OPSB Business Board Meeting Minutes December 18, 2012
ORLEANS PARISH SCHOOL BOARD BOARD BUSINESS MEETING McDonogh #35 High School 1331 Kerlerec Street New Orleans, Louisiana 70116 December 18, 2012 5:00pm
The Orleans Parish School Board convened for a Board Business Meeting on Tuesday, December 18, 2012, in the Auditorium of McDonogh #35 High School, 1331 Kerlerec St., New Orleans, LA. Mr. Thomas Robichaux, Board President, called the meeting to order at 5:11 PM. Board Roll Call: Mr. Ira Thomas, present; Mrs. Cynthia Cade, present; Mr. Brett Bonin, present; Mrs. Lourdes Moran, present; Mr. Seth Bloom, present; Mr. Woody Koppel, present; Mr. Thomas Robichaux, present; Mr. Stan Smith, Interim Superintendent, present; Mr. Edward Morris, General Counsel, also served as parliamentarian. An audio recording of the meeting is available in the Board Office. Mr. Thomas Robichaux led the Board in the Pledge of Allegiance. ADOPTION OF THE AGENDA Additions, Modifications or Deletions There were no additions, modifications or deletions to the agenda. Motion to approve the agenda was made by Woody Koppel and seconded by Brett Bonin. Motion passed with 7Ayes and 0 Nays. Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
CONSIDERATION OF MINUTES o o o o o
September 13, 2012 Policy Committee Meeting September 13, 2012 Property Committee Meeting September 13, 2012 Budget & Finance Committee Meeting September 13, 2012 Special Board Meeting October 11, 2012 Accountability Committee Meeting 1
OPSB Business Board Meeting Minutes December 18, 2012 o o o o o o o o o o o o
October 11, 2012 Property Committee Meeting October 11, 2012 Budget & Finance Committee Meeting October 11, 2012 Policy Committee Meeting October 11, 2012 Legal & Legislative Committee Meeting October 11, 2012 Special Board Meeting October 16, 2012 Regular Business Board Meeting November 15, 2012 Accountability Committee Meeting November 15, 2012 Property Committee Meeting November 15, 2012 Budget & Finance Committee Meeting November 15, 2012 Policy Committee Meeting November 15, 2012 Legal & Legislative Committee Meeting November 20, 2012 Regular Business Meeting
Motion to dispense with the reading of the minutes was made by Woody Koppel, seconded by Brett Bonin. Motion passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
Motion to approve minutes of the following meetings: September 13, 2012 Special Board Meeting, October 11, 2012 Committee meetings ,October 16, 2012 Regular Business Board Meeting , November 15, 2012 Committee meetings and November 20, 2012 Regular Business Meeting was made by Woody Koppel seconded by Brett Bonin. Motion passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
SUPERINTENDENT’S AGENDA • Anti-Bullying Contest Winner Presentation • Presentation to Board Members • Recognition of LA State 4A Football Champions Edna Karr Charter High School 2
OPSB Business Board Meeting Minutes December 18, 2012 DISCUSSION/ INFORMATION ITEM(S) • Capital Projects Summary Report • November Financial Statements • Update on June 2012 Annual Audit Motion to dispense with the presentations for the Capital Projects Summary and the November Financial Statements was made by Lourdes Moran seconded by Brett Bonin. Motion passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS: Accountability Committee, Mr. Brett Bonin, Chair The Accountability Committee met at 1:12pm on December 13, 2012. A quorum was not established and in the absence of committee chairman Brett Bonin the below discussions were chaired by Board President, Thomas Robichaux. The committee discussed the following informational items: Master Plan Oversight Committee Nominations Adoption of 2013 Board / Committee Meeting Schedule Transfer of Schools Update on Common Enrollment Process NBC Learn Grant K-12 2)
Property Committee: Mr. Woody Koppel, Chair The Property Committee met at 1:59pm on December 13, 2012. In the absence of committee chairman Woody Koppel the meeting was chaired by Board President, Thomas Robichaux. Item(s) forwarded to the full Board with recommendation: Amendment for the Lake Forest School Project The committee received and discussed the following informational items: Real Estate Consulting Service Charter School Code Compliance and Maintenance Summit Update on Construction Contracts for:
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OPSB Business Board Meeting Minutes December 18, 2012
New Gym at Eleanor McMain High School New PK-8 School at North Kenilworth New McDonogh 35 High School Current McDonogh 35 Stabilization
The Committee deferred the following items: Lusher Charter School Memorandum of Understanding Capital Projects Summary Report 3)
Legal and Legislative Committee: Seth Bloom, Chair The Legal and Legislative Committee did not meet on December 13, 2012.
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Policy Committee: Mrs. Cynthia Cade, Chair The Policy Committee met at 4:10 pm on December 13, 2012. A quorum was not established. The committee discussed the following informational item: Moton Charter School The committee discussed the following policies on Second Reading:
G725 – Recruitment (amendment to current policy) G726 – Employment of Personnel (amendment to current policy) G731- Promotion (amendment to current policy) J939 – Bullying, Intimidation, Harassment, and Hazing (amendment to current policy) I806 – Textbook Selection and Adoption (amendment to current policy) I801 – Basic Instructional Program (amendment to current policy) A127- Charter School Evaluations (amendment to current policy) A128 – Charter Renewal (amendment to current policy) 5)
Budget and Finance Committee, Mrs. Lourdes Moran, Chair The Budget & Finance Committee met at 5:10pm on December 13, 2012. Item(s) forwarded to the full Board with recommendation: Real Estate Consulting Service The Budget and Finance Committee lost its quorum at 5:15pm and the following items were forwarded to the full Board. Recommendation on Construction Contracts for: New Gym at Eleanor McMain High School New PK-8 School at North Kenilworth New McDonogh 35 High School Current McDonogh 35 Stabilization NBC Learn Grant K-12 Marie Atchley Donation November Financial Statements Update on June 2012 Annual Audit 4
OPSB Business Board Meeting Minutes December 18, 2012 ACTION ITEMS/RESOLUTIONS The Orleans Parish Board is asked to act upon the following action items: Action Item No. 1: Adoption of Amended of Policy G725- Recruitment Recommendation: That the Orleans Parish School Board adopts amended Policy G725 Recruitment (amendment to current policy) Motion to adopt amended of Policy G725- Recruitment was made by Woody Koppel, and seconded by Seth Bloom. The motion passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
Action Item No. 2: Adoption of Amended Policy G726 – Employment of Personnel Recommendation: That the Orleans Parish School Board adopts amended Policy G726 Employment of Personnel (amendment to current policy) Motion to adopt amended Policy G726 – Employment of Personnel was made by Ira Thomas, and seconded by Woody Koppel. The motion passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
Action Item No. 3: Adoption of Amended Policy G731 – Promotion Recommendation: That the Orleans Parish School Board adopts amended Policy G731 Promotion (amendment to current policy) Motion to adopt amended Policy G731 – Promotion was made by Seth Bloom, and seconded by Woody Koppel. The motion passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom
Yes Yes Yes
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes 5
OPSB Business Board Meeting Minutes December 18, 2012 Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes 7 0 0 0
Action Item No 4: Adoption of Amended Policy J939 – Bullying, Intimidation, Harassment, and Hazing Recommendation: That the Orleans Parish School Board adopts amended Policy J939 – Bullying, Intimidation, Harassment, and Hazing (amendment to current policy) Motion to adopt amended Policy J939 – Bullying, Intimidation, Harassment, and Hazing was made by Lourdes Moran, and seconded by Thomas Robichaux. The motion passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
No Yes Yes
Action Item No 5: Adoption of Amended Policy I806 – Textbook Selection and Adoption Recommendation: That the Orleans Parish School Board adopts amended Policy I806 – Textbook Selection and Adoption (amendment to current policy) Motion to adopt amended Policy I806 – Textbook Selection and Adoption was made by Lourdes Moran, and seconded by Seth Bloom. The motion passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
Action Item No 6: Adoption of Amended Policy I801 – Basic Instructional Program Recommendation: That the Orleans Parish School Board adopts amended Policy I801 – Basic Instructional Program (amendment to current policy) 6
OPSB Business Board Meeting Minutes December 18, 2012 Motion to adopt amended Policy I801 – Basic Instructional Program was made by Lourdes Moran, and seconded by Woody Koppel. The motion passed with 7 Ayes and 0 Nays. Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
Action Item No 7: Adoption of Amended Policy A127 – Charter School Evaluations Recommendation: That the Orleans Parish School Board adopts amended Policy A127 – Charter School Evaluations (amendment to current policy) There were two amendments made to the language of amended Policy A127 – Charter School Evaluations. The first one was to reflect all open admission charter school applicants approved by the school board to operate charter schools after January 1, 2013 including any charter schools transferred from the jurisdiction of BESE, Recovery School District or any alternate governing authority shall be required to participate in any single application , common enrollment , common expulsion processes that shall be adopted by the school board as a condition of their charter agreements with the school board beginning not later than the enrollment period for the 2014-2015 school year. Charter schools will be deemed open admission as determined by the terms of their operating agreement. The second amendment to the language of amended Policy A127 under Annual Evaluation Year was to reflect all open admission charter schools authorized by the school board after January 1, 2013 shall be required to participate in any single application, common enrollment and common expulsion processes that shall be adopted by the board with compliance measured as an element of the annual evaluation report. Motion to adopt amendments made to amended Policy A127 – Charter School Evaluations was made by Lourdes Moran, and seconded by Seth Bloom. The motion passed with 6 Ayes and 1 Nay Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 6 1 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
No Yes Yes
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OPSB Business Board Meeting Minutes December 18, 2012 Action Item No 8: Adoption of Amended Policy A128 – Charter Renewal Recommendation: That the Orleans Parish School Board adopts amended Policy A128 – Charter Renewal (amendment to current policy) Motion to amend the language in amended Policy A128- Charter Renewal to reflect that all charter schools granted renewals by the school board after January 1, 2013 including any charter schools transferred from the jurisdiction of BESE, Recovery School District and any other alternative governing authority shall be required to participate in any single application, common enrollment, common expulsion processes that shall be adopted by the school board as a condition of their charter agreements with the school board upon the charter school operators renewal beginning but not later than the enrollment period of 2014-2015 was made by Brett Bonin and seconded by Lourdes Moran. The motion passed with 6 Ayes and 1 Nay. Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 6 1 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
No Yes Yes
Action Item No.9: Real Estate Consulting Service Recommendation: That the Orleans Parish School Board approves the Administration’s recommendation to renew the Latter & Blum, Limited contract for real estate consulting services for the second option year and authorize OPSB General Counsel to prepare a contract amendment not to exceed $185,000.00, which amount includes reasonable costs and expenses related to marketing and sale of surplus properties. Motion to approve Administration’s recommendation with regards to the Latter & Blum, Limited real estate consulting service was made by Woody Koppel, and seconded by Seth Bloom. The item passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
Action Item No.10: Recommendation on Construction Contract for the New Gym at Eleanor McMain High School 8
OPSB Business Board Meeting Minutes December 18, 2012 Recommendation: That Orleans Parish School Board approves the construction contract for the New Gym at Eleanor McMain High School by accepting the lowest responsive bid from Ellis Construction in the amount of $9,497,800.00 and authorizes the OPSB General Counsel to prepare a contract. Motion to approve the recommendation on construction contract for the New Gym at Eleanor McMain High School was made by Woody Koppel, and seconded by Seth Bloom. The item passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
Action Item No. 11: Recommendation on Construction Contract for the New PK-8 School at North Kenilworth Recommendation: That Orleans Parish School Board approves the construction contract for the New PK-8 School at North Kenilworth by accepting the lowest responsive bid from Woodrow Wilson Construction Company, Incorporated in the amount of $ 22,476,000.00 and authorize the OPSB General Counsel to prepare a contract. Motion to approve the recommendation on construction contract for the New PK-8 School at North Kenilworth was made by Woody Koppel, and seconded by Seth Bloom. The item passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
Action Item No. 12: Recommendation on Construction Contract for the New McDonogh 35 High School Recommendation: That Orleans Parish School Board approves the construction contract for the New McDonogh 35 High School by accepting the lowest responsive bid from Citadel Builders, LLC in the amount of $54, 984,000.00 and authorizes the OPSB General Counsel to prepare a contract.
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OPSB Business Board Meeting Minutes December 18, 2012 Motion to approve the recommendation on the construction contract for the New McDonogh 35 High School was made by Woody Koppel, and seconded by Ira Thomas. The item passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
Action Item No. 13: Recommendation on Construction Contract for the Current McDonogh 35 Stabilization Recommendation: That Orleans Parish School Board approves the construction contract for the Current McDonogh 35 Stabilization by accepting the lowest responsive bid from Tuna Construction in the amount of $352,000.00 and authorizes the OPSB General Counsel to prepare a contract. Motion to approve the recommendation on the construction contract for the current McDonogh 35 Stabilization was made by Seth Bloom, and seconded by Ira Thomas. The item passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
Action Item No.14: NBC Learn Grant K-12 Recommendation: That the Orleans Parish School Board approves the acceptance of the W. K. Kellogg Foundation donation of the NBC Learn K-12 multi-media collection of over 13,000 videos, documents and images from NBC Learn. The total cost of the multi-media collection will be incurred by W. K. Kellogg Foundation through NBC Learn. There will be no financial obligation related to the program throughout the three year donation period. Motion to approve the NBC Learn Grant K-12 was made by Seth Bloom, and seconded by Woody Koppel. The item passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin
Yes Yes
Mrs. Cynthia Cade Mrs. Lourdes Moran
Yes Yes 10
OPSB Business Board Meeting Minutes December 18, 2012 Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes 7 0 0 0
Mr. Woody Koppel
Yes
Action Item No.15: Marie Atchley Donation Recommendation: That Orleans Parish School approves the Marie Atchley Donation in the amount of $43,177.74. Motion to approve the Marie Atchley donation was made by Woody Koppel, and seconded by Seth Bloom. The item passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
Action Item No. 16: Amendment for the Lake Forest School Project Recommendation: That the Orleans Parish School Board approves the staff’s recommendation for the request to move forward with the amendment of the program specifications and at a later date if necessary do a budget adjustment. Motion to approve the amendment for the Lake Forest School Project was made by Ira Thomas, and seconded by Woody Koppel. The item passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
Action Item No17: Adoption of 2013 Calendar of Board Business Meetings. In accordance with state statue, public bodies should annually adopt a calendar of regular scheduled meetings. The adoption of the schedule does not preclude the scheduling of additional meetings as needed or modifications to the calendar as necessary. 11
OPSB Business Board Meeting Minutes December 18, 2012 Recommendation: That the Orleans Parish School Board adopts the 2013 Calendar of Board Business Meetings. Motion to adopt the 2013 calendar of Board Business Meetings was made by Seth Bloom, and seconded by Ira Thomas. The item passed with 7 Ayes and 0 Nays Mr. Ira Thomas, Sr. Mr. Brett Bonin Mr. Seth Bloom Mr. Thomas Robichaux YAYS NAYS ABSENTS ABSTENTIONS
Yes Yes Yes Yes 7 0 0 0
Mrs. Cynthia Cade Mrs. Lourdes Moran Mr. Woody Koppel
Yes Yes Yes
ADJOURNMENT On motion by Thomas Robichaux, the Orleans Parish School Board adjourned at 7:16 pm
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