Directors and staff should not solicit or accept any advantage for themselves or

ANNEX 2 - GUIDELINES FOR HANDLING GIFTS / SOUVENIRS GIVEN TO DIRECTORS AND STAFF IN THEIR OFFICIAL CAPACITY

All gifts / souvenirs received by Directors and staff in their official capacity should be reported to the General Managerfor disposal in the following manner:-

(a) If the gift/ souvenir is of perishable nature (e.g. food, drink), it may be shared among service recipients, donated to a charitable organisation or, when this is not practical, shared among staff of the Company on a suitable occasion.

(b) If the gift/ souvenir is a useful item, it may be kept for use by the Company or donated to another charitable organisation.

(c) If the gift/ souvenir is suitable for display (e.g. a painting, vaseetc.), it may be displayed at appropriate locations in the Company premises.

(d) If the gift/ souvenir is of low value, it may be donated as a prize in functions organised by the Company.

(e) If the gift/ souvenir is a personal item of low value, such as a plaque or pen inscribed with the name of the recipient, it may be retained by the recipient.

(f) If the gift/ souvenir is distributed to all participants in public activities, such as a ball pen, file folder or key clasp, etc, it may be retained by the recipient.

(g) Any gift/ souvenir of high value should be reported to Exco and returned to the offeror as far as possible.

ANNEX 2 –FORM A

OPERA HONG KONG REPORT ON GIFTS/ADVANTAGES RECEIVED

Part A –To be completed by Receiving Staff

To: General Manager

Description of offeror:

Name and Title:

Company:

Relationship (Business/

Personal)

Occasion on which the gift/ advantage was/ is to be received:

Description & (accessed) value of the gift/ advantage:

Suggested Method of Disposal:

( ) To be retained by the Receiving Staff ( ) To be retained for use/ display/ as a souvenir in the office ( ) To be shared among service recipients or the Office ( ) To be reserved as lucky draw prize at staff functions ( ) To be donated to a charitable organization ( ) To be returned to Offeror ( ) Others (please specify) Remarks:

(Date) __________________________________ (Name of Receiving Staff) (Title / Department)

------------------------------------------------------------------------------------------------------------------------

Part B –To be completed by the General Manager

To : (Name of Receiving Staff)

The recommended method of disposal is *approved / not approved. *The gift/advantage concerned should be disposed of by way of: __________________________ ________________________________________________________________________________

(Date) *Delete as appropriate __________________________________________ (Name/ Title) (General Manager)

Annex 3 –FORM B

OPERA HONG KONG DECLARATION OF CONFLICT OF INTEREST

Part A –Declaration (To be completed by Declaring Staff )

To: Executive Committee via General Manager I would like to report the following actual/potential* conflict of interest situation arising during the discharge of my official duties:-

Persons/companies with whom/which I have official dealings

My relationship with the persons/companies (e.g. relative)

Relationship of the persons/companies with our Company (e.g. supplier)

Brief description of my duties which involved the persons/companies (e.g. handling of tender exercise)

_____________________________ (Name of Declaring Staff) (Date) (Title / Department) ------------------------------------------------------------------------------------------------------------------------ Part B –Acknowledgement (To be completed by Exco) To: (Declaring Staff) via General Manager

Acknowledgement of Declaration

The information contained in your declaration form of(Date)is noted. It has been decided that:-

❑You should refrain from performing or getting involved in performing the work, as described in Part A, which may give rise toa conflict. ❑You may continue to handle the work as described in Part A, provided that there is no change in the information declared above, and you must uphold the Company’s interest without being influenced by your private interest. ❑Others (please specify) : ____________________________________________

(Date) *Delete as appropriate ____________________________________ (Name/ Title) Executive Committee, OHK

ANNEX 4 - Measures to Manage Possible Conflict of Interest Arising from Directors Bidding for Supply of Goods / Services

(1)

(2)

(3)

(4)

(5)

(6)

(7)

When a procurementneed is discussed, Directors should be asked at the outset to declare whether they or any company associated with them are interested in bidding for the supply of goods / services.

Directors who have declared an interest to bid should not take part or bepresent at any subsequent discussions or meetings concerning the proposed procurement, and should be prohibited from access to any information in relation to the procurement (other than in the capacity of a bidder).

Directors who have not declared an interest to bid (and the companies concerned) should not be allowed to bid subsequently.

When a Director (or a company associated with him) has expressed an interest to bid, the Board should ascertain whether any information relating to the tender / quotation has already come to the possession of the Director in the course of his duties as a Director. If so, such information should be made available to other bidders as well to ensure a level playing field.

If a Director (or a company associated with him) has put in a bid / quotation, care should be taken to ensure that he subsequently has no access to the submitted tender documents / quotations which may contain commercially sensitive information.

Bidders’identitiesshould be anonymised before the evaluation of bids if a Director (or a company associated with him) is one of the bidders.

If a Director (or a company associated with him) is successful in bidding for the supply of goods / services, he should withdraw from all related discussions,except when attending in the capacity of a supplier or a service-provider.