HONORS STUDENT PROFILE

Faculty Guide

Developed by CAPS (The Center for Academic and Professional Success)

❖ What is CAPS?

▪ The Center for Academic and Professional Success is the central office for academic and career advising serving most undergraduate students.

❖ Where is CAPS located?

▪ Horvitz Administration Building – 2nd Floor

▪ Telephone: 954-262-7990

▪ Email: CAPS@nova.edu

❖ Course Guidelines for Faculty

➢ General Information

▪ Encourage students to contact their academic advisors with questions regarding: curriculum, degree requirements, academic policy and procedures, or registration.

▪ Closed courses - Instructors receiving requests for course enrollment overrides should refer students to their academic advisors. The decision to add a student to a closed course belongs to the chair of the department.

▪ Monitor your class list in Sharlink for up-to-date enrollment information. Here, you will be able to see a list of the students currently enrolled in your class. If a student does not appear on this list, s/he is NOT enrolled for the class and should be referred to his/her academic advisor. Students who drop the class will disappear from the class list. You will not be able to enter a grade for students who have withdrawn

➢ Student Support

▪ Roster Reconciliation - The President’s Office has issued a mandatory directive that all faculty members are required to comply with the Roster Reconciliation Policy. You will need to monitor attendance the first week of class and report students who have not attended. You will receive a communication from the University Registrar providing instructions and deadlines.

Please note that when you complete the process and submit the roster, you will receive a confirmation email. Any students that you reported as not attending will be listed in this email. You are directed to contact rostrec@nova.edu if there are any errors or changes to your prior submission. In addition, students are contacted via NSU email at the same time you receive your confirmation and they are given 2 business days in which to contact you, the professor, to resolve the matter at which point you would email rostrec@nova.edu to indicate that the student has communicated with you and will be participating in the course. Since the student was reported as not attending by you, only you can request that the student be left in your class. If no changes are made, the students who you indicated as not attending will be notified a second time and then they will dropped from your class.

▪ “Drop” vs. “Withdraw” - Drop and Withdraw are two very different registration actions. Each has a distinct impact on the student. Please do not use these terms interchangeably. Please remember to refer students to their academic advisors if they wish to add, drop, or withdraw from a course. Academic advisors will help students to understand the full implications of the registration choices they make.

 Drop/Add Period

The first three weeks of each term are the drop/add period. For refund policies related to courses dropped, students should refer to the Academic Calendar:

(http://www.nova.edu/registrar/academic-calendars/index.html).

Please note, dropping courses below full time may reduce or eliminate scholarships, and institutional, federal, or other financial aid.

 Withdrawal

After a semester or term’s drop/add period, students may withdraw from a course with no financial refund or credit. For exact dates students should refer to the Academic Calendar:

(http://www.nova.edu/registrar/academic-calendars/index.html ).

Please note, withdrawals may affect a student’s financial aid eligibility; therefore, students should check with a financial aid counselor before making adjustments to their schedule.

➢ Attendance

▪ Faculty are encouraged to take attendance in order to comply with federal financial aid regulations. Faculty must report the last date of attendance on the grade roster in Webstar for any student who has stopped attending. Educational activity includes physical attendance, academic attendance for online classes such as engaging in an online discussion or asking the instructor a course related question, the submission of assignments or examinations, etc. The midpoint of the term will be used when the instructor enters hours attended greater than zero but does not provide a last day of attendance.

▪ Grading and Last Date of Attendance -Faculty are required to enter final grades directly into the Banner system through Sharklink. This will allow you to view a list of your courses. You will only see those courses for which you are the “Instructor of Record”. To enter final grades, click on the course; this will bring you to a class roster where you can enter the students’ final grades.

▪ Incomplete Grades – An incomplete grade is awarded only in unusual circumstances, and requires a contract between the student and the faculty, approved by the college leadership.

➢ Navigate

• Navigate is a web-based student performance monitoring system that provides automated student services and communication between faculty, students, and support staff. The Navigate system allows faculty, advisors, and campus support staff to pinpoint at-risk students early in the semester and provide intervention services when students need it most, improving retention and reducing attrition.

• Progress Reports - At specific points during each semester, undergraduate faculty will receive an email from the Center for Academic and Professional Success (CAPS) titled Student Feedback Request. The email invites faculty, for a period of one week, to review their student course roster in order to provide feedback on student performance in the form of a progress report. A progress report allows faculty to identify students as being academically at-risk by selecting alert reasons. The select alert reason is then sent via e-mail to the student.

• Alerts - In addition to the routinely scheduled progress reports, faculty or staff can create an ad-hoc alert at any time. Unlike progress reports, these alerts do not go directly to the student and are received by members of the CAPS team for response.

➢ Undergraduate Tutoring and Testing

• TTC offers individualized tutoring in more than 40 subject areas. TTC promotes active, independent learning that seeks to assist students in developing critical thinking skills. The office’s professional staff uses a student-centered holistic approach, which considers the “whole student” when discussing academic success strategies.

➢ Center for Student Counseling

• The NSU Center for Student Counseling Services and Well Being by Henderson Behavioral Health (CSCW) offers student counseling services to the student body of Nova Southeastern University to help them maximize their best self academically, personally and professionally. NSU’s clinical partner is Henderson Behavioral Health, a leader in behavioral healthcare providing comprehensive, recovery-focused services and is accredited at the highest level for Student Counseling Services by the Commission on the Accreditation of Rehabilitation Facilities (CARF).

• Services provided at the CSCW range from stress management and coping strategies to psychiatric assessment and crisis intervention. The center provides the student with an assessment, counseling, consultation, psychiatric services, wellness and recovery education, and when needed case management services and linkage or referral. In addition, the Center for Student Counseling and Well Being by Henderson Behavioral Health provides various outreach programs and support groups on such topics as stress management, transitions to college and grad school, as well as coping with oneself and others.

➢ Student Disability Services

• Student Disability Services provides information and individualized accommodations for students with identified disabilities. Only this office can provide faculty with a letter detailing approved accommodations.

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Ferpa

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student educational records. This law stipulates that academic information about a student cannot be shared with others, including the student’s parents, without the student’s written consent. For more information about FERPA, please visit: http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html