Contents PLANNING TIPS ....................................................................................................................................................... 3 COMMUNICATION WITH CAMP ............................................................................................................................. 3 COUNTDOWN TO CAMP ......................................................................................................................................... 3 ARRIVAL TO CAMP .................................................................................................................................................. 3 GROUP WELCOME .................................................................................................................................................. 3 ENVIRONMENT ....................................................................................................................................................... 4 NEIGHBOURS .......................................................................................................................................................... 4 FACILITIES, BUILDINGS AND EQUIPMENT ............................................................................................................... 4 LAUNDRY................................................................................................................................................................. 4 HEATERS.................................................................................................................................................................. 4 GEAR ....................................................................................................................................................................... 4 FOR YOUR SAFETY ................................................................................................................................................... 5 FIRST AID ................................................................................................................................................................. 5 EVACUATION ........................................................................................................................................................... 5 GROUP EVACUATION OFFICER/BUILDING WARDEN .............................................................................................. 5 SPECIAL REQUIERMENTS/SPECIAL REQUESTS ........................................................................................................ 5 DUTIES .................................................................................................................................................................... 6 CATERING ................................................................................................................................................................ 6 MENU ...................................................................................................................................................................... 6 ALLERGIES ............................................................................................................................................................... 6 ACTIVITY PROGRAMME DETAILS ............................................................................................................................ 6 ACTIVITIES ............................................................................................................................................................... 7 ACTIVITY SAFETY ..................................................................................................................................................... 9 STAFF TRAINING...................................................................................................................................................... 9 STAFF COMPLIANCE ................................................................................................................................................ 9 EDUCATION OUTSIDE THE CLASSROOM (EOTC) ..................................................................................................... 9 ADULTS SUPERVISING ACTIVITIES ........................................................................................................................... 9 ACTIVITIES SUPERVISION INSTRUCTION SHEETS .................................................................................................. 10 RISK ANALYSIS AND MANAGEMENT SYSTEM [RAMS] .......................................................................................... 10 WET WEATHER OPTIONS ...................................................................................................................................... 10 RAIN ...................................................................................................................................................................... 10 THUNDER .............................................................................................................................................................. 11 LIGHTENING .......................................................................................................................................................... 11 NOTES ................................................................................................................................................................... 11
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We are excited about your group attending camp. Prior to arrival, there are a few things you can do to make your camp go smoothly. If you need any help or advice about any of the following: Organising your cabin groups Planning a detailed programme including activities and times Organising your activity groups Organising an activities rotation schedule Organising a duties schedule Please contact our Hosting, Activities & Education Manager for additional help. To help you with planning your camp you will find useful information over the next few pages. Our website www.onebigadventure.org.nz also contains information as well as downloadable documents to help you.
By providing us with all of the necessary information, we will be able to fully understand your requirements around catering, activities your programme and itinerary for your stay. A full understanding of your requirements is particularly needed for those groups who have been attending camp for a number of years and whilst you may have the same requirements and wish to use the same programme every year, we do from time to time have changes in staff who may not be familiar with your programme or expectations. We also make changes around camp, particularly regarding our activities and equipment. It is always prudent to check that activities are available in order to avoid disappointment.
6 weeks prior to your arrival: Please arrange a site visit if desired. We will go through your itinerary and your activity programme whilst on camp. We will require approximate numbers of children and adults, as well as the normal, vegetarian, gluten free or dairy free meal choice. Also, please advise us of any specific audio/visual needs that you will have at camp. We will also start the ongoing Health and Safety consultation, cooperation and coordination safety commitment. 15 days prior to your arrival: Please confirm your final group numbers and an invoice will be emailed directly to you. Payment for camp is required five days prior to your arrival at camp.
Out normal arrival and departure times are: Check-in: Monday 10:00am, Wednesday 2:00pm or Friday 5:00pm Check-out: Wednesday 1:00pm, Friday and Sunday 2:00pm Your particular check in and check out time will be dependent on the arrival and departure time of any group already booked to stay on site. We will confirm your check in and check out times at the time of your booking.
It is our preference that our host is able to introduce themselves to your camp organiser. So we would ask that the camp organiser contact the host as soon as they arrive on site. The host will then be able to show the organiser around camp, ensure that the safety information is available and also ensure that the organiser of the event is aware of the need for the appointment of a building warden, first aid officer, along with the duties and activity supervisor training where applicable. Once the whole group has arrived our host will present a welcome talk. This talk does not take long but does provide valuable information for your group. If for some reason it is not possible to give the welcome talk because your group are arriving late or over the course of an evening, the welcome talk will be presented at breakfast on the first morning of your stay. Page 3
We try to recycle as much as possible. Place all plastic, metal, glass, paper and card in the blue bins. All other rubbish should be placed in the other bins located around our buildings; these general rubbish bins should be emptied into the large skip. Please respect the natural surroundings of our camps, please leave nothing behind and cause no damage, so that others can experience the same natural beauty. All of our facilities are smoke free; however, there are designated smoking areas at each camp.
Because our camps are set in natural valleys, noise (even small sounds) tends to be amplified down the valley and this is particularly true at night. There is a need to keep noise to an acceptable level. We would ask that there be no loud outside noise between 10pm and 8am in the morning. We would also ask that no PA systems, megaphones or stereo equipment be used outside.
Please play and use the equipment in a respectful way. For your safety we operate a traffic light system around the camp; you will notice Stop (red), Wait (orange) and Go (green) signs located around the activity equipment and buildings. These signs indicate: Red means STOP. Do not go into this area it is out of bounds to guests. Orange means WAIT. Because adult supervision is required. Green means GO. Indicating that equipment can be used with no adult supervision. The stream areas should not be accessed alone. There should always be at least one competent adult supervising. We recommend that a qualified lifeguard be used whenever possible. Please do not play with sport balls in the area immediately around the buildings or on the grassed area between the toilet block and the main camp building at Piha Mill. Also at Piha Mill do not park in front of the low metal barrier or drive past it, all cars should be kept in the car park area. The barrier should be left clear so that emergency vehicles can access the buildings. If you are using tents, they can be pitched in the grassy area on the west side of the boom gate (the side of the gate where cars park). At our facilities the use of candles, incense burners or any other type of naked flame is not allowed inside or around the buildings.
There are laundry machines at all of our facilities. Carey Park’s laundry equipment is coin operated and requires either $1 or $2 coins for each use for both the washing machine and tumble dryer. At Piha Mill the washing machine is free of charge, however, you will need to bring your own washing powder. There is no tumble dryer however, there is a washing line.
All bunk cabins and rooms have heaters; please do not use any extra heaters as this will overload the system and cause the RCD/Fuses to blow.
Please bring suitable bedding for your stay; the cabins can get quite cold at night during winter. You will also need suitable clothing for being outdoors. Please note that areas of camp can be boggy and muddy so please bring suitable footwear. If you are self-catering at Piha Mill you will need to bring your own tea towels and dish washing liquid. If you would prefer to not bring your own bedding or towels we can provide them for an additional charge. Page 4
All of our activity staff are certified First Aiders. All kitchen staff have undergone training in good kitchen practice and are basic hygiene certified. All staff on our sites are police vetted. Our activity equipment is inspected annually by industry accredited auditors specific to the type of equipment being audited. We are registered with the Department of Labour as a provider in accordance with their regulations covering outdoor adventure activities. We are also an OSCAR approved provider undergoing regular audits to the relevant legislation.
You will need to provide your own First Aid Kit suitable for dealing with outdoor activities. You should also bring insect repellent for your group. If you are doing the bush walk, we suggest bringing a portable first aid kit to carry on the walk. At camp you will need to assign a First Aid officer to look after your first aid requirements on camp. Should you have any accidents we would ask that you complete an accident report form. These are located in the first aid room at Carey Park and in the teacher’s resource room at Piha Mill Camp. This information helps us to keep a track of incidents at our facilities, this helps us ensure both equipment and facilities are not going to cause accidents or incidents to camping groups.
At the start of your camp your host will as part of the initial presentation, explain our emergency procedures for evacuating the buildings. All of our facilities have emergency evacuation alarms installed. Piha also has a tsunami warning system.
Please note when you arrive at camp you will need to appoint a Building Warden. Between 8:00am to 5:00pm the One Big Adventure staff Building Warden is responsible for the group in the event of an evacuation of the buildings or in the event of a tsunami warning at Piha. The groups appointed person should liaise with the Building Warden in the event of an evacuation. The groups appointed person will assume the Building Warden role outside of normal working hours (8:00am to 5:00pm). The groups appointed Building Warden needs to ensure the completion of the Cabin bunk list. This list will act as additional information for the Building Warden and the Fire Department in the event of an evacuation from the building during your stay. Please indicate any persons within your group who may require assistance to leave the building in the event of an evacuation (examples may be people who are hard of hearing, partially sighted, physically or mentally disabled/imparted or infirm.) You should place this completed list on the clip located above the camper phone in the corner of the foyer area at Carey Park. At Piha this should be located outside the staff office. In the event of an evacuation the Building Warden will use this form to establish that all people have been accounted for and removed from the buildings. The Building Warden will pass this information onto the Fire Department upon their arrival. It will also help the Fire Department in the event of them having to rescue anyone, particularly those who require help, by giving the Fire Department a location for the person or persons who may require help or assistance.
Please let us know what your Audio Visual needs will be during your time at camp so we can ensure the proper set up is available upon your arrival.
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Rather than doing duties while on camp, spend more of your time relaxing by selecting a no duties camp for an additional charge. Please see our ‘Pricing’ pages for a comparison of costs. An adult must be in charge of each daily duty.
We are renowned for our healthy and delicious food. Our normal meal times are: Breakfast 8:00am Lunch 12:30pm Dinner 5:30pm Fridays 6:00pm If you wish to change these to suit your needs have a chat with bookings. Please note that your first catered meal is dinner however, for groups arriving on Friday evening there is an option to have a cooked breakfast on Saturday morning instead of dinner on Friday evening. Please ensure that if your group is arriving before lunch time that your group have a packed meal with them.
Our chefs will prepare healthy, balanced and nutritious meals for your stay. Because we cater in bulk for each group staying at our facilities, each lunch and dinner meal will have a meat and vegetarian option. We do provide certain food items at additional cost for those with gluten or dairy free dietary requirements. Please note that we are not able to cater for individual meals, special dietary issues, allergies, etc. Refreshments: Coffee, tea, hot chocolate, cordial and water is provided. Snacks: We provide biscuits, fruit and/or fresh muffins/slice for morning and afternoon tea as well as supper. Packed lunch: If your group is going out from camp, a packed lunch can be provided in place of your regular provided lunch. Cooked breakfast: A delicious cooked breakfast is available for your group at an additional cost. Banquet dinner: The option of a banquet meal is available at additional cost, please discuss with our chefs. They are more than happy to help with that special meal for your guests. Day visitor meals: Meals are available for day visitors at an additional cost.
We only need to be aware of life threatening allergies, so that our kitchen staff can take the necessary steps to reduce the risks. We cannot absolutely guarantee that all traces of these allergy inducing items will be removed. If you are unsure of any meals being provided, you are more than welcome to provide your own meals for those guests who may have any medical anaphylactic shock risks associated with those foods. There are limited facilities for food preparation and cooking.
We recommend each activity session to be 1 hour in duration. Please ensure that time is allowed within your programme for duties (approx. 20 minutes before and after meals) and for parent training each morning (30-45 minutes).
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Whilst on camp there are lots of activities to participate in. These are split into supervised lead and Instructed activities. There are also numerous other activities located in the Waitakere ranges and from your base at Piha. Supervised lead activities are ones where the nominated adults will lead the other people in the group in taking part in the activity. Our staff will give a briefing to the adults who will supervise the activity, pointing out the nature of the activity, the safety issues and the correct use of the equipment. Instructed activities are those activities which, due to their nature, require some level of competency and training in order to ensure safe outcomes for the participants. With instructed activities our staff will run and supervise the activity.
Includes a trained instructor A ROYAL DRAMA: 1:10 A crazy hour of trying out your acting and drawing skills to become the winning team! Charades and Pictionary has never been so much fun.
AIR RIFLES: 1:6 Slug shooting at targets within special purpose built barrels.
ARCHERY: 1:6 Be the next Legolas or Robin Hood. Have you got what it takes to get a bull’s eye?
BLAST FROM THE PAST: 1:10 Have fun playing a bunch of ‘Old School’ games, including egg and spoon races, sack races, tug of war, musical chairs and more.
BUSH SURVIVAL SKILLS: 1:6 Learn about camping and survival, how to tie knots and learn how to prepare for an overnight stay in the bush.
BUSH WALK: 1:6 We are close to many great bush walks. At Carey Park Christian Camp there is a 40 minute loop track on site. At Piha Mill Camp you can explore the many beautiful walking paths.
BURMA TRAIL: 1:10 Walk and climb your way through a winding path in the bush. Do it at night or use blindfolds during the day.
CAMPFIRE: 1:10 Sit around the camp fire toasting marshmallows, storytelling or singing silly songs.
CONFIDENCE COURSE: 1:6 Can you get around without touching the ground? Swing onto a wobbly platform, manoeuvre through the swinging logs, cross the Burma Bridge plus lots more. CRATE STACKING: 1:4 plus instructor. Can you build your crate tower up to the roof of the gym in the fastest time? A great thrill for all children and adults.
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EVENING PROGRAMME: 1:20 Games and activities in our Recreation Centre or outside for your group (a good way to tire them out before bed). FIRST AID: 1:6 An interactive and fun workshop covering breaks, sprains, cuts, bleeding and burns. Participants will re-enact accidents and scenarios to practice and apply their new skills. FLYING FOX: 1:5 plus instructor. Fly along our 200m long flying fox run, suspended 9m above the ground. A great thrill for all children and adults alike. GAGA BALL: 1:10 Also known as Israeli dodgeball. Everybody is in a pit with a ball, if the ball touches you below the knee, you’re out. The last one standing wins! Great for free time.
INVENTORS LAB: 1:10 This activity challenges teamwork skills as well as imagination and thinking outside the box. Choose from a range of seven different challenges. KAYAKING: 1:6 plus instructor. Participate in confidence and team building exercises with our trained instructor. Learn about entering and exiting, rafting up and swapping kayaks. Play games that teach kayaking skills.
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NATIVE BUSH STUDY: 1:10 Take a closer look at our wonderful vibrant New Zealand native rainforest and discover who lives there.
ORIENTEERING: 1:6 We have a range of different map reading courses that take you on a wild run all around camp.
OUTDOOR COOKING: 1:6 Lots of yummy fun! Learn basic camp cooking skills choosing from Damper, Toasted Sandwiches, Pikelets and Dogs in Sleeping blankets.
POLES AND PLANKS: 1:6 Can your teams overcome the challenges involving poles, planks, ropes and tyres? Traverse the Mohawk Walk, pass through the Spider’s Web, keep balanced on the Big Log, calculate the Tyre Puzzle, and more. To come out victorious your teams will have to learn to work together.
PROBLEM SOLVING: 1:6 Cross the ‘Shark Infested River’, diffuse the ‘Radioactive Bomb’, solve the mystery maze and have fun using your brain. Great for groups wanting to focus on team building.
RAFT BUILDING: 1:4 As a team, design and build your own raft using gear supplied. Test it out on the waterhole and see how far your group can get. RIVER GAMES: 1:6 Get wet and wild in the water with leaky barrels and water tug-o-war. Compete with your team mates to build the fastest and strongest boat from string and sticks. ROCK CLIMBING: 1:4 plus instructor. Climb to the top of our 7m indoor climbing wall supervised by a trained instructor.
ROGAINING: 1:6 Enjoy orienteering in a new and exciting way. Rogaining is the sport of cross-country navigation which combines teamwork, strategy, map reading and bush identification. ROPE MAZE: 1:6 Race through the exciting rope maze ducking and diving to reach the end first. SCAVENGER HUNT: 1:6 Go on a mission to find certain clues or objects. Work as a team to achieve all your goals. Be the fastest, be the most creative and see who wins.
SLACKLINING: 1:10 Challenge students to use their balancing skills to walk along the length of the line. Bounce, jump or try some tricks.
SLIP N SLIDE: 1:10 Get wet and shoot down the bank. How far can you go?
SPORTS BAG: 1:10 A great introduction and/or conclusion to your camp with interactive games for your entire group, along with a large selection of sports equipment for simple, fun and action packed games.
STREAM SCIENTISTS: 1:6 Perform a variety of tests to discover the health of our stream. Catch some invertebrates, measure the clarity and temperature of the water and more.
WATER HOLE: 1:6 Jump into the fresh water swimming hole to cool off!
WATER SLIDE & ROPE SWING: 1:6 Shoot through the bush on our waterslide or swing out on the rope and plunge into the fresh water swimming hole. PLANT BOX: 1:10 plus instructor. Experience a seed hunt in Carey Park native bush. Discover what New Zealand wild life eat and how seeds are dispersed and trees grow. Get hands on, sowing seeds into trays in our plant box nursery OR As a team investigate the identity of native plants. Develop your own nursey skills ‘pricking out’ and repotting seeds.
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Our activities undergo an annual audit inspection to ensure that they are provided in the safest possible manner, thereby meeting the highest standards of safety and professionalism. Our certifying body is OutdoorsMark. They are a national outdoor safety audit programme provider tailored for the New Zealand outdoors community. This certification ensures that our equipment and activities management is independently assessed by experts in the field. Where required we are also audited and registered with WorkSafe New Zealand under the Adventure Activity Regulations 2016. We provide a safe, challenging and fun facility for all of your activities. You will receive all necessary training, highly maintained equipment, up to date RAMS, onsite training and pre-camp planning. All you need to do is turn up and be prepared to supervise and manage activities. Should you want to have your activities supervised by a trained instructor we can provide them for you at additional cost. A description of each activity is provided and staff will be available to train adults for all activities each morning. In addition, each of our activities staff are fully trained and certified in First Aid, with thorough procedures in place in the case of an incident. We are committed to providing your group with a safe and enjoyable experience.
All of our staff are trained in the supervision and instruction of our activities. Some of this training is based inhouse, some is provided by independent third party training providers. All training meets industry standards to ensure a safe delivery of activities to you, our guests. Activity and hosting staff all hold recognised first aid qualifications and all staff working at camp are police vetted to ensure your safety.
Our activity equipment is fully maintained and annually inspected by professional engineers to ensure that it meets industry safety standards. We are registered with WorkSafe NZ as a provider of adventure activities under the Adventure Activities Regulations 2016.
We strive to ensure that all school groups coming to camp meet the requirements of the Ministry of Education’s goal for achieving quality, educational outcomes based around education outside the classroom. We do this by using the Ministry of Education’s EOTC guidelines
Where adults are supervising activities, it is important that these activities are provided in a safe manner. We want the ultimate outcome for the people using the activity to be one of experiencing challenge, risk and fun, along with any EOTC goals for school groups. In order for this to happen our staff will: Train adults on the activity they will be leading for the day. We request that adults remain with the same activity for an entire day for the safety of the participants. Please refer to the activities instruction sheet and RAMS document for the supervisor to people ratios. Page 9
Supervisors must not use phones whilst supervising. This causes distraction and a lapse in concentration.
All activities have supervision sheets, both for supervised adult lead and staff instructed activities. These sheets are a valuable resource and give details on effective supervision of the activity along with safety tips and an indication of the level of supervision required. You should use these sheets to ensure you have sufficient adults who are suitable to participate in and supervise the activity.
Each activity has its own RAMS sheet. RAMS sheets give you information around the risks associated with the activity. They also provide management tools for those risks inherent with each of the activities. The risks around our activities are split between: The Environment, The Equipment, and The People. Also included are the generic risks and hazards associated with outdoor adventure activities. Please take time to familiarise yourself and group members coming to camp. These are a great resource to help you with supervising our activities.
We have full wet weather options available for you. For any information on wet weather options please contact the Hosting, Activities and Education Manager. Some activities at camp are weather dependant due to the environment in which they are carried out. Decisions to postpone or cancel an activity are made by either the Instructor or by the Hosting, Activities and Education Manager. The group host will be informed. The host will then inform the relevant supervisors of activities. Wet weather activities are allocated as backups in case conditions deem an activity unsafe. These are arranged prior to the group arriving and will be ready to go if needed. Parent training on activities is to include the wet weather alternatives where appropriate. The use of activities will be reviewed at least once a day with forecasts sought from Met-service. Information from this forecast will be shared between activities staff during the morning briefing and any relevant information passed on to the group leader. Postponing or calling off an activity will occur if the safety or wellbeing of the participants becomes questionable or imminent. This can be due to a direct change in weather conditions or by the group’s ability/inability to cope with the conditions, such as insufficient or inadequate clothing, lack of experience with an activity, age etc. This information will be passed on to the adult helpers who are running activities without a staff member. Conditions leading to cancellation of activities
Moderate Rain: Rainfall of 2-6mm per hour: Confidence course and Poles and Planks will be cancelled as it becomes too slippery. Heavy Rain: Rainfall of 6-25mm per hour: All water based activities including kayaking are to be postponed during heavy rain and will not be restarted until it ceases. Torrential Rain: Rainfall of 25mm per hour or more: All outdoor activities will be cancelled during torrential rain. Page 10
Thunder will cause the postponement of some activities for a minimum 15 minute probationary period. If thunder is not heard again within the probationary period the activity may resume. Activities must not be continued within 15 minutes of the last heard thunder. If thunder is continuous the activity will be cancelled until safe to use again. Applicable activities will be advised during your morning supervision training for activities. If thunder occurs while students are on the bush walk, the activity is considered cancelled and the group must make their way back to camp immediately via the quickest and safest route available. This may mean turning around and heading back the way they have come from.
If lightning occurs, all outdoor activities are postponed and will not be allowed to resume until 30 minutes after the last lightning flash. All students are to make their way indoors until the probationary period has passed. If thunder continues after this time, follow the policy statement for that weather condition and the activity.
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397 Henderson Valley Road, Henderson, Auckland 09 837 0494 info@onebigadventure.org.nz www.onebigadventure.org.n z Page 12