of team on subsequent screens; 2) If you delete a type of team but have already entered associated data on other screens, all associated data for that type of team will be deleted from subsequent screens. However, because the survey system has to recalculate the totals, you must re-save every screen.

Institution: Mississippi University for Women (176035) User ID: E1760351

Sports Selection - Men's and Women's Teams Select the varsity sports teams at your institution.

Sport Men's Archery

Women'sSport Badminton

Baseball

Basketball

Beach Volleyball

Bowling

Cross Country

Diving

Equestrian

Fencing

Field Hockey

Football

Golf

Gymnastics

Ice Hockey

Lacrosse

Rifle

Rodeo

Rowing

Sailing

Skiing

Soccer

Softball

Squash

Swimming

Swimming and Diving (combined)

Synchronized Swimming

Table Tennis

Team Handball

Tennis

Track and Field (Indoor)

Track and Field (Outdoor)

Track and Field and Cross Country (combined) Water Polo

Volleyball

Wrestling

Other Sports (Specify sports in the caveat box.)*

Men's

Women's

Weight Lifting

CAVEAT The caveat on this screen is for internal use and does not appear on the EADA Dissemination Website (public site). If you want information to appear on the public site, enter it on the Athletic Participation screen.

* If you indicated in the caveat box that your other sports are Dancing and/or Cheerleading, please specify in the caveat box that these are competitive varsity teams (i.e., not pep squads).

• If you save the data on this screen, then return to the screen to make changes, note the following: • 1) If you select an additional team remember to include associated data for that sport on subsequent screens; • 2) If you delete a sport but have already entered associated data on other screens, all associated data for that sport will be deleted from subsequent screens. However, because the survey system has to recalculate the totals, you must resave every screen.

Institution: Mississippi University for Women (176035) User ID: E1760351

Athletics Participation - Men's and Women's Teams Enter the number of participants as of the day of the first scheduled contest.

Varsity Teams

Men's Teams

Women's Teams

39 21 7 16

Baseball Basketball Golf Soccer Softball Tennis CC/Track and Field (Indoor/Outdoor) Cross Country Track and Field (Indoor) Track and Field (Outdoor)

7 7 0 3 4

Volleyball Total Participants Men's and Women's Teams

97

7 5 25 22 10 12 0 6 6 20 101

Unduplicated Count of Participants 94 91 (This is a head count. If an individual participates on more than one team, count that individual only once on this line.)

CAVEAT (For each men's or women's team that includes opposite sex participants, specify the number of male and the number of female students on that team in this caveat box. This does not apply for coed teams. Additionally, provide any other clarifying information here.)

Participation was impacted due to COVID-19- We did not have men’s and women’s cross country; however, both the men’s and women’s cross country teams are competing in the fall 2021.

If you save the data on this screen, then return to the screen to make changes, please note you must re-save every screen because the survey system has to recalculate the totals.

Institution: Mississippi University for Women (176035) User ID: E1760351

Head Coaches - Men's Teams For each men's team, indicate whether the head coach is male or female, was assigned to the team on a full-time or parttime basis, and whether the coach was employed by the institution on a full-time basis or on a part-time or volunteer basis, by entering a 1 in the appropriate field.

The Swimming and Diving (combined) fields allow up to 2 head coaches. The Track and Field and Cross Country (combined) fields allow up to 3.

Male Head Coaches Female Head Coaches Full-Time Part-Time Varsity Assign Assigned to Assigned Assigned to Part-Time Institution Insitution to Team on Team on a Team Teams ed to Institution Employee Employee on Part a Part-Time Team on or Full-Time Employee or Total Time Full-Time Basis Full-Time Volunteer Volunteer Institution Head Basis Basis Basis Coaches Employee Baseball 1 1 1 Basketball

1

Golf Soccer

1

1

1

1

1

1

1

1

Tennis

1

1

1

Combined CC & T & F (Indoor/Outd oor) Coaching Position Totals CAVEAT

1

1

1

3

6

6

3

Institution: Mississippi University for Women (176035) User ID: E1760351

Head Coaches - Women's Teams For each women's team, indicate whether the head coach is male or female, was assigned to the team on a full-time or part-time basis, and whether the coach was employed by the institution on a full-time basis or on a part-time or volunteer basis, by entering a 1 in the appropriate field.

The Swimming and Diving (combined) fields allow up to 2 head coaches. The Track and Field and Cross Country (combined) fields allow up to 3.

Male Head Coaches Female Head Coaches Assign Assigned to Full-Time Part-Time Varsity Teams Assigned Assigned Full Time Part-Time ed to Team on a Part- Institution Institution to Team to Team Institution Institution Team Time Basis Employee Employee or on a Full- on a PartEmployee Employee or on a Volunteer Volunteer Time Time FullBasis Basis Time Basis 1 1 Basketball 1 Golf

1

1

1

Tennis

1

1

1

Combined CC & T&F (Indoor/Outdoor) Softball

1

1

1

1

1

1

1

Soccer

Volleyball CoachingPosition Totals CAVEAT

1

4

5

1

1

1

1

1

1

1

2

7

Institution: Mississippi University for Women (176035) User ID: E1760351

Head Coaches' Salaries - Men's and Women's Teams Enter only salaries and bonuses that your institution pays head coaches as compensation for coaching. Do not include benefits on this screen.

Do not include volunteer coaches in calculating the average salary and the Full-Time Equivalent (FTE) Total.

For help calculating the FTE total click on the Instructions link on this screen.

Men's Teams Women's Teams Average Annual Institutional Salary per Head Coaching Position (for 27,571 22,204 coaching duties only) Number of Head Coaching Positions Used to Calculate the Average 6 7 Number of Volunteer Head Coaching Positions (Do not include these 0 0 coaches in your salary or FTE calculations.)

Average Annual Institutional Salary per Full-time equivalent (FTE) 44,469 41,782 Sum of Full-Time Equivalent (FTE) Positions Used to Calculate the Average 3.72 3.42 CAVEAT

Institution: Mississippi University for Women (176035) User ID: E1760351

Assistant Coaches - Men's Teams For each men's team, indicate whether the assistant coach is male or female, was assigned to the team on a full-time or part-time basis, and whether the coach was employed by the institution on a full-time basis or on a part-time or volunteer basis, by entering a 1 in the appropriate field.

Male Assistant Coaches Female Assistant Coaches Varsity Assigned Assigned to Part-Time Assigned Assigned to Part-Time Teams to Team on Team on a Institution to Team on Team on a Institution a Part-Time a Part-Time Employee or Full-Time Employee or Full-Time Total Basis Basis Full-Time Volunteer Full-Time Volunteer Assistant Institution Institution Basis Basis Employee Employee Coaches Baseball

2

2

2

Basketball

2

2

2

Cross Country Golf

0 0

2

Soccer

2

2

Tennis Coaching Position Totals CAVEAT

0 0

6

0

6

0

0

0

0

6

Institution: Mississippi University for Women (176035) User ID: E1760351

Assistant Coaches - Women's Teams For each women's team, indicate whether the assistant coach is male or female, was assigned to the team on a full-time or part-time basis, and whether the coach was employed by the institution on a full-time basis or on a part-time or volunteer basis, by entering a 1 in the appropriate field.

Male Assistant Coaches Female Assistant Coaches Varsity Assigned Assigned to Part-Time Assigned Assigned to Part-Time Teams to Team on Team on a Institution to Team on Team on a Institution a Part-Time Employee or a Part-Time Employee or Full-Time Full-Time Total Basis Full-Time Volunteer Full-Time Basis Volunteer Assistant Institution Institution Basis Basis Employee Employee Coaches

1 Basketball

1

1

1

1

Golf

2 0

Soccer

1

1

1

Softball

1

1

1

Tennis

0

CC/T&F

0

Volleyball Coaching Position Totals CAVEAT

1 0

2

1 0

2

0

1

1

4

1

2 3

6

Institution: Mississippi University for Women (176035) User ID: E1760351

Assistant Coaches' Salaries - Men's and Women's Teams Enter only salaries and bonuses that your institution pays assistant coaches as compensation for coaching. Do not include benefits on this screen.

Do not include volunteer coaches in calculating the average salary and the Full-Time Equivalent (FTE) Total.

For help calculating the FTE total click on the Instructions link on this screen.

Men's Teams Women's Teams Average Annual Institutional Salary per Assistant Coaching Position (for 4375 9498 coaching duties only) Number of Assistant Coaching Positions Used to Calculate the Average 4 4 Number of Volunteer Assistant Coaching Positions (Do not include these 2 2 coaches in your salary or FTE calculations.)

Average Annual Institutional Salary per Full-time equivalent (FTE) 14,113 26,383 Sum of Full-Time Equivalent (FTE) Positions Used to Calculate the Average 1.24 1.49 CAVEAT Our assistant coaches are mostly graduate assistants who are paid tuition and a stipend.

The tuition amount is included in the total team expense, and the stipend is found here.

We have one full time employee who was a part time coach which is reflected as well.

Institution: Mississippi University for Women (176035) User ID: E1760351

Athletically Related Student Aid - Men's and Women's Teams Athletically related student aid is any scholarship, grant, or other form of financial assistance, offered by an institution, the terms of which require the recipient to participate in a program of intercollegiate athletics at th e institution. Other student aid, of which a student-athlete simply happens to be the recipient, is not athletically related student aid. If you do not have any aid to report, enter a 0.

Men's Teams Women's Teams Total Amount of Aid 0 0 0 Ratio (percent) 0 0 100% CAVEAT

The Mississippi University for Women is a provisional member of the NCAA III, so we do not offer athletic scholarships.

Institution: Mississippi University for Women (176035) User ID: E1760351

Recruiting Expenses - Men's and Women's Teams Recruiting expenses are all expenses an institution incurs attributable to recruiting activities. This includes, but is not limited to, expenses for lodging, meals, telephone use, and transportation (including vehicles used for recruiting purposes) for both recruits and personnel engaged in recruiting, and other expenses for official and unofficial visits, and all other expenses related to recruiting. If you do not have any recruiting expenses to report, enter a 0.

Men's Teams Women's Teams Total Total 3,544 6181.28 9,725 CAVEAT

Institution: Mississippi University for Women (176035) User ID: E1760351

Operating (Game-Day) Expenses - Men's and Women's Teams by Team Operating expenses are all expenses an institution incurs attributable to home, away, and neutral-site intercollegiate athletic contests (commonly known as "game-day expenses"), for (A) Lodging, meals, transportation, uniforms, and equipment for coaches, team members, support staff (including, but not limited to team managers and trainers), and others; and (B) Officials.

For a sport with a men's team and a women's team that have a combined budget, click here for special instructions.

Report actual numbers, not budgeted or estimated numbers. Please do not round beyond the next dollar.

Men's Teams Women's Teams Varsity Teams Participants OperatingBy Team Participants OperatingBy Team Total Operating Expenses per Expenses per Expenses Participant Participant Basketball 21 776 16,305 7 4220 29,537 45,842 Baseball 39 2163 84,351 84,351 Golf 7 3674 25,716 5 4049 20,247 45,963 Soccer 16 771 12,334 25 1865 46,614 58,948 Softball 22 1325 29,153 29,153 Tennis 7 1320 9,242 10 905 9,048 18,290 CC/T&F(Indoor/Outdoor) 7 1878 13,147 12 1126 13,516 26,663 Volleyball 20 1995 39,900 39,900 Total Operating 97 161,095 101 188,015 349,110 Expenses Men's and Women's Teams CAVEAT Due to COVID-19, the game schedules and final rosters. None of the sports reached the maximum number of contests or dates allowed by the NCAA. The spring sports played the most competitions and maintained higher roster sizes. Below is the breakdown of the reduced competitions.

Note: This screen is for game-day expenses only.

Institution: Mississippi University for Women (176035) User ID: E1760351

Total Expenses - Men's and Women's Teams Enter all expenses attributable to intercollegiate athletic activities. This includes appearance guarantees and options, athletically related student aid, contract services, equipment, fundraising activities, operating expenses, promotional activities, recruiting expenses, salaries and benefits, supplies, travel, and any other expenses attributable to intercollegiate athletic activities.

Report actual numbers, not budgeted or estimated numbers. Please do not round beyond the next dollar.

Varsity Teams Men's Teams Women's Teams Total Basketball 102,754 87,618 190,372 Baseball 188,663 188,663 Cross Country/T&F Indoor/Outdoor 44,349 44,370 88,719 Golf 38,773 32,566 71,339 Soccer 88,863 145,796 234,659 Softball Tennis Volleyball Total Expenses of all Sports, Except Football and Basketball, Combined Total Expenses Men's and Women's Teams Not Allocated by Gender/Sport (Expenses not attributable to a particular sport or sports) Grand Total Expenses CAVEAT

17,316

128,201 17,166 107,935

377,964

476,034

128,201 34,482 107,935 853,998

480,718

563,652

1,044,370

Not allocated by gender/sport includes expenses for administration and staff, including, but not limited to athletic director, compliance director, assistant athletic director, sports information, athletic training as well as the expenses associated with each area. Team expenses also include graduate assistant tuition reimbursement (baseball, men’s basketball, women's basketball, men's soccer, women's soccer and softball).

607,246 1,651,616

Institution: Mississippi University for Women (176035) User ID: E1760351

Total Revenues - Men's and Women's TeamsYour total revenues must cover your total expenses.

Enter all revenues attributable to intercollegiate athletic activities. This includes revenues from appearance guarantees and options, an athletic conference, tournament or bowl games, concessions, contributions from alumni and others, institutional support, program advertising and sales, radio and television, royalties, signage and other sponsorships, sport camps, state or other government support, student activity fees, ticket and luxury box sales, and any other revenues attributable to intercollegiate athletic activities.

Report actual numbers, not budgeted or estimated numbers. Please do not round beyond the next dollar.

Varsity Teams Men's Teams Women's Teams Total Basketball 104,825 88,905 193,730 Baseball 189,475 189,475 Cross Country/T&F (Indoor/Outdoor) 44,772 44,794 89,566 Golf 39,757 33,550 73,307 Soccer 93,718 149,946 243,664 Softball 130,266 130,266 Tennis 17,316 17,166 34,482 Volleyball 111,811 111,811 Total Revenues of all Sports, Except Football and Basketball, 385,038 487,533 872,571 Combined Total Revenues Men's and Women's Teams 489,863 576,438 1,066,301 Not Allocated by Gender/Sport (Revenues not attributable to a 616,175 particular sport or sports) Grand Total for all Teams (includes by team and not allocated by 1,682,476 gender/sport) CAVEAT

Institution: Mississippi University for Women (176035) User ID: E1760351

Summary - Men's and Women's Teams Your Grand Total Revenues must be equal to or greater than your Grand Total Expenses or you will not be able to lock your survey.

Men's Teams Women's Teams Total 1 Total of Head Coaches' Salaries 165,426 155,428 320,854 2 Total of Assistant Coaches' Salaries 17,500 37,992 55,492 3 Total Salaries (Lines 1+2) 182,926 193,420 376,346 4 Athletically Related Student Aid 0 0 0 5 Recruiting Expenses 3,544 6,181 9,725 6 Operating (Game-Day) Expenses 161,095 188,015 349,110 7 Summary of Subset Expenses (Lines 3+4+5+6) 347,565 387,616 735,181 8 Total Expenses for Teams 480,718 563,652 1,044,370 9 Total Expenses for Teams Minus Subset Expenses (Line 8 – Line 7) 133,153 176,036 309,189 10 Not Allocated Expenses 607,246 11 Grand Total Expenses (Lines 8+10) 1,651,616 12 Total Revenues for Teams 489,863 576,438 1,066,301 13 Not Allocated Revenues 616,175 14 Grand Total Revenues (Lines 12+13) 1,682,476 15 Total Revenues for Teams minus Total Expenses for Teams (Line 12-Line 8) 9,145 12,786 21,931 16 Grand Total Revenues Minus Grand Total Expenses (Line 14- Line 11)

30,860 To return to a data entry screen, click on the link in the Navigation Menu.

To proceed to the Supplemental Information screen, click on the link in the Navigation Menu or click on the “Next” button on this screen.

To confirm the athletics department was able to keep the revenues.

Institution: Mississippi University for Women (176035) User ID: E1760351

Supplemental Information (optional) This screen may be used to help the reader better understand the data you have provided, or to help a prospective student-athlete make an informed choice of an athletics program.

This information will be viewable on the EADA public website. Please do not include the names of individuals or write messages to the help desk.

To explain specific data entered on a previous screen, please use the caveat box on that screen.

Due to the impact of COVID-19, our fall and winters sports schedules were the most significantly which impacted the expenses and revenues related to the fall and winter teams. we did not compete in men’s and women’s cross country though the institution had prepared to compete in these sports. Both men’s and women’s cross country teams will compete in the fall of 2021.

Overall number of full-time undergraduates by gender: Male: 334 and 18% Female: 1485 and 82% Total Full Time Undergraduates: 1819

THE W SAAC BYLAWS Article I: •

This organization shall be known as the Student-Athlete Advisory Committee.

Article II: •

•

All committee members must be NCAA, conference, and institutionally eligible both academically and athletically and maintain a 2.0 grade point average. Additionally, board members must be a participating member of their respective sport.

All Advisory Committee members will be elected by their team, one upperclassman and one lowerclassman from each team, there will be no more than two (2) representatives, exclusive of officers of the board, for each team serving each academic year.

Article III: Section 1 – •

•

The officers of the Student-Athlete Advisory Committee shall consist of a president, a vice president, a secretary, and a treasurer. These elected officials will be known as the executive board.

A majority vote by the upperclassman Advisory Committee members will be used as the selection process for officers. o Election of the president will be held at the last Advisory Committee meeting of the academic year, the other officers will be elected at the first meeting of the Fall Semester.

Section 2 – •

• •

The Student-Athlete Advisory Committee will elect new officers to fill any vacant position if the elected officer is unable to carry out his/her obligation. The only exception applies to the office of the president, in which case the vice president will assume the responsibility.

President: Shall preside over all advisory board meetings.

Vice President: Shall act in the absence of the President and shall Chair the Constitution and By-laws committees. o Secretary: Shall be responsible for taking active minutes at each meeting and responsible for organizing committees. o Treasurer: Shall be responsible for working with the Athletic Director to establish an annual budget and expenditure of funds. Also responsible for receipt/deposit of all fund-raising money.

Section 3 – •

Meetings will be scheduled for once a month, date and time will be selected at previous meeting. o Attendance is mandatory, if an absence is necessary, the Secretary must be notified. Two absences with no excuse, and Advisory Officers will request a new team representative. Practice is not a valid excuse for absence. o The president may appoint an interim secretary who will be responsible for filling the spot if the secretary is not present at a meeting.

Section 4 – •

•

The procedure for voting will be a majority of the Advisory Committee members present at a meeting. The president has no voting power, except in the case of a tie, the president will cast the deciding vote.

Members of the Student-Athlete Advisory Committee will vote on the By-laws of the Constitution. Ratification will be a majority vote of the board members present.

Article IV: •

A quorum shall occur if half of the advisory board members are present at the meeting. o Regularly scheduled Student-Athlete Advisory Committee meetings will be "open" meetings, unless otherwise stated with appropriate notice and reason. o The executive board (the elected officers of the Student-Athlete Advisory Committee) has the power to rule on behalf of the advisory board when necessary. o The meetings of the executive board will be "closed" meetings. The executive board may open the meeting by invitation.

Article V: • •

Any and all fund-raising activities will follow athletic fund-raising procedures and must be granted written approval by the athletic director.

No expenses shall be made without approval of the advisory board's advisor, the treasurer, and the athletic director.

Article VI: • •

All amendments must be passed by two-thirds vote of the Advisory Committee.

The athletic director, or his designee, will be the advisor to the Student-Athlete Advisory Committee

THE W SAAC OFFICERS AND MEMBERSHIP

DeAnna King Volleyball President

Miranda Nash Softball Vice-President

NAME Blake Estabrook Daniel Hunter Harper Trey Jackson Grayson Long Rachael McGrew Jasmine Shaw Brandon Jordan Mark Furnari Chesne Joyner Ta'Dashia Flowers Paulo Carniero Xavier Harrison Lizzie Truelock Adrianna Parsons Miranda Nash Madison Crosby Jonathan Corpstein Jacob Davis Emma Potter Karina Garcia DeAnna King Olivia Eubanks Joshua Gonsalves Carson Holly Aziyah Mcghee Kalee Sanders

Madison Crosby Trey Jackson Softball Men’s Basketball Secretary Treasurer

SPORT REPRESENTED Baseball Baseball Men Basketball Men Basketball Women Basketball Women Basketball Men's Golf Men's Golf Women Golf Women Golf Men's Soccer Men's Soccer Women Soccer Women Soccer Softball Softball Men's Tennis Men's Tennis Women Tennis Women Tennis Volleyball Volleyball Men XC/Track Men XC/Track Women XC/Track Women XC/Track

OWLS ATHLETIC DEPARTMENT DIRECTORY Jennifer Claybrook Director of Athletics & Campus Recreation/SWA jlclaybrook@muw.edu 662-329-7962

Dr. Chad Murphy Faculty Athletic Representative tcmurphy1@muw.edu 662-329-7241

Jason Miller Head Athletic Trainer athletictraining@muw.edu 662-329-6217

JaQuailia Hudgins Assistant Athletic Trainer athletictraining@muw.edu 662-329-6217

Daniel Talley Director of Compliance/ Head Tennis Coach dltalley@muw.edu 662-329-6586 Glen Halbert Athletics Diversity & Inclusion Designee gehalbert@muw.edu 662-329-7442

Dave Beyer Director of Athletic Communications wdbeyer@muw.edu 662-329-6574

Dedrick Burnett SAAC Advisor/Head Cross Country Coach dburnett1@muw.edu 662-329-7241

BASEBALL

Scott Mularz

dsmularz@muw.edu/662-329-6575

BASKETBALL (MEN)

Dean Burrows

btburrowsjr@muw.edu/662-329-6445

BASKETBALL (WOMEN)

Drew Johnson

anjohnson7@muw.edu/ 662-241-6436

CROSS COUNTRY (WOMEN & MEN)

Dedrick Burnett

dburnett1@muw.edu/ 662-498-0216

GOLF (WOMEN & MEN)

Benji Williams

brwilliams2@muw.edu/ 662-498-0215

TENNIS (WOMEN& MEN)

Daniel Talley

dltalley@muw.edu/ 662-329-6586

SOCCER (MEN)

Louis Alexander

SOCCER (WOMEN)

Catie Lyles

cjlyles@muw.edu/ 662-329-7996

SOFTBALL

Buddy Foster

cefoster@muw.edu/ 662-329-6573

VOLLEYBALL

Halee Hensley

hmhensley@muw.edu/ 662-329-6585

TRACK & FIELD (WOMEN & MEN)

Dedrick Burnett

dburnett1@muw.edu/ 662-498-0216

lsalexander@muw.edu/ 662-329-6571

IMPORTANT PHONE NUMBERS ON CAMPUS (662-329-xxxx) Student Success Center

Reneau Hall 1st Floor

x7138

Financial Aid

Welty Hall Room 107

x7114

Campus Recreation

Stark Recreation Center

x7494

Residence Life

Cochran Hall 2nd Floor

x7127

Health Center

Eckford Hall

x7289

Bookstore

Residence Hall

x7409

Hogarth Dining Center

Hogarth Student Center

x7411

SGA

MUW-600

x7420

Career Services

Reneau Hall 1st Floor

x7138

Registrar

Welty Hall Room 105

x7135

Campus Police

McDevitt Hall

x7777

Post Office

Hogarth Student Center x7408

Counseling Services

11th Street & 4th Avenue

x7748

University Accounting

Welty Hall 1st Floor

x7210