policy-committtee-meeting-packet-10-10-13

ORLEANS PARISH SCHOOL BOARD POLICY COMMITTEE Orleans Parish School Board 3520 General DeGaulle Drive, Suite 4050 New Orleans, LA 70114 October 10, 2013 3:00 PM (Notice: This meeting may be convened up to 30 minutes prior to the posted schedule to facilitate the orderly conduct of business)

Committee Members: Ms. Cynthia Cade, Chair .

Mr. Seth Bloom Ms. Leslie Ellison AGENDA Call to Order

Mr. Ira Thomas, Ex-Officio Ms. Sarah Usdin

Ms. Cynthia Cade

Adoption of the Agenda Additions/Deletions/Modifications ACTION ITEM(S) 1. Approval of the Events Suspension of OPSB Policy E500 for the Warren Easton Charter High School Alumni Homecoming and PTSO Dance.

Rationale: Warren Easton Charter High School has requested the suspension of OPSB Policy E500 to serve alcohol during the Alumni Homecoming on October 26 from 8pmmidnight, and at the PTSO Dance from 8pm-midnight on November 9. The suspension will require the following stipulations: secure liability insurance that names the Orleans Parish School Board and Warren Easton Charter High School Corporation as additional insured, two (2) security officers to be present at the event as detail officers. The event will be staffed with certified, professional servers who have been properly trained and permitted to serve alcohol to patrons over the age of 21.

Recommendation: That the Orleans Parish School Board approves the suspension of OPSB Policy E500 for Warren Easton's October 26 Alumni Homecoming and November 9 PTSO Dance, with the stipulations noted.”

DISCUSSION/INFORMATION ITEM(S) • • •

DBE Policy and Procedures HYA Superintendent Search Firm DBE Participation on Capital Projects & Goods and Services for: Eleanor McMain, McDonogh 35, Robert Russa Moton and Lake Forest Charter

ADJOURNMENT

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of the Orleans Parish School Board, please contact the Board Office at 504-304-5678, or by email at BoardOffice@nops.k12.la.us , describing the assistance that is necessary

E500 – FACILITIES, CAPITAL AND MAINTENANCE MANAGEMENT It shall be the policy of the Orleans Parish School Board to require that school properties be maintained in good physical condition. The Board, therefore, shall instruct the Superintendent to assure that all normal building and grounds maintenance, repairs, and improvement functions are an integral part of the administration of the school system, including the regular evaluation for any safety hazards.

A Master Plan should be developed for all school property that should be reviewed annually with full transparency to all deferred maintenance issues and a plan issued to rectify with full cost estimates.

The Superintendent shall be vested with a broad range of administrative and supervisory authority relative to the school system’s buildings and grounds program. Regular reports shall be made available to the Board relative to maintenance needs, safety, utility, and attractiveness of school plants and grounds within the school system.

CAPITAL IMPROVEMENT A. Capital Improvement Project (CIP) - A project, asset acquisition or the total replacement cost of a major functioning component or system that improves or expands an existing OPSB facility or creates a new OPSB-owned capital asset. An example of a capital acquisition would be capital outlay necessary to acquire property, or a donated building. An example of major capital replacement cost would be; the total replacement of a buildings HVAC system or roof replacement.

B. Capital Expenditure – is the increase or acquisition of an asset or INCREASE in the value of a particular asset.

C. Major Maintenance or Outlay as is necessary for the MAINTENANCE of a valued asset including the upkeep of the fixed assets in a fully efficient state. A significant repair to or replacement of a component of an OPSB facility usually with a cost of $10,000 or greater per occurrence which does not extend the life of the facility.

D. Routine Maintenance and Repair – A repair, restoration or replacement of an existing facilities element that usually has a cost of less than $10,000 per occurrence.

Maintenance activities may be performed on a preventive, routine, scheduled or emergency basis. All maintenance and repair activities must be performed in accordance with all applicable local, state and federal codes, ordinances, statutes and regulations, including proper procurement procedures, using AIA written specifications where applicable, and performed by a properly licensed, qualified individual. Preventive maintenance shall be included as a Charter responsibility regardless of the cost.

E. Life Cycle Systems / Whole Life Costs – is a key component in the economic appraisal of a capital items such as a boiler, chiller, or roofing system. Those systems that have exceeded their useful life (womb to tomb), such as boilers, chillers, roofing systems, window systems, electrical distribution systems (bus panels) shall be identified as a capital expenditure.

VACANT AND/OR UNOCCUPIED BUILDINGS Vacant and/or unoccupied premises owned by the School Board shall be properly secured and maintained to prevent unauthorized trespass or injury to the general public. It shall be the responsibility of the Superintendent or his/her designee to assure that any vacant and/or unoccupied property of the School Board has limited access for authorized personnel only and the grounds are maintained regularly.

SMOKING/TOBACCO USE ON SCHOOL BOARD PROPERTY Smoking, chewing or otherwise consuming any tobacco or tobacco product in any elementary or secondary school building, vehicle or any building of the Orleans Parish Board shall be strictly prohibited.

Smoking, carrying a lighted cigar or cigarette, pipe or any other form of smoking object or device shall be prohibited on the grounds of any elementary or secondary school property, all offices of the Orleans Parish School Board, and all other Board property (including portable buildings, field houses, stadiums, equipment storage areas, etc.), except in areas specifically designated as smoking areas. Such outdoor areas shall be established by each principal or building administrator.

The Board shall not be held responsible for any personal items stolen or damaged on school premises. The Board shall require principals and/or persons in charge of public school property to prohibit the use, sale, or possession of alcoholic beverages on public school property.

Ref: La. Rev. Stat. Ann. §§14:91.7, 17:87.6, 17:240, 17:416, 40:1563, 40:1578.6, 40:1583.

(504) 324-7400

October 7, 2013

Orleans Parish School Board Through Ms. Kathleen Padian Deputy Superintendent

Dear Members of OPSB Board, Warren Easton Charter High School is requesting permission to serve beer and wine during the following fundraising events: 1) October 26 – Alumni Homecoming from 8:00 - midnight 2) November 9 - PTSO Dance from 8:00 – midnight

Thank you in advance for your attention to this matter.

Sincerely, Alexina Medley Alexina Medley Principal/CEO