JOB PACK: Volunteer & Work Experience Coordinator

ODD ARTS JOB PACK VOLUNTEER & WORK EXPERIENCE COORDINATOR

Contents

Contents

Page 1

Get to know Odd Arts

Page 2

The Role / Job Specification

Pages 3 - 6

How to apply

Page 7

Staff Structure and Pay Scales

Page 8

Induction process for new staff members

Pages 9-11

Get to know Odd Arts Odd Arts uses theatre (and wider arts) to reduce inequalities & increase opportunities for people facing the greatest level of discrimination, disadvantage or barriers.

Our charitable aims are to: ▪ Reduce risk of (re) offending ▪ Build more cohesive and safer communities ▪ Improve mental well being including increased confidence and self worth ▪ Improve skills through accreditation, communication skills and therapeutic learning ▪ Increase access and engagement to the arts and culture for disadvantaged groups We do this through: ▪ Professional theatre tours ▪ Therapeutic theatre & arts programmes ▪ Theatre, arts & creative projects empowering our beneficiaries to address discrimination & inequalities ▪ Training in our theories and techniques All of our work is underpinned by: ▪ Anti-Racism ▪ Trauma informed practices ▪ Restorative practices ▪ Community-led ▪ Nonviolent/compassionate communication (NVC) ▪ Strengths-based Our guiding principles are: ▪ Empowerment and enrichment for all ▪ Passion for arts and social justice ▪ Freedom to explore new ideas and create ▪ Equality of expression for all staff and stakeholders ▪ Learning from and within everything we do ▪ Ethical environmental & sustainability practices We are a Charitable Incorporated Organisation (CIO) registered with the Charity Commission, and governed by a Foundation Model: https://docs.google.com/document/d/1iPl9dFWkDsHxDPJ50HdX5Ptc7TSpe3eW-EcoIGSFXEQ/edit We reach between 30,000 and 50,000 beneficiaries, delivering around 1000 workshops or performances every year. Our turnover is currently between £600,000 and £800,000 per year.

We employ between 15 and 20 staff (on payroll), with an additional active and core 15-20 freelancers.

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The Role: Volunteer & Work Experience Coordinator

Job Title: Volunteer & Work Experience Coordinator Responsible To: Senior Project Manager - Education Pay Scale: 2 : £24,960 FTE pro-rata 20 hrs/week Flexi-Time Summary: The Volunteer & Work Experience Coordinator is responsible for all aspects of our volunteer and work experience programmes, from recruitment and training, to placement planning, experience and recognition. This position plays a key role in ensuring that our volunteers and work experience participants have a positive and meaningful experience and that their contributions make a significant positive impact on our organisation and all those we work with.

Essential Duties and Responsibilities: ● Develop and implement strategies to recruit and attract new volunteers and work experience participants ● Coordinate and conduct interviews with potential volunteers and work experience participants ● Provide onboarding and training to new volunteers and work experience participants ● Match volunteers and work experience participants to opportunities that align with their skills and interests ● Schedule and coordinate volunteer and work experience activities ● Implement existing safeguarding policies to ensure all placements and experiences are safe ● Supervise and manage a team of volunteers and work experience participants ● Track volunteer and work experience hours and maintain accurate records ● Recognise and appreciate volunteers and work experience participants for their contributions ● Stay up-to-date on trends and best practices in volunteer and work experience management ● Work closely with the Senior Project Managers to ensure that placements contribute positively to the resource, experience, funding of our our programmes ● Innovate to provide and enable accessible ethical, creative and exciting experiences ● Work closely with the Senior Project Manager for Education to ensure placements, where appropriate are accredited 2

● Work closely with the Senior Project Manager for Youth & Community to ensure placements link up with our community offer and where we build meaningly and long term relations with all those we work with through placements ● Provide a duty of care for all volunteers and work experience understanding people have different needs/ learning styles.

Essential Skills: ● ● ● ● ●

Excellent organisational and time management skills Strong communication and interpersonal skills Ability to work independently and as part of a team Passion for theatre and volunteering, and a commitment to making a difference Alignment with the values of Odd Arts

Benefits: ● Opportunity to make a positive impact on the community ● Work in a dynamic and rewarding environment ● Professional development and training opportunities Schedule: ● 20hrs/week Flexible hours, except during peak work experience placements ● Have consistent contact time with both volunteers and work experience participants

Conditions of service: ● The salary for this post will be between £24,960 FTE pro-rata 20 hrs/week Flexi-Time ● Permanent contract ● There is an initial probationary period of three months, during which time the company may terminate your employment with two weeks’ notice. ● Holiday entitlement: You will be entitled to the equivalent of 25 working days pro rata (FTE). This excludes bank holidays. To be taken by agreement with line manager.

Some forced days leave over the Christmas period when the charity is closed. ● The job will start TBC ● Wages will be paid BACS on the 15th of each month (or the following day if this falls on a weekend).

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● Moss Side Millennium Powerhouse, M14 4SL will be your base of work but this is subject to change. A blended working from home, at the office, and on project location will be required.

Other benefits: ● Being a member of the Good Employment Charter, Real Living Wage Accredited, and Real Living Hours accredited means you are accessing exemplary workplace practices ● Bike to work scheme ● Tech scheme ● Volunteering day ● Training and creative development opportunities ● Commitment to equality including an active anti-racism committee ● Monthly Drop Down Days for training, wellbeing and creative risk with the wider team ● Annual salary uplift policy ● Salary advancement policy for times of need ADDITIONAL NOTES Odd Arts, a vibrant organisation dedicated to delivering theatre-base programmes that challenge and change attitude and behaviours through creativity and innovation in the arts.

We’re seeking an enthusiastic Volunteer & Work Experience Coordinator to join our dynamic team. As the coordinator, you will play a pivotal role in shaping our volunteer and work experience programmes, ensuring that they are enriching and rewarding for all participants.

This includes recruiting, screening, and onboarding volunteers who align with our values and mission; matching volunteers' skills and interests with appropriate volunteer opportunities that align with our needs; providing ongoing support and guidance to volunteers throughout their placements, ensuring their satisfaction and well-being.

Ultimately, you will foster a positive and inclusive environment for both volunteers and work experience participants, promoting a sense of belonging and community.

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How to apply To apply for this role please send us within one document the following information: 1. Name and contact details 2. Position applying for 3. Up to date CV 4. Cover Letter - Why are you the best person for this job? This is the most important question. Please answer this by showing how you meet the requirements of the person specification and main duties.

5. References: Please provide two references. (Contacted after offer) You can submit the above information in video format if you prefer.

If you have any additional accessibility needs please let us know by emailing info@oddarts.co.uk so we can support your application.

Applications must be submitted by 4pm on Monday December 18th, 2023 to info@oddarts.co.uk.

Please header/title the email ‘Application Volunteer & Work Experience Coordinator’.

Shortlisting and interview invitations will take place the week commencing Monday December 18th. Interviews are planned to take place on Thursday January 4th. Location: TBC.

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Staff Structure and Pay-scales

Scale 1

8,944 - 22,672 - [Real Living Wage]

Trainee, assistant, entry admin, apprentice

Scale 2

22,672 - 25,499

Creative practitioner, Administrator

Scale 3

25,500 - 29,999

Theatre Expert, Lead Practitioner, Coordinators

Scale 4

29,000 - 38,999

Managers and Head of Dept

Scale 5

39,000 - 50,000

Deputy CEO, CEO

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Induction process for new staff An induction won’t happen all at once, it will take between three to six months. It includes a mix of documents to read; meetings with key individuals; and attending training. Together, these should give you a good idea of our organisation and how your role fits within it.

1. Meeting with your line manager: This could be face to face or virtual. This should give you the opportunity to ask questions about anything that still feels unclear. Here you can also share initial thoughts about what you can offer.

Your manager will: -

Welcome you Talk through the induction process Outline expectations Discuss day to day working Update you on any relevant organisational information Explain the organisation (including current key goals, challenges and focus areas)

2. Meet key staff members: Meet staff to learn more about the charity’s current priorities and to gain an overall picture of how the charity works. Who you meet will depend on your area of interest and roles within the organisation.

You will also be invited to all Odd Arts Drop Down Days (these are usually once per month for staff training, wellbeing and creative risk). You do not need to attend these but we would encourage you to do this once per year to get to know the wider Odd Arts team better.

You will be talked through how our systems and processes work such as time-sheets, expenses, scheduling etc etc.

3. Observe current pieces of work and programmes: This might be done through observing workshops, rehearsals, showcases, performances, projects and events. This is really important to you grasping the overall picture of Odd Arts and how your own monitoring and delivery coordination feeds into it.

4. Undertake training: It is important you understand and live the values and approaches of our organisation: Anti-Racism

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Trauma informed practices Restorative practices Community-led Nonviolent/compassionate communication (NVC) Strengths-based

We have a focus on themes each year where we invest more time and money into areas of interest.

Our training focus for the year 2023/24 is: Domestic Abuse Anti-racism Masculinity & misogyny.

5. More regular supervisions and check ins: Within your probationary period you will have more support and time to check in and reflect from your manager. This will be to set goals, organise suitable training, review progress etc.

6.

Access to Company Handbook and intranet

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