Draft 2021 North Perth Combined Operating and Capital Budget

Municipality of North Perth

2021 Operating and Capital Budget Binder January 27, 2021 Budget Meeting

This document is available in alternate formats, upon request.

MUNICIPALITY OF NORTH PERTH 2021 DRAFT OPERATING & CAPITAL BUDGET Index Tab 1. Combined Operating Budget a) Combined Overview b) Combined Overview – with 2020 Budget Restated

Page Number 5 6 7

Tab 2. General Administration Operating a) Administration Recap/Overview b) General Administration Budget c) Economic Development Budget d) Police Budget e) 2021 OPP Billing Information f) 2021 OMPF Information

8 9 12 13 14 15 36

Tab 3. Clerk’s, Children Services and Building Operating a) Clerk’s Recap/Overview b) Clerk’s Department Budget c) Children Services Recap/Overview d) Children Services Budget e) Building Recap/Overview f) Building Department Budget

44 45 49 50 51 52 53

Tab 4. Finance Operating a) Finance Recap/Overview b) Finance Department Budget c) Information Technology Budget d) Conservation Authority Budget Request – to be provided e) Conservation Authorities Budget f) BIA Budget Presentation g) BIA Budget

54 55 58 59 60 61 62 71

Tab 5. Library Operating a) Library Recap/Overview b) Library Budget

72 73 74

Tab 6. Fire Operating a) Fire Recap/Overview b) Fire Administration Budget c) Fire Listowel Station Budget d) Fire Atwood Station Budget

75 76 78 79 80

e) Fire Elma/Logan Monkton Station budget f) Fire Minto Fire Agreement

81 82

Tab 7. Roads, Stormwater, Drainage and Cemeteries Operating a) Roads Recap/Overview b) Roads Budget c) Storm Water Management Budget d) Drainage Budget e) Cemeteries Budget

83 84 86 88 89 90

Tab 8. Environmental Services Operating a) Environmental Services Recap/Overview b) Waste Management Budget c) Water/Wastewater Budget

91 92 98 99

Tab 9. Parks and Recreation Operating a) Recreation Recap/Overview b) Recreation Administration Budget c) Recreation Programs Budget d) Recreation Elma/Logan Arena & Parks Budget e) Recreation EMCC Budget f) Recreation Atwood Lions Pool Budget g) Recreation Listowel Kinsmen Pool Budget h) Recreation Steve Kerr Memorial Arena & Listowel Arena Budget i) Recreation Wallace Arena & Parks j) Recreation North Perth Trails k) Recreation Beautification Committee

101 102 107 108 109 110 111 112 113 114 115 116

Tab 10: Capital Projects Ranking Sheet a) Ranking Sheet

117 118

Tab 11. General Administration a) General Administration Capital Overview b) General Administration Project Recap Sheet c) General Administration Project Detail Sheets

119 120 122 123

Tab 12. Child Care a) Child Care Capital Overview b) Child Care Project Recap Sheet c) Child Care Project Detail Sheets

141 142 143 144

Tab 13. Finance and IT Department a) Finance and IT Capital Overview b) Finance and IT Project Recap Sheet c) Finance and IT Project Detail Sheets

146 147 149 150

Tab 14. Parks and Recreation Department a) Parks and Recreation Capital Overview b) Parks and Recreation Project Recap Sheet c) Parks and Recreation Project Detail Sheets

165 166 167 168

Tab 15. North Perth Public Library a) Library Capital Overview b) Library Project Recap Sheet c) Library Project Detail Sheets

196 197 198 199

Tab 16. North Perth Fire Department a) Fire Capital Overview b) Fire Project Recap Sheet c) Fire Project Detail Sheets

203 204 205 206

Tab 17. Roads, Bridges, Stormwater and Drainage a) Roads, Bridges, Stormwater and Drainage Capital Overview b) Roads, Bridges, Stormwater and Drainage Project Recap Sheet c) Roads, Bridges, Stormwater and Drainage Project Detail Sheets d) Cemetery Project Recap Sheet e) Cemetery Project Detail Sheets

210 211 213 214 243 244

Tab 18. Environmental Services a) Environmental Services Capital Overview b) Landfill Project Recap Sheet c) Landfill Project Detail Sheets d) Wastewater Project Recap Sheet e) Wastewater Project Detail Sheets f) Water Project Recap Sheet g) Water Project Detail Sheets

248 249 251 252 254 255 271 272

Tab 19. Combined Capital Budget a) Combined Project Budget Sheet

275 276

Tab 20. Previous Pages

279

Tab 21. Public Survey Results a) 2021 Survey Results Presentation b) 2020/2021 Survey Comparison

295 296 306

Tab 22. Additional Documents a) 2021 Budget Policy b) MPAC Assessment Update

310 311 317

Tab 1: Combined Operating Budget

Municipality of North Perth - 2021 Operating Budget Presentation

Municipality of North Perth - 2021 Combined Operating Budget 2020 Actual to Date

2020 Budget

2021 Revenue

2021 Expense

2021 Budget

% +/-

Budget Variance

% >

% Levy

522,907.17 114,486.81 2,533,820.88 190,439.80 92,952.34 29,878.23 182,775.19 185,569.85 336,472.00 10,020.91 4,199,323.18

844,513.78 281,300.00 2,545,310.00 356,117.10 0.00 0.00 672,155.00 333,911.00 0.00 5,033,306.88

397,742.00 30,277.00 51,603.00 212,083.00 2,972,733.87 608,222.00 276,543.00 28,422.00 0.00 119,300.00 4,696,925.87

1,837,552.40 286,734.00 2,623,507.50 500,810.20 2,972,733.87 608,222.00 718,964.75 222,424.00 355,672.00 119,300.00 10,245,920.72

1,439,810.40 256,457.00 2,571,904.50 288,727.20 0.00 0.00 442,421.75 194,002.00 355,672.00 0.00 5,548,994.85

70% -9% 1% -19%

595,296.62 127.8% (24,843.00) -5.3% 26,594.50 6% (67,389.90) -14.5%

-34%

-49.3%

7%

(229,733.25) 194,002.00 21,761.00

10%

515,687.97

110.7%

3.4%

Library Operations Current Operations

571,300.01 571,300.01

907,332.48 907,332.48

203,829.61 203,829.61

1,083,566.53 1,083,566.53

879,736.92 879,736.92

-3% -3%

(27,595.56) (27,595.56)

-5.9% -5.9%

-0.2%

Administration Listowel Fire Station Atwood Fire Station E/L Monkton Station Minto Fire Agreement Current Operations

216,230.21 435,143.16 161,342.96 115,038.13 66,374.62 994,129.08

0.00 821,546.97 401,486.90 234,095.92 65,836.00 1,522,965.79

167,332.00 20,000.00 7,000.00 94,506.30 0.00 288,838.30

167,332.00 649,351.89 335,618.28 287,424.27 67,357.00 1,507,083.44

0.00 629,351.89 328,618.28 192,917.97 67,357.00 1,218,245.14

-23% -18% -18% 2% -20%

(192,195.08) (72,868.62) (41,177.95) 1,521.00 (304,720.65)

-41.3% -15.6% -8.8% 0.3% -65.4%

-2.0%

Roads Storm Water Mgmt Drainage Cemeteries Current Operations

3,848,212.90 2,505.70 65,409.29 85,868.47 4,001,996.36

6,276,965.72 86,325.00 115,525.00 6,478,815.72

609,163.00 256,000.00 59,807.00 141,000.00 1,065,970.00

6,077,912.18 256,000.00 148,190.00 263,407.00 6,745,509.18

5,468,749.18 0.00 88,383.00 122,407.00 5,679,539.18

-13%

(808,216.54) -173.5%

2% 6% -12%

2,058.00 0.4% 6,882.00 1.5% (799,276.54) -171.6%

Waste Management Water/Wastewater Current Operations

32,541.42 3,144,404.45 3,176,945.87

166,291.00 0.00 166,291.00

1,070,000.00 6,657,401.00 7,727,401.00

1,166,094.00 6,657,401.00 7,823,495.00

96,094.00 0.00 96,094.00

-42%

(70,197.00)

-15.1%

-42%

(70,197.00)

-15.1%

-0.5%

Recreation Administration Recreation Programs Elma/Logan Arena & Parks EMCC Atwood Lions Pool

53,175.88 11,241.46 307,586.65 182,415.39 28,092.60 998,320.25 25,895.93 155,482.95 29,683.14 26,734.07 1,818,628.32

475,752.72 11,300.00 205,861.48 197,020.15 69,821.95 1,049,154.18 49,345.00 184,897.51 38,660.65 48,527.50 2,330,341.14

356,653.00 74,525.00 293,590.87 22,225.00 30,300.00 252,564.00 52,800.00 108,175.00 0.00 13,000.00 1,203,832.87

573,407.10 80,025.00 569,459.87 201,455.33 100,122.00 1,546,000.71 102,145.00 285,219.22 41,506.05 61,527.50 3,560,867.78

216,754.10 5,500.00 275,869.00 179,230.33 69,822.00 1,293,436.71 49,345.00 177,044.22 41,506.05 48,527.50 2,357,034.91

-54% -51% 34% -9% 0% 23% 0% -4% 7% 0% 1%

(258,998.62) (5,800.00) 70,007.52 (17,789.82) 0.05 244,282.53 (7,853.29) 2,845.40 26,693.77

-55.6% -1.2% 15.0% -3.8% 0.0% 52.4% 0.0% -1.7% 0.6% 0.0% 5.7%

0.2%

$ 14,762,322.82 $ 16,439,053.01 $ 15,186,797.65 $ 30,966,442.65 $ 15,779,645.00 242,000.00

-4%

General Administration Economic Development Police Clerk Department Day Care Department Building Department Finance Department Information Technoligy Conservation Authorities BIA Current Operations

Steve Kerr Memorial-List Arena & Pks

Listowel Kinsmen Pool Wallace Arena & Parks North Perth Trails Beautification Committee Current Operations

AMP Financing Strategy Less Annual Surplus Less: OMPF

14,762,322.82

(1,367,200.00) 15,313,853.01 $ 15,186,797.65 $ 30,966,442.65 $ 15,779,645.00

3.0%

4.7%

-5.2%

(659,408.01) -141.6%

465,791.99

100.0%

3.0%

6

Municipality of North Perth - 2021 Operating Budget Presentation

January 21,2021

Municipality of North Perth - 2021 Combined Operating Budget with 2020 Budget Restated Jan 21/21 2020 Actual to Date

2020 Budget

2021 Revenue

2021 Expense

2021 Budget

% +/-

Budget Variance

1,355,488.56 114,520.72 2,534,185.90 211,500.36 24,963.23 33,163.83 287,369.60 285,672.22 336,472.00 8,631.10 5,191,967.52

984,670.83 256,488.00 2,545,310.00 298,281.10 0.00 0.00 421,716.00 192,150.00 333,911.00 0.00 5,032,526.93

377,742.00 30,277.00 51,603.00 212,083.00 2,972,733.87 608,222.00 276,543.00 28,422.00 0.00 119,300.00 4,676,925.87

1,913,646.40 286,734.00 2,623,507.50 500,810.20 2,972,733.87 608,222.00 718,964.75 222,424.00 355,672.00 119,300.00 10,322,014.72

1,535,904.40 256,457.00 2,571,904.50 288,727.20 0.00 0.00 442,421.75 194,002.00 355,672.00 0.00 5,645,088.85

56% 0% 1% -3%

Library Operations Current Operations

558,787.92 558,787.92

819,060.48 819,060.48

203,829.61 203,829.61

1,083,566.53 1,083,566.53

Administration Listowel Fire Station Atwood Fire Station E/L Monkton Station Minto Fire Agreement Current Operations

216,881.31 435,143.16 162,632.57 115,923.66 66,374.62 996,955.32

0.00 749,366.97 365,396.90 198,005.92 65,836.00 1,378,605.79

167,332.00 20,000.00 7,000.00 94,506.30 0.00 288,838.30

Roads Storm Water Mgmt Drainage Cemeteries Current Operations

4,016,898.69 128,919.24 62,386.48 110,490.86 4,318,695.27

5,728,481.72 74,600.00 115,525.00 5,918,606.72

Waste Management Water/Wastewater Current Operations

67,811.13 3,141,665.29 3,209,476.42

Recreation Administration Recreation Programs Elma/Logan Arena & Parks EMCC Atwood Lions Pool

53,280.84 11,195.92 306,225.91 183,346.07 30,672.60 1,157,621.92 25,922.65 157,021.90 28,826.64 26,626.57 1,980,741.02

General Administration Economic Development Police Clerk Department Day Care Department Building Department Finance Department Information Technoligy Conservation Authorities BIA Current Operations

Steve Kerr Memorial-List Arena & Pks

Listowel Kinsmen Pool Wallace Arena & Parks North Perth Trails Beautification Committee Current Operations

AMP Financing Strategy Less Annual Surplus Less: OMPF

% >

551,233.57 118.3% (31.00) 0.0% 26,594.50 6% (9,553.90) -2.1%

% Levy 3.6% 0.0% 0.2% -0.1%

5% 1% 7%

20,705.75 1,852.00 21,761.00

4.4%

0.1%

4.7%

0.1%

12%

612,561.92

131.5%

4.0%

879,736.92 879,736.92

7% 7%

60,676.44 60,676.44

13.0% 13.0%

0.4% 0.4%

167,332.00 649,351.89 335,618.28 287,424.27 67,357.00 1,507,083.44

0.00 629,351.89 328,618.28 192,917.97 67,357.00 1,218,245.14

-16% -10% -3% 2% -12%

(120,015.08) (36,778.62) (5,087.95) 1,521.00 (160,360.65)

-25.8% -7.9% -1.1% 0.3% -34.4%

-0.8% -0.2% 0.0% 0.0% -1.0%

609,163.00 256,000.00 59,807.00 148,100.00 1,073,070.00

6,085,012.18 256,000.00 148,190.00 263,407.00 6,752,609.18

5,475,849.18 0.00 88,383.00 115,307.00 5,679,539.18

-4%

(252,632.54) 13,783.00 (218.00) (239,067.54)

-54.2%

-1.6%

3.0% 0.0% -51.3%

0.1% 0.0% -1.6%

166,291.00 0.00 166,291.00

1,169,594.00 6,657,401.00 7,826,995.00

1,169,594.00 6,657,401.00 7,826,995.00

0.00 0.00 -

(166,291.00)

-35.7%

-1.1%

(166,291.00)

-35.7%

-1.1%

144,173.67 11,300.00 205,861.48 197,020.15 69,821.95 1,049,154.18 49,345.00 184,897.51 38,660.65 48,527.50 1,998,762.09

356,653.00 74,525.00 293,590.87 22,225.00 30,300.00 252,564.00 52,800.00 108,175.00 0.00 13,000.00 1,203,832.87

573,407.10 80,025.00 569,459.87 201,455.33 100,122.00 1,546,000.71 102,145.00 285,219.22 41,506.05 61,527.50 3,560,867.78

216,754.10 5,500.00 275,869.00 179,230.33 69,822.00 1,293,436.71 49,345.00 177,044.22 41,506.05 48,527.50 2,357,034.91

50% -51% 34% -9% 0% 23% 0% -4% 7% 0% 18%

72,580.43 (5,800.00) 70,007.52 (17,789.82) 0.05 244,282.53 (7,853.29) 2,845.40 358,272.82

15.6% -1.2% 15.0% -3.8% 0.0% 52.4% 0.0% -1.7% 0.6% 0.0% 76.9%

0.5% 0.0% 0.5% -0.1% 0.0% 1.6% 0.0% -0.1% 0.0% 0.0% 2.3%

$ 16,256,623.47 $ 15,313,853.01 $ 15,273,491.65 $ 31,053,136.65 $ 15,779,645.00 -

3.0%

465,791.99

100.0%

3.0%

3.0%

465,791.99

100.0%

3.0%

-

16,256,623.47

15,313,853.01 $ 15,273,491.65 $ 31,053,136.65 $ 15,779,645.00

18% 0% -4%

6

Tab 2: General Administration

General Administration: Operating Overview 2020 Review and 2021 Outlook General Administration: Municipal operations in 2020 continued to be fast-paced as North Perth continued to grow and develop. Additionally, the strong ability of municipal operations and staff to adapt to changing circumstances was demonstrated in the Municipality’s response to the COVID-19 pandemic. As North Perth’s growth and COVID-19 response and recovery efforts continue, the number of municipal and private projects/initiatives continue to stretch municipal staff and financial resources. The North Perth Strategic Plan was adopted by Council in January 2020. Following adoption of the plan, staff focused on the developed of the implementation plan and business plans for each department. The proposed 2021 Business Plans were presented to North Perth Council on December 7, 2020. As noted above, the work to be completed in 2021 outweighs staff capacity in every Department (i.e. approximately 25,000 hours of planned work are over and above total Departmental capacity). Solutions will be discussed during the 2021 Operating Budget Meetings. North Perth’s online engagement platform Your Say North Perth continued to be used widely throughout 2020 to increase and collect public input on the Municipality’s initiatives. Items that were posted in 2020 included a COVID-19 Recovery Survey, Transportation Master Plan Survey and Mapping Activity, Urban Chickens Survey, Resident Experience Survey and the 2021 Budget Survey. The Manager of Programs full-time position was created and approved by Council in late 2020 as part of the Municipality’s Organization Re-Structure. The position will begin in 2021 and salary expenses have been included in the General Administration operating budget for the time being. Once the Organization Re-Structure is complete, these expenses will fall under the Programs operating budget. The operating budget also reflects the municipal commitment of $50,000 to the CT scanner at Listowel Memorial Hospital. This is the last year of the five-year commitment. OMPF: In 2021, the Province is providing the Municipality of North Perth with $1,445,300 in funding through the OMPF, which is the equivalent of $254 per household (compared to the 2020 allocation of $1,367,200). 2021 OMPF revenue has been distributed amongst the department operating budgets. Economic Development: A major focus for Economic Development in 2020 was business support and recovery in relation to the COVID-19 pandemic. This included sharing of supports, resources and regulations for business, teleconferences with Business and Agriculture stakeholders, participation in the CRAG Economy Sub-group, development of www.ShopLocalNorthPerth.ca,

surveying businesses on COVID-19 impacts, and compiling local business and restaurant listings. Economic Development also collaborated with local project champions in 2020 to apply for Ontario Trillium funding to conduct a feasibility study for a local children’s museum in North Perth. The Municipality was the project lead for financial and reporting plus a steering committee member. The Huron Perth Ag Science Centre Feasibility Report was presented to Council at the December 21, 2020 Meeting. As included in the Economic Development 2021 capital budget, RED funding approval for the Façade Improvement Program and Commercial Building Guidelines was received in 2020. Urban Planning staff has been hired to develop commercial building design guidelines for North Perth plus create and implement a Façade Improvement Program across North Perth to grow economy and enhance downtowns. The restructuring of the North Perth Economic Development Advisory Committee (NPEDAC) was also completed in 2020. The NPEDAC now includes representatives from Industrial, Commercial, Agricultural, Creative Economy and Solo Entrepreneur sectors from across North Perth. Additional strategic corporate priorities North Perth Economic Developments plans to lead, contribute to or support in 2021 include: • • • • • •

Mayors Task Force Implementation (Youth Retention and Labour Reliability) Driftscape App Launch Workforce Development Downtown WiFi Youth Attraction and Retention Community Development Assets and Infrastructure

Police Services: The 2021 estimated policing cost per property is $416.19, a decrease of $2.00 from 2020. The total estimated policing cost for 2021 is $2,529,189; however, the year-end adjustment for the year 2019 (included in the 2021 billing statement) produced an additional amount owed of $13,342. With this adjustment, the grand total billing for 2021 is $2,542,531. The 2021 monthly billing amount of $211,878 has increased by $1,952 compared to the 2020 monthly billing amount of $209,926. The main costs that contribute to the estimated policing cost per property is municipal base services and calls for service costs. It is important to note that the increase in the 2021 police budget is due to the addition of more properties (new development) in the municipality. Other costs include overtime, contract enhancement, court security and prisoner transportation. The contract enhancements purchased by the Municipality of North Perth include the Detachment Sgt. and Detachment Administrative position. Our enhancements allow North Perth to have the OPP office in Listowel. In 2019, the Municipality of North Perth, in partnership with the North Perth Police Services Board, Perth County OPP, Municipality of West Perth and West Perth Police Services Board,

was approved for funding for the Perth County Community Safety Unit (CSU) initiative under the Local Priorities Funding Stream of the 2019/20 – 2021/22 Community Safety and Policy (CSP) Grant. Through this grant, the North Perth Police Services Board receives an allocation of $22,500 in 2019/20, $22,500 in 2020/21 and $22,500 in 2021/22 for a total of $67,500. The Perth County Community Safety Unit (CSU) is comprised of three Provincial Constables – a Community Safety/Media Relations Officer, Community Mobilization Officer and School Resource Officer. The CSU addresses community needs by utilizing a collaborative, targeted and immediate response model that focuses on public education, early intervention and engagement of community partners.

Respectfully Submitted, Kriss Snell Chief Administrative Officer

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 1:19PM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-1000

Tax Revenue

01-1100

Council

01-1101

General Administration

01-1104

Loan #8

01-1110

CAO

01-1111

Health & Safety

01-1112

Climate Change

01-1190

Municipal Building

01-1191 01-1195 01-1198

Emergency Fund

15,664,565.69 15,423,853.01

185,500.00

594.00

900.00

900.00

1,020,497.54

177,043.00

162,612.00

0.00

0.00

0.00

151.40

5,000.00

0.00

0.00

0.00

0.00

0.00

14,410.00

0.00

2,486.52

2,480.00

2,480.00

Office Building -570 Main Steet West

13,412.33

14,250.00

17,250.00

Municipal Surplus Land

10,043.28

9,000.00

9,000.00

454,486.23

0.00

0.00

17,166,236.99 15,646,936.01

377,742.00

Fund 01 Total Revenue 01-1100

Council

229,540.61

263,010.00

304,250.00

01-1101

General Administration

104,932.08

477,100.00

678,650.00

01-1104

Loan #8

01-1110

CAO

01-1111

Health & Safety

01-1112

Climate Change

01-1120

School Patrol

01-1190

Municipal Building

01-1191

Office Building -570 Main Steet West

01-1192

Clock Tower

01-1194

Atwood Cenotaph

01-1195

Municipal Surplus Land

01-1198

Emergency Fund

(523,250.18)

0.00

0.00

382,120.38

456,368.83

669,080.40

5,199.00

25,600.00

25,600.00

0.00

14,410.00

26,094.00

11,036.47

25,450.00

21,450.00

(417.07)

(6,100.00)

1,607.00

395.14

6,600.00

6,600.00

2,883.93

5,115.00

5,115.00

445.20

1,000.00

1,000.00

25,996.56

24,200.00

24,200.00

258,013.30

25,000.00

150,000.00

496,895.42

1,317,753.83

1,913,646.40

Fund 01 Excess Revenue Over (Under) Expenditures

16,669,341.57 14,329,182.18

(1,535,904.40)

Report Total Revenue

17,166,236.99 15,646,936.01

377,742.00

Fund 01 Total Expenditure

Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

496,895.42

1,317,753.83

1,913,646.40

16,669,341.57 14,329,182.18

(1,535,904.40)

Page

8

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 9:24AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-1200

Economic Development

01-1201

ED - Friends of the 1959 Crest

Fund 01 Total Revenue 01-1200

Economic Development

01-1201

ED - Friends of the 1959 Crest

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

83,482.00

28,412.00

30,277.00

0.00

0.00

0.00

83,482.00

28,412.00

30,277.00

198,002.72

284,900.00

286,734.00

0.00

0.00

0.00

198,002.72

284,900.00

286,734.00

(114,520.72)

(256,488.00)

(256,457.00)

83,482.00

28,412.00

30,277.00

198,002.72

284,900.00

286,734.00

(114,520.72)

(256,488.00)

(256,457.00)

Page

3

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 9:52AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-2910

Police Services

Fund 01 Total Revenue

42,847.63

53,603.00

51,603.00

42,847.63

53,603.00

51,603.00

8,563.08

15,275.00

15,375.00

01-2900

Police Services Board

01-2910

Police Services

2,568,470.45

2,583,638.00

2,608,132.50

Fund 01 Total Expenditure

2,577,033.53

2,598,913.00

2,623,507.50

(2,534,185.90) (2,545,310.00)

(2,571,904.50)

Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

42,847.63

53,603.00

51,603.00

2,577,033.53

2,598,913.00

2,623,507.50

(2,534,185.90) (2,545,310.00)

(2,571,904.50)

Page

2

Ontario Provincial Police

Police provinciale de l’Ontario

Municipal Policing Bureau Bureau des services policiers des municipalités 777 Memorial Ave. Orillia ON L3V 7V3

777, avenue Memorial Orillia ON L3V 7V3

Tel: 705 329-6140 Fax: 705 330-4191

Tél. : 705 329-6140 Téléc.: 705 330-4191

File Reference:

612-20

September 28, 2020

Dear CAO/Treasurer, Please find attached the OPP municipal policing 2021 Annual Billing Statement package. This year’s billing package includes a statement for the 2019 year-end reconciliation. The final cost adjustment calculated as a result of the 2019 annual reconciliation has been included as an adjustment to the amount being billed to the municipality during the 2021 calendar year. The final reconciliation of the 2021 annual costs will be included in the 2023 Annual Billing Statement. For more detailed information on the 2021 Annual Billing Statement package please refer to the resource material available on the internet, www.opp.ca/billingmodel. Further, the Municipal Policing Bureau will be hosting a webinar information session in November. An e-mail invitation will be forwarded to the municipality advising of the session date. If you have questions about the Annual Billing Statement please e-mail OPP.MPB.Financial.Services.Unit@OPP.ca.

Yours truly,

Phil Whitton Superintendent Commander, Municipal Policing Bureau

OPP 2021 Annual Billing Statement North Perth M Estimated costs for the period January 1 to December 31, 2021 Please refer to www.opp.ca for 2021 Municipal Policing Billing General Information summary for further details. Cost per Property $

Base Service

Calls for Service

Overtime Contract Enhancements Prisoner Transportation

Property Counts Household Commercial and Industrial Total Properties

(see summaries) Total all municipalities Municipal portion (see notes) (see summary) (per property cost)

Total 2021 Estimated Cost 2019 Year-End Adjustment Grand Total Billing for 2021 2021 Monthly Billing Amount

OPP 2021 Annual Billing Statement

(see summary)

Total Cost $

5,690 387 6,077

177.48

1,078,521

168,336,779 0.6367%

176.38

1,071,863

12.80 47.43 2.11

77,765 288,218 12,822

416.19

2,529,189 13,342 2,542,531 211,878

1 of 20

OPP 2021 Annual Billing Statement North Perth M Estimated costs for the period January 1 to December 31, 2021 Notes to Annual Billing Statement 1) Municipal Base Services and Calls for Service Costs - The costs allocated to municipalities are determined based on the costs assigned to detachment staff performing municipal policing activities across the province. A statistical analysis of activity in detachments is used to determine the municipal policing workload allocation of all detachment-based staff as well as the allocation of the municipal workload between base services and calls for service activity. For 2021 billing purposes the allocation of the municipal workload in detachments has been calculated to be 53.1 % Base Services and 46.9 % Calls for Service. The total 2021 Base Services and Calls for Service cost calculation is detailed on the Base Services and Calls for Service Cost Summary included in the municipal billing package. 2) Base Services - The cost to each municipality is determined by the number of properties in the municipality and the standard province-wide average cost per property of $177.48 estimated for 2021. The number of municipal properties is determined based on MPAC data. The calculation of the standard province-wide base cost per property is detailed on Base Services and Calls for Service Cost Summary included in the municipal billing package. 3) Calls for Service - The municipality’s Calls for Service cost is a proportionate share of the total cost of municipal calls for service costs calculated for the province. A municipality’s proportionate share of the costs is based on weighted time standards applied to the historical calls for service. The municipality’s total weighted time is calculated as a percentage of the total of all municipalities. 4) Overtime - Municipalities are billed for overtime resulting from occurrences in their geographic area and a portion of overtime that is not linked specifically to a municipality, such as training. Municipalities are not charged for overtime identified as a provincial responsibility. The overtime activity for the calendar years 2016, 2017, 2018 and 2019 has been analyzed and averaged to estimate the 2021 costs. The costs incorporate the 2021 salary rates and a discount to reflect overtime paid as time in lieu. The overtime costs incurred in servicing detachments for shift shortages have been allocated on a per property basis based on straight time. Please be advised that these costs will be reconciled to actual 2021 hours and salary rates and included in the 2023 Annual Billing Statement. 5) Court Security and Prisoner Transportation (CSPT) - Municipalities with court security responsibilities in local courthouses are billed court security costs based on the cost of the staff required to provide designated court security activities. 2021 costs have been based on 2019 security activity. Prisoner transportation costs are charged to all municipalities based on the standard province-wide per property cost. These costs will be reconciled to the actual cost of service required in 2021. There was no information available about the status of 2021 Court Security Prisoner Transportation Grant Program at the time of the Annual Billing Statement preparation. 6) Year-end Adjustment - The 2019 adjustment accounts for the difference between the amount billed based on the estimated cost in the Annual Billing Statement and the reconciled cost in the Year-end Summary. The most significant year-end adjustments are resulting from the cost of actual versus estimated municipal requirements for overtime, contract enhancements and court security.

OPP 2021 Annual Billing Statement

2 of 20

OPP 2021 Estimated Base Services and Calls for Service Cost Summary For the period January 1 to December 31, 2021

Salaries and Benefits

Base Services

Calls for Service

$

$

$

Base

FTE

%

$/FTE

100.0 100.0 100.0 53.1 53.1 53.1

163,514 146,750 136,731 122,479 104,552 83,335 3,873 1,033 25.86% 30.37% 14.98%

4,194,122 1,561,415 4,523,048 26,584,114 177,945,194 545,844 215,353,736 7,701,966 1,988,817.77 1,084,600 63,963,402 81,767 290,174,290

4,194,122 1,561,415 4,523,048 14,103,482 94,399,884 289,172 119,071,123 4,212,066 1,055,068 1,084,600 34,800,324 43,318 160,266,499

12,480,632 83,545,309 256,672 96,282,613 3,489,900 933,750 29,163,078 38,449 129,907,791

53.1 53.1 53.1 53.1 53.1

66,104 63,248 56,792 67,187 62,084

11,488,895 118,905 18,741 1,155,622 49,667 12,831,831 3,789,240 16,621,071

6,094,799.27 63,248 10,223 612,748 26,075 6,807,093 2,010,135 8,817,228

5,394,096 55,658 8,519 542,874 23,592 6,024,738 1,779,105 7,803,843

13,844,953 3,696,642 10,232,099 5,280,633 239,394 1,342,601 528,396 35,164,718

7,570,777 2,021,419 5,595,175 2,887,586 130,907 734,169 288,911 19,228,943

6,274,176 1,675,223 4,636,924 2,393,047 108,487 608,432 239,485 15,935,775

341,960,078

188,312,670

153,647,409

329,167 1,480,253 295,253 2,904,647 78,059 5,192,855 349,800 16,546,115 1,001,465 4,207,153 15,910

179,997 809,440 161,452 1,588,336 42,680 2,839,587 185,565 9,047,842 547,627 2,300,345 8,436

149,170 670,813 133,801 1,316,311 35,378 2,353,268 164,235 7,498,274 453,838 1,906,808 7,474

32,400,676

17,711,305

14,689,371

$ 374,360,754

$ 206,023,975

$ 168,336,779

Uniform Members Note 1 Inspector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25.65 Staff Sergeant-Detachment Commander. . . . . . . . . . . 10.64 Staff Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33.08 Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217.05 Constable. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1. ,701.98 Part-Time Constable . . . . . . . . . . . . . . . . . . . . . . . . . . 6.55 Total Uniform Salaries 1,994.95 Statutory Holiday Payout . . . . . . . . . . . . . . . . . . . . . . . . . Shift Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Uniform Benefits - Inspector. . . . . . . . . . . . . . . . . . . . . Uniform Benefits - Full-Time Salaries. . . . . . . . . . . . . . . . Uniform Benefits - Part-Time Salaries. . . . . . . . . . . . . . Total Uniform Salaries & Benefits Detachment Civilian Members Note 1 Detachment Administrative Clerk . . . . . . . . . . . . . . . 173.80 .. Detachment Operations Clerk . . . . . . . . . . . . . . . . . . . 1.88 Detachment Clerk - Typist . . . . . . . . . . . . . . . . . . . . . . . 0.33 Court Officer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17.20 Crimestoppers Co-ordinator . . . . . . . . . . . . . . . . . . . . . 0.80 Total Detachment Civilian Salaries . . . . . . . . . . . . . . . 194.01 Civilian Benefits - Full-Time Salaries . . . . . . . . . . . . . . . Total Detachment Civilian Salaries & Benefits Support Costs - Salaries and Benefits Note 2 Communication Operators . . . . . . . . . . . . . . . . . . . . . Prisoner Guards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . . Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . Office Automation Support . . . . . . . . . . . . . . . . . . . . . . Mobile and Portable Radio Support . . . . . . . . . . . . . . . Total Support Staff Salaries and Benefits Costs

29.53%

6,940 1,853 5,129 2,647 120 673 264

Total Salaries & Benefits Other Direct Operating Expenses

Total Base Services and Calls for Service

Positions

Note 2

Communication Centre . . . . . . . . . . . . . . . . . . . . . . . . . Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . . Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mobile Radio Equipment Repairs & Maintenance . . . . Office Automation - Uniform . . . . . . . . . . . . . . . . . . . . . Office Automation - Civilian . . . . . . . . . . . . . . . . . . . . . Vehicle Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Detachment Supplies & Equipment . . . . . . . . . . . . . . . . Uniform & Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . Uniform & Equipment - Court Officer . . . . . . . . . . . . .

Total Other Direct Operating Expenses Total 2021 Municipal Base Services and Calls for Service Cost

Total OPP-Policed Municipal Properties Base Services Cost per Property OPP 2021 Estimated Base Services and Calls for Service Cost Summary

165 742 148 1,456 39 2,603 1,803 8,294 502 2,102 925

1,160,856 $ 177.48 3 of 20

OPP 2021 Estimated Base Services and Calls for Service Cost Summary For the period January 1 to December 31, 2021 Notes:

Total Base Services and Calls for Service Costs are based on the cost of salary, benefit, support and other direct operating expenses for staff providing policing services to municipalities. Staff is measured in full-time equivalent (FTE) units and the costs per FTE are described in the notes below. 1) Full-time equivalents (FTEs) are based on average municipal detachment staffing levels for the years 2016 through 2019. Contract enhancements, court security, prisoner transportation and cleaning staff are excluded. The equivalent of 87.76 FTEs with a cost of $14,900,558 has been excluded from municipal costs to reflect the average municipal detachment FTEs required for provincially-mandated responsibilities eligible for Provincial Service Usage credit. Salary rates are based on weighted average rates for municipal detachment staff by rank, level and classification. The 2021 salaries incorporate the 2021 general salary rate increases set in the 2019 to 2022 OPPA Uniform and Civilian Collective Agreements, (uniform staff - 1.00% January 1 and 0.97% July 1, civilian staff (one 2021 increase) 1.0% January 1). The benefit rates are based on the most recent rates set by the Treasury Board Secretariat, (2020-21). Statutory Holiday Payouts, Shift Premiums, and Benefit costs are subject to reconciliation. FTEs have been apportioned between Base Services and Calls for Service costs based on the current ratio, 53.1% Base Services : 46.9% Calls for Service. 2) Support Staff Costs and Other Direct Operating Expenses for uniform FTEs are calculated on a per FTE basis as per rates set in the 2020 Municipal Policing Cost-Recovery Formula.

OPP 2021 Estimated Base Services and Calls for Service Cost Summary

4 of 20

OPP 2021 Calls for Service Billing Summary North Perth M Estimated costs for the period January 1 to December 31, 2021 Calls for Service Count Calls for Service Billing Workgroups

2016

2017

2018

2019

Four Year Average

2021 Average Time Standard

A

B

Total % of Total Weighted Provincial Time Weighted Time C=A*B

Note 1

Drug Possession Drugs Operational Operational 2 Other Criminal Code Violations Property Crime Violations Statutes & Acts Traffic Violent Criminal Code Total Provincial Totals

Note 4

42 12 975 456 107 402 101 224 88 2,407

20 6 1,070 370 72 332 129 210 87 2,296

36 2 1,069 458 65 321 117 192 98 2,358

18 1 1,220 563 75 394 196 181 116 2,764

29 5 1,084 462 80 362 136 202 97 2,456

364,578

368,157

391,030

429,951

388,429

2021 Estimated Calls for Service Cost

Note 2

6.5 45.9 3.6 1.3 7.8 6.5 3.4 3.4 16.0

Note 3

189 241 3,901 600 622 2,355 462 686 1,556 10,611

0.0113% 0.0145% 0.2341% 0.0360% 0.0373% 0.1413% 0.0277% 0.0412% 0.0934% 0.6367%

19,042 24,343 394,034 60,639 62,839 237,861 46,625 69,294 157,185 $1,071,863

1,666,390

100.0%

$168,336,779

Notes to Calls for Service Billing Summary 1) Displayed without decimal places, exact numbers used in calculations 2) Displayed to four decimal places, nine decimal places used in calculations 3) Total costs rounded to zero decimals. 4) Provincial Totals exclude data for both municipal dissolutions and amalgamations

OPP 2021 Calls for Service Billing Summary

5 of 20

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6 of 20

OPP 2021 Calls for Service Details North Perth M For the calendar years 2016 to 2019

Calls for Service Billing Workgroups Grand Total Drug Possession Drug Related Occurrence Possession - Cannabis Possession - Cocaine Possession - Methamphetamine (Crystal Meth) Possession – Opioid (other than heroin) Possession - Other Controlled Drugs and Substances Act Possession/Sale/etc. for Production/Trafficking substance Drugs CDSA * Sec.6 - Sec.7 Drug Operation - Rural Grow Production - Cannabis (Marihuana) (Cultivation) Trafficking - Cannabis Trafficking - Cocaine Trafficking - Methamphetamine (Crystal Meth) Trafficking - Other Controlled Drugs and Substances Act Operational Accident - non-MVC - Commercial Accident - non-MVC - Industrial Accident - Non-MVC - Others Accident - non-MVC - Public Property Alarm - Master Code Alarm - Others Animal - Bear Complaint Animal - Bite Animal - Dog Owners Liability Act Animal - Injured Animal - Left in Vehicle Animal - Master Code Animal - Other Animal - Rabid Animal - Stray Assist Fire Department Assist Public Distressed / Overdue Motorist Dogs By-Law Domestic Disturbance False Fire Alarm - Building False Fire Alarm - Other Family Dispute Fire - Building Fire - Other Fire - Vehicle Firearms (Discharge) By-Law

OPP 2021 Calls for Service Details

2016

2017

2018

2019

Four Year Average

2,407

2,296

2,358

2,764

2,456.25

42 6 20 0 12 0 4 0 12 1 1 0 1 2 4 3 975 1 1 0 0 0 10 0 2 1 10 5 0 28 3 5 3 207 1 1 74 6 0 53 6 1 1 1

20 7 4 1 4 0 4 0 6 0 0 2 0 1 2 1 1,070 0 0 2 1 1 16 2 0 4 5 3 1 28 2 8 5 270 1 0 104 0 0 37 7 1 2 0

36 15 6 0 10 0 4 1 2 0 0 0 1 0 1 0 1,069 0 1 3 0 0 13 0 3 1 2 7 0 19 4 6 7 240 2 2 98 1 0 62 3 2 2 0

18 10 0 0 3 2 3 0 1 0 0 0 0 1 0 0 1,220 0 0 1 0 1 9 0 0 1 8 4 3 19 1 11 1 148 4 0 129 1 1 65 11 4 3 0

29.00 9.50 7.50 0.25 7.25 0.50 3.75 0.25 5.25 0.25 0.25 0.50 0.50 1.00 1.75 1.00 1,083.50 0.25 0.50 1.50 0.25 0.50 12.00 0.50 1.25 1.75 6.25 4.75 1.00 23.50 2.50 7.50 4.00 216.25 2.00 0.75 101.25 2.00 0.25 54.25 6.75 2.00 2.00 0.25

Calls for Service Count

7 of 20

OPP 2021 Calls for Service Details North Perth M For the calendar years 2016 to 2019

Calls for Service Billing Workgroups Fireworks By-Law Found - Bicycles Found - Computer, parts & accessories Found - Household Property Found - Jewellery Found - License Plate Found - Machinery & Tools Found - Others Found - Personal Accessories Found - Radio, TV, Sound-Reprod. Equip. Found - Sporting Goods, Hobby Equip. Found - Vehicle Accessories Found Property - Master Code Homeless Person Insecure Condition - Building Insecure Condition - Master Code Insecure Condition - Others Lost - Accessible Parking Permit Lost - Computer, parts & accessories Lost - Household Property Lost - Jewellery Lost - License Plate Lost - Machinery & Tools Lost - Others Lost - Personal Accessories Lost - Radio, TV, Sound-Reprod. Equip. Lost - Vehicle Accessories Lost Property - Master Code Medical Assistance - Master Code Medical Assistance - Other Missing Person - Master Code Missing Person 12 & older Missing Person Located 12 & older Missing Person Located Under 12 Missing Person under 12 Neighbour Dispute Noise By-Law Noise Complaint - Animal Noise Complaint - Business Noise Complaint - Master Code Noise Complaint - Others Noise Complaint - Residence Noise Complaint - Vehicle Other Municipal By-Laws Overdose/Suspected Overdose

OPP 2021 Calls for Service Details

Calls for Service Count 2016

2017

2018

2019

0 18 0 11 0 3 2 9 16 4 4 1 8 0 6 0 0 0 1 3 0 13 1 12 13 2 2 3 0 4 1 10 11 0 0 41 4 1 2 0 3 43 4 15 0

0 22 0 10 2 4 1 15 20 0 3 0 11 1 11 0 0 0 0 0 0 11 0 2 12 1 1 3 1 10 0 16 12 2 2 30 1 5 0 3 2 45 2 12 0

0 23 1 5 0 5 6 21 31 1 3 2 5 0 6 1 1 1 1 1 0 5 0 10 12 1 1 3 1 3 0 15 11 4 2 44 2 1 5 2 2 36 2 11 0

2 18 0 5 0 2 2 18 16 1 1 1 25 0 9 1 1 0 0 1 2 9 0 6 10 3 0 3 0 1 0 21 15 2 3 80 2 7 1 25 2 34 3 13 1

Four Year Average 0.50 20.25 0.25 7.75 0.50 3.50 2.75 15.75 20.75 1.50 2.75 1.00 12.25 0.25 8.00 0.50 0.50 0.25 0.50 1.25 0.50 9.50 0.25 7.50 11.75 1.75 1.00 3.00 0.50 4.50 0.25 15.50 12.25 2.00 1.75 48.75 2.25 3.50 2.00 7.50 2.25 39.50 2.75 12.75 0.25

8 of 20

OPP 2021 Calls for Service Details North Perth M For the calendar years 2016 to 2019

Calls for Service Billing Workgroups Phone - Master Code Phone - Nuisance - No Charges Laid Phone - Other - No Charges Laid Phone - Threatening - No Charges Laid Sudden Death - Accidental Sudden Death - Natural Causes Sudden Death - Others Sudden Death - Suicide Suspicious Package Suspicious Person Suspicious vehicle Traffic By-Law Trouble with Youth Unwanted Persons Vehicle Recovered - All Terrain Vehicles Vehicle Recovered - Automobile Vehicle Recovered - Farm Vehicles Vehicle Recovered - Mopeds Vehicle Recovered - Motorcycles Vehicle Recovered - Other Vehicle Recovered - Snow Vehicles Vehicle Recovered - Trucks Operational 2 911 call - Dropped Cell 911 call / 911 hang up 911 hang up - Pocket Dial False Alarm - Accidental Trip False Alarm - Cancelled False Alarm - Malfunction False Alarm - Others False Holdup Alarm - Accidental Trip False Holdup Alarm - Malfunction Keep the Peace Other Criminal Code Violations Animals - Cruelty Animals - Others Bail Violations - Appearance Notice Bail Violations - Fail To Appear Bail Violations - Fail To Comply Bail Violations - Master Code Bail Violations - Others Bail Violations - Promise To Appear Bail Violations - Recognizance Breach of Firearms regulation - Unsafe Storage Breach of Probation

OPP 2021 Calls for Service Details

2016

2017

2018

2019

Four Year Average

0 12 11 0 1 10 1 0 0 94 56 4 48 21 2 8 1 1 2 1 1 10 456 7 202 19 46 32 72 34 6 0 38 107 0 0 4 1 28 0 4 0 3 0 26

0 11 2 1 0 9 2 0 1 127 40 3 52 40 0 2 0 0 0 0 0 7 370 13 189 32 33 29 31 34 1 1 7 72 2 0 0 1 17 1 0 1 0 1 14

1 12 7 3 0 11 2 0 0 106 61 3 63 21 1 6 0 0 0 1 1 5 458 24 238 40 34 28 29 41 1 0 23 65 2 0 0 0 19 1 2 0 0 0 11

1 13 4 7 0 5 2 2 3 173 86 8 83 44 1 6 0 0 2 1 1 7 563 139 183 66 13 20 15 78 5 0 44 75 1 1 0 0 22 1 4 0 0 0 13

0.50 12.00 6.00 2.75 0.25 8.75 1.75 0.50 1.00 125.00 60.75 4.50 61.50 31.50 1.00 5.50 0.25 0.25 1.00 0.75 0.75 7.25 461.75 45.75 203.00 39.25 31.50 27.25 36.75 46.75 3.25 0.25 28.00 79.75 1.25 0.25 1.00 0.50 21.50 0.75 2.50 0.25 0.75 0.25 16.00

Calls for Service Count

9 of 20

OPP 2021 Calls for Service Details North Perth M For the calendar years 2016 to 2019

Calls for Service Billing Workgroups Child Pornography - Making or distributing Child Pornography - Other Child Pornography - Possess child pornography Common nuisance Contraband Tobacco Counterfeit Money - Master Code Counterfeit Money - Others Disturb the Peace Fail to Attend Court False Fire Alarm (C.C. Charge) Indecent acts - Master Code Indecent acts - Other Obstruct Public Peace Officer Offensive Weapons - Careless use of firearms Offensive Weapons - Carry concealed Offensive Weapons - In Vehicle Offensive Weapons - Other Offensive Weapons Offensive Weapons - Other Weapons Offences Offensive Weapons - Possession of Weapons Offensive Weapons - Prohibited Other Criminal Code * Sec. 337 - Sec. 352 Other Criminal Code * Sec.462 - Sec.753 Possess Firearm while prohibited Possession of Burglary Tools Possession Of Counterfeit Money Prostitution - Communicate to provide sexual services Public Mischief - mislead peace officer Public Morals Trespass at Night Utter Threats to damage property Uttering Counterfeit Money Property Crime Violations Arson - Auto Arson - Others Break & Enter Break & Enter - Firearms False Pretence - Other Fraud - False Pretence Over $5,000 Fraud - False Pretence Under $5,000 Fraud - Forgery & Uttering Fraud - Fraud through mails Fraud - Master Code Fraud - Money/property/security Over $5,000 Fraud - Money/property/security Under $5,000 Fraud - Other

OPP 2021 Calls for Service Details

2016

2017

2018

2019

Four Year Average

2 0 1 0 0 0 7 8 8 0 1 1 0 0 1 1 1 2 1 0 0 1 1 1 2 0 1 0 1 0 0 402 0 1 60 0 0 0 2 4 4 1 6 9 20

0 0 0 1 0 0 6 13 5 0 0 2 1 1 0 0 0 0 1 1 0 0 0 0 0 1 1 0 0 1 1 332 0 0 35 0 0 1 2 1 3 1 2 14 18

1 2 0 1 0 2 5 7 0 1 0 0 2 0 0 0 0 1 2 0 1 0 1 0 0 0 0 0 1 0 3 321 1 1 38 0 1 0 5 2 3 2 7 11 22

0 0 0 0 1 0 2 12 0 0 0 1 4 0 1 0 1 1 2 1 0 0 0 1 0 0 0 1 2 0 3 394 0 1 36 1 0 0 1 2 4 0 7 24 14

0.75 0.50 0.25 0.50 0.25 0.50 5.00 10.00 3.25 0.25 0.25 1.00 1.75 0.25 0.50 0.25 0.50 1.00 1.50 0.50 0.25 0.25 0.50 0.50 0.50 0.25 0.50 0.25 1.00 0.25 1.75 362.25 0.25 0.75 42.25 0.25 0.25 0.25 2.50 2.25 3.50 1.00 5.50 14.50 18.50

Calls for Service Count

10 of 20

OPP 2021 Calls for Service Details North Perth M For the calendar years 2016 to 2019

Calls for Service Billing Workgroups Fraud - Steal/Forge/Poss./Use Credit Card Fraud - Transportation Fraud - Welfare benefits Identity Fraud Identity Theft Interfere with lawful use, enjoyment of property Mischief - Master Code Mischief Graffiti - Non-Gang Related Personation with Intent (fraud) Possession of Stolen Goods over $5,000 Possession of Stolen Goods under $5,000 Property Damage Theft from Motor Vehicles Over $5,000 Theft from Motor Vehicles Under $5,000 Theft of - All Terrain Vehicles Theft of - Automobile Theft of - Construction Vehicles Theft of - Farm Vehicles Theft of - Mopeds Theft of - Motorcycles Theft of - Other Motor Vehicles Theft of - Snow Vehicles Theft of - Trucks Theft of Motor Vehicle Theft Over $,5000 - Construction Site Theft Over $5,000 - Building Theft Over $5,000 - Farm Equipment Theft Over $5,000 - Other Theft Theft Over $5,000 - Persons Theft Over $5,000 - Trailers Theft Over $5,000 - Truck Load Theft Over $5,000 Shoplifting Theft Under $5,000 - Bicycles Theft Under $5,000 - Boat (Vessel) Theft Under $5,000 - Boat Motor Theft Under $5,000 - Building Theft Under $5,000 - Construction Site Theft Under $5,000 - Farm Agricultural Livestock Theft Under $5,000 - Farm Agricultural Produce Theft Under $5,000 - Farm Equipment Theft Under $5,000 - Gasoline Drive-off Theft Under $5,000 - Master Code Theft Under $5,000 - Other Theft Theft Under $5,000 - Persons Theft Under $5,000 - Trailers

OPP 2021 Calls for Service Details

Calls for Service Count 2016

2017

2018

2019

4 0 1 0 0 0 77 4 0 5 4 8 0 40 2 5 2 2 1 4 2 0 9 11 0 0 1 2 1 1 0 1 18 2 0 1 2 0 0 1 19 1 51 1 4

6 0 0 0 1 0 55 13 1 2 0 9 1 32 1 5 0 1 0 1 2 1 3 11 1 1 0 5 0 2 1 0 9 0 0 0 1 0 0 0 8 10 52 2 0

4 0 0 1 1 0 62 2 1 2 0 7 1 20 1 4 0 0 0 1 0 0 8 4 1 0 0 0 0 1 0 0 18 1 0 1 4 0 1 0 11 12 38 1 2

4 1 0 2 0 2 69 6 3 6 8 6 0 29 2 5 0 0 0 1 1 0 5 17 0 0 0 5 0 1 0 0 23 0 1 2 3 1 1 1 18 10 50 2 2

Four Year Average 4.50 0.25 0.25 0.75 0.50 0.50 65.75 6.25 1.25 3.75 3.00 7.50 0.50 30.25 1.50 4.75 0.50 0.75 0.25 1.75 1.25 0.25 6.25 10.75 0.50 0.25 0.25 3.00 0.25 1.25 0.25 0.25 17.00 0.75 0.25 1.00 2.50 0.25 0.50 0.50 14.00 8.25 47.75 1.50 2.00

11 of 20

OPP 2021 Calls for Service Details North Perth M For the calendar years 2016 to 2019

Calls for Service Billing Workgroups Theft Under $5,000 Shoplifting Unlawful in a dwelling house Statutes & Acts Children's Law Reform Act - Custody order Custody Dispute Landlord / Tenant Mental Health Act Mental Health Act - Attempt Suicide Mental Health Act - No contact with Police Mental Health Act - Placed on Form Mental Health Act - Threat of Suicide Mental Health Act - Voluntary Transport Trespass To Property Act Youth Criminal Justice Act (YCJA) Traffic MVC - Fatal (Motor Vehicle Collision) MVC - Others (Motor Vehicle Collision) MVC - Pers. Inj. Failed to Remain (Motor Vehicle Collision) MVC - Personal Injury (Motor Vehicle Collision) MVC - Prop. Dam. Failed to Remain (Motor Vehicle Collision) MVC - Prop. Dam. Non Reportable (Motor Vehicle Collision) MVC - Prop. Dam. Reportable (Motor Vehicle Collision) MVC (Motor Vehicle Collision) - Master Code Violent Criminal Code Abandon Child Abduction Under 14 Aggravated Assault - Level 3 Assault - Level 1 Assault Peace Officer Assault With Weapon or Causing Bodily Harm - Level 2 Criminal Harassment Criminal Harassment - Offender Unknown Criminal Negligence Causing Death Extortion Forcible confinement Indecent / Harassing Communications Invitation to Sexual Touching Kidnapping Non-Consensual Distribution of Intimate Images Pointing a Firearm Robbery - With Threat of Violence Sexual Assault Sexual Assault With a Weapon Sexual Exploitation Sexual Interference

OPP 2021 Calls for Service Details

2016

2017

2018

2019

Four Year Average

8 0 101 0 2 27 20 5 2 1 14 5 21 4 224 0 7 0 17 18 64 118 0 88 0 1 0 40 1 2 15 0 0 0 0 1 2 0 0 1 1 8 2 0 1

15 3 129 0 1 24 28 6 3 6 18 6 37 0 210 0 2 0 15 19 69 105 0 87 1 0 0 44 1 3 7 0 0 0 0 1 0 1 0 0 0 8 0 2 0

16 2 117 1 1 20 28 4 2 12 13 9 27 0 192 0 1 1 9 30 65 85 1 98 0 0 1 43 1 8 14 1 0 1 1 0 1 0 0 0 0 9 0 1 4

16 1 196 1 1 41 36 7 3 5 31 14 57 0 181 2 2 1 13 14 74 74 1 116 0 0 0 58 1 3 5 0 1 0 2 0 0 0 1 0 0 15 1 0 3

13.75 1.50 135.75 0.50 1.25 28.00 28.00 5.50 2.50 6.00 19.00 8.50 35.50 1.00 201.75 0.50 3.00 0.50 13.50 20.25 68.00 95.50 0.50 97.25 0.25 0.25 0.25 46.25 1.00 4.00 10.25 0.25 0.25 0.25 0.75 0.50 0.75 0.25 0.25 0.25 0.25 10.00 0.75 0.75 2.00

Calls for Service Count

12 of 20

OPP 2021 Calls for Service Details North Perth M For the calendar years 2016 to 2019

Calls for Service Billing Workgroups Unlawfully Causing Bodily Harm Utter Threats - Master Code Utter Threats to Person

OPP 2021 Calls for Service Details

Calls for Service Count 2016

2017

2018

2019

1 0 12

0 1 18

0 1 12

0 1 25

Four Year Average 0.25 0.75 16.75

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OPP 2021 Contract Enhancement Cost Summary North Perth M Estimated cost for the period January 1 to December 31, 2021 2020 Cost Recovery Formula

Salaries and Benefits Positions Note 1 Uniform Members Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Uniform Salaries Statutory Holiday Payout . . . . . . . . . . . . . . . . . . . . . . . . . Shift Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Uniform Benefits - Full-Time Salaries. . . . . . . . . . . . . . . . Total Uniform Salaries & Benefits Note 1 Detachment Civilian Members Detachment Administrative Clerk . . . . . . . . . . . . . . .Full-time .. Total Detachment Civilian Salaries . . . . . . . . . . . . . . . . . Civilian Benefits - Full-Time Salaries . . . . . . . . . . . . . . . Total Detachment Civilian Salaries & Benefits

Support Costs - Salaries and Benefits Communication Operators . . . . . . . . . . . . . . . . . . . . . Prisoner Guards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . . Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . Office Automation Support . . . . . . . . . . . . . . . . . . . . . . Mobile and Portable Radio Support . . . . . . . . . . . . . . . Total Support Staff Salaries and Benefits Costs

1.00 1.00

$/FTE

Total

122,479

122,479 122,479 3,873 1,033 37,197 164,582

3,873 1,033 30.37%

1.00 1.00

66,104

66,104 66,104 19,521 85,625

6,940 1,853 5,129 2,647 120 673 264

6,940 1,853 5,129 2,647 120 673 264 17,626

29.53%

Total Salaries & Benefits

267,833

Other Direct Operating Expenses Communication Centre . . . . . . . . . . . . . . . . . . . . . . . . . Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . . Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mobile Radio Equipment Repairs & Maintenance . . . . Office Automation - Uniform . . . . . . . . . . . . . . . . . . . . . Office Automation - Civilian . . . . . . . . . . . . . . . . . . . . . Vehicle Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Detachment Supplies & Equipment . . . . . . . . . . . . . . . . Uniform & Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . Additional Municipally Leased Computers . . . . . . . .Note .. 2

165 742 148 1,456 39 2,603 1,803 8,294 502 2,102

165 742 148 1,456 39 2,603 1,803 8,294 502 2,102 2,531

Total Other Direct Operating Expenses

20,385

Total 2021 Estimated Enhancement Cost

$

288,218

Total OPP-Policed Properties Cost Per Property

$

6,077 47.43

OPP 2021 Contract Enhancement Summary

15 of 20

OPP 2021 Contract Enhancement Cost Summary North Perth M Estimated cost for the period January 1 to December 31, 2021 Notes: 1) Salary rates are based on weighted average rates for municipal detachment staffing by rank, level and

classification. The 2021 salaries incorporate the January 1, 2021 general salary rate increases set in the 2019 to 2022 OPPA Uniform and Civilian Collective Agreements, (1.00% in January 2021 and 0.97% in July 2021 for Uniform and 1.00% for Civilian). The benefit rates are based on the most recent rates set by the Treasury Board Secretariat, (2020-21). Statutory Holiday Payouts, Shift Premiums, and Benefit costs are subject to reconciliation. 2) Additional Municipally Leased Computers includes one (1) desktop computer and one (1) notebook computer,

which were previously under a separate agreement with the OPP IT Section, at the current Cost-Recovery Formula rates of $1,116 and $1,415, respectively.

OPP 2021 Contract Enhancement Summary

16 of 20

OPP 2019 Reconciled Year-End Summary North Perth M Reconciled cost for the period January 1 to December 31, 2019

Cost per Property $ Base Service

Property Counts Household Commercial and Industrial Total Properties

Total Cost $

5,491 383 5,874

191.43

1,124,449

158,415,856 0.6610%

178.25

1,047,066

14.68 47.00 2.03

86,238 276,104 11,924

433.40

2,545,781

Calls for Service Total all municipalities Municipal portion Overtime Contract Enhancements (pre-2015) (see summary) Prisoner Transportation (per property cost) Total 2019 Reconciled Cost

Year Over Year Variance (reconciled cost for the year is not subject to phase-in adjustment) 2018 Reconciled Cost per Property 2019 Reconciled Cost per Property (see above) Cost per Property Variance

Decrease

435.59 433.40 2.19

2019 Billed Amount 2019 Year-End-Adjustment

(2,532,439) 13,342

Note The Year-End Adjustment above is included as an adjustment on the 2021 Billing Statement. This amount is incorporated into the monthly invoice amount for 2021.

OPP 2019 Reconciled Year-End Summary

17 of 20

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18 of 20

OPP 2019 Reconciled Contract Enhancement Cost Summary North Perth M Reconciled cost for the period January 1 to December 31, 2019 2018 Cost Recovery Formula

Salaries and Benefits Positions Uniform Members Note 1 Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Uniform Salaries Statutory Holiday Payout . . . . . . . . . . . . . . . . . . . . . . . . . Shift Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Uniform Benefits - Full-Time Salaries. . . . . . . . . . . . . . . . Total Uniform Salaries & Benefits

$/FTE

1.00 1.00

Total $

118,801 3,736 824 29.25%

Detachment Civilian Members Note 1 Detachment Administrative Clerk . . . . . . . . . . . . . . . .Full-time . Total Detachment Civilian Salaries . . . . . . . . . . . . . . . . . Civilian Benefits - Full-Time Salaries . . . . . . . . . . . . . . . Total Detachment Civilian Salaries & Benefits

1.00 1.00

64,280

64,280 64,280 17,407 81,687

6,564 1,715 4,642 2,477 122 644 188

6,564 1,715 4,642 2,477 122 644 188 16,352

27.08%

Support Costs - Salaries and Benefits Communication Operators . . . . . . . . . . . . . . . . . . . . . Prisoner Guards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . . Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . Office Automation Support . . . . . . . . . . . . . . . . . . . . . . Mobile and Portable Radio Support . . . . . . . . . . . . . . . Total Support Staff Salaries and Benefits Costs

118,801 118,801 3,736 824 34,749 158,111

Total Salaries & Benefits

256,150

Other Direct Operating Expenses Communication Centre . . . . . . . . . . . . . . . . . . . . . . . . . Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . . Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mobile Radio Equipment Repairs & Maintenance . . . . Office Automation - Uniform . . . . . . . . . . . . . . . . . . . . . Office Automation - Civilian . . . . . . . . . . . . . . . . . . . . . Vehicle Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Detachment Supplies & Equipment . . . . . . . . . . . . . . . . Uniform & Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . Additional Municipally Leased Computers . . . . . . . . . . Note 2

182 811 232 1,373 163 2,140 1,685 8,351 539 1,944

Total Other Direct Operating Expenses

Sub-Total Enhancement Cost Contractual Hours Reduction, If Applicable Total 2019 Reconciled Enhancement Cost

OPP 2019 Reconciled Contract Enhancement Summary

182 811 232 1,373 163 2,140 1,685 8,351 539 1,944 2,534

19,954

276,104 Note 3

Phased In

$

Not Phased In

276,104 $

-

-

276,104

19 of 20

OPP 2019 Reconciled Contract Enhancement Cost Summary North Perth M Reconciled cost for the period January 1 to December 31, 2019

Notes: 1) Salary rates are based on weighted average rates for municipal detachment staffing by rank, level and classification. The 2019 salaries incorporate the January 1, 2019 general salary rate increases set in the 2019 to 2022 OPPA Uniform and Civilian Collective Agreements, (2.15% for uniform staff and 1.25% for civilian staff). The benefit rates are based on the most recent rates set by the Treasury Board Secretariat, (2019-20). Statutory Holiday Payouts, Shift Premiums, and Benefit costs are subject to reconciliation. 2) Additional Municipally Leased Computers includes one (1) desktop computer and one (1) notebook Computer which were previously under a separate agreement with the OPP IT Section, at the current Cost-Recovery Formula rate of $1,119 and $1,415 respectively. 3) The enhancement contractual hours were met for this period. Contractual Hours Calculation Billable Uniform Contract Enhancement Hours Worked Calls For Service Hours Removed Total Uniform Enhancement Hours Worked In Contract Minimum Hours Required in Contract Total Hours Above Minimum Hours Required

OPP 2019 Reconciled Contract Enhancement Summary

1.00

FTEs x 1417

1,606 (10) 1,596 1,417 179

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Ontario Municipal Partnership Fund (OMPF) 2021 Allocation Notice Municipality of North Perth County of Perth

3140

In 2021, the Province is providing the Municipality of North Perth with $1,445,300 in funding through the OMPF, which is the equivalent of $254 per household.

A Total 2021 OMPF

$1,445,300

1. Assessment Equalization Grant Component

-

2. Northern Communities Grant Component

-

3. Rural Communities Grant Component 4. Northern and Rural Fiscal Circumstances Grant Component 5. Transitional Assistance

$1,314,400 $130,900 -

B Key OMPF Data Inputs 1. Households 2. Total Weighted Assessment per Household 3. Rural and Small Community Measure (RSCM) 4. Farm Area Measure (FAM) 5. Northern and Rural Municipal Fiscal Circumstances Index (MFCI) 6. 2021 Guaranteed Level of Support 7. 2020 OMPF

5,690 $362,510 100.0% 90.4% 2.3 85.3% $1,367,200

Note: See line item descriptions on the following page.

Issued: October 2020

Ontario Municipal Partnership Fund (OMPF) 2021 Allocation Notice Municipality of North Perth County of Perth

3140

2021 OMPF Allocation Notice - Line Item Descriptions A

Sum of 2021 OMPF grant components and Transitional Assistance, which are described in the 2021 OMPF Technical Guide. This document can be accessed on the Ministry of Finance's website at: https://www.fin.gov.on.ca/en/budget/ompf/2021

A5

If applicable, reflects the amount of transitional support provided to assist the municipality in adjusting to yearover-year funding changes. See the enclosed Transitional Assistance Calculation Insert for further details.

B1 Based on the 2020 returned roll from the Municipal Property Assessment Corporation (MPAC).

Refers to the total assessment for a municipality weighted by the tax ratio for each class of property B2 (including payments in lieu of property taxes retained by the municipality) divided by the total number of households.

B3

Represents the proportion of a municipality's population residing in rural areas and/or small communities. For additional information, see the 2021 OMPF Technical Guide, Appendix A.

Represents the percentage of a municipality's land area comprised of farm land. Additional details regarding B4 the calculation of the Farm Area Measure are provided in the enclosed Farm Area Measure Insert, and the 2021 OMPF Technical Guide, Appendix B. Measures a municipality's fiscal circumstances relative to other northern and rural municipalities in the province, and ranges from 0 to 10. A lower MFCI corresponds to relatively positive fiscal circumstances, B5 whereas a higher MFCI corresponds to more challenging fiscal circumstances. For additional information, see the enclosed MFCI Insert, and the 2021 OMPF Technical Guide, Appendix D.

B6

Represents the guaranteed level of support the municipality will receive through the 2021 OMPF. For additional information, see the 2021 OMPF Technical Guide.

B7 2020 OMPF Allocation Notice (Line A). Note: Grant components and Transitional Assistance are rounded up to multiples of $100.

Ontario Ministry of Finance Provincial-Local Finance Division

Issued: October 2020

Ontario Municipal Partnership Fund (OMPF) 2021 Transitional Assistance Calculation Insert Municipality of North Perth County of Perth

3140

n/a

A 2021 OMPF Transitional Assistance (Line B2 - Line B1, if positive) As the municipality's 2021 OMPF identified on line B1 exceeds the guaranteed support identified on line B2, Transitional Assistance is not required. B Supporting Details 1. Sum of 2021 OMPF Grant Components (excluding Transitional Assistance)

$1,445,300

2. 2021 Guaranteed Support (Line B2a x Line B2b)

$1,166,300

a. 2020 OMPF b. 2021 Guaranteed Level of Support (Line C)

$1,367,200 85.3%

85.3%

C 2021 Guaranteed Level of Support (Line C1 + Line C2)

1. 2021 OMPF Minimum Guarantee 2. Enhancement Based on Northern and Rural Municipal Fiscal Circumstances Index

85.0% 0.3%

Note: See line item descriptions on the following page.

Issued: October 2020

Ontario Municipal Partnership Fund (OMPF) 2021 Transitional Assistance Calculation Insert Municipality of North Perth County of Perth

3140

2021 Transitional Assistance Calculation Insert - Line Item Descriptions

A

Transitional Assistance ensures that in 2021, southern municipalities will receive a minimum of 85 per cent of the support they received through the OMPF in 2020. The Municipality of North Perth's 2021 OMPF exceeds their guranteed level. As a result, Transitional Assistance is not required.

B1

Sum of the following 2021 OMPF grant components: Assessment Equalization, Northern Communities, Rural Communities, and Northern and Rural Fiscal Circumstances Grant Components.

B2 Guaranteed amount of funding through the 2021 OMPF. B2a 2020 OMPF Allocation Notice (Line A). B2b

Represents the guaranteed level of support the municipality will receive through the 2021 OMPF. For additional information, see the 2021 OMPF Technical Guide.

C1 Reflects the minimum level of support for southern municipalities through the 2021 OMPF. C2

Reflects the enhancement to the minimum level of support based on the municipality's Northern and Rural MFCI.

Note: Grant components and Transitional Assistance are rounded up to multiples of $100.

Ontario Ministry of Finance Provincial-Local Finance Division

Issued: October 2020

Ontario Municipal Partnership Fund (OMPF) 2021 Northern and Rural Municipal Fiscal Circumstances Index Municipality of North Perth County of Perth

3140

A Northern and Rural Municipal Fiscal Circumstances Index (MFCI)

2.3

The Northern and Rural Municipal Fiscal Circumstances Index (MFCI) measures a municipality's fiscal circumstances relative to other northern and rural municipalities in the province on a scale of 0 to 10. A lower MFCI corresponds to relatively positive fiscal circumstances, whereas a higher MFCI corresponds to more challenging fiscal circumstances. The Northern and Rural MFCI is determined based on six indicators that are classified as either primary or secondary, to reflect their relative importance in determining a municipality's fiscal circumstances. The table below provides a comparison of the indicator values for the Municipality to the median for northern and rural municipalities.

B Northern and Rural MFCI - Indicators

Primary Indicators 1. Weighted Assessment per Household 2. Median Household Income

Municipality of North Perth

Median

$362,510 $70,077

$287,000 $69,000

2.8% 68.8% 161.8% 89.1%

1.1% 56.0% 170.0% 86.0%

Secondary Indicators 3. Average Annual Change in Assessment (New Construction) 4. Employment Rate 5. Ratio of Working Age to Dependent Population 6. Per cent of Population Above Low-Income Threshold

Note: An indicator value that is higher than the median corresponds to relatively positive fiscal circumstances, while a value below the median corresponds to more challenging fiscal circumstances.

Additional details regarding the calculation of the Northern and Rural MFCI are provided in the 2021 OMPF Technical Guide, as well as in the customized 2021 Northern and Rural MFCI Workbook.

Note: See line item descriptions on the following page.

Issued: October 2020

Ontario Municipal Partnership Fund (OMPF) 2021 Northern and Rural Municipal Fiscal Circumstances Index Municipality of North Perth County of Perth

3140

2021 Northern and Rural Municipal Fiscal Circumstances Index - Line Item Descriptions A

The municipality's 2021 Northern and Rural MFCI. Additional details are provided in the municipality's customized 2021 Northern and Rural MFCI Workbook.

B1

Refers to the total assessment for a municipality weighted by the tax ratio for each class of property (including payments in lieu of property taxes retained by the municipality) divided by the total number of households.

B2 Statistics Canada's measure of median income for all private households in 2015.

B3

Measures the five-year (2015 - 2020) average annual change in a municipality's assessment, for example, as a result of new construction or business property closures, excluding the impact of reassessment.

B4 Statistics Canada's measure of number of employed persons, divided by persons aged 15 and over. B5

Statistics Canada's measure of working age population (aged 15 to 64), divided by youth (aged 14 and under) and senior population (aged 65 and over).

B6

Statistics Canada's measure of the population in private households above the low-income threshold for Ontario compared to the total population in private households.

Ontario Ministry of Finance Provincial-Local Finance Division

Issued: October 2020

Ontario Municipal Partnership Fund (OMPF) 2021 Farm Area Measure Insert Municipality of North Perth County of Perth

3140

A Farm Area Measure (Line B1 / Line B2)

90.4%

The Farm Area Measure (FAM) represents the percentage of a municipality's land area comprised of farm land.

Farm Land Area =

Farm Area Measure

Municipal Land Area

B Supporting Details 1. Farm Land Area

110,063 acres

2. Municipal Land Area

121,857 acres

The Rural Communities Grant includes a funding enhancement for municipalities with a Farm Area Measure of more than 70 per cent, based on a sliding scale. Eligible municipalities receive this funding as part of their Rural Communities Grant allocation. Additional details regarding the calculation of the Farm Area Measure are provided in the 2021 OMPF Technical Guide, as well as in the municipality's customized 2021 OMPF Workbook. Note: See line item descriptions on the following page.

Issued: October 2020

Ontario Municipal Partnership Fund (OMPF) 2021 Farm Area Measure Insert Municipality of North Perth County of Perth

3140

2021 Farm Area Measure Insert - Line Item Descriptions A

Represents the percentage of a municipality's land area comprised of farm land. Additional details regarding the calculation of the Farm Area Measure are provided in the 2021 OMPF Technical Guide, Appendix B.

B1 The number of acres of land for properties in the farm property tax class. B2 The total number of acres of land in the municipality.

Ontario Ministry of Finance Provincial-Local Finance Division

Issued: October 2020

Tab 3: Clerk’s, Child Care and Building

Clerk’s, Planning and By-Law Enforcement: Operating Overview 2020 Review and 2021 Outlook Clerk’s Department: The statutory duties of the Clerks Department, including Council and Committee meetings, Council agendas, by-laws and minutes, licensing, updating and the implementation of new policies and the maintenance of public records has occupied most of the Department Staff time. In 2020, Virtual Meetings became the new way to host a Council Meeting. Previous decisions to streamline Council Meetings on YouTube and utilize the eScribe voting module has proven to be very valuable during a pandemic. The 2020 Essential level of compliance with the Emergency Management and Civil Protection Act was achieved. Due to the ongoing pandemic, we were not required to participate in an annual review or additional training sessions. A previous municipally-owned generator has been installed at the Elma Logan Recreation Complex. This will allow for another warming/cooling centre in North Perth during a power shut down. Emergency Shelter policies and procedures will be amended to include the ELRC. In 2019, the Perth County Joint Accessibility Plan, being a comprehensive plan outlining the accomplishments and goals established by each of the Member Municipalities in order to meet the requirements of the AODA, was updated. Efforts were also made to go beyond the requirements in order to move towards a barrier-free Perth County. During 2020, it was determined that some of the third-party information added to the Municipal Website is not AODA compliant. Staff are working with the AODA and intend on satisfy this noncompliance by March 2021. No significant changes are recommended for the Clerk’s Department in 2021.

Canine Control Services: Due to the pandemic, we have not experienced the full value of our agreement with the Stratford Perth Humane Society to provide Canine Control services for the Municipality of North Perth. As soon as it is safe to do so, we have plans in place to meet and discuss a more seamless canine control service process. We are not anticipating any change to the 2021 Budget.

Planning Department: Activity Zoning Amendments

2016

2017

2018

2019

2020

18

18

21

23

19

Listowel Ward Official Plan Amendments

0

0

0

1

1

County Official Plan Amendment

3

5

5

4

4

Application for Minor Variance/Permission

13

15

18

14

24

Site Plan Agreements

21

19

18

21

17

5

8

7

6

7

Part Lot Control Exemption

Subdivisions •

Status

Emerald Green Phase 3 File 3I92002

Constructing homes in Phase 2

•

Lunor File NP 04-11

Conditions of draft plan approval extended

•

2104689 Ontario Inc./Agriloff Engineering

Residential Portion complete

Hopefully developer will commence Phase 3 in 2021

No activity in industrial portion

•

Phase 3 (Industrial portion) File NP 06-01

•

Maitland River Estates File NP 0702

Construction continues into 2021

•

2459825 Ontario Inc. (formerly Terrier Developments Inc. File NP 10-01

Pre-servicing Agreement signed December 2020

Zyta Phase 2 File NP 10-04

No activity

•

Anticipate 2021 Approval

•

Nichol Properties Inc. File NP 18-02

Residential Construction continues in Phase 1 and 2 in 2021

•

NP 18-03 Dallmitch Holdings Ltd Atwood

Pre-servicing Agreement signed in 2020

•

NP 20-01 Makem Developments – 19 McLaren Avenue North, Listowel

Anticipate construction in 2021

•

NP 20-02 H J Donegan Holdings Maitland River Estates 2

Anticipate draft plan approval in 2021

•

NP 20-03 Terra Park Developments Condo

Construction commenced in 2020

Anticipate approval 2021

At the time of writing this report, the Planning Department had received the following applications to be considered in 2021: Zoning Amendments – (1) carry over from 2020 Site Plan Agreements – (4) carry over from 2020 Minor Variances – (2) carry over from 2020 Subdivision/Condominium Applications – 0 Again in 2020, the Planning Department had a very demanding year. In 2021, we are anticipating more housing development and the completion of the updated County of Perth Official Plan.

By-Law Enforcement/Property Standards Department: 2020 Statistics 284 incidents • • • • • •

62 property standards 25 zoning 33 parking 24 animal complaints 25 noise 115 Other (including transient traders, pools, signs, general patrol and nuisance)

As requested by the North Perth Police Services Board, a full time By-law Enforcement Officer was hired to assist with the high demands for property standards and nuisance investigations the OPP were experiencing. In brief conversations with the OPP Sergeant Coelho, the additional staff member has proven to alleviate the workload for their Department.

Respectfully Submitted, Patricia Berfelz Clerk

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 9:42AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-1300

Clerk

01-1301

Election

01-1310

Dog Control

01-1350

By-law Enforcement

01-1400

Planning

62,875.85

65,036.00

69,683.00

0.00

0.00

0.00

51,660.00

50,000.00

53,000.00

765.00

2,000.00

2,000.00

103,737.01

86,500.00

87,400.00

Fund 01 Total Revenue

219,037.86

203,536.00

212,083.00

01-1300

Clerk

162,524.24

183,303.35

189,856.41

01-1301

Election

0.00

0.00

0.00

01-1310

Dog Control

13,561.21

50,000.00

58,000.00

01-1350

By-law Enforcement

87,591.40

124,232.70

132,954.30

01-1400

Planning

166,861.37

144,281.05

119,999.49

430,538.22

501,817.10

500,810.20

(211,500.36)

(298,281.10)

(288,727.20)

Report Total Revenue

219,037.86

203,536.00

212,083.00

Report Total Expenditure

430,538.22

501,817.10

500,810.20

(211,500.36)

(298,281.10)

(288,727.20)

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures

Report Excess Revenue Over (Under) Expenditures

Page

5

Children’s Services: Operating Overview 2020 Review and 2021 Outlook Child Care Centres Similar to the other Departments, COVID-19 provided some interesting challenges for the Municipality’s child care services in 2020. The year began with the North Perth – Spinrite Child & Family Centre operating at a near 100% utilization rate. On March 17th, the child care services were forced to close due to the pandemic. On April 27, 2020, working the City of Stratford Social Services Department, Staff implemented an Emergency Child Care Centre for Essential Workers. This program was 100% funded by the Provincial Government. In June, child care services commenced reopening under the guidance of the Province of Ontario. By September 1st, child care services returned to maximum capacity with provincial guidelines in place. Again, the Province has provided funds to compensate for financial losses during the pandemic. Thought out the summer, Staff were hired and the two new child care centres were licenced to operate. The Monkton Child Care Centre opened on September 28th and at the St Marys Centre opened on October 5th, 2020. Despite the annual child care fee increases, the North Perth Programs have been unable to generate the funds to balance the budgets. These programs are reliant on the Ministry of Education Consolidated Service Manager (City of Stratford as our CMSM) for stabilization funding to offset the outstanding costs. Based on past years, we anticipate additional stabilization funding being available for all Children Services Programs in North Perth.

North Perth – EarlyON Program In 2020, the North Perth EarlyON program started out strong with a lot of plans for early learning in the community. Again, by March all programs ceased. With the assistance of the City of Stratford Children Services Staff, the EarlyON Staff member was able to provide virtual learning experiences for children and their parents/guardians. In 2021, the Municipality will replace the vacancy in this Department and hopefully resume the programs and learning opportunities for parents as we have been accustomed to in North Perth. Respectfully Submitted, Patricia Berfelz Clerk

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 9:47AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-6109

Day Care-Wage Enhancement

15,150.00

0.00

0.00

01-6110 01-6111

Day Care - Main Program

620,790.79

928,590.07

840,815.50

Day Care- Toddler Program

102,641.00

158,130.00

158,130.00

01-6112 01-6115

Day Care - Infant Program

64,092.00

122,990.00

122,990.00

Day Care - Westfield PS Program

78,844.26

70,018.76

109,383.18

01-6120

Day Care - Kinder Camp

76,719.78

70,388.59

65,127.59

01-6125

Day Care - St. Mary's SS Program

14,107.26

43,166.23

0.00

01-6135

Day Care - E.S.L. Program

8,242.36

0.00

0.00

01-6140

Day Care - Eastdale PS Program

01-6170

Day Care - St Mary's Centre

01-6171

Day Care - St Mary's Centre B & A School

01-6180

Day Care - Monkton Cenre

01-6181

Day Care - Monkton Centre B & A School

01-6200

Early ON

01-6300

Day Care - Emergency Operations

Fund 01 Total Revenue

58,969.24

88,856.52

89,434.48

280,249.68

0.00

942,957.46

9,140.00

0.00

49,173.57

89,894.78

0.00

341,288.73

6,170.00

0.00

57,908.58

92,750.56

162,000.00

195,524.78

144,751.35

0.00

0.00

1,662,513.06

1,644,140.17

2,972,733.87

38,092.29

0.00

0.00

01-6109

Day Care-Wage Enhancement

01-6110

Day Care - Main Program

746,227.03

1,145,666.06

1,060,275.50

01-6115

Day Care - Westfield PS Program

69,530.66

70,018.76

109,383.18

01-6120

Day Care - Kinder Camp

76,719.78

70,388.59

65,127.59

01-6125

Day Care - St. Mary's SS Program

14,256.24

43,166.23

0.00

01-6135

Day Care - E.S.L. Program

7,556.99

0.00

0.00

01-6140

Day Care - Eastdale PS Program

68,282.84

88,856.53

89,434.48

01-6150

Day Care - Occupancy

42,082.17

64,044.00

61,660.00

01-6170

Day Care - St Mary's Centre

282,418.59

0.00

942,957.46

01-6171

Day Care - St Mary's Centre B & A School

6,971.09

0.00

49,173.57

01-6180

Day Care - Monkton Cenre

94,055.61

0.00

341,288.73

01-6181

Day Care - Monkton Centre B & A School

2,171.44

0.00

57,908.58

01-6200

Early ON

01-6300

Day Care - Emergency Operations

94,360.21

162,000.00

195,524.78

144,751.35

0.00

0.00

1,687,476.29

1,644,140.17

2,972,733.87

(24,963.23)

0.00

0.00

Report Total Revenue

1,662,513.06

1,644,140.17

2,972,733.87

Report Total Expenditure

1,687,476.29

1,644,140.17

2,972,733.87

(24,963.23)

0.00

0.00

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures

Report Excess Revenue Over (Under) Expenditures

Page

11

Building Department: Operating Overview 2020 Review and 2021 Outlook 2020 Review: Building activity has remained consistent over the past 5 years in regards to the number of permits issued yearly. We have maintained an average of approximately 400 to 450 issued permits per year over this period. Residential permits remain the predominant factor for these permits. Commercial permit activity was slightly higher in 2020 compared to previous years, industrial activity remained consistent with previous years. We experienced a slight decrease in agricultural permit activity last year compared to the previous five-year average. Budget targets would have been achieved with a small contribution to reserves for 2020, but with the Council approved Cloud Permit building permit software purchase in late 2020. The Department used reserves to make up the shortfall of approximately $10,000. 2021 Outlook: We are anticipating another busy construction season in all sectors of permit types and expect residential activity to remain strong based on the availability of approved and pending residential land supplies. We have recently filled the two vacant permit clerk/plans reviewer/building inspector positions in anticipation of another busy season. Our new building permit software will be launched and in use in 2021. This software is expected to create efficiencies for both building department staff and clients as applications are filed electronically and permits are issued electronically. As this is a cloud based system, there should be no need for paper hard copies. There is no increase factored into the 2021 and no capital projects are proposed. In closing, I would note that the North Perth Building Department budget has historically been self sustained by permit and service fees collected and does not impact the overall tax levy.

Respectfully Submitted Ed Podniewicz CBCO Chief Building Official/Zoning Administrator

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 9:45AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-1600

Building Department

573,440.83

612,730.00

608,222.00

Fund 01 Total Revenue

573,440.83

612,730.00

608,222.00

01-1600

Building Department

599,724.29

604,858.00

600,150.00

01-1601

Hybrid Mitsubishi SUV (2018) - GVBE336

6,880.37

7,872.00

8,072.00

Fund 01 Total Expenditure

606,604.66

612,730.00

608,222.00

Fund 01 Excess Revenue Over (Under) Expenditures

(33,163.83)

0.00

0.00

Report Total Revenue

573,440.83

612,730.00

608,222.00

Report Total Expenditure

606,604.66

612,730.00

608,222.00

Report Excess Revenue Over (Under) Expenditures

(33,163.83)

0.00

0.00

Page

3

Tab 4: Finance

Finance Department: Operating Overview 2020 Review and 2021 Outlook General Processing and Accounting: The Finance Department will be focusing on the implementation of the Council approved 2021 Finance Department Business Plan priorities, as part of ongoing operational responsibilities, to advance the strategic goals of the Municipality of North Perth. Project priorities will be integrated with operational expectations for the department. In 2020, the Finance staffing complement was completely filled, for the first time in a few years, with fully engaged and well trained staff to complete the work and serve the public. Additional staff hours have enabled the department to cope with the increase in the number of annual transactions for audit, volume increase, legislative changes, asset management detail, funding documentation, supplemental tax billings and additional ongoing billings for taxes, water/wastewater, day care, etc. The Finance and Purchasing Assistant position has steadily increased the supportive role for Department Heads and Supervisors that ensures all necessary documents are circulated and received for each purchase. The Bids and Tender software application continues to ensure a fair and competitive purchasing process for more and more products and services. Electrical trade and professional engineering services were addressed by proposal requests for rostering these services in 2020. Additional trades/services will be focused on this year. During 2020, Council and the Management Team were provided with an updated Purchasing By-law for consideration. Another draft will be circulated early in 2021 for consideration which will incorporate input from Council, staff and the municipal solicitor, as needed. This update is to be completed in 2021 as part of the Business Plan. KPMG consultants completed an Administrative Process Efficiency Review in 2020. From their draft report, the Finance Department is anticipating the development and implementation of new policies and processes within the department during the coming months, as per the direction of Council. In an effort manage increased workload through efficiencies, the Finance Department staff continued to document processes and procedures for the various aspects of each position within the department. We are continuing to document Standard Operating Procedures (SOP) for all processes. This endeavor gives us the opportunity to review our processes for efficiencies, as well as documenting each task for cross training initiatives. SOP documentation will continue in 2021 as we have made a number of changes to refine operations. This will include the Donation Policy note in the 2021 Business Plan. Accounting and reporting polices and processes are being analyzed closely by Finance staff and the Management Team to determine if any changes need to executed prior to the implementation of the new budgeting software as part of the 2021 Business Plan. The Municipal Property Assessment Corporation (MPAC) implemented a new process for public access in North Perth but, unfortunately, this was discontinued due to COVID

restrictions. We hope this process will start up again sometime in 2021 so that an assessor is in our office one day a month to work with staff on outstanding matters and to meet with the public upon requested. This arrangement began in October of 2019 and was working out very well for all parties. Property assessment by MPAC within North Perth has improved dramatically over the past year. MPAC is now capturing new assessment, property use changes and severances in a timely manner. We still have some outstanding assessment issues from prior years that we plan to clean up in 2021. Given their new performance level, hopefully, MPAC will feel comfortable committing to a 95% or better performance objective in future agreements. Assessment support training for staff was curtailed in 2020, therefore, we continue to work with our assessment consultant, as needed. MPAC did not roll out the new assessments in 2020 and we are anticipating that this will not happen in 2021 either. The Province has, however, announced that municipalities will be able to implement new sub classes for business. We are promoting to work with the County and other lower-tier municipalities with regard to the options that might be available upon seeing the regulations. It is anticipated that this could affect not only tax shifts for the North Perth levy but also for the County levy amongst the four lower-tiers. This process will be part of the Tax Ratio consideration to support Commercial Businesses within the Finance Business Plan. Ongoing communications with the public will be fielded by staff to address assessments and ratio/class changes. Council updated the municipal Asset Management Plan (AMP) in 2020 to consider service delivery level. In addition to specific project work, the AMP implementation is underway and will have long-term benefits for the financial management of North Perth’s assets. Working with all other Departments, the corporate asset data base is being reviewed in detail to ensure GIS location, accuracy, condition rating and completeness. As well, the asset inventory, GIS location and values are reconciled with our accounting processes to confirm data accuracy for the basis of long-term financial forecasting for each departmental financial plan. Staff training and budget integration will be ongoing in 2021 to meet all legislative requirements and the priorities of the Finance Business Plan. Information Technology Services: Information Technology Services (IT) will be focusing on the implementation of the Council approved 2021 IT Business Plan priorities, as part of ongoing operational responsibilities, to advance the strategic goals of the Municipality of North Perth. The IT Governance Group was initiated in 2020. The Group has established their terms of reference and set some priorities within their scope. Their recommendations will help focus limited resources as all municipal services are becoming more reliant on IT tools throughout the organization. Increased demand from each department requires ongoing upgrades to utilize new technologies and to meet the legislative, public information, documentation, accessibility, etc. demands. The Group will promote priorities and ensure the integration of applications for efficient installation and utilization throughout the organization. IT staff were kept extremely busy in 2020 to address Council and staff needs for remote access to ongoing municipal operations. It is anticipated that this level of support will continue

in the short-term and will be maintained, to some degree, for the long-term. The new tools have enable Council and staff operating flexibility. The IT Operating Budget for 2021 has been separated from the general Finance Department and it is the intent for 2022 that the IT cost center will be fully allocated to all other departments serviced. The 2020 budget has been restated for comparison purposes and all software annual support fees, for applications used by/for most departments, will be expensed in IT and allocated with the other IT related costs. The 2021 IT Operating Budget includes costing for an additional human resources to sustain the ongoing increase in support require throughout the organization and provide time for project work to completed as outlined in the 2021 Business Plan BIA: A detailed 2021 Operating Budget Report for the BIA was presented to Council on December 9th, 2020 by Scott Patterson, Chair, and it was approved at that time. The resulting BIA tax rate is applied to commercial property assessment within the expanded Listowel BIA area. Conservation Authorities: The Maitland Valley and Grand River Conservation Authorities have not provided their annual draft budgets and levy requisitions for 2021. Once provided, they will be included in 2021 Operating Budget package. The municipal operating budget for 2021 includes an estimated budget request for both Authorities. Perth Meadows: A separate presentation will be provided to Council regarding Perth Meadows Operations/Capital Budget on January 27th, 2021 or at a regular Council meeting.

Respectfully submitted, Frances Hale Director of Finance/Treasurer

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 9:49AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-1700

Finance Department

353,372.17

300,838.00

276,543.00

Fund 01 Total Revenue

353,372.17

300,838.00

276,543.00

01-1700

Finance Department

642,385.96

722,554.00

718,964.75

01-1705

Finance - KIA SUV (2010) -CDJW956

(1,644.19)

0.00

0.00

640,741.77

722,554.00

718,964.75

(287,369.60)

(421,716.00)

(442,421.75)

Report Total Revenue

353,372.17

300,838.00

276,543.00

Report Total Expenditure

640,741.77

722,554.00

718,964.75

(287,369.60)

(421,716.00)

(442,421.75)

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures

Report Excess Revenue Over (Under) Expenditures

Page

3

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 9:50AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-1710

Finance - Information Technology

Fund 01 Total Revenue 01-1710

Finance - Information Technology

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

0.00

10,461.00

28,422.00

0.00

10,461.00

28,422.00

285,672.22

202,611.00

222,424.00

285,672.22

202,611.00

222,424.00

(285,672.22)

(192,150.00)

(194,002.00)

0.00

10,461.00

28,422.00

285,672.22

202,611.00

222,424.00

(285,672.22)

(192,150.00)

(194,002.00)

Page

2

Conservation Authorities 2021 Budget Request to be provided

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 9:51AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-2810

Maitland Valley Conservation Authority

01-2820

Grand River Conservation Authority

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

333,911.00

333,911.00

352,911.00

2,561.00

0.00

2,761.00

336,472.00

333,911.00

355,672.00

(336,472.00)

(333,911.00)

(355,672.00)

0.00

0.00

0.00

336,472.00

333,911.00

355,672.00

(336,472.00)

(333,911.00)

(355,672.00)

Page

2

The Listowel BIA – 2021 Budget

2020 Year in Review 2020 Highlights: • Continued to build the “Discover Listowel” brand and market Listowel as a place to “Shop, Dine and Discover” through the execution of the 2020 marketing plan • BIA events (Paddyfest, Summer, Holiday Season, etc.) • Seasonal promotions and beautification • Community event support (partner, attend and sponsor) • COVID-19 Business Support • AGM Meeting • Win This Space 2020 – launched and then postponed due to Covid-19

2020 Highlights Continued 2020 Holiday Season Highlights: • Decorating Contest for Businesses • Decorating Contest for Residents • Holiday Business Scavenger Hunt • Town Decorations • Deck the Halls Town Open House • Shop Local Dollar Promotion • Marketing through radio, print, websites, and social media

2021 Budget The Listowel BIA is requesting a total budget of $119,300. This is an increase of only $300 from 2020 ($119,000). We are not asking for a cost of living increase given the impact that Covid-19 has had on our businesses. This budget does reflect Win This Space 2021 which was postponed in 2020 due to Covid-19.

2021 Budget The budget will fund: • Events – coordinate, participate or support (Community Event) • Win This Space 2021 (Project – Win This Space) • Ongoing marketing and promotion through local media, newsprint, radio, social media and web (Advertising and Marketing) • Summer beautification – flowers (Beautification) • Holiday Decoration maintenance and add-ons (Seasonal Decorating)

2021 Budget Continued A part-time Coordinator at 24 hours a week (Wages, Benefits, and Pension) Training for the Coordinator and Board (Conferences/Seminars) Meeting expenses (Meeting Expenses) Online Software and Memberships (Memberships/Website) Sponsorship of various events that promote Listowel (Sponsorship) Audit fees and Municipal staff support (Audit Fees, Internal Transfer – Admin Services, Grass Cutting, Banners and Christmas Décor) • General office supplies and cell phone (Office Supplies, Copier/Printer Costs/Postage/Wireless Service) • • • • • •

2021 Focus • • • • • • • •

Win This Space 2021 Continue with the “Discover Listowel” brand and market Listowel as a place to “Shop, Dine and Discover” through the execution of the 2021 marketing plan BIA events (including AGM) Seasonal promotions Beautification (summer flowers, holiday decorations) Community event support (partner, attend and sponsor) Covid 19 recovery and business support efforts North Perth Façade Improvement program (BIA is supporting this Economic Development program both financially and in-kind)

Win This Space 2021 • Win This Space 2020 was launched on March 4 but then postponed due to Covid-19 • Win This Space 2021 is tentatively planned to launch on January 13 • Applications will be accepted from Jan 13 to February 10 • Training will take place from March 3 to 31 • The Finale will take place April 29 • New business to open in the fall 2021 *These dates are tentative based on partner availability and Covid-19 feasibility/impacts

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 9:41AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-8000

BIA

123,518.61

119,000.00

119,300.00

Fund 01 Total Revenue

123,518.61

119,000.00

119,300.00

01-8000

BIA

113,976.86

119,000.00

119,300.00

01-8001

BIA - Payroll Accounts

78.22

0.00

0.00

01-8002

BIA - Payroll Accounts

832.43

0.00

0.00

114,887.51

119,000.00

119,300.00

8,631.10

0.00

0.00

Report Total Revenue

123,518.61

119,000.00

119,300.00

Report Total Expenditure

114,887.51

119,000.00

119,300.00

8,631.10

0.00

0.00

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures

Report Excess Revenue Over (Under) Expenditures

Page

3

Tab 5: Library

North Perth Public Library: Operating Overview 2020 Review and 2021 Outlook 2020 Review The 2020 Operating Budget was, once again, positively impacted by Development Charges as a result of North Perth’s growth. As North Perth’s population grows and changes, this collection funding received from Development Charges allows us to be responsive to the needs and expectations of our new residents. 2020 was an interesting year for the North Perth Public Library. The evolving COVID-19 situation required the NPPL to adapt to meet the needs of our community. We began lending WIFI hotspots, enhanced our digital collection and modified our in person and virtual services. The new PCIN Courier partnership began in March 2020 and we welcomed patrons to the new Monkton Branch Library in October 2020.

2021 Outlook The 2021 Operating Budget for the North Perth Public Library Board is a status quo budget in terms of service levels. The increases included in the 2021 Operating Budget are attributed to: • •

Cost of Living Adjustment, step increases and part-time staff benefit provisions Increase to computer maintenance fees

The operational budget has been adjusted to include the rental fee for Monkton Branch Library at the Elma Logan Recreation Complex, as well as the costs of carrying the existing facility for three months. Due to the unforeseen nature of the pandemic, we anticipate a decrease in potential revenue from overdue/printing/faxing fees. Respectfully submitted,

Sherri Berfelz, Co-ordinator or Public Service North Perth Public Library

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 9:56AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-6510

Library - Administration

01-6520

Library - Collection Materials

01-6530

Library - Connectivity

01-6535

PCIN

01-6536

Contract PCIN Courier

01-6540

Library - Atwood

01-6550

Library - Monkton

397.42

475.00

510.00

01-6560

Library - Listowel

18,337.00

16,463.00

13,263.00

149,496.44

194,492.00

203,829.61

573.91

1,625.00

1,437.50

198,545.36

279,178.00

287,483.25

66,300.75

94,500.00

90,500.00

Fund 01 Total Revenue

113,035.68

114,785.00

118,996.00

1,062.30

41,500.00

41,350.00

816.36

0.00

816.36

0.00

0.00

0.00

15,498.50

20,759.00

28,381.75

349.18

510.00

512.50

01-6500

Library - North Perth Board

01-6510

Library - Administration

01-6520

Library - Collection Materials

01-6530

Library - Connectivity

0.00

0.00

0.00

01-6535

PCIN

34,360.00

36,096.00

38,214.00

01-6536

Contract PCIN Courier

25,734.72

24,849.00

26,525.00

01-6538

Library - Rotary Millennium Park

3,755.18

5,750.00

6,525.00

01-6540

Library - Atwood

32,719.40

73,506.88

82,865.48

01-6550

Library - Monkton

41,401.68

63,205.60

71,164.08

01-6560

Library - Listowel

304,893.36

434,842.00

478,852.22

708,284.36

1,013,552.48

1,083,566.53

(558,787.92)

(819,060.48)

(879,736.92)

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue

149,496.44

194,492.00

203,829.61

Report Total Expenditure

708,284.36

1,013,552.48

1,083,566.53

(558,787.92)

(819,060.48)

(879,736.92)

Report Excess Revenue Over (Under) Expenditures

Page

7

Tab 6: Fire

North Perth Fire Department: Operating Overview 2020 Review and 2021 Outlook 2020 Review 2020 was a year to remember for the North Perth Fire Department. The year started off with a reduced number of calls but as the year progressed the number of calls increased. Our call volume was down by only 6 in total compared to 2019 with no significant losses occurring during the operating year. The Home Safety Program was put on hold due to COVID-19, but a greater effort was put forward over social media to continue our public education and awareness programs. North Perth Fire Department personnel responded to 224 alarms, including 15 in West Perth, 3 in Perth East, and 4 in Mapleton. There have been 7 new recruits hired (Listowel 5 and Atwood 2) to fill vacancies created by past retirements and upcoming retirements. A total of 4 firefighters retired in 2020 (Listowel Station 2 and Monkton Station 2). Two members of each station where assigned to the truck committee working with Chief Smith to help develop the specifications and meet the needs of the 3 new apparatus currently being engineered for the department. Two (2) trucks were to be received (Listowel tanker and Atwood pumper) in 2020 but have been delayed due to COVID-19. Both of these trucks are almost finished and should be delivered in January of 2021 with the Monkton pumper predicted for May of 2021. The new program Who’s Responding is working well in all 3 stations. The officers and management are very pleased with its operation allowing us to see who is unavailable in each station and who is responding to the hall when an alarm is received. Routine inspections were still conducted in high-risk occupancies throughout the Municipality, with regular (routine) inspections slowing down due to restriction being put in place. Overall, the occupancies with high risk, request and complaints are being completed. This year saw the highest number of burn permits issued – 320 compared to 254 in 2019. Fire Department personnel took part in the following training: NFPA 1001 Firefighter Level 2 Fire Code Div B Part 2 & 6 LPG Firefighting Awareness NFPA 1021 Fire Officer Level 2

8 Certified 1 Certified 1 Certified 2 Certified

The Health and Safety Committee has continued to meet 4 times per year by teleconference to meet the requirements of health and safety within the department and under the Occupational Health and Safety Act. New requirements have been put in place to meet proper decontamination of (PPE) Personal Protective Equipment, vehicles and stations for COVID-19 as will as new operating procedures to help reduce the spread of COVID-19. This committee continues to review the department’s operational guidelines and update them as required. The Training Committee continues to maintain and supply training based under NFPA structure within the department. This committee meets a minimum of 5 times per year and puts in countless hours to provide training programs and instruct at training sessions. With COVID19 restrictions, training has changed in the stations. To meet the restrictions on the number of people gathering in one location training is now provided in squads which limits non-essential contact of members within the department.

2021 Outlook Receive the 3 new trucks and provide training for their operations. Continue with training and certification under NFPA courses and meet the requirements under the Fire Protection and prevention Act. Respectfully submitted,

Edward Smith Fire Chief

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:11AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-2000

Fire - Administration

162,186.59

158,510.00

167,332.00

01-2003 01-2020

Fire Administration - Mobile Training Unit

0.00

0.00

0.00

Equipment Repairs

0.00

0.00

0.00

Fund 01 Total Revenue

162,186.59

158,510.00

167,332.00

01-2000

Fire - Administration

338,175.27

(6,908.00)

139,287.00

01-2001

Fire- Administration Vehicle-Unit #10

8,984.60

9,100.00

10,677.00

01-2002

Fire Administration - Emgenency Gen.set

2,759.08

2,925.00

3,025.00

01-2003

Fire Administration - Mobile Training Unit

1,017.01

0.00

0.00

01-2004

Fire Administration Vechicle- Unit #20

6,417.46

7,733.00

7,733.00

01-2005

Fire Administration - Old Elma/Logan Building

4,002.14

1,300.00

6,610.00

01-2010

Fire Inspections

11,057.25

0.00

0.00

01-2020

Equipment Repairs

6,655.09

0.00

0.00

379,067.90

14,150.00

167,332.00

(216,881.31)

144,360.00

0.00

Report Total Revenue

162,186.59

158,510.00

167,332.00

Report Total Expenditure

379,067.90

14,150.00

167,332.00

(216,881.31)

144,360.00

0.00

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures

Report Excess Revenue Over (Under) Expenditures

Page

4

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:12AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-2100

Fire - Listowel Station

Fund 01 Total Revenue

15,077.48

20,000.00

20,000.00

15,077.48

20,000.00

20,000.00

269,574.62

569,487.74

473,719.68

01-2100

Fire - Listowel Station

01-2101

Fire - Listowel Unit #12

21,285.17

17,436.94

18,437.00

01-2102

Fire - Listowel Unit #14

46,434.43

54,358.40

47,608.00

01-2103

Fire - Listowel Unit #13

6,727.39

7,819.88

7,820.00

01-2104

Fire - Listowel 1940 Parade Truck

0.00

250.00

250.00

01-2105

Fire - Listowel Portapump

01-2110

Fire - Listowel Building

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

22.82

295.00

295.00

109,737.51

191,899.01

101,222.21

453,781.94

841,546.97

649,351.89

(438,704.46)

(821,546.97)

(629,351.89)

15,077.48

20,000.00

20,000.00

453,781.94

841,546.97

649,351.89

(438,704.46)

(821,546.97)

(629,351.89)

Page

4

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:15AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-2200

Fire - Atwood Station

Fund 01 Total Revenue

2,644.60

7,000.00

7,000.00

2,644.60

7,000.00

7,000.00

112,839.01

299,336.38

263,036.28

01-2200

Fire - Atwood Station

01-2201

Fire - Atwood Unit #23

13,809.57

12,088.44

12,888.00

01-2203

Fire - Atwood Unit #25

929.16

9,585.80

9,585.80

01-2204

Fire - Atwood Unit #22

2,017.03

11,204.20

11,204.20

01-2205

Fire - Atwood Portapump

26.81

250.00

250.00

01-2210

Fire - Atwood Building

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

35,655.59

76,022.08

38,654.00

165,277.17

408,486.90

335,618.28

(162,632.57)

(401,486.90)

(328,618.28)

2,644.60

7,000.00

7,000.00

165,277.17

408,486.90

335,618.28

(162,632.57)

(401,486.90)

(328,618.28)

Page

4

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:17AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-2300

Fire - Elma/Logan Station

Fund 01 Total Revenue

92,826.15

93,441.36

94,506.30

92,826.15

93,441.36

94,506.30

120,728.52

206,929.21

189,446.67

01-2300

Fire - Elma/Logan Station

01-2301

Fire - Elma/Logan Unit #32

5,610.57

12,763.60

12,863.60

01-2302

Fire - Elma/Logan Unit #33

9,520.66

9,457.00

9,507.00

01-2303

Fire - Elma/Logan Portapump

272.94

240.00

240.00

01-2304

Fire -Elma/Logan Unit #30

938.42

1,600.00

1,600.00

01-2310

Fire - Elma/Logan Building

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

71,678.70

96,547.47

73,767.00

208,749.81

327,537.28

287,424.27

(115,923.66)

(234,095.92)

(192,917.97)

92,826.15

93,441.36

94,506.30

208,749.81

327,537.28

287,424.27

(115,923.66)

(234,095.92)

(192,917.97)

Page

4

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:18AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-2400

Fire - Minto Agreement

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

66,374.62

65,836.00

67,357.00

66,374.62

65,836.00

67,357.00

(66,374.62)

(65,836.00)

(67,357.00)

0.00

0.00

0.00

66,374.62

65,836.00

67,357.00

(66,374.62)

(65,836.00)

(67,357.00)

Page

2

Tab 7: Roads, Stormwater, Drainage and Cemeteries

Roads, Stormwater, Drainage & Cemeteries: Operating Overview 2020 Review and 2021 Outlook Roads: The Roads program in 2020 saw normal operating conditions. Additional funds for gravel road building have seen significant improvement in gravel road conditions. A widening of the platform of a section of Line 89 was constructed by North Perth crews and moves toward a standard of wider rural road where feasible. Winter conditions and services saw a typical year with greater treatment and less plowing/removal of snow as events were numerous with less accumulated snow. 2021 will see minor increases in operational costs in areas of growth such as sidewalk maintenance, mainly related to additional depreciation costs as well as in line painting and debris collection. Line painting is to be contracted as the County will no longer perform this service. Debris collection instances are increasing nominally and are represented in the proposed budget.

Stormwater: Regular system maintenance of storm pipe, catchbasins and overland flow routes were conducted throughout the year and an inventory of structural infrastructure was also completed in 2020. The 2021 program will move forward with similar costs as previous with more maintenance activities anticipated at roadway storm culvert crossings.

Equipment: In general equipment, operations and repair costs remain constant. The purchases of new equipment continue to reduce longer life cycles, lowering repair costs. The type and number of winter control units will be under review related to the modernization work that was conducted in 2020. Updates of unit charge out rates are anticipated as part of the Asset Management Plan.

Drainage: Drainage maintenance and repair activities continue year-round. Additional projects including plantings in conjunction with the Maitland Valley Conservation Authority were conducted in 2020. The Superintendent is shared with Perth South under agreement, with nominal changes in the 2021 budget reflecting salary and benefit changes. Other accounts have been maintained with little change.

Cemeteries: Cemetery accounts remain constant. A rate/revenue review was initiated in 2020 seeing an average increase of 10% in fees. Fees will be reviewed by the Cemetery Board in the first quarter of 2021 and implemented following Council review. The new operator shared with Public Works has proven to be an asset in both departments. Updates to related benefits and salaries are shown and represent the bulk of the increase in the accounts. Respectfully submitted, Lyndon Kowch Manager of Operations

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 1:27PM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-3000

Road Administration

556,493.64

556,484.00

589,863.00

01-3100 01-3101

Roadside Maintenance

2,197.68

0.00

0.00

Grass cutting

3,640.00

0.00

0.00

01-3102

Tree Maintenance & Naturalization

4,819.71

4,900.00

4,900.00

01-3104

Drainage

0.00

0.00

0.00

01-3106

Hard Top Patching

1,007.00

0.00

0.00

01-3107

Debris & Yard Waste Collection

01-3108

Signs & Safety Devices

01-3110

Line painting

01-3113

Sweeping/Cleaning

01-3114 01-3115 01-3116

0.00

0.00

0.00

2,667.56

0.00

0.00

0.00

0.00

0.00

5,835.00

0.00

1,000.00

Traffic Light Maintenance

0.00

0.00

0.00

Street Light Maintenance

0.00

0.00

0.00

Sidewalk Maintenance

7,902.60

0.00

0.00

01-3117

Parking Lot Maintenance

2,238.00

0.00

1,000.00

01-3200

Gravel Resurfacing

0.00

0.00

0.00

01-3210

Grading & Scarifying

3,180.00

500.00

1,000.00

01-3220

Dust Control Program

0.00

0.00

0.00

01-3230

Shoulder Maintenance

01-3400

Bridge & Culvert Maintenance

01-3500 01-3520

682.50

0.00

0.00

36,381.47

0.00

0.00

Snow Plowing

3,710.00

1,000.00

1,000.00

Sand & Salting

20,132.23

1,000.00

5,000.00

01-3530

Snow Removal

0.00

0.00

0.00

01-3620

Listowel Works Dept.-580 Main St. W

01-3630

Wallace Shed/Compound

01-3640 01-3670 01-3801

Road Project Carrying Caarges

0.00

5,400.00

5,400.00

2,808.39

0.00

0.00

Gravel Pit Maintenance

0.00

0.00

0.00

Listowel Shed (former MTO Yard)

0.00

0.00

0.00

Fund 01 Total Revenue

0.00

0.00

0.00

653,695.78

569,284.00

609,163.00

1,391,381.76

2,615,239.80

1,938,293.00

112,295.23

123,000.00

121,600.00

12,838.95

21,600.00

21,600.00

01-3000

Road Administration

01-3010

Road Patrol

01-3020

Health & Safety

01-3030

Road Capital Contribution

0.00

0.00

0.00

01-3100

Roadside Maintenance

30,452.84

48,700.00

50,100.00

01-3101

Grass cutting

48,679.93

60,250.00

62,950.00

01-3102

Tree Maintenance & Naturalization

93,125.12

93,200.00

95,080.00

01-3104

Drainage

2,808.37

250,000.00

400,182.00

01-3106

Hard Top Patching

44,152.27

64,340.00

64,400.00

01-3107

Debris & Yard Waste Collection

35,185.22

26,570.00

30,600.00

Page

16

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 1:27PM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Previous Year Total Actual Budget

Current Year To Date Budget

Account

Description

01-3108

Signs & Safety Devices

90,169.23

93,420.00

93,600.00

01-3110

Line painting

24,624.77

23,000.00

26,000.00

01-3112

Storm Sewer Maintenance

55.34

0.00

0.00

01-3113

Sweeping/Cleaning

53,315.53

54,900.00

55,400.00

01-3114

Traffic Light Maintenance

22,943.91

25,000.00

27,000.00

01-3115

Street Light Maintenance

123,144.60

133,827.00

134,377.00

01-3116

Sidewalk Maintenance

200,381.84

170,862.60

194,003.00

01-3117

Parking Lot Maintenance

33,162.15

54,664.32

54,664.00

01-3200

Gravel Resurfacing

586,330.59

593,000.00

617,200.00

01-3210

Grading & Scarifying

165,863.74

178,900.00

181,300.00

01-3220

Dust Control Program

259,337.23

265,000.00

278,000.00

01-3230

Shoulder Maintenance

33,147.39

75,800.00

76,300.00

01-3400

Bridge & Culvert Maintenance

246,361.53

270,332.00

275,937.00

01-3500

Snow Plowing

236,456.42

387,100.00

387,100.00

01-3510

Ice Blading

45,870.72

45,800.00

45,800.00

01-3520

Sand & Salting

239,254.88

274,150.00

274,500.00

01-3530

Snow Removal

44,954.96

44,000.00

48,800.00

01-3540

Snow Removal - Sidewalks

73,594.96

82,400.00

84,100.00

01-3550

Winter Standby

33,046.64

35,000.00

35,000.00

01-3610

Elma Shed/Compound

23,318.07

45,100.00

44,100.00

01-3620

Listowel Works Dept.-580 Main St. W

58,622.24

87,050.00

87,850.00

01-3630

Wallace Shed/Compound

37,809.95

55,560.00

57,937.00

01-3640

Gravel Pit Maintenance

709.00

0.00

400.00

01-3670

Listowel Shed (former MTO Yard)

442.19

0.00

1,900.00

01-3801

Road Project Carrying Caarges

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

266,756.90

0.00

218,939.18

4,670,594.47

6,297,765.72

6,085,012.18

(4,016,898.69) (5,728,481.72)

(5,475,849.18)

653,695.78

569,284.00

609,163.00

4,670,594.47

6,297,765.72

6,085,012.18

(4,016,898.69) (5,728,481.72)

(5,475,849.18)

Page

17

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:22AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-4500

Storm Water Management

01-4510

Catchbasin Maintenance

01-4520

Storm Sewer Maintenance

01-4527

New Stormwater Service Installation

219,925.97

220,000.00

245,000.00

620.00

0.00

0.00

1,567.11

0.00

11,000.00

27,500.00

0.00

0.00

Fund 01 Total Revenue

249,613.08

220,000.00

256,000.00

01-4500

225,416.13

155,600.00

190,990.00

125,720.82

0.00

0.00

Storm Water Management

01-4501 01-4510

Catchbasin Maintenance

10,054.85

35,800.00

33,300.00

01-4520

Storm Sewer Maintenance

17,340.52

28,600.00

31,710.00

378,532.32

220,000.00

256,000.00

(128,919.24)

0.00

0.00

Report Total Revenue

249,613.08

220,000.00

256,000.00

Report Total Expenditure

378,532.32

220,000.00

256,000.00

(128,919.24)

0.00

0.00

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures

Report Excess Revenue Over (Under) Expenditures

Page

3

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:30AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-5000

Drainage Superintendent

01-5001

Drainage Superintendent -North Perth

(125.09)

0.00

0.00

01-5002

Perth South Drainage Superintendent

35,410.06

28,300.00

30,000.00

Fund 01 Total Revenue

73,160.79

60,025.00

59,807.00

01-5000

Drainage Superintendent

35,017.36

37,400.00

44,500.00

01-5001

Drainage Superintendent -North Perth

72,539.30

68,925.00

73,690.00

01-5002

Perth South Drainage Superintendent

27,990.61

28,300.00

30,000.00

Fund 01 Total Expenditure

135,547.27

134,625.00

148,190.00

Fund 01 Excess Revenue Over (Under) Expenditures

(62,386.48)

(74,600.00)

(88,383.00)

Report Total Revenue

37,875.82

31,725.00

29,807.00

73,160.79

60,025.00

59,807.00

Report Total Expenditure

135,547.27

134,625.00

148,190.00

Report Excess Revenue Over (Under) Expenditures

(62,386.48)

(74,600.00)

(88,383.00)

Page

3

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:39AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-5500

Cemeteries

145,223.68

135,000.00

148,100.00

Fund 01 Total Revenue

145,223.68

135,000.00

148,100.00

01-5500

Cemeteries

230,036.91

245,825.00

258,707.00

01-5501

Loan - Internal from CemeteryTrust Fund

25,677.63

4,700.00

4,700.00

01-5502

Donegal Cemetery-Gated Entrance (Payroll)

0.00

0.00

0.00

255,714.54

250,525.00

263,407.00

(110,490.86)

(115,525.00)

(115,307.00)

Report Total Revenue

145,223.68

135,000.00

148,100.00

Report Total Expenditure

255,714.54

250,525.00

263,407.00

(110,490.86)

(115,525.00)

(115,307.00)

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures

Report Excess Revenue Over (Under) Expenditures

Page

3

Tab 8: Environmental Services

Environmental Services: Operating Overview 2020 Review and 2021 Outlook Water/Wastewater: The North Perth water/wastewater division services the following residential and commercial customers: • • • •

Residential water customers – 3,372 (increase of 134) Residential sanitary sewer customers – 3,501 (129) Commercial water customers – 303 (14) Commercial sanitary sewer customers – 297 (10)

Under Provincial Regulations, water and wastewater systems are required to be self-funding and therefore, are on a user pay system. The goal is to provide a quality product while maintaining affordable pricing. Residential growth continued to be strong in 2020 as illustrated by the 1,225 locate requests received to date, compared to the 1,126 locate requests in all of 2019. 2020 budget allocations for both revenues and expenses were generally as expected. Water and sewer rates have been amended for 2021 following the rate plan approved by Council. Water: The Municipality of North Perth owns and operates four water systems located in Atwood, Listowel, Molesworth and Gowanstown. Additionally, since 2014, North Perth waterworks staff have acted as the Operating Authority for the Perth East water systems located in Milverton and Shakespeare. As of May 31, 2021, the Perth East Water Services Agreement will be terminated. A new Locate Services Agreement is being negotiated with Perth East and will be brought to Council for approval early in 2021. Due to the COVID-19 Pandemic, the water and wastewater operations were divided between staff with two operators focusing on water operations and maintenance while the other three operators focused their attention on operations on the wastewater treatment plant and pump stations. This separation of resources resulted in less time spent on preventative maintenance activities such as valve turning in the distribution system. The following activities occurred in 2020: • • •

New high lift pump installed in Atwood New flow meter installed at Well 4 in Listowel Flow control valves rebuilt at Well 4 and 5 in Listowel

Ministry of Environment, Conservation, and Parks (MECP) inspections are completed each year. To date, Atwood, Gowanstown and Molesworth Inspection Reports have been received. Atwood received a score of 95.8% while both Gowanstown and Molesworth achieved scores of 100%. Listowel’s 2020 inspection will not be completed by the end of the year and will move to 2021. Plans for 2021 include the following: • • •

Rebuilding of all flow control valves at Well 6 in Listowel and the Atwood well Hydrant painting program – 100 per year Gowanstown well pump inspection and servicing

Wastewater The Municipality of North Perth owns and operates the Wastewater Treatment Plant (WWTP) in Listowel, 5 pump stations throughout Listowel and 2 pump stations located in Atwood, as well as the associated collection systems in both Listowel and Atwood. In addition to the regular operations and preventative maintenance activities required for the wastewater treatment plant, pump stations and collection systems, the following activities took place in 2020: • • • • • • • • • • •

All blowers inspected and vibration analysis completed by contractor UV bulbs cleaned and replaced as required All on-line Dissolved Oxygen and Suspended Solids sensors inspected and calibrated RAS Pump #3 new pump purchased and installed Filter #1 sand replacement, pump rebuilt, chemical treatment to porous plates and new HMI controller installed Aeration Tank #1 rehabilitation including tank clean out, recirculating pump rebuild, and replacement of all air diffuser membranes Septage Receiving Station tank cleanout and inspection twice Septage Receiving Station replacement of auger brushes six times Septage Receiving Station hydro-ejector pump refurbished Septage Receiving Station new mixer installed Highway #23 Pump Station annual maintenance to all pumps

Plans for 2021 include the following: • • • •

Continue with pump inspection and maintenance program Auger brush replacement when needed Filter rehabilitation at WWTP Continue with aeration blower refurbishments and actuator replacements

Solid Waste The Solid Waste Division had a successful year in 2020. Landfill tipping fee revenue was higher than budgeted by approximately $50,000 in 2020. Automated collection revenue continues to increase as residential growth in North Perth expands. To date in 2020, 186 new waste bins and 181 new recycling bins have been added to the program. Overall, landfill expenses were generally as budgeted although wage expenses were elevated due to the additional staff needed at the landfill during the onset of the COVID-19 pandemic. The Solid Waste Division revenues are generated mainly through user fees such as automated bin fees, tipping fees, the sale of scrap metal, and through provincial programs for electronics and hazardous waste. In an effort to move to a completely user fee-based system, the landfill fee schedule has been amended in 2020. The proposed operational budget will remove approximately $70,000 from the 2021 tax levy. Recycling in Ontario continues to see changes. Since 2019, tire recycling and battery recycling have moved to a producer responsibility model. The Blue Box Program is scheduled to move to producer responsibility in 2024 while the Municipal Hazardous and Special Wastes Program is also preparing to move to a similar model in the next few years. How these changes will affect municipalities has not been clearly identified at this point.

The mattress recycling program began at the Elma Landfill in April of 2017. Recycling mattresses and box springs saves valuable landfill space and reduces wear and tear on the compactor. A total of 1,072 mattresses and box springs were recycled in 2020, the equivalent of seven tractor-trailer loads. Since the program began, 3,484 mattresses and box springs have been recycled equal to 22 tractortrailer loads. A polystyrene (styrofoam) recycling program was introduced at the Elma Landfill in October and has been well received by the public. Both the Listowel Landfill and the Wallace Landfill continue to be monitored throughout the year with semi-annual water testing as required by their Environmental Compliance Approvals. The Wallace Landfill reporting frequency has been reduced to once every three years rather than annually. Moving to a Complete User-Fee Based System The proposed Solid Waste Operations Budget is based on Schedule J of the Fees and Licenses Bylaw that was approved by Council on December 7, 2020. At that time, Council asked to see what the fees would need to be to make the solid waste operational budget balance in 2021. The 2020 operations budget resulted in a budgeted amount of $166,000 being added to the tax levy. The proposed operations budget for 2021 based on the fees approved on December 7, 2020, would result in $96,000 being added to the tax levy, a 42% reduction from 2020. The main revenue sources for Solid Waste Operations are the landfill tipping fee and the automated collection fees. The proposed operations budget is based on the following approved revenue sources: Landfill tipping fees Wheelie bin fees – Small - Medium - Large

$98 metric tonne $115 $175 $260

To achieve a balanced budget, the following revenue sources would need to be amended as follows: Landfill tipping fees Wheelie bin fees – Small - Medium - Large

$100 metric tonne $130 $195 $290

The comparison charts below are included to assist Council in determining if rates are to be amended for 2021. The following chart illustrates the potential capacity of the various bin: Bin Size Small Medium Large

Bin Capacity 1.5 Bags 3.0 Bags 4.5 Bags

Annual Capacity 78 Bags 156 Bags 234 Bags

Current fee structure: Bin Size Small Medium Large

Annual Cost $100 $150 $230

Annual Capacity 78 Bags 156 Bags 234 Bags

Price per bag $1.28 $0.96 $0.98

Annual Cost $115 $175 $260

Annual Capacity 78 Bags 156 Bags 234 Bags

Price per bag $1.47 $1.12 $1.11

Annual Capacity 78 Bags 156 Bags 234 Bags

Price per bag $1.67 $1.25 $1.24

Approved 2021 fee structure: Bin Size Small Medium Large

Fee structure to achieve net-zero on the tax levy: Bin Size Small Medium Large

Annual Cost $130 $195 $290

It should be noted that in 2011 (last full year of using bag tags to generate revenue), the fee was $2.50 per bag. The following chart illustrates a price comparison between the proposed 2021 fee structure of the automated collection program based on bin capacity to the 2011 bag tag fee equivalent: Bin Size

Small Medium Large

Bin Capacity in Bags

1.5 3.0 4.5

Annual Capacity

78 Bags 156 Bags 234 Bags

Price per bag

$1.67 $1.25 $1.24

Annual Cost

Bags per week

$130 $195 $290

1 1.5 3.0 4.5

Annual Cost ($2.50 per bag) $130 $195 $390 $585

2020 Automated Collection Fees 35 Gallon Lucan Biddulph $ 92 North Perth $ 100 West Perth $ 101 Perth East $ 110 St. Mary's $ 115 Morris Turnberry(rural) $ 120 Morris Turnberry(hamlet) $ 120 Middlesex $ 120 Strathroy $ 124 South Perth $ 125 South Huron $ 139 Central Huron $ 140 Average $ 117 2020 Landfill Tipping Fees West Perth Stratford Waterloo Region St. Marys Guelph North Huron North Perth Brant County Wellington County Morris Turnberry ACW Huron Kinloss Kincardine Mid Huron Hanover South Bruce South Huron Thames Centre Simcoe County Blue Mountains Average

Rate/Metric Tonne 74.00 81.10 82.00 82.50 86.00 95.00 97.00 97.00 97.50 100.00 100.00 105.00 110.00 120.00 125.00 125.00 129.00 130.00 155.00 160.00 107.56

65 Gallon $ 139 $ 150 $ 141 $ 185 $ 165 $ 120 $ 160 $ 222 $ 217 $ 210 $ 163 $ 190 $ 172

95 Gallon $ 210 $ 230 $ 181 $ 270 $ 229 $ 240 $ 240 $ 324 $ 299 $ 295 $ 210 $ 260 $ 249

Additionally, to achieve a balanced budget in 2021, the landfill tipping fee currently approved at $98.00 per metric tonne would need to amended to $100.00 per metric tonne.

Respectfully Submitted, Mark Hackett Manager of Environmental Services

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:34AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-4700

Solid Waste Collection

01-4800

Solid Waste Disposal

01-4810

Landfill Site Elma

587,880.21

578,400.00

779,500.00

0.00

0.00

0.00

405,200.99

360,000.00

390,094.00

Fund 01 Total Revenue

993,081.20

938,400.00

1,169,594.00

01-4700

Solid Waste Collection

392,906.74

394,900.00

408,975.00

01-4800

Solid Waste Disposal

428,614.03

420,959.00

463,108.00

01-4810

Landfill Site Elma

178,678.92

206,032.00

213,660.00

01-4820

Landfill Site Listowel

30,713.65

45,500.00

48,551.00

01-4830

Landfill Site Wallace

29,978.99

37,300.00

35,300.00

1,060,892.33

1,104,691.00

1,169,594.00

(67,811.13)

(166,291.00)

0.00

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

993,081.20

938,400.00

1,169,594.00

1,060,892.33

1,104,691.00

1,169,594.00

(67,811.13)

(166,291.00)

0.00

Page

4

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:42AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-4000

Water/Sewer Managment

01-4100

Sanitary Sewer Services

01-4101

Sewer Services Project - Carrying Charges

01-4120

Sewer Main Maintenance

01-4127

Sanitary Sewer Service Installations

01-4136

Pumping Station - Atwood #2 Monument Rd.

01-4140

Wastewater Treatment Plant

01-4141

2014 -Septic Receiving Station

01-4150

Wastewater Service Repairs

01-4400

Water Services

01-4410 01-4420 01-4427

160.00

4,500.00

0.00

3,278,365.96

2,709,000.00

3,195,000.00

107,247.35

107,247.00

107,247.00

0.00

0.00

0.00

60,014.52

0.00

0.00

0.00

0.00

0.00

75.00

0.00

0.00

1,425,711.46

1,250,000.00

1,250,000.00

0.00

0.00

0.00

2,092,646.16

1,890,000.00

2,029,500.00

Hydrants & Valves

3,402.85

1,500.00

1,500.00

Water Main Maintenance

4,982.75

0.00

0.00

New Water Service Installations

12,653.00

0.00

0.00

01-4430

Water Meters

18,666.25

0.00

0.00

01-4440

Water Service Repairs

570.00

0.00

0.00

01-4467

Well - Atwood Operations

01-4480

Water Tower - Listowel

01-4482

Water Source Protection-ABCA

01-4490

Perth East Water Services

Fund 01 Total Revenue

0.00

0.00

0.00

27,800.00

25,000.00

29,154.00

0.00

0.00

0.00

99,581.07

89,700.00

45,000.00

7,131,876.37

6,076,947.00

6,657,401.00

01-4000

Water/Sewer Managment

422,257.02

4,500.00

0.00

01-4100

Sanitary Sewer Services

122,200.90

1,357,009.29

1,217,029.00

01-4101

Sewer Services Project - Carrying Charges

97,958.77

40,340.00

37,144.00

01-4103

Sewer-Manholes

27,518.28

28,560.70

27,518.00

01-4104

Sewer Laterals

01-4120

Sewer Main Maintenance

01-4127

Sanitary Sewer Service Installations

01-4131

Pumping Station - Highway #23

01-4132 01-4133 01-4134

31,328.26

33,071.84

31,328.00

175,790.25

214,196.17

214,196.00

28,917.72

0.00

0.00

131,239.70

142,600.00

144,052.00

Pumping Station - Inkerman Street

16,105.61

20,975.00

21,799.00

Pumping Station - Davidson Street

5,896.85

9,926.00

9,908.00

Pumping Station - Maple Street

18,721.59

16,275.00

27,700.00

01-4135

Pumping Station - Atwood #1 Pool

18,258.75

21,875.00

22,859.00

01-4136

Pumping Station - Atwood #2 Monument Rd.

62,774.91

98,700.00

91,913.00

01-4138

Pumping Station-Winston St

3,156.71

4,470.00

4,455.00

01-4139

North Perth Service Center

6,274.60

6,275.00

6,275.00

01-4140

Wastewater Treatment Plant

1,632,267.91

1,907,395.00

2,531,041.00

01-4141

2014 -Septic Receiving Station

163,683.02

152,078.00

152,530.00

01-4150

Wastewater Service Repairs

6,842.39

12,500.00

12,500.00

Page

17

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:42AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget 304,666.92

1,078,208.54

Current Year To Date Budget

01-4400

Water Services

1,169,369.00

01-4410

Hydrants & Valves

01-4420

Water Main Maintenance

01-4427

New Water Service Installations

1,604.12

0.00

0.00

01-4430

Water Meters

89,809.37

186,500.00

186,500.00

01-4440

Water Service Repairs

18,281.95

40,450.00

40,450.00

01-4450

Water Service Locate

33,014.24

17,550.00

57,500.00

01-4464

Well - #4 Listowel Operations

78,102.47

82,760.00

92,610.00

01-4465

Well - #5 Listowel Operations

25,521.11

42,260.00

40,183.00

01-4466

Well - #6 Listowel Operations

32,953.04

55,110.00

52,624.00

01-4467

Well - Atwood Operations

61,380.36

72,550.00

76,809.00

01-4468

Well - Gowanstown Operations

12,115.50

16,510.00

31,309.00

01-4469

Well - Molesworth Operations

18,927.09

17,610.00

18,245.00

01-4480

Water Tower - Listowel

57,551.14

65,350.00

56,212.00

01-4482

Water Source Protection-ABCA

7,205.21

12,000.00

7,205.00

01-4490

Perth East Water Services

67,458.12

87,224.46

85,929.00

121,910.61

142,417.00

148,559.00

88,516.59

89,700.00

41,650.00

Fund 01 Total Expenditure

3,990,211.08

6,076,947.00

6,657,401.00

Fund 01 Excess Revenue Over (Under) Expenditures

3,141,665.29

0.00

0.00

Report Total Revenue

7,131,876.37

6,076,947.00

6,657,401.00

Report Total Expenditure

3,990,211.08

6,076,947.00

6,657,401.00

Report Excess Revenue Over (Under) Expenditures

3,141,665.29

0.00

0.00

Page

18

Tab 9: Parks and Recreation

Parks and Recreation: Operating Overview 2020 Review and 2021 Outlook 2020 Review: The Parks and Recreation department’s operating budget was impacted by COVID-19. With Provincial Regulations ordering the closure of recreation facilities at times throughout the year, and limited indoor and outdoor capacities, facility usage and program participations were reduced. Efforts were made where possible to decrease operating expenditures and monthly budget updates were provided to the Finance Department. The portion of OMPF funding distributed to the Parks and Recreation Department has been allocated to reserves to aid in any shortfalls of the department if required. The first round of emergency funding through the Safe Restart Agreement with the federal government will also help with some of the operating pressures the Municipality of North Perth experienced related to the COVID-19 pandemic. The Framework for Reopening Recreation Facilities is attached to the last page of this overview. Details within the framework are subject to change based on updated provincial restrictions. Canadian Parks and Recreation Association highlights that past crises have proven that parks and recreation are one of the first and most crucial services to return to communities. Parks and recreation play a critical role in the mental and physical health recovery of citizens and play an equally important role in community economic revival. Access to recreation facilities and programs is a fundamental service for Canadians that will usher in a return of normalcy after COVID-19, especially for children and seniors. Facilities: Indoor and outdoor facilities were ordered closed mid-March to mid-June and again at the end of December; when permitted to reopen under Phase 2 (Stage 2 on June 12; Stage 3 on July 17 for Huron Perth Region), it was under restrictions and with limited capacities. Usage reduced by: • • • •

Arenas 32.6% - restricted numbers and format of skating programs Halls 69.9% - restricted numbers affected meetings, weddings, events and galas Ball Diamonds 86.9% - restricted numbers and format of play Pavilions 90.4% - restricted numbers and protocols

Though not booked with our department, ball diamonds, parks, sports fields and playgrounds were observed to be used by families over the Summer and Fall.

With the increased use of our parks, trails and open greenspaces during the pandemic, the department’s focus was on trails and parks maintenance, garbage clean up and playground inspections. The department also provided assistance with the opening of the community garden. Though maintenance of these open spaces is required, their nature provides minimal opportunity to generate revenue from them. The department continued to provide enhanced cleaning and disinfecting services to non-recreation facilities such as the Administration office and OPP station. The North Perth Trail System was a popular amenity in summer 2020 with high usage. This included the development and expansion of the Monkton section of the G2G trail with support of a RED grant received by the G2G committee. Our department received several compliments on the conditions of our trails. On occasion, up to 100 people were seen using our trails in a day. Department expenditures were reduced by 25%. This was done by: reduced operating costs from earlier shut down and later start-up of arenas/refrigeration plants; purchased less materials/supplies; staff redeployed to other departments such as landfill, economic development, communications and marketing; no seasonal staff/limited part time staff. Some fixed costs remained including utilities, depreciation, insurance, building/equipment repair and maintenance. The Parks & Recreation Department assisted with updating the Municipality’s COVID-19 support resource web pages for the community (business, mental health, community resources). Programs: At the beginning of the pandemic, traditional in-person format for programs were modified to virtual format. However, with the simultaneous shift to remote learning from schools, public feedback and discussions at the CRAG Community Services Sub-group, the need to return to in-person programs as soon as possible was identified. Staff were trained and protocols were developed to offer modified outdoor programs following COVID-19 restrictions including maintaining physical distancing, mask protocols, cleaning/disinfecting and limited capacity. This led to the development of programs such as Park & Play and Skills & Drills. Safety programs such as Home Alone, Babysitting and First Aid were also offered. Program staff also provided support for virtual community events such as the Teddy Bear Play Day and Atwood Lions’ Canada Day.

Analysis of provincial guidelines and risk management affected provisions of summer day camps and aquatic programs. When Lifesaving Society guidelines were updated mid-July, under the guidance of Huron Perth Public Health, the splash pad opened with staff supervision and implementation of COVID-19 protocols.

2021 Outlook: North Perth Parks & Recreation Vision Statement is “working together to enrich the quality of life of all residents through vibrant parks, recreation and culture opportunities.” As part of the corporate strategic implementation plan, the Park and Recreation Department Business Plan outlines the projects and priorities for 2021. Parks and Recreation Focus: • • • •

Creating quality programs and safe facilities while following provincial regulations and guidelines. Return to operations in adjusted manner while providing recreational services to community Maintaining safe conditions for staff and public Adjustments to expenditures where possible

Parks and Recreation Services: • • • • • • • • •

Park and Facilities Management and Operations Delivery of Quality Programming Horticultural and Beautification of Parks and Greenspaces Trails Maintenance and Development Promote Recreation Programs, facilities and services Reforestation and Maintenance Facility Operations for Emergency Purposes Parks and Recreation Development Municipal Facility Maintenance

The Parks and Recreation department will continue to support the CRAG Community Services Subgroup. Discussions within this group will assist the department with developing programs to meet the current needs of the community. This includes trial of the Lonely No More pilot program. Program changes under pandemic conditions requires more staff supervision of programs ensuring COVID-19 protocols followed and safety of programs. This includes programs that normally are not staffed (parent & tot skate, adult & senior skating, indoor track, outdoor rink). Estimated budget assumes some variance of facility operations for 2021 as revenues and expenditures will be dependent on permitted re-opening timelines and restrictions in effect at that time. The Parks and Recreation Department will continue brainstorming creative ways to promote facilities and offer programs/services to the community. Respectfully Submitted,

Amy Gangl Interim Manager of Recreation

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:44AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-7000

Recreation Administration

337,214.50

336,579.00

356,653.00

Fund 01 Total Revenue

337,214.50

336,579.00

356,653.00

01-7000

Recreation Administration

371,115.79

470,898.72

563,553.10

01-7001

Van-2019 Dodge Grand Caravan (CHKW978)

8,551.34

6,284.00

6,284.00

01-7004

Truck - 2004 Extended Chev Pick-Up (2524MC)

2,376.82

3,570.00

3,570.00

01-7010

Facilities Maintenance Services

8,451.39

0.00

0.00

Fund 01 Total Expenditure

390,495.34

480,752.72

573,407.10

Fund 01 Excess Revenue Over (Under) Expenditures

(53,280.84)

(144,173.72)

(216,754.10)

Report Total Revenue

337,214.50

336,579.00

356,653.00

Report Total Expenditure

390,495.34

480,752.72

573,407.10

Report Excess Revenue Over (Under) Expenditures

(53,280.84)

(144,173.72)

(216,754.10)

Page

3

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:45AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-7100

Recreation Programs

01-7110

Summer Camp

01-7119

Community of Character

01-7120

Community Programs

01-7122

Monkton Lion-Fish/Outdoor Camp

01-7130

Bus Trips

Fund 01 Total Revenue

1,105.50

3,250.00

3,525.00

9,173.00

97,000.00

43,500.00

38,043.06

22,000.00

0.00

28,553.87

46,700.00

27,500.00

0.00

0.00

0.00

0.00

6,000.00

0.00

76,875.43

174,950.00

74,525.00

01-7100

Recreation Programs

2,384.94

3,250.00

3,525.00

01-7110

Summer Camp

9,499.44

112,700.00

57,640.00

01-7119

Community of Character

33,651.44

22,000.00

0.00

01-7120

Community Programs

20,143.69

42,300.00

18,860.00

01-7122

Monkton Lion-Fish/Outdoor Camp

0.00

0.00

0.00

01-7130

Bus Trips

0.00

6,000.00

0.00

Fund 01 Total Expenditure

65,679.51

186,250.00

80,025.00

Fund 01 Excess Revenue Over (Under) Expenditures

11,195.92

(11,300.00)

(5,500.00)

Report Total Revenue

76,875.43

174,950.00

74,525.00

Report Total Expenditure

65,679.51

186,250.00

80,025.00

Report Excess Revenue Over (Under) Expenditures

11,195.92

(11,300.00)

(5,500.00)

Page

4

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:51AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-7210

Elma/Logan Recreation Complex

249,974.06

321,920.37

269,155.87

01-7220

Elma/Logan - Concession Booth

12,764.88

41,500.00

12,500.00

01-7230

Elma/Logan - Bar Operations

9,314.22

54,000.00

9,335.00

01-7250

Elma/Logan - Park Maintenance

0.00

4,500.00

2,600.00

Fund 01 Total Revenue

272,053.16

421,920.37

293,590.87

01-7210

Elma/Logan Recreation Complex

502,490.48

475,997.77

477,018.79

01-7220

Elma/Logan - Concession Booth

10,407.71

41,170.00

10,350.00

01-7230

Elma/Logan - Bar Operations

01-7250

Elma/Logan - Park Maintenance

01-7270

2007 Olympia Ice Resurficer

01-7271

2006 Kubota c/w Loader/Mower

6,771.92

37,880.00

7,198.00

51,271.58

64,394.08

67,556.08

4,695.00

5,195.00

4,695.00

2,642.38

3,145.00

2,642.00

578,279.07

627,781.85

569,459.87

(306,225.91)

(205,861.48)

(275,869.00)

Report Total Revenue

272,053.16

421,920.37

293,590.87

Report Total Expenditure

578,279.07

627,781.85

569,459.87

(306,225.91)

(205,861.48)

(275,869.00)

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures

Report Excess Revenue Over (Under) Expenditures

Page

5

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:53AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-7310

Elma Memorial Community Centre

01-7320

EMCC - Concession Booth

0.00

200.00

0.00

01-7330

EMCC - Bar Operations

9,151.57

75,000.00

10,000.00

01-7350

EMCC - Park Maintenance

1,024.56

6,500.00

2,625.00

01-7370

Robert Mathers Park

162.00

3,300.00

1,500.00

16,478.51

125,450.00

22,225.00

124,858.70

194,796.20

114,166.00

Fund 01 Total Revenue

6,140.38

40,450.00

8,100.00

01-7310

Elma Memorial Community Centre

01-7320

EMCC - Concession Booth

0.00

100.00

0.00

01-7330

EMCC - Bar Operations

5,809.65

46,660.00

6,168.11

01-7341

2009 John Deere Compact Tractor and Loader

1,362.66

1,710.00

1,713.00

01-7342

Truck-2007 Chev Silverado(AJ50094)

01-7350

EMCC - Park Maintenance

01-7370

Robert Mathers Park

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

2,802.17

4,470.00

4,470.00

46,792.49

52,579.94

55,874.76

18,198.91

22,154.01

19,063.46

199,824.58

322,470.15

201,455.33

(183,346.07)

(197,020.15)

(179,230.33)

16,478.51

125,450.00

22,225.00

199,824.58

322,470.15

201,455.33

(183,346.07)

(197,020.15)

(179,230.33)

Page

5

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 10:55AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-7410

Atwood Lions Pool

Fund 01 Total Revenue 01-7410

Atwood Lions Pool

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

11.00

42,600.00

30,300.00

11.00

42,600.00

30,300.00

30,683.60

112,421.95

100,122.00

30,683.60

112,421.95

100,122.00

(30,672.60)

(69,821.95)

(69,822.00)

11.00

42,600.00

30,300.00

30,683.60

112,421.95

100,122.00

(30,672.60)

(69,821.95)

(69,822.00)

Page

3

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 11:06AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-7610

Listowel Kinsmen Pool

Fund 01 Total Revenue 01-7610

Listowel Kinsmen Pool

01-7611

Listowel Kinette Splash Pad

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

144.00

71,400.00

52,800.00

144.00

71,400.00

52,800.00

7,881.05

112,475.00

95,875.00

18,185.60

8,270.00

6,270.00

26,066.65

120,745.00

102,145.00

(25,922.65)

(49,345.00)

(49,345.00)

144.00

71,400.00

52,800.00

26,066.65

120,745.00

102,145.00

(25,922.65)

(49,345.00)

(49,345.00)

Page

3

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 11:04AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-7510

Listowel Memorial Arena

01-7910

Steve Kerr Memorial Complex

01-7920

Steve Kerr Mem. Complex - Vending Machines

01-7930

Steve Kerr Mem. Complex - Bar Operations

01-7950

Listowel-Park Maintenance

Fund 01 Total Revenue 01-7510

Listowel Memorial Arena

01-7550

Listowel - Park Maintenance

01-7910

Steve Kerr Memorial Complex

01-7911

Truck - 2006 Dodge Pick-up (5114DV)

01-7923 01-7924 01-7930

Steve Kerr Mem. Complex - Bar Operations

01-7950

Listowel-Park Maintenance

01-7971 01-7972

0.00

3,000.00

0.00

221,249.05

340,925.00

235,500.00

1,980.18

8,200.00

5,000.00

10,675.22

83,150.00

10,000.00

2,064.00

28,250.00

2,064.00

235,968.45

463,525.00

252,564.00

22,842.43

36,650.00

8,100.00

0.00

0.00

0.00

1,075,844.99

1,095,573.17

1,208,112.26

522.49

0.00

0.00

Truck - 2013 GMC Sierra

7,613.53

7,200.00

5,957.00

Truck -2019 Ford F-150 XLT (BA71989)

6,156.00

8,890.00

8,675.00

7,421.44

56,230.00

7,400.00

267,192.59

300,871.01

301,639.51

Kubota

1,390.66

1,390.00

1,418.82

Olympia Ice Resurficer

3,559.80

3,560.00

3,631.20

0.00

1,270.00

0.00

01-7973 01-7974 Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

1,046.44

1,045.00

1,066.92

1,393,590.37

1,512,679.18

1,546,000.71

(1,157,621.92) (1,049,154.18)

(1,293,436.71)

235,968.45

463,525.00

252,564.00

1,393,590.37

1,512,679.18

1,546,000.71

(1,157,621.92) (1,049,154.18)

(1,293,436.71)

Page

7

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 11:08AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-7710

Wallace Community Centre

01-7720

Wallace - Concession Booth

01-7730

Wallace - Bar Operations

01-7750

Wallace - Park Maintenance

103,706.62

139,300.00

101,275.00

894.25

2,050.00

1,000.00

1,916.21

9,000.00

2,000.00

523.00

8,700.00

3,900.00

Fund 01 Total Revenue

107,040.08

159,050.00

108,175.00

01-7710

Wallace Community Centre

252,111.40

288,977.37

263,318.22

01-7720

Wallace - Concession Booth

0.00

900.00

100.00

01-7730

Wallace - Bar Operations

562.47

5,410.00

500.00

01-7750

Wallace - Park Maintenance

11,388.11

43,995.14

21,301.00

01-7770

2005 Olympia Ice Resurficer

0.00

4,665.00

0.00

264,061.98

343,947.51

285,219.22

(157,021.90)

(184,897.51)

(177,044.22)

Report Total Revenue

107,040.08

159,050.00

108,175.00

Report Total Expenditure

264,061.98

343,947.51

285,219.22

(157,021.90)

(184,897.51)

(177,044.22)

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures

Report Excess Revenue Over (Under) Expenditures

Page

4

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 11:12AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-7810

Trails Maintenance

01-7830

Dog Park

Fund 01 Total Revenue 01-7810

Trails Maintenance

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures

0.00

0.00

0.00

892.50

0.00

0.00

892.50

0.00

0.00

29,719.14

38,660.60

41,506.05

29,719.14

38,660.60

41,506.05

(28,826.64)

(38,660.60)

(41,506.05)

892.50

0.00

0.00

29,719.14

38,660.60

41,506.05

(28,826.64)

(38,660.60)

(41,506.05)

Page

2

2020.11.04 8.0 9759b

Municipality Of North Perth

2021-01-21 11:09AM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-7820

Beautification Committee

13,000.00

13,000.00

13,000.00

Fund 01 Total Revenue

13,000.00

13,000.00

13,000.00

01-7820

40,626.57

61,527.50

61,527.50

40,626.57

61,527.50

61,527.50

(27,626.57)

(48,527.50)

(48,527.50)

Report Total Revenue

13,000.00

13,000.00

13,000.00

Report Total Expenditure

40,626.57

61,527.50

61,527.50

(27,626.57)

(48,527.50)

(48,527.50)

Beautification Committee

Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures

Report Excess Revenue Over (Under) Expenditures

Page

2

Tab 10: Capital Projects Ranking Sheet

2021 CAPITAL PROJECTS RANKING SYSTEM Safety of the Public Risk Scores Based on B Scoring Drop •Is there a risk component Down involved in the project if it is 0 = Not Required not done in 2021 2021 • Will the risk be removed 1 = Minimal totally if this project is done. Need • Legislative requirements 3 = Below Average Need

Section Weighting Asset Management - GIS Support Hydraulic Re-rating of Wastewater Treatment Plant EMCC HVAC - New Furnace and AC Air Release Valve Replacement WWTP - Roof repairs Aquatic Facility Drawings Fleet & Equipment - Public Works

Fleet & Equipment - Recreation HR/Payroll Software AerationTank Rehabilitation Additional Emergency Radio Operation Channel Atwood Servicing Upgrades Infiltration Study Recommendations New Sidewalk HR Strategy & Retention Plan Organizational Review NEMP - Walton and Davidson Pump Station Auger/Grinder Replacement at Septage Receiving Station Development Charges Update Landfill Loading Dock Water Meter Replacement and Automated Meter Reading System - Water/Wastewater IT Communiciations Building Universal Washroom for Outdoor Rink in Atwood CARRYOVER - Pedestrian Crossovers Asphalt Resurfacing (Pavement Preservation) IT Goverance and Modernization (Annual) Bridge and Culvert IT Corporate Upgrades Council Dashboard Paving - WWTP Driveway Listowel Partial Dam Removal Elma Logan and Wallace Arena Lighting Atwood Cenotaph Refurbishment

92.5 85.5 78.5 77 75 75 73 73 72 71 70 70.5 71 70 69 68.5 67 65.5 65.5 65 63 61.5 61.5 61 60 59 54 48 42.5 44.5 42 39.5 37

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

39,000 181,500 37,000 60,000 45,000 50,000 753,000 70,000 200,000 70,000 50,000 4,538,000 180,000 72,000 40,000 10,000 4,800,000 69,000 15,000 7,500

$ $ $ $ $ $ $ $ $ $ $ $ $

20,000 30,000 109,000 816,000 250,000 471,832 70,000 15,000 60,000 100,000 79,000 54,000 13,361,832

Dept

Finance Waste Water Rec Waste Water Waste Water Rec Road Rec Finance Waste Water Fire Roads Waste Water Road Admin Admin Road Waste Water Finance Landfill Water-Wastewater

Finance Rec Road Road Finance Roads Finance Admin Waste Water Rec Rec Rec

30 10 10 9 10 10 7 6 6 7 7 8 5 7 9 7 7 4 5 10 7

Fits with the strategic plan

• Will the risk be removed totally if this project is done. • Was the project prioritized for year 1

15 10 5 8 5 5 7 7 7 7 5 5 8 5 6 7 7 7 5 7 5

Existing Asset/Condition

• If the project is not done will the current condition affect the asset. • Is the age or condition going to affect the risk if not replaced • Does the age of the asset affect the day to day service delivery

15 7 7 10 10 10 9 8 8 10 10 8 8 10 9 5 5 8 10 5 5

Environmental/Economic Impact (cost payback)

• Is the project required to attain future growth • If this is not done will jobs be lost • May be growth relate

15 10 10 5 5 5 8 9 9 5 5 7 9 7 3 8 5 9 5 10 7

Prior Committement of Council

Lack of Physical Capacity

Monitored Complaints Received by Staff & Council

• Council may have pre- • Eg. Water pipe needs to be larger • Number of complaints approved but work has storm drain is needed or arena is at more than 2 not been started yet capacity and second icepad is required

5

10

10 10 10 7 7 5 8 8 8 10 10 8 9 7 8 7 7 9 10 1 10

10 5 10 10 10 4 4 4 10 10 10 6 10 8 10 10 6 7 1 7

7 10 5 5 5 8 9 9 3 5 3 6 5 4 6 10 7 7 1 5

5

5

10

7

5

5

10

7 6 9 6 7 5 5 1 5 2 3 2

5 6 5 6 7 5 5 7 5 5 3 7

10 7 3 9 5 8 5 5 5 4 7 7

5 6 4 5 5 5 5 1 3 7 7 1

1 5 4 4 5 5 3 10 3 7 2 1

7 6 8 5 5 5 5 5 4 4 2 5

5 8 8 6 5 4 5 10 6 2 2 5

100

Tab 11: General Administration Capital Projects

General Administration Department: Capital Overview 2020 Capital Projects Review General Administration staff worked on multiple capital projects in 2020; however, the majority of staff time was dedicated to the Municipal response to the COVID-19 pandemic and recovery initiatives. Administration capital projects that were completed in 2020 include: 1. 2. 3. 4.

Signage Revitalization Project North Perth Intranet (WIN) Update Public Transit Inter-Regional Service Administrative Processes Efficiency Review (complete in December 2020)

2020 projects that will carryover to 2021 include: 1. Northeast Master Plan – The Public Works Department will move forward with the NEMP development phases, with any additional planning activities falling under the Administration budget. 2. Community-wide GHG Emission Reduction Plan – Community engagement will begin shortly, with the goal of gaining a broad range of insight so solutions implemented through the plan are well aligned with community priorities. It is anticipated that the final Community-wide GHG Emission Reduction Plan will be presented to Council in February 2021. As per the Federation of Municipalities funding agreement, the project must be complete by February 28, 2021. 3. Pay Compensation Review (Market Study) – A Pay Compensation Review for Council and the Fire Department will be completed in 2021. Ward & Uptigrove is the consultant leading the project. 4. Community Safety and Well-being (CSWB) Plan – The Joint CSWB Plan is expected to be complete by December 31, 2020. Implementation of the Plan will begin in 2021. 5. RED Commercial Façade Improvement – The Commercial Façade Improvement Project will incent the beautification and quality of place of North Perth’s downtowns. This project has been identified within the approved Community Improvement Plan (CIP) to fund improvement of North Perth communities. 6. Elma Logan Development Social Space – Due to COVID-19, purchases for the social space were limited in 2020. Chairs, loveseats and table with chairs, plus charging stations, will be purchased in 2021 with physical distancing reflected in seating formats.

2021 Capital Projects: New projects being proposed in the General Administration 2021 capital budget for Council’s consideration include:

Council Dashboard Staff plan to investigate software options to host a Council Dashboard, which would be a platform to report on delivery and performance measures. The IT Governance Committee will also be involved in the project process. Although project costs are unknown at this time, it is anticipated that dashboard software and implementation would not be more than $15,000. Organizational Review The Vision for the Organizational Review was presented to Council on November 9, 2020. Immediate priorities for 2021 are the hiring of the Manager of Programs and Manager of Facilities. Other key activities will be developing job descriptions for new/altered positions, determining pay compensation implications and collaborating with departmental units to develop adjustments or anticipate additional resources requires. HR Strategy and Retention Plan The HR Strategy and Retention Plan will include two components: a culture audit and change management training. The purpose of the culture audit will be to define and determine our strategy for supporting our staff - the employees who deliver the programs and services of the municipality. A corporate cultural overhaul is needed within North Perth as we venture down the path of growth and organizational restructuring as a healthy culture will determine and drive corporate success. The purpose of change management training is to align change management to our organizational goals and provide staff with tools and resources to successfully manage the change occurring within their work area/unit. The attached Project Details Sheets provide further information and financial summaries of the Administration Capital Projects for 2021.

Respectfully submitted,

Kriss Snell, Chief Administrative Officer

20-Nov-20

Admin Project Recap Sheet

Project# 1 2 3 4 5 6 7 8 9

Project Name Carryover - Northeast Master Plan Carryover - Community-Wide GHG Emission Reduction Plan Carryover - Pay Compensation Review (Market Study) Carryover - Community Safety and Well-Being Plan Carryover - RED Commercial Faรงade Improvement Carryover - Elma Logan Development Social Space Council Dashboard Organizational Review HR Strategy & Retention Plan

2021 Estimated Segregated Expenditure Surplus 10,000.00 10,000.00 34,500.00 985.72 3,000.00 3,000.00 60,000.00 60,000.00 149,907.00 102,454.50 15,000.00 15,000.00 15,000.00 15,000.00 10,000.00 10,000.00 40,000.00 40,000.00 337,407.00

256,440.22

2021 Financing User Fee/ Development Tax Levy Charges Grants 27,600.00 37,452.50 -

-

65,052.50

Sale of Donations Land 10,000.00 10,000.00

-

Other 5,914.28 -

2022 Estimated Expenditure 10,000.00 -

5,914.28

10,000.00

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Carryover - Northeast Master Plan Kriss Snell, CAO 06-Nov-20

Detailed Project Description and Specifications/Rationale This project was first introduced in the 2017 Project Budget and carried over into the 2018, 2019 and 2020 Budgets. The overall purpose of the Northeast Master Plan (NEMP) is to guide the development of designated Urban Fringe lands (22 ha) located in Northeast Listowel that is owned by the Municipality, as well as establish a servicing strategy for other lands within the broader study area. As the Public Works Department moves forward with the NEMP development phases, the Administration project budget will be used for any additional required planning activities.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land

Project Schedule 2021 2022 $10,000.00

$10,000.00

Project Schedule 2021 2022 $10,000.00

G/L Account No.

$0.00

G/L Account No.

Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$10,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Carryover - Community-Wide GHG Emission Reduction Plan Kriss Snell, CAO Kriss Snell, CAO 2020-10-26

Detailed Project Description and Specifications/Rationale North Perth hired a Climate Change Coordinator (two-year contract) in early 2019 to develop community-wide GHG emission reduction plans for North Perth, West Perth, Perth East, Perth South, Perth County, the City of Stratford and the Town of St. Marys. A Climate Change Staff Grant from the Federation of Canadian Municipalities (FCM) totalling $110,400 is being used to support 80% of the grant-funded Climate Change Coordinator salary and payroll costs over the contract period, with the partnering municipalities cost-sharing the remaining 20%. It is anticipated there will be other costs in addition to salary/payroll (i.e., IT support). The participating municipalities will reimburse North Perth for their share of the remaining project costs. As per the Grant Agreement signed with FCM, the project must be completed by February 28, 2021. It is anticipated that the final Community-Wide GHG Emission Reduction Plan will be presented to the respective Councils in February 2021. The remaining project period will focus on implementation planning.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other

Project Schedule 2021 2022 $34,500.00

$34,500.00 Project Schedule 2021 2022 $985.72

$27,600.00

$5,914.28

G/L Account No.

$0.00

G/L Account No.

Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$34,500.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

G/L Account No.

Check Box

Continued - Project Description The grant received from FCM is structurd in four disbursements throughout the project period, with each disbursement being 25% of the total grant amount. The final disbursement received in February 2021 will cover project costs incurred from September 1, 2020 to February 28, 2021. Therefore, the estimated expenditures and sources of financing for the September 2020 to February 2021 period are included above.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Carryover - Pay Compensation Review (Market Study) Jenn Robinson, Human Resource Coordinator Kriss Snell, CAO 2020-10-26

Detailed Project Description and Specifications/Rationale This project is carryover from the 2020 Administration Capital Budget. As detailed in our Salary Philosophy Policy, once per Council term, the Municipality will participate in an external market review to assess the salary range for each position. In 2019, a joint RFP for compensation consulting services for a 4 year term was issued for North Perth and West Perth. Ward and Uptigrove was selected through this process to provide compensation consulting, including a compensation review and position benchmarking analysis for revised or new positions in the organization. In 2020, a Pay Compensation Review was completed for Municipal Staff positions. In 2021, a Pay Compensation Review will be completed for Council and the Fire Department. Ward & Uptigrove has organized a Community Members' Task Force on Council Remuneration for the Council Compensation Review.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations

Project Schedule 2021 2022 $3,000.00

$3,000.00 Project Schedule 2021 2022 $3,000.00

G/L Account No.

$0.00

G/L Account No.

Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$3,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Carryover - Community Safety and Well-Being Plan Kriss Snell, CAO Kriss Snell, CAO 2020-10-26

Detailed Project Description and Specifications/Rationale New legislative requirements came info effect January 1, 2019 under the Police Services Act requiring municipalities to prepare and adopt a Community Safety and Well-Being (CSWB) Plan by January 1, 2021. A joint CSWB Plan was developed throughout 2020 through a partnership between the Municipality of North Perth, City of Stratford, Town of St. Marys, Municipality of West Perth, Township of Perth East and Townshoip of Perth South. The Plan is expected to be completed by December 31, 2020. Budgeted funds for 2021 will be put towards implementation of the CSWB Plan.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants

Project Schedule 2021 2022 $60,000.00

$60,000.00 Project Schedule 2020 2021 $60,000.00

G/L Account No.

$0.00

G/L Account No.

Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$60,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Carryover - RED Commercial Faรงade Improvement Kimberley Kowch, Community Development Coordinator Kriss Snell, CAO 26-Oct-20

Detailed Project Description and Specifications/Rationale In June 2020, the North Perth Facade Improvement Project was awarded 50% matching funding by the Rural Economic Development (RED) program with OMAFRA. The project funds one staff to develop and implement commercial building design guidelines and a Facade Improvement (FI) program. The project commenced August 1, 2020 with recruitment of a fulltime temporarty CIP Project Planner working from Oct 13, 2020 until Nov 30, 2021 (14 months). North Perth Council approved participation in this project. Of importance during this period of Covid-19 recovery, the commercial Facade Improvement program will incent the beautification and quality of place of North Perth's downtowns leading to economic growth and workplace retention within the dowtowns and the muncipality as a whole. This program has been identified within the approved Community Improvement Plan (CIP) as an authorized means to fund improvement of North Perth communities. In addition to staff costs, the FI program requires funding of loan or grants offerered as it is not an eligible expense under RED. Research of comparable programs have found the following: almost all programs use grants vs. loans to fund the programs; participants contribute on average 3 to 1 what is granted supporting the local economy; most offer an annual program or reserve of $50,000 with a larger amount to launch the program. Our current CIP permits 50% funding of a construction project up to $7,500 per applicant.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Project Schedule 2021 2022 $74,907.00

$75,000.00 $149,907.00

G/L Account No. 02-1271-

$0.00

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $102,454.50

G/L Account No. 02-1271

$37,452.50 $10,000.00

$149,907.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

G/L Account No.

Check Box

Continued - Project Description Project costs will be 50% of total eligible costs of $95,059.15 or $47,529.58. Given that the Listowel BIA committed $10,000 in both 2020 and 2021 for the project, the municipal cost is $27,529.58 for the RED portion of the project. In 2020 Municipal costs are expect to be under $100.00. In 2021, project costs before grants and donations are $74,907.21. Tentatively, the project will require up to $75,000 to fund the F.I. program loans or grants enabling up to 10 maximum funded construction projects. As such, the total municipal cost in 2021 is $102,454.50. Sponsorship by other organizations for ongoing administration and funding of the grant would be pursued in future years. Funding has been allocated from Economic Development operating budget 010-1200-8104 Community Development in 2020/21 and Reserves.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Carryover - Elma Logan Development Social Space Kimberley Kowch, Community Development Coordinator Kriss Snell, CAO 26-Oct-20

Detailed Project Description and Specifications/Rationale The Elma Logan Recreation Complex has undertaken an expansion to include a new Library and Daycare space. Within the Youth Attraction and Retention Strategic Plan approved by North Perth Council (2017), a general lack of socialization space across North Perth was identified as a common theme and limiting factor to youth retention and attraction. GOAL 2 in the Youth Attraction Strategy is to 'Improve access to venues and programs for youth to socialize'. Action 6 added a condition for municipal facility development to incorporate a social spot for youth and other community members to facilitate connections ie: lounge, chairs, tables, benches, charging stations etc. The current capital project will serve to meet this commitment and support youth retention by provision of socialization space while potentially benefitting integration of other community members including seniors and newcomers. It provides a means to attract residents and visitors to the many amenities and services offered at the expanded Elma Logan Recreation Complex. The cost of this project is estimated as $20,000 to supply a variety of seating formats including chairs, loveseats and table with chairs, plus charging stations and a wall mounted electric fireplace. Due to Covid-19 purchases were limited to 6 chairs and an electric fireplace. Carryover project costs are 15,000. The cost is allocated within the Economic Development Youth operating budget 01-1200 -8105.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

G/L Account No.

$15,000.00

$15,000.00

$0.00

Project Schedule 2021 2022 $15,000.00

$15,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

G/L Account No. 010-1200-8105

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Council Dashboard Kriss Snell, CAO Kriss Snell, CAO 26-Oct-20

Detailed Project Description and Specifications/Rationale At the November 25/19 North Perth Council Meeting, Council discussed the concept of a Council Dashboard for Municipal Services. A Council Dashboard would identify and report on delivery and performance measures for Council's, and possibly the public's, information. Due to the impacts of the COVID-19 pandemic, specifically demands on staff time, this project was not initiated in 2020. In 2021, staff plan to investigate software options to host the Council Dashboard. It is anticipated that recommendations from the Administrative Processes Efficiency Review may assist in the development of a Dashboard. The IT Governance Committee will also be involved in the project process. Although project costs are unknown at this time, it is anticipated that dashboard software purchase and implementation would not be more than $15,000. A report with further details on the project will be brought to Council for consideration at a later date.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Project Schedule 2021 2022

G/L Account No.

$15,000.00

$15,000.00

$0.00

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $15,000.00

$15,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

G/L Account No.

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Organizational Review Jenn Robinson, Human Resources Coordinator Kriss Snell, CAO Nov. 6/20

Detailed Project Description and Specifications/Rationale The Vision for Organizational Review was presented to North Perth Council on November 9, 2020 for support. Throughout 2021, it is anticipated that Human Resources will work towards implementing the revised structure with priorities dictated by current operational conditions. The immediate priorities for 2021 will be the hiring of the Manager of Programs and the Manager of Facilities. HR will also need to determine the appropriate structure for the facilities department. The organizational review will be funded with a combination of staff time and consultat time. It is anticipated that this budget item will have carry-over for a number of years as we work through the process of re-aligining the organizaiton into the new structure. Significant time will be spent developing job descriptions for new/altered positions, determining pay compensation implications and working with each departmental unit to further develop adjustments or anticipate additional resources required. The Organizational Review will deliver on North Perth Strategic Plan Goal 5: Corporate Sustainability, 5.1.2 – Ensure appropriate and relevant organizational structure, roles and responsibilities are in place

Estimated Expenditures Engineering/Consulting Material/Equipment Construction

Project Schedule 2021 2022

G/L Account No.

Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$10,000.00 $10,000.00

$10,000.00 $10,000.00

Project Schedule 2021 2022 G/L Account No. $10,000.00 $10,000.00

$10,000.00

$10,000.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration HR Strategy & Retention Plan Jenn Robinson, Human Resources Coordinator Kriss Snell, CAO 06-Nov-20

Detailed Project Description and Specifications/Rationale The key to a successful organization is to have an organizational culture based on strongly held and widely shared set of beliefs that are supported by strategy and structure. When an organization has a strong culture, three things happen: Employees know how top management wants them to respond to situations, employees believe that the expected response is the proper one and have the initiative to respond, and employees know that they will be rewarded for demonstrating the organization's values. The purpose of the culture audit will be to define and determine our strategy for supporting our staff - the employees who deliver the programs and services of the municipality. As corporate change occurs, we experience cultural shifts away from the desired outcomes, support systems needed and corporate values. A clearly defined corporate culture can drive decision making and allow the appropriate resource supports to be put in place where they are needed. A corporate cultural overhaul is needed within North Perth as we venture down the path of growth and organizational restructuring. Culture will determine and drive corporate success. Through the culture audit we will be able to determine the cultural values that are important to North Perth and North Perth’s staff. These values, once defined, will be imperative towards encouraging, promoting and creating ownership towards our approach to work. With the rapid rate of growth within North Perth coupled with the 2021 (and beyond) Strategic Plan Goals regarding Organizational Review, it is important that North Perth prepare staff for the change that will occur. The key to preparing staff is to provide them with the skills to successfully manage the change that will be occuring within their work environment over the next year(s). It is estimated that the cost of the Change Management Training - using an outside training partner - would be approximately $5,000. This would provide training to all staff throughout the corporation, align change management to our organizational goals and provide staff with tools and resources to successfully manage the change occurring within their work area/unit. The Cultural Audit & Review and Change Management Training will deliver on North Perth Strategic Plan Goal 5: Corporate Sustainability, 5.1 – North Perth staff are engaged and successful.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $40,000.00

$40,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $40,000.00

$40,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

G/L Account No.

Check Box

G/L Account No.

Tab 12: Child Care Capital Projects

Child Care Services: Capital Overview 2020 Capital Projects Review: In 2020, the 2019 Health and Safety Funds Carryover and the 2020 Health and Safety funds were 90% depleted. A sheltered play area in the Infant/Toddler playground was built. Staff purchased outdoor riding toys, new drinking tumblers, cot sheets, learning materials and room supplies, as well as "loose parts" learning materials for the school-age programs. Additional items will be purchased by the spring of 2021. Staff utilized the Spinrite Annual Funds and other donations to enhance the outdoor learning equipment and replace furnishings in the Staff Room. The highlights for 2020 was the construction and set up of the new Family Grouping Child Care in Monkton and the set up and implementation of the new Child Care at the St. Marys Catholic School, Listowel. Despite the pandemic, these were very positive collaborative efforts working with the City of Stratford (CMSM), North Perth Library Staff, Elma Logan Recreation Staff and the Huron Perth Catholic District School Board. Unfortunately, due to COVID-19, Staff were unable to complete the renovations to the entranceway of the North Perth-Spinrite Child and Family Centre. This will be a 2021 carryover project. 2021 Capital Projects: Staff will complete the renovations to the entranceway of the North Perth-Spinrite Child and Family Centre. Plans have been in place to create a more inviting and welcoming space for our families to come through, including upgraded seating, meeting spaces for the community and increased visuals on the wall spaces. The City of Stratford (CMSM) allocated funds to the Municipality to set up an EarlyON Room at the new St. Marys Child Care Centre. Again, during the pandemic this was not a priority as EarlyON programs are only offered virtually. Staff plan to have the EarlyON Room ready in the spring of 2021 to offer programs in this new space.

Respectfully submitted,

Patricia Berfelz, Clerk

20-Nov-20

Childcare Project Recap Sheet Project# Project Name Carry-over - St Marys EarlyON Program 1 0 2 3 4 5 0 6 0 7 0 8 0 9 0 10 0 11 0 12 0 13 0 14 0 15

2021 Estimated Expenditure

2021 Segregated User Fee/ Development Surplus Tax Levy Charges

55,944.00

-

-

-

55,944.00

-

-

-

Grants

Sale of Donations Land

55,944.00

-

55,944.00

-

-

Other

2022 Estimated Expenditure

-

-

-

-

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

North Perth - Spinrite Child and Family Centre Carry-over - St Marys EarlyON Program Patricia Berfelz, Clerk Patricia Berfelz, Clerk November 11, 2020

Detailed Project Description and Specifications/Rationale The City of Stratford (CMSM) had allocated funds to purchase furnishings and equipment to set up the EarlyON prgram to be located at the new St Marys Child Care Centre. Since the onset of the pandemic, EarlyON programs have been offered virutally, therefore setting up the program was not a priority. City of Stratford and North Perth Staff have met on site to development a plan to implement the program in 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants - Ministry of Education Donations Sale of Land Other (Fundraising) Total Financing

Project Schedule 2021 2022

G/L Account No.

$55,944.00

$0.00

$55,944.00

$0.00

Project Schedule 2021 2022

G/L Account No.

$55,944.00 $0.00

$0.00

$0.00 $55,944.00

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

high low

G/L Account No.

Tab 13: Finance & Information Technology Capital Projects

Finance Department: Capital Overview 2020 Overview and 2021 Projects Review: The Projects within the Finance Department are under two areas: General Processing, Financing and Accounting North Perth currently uses a manual budgeting process that does not provide a multi-year forecast required legislatively or a secure database for departmental AMPs, Development Charges Background and all other Financial Planning. Through an RFR process, the Municipality has selected a budgeting software application solution for corporate use. Staff will be implementing this new application for the 2022 budgeting process. A Development Charges Background Study was completed and implemented in August 2019. With changes in legislative requirements, attention will be given to necessary amendments in 2021. Our current payroll solution is web-based and includes direct employee data input, layered approvals, security, appropriate audit trails and legislative compliance. As well, it has been integrated with our current HR software, InfoHR, for shared data input. Unfortunately, the payroll application has proven to be less effective than we had hoped with regard to ease of use and maintenance. As well, the auditors do not feel that it has the security measures necessary to ensure the separation of duties and data from payroll to HR. In light of these concerns, new payroll/HR software will be reviewed and analyzed by staff and BDO for compliance and replacement. Department Heads and IT Governance Committee have rated this as a priority. Staff, in conjunction with BDO, are in the process of preparing a request for proposal for a new application for payroll and an integrated human resources application that will continue to provide the established employee services and needed improvements for maintenance and audit requirements. In consideration of current legislation, Council has established a Strategic Asset Management Policy based on approved levels of service, documented condition rating and risk assessments for all municipal assets. The 2020 plans to move forward with next steps were deferred due to Federation of Canadian Municipalities (FCM) delayed funding announcements and redirected internal resources. For 2021, staff are planning on getting back on track to address data and information needs for each department and update this data, verify condition assessment for each asset category and refine levels of service as per Council’s service targets. North Perth is still making application for the FCM funding but will be moving forward with the work plan regardless of this funding approval. Information Technology Services During the spring of 2020, Information Technology (IT) projects were somewhat derailed by the COVID-19 pandemic and the IT needs of the Corporation for continued operation and service (i.e. remote access for Council, Staff and the public). IT staff provided new applications such

as WebEx, Jabber, etc. and new/updated hardware laptops, cell phones, etc. to enable working from home protocols. Over the course of 2020, 40 new laptops/tablets/phones have been updated/added to enable additional/remote accessibility for all services. The core network carryover was deferred and only 75% of the planned work has been completed to date. IT staff are trying to ensure that 90% of the 2020 work plan will be finished by year-end. For 2021, the updates will focus on routers and connectivity application with improvements for Jabber and WebEx capabilities. A part-time IT Information Officer consultant was employed through a request for proposal process in 2020. With the lead as the consultant, an IT Governance Committee was established in 2020. This Committee is made up of staff members representing most of the corporate services within the Municipality. The Committee members are to jointly provide a collective recommendation to CAO/Department Heads, for further annual recommendations to Council, regarding IT projects to improve levels of service and promote corporate efficiencies. The water tower has provided an ideal height option for connectivity equipment for municipal and other commercial uses. Unfortunately, the water tower is a hostile environment for the type of equipment needed for this purpose. As well, the space available within the tower is inadequate for the equipment and for staff to maneuver easily/safely. Given these two important factors, IT staff will be looking at relocating the equipment to a drier and more spacious location nearby the tower which is still partially needed for height. IT staff will be coordinating with Environmental Services and the other commercial customers to create an effective solution for Council’s consideration in 2022.

Respectfully submitted,

Frances Hale, Director of Finance/Treasurer

20-Nov-20

Finance and Information Technology Project Recap Sheet

Project# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Project Name IT Corporate Upgrades HR/Payroll Software IT Goverance and Modernization (Annual) CARRYOVER - Asset Management Plan - Next Steps Asset Management - GIS Support IT Communiciations Building Development Charges Update 0 0 0 0 0 0 0 0

2021 Estimated Expenditure 70,000.00 200,000.00 250,000.00 60,000.00 39,000.00 20,000.00 15,000.00 654,000.00

Segregated Surplus 70,000.00 105,000.00 250,000.00 20,000.00 39,000.00 20,000.00 504,000.00

User Fee/ Tax Levy -

2021 Financing Development Charges Grants Donations 50,000.00 45,000.00 40,000.00 50,000.00 85,000.00 -

Sale of Land -

2022 Estimated Other Expenditure 80,000.00 250,000.00 230,000.00 15,000.00 15,000.00 560,000.00

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance Department IT Corporate Upgrades Eric Bauer, IT Services Co-ordinator Frances Hale, Director of Finance/Treasurer November 12th, 2020

Detailed Project Description and Specifications/Rationale Project work includes upgrades to routers, laptops, cabling, additional licensing, etc. as needed throughout the various services.

Estimated Expenditures Engineering/Consulting Material/Equipment/Software Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $70,000.00

$80,000.00

$70,000.00

$80,000.00

Project Schedule 2021 2022 $70,000.00 $80,000.00

$70,000.00

$80,000.00

G/L Account No. 02-1780-4501

G/L Account No. 02-1780-0890

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

$12,000.00

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

$13,000.00 Check Box

Medium Medium

G/L Account No.

01-1700-9100

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance Department HR/Payroll Software Frances Hale/Jenn Robinson Frances Hale, Director of Finance/Treasurer November 11th, 2020

Detailed Project Description and Specifications/Rationale The Municipality of North Perth implemented a new payroll solution three years ago. The new application provided a cloud based application with an electronic format for timesheet submissions and approvals as well as other user friendly features. Unfortunately, the application is not meeting our internal or external auditing requirements. In addition, the vendor has been difficult to work with over ensuring updates and data transfers from our HR and financial applications.

Estimated Expenditures Engineering/Consulting Material/Equipment/Software Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022

G/L Account No.

$200,000.00

$200,000.00

$0.00

Project Schedule 2021 2022 $105,000.00

G/L Account No.

$50,000.00 $45,000.00

$200,000.00

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Medium High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance Department IT Goverance and Modernization (Annual) Eric Bauer, Technology Services Coordinator Frances Hale, Director of Finance/Treasurer November 3rd, 2020

Detailed Project Description and Specifications/Rationale The Municipality has retained a part-time Information Officer (IO) contract services. An IT Governance Committee has been established within an IT management model. The members on the Committee represent the various function of the municipality and are working on setting priorities, creating a project roadmap and developing the corresponding budget. Once established, approach County and neighbouring municipalities about organizing shared services and committee representation. The IT Goverance Committee, inconjunction with the Senior Managment Team, will be prioritizing and recommending software applications, for Council's consideration within the approved annual budget parameters. Software applications for consideration: payroll/HR, GIS, asset management, document management, financials, constituent engagement, library proctoring, data management/analytics, online registration/bookings/permitting and public communication. The annual estimate for IT improvements is $250,000 plus inflation with surpluses/deficits year to year. Prioritization being based on Council commitments, legislative requirements, health/safety, operational efficiences, customer service, corporate strategic plan objectives, community needs.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other

Project Schedule 2021 2022 G/L Account No. $20,000.00 $20,000.00 02-1780-2112 $230,000.00 $230,000.00 02-1780-4501

Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$250,000.00

$250,000.00

Project Schedule 2021 2022 G/L Account No. $250,000.00 $270,000.00

$250,000.00 $270,000.00 Project Schedule G/L Account No. 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Medium High

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance Department CARRYOVER - Asset Management Plan - Next Steps Becky Belfour, Deputy Treasurer/Asset Management Specialist

Frances Hale, Director of Finance 10-Jan-20

Detailed Project Description and Specifications/Rationale With the Strategic Asset Management Policy in place, we need to move forward with the next steps: - address data and information needs for each department and update data register - review condition assessment for each asset category (a portion of the funds will be used for a student to collect the data required to update the roads data and land improvements data this will be part of the grant submission) - define level of service and level of service targets With these next steps we are expecting that FCM (Federation of Canadian Municipalities) will approve our grant funding that we will allocate to the define level of service and level of service targets. The grant application for Streetlogix software, road condition data and in house gravel road condition is at the eligibility review stage. With hopes it will be approved and we can carry on with the project. This software and road data is very important to the organizations infrastructure plan for future project costing and ongoing operations and maintenance budgeting. It is our intent that if the FCM grant is not approved that we will continue with the project.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Project Schedule 2020 2021 $50,000.00

$10,000.00 $60,000.00

G/L Account No.

$0.00

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2020 2021 $20,000.00

G/L Account No.

$40,000.00

$60,000.00

$0.00

Project Schedule 2020 2021

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Medium High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance Department Asset Management - GIS Support Becky Belfour-Public Works/Water/Sewer Frances Hale, Director of Finance/Treasurer Nov 4/20

Detailed Project Description and Specifications/Rationale Our Strategic plan prioritized the need to invest and enhance the use of GIS information in the municipality which goes hand in hand in developing and implementing a comprehensive asset management plan and long term financial planning. GIS is also used within the various departments within the organization (Roads, Bridges, Sidewalks, Streetlights, Water/Waste Water, Drainage and Land). We need to ensure that this system is kept up to date and accurate and mirrors the asset software data for accurate financial planning. In the past we have had apps developed and we have also had a third party working on our behalf to achieve this. There is still work to be done to ensure we are capturing all of the information required. The IT Governance Committee reviews and establishes plans for current and future software needs. The GIS system is within the IT Governance scope to review for 2021. While they are going through their review, we need to keep moving forward with capturing the best data possible and organizing it in a cohesive usable format. I am proposing a contract position to leason with Public Works, Sewer/Water, Asset Management Specialist, the County IT and our current GIS support. This will be at most a one-year contract. Staff in various areas of the organization rely on good current data in the GIS system. Within the scope of these department the time and GIS capability to upload, organize and format the data is not there. Therefore requiring someone with GIS background that can work internally with staff. Strategic Plan Goal 5 - Corporate Sustainability - Municipal Infrastructure Is Robust and Sustainable to Invest and enhance the use of GIS information in the municipality.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Maintenance Fee

Project Schedule 2021 2022

$39,000.00 $39,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $39,000.00

G/L Account No.

$0.00 $0.00

$39,000.00

$0.00

Project Schedule 2021 2022

$7,500.00

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Low Low

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance IT Communiciations Building Eric Bauer, IT Coordinator Frances Hale, Director of Finance/Treasurer November 11th, 2020

Detailed Project Description and Specifications/Rationale The following is a draft proposal to add a communication building near the water tower for local access (see attached images). The purpose of the building is to provide a cleaner, more spacious and secure area for communication equipment currently residing in the base of the water tower. The current situation needs remedy due to the poor environmental factors as well as potential safety issues as the room is getting crowded with equipment from both customers who rent space as well as North Perth. In addition to resolving the above issues the added space would allow for more customers and an opportunity for cable tracing and management (to the top of tower) as well as potentially renegotiating contracts. The site would also be used for co-location for North Perth (including SCADA). This project will be considered in conjunction with Operations and Environmental Services for location and joint habitants. The options available range from possibly using an anchored/secured portable to a new permanent building. There was a brief discussion of using space in the existing shed in the yard but in any event the space would require HVAC, fire suppression and connection to the generator on site. Current tenants would need to be contacted with regard to extending their cabling to the new location, disconnection, reconnection of their respective equipment. For 2020 a $20,000 budget would be required for engineering/architectural.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction

Project Schedule 2021 2022 G/L Account No. $20,000.00 $30,000.00 $0.00 $200,000.00

Other: Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$20,000.00

$230,000.00

Project Schedule 2021 2022 G/L Account No. $20,000.00 $180,000.00 $50,000.00 $0.00

$0.00 $20,000.00

$0.00 $230,000.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

poor high

G/L Account No.

Finance – Project 6 – IT Communications Building – Attachment

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance Development Charges Update Frances Hale, Director of Finance/Treasurer Frances Hale, Director of Finance/Treasurer 12-Nov-20

Detailed Project Description and Specifications/Rationale

A Development Charges Background Study was completed and implemented in August 2019. With changes in legislative requirements, attention will be given to necessary amendments in 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other: Development Charges Total Financing

Project Schedule 2021 2022 $15,000.00

$15,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022

$15,000.00 $15,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

medium medium

G/L Account No.

Tab 14: Parks & Recreation Capital Projects

Parks and Recreation Department: Capital Overview 2020 Capital Project Review: The following Parks & Recreation Capital Projects will be complete by end of 2020: • • • • • • •

SKMC Stationary Generator Confederation Park Playground Facility, Park and Trail Signage SKMC FF&E and Spinrite Field/Park Ball Field Improvements Aquatic Facility Audits Atwood Cenotaph Refurbishment (Phase 1)

2021 Capital Projects: Projects being brought forward for Council consideration include: •

•

2020 Carry-over Projects o Listowel Memorial Arena Demolition and Park Redevelopment Plan o JBS & JBN Ball Lights and Tower Replacement o Listowel Memorial Park Fence o North Perth Trail Development o Robert Mathers Park Gazebo o EMCC Refurbishment/Renovations Drawings o Supply and delivery of 2 ice resurfacers 2021 New Projects: o EMCC HVAC - New Furnace and AC o Fleet and Equipment o Listowel Memorial Partial Dam Removal o Atwood Cenotaph Refurbishment (Phase 2) o LED Light Retrofit - Elma Logan and Wallace Arenas o Universal Outdoor Washroom at Atwood Rink o Aquatic Facility Drawings

The attached Project Detail Sheets provide further information and financial summaries of identified Capital Projects for 2021. Respectfully submitted,

Amy Gangl, Interim Manager of Recreation

20-Nov-20

Parks and Recreation Project Recap Sheet

Project# 1 2 3 4 5 6 7 8 9 10 11 12 13 14

Project Name CARRY OVER - Memorial Park Fence CARRY-OVER LMA Demolition and Redevelopment CARRY-OVER JBS & JBN Ball Light Tower Replacement CARRY-OVER Trail Development and Maintenance CARRY-OVER Robert Mathers Park Enhancements CARRY-OVER EMCC Refurbishment/Renovation CARRY-OVER Supply and Delivery of 2 new Ice Resurfacers Atwood Cenotaph Refurbishment - Phase 2 Fleet & Equipment - Recreation Elma Logan and Wallace Arena Lighting Universal Washroom for Outdoor Rink in Atwood Aquatic Facility Drawings Listowel Partial Dam Removal EMCC HVAC - New Furnace and AC

2021 Estimated Expenditure 9,400.00 240,000.00 210,000.00 38,000.00 15,000.00 34,736.00 182,160.00 54,000.00 70,000.00 79,000.00 30,000.00 50,000.00 100,000.00 37,000.00

Segregated Surplus 9,400.00 240,000.00 210,000.00 38,000.00 15,000.00 34,736.00 163,160.00 32,614.34 70,000.00 70,225.00 10,000.00 50,000.00 95,000.00 37,000.00

2021

1,149,296.00

1,075,135.34

User Fee/ Tax Levy -

Development Charges -

Grants $21,385.66 8,775.00 4,000.00 -

Donations 20,000.00 1,000.00 -

34,160.66

21,000.00

Sale of Land -

Other 19,000.00 -

2022 Estimated Expenditure 5,500,000.00 170,000.00 3,000,000.00 37,000.00

19,000.00

8,707,000.00

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY OVER - Memorial Park Fence Amy Gangl Amy Gangl 28-Nov-20

Detailed Project Description and Specifications/Rationale Plans to perform work internally delayed due to other priority projects within the municipality and insufficient resources to complete all projects within yearly timeline. Plans to partner with high school to perform project has been delayed due to school restrictions from pandemic. Staff sought quote from external source to perform work. Portion of fence to be completed Spring 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land

Project Schedule 2021 2022

G/L Account No.

$9,400.00 $9,400.00 Project Schedule 2021 2022 $9,400.00

$0.00

G/L Account No.

Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$9,400.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY-OVER LMA Demolition and Redevelopment Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale On November 25, 2020, the following resolution was made: THAT: The Council of the Municipality of North Perth proceed with the process of the demolition of the Listowel Memorial Arena. AND FURTHER THAT: A site redevelopment plan be developed for Council consideration. Demolition Update: LMA Demolition Tender was released October 21st; Site Visits November 2nd; Bid Closing Date Nov 12, 2020. Report to council November 23, 2020. Redevelopment Plan Update: An RFP was sought for Consulting Services for Park Development on this property. Consultants met with RAC on November 17, 2020 to discuss ideas and features for consideration in the design. They will engage the public for input in virtual format.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction/Demolition Other Total Estimated Expenditures

Sources of Financing Segregating Surplus

Project Schedule 2021 2022

G/L Account No.

$240,000.00 $240,000.00 Project Schedule 2021 2022 $240,000.00

$0.00

G/L Account No.

User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other/Sale of Inventory Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$240,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Very Poor

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY-OVER JBS & JBN Ball Light Tower Replacement Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale With the assistance of engineer consultants, a tender was prepared for the replacement of the ball lights and towers at JBS and JBN. Tender posted by end of November.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $210,000.00

$210,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $210,000.00

$210,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

G/L Account No.

$0.00 Check Box

Fair

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY-OVER Trail Development and Maintenance Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Trails are #1 public inquiry for the recreation department. The North Perth Trail System is used frequently by community members, so trail maintenance is essential. Out of town travellers also come to use our trails. Trail development helps support recreational tourism and economic development. Trail connections also promotes active transportation opportunities. NP Strategic Plan identified trails as a priority and action item for 2019-2022. In 2020, focused on the development of Atwood to Henfryn section as well as the Monkton section of G2G and Monkton Natural walkways were completed. 2021 focus will be development of Listowel to Gowanstown trail connection.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations

Project Schedule 2021 2022

G/L Account No.

$38,000.00

$38,000.00 Project Schedule 2021 2022 $38,000.00

$0.00

G/L Account No.

Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$38,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY-OVER Robert Mathers Park Enhancements Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Plans to build a Gazebo delayed due to other priority projects within the municipality, insufficient internal resources and limited available materials to complete project within yearly timeline. Goal is to obtain materials as soon as available and complete project by late spring 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $1,000.00

G/L Account No.

$14,000.00 $15,000.00

$0.00

Project Schedule 2021 2022 $15,000.00

$15,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY-OVER EMCC Refurbishment/Renovation Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Staff submitted a grant application in November 2019 for Investing in Canada Infrastructure Program (ICIP): Community, Culture and Recreation Stream - Rehabilitation and Renovation Intake for the EMCC/Library/Digital Cultural Centre project. Province notified the Municipality of North Perth in August 2020 that project was not nominated for federal review. Next steps for 2021, in partnership with the North Perth Public Library, is to refine the design using community feedback and consultation, then begin a fundraising campaign to proceed with project.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants

Project Schedule 2021 2022 G/L Account No. $34,736.00 $0.00 $0.00 $5,500,000.00 $34,736.00

$5,500,000.00

Project Schedule 2021 2022 G/L Account No. $34,736.00 $140,000.00 $182,453.00 $4,100,000.00

Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$1,077,547.00

$34,736.00

$5,500,000.00

Project Schedule 2021 2022

Priority Safety of the Staff/Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY-OVER Supply and Delivery of 2 new Ice Resurfacers Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale On October 26, 2020, the following Council resolution was made: Resolution No. 584.10/20 Moved By Julie Behrns, Seconded By Neil Anstett THAT: The Council of the Municipality of North Perth award the Tender # NP-014-20T – Supply and Delivery of Two New Propane Ice Resurfacers to Resurfice Corp in the amount of $148,980.00 and the ice leveling system to Canadian Rink Services in the amount of $33,180.00 for the Tender Total of $182,160.00 HST excluded. CARRIED Units have been ordered for purchase and delivery in 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land

Project Schedule 2021 2022

G/L Account No.

$182,160.00

$182,160.00 Project Schedule 2021 2022 $163,160.00

$0.00

G/L Account No.

Other - trade in Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$19,000.00 $182,160.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Environment/Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation Atwood Cenotaph Refurbishment - Phase 2 Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Due to the unique features of the Atwood Cenotaph, re-evaluation from Canada Veterans Affairs recommended efforts be made to preserve as much of the wall as possible, while making it accessible to the public. The Perth County Accessibility Committee have also provided input and recommendations for this project. Atwood Cenotaph Refurbisment Group was appointed by Council on September 14, 2020 to oversee project. The group met on October 6, 2020 to review site and consider recommendations to refurbish stone wall as well as make area accessible. Phase 1: clean/repair monument and purchase flag pole - complete Phase 2: create barrier free entrance and walkway to the monument - applying Phase 3: refubish/rebuild the existing wall and foundation - future consideration Estimated cost for phase 2 work is $54,000.00. Staff submitted new application to Veteran's Affairs Canada. The maximum amount we can receive through this fund is up to 50% of the project cost to a maximum of $21,385.66. Quote received for phase 3 work was higher than anticipated. Funds required to do this work are currently not available. Veteran's Affairs Canada advised that, once the three-year period lapses on August 21, 2021, we could potentially reapply for an additional $25K from the program to support Phase 3 of the project.

Estimated Expenditures Engineering/Consulting

Project Schedule 2021 2022 G/L Account No. $70,000.00

Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$0.00 $54,000.00

$0.00 $100,000.00

$54,000.00

$170,000.00

Project Schedule 2021 2022 G/L Account No. $32,614.34 $145,000.00

$21,385.66

$25,000.00

$54,000.00

$170,000.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Park & Recreation Fleet & Equipment - Recreation Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Per Asset Management Plan(AMP) the following recreation fleet and equpiment is due for replacement. Description Asset ID Condition Estimated Cost 2002 Kubota Diesel tractor 76268 very poor $25,000 2007 Pontiac Montana 76765 very poor $34,000 Dump Trailer 71463 very poor $6,000 Grass Trimmers 71456-58, 66, 69 very poor $5,000 The above items are used freqently by the department, especially during spring, summer and fall seasons.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants

Project Schedule 2021 2022

G/L Account No.

$70,000.00

$70,000.00 Project Schedule 2021 2022 $70,000.00

$0.00

G/L Account No.

Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$70,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

very poor

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 10 Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation Elma Logan and Wallace Arena Lighting Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Elma Logan Rec Complex Lighting Retrofit - Project Cost $40,000.00; Estimated Rebate $5,300.00 Wallace Community Centre Lighting Retrofit - Project Cost $39,000.00; Estimated Rebate $3,475.00 Retrofitting the T8 & T12 fluorescent fixtures to LED. Initial estimates indicate energy savings will equate to a 4.0 year pay back for WCC and 6.8 year pay back for ELRC. Project is dependent on pre-approval for incentives from Hydro One for this project (application in process). LED lighting has proven to provide an excellent light source and reduced maintenance costs in relation to light bulb and ballast changes. Note: Current SaveOnEnergy program will end December 31, 2020. The deadlines laid out by SaveOnEnergy: rebate preapproval must be given prior to December 2020 and the retrofit must be completed before December 2021.The IESO has received a Ministerial directive to implement a new 2021-2024 Conservation and Demand Management (CDM) framework, launching the week of January 4, 2021. Programs in the new CDM framework will target those who need them most. The framework will include opportunities for commercial, industrial, institutional, on-reserve First Nations and income-eligible consumers.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Project Schedule 2021 2022

G/L Account No.

$49,000.00 $30,000.00 $79,000.00

$0.00

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $70,225.00

G/L Account No.

$8,775.00

$79,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Fair

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 11

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation Universal Washroom for Outdoor Rink in Atwood Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale To complete the Outdoor Rink project in Atwood, a universal washroom should be added to the site. Currently, the outdoor washrooms at EMCC are being used until project is completed. Though these washrooms are serving the need, it should be noted as a temporary solution until an onsite washroom can be built. There are no outdoor universal washrooms in North Perth. Adding this facility will help the Municipality provide more accessible amenities to the public. This outdoor washroom will be designed to be open all year round. Outdoor recreational opportunities have physical and mental health benefits. Investing in our outdoor recreational infrastructure not only benefits our community during this period of the pandemic, but will benefit the community for years to come. Project costs will be a shared between the Municipality and the Atwood Lions Club.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Project Schedule 2021 2022 $0.00

G/L Account No.

$30,000.00 $30,000.00

$0.00

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $10,000.00

G/L Account No.

$20,000.00

$30,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 12

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation Aquatic Facility Drawings Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale 2017 Parks and Recreation Master Plan Recommendation #32: 'Continue to operate both outdoor pools as long as they remain feasible. When major capital improvements are required of the pools and their support structures, pool usage trends should be examined and the community consulted on future options, ranging from redevelopment to repurposing. To inform this analysis, an audit of the Kinsmen Pool and bathouse should be completed to identify options for achieving barrier free accessibility and other matters that may influence its long-term viability.' An Aquatic Facility Audit was completed in 2020 for both pools and final report pending. Should it be recommended to proceed with the construction of a new facility, the following options are for consideration regarding aquatic facility drawings in 2021: 1. Architectural and Aquatic planning. This is a basic feasibility study/investigative work on actual needs and spacing. It would include some interviews with staff/council to determine needs along with reviewing feasibility report. We would end up with a block drawing, flow schematic general overview and program overview. Budget $50,000. (Concept Design) 2. Taking the above and developing it further into intermediate planning. General floor plans, minimal details, room sizes and identification, building loading and requirements from all disciplines. Budget up to 15% of the contract value (Design Development) 3. Further developing the above into detailed planning (Construction Documents), takes the plans to shovel ready documents. Budget up to 35% of the contract value Note: Basic overall construction costing is approximately $250-$270 / sq.ft. for the pool and $400-$450 / sq.ft. for the building.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - Sale of Existing Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $50,000.00

G/L Account No.

$3,000,000.00 $50,000.00

$3,000,000.00

Project Schedule 2021 2022 $50,000.00

G/L Account No.

$0.00 $50,000.00

$0.00

Project Schedule 2021 2022

$0.00

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 13

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation Listowel Partial Dam Removal Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale A February 2019 Report from engineers and a September 2019 Report from the Ministry of Natural Resources and Forestry propose the removal of the concrete elements of the Listowel Memorial Dam to achieve the following objectives: - Minimize the backwater effect of the dam during normal, low flow events - Reduce ice capture by dam, which currently occurs - Improve sediment transport and fish habitat conditions through the new channel upstream of the dam - Restore a more natural hydrology in this reach of the Middle Maitland River Work that was completed in 2020: - Hydraulic analysis of river - Tender drawings and specifications for partial dam removal - Submitted applicaiton for EcoAction grant - Submitted application for SPCF funding - Applied for Permits for: Maitland Valley Conservation Authority (permit received), Department of Fisheries and Oceans (permit received), and MNRF Lakes and Rivers Improvement Act (permit pending) Application for the EcoAction grant was denied. Application for SPCF funding was denied. Will reapply for SPCF and Perth Stewardship grants in 2021, but anticipate these funds will be low. The Memorial Park Rehabilitation Committee met on September 16, 2020 to discuss next steps. The committee made the motion 'to request $100,000 from North Perth Council to proceed with the partial dam removal at Memorial Park as a capital project for 2021'. This project meets with recommendations from the Listowel Greenway Master Plan.

Project Schedule Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

2021

2022

G/L Account No.

$0.00 $0.00 $100,000.00 $100,000.00

$0.00

Project Schedule 2021 2022 $95,000.00

G/L Account No.

$4,000.00 $1,000.00

$100,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Environment/Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 14

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation EMCC HVAC - New Furnace and AC Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Current HVAC system has undergone several repairs over the past few years and system is in need of replacement. It was anticipated this replacement would be part of the renovation/refurbishment project under the ICIP grant. Since we did not get approval for the grant, we need to proceed with replacement on a furnace/AC unit. System can be transferred to new renovated building when time comes. Depending on timeline for refurbishment/renovation of facility, second furnace/AC unit scheduled for replacement in 2022.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other

Project Schedule 2021 2022 $0.00 $37,000.00 $37,000.00

$37,000.00

$37,000.00

Project Schedule 2021 2022 $37,000.00 $37,000.00

$0.00

G/L Account No.

G/L Account No.

Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$37,000.00

$37,000.00

Project Schedule 2021 2022

$0.00

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor

G/L Account No.

Tab 15: North Perth Public Library Capital Projects

North Perth Public Library: Capital Overview 2020 Capital Projects Review: In 2020, the Library worked in partnership with Municipal Staff to complete the Atwood Library Sewer Hookup, Exterior Signage, Listowel Library Painting and Power Door Operators projects. The highlight of 2020 was the completion of the Monkton Branch construction project. Council and members of the public are invited to celebrate this milestone by booking a tour of the space. The work of 2020 will continue in 2021. 2021 Capital Projects: The North Perth Public Library is proposing no additional new Capital Projects at this time. 2021 Carry-over Projects include: 1. Listowel Library Masonry & Pergola Remedial Repairs 2. North Perth Library and Community Hub Design Development The attached Project Detail Sheets provide further information and financial summaries of identified Capital Projects for 2021.

Respectfully submitted,

Rebecca Dechert Sage, CEO North Perth Public Library

20-Nov-20

Library Project Recap Sheet

Project# 1 2

2021 Estimated Project Name Expenditure CARRY OVER -Listowel Library Masonry Repairs 19,000.00 CARRYOVER - North Perth Library and Community Hub Design De 35,000.00 54,000.00

Segregated Surplus 19,000.00 35,000.00 54,000.00

2021 Financing User Fee/ Development Tax Levy Charges Grants Donations -

Sale of Land -

Other -

2022 Estimated Expenditure -

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1 Department

North Perth Public Library Board

Project Title Project Manager A/P Approval Date Prepared/Revised

CARRY OVER -Listowel Library Masonry Repairs Rebecca Dechert Sage/Mark Krabbe Rebecca Dechert Sage, CEO

Detailed Project Description and Specifications/Rationale The 2019 procurement process for these repairs identified significant damage beyond the scope of the original project budget. A professional estimate of the work is $280,000. The Library Board has suggested proceeding only with immediate repairs to secure and seal the material until such time as a determination is made regarding design plans for the North Perth Library and Community Hub Project. The Rotary Club has generously provided funds to sponsor the redevelopment of the Pergola/Memorial Garden once a final decision on design and placement has been made. These have been set aside in reserve. Carry-forward funds reflected on this project sheet represent the remaining balance of funds previously allocated for this capital project and are not an increase in funds at this time.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants

Project Schedule 2021 2022

$19,000.00 $0.00 $19,000.00 Project Schedule 2021 2022 $19,000.00

G/L Account No.

$0.00

G/L Account No.

Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$0.00 $19,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

North Perth Public Library Board CARRYOVER - North Perth Library and Community Hub Design Development Rebecca Dechert Sage Rebecca Dechert Sage, CEO

Detailed Project Description and Specifications/Rationale The North Perth Public Library Board feels that furthering the progress of the North Perth Library and Community Hub project is important. Funds allocated from Library reserves for the purposes of continuing to refine the design of the Listowel Branch and the Hub facility as a whole will help continue momentum in the community and with the Hub tenants and stakeholders.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $35,000.00

$35,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $35,000.00

$35,000.00 Project Schedule 2021 2022

G/L Account No.

$0.00

G/L Account No.

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Tab 16: North Perth Fire Department Capital Projects

North Perth Fire Department: Capital Overview 2020 Capital Review The RFP process for the replacement of Unit 13 (Listowel Tanker Truck) and 2 pumper trucks (Atwood Unit 22 & Monkton Unit 32) has taken place and was awarded to Carrier Center Emergency Vehicles (MetalFab) with Unit 13 and 22 arriving late 2020 and Unit 32 arriving in 2021.

2021 Capital Outlook The North Perth Fire Department is looking at the following projects for capital purchase: 1. Receiving the last pumper truck ordered in 2019. Respectively submitted,

Edward Smith, Fire Chief North Perth Fire Department

18-Jan-21

2021 Fire Project Recap Sheet

Project # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Project Name CARRY OVER - Replacement of Fire Apparatus Additional Emergency Radio Operation Channel 0 0 0 0 0 0 0 0 0 0 0 0 0

2021 Estimated Expenditure 575,000.00 50,000.00

Segregated Surplus 575,000.00 50,000.00

625,000.00

625,000.00

2021 Financing User Fee/ Development Tax Levy Charges Grants Donations -

Sale of Land -

-

2022 Estimated Expenditure 575,000.00 -

-

575,000.00

Other

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Fire Department CARRY OVER - Replacement of Fire Apparatus Ed Smith, Fire Chief Ed Smith, Fire Chief

Detailed Project Description and Specifications/Rationale The final pumper delivery from the initial approval in 2019 for replacement of 3 trucks, 2 pumpers and 1 tanker.

Estimated Expenditures Engineering/Consulting Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $575,000.00

$575,000.00

$575,000.00

$575,000.00

G/L Account No.

Project Schedule 2021 2022 G/L Account No. $575,000.00 $575,000.00

$575,000.00

$575,000.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

$0.00

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

G/L Account No.

$0.00 Check Box

poor low

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Fire Department Additional Emergency Radio Operation Channel Ed Smith, Fire Chief Ed Smith, Fire Chief 30-Dec-20

Detailed Project Description and Specifications/Rationale During the past 2 years, conversation has been had by the Perth County Fire Chief's and also addressed in the September 4, 2018 KVA Fire Paging and Two-Way Radio Communications System Study Report in regards to adding an additional communications channel to the operational channels for the county fire departments. The purpose of this channel is to stop paging of other departments or stations interfering with radio communications on scenes of incidents. With the increase in the number of calls taking place in Perth County we have seen the issue of radio interference increase which is becoming a safety concern if not a life safety concern. MRC Wireless was asked to look into obtaining a new channel for the Perth County Fire Departments and was successful in obtaining an additional channel. With the possible change in dispatching services for the county fire departments in 2021 the implementation of the additional channel should take place. At this time it is unclear the exact amount of funding required for this project but the figure brought forward should go a long way in meeting the required changes.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing

Project Schedule G/L Account No. 2021 2022 $0.00 $50,000.00 $0.00 $0.00 $0.00 $50,000.00 $0.00 Project Schedule 2021 2022

G/L Account No.

Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other HST REBATE Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$50,000.00

$0.00 $50,000.00 Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

N/A significant

G/L Account No.

Tab 17: Roads, Bridges, Stormwater, Drainage & Cemetery Capital Projects

Public Works Department: Capital Overview Roads, Stormwater, Equipment and Cemetery 2020 Capital Projects Review Capital projects that were completed or finalized in 2020 include: •

Kincaid Street Intersection improvements. Included the reconstruction of some storm works, a center turning lane addition and the installation of state-of-the-art traffic and pedestrian control signals. The new intersection is functioning well.

•

Pedestrian Crossover Upgrades were completed on Nelson as well as a lit crossing at Argyle and Main Street. A new student crosswalk and upgrades to the corners was added on Wallace Ave. S. at Hutton St.

•

Line 81 Bridge (081081) was completed.

•

Stormwater Infrastructure Upgrades. Included storm swale installation and cleaning in the corridor from St. Marys Catholic School on Tremaine to Reserve Avenue. A storm connection and reconstruction of services between Richmond and Davidson Street was completed with some restoration expected in spring 2021.

•

Road 140 reconstruction continued with Perth East forces conducting work.

•

Bridge and culvert design of two structures was completed as planned for 2021 tender and construction.

•

Sidewalk installations in gap areas were completed as planned.

•

The Winter Modernization Project was participated in in conjunction with the other Perth municipalities.

2021 Capital Projects Projects that were initiated in 2020 and will carryover into 2021 include: •

The Stormwater Master Plan was awarded through the Engineering Roster process, with work to be defined with the consultant and commence early 2021. Anticipated to be a master plan process that will take the full year to produce a final report and findings.

•

The Transportation Master Plan (TMP) was delayed due to the COVID-19 pandemic. Public engagement was required to be modified to suit. Delivery of the draft report in May and a final report expected in June 2021. A traffic calming project for Wallace Avenue South has been added to the review and will be conducted in advance of the TMP finalization.

•

The Albert Storm Trunk was substantially completed with over 90% of the project brought to base asphalt. Some additional sanitary and water installation at the northern portion of the project and top coat asphalt will be completed in the spring and early summer of 2021.

•

911 sign installation is approximately 4% complete and is expected to be completed in 2021.

•

Line 84 reconstruction is 40% complete with the new industrial locations to the west serviced. Completion of the Eastern leg of the work and top coat asphalt will be completed by July 2021.

•

Fleet purchases were carried out, delivery of some units still expected at the time of this report.

•

Atwood Servicing Upgrades were investigated by meeting with MTO and Utilities. Project finalization is pending direction from MTO on their portion of the work and acceptance of design concepts. The project will be brought forward tentatively for 2021.

•

Asphalt resurfacing and road base widening was conducted on a 2km portion of Line 89 west of Highway 23 in preparation for paving operations in 2021.

•

An additional sidewalk plow was purchased in order to facilitate plowing in the Monkton and Atwood corridor as municipal staff assume these operations.

•

Finalization of the Northeast Master Plan (NEMP) was completed and preparations for further capital works were planned.

•

The Columbarium pad and sidewalk were constructed with delivery of the columbarium anticipated in December 2020/January 2021. Signage at two cemeteries were installed as per the capital plan.

Planned projects for 2020 that were not initiated and will carryover to 2021 include: •

The Core Traffic Review and Trial as well as municipal traffic counts through North Perth were postponed due to the COVID-19 pandemic and the related impacts on traffic volumes. Both projects are relisted for 2021.

New projects that are proposed for 2021 include: •

The Davidson Bridge realignment and reconstruction.

•

Pavement preservation works and reconstruction/widening of several rural sections of roadway.

•

Fleet purchases outlined in the project detail sheets.

Respectfully submitted,

Lyndon Kowch, Manager of Operations

21-Jan-21

Roads-Bridges-Storm-Drainage Project Recap Sheet

Project # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Project Name CARRYOVER - Storm Water Levy Master Plan CARRYOVER - Transportation Master Plan & Traffic CARRYOVER - 911 Sign Installation Atwood Servicing Upgrades CARRYOVER - Listowel Core Infrastructure Upgrades NEMP - Walton and Davidson Pump Station CARRYOVER - Line 84 Reconstruction CARRY -OVER Ongoing Re-construction Rd 140 CARRY OVER - Albert Storm Trunk Pedestrian Crossovers Bridge and Culvert Asphalt Resurfacing (Pavement Preservation) Sidewalk Construction Fleet Purchases - Public Works 0 0

2021 Estimated Expenditure 151,000.00 149,000.00 35,000.00 4,538,000.00 65,000.00 4,800,000.00 2,719,200.00 250,000.00 1,208,900.00 109,000.00 471,832.00 816,000.00 72,000.00 753,000.00 16,137,932.00

Segregated Surplus 74,500.00 35,000.00 358,728.70 65,000.00 4,300,000.00 19,200.00 250,000.00 1,208,900.00 109,000.00 471,832.00 816,000.00 72,000.00 318,000.00

8,098,160.70

User Fee/ Tax Levy 435,000.00 435,000.00

2021 Financing Development Charges Grants 151,000.00 74,500.00 2,269,000.00 500,000.00 2,700,000.00 5,694,500.00

1,910,271.30 1,910,271.30

Donations -

Sale of Land -

Other -

2022 Estimated Expenditure 40,000.00 250,000.00 1,624,000.00 1,914,000.00

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYOVER - Storm Water Levy Master Plan Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations Jan 15-2020

Detailed Project Description and Specifications/Rationale The engineering roster process assigned the master plan study to BMROSS in November 2020 through the environmental engineering section of the roster. A full understanding of existing studies, mapping of the storm system and recommendations on handling storm flows for quality and quantity will be provided as well as updating policy and procedures. The Master Plan is expected to be completed in December of 2021. The estimated budget will increase based on the need to map the existing storm system and for the process to include an increased settlement area for the LIstowel area. Budget is preliminary at $145,000 - the consultant will provide a detailed proposal.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations

Project Schedule 2021 2022 $145,000.00 $6,000.00 $0.00 $151,000.00 Project Schedule 2021 2022

$151,000.00

G/L Account No.

$0.00

G/L Account No.

Sale of Land Other- Financing Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$151,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYOVER - Transportation Master Plan & Traffic Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations Jan 15-2020

Detailed Project Description and Specifications/Rationale The Transportation Master Plan (TMP) is underway and will review our existing street network and developing lands and make recommendations in a proactive manner on stop controls, integrate existing Traffic Impact Studies, review speed limits as well as review bicycle and pedestrian usage and planning. COVID-19 impacted the original timeline especially data gathering and public input through the process. A final draft report is expected in April 2021 with the final report in June of 2021. The budget remains as $75,000 with $45,000 remaining to be spent at the time of this report. A specific review of Wallace South and traffic calming measures are now included in the capital plan at $14,000 for the study and $40,000 for modifications to the corridor as a result. This number is a high level estimate and will need to be brought back to council once the study is completed in early 2021. Related to the Transportation Master Plan, the Core Traffic Review and Intersection improvements was approved by Council in 2020, delayed by COVID-19 and is relisted for 2021 at $27,000 in materials including markings, delineators, signage and consulting reveiw as we monitor the impacts of the proposed changes. Traffic counts have been recommended through the TMP. $25,000 for detailed counts on several sections both in urban and rural sections of the municipality.

Estimated Expenditures Engineering/Consulting

Project Schedule 2021 2022 $98,000.00

G/L Account No.

Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$0.00 $51,000.00

$0.00 $0.00

$149,000.00

$0.00

Project Schedule 2021 2022 $74,500.00

G/L Account No.

$74,500.00

$149,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYOVER - 911 Sign Installation Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations Jan 15-2020

Detailed Project Description and Specifications/Rationale The County of Perth procured signs in early 2020 for both individual properties (911 signs) as well as for road naming as part of a full replacement initiated by the County based on sign conditions. The replacement of over 2000 tabs would include staff inspecting all locates, and installing postas as well as tabs throughtout NP. It is expected to be a 8 to 10 week process once signs are delivered. Work will be conducted with our forces, costs represent our labour and equipment usage only. Half of the signs were installed in 2020 and additionally, the road signs on all rural roads are planned to be changed out in 2021 as per the County program.

Total Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations

Project Schedule 2021 2022

G/L Account No.

$35,000.00 $0.00 $35,000.00 Project Schedule 2021 2022 $35,000.00

$0.00

G/L Account No.

Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$35,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

N/A N/A

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Atwood Servicing Upgrades Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Atwood Servicing Upgrades were initiated by the application of subdivision in the Northeast section of the town. This was combined with MTO comments regarding upgrades to Highway 23 from Newry to Listowel created a timeline and a need to reconstruct. Design and discussion with MTO was initiated in 2019 and continues. The project will include the installation of water main to service the Highway 23 corridor as well as potential upgrades to the Danbrook Pumping station to allow for the fire suppression flows in the Village. Full design, meetings and coordination with MTO and utilities and resulting final design are onging with the MTO. Costs estimates do not include possible storm sewer work that may be required and represent the full project of station upgrades and watermain installation from the station to the new subdivision in the northeast.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land

Project Schedule 2021 2022 $216,000.00

G/L Account No.

$4,322,000.00 $4,538,000.00 Project Schedule 2021 2022 $358,728.70 $2,269,000.00 $1,910,271.30

$0.00

G/L Account No.

Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$4,538,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYOVER - Listowel Core Infrastructure Upgrades Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations Jan 15-2020

Detailed Project Description and Specifications/Rationale The project is needed to equip Council with more information and detailed costing on Core revitalization in Listowel that would include full replacement of infrastructure. Engineering, inspection, review of streetscape plans as related to infrastructure repair and recommendations on phasing of work are also expected. The work will be awarded through the Roster process in 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $45,000.00 $10,000.00 $10,000.00 $65,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $65,000.00

$65,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works NEMP - Walton and Davidson Pump Station Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Preliminary development estimates for the "south lands" including Walton, Rhine and Davidson (to the sanitary pumping station at David Street area) are included in the estimate. This would be considered a first phase of the Northeast Master Plan (NEMP). Other phases are detailed in the estimate below and are general estimates at this time.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Net HST Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022

$4,800,000.00 $0.00 $4,800,000.00

G/L Account No.

$0.00 $0.00

Project Schedule 2021 2022 $4,300,000.00

G/L Account No.

$500,000.00 $0.00

$4,800,000.00

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYOVER - Line 84 Reconstruction Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Listed for design in 2019, the project was initiated in July of 2020 and is 40 percent complete. The project scope included road rebuilding of Line 84 from Tremaine Avenue to Highway 23. Newly planned development west of Highway 23 has resulted in the addition of watermain to the west to include New Life Mills. Connection of water to users west of Highway 23 was anticipated and completed in 2020.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $247,200.00 $2,472,000.00 $0.00 $2,719,200.00

G/L Account No.

$40,000.00 $40,000.00

Project Schedule 2021 2022 $19,200.00

G/L Account No.

$2,700,000.00

$2,719,200.00

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRY -OVER Ongoing Re-construction Rd 140 Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Ongoing rehabilitation of Line 140 is a shared project with Perth East. Budgeted at $500,000 per year with cost sharing at 50/50 for work conducted each year. Work involves the removal and reuse of acceptable gravel from the surface of the road, the removal of unacceptable base and the reinstatement of Both "B" and "A" gravel and grading of final contours. Ditch line adjustments and restoration are part of the works. The project is expected to extend to 2022 and possibly 2023.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other

Project Schedule 2021 2022

$250,000.00

$250,000.00

$250,000.00

$250,000.00

G/L Account No.

Project Schedule 2021 2022 G/L Account No. $250,000.00 $250,000.00

$0.00

Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$250,000.00

$250,000.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 11

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRY OVER - Albert Storm Trunk Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Continuation of the Albert Storm Trunk upgrades including reconstruction of part block Albert north of Edgar. Top Coat Asphalt for entire project and warranty/holdback payments will also be disbursed. An additional section of watermain north of the intersection of Albert and Edgar has been added for replacement as part of the project as the sanitary was planned to be

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other- Financing Total Financing

Project Schedule 2021 2022 G/L Account No. $109,900.00 $0.00 $1,099,000.00 $0.00 $1,208,900.00

$0.00 $0.00

Project Schedule 2021 2022 G/L Account No. $1,208,900.00 $0.00

$1,208,900.00

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

G/L Account No. $0.00 $0.00 $0.00 $0.00

Check Box

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 10

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Pedestrian Crossovers Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Type D PXOs paint and signage at Roundabout, and 4 trail crossings as well as the proposed reconstruction of the Inkerman PXO on Wallace to a level 2 Type B PXO as on Argyle and Main. MTO approvals will be initiated early in the new year and design submitted with approval and construction planned in 2021. Costs include the potential relocation of the PXO to the north side of the intersection.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $109,000.00

$0.00 $109,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $109,000.00

$109,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Bridge and Culvert Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale The design and tender preparation of 2 structures, one on Line 154 (154086) and the other on Line 60 (060071) is anticipated for 2021. Repairs to these structures are listed under 2021 anticipated construction costs. Work is recommended under the 2019 OSUM inspections. Davidson Street Bridge has preliminary design completed. Finalizing design, tendering and potentially awarding the works in 2021 is recommended. Construction of the bridge will be lengthy, it is recommended to be started as early as approval agencies allow. Capital costs are shown in 2022 with the design and tendering work listed in 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land

Project Schedule 2021 2022 G/L Account No. $50,232.00 $174,000.00 $418,600.00 $3,000.00 $471,832.00

$1,450,000.00 $1,624,000.00

Project Schedule 2021 2022 G/L Account No. $471,832.00 $1,624,000.00

Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$471,832.00

$1,624,000.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

fair to poor

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 10

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Asphalt Resurfacing (Pavement Preservation) Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale See below list of pavement preservation and full pavement replacement for recommended sections. Work on Line 89 is ongoing from 2020 and is required in 2021.

Road 152 from HWY 86 to Line 87

chip/seal

65000

Road 158 from Line 81 to Line 84

chip/seal

45000

Line 89 from 152 to 140 chip and seal $77,000

chip/seal

77000

Havelock main to Kincaid double microsurface. 25,000

microsurface

25000

Rebuild 2km of 88 or 90 east end

pulv./pave

270000

Pave Line 89

pave

199000

Rocher Road

pave (2ndlift)

95000

Salisbury

pave (2lift)

40,000 816000

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Project Schedule 2021 2022

G/L Account No.

$816,000.00 $816,000.00

$0.00

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $816,000.00

$816,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

G/L Account No.

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 13

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Sidewalk Construction Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale 300 meters of urban sidewalk including sections of Wallace South at the Trail, and other linking sections of walkway. Included is a 200 meter section in Monkton adjacent to the County resurfacing program on County road 55.

Estimated Expenditures Eng/Survey/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022

G/L Account No. $0.00

$72,000.00 $0.00 $72,000.00

$0.00 $0.00 $0.00

Project Schedule 2021 2022 $72,000.00

G/L Account No.

$0.00

$72,000.00

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 14

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Fleet Purchases - Public Works Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale See attachment schedule for equipment breakdown, including a tractor mount boom mower, backhoe, line painter and trailer, 1 ton service truck, landfill compactor and landfill skid steer

Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback

Project Schedule 2021 2022 G/L Account No. $0.00 $0.00 $753,000.00 $0.00 $0.00 $753,000.00 $0.00 Project Schedule 2021 2022 $318,000.00 $435,000.00

$753,000.00 Project Schedule 2021 2022

G/L Account No.

$0.00

G/L Account No.

Financing Required Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Public Works – Project 14 – Fleet Purchases – Attachment

20-Jan-21

Cemetery Project Recap Sheet

Project # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Project Name CARRYFORWARD - New Columbarium installation CARRYFORWARD - Cemetery Signage/Privacy Fence 0 0 0 0 0 0 0 0 0 0 0 0 0

2021 Estimated Expenditure 56,000.00 14,000.00 70,000.00

Segregated Surplus 56,000.00 14,000.00 70,000.00

2021 User Fee/ Development Tax Levy Charges Grants Donations 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Sale of Land

Other 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

2022 Estimated Expenditure 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYFORWARD - New Columbarium installation Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations 10-Jan-20

Detailed Project Description and Specifications/Rationale The new columbarium installation is being carried forward as delivery times in 2019 were delayed as product was not available from overseas markets. Contract work for foundation and sidewalk work completed. Columbarium purchase may carryover to 2021 depending on delivery.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $0.00 $56,000.00

G/L Account No.

1900-01-00 $56,000.00

$0.00

Project Schedule 2021 2022 $56,000.00

$56,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor Low

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

`

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Cemetery CARRYFORWARD - Cemetery Signage/Privacy Fence Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations 10-Jan-20

Detailed Project Description and Specifications/Rationale Continuation of sign program at office and 1 site. Privacy/security fence on south side of office property near new residential development.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required

Project Schedule 2021 2022

G/L Account No.

$6,000.00 $8,000.00 $14,000.00

$0.00

Project Schedule 2021 2022 $14,000.00

$14,000.00 Project Schedule 2021 2022

G/L Account No.

$0.00

G/L Account No.

Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Tab 18: Environmental Services Capital Projects

Environmental Service Department: Capital Overview Solid Waste Division 2020 Capital Project Review: 1. Listowel Landfill Remedial Action Plan – This project is based on the Ministry of Environment, Conservation and Park’s recommendations following an inspection. The Contaminated Attenuation Zone Agreements have been approved by Council and will be complete by the end of 2020. 2. Landfill Cell Construction – This project involves the continued development of the next cell for waste disposal at the Elma Landfill. Work includes building up of the newly installed roadway. 2021 Capital Projects: One project is proposed for 2021. 1. Landfill Loading Dock – To reduce the annual operating costs and to limit the amount of handling of mattresses that currently takes place, it is proposed to install an outdoor loading dock at the landfill and keep the rented 53’ trailer on-site at the landfill. This will eliminate the need to shunt mattresses to Listowel. The project would include removing some handrails and cutting a portion of the wall to make way for the loading dock. Wheel risers would allow the trailer to match the height of wall allowing level access to the trailer from the upper level of the landfill drop-off area. Also required would be an aluminum dock plate and wheel chocks. Additionally, to move mattresses from the c-can to the trailer would require the purchase of a skid steer at an estimated cost of between $40,000 and $60,000. If the project is approved by Council, the skid steer purchase will be included in the fleet purchases for 2021.

Wastewater Division 2020 Capital Projects Review: 1. Wastewater Treatment Plant (WWTP) Upgrades – The project is nearly complete with the exception of the grating required in the new Headworks building, which has been delayed due to COVID-19 related issues. 2. Lagoon Tree Planting – Completed 3. Return Activated Sludge Pump Replacement – Completed 4. Hydraulic Re-rating of WWTP – Process has begun and will move forward in 2021. 2021 Capital Projects: Eight projects are proposed for 2021.

1. Hydraulic Re-rating of the WWTP – This project began in 2020 and will be completed in 2021. 2. Septage Receiving Station Auger/Grinder Replacement – This project replaces equipment at the SRS. 3. Paving Driveway at the WWTP – This project will complete paving for the driveway and parking area. The new area surrounding the headworks was paved as part of the WWTP upgrades in 2020. 4. Air Release Valve Replacement – The air release valves on the old wastewater forcemain between the Highway 23 Pump Station and the WWTP, as well as the Atwood wastewater forcemain, are due for replacement. 5. Aeration Tank Refurbishment – WWTP staff rehabilitated the North Aeration Tank and replaced all the aeration membranes (1700) in 2020 in preparation for stress testing related to the hydraulic re-rating of the plant. Membranes typically have a 10-year life expectancy and are presently at that point. 6. Water Meter Replacement – Project to be split between water and wastewater divisions. Over 60% of water meters are 17 years old and have reached or surpassed their useful life. To prepare to replace the meters in 2022, RFP’s for first, a reading system, and second, a water meter supply and install will be issued in 2021 in preparation for the installation program commencement in 2022. 7. WWTP Roof Repairs – The original administration building and garage roof needs repair. 8. Infiltration Study Recommendations – The Inflow and Infiltration Study completed in 2020 identified actions to be taken to reduce inflow and infiltration into the wastewater collection system in Listowel.

Water Division 2020 Capital Projects Review: 1. SCADA Server Replacement – Will be completed by end of 2020. 2. Listowel Well #5 Rehab and Maintenance Inspection – Regularly scheduled inspection of well including a down-hole video. Replacement of all piping, flow meter and flow control valve are also included in this project. Currently in progress. 2021 Capital Projects: One project is proposed for 2021. 1. Water Meter Replacement – As noted in the Wastewater Division comments above, this project is to be split between the Water and Wastewater divisions equally. Respectfully submitted,

Mark Hackett, Manager of Environmental Services

20-Nov-20

Landfill Project Recap Sheet

Project # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Project Name Landfill Loading Dock 0 0 0 0 0 0 0 0 0 0 0 0 0 0

2021 Estimated Expenditure 7,500.00 7,500.00

Segregated Surplus 7,500.00 7,500.00

2021 Financing User Fee/ Development Tax Levy Charges Grants Donations -

Sale of Land -

Other -

2022 Estimated Expenditure -

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Landfill Loading Dock Mark Hackett, Manager of Evironmental Services Mark Hackett, Manager of Evironmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale The Mattress Recycling Program is operated out of the Elma Landfill where mattresses are stored in a 20 foot c-can and then transferred to a location in Listowel and then loaded onto a 53' trailer that is rented by the municipality. Approximately $8,000 per year is spent shunting mattresses to the trailer for delivery to the mattress recycler in Woodbridge. To reduce the annual operating costs and to limit the amount of handling mattresses that currently takes place, it is proposed to install an outdoor loading dock at the Landfill and keep the rented trailer on-site at the landfill, eliminating the need to shunt mattresses to Listowel. The project would include removing some handrails and cutting a portion of the wall to make way for the loading dock. Wheel risers would allow the trailer to match the height of wall allowing level access to the trailer from the upper level of the landfill dropoff area. Also required would be an aluminum dock plate and wheel chocks. Additionally, to move mattresses from the c-can to the trailer would require the purchase of a skid steer at an estimated cost of between $40,000 and $60,000, which, if the project is approved by council, will be included in the fleet purchases for 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction

Project Schedule 2021 2022 $7,500.00

G/L Account No.

Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$7,500.00

$0.00

Project Schedule 2021 2022 $7,500.00

$0.00

$7,500.00 Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

G/L Account No.

Check Box

medium medium

G/L Account No.

20-Jan-21

WWTP Project Recap Sheet

Project# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Project Name Hydraulic re-rating of Wastewater Treatment Plant Auger/Grinder Replacement at Septage Receiving Station Paving - WWTP Driveway Air Release Valve Replacement AerationTank Rehabilitation Water Meter Replacement WWTP - Roof repairs Infiltration Study Recommendations 0 0 0 0 0 0 0

2021 Estimated Expenditure 181,500.00 69,000.00 60,000.00 60,000.00 70,000.00 45,000.00 180,000.00 665,500.00

Segregated Surplus 90,750.00 69,000.00 60,000.00 60,000.00 70,000.00 45,000.00 180,000.00 574,750.00

2021 Financing User Fee/ Development Tax Levy Charges Grants Donations 90,750.00 90,750.00 -

Sale of Land -

Other/ Financing

-

2022 Estimated Expenditure 800,000.00 55,000.00 855,000.00

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Hydraulic re-rating of Wastewater Treatment Plant Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale Hydraulic re-rating of the Wastewater Treatment Plant would allow the rated hydraulic capacity of the plant to be increased without implementing additional physical plant upgrades. This would ensure that both residential and industrial/commercial growth can continue to occur in North Perth without any servicing impediments in the future. There is currently sufficient uncommitted reserve capacity for the WWTP, however, with the accerated growth rate being experienced over the last few years, it is proposed to proceed with preparing an application to hydraulicly re-rate the WWTP. The upgrades completed in 2008 and the current upgrades being completed this year will be an asset during the application process. The re-rating project includes a desktop analyses, an extensive sampling program, process modeling and stress testing.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Net HST Total Estimated Expenditures

Project Schedule 2021 2022 $181,500.00

$181,500.00

G/L Account No.

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - Financing Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $90,750.00

G/L Account No.

$90,750.00

$181,500.00 Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor - Medium High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Auger/Grinder Replacement at Septage Receiving Station Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale The Septage Receiving Station (SRS) auger is part of the Honey Monster Screening System which removes solids from the incoming waste products received at the SRS. The auger has replaceable brushes which are replaced regularly, but due to the high usage, the auger itself needs to be replaced every 3 or 4 years. The grinder is situated prior to the screening system in the SRS and helps break up larger items in the waste. The grinder pack is typically rebuilt 2 or 3 times a year but eventually the mechanical seals fail and a new unit needs to installed.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Net HST Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - Financing Total Financing

Project Schedule 2021 2022

G/L Account No. $0.00

$69,000.00 $0.00 $69,000.00

$0.00

Project Schedule 2021 2022 $69,000.00

G/L Account No.

$0.00

$69,000.00

$0.00 $0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $0.00

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

G/L Account No. $0.00

Check Box

Poor High

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Paving - WWTP Driveway Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale As part of the recent Wastewater Treatment Plant upgrades, a portion of the driveway was paved. This project includes paving the remaining areas including the parking area and driveway from the plant entrance. It does not include paving the Septage Receiving Station road way as the turning trucks would be too hard on the asphalt. This project could be included in the annual paving tender.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022

G/L Account No.

$60,000.00

$60,000.00

$0.00

Project Schedule 2021 2022 $60,000.00

$60,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Air Release Valve Replacement Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale Air release valves are an important component on forcemains that reduce potential damage to piping due to air pressure changes. It is proposed to replace nine valves in 2020 on both of the older raw sewage forcemains coming to the Wastewater Treatment Plant from the Highway 23 pump station. The Atwood forcemain is included in the nine valves for replacement. It also proposed to purchase an extra release valve as a spare.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - Tree Reserve Total Financing

Project Schedule 2021 2022

G/L Account No.

$60,000.00 $0.00 $60,000.00

$0.00

Project Schedule 2021 2022 $60,000.00

$0.00 $60,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services AerationTank Rehabilitation Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale The Wastewater Treatment Plant staff rehabilitated the North Aeration Tank and replaced all the aeration membranes (1700) in 2020 in preparation for stress testing related to the hydraulic re-rating of the plant. Membranes typically have a 10 year life expectancy, and are presently at that point. It is proposed to rehabilitate the South Aeration Tank in 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction . Other Total Estimated Expenditure

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022

G/L Account No.

$70,000.00

$70,000.00

$0.00

Project Schedule 2021 2022 $70,000.00

$70,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Check Box Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Poor Risk Rating Medium

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Enviromental Services Water Meter Replacement Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale The municipality has over 3,900 water customers. Of these customers, almost 60% of the existing water meters have reached or have surpassed their useful life. As water meters age they become less accurate resulting in less revenue generation. Water meters were originally installed in existing homes and businesses in 2004 which means that in 2021, the original meters will be 17 years old. Since 2004, water meter and remote reading technology has improved, which improves both the accuracy of the reads and the ease at making the reads. Technology now exists that allows one automated meter reading system (AMR) to read multiple brands of water meters, allowing competitive pricing for water meters, which over time result in substantial savings. It is proposed to replace all water meters currently in service and replace the existing automated meter reading system (AMR) in 2022. The first step will be to issue a Request for Proposal (RFP) for an AMR or AMI (Advandced Metering Infrastructure) system capable of reading multiple brands of water meters. Once awarded, a RFP for water meter purchase and installation will be issued. The RFP process would take place in 2021. Once awarded, the installation program would commence, to be completed entirely in 2022. As water meters are used for billing of wastewater services as well as water services, the project cost is split between the Water and Wastewater Reserves.

Estimated Expenditures Consulting and Reporting Material/Equipment Installation Contingency

Project Schedule 2021 2022 $550,000.00 $200,000.00 $50,000.00

G/L Account No.

Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$800,000.00 Project Schedule 2021 2022 G/L Account No. $800,000.00

$800,000.00 Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor Medium

G/L Account No.

Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$45,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Infiltration Study Recommendations Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale An Inflow and Infiltration Study was completed in 2020 on the wastewater collection system in Listowel to identify areas where actions could be taken to reduce inflow and infiltration into the system. Flow monitoring devices were placed throughout the collection system allowing problem areas to be identified. The study was initiated in support of the effort to assess and rerate the hydraulic capacity of the Listowel Wastewater Treatment Plant to acccomodate growth and minimize capital upgrades. From the study, a list of recommended actions has been prepared (attached). By reducing inflow and infiltration, we can potentially increase the available development capacity, reduce instances of basement flooding and overflows to the environment during wet weather, and reduce costs assosciated with treatment of extraneous flow.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other - CCTV Inspection Total Estimated Expenditures

Sources of Financing Segregating Surplus

Project Schedule 2021 2022

G/L Account No.

$110,000.00 $70,000.00 $180,000.00

$55,000.00 $55,000.00

Project Schedule 2021 2022 G/L Account No. $180,000.00 $55,000.00

User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$180,000.00

$55,000.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor High

G/L Account No.

Environmental Services – WWTP – Project 8 – Infiltration Study Recommendations Attachment

20-Nov-20

Water - Project Recap Sheet Project # Project Name Water Meter Replacement and Automated Meter Reading System 1 2 0 3 0 4 0 5 0 6 0 7 0 8 0 9 0 10 0 11 0 12 0 13 0 14 0 15

2021 Estimated Expenditure -

Segregated Surplus -

-

2021 Financing User Fee/ Development Tax Levy Charges Grants Donations -

-

-

-

-

-

-

-

Sale of Land -

-

Other -

-

-

2022 Estimated Expenditure 800,000.00 800,000.00

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Water Meter Replacement and Automated Meter Reading System Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale The municipality has over 3,900 water customers. Of these customers, almost 60% of the existing water meters have reached or have surpassed their useful life. As water meters age they become less accurate resulting in less revenue generation. Water meters were originally installed in existing homes and businesses in 2004 which means that in 2021, the original meters will be 17 years old. Since 2004, water meter and remote reading technology has improved, which improves both the accuracy of the reads and the ease at making the reads. Technology now exists that allows one automated meter reading system (AMR) to read multiple brands of water meters, allowing competitive pricing for water meters, which over time result in substantial savings. It is proposed to replace all water meters currently in service and replace the existing automated meter reading system (AMR) in 2022. The first step will be to issue a Request for Proposal (RFP) for an AMR or AMI (Advandced Metering Infrastructure) system capable of reading multiple brands of water meters. Once awarded, a RFP for water meter purchase and installation will be issued. The RFP process would take place in 2021. Once awarded, the installation program would commence, to be completed entirely in 2022. As water meters are used for billing of wastewater services as well as water services, the project cost is split between the Water and Wastewater Reserves.

Estimated Expenditures Engineering/Consulting Material/Equipment Installation Contingency Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

$0.00

G/L Account No.

$550,000.00 $200,000.00 $50,000.00 $800,000.00

Project Schedule G/L Account No. 2021 2022 $800,000.00

$0.00

$800,000.00

Project Schedule 2021 2022

$0.00

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor Medium

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services WWTP - Roof repairs Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale The origninal administration building constructed in the early 1900's has a complex roofing system. This is due to the fact that the basement is much larger then the building above grade and is outside the foot print of the building. The roofing system consists of the original flat roof over the building and garage. It also has flat roofing at ground level for the basement underground to the east, west, and back of the original building. The ground level roofing on the east and west sides of the building has started to leak in spots to the basement below and needs to be addressed.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations

Project Schedule 2021 2022

G/L Account No.

$45,000.00

$45,000.00 Project Schedule 2021 2022 $45,000.00

$0.00

G/L Account No.

Tab 19: Combined Capital Budget

2021 COMBINED PROJECT BUDGET 2021 ESTIMATED EXPENDITURES

DEPT PROJECTS Administration 02-3110 Carryover - Northeast Master Plan 02-1110 02-1172 02-1195 02-1271 02-1193 0 0 0

$ Carryover - Community-Wide GHG Emission Reduction Plan $ Carryover - Pay Compensation Review (Market Study $ Carryover - Community Safety and Well-Being Plan $ Carryover - RED Commercial Faรงade Improvement $ Carryover - Elma Logan Development Social Space $ Council Dashboard $ Organizational Review $ HR Strategy & Retention Plan $

2021 SEGREGATED SURPLUS

User Fee/ Tax Levy

Development Charges

Grants

Sale of Land

Donations

2022 Estimated Expenditures

Other

10,000.00 34,500.00 3,000.00 60,000.00 149,907.00 15,000.00 15,000.00 10,000.00 40,000.00

$ $ $ $ $ $ $ $ $

10,000.00 985.72 3,000.00 60,000.00 102,454.50 15,000.00 15,000.00 10,000.00 40,000.00

$ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $

27,600.00 37,452.50 -

$ $ $ $ $ $ $ $ $

10,000.00 -

$ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $

5,914.28 -

$ $ $ $ $ $ $ $ $

10,000.00 -

337,407.00

$

256,440.22

$

-

$

-

$

65,052.50

$

10,000.00

$

-

$

5,914.28

$

10,000.00

Admin Total Daycare 02-6202 Carry-over - St Marys EarlyON Program

$

Daycare Total Finance 02-1712 IT Corporate Upgrades 02-1783 HR/Payroll Software

$

55,944.00

$

$ $

70,000.00 200,000.00

$ $

02-1780

IT Goverance and Modernization (Annual)

$

250,000.00

02-1782

CARRYOVER - Asset Management Plan - Next Step $ Asset Management - GIS Support

55,944.00

-

-

-

$

-

$

70,000.00 105,000.00

$ $

-

$ $

$

250,000.00

$

-

60,000.00

$

20,000.00

$

-

$

-

$

$

39,000.00

$

39,000.00

$

-

$

-

$

IT Communiciations Building

$

20,000.00

$

20,000.00

$

-

$

-

Development Charges Update

$

15,000.00

$

$

-

$

-

Finance Total $ Library 02-6511 CARRY OVER -Listowel Library Masonry Repairs $ 02-6521 CARRYOVER - North Perth Library and Community H$

654,000.00

$

504,000.00

$

-

$

19,000.00 35,000.00

$ $

19,000.00 35,000.00

$ $

-

$ $

-

$ $

-

-

55,944.00

50,000.00

50,000.00

-

-

-

$

55,944.00

$

-

$

-

$

-

$

$ $

45,000.00

$ $

-

$ $

-

$ $

-

$ $

80,000.00 -

$

-

$

-

$

-

$

250,000.00

$

-

$

-

$

-

$

-

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

$

-

$

-

$

-

$

15,000.00

$

$

-

$

-

$

15,000.00

$

-

$ $

-

$

-

$ $

-

$ $

-

$

-

$

-

$

40,000.00

85,000.00

Library Total Fire 02-2101 CARRY OVER - Replacement of Fire Apparatus

$

54,000.00

$

54,000.00

$

-

$

-

$

-

$

-

$

-

$

575,000.00

$

575,000.00

$

-

$

-

$

-

$

-

$

-

02Additional Emergency Radio Operation Channel Fire Total

$ $

50,000.00 625,000.00

$ $

50,000.00 625,000.00

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

-

230,000.00 560,000.00

$

575,000.00

$ $

575,000.00

2021 COMBINED PROJECT BUDGET DEPT Water

2021 ESTIMATED EXPENDITURES

PROJECTS Water Meter Replacement and Automated Meter Rea $

Water Total WWTP Hydraulic re-rating of Wastewater Treatment Plant Auger/Grinder Replacement at Septage Receiving St Paving - WWTP Driveway Air Release Valve Replacement AerationTank Rehabilitation Water Meter Replacement WWTP - Roof repairs Infiltration Study Recommendations

$

2021 SEGREGATED SURPLUS

User Fee/ Tax Levy

Development Charges

Grants

Sale of Land

Donations

2022 Estimated Expenditures

Other

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

800,000.00

-

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

800,000.00

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $

-

$ $ $ $ $ $ $ $

800,000.00 55,000.00

$

-

$

-

$

-

$

-

$

855,000.00

$ $ $ $ $ $ $ $

181,500.00 69,000.00 60,000.00 60,000.00 70,000.00 45,000.00 180,000.00

$ $ $ $ $ $ $ $

90,750.00 69,000.00 60,000.00 60,000.00 70,000.00 45,000.00 180,000.00

$ $ $ $ $ $ $ $

-

$

WWTP Total Landfill

$

665,500.00

$

574,750.00

$

-

$

02-4820

$

7,500.00

$

7,500.00

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$

7,500.00

$

7,500.00

$

-

$

-

$

-

$

-

$

-

$

-

$

-

$ $ $ Atwood Servicing Upgrades $ CARRYOVER - Listowel Core Infrastructure Upgrade $ NEMP - Walton and Davidson Pump Station $ CARRYOVER - Line 84 Reconstruction $ CARRY -OVER Ongoing Re-construction Rd 140 $ CARRY OVER - Albert Storm Trunk $ Pedestrian Crossovers $ Bridge and Culvert $ Asphalt Resurfacing (Pavement Preservation) $ Sidewalk Construction $ Fleet Purchases - Public Works $

151,000.00 149,000.00 35,000.00 4,538,000.00 65,000.00 4,800,000.00 2,719,200.00 250,000.00 1,208,900.00 109,000.00 471,832.00 816,000.00 72,000.00 753,000.00

-

$

-

$

-

$

-

$

-

$ $ $ $ $ $ $ $ $ $ $ $ $

$ $

$ $ $

-

$ $ $

-

$ $ $

-

$ $ $

-

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

40,000.00 250,000.00 1,624,000.00 -

16,137,932.00

$

$

-

$

-

$

-

$

1,914,000.00

Landfill Loading Dock

Landfill Total Roads and Drainage CARRYOVER - Storm Water Levy Master Plan CARRYOVER - Transportation Master Plan & Traffic CARRYOVER - 911 Sign Installation

Roads and Drainage Total

$

$ $ $ $

$ $

90,750.00

90,750.00

74,500.00 35,000.00 358,728.70 65,000.00 4,300,000.00 19,200.00 250,000.00 1,208,900.00 109,000.00 471,832.00 816,000.00 72,000.00 318,000.00

$ $ $ $ $ $ $ $ $ $ $ $ $ $ 435,000.00

151,000.00 74,500.00

$ 500,000.00 $ 2,700,000.00 $ $ $ $ $ $ $ -

$ $ $ $ $ $ $ $

8,098,160.70

$ 435,000.00

$ 5,694,500.00

$

$ 2,269,000.00

$ $

1,910,271.30 1,910,271.30

2021 COMBINED PROJECT BUDGET DEPT PROJECTS Cemetery 02-5580 CARRYFORWARD - New Columbarium installation $ 02-5501 CARRYFORWARD - Cemetery Signage/Privacy Fen $

2021 ESTIMATED EXPENDITURES

2021 SEGREGATED SURPLUS

User Fee/ Tax Levy

Development Charges

Grants

Sale of Land

Donations

2022 Estimated Expenditures

Other

56,000.00 14,000.00

$ $

56,000.00 14,000.00

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$

70,000.00

$

70,000.00

$

-

$

-

$

-

$

-

$

-

$

-

$

-

Recreation CARRY OVER - Memorial Park Fence $ CARRY-OVER LMA Demolition and Redevelopmen $ CARRY-OVER JBS & JBN Ball Light Tower Replace $ CARRY-OVER Trail Development and Maintenance $ CARRY-OVER Robert Mathers Park Enhancements $ CARRY-OVER EMCC Refurbishment/Renovation $ CARRY-OVER Supply and Delivery of 2 new Ice Res $ Atwood Cenotaph Refurbishment - Phase 2 $ Fleet & Equipment - Recreation $ Elma Logan and Wallace Arena Lighting $ Universal Washroom for Outdoor Rink in Atwood $ Aquatic Facility Drawings $ Listowel Partial Dam Removal $ EMCC HVAC - New Furnace and AC $

9,400.00 240,000.00 210,000.00 38,000.00 15,000.00 34,736.00 182,160.00 54,000.00 70,000.00 79,000.00 30,000.00 50,000.00 100,000.00 37,000.00

$ $ $ $ $ $ $ $ $ $ $ $ $ $

9,400.00 240,000.00 210,000.00 38,000.00 15,000.00 34,736.00 163,160.00 32,614.34 70,000.00 70,225.00 10,000.00 50,000.00 95,000.00 37,000.00

$ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

21,385.66

$ $ $ $ $

$

1,149,296.00

$

1,075,135.34

$

-

$

-

0 $

19,756,579.00

Cemetery Total

Recreation Total TOTAL (

)

$

,

,

$ 11,264,986.26

$ 435,000.00

$ 5,835,250.00

8,775.00 4,000.00 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $

20,000.00 1,000.00 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $

19,000.00 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $

5,500,000.00 170,000.00 3,000,000.00 37,000.00

$

34,160.66

$

21,000.00

$

-

$

19,000.00

$

8,707,000.00

$

2,150,428.46

$

31,000.00

$

-

$

39,914.28

$ 13,421,000.00

Tab 20: Previous Pages

Previous Version

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 11

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRY OVER - Albert Storm Trunk Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Continuation of the Albert Storm Trunk upgrades including reconstruction of part block Albert north of Edgar. Top Coat Asphalt for entire project and warranty/holdback payments will also be disbursed.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other- Financing Total Financing

Project Schedule 2021 2022 G/L Account No. $103,400.00 $0.00 $1,034,000.00 $0.00 $1,137,400.00

$0.00 $0.00

Project Schedule 2021 2022 G/L Account No. $1,137,400.00 $0.00

$1,137,400.00

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

G/L Account No. $0.00 $0.00 $0.00 $0.00

Check Box

Previous Version

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Bridge and Culvert Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale The design and tender preparation of 2 structures, one on Line 154 (154086) and the other on Line 60 (060071) is anticipated for 2021. Repairs to these structures are listed under 2021 anticipated construction costs. Work is recommended under the 2019 OSUM inspections. Davidson Street Bridge is designed for repair and may be added to the program in 2021. Final assessments and review of the options for the bridge will be brought forward in 2020. The past estimate for repair was $1,450,000.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land

Project Schedule 2021 2022 $218,232.00 $1,818,600.00 $3,000.00 $2,039,832.00 Project Schedule 2021 2022 $2,039,832.00

G/L Account No.

$0.00

G/L Account No.

Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$2,039,832.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

fair to poor

G/L Account No.

Previous Version

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 13

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works New Sidewalk Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale 300 meters of urban sidewalk and walkway Wallace Ave South at trail etc. Hutton and Wood.

Estimated Expenditures Eng/Survey/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact

Project Schedule 2021 2022

G/L Account No. $0.00

$45,000.00 $0.00 $45,000.00

$0.00 $0.00 $0.00

Project Schedule 2021 2022 $45,000.00

G/L Account No.

$0.00

$45,000.00 Project Schedule 2021 2022

$0.00

G/L Account No.

Payback Financing Required Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Previous Version

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 14

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Fleet Purchases - Public Works Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale See attachment. Total below also includes a $25,000 mower attachment to replace existing grader boom mower. Overall total increases to $618,000+$25,000 = $643,000

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback

Project Schedule 2021 2022 G/L Account No. $0.00 $0.00 $1,078,000.00 $0.00 $0.00 $1,078,000.00 $0.00 Project Schedule 2021 2022 $643,000.00 $435,000.00

$1,078,000.00 Project Schedule 2021 2022

G/L Account No.

$0.00

G/L Account No.

Financing Required Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Previous Version

Public Works – Project 14 – Fleet Purchases – Attachment

Previous Version

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYFORWARD - New Columbarium installation Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations 10-Jan-20

Detailed Project Description and Specifications/Rationale The new columbarium installation is being carried forward as delivery times in 2019 were delayed as product was not available from overseas markets. Contract work for foundation and sidewalk work completed. Columbarium purchase may carryover to 2021 depending on delivery.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $0.00 $51,000.00 $0.00 $51,000.00

G/L Account No.

1900-01-00 $0.00

Project Schedule 2021 2022 $51,000.00

$51,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor Low

G/L Account No.

Previous Version

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

`

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Cemetery CARRYFORWARD - Cemetery Signage Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations 10-Jan-20

Detailed Project Description and Specifications/Rationale Continuation of sign program at office and 1 site.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required

Project Schedule 2021 2022 $6,000.00 $0.00 $0.00 $6,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $6,000.00

$6,000.00 Project Schedule 2021 2022

G/L Account No.

$0.00

G/L Account No.

Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Previous Version

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Hydraulic re-rating of Wastewater Treatment Plant Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale Hydraulic re-rating of the Wastewater Treatment Plant would allow the rated hydraulic capacity of the plant to be increased without implementing additional physical plant upgrades. This would ensure that both residential and industrial/commercial growth can continue to occur in North Perth without any servicing impediments in the future. There is currently sufficient uncommitted reserve capacity for the WWTP, however, with the accerated growth rate being experienced over the last few years, it is proposed to proceed with preparing an application to hydraulicly re-rate the WWTP. The upgrades completed in 2008 and the current upgrades being completed this year will be an asset during the application process. The re-rating project includes a desktop analyses, an extensive sampling program, process modeling and stress testing.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Net HST Total Estimated Expenditures

Project Schedule 2021 2022 $160,000.00

$160,000.00

G/L Account No.

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - Financing Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $80,000.00

G/L Account No.

$80,000.00

$160,000.00 Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Poor - Medium High

G/L Account No.

Tab 21: Public Survey Results

MUNICIPALITY OF NORTH PERTH 2021 Budget Survey Results

Highlights • Online survey through Your Say North Perth, paper copies available at Municipal Office reception • 78 surveys completed (compared to 93 surveys completed for 2020 Budget; 43 surveys completed for 2019 Budget)

2

Property Ownership

MUNICIPALITY OF NORTH PERTH

3

Type of Property Owned

MUNICIPALITY OF NORTH PERTH

4

What information can the Municipality provide about the budget that would help your understanding? • Breakdown of spending/where property taxes are allocated • Information on budget process • Property taxes by Ward • Reasoning why projects are included/not included • Communication in plain language • Forecast of long-term needs • How Municipality has grown financially

MUNICIPALITY OF NORTH PERTH

• Updates on projects (construction) • How survey information is reflected in the budget • Sources of income • Comparisons to other municipalities • Priorities for spending

5

From your perspective and recognizing that not everything is within the Municipality’s control, what are the most important concerns facing the Municipality at this time? Pick your top three.

6

Please rate your satisfaction with the delivery of the Municipality’s various services.

7

Please rate your satisfaction with the delivery of the Municipality’s various services.

8

Please rate your satisfaction with the delivery of the Municipality’s various services.

9

Please rate your satisfaction with the delivery of the Municipality’s various services.

*Additional comments regarding satisfaction with the delivery of municipal services can be found in the survey report attached to the 2021 Budget Survey Council Report.

10

In 2020, the average residential property, valued at $264,728.00, would have paid $3,050.48 in property taxes. Of this amount, $681.33 was allocated to the County of Perth, $405.04 was allocated to school boards, and $1,964.11 stayed with the Municipality of North Perth. Overall, to what extent to do agree or disagree that you received good value for the municipal portion of your tax dollars?

11

The table below shows the portion of municipal taxes paid by an average household in 2020 to each Municipal service area.

12

Thinking of the services each area provides (table in previous slide), indicate if you would enhance, maintain or reduce the service area’s portion of municipal taxes.

13

Thinking of the services each area provides (table in previous slide), indicate if you would enhance, maintain or reduce the service area’s portion of municipal taxes.

14

North Perth Council recently discussed the possibility of a municipal investment in broadband infrastructure for our rural areas for access to education, business operations and general connectivity. Depending on the level of cooperation from service providers, different levels of government and the construction type, substantial municipal dollars would be required to cover every rural road (i.e. millions). Would you support the investment of municipal tax dollars to increase access to broadband internet in North Perth?

MUNICIPALITY OF NORTH PERTH

15

Reasoning/Comments: Would Support

Would Not Support/Unsure

• • • • • • • • •

• • • • • • •

Quality of service must be ensured Rural residents deserve investments too Only rural property taxes invested Essential utility Invest via tax relief for service providers Attract business and people Needed for remote work and schooling Equal access for all residents Complete gradually

MUNICIPALITY OF NORTH PERTH

Current service manageable Do not have issues with internet Taxpayers already struggling COVID-19 impact Not a necessity Service providers should pay Not a municipal responsibility – Province and Federal Governments should invest • Technology changes too quickly to invest • Other priorities

16

Some services provided by the Municipality charge user fees but run a deficit as the user fee charged does not cover the total cost to provide the service. These deficits are then funded by municipal tax dollars. Please indicate whether you would support an increase in user fees for the services below in order to remove/reduce their deficit.

MUNICIPALITY OF NORTH PERTH

17

As we develop future parks, trails and outdoor green spaces, what would you like to see included in them? • • • • • • • • • • •

Satisfied with current amenities Accessible playgrounds Dog park Trails and walking paths More lighting and garbage cans in parks/on trails Indoor Pool Outdoor Pool More Splash Pads (one in Atwood) Signage and trailheads Public washrooms – year round More trees, greenspaces

MUNICIPALITY OF NORTH PERTH

• • • • • • • •

Benches, sitting areas Spaces that allow social distancing Utilize current amenities better Parking (trails) ATV access Outdoor rinks Update skate park Recreation not an essential service

18

Ideas for building a better, stronger community: Planning and Growth

Roads

Services/ Amenities

Community Well- Municipal being /Safety Operations

• • • •

• Traffic congestion • Truck by-pass • Widening Perth Line 86 • Tidy streets • More sidewalks • Safe streets

• Childcare spaces • Dog Park • New pool (Indoor and Outdoor) • Diverse recreation programming • Enhance online Library services • More restaurants

• • • •

Affordable housing Managed growth Business attraction Infrastructure improvements • Incentives for Industry

Inclusion Homelessness Crime/Drugs Mental health/addiction supports • Access to Social Services • Community Hub • Preserve small town feel

• Collaboration • Transparent • Equal investment in urban and rural wards • Centralized services • Focus on essential services

MUNICIPALITY OF NORTH PERTH

19

What information would you like to receive from the Municipality that you are currently not receiving? • • • • • • •

Monthly emailed newsletter Why decisions are made Council information in Community Connection Details on new developments Information on new businesses Construction updates Financial updates

MUNICIPALITY OF NORTH PERTH

20

2020 and 2021 North Perth Budget Surveys – Comparison of Common Question Responses Summary Points of Survey Comparison: •

Over 70% of responders in both survey years were urban residential property owners. Just over a quarter of responses in 2020 survey were rural residential or farmland property owners. This rose to almost one-third in the 2021 survey.

•

Majority of respondents in both years fall into the Good/Agree or Fair/Neutral categories in terms of the value they receive for their tax dollars.

•

Some form of an increase in user fees supported by over two-thirds of respondents in both years to balance budget/decrease service area deficits.

•

Opinions on service levels stayed mostly constant between the two surveys, with maintaining service levels for each area receiving the majority of support from respondents. Service areas where enhancing services levels received a notable level of support in both years was Public Works and Parks & Recreation.

•

Similarity in responses regarding key concerns in the community and/or ways to build a stronger community. Some common areas noted in both years include: affordable housing, managed growth, road safety/maintenance/upgrades, homelessness and poverty, access to social services/supports, municipal collaboration, and enhance/diversify recreation programs/amenities.

Identify age group (2020 Survey): -

30 and under – 10.8% 31-50 years – 38.6% 51-64 years – 33.7% 65 and above – 15.7% Prefer not to say – 1.2%

Type of property(s): 2020 Survey Urban residential – 74.7% Rural residential – 14.5% Agricultural – 12% Commercial – 3.6% Industrial – 3.6% Multi-Res – 3.6%

2021 Survey Urban residential – 70.5% Rural residential – 23.1% Farmland – 7.7% Commercial – 2.6% Industrial – 1.3% Multi-Res – 7.7%

Value for taxes: 2020 Survey Very Good – 12% Good – 27.7% Fair – 41% Poor – 10.8% Very Poor – 1.2% Unsure – 7.2%

2021 Survey Strongly Agree – 9% Agree – 44.9% Neutral – 24.4% Disagree – 19.2% Strongly Disagree – 2.6%

User fees: 2020 Survey - 41% would support an increase in user fees to balance the budget - 28% would support a combination of increase in user fees and property taxes to balance the budget

2021 Survey - 64% support increase in recreation user fees - 64% support increase in landfill user fees - 59% support increase in cemetery user fees

Service Levels: *Special notes to consider: • Question in 2020 Survey had more detailed service areas (i.e. broke General Government down into CAO, Clerk, Finance) and included County services as it was a joint survey with the County. • 2021 Survey provided example of portion of taxes allocated to each area based on average residential property assessment.

Library

Parks & Rec

Environmental Services (2020) and Landfill (2021) Police

Fire

Public Works

2020 Survey Reduce – 20% Maintain – 60% Enhance – 20% Reduce – 13% Maintain – 55% Enhance – 31% Reduce – 6% Maintain – 69% Enhance – 25% Reduce – 5% Maintain – 70% Enhance – 25% Reduce – 1% Maintain – 86% Enhance – 13% Reduce – 4% Maintain – 64%

2021 Survey Reduce – 17% Maintain – 67% Enhance – 17% Reduce – 12% Maintain – 49% Enhance – 40% Reduce – 6% Maintain – 79% Enhance – 14% Reduce – 13% Maintain – 71% Enhance – 17% Reduce – 3% Maintain – 82% Enhance – 15% Reduce – 8% Maintain – 67%

General Government

Enhance – 33% Office of CAO: Reduce – 17% Maintain – 75% Enhance – 8%

Enhance – 26% Reduce – 40% Maintain – 54% Enhance – 6%

Finance: Reduce – 14% Maintain – 82% Enhance – 4% Clerk: Reduce – 14% Maintain – 75% Enhance – 11% Most important issue(s) facing community: 2020 Survey Most important issue facing community (open-ended): • • • • • • • • • • • • • • • • • • • • • •

Affordable & multi-residential housing Managed growth Business and labour force attraction Long-term plan Traffic congestion Truck by-pass Maintenance of roads Safety of roads Parking by-law Pedestrian safety Childcare spaces Dog park New pool Public transportation Rural wards treated equal Listowel Memorial Arena decision Greenspace protection Green bin program Climate change Homelessness/poverty Drugs Theft

2021 Survey Most important concerns facing the Municipality (choose top 3 from list): • • • •

Roads and drainage Streetlights and sidewalks Growth, development and sustainability Provision of recreation facilities, parks, trails and programs • Housing and accommodations • Property taxes

Ideas for building a better, stronger community (open-ended): • • • • • • • • •

Affordable housing Managed growth Business attraction Infrastructure improvements Incentives for Industry Traffic congestion Truck by-pass Widening Perth Line 86 Tidy streets

• • • • • •

Mental health/addiction supports Shared services and collaboration No tax increase Public engagement Municipal wages Succession planning

• • • • • • • • • • • • • • • • • •

More sidewalks Safe streets Childcare spaces Dog Park New pool (Indoor and Outdoor) Diverse recreation programming Enhance online Library services More restaurants Inclusion Homelessness Crime/Drugs Mental health/addiction supports Access to Social Services Community Hub Preserve small town feel Collaboration Transparent Equal investment in urban and rural wards • Centralized services • Focus on essential services

Tab 22: Additional Documents

Department: Finance Area: Municipal Office Subject: Budget Policy

Policy number: Effective Date: August 17, 2020 Revision Date:

Municipality of North Perth Operating and Project/Capital Budget Policy POLICY STATEMENT: It is the policy of the Municipality of North Perth to: - achieve its current and future goals in a fiscally responsible and sustainable manner, - make informed choices about the provisions of services and capital assets, and - promote stakeholder participation in the budget process PURPOSE: The purpose of this policy is to - improve the efficiency of the budget-setting process, making more strategic use of Council’s time in reviewing budgets and administration’s time in preparing them; - ensure that the budget plans presented by staff are consistent with the goals set out by Council in its Strategic Plan; - maintain the long-term financial stability of the Municipality with affordable taxation and user rates; and - establish a foundation for monitoring actual expenditures against budgeted expenditures. SCOPE: The Operating and Project/Capital Budget Policy applies to all departments and local boards (including Library, Cemetery, BIA (Business Improvement Area and Police Services as endorsed by their board) of the Municipality of North Perth. BUDGET PRINCIPLES AND STRATEGIES: The principles and strategies that the Municipality utilizes in making decision related to short and long-term budget planning include: 1. Strategic Plan The corporate Strategic Plan serves as the guiding document under which all Municipal initiatives are aligned. The budget is to align with the Strategic Plan which will allow us to fully reach our goals. 2. Communication with the Community The Budget Visioning Meeting gives Council the opportunity to discuss their vision with staff and emphasis and clarify the goals from the Strategic Plan that they would like to see implemented for the given year. A pre-budget survey will be circulated in advance of the budget visioning meeting allowing members of the public to provide us with responses pertaining to the yearly budget. The budget will provide opportunity for community input and will make available reports consistent with Council-approved principles for public involvement.

1 112

3. Affordability The Municipality must be able to manage the cost without incurring financial difficulty or risking other undesirable consequences. 4. Fiscal Capacity Fiscal capacity will be built to respond to emerging community needs through adherence to the asset management plan and related debt and reserve fund management policies while working towards a complete long-term financial plan. A strong financial position is an important component of the Municipality’s Corporate Strategic Plan. 5. Sustainability The budget will incorporate a long-term focus with the aim of achieving a prosperous and sustainable community. 6. Accountability and Transparency The budget will demonstrate accountability to the community through an open and transparent decision-making process in addition to the audited financial statements and other reporting. 7. Statutes Budget development shall comply with all relevant provisions of Ontario statutes, including, but not limited to, the following: - Municipal Act, including sections relating to Business Improvement Area - Police Services Act - Public Libraries Act - Health Protection and Promotion Act - Conservation Authority Act

8. Initiative and Innovations The budget will demonstrate a series of prudent initiative and innovations which provide opportunities for collaboration with other partners such as developers, other levels of government and agencies, etc by: - Providing the funding to deliver the services and programs residents want in an efficient manner that minimizes risk to the community and the corporation; - Setting priorities based on innovative and effectively managed policies to achieve Municipal goals; Managing our financial relationship with other governments in a proactive manner, demonstrating municipal leadership and advocating to obtain the tools needed to deliver services. - Incorporate innovative approaches to service delivery and will include funding to allow for the development and implementation of operating efficiencies and cost-saving measures. Cost-sharing and partnership strategies will be pursued, including the provision for matching funding where leveraging opportunities exist.

2 113

9. Risk Management Priority-setting and decision-making will be informed by risk management principles with the aim to minimize the negative effects of risk while also minimizing the cost to accomplish this balance. 10. Stewardship - The budget will support existing infrastructure using asset management best practice as per the Strategic Asset Management Policy. Operating budget includes depreciation expenses for each group of assets per department. - The budget will consider new infrastructure required to achieve the Asset Management Plan - The budget will minimize reliance on debt by focusing on funding reserves to address the infrastructure gap. 11. Addressing Unfunded Liabilities The budget will address identified liabilities through reserve contributions 12. Project (Capital) Budget Project/Capital budgeting, is the planning process used to determine whether an organization’s long-term investments, such as new or replacement infrastructure, new or replacement equipment and consulting work projects, are worth the funding of cash through the organization’s capitalization structure (debt, equity or retained earnings). It is the process of allocating resources for project/capital investment expenditures. Accrual accounting has been implemented for the financial management of capital assets within the Municipality. A project forecast will be presented, with further information provided for projects that are in the planning stages, based on timely information derived from the North Perth Asset Management Plan. The updated forecasts are to be submitted to the Budget Committee as part of the Project Budget presentation. Project Forecasts should include estimated expenditures and timing, as well as possible grant funding opportunities. Not all projects will be capitalized as per Tangible Capital Asset Policy. Capital expenditures are to be defined as capital improvements to replace or extend the life and/or increase capacity, such as: - Land Acquisitions - New Facilities - New Equipment - Major overhaul/maintenance or upgrade of any asset The Budget Committee will review proposed Departmental Project Budgets individually. Projects being proposed for initiation in the current year require a detailed explanation and rationale for each project. Carried forward projects are included indicating the current year component or budget changes. The projects will be evaluated and prioritized by staff based on Asset Management data criteria: 1. Safety of the Public/Risk 2. Prior Commitment of Council 3. Existing Structural Condition 3 114

4. Lack of Physical Capacity 5. Environmental/Economic Impact – cost/payback 6. Monitored Complaints Received by Staff and Council It is understood that the foregoing criteria are not refined and therefore are open to interpretation and degree. Priority will be identified by Department Heads on the project detail sheets for the Budget Committee’s review and comment. The Project information will be circulated to the Budget Committee as a prioritized listing for review. The Budget Committee, with the Department Heads and other key staff in attendance to answer questions, will meet to consider and evaluate the departmental information provided. At the end of each meeting, the Budget Committee will provide direction to staff on any adjustments, amendments or financial limitations of the presented Project Budgets. No later than 30 days after the completion of a Project, the Department Head will advise the Deputy Treasurer/Asset Management Specialist that the Project is complete.

13. Multi-Year Capital Budgets A multi-year capital budget will be developed. Only one year will be passed by Council but this will initiate pre-planning for Council’s consideration. Quarterly updates will be provided, including previous year’s totals.

14. Budget Roles and Responsibilities

Accountability Role Role Responsibilities Municipal Council

· Establish priorities through the Corporate Strategic Plan · Budget Committee, appoint Chair and Vice Chair · Approve the proposed level of public communication and engagement (Public Survey and Budget Open House, social media promotion) · Provide direction during the Budget Visioning Meeting · Conduct the budget review in an open and collaborative manner · Review budget submission during assigned budget council meetings (Schedule A) and give direction of any modifications to be made to the original submission · Adopt the budget by-law · Approve the rates required for taxation and user fees by by-law

Chief Administrative Officer

· Direct, in co-operation with the Director of Finance/Treasurer and Deputy-Treasurer/Asset Management Specialist and the Senior Management Team, the preparation and presentation of the operating and capital budgets on an annual basis · Direct, in co-operation with the Director of Finance/Treasurer and Deputy-Treasurer/Asset Management Specialist and the Senior Management Team, the preparation of the budget based on the direction 4 115

given by council during the Budget Visioning Meeting · Exercise financial control over all corporate operations in conjunction with the Director of Finance/Treasurer and Deputy-Treasurer/Asset Management Specialist to ensure compliance with the revenue and expenditure budgets approved by Council Senior Management Team (SMT)

· Lead the development of realistic and responsible departmental budget in accordance with the established guidelines and timeline (Schedule A) · Submit budget requests based on supportable facts that can be well understood by the general public and other members of the organization · Ensure that the resources and assets under their authority are effectively managed on an ongoing basis · Staff reports for budget visioning meeting (using current and historical data which include a review and analysis of last year’s budget to actual) · Present proposed department goals and objective for council consideration (detailing significant changes in service or level of service, changes to service fees and charges and any changes to be approved by the Rates and Fees By-law · Provide quarterly report analysis in June, September and December,

Director of Finance, Deputy-Treasurer/Asset Management Specialist, Finance Staff, Executive Co-Ordinator and Policy Assistant

· Director of Finance/Treasurer and the Deputy-Treasurer/Asset Management Specialist will lead and co-ordinate the overall preparation and administration of the Municipal budget and capital program plan · Ensures adherence to budget policies and financial policies as approved by Council · Provide management and strategic direction to the financing of the Municipality · Compile initial operating and project/capital budget submission and record of updates from original submission · After 5th meeting, Council will be provided an amended overall summary and analysis of the consolidated operating and capital budgets presented for consideration. It will include an overview and analysis of possible property tax effect, debt charges, reserve funds and operating impacts. The finalization is subject to confirmation of grant funding availability and assessment base · Develop a budget community engagement plan for Council review and approval (elements of engagement may include municipal website, webbased public engagement platform, social media and in-person via one or more Public Information Sessions) · Circulate the public survey and prepare presentation for budget open house · Provide quarterly statements (June, Sept, Dec) and updates provided by SMT

5 116

Schedule A Proposed Meeting Dates and Times 1. 2. 3. 4. 5. 6.

Tuesday, October 6, 2020 @ 7:00 p.m. – Council Chambers Wednesday, November 25, 2020 @ 7:00 p.m. – Council Chambers Wednesday, December 9, 2020 @ 7:00 p.m. – Council Chambers Wednesday, January 13, 2021 @ 7:00 p.m. – Council Chambers Wednesday, January 27, 2021 @ 7:00 p.m. – Council Chambers Wednesday, February 10, 2021 @ 7:00 p.m. – Council Chambers Proposed Agendas

1st

Meeting 1. A visioning meeting of the 2021 Budget Committee to provide members of Council will an opportunity to give senior staff suggestions and direction for the budgeting process. 2nd Meeting 1. Provide 2021 Budget Committee with Departmental Project Forecast and 2021-22 Project budget for consideration: Various Departments 2. Direction from Committee on changes and amendments to be made to Project Budgets as presented. 3rd Meeting 1. Provide Budget Committee with Departmental Project Forecast and 2021/22 Project budget for consideration: Various Departments 2. Direction from Committee on changes and amendments to be made to Project Budgets as presented. th 4 Meeting 1. Provide 2021 Budget Committee with a comprehensive 2021 Corporate Operating Budget with individual supporting documentation by Department. 2. Direction from Committee on changes and amendments to be made to 2021 Operating Budgets as presented. 5th Meeting 1. Consideration of amendments to initial presentations and the resulting impacts. Surplus, Segregated Surplus and Reserve Funds impact analysis and current debt structure will also be available for review. 2. Finalization of the Operating and Project Budgets in principal for recommendation and presentation to Council. th 6 Public Information Session 1. To provide the proposed 2021 Budget information to the public in consultation with Council and staff.

6 117

2020

Assessment Update

Municipal Change Profile ROLL Based Edition Estimated Growth

NORTH PERTH MUNICIPALITY

NOV 13TH 2020

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Property Code 2019 Roll for Tax Year 2020 Property Code/Description

During Tax Year 2020

Property Count

2016 CVA

Property Count

2016 CVA Estimate

384

32,358,000

374

32,616,000

258,000

0.80

7 45

387,300 4,909,600

9 46

520,300 5,061,600

133,000 152,000

34.34 3.10

29

3,457,100

31

3,238,100

-219,000

-6.33

0

0

1

931,000

125 Residential development land

3

4,000,000

5

4,699,000

127 Townhouse block - freehold units

5

796,000

14

4,297,000

3,501,000 439.82

130 Non-buildable land (walkways, buffer/berm, storm water management pond, etc.)

18

151,100

59

753,800

602,700 398.87

3

230,000

6

414,000

184,000

80.00

200 Farm property without any buildings/structures

296

300,708,300

303

311,194,000

10,485,700

3.49

201 Farm with residence - with or without secondary structures; no farm outbuildings

28

34,323,000

28

34,411,000

88,000

0.26

210 Farm without residence with secondary structures; with farm outbuildings

96

135,729,000

102

144,318,000

8,589,000

6.33

211 Farm with residence - with or without secondary structures; with farm outbuildings

645

1,150,242,000

636

1,140,978,000

-9,264,000

-0.81

3

4,338,000

3

4,380,000

42,000

0.97

34

48,582,000

34

48,082,000

-500,000

-1.03

100 Vacant residential land not on water 103 Municipal park (excludes Provincial parks, Federal parks, campgrounds) 105 Vacant commercial land 106 Vacant industrial land 112 Multi-residential vacant lot

134 Land designated and zoned for open space

220 Farm without residence with commercial/industrial operation 221 Farm with residence - with commercial/industrial operation

Growth Growth Estimate %

931,000 100.00 699,000

17.48

MPAC 2020 MUNICIPAL CHANGE PROFILE CopyrightŠ 2020 Municipal Property Assessment Corporation. All Rights Reserved.

2

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Property Code 2019 Roll for Tax Year 2020 Property Code/Description

During Tax Year 2020

Property Count

2016 CVA

Property Count

2016 CVA Estimate

2 1

6,339,000 1,010,000

2 1

6,339,000 1,010,000

0 0

0.00 0.00

2

653,000

2

653,000

0

0.00

231 Intensive farm operation with residence

10

4,427,000

10

4,427,000

0

0.00

240 Managed forest property, vacant land not on water

1

567,000

1

567,000

0

0.00

244 Managed forest property, residence not on water

1

272,000

1

272,000

0

0.00

260 Vacant residential/commercial/ industrial land owned by a non-farmer with a portion being farmed

48

31,382,500

47

29,769,500

-1,613,000

-5.14

128

149,512,000

123

138,571,000

-10,941,000

-7.32

25

37,008,000

25

36,832,000

-176,000

-0.48

301 Single-family detached (not on water)

3,096

829,271,500

3,229

877,680,500

48,409,000

5.84

302 More than one structure used for residential purposes with at least one of the structures occupied permanently

4

1,519,000

4

1,519,000

0

0.00

303 Residence with a commercial/industrial unit

16

4,877,000

16

4,880,000

3,000

0.06

304 Residence with a commercial/industrial use building

9

3,165,000

10

3,651,000

486,000

15.36

305 Link home 307 Community lifestyle

8 1

2,005,000 11,259,000

8 1

2,005,000 11,259,000

0 0

0.00 0.00

223 Grain/seed and feed operation 228 Farm with gravel pit 230 Intensive farm operation without residence

261 Land owned by a non-farmer improved with a non-farm residence with a portion being farmed 262 Land owned by a farmer improved with a non-farm residence with a portion being farmed

Growth Growth Estimate %

MPAC 2020 MUNICIPAL CHANGE PROFILE CopyrightŠ 2020 Municipal Property Assessment Corporation. All Rights Reserved.

3

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Property Code 2019 Roll for Tax Year 2020 Property Code/Description

During Tax Year 2020

Property Count

2016 CVA

Property Count

2016 CVA Estimate

174 155 1

45,805,000 34,760,000 235,000

174 165 1

45,530,000 37,268,000 235,000

-275,000 2,508,000 0

-0.60 7.22 0.00

46

11,070,000

45

10,686,000

-384,000

-3.47

30

6,356,000

30

6,332,000

-24,000

-0.38

15

4,086,000

17

4,732,000

646,000

15.81

334 Residential property with four self-contained units

70

30,767,000

72

31,766,000

999,000

3.25

335 Residential property with five self-contained units

2

704,000

3

1,136,000

432,000

61.36

336 Residential property with six self-contained units

6

1,925,000

7

2,506,000

581,000

30.18

12

14,245,000

12

14,245,000

0

0.00

350 Row housing, with three to six units under single ownership

4

1,856,000

3

1,335,000

-521,000

-28.07

352 Row housing, with seven or more units under single ownership

1

831,000

2

1,580,000

749,000

90.13

194

21,212,000

194

21,212,000

0

0.00

4

9,962,000

4

9,962,000

0

0.00

2 12

18 787,500

2 12

18 787,500

0 0

0.00 0.00

1

3,503,000

1

3,503,000

0

0.00

309 Freehold Townhouse/ Rowhouse 311 Semi-detached residential 314 Clergy Residence 322 Semi-detached with both units under one ownership 332 Duplex 333 Residential property with three self-contained units

340 Multi-residential, with 7 or more self-contained units (excludes row-housing)

370 Residential Condominium 372 Life Lease - Return on Invest (guaranteed return or market based return on investment) 380 Residential common elements condominium corporation 381 Mobile home 382 Mobile home park

Growth Growth Estimate %

MPAC 2020 MUNICIPAL CHANGE PROFILE CopyrightŠ 2020 Municipal Property Assessment Corporation. All Rights Reserved.

4

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Property Code 2019 Roll for Tax Year 2020 Property Code/Description

During Tax Year 2020

Property Count

2016 CVA

Property Count

2016 CVA Estimate

Growth Growth Estimate %

400 Small Office building (generally single tenant or owner occupied under 7,500 s.f.)

11

2,474,500

12

3,350,500

876,000

35.40

401 Small Medical/dental building (generally single tenant or owner occupied under 7,500 s.f.)

3

2,093,000

3

2,093,000

0

0.00

402 Large office building (generally multi tenanted, over 7,500 s.f.)

4

7,241,000

4

7,241,000

0

0.00

403 Large medical/dental building (generally multi tenanted, over 7,500 s.f.)

1

1,381,000

1

1,381,000

0

0.00

405 Office use converted from house

11

1,704,000

11

1,797,000

93,000

5.46

406 Retail use converted from house

4

859,000

5

995,000

136,000

15.83

2

517,000

2

517,000

0

0.00

5

12,351,000

5

13,436,000

1,085,000

8.78

33

13,243,000

33

13,243,000

0

0.00

414 Restaurant - fast food, national chain

5

2,055,000

5

2,055,000

0

0.00

415 Cinema/movie house/drivein

1

212,000

1

212,000

0

0.00

1

188,000

1

188,000

0

0.00

8

2,291,000

8

2,440,000

149,000

6.50

33

11,970,000

33

11,970,000

0

0.00

7

8,953,000

7

8,953,000

0

0.00

2

1,008,000

2

1,008,000

0

0.00

407 Retail lumber yard 409 Retail - one storey, generally over 10,000 s.f. 410 Retail - one storey, generally under 10,000 s.f.

416 Concert hall/live theatre 420 Automotive fuel station with or without service facilities 421 Specialty automotive shop/auto repair/ collision service/car or truck wash 422 Auto dealership 423 Auto dealership independent dealer or used vehicles

MPAC 2020 MUNICIPAL CHANGE PROFILE CopyrightŠ 2020 Municipal Property Assessment Corporation. All Rights Reserved.

5

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Property Code 2019 Roll for Tax Year 2020 Property Code/Description

During Tax Year 2020

Property Count

2016 CVA

Property Count

2016 CVA Estimate

426 Small box shopping centre less than 100,000 s.f. minimum 3 box stores with one anchor (large grocery or discount store)

1

3,575,000

1

4,783,000

1,208,000

33.79

430 Neighbourhood shopping centre - with more than 2 stores attached, under one ownership, without anchor generally less than 150,000 s.f.

5

9,272,000

5

9,272,000

0

0.00

432 Banks and similar financial institutions, including credit unions - typically single tenanted, generally less than 7,500 s.f.

5

2,597,000

5

2,597,000

0

0.00

435 Free-standing retail building centre

2

2,477,000

2

2,477,000

0

0.00

1 1

6,685,000 2,452,000

1 1

6,689,000 2,452,000

4,000 0

0.06 0.00

1 2

1,885,000 979,000

1 2

1,885,000 979,000

0 0

0.00 0.00

57

14,642,500

56

14,515,500

-127,000

-0.87

436 Freestanding large retail stores, national chain generally greater than 30,000 s.f. 444 Full service hotel 445 Limited service hotel 450 Motel 471 Retail or office with residential unit(s) above or behind - less than 10,000 s.f. gross building area (GBA), street or onsite parking, with 6 or less apartments, older downtown core

Growth Growth Estimate %

MPAC 2020 MUNICIPAL CHANGE PROFILE CopyrightŠ 2020 Municipal Property Assessment Corporation. All Rights Reserved.

6

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Property Code 2019 Roll for Tax Year 2020 Property Code/Description

During Tax Year 2020

Property Count

2016 CVA

Property Count

2016 CVA Estimate

472 Retail or office with residential unit(s) above or behind - greater than 10,000 s.f. GBA, street or onsite parking, with 7 or more apartments, older downtown core

2

4,147,000

2

4,147,000

0

0.00

477 Retail with office(s) less than 10,000 s.f., GBA with offices above

2

576,000

2

576,000

0

0.00

480 Surface parking lot excludes parking facilities that are used in conjunction with another property

4

1,058,000

4

1,058,000

0

0.00

482 Surface parking lot - used in conjunction with another property

4

359,500

7

608,000

248,500

69.12

3

2,216,000

3

2,216,000

0

0.00

5

528,500

5

528,500

0

0.00

0

0

1

2,574,000

49

54,875,300

49

51,377,300

-3,498,000

-6.37

523 Grain handling - Primary elevators (including feedmills)

5

8,718,000

4

6,879,000

-1,839,000

-21.09

527 Abattoir/slaughter house/rendering plants

0

0

1

5,764,000

5,764,000 100.00

13

7,999,000

13

7,999,000

0

0.00

3

1,297,000

3

1,297,000

0

0.00

490 Golf course 496 Communication buildings 510 Heavy manufacturing (non-automotive) 520 Standard industrial properties not specifically identified by other industrial Property Codes

530 Warehouse: A building used principally for storage that fails to meet the definitions of either a cold storage facility or a distribution centre 531 Mini-warehousing

Growth Growth Estimate %

2,574,000 100.00

MPAC 2020 MUNICIPAL CHANGE PROFILE CopyrightŠ 2020 Municipal Property Assessment Corporation. All Rights Reserved.

7

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Property Code 2019 Roll for Tax Year 2020 Property Code/Description

During Tax Year 2020

Property Count

2016 CVA

Property Count

2016 CVA Estimate

9

2,454,000

9

2,454,000

0

0.00

6 2

148,900 1,478,000

6 1

148,900 899,000

0 -579,000

0.00 -39.17

2

1,009,000

2

1,010,000

1,000

0.10

588 Pipelines - transmission, distribution, field & gathering and all other types including distribution connections

3

6,371,000

3

6,436,000

65,000

1.02

590 Water treatment/filtration/water towers/pumping station

3

2,555,000

3

2,555,000

0

0.00

591 Sewage treatment/waste pumping/waste disposal

1

287,000

1

287,000

0

0.00

593 Gravel pit, quarry, sand pit

2

634,000

2

634,000

0

0.00

1

3,202,000

1

3,202,000

0

0.00

10

26,919,000

10

26,954,000

35,000

0.13

1

14,642,000

1

14,642,000

0

0.00

1 2

5,595,000 2,067,000

1 2

5,595,000 2,067,000

0 0

0.00 0.00

4

2,066,000

4

2,066,000

0

0.00

28 14

19,583,000 873,600

28 14

19,842,000 873,600

259,000 0

1.32 0.00

1

535,000

1

535,000

0

0.00

540 Other industrial (all other types not specifically defined) 558 Hydro One Transformer Station 580 Industrial mall 581 Active Public Landfill/Waste Disposal Site

596 Recycling facility 605 School (elementary or secondary, including private) 621 Hospital, private or public 624 Retirement/nursing home (combined) 626 Old age/retirement home 700 Place of worship - with a clergy residence 701 Place of worship - without a clergy residence 702 Cemetery 705 Funeral Home

Growth Growth Estimate %

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8

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Property Code 2019 Roll for Tax Year 2020 Property Code/Description

During Tax Year 2020

Property Count

2016 CVA

Property Count

2016 CVA Estimate

710 Recreational sport club non-commercial (excludes golf clubs and ski resorts)

3

1,264,000

3

1,270,000

6,000

0.47

718 Exhibition grounds/fair grounds

2

3,004,000

2

3,004,000

0

0.00

721 Non-commercial sports complex

5

5,204,000

5

5,204,000

0

0.00

731 Library and/or literary institutions

2

309,000

2

309,000

0

0.00

735 Assembly hall, community hall

3

1,372,500

3

1,372,500

0

0.00

6

1,128,000

6

1,128,000

0

0.00

1 2

1,029,000 178,000

1 3

1,029,000 2,262,000

0 0.00 2,084,000 1170.79

1

960,000

1

960,000

0

0.00

6,088

3,291,330,218

6,291

3,356,436,118

65,105,900

1.98

736 Clubs - private, fraternal 805 Post office or depot 810 Fire Hall 815 Police Station

Growth Growth Estimate %

Total

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9

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Property Code - Summary 2019 Roll for Tax Year 2020 Property Code Category Commercial Farm Industrial Multi-Residential Residential Special/Exempt Total

Property Count 293 1,320 128 13 4,311 23

6,088

During Tax Year 2020

2016 CVA Property Count 145,094,100 298 1,905,092,800 1,318 94,485,300 130 15,076,000 14 1,108,112,418 4,507 23,469,600 24

2016 CVA Estimate 148,924,600 1,901,803,500 96,754,300 15,825,000 1,167,575,118 25,553,600

Growth Growth Estimate % 3,830,500 2.64 -3,289,300 -0.17 2,269,000 2.40 749,000 4.97 59,462,700 5.37 2,084,000 8.88

3,291,330,218

3,356,436,118

65,105,900

6,291

1.98

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10

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Realty Tax Class - Taxable 2019 Roll for Tax Year 2020

During Tax Year 2020

2016 CVA

2016 CVA Estimate

119,224,356 2,220,600 2,467,944 123,912,900

121,838,056 2,220,600 2,774,944 126,833,600

2.19 0.00 12.44 2.36

1,647,133,000 1,647,133,000

1,674,560,905 1,674,560,905

1.67 1.67

18,333,800 17,142,000 35,475,800

17,593,800 16,785,200 34,379,000

-4.04 -2.08 -3.09

802,500 802,500

952,800 952,800

18.73 18.73

16,365,400 16,365,400

18,045,400 18,045,400

10.27 10.27

33,483,500 55,000 33,538,500

33,352,000 55,000 33,407,000

-0.39 0.00 -0.39

14,988,900 14,988,900

18,718,400 18,718,400

24.88 24.88

6,371,000 6,371,000

6,436,000 6,436,000

1.02 1.02

1,319,511,918 1,319,511,918

1,349,252,313 1,349,252,313

2.25 2.25

Tax Class Category Commercial C Commercial D Office Building S Shopping Centre Sub-Total Farm F Farm Sub-Total Industrial I Industrial L Large Industrial Sub-Total Managed Forest T Managed Forests Sub-Total Multi-Residential M Multi-Residential Sub-Total New Commercial X Commercial (New Construction) Y Office Building (New Construction) Sub-Total New Industrial J Industrial (New Construction) Sub-Total Pipeline P Pipeline Sub-Total Residential R Residential Sub-Total

Growth %

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11

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Realty Tax Class - Taxable 2019 Roll for Tax Year 2020

During Tax Year 2020

2016 CVA

2016 CVA Estimate

3,198,099,918

3,262,585,418

Tax Class Category

Growth %

Total

2.02

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12

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Realty Tax Class - Shared Payment-in-Lieu 2019 Roll for Tax Year 2020

During Tax Year 2020

2016 CVA

2016 CVA Estimate

Industrial I Industrial Sub-Total

345,200 345,200

345,200 345,200

0.00 0.00

Total

345,200

345,200

0.00

Tax Class Category

Growth %

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13

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Realty Tax Class - Payment-in-Lieu 2019 Roll for Tax Year 2020

During Tax Year 2020

2016 CVA

2016 CVA Estimate

4,819,700 4,819,700

4,820,700 4,820,700

0.02 0.02

129,000 129,000

129,000 129,000

0.00 0.00

515,100 515,100

515,100 515,100

0.00 0.00

219,400 219,400

219,400 219,400

0.00 0.00

5,683,200

5,684,200

0.02

Tax Class Category Commercial C Commercial Sub-Total Industrial I Industrial Sub-Total Landfill H Landfill Sub-Total Residential R Residential Sub-Total Total

Growth %

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14

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Realty Tax Class - Exempt 2019 Roll for Tax Year 2020

During Tax Year 2020

2016 CVA

2016 CVA Estimate

Exempt E Exempt Sub-Total

87,201,900 87,201,900

87,821,300 87,821,300

0.71 0.71

Total

87,201,900

87,821,300

0.71

Tax Class Category

Growth %

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15

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Realty Tax Class - Summary 2019 Roll for Tax Year 2020

During Tax Year 2020

2016 CVA

2016 CVA Estimate

124,044,056 2,220,600 2,467,944 128,732,600

126,658,756 2,220,600 2,774,944 131,654,300

2.11 0.00 12.44 2.27

87,201,900 87,201,900

87,821,300 87,821,300

0.71 0.71

1,647,133,000 1,647,133,000

1,674,560,905 1,674,560,905

1.67 1.67

18,808,000 17,142,000 35,950,000

18,068,000 16,785,200 34,853,200

-3.93 -2.08 -3.05

515,100 515,100

515,100 515,100

0.00 0.00

802,500 802,500

952,800 952,800

18.73 18.73

16,365,400 16,365,400

18,045,400 18,045,400

10.27 10.27

33,483,500 55,000 33,538,500

33,352,000 55,000 33,407,000

-0.39 0.00 -0.39

14,988,900 14,988,900

18,718,400 18,718,400

24.88 24.88

Tax Class Category Commercial C Commercial D Office Building S Shopping Centre Sub-Total Exempt E Exempt Sub-Total Farm F Farm Sub-Total Industrial I Industrial L Large Industrial Sub-Total Landfill H Landfill Sub-Total Managed Forest T Managed Forests Sub-Total Multi-Residential M Multi-Residential Sub-Total New Commercial X Commercial (New Construction) Y Office Building (New Construction) Sub-Total New Industrial J Industrial (New Construction) Sub-Total

Growth %

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16

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Realty Tax Class - Summary 2019 Roll for Tax Year 2020

During Tax Year 2020

2016 CVA

2016 CVA Estimate

6,371,000 6,371,000

6,436,000 6,436,000

1.02 1.02

1,319,731,318 1,319,731,318

1,349,471,713 1,349,471,713

2.25 2.25

3,291,330,218

3,356,436,118

1.98

Tax Class Category Pipeline P Pipeline Sub-Total Residential R Residential Sub-Total Total

Growth %

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17

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Realty Tax Class and Qualifier 2019 Roll for Tax Year 2020

During Tax Year 2020

Realty Tax Class & Qualifier CF CG

Commercial Payment in Lieu: Full Commercial Payment in Lieu: General CT Commercial Taxable: Full CU Commercial Taxable: Excess Land CX Commercial Taxable: Vacant Land CZ Commercial Payment in Lieu: General, Vacant Land DT Office Building Taxable: Full E Exempt FT Farm Taxable: Full HF Landfill Payment in Lieu: Full IG Industrial Payment in Lieu: General IH Industrial Taxable: Full, Shared Payment in Lieu IJ Industrial Taxable: Vacant Land, Shared Payment in Lieu IT Industrial Taxable: Full IU Industrial Taxable: Excess Land IX Industrial Taxable: Vacant Land JT Industrial (New Construction) Taxable: Full JU Industrial (New Construction) Taxable: Excess Land LT Large Industrial Taxable: Full LU Large Industrial Taxable: Excess Land MT Multi-Residential Taxable: Full PT Pipeline Taxable: Full R1 Residential Taxable: Farmland Awaiting Development Phase I RG Residential Payment in Lieu: General RP Residential Payment in Lieu: Full, Taxable Tenant of Province

Growth %

Frequency

2016 CVA

Frequency

11

2,247,400

11

2016 CVA Estimate 2,248,400

4 313 9 21

2,564,000 115,078,156 1,135,200 3,011,000

4 316 10 22

2,564,000 117,428,456 1,235,100 3,174,500

0.00 2.04 8.80 5.43

1 2 184 1,254 2 1

8,300 2,220,600 87,201,900 1,647,133,000 515,100 129,000

1 2 187 1,273 2 1

8,300 2,220,600 87,821,300 1,674,560,905 515,100 129,000

0.00 0.00 0.71 1.67 0.00 0.00

7

337,900

7

337,900

0.00

1 36 8 23

7,300 14,477,800 640,400 3,215,600

1 36 7 25

7,300 14,056,700 540,500 2,996,600

0.00 -2.91 -15.60 -6.81

14

14,737,400

15

18,466,900

25.31

2 3

251,500 16,607,500

2 3

251,500 16,228,700

0.00 -2.28

2 16 3

534,500 16,365,400 6,371,000

2 18 3

556,500 18,045,400 6,436,000

4.12 10.27 1.02

3

2,486,000

2

2,258,000

-9.17

2

214,700

2

214,700

0.00

1

4,700

1

4,700

0.00

0.04

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18

ESTIMATED GROWTH REPORT - ROLL EDITION AO 24 3140 NORTH PERTH MUNICIPALITY

November, 2020

Estimated Growth by Realty Tax Class and Qualifier 2019 Roll for Tax Year 2020

During Tax Year 2020

Realty Tax Class & Qualifier RT ST TT XT XU YT

Residential Taxable: Full Shopping Centre Taxable: Full Managed Forests Taxable: Full Commercial (New Construction) Taxable: Full Commercial (New Construction) Taxable: Excess Land Office Building (New Construction) Taxable: Full

Growth %

Frequency

2016 CVA

Frequency

5,215 3 3

1,317,025,918 2,467,944 802,500

5,384 3 4

2016 CVA Estimate 1,346,994,313 2,774,944 952,800

42

33,068,000

43

32,936,500

-0.40

2

415,500

2

415,500

0.00

1

55,000

1

55,000

0.00

7,189

3,291,330,218

7,390

3,356,436,118

1.98

2.28 12.44 18.73

Total

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19