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Outsourced Irish payroll services delivered by qualified tax professionals

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Payroll processing in­house can work out as costly and inefficient If you don’t have the time to focus time on it and are not well­versed in the regulations, better to outsource this important noncore area of your business

Errors in payroll can land you in trouble with the tax authorities and sometimes even the legal system and mistakes are bound to cause friction with employees This will have a negative effect on the reputation of your business

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Outbooks work closely with businesses to simplify their payroll processes and improve performance. We tend to tailor our services to meet the specific needs and circumstances of the business. With significant experience in managing payroll across a wide range of regions and industries globally, Outbook’s dedicated team of payroll outsourcing providers will provide peace of mind.

In relieving you of this element of your business, we deliver an efficient, accurate and secure payroll experience that is fully integrated with Irish employment legislation, labour law, and tax practice When our tax professionals manage payroll, they ensure tax issues are identified and actioned appropriately

If you’d like to find out more about Outbook’s dedicated payroll services and the other excellent solutions we offer to take the pressure off businesses by guaranteeing compliance, efficiency and accuracy, please feel free to contact us today

Outbooks offers a range of payroll services as one bundle or on a pick ‘n’ mix basis

Preparation of payroll calculations

Provision of employee payslips

Submission of employee net payments via the company’s online banking platform (as required)

Advice on arising PAYE and other employee­related liabilities

Importing of Revenue payroll notifications

Upload of payroll submissions to Revenue Online Service (ROS)

Ensuring relevant payments are processed and reach Revenue Online Service (ROS)

Provision of detailed gross­to­net reports

Provision of ad­hoc reports as required

Arranging tax registration with Revenue as a ‘non­resident company’

Setting up of and providing a payroll service for a non­resident company’s Irish operations

Facilitating employee registrations with Revenue

Providing guidance on local employment issues (through our partners)

Processing additional payrolls for bonuses as required

Uploading bank payment file for client approval

Preparation of detailed annual payroll reports

Advice on arising tax­related issues

Registration of new employees as required

Processing of employees ceasing employment

Employing people in Ireland

For anyone unfamiliar with the Irish tax landscape, some clues as to the complexity of running payroll in­house without a dedicated, expert team can be seen in the laws and legislation governing tax, business and employment legislation and law in Ireland Here, we outline some of the responsibilities for employers who run a business and/or employ people and for anyone who is employed by an employer in Ireland

All businesses must register as an employer if they employee people

If you intend employing people in Ireland, your business should be registered and you should notify Revenue – via Revenue online service (ROS) about your employer status

Revenue will automatically register your business if it suspects it should be registered

A sole trader should register with Revenue personally (a limited company should register the business as an employer if they employ people)

While it is more likely that a sole trader will be contracting services from another freelance in a relationship known as a ‘contract for service’, if a sole trader business employs and pays (via PAYE) more than one person over €40 per week, they must register with ROS. No business needs to register as an employer if they only employ one person and pay them less than €40 per week

All staff employed by a business in Ireland must be given a ‘contract of service’ within two months of the start of employment

Once your business is registered as an employer and you are paying people, pay and deductions must be reported to Revenue deductions must be reported to Revenue

Employers must file PAYE returns monthly and pay what they owe by the 23rd day of the following month

Employment rights in Ireland

Employment law in Ireland is quite stringent and employers need to be sure that they are meeting the requirements set out in the Department of Employment Affairs and Social Protection.

For example, if you employ someone regularly and they are paid through the PAYE system, then a contract of service must be in place to provide them the protections that are their legal right under Irish employment and labour law

Employers are required to provide employees with a written contract that sets out their terms and conditions of employment within two months of the start of employment The Workplace Relations Commission provides employment rights information and advisory services, it runs events, mediates in industrial relations and provides online resources including sample terms of employment/ contract of service templates and other examples of essential workplace­related documents

Since employers in Ireland are generally wary of falling foul of Irish employment law, many have the terms and conditions of employment agreed before a new employee’s start date and hard copy ready to sign or electronically already signed once the employee’s employment commences on­site. A six­month probationary period is common and often extends to the one­year maximum as of the employee’s start date

A contract or terms and conditions of employment at the very least must include the full name of the employer, the employee’s full name, their job title, renumeration, hours of work, holiday entitlement (details of sickness, maternity/paternity pay) and notice of termination of employment requirements.

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