Kids Camp 2017 Coordinator Packet

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SPARKS CAMP

FROM I-44 Exit 166 and go South on Hwy 18. Turn Left (East) on Hwy 18-B. When the road starts to curve to the left, turn right (South) on 3470 Rd. At the stop sign, turn left (East) on 990 Rd. The Camp will be on the right.

FROM I-40 Exit 186 and go North on Hwy 18. Turn right (East) on Hwy 18-B. When the road starts to curve to the left, turn right (South) on 3470 Rd. At the stop sign, turn left (East) on 990 Rd. The Camp will be on the right.

C A M P P H Y S I C A L A D D R E S S: Sparks AG Campground 347489 E 990 Rd Sparks, OK 74869 Please call (405) 475-1172, if you have any questions!

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KIDS CAMP AGES: 8 – 12 years old – OR – completed Grades 2nd – 6th in the 2016 – 2017 school year

CAMP 1 JULY 3 – 7 CAMP 2 JULY 10 – 14 CAMP 3 JULY 17 – 21 CAMP 4 JULY 24 – 28

LITTLE RADICALS CAMP AGES: 6 - 7 years old – OR – completed Kindergarten or 1st Grade in the 2016 – 2017 school year

LITTLE RADICALS CAMP

JULY 30 – AUGUST 1

P.O. Box 13179, Oklahoma City, OK 73113 Phone: (405) 475.1172 Fax: (405) 475-1176 Website: okag.org/kidscamp

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THINGS TO KNOW Camp Fees

Deposit Due Per Camper

Total Price Until 30 Total Price After 30 Days Prior to Camp Days Prior to Camp

Kids Camp

$40/Camper

$169/Camper

$179/Camper

Little Radicals

$40/Camper

$85/Camper

$95/Camper

EXTRA SPOTS WILL NOT BE RESERVED WITHOUT A DEPOSIT CAMP DEPOSITS ARE NON-REFUNDABLE. NO EXCEPTIONS LAST DAY TO ADD/DROP

CAMP REGISTRATION DEADLINES Final count of campers is due at this time.

LATE FEES apply after these dates.

Camp 1 Camp 2 Camp 3 Camp 4 Little Radicals

June 5th June 12th June 19th June 26th June 30th

You will be responsible for the ENTIRE cost of camp after this date for each camper still registered.

You will not be able to ADD campers after this date.

Camp 1 Camp 2 Camp 3 Camp4 Little Radicals

June 19th June 26th July 3rd July 10th July 14th

VOLUNTEER STAFF REGISTRATION Any Volunteer Staff Member who serves as Support Staff must be at least 17 years of age. Any Volunteer Staff Member who serves as a Coach must be 18 years old or older. Because Coaches are responsible for the campers in their room, legally they must be an adult. NO EXCEPTIONS. EACH CHURCH MUST SEND AT LEAST 1 COACH FOR EVERY 6 CAMPERS OF THE SAME GENDER. For example: If a church is sending 6 boys and 12 girls, the church must also send 1 Male Coach and 2 Female Coaches to stay in the room with their campers.

(Please see job descriptions for Volunteer Staff on the following pages.)

Staff Applications can bedownloaded online.

Pastor’s Reference Forms will be emailed to the Senior/Lead Pastor, once a completed Staff Application is received.

Further instructions will be emailed after the Staff Application is received to complete the registration process.

Before the May 1st deadline, you may transfer $25 of the $45 fee to another staff member, if needed.

NO TRANSFERS FOR STAFF FEES AFTER MAY 1ST.

Submitted by May 1st

Submitted After May 1st

Staff Registration Fee Per Camp

$45

$65

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STAFF REGISTRATION FEES ARE NON-REFUNDABLE. NO EXCEPTIONS.

CAMP COORDINATOR Every church bringing a group to camp will need to select a Camp Coordinator. The Camp Coordinator is in charge of Online Registration for their church. They will be the contact person for all changes, payments, and adjustments. Camp Coordinators will also be in charge of distributing, collecting, and organizing all Medical Forms for campers and staff, as well as overseeing scheduled Lice Checks.

CAMP COORDINATORS SHOULD FOLLOW THE STEPS LISTED BELOW TO SUCCESSFULLY REGISTER THEIR CHURCH:

1. Go to www.okag.org/kidscamp to choose the desired camp and request camper spots. You will need to be prepared to provide the Camp Coordinator’s contact information (including email address), as well as the Senior/ Lead Pastor’s name and email address.

2. You will be assigned a link that is unique to your church’s camp date. (This will come to you through an email at a later time.)

3. The Camp Coordinator will use the assigned link to pay deposits and staff fees. Coordinators may also enter student and staff information, or may click “continue” to bypass entering this information until a later time. They may also order T-shirts, and make changes through this link.

4. The $40 deposit per camper will hold a spot at camp. All camps will be filled on a first come, first served basis. CAMP DEPOSITS ARE NON-REFUNDABLE. You may submit payment with a credit card or electronic check.

5. Camp Coordinators are responsible for providing information to those applying for Staff positions. All Staff Applications must be filled out and received in the OCM office no later than May 1st. (This will give OCM time to process 500 – 600 staff applications.) If applications are received after the May 1st deadline, there will be a $20 Late Fee added.

6. The Camp Coordinator is responsible for distributing and collecting Medical Forms for each camper and staff.

(Medical Forms will be emailed to you when you along with your church’s registration link. They may also be downloaded from our website.)

7. Camp Coordinators are responsible for submitting T-shirt orders, if applicable. T-shirts may be ordered and paid for online. The price for each Camp T-shirt is $12 and is not included in the registration fee. The deadline for ordering T-shirts is 30 days prior to arriving at camp. Very limited quantities will be available at the concession stand during camp, so we encourage you to order early.

8. Please follow the TIMELINE for your specific camp to meet important deadlines. TIMELINES are located at the end of this packet.

Please contact the OCM Office at (405) 475-1172 at any time, should you have a question, concern, or challenge with registration.

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SUMMER INTERNS Summer Interns must be willing to commit to serve the entire camp season (June 29th – August 2nd). They must also attend a REQUIRED weekend training session prior to camp (June 2nd – June 4th). Summer Interns will learn the integral workings of Camp. They will work to prepare the camp prior to the camper’s arrival. This will include cleaning, office work, manual labor, etc. Once camp starts, Summer Interns will assist in any position to help make the camp run smoothly. OCM Summer Interns do not go home on the weekends.

This time is spent preparing the camp for the next week and preparing our hearts for servanthood. Summer Interns should be able to work well with others. They need to be able to take instruction and follow through until the task is complete. Summer Interns should not be afraid of hard work. :-) Summer Interns must focus on insuring that each child has the best camping experience possible. All Summer Interns must be at least 17 years of age. This is a volunteer position. Space is limited.

Intern applications are due no later than April 20th. Applications can be found online, at: www.okag.org/kidscamp

VOLUNTEER STAFF POSITIONS Go to okag.org/kidscamp before you arrive to camp for information and ideas to help you be better prepared.

COACHES Coaches lead a room of campers during their week of camp and are responsible for the oversight of those campers. Coaches will stay in the dorm with the campers, but will have a private restroom and sleeping area. Coaches need to be up-beat and fun, but also must be able to take charge and keep order. Coaches will accompany campers to all activities and will have daily devotions and prayer with their campers. This will be an opportunity to be a role model, as well as impact lives for Christ. The ministry that will take place will also bless the Coach! Coaches must focus on insuring that each child has the best camping experience possible. ALL COACHES MUST BE AT LEAST 18 YEARS OF AGE.

SUPPORT STAFF Support Staff assists with all activities that lend to the facilitation of the camp ministry. Support Staff do not share overnight quarters with campers, but they do have opportunity to interact with campers during daytime activities and services. Support Staff must have a servant’s heart. The Support Staff will serve in three areas of ministry: Recreation, Concessions, and Kitchen. SPECIFIC ASSIGNMENTS WILL BE MADE ON THE FIRST DAY OF CAMP. Support Staff must focus on insuring that each child has the best camping experience possible. All SUPPORT STAFF MUST BE AT LEAST 17 YEARS OF AGE. RECREATION ASSISTANT Support Staff serving as Recreation Assistant need to be up-beat and fun, but also must be able to take charge and keep order. They need to be able to explain the rules of a game or activity and enforce them with consistency and fairness.

Recreation Assistants must be able to take instruction from the Recreation Director and follow through until the task is complete. All Recreation Assistants will work in the concession stand after the evening service. (See Concessions Support job description.) Working as a Recreation Assistant can be very rewarding. You will interact with campers as you facilitate the fun!

CONCESSIONS SUPPORT Support Staff serving as Concessions Support need to be up-beat and fun, but also must be able to take instruction from the Concessions Director and follow through until the task is complete. Support Staff serving at the window must be able to count money and make change. Support Staff serving in the merchandise or food prep area must have good listening skills and be able to work with speed and accuracy. This is a very fun job at camp. During the day time, you will get to interact with campers as you serve them at the window. After the evening service, the lines will be long, so speed is necessary - but that is just when the fun begins! It can get a little crazy at times, but it is an experience you will never forget!

KITCHEN PATROL Support Staff serving as Kitchen Patrol (K.P.) need to be up-beat and fun, but also be able to take instruction from the K.P. Director and follow through until the task is complete. K.P. Support Staff will do many jobs centered around the cafeteria, such as serving food or drinks, monitoring the lines, cleaning, or helping a child with a spilled tray. You will get to interact with campers at every meal, as well as work in air-conditioning! All K.P. Support Staff will work in the concession stand after the evening service. (See Concessions Support job description.) Working in the Cafeteria can be a “cool” place to minister - even if it is 100 degrees outside!

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VOLUNTEER STAFF POSITIONS GENERAL STAFF General staff lend to the leadership support of the camp operation. There are distinct jobs for the General Staff, but their main focus is ensuring that each child has the best camping experience possible. General Staff Positions are: Guard, Office Receptionist, First Aid Receptionist, and First Aid Staff.

ALL GENERAL STAFF MUST BE AT LEAST 17 YEARS OF AGE.

GUARD

Kids Camp Guards will assist the professional security team. Guards are responsible for securing the property, monitoring the gates, announcing deliveries or arrivals, and helping to keep order around the camp. The Guard may also assist with emergencies.

OFFICE RECEPTIONIST

The Office Receptionist will answer the phone, coordinate communications between staff, deliver messages, run copies or other office work, and assist the camp leadership.

FIRST AID RECEPTIONIST

The First Aid Receptionist will sign in all campers and staff who come in for treatment. They will assist the First Aid Staff by filing paperwork, answering phones, and monitoring campers while they are waiting for treatment.

FIRST AID STAFF

All First Aid Staff must submit a copy of their qualifying credentials (degree, license, certification, etc.) when they apply for this position. The First Aid Staff will organize and administer all medications, as well as treat campers and staff with minor medical conditions. The First Aid Staff will respond to emergencies for both campers and staff.

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VOLUNTEER STAFF POSITIONS EXECUTIVE STAFF Executive Staff are individuals who are responsible for the leadership of the camp. There are distinct jobs for the Executive Staff, but their main focus is ensuring that each child has the best camping experience possible. Executive Staff positions are: Girl’s Dean, Boy’s Dean, K.P. Director, Recreation Director, Camp Pastor, and Assistant Director.

ALL EXECUTIVE STAFF MUST BE AT LEAST 18 YEARS OF AGE.

GIRLS/BOYS DEAN

The Dean will coordinate with the Director and Coaches to assist them in creating a positive, orderly camping experience for students. The Dean will inspect dorms on a daily basis, assist coaches with discipline challenges, locate campers who forget to take their medication, and secure each cabin at bedtime.

K.P. DIRECTOR

The K.P. (Kitchen Patrol) Director will be in charge of the dining area of the Cafeteria during each meal. The K.P. Director will coordinate with the head cook & her kitchen staff and K.P. Support Staff to create a smooth and efficient dining experience for both campers and staff.

RECREATION DIRECTOR

The Recreation Director organizes and directs the recreation activities for campers. These activities include sports activities, arts and crafts, water play, rainy day activities, etc. The Recreation Director will work with the Recreation Assistants to assign, oversee, and clean up each activity. The Recreation Director will be in charge of organizing and collecting all equipment and supplies.

CAMP PASTOR

The Camp Pastor will focus on the needs of the adults serving at camp. The Camp Pastor will present a devotion each day during the staff meeting, as well as minister to those in need - should an emergency or crisis arise at camp or at home. The Camp Pastor may also assist with emergency room visits. When time allows, the Camp Pastor will be able to be with campers during their activities, or fill in wherever needed. Spouses may team up to serve in this area. This position is typically filled by senior/lead pastors.

ASSISTANT DIRECTOR

The Assistant Director will support the Directors in all responsibilities. The Assistant Director will coordinate the work of coaches and staff, handle disciplinary matters, inspect dorms, and oversee all areas of camp. The Assistant Director must be familiar with the duties of each staff member and serve as a liaison between staff and directors.

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ADDITIONAL POLICIES & PROCEDURES RELEVANT TO THE COORDINATOR AGES FOR CAMP ATTENDANCE Campers: Due to the wide range of ages, we have designed two different camps – each geared toward a specific age group.

LITTLE RADICALS CAMP

AGES: 6 - 7 years old – OR – completed Kindergarten or 1st Grade in the 2016 – 2017 school year

KIDS CAMP

AGES: 8 – 12 years old – OR – completed Grades 2nd – 6th in the 2016 – 2017 school year It is important that these guidelines be followed, for we want your campers to receive effective ministry on a level that is most appropriate for their age. If you have any questions on whether or not a camper meets the age criteria for the camp you have selected, please contact the OCM Office.

Volunteer Staff may NOT bring their children who do not meet the Camper age requirements.

NO EXCEPTIONS.

ROOMING ASSIGNMENTS Each room should have 12 campers and 2 coaches. (If you have more than 12 campers of the same gender, you may submit a rooming list no later than 30 days prior to arriving at camp, so that your group will be split according to your preference.)

For each full room, there may only be 2 coaches. No exceptions.

In the event a room is not full (housing 12 campers), we will place another church with their coach in your room. For example: If you are bringing 11 female campers, you are only guaranteed ONE coach in that room. There have been and will be churches that send only one camper to camp. Each camper has the right to have someone they know (an adult) in the room with them. In the event that you have two Volunteer Staff that have applied to be a Coach – and only one is able to be in the room – you, as the Camp Coordinator, will be responsible to decide who will serve as the Coach. The other Staff Member will be asked to serve as Support Staff.

This is not to discourage your volunteers from applying for the Coach position. We also often have churches that do not send any Coaches; therefore, we usually can use the assistance of other Coaches. If you have enough Coaches for your group, but another volunteer from your church would be willing to serve as a Coach for another church – please encourage them to apply!

MEDICAL FORMS It is the responsibility of the Camp Coordinator to distribute and collect Medical Forms for every camper and staff member. Medical Forms may be distributed early, so the Camp Coordinator may gain important information needed for registration: name, birthdate, and any special needs.

These Medical Forms will serve as “your ticket to camp”. Prior to arriving at camp in July, please be sure that all forms are: 1. Signed in INK and signed by the legal guardian for all camper and staff members under the age of 18.

2. Updated with CURRENT medications listed. (Medications that are not listed on the Medical Form will not be administered.)

3. Completely filled out. (Please be sure that all blanks are filled in. We cannot assume that an area was intentionally left blank. If any area is unknown or not applicable, please write “N/A”. The Medical Form is two pages. Both must be completed, and the Medical Release Statement must be signed.)

Any camper or staff member unable to provide a signed Medical Form will be sent home.

(Transportation will be the church’s responsibility.)

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MEDICATION All medications brought to camp must be checked in at Registration. Absolutely no medications may be kept in a room where campers are present.

All medications brought to camp must match the Medical Form. (This includes vitamins.)

Medications cannot be sent in baggies or weekly dose containers. They must be in their original container. (Please note: All inhalers, nasal sprays, and epi-pens must be in the original box with the prescription label. If the box is not available, have the parents ask the pharmacy to print a label.)

Parents should check the expiration date on all medications. If expired, medications will not be administered at camp.

SPECIAL NEEDS AT CAMP When registering campers online, a space will be provided to list any specific health issues, dietary issues, assistance needed, etc.

Please be very detailed if the camper requires any special medical attention.

FOOD ALLERGIES The Kids Camp Menu will be posted on our website 30 days prior camp.

Anyone with allergies or special needs may bring their own food. We have an area dedicated to storage and preparation of food for those who cannot eat from the camp menu.

FOOD & DRINKS No outside food, drinks, or ice chests are to be brought to camp. (This does not apply to special dietary needs.)

Food & drinks are not allowed inside Cabins or the Worship Center. (Water is allowed.)

LICE CHECKS All OCM Kids Camps have a Nit-Free Policy. As the Camp Coordinator, it is your responsibility to facilitate two lice checks – one, two weeks prior to your camp and one, the morning of camp. This procedure is required for camp attendance. Every vehicle will be stopped upon entering the camp to make sure everyone in your group has been checked. If for some reason the proper lice-checks were not administered, your group will have to wait at the gate while camp staff is called to administer the check. This process can take quite some time, so be sure to take care of this important step before coming to camp. Each Camp Coordinator will be asked to sign an agreement during Registration on the first day of camp that states every person in your group has been checked. Any person found to have lice at camp will be sent home immediately. Transportation is the responsibility of the church.

CAMP BANK To secure a camper’s spending money from loss or theft, we have a banking system set up to assist campers. When a camper deposits his/her money into the bank, they are given a bracelet representing the amount of money they may spend. Our bank workers will do their best to help campers budget their money to last the entire week – instead of spending it all in one night.

The Camp Bank will be open every time the Concession Stands are open. All unspent money will be returned on the last day of camp.

To cut down on wait time, prepare your bank deposits before you arrive at camp. Have envelopes available for every parent to put their child’s spending money in individually. Be sure to put the camper’s name and church name on the envelope. Volunteer Staff may also prepare an envelope to deposit their money.

The Camp Bank will be open during Registration for you to deposit your entire group’s money.

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CONCESSIONS STAND The Concessions Stand will be open during recreation times and after evening service. Snacks and souvenirs range from $0.50 - $12.00.

VISITORS Visitors are not allowed at camp, except credentialed ministers with the Assemblies of God. However, ministers still must notify the Camp Office of their intent to visit, so we can notify the Security Guards.

THEME DAYS Tuesday – Sock It to the Devil Day! Wear your craziest socks and put the devil under your feet!

Wednesday – Wacky Hat Day! Wear your wackiest hat!

Thursday – Christmas Spirit Day! Show your Christmas Spirit from head to toe!

Friday – Camp T-shirt Day!

CAMP MAIL If parents wish to send mail to camp for their child, we suggest that you send it WITH your group coming to camp. Be sure to label the envelope with the camper’s name, church, and day of requested delivery.

If parents wish to send mail to campers using the United States Postal Service, please send it EARLY! Mail sent through USPS takes a little longer to arrive at our camp. Many times, mail arrives for campers after camp is over. All mail sent through USPS should include the camper’s name and church name.

Mailing Address for Kids Camp: Name of Camper or Staff Church Name c/o Sparks AG Camp P.O. Box 160 Sparks, OK 74869

LUGGAGE Please label all items with first and last name. Suitcases should be labeled with camper’s name and church name. (This helps upon arrival at camp.) If needed, luggage tags are available on our website to download.

Upon arriving at camp, we will do our best to assist you with getting your luggage to your cabin. We will work as quickly as possible to give assistance to anyone who needs it.

When loading luggage at your church, it is helpful to load your bus, van, or car according to gender. Separating the boys and girls luggage before you get to camp will help with luggage delivery after you unload.

WHAT TO BRING • • • •

Pillow and bedding for a twin sized mattress Clothing, toiletries, and towels for the week, with a few sets of play clothes and shoes to be worn in the water and mud Spending money for snacks, souvenirs, or Camp T-shirt Bible, pen, and notepad

DRESS CODE • • • • • •

Fingertip-length shorts may be worn during camp.

ALL clothing must cover chest, shoulders, backs, sides, and midriff at ALL times.

No tight clothing will be allowed (such as spandex, bike shorts, any type of shirt or dress).

Apparel may NOT display or promote tobacco, alcohol, controlled substances, or inappropriate language.

Bring shoes/clothes that may be worn in the water or mud.

Everyone is to wear shoes at ALL TIMES.

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CELL PHONE USE AT CAMP Campers are not allowed to have cell phones at camp. We want them to unplug and get away from it all so they can focus on getting closer to the Lord. If cell phones are brought by a camper, they may be checked in to the office for safe keeping.

CAMPERS ARE NOT ALLOWED TO USE THEIR CELL PHONE – OR ANYONE ELSE’S CELL PHONE - TO CALL OR TEXT. If a camper needs to make a call home, please make arrangements through the Camp Director or Assistant Director in the Camp Office.

Staff Members are asked to NOT use their phone in front of campers.

LOST AND FOUND We will hold all lost and found items for one week. All items not claimed within one week will be donated to charity. This includes luggage.

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KIDS CAMP POLICIES & PROCEDURES The following are guidelines for the entire camp for the protective benefits of each person: Dorm Rooms/Facilities • • • • • • •

No swapping or changing of rooms.

Pranks, pillow fights, or wrestling in dorms is prohibited.

Girls and boys are NOT allowed in the dorm area of the opposite sex.

All rooms are to be left clean before activities each day and when leaving on your final day of camp.

Inspection of rooms will be daily.

Food or drinks will not be allowed in the Worship Center or in the cabins. (Water is allowed.)

No outside food, drinks, or ice chests are to be brought to camp. (This does not apply to special dietary needs.)

Behavior • • • • • •

You are expected to observe habits of personal courtesy and Christian conduct in order to protect and insure a wholesome atmosphere of an Assemblies of God Camp.

Campers are to stay with coaches at all times.

Alcohol, tobacco, e-cigarettes and illegal drugs are strictly prohibited.

The daily schedule must be followed and attendance at all activities is required for both campers and staff.

Stay in lighted areas of the camp at ALL TIMES. Fire Arms, knives, or any other weapons, are not allowed in the camp.

Dress Code • • • • • •

Fingertip-length shorts may be worn during camp.

ALL clothing must cover chest, shoulders, backs, sides, and midriff at ALL times.

No tight clothing will be allowed (such as spandex, bike shorts, any type of shirt or dress).

Apparel may NOT display or promote tobacco, alcohol, controlled substances, or inappropriate language.

Bring shoes/clothes that may be worn in the water or mud.

Everyone is to wear shoes at ALL TIMES.

Off Limits!

• • • • • •

The recreation property to the south is OFF LIMITS, except for announced activities.

NO camper is allowed on staff vehicles, except in the case of an emergency.

Please observe the OFF LIMITS signs.

Cabins are off limits without an adult present.

No one is to leave the camp without permission from the Camp Director or Assistant Director.

No guests are allowed at camp, except credentialed ministers with the Assemblies of God.

Personal Belongings • • • • • •

Respect the property rights of others. Do not borrow anything without permission.

The camp is not responsible for lost, damaged, or stolen items.

Shaving cream is for shaving only. Water balloons and water guns are NOT allowed in the cabins or worship center.

Campers are not allowed to bring electronic devices of any kind to camp. This includes cell phones, computers, tablets, CD players, iPods, etc.

Staff who bring electronic devices to camp, do so at their own risk.

If warranted, the camp leadership reserves the right to search for and hold or dispose of personal belongings.

Administration of Medication & Lice Check • • • •

All Staff Members and Campers must provide a completed Medical Form on the first day of camp. If a Medical Information Form is not provided, the Staff Member/Camper will be sent home; transportation is the responsibility of the church.

All medications must be administered by the First Aid Staff. No exceptions.

Medication that is not listed on the Medical Form, expired, or sent in baggies or weekly dose containers will not be given.

All Staff Members and Campers are required to undergo a lice check two weeks prior to camp and, again, on the morning of camp. The check will be administered by your church’s Camp Coordinator or their representative. All persons must be nit-free in order to attend camp. Any person found to have lice at camp will be sent home; transportation is the responsibility of the church.

Lost and Found •

Please label all items with first and last name. We will do our best to return items to their owner. We will hold all luggage and lost & found items for one week. All items not claimed within one week will be donated to charity.

Media Disclosure •

All campers agree that any media captured (photos, video, audio) is the property of the Oklahoma District Council of the Assemblies of God and can be used for future promotion.

Rules of acceptance and participation in the program are the same for everyone with regard to race, gender, or national origin.

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HELPFUL HINTS FOR CAMP COORDINATOR PROMOTING CAMP SIGN-UP • • •

Devote a Sunday to kick-off and promote Kids Camp Sign-Up. Have Medical Forms available for parents to fill out. (As a Camp Coordinator, you will need the camper’s NAME, BIRTHDATE, and any SPECIAL NEEDS to register them online.)

Be available for parents to ask questions. Please call the OCM Office if you find yourself needing answers. We will be happy to assist you!

PRE-CAMP MEETING • • • • • • • •

Two weeks before arrival at camp, have a Pre-Camp Meeting with parents, campers, and staff. Go over the Camp Policies and Procedures. We suggest giving a copy of the Camp Policies and Procedures sheet to parents.

We have created a “Parent Information” sheet for you to copy and give to parents. This sheet includes information on What to Bring, Camp Address, Dress Code, Camp Theme Days, Concessions, Medications, and the Camp Bank. By spending a little time going over these topics, it will help to ensure a successful camp experience.

Screen all campers and staff for lice. (Our camp has a Nit-Free policy.) Screening for lice two weeks before camp allows time for treatment. It also lowers the possibility of sending campers home on the first day of camp.

Go over the policy for Medications – original container or box with prescription label (no baggies or weekly dose containers) and not expired.

Make sure parents don’t pack their child’s medication in their luggage.

Make sure that the Medical Forms are updated with any health or medication changes.

If you are made aware of any nighttime bathroom challenges, privately encourage campers who have a problem with wetting the bed by telling them that many campers successfully deal with this by wearing “Goodnites”.

Go over food allergies, special dietary needs, cell phone policies, and labeling luggage during this meeting, as well.

BEFORE YOU LEAVE THE CHURCH FOR CAMP • • • • • • •

Facilitate final Lice Check for all campers and staff. Any camper or staff member found to have lice should stay home.

Collect all medications. Check that all medications are in their original containers and not expired. (Medication sent in baggies or weekly dose containers will not be given.)

All inhalers, nasal sprays, and epi-pens must be in the original box with the prescription label – or – parents may have the pharmacy print a label that matches the medication.

Make sure that the Medical Forms are updated and that the medications listed match the medications that were collected.

If desired, hand out envelopes to parents and staff to prepare a deposit for the Camp Bank. Be sure that the envelope lists the first & last name and church name.

Make sure all campers, staff, and parents have read and understood the Camp Policies & Procedures.

Load up for a stress-free trip to camp!

WHEN YOU ARRIVE AT CAMP • • • •

•

• •

Registration will be held from 1:00 – 3:30 p.m. in the Dining Center.

If everyone from your church has cleared the final Lice Check, you will be given your rooming assignment at the gate. (If for some reason the proper lice-checks were not administered, your group will have to wait at the gate while camp staff is called to administer the check.)

After parking, the camp staff will do their best to assist you with your luggage.

One representative from your church (either the Camp Coordinator or designated adult) will need to go to the Dining Center to check-in your campers and staff. All other staff members may wait with your campers. Please note: Campers may not be left in the cabins or on the grounds without adult supervision. Supervision for campers will be provided in the Worship Center during this time.

The church’s representative should have: 1. An updated Medical Form for every camper and staff member.

2. All camper and staff medication.

3. Final payment for your church, if applicable.

The Camp Bank will be available in the Dining Center for deposits and to purchase Concessions Bracelets.

You may bring all special needs food to the Kitchen for storage at this time, as well.

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KIDS CAMP 1 (JULY 3-7) TIMELINE FEBRUARY 18 Kids Camp Clinic (Spring Creek Assembly of God in Edmond, Oklahoma at 1:30 p.m.)

•

This meeting is designed to help churches understand the online registration process, as well as gain knowledge to help Kids Camp run smoothly.

FEBRUARY 18 Kids Camp Registration Officially Opens APRIL 20 Applications for Summer Interns are due online (This is a firm deadline.)

MAY 1 Staff Applications due online • •

Before May 1st, you may transfer $25.00 of the $45.00 fee to another staff member, if needed.

Staff Registration Fees increase by $20.00 for Staff Applications submitted after May 1st.

JUNE 5 Camp Registration Deadline •

Final count of campers is due at this time. LATE FEES apply after this date.

JUNE 5 T-shirt Orders for Camp #1 are due •

Orders and payment will be made online.

JUNE 18 Mandatory Lice Check for all Campers and Staff attending Camp JUNE 19 Last day to ADD or DROP campers • •

You will be responsible for the ENTIRE cost of camp after this date for each camper still registered.

You will not be able to ADD campers after this date.

JULY 3 Final Lice Check for all Campers and Staff •

We have a Nit-Free Policy. Any camper or staff member found to have lice should stay home.

JULY 3 Welcome to Camp!!!

• • •

Registration will be from 1:00 – 3:30 p.m. in the Dining Center.

Please have hard copies of Medical Forms and medications ready to submit at Registration.

The Camp Bank will be open for you purchase Concessions Bracelets and deposit money.

18 | KIDS CAMP 2017

KIDS CAMP 2 (JULY 10-14) TIMELINE FEBRUARY 18 Kids Camp Clinic (Spring Creek Assembly of God in Edmond, Oklahoma at 1:30 p.m.)

•

This meeting is designed to help churches understand the online registration process, as well as gain knowledge to help Kids Camp run smoothly.

FEBRUARY 18 Kids Camp Registration Officially Opens APRIL 20 Applications for Summer Interns are due online (This is a firm deadline.)

MAY 1 Staff Applications due online • •

Before May 1st, you may transfer $25.00 of the $45.00 fee to another staff member, if needed.

Staff Registration Fees increase by $20.00 for Staff Applications submitted after May 1st.

JUNE 12 Camp Registration Deadline •

Final count of campers is due at this time. LATE FEES apply after this date.

JUNE 12 T-shirt Orders for Camp #2 are due •

Orders and payment will be made online.

JUNE 25 Mandatory Lice Check for all Campers and Staff attending Camp JUNE 26 Last day to ADD or DROP campers • •

You will be responsible for the ENTIRE cost of camp after this date for each camper still registered.

You will not be able to ADD campers after this date.

JULY 10 Final Lice Check for all Campers and Staff •

We have a Nit-Free Policy. Any camper or staff member found to have lice should stay home.

JULY 10 Welcome to Camp!!!

• • •

Registration will be from 1:00 – 3:30 p.m. in the Dining Center.

Please have hard copies of Medical Forms and medications ready to submit at Registration.

The Camp Bank will be open for you purchase Concessions Bracelets and deposit money.

OKAG.ORG/KIDSCAMP | 19

KIDS CAMP 3 (JULY 17-21) TIMELINE FEBRUARY 18 Kids Camp Clinic (Spring Creek Assembly of God in Edmond, Oklahoma at 1:30 p.m.)

•

This meeting is designed to help churches understand the online registration process, as well as gain knowledge to help Kids Camp run smoothly.

FEBRUARY 18 Kids Camp Registration Officially Opens APRIL 20 Applications for Summer Interns are due online (This is a firm deadline.)

MAY 1 Staff Applications due online • •

Before May 1st, you may transfer $25.00 of the $45.00 fee to another staff member, if needed.

Staff Registration Fees increase by $20.00 for Staff Applications submitted after May 1st.

JUNE 19 Camp Registration Deadline •

Final count of campers is due at this time. LATE FEES apply after this date.

JUNE 19 T-shirt Orders for Camp #3 are due •

Orders and payment will be made online.

JULY 2 Mandatory Lice Check for all Campers and Staff attending Camp JULY 3 Last day to ADD or DROP campers • •

You will be responsible for the ENTIRE cost of camp after this date for each camper still registered.

You will not be able to ADD campers after this date.

JULY 17 Final Lice Check for all Campers and Staff •

We have a Nit-Free Policy. Any camper or staff member found to have lice should stay home.

JULY 17 Welcome to Camp!!!

• • •

Registration will be from 1:00 – 3:30 p.m. in the Dining Center.

Please have hard copies of Medical Forms and medications ready to submit at Registration.

The Camp Bank will be open for you purchase Concessions Bracelets and deposit money.

20 | KIDS CAMP 2017

KIDS CAMP 4 (JULY 24-28) TIMELINE FEBRUARY 18 Kids Camp Clinic (Spring Creek Assembly of God in Edmond, Oklahoma at 1:30 p.m.)

•

This meeting is designed to help churches understand the online registration process, as well as gain knowledge to help Kids Camp run smoothly.

FEBRUARY 18 Kids Camp Registration Officially Opens APRIL 20 Applications for Summer Interns are due online (This is a firm deadline.)

MAY 1 Staff Applications due online • •

Before May 1st, you may transfer $25.00 of the $45.00 fee to another staff member, if needed.

Staff Registration Fees increase by $20.00 for Staff Applications submitted after May 1st.

JUNE 26 Camp Registration Deadline •

Final count of campers is due at this time. LATE FEES apply after this date.

JUNE 26 T-shirt Orders for Camp #4 are due •

Orders and payment will be made online.

JULY 9 Mandatory Lice Check for all Campers and Staff attending Camp JULY 10 Last day to ADD or DROP campers • •

You will be responsible for the ENTIRE cost of camp after this date for each camper still registered.

You will not be able to ADD campers after this date.

JULY 24 Final Lice Check for all Campers and Staff •

We have a Nit-Free Policy. Any camper or staff member found to have lice should stay home.

JULY 24 Welcome to Camp!!!

• • •

Registration will be from 1:00 – 3:30 p.m. in the Dining Center.

Please have hard copies of Medical Forms and medications ready to submit at Registration.

The Camp Bank will be open for you purchase Concessions Bracelets and deposit money.

OKAG.ORG/KIDSCAMP | 21

LITTLE RADICALS (JULY 30-AUGUST 1) TIMELINE FEBRUARY 18 Kids Camp Clinic (Spring Creek Assembly of God in Edmond, Oklahoma at 1:30 p.m.)

•

This meeting is designed to help churches understand the online registration process, as well as gain knowledge to help Kids Camp run smoothly.

FEBRUARY 18 Kids Camp Registration Officially Opens APRIL 20 Applications for Summer Interns are due online (This is a firm deadline.)

MAY 1 Staff Applications due online • •

Before May 1st, you may transfer $25.00 of the $45.00 fee to another staff member, if needed.

Staff Registration Fees increase by $20.00 for Staff Applications submitted after May 1st.

JUNE 30 Camp Registration Deadline •

Final count of campers is due at this time. LATE FEES apply after this date.

JUNE 30 T-shirt Orders for Little Radicals are due •

Orders and payment will be made online.

JULY 14 Mandatory Lice Check for all Campers and Staff attending Camp JULY 16 Last day to ADD or DROP campers • •

You will be responsible for the ENTIRE cost of camp after this date for each camper still registered.

You will not be able to ADD campers after this date.

JULY 30 Final Lice Check for all Campers and Staff •

We have a Nit-Free Policy. Any camper or staff member found to have lice should stay home.

JULY 30 Welcome to Camp!!!

• • •

Registration will be from 1:00 – 3:30 p.m. in the Dining Center.

Please have hard copies of Medical Forms and medications ready to submit at Registration.

The Camp Bank will be open for you purchase Concessions Bracelets and deposit money.

22 | KIDS CAMP 2017

PARENT INFORMATION WHAT TO BRING • • • • •

Pillow and bedding for a twin sized mattress.

Clothing, toiletries, and towels for the week, with a few sets of play clothes and shoes to be worn in water and mud.

Spending money for snacks, souvenirs, or Camp T-shirt.

Hat, Sunscreen, flashlight, laundry bag, and re-fillable water bottle.

Bible, pen and notepad.

MEDICATION • • • • •

All medication must be turned in and MUST be in its original container with a current/correct label.

Pills sent in plastic bags or weekly dose containers will not be given.

Expired medication will not be given.

All inhalers, nasal sprays, and epi-pens must be in the original box with the prescription label. (If the box is not available, ask the pharmacy to print a label.)

Please be sure that any medication sent is also listed on the Medical Form.

CAMP BANK •

Encourage your child to deposit their money into the Camp Bank to protect against loss or theft. All money not spent will be returned on the last day of camp.

DRESS CODE • • • • • •

Fingertip-length shorts may be worn during camp.

ALL clothing must cover chest, shoulders, backs, sides, and midriff at ALL times.

No tight clothing will be allowed (such as spandex, bike shorts, any type of shirt or dress).

Apparel may NOT display or promote tobacco, alcohol, controlled substances, or inappropriate language.

Bring shoes/clothes that may be worn in the water or mud.

Everyone is to wear shoes at ALL TIMES.

CONCESSIONS • •

The concession stand will be open during recreation times and after evening service. Snacks and souvenirs range from 50¢ $12.00. *Please note that ice chests and outside food or drinks are not allowed. (This does not apply to special dietary needs.)

THEME DAYS • • • •

Tuesday - Sock It to the Devil Day! Wear your wildest socks, and put the devil under your feet.

Wednesday - Wacky Hat Day! Wear your wackiest hat!

Thursday - Christmas Spirit Day! Show your Christmas spirit from head to toe!

Friday - Camp T-shirt Day!

CAMP MAIL •

If parents wish to send mail to camp for their child, we suggest that you send it with the Camp Coordinator from your church. Be sure to label the envelope with the camper’s name, church, and day of requested delivery.

•

If parents wish to send mail to campers through the USPS, please send it early! Many times, mail arrives for campers after camp is over. All mail should include the camper’s name and church name.

Name of Camper or Staff Church Name c/o Sparks AG Camp P O Box 160 Sparks, OK 74869

BE S UR E TO L A B EL ALL LU GGAGE !

OKAG.ORG/KIDSCAMP | 23

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