dbe-office-administrator

ORLEANS PARISH SCHOOL BOARD Success is The Only Option!

For Internal HR Use: Job Code: FLSA Status: Grade/Step: Costing Code:

Effective Date: Job Title: Location: Reports to:

Disadvantaged Business Enterprise (DBE) Office Administrator Central Administration Executive Director of Disadvantaged Business Enterprise (DBE)

Job Summary Under the supervision of the Executive Director of Disadvantaged Business Enterprise (DBE), program the administrative assistant provides the day to day the DBE office and close interaction with the DBE and business community.

Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned.               

Assist in drafting and updating all DBE Forms as directed; Assist in planning DBE community outreach and DBE business promotions; Draft and maintain correspondence as assigned; Draft and maintain field compliance visits logs to ensure DBE compliance; Verify DBE status of businesses by contacting the certifying agency; Maintains data base of department documentation on each contract and their status; Conducts desk audits to determine actual DBE participation level for each project; Attend to and review DBE phone line, return calls and emails as necessary; Document and maintain all complaint logs and resolution status on each DBE complaint; Assist the DBE Executive Director in filing and maintaining all records for federal/state audit reports; Assist with tracking DBE quarterly reports and maintain records on each project; Monitor the processing of expenditures and the department budget; Assist with preparing Board Agenda items; Provide all office administrative functions as necessary; Perform other duties as required.

Supervisory Responsibilities None

DBE Office Administrator

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ORLEANS PARISH SCHOOL BOARD Success is The Only Option!

Qualifications The requirements listed below are representative of the qualifications necessary to perform the job.

A. Education and Experience . Associate Degree Preferred. At least 3-5 years of experience related to duties or professional office management. . Organization planning, structuring and staffing skill. . Must have experience with developing and managing data base storage. . Must have proficiency using Microsoft Office Word and EXCEL. B. Certificates, Licenses Registrations or other Requirements C. Other Knowledge, Skills or Abilities Required The ability to fulfill the responsibilities listed above Work Environment Listed below are key points regarding environmental demands and the work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

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Required to use motor coordination with fingers dexterity (such as keyboarding, machine operation, etc.) part of the work day; Required to exert physical effort in handling objects less than 30 pounds rarely; Required to be exposed physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc) rarely; Required to be exposed to environment which involves dirt, odors, noise, weather extremes or similar elements rarely; Normal setting for this job is an office/school setting.

Salary Range: Grade E03 of the Orleans Public Schools Central Administrative Salary Schedule.

How to Apply: Interested applicants should mail, e-mail or fax a letter of interest and resume to the Chief of Staff, Dr. Armand B. Devezin, 3520 General DeGaulle Drive, Suite 5055, New Orleans, Louisiana 70114. The e-mail address is job_applications@opsb.us and the fax telephone number is (504) 379-4171. Applicants not following the application directions or meeting the requirements in the job description will be eliminated from the process.

DEADLINE TO APPLY: December 19, 2013

DBE Office Administrator

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