Where Wedding Dreams Come True

Where Wedding Dreams Come True NORTHWESTERN COLLEGE Weddings & Receptions

Megan Quist Photography

Cover: Andrew Vick – vickphotography.com; Left: DnK Photography – www.DnKphotography.com

Gracing the shores of Lake Johanna on the beautiful Northwestern College

campus, Nazareth Chapel is one of the hidden treasures of the Twin Cities.

The chapel’s elegant combination of auburn, white and green marble is perfect for any wedding style. Spectacular stained glass windows, a high arched gold ceiling, white wooden pews and superior acoustics complement this classic setting.

Your dream wedding will be complete as you and your guests enjoy delicious food prepared by Bon Appétit and served in one of our elegant reception rooms. Step out onto the outdoor veranda or take a romantic walk across the bridge to the private island chapel. Your photographer can capture your wedding memories in this stunning venue with a view toward the picturesque waterfront.

With help from our attentive, experienced staff, Northwestern College is truly a place to make your wedding dreams come true.

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facilities Nazareth Chapel

Reception Facilities

With red Numidian marble walls from Africa and solid marble columns from Italy, Nazareth Chapel is a historic, architectural gem.

When it opened in 1923, it was originally part of a Roman Catholic preparatory seminary known as Nazareth Hall. The stained glass windows, created by the Charles J. Connick Stained Glass Company, portray 18 scenes from the Bible. After the seminary closed in 1970, Northwestern College purchased the campus with a promise and commitment to preserve the beauty of the property.

Northwestern College is an ideal location for your wedding and also your reception and rehearsal dinner. We offer a variety of reception facilities with serene settings, outstanding catering, exceptional value and extraordinary service. The reception facilities are located in the building connected to Nazareth Chapel, so you and your guests can spend less time driving and more time celebrating.

Blue Room The Blue Room in Nazareth Hall is our largest venue, with seating for up to 288 people. Our exquisitely decorated hall is adorned with beautiful chandeliers. Sunlight pours in the many windows that offer a pleasing view of the courtyard. The Blue Room features four state-of-the-art plasma screens and an outstanding sound system for video presentations or slide shows.

Andrew Vick – vickphotography.com

Graham Commons Room G227 in the Graham Commons offers an exquisite high woodbeam ceiling and gorgeous wall of windows, lending to an intimate setting for up to 48 guests for your reception or rehearsal dinner.

Youderian Lounge Alison Lea Photography – Alisonleaphotography.com

Gorgeous woodwork, breathtaking views of Lake Johanna, and a comforting fireplace provide a welcoming setting for your reception or rehearsal dinner of up to 60 people.

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Scheduling Your Special Day From your initial visit with our wedding coordinator to the day of your wedding, you can expect impeccable service from our professional staff. Our wedding coordinator will help schedule your wedding and reception at Northwestern College.

Information and On-site Visits For Nazareth Chapel and reception facilities rental information, or to arrange a personal showing of Northwestern’s wedding facilities, please contact the Northwestern College Wedding Coordinator at 651-631-5388 or weddings@nwc.edu.

Andrew Vick – vickphotography.com

Holding a Wedding Date You may place your wedding date on hold for up to two weeks without a deposit by contacting the wedding coordinator at 651-631-5388 or weddings@nwc.edu. If you have not requested the contract by the end of the two-week period, your hold will be cancelled.

Requesting a Contract At any point during your two-week hold you may request a contract from the wedding coordinator.

Confirming Your Date Once you have received the contract, you will have 10 business days to return the contract and the deposit.

Chapel deposit. . . . . . . . . . . . . . . . . $450, applied to chapel rental fee Reception deposit. . . . . . . . . . . . . . . . . . $675, applied to final invoice After receiving your contract and deposit, we will send you a confirmation letter, a copy of your contract and a wedding checklist.

Your Wedding

Planning Your Wedding at Northwestern College After Your Date Is Confirmed

• At least two months prior to your reception, please contact Bon Appétit Catering at 651-631-5234 or catering@nwc.edu to discuss your reception, including menu, attendance numbers, table decorations, room set-up and other reception details.

• At least one month prior to your wedding, you will need to schedule an appointment with the wedding coordinator at 651-631-5388 or weddings@nwc.edu to review the wedding checklist and make sure all details are in place for your special day.

Please feel free to call the wedding coordinator at any point during your planning process.

Nazareth Chapel Amenities and Resources Features and Capacity Nazareth Chapel is a magnificent setting for your special day. The chapel has a maximum seating capacity of 300 guests. There are 20 white wooden pews on each side of the chapel’s center aisle and a pew on each side of the doorway. The flooring in the front of the chapel is a stunning hunter green marble with room for the grand piano, reader’s podium and stairs to the altar table. The chapel balcony houses the organ and is an ideal location for your photographer, videographer and additional instruments. Please keep in mind that since the chapel is a historic building, it is not air-conditioned.

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Your Wedding Wedding Assistant A Northwestern College Wedding Assistant is present at the rehearsal and on your wedding day to set up the college’s furnishings, assist the wedding party and help make your day run smoothly. Someone from your party will need to coordinate your events of the day.

The pastor, or someone from the wedding party, is responsible for conducting the rehearsal.

Sound Engineer A Northwestern College Sound Engineer is present on the wedding day 1½ hours prior to the ceremony start time. The engineer will set up all required sound equipment, monitor levels during the wedding and make an audio recording of the ceremony. Our sound system includes a CD player and iPod/MP3 capabilities.

Andrew Vick – vickphotography.com

You may request that a sound engineer be present at your rehearsal, for an additional fee of $50. A request to have an engineer at the rehearsal needs to be made at least one month in advance and is contingent upon availability of an engineer.

Dressing Rooms Dressing rooms are provided for both men and women. All dressing rooms are classrooms and include mirrors and a coat rack. The women’s dressing rooms also include an ironing board and lockers for valuables. Please plan to furnish your own iron and quarters for the lockers.

Candles Northwestern College provides candles for your wedding at no additional charge. The only candles not provided by Northwestern College are the unity candle and side taper candles. If you choose to provide your own candles, other than the unity candles, there will be a minimum damage/clean-up charge of $50.

Each candle has an aluminum outer shell that holds a candle insert.

These dripless candles will burn for at least four hours under normal conditions. Our candles will always look beautiful in your pictures and during your ceremony because they remain at the same height.

Northwestern provides:

• 15” white tapers in the front candelabra • 12” white tapers in the aisle candelabra • Two brass candle lighters • Four brass candelabra for the front of the chapel, each holding seven candles

• Brass unity candle stand for center pillar and two side tapers • Ten single brass candle holders for the aisle: five for each side of the aisle, every fourth pew

Organ and Piano An Allen Classic electric organ and a Steinway grand piano are available for use by your wedding musicians. The organ is located in the balcony and the piano is at the front of the chapel.

Since the campus and buildings are open to the public, decorations and wedding attire may not be brought in until the day of the wedding.

For your convenience and enjoyment Bon Appétit offers dressing room refreshments for your special day. Contact Bon Appétit to place your order for delicious menu items delivered to your dressing rooms.

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Your Wedding Podiums A four-foot tall, white wooden podium is provided for musicians and readers. A wooden podium and/or sofa table is available for your guest book, along with two white wooden pillars for other decorations.

Kneeling Benches You may select from two styles of kneeling benches for the bride and groom: side-by-side or face-to-face.

The Rock Painting “The Rock,” located along the campus road, is a Northwestern wedding tradition. The Rock may be painted as part of your wedding festivities. Northwestern College takes no responsibility for painting The Rock. It is painted frequently on a first-come, first-served basis by wedding parties, students and others, and we are unable to guarantee your painting will last.

2012 Wedding Time Frames Time of Wedding

Chapel Time Frame

Friday 7 p.m.*. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–8:30 p.m.

Saturday 11 a.m.**.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 a.m.–12:30 p.m.

3 p.m.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–4:30 p.m.

7 p.m.*.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–8:30 p.m.

Sunday Anytime between 2–7 p.m.**. . . . . . . . Based on wedding start time

(3½ hours total) *When selecting this wedding time a reception is required in the Blue Room. **When selecting this wedding time a reception is possible, but not required.

spencer Combs Photography – spencer-combs.com

2013 Wedding Time Frames

Time Frames

Time of Wedding

The chapel is available for your wedding party for 3½ hours:

Friday 7 p.m.*. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–8:30 p.m.

• 2 hours before the ceremony start time for preparation, photos and seating of guests • 1½ hours for ceremony, dismissal of guests and clean-up The following wedding times have been established to allow our staff to effectively serve you. Wedding start times may not be changed unless arrangements have been made with the wedding coordinator.

Chapel Time Frame

Saturday 10:30 a.m.**. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8:30 a.m.–12:00 p.m.

2:30 p.m.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12:30–4:00 p.m.

6:30 p.m.*.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4:30–8:00 p.m.

Sunday Anytime between 2–7 p.m.**. . . . . . . . Based on wedding start time

(3½ hours total) *When selecting this wedding time a reception is required in the Blue Room. **When selecting this wedding time a reception is possible, but not required.

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Your Wedding Summer/Outdoor/Holiday Weddings Weddings in Nazareth Chapel may be scheduled on weekends throughout the year. In the summer months Northwestern College also offers outdoor wedding venues on our beautiful campus.

Both indoor and outdoor summer weddings may be scheduled for weekdays and some holidays, depending on availability. The wedding coordinator will help you find the location, day and time best suited for your needs.

Dressing Room Time Frames Dressing rooms are available for your wedding party 4 hours before your wedding start time. Additional time is allowed for your ceremony, clean-up, reception and dance:

Rehearsal Time Frames Rehearsals are to last no more than one hour. The rehearsal times below may be subject to change, depending on college activities.

Restrictions

Wedding Day/Time

Rehearsal Day/Time

spencer Combs Photography – spencer-combs.com

Friday 7 p.m.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Thursday 6–7 p.m.

Saturday Morning wedding.. . . . . . . . . . . . . . . . . . . . . . . . . . . . Friday 4–5 p.m.

Afternoon wedding.. . . . . . . . . . . . . . . . . . . . . . Friday 8:30–9:30 p.m.

Evening wedding. . . . . . . . . . . . . . . . . . . . . . . Friday 9:45–10:45 p.m.

Sunday Anytime between 2–7 p.m.. . . . . . . . . . . . . . Saturday 8:30–9:30 p.m.

or 9:45–10:45 p.m.

Additional Time When possible, facilities rental may be extended for an additional fee: Chapel (per half-hour). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50 Dressing rooms (per half-hour/per room). . . . . . . . . . . . . . . . . . . . $25 Please schedule additional chapel or dressing room time with the wedding coordinator prior to your wedding day.

• Wedding only: 2 hours (total 6 hours) • Wedding + reception: 3 1/2 hours (total 71/2 hours) • Wedding + reception + dance: 41/2 hours (total 81/2 hours)

Northwestern College does not permit the following on campus:

• Throwing rice, confetti, bird seed, or similar items • Throwing flower petals, except on approved aisle runner in chapel • Releasing balloons • Sparklers or fireworks • Tobacco • Alcohol (including communion wine) • Weapons • Pets Out of respect for our neighbors, please instruct your guests to refrain from honking horns while on campus.

As a facility open to the public, Northwestern College cannot be responsible for lost or stolen items.

Northwestern College does not permit dancing (including worship dance) in Nazareth Chapel.

Northwestern College does allow dancing that is celebratory, familyoriented and wholesome to be a part of wedding reception festivities in the Blue Room. Those celebrating in the Blue Room will be required to select one of Northwestern’s preferred DJ vendors.

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Your Wedding Financial Policies

Wedding Policies and Procedures

Deposit A deposit must accompany the chapel rental contract in order to confirm your wedding date. Your deposit may be transferred to a new date up to nine months prior to the original wedding date.

Minister Weddings must be performed by a minister who is registered with the State of Minnesota. Civil ceremonies, performed by a judge, are not permitted. If your minister is not registered in Minnesota, registration can be done in Ramsey County by calling 651-266-1333 or by contacting any county office in Minnesota.

Payments All wedding costs must be paid in full prior to the wedding day. Your payment due date will be indicated on the contract, and an itemized invoice will be sent to you approximately one week prior to your wedding date. Personal checks and money orders made payable to Northwestern College are accepted. Credit card payments are also accepted.

Fines Fines may be assessed for damage or violation of policies: DnK Photography – www.DnKphotography.com

• Candle damage/clean up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50 (for personally provided candles, except unity candle) • Use of sparklers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

• Throwing of rice, confetti, bird seed, flower petals, etc.. . . . . .

• Possession of alcohol or smoking on campus. . . . . . . . . . . . . .

• Exceeding dressing room time frames . . . . . . . . . . . . . . . . . . .

• Exceeding chapel time frame. . . . . . . . . . . . . . . . . . . . . . . . . . .

$250 $100 $250 $100 $200

Cancellations/Refunds The chapel deposit will be refunded only if the chapel is rebooked for the same date and time by another group. A signed letter requesting the cancellation is required to make the date available for rebooking.

Marriage License A Minnesota state marriage license is required to be married in Nazareth Chapel. You may apply for a marriage license in any Minnesota county and your license will be recorded in the county in which you apply. Contact the county where you will be applying for any additional requirements.

Set-up/Tear-down Please assign people to set up and tear down all of your chapel decorations within the 3½ hour time frame. Use of adhesives in decorating is not permitted. A Northwestern College Wedding Assistant will set up and tear down our furniture and candelabra.

Flowers Please inform your florist that the chapel is available only on the wedding day within the contracted time frame. No adhesives are allowed to attach decorations to any surface in the chapel. To attach decorations to the candelabra, florists may use chenille wires or wire covered with floral tape.

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Your Wedding Photographer Photographs must be completed prior to or during the ceremony.

Photos in the chapel must be completed 15 minutes before the seating of guests.

Communion If you plan communion as part of your wedding ceremony, you must provide all the necessary supplies including bread/crackers, juice and serving items. Wine is not permitted.

Videographer If you are having your wedding videotaped, our sound engineer can run a feed from our sound system to your video camera (if the camera has an audio input) to add quality sound to your video recording. Your videographer must arrive at least 30 minutes prior to the beginning of the wedding in order for the sound engineer to set up the audio connection. The sound engineer will not be able to provide this service less than 30 minutes prior to the ceremony.

More Information The wedding coordinator will be happy to answer any questions you may have regarding our services. Upon request we will provide lists of the following wedding resources:

DnK Photography – www.DnKphotography.com

Not all audio and video systems are compatible. If you would like to verify A/V compatibility in advance, you or your videographer may contact the wedding coordinator.

Music/Musicians You may choose music that is meaningful for your wedding experience, whether religious and/or secular. Because of the acoustic properties of the chapel, use of drum sets and amplified electric instruments is discouraged. Exceptionally large or multiple musical ensembles may incur additional costs.

• Photographers • Musicians • Videographers • Bakeries • Hotels • On-campus Lodging (June 1–August 1) • Florists Directions Northwestern College is located at the intersection of Snelling Avenue and Lydia Avenue in Roseville, Minnesota. Maps with directions to campus are available in a pdf format online or upon request from your wedding coordinator.

All policies are subject to change.

Aisle Runner You may provide a 100-foot aisle runner if desired. The runner is required if flower petals or similar items will be dropped down the aisle.

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Your reception in one of Northwestern’s elegant facilities (see page 3) will make your wedding celebration an event to remember. In addition to the delicious Bon Appétit cuisine, features in our exquisite Blue Room will allow you to enhance your dream reception with a video presentation, slide show, live music, or wedding dance*.

Our services are also available for rehearsal dinners, bridal showers, gift openings, and to provide dressing room refreshments for your special day.

Alison Lea Photography – Alisonleaphotography.com

*Please refer to the dancing policies insert for more information.

Reception Policies Minimum Food Purchase Requirements The day of the week and the reception room you choose will determine the minimum food purchase required.

Blue Room Friday . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,500 Saturday Morning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,000 Saturday Evening. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $3,000 Sunday . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,000

Bon Appétit

GRAHAM COMMONS or Youderian Lounge . . . . . . . . . . $650

Bon Appétit is a premier on-site, restaurant company that provides café and catering services for all Northwestern events. Bon Appétit is known for its culinary expertise, commitment to socially responsible food sourcing and business practices, and strong partnerships with respected conservation organizations. Bon Appétit strives to create food that is alive with flavor and nutrition, prepared from scratch using authentic ingredients.

Menus and Pricing Please visit nwc.edu/weddings for our current menu selections.

Menu prices are subject to change. Prices will be guaranteed 30 days prior to your reception unless otherwise stated in your contract.

From the first time you visit Northwestern College to the day of your wedding, you can expect consistent and professional service with the highest ethical standards. Bon Appétit will coordinate the details of your event according to your needs and will manage the catering process from beginning to end.

Your Reception

Planning Your Reception at Northwestern College

Reception Deposit A deposit, applied to your final invoice, is required to reserve reception facilities: Blue Room Friday, Saturday and Sunday. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $675 Monday–Thursday. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $300 GRAHAM COMMONS or Youderian Lounge . . . . . . . . . . $300

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Your Reception Guest Count Guarantee Final guest count guarantees must be received at least 10 days prior to the event. Billing of all food, taxes, service fee and equipment rental (if applicable) will be based on the guarantee. We are unable to refund any money for guests who are unable to attend.

Additional Fees Additional reception time may be requested. Please contact the Northwestern College Wedding Coordinator no less than 30 days prior to your event. If extra time is available, a charge of $100 per hour will be applied to your final invoice.

Cancellations The reception deposit will be refunded only if the specified facility is rebooked for the same date and time by another group. A signed letter requesting the cancellation is required to make the date available for rebooking. If a cancellation is made within 72 hours of the scheduled event, 50 percent of your estimated total will be charged, based on your attendance guarantee.

Food Regulations Due to Minnesota Health Department Regulations and Bon Appétit Management Company policy, Bon Appétit must prepare all food and beverages consumed on the premises. In addition, Health Department regulations prohibit guests from taking home extra food and beverage. This policy excludes wedding cakes.

Décor Bon Appétit provides the following for your event:

• Table linens, napkins • Table skirting • Glass votive candle holders • Vases and mirror tiles (12” square or round)

Kate Destree

If you would like additional specialty items, special or extra linens, etc., they will need to be rented. The rental fees will be applied to your final invoice.

Service Charge and Taxes Food prices are subject to a 17 percent service charge and state sales tax. Service charge is also subject to sales tax.

Final Payment All wedding and reception costs must be paid in full prior to the event. The wedding coordinator will send the invoice to you, and the payment due date will be indicated on your invoice as well as on your contract. Please pay by credit card, check or money order made payable to Northwestern College.

Audio Visual The Blue Room is equipped with four plasma screens, CD player, iPod/MP3 capabilities, DVD Player, wireless microphones and Windows-based laptop computer to show your reception video. Your presentation must be delivered (on a flash drive, CD or DVD) to the Northwestern College Event Services Office at least two days prior to your reception.

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3003 Snelling Avenue North St. Paul, Mn 55113-1598 651-631-5388 | nwc.edu/weddings