budget-finance-committee-meeting-packet

ORLEANS PARISH SCHOOL BOARD BUDGET & FINANCE COMMITTEE Orleans Parish School Board 3520 General DeGaulle Drive, Suite 4050 New Orleans, LA 70114 November 14, 2013 5:00 PM (Notice: This meeting may be convened up to 30 minutes prior to the posted schedule to facilitate the orderly conduct of business)

Committee Members: Ms. Leslie Ellison, Chair Mr. Woody Koppel Mr. Nolan Marshall

Mr. Ira Thomas, Ex-Officio Mr. Seth Bloom

AGENDA Call to Order

Ms. Leslie Ellison

Adoption of the Agenda Additions/Deletions/Modifications FINANCE ACTION ITEM(S) 1. Resolution 29-13: Capital Projects Budget Amendment #1 Rationale: A fiscal resolution authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2013, and ending June 30, 2014. We are proposing to allocate this funding to new maintenance and ADA projects for security measures that are needed in our schools and were not included in the Master Plan. Many of these projects will include interior door and hardware repairs, termite repairs, air handler or chiller replacement, clocks, etc. The net effect of this reallocation will result in no additional funding.

Recommendation: That the Orleans Parish School Board adopt fiscal resolution 29-13 authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2012 and ending June 30, 2013.

PURCHASING ACTION ITEMS Consent Agenda: 2. Educator Effectiveness Observation System Request for Proposal No. 14-0016 Rationale: This program will be used to supplement the overall district plan to implement the new teacher evaluation initiative in all OPSB direct-run and charter schools.

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of the Orleans Parish School Board, please contact the Board Office at 504-304-5678, or by email at BoardOffice@nops.k12.la.us , describing the assistance that is necessary.

Recommendation: That the Orleans Parish School Board approve the proposal meeting the specifications for Educator Effectiveness Observation System for Curriculum, Instruction and Programs from School Improvement Network for one (1) year with the option to renew for two (2) additional one (1) year periods and authorize the Office of the General Counsel to prepare the contract for signatures of the Board President and the Consultant’s representative.

3. New Lake Forest Rationale: That the Orleans Parish School Board accepts the lowest responsive bid from McDonnel Group, LLC in the amount of $33,895,000.00 and all alternates totaling $1,870,000, for a grand total of $35,765.000.00.

Recommendation: That the Orleans Parish School Board accepts the lowest responsive bid from McDonnel Group, LLC in the amount of $33,895,000.00 and all alternates totaling $1,870,000, for a grand total of $35,765.000.00, and authorize the OPSB General Counsel to prepare a contract for signatures of the Board President and the contractor. In addition, OPSB Administration requests that the OPSB approve a 10% contingency for any unforeseen conditions.

DISCUSSION/INFORMATION ITEM(S) 4. a. Donation from New Orleans Jazz & Heritage Foundation Katherine Phelan b. International Teamsters Womens Caucus – Bethune Elementary c. September 2013 Financials 5. a. June Un- Audited Financials b. Accrued Revenues c. Deferred Revenues d. Revenue Allocation Study e. One Time Stipend Pay- Teacher Types – House Bill #1

Wayne DeLarge

ADJOURNMENT

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of the Orleans Parish School Board, please contact the Board Office at 504-304-5678, or by email at BoardOffice@nops.k12.la.us , describing the assistance that is necessary.

ORLEANS PARISH SCHOOL BOARD RESOLUTION NO. 29-13

The following resolution was offered by

and seconded by

.

A fiscal resolution authorizing the first (1st) amendment to the Capital Projects Budget of Revenues and Expenditures for the fiscal year beginning July 1, 2013, and ending June 30, 2014.

BE IT RESOLVED BY THE ORLEANS PARISH SCHOOL BOARD which, after convening a duly noticed business meeting, adopted the following amendments to the Capital Projects Budget of Revenues and Expenditures for the fiscal year 2013-2014 to increase total funding to approved projects in the Capital Plan: Capital Projects Amendment to FEMA Fund:     

To increase the Lusher Elementary expense from $17,469.00 to $6,750,000.00, for a net increase of $6,732,531.00.

To increase the New Karr High School – Joe Ellen Site expense from $31,825,412.00 to $44,825,934.00, for a net increase of $13,000,522.00.

To increase the Contents-Timbers expense from $50,000.00 to $150,000.00, for a net increase of $100,000.00.

To increase the Lake Forest expense from $34,717,575.00 to $38,310,000.00, for a net increase of $3,592,425.00.

To increase the McMain expense from $17,054,511.00 to $19,604,127.00, for a net increase of $2,549,616.00.

Capital Projects Amendment to Harrah’s Fund:       

To decrease the Bethune Windows expense from $17,469.00 to $0.00, for a net decrease of $17,469.00.

To decrease the Audubon Roof expense from $109,455.00 to $0.00, for a net decrease of $109,455.00.

To decrease the Audubon Restroom expense from $171,170.00 to $0.00, for a net decrease of $171,170.00.

To decrease the Karr Windows expense from $23,791.00 to $0.00, for a net decrease of $23,791.00.

To decrease the McDonogh 35 ADA expense from $115,264.00 to $0.00, for a net decrease of $115,264.00.

To decrease the Karr Chillers expense from $4,452.00 to $0.00, for a net decrease of $4,452.00.

To decrease the McMain Windows expense from $1,154,078.00 to $0.00, for a net decrease of $1,154,078.00.

Page 1 of 3

    

To decrease the Franklin Sidewalk expense from $54,538.00 to $0.00, for a net decrease of $54,538.00.

To increase the Lusher Elementary expense from $0.00 to $72,445.00, for a net increase of $72,445.00.

To increase the Ashe/Franklin Extension Renovation expense from $0.00 to $221,245.00, for a net increase of $221,245.00.

To increase the McMain High School expense from $0.00 to $1,100,000.00, for a net increase of $1,100,000.00.

To increase the McDonogh 35 High School expense from $0.00 to $336,052.00, for a net increase of $336,052.00.

Capital Projects Amendment to Bond Fund:         

To decrease the Bethune Capital Other expense from $1,161,799.00 to $0.00, for a net decrease of $1,161,799.00.

To decrease the Hynes Construction expense from $594,668.00 to $0.00, for a net decrease of $594,668.00.

To decrease the McMain Windows expense from $1,076,300.00 to $0.00, for a net decrease of $1,076,000.00.

To decrease the McMain Chiller expense from $141,329.00 to $0.00, for a net decrease of $141,329.00.

To decrease the PM Restrooms expense from $300,000.00 to $0.00, for a net decrease of $300,000.00.

To increase the McMain Health Clinic expense from $0.00 to $100,000.00, for a net increase of $100,000.00.

To increase the McDonogh 35 High School expense from $0.00 to $392,948.00, for a net increase of $392,948.00.

To increase the Franklin Elementary expense from $0.00 to $2,122,000.00, for a net increase of $2,122,000.00.

To increase the Bethune Elementary expense from $0.00 to $340,000.00, for a net increase of $340,000.00.

Capital Projects Amendment to Other Fund:  

To decrease the Bethune Capital Other expense from $72,445.00 to $0.00, for a net decrease of $72,445.00.

To decrease the Ashe/Franklin Extension Renovation expense from $221,245.00 to $0.00, for a net decrease of $293,690.00.

This resolution having been submitted to a vote, the vote thereon was as follows: YEAS: NAYS:

Page 2 of 3

ABSENTS: ABSTENTIONS: PASSED AND ADOPTED AT THE ORLEANS PARISH SCHOOL BOARD BUSINESS MEETING held at McDonogh 35 High School, 1331 Kerlerec Street, New Orleans, Louisiana, on the 15th day of October, 2013.

ORLEANS PARISH SCHOOL BOARD

Ira H. Thomas, Sr., President

Page 3 of 3

CERTIFICATE STATE OF LOUISIANA PARISH OF ORLEANS I, the undersigned Secretary-Treasurer of the Orleans Parish School Board, State of Louisiana, do hereby certify that the foregoing three (3) pages constitute a true and correct copy of Resolution No. 29-13 adopted by said Orleans Parish School Board on October 15, 2013.

IN FAITH WHEREOF, witness my official signature and the impress of the official seal of the School Board at New Orleans, Louisiana, on this

the day of

(SEAL) Stanley C. Smith, Secretary-Treasurer

, 2013.

October 2, 2013 CAPITAL PROJECTS BUDGET AMENDMENT #1 Requestor: Paul Lucius, Facilities / Wayne DeLarge, Finance BACKGROUND INFORMATION: Harrah’s and Bond Fund’s projects were approved for various maintenance and minor construction projects several years ago. Since then many of the approved projects have been completed through the FEMA fund under various Stabilization and New Construction projects such as, McMain Windows and Hynes Elementary School. We are proposing to allocate this funding to new maintenance and life safety issues projects for security measures that are needed in our schools and were not included in the Master Plan. Many of these projects will include interior door and hardware repairs, termite repairs, air handler or chiller replacement, clocks, etc. The net effect of this reallocation will result in no additional funding. See Attached.

RECOMMENDATION:

That the Orleans Parish School Board adopt Resolution 29-13 authorizing the first (1st) amendment to the Capital Projects Budget.

CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF NOVEMBER 19, 2013 APPROVED BUDGET

FEMA Lusher Elementary

$

17,469

PROPOSED AMENDMENT #1

AMENDMENTS

$

6,732,531

$

6,750,000

New Karr HS - Joe Ellen Site

31,825,412

13,000,522

44,825,934

McMain

17,054,511

2,549,616

19,604,127

Lake Forest

34,717,575

3,592,425

38,310,000

50,000

100,000

150,000

Contents - Timbers

TOTAL

$

83,664,967

$

25,975,094

$

109,640,061

CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF NOVEMBER 19, 2013 APPROVED BUDGET

HARRAH'S

PROPOSED AMENDMENT #1

AMENDMENTS

Bethune Windows

$

17,469

$

(17,469)

$

(17,469)

Audubon Roof

$

109,455

$

(109,455)

$

(109,455)

Audubon Restroom

$

171,170

$

(171,170)

$

(171,170)

Karr Windows

$

23,791

$

(23,791)

$

(23,791)

McDonogh 35 ADA

$

115,264

$

(115,264)

$

(115,264)

Karr Chillers

$

4,452

$

(4,452)

$

(4,452)

McMain Window

$

1,154,078

$

(1,154,078)

$

(1,154,078)

Franklin Sidewalk

$

54,538

$

(54,538)

$

(54,538)

Franklin Exterior Doors

$

79,525

$

(79,525)

$

(79,525)

Lusher Elementary

$

-

$

72,445

$

72,445

Ashe/Franklin Ext Renovation

$

-

$

221,245

$

221,245

McMain High School

$

-

$

1,100,000

$

1,100,000

McDonogh 35 High School

$

-

$

336,052

$

336,052

TOTAL

$

1,729,742

$

(0)

$

(0)

CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF NOVEMBER 19, 2013 APPROVED BUDGET

BOND FUND

PROPOSED AMENDMENT #1

AMENDMENTS

Bethune Capital Other

$

1,161,799

$

(1,161,799)

$

(1,161,799)

Hynes Construction

$

594,668

$

(594,668)

$

(594,668)

McMain Windows

$

1,076,300

$

(1,076,300)

$

(1,076,300)

McMain Chiller

$

141,329

$

(141,329)

$

(141,329)

PM Restrooms

$

300,000

$

(300,000)

$

(300,000)

McMain Health Clinic

$

-

$

100,000

$

100,000

McDonogh 35 High School

$

-

$

392,948

$

392,948

Franklin Elementary

$

-

$

2,122,000

$

2,122,000

Bethune Elementary

$

-

$

340,000

$

340,000

$

(319,148)

$

(319,148)

TOTAL

$

3,274,096

CAPITAL PROJECTS BUDGET AMENDMENT BY FUNDING SOURCE AS OF NOVEMBER 19, 2013 CAPITAL PROJECTS OTHER

APPROVED BUDGET

PROPOSED AMENDMENT #1

AMENDMENTS

Lusher Elementary

$

72,445

$

(72,445)

$

(72,445)

Ashe/Franklin Ext Renovation

$

221,245

$

(221,245)

$

(221,245)

293,690

$

(293,690)

$

(293,690)

TOTAL

$

November 5, 2013 EDUCATOR EFFECTIVENESS OBSERVATION SYSTEM REQUEST FOR PROPOSAL NO. 14-0016 Requestor: Nicolette London, Executive Director of Federal Programs Advertisement Dates: The Times - Picayune October 2 and 9, 2013 OPSB website – ongoing from October 2 to October 17, 2013 Publicly Opened:

October 17, 2013

Vendors Responding: 1 Principal of the Company: SCHOOL IMPROVEMENT NETWORK (MIDVALE, UT) President: Chet Linton BACKGROUND INFORMATION: The Louisiana Department of Education has embarked on a new evaluation system for teachers and administrators as described in Act 54 and Bulletin 130.

Under the new system, every teacher and school leader in each public school is evaluated annually based on student growth and observations using the state’s Compass rubric. Local Education Agencies are required to conduct a minimum of 2 observations annually; provide feedback to teachers and administrators on the areas of strengths and needs for development; and collect additional performance data to inform evaluation. Additionally, teachers must receive assistance and opportunities to enhance their competencies, as well as, receive targeted professional development to address deficiencies identified in the evaluation process.

The School Improvement Network- Educator Effectiveness Observation System is a digital professional development tool that offers school and district leaders the ability to: (1) use any observation template to follow and complete the evaluation process without the burden of hard copies; (2) gather additional data on teachers; (3) provide immediate feedback to teachers based on an observation; (4) individualize and personalize professional development for teachers based on data gathered from observations. This system also provides teachers with: (1) access to an ondemand professional development video library to personalize learning through various types of technology; and (2) the ability to communicate and collaborate with other teachers.

This program will be used to supplement the overall district plan to implement the new teacher evaluation initiative in all OPSB direct-run and charter schools.

RECOMMENDATION:

That the Orleans Parish School Board approve the proposal meeting the specifications for Educator Effectiveness Observation System for Curriculum, Instruction and Programs from School Improvement Network for one (1) year with the option to renew for two (2) additional one (1) year periods and authorize the Office of the General Counsel to prepare the contract for signatures of the Board President and the Consultant’s representative. The total amount of this award is $132,900.00 annually. Funds are available in the Title I No Child Left Behind and Title II Accounts.

Account Codes: 6A151015 55300013T1S; 6A151015 553000 14T1S; 6C151015 553000 1450S

Page 1 of 1

September 9, 2013 NEW LAKE FOREST SCHOOL AT GREATER ST. STEPHENS SITE Requestor: Herman K. Taitt, Jr., Executive Director of Operations Advertisement Dates: The Times Picayune Wednesday, June 5, 2013 Wednesday, June 12, 2013 Wednesday, June 19, 2013 OPSB Website - continuously from June 5 through August 8, 2013 Publicly Opened: August 8, 2013 Vendors Receiving Bid Package: Unknown

Vendors Responding: 3

Principals of the Company: THE MCDONNEL GROUP, LLC (METAIRIE, LA) President: Allan McDonnel

Background Information: On June 5, 2013 the OPSB Purchasing Department released Invitation to Bid (ITB) no. Project no. 2012-0505-0001 for New Lake Forest School at Greater St. Stephen Site. The ITB was advertised in the Times-Picayune and posted to the OPSB website. A pre-bid conference was held on June 20, 2013 at 2:00 p.m. and there were three (3) contractors represented.

On August 8, 2013 at 2:00 P.M. a public bid opening was conducted at the OPSB offices by the Purchasing Department.

The bid results were as follows:

Contractor 1 McDonnel Group 2 Wharton-Smith 3 Core Construction

Total Base + Alternates 35,765,000.00 36,861,000.00 37,309,000.00

Base 33,895,000.00 35,207,000.00 35,835,000.00

1 180,000.00 186,000.00 173,000.00

Alternates 2 330,000.00 128,000.00 324,000.00

3 1,360,000.00 1,340,000.00 977,000.00

McDonnel Group has committed to a DBE goal of 35%.

RECOMMENDATION:

That the Orleans Parish School Board accepts the lowest responsive bid from McDonnel Group, LLC in the amount of $33,895,000.00 and all alternates totaling $1,870,000, for a grand total of $35,765.000.00, and authorize the OPSB General Counsel to prepare a contract for signatures of the Board President and the contractor. In addition, OPSB Administration requests that the OPSB approve a 10% contingency for any unforeseen conditions. Additional work will not be performed until approved by the OPSB Executive Director of Operations by way of a field change order.

ORLEANS PARISH SCHOOL BOARD

FINANCIAL STATEMENTS UNAUDITED

FOR THE TWELVE MONTHS ENDED JUNE 30, 2013

Orleans Parish School Board Balance Sheet For the Twelve Months Ended June 30, 2013 UNAUDITED

General Fund Assets Cash and Cash Equivalents Due from Other Agencies Due from Other Funds Prepaid Insurance Assets Total Liabilities Accounts Payable Accrued Expenses Payroll Liabilities Due to Other Agencies Due to Other Funds Deferred Revenues Liabilities Total Fund Balance Fund Balance Fund Balance Total Liabilities and Fund Balance Total

$

$ $

21,648,086 1,229,185 63,500,291 1,767,124 88,144,686

$

1,008,181 6,221,550 1,255,576 1,290,838 31,490,483 41,266,629

$ $

46,878,057 46,878,057

$

88,144,686

Orleans Parish School Board Statement of Revenues and Expenditures For the Twelve Months Ended June 30, 2013 UNAUDITED

General Fund Budget Revenue Ad Valorem Tax Sales & Use Taxes Charters & RSD Contributions & Donations Interest Income Minimum Foundation Program ("MFP") Miscellaneous Revenue Non-Public Textbooks Professional Improvement ("PIP") Revenue Sharing Indirect Cost Reimbursement Fund Transfers Revenue Total Expense (by site / department) Alternative Learning Institute Audio Visual Department Ben Franklin Elementary School Bethune Elementary School Board Office Central Office Charter Office Curriculum & Instruction Disadvantaged Business Enterprise Exceptional Children Services Facilities Finance Human Resources Department Information Technology Department Insurance Department Legal Department Mahalia Jackson Elementary School Maintenance - Security McDonogh 35 Career Academy McDonogh 35 Senior High School McMain Senior High School Recovery School District ("RSD") Summer School Superintendent's Office System Wide Expenses Youth Study Center Expense Total Excess Revenue over Expenditures

YTD

$ 12,939,166 5,617,516 2,523,880 100,000 12,115,062 1,913,748 491,082 356,763 2,253,417 2,500,000 3,000,000 43,810,634

$

$

$

437,282 332,302 4,550,800 2,852,357 284,770 579,835 674,241 998,366 220,760 1,232,534 477,641 1,897,676 671,181 1,993,954 3,183,278 1,221,088 1,560,321 319,778 1,265,677 6,120,375 5,840,044 166,890 326,897 453,801 5,464,148 355,741 43,481,737

$

328,897

$ $

Variance

10,412,764 5,351,241 2,905,850 43,178 76,923 11,963,784 2,694,690 475,441 160,143 2,455,088 2,750,237 1,225,199 40,514,537

$ 2,526,402 266,275 (381,970) (43,178) 23,077 151,278 (780,942) 15,641 196,620 (201,671) (250,237) 1,774,801 $ 3,296,097 $

$

296,200 214,843 4,550,800 2,695,877 284,764 450,638 428,993 859,968 109,900 1,147,415 432,136 1,531,292 671,181 1,959,801 3,092,685 836,613 1,560,321 297,373 1,030,246 5,979,967 5,723,159 83,397 111,584 388,042 5,057,883 302,770 40,097,850

$

416,688

$

141,082 117,459 156,480 6 129,197 245,248 138,398 110,860 85,119 45,505 366,384 0 34,153 90,593 384,475 22,405 235,431 140,408 116,885 83,493 215,313 65,759 406,265 52,971 $ 3,383,887 $

(87,790)

Orleans Parish School Board HOUISE BILL # 1 ALLOCATION TOTAL AMOUNT ELIGBLE TEACHERS STUDENT COUNT

50% CERTIFIED TEACHER; 50% STUDENT AMOUNT PER STIPEND PAY 2013‐2014

DISCRETIONARY EXPENSES 2013‐2014

$ 1,007,092 688 12,139

BY CERTIFIED TEACHER

BY STUDENT COUNT

AMOUNT PER DISCRETIONARY STIPEND PAY EXPENSES 2013‐2014 2013‐2014

AMOUNT PER DISCRETIONARY STIPEND PAY EXPENSES 2013‐2014 2013‐2014

CHARTER SCHOOLS OPSB

371,716 380,511 131,830 123,035

371,716 131,830

371,716 131,830

380,511 380,511 123,035 123,035

TOTAL

503,546 503,546

503,546

503,546

503,546 503,546

1,007,092

1,007,092

GRAND TOTAL

1,007,092

**The Stipend amount per certified teacher is $540.00 with Retirement Benefits