Veronica Rodarte
Stacey McCoy Executive Director
Human Resources Llesena Ontiveras
Flu Vaccination/Exemption/Accommodation • HCA employees are required to adhere to the Flu Mandate by Friday, January 9, 2026. Up to two (2) hours of regular time can be used to obtain the flu vaccine. • If requesting medical exemption or religious accommodation additional forms are needed. • HCA HR Intranet Site • Medical Exemption Request Form – must be completed by medical provider. (Employees with a permanent medical exemption on file DO NOT need to re-submit the form.)
• Religious Accommodation Form Questions - contact the HCA Return to Work team at HCAReturntoWork@ochca.com
Electronic W2 Register to receive your W2 statement online through the County OC Employee Portal. View and print your W2 up to a week earlier than those who have not consented to receive electronically. You must complete an online consent by 4:30 p.m. on January 14, 2026. If you do not consent, a hard copy will be mailed by January 31, 2026.
December 2025 Lunch and Learns Retirement Seminars • Stepping into Retirement – An overview of your Health Reimbursement Arrangement (HRA) • 12/4 – Gallagher • 12/11 – Gallagher • 12/18 – Gallagher • Empower • 12/10 – Getting to know your Roth Options • 12/15 – Getting to know your Roth Options • 12/17 – Plan Overview
December 2025 Lunch and Learns Wellness and Health • Sponsored by The County of Orange Employee Health Plan • 12/8 – Holiday Stress Survival Guide • 12/16 – Why Sleep Matters • 12/17 – Year-End Reset • Sponsored by the Employee Assistance Program • 12/9 – Unplug to Recharge • 12/18 – Coping with Anxiety
Employee Assistance Program (EAP) Resources for the Holiday Season • Beating the winter blahs • Give yourself the gift of happier holidays • Managing grief during the holidays • Away for the holidays: home safety tips • Creating meaningful rituals • Give back www.resourcesforliving.com username Orange County ca password: eap
Upcoming County Holidays County offices will be closed: • Thursday, December 25th • Thursday, January 1st Wishing you all a Healthy and Happy Holiday Season from your Human Resources Team
Compliance Corner Kelly Sabet
Office of Compliance (OOC) •Gift Ban (Holiday & Clinical Considerations) •Conflict of Interest •Why Ethics Matter •Responsibility •Closing & Support
Administrative Services Lorraine Daniel
ADMINISTRATIVE SERVICES Agencywide Policies & Procedures (P&Ps) Update • Fraud Hotline Receipt, Referral, and Tracking • External Observer Access and Conduct
Policies and Procedures (P&Ps) can be accessed via the HCA Intranet homepage by selecting the “HCA Policies and Procedures” link under the “HCA Quick Links” section.
Procurement & Contract Services (PCS) Overview
PCS Metrics Function
FY24-25 & FY25-26 Metrics (YTD as of 11/26/25)
Transactions and supporting documentation reviewed for: Purchasing & Travel Card FY24-25: 3,474 transactions valued at $1,671,006.72 FY25-26 YTD: 1,120 transactions valued at $573,843.24 Invoices - Acknowledge of Goods/Services
Invoices routed, reviewed, and processed: FY24-25: 3,184 invoices FY25-26 YTD: 1,161 invoices
Encumbrances
CAPS+ encumbrance documents created: FY24-25: 1,463 FY25-26 YTD: 1,058
Notices of Expiration
YTD 18-month lookahead of tracked NOEs in process: 74 Active Human Service 141 Active Professional Services & Commodities
Contract Closeouts
Review, audit, and approve financial/fiscal 60+ contractual close out cost reports in partnership with Accounting
Vendor Codes Contract Inventory
FY24-25: 117 created, 43 modified FY25-26 YTD: 33 created, 17 modified FY24-25: 131 new contracts valued at $435,294,041.97 FY25-26 YTD: 62 new contracts valued at $204,789,533.72
PCS Agenda Staff Reports (ASRs)
PCS Request for Proposals (RFP) Enhancements Executive Review Requirement
All RFP solicitations, RFP Panel recommendations, and Evaluation Panels be reviewed and approved by the HCA Executive Team.
RFP Cost Scoring
If cost is identified as one of the evaluation factors then the dollar amount must be converted into awarded points. This method is known as the ratio method where the lowest cost receives the maximum points allowed for this criterion. The assigned Deputy Purchasing Agent will calculate the points and administrative score this component, which is consistent with County Policy and Procedure.
RFP Solicitations
Mandatory reviews by Service Area Deputies and Directors, prior to finalizing the solicitation.
RFP Interviews
If interviews are not going to be done for some of the providers, this will be escalated to the PCS Manager and Services Area Deputy for review.
Scoring Enhancement
Questions in the RFP should be able to be on a range (A, B, C, D, F) similar to academic scoring. Yes/No questions should only be pass/fail criteria.
Scoring Tools
All scoring tools that PCS drafts for the evaluation panels must be reviewed and weighted by Service AreaProgram. The scoring will be left blank for each scored criteria to ensure program is adequately reviewing and providing thoughtful feedback to scoring tools. Service Area Deputy Director and Director must review and approve scoring tools going forward.
Scoring Results
All scoring for RFPs, after consensus, and before memorandum of recommendation, require Service Areas Deputy review. If scores are close or the solicitation is highly political, our team will conduct “what if” scenarios and these will be escalated to the Executive Team.
PCS RFP Office Hours
Employee Recognition Kenny Nguyen
Assistant Environmental Health Specialist
Public Health Updates Dr. Anissa Davis
Communicable Disease: Respiratory Virus Season Updates Influenza
• Activity currently low but test positivity increasing • Other countries are seeing steep increases • Now is the perfect time to get your flu shot Respiratory Syncytial Virus (RSV) • Activity is rising • Can cause severe disease in infants and older adults • Infants and toddlers, pregnant people and older adults should be immunized against RSV
Communicable Disease: Respiratory Virus Season Updates
COVID-19 • Currently in a lull • Formulation for this season is currently available for everyone 6 months of age and older
Acute Gastroenteritis aka “stomach flu or bug” Norovirus most common cause of foodborne illness and infectious vomiting and diarrhea
• Any time of year, but November to April most common • Lots of outbreaks: schools, cruise ships, institutions • Prevention: wash hands with soap (hand sanitizer doesn’t kill norovirus) • Cleaning and disinfection • Food preparation and handling
MENTAL HEALTH DURING THE HOLIDAYS Andrew Parker, LMFT, Disaster Response
HOLIDAY SURVIVAL TIPS AND TRICKS Our holiday season is a wonderful time of year, however… • Holidays can also bring added stressors and mental health symptoms • Anxiety • Depression • Grief and loss
• A few tips and tricks to make it through the holidays include: • • • •
Self-care Boundary setting Managing expectations Connecting to community
• Check in on your family, friends, and co-workers
QUIZ TIME!~
Announcem ents
NEW HCA BRANDING Templates and Downloads! Now Available on the HCA Intranet!
HCA INTRANET COMMUNICATIONS SECTION
• https://intranet.ochca.com/director-office/gac/comm/
D O W N LO A D S • • • •
F LY E R S LETTERHEADS POWERPOINT P R E S E N TAT I O N S R E P O RT C O V E R S
O C H E A LT H C A R E A G E N C Y | 3 1
HCA INTRANET COMMUNICATIONS SECTION
D O W N LO A D S •
LO G O S
O C H E A LT H C A R E A G E N C Y | 3 2
HCA INTRANET COMMUNICATIONS SECTION S E RV I C E A R E A B RA N D I N G
All Service Area Templates includes that branding combination. No additional Program titles are to be included. Only the primary Service Areas.
O C H E A LT H C A R E A G E N C Y | 3 3
LETTERHEAD
Office of the Director includes Administrative Services, Government Affairs and Communications.
O C H E A LT H C A R E A G E N C Y | 3 4
HCA INTRANET COMMUNICATIONS SECTION
• https://intranet.ochca.com/director-office/gac/comm/flyers
D OW N LOA D S • FLYE R S
O C H E A LT H C A R E A G E N C Y | 3 5
HCA INTRANET COMMUNICATIONS SECTION
• https://intranet.ochca.com/director-office/gac/comm/flyers
D O W N LO A D S •
F LY E R S
O C H E A LT H C A R E A G E N C Y | 3 6
O C H E A LT H C A R E A G E N C Y | 3 7
O C H E A LT H C A R E A G E N C Y | 3 8
HCA INTRANET COMMUNICATIONS SECTION
D O W N LO A D S •
POWERPOINTS
O C H E A LT H C A R E A G E N C Y | 3 9
O C H E A LT H C A R E A G E N C Y | 4 0
O C H E A LT H C A R E A G E N C Y | 4 1
HCA INTRANET COMMUNICATIONS SECTION
D O W N LO A D S •
R E P O RT C O V E R S
O C H E A LT H C A R E A G E N C Y | 4 2
HCA INTRANET COMMUNICATIONS SECTION
D O W N LO A D S •
R E P O RT C O V E R S
O C H E A LT H C A R E A G E N C Y | 4 3
HCA INTRANET COMMUNICATIONS SECTION
D O W N LO A D S •
R E P O RT C O V E R S
O C H E A LT H C A R E A G E N C Y | 4 4
HCA INTRANET COMMUNICATIONS SECTION
D O W N LO A D S •
R E P O RT C O V E R S
O C H E A LT H C A R E A G E N C Y | 4 5
HCA COMMUNICATIONS Up Next: - Virtual Backgrounds - Email Signature Instructions - Business Cards - Formal Branding Guidelines
Questions or Input, please email: HCAdesigns@ochca.com O C H E A LT H C A R E A G E N C Y | 4 6
Give a gift, get a gift! Give blood 12/8-18 & get a $15 Amazon Gift Card by email!
Red Cross Blood Drive Tuesday, December 9, 2025 - 9 a.m. to 3 p.m. 601 N. Ross Street, Santa Ana, CA 92705 CAS Multi-Purpose Room, Room 103
Please obtain approval from your supervisor prior to registering. Donating blood must be done during break times or posting leave balances; mileage is not reimbursable or email ehs@ochca.com
Sign up online at RedCrossBlood.org and enter Sponsor Code: OC1
Nominations extended! Visit the LMC Intranet site: https://intranet.ochca.com/admin/lmc/team/tea-application/
Nominations due December 15, 2025 QR code requires intranet access
My Work Matters! The HCA would like to hear from you for “My Work Matters.” Click on this link and fill out the questions.
The HCA will give one of the stylish “My Work Matters” mugs to respondents, while supplies last.
Sarah Moore
Senior Deputy Public Guardian Specialized Medical Services
“I want to make a difference and improve the lives of Orange County residents. I’m part of a team that safeguards people who are at risk. My Work Matters because protecting our residents who are at risk is important and it matters. I feel honored to be a part of this Agency.”
Social Media Highlights!
https://intranet.ochca.com/
HCA Movember Men!
Winners!
See you next month! Wednesday, January 14th, 2026 at noon!
Legislative Updates James Kim