NZ Mountain Safety Council - OnTrack Newsletter

OnTrack

Issue 17 December 2013

The Newsletter of the NZ Mountain Safety Council

welcome

chris scahill, msc interim ceo Let me start by saying I am delighted to announce the appointment of Mike Daisley as the MSC’s new Chief Executive.

Mike has a very strong background and shone through as exactly the right person to take MSC forward. Mike will officially start on 21 January, but has already visited National Office to meet the staff, attend the end-of-year Board meeting and the staff Christmas lunch and for handover purposes.

The organisation will be in extremely capable hands, and I’m quite sure Mike will bring some fresh thinking and new ideas to challenge us with!

There have also been several changes to our organisational structure recently with some staff leaving us for pastures new and some new (and familiar) faces joining us. You can find out more on pages 4 and 5, but this has given us the opportunity to consolidate the bushcraft, abseil and risk management programmes into Nathan’s portfolio and appoint him as Outdoor Land Safety Manager. In order to ensure we meet the needs and expectations of the

programmes we have created a coordinator position to support him.

I’m also very pleased that the OutdoorsMark auditor has signed off our Safety Management System (SMS) which is a significant milestone. We are now working towards successfully completing the field audits which will to take us through to full OutdoorsMark accreditation. The SMS can be accessed through MSC’s Web Portal, which is now live and enables members access a range of essential content.

I’m conscious the end of year provides us with the opportunity to reflect. When we consider the strong messages coming out of the AGM workshops, together with the challenges facing us in the wider sector, it is clear that 2014 will be a year of significant change for us as an organisation, and that is as it should be. MSC intends to be at the forefront of the opportunities to be had in adapting and positioning ourselves to be ‘fit for the future’ in the outdoors sector.

Finally, I’d like to express my appreciation and thanks to the staff and many enthusiastic volunteers I have met during my four months as interim CEO. I have been inspired by the commitment and passion you have shown in working towards more people participating safely in the outdoors – thank you all for your efforts.

msc shop – get stocked up for summer! www.mountainsafety.org.nz/resources

www.mountainsafety.org.nz www.avalanche.net.nz www.incidentreport.org.nz www.adventuresmart.org.nz

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new zealand

mountain safety council

T: 04 385 7162 F: 04 385 7366

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Level 3, 19 Tory Street | PO Box 6027 | Wellington 6141 The New Zealand Mountain Safety Council (MSC) is a national organisation with a mandate from our member organisations to encourage safe participation in land-based outdoor activities.

We facilitate the setting of standards, offer training and education opportunities, create and distribute resources, lead public awareness campaigns and foster positive support in the community so that more people can discover and enjoy New Zealand’s outdoors safely.

National Office Staff Members Interim CEO > Chris Scahill Prevention Manager > Léonce Jones Shared Services > Richard Brodie

Our mission is to:

Avalanche & Alpine Programme Programme Manager > Andrew Hobman Asst. Programme Manager > Gordie Smith

▲▲ Enable people to enjoy their recreation safely in the outdoors ▲▲ Foster positive community support for outdoor safety ▲▲ Promote the development and maintenance of national outdoor safety standards for land-based activities

Outdoor Land Safety Programme Bushcraft, Risk Management, Abseil & Rock Climbing, Youth & Community Development, SMS, Programme Manager > Nathan Watson

Our outcome: ▲▲ More people participating safely in land-based outdoor activity

Firearms & Hunter Safety Programme Programme Manager > Nicole McKee Training Co-ordinator > Mike Pyatt

Our goals:

Outdoor First Aid Programme Programme Manager > Mark Emerson

▲▲ An increased number of leaders, teachers, instructors and guides are inspired, inspiring, competent and retained as leaders. ▲▲ Groups and clubs effectively promote and deliver increased safety in the outdoors. ▲▲ Commercial operators operate safely. ▲▲ The community is more aware of outdoor safety. ▲▲ MSC is financially strong

about ontrack OnTrack newsletter is published by the New Zealand Mountain Safety Council in March, July and November each year.

Disclaimer and submission guidelines: All efforts have been made to ensure accuracy but no responsibility will be taken by the Mountain Safety Council for errors or inaccuracies or for any consequences of reliance on this information. If you have any feedback, ideas or items that you would like to submit for consideration please email: marketing@mountainsafety.org.nz Publication is not guaranteed and the editor’s decision is final.

Also available to view online at www.ISSUU.com/nzmountainsafetycouncil

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Submission deadlines:

Published last week of:

31 October 28 February 30 June

November March July

Marketing & Communications Manager > Andrea Corrigan Co-ordinator > Emma Collins Administration Team: Finance > Alex Cordier Branch Network Manager > Jane Hoedemaeckers Qualifications Administrator > Christine Oakley-Hall Database Administrator > Nina Klauke Membership Administrator > Jill Knight

summer 2013

seasonal safety message simple rules to help you stay safe:

Before you go into the outdoors get familiar with New Zealand’s Outdoor Safety Code.

The Outdoor Safety

Plan your trip Tell someone Be aware of the weather Know your limits

www.adventuresmart.org.nz

New Zealand Mountain Safety Council

Take sufficient supplies

chair report

geoff ensor, chairperson I will begin by sincerely thanking everyone who has contributed to the Council’s efforts over the last year, which has been a year of change, challenge and progress.

I find it humbling to reflect on MSC’s contribution toward helping New Zealanders and overseas visitors enjoy the outdoors with the correct skills, equipment and attitude. Day by day, week by week and month by month, MSC people are making a difference, and it’s significant.

To enable us to keep doing what we’re doing, we need to maintain a positive MSC culture where everyone feels part of one team working towards a common goal. The MSC is built on a strong foundation of shared trust and respect, belief in the cause and a fundamental love of the outdoors.

Our people are demonstrating leadership and making a difference in their communities. From the efforts of our most remote volunteers to the structure and support that our National Office staff members provide, it’s the sum of those endeavours that make the MSC integral to outdoor safety in New Zealand.

The power and influence of MSC’s actions can sometimes be hard to quantify, but when we look at the year’s most notable achievements, it’s clear that MSC’s work encourages safe participation, reduces incidents and saves lives.

The Board as a whole has worked effectively as a team during a time of significant change and workload. I thank each of them for their efforts and I’m particularly pleased to have had the continued support of Ross Meder whose vast knowledge continues to help guide the governance of the organisation.

I also want to make special mention of our funding partners who believe in MSC and generously provide us with financial support. They undoubtedly share our passion for outdoor safety and trust us to ‘do the business’. Funding partners are integral and valued members of the MSC community and this OnTrack provides me with a public opportunity to say thank you.

I wish you all a very Merry (and safe) Christmas and all the best for the New Year.

welcome to new council member: christian camping nz (ccnz) The newest member of the Mountain Safety Council was approved at the AGM in October 2013.

CCNZ was established in NZ in 1976 and currently has 75 member sites. They are connected internationally to CCI Worldwide and internationally they have 21 Associations. CCNZ are a national organisation with national reach. They mainly offer land-based outdoor activities and more than half of their camp sites run outdoor activities on a weekly basis.

Approximately 150,000 children participate in outdoor activities through CCNZ sites each year. Children are encouraged to consider taking up sports and recreational activities after they leave camp and connect with local sports groups offering similar activities.

CCNZ is committed to encouraging a holistic approach to life. Camping offers unquestionable benefits to the personal and social development of those participating. “Challenge by choice” is always encouraged as these experiences build into the character of a child for life.

We look forward to working with CCNZ on a range of initiatives over the coming years.

new zealand mountain safety council member organisations The New Zealand Mountain Safety Council is formed of a number of member organisations, all with a stake in promoting safe participation in New Zealand’s great outdoors.

OnTrack | December 2013

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MSC news hellos and goodbyes msc welcomes new ceo, mike daisley Mike Daisley, formerly Chief Executive of Sport Manawatu, will be taking up the CEO role with NZMSC on 21 January 2014.

Mike brings with him a wide range of skills and abilities, including strong change management experience. He has a breadth of senior leadership experience from the public and private sectors across NZ, UK and Scandinavia. He has worked within and advised Central and Local Government agencies, social enterprises, not-for-profits, and SMEs as well as large corporates.

emma collins Emma joined the MSC in November as Marketing & Communications Coordinator.

She will be working with Andrea on a range of marketing, communications and in-house design responsibilities.

Emma grew up on the Kapiti Coast and has lived in Wellington for the past seven years, not counting the twelve months she spent teaching English in South Korea. Emma is trained in languages and publishing, and says she is excited to bring these communication skills to her new role with the MSC.

maggie forest Maggie is operating remotely as a contractor for Research, Evaluation & Projects. She will be working with Léonce and have a primary focus on achievement of key goals under the ACC funding agreement.

Maggie was the former MSC National Office administrator for revalidation and qualifications and has a wealth of IT skills and organisational knowledge.

jennifer hayto Jen will join the MSC in January 2014 as the Outdoor Land Safety Coordinator. Her role will provide essential administration and co-ordination support to the Outdoor Land Safety Programme Manager (Nathan) and the Bushcraft, Outdoor Leader, Abseil and Risk Management programmes. Jen will also be involved in the co-ordination of the Collaborative Leader Development Initiative. Jen will be based in Wellington and work from the MSC National Office.

Here’s a little bit about her: “I am from the UK and have recently moved to New Zealand with my partner.

Over the past year I have worked in Hong Kong as an Outdoor Instructor and Co-ordinator for an outdoor education company. I love travelling and have been lucky enough to have seen some amazing places. I spent a year in South America when I was 23 and earlier this year spent some time in South East Asia where I motorbiked the length of Vietnam with my partner. I have already fallen in love with New Zealand and am looking forward to starting this new chapter of my life with the Mountain Safety Council.”

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New Zealand Mountain Safety Council

karen corcoran Karen joined us in the role in January this year and during her time with us has made a significant contribution to the organisation and the programme. The hard work, effort and commitment she has given was immense and of special note is the key achievement of producing two excellent manuals (Abseil and Risk Management) in a very short period of time.

Karen is leaving us to take up the position of Instructor for the NZDF Army Leadership Centre and will be based out of Burnham Military Camp in Christchurch. We wish her the best of luck with her endeavours and I am sure she will retain her links with MSC via the Canterbury branch.

archana nair

nathan watson With the departure of Karen Corcoran, we have been working on a plan for the continuing management of the Bush/Abseil/Risk Management programmes.

Nathan Watson is taking over the Bush/Abseil/Risk Management permanently as a new expanded role, and will be supported by Jennifer Hayto in a coordinator role that will assist Nathan with a range of administrative duties and some field support as and when required. Both roles (Programme Manager and Coordinator) will have the title of Outdoor Land Safety.

Nathan will remain based in Christchurch, and Jen will be based here in the National Office.

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It is with a great deal of disappointment that we see the departure of Archana Nair as Resource Coordinator. During her year with us she has provided a consistent level of service to our customers and the branches and it was unfortunate that we were unable to source funding to support this position going forward. It was commendable that Archana continued to provide a high level of service with a smile right up to the point of her departure.

Archana plans to take a well-deserved holiday to India and is seeking new employment on her return to New Zealand. We wish her well with her future endeavours and safe travels.

Treat every firearm as loaded Always point firearms in a safe direction Load a firearm only when ready to fire

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Identify your target beyond all doubt Check your firing zone Store firearms and ammunition safely Avoid alcohol or drugs when handling firearms

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An updated staff structure diagram will be available from the MSC website in the New Year http://www.mountainsafety.org. nz/About-Us/MSC-OrganisationalStructure.asp

lindsey pickering Lindsey is the longest serving staff member at MSC and has always been a fantastic asset to the organisation. Her commitment and connection to the wider MSC family has helped ensure that MSC was so successful with its membership support. Lindsey has given huge value to the resources role over the years and last year moved to a part time administration support role. In April we celebrated her 20 year anniversary with a large turnout of MSC members, past staff and her family. We would like to takethis opportunity to wish her and Don all the best as she makes the transition into a well-deserved retirement.

OnTrack | December 2013

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MSC news msc awards 2013 The MSC congratulates this year’s recipients of the MSC Lifetime Awards. Ross was taken by surprise when presented with his award at the AGM and Bruce had previously been presented with his at a branch meeting.

Ross Meder Ross joined MSC in 1975 and became an instructor for Bush, Abseil, Alpine and Outdoor First Aid. Over the ensuing years he has continued to update his skills and holds numerous National Qualifications in all disciplines. These qualifications have enabled the Canterbury Branch and MSC to use his skills in assisting and assessing candidates in all disciplines through their chosen pathways.

The volunteer service Ross has given to Canterbury branch and MSC goes above and beyond the normal. Thank you and well done.

Bruce Postill Bruce Postill has been a member since 1990, however his association with the outdoors goes back many years before this through of the course of his employment as a Conservation Officer. Bruce led the Outdoor First Aid programme from very early on and continued for several years, before the formal qualifications system was established in the year 2000. Bruce also led the branch abseil instructing team and was deeply involved in Bushcraft Instruction and training of potential Instructors. As well as holding a Bush 2 warrant he is also a Bush Moderator. Congratulations to Bruce and thank you for all your hard work.

msc council award nominations 2013 Warren Crawford

Geoffrey Furborough

George Gallop

Rebekah Wright

Terry Ericson

Ian Arnott

Helen McLean

Ian MacGregor

Chris Tews

Andy Brooke

2013 administration officers conference

Back row: Geoff Ensor (MSC Chair), Kasey Gibb (Manawatu), Evelyn O’Neill (Nelson), Jackie Martin (Tauranga), Wendy Stichbury (Gisborne), Chris Scahill (Interim CEO) Front row: Caroline Symmans (Taranaki), Gina Connell (Auckland), Louise Craig (Southland), Toni Holmes (Canterbury), Jane Hoedemaeckers (Wellington & Branch Network Manager) Missing: Sharon Hodson (Waikato) and Bridget Newman (Wakatipu)

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New Zealand Mountain Safety Council

This annual event took place at National Office in Wellington on Friday 20 and Saturday 21 September 2013.

The purpose of the conference was to bring together our regionally based branch administrators for a series of presentations, workshops, training and professional development.

It was also a good opportunity for the nine that attended to network, exchange ideas and discuss best practice solutions for common issues.

Shared Services manager Richard Brodie said: ‘It was great to get everyone together and work through some common issues, identify improvements and plan for the future.’

It is hoped to hold another conference in 2014, subject to funding.

AGM REPORT MSC ANNUAL GENERAL MEETING, 11 OCTOBER 2013 The NZ Mountain Safety Council AGM provides an ideal opportunity to bring together 25 member organisations, nine Technical Advisory Committee Convenors and the seven Regional Representatives to take stock of the year, celebrate successes and reflect on the challenges.

During the morning of the AGM, two strategic workshop discussions were held, focusing on the following questions: ▲▲ What are the challenges facing MSC and the wider outdoors sector? ▲▲ What are the resultant opportunities we should be focusing on?

The discussion after morning tea was particularly significant, as members came up with two clear conclusions which were: ▲▲ MSC to drive sector structural change – for example: shared services/merging/ joint MOUs ▲▲ Review MSC – for example: structure/focus/roles and responsibilities/ purpose/adding value/use of technology/key partnerships These conclusions give a clear expectation and ultimately a mandate to the Board and CEO to get on with the work of positioning MSC to ensure the organisation is ‘fit for the future’.

The AGM went very well. The financial report outlined the result and included a recommendation to hold down costs, build cash reserves and continue to be vigilant with funding and income stream outcomes. All reports were previously tabled and taken as read.

Geoff Ensor was re-elected as Chairperson, Murray Douglas returns as Deputy Chair and Ross Meder and Fiona McDonald continue to serve their remaining time on the Board. Harry Maher and Christeen Mackenzie (co-opted member) have stood down.

Chris Scahill (Interim CEO) was elected to replace Harry when Chris’s term expires in January 2014.

The meeting concluded in record time with the Council understanding the wider sector challenges and providing the Board with a clear directive going forward.

- Chris Scahill, CEO (Interim)

merry christmas and happy summer holidays From everyone here at National Office, Merry Christmas we wish you a Merry from MSC Christmas and happy New Year.

Christmas closedown 2013/13 The Mountain Safety Council National Office will be closed for the Christmas break. The last day of business for 2013 will be Friday 20 December. The office will officially reopen on Tuesday 21 January.

OnTrack | December 2013

Online store The online store will also be closed during this time. Orders may be placed but will not be dispatched until after 21 January.

Orders will be dispatched up until 20 December but cannot be guaranteed for Christmas delivery, so get your orders in early to avoid disappointment.

Media enquiries Please check the following web page to see who is covering media: www.mountainsafety.org.nz/ media/media-contacts 7

nicole mckee

programme manager: firearms & hunter safety nicole.mckee@mountainsafety.org.nz

obituary: terry ericson In October 2013 I had the pleasure of presenting a Council Award to Terry Ericson of Invercargill in the presence of his peers and his family. Terry deserved recognition for his dedication to the Firearms Programme as an Instructor and past Co-ordinator for the last 29 years.

We were deeply saddened to hear that Terry lost his battle with cancer in November. Our sincerest sympathies are extended to Terry’s family and the Invercargill firearms team.

firearms programme engages in public outreach initiatives

isolated instructors As we have travelled around both North and South Islands we have met many isolated instructors in rural areas. There are more that we have not yet had the opportunity to introduce ourselves to but we hope to make contact over the coming months.

Could those Firearms Instructors who do not have contact with a coordinator or branch please send me the figures of how many people you ran a firearms safety course for during 2013 (via your usual method) for our statistics records please.

Deadline: 31 January 2014.

During 2013 we attended several shows. The Tahr Show in August, Sika Show in September, and in December the Outdoor Recreation Expo in Nelson as well as the Fishing & Hunting Expo in Motueka.

We have used these opportunities to meet instructors and converse with members of the public on all things “firearms”. The positive feedback received from members of the public is great. This constructive contact convinced me that getting out there to showcase what we do and promoting firearms safety is important to the public’s perception of firearms.

We would like to thank and acknowledge the instructors who have given their time and expertise to these events.

If you are working at any shows or have the opportunity to access community spaces and want firearms safety resources or support please get in touch with me. We would like to do what we can to help get the firearms safety message out into the community.

Got your Chamber Safety Device? www.mountainsafety.org.nz/resources

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New Zealand Mountain Council New Zealand’s outdoors isSafety a great place to be and there are ƐŽ ŵĂŶLJ ĚŝīĞƌĞŶƚ ǁĂLJƐ ƚŽ ĞŶũŽLJ ŝƚ͘ Ƶƚ ďĞĨŽƌĞ LJŽƵ ƐĞƚ Žī ŽŶ LJŽƵƌ ĂĚǀĞŶƚƵƌĞ͕ ƚĂŬĞ ƚŚĞ ƟŵĞ ƚŽ ƉůĂŶ ĂŶĚ ƉƌĞƉĂƌĞ ĨŽƌ Ă ƐĂĨĞ ƚƌŝƉ͘

update: whakatu-pato firearms safety programme In November 2013 Mike Pyatt, Tracy Wakeford and I travelled to Rotorua for a Whakatu-pato working group meeting. It was an introduction meeting for Mike and I to meet the group that instigated the beginnings of this successful programme. We meet the kaumatua (elders), learned the kaupapa (plan) and the dreams of the group. Importantly we shared ideas for the future expansion of the programme.

Whakatu-pato (which means to take care) is firearms safety training delivered to Ma-ori and other rural persons who for a number of reasons are unable to access firearms training elsewhere. Often the course is delivered in the surroundings of a Marae or in community halls. All family members including children are invited to attend and learn.

Training can be given to local community leaders who go on to become Warranted Firearms Instructors. We teach them to deliver the Whakatu-pato programme to their communities where they already hold the mana (respect) of the locals. It is hoped that current warranted instructors in surrounding areas will make themselves available to help out with courses and mentor if approached.

It is expected that the Whakatu-pato programme expansion into the South Island will continue the work of our instructors in the North Island. We would like to progress the awareness of safety with firearms in the greater rural community by incorporating the kaupapa of this programme and growing it beyond its current boundaries.

More than 2000 people have taken part in the programme so far highlighting its success in the smaller communities. There is a process for getting a course set up. Resources are available to help get participation from the local community, such as promotional posters and pamphlets.

If you think your area could use this programme then get in touch with Mike or I to discuss, or visit: www.mountainsafety.org.nz/whakatupato Whakatu-pato instructors' training in Rotorua.

Whakatu-pato course in Waimana.

Held the same weekend as the working group meeting.

Nga Tikanga Whakatupato Whakamahi Pu

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Me whakaaro koe he kariri, he matä ränei kei roto i te pú i ngä wä katoa I te katoa o ngä wä me tuhi e koe tó pú ki tétahi wähi käore he tangata i reira

Me tatari koe kia tae rawa ki te wä e hiahia ana koe ki te pupuhi i tó pú, kätahi anó ka whakakí ki te matä

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Äta whakaritea te mea e hiahia ana koe ki te pupuhi

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Äta tirohia te wähi e pupuhi ana koe i tó pú

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Kia pai tonu tó whakaputu i ó pú me ó matä

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christmas holiday

Ka rorirori noa iho te tangata i te waipiro, ä, käore e hängai ngä whakaaro

On behalf of the Firearms Programme I would like to wish you all a safe and festive Christmas ahead. Mike and I will be on leave from 20 December 2013 until 27 January 2014. One of us should still answer our cell phone should you need to make urgent contact.

Ko ngá Pirihimana o Aotearoa me Te Karaunihera Whakatúpato Piki Maunga o Aotearoa kei te whakató i énei tikanga whakatúpato. Kei te ARMS CODE étahi atu whakaaturanga. Me hure koe ki te ipurangi www.police.govt.nz me te ipurangi www.mountainsafety.org.nz

www.police.govt.nz

NZP-7 BASIC RULES POSTER MAORI.indd 1

14/03/11 8:52 AM

OnTrack | December 2013

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Nathan Watson

programme manager: outdoor land safety nathan.watson@mountainsafety.org.nz

new abseil manual plus important information regarding harnesses The MSC manual Abseiling – A manual for Instructors (fifth edition) was reviewed and updated earlier this year and is now available to purchase from your branch AO or via the MSC online shop www.mountainsafety. org.nz/resources. We are also looking to make this and other manuals available in selected outdoor stores for 2014.

This is a must-have resource for all instructors, no matter whether you’re just starting out or whether you are already an experienced instructor wanting to up-skill and update.

Current industry standards One reason for updating this manual was to ensure MSC instructors were using the most current and accepted industry standard methods. Of particular importance is the information found on pages 36 and 37. Please note that accepted industry standard is to have both the main abseil line and the safety rope attached directly to the sit harness belay loop as the main attachment point.

If a chest harness is required to aid the abseiler (due to narrow hips or being top-heavy) it is recommended that a manufactured chest harness or a full body harness be used. If a chest harness is required and one is not available on-site then you can make an improvised chest harness by using a tape sling or, if there is no other option, the safety rope can be used. However in either case, the safety rope must still be directly attached to the sit harness. In this case running a prussic from the improvised chest harness to the safety line is the easiest way of maintaining an upright position with adjustment options.

The key factor is if the abseiler were to let go of everything the weight from the safety line needs to come directly onto the sit harness – not onto their chest, arms or prussick. This is quite a change from what we have previously done at MSC but due to the advancement in equipment in recent years it is also a timely one.

In addition to this there is a section in the Abseil Manual that mentions low friction tape on harness leg loops failing when loaded during an abseil. There have been a few enquiries about this so I this is a good opportunity to explain where this has come from. The information for this particular section was drawn out of an article in the NZOIA Quarterly (October 2011) which was written by their Technical Field Officer at the time, Chris Burtenshaw. It is a good article and well worth a read, you can access it via this link: www.nzoia.org.nz/images/files/Quarterly/oct_quarterly__2011_web_1.pdf

course descriptions All MSC course descriptors have now been reviewed and updated. This work formed part of the wider SMS development but has resulted in significantly clearer and more consistent course descriptions across all programmes. Some of the changes are very minor in nature, while others involved a major rewrite of the material.

All course descriptors match the SMS and any future updates will be made during the annual SMS update period.

All descriptors are now available on the MSC website under each specific course/activity section. Now everyone can view the course description before they decide to attend an activity.

member entitlements A recent stocktake of the MSC member entitlements has indicated there is potential to increase the list of deals and discounts members receive. While a lot of members may receive discounts at their local retail stores the MSC is attempting to negotiate these at a national level, ensuring the benefits are available throughout the organisation for all MSC members.

Current/existing member discounts: ▲▲ 10% off at all Bivouac retail stores with your membership card ▲▲ 30% off DOC annual hut passes through DOC offices with your membership card The MSC is excited to announce the following new member discounts: ▲▲ Back Country Cuisine is offering all MSC members the ability to purchase their products at wholesale rates ▲▲ Cactus Clothing discounts of up to 18% (some exclusions apply) These new offers will be communicated through the Web Portal soon with an explanation of how you can take advantage of them.

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New Zealand Mountain Safety Council

Bushcraft, Risk Management, Abseil Youth and Community Development MSC Safety Management

people who’ve passed assessments A number of people have recently completed National Bush 1 and 2 assessments and there has been an influx of ODL workbooks as trainees aim to complete before the new ODL requirements take effect. With this amount of content coming in and while we appoint a new staff member to the Outdoor Land Safety team there will be a delay in processing this information. Everyone who completes an award will be acknowledged in the next issue of OnTrack.

national bushcraft assessments National Bushcraft assessments took place in the North and South Islands in October and November. Thank you to everyone who put their hands up for this and put in the hard yards to make it happen.

In early October, a combined Bush 1 and ODL Assessment was held in the Tararua Ranges. The assessment went well even with weather bombs ripping across the area on the Friday which forced a change to the planned route.

Candidates were put through their paces by taking individual bearings down to Ruapae stream in sodden bush then along the river identifying features and a few map errors along the way. Some expert leap frogging and boxing out found them at the outlet point, before following the terrain to the banks of the Ruamahanga River which tested the participants’ river crossing abilities.

Day two saw the participants tackling a challenging bush basin which had the navigators working hard and more offtrack travel saw them back to the track with yet another front punching rain and wind into their backs. Some great skills and abilities were highlighted by the participants, who will now be advancing their MSC roles – well done.

congratulations to: Kate Parr (Abseil 1) Fiona Hudson (Bush 1) Anna Stewart (Bush 1

above the bushline training The recent North Island Above the Bushline training course was held in the Waihohonu area at the end of September. Although the weather was challenging (with rain, wind and cold temperatures), it was a very worthwhile exercise that will hopefully become a regular event in the future.

The weekend kicked off with some knot and rope revision followed by a day of challenging navigation exercises before testing the team by erecting tents and managing self and gear in adverse conditions.

Sunday found the group in some nearby bush setting up various belays, followed by more bearing and distance measuring work before heading north to some rocky outcrops to set up pack person lowers. A section of scree travel lead to a river crossing before plodding out to the road end.

Big thanks go to David Eaton for organising and running this challenging and rewarding training.

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new: risk management manual As you may be aware the Outdoor Safety – Risk Management for Outdoor Leaders Mountain Safety Manual #38, third edition was reviewed and released earlier this year. It is now available to purchase from your branch AO or from the MSC online shop: www.mountainsafety.org.nza/resources This is a must-have manual for anyone leading people in the outdoors, we are also looking to make this and other manuals available in selected outdoor stores for 2014.

OnTrack | December 2013

outdoor

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Disco r More,ve safely

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Bushcraft, Risk Management, Abseil,

changes to odl for 2014

collaborative leader development – residential courses a success

The new Outdoor Leader programme starts in 2014 following a full programme review and update. Three new publications were launched in mid-December to provide the necessary information: ▲▲ Outdoor Leader Overview – a guide for trainees and all those involved in the Outdoor Leader programme ▲▲ Outdoor Leader Workbook – updated and refreshed ▲▲ Outdoor Leader Branch Guidance & Support – designed to provide additional information for branches running the Outdoor Leader programme These publications are available from the MSC Web Portal.

The compulsory training requirements have also been reviewed and now include additional requirements such as a River Safety Course and unit standard 424 (Outdoor Emergency Management). The full list of compulsory requirements can be found in the Outdoor Leader Overview document.

All current ODL trainees can continue on their training pathway as normal but they will need to meet these new requirements.

The first two courses for this project took place between September and November. Course one was based in North Canterbury and used the Mt Thomas/Mt Oxford Forest areas while course two was based in Waihi and made use of the Kaimai Ranges/ Karangahake Gorge/ Waitawheta River.

Both courses were full of eager participants keen to further their knowledge, skills and competency in the bush. Each week was full-on with long days both in the classroom environment and out in the hills perfecting skills such as navigation, flora and fauna identification, risk and group management and leadership.

One course participant said: “Doing this course has made me more passionate about getting young girls into the outdoors. I feel more confident with trip planning, identifying and managing possible risks, interpreting the weather, being able to pinpoint my exact location on a topographical map and estimate how long it will actually take to get to my destination. It was also a great opportunity to share camping, expedition and adventure stories with participants from other organisations such as Scouting NZ, Boys Brigade/ICONZ and Schools. And best of all you were out in the bush every day, which is a much greater way to learn.”

– Vicky Youngman, GirlGuiding NZ Confirmed dates for 2014 so far: ▲▲ Course 3: 26 April – 3 May at Borland Lodge, Fiordland/Southland ▲▲ Course 4: 23 – 30 May at Blue Mountain Adventure Centre, Central NI ▲▲ Two more courses will run in the second half of 2014 Both courses have places available for MSC Outdoor Leader trainees. If interested, contact nathan.watson@mountainsafety.org.nz

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New Zealand Mountain Safety Council

Youth and Community Development, MSC Safety Management

safety management update The new MSC Safety Management System (SMS) has been through the first stage of the OutdoorsMark audit process and resulted in successful completion of the ‘desk audit’. This process used on an external audit of the SMS documentation and all associated processes including the MSC warrant system and MSC instructor training pathways.

The next step is the completion of ‘field audits’, starting with an Abseil audit on 7 December in Auckland. This will be followed by field audits for the Alpine and Avalanche programmes at the first available opportunity in 2014. Field audits for all other MSC programmes may occur after this but that decision has not been finalised.

After successful completion of the Abseil, Alpine and Avalanche field audits the MSC will have meet its requirements under the Adventure Activities Regulations (2011), which is part of the Health and Safety in Employment Act (1992).

SMS Implementation Significant thought and preparation has gone into considering when the best time to implement the SMS would be. The following key dates/milestones apply: ▲▲ The SMS is now available through the MSC web portal document library ▲▲ The SMS will ‘go live’ on 1 January 2014, this means any MSC operations (courses/activities) delivered after this date will operate under the new Safety Management System, it’s important for all MSC instructors to know that: ▲▲ All new minimum warrant requirements will apply ▲▲ All new supervision structure (ratio) requirements will apply ▲▲ All new hazard identification and management tools/forms provided as part of the SMS and available through the web portal will need to be used There are some key reasons why this date has been selected: ▲▲ Making the SMS available now, but not ‘going live’ until 1 January 2014 gives MSC members the opportunity to access and digest the new SMS before its implemented ▲▲ There are very few MSC courses delivered between now and the end of January, providing the longest period of time for members to access and digest the new SMS without it affecting branch operations A new page has been added to the ‘About Us’ section of the MSC website so non-members can view condensed information about how the MSC manages safety on its courses/activities. This can be viewed here: www.mountainsafety.org.nz/ About-Us/SMS.asp

sms training While the focus lately has been on redeveloping the SMS and completing a successful audit, our attention is now turning to training members. This process will occur over time and utilise a number of possible training methods.

Most importantly MSC members need to know where they can access the SMS documentation. No one is expected to remember every word on every page and the SMS documentation should be used as a reference, i.e. refer back to it when you need to and on a regular basis to ensure nothing has changed.

The MSC is exploring multiple training options but the following will apply/be implemented in 2014: ▲▲ All members should access the overview document via the web portal and read it ▲▲ The Outdoor Leader workbook will include a ‘Safety Management Induction’ section so all future ODL warrant holders will complete this as part of their induction training. (The new workbook will be implemented for 2014.) ▲▲ All current MSC warrant holders will be required to complete a similar ‘Safety Management Induction’. This will be available in early 2014 and accompanied by a training presentation that individuals/branches can work through.

OnTrack | December 2013

13

andrea corrigan

marketing & communications manager andrea.corrigan@mountainsafety.org.nz

internal communications improvements In response to calls for ‘better communication’ we have recently introduced a number of initiatives designed to provide improved information flow between National Office and our remote employees, branches and members. ▲▲ Bulletins – Programme Managers are actively sending out ‘bulletins’ with specific information relating to their programmes and projects. This is generally at a more operational level and they are not timed specifically but occur as and when there is a need towww.adventuresmart.org.nz communicate key information. ▲▲ Weekly operations round-up – all National Office employees, including remote AOs have been receiving an email summary of items raised at the weekly National Office staff meeting. This ensures everyone knows what each other is up to and provides visibility for AO’s as to what the current focus is. ▲▲ Chief Executive – Chris Scahill has been sending out a fortnightly ‘As I see it’ email communication from the CE’s office to all members and it is something that new CE Mike Daisley intends to continue.

Of course you can still read this OnTrack magazine three times per year in March, July and November which provides a high level overview of our organisational activities – and we are looking at ways of making it more accessible too!

NT ADVERTS

www.adventuresmart.org.nz

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mountaincraft manual Funding was secured to review the MSC’s Alpine Skills manual in this financial year. Rather than just update the current manual, it was decided to reinstate the previous Mountaincraft manual and restructure it to include key information from the Alpine Skills Manual and Alpine Rescue Techniques manual and provide a whole raft of new content including brand new photos and illustrations.

This is a significant undertaking and will take many months of work but it is due to be published before the end of this financial year. Currently Hobbie is working away on content along with some of the external expert writers and sorting through the hundreds of photos that he and Nathan took during their photo shoot at Mount Cook. Whilst I am project managing everything else including the publishers, design, budget and contracts to ensure that everything comes together as per the timeline.

web portal will provide new communications possibilities In the document library section of the new MSC Web Portal there is a ‘Communications’ section. This section is currently under development but it is anticipated that this will provide another channel by which we can provide information to our members. Watch this space.

behind the scenes give us yer email address!

One of the many functions of the Marketing and Comms Manager is to ensure that ‘quality media, communications and resources’ are produced. Whilst invariably the Programme Managers are the technical experts that provide or obtain the content and decide the structure, a lot of work goes on behind the scenes to ensure that content is consistent, accurate and formatted as well as proof read and edited.

Documents that I have worked on recently include the SMS Overview document, the new Outdoor Leader documents, the new forms, resource pack contents, avalanche resources and funding proposals. Over the coming months we expect to be attacking other course resources too so that everything has been reviewed and is brought up to a consistently high standard.

New Zealand Mountain Safety Council

As you can imagine, tailoring information delivery to 1500+ members with varying information needs can be difficult. We try and provide a ‘best fit’ solution for the majority, which may sometimes result in you receiving information you don’t need. Eventually, we hope to offer ‘user chooses’ preferences so we can tailor information more effectively. Until then, we encourage you to read everything where possible and skim over bits that don’t specifically apply to you.

If you haven’t supplied your email address or know of someone who hasn’t, please do so (via your contact details on the web portal) so we can communicate with you electronically. This will save time and money, and it enables us to get information out quickly when necessary – plus not using paper and fuel to get it to you is better for the environment.

mark emerson

programme manager: outdoor first aid mark.emerson@mountainsafety.org.nz

year in review The year has nearly passed and it has been another successful one for MSC's Outdoor First Aid (OFA) programme. We have seen some new trainee instructors come into the fold, and have seen some trainees qualify as full instructors. This is fantastic for the programme and it will help it move forward and grow into the future.

The course format that was adopted in 2012 has been delivered by most of you now and it continues to evolve and improve. This is mainly due to the hard work of all the OFA instructors and trainee instructors and the continuing desire to deliver quality outdoor first aid training.

Looking ahead to 2014, I hope to build on all the positives achieved in 2012 and 2013. There may, however, be a number of changes to how the OFA programme operates administratively. This will include how we achieve instructor revalidation and moderation. More information will be provided on this as it becomes available.

Thank you to all instructors and trainees who contributed to their communities in 2013. I hope to see you all at the 2014 workshop, if not before.

nzqa first aid news The following was released by NZQA on 8 August 2013: “NZQA received feedback from providers that while unit standards 26551 and 26552 were deemed to replace unit standards 6400, 6401 and 6402, the outcomes are not equivalent and they do not meet the first aid training outcomes being requested by industry.

In January 2013, NZQA held an initial sector meeting to canvas any issues requiring resolution and provide guidance to NZQA on the skills and knowledge deemed critical for generic first aid training for the sector needing to be addressed in any review of the first aid unit standards.

This review is now underway.”

More information on this review and any other news relating to NZQA qualifications can be found at www.nzqa.govt.nz

ofa workshops 2014 Many of you will be starting to plan your activities for 2014 and as such you may be wondering when the workshops will be held. After a lengthy discussion at the recent OFA Technical Advisory Committee meeting, was decided that the best option is to provide one large workshop in Wellington. This allows MSC to provide a more targeted training weekend for OFA instructors.

Wellington has been selected as the location for a number of reasons, including its proximity to a major airport, the wide range of accommodation and transport facilities, and the availability of external training providers.

We will have a large amount of refresher training to cover at the workshop, including the PHEC refresher, Workplace First Aid refresher, and the annual NZRC revalidation. This will see us packing a large amount of work into short time frame. More information about how this will be managed will be available early in the New Year.

The date for the 2014 OFA workshop is: 20–22 June 2014, Wellington Please put this date in your diaries and calendars, and I look forward to seeing as many of you there as possible.

update – funding As many of you will be aware, there have been some recent funding issues surrounding the OFA programme. Subsequently a request was sent to MSC branches seeking financial assistance.

The overall response was very positive and as a result I am pleased to announce that we now have sufficient funding to continue into 2014.

Next year's focus will be the redevelopment of the OFA instructor guide. In addition to this I will work on the redevelopment of the current OFA resources, and the continued development of our OFA instructors. I look forward to providing more information on these tasks as they progress.

OnTrack | December 2013

guide to acceptable first aid certificates During the 2012 revalidation process it was identified that there is a wide variety of first aid certificates being submitted by MSC members, some of which were not sufficient for leading outdoor activities. In order to set an appropriate standard a list of acceptable first aid certificates has been produced. The list is by no means exhaustive, and if you have any questions please contact your branch Administration Officer.

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jane hoedemaeckers

branch network manager

jane.hoedemaeckers@mountainsafety.org.nz

msc manawatu win trustpower community award The Manawatu branch of the Mountain Safety Council have been promoting safe practices in land-based recreational, educational and adventure activities for a number of years. Each year the popular courses benefit a large number of people and help ensure that they enter the outdoors fully prepared.

This year their efforts have been recognised by their local community who named the branch winners of the Education and Child Youth Development category at the local TrustPower awards.

Over the past 12 months, more than 40 volunteer instructors have devoted a substantial amount of time to deliver courses and training to 1200 local people. This includes running the popular Bushcraft course 23 times, delivering the firearms safety course to more than 400 firearms licence applicants and training around 200 students on the bushcraft component of their Duke of Edinburgh programme.

MSC Manawatu branch chairperson, Heather Grady, who was presented with the award said:

‘On average, our branch invests an astonishing 260 volunteer hours every month so that hundreds of others can acquire outdoor and leadership skills, safer knowledge of the outdoors and respect for the risks associated!’

the great adventure race to cure kids MSC Auckland branch delivered a navigation training day to adventure racers entering the Great Adventure Race to Cure Kids on Sunday 1 December at YMCA Camp Adair in the Hunua Ranges.

In the morning, adventure racers attended a classroom based navigation training session which provided them skills in map grid references, navigating with and without a compass and route planning. These skills were then taken out on a field-based session in teams to practice navigating and team work assisted by an MSC instructor.

Presenting the navigation training session was branch Chairman Trev Ridgway and Course Director Stacey Koppens. They were assisted by MSC Auckland volunteers John Wheatcroft, Pip Geary, Dirk van der Woerd, James Brown, David Robertson, Nigel Boyce, Trent Vannisselroy and Sam Culliford.

All teams returned safely with their MSC instructor after 4.5 hours of on-track training followed by a debrief where they felt they gained valuable experience that they will use for race day.

heather grady wins msc volunteer award The Mountain Safety Council congratulates Heather Grady for winning this year’s MSC Volunteer Award at the Outdoors Awards 2013. Outdoors New Zealand hosted the event as part of the World Outdoors Summit at the Energy Events Centre in Rotorua last November.

Heather has been an active member of the Manawatu branch since 2002, and is currently its chairperson. As well as leading the branch, Heather is an instructor in Bushcraft, Risk Management, and Outdoor First Aid. She spends much of her time running courses for young people working towards their Duke of Edinburgh Award.

Heather says she has met thousands of teenagers through her work with MSC, adding that “Some of them have never been out in the bush before, and for them, having to use a long drop loo is challenging enough!”

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New Zealand Mountain Safety Council

lÉonce jones

prevention manager leonce.jones@mountainsafety.org.nz

research & evaluation New Zealand Coronial Database I now have access to the Ministry of Justice's Case Management System, a national database of New Zealand's coronial records going back to 2007.

Reviewing previous coronial cases improves our ability to identify and address future hazards. I have been investigating the possibility of creating a fatalities account in the NID, which will enable us to capture the fatalities and to provide a record of incidents in the outdoors on an ongoing basis.

If any branches have information relating to fatalities that have occurred in their area, please email that information to me.

National Incident Database (NID) I am working closely with Maggie Forest on improving functionality in the NID. This has only been possible with the funding support of the Accident Compensation Commission (ACC).

I am pleased to advise that we have set up a group account in the NID for Scouting New Zealand. All regions, camps and major events will be reporting incidents into the NID in future.

I draw the branches’ attention to the SMS Overview document, which clearly sets out the reporting requirements for incidents and near-misses that occur on MSC activities. I note that only six reports have been submitted to me for input into the NID this year. Given the level of branch training and instructor activity, I am surprised that the figure is so low. If you are aware of other

incidents or near-miss events then I would appreciate an email or a phone call with some details so that I can track down any reports that may not have reached me.

I am also in the process of writing a report for circulation to branches on the incidents reported in 2013. This will provide a historical comparison of incident reporting trends since the NID’s inception.

To date, (3394) incidents and near misses have been reported. The vast majority of those (3160) were reported into the Snow Sport section of the database. The remaining 234 incidents were reported into the Outdoor Education and Recreation section of the database. A five year report on incident trends is being drafted as part of our ACC funding agreement.

PROJECTS MSC Database – progress update Development of the reporting functionality and processes for loading courses and participant information is progressing. Members of the shared services team are supporting Nina (Database Administrator) to ensure the functionality is in place to allow Branch Administration Officers to enter courses as well as participant and instructor activity.

While there are bound to be some initial challenges, the rewards of capturing so much data are immense in that it will support funding proposals, in particular performance research is essential if we are to continue to achieve ongoing funding support.

Remember Jane is the primary database support for AOs whereas Nina supports the National Office staff as well as being the point of contact for any issues that might require functional development.

MSC Web Portal – now live For some time now access to the member only section of the website has either been limited or non-existent (depending on when you joined the MSC).

The new web portal went live on 6 December and has been designed for members to access via the same ‘member login’ tab/ button on the MSC homepage. The web portal will provide ‘behind the scenes’ access for all members and allow for a one stop shop for all important information, documents and communication.

The web portal also contains a Document Library which will be home to the MSC Safety Management System and all operational forms, Branch Hazard and Equipment Logs and information pertaining to each member such as qualifications and appointments, activities and personal details.

Please note that development of some components of the portal is still in progress. As each new function comes online, the web portal will be updated. Please bear with us while we work through the implementation of this significant project and iron out any technical hiccups that may arise.

OnTrack | December 2013

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shop guide

to the mountain safety council store Your guide to buying the perfect gift for yourself or the other outdoor enthusiasts in your life. Stay safe in the outdoors.

Make sure you have the essentials featured below before heading off on your outdoor adventures this summer.

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1. Kiwi Hunting Calendar 2014

2. Survival Pack 1 – Basic

3. Pocket Survival Bag

This unique hunting calendar for 2014 is put together by hunters for hunters.

It lists all the important dates and competitions nationwide that hunters need to know about month by month.

LIMITED STOCK – GRAB YOUR COPY NOW! RRP $19.95

Essential survival items for the outdoors in one light-weight and shower-proof zip-lock bag. ▲▲ MSC branded safety whistle ▲▲ Pack liner ▲▲ Pocket survival bag ▲▲ Safety information.

RRP $20.00 inc GST

Emergency survival bag for warmth and shelter. Comes compressed in a handy pocket sized ziplock bag. ▲▲ Lightweight (140g) ▲▲ Size: 190cm x 80cm ▲▲ Printed with survival tips ▲▲ Strong, durable plastic.

RRP $7.00

4. MSC Survival Bag

5. MSC Safety Whistle

6. MSC Pack Liner

Large (200cm x 80cm), tough, bright orange survival bag. ▲▲ Can be worn, or used as a signal ▲▲ Can be an emergency shelter ▲▲ Survival information on one side RRP $7.00

This MSC branded, bright orange and extremely durable whistle is manufactured in the USA out of the strongest ABS plastic. This whistle will not fail or crack like cheaper polyproplylene products. RRP $9.95

Large (150cm x 65cm) tough bright yellow plastic liner to keep your gear dry. ▲▲ Outdoor tips printed on one side, including an essential gear checklist ▲▲ Fits most packs.

RRP $5.00

To purchase, ask your branch Administration Officer or visit www.mountainsafety.org.nz/resources 18

New Zealand Mountain Safety Council

2014 calendar January 1 Safety Management System (SMS) ‘goes live’ 21 National Office reopens February 22–23 Branch Chairs & Regional Reps Conference (Wellington)

March 7–9 Abseil National Workshop & Assessment (North Island – Whakapapa) N.b This will always be the second weekend in March 21–23 Abseil National Workshop & Assessment (South Island – Location TBC) N.b This will always be the fourth weekend in March April 23 Board meeting (Wellington) June 18 Board meeting (Wellington) 20–22 OFA National Workshop (Wellington). One weekend only 28–29 Alpine National Workshop (North Island – Whakapapa Ski Area)

July TBC Alpine & Avalanche field audits. (Most likely venues Wakatipu, Canterbury and Central NI) 5–6 Alpine National Workshop (South Island –Temple Basin Ski Area) August 20 Board meeting (Wellington) September TBC Administration Officers Conference (Wellington) October 10–12 Bush 1 National Assessments (North Island – Location TBC) N.b This will always be the second weekend in October 17–19 Bush 1 National Assessments (South Island –Location TBC) N.b This will always be the thirdweekend in October TBC MSC AGM (Wellington)

November 31 Oct–2 Nov Bush 2 – National Assessments (South Island – Location TBC) N.b This will always be the first weekend in November 7–9 Bush 2 – National Assessments (North Island – Location TBC) N.b This will always be the 2nd weekend in November December 10 Board meeting (Wellington)

OnTrack | December 2013

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www.adventuresmart.org.nz

KNOW BEFORE YOU GO The Outdoor Safety

CODE 5

Before you go into the outdoors get familiar with New Zealand’s Outdoor Safety Code.

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Plan your trip Seek local knowledge and plan the route you will take and the amount of time you can reasonably expect it to take.

2

Tell someone Tell someone your plans and leave a date for when to raise the alarm if you haven’t returned.

3

Be aware of the weather New Zealand’s weather can be highly unpredictable. Check the forecast and expect weather changes.

simple rules to help you stay safe:

Know your limits Challenge yourself within your physical limits and experience.

5

Take sufficient supplies Make sure you have enough food, equipment, clothing and emergency rations for the worst-case scenario. Take an appropriate means of communication.

Also available: The Boating Safety

CODE

www.mountainsafety.org.nz

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The Water Safety

CODE

For more information about how you can prepare for your outdoor activity, visit www.adventuresmart.org.nz New Zealand Mountain Safety Council

3

2

1

At the ‘expected date and time’ below, immediately try and contact the ‘OUTDOORS USER’ directly, if you have not already heard from them.

If unsuccessful try and contact other group members (if applicable).

Option 2b. Download the form. Save to your system. Type directly into the form. Save file. Attach to an email and send to your TRUSTED CONTACT.

None of the fields on the form are compulsory, but the more details you provide, the better the search and rescue agencies will be able to respond should the alert be raised.

DD /MM / Y Y

Time:

: Activity:

Medical Conditions & Medication:

Address or Passport Number & Nationality:

Address/Passport No./Nationality:

Name:

Address/Passport No./Nationality:

Name:

Phone:

Phone:

Medical Conditions & Medication:

Medical Conditions & Medication:

WHO ARE YOUR GROUP MEMBERS? (Overseas visitors please include your passport number and your nationality.)

Home Phone:

Cell Number:

First name:

Family name:

OUTDOOR USER/LEADER DETAILS (Overseas visitors please include your passport number and your nationality.)

Note: Always enter your progress and changes to plan in hut logbooks, even if you don’t stay overnight.

Intended track/route/huts and alternatives:

Start Date:

AM PM

WHAT ARE YOU DOING AND WHERE ARE YOU GOING?

TIME :

AM PM

If you are still unsuccessful in contacting the OUTDOORS USER or any members of the party, telephone 111 (or if outside New Zealand call +64 4 381 2000) ask for the Police and tell them you wish to report a missing person(s) who is on a trip in the outdoors and has not returned by the expected date and time.

You will need to provide the Police with the information below.

EXPECTED DATE OF RETURN D D / M M / Y Y

For tips, advice and links to help keep you safe throughout your land, snow, water, boating and air activities in New Zealand, visit www.adventuresmart.org.nz

Whatever method you use, it is recommended that you check that your TRUSTED CONTACT has received your Outdoors Intentions prior to leaving on your trip.

Remember to tell your Trusted Contact as soon as you have returned safely, to avoid unnecessary alarm and possible involvement from New Zealand Police.

By using this form you agree to the terms and conditions.

If unsuccessful wait 1 hour and then repeat the process of contacting the OUTDOORS USER and if applicable other group members. If unsuccessful and you are extremely concerned or bad weather has set in, go straight to contacting the New Zealand Police.

You have been nominated as the TRUSTED CONTACT for the OUTDOORS USER listed below, so you can raise the alarm and contact the appropriate authorities if for any reason they do not return by the expected date and time below.

OUTDOORS USER(S) may select either of these options to complete your Outdoors Intentions details via a downloadable form.

Option 2a. Download the form. Save to your system. Print form.

Complete details by hand and give to your TRUSTED CONTACT.

TRUSTED CONTACT INSTRUCTIONS

OUTDOOR USER INSTRUCTIONS

Safety is your responsibility so tell someone, it could save your life | www.adventuresmart.org.nz

OUTDOORS INTENTIONS FORM

New Zealand

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4

Phone:

Phone:

Phone:

Medical Conditions & Medication:

Medical Conditions & Medication:

Medical Conditions & Medication:

Other:

Mountain Radio Call sign:

Satellite phone number:

Make and model:

Colour:

Parked at:

The Outdoors Intentions form is provided free of charge but without warrant or guarantee. ‘OUTDOORS USER’ refers to the person using the form to complete their Outdoors Intentions. ‘TRUSTED CONTACT’ refers to the person that the ‘OUTDOORS USER’ gives their Outdoors Intentions form to, whether it be via electronic or hard copy means.

The process relies on the OUTDOORS USER providing correct and comprehensive information. No responsibility is accepted for users providing incorrect information, including incorrect email addresses. The process relies on the TRUSTED CONTACT receiving the information from the OUTDOORS USER and following the designated process as set out on the form. It is recommended that the OUTDOORS USER checks that their TRUSTED CONTACT has received the Outdoors Intentions (by whatever means chosen) prior to leaving on a trip. It is the responsibility of the OUTDOORS USER to ensure that the TRUSTED CONTACT they select is willing and able to respond and follow the process contained within the information they receive. No responsibility is accepted for the TRUSTED CONTACT not receiving the information or not following the correct process.

The timeliness and accuracy of a search and rescue response depends somewhat on the quality, quantity and accuracy of the information that is provided by the OUTDOORS USER to the TRUSTED CONTACT and that the TRUSTED CONTACT follows the process correctly. No guarantee is given regarding search and rescue response. Internet and telecommunications providers do not guarantee uptime of their systems or delivery of electronic messages. Postal services do not guarantee timeframes of delivery of physical letters, parcels or packages. By using the Outdoors Intentions form you accept that you have read, understood and agree to the terms and conditions above.

Terms & Conditions

Remember to tell your Trusted Contact as soon as you have returned safely.

e.g. name/address/telephone of accommodation:

WHERE WILL YOU BE GOING AFTER LEAVING THE AREA?

Registration no:

If you are leaving a vehicle in the area for your return, please provide details below:

Type of vehicle etc. Please also include name of bus/rental car company, if applicable:

HOW ARE YOU TRAVELLING TO AND FROM THE AREA?

Firearms (with spare emergency ammunition)

Personal Locator Beacon

Emergency Shelter

Survival Kit

Extra food

First Aid Kit

GPS

Wet weather gear and thermal clothing

WHAT TYPE OF EMERGENCY EQUIPMENT ARE YOU CARRYING?

* If you need to add more group members, please download the additional group members form.

Address/Passport No./Nationality:

Name:

Address/Passport No./Nationality:

Name:

Address/Passport No./Nationality:

Name:

ADDITIONAL GROUP MEMBERS? (Overseas visitors please include your passport number and your nationality.)

"

OnTrack | December 2013

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"

Your cut-out-and-keep master Outdoors Intentions form – visit www.adventuresmart.org.nz to find out more

SUPPORTED BY OUTDOORS NEW ZEALAND > WWW.OUTDOORSNZ.ORG.NZ

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New Zealand Mountain Safety Council