property-committee-meeting

ORLEANS PARISH SCHOOL BOARD PROPERTY COMMITTEE Orleans Parish School Board 3520 General DeGaulle Drive, Suite 4050 New Orleans, LA 70114 June 13, 2013 2:00 PM (Notice: This meeting may be convened up to 30 minutes prior to the posted schedule to facilitate the orderly conduct of business)

Committee Members: Mr. Nolan Marshall, Chair Mr. Woody Koppel AGENDA Ms. Leslie Ellison

Mr. Ira Thomas, Ex-Officio Ms. Cynthia Cade

AGENDA Call to Order

Mr. Nolan Marshall

Adoption of the Agenda Additions/Deletions/Modifications ACTION ITEM(S) (no information submitted) DISCUSSION/INFORMATION ITEM(S) 1. Resolution 20-13 Leverage Financing

Stan Smith

2. The Davis- Bacon Act — 40 U.S.C. 3141 et seq.

Attorney Michael G. Gaffney

3. Capital Projects Report

Herman Taitt

4. McDonogh 35 Cooling Tower Replacement

Leslie Rey

5. Facility Assignment Matrix

Kathleen Padian

6. Kenilworth School Update

Cynthia Cade

REPORTS / PRESENTATION(S) (no information submitted) Adjournment

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of the Orleans Parish School Board, please contact the Board Office at 504-304-5678, or by email at BoardOffice@nops.k12.la.us , describing the assistance that is necessary.

ORLEANS PARISH SCHOOL BOARD RESOLUTION NO. 20-13 The following resolution was offered by _________ and seconded by _________

:

A resolution authorizing and directing the Orleans Parish School Board’s General Counsel and Bond Counsel to form such public benefit corporations and to draft such ground leases and/or such other agreements as may be necessary to implement leveraged financing transactions to complete the construction of McDonogh 35, McDonogh 42 and North Kenilworth schools in accordance with the School Facilities Master Plan as revised in October 2011; and providing for other matters in connection therewith.

WHEREAS, the Public School Facilities Financing Act contained in La. R.S. 17:100.10 (the “PSFFA”) authorizes the Orleans Parish School Board (the “School Board”) and the Recovery School District (“RSD”) to enter into financing arrangements with public benefit corporations (“PBCs”) and other private parties to leverage additional funds (a “Leveraged Financing”) not otherwise available to the School Board and/or the RSD in order to construct new schools and to renovate existing school properties; and WHEREAS, OPSB Resolution No. 15-12, among other matters, authorized the School Board’s General Counsel and/or Foley & Judell, L.L.P., as the School Board’s Bond Counsel, to create one or more PBCs to obtain a New Market Tax Credit Allocation (“NMTC Allocation”) from the United States Treasury Secretary (the “Secretary”) and to form and/or approve amendments to one or more limited liability companies (an “LLC”) as may be necessary in a Leveraged Financing for school facilities transferred to such PBCs that may in turn be transferred to one or more LLCs in accordance with the provisions of the PSFFA; and WHEREAS, in accordance with an engagement agreement with ValueSpark Capital (“ValueSpark”) and Crescent Growth Capital, LLC (“Crescent Growth”, together with ValueSpark, the “Leverage Financing Consultants”) preliminary materials have been provided by the Leverage Financing Consultants indicating that a New Market Tax Credit Allocation (“NMTC Allocation”) may be available to the School Board and/or to the RSD to enter into a Leveraged Financing to complete the construction of the following schools: McDonogh 35, McDonogh 42 and the North Kenilworth (the “Specified Leveraged School Targets”); and WHEREAS, the School Board now desires to authorize and direct its General Counsel and Bond Counsel to use the authority contained in OPSB Resolution No. 15-12 to form one or more PBCs and/or LLCs and to draft such ground leases (a “Ground Lease”) and/or such other agreements as may be necessary to implement a Leveraged Financing for the Specified Leveraged School Targets in accordance with the School Facilities Master Plan as revised in October 2011 (the “Master Plan”); and WHEREAS, the PSFFA authorizes the School Board to make loans and/or guarantees to a PBC or to other third parties, including to one or more LLCs as may be necessary for the

generation of additional funds in a Leveraged Financing to facilitate the construction of schools such as the Specified Leveraged School Targets in accordance with the Master Plan pursuant to the PSFFA; NOW, THEREFORE, BE IT RESOLVED by the Orleans Parish School Board that: (i)

the form of a Cooperative Endeavor Agreement with the Recovery School District attached hereto as Exhibit A to implement a Leveraged Financing for the Specified Leveraged School Targets in accordance with the Master Plan is hereby approved with such revisions as may be approved by the School Board’s General Counsel, Bond Counsel and/or Interim Superintendent;

(ii)

the School Board’s General Counsel and Interim Superintendent are hereby authorized and directed to transfer the Specified Leveraged School Targets to one or more PBCs by long term Ground Leases in accordance with the provisions of the PSFFA in order to complete the construction of Specified Leveraged School Targets in accordance with the Master Plan;

(iii)

the School Board’s General Counsel and/or Bond Counsel are hereby authorized and directed to form and/or approve amendments to one or more LLCs as may be necessary in connection with the Leveraged Financing for the Specified Leveraged School Targets;

(iv)

provided that such loans and/or guarantees generate additional funds in a Leveraged Financing for the Specified Leveraged School Targets are determined by the Interim Superintendent and/or the School Board’s Chief Financial Officer (the “CFO”) to be safe and sound and necessary to implement the Leveraged Financing, the Interim Superintendent and/or the CFO are hereby authorized as permitted by the PSFFA to make loans to and/or guarantees by the School Board to or on behalf of one or more PBCs and/or to such other third parties in order to facilitate a Leverage Financing for the Specified Leveraged School Targets in connection with the construction of the Specified Leveraged School Targets;

(v)

applications are hereby formally made to the State Bond Commission, Baton Rouge, Louisiana, for its consent and authority for (a) all loans and guarantees to one or more of the PBCs created pursuant to the PSFFA or to other third parties in a Leveraged Financing in order to facilitate the construction of the Specified Leveraged School Targets, and (b) for any revenue bonds that may be issued by a PBC to accomplish the purposes set forth in the PSFFA. The details of the Leveraged Financing for the Specified Leveraged School Targets shall be submitted in an application to the State Bond Commission. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of the School Board, together with a letter requesting the prompt consideration and approval of an application to approve a Leveraged Financing for Specified Leveraged School Targets as may be

recommended by one or more of the School Board’s financial consultants and as approved by the School Board’s Interim Superintendent. By virtue of applicant/issuer’s application for, acceptance and utilization of the benefits of the Louisiana State Bond Commission’s approval(s) resolved and set forth herein, it resolves that it understands and agrees that such approval(s) are expressly conditioned upon, and it further resolves that it understands, agrees and binds itself, its successors and assigns to, full and continuing compliance with the “State Bond Commission Policy on Approval of Proposed Use of Swaps, or other forms of Derivative Products Hedges, Etc.”, adopted by the Commission on July 20, 2006, as to the borrowing(s) and other matter(s) subject to the approval(s), including subsequent application and approval under said Policy of the implementation or use of any swap(s) or other product(s) or enhancement(s) covered thereby; (vi)

the School Board finds and determines that a real necessity exists for the employment of special counsel in connection with the details of a Leveraged Financing that must be approved by the Louisiana State Bond Commission under the PSFFA. Foley & Judell, L.L.P., as the School Board’s Bond Counsel, is hereby requested to do and perform comprehensive legal and coordinate professional work as bond counsel and/or special counsel with respect to all Leveraged Financings. Foley & Judell, L.L.P. shall prepare and submit to the School Board for adoption all of the proceedings and documents incidental to the Leveraged Financing, shall counsel and advise the School Board in connection with such Leveraged Financing and shall furnish its opinion for the School Board and/or a public benefit corporation of the School Board covering the legality of Leveraged Financing. The fee of said Bond Counsel shall be approved by the Attorney General's in accordance with the guidelines for comprehensive, legal and coordinate professional work in connection with the issuance of revenue bonds and based on the amount of each loan and/or guarantee or Leveraged Financing proposed, plus "out-ofpocket" expenses, said fees to be contingent upon the closing of any Leveraged Financing. Foley & Judell, L.L.P is hereby further authorized and retained to provide such additional legal and coordinate services in connection with transactions involving Leveraged Financing on behalf of the School Board with the fee for such services based upon an hourly rate for a total billing fee not in excess of fifty thousand dollars. A certified copy of this resolution shall be submitted to the Attorney General of the State of Louisiana for his written approval of said employment and of the fees herein designated, and the Interim Superintendent is hereby empowered and directed to issue vouchers to Foley & Judell, L.L.P. in payment for the work herein provided upon completion of the work herein specified and under the conditions herein enumerated.

The foregoing resolution having been submitted to a vote, the vote thereon was as follows:

YEAS: NAYS: ABSENTS: ABSTENTIONS: PASSED AND ADOPTED AT THE ORLEANS PARISH SCHOOL BOARD BUSINESS MEETING held at McDonogh 35 High School, 1331 Kerlerec Street, New Orleans, Louisiana, on the 18th day of June, 2013.

ORLEANS PARISH SCHOOL BOARD

Ira H. Thomas, Sr., President

CERTIFICATE

STATE OF LOUISIANA PARISH OF ORLEANS I, the undersigned Secretary of the Orleans Parish School Board of the Parish of Orleans, State of Louisiana, do hereby certify that the foregoing five (5) pages constitute a true and correct copy of Resolution 20-13 adopted by said Orleans Parish School Board on June 18, 2013, entitled: “A resolution authorizing and directing the Orleans Parish School Board’s General Counsel and Bond Counsel to form such public benefit corporations and to draft such ground leases and/or such other agreements as may be necessary to implement leveraged financing transactions to complete the construction of McDonogh 35, McDonogh 42 and North Kenilworth schools in accordance with the School Facilities Master Plan as revised in October 2011; and providing for other matters in connection therewith”.

IN FAITH WHEREOF, witness my official signature and the impress of the official seal of said Orleans Parish School Board, on this day of June, 2013.

(SEAL) Stanley C. Smith, Secretary-Treasurer

OPSB Capital Projects Schedule Report for Master Plan for School Faclilites STATUS

STATUS

Project is being delayed due to non-resolution of issues Project has major issues that are in process of being resolved.

Project currently has no major issues  Task Complete

OPSB - Jacobs/CSRS Program Management Site / Facilties Location New Schools

Budget

Architect

Completion Date

Percent of Completion

JANUARY 2015

0% - Site work has begun

FALL 2014

SUMMER 2014

In Procurement 18% - Construction ongoing 10% - Construction ongoing

The New Alice Harte Elementary School

$

26,607,000.00

Brown, Siezler, and Thompson Imre Hededus WDG

The New K-8 at North Kenilworth

$

22,476,000.00

Mathis-Brierre

AUGUST 2014 FEBRUARY 2015

Review of Qualifications Constractor Demolization Delay

The New McDonogh 35 High School

$

The New Lake Forest Charter School

54,984,000.00 $22,567,408.00

The New Karr High School

$

30,512,616.00

TBD

McMain High School Gym

$

9,497,800.00

Jahncke & Burnes

JUNE 2014

$

11,517,743.00

Blitch Knevel

SPRING 2014

24% - Construction ongoing

$

2,300,000.00

Verges-Rome

JUNE 2012

Surety has signed takeover agreement

Ben Franklin High School FEMA Repairs Demolition Projects

$

1,078,511.00

PEREZ APC

FEBRUARY 2013

89% - Contractor Performance

Jo Allen Smith Demo Emergency Projects

$

309,062.74

TBD

January 2014

0% - Rolled into Design Build Package

Karr High School Gym

$

273,000.00

Chenevert Architects

July 2013

90% -Constractor Delay

181,000.00

In-House

July 2013

90% - Construction ongoing

$323,000.00

Chenevert Architects

DECEMBER 2013

Constractor Demolization Delay

$2,830,114.00

Chenevert Architects Manning Achitects

AUGUST 2014 NOVEMBER 2014

In Design

SCNZ

NOVEMBER 2014

In Design

Verges-Rome

July 2013

98% - Construction ongoing

Audubon Elementary  Warren Easton Window Replacement

Sophie B. Wright Emergency Shoring Stabilzation and Renovation Projects

$

In Design

McDonogh 35 Warren Easton Lusher Elementary

$

2,421,837.06 $13,888,241.53

Lusher High School

In Design

Mahalia Jackson

$

274,000.00

Mednard Nelson

$

2,773,713.00

Harry Baker Smith

MAY 2014

In Design

Timbers Chiller replacement

$

995,000.00

Moses Engineers

August 2013

5% - Construction ongoing

Timber 4th floor DEMO

$

20,000.00

In-House

January 2014

In Design

Timbers 5th floor reno

$

34,100.00

In-House

August 2013

80% - Construction ongoing

Timbers 2nd Floor Renovations

$

29,000.00

In-House

June 2013

66% - Construction ongoing 28% - Construction ongoing In Design

$

1,800,000.00

In-House

August 2013

Timbers 1st Floor Renovations

$

74,411.00

Timers 2nd Data Room Renovation

$

23,904.00

In-House In-House

MAY 2014 DECEMBER 2013

McDonogh 07

* construction costs do not include A/E and PM fees

totals

Page 1 of 1

In Design

ORLEANS PARISH SCHOOL BOARD CAPITAL PROJECTS UPDATE

June 13, 2013

Alice Harte New PK-8th Grade

Design

Architect:

Construction WDG Architects Engineers

Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

September 16, 2010 April 15, 2011 June 16, 2011 May 25, 2012 June 4, 2012 June 7, 2012 July 12, 2012

Contractor:

Woodrow Wilson

Notice to Proceed:

September 12, 2012

Steel erection ongoing Masonry ongoing

Substantial Completion January - 2014

School Occupancy June - 2014

Audubon School Renovation & Addition

Design

Architect: Blitch/Knevel Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

September 16, 2010

January 14, 2011 June 2, 2011 September 28, 2011 January 9, 2012 January 12, 2012 March 1, 2012

Construction Contractor:

FHP Tectonics Corp.

Notice to Proceed:

May 23, 2012

Steel erection ongoing

Substantial Completion March - 2014

School Occupancy May - 2014

Ben Franklin HS Stabilization

Design

Architect: Perez, APC Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

March 10, 2011 N/A July 18, 2011 December 28, 2011 February 17, 2012 February 28, 2012 March 27, 2012

Construction Contractor:

Pete Vicari

Notice to Proceed:

June 20, 2012

Structural failure occurred during construction.

Determined a structural design issue exists at multiple locations. Corrective action underway.

Substantial Completion June - 2013

School Occupancy Occupied

Easton HS Window replacement

Design

Architect: Verges/Rome Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

N/A

N/A N/A N/A N/A N/A N/A

Construction Contractor:

BEI

Notice to Proceed:

September 8, 2009

Punch-work remains. Surety to execute the work that remains. Contract between Surety & OPSB has been executed.

Substantial Completion September - 2012

School Occupancy Occupied

Easton HS Refurbishment

Design

Architect: Chenevert Architects Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

June 18, 2012

N/A N/A June 4, 2013 July 10, 2013 August 7, 2013 September 11, 2013

Moving forward with original scope. Additional scope; interior stairs & subsurface drainage to be addressed in a later phase.

Construction Contractor:

TBD

Notice to Proceed:

TBD

Substantial Completion August - 2014

School Occupancy Occupied

Lake Forest School New PK-8th Grade – Three Section School

Design

Architect: Hegedus & Associates Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date: Project is out for bid

June 14, 2012

August 24, 2012 November 6, 2012 March 19, 2013 May 6, 2013 June 5, 2013 July 10, 2013

Construction Contractor:

TBD

Notice to Proceed:

TBD

Substantial Completion April - 2015

School Occupancy August - 2015

New Edna Karr HS New High School at the Jo Ellen Site

Design

Architect: TBD

Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

Construction TBD TBD TBD TBD TBD TBD TBD

The State Legislature granted another year for the Design Build procurement method. Design Build Contract to be executed by OPSB.

Contractor:

TBD

Notice to Proceed:

TBD

Substantial Completion TBD

School Occupancy TBD

Edna Karr HS Stabilization – Gym

Design

Architect: Chenevert Architects Notice to Proceed:

April 20, 2012

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

N/A N/A May 20, 2012 May 31, 2012 June 19, 2012 July 24, 2012

Construction Contractor:

Crescent Commercial Const

Notice to Proceed:

October 8, 2012

Additional termite & water damage has been repaired. Long standing site drainage design is being finalized.

Substantial Completion June - 2013

School Occupancy June - 2013

Lusher Elementary Refurbishment

Design

Architect: Meyer Engineers Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

October 1, 2012 November 14, 2012 March 25, 2013 June 9, 2013 July 15, 2013 August 12, 2013 September 16, 2013

Construction Contractor:

TBD

Notice to Proceed:

TBD

Substantial Completion November - 2014

School Occupancy Occupied

Lusher/Fortier HS Refurbishment

Design

Architect: SCNZ Architects Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

September 26, 2012 November 14, 2012 April 1, 2013 June 17, 2013 July 22, 2013 August 13, 2013 September 23, 2013

Construction Contractor:

TBD

Notice to Proceed:

TBD

Substantial Completion November - 2014

School Occupancy Occupied

Mahalia Jackson Renovation – Additional Classrooms

Design

Architect: Verges/Rome Architects Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

April 17, 2012

N/A May 13, 2012 June 12, 2012 June 27, 2012 July 17, 2012 August 21, 2012

Construction Contractor:

ETI

Notice to Proceed:

November 5, 2012

Finalizing punch-list work.

Substantial Completion June - 2013

School Occupancy August - 2013

New McDonogh 35 HS New High School

Design

Architect: Sizeler/Thompson/Brown Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

June 3, 2010

April 8, 2011 June 30, 2011 June 8, 2012 October 9, 2012 October 11, 2012 November 15, 2012

Contract executed January 24th

Construction Contractor:

Citadel Builders, LLC

Notice to Proceed:

May 28, 2013

Site work is underway

Substantial Completion May - 2015

School Occupancy August - 2015

McDonogh 35 Stabilization - Kerlerec

Design

Architect: Chenevert Architects Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

April 20, 2012

N/A N/A July 23, 2012 August 2, 2012 August 16, 2012 September 20, 2012

Contract was executed by OPSB January 17th

Construction Contractor:

Tuna Construction

Notice to Proceed:

February 4, 2013

Contractor has mobilized. Work to be completed over the summer.

Substantial Completion July - 2013

School Occupancy Occupied

McMain HS New Gymnasium

Design

Architect:

Jahncke & Burns Arch.

Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

September 16, 2010 April 14, 2011 August 25, 2011 August 15, 2012 September 13, 2012 October 2, 2012 November 7, 2012

OPSB is contracting with Woodrow Wilson.

Construction Contractor:

TBD

Notice to Proceed:

TBD

Substantial Completion August - 2014

School Occupancy October - 2014

McMain HS Stabilization

Design

Architect:

Jahncke & Burns Arch.

Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date: Project is out for bid

January 14, 2013 N/A N/A April 10, 2013 April 27, 2013 May 22, 2013 June 26, 2013

Construction Contractor:

TBD

Notice to Proceed:

TBD

Substantial Completion August - 2014

School Occupancy Occupied

McMain HS School Based Health Clinic

Design

Architect:

Jahncke & Burns Arch.

Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

August 31, 2011 N/A N/A May 16, 2012 May 30, 2012 May 29, 2012 June 26, 2012

Construction Contractor:

ETI

Notice to Proceed:

November 15, 2012

Interior framing is complete and drywall is underway. Unforeseen plumbing challenges are being addressed

Substantial Completion June - 2013

School Occupancy August - 2013

Nelson Elementary Refurbishment

Design

Architect: Harry/Baker/Smith Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

October 23, 2012

May 28, 2013 July 1, 2013 September 15, 2013 October 21, 2013 November 18, 2013 December 28, 2013

Construction Contractor:

TBD

Notice to Proceed:

TBD

Substantial Completion September - 2014

School Occupancy Occupied

PK-8 N. Kenilworth New PK-8th Grade – Three Section School

Design

Architect: Mathes Brierre Arch.

Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

April 28, 2011

December 27, 2011 April 27, 2012 July 19, 2012 August 2, 2012 September 25, 2012 November 8, 2012

Construction Contractor:

Woodrow Wilson

Notice to Proceed:

February 14, 2013

Piles have been driven Pile cap installation has begun

Substantial Completion September - 2014

School Occupancy January - 2015

McDonogh 7 Refurbishment Swing Space

Design

Architect: TBD

Construction

Notice to Proceed:

TBD

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

TBD TBD TBD TBD TBD TBD

Finalizing the scope required to occupy the school

Contractor:

TBD

Notice to Proceed:

TBD

Substantial Completion TBD

School Occupancy TBD

Timbers III HVAC Replacement

Design

Architect: Moses Engineers Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

June 8, 2012 N/A N/A September 25, 2012 November 7, 2012 November 21, 2012 December 20, 2012

Construction Contractor:

ARC Mechanical

Notice to Proceed:

April 30, 2013

Contractor & A/E are moving through the submittal process

Substantial Completion August - 2013

School Occupancy N/A

Sophie B. Wright Emergency Shoring

Design

Architect: Waggonner & Ball Architects Notice to Proceed:

Schematic Design: Design Development: Construction Documents: Bid Documents: 1st Advertisement: Bid Date:

March 9, 2012

N/A N/A N/A N/A N/A April 8, 2013

Construction Contractor:

Boines Construction

Notice to Proceed:

April 30, 2013

Shoring near completion

Substantial Completion N/A

School Occupancy N/A

June 6, 2013 COOLING TOWER REPLACEMENT AT MCDONOGH 35 SENIOR HIGH SCHOOL Requestor: Herman K. Taitt, Jr., Executive Director of Operations Advertisement Dates: The Times Picayune Wednesday, April 24, 2013 Wednesday, May 1, 2013 OPSB Website - continuously April 24 through May 8, 2013 Publicly Opened: May 8, 2013 Vendors Receiving Bid Package: 10

Vendors Responding: 4

Principals of the Company: GCA SERVICES GROUP, EDUCATION DIVISION (KNOXVILLE, TN) President: Buddy Helton Background Information: On April 24, 2013 the OPSB Purchasing Department released Invitation to Bid (ITB) no. 17413 for the HVAC repairs at Timbers III. The ITB was advertised in the Times-Picayune and posted to the OPSB website. A mandatory pre-bid conference was held on May 2, 2013.

On May 8, 2013 at 2:00 P.M. a public bid opening was conducted at the OPSB offices by the Purchasing Department.

The bid results were as follows: Contractor

Bid

GCA Services Group, Education Division Industrial & Mechanical Contractors, Inc. Arc Mechanical Contractors Blanchard Mechanical Contractors

137,491.00 139,900.00 143,900.00 167,000.00

GCA has submitted DBE Form 1 and has committed to achieving a DBE participation goal of 7%. The DBE Committee met and recommended to the Superintendent that the goal be accepted due to the fact that the equipment and installation materials make up 62% of the contract amount and that GCA employees will complete the work associated with the installation.

RECOMMENDATION:

That the Orleans Parish School Board accepts the lowest responsive bid from GCA Services Group, Education Division in the amount of $137,491.00 and authorize the OPSB General Counsel to prepare a contract. In addition, OPSB Administration requests that the OPSB approve a 10% contingency for any unforeseen conditions. Additional work will not be performed until approved by the OPSB Executive Director of Operations by way of a field change order.

OPSB School Facilities Assignment Process Framework June 13, 2013

Facility Assignment Goals (OPSB Policy F606) 

    

Transparency Clear & objective process for assignment Ensure support for special needs students Maximize facility utilization by matching facility capacity to operator enrollment Transportation assessment, including number of children bused, time, distance, and safety Community involvement & support

Facilities Assignment Policy Criteria (OPSB Policy F606)       

Demographics support the need for a school in the community Operator school enrollment should be at least 85% Operator must be able to demonstrate community support & participation Operator must be able to demonstrate financial stability Operator must be willing and able to execute an acceptable lease contract Operator must be in compliance with state & federal laws, contractual obligations The proposed facility must be in acceptable condition, as set forth in OPSB Policy F605

Facilities Assignment Process Flowchart

Facility is vacated or identified as ready for occupancy

OPSB Capacity & Condition Assessment (for existing facilities)

School Operators Apply for Facility Use

OPSB Facilities Assignment Matrix determines preference

OPSB and School Operator Negotiate Lease Terms & Maintenance Agreements (if applicable)

Board Approves School Assignment, Lease, & Maintenance Agreement (if applicable)

Facilities Assignment Matrix Tier 1: Absolute Criteria Operator Academic Performance

Temporary (Modular) Facility

Special Education requirements

Existing Building at or Near Capacity

Tier 2: Additional Considerations for Preference Operator Financial Capacity Assessment

Underserved Population (demographic assessment)

Projected Timeframe to Current Building Capacity

Tier 3: “Tiebreaker� Factors Demonstrated Community Support

Current Contractual Performance (non-academic terms, for charter schools)

Absolute Criteria Operator Academic Performance

1. 

 

Assessed using most recently available SPS scores For charter schools, additional academic performance measures from A127 may be utilized For new schools, district average SPS is used (neutral factor weight)

Temporary/Modular Facilities

2. 

Whenever possible, school assignments will seek to remove students from temporary or modular school facilities in favor of permanent school buildings

Special Education requirements

3. 

Preference will be granted for schools requesting a facility reassignment in order to provide appropriate services to students with special educational needs (e.g., ADA-compliant buildings)

At or Near Capacity in Existing Building

4.  

Based on current year enrollment, preference granted to schools whose enrollment is greater than 85% of the building’s rated capacity When multiple schools meet this threshold, preference granted to schools in order of % of building capacity currently utilized

Additional Considerations Operator Financial Assessment

1. 

Determination of operator’s ability to fund operations of proposed facility, based on criteria in OPSB Performance Framework

Underserved Population (Demographic Assessment)

2. 

Schools proposing to occupy a building in an underserved area, and/or providing student seats in underserved grade(s) in that area, as determined by the most recent demographic assessment

Projected Future Building Capacity Issues

3. 

Schools that are projected to exceed the current rated capacity of their assigned building in the next school year, based on most recent enrollment projections from OneApp or charter agreement

“Tiebreaker” Factors Demonstrated Community Support

1. 



At a minimum, operators should provide letters of support from the neighborhood association(s) where the requested school is located Additional demonstrated community support (e.g., petitions from community members/parents) will also be considered

Current Contractual Performance (for charter schools)

2. 

Measure of compliance with non-academic terms of charter agreements (e.g., timely submission of required reporting, current maintenance of existing building)