special-board-meeting-packet-11-14-13

OPSB Special Board Meeting November 14, 2013

ORLEANS PARISH SCHOOL BOARD SPECIAL BOARD MEETING 3520 General DeGaulle Drive, Suite 4050 New Orleans, Louisiana 70114 November 14, 2013 6:00PM

CALL TO ORDER - ROLL CALL PLEDGE OF ALLEGIANCE ADOPTION OF THE AGENDA ACTION ITEM(S) The Orleans Parish Board is asked to act upon the following action items: 1. Resolution 29-13: Capital Projects Budget Amendment #1 (as presented in B&F and Property meetings earlier in the day) Rationale: A fiscal resolution authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2013, and ending June 30, 2014. We are proposing to allocate this funding to new maintenance and ADA projects for security measures that are needed in our schools and were not included in the Master Plan. Many of these projects will include interior door and hardware repairs, termite repairs, air handler or chiller replacement, clocks, etc. The net effect of this reallocation will result in no additional funding.

Recommendation: That the Orleans Parish School Board adopt fiscal resolution 29-13 authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2012 and ending June 30, 2013.

2. New Lake Forest Rationale: That the Orleans Parish School Board accepts the lowest responsive bid from McDonnel Group, LLC in the amount of $33,895,000.00 and all alternates totaling $1,870,000, for a grand total of $35,765.000.00.

Recommendation: That the Orleans Parish School Board accepts the lowest responsive bid from McDonnel Group, LLC in the amount of $33,895,000.00 and all alternates totaling $1,870,000, for a grand total of $35,765.000.00, and authorize the OPSB General Counsel to prepare a contract for signatures of the Board President and the contractor. In addition, OPSB Administration requests that the OPSB approve a 10% contingency for any unforeseen conditions.

ADJOURNMENT

1

ORLEANS PARISH SCHOOL BOARD RESOLUTION NO. 29-13

The following resolution was offered by

and seconded by

.

A fiscal resolution authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2013, and ending June 30, 2014.

BE IT RESOLVED BY THE ORLEANS PARISH SCHOOL BOARD which, after convening a duly noticed business meeting, adopted the following amendments to the Capital Projects Budget of Revenues and Expenditures for the fiscal year 2013-2014 to increase total funding to approved projects in the Capital Plan: Capital Projects Amendment to FEMA Fund:     

To increase the Lusher Elementary expense from $17,469.00 to $6,750,000.00, for a net increase of $6,732,531.00.

To increase the New Karr High School – Joe Ellen Site expense from $31,825,412.00 to $44,825,934.00, for a net increase of $13,000,522.00.

To increase the Contents-Timbers expense from $50,000.00 to $150,000.00, for a net increase of $100,000.00.

To increase the Lake Forest expense from $34,717,575.00 to $38,310,000.00, for a net increase of $3,592,425.00.

To increase the McMain expense from $17,054,511.00 to $19,604,127.00, for a net increase of $2,549,616.00.

Capital Projects Amendment to Harrah’s Fund:       

To decrease the Bethune Windows expense from $17,469.00 to $0.00, for a net decrease of $17,469.00.

To decrease the Audubon Roof expense from $109,455.00 to $0.00, for a net decrease of $109,455.00.

To decrease the Audubon Restroom expense from $171,170.00 to $0.00, for a net decrease of $171,170.00.

To decrease the Karr Windows expense from $23,791.00 to $0.00, for a net decrease of $23,791.00.

To decrease the McDonogh 35 ADA expense from $115,264.00 to $0.00, for a net decrease of $115,264.00.

To decrease the Karr Chillers expense from $4,452.00 to $0.00, for a net decrease of $4,452.00.

To decrease the McMain Windows expense from $1,154,078.00 to $0.00, for a net decrease of $1,154,078.00.

Page 1 of 3

    

To decrease the Franklin Sidewalk expense from $54,538.00 to $0.00, for a net decrease of $54,538.00.

To increase the Lusher Elementary expense from $0.00 to $72,445.00, for a net increase of $72,445.00.

To increase the Ashe/Franklin Extension Renovation expense from $0.00 to $221,245.00, for a net increase of $221,245.00.

To increase the McMain High School expense from $0.00 to $1,100,000.00, for a net increase of $1,100,000.00.

To increase the McDonogh 35 High School expense from $0.00 to $336,052.00, for a net increase of $336,052.00.

Capital Projects Amendment to Bond Fund:         

To decrease the Bethune Capital Other expense from $1,161,799.00 to $0.00, for a net decrease of $1,161,799.00.

To decrease the Hynes Construction expense from $594,668.00 to $0.00, for a net decrease of $594,668.00.

To decrease the McMain Windows expense from $1,076,300.00 to $0.00, for a net decrease of $1,076,000.00.

To decrease the McMain Chiller expense from $141,329.00 to $0.00, for a net decrease of $141,329.00.

To decrease the PM Restrooms expense from $300,000.00 to $0.00, for a net decrease of $300,000.00.

To increase the McMain Health Clinic expense from $0.00 to $100,000.00, for a net increase of $100,000.00.

To increase the McDonogh 35 High School expense from $0.00 to $392,948.00, for a net increase of $392,948.00.

To increase the Franklin Elementary expense from $0.00 to $2,122,000.00, for a net increase of $2,122,000.00.

To increase the Bethune Elementary expense from $0.00 to $340,000.00, for a net increase of $340,000.00.

Capital Projects Amendment to Other Fund:  

To decrease the Bethune Capital Other expense from $72,445.00 to $0.00, for a net decrease of $72,445.00.

To decrease the Ashe/Franklin Extension Renovation expense from $221,245.00 to $0.00, for a net decrease of $293,690.00.

This resolution having been submitted to a vote, the vote thereon was as follows: YEAS: NAYS:

Page 2 of 3

ABSENTS: ABSTENTIONS: PASSED AND ADOPTED AT THE ORLEANS PARISH SCHOOL BOARD BUSINESS MEETING held at McDonogh 35 High School, 1331 Kerlerec Street, New Orleans, Louisiana, on the 15th day of October, 2013.

ORLEANS PARISH SCHOOL BOARD

Ira H. Thomas, Sr., President

Page 3 of 3

CERTIFICATE STATE OF LOUISIANA PARISH OF ORLEANS I, the undersigned Secretary-Treasurer of the Orleans Parish School Board, State of Louisiana, do hereby certify that the foregoing three (3) pages constitute a true and correct copy of Resolution No. 29-13 adopted by said Orleans Parish School Board on October 15, 2013.

IN FAITH WHEREOF, witness my official signature and the impress of the official seal of the School Board at New Orleans, Louisiana, on this

the day of

(SEAL) Stanley C. Smith, Secretary-Treasurer

, 2013.

October 2, 2013 CAPITAL PROJECTS BUDGET AMENDMENT #1 Requestor: Paul Lucius, Facilities / Wayne DeLarge, Finance BACKGROUND INFORMATION: Harrah’s and Bond Fund’s projects were approved for various maintenance and minor construction projects several years ago. Since then many of the approved projects have been completed through the FEMA fund under various Stabilization and New Construction projects such as, McMain Windows and Hynes Elementary School. We are proposing to allocate this funding to new maintenance and life safety issues projects for security measures that are needed in our schools and were not included in the Master Plan. Many of these projects will include interior door and hardware repairs, termite repairs, air handler or chiller replacement, clocks, etc. The net effect of this reallocation will result in no additional funding. See Attached.

RECOMMENDATION:

That the Orleans Parish School Board adopt Resolution 29-13 authorizing the first (1st) amendment to the Capital Projects Budget.

CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF NOVEMBER 19, 2013 APPROVED BUDGET

FEMA Lusher Elementary

$

17,469

PROPOSED AMENDMENT #1

AMENDMENTS

$

6,732,531

$

6,750,000

New Karr HS - Joe Ellen Site

31,825,412

13,000,522

44,825,934

McMain

17,054,511

2,549,616

19,604,127

Lake Forest

34,717,575

3,592,425

38,310,000

50,000

100,000

150,000

Contents - Timbers

TOTAL

$

83,664,967

$

25,975,094

$

109,640,061

CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF NOVEMBER 19, 2013 APPROVED BUDGET

HARRAH'S

PROPOSED AMENDMENT #1

AMENDMENTS

Bethune Windows

$

17,469

$

(17,469)

$

(17,469)

Audubon Roof

$

109,455

$

(109,455)

$

(109,455)

Audubon Restroom

$

171,170

$

(171,170)

$

(171,170)

Karr Windows

$

23,791

$

(23,791)

$

(23,791)

McDonogh 35 ADA

$

115,264

$

(115,264)

$

(115,264)

Karr Chillers

$

4,452

$

(4,452)

$

(4,452)

McMain Window

$

1,154,078

$

(1,154,078)

$

(1,154,078)

Franklin Sidewalk

$

54,538

$

(54,538)

$

(54,538)

Franklin Exterior Doors

$

79,525

$

(79,525)

$

(79,525)

Lusher Elementary

$

-

$

72,445

$

72,445

Ashe/Franklin Ext Renovation

$

-

$

221,245

$

221,245

McMain High School

$

-

$

1,100,000

$

1,100,000

McDonogh 35 High School

$

-

$

336,052

$

336,052

TOTAL

$

1,729,742

$

(0)

$

(0)

CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF NOVEMBER 19, 2013 APPROVED BUDGET

BOND FUND

PROPOSED AMENDMENT #1

AMENDMENTS

Bethune Capital Other

$

1,161,799

$

(1,161,799)

$

(1,161,799)

Hynes Construction

$

594,668

$

(594,668)

$

(594,668)

McMain Windows

$

1,076,300

$

(1,076,300)

$

(1,076,300)

McMain Chiller

$

141,329

$

(141,329)

$

(141,329)

PM Restrooms

$

300,000

$

(300,000)

$

(300,000)

McMain Health Clinic

$

-

$

100,000

$

100,000

McDonogh 35 High School

$

-

$

392,948

$

392,948

Franklin Elementary

$

-

$

2,122,000

$

2,122,000

Bethune Elementary

$

-

$

340,000

$

340,000

$

(319,148)

$

(319,148)

TOTAL

$

3,274,096

CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF NOVEMBER 19, 2013 CAPITAL PROJECTS OTHER

APPROVED BUDGET

PROPOSED AMENDMENT #1

AMENDMENTS

Lusher Elementary

$

72,445

$

(72,445)

$

(72,445)

Ashe/Franklin Ext Renovation

$

221,245

$

(221,245)

$

(221,245)

293,690

$

(293,690)

$

(293,690)

TOTAL

$

September 9, 2013 NEW LAKE FOREST SCHOOL AT GREATER ST. STEPHENS SITE Requestor: Herman K. Taitt, Jr., Executive Director of Operations Advertisement Dates: The Times Picayune Wednesday, June 5, 2013 Wednesday, June 12, 2013 Wednesday, June 19, 2013 OPSB Website - continuously from June 5 through August 8, 2013 Publicly Opened: August 8, 2013 Vendors Receiving Bid Package: Unknown

Vendors Responding: 3

Principals of the Company: THE MCDONNEL GROUP, LLC (METAIRIE, LA) President: Allan McDonnel

Background Information: On June 5, 2013 the OPSB Purchasing Department released Invitation to Bid (ITB) no. Project no. 2012-0505-0001 for New Lake Forest School at Greater St. Stephen Site. The ITB was advertised in the Times-Picayune and posted to the OPSB website. A pre-bid conference was held on June 20, 2013 at 2:00 p.m. and there were three (3) contractors represented.

On August 8, 2013 at 2:00 P.M. a public bid opening was conducted at the OPSB offices by the Purchasing Department.

The bid results were as follows:

Contractor 1 McDonnel Group 2 Wharton-Smith 3 Core Construction

Total Base + Alternates 35,765,000.00 36,861,000.00 37,309,000.00

Base 33,895,000.00 35,207,000.00 35,835,000.00

1 180,000.00 186,000.00 173,000.00

Alternates 2 330,000.00 128,000.00 324,000.00

3 1,360,000.00 1,340,000.00 977,000.00

McDonnel Group has committed to a DBE goal of 35%.

RECOMMENDATION:

That the Orleans Parish School Board accepts the lowest responsive bid from McDonnel Group, LLC in the amount of $33,895,000.00 and all alternates totaling $1,870,000, for a grand total of $35,765.000.00, and authorize the OPSB General Counsel to prepare a contract for signatures of the Board President and the contractor. In addition, OPSB Administration requests that the OPSB approve a 10% contingency for any unforeseen conditions. Additional work will not be performed until approved by the OPSB Executive Director of Operations by way of a field change order.