ECLSl Map Harmonized selection, on boarding and evaluation process map

ECLS SAWP EA STERN | CA RIB B EA N | L IA ISON | SERVICES

CANADA-CARIBBEAN SEASONAL AGRICULTURE WORKERS PROGRAM M E HARM ONISED WORKER PROCESS M AP

Over view The process m ap is designed t o guide how each part icipat ing OECS m em ber st at e. M inist ry of Labour, adm inist rat or SAWP and ot her t em porary w orker agricult ure program s St ep 1 Focuses on t he Pre-Arrival w orker select ion process so t hat m em ber st at es can consider t he suggest ed m odel t o inform t heir respect ive policies.

St ep 2 Covers t he In-Canada aspect of t he w orker ex perience, highlight ing t he core funct ions of t he ECLS, for w orker w elfare, em ployer relat ions and st akeholder engagem ent .

St ep 3 Gives som e insight on Post Depart ure of w orkers and how key st akeholders should collaborat e t o: ensure sm oot h cont inuit y for w orkers ret urning t o Canada in t he nex t season; t ransit ion w orkers ret urning t o t heir hom e count ries; conduct Em ployer Evaluat ions and Annual Review M eet ings.

St ep1: Pr e-ar r ivalOECS M in ist r ies of Labou r , Can adian HC, ECLS & F.A.R.M .S. 1.Wor ker Requ est Worker request or approved LM IAs ( Labour M arker Im pact Assessm ent s) are provided by F.A.R.M .S ( Foreign Agricult ure Resource m anagem ent Services0, F.E.R.M .E ( Foundat ion and Social Developm ent Canada) t o t he ECLS for t im ely subm ission t o t he various M inist ries of Labour, m ont hs before w orkers' ex pect ed dat e of arrival in Canada. This crit ical docum ent includes nam ed ( m ost ly ret uning) or unnam ed w orkers and is used as a basis for processing ret urning w orkers and select ing new w orkers, see 2. M Below

2 Select ion : A. Appoint Select ion Com m it t ee ( 'Com m it ee') t o oversee Select ion Process; ( by appropriat e officials( s) of t he respect ive M inist ries of Labour) B. Launch Announcem ent ? Press Release t o invit e Applicant s; ( sam e as above) C. M inist ry t o form ulat e an official applicat ion form and int erest ed applicant s m ust com plet e t his official form , t hen subm it t o M inist ry before deadline st at ed in Press Release.

D. Set Eligibilit y Crit eria for Review of Applicat ions; ( sam e as above) E. Prepare Longlist of Applicant s; ( sam e as above) F. Longlist ed Applicant s request ed t o provide specific docum ent s; ( by Labour Officer) G. Background Checks conduct ed t o verify inform at ion subm it t ed; ( by Labour Officer) H. Short list Applicant s; ( by Com m it t ee or Labour Officer) I. Int erview Panel appoint ed; ( by appropriat e official of t he M inist ry) J. Int erview s conduct ed; ( by Int erview Panel) K. Police Record request ed for recom m ended Applicant s; L. Select ion of Worker Pool; ( by appropriat e official of t he M inist ry) M . Job Placem ent - Worker Request s and LM IAs ( by Labour M arket Im pact Assessm ent s) for nam ed ( m ost ly ret urning) and unnam ed w orkers; ( by Labour Officer or appropriat e official of t he M inist ry) N. Subm ission of docum ent s and fees for processing of Work Aut horizat ions at t he Canadian High Com m ission in Trinidad & Tobago ( fee paym ent schedules can be obt ained from t he respect ive M inist ries of Labour) ; ( by Labour Officer) O. M edicals Ex am s ( applicable t o only som e count ries) ; P. Subm it Not ice of Worker Arrival ( NOWA form ) t o ECLS; ( by Labour Officer) Q. SAWP Orient at ion ( by Labour Depart m ent ) R. Preparat ion for Travel ? Including pre-depart ure kit s, cont ract s, docum ent s ret urn & flight inform at ion. ( by Labour Officer)

St ep 2: In -Can ada: ECLS, F.A.R.M .S. Em ployer s an d ot h er St akeh older s 3. In du ct ion : A. Worker Support Services ? On arrival at t he airport and w hen being received by an ECLS Liaison Officer, w orkers w ill be provided w it h a brochure and ot her pert inent inform at ion t o guide t heir set t ling-in on t he designat ed farm in Canada.

B. Induct ion - Individual em ployers w ill norm ally prepare induct ion act ivit ies, specific t o t heir t ype of farm ing business, during t he first few w eeks of t he w orkers? em ploym ent .

4. Facilit at in g Wor k er Welf ar e & Em ployer Relat ion s This core funct ion is prim arily t he responsibilit y of t he ECLS in collaborat ion w it h OECS M inist ries of Labour. Under Liaison t he ECLS sust ains healt hy com m unicat ion w it h/ bet w een w orkers and em ployers. The ECLS also ensures t he m aint enance of w orker w elfare w it h easy access t o t he services it provides t o w orkers ( e.g.: m edical insurance & filing incom e t ax ) and good relat ions w it h em ployers, w hile encouraging labour best -pract ices

5. Wor ker Evalu at ion : Workers are evaluat ed annually by em ployers via an online evaluat ion t ool facilit at ed by t he ECLS. This t ool assist s em ployers t o det erm ine w hich w orkers w ill be request ed t o ret urn for t he follow ing season as a nam ed w orker on an LM IA.

St ep 3: Post -Depar t u r e : All St akeh older s 6. Em ployee Evalu at ion : The ECLS, in collaborat ion w it h OECS M inist ries of Labour ( Technical Working Group ? TWG) , is developing an online t ool t o evaluat e em ployers. This t ool w ill help t he ECLS-TWG t o det erm ine w hich em ployers it w ill cont inue t o sat isfy w orker request s, based on proven high st andards of operat ion and dem onst rat ed respect for w orker w elfare. The launching of t his t ool is earm arked for 2019.

7 An n u al Review : ECLS -TWG an d Can ada-Car ibbean SAWP An n u al Review M eet in g An overall review of t he part icipat ion of OECS w orkers in Canada?s Tem porary Worker Program s w ill be conduct ed annually. The ECLS-TWG w ill part icipat e in 2 review s as follow s i. ECLS-TWG Annual Review M eet ing: This m eet ing is for t he benefit of ECLS m anagem ent and OECS M inist ries of Labour represent at ives ( including PS?, Labour Com m issioners or relevant Labour Officers) t o review t he current year?s part icipat ion in SAWP, t o discuss and agree on rem edial m easures for t he nex t season; and t o prepare a unified OECS posit ion, regarding proposed SAWP cont ract am endm ent s, t o be deliberat ed at t he Canada-Caribbean SAWP Annual Review M eet ing. The ECLS-TWG is scheduled direct ly before t hat m eet ing, for convenience, t o encourage m ore OECS part icipat ion. ii. Canada-Caribbean SAWP Annual Review M eet ing: This m eet ing norm ally t akes place im m ediat ely aft er t he ECLS-TWG Annual Review M eet ing, at t he end of Novem ber each year. At t his m eet ing all Caribbean count ries ( Barbados, Jam aica, OECS and Trinidad & Tobago) M inist ries of Labour, part icipat ing in SAWP, com e t oget her t o hold discussions w it h FARM S, FERM E and ot her provincial em ployer um brella coordinat ing agencies for SAWP, including relevant Governm ent of Canada agencies like ESDC, Im m igrat ion and relevant High Com m issions, on com m on issues for t he im provem ent of SAWP. In part icular, proposed am endm ent s t o t he SAWP cont ract for t he ensuing year are debat ed, negot iat ed and approved, by t he m eet ing, for im plem ent at ion.

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