Municipality of North Perth
2022 Operating and Capital Budget Binder February 16, 2022 Budget Meeting
This document is available in alternate formats, upon request.
MUNICIPALITY OF NORTH PERTH 2022 DRAFT COMBINED OPERATING & CAPITAL BUDGET Index Tab 1. BIA a) BIA Overview b) BIA Budget
Page Number 5 6 14
Tab 2. General Administration Operating a) Administration Recap/Overview b) General Administration Budget c) Economic Development Budget d) Police Budget e) OPP 2022 Annual Billing Statement
15 16 19 20 21 22
Tab 3. Clerk’s and Building Operating a) Clerk’s Department Overview b) Clerk’s Department Budget c) Building Recap/Overview d) Building Department Budget
40 41 44 45 46
Tab 4. Finance Operating a) Finance Recap/Overview b) Finance Department Budget c) Information Technology Budget d) Conservation Authorities 2022 Budget Request
47 48 51 52 53
Tab 5. Library Operating a) Library Recap/Overview b) Library Budget
70 71 72
Tab 6. Fire Operating a) Fire Recap/Overview b) Fire Administration Budget c) Fire Listowel Station Budget d) Fire Atwood Station Budget e) Fire Elma/Logan Monkton Station budget f) Fire Minto Fire Agreement
73 74 77 78 79 80 81
Tab 7. Roads, Stormwater, and Drainage Operating a) Roads Recap/Overview b) Roads Budget
82 83 85
c) Storm Water Management Budget d) Drainage Budget Tab 8. Environmental Services Operating a) Environmental Services Recap/Overview b) Waste Management Budget c) Water/Wastewater Budget
87 88 89 90 93 94
Tab 9. Facilities and Programs Operating a) Facilities Recap/Overview b) Cemeteries Budget c) Elma Logan Recreation Complex Budget d) Elma Memorial Community Centre Budget e) Atwood Lions Pool Budget f) Steve Kerr Memorial Complex Budget g) Listowel Kinsmen Pool Budget h) Wallace Community Centre Budget i) Beautification Committee Budget j) Trails Maintenance Budget k) Programs Recap/Overview l) Programs Administration Budget m) Child Care Budget n) Recreation Programs Budget
96 97 99 100 101 102 103 104 105 106 107 108 115 116 117
Tab 10. Capital Project Ranking Sheets a) 2022 Ranking Sheets
118 119
Tab 11. General Administration Capital Projects a) General Administration Capital Overview b) General Administration Capital Projects Recap Sheet c) General Administration Capital Project Sheets
123 124 126 127
Tab 12. Finance & IT Capital Projects a) Finance & IT Capital Overview b) Finance & IT Capital Projects Recap Sheet c) Finance & IT Capital Project Sheets
149 150 152 153
Tab 13. Facilities Capital Projects a) Facilities Capital Overview b) Facilities Capital Projects Recap Sheet c) Facilities Capital Project Sheets
165 166 168 169
Tab 14. North Perth Fire Department Capital Projects a) Fire Department Capital Overview b) Fire Department Capital Projects Recap Sheet c) Fire Department Capital Project Sheets
215 216 217 218
Tab 15. Roads, Bridges, Stormwater & Drainage Capital Projects a) Roads, Bridges, Stormwater & Drainage Capital Overview b) Roads, Bridges, Stormwater & Drainage Projects Recap Sheet c) Roads, Bridges, Stormwater & Drainage Project Sheets
220 221 224 225
Tab 16. Environmental Services Capital Projects a) Environmental Services Capital Overview b) Environmental Services – WWTP – Recap Sheet c) Environmental Services WWTP Project Sheets d) Environmental Services – Water – Recap Sheet e) Environmental Services Water Project Sheets
255 256 258 259 275 276
Tab 17. Combined Operating & Capital Budget a) 2022 Combined Operating Budget b) 2022 Combined Project Budget c) North Perth Yearly Capital Budget Comparison
280 281 282 285
Tab 18. Previous Pages a) Previous Pages
286 287
Tab 19. Public Survey Results a) 2022 Budget Survey Results
314 315
Tab 20. Additional Documents a) General Operating and Capital Budget Policy
341 342
Tab 1: BIA
The Listowel BIA – 2022 Budget
2021 Year in Review 2021 Highlights: • Continued to build the “Discover Listowel” brand and market Listowel as a place to “Shop, Dine and Discover” through the revised execution of the 2021 marketing plan • BIA events (Summer, Holiday Season, etc.) • Seasonal promotions and beautification • Listowel Loves Local Pledge Program • Community event support (partner, attend and sponsor) • COVID-19 Business Recovery Support • AGM Meeting
2021 Highlights Continued 2021 Holiday Season Highlights: • Decorating Contest for Businesses • Decorating Contest for Residents • Winter Bench Selfie Contest • Town Decorations • Deck the Halls Town Open House • Marketing through radio, print, websites, and social media
2022 Budget The Listowel BIA is requesting a total budget of $119,300. This is the same budget requested in 2021. We are not asking for an increase in our budget given the impact that Covid-19 has had on our businesses.
2022 Budget The budget will fund: • Events – coordinate, participate or support (Community Event) • Ongoing marketing and promotion through local media, newsprint, radio, social media and web (Advertising and Marketing) • Summer beautification – flowers (Beautification) • Holiday Decoration maintenance and add-ons (Seasonal Decorating) • A part-time Coordinator at 24 hours a week (Wages, Benefits, and Pension)
2022 Budget Continued • • • • •
Training for the Coordinator and Board (Conferences/Seminars) Meeting expenses (Meeting Expenses) Online Software and Memberships (Memberships/Website) Sponsorship of various events that promote Listowel (Sponsorship) Audit fees and Municipal staff support (Audit Fees, Internal Transfer – Admin Services, Grass Cutting, Banners and Christmas Décor) • General office supplies and cell phone (Office Supplies, Copier/Printer Costs/Postage/Wireless Service)
2022 Focus • Continue with the “Discover Listowel” brand and market Listowel as a place to “Shop, Dine and Discover” through the execution of the 2022 Marketing Plan • BIA events (including AGM) • Seasonal promotions • Beautification (summer flowers, holiday decorations) • Community event support (partner, attend and sponsor) • Covid 19 recovery and business support efforts • Grant applications for various improvements and/or BIA programs
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 9:03AM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-8000
BIA
119,300.13
119,300.00
119,300.00
119,300.13
119,300.00
119,300.00
76,867.94
119,300.00
119,300.00
Fund 01 Total Expenditure
76,867.94
119,300.00
119,300.00
Fund 01 Excess Revenue Over (Under) Expenditures
42,432.19
0.00
0.00
Fund 01 Total Revenue 01-8000
BIA
Report Total Revenue
119,300.13
119,300.00
119,300.00
Report Total Expenditure
76,867.94
119,300.00
119,300.00
Report Excess Revenue Over (Under) Expenditures
42,432.19
0.00
0.00
Page
2
Tab 2: General Administration
General Administration: Operating Overview 2021 Review and 2022 Outlook General Administration: Municipal operations in 2021 continued to be fast-paced as North Perth continued to grow and develop. Additionally, municipal operations and staff continued to adapt to changing circumstances in response to the COVID-19 pandemic. As North Perth’s growth and COVID19 response and recovery efforts continue, the number of municipal and private projects/initiatives continue to stretch municipal staff and financial resources. North Perth’s online engagement platform Your Say North Perth continued to be used widely throughout 2021 to increase and collect public input on the Municipality’s initiatives. Items that were posted in 2021 included: Downtown Commercial Design Guidelines, Off-Road Vehicles on Municipal Roadways, Municipal Administrative Services Feedback, 2022 North Perth Budget, 2022 Municipal and School Board Election and the Wallace Avenue South One-Way Block Trial. All proposed 2022 operating budgets have been created using job rate, or the top wage for each position, with the exception of the child care portion of the Programs budget. Child Care will see a phased in implementation of this budgeting approach. As approved by Council, North Perth has supported an extension of the Local Partnership Agreement with the City of Stratford to continue offering community transportation through PC Connect until March 2025. North Perth’s 2022 share of the cost of this service, $106,327.42, has been included in the proposed operating budget. OMPF: In 2022, the Province is providing the Municipality of North Perth with $1,500,000 in funding through the OMPF, which is the equivalent of $259 per household (compared to the 2021 allocation of $254). 2022 OMPF revenue has been distributed amongst the department operating budgets. Economic Development: A major focus for Economic Development in 2021 was continued business support and recovery in relation to the COVID-19 pandemic. This included sharing of supports, resources and regulations for business, surveying businesses on COVID-19 impacts while promoting local business and restaurant offerings to residents and visitors. The Façade Improvement Program (FIP) and Commercial Building Guidelines, partially funded by OMAFRA via the RED program, was researched, developed and launched in 2021. Strong interest and participation in the first year of this program will stimulate recovery, economic growth and enhance downtowns revitalization as we move into 2022.
The new North Perth Economic Development Advisory Committee (NPEDAC) structure continued in 2021 with a focus on sharing pandemic sector perspectives and priority-setting mandates that will guide recommendations and activities moving into 2022. Key Year 1 Strategic corporate priorities led and completed by North Perth Economic Development in 2021: • •
Downtown WiFi Implementation Plan complete with future direction from North Perth Council Driftscape App launch to promote places and experiences for Youth and Young adult retention and attraction.
Two 2022 Economic Development capital budget projects items awaiting funding decisions are projects that align with strategic priorities: 1. G2G Rail Trail Monkton Trail Head project; and 2. Downtown Public Art and Dining Project. If approved, both projects would have significant benefits to the attraction and retention of workforce and youth and support North Perth business growth. Other strategic corporate priorities North Perth Economic Development plans to lead, contribute to or support in 2022 include: • • • •
Mayors Task Force Implementation (Youth Retention and Labour Reliability) Workforce Development Youth Attraction and Retention Community Development Assets and Infrastructure
Police Services: The 2022 estimated policing cost per property is $409.60, a decrease of over $6.00 from 2021. The total estimated policing cost for 2022 is $2,546,473. The year-end adjustment for the year 2020 (included in the 2022 billing statement) produced an additional amount owed of $1,160. With this adjustment, the grand total billing for 2022 is $2,457,633. The 2022 monthly billing amount of $212,303 has increased by $425 compared to the 2021 monthly billing amount of $211,878. The main costs that contribute to the estimated policing cost per property is municipal base services and calls for service costs. It is important to note that the increase in the 2022 budget is due to the addition of more properties (new development) in the municipality. Other costs include overtime, contract enhancement, court security and prisoner transportation. The contract enhancements purchased by the Municipality of North Perth include the Detachment Sgt. and Detachment Administrative position. Our enhancements allow North Perth to have the OPP office in Listowel.
The Police Services Board has been budgeted for in the proposed 2022 operating budget, however, the new Community Safety and Policing Act, which is set to come into effect in 2022, would see all local Police Services Boards dissolved. Respectfully submitted, Kriss Snell Chief Administrative Officer
2021.11.18 8.0 9759
Municipality Of North Perth
2022-02-04 3:19PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-1000
Tax Revenue
01-1100
Council
01-1101
General Administration
01-1110
CAO
01-1111
Health & Safety
01-1112
Climate Change
01-1190
Municipal Building
01-1191
Office Building -570 Main Steet West
01-1195
Municipal Surplus Land
01-1198
Emergency Fund
Fund 01 Total Revenue
16,451,498.81 15,965,145.00
16,982,415.68
858.00
900.00
918.00
1,897,100.71
162,612.00
558,950.00
(21,778.66)
0.00
51,551.00
18,386.99
0.00
0.00
0.00
0.00
0.00
2,524.22
2,480.00
2,529.60
17,250.00
17,250.00
17,595.00
42,773.20
9,000.00
(42,000.00)
172,401.00
0.00
0.00
18,581,014.27 16,157,387.00
17,571,959.28
01-1100
Council
229,875.98
304,250.00
310,076.00
01-1101
General Administration
141,293.94
678,650.00
721,936.83
01-1110
CAO
440,484.63
669,080.40
1,028,720.36
01-1111
Health & Safety
19,631.51
25,600.00
26,112.00
01-1112
Climate Change
0.00
26,094.00
46,615.88
01-1120
School Patrol
11,689.31
21,450.00
30,150.00
01-1190
Municipal Building
(28,964.20)
1,607.00
2,529.60
01-1191
Office Building -570 Main Steet West
21.75
6,600.00
6,732.00
01-1192
Clock Tower
2,453.89
5,115.00
5,877.30
01-1194
Atwood Cenotaph
512.87
1,000.00
1,020.00
01-1195
Municipal Surplus Land
01-1198
Emergency Fund
23,090.05
24,200.00
29,304.00
173,526.08
150,000.00
153,000.00
1,013,615.81
1,913,646.40
2,362,073.97
Fund 01 Excess Revenue Over (Under) Expenditures
17,567,398.46 14,243,740.60
15,209,885.31
Report Total Revenue
18,581,014.27 16,157,387.00
17,571,959.28
Fund 01 Total Expenditure
Report Total Expenditure Report Excess Revenue Over (Under) Expenditures
1,013,615.81
1,913,646.40
2,362,073.97
17,567,398.46 14,243,740.60
15,209,885.31
Page
8
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-22 3:58PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-1200
Economic Development
26,307.75
30,277.00
32,995.00
Fund 01 Total Revenue
26,307.75
30,277.00
32,995.00
01-1200
85,705.21
286,734.00
426,783.45
85,705.21
286,734.00
426,783.45
(59,397.46)
(256,457.00)
(393,788.45)
Economic Development
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue
26,307.75
30,277.00
32,995.00
Report Total Expenditure
85,705.21
286,734.00
426,783.45
(59,397.46)
(256,457.00)
(393,788.45)
Report Excess Revenue Over (Under) Expenditures
Page
2
2021.11.18 8.0 9759
Municipality Of North Perth
2022-02-04 3:05PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-2910
Police Services
53,012.09
51,603.00
69,235.06
Fund 01 Total Revenue
53,012.09
51,603.00
69,235.06
01-2900
Police Services Board
16,239.69
15,375.00
15,497.00
01-2910
Police Services
2,393,769.48
2,608,132.50
2,619,774.27
Fund 01 Total Expenditure
2,410,009.17
2,623,507.50
2,635,271.27
(2,356,997.08) (2,571,904.50)
(2,566,036.21)
Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures
53,012.09
51,603.00
69,235.06
2,410,009.17
2,623,507.50
2,635,271.27
(2,356,997.08) (2,571,904.50)
(2,566,036.21)
Page
2
OPP 2022 Annual Billing Statement North Perth M Estimated costs for the period January 1 to December 31, 2022 Please refer to www.opp.ca for 2022 Municipal Policing Billing General Information summary for further details. Cost per Property $
Base Service
Calls for Service
Overtime Contract Enhancements Prisoner Transportation
Property Counts Household Commercial and Industrial Total Properties
(see summaries) Total all municipalities Municipal portion (see notes) (see summary) (per property cost)
Total 2022 Estimated Cost 2020 Year-End Adjustment Grand Total Billing for 2022 2022 Monthly Billing Amount
OPP 2022 Annual Billing Statement
(see summary)
Total Cost $
5,826 391 6,217
172.07
1,069,769
176,906,037 0.6186%
176.04
1,094,423
12.00 47.78 1.71
74,632 297,018 10,631
409.60
2,546,473 1,160 2,547,633 212,303
1 of 18
OPP 2022 Annual Billing Statement North Perth M Estimated costs for the period January 1 to December 31, 2022 Notes to Annual Billing Statement 1) Municipal Base Services and Calls for Service Costs - The costs allocated to municipalities are determined based on the costs assigned to detachment staff performing municipal policing activities across the province. A statistical analysis of activity in detachments is used to determine the municipal policing workload allocation of all detachment-based staff as well as the allocation of the municipal workload between base services and calls for service activity. For 2022 billing purposes the allocation of the municipal workload in detachments has been calculated to be 51.3 % Base Services and 48.7 % Calls for Service. The total 2022 Base Services and Calls for Service cost calculation is detailed on the Base Services and Calls for Service Cost Summary included in the municipal billing package. 2) Base Services - The cost to each municipality is determined by the number of properties in the municipality and the standard province-wide average cost per property of $172.07 estimated for 2022. The number of municipal properties is determined based on MPAC data. The calculation of the standard province-wide base cost per property is detailed on Base Services and Calls for Service Cost Summary included in the municipal billing package. 3) Calls for Service - The municipality’s Calls for Service cost is a proportionate share of the total cost of municipal calls for service costs calculated for the province. A municipality’s proportionate share of the costs is based on weighted time standards applied to the historical calls for service. The municipality’s total weighted time is calculated as a percentage of the total of all municipalities. 4) Overtime - Municipalities are billed for overtime resulting from occurrences in their geographic area and a portion of overtime that is not linked specifically to a municipality, such as training. Municipalities are not charged for overtime identified as a provincial responsibility. The overtime activity for the calendar years 2017, 2018, 2019 and 2020 has been analyzed and averaged to estimate the 2022 costs. The costs incorporate the 2022 salary rates and a discount to reflect overtime paid as time in lieu. The overtime costs incurred in servicing detachments for shift shortages have been allocated on a per property basis based on straight time. Please be advised that these costs will be reconciled to actual 2022 hours and salary rates and included in the 2024 Annual Billing Statement. 5) Court Security and Prisoner Transportation (CSPT) - Municipalities with court security responsibilities in local courthouses are billed court security costs based on the cost of the staff required to provide designated court security activities. Prisoner transportation costs are charged to all municipalities based on the standard province-wide per property cost. The 2022 costs have been estimated based on the average of 2019 and 2020 activity levels. These costs will be reconciled to the actual cost of service required in 2022. There was no information available about the status of 2022 Court Security Prisoner Transportation Grant Program at the time of the Annual Billing Statement preparation. 6) Year-end Adjustment - The 2020 adjustment accounts for the difference between the amount billed based on the estimated cost in the Annual Billing Statement and the reconciled cost in the Year-end Summary. The most significant year-end adjustments are resulting from the cost of actual versus estimated municipal requirements for overtime, contract enhancements and court security.
OPP 2022 Annual Billing Statement
2 of 18
OPP 2022 Estimated Base Services and Calls for Service Cost Summary Estimated Costs for the period January 1, 2022 to December 31, 2022
Salaries and Benefits
Positions FTE
Uniform Members Note 1 Inspector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25.67 Staff Sergeant-Detachment Commander. . . . . . . . . . . 10.22 Staff Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34.26 Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219.83 Constable. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1,662.49 Part-Time Constable . . . . . . . . . . . . . . . . . . . . . . . . . . 9.01 Total Uniform Salaries 1,961.48 Statutory Holiday Payout . . . . . . . . . . . . . . . . . . . . . . . . . Shift Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Uniform Benefits - Inspector. . . . . . . . . . . . . . . . . . . . . Uniform Benefits - Full-Time Salaries. . . . . . . . . . . . . . . . Uniform Benefits - Part-Time Salaries. . . . . . . . . . . . . . Total Uniform Salaries & Benefits Detachment Civilian Members Note 1 Detachment Administrative Clerk . . . . . . . . . . . . . . . .173.94 . Detachment Operations Clerk . . . . . . . . . . . . . . . . . . . 1.81 Detachment Clerk - Typist . . . . . . . . . . . . . . . . . . . . . . . 0.32 Court Officer - Administration. . . . . . . . . . . . . . . . . . . . 19.81 Crimestoppers Co-ordinator . . . . . . . . . . . . . . . . . . . . . 0.80 Total Detachment Civilian Salaries . . . . . . . . . . . . . . . 196.68 Civilian Benefits - Full-Time Salaries . . . . . . . . . . . . . . . Total Detachment Civilian Salaries & Benefits
Base
Base Services
Calls for Service
$
$
$
%
$/FTE
100.0 100.0 100.0 51.3 51.3 51.3
165,275 149,786 139,615 125,157 106,938 85,283 4,030 1,076 28.75% 31.51% 15.15%
4,242,606 1,530,809 4,783,200 27,513,174 177,782,764 768,400 216,620,953 7,868,939 2,034,976.43 1,219,749 66,678,295 116,413 294,539,325
4,242,606 1,530,809 4,783,200 14,125,173 91,275,557 394,860 116,352,206 4,177,554 1,044,780 1,219,749 35,201,315 59,821 158,055,424
13,388,001 86,507,207 373,540 100,268,748 3,691,385 990,197 31,476,980 56,591 136,483,901
51.3 51.3 51.3 51.3 51.3
66,976 63,711 57,766 67,788 63,385
11,649,837 115,316 18,485 1,342,878 50,708 13,177,224 4,239,113 17,416,337
5,980,973.12 59,251 9,243 689,403 25,988 6,764,857 2,176,254 8,941,111
5,668,864 56,065 9,243 653,475 24,720 6,412,367 2,062,859 8,475,226
13,400,831 3,954,344 10,109,468 5,335,226 233,416 1,320,076 614,793 34,968,154
7,113,342 2,099,019 5,366,242 2,832,010 123,900 700,714 326,293 18,561,519
6,287,490 1,855,325 4,743,226 2,503,216 109,516 619,362 288,500 16,406,634
346,923,815
185,558,055
161,365,761
349,143 1,573,107 231,455 3,167,790 76,849 4,991,967 349,697 17,162,950 894,435 4,291,727 18,225
185,330 835,026 122,859 1,681,506 40,787 2,649,803 179,525 9,110,325 474,778 2,277,774 9,356
163,813 738,081 108,595 1,486,285 36,063 2,342,164 170,172 8,052,625 419,657 2,013,953 8,869
33,107,345
17,567,069
15,540,276
$ 380,031,161
$ 203,125,124
$ 176,906,037
Support Costs - Salaries and Benefits Note 2 Communication Operators . . . . . . . . . . . . . . . . . . . . . Prisoner Guards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . . Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . Office Automation Support . . . . . . . . . . . . . . . . . . . . . . Mobile and Portable Radio Support . . . . . . . . . . . . . . . Total Support Staff Salaries and Benefits Costs
32.17%
6,832 2,016 5,154 2,720 119 673 312
Total Salaries & Benefits Other Direct Operating Expenses
Total Base Services and Calls for Service
Note 2
Communication Centre . . . . . . . . . . . . . . . . . . . . . . . . . Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . . Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mobile Radio Equipment Repairs & Maintenance . . . . Office Automation - Uniform . . . . . . . . . . . . . . . . . . . . . Office Automation - Civilian . . . . . . . . . . . . . . . . . . . . . Vehicle Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Detachment Supplies & Equipment . . . . . . . . . . . . . . . . Uniform & Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . Uniform & Equipment - Court Officer . . . . . . . . . . . . .
Total Other Direct Operating Expenses Total 2022 Municipal Base Services and Calls for Service Cost
Total OPP-Policed Municipal Properties Base Services Cost per Property OPP 2022 Estimated Base Services and Calls for Service Cost Summary
178 802 118 1,615 39 2,545 1,778 8,750 456 2,178 920
1,180,469 $ 172.07 3 of 18
OPP 2022 Estimated Base Services and Calls for Service Cost Summary Estimated Costs for the period January 1, 2022 to December 31, 2022 Notes:
Total Base Services and Calls for Service Costs are based on the cost of salary, benefit, support and other direct operating expenses for staff providing policing services to municipalities. Staff is measured in full-time equivalent (FTE) units and the costs per FTE are described in the notes below. 1) Full-time equivalents (FTEs) are based on average municipal detachment staffing levels for the years 2017 through 2020. Contract enhancements, court security, prisoner transportation and cleaning staff are excluded. The equivalent of 91.56 FTEs with a cost of $16,000,469 has been excluded from municipal costs to reflect the average municipal detachment FTEs required for provincially-mandated responsibilities eligible for Provincial Service Usage credit. Salary rates are based on weighted average rates for municipal detachment staff by rank, level and classification. The 2022 salaries incorporate the 2022 general salary rate increases set in the 2019 to 2022 OPPA Uniform and Civilian Collective Agreements, (uniform staff - 1.85%, civilian staff - 1.0%). The benefit rates are based on the most recent rates set by the Treasury Board Secretariat, (2021-22). Statutory Holiday Payouts, Shift Premiums, and Benefit costs are subject to reconciliation. FTEs have been apportioned between Base Services and Calls for Service costs based on the current ratio, 51.3% Base Services : 48.7% Calls for Service. 2) Support Staff Costs and Other Direct Operating Expenses for uniform FTEs are calculated on a per FTE basis as per rates set in the 2021 Municipal Policing Cost-Recovery Formula.
OPP 2022 Estimated Base Services and Calls for Service Cost Summary
4 of 18
OPP 2022 Calls for Service Billing Summary North Perth M Estimated costs for the period January 1 to December 31, 2022 Calls for Service Count Calls for Service Billing Workgroups
2017
2018
2019
2020
Four Year Average
2022 Average Time Standard
A
B
Total % of Total Weighted Provincial Time Weighted Time C=A*B
Note 1
Drug Possession Drugs Operational Operational 2 Other Criminal Code Violations Property Crime Violations Statutes & Acts Traffic Violent Criminal Code Total Provincial Totals
Note 4
20 6 1,070 370 72 332 129 210 87 2,296
36 2 1,069 458 65 321 117 192 98 2,358
18 1 1,220 563 75 394 196 181 116 2,764
21 7 1,171 261 77 340 196 144 112 2,329
24 4 1,133 413 72 347 160 182 103 2,437
377,853
398,860
439,328
360,967
394,252
2022 Estimated Calls for Service Cost
Note 2
7.0 55.1 3.7 1.3 7.7 6.5 3.4 3.5 16.1
Note 3
166 220 4,190 537 556 2,254 542 636 1,662 10,765
0.0096% 0.0127% 0.2408% 0.0309% 0.0320% 0.1295% 0.0312% 0.0366% 0.0955% 0.6186%
16,902 22,407 426,011 54,585 56,560 229,145 55,134 64,673 169,004 $1,094,423
1,740,049
100.0%
$176,906,037
Notes to Calls for Service Billing Summary 1) Displayed without decimal places, exact numbers used in calculations 2) Displayed to four decimal places, nine decimal places used in calculations 3) Total costs rounded to zero decimals 4) Provincial Totals exclude data for both amalgamations (post 2018) and dissolutions
OPP 2022 Calls for Service Billing Summary
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6 of 18
OPP 2022 Calls for Service Details North Perth M For the calendar years 2017 to 2020
Calls for Service Billing Workgroups Grand Total Drug Possession Drug Related Occurrence Possession - Cannabis Possession - Cocaine Possession - Methamphetamine (Crystal Meth) Possession – Opioid (other than heroin) Possession - Other Controlled Drugs and Substances Act Possession/Sale/etc. for Production/Trafficking substance Drugs Other Cannabis Act Possession of cannabis for purpose of distributing Production - Cannabis (Marihuana) (Cultivation) Trafficking - Cannabis Trafficking - Cocaine Trafficking - Methamphetamine (Crystal Meth) Trafficking - Other Controlled Drugs and Substances Act Operational Accident - non-MVC - Industrial Accident - non-MVC - Master Code Accident - Non-MVC - Others Accident - non-MVC - Public Property Alarm - Master Code Alarm - Others Animal - Bear Complaint Animal - Bite Animal - Dog Owners Liability Act Animal - Injured Animal - Left in Vehicle Animal - Master Code Animal - Other Animal - Rabid Animal - Stray Assist Fire Department Assist Public Bomb Threat By-Law - Master Code Distressed / Overdue Motorist Dogs By-Law Domestic Disturbance False Fire Alarm - Building False Fire Alarm - Other Family Dispute Fire - Building Fire - Other
OPP 2022 Calls for Service Details
2017
2018
2019
2020
Four Year Average
2,296
2,358
2,764
2,329
2,436.75
20 7 4 1 4 0 4 0 6 0 0 2 0 1 2 1 1,070 0 0 2 1 1 16 2 0 4 5 3 1 28 2 8 5 270 0 0 1 0 104 0 0 37 7 1
36 15 6 0 10 0 4 1 2 0 0 0 1 0 1 0 1,069 1 0 3 0 0 13 0 3 1 2 7 0 19 4 6 7 240 0 0 2 2 98 1 0 62 3 2
18 10 0 0 3 2 3 0 1 0 0 0 0 1 0 0 1,220 0 0 1 0 1 9 0 0 1 8 4 3 19 1 11 1 148 0 0 4 0 129 1 1 65 11 4
21 9 0 0 11 1 0 0 7 1 2 0 0 1 1 2 1,171 0 1 0 0 0 0 0 4 2 7 10 0 7 1 15 3 132 2 1 1 1 96 0 0 70 5 2
23.75 10.25 2.50 0.25 7.00 0.75 2.75 0.25 4.00 0.25 0.50 0.50 0.25 0.75 1.00 0.75 1,132.50 0.25 0.25 1.50 0.25 0.50 9.50 0.50 1.75 2.00 5.50 6.00 1.00 18.25 2.00 10.00 4.00 197.50 0.50 0.25 2.00 0.75 106.75 0.50 0.25 58.50 6.50 2.25
Calls for Service Count
7 of 18
OPP 2022 Calls for Service Details North Perth M For the calendar years 2017 to 2020
Calls for Service Billing Workgroups Fire - Vehicle Fireworks By-Law Found - Bicycles Found - Computer, parts & accessories Found - Household Property Found - Jewellery Found - License Plate Found - Machinery & Tools Found - Others Found - Personal Accessories Found - Radio, TV, Sound-Reprod. Equip. Found - Sporting Goods, Hobby Equip. Found - Vehicle Accessories Found Property - Master Code Homeless Person Insecure Condition - Building Insecure Condition - Master Code Insecure Condition - Others Lost - Accessible Parking Permit Lost - Computer, parts & accessories Lost - Household Property Lost - Jewellery Lost - License Plate Lost - Others Lost - Personal Accessories Lost - Radio, TV, Sound-Reprod. Equip. Lost - Vehicle Accessories Lost Property - Master Code Medical Assistance - Master Code Medical Assistance - Other Missing Person - Master Code Missing Person 12 & older Missing Person Located 12 & older Missing Person Located Under 12 Missing Person under 12 Neighbour Dispute Noise By-Law Noise Complaint - Animal Noise Complaint - Business Noise Complaint - Master Code Noise Complaint - Others Noise Complaint - Residence Noise Complaint - Vehicle Other Municipal By-Laws Overdose/Suspected Overdose
OPP 2022 Calls for Service Details
Calls for Service Count 2017
2018
2019
2020
2 0 22 0 10 2 4 1 15 20 0 3 0 11 1 11 0 0 0 0 0 0 11 2 12 1 1 3 1 10 0 16 12 2 2 30 1 5 0 3 2 45 2 12 0
2 0 23 1 5 0 5 6 21 31 1 3 2 5 0 6 1 1 1 1 1 0 5 10 12 1 1 3 1 3 0 15 11 4 2 44 2 1 5 2 2 36 2 11 0
3 2 18 0 5 0 2 2 18 16 1 1 1 25 0 9 1 1 0 0 1 2 9 6 10 3 0 3 0 1 0 21 15 2 3 80 2 7 1 25 2 34 3 13 1
1 0 3 0 7 0 2 0 7 2 3 0 0 55 0 0 5 0 0 0 4 0 4 0 5 0 1 23 0 1 2 5 9 1 0 76 1 13 0 67 1 4 0 11 0
Four Year Average 2.00 0.50 16.50 0.25 6.75 0.50 3.25 2.25 15.25 17.25 1.25 1.75 0.75 24.00 0.25 6.50 1.75 0.50 0.25 0.25 1.50 0.50 7.25 4.50 9.75 1.25 0.75 8.00 0.50 3.75 0.50 14.25 11.75 2.25 1.75 57.50 1.50 6.50 1.50 24.25 1.75 29.75 1.75 11.75 0.25
8 of 18
OPP 2022 Calls for Service Details North Perth M For the calendar years 2017 to 2020
Calls for Service Billing Workgroups Phone - Master Code Phone - Nuisance - No Charges Laid Phone - Other - No Charges Laid Phone - Threatening - No Charges Laid Protest - Demonstration Sudden Death - Natural Causes Sudden Death - Others Sudden Death - Suicide Suspicious Package Suspicious Person Suspicious vehicle Traffic By-Law Trouble with Youth Unwanted Persons Vehicle Recovered - All Terrain Vehicles Vehicle Recovered - Automobile Vehicle Recovered - Farm Vehicles Vehicle Recovered - Motorcycles Vehicle Recovered - Other Vehicle Recovered - Snow Vehicles Vehicle Recovered - Trucks Overdose/Suspected Overdose -Opioid Related Operational 2 911 call - Dropped Cell 911 call / 911 hang up 911 hang up - Pocket Dial False Alarm - Accidental Trip False Alarm - Cancelled False Alarm - Malfunction False Alarm - Others False Holdup Alarm - Accidental Trip False Holdup Alarm - Malfunction Keep the Peace Other Criminal Code Violations Animals - Cruelty Animals - Others Bail Violations - Appearance Notice Bail Violations - Fail To Appear Bail Violations - Fail To Comply Bail Violations - Master Code Bail Violations - Others Bail Violations - Promise To Appear Breach of Firearms regulation - Unsafe Storage Breach of Probation Child Pornography - Making or distributing
OPP 2022 Calls for Service Details
2017
2018
2019
2020
Four Year Average
0 11 2 1 0 9 2 0 1 127 40 3 52 40 0 2 0 0 0 0 7 0 370 13 189 32 33 29 31 34 1 1 7 72 2 0 0 1 17 1 0 1 1 14 0
1 12 7 3 0 11 2 0 0 106 61 3 63 21 1 6 0 0 1 1 5 0 458 24 238 40 34 28 29 41 1 0 23 65 2 0 0 0 19 1 2 0 0 11 1
1 13 4 7 0 5 2 2 3 173 86 8 83 44 1 6 0 2 1 1 7 0 563 139 183 66 13 20 15 78 5 0 44 75 1 1 0 0 22 1 4 0 0 13 0
2 8 5 0 2 15 1 3 0 246 105 5 38 52 1 7 1 3 1 0 1 2 261 38 72 0 0 0 0 91 11 0 49 77 2 0 2 0 28 1 3 0 0 10 0
1.00 11.00 4.50 2.75 0.50 10.00 1.75 1.25 1.00 163.00 73.00 4.75 59.00 39.25 0.75 5.25 0.25 1.25 0.75 0.50 5.00 0.50 413.00 53.50 170.50 34.50 20.00 19.25 18.75 61.00 4.50 0.25 30.75 72.25 1.75 0.25 0.50 0.25 21.50 1.00 2.25 0.25 0.25 12.00 0.25
Calls for Service Count
9 of 18
OPP 2022 Calls for Service Details North Perth M For the calendar years 2017 to 2020
Calls for Service Billing Workgroups Child Pornography - Other Common nuisance Contraband Tobacco Counterfeit Money - Master Code Counterfeit Money - Others Disturb the Peace Fail to Attend Court False Fire Alarm (C.C. Charge) Indecent acts - Master Code Indecent acts - Other Libel - Defamatory Obstruct Public Peace Officer Offensive Weapons - Careless use of firearms Offensive Weapons - Carry concealed Offensive Weapons - False Statements Offensive Weapons - Other Offensive Weapons Offensive Weapons - Other Weapons Offences Offensive Weapons - Possession of Weapons Offensive Weapons - Prohibited Possess Firearm while prohibited Possession of Burglary Tools Prostitution - Communicate to provide sexual services Public Mischief - mislead peace officer Public Morals Trespass at Night Utter Threats to damage property Uttering Counterfeit Money Offences Against the Rights of Property (Part IX CC) Property Crime Violations Arson - Auto Arson - Others Break & Enter Break & Enter - Firearms False Pretence - Other Fraud - False Pretence Over $5,000 Fraud - False Pretence Under $5,000 Fraud - Forgery & Uttering Fraud - Fraud through mails Fraud - Master Code Fraud - Money/property/security Over $5,000 Fraud - Money/property/security Under $5,000 Fraud - Other Fraud - Steal/Forge/Poss./Use Credit Card Fraud - Transportation Identity Fraud
OPP 2022 Calls for Service Details
2017
2018
2019
2020
Four Year Average
0 1 0 0 6 13 5 0 0 2 0 1 1 0 0 0 0 1 1 0 0 1 1 0 0 1 1 0 332 0 0 35 0 0 1 2 1 3 1 2 14 18 6 0 0
2 1 0 2 5 7 0 1 0 0 0 2 0 0 0 0 1 2 0 1 0 0 0 0 1 0 3 1 321 1 1 38 0 1 0 5 2 3 2 7 11 22 4 0 1
0 0 1 0 2 12 0 0 0 1 0 4 0 1 0 1 1 2 1 0 1 0 0 1 2 0 3 0 394 0 1 36 1 0 0 1 2 4 0 7 24 14 4 1 2
0 0 0 0 3 11 0 0 1 3 1 2 0 0 1 0 2 1 0 3 1 0 2 0 0 0 0 0 340 0 0 40 0 0 0 0 1 0 6 7 9 19 2 1 2
0.50 0.50 0.25 0.50 4.00 10.75 1.25 0.25 0.25 1.50 0.25 2.25 0.25 0.25 0.25 0.25 1.00 1.50 0.50 1.00 0.50 0.25 0.75 0.25 0.75 0.25 1.75 0.25 346.75 0.25 0.50 37.25 0.25 0.25 0.25 2.00 1.50 2.50 2.25 5.75 14.50 18.25 4.00 0.50 1.25
Calls for Service Count
10 of 18
OPP 2022 Calls for Service Details North Perth M For the calendar years 2017 to 2020
Calls for Service Billing Workgroups Identity Theft Interfere with lawful use, enjoyment of property Mischief - Master Code Mischief Graffiti - Non-Gang Related Personation with Intent (fraud) Possession of Stolen Goods over $5,000 Possession of Stolen Goods under $5,000 Property Damage Theft from Motor Vehicles Over $5,000 Theft from Motor Vehicles Under $5,000 Theft of - All Terrain Vehicles Theft of - Automobile Theft of - Construction Vehicles Theft of - Farm Vehicles Theft of - Motorcycles Theft of - Other Motor Vehicles Theft of - Snow Vehicles Theft of - Trucks Theft of Motor Vehicle Theft Over $,5000 - Construction Site Theft Over $5,000 - Building Theft Over $5,000 - Farm Agricultural Produce Theft Over $5,000 - Mail Theft Over $5,000 - Other Theft Theft Over $5,000 - Trailers Theft Over $5,000 - Truck Load Theft Under $5,000 - Bicycles Theft Under $5,000 - Boat (Vessel) Theft Under $5,000 - Boat Motor Theft Under $5,000 - Building Theft Under $5,000 - Construction Site Theft Under $5,000 - Farm Agricultural Livestock Theft Under $5,000 - Farm Agricultural Produce Theft Under $5,000 - Farm Equipment Theft Under $5,000 - Gasoline Drive-off Theft Under $5,000 - Master Code Theft Under $5,000 - Other Theft Theft Under $5,000 - Persons Theft Under $5,000 - Trailers Theft Under $5,000 Shoplifting Unlawful in a dwelling house Statutes & Acts Children's Law Reform Act - Custody order Custody Dispute Family Law Act - Other
OPP 2022 Calls for Service Details
2017
2018
2019
2020
Four Year Average
1 0 55 13 1 2 0 9 1 32 1 5 0 1 1 2 1 3 11 1 1 0 0 5 2 1 9 0 0 0 1 0 0 0 8 10 52 2 0 15 3 129 0 1 0
1 0 62 2 1 2 0 7 1 20 1 4 0 0 1 0 0 8 4 1 0 0 0 0 1 0 18 1 0 1 4 0 1 0 11 12 38 1 2 16 2 117 1 1 0
0 2 69 6 3 6 8 6 0 29 2 5 0 0 1 1 0 5 17 0 0 0 0 5 1 0 23 0 1 2 3 1 1 1 18 10 50 2 2 16 1 196 1 1 0
0 3 84 6 3 0 2 15 0 16 1 3 1 0 3 1 1 2 10 0 0 1 1 1 2 0 9 0 0 0 1 0 2 0 16 7 36 2 2 22 0 196 0 0 1
0.50 1.25 67.50 6.75 2.00 2.50 2.50 9.25 0.50 24.25 1.25 4.25 0.25 0.25 1.50 1.00 0.50 4.50 10.50 0.50 0.25 0.25 0.25 2.75 1.50 0.25 14.75 0.25 0.25 0.75 2.25 0.25 1.00 0.25 13.25 9.75 44.00 1.75 1.50 17.25 1.50 159.50 0.50 0.75 0.25
Calls for Service Count
11 of 18
OPP 2022 Calls for Service Details North Perth M For the calendar years 2017 to 2020
Calls for Service Billing Workgroups Landlord / Tenant Mental Health Act Mental Health Act - Attempt Suicide Mental Health Act - No contact with Police Mental Health Act - Placed on Form Mental Health Act - Threat of Suicide Mental Health Act - Voluntary Transport Trespass To Property Act Mental Health Act - Apprehension Traffic MVC - Fatal (Motor Vehicle Collision) MVC - Others (Motor Vehicle Collision) MVC - Pers. Inj. Failed to Remain (Motor Vehicle Collision) MVC - Personal Injury (Motor Vehicle Collision) MVC - Prop. Dam. Failed to Remain (Motor Vehicle Collision) MVC - Prop. Dam. Non Reportable (Motor Vehicle Collision) MVC - Prop. Dam. Reportable (Motor Vehicle Collision) MVC (Motor Vehicle Collision) - Master Code Violent Criminal Code Abandon Child Aggravated Assault - Level 3 Assault - Level 1 Assault Peace Officer Assault With Weapon or Causing Bodily Harm - Level 2 Criminal Harassment Criminal Harassment - Offender Unknown Criminal Negligence Causing Death Extortion Forcible confinement Indecent / Harassing Communications Invitation to Sexual Touching Kidnapping Non-Consensual Distribution of Intimate Images Obtaining sexual services for consideration Procuring a person under the age of 18 years Robbery - With Threat of Violence Sexual Assault Sexual Assault With a Weapon Sexual Exploitation Sexual Interference Utter Threats - Master Code Utter Threats to Person
OPP 2022 Calls for Service Details
2017
2018
2019
2020
Four Year Average
24 28 6 3 6 18 6 37 0 210 0 2 0 15 19 69 105 0 87 1 0 44 1 3 7 0 0 0 0 1 0 1 0 0 0 0 8 0 2 0 1 18
20 28 4 2 12 13 9 27 0 192 0 1 1 9 30 65 85 1 98 0 1 43 1 8 14 1 0 1 1 0 1 0 0 0 0 0 9 0 1 4 1 12
41 36 7 3 5 31 14 57 0 181 2 2 1 13 14 74 74 1 116 0 0 58 1 3 5 0 1 0 2 0 0 0 1 0 0 0 15 1 0 3 1 25
28 42 5 0 13 27 3 74 3 144 0 0 1 11 8 54 69 1 112 0 0 34 4 14 12 0 0 0 0 9 0 0 0 1 1 1 10 1 0 3 2 20
28.25 33.50 5.50 2.00 9.00 22.25 8.00 48.75 0.75 181.75 0.50 1.25 0.75 12.00 17.75 65.50 83.25 0.75 103.25 0.25 0.25 44.75 1.75 7.00 9.50 0.25 0.25 0.25 0.75 2.50 0.25 0.25 0.25 0.25 0.25 0.25 10.50 0.50 0.75 2.50 1.25 18.75
Calls for Service Count
12 of 18
OPP 2022 Contract Enhancement Cost Summary North Perth M Estimated cost for the period January 1 to December 31, 2022 2021 Cost Recovery Formula
Salaries and Benefits Positions
Uniform Members
$ Total
$/FTE
Note 1
Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Uniform Salaries Statutory Holiday Payout . . . . . . . . . . . . . . . . . . . . . . . . . Shift Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Uniform Benefits - Full-Time Salaries. . . . . . . . . . . . . . . .
1.00 1.00
125,157
125,157 125,157 4,030 1,076 39,437 169,700
4,030 1,076 31.51%
Total Uniform Salaries & Benefits
Detachment Civilian Members Detachment Administrative Clerk . . . . . . . . . . . . . . . . . Total Detachment Civilian Salaries . . . . . . . . . . . . . . . . . Civilian Benefits - Full-Time Salaries . . . . . . . . . . . . . . .
Note 1 Full-time
1.00 1.00
66,976
66,976 66,976 21,546 88,522
6,832 2,016 5,154 2,720 119 673 312
6,832 2,016 5,154 2,720 119 673 312 17,826
32.17%
Total Detachment Civilian Salaries & Benefits
Support Costs - Salaries and Benefits Communication Operators . . . . . . . . . . . . . . . . . . . . . Prisoner Guards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . . Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . Office Automation Support . . . . . . . . . . . . . . . . . . . . . . Mobile and Portable Radio Support . . . . . . . . . . . . . . .
Total Support Staff Salaries and Benefits Costs
Total Salaries & Benefits
276,048
Other Direct Operating Expenses Communication Centre . . . . . . . . . . . . . . . . . . . . . . . . . Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . . Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mobile Radio Equipment Repairs & Maintenance . . . . Office Automation - Uniform . . . . . . . . . . . . . . . . . . . . . Office Automation - Civilian . . . . . . . . . . . . . . . . . . . . . Vehicle Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Detachment Supplies & Equipment . . . . . . . . . . . . . . . . Uniform & Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . Additional Municipally Leased Desktop Computer. . . . . . . . Note ... 2 Additional Municipally Leased Laptop Computer. . . . . . . . . Note .. 2
178 802 118 1,615 39 2,545 1,778 8,750 456 2,178 1,116 1,395
178 802 118 1,615 39 2,545 1,778 8,750 456 2,178 1,116 1,395
Total Other Direct Operating Expenses
Total 2022 Estimated Enhancement Cost Total OPP-Policed Properties Cost Per Property
OPP 2022 Contract Enhancement Summary
20,970
$
297,018
$
6,217 47.78
13 of 18
OPP 2022 Contract Enhancement Cost Summary North Perth M Estimated cost for the period January 1 to December 31, 2022 Notes: 1) Salary rates are based on weighted average rates for municipal detachment staff by rank, level and classification.
The 2022 salaries incorporate the 2022 general salary rate increases set in the 2019 to 2022 OPPA Uniform and Civilian Collective Agreements, (uniform staff - 1.85%, civilian staff - 1.0%). The benefit rates are based on the most recent rates set by the Treasury Board Secretariat, (2021-22). Statutory Holiday Payouts, Shift Premiums, and Benefit costs are subject to reconciliation. 2) Additional Municipally Leased Computers includes one (1) desktop computer and one (1) notebook computer,
which were previously under a separate agreement with the OPP IT Section, at the current Cost-Recovery Formula rates of $1,116 and $1,395, respectively.
OPP 2022 Contract Enhancement Summary
14 of 18
OPP 2020 Reconciled Year-End Summary North Perth M Reconciled cost for the period January 1 to December 31, 2020
Cost per Property $ Base Service
Property Counts Household Commercial and Industrial Total Properties
Total Cost $
5,603 382 5,985
184.61
1,104,893
164,063,561 0.6385%
175.04
1,047,600
9.85 47.62 1.26
58,972 285,031 7,541
418.39
2,504,038
Calls for Service Total all municipalities Municipal portion Overtime Contract Enhancements Prisoner Transportation
(see summary) (per property cost)
Total 2020 Reconciled Costs 2020 Billed Amount 2020 Year-End-Adjustment
2,502,878 1,160
Note The Year-End Adjustment above is included as an adjustment on the 2022 Billing Statement. This amount is incorporated into the monthly invoice amount for 2022.
OPP 2020 Reconciled Year-End Summary
15 of 18
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16 of 18
OPP 2020 Reconciled Contract Enhancement Cost Summary North Perth M Reconciled cost for the period January 1 to December 31, 2020 2019 Cost Recovery Formula
Salaries and Benefits Positions Uniform Members Note 1 Sergeant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Uniform Salaries Statutory Holiday Payout . . . . . . . . . . . . . . . . . . . . . . . . . Shift Premiums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Uniform Benefits - Full-Time Salaries. . . . . . . . . . . . . . . . Total Uniform Salaries & Benefits Detachment Civilian Members Note 1 Detachment Administrative Clerk . . . . . . . . . . . . . . . .Full-time . Total Detachment Civilian Salaries . . . . . . . . . . . . . . . . . Civilian Benefits - Full-Time Salaries . . . . . . . . . . . . . . . Total Detachment Civilian Salaries & Benefits Support Costs - Salaries and Benefits Communication Operators . . . . . . . . . . . . . . . . . . . . . Prisoner Guards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . . Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . Office Automation Support . . . . . . . . . . . . . . . . . . . . . . Mobile and Portable Radio Support . . . . . . . . . . . . . . . Total Support Staff Salaries and Benefits Costs
$/FTE
1.00 1.00
121,017 3,880 1,076 30.37%
1.00 1.00
Total $ 121,017 121,017 3,880 1,076 36,753 162,726
65,281
65,281 65,281 19,278 84,559
6,635 1,764 5,037 2,488 120 644 200
6,635 1,764 5,037 2,488 120 644 200 16,888
29.53%
Total Salaries & Benefits
264,172
Other Direct Operating Expenses Communication Centre . . . . . . . . . . . . . . . . . . . . . . . . . Operational Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . RHQ Municipal Support . . . . . . . . . . . . . . . . . . . . . . . . . Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mobile Radio Equipment Repairs & Maintenance . . . . Office Automation - Uniform . . . . . . . . . . . . . . . . . . . . . Office Automation - Civilian . . . . . . . . . . . . . . . . . . . . . Vehicle Usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Detachment Supplies & Equipment . . . . . . . . . . . . . . . . Uniform & Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . Additional Municipally Leased Desktop Computer. . . .Note . . . . 2. . . Additional Municipally Leased Laptop Computer. . . . .Note . . . . 2. .
Total Other Direct Operating Expenses
Total 2020 Reconciled Enhancement Cost
OPP 2020 Reconciled Contract Enhancement Summary
167 830 249 1,462 102 2,390 1,812 8,805 534 1,974 1,119 1,415
167 830 249 1,462 102 2,390 1,812 8,805 534 1,974 1,119 1,415
20,859
285,031
17 of 18
OPP 2020 Reconciled Contract Enhancement Cost Summary North Perth M Reconciled cost for the period January 1 to December 31, 2020
Notes: 1) Salary rates are based on weighted average rates for municipal detachment staffing by rank, level and classification. The 2020 salaries incorporate the January 1, 2020 general salary rate increases set in the 2019 to 2022 OPPA Uniform and Civilian Collective Agreements, (2.15% for uniform staff and 1.25% for civilian staff). The benefit rates are based on the rates set by the Treasury Board Secretariat, (2020-21). Statutory Holiday Payouts, Shift Premiums, and Benefit costs are subject to reconciliation. 2) Additional Municipally Leased Computers includes one (1) desktop computer and one (1) laptop computer which were previously under a separate agreement with the OPP IT Section, at the current Cost-Recovery Formula rate of $1,119 and $1,415 respectively. 3) The enhancement contractual hours were met for this period. Contractual Hours Calculation Billable Uniform Contract Enhancement Hours Worked Calls For Service Hours Removed Total Uniform Enhancement Hours Worked In Contract Minimum Hours Required in Contract Total Hours Above Minimum Hours Required
OPP 2020 Reconciled Contract Enhancement Summary
1.00
FTEs x 1417
1,596 (34) 1,561 1,417 144
18 of 18
Tab 3: Clerk’s and Building
Clerk’s Department: Operating Overview 2021 Review and 2022 Outlook Clerk’s Department The statutory duties of the Clerk’s Department, including Council and Committee meetings, Council agendas, by-laws and minutes, licensing, updating and the implementation of new policies and the maintenance of public records has occupied most of the Department Staff time. In 2021, Virtual Meetings continue to be the new way to host a Council Meeting. The 2021 Essential level of compliance with the Emergency Management and Civil Protection Act will be achieved. The annual review and training session were held on October 19 th, 2021. As the North Perth CEMC, the set up and hosting of the COVID19 Vaccine clinics has been a huge task; and ramping up again with the announcement of the 3 rd dose. In 2021, the Perth County Joint Accessibility Plan being a comprehensive plan outlining the accomplishments and goals established by each of the Member Municipalities in order to meet the requirements of the AODA has been updated, as well as efforts were made to go beyond the requirements, in order to move towards a barrier-free Perth County. During 2020, it was determined that some of the third-party information added to the Municipal Website was not AODA compliant. Working with the AODA, the North Perth Staff has corrected this noncompliant issue. The highlight for the Clerks Department in 2022 will be the preparation and implementation of a successful Municipal Election. The Election will be held on Monday, October 24 th, 2022. New Staff appointments will be significant changes for the Clerk’s Department in 2022.
Canine Control Services The new process to purchase dog tags was implemented this year. At this time, no concerns or issues have been expressed with the new process. Due to pandemic, we still have not experienced the full value of our agreement with the Stratford Perth Humane Society to provide Canine Control services for the Municipality of North Perth. As soon as it is safe to do so, we have plans in place to meet and discuss a more seamless canine control service process. We are not anticipating any change to the 2022 Budget.
Planning Department Activity
2017
2018
2019
2020
2021
Zoning Amendments
18
21
23
19
14
Listowel Ward Official Plan Amendments
0
0
1
1
County Official Plan Amendment
5
5
4
4
2
Application for Minor Variance/Permission
15
18
14
24
14
Site Plan Agreements
19
18
21
17
15
Part Lot Control Exemption
8
7
6
7
5
Subdivisions •
Emerald Green Phase 3 File 3I92002
Status Construction of homes in Phase 2 is 90 % complete 10 permits have been issued for Phase 3
•
Lunor File NP 04-11
Conditions of draft plan approval extended until 2022
•
2104689 Ontario Inc./Agriloff Engineering Phase 3 (Industrial portion) File NP 06-01 Maitland River Estates File NP 07-02
Residential Portion complete
Permits are available for issuance pending final registration of easements
•
2459825 Ontario Inc. (formerlyTerrier Developments Inc. File NP 10-01 Zyta Phase 2 File NP 10-04
•
Nichol Properties Inc. File NP 18-02
Residential Construction continues in Phase 1, 2 and 3 in 2021
•
NP 18-03 Dallmitch Holdings Ltd Atwood
Subdivision Agreement approved and amended in 2021, Construction anticipated in Phase 1 in 2022
•
NP 20-01 Makem Developments – 19 McLaren Avenue North, Listowel
Anticipate construction in 2021
• • •
No activity in industrial portion Construction continues into 2022 (approx. 75% complete)
No activity
• • •
NP 20-02 H J Donegan Holdings Maitland River Estates 2 NP 20-03 Terra Park Developments Condo
Anticipate draft plan approval in 2022
NP 16-20 – Bennett Koch (Binning St. W.)
Phase 1 complete and construction of home is complete Phase 2 draft plan pending
Construction is complete and occupancies have been granted
As Council is aware, in 2019, the County of Perth, Township of Perth East, Municipality of North Perth, Municipality of West Perth and Township of Perth South engaged in a comprehensive review of planning service delivery models. As a result of the review, the recommendation was to implement a single tier service model delivered by the County of Perth and this was supported by each of the five municipalities. At the February 8, 2021 Council Meeting, North Perth Council passed Bylaw No. 15-2021, authorizing the execution the new planning service level agreement. At the February 22nd Council Meeting, Council approved the 2021 Planning and Development Service Fees. The 2022 Planning Budget reflects these changes. In 2022, we are anticipating more housing development and the completion of the updated County of Perth Official Plan.
By-law Enforcement/Property Standards Department 2021 Statistics 272 incidents • • • • • •
34 property standards 20 zoning 47 parking 29 animal complaints 19 noise 123 Other (including transient traders, pools, signs, general patrol and nuisance)
With a full Staff complement, the By-law Department was able to update many policies By-laws and work on communication strategies to educate North Perth residents. This will continue as a goal for the Department in 2022. In addition, due to the resignation of an Officer, we will be working on a Staff Plan for the future. Respectfully submitted, Patricia Berfelz Clerk
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 11:05AM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-1300
Clerk
01-1301
Election
01-1310
Dog Control
01-1350
By-law Enforcement
01-1400
Planning
51,422.14
69,683.00
68,704.00
0.00
0.00
49,100.00
60,155.00
53,000.00
54,000.00
130.00
2,000.00
2,000.00
123,650.87
87,400.00
52,620.00
Fund 01 Total Revenue
235,358.01
212,083.00
226,424.00
01-1300
Clerk
140,873.68
189,856.41
198,576.00
01-1301
Election
290.02
0.00
49,100.00
01-1310
Dog Control
18,805.90
58,000.00
54,000.00
01-1350
By-law Enforcement
83,708.31
132,954.30
137,545.00
01-1400
Planning
157,649.59
119,999.49
103,818.00
401,327.50
500,810.20
543,039.00
(165,969.49)
(288,727.20)
(316,615.00)
Report Total Revenue
235,358.01
212,083.00
226,424.00
Report Total Expenditure
401,327.50
500,810.20
543,039.00
(165,969.49)
(288,727.20)
(316,615.00)
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
5
Building Department: Operating Overview 2021 Review and 2022 Outlook 2021 Review Building activity has remained consistent with past years in regards to the number of permits issued per year. Residential construction remains the predominant permit type as we ride the wave of high demand for residential units. Commercial permit activity has remained consistent as well as industrial permit types. Agricultural permits have decreased slightly but this is expected to rise in the coming year. Our first year using the new building permit software (Cloud Permit) has been a great success and has helped in greatly reducing in person contact with permit applicants. It is expected that we will meet our budget target as submitted for 2021.
2022 Outlook We are anticipating another busy construction season in all sectors of permit types and expect residential activity to remain strong provided that we have adequate residential land supplies. Based on activity experienced through site plan development applications we can expect to see a spike in commercial permits in 2022. An increase of approximately 5.89% has been factored into the 2022 operating budget as we were instructed to budget all salaries at the top of the pay grid which in turn increases all other categories such as vacation pay, pension contributions, workers compensation, etc. There was also a significant increase in our department’s property/liability insurance portion contribution. There are no capital projects proposed for the 2022 year. In closing, I would note that the North Perth Building Department budget has historically been self-sustained by permit and service fees collected and does not impact the overall tax levy.
Respectfully submitted, Ed Podniewicz, CBCO Chief Building Official/Zoning Administrator
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 11:13AM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-1600
Building Department
514,323.74
608,222.00
651,989.00
Fund 01 Total Revenue
514,323.74
608,222.00
651,989.00
01-1600
Building Department
481,231.02
600,150.00
644,067.00
01-1601
Hybrid Mitsubishi SUV (2018) - GVBE336
4,713.10
8,072.00
7,922.00
485,944.12
608,222.00
651,989.00
28,379.62
0.00
0.00
Report Total Revenue
514,323.74
608,222.00
651,989.00
Report Total Expenditure
485,944.12
608,222.00
651,989.00
28,379.62
0.00
0.00
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
3
Tab 4: Finance and IT
Finance and IT Departments: Operating Overview 2021 Review and 2022 Outlook General Processing and Accounting: The Finance and IT Departments have focused on the implementation of the 2021 Business Plan as approved by Council, and again, will be focusing on the implementation of the Council approved 2022 Finance and IT Departments Business Plans priorities, as part of ongoing operational responsibilities, to advance the strategic goals of the Municipality of North Perth. Project priorities will be integrated with operational expectations for the department. In 2021, the Finance staffing complement was volatile throughout the year with staffing changes. This will continue throughout the first quarter of 2022. Additional staff hours have enabled the department to cope with vacancies and the continued increase in the number of annual transactions for audit, volume increase, legislative changes, asset management detail, funding documentation, supplemental tax billings and additional ongoing billings for taxes, water/wastewater, day care, etc. With the addition of a new staff member in 2022, Finance will be better equipped to support other departmental needs with regard to ongoing development within North Perth. The Bids and Tender software application ensures a fair and competitive purchasing process for more and more products and services throughout the organization. The Finance and Purchasing Assistant position has demonstrated a consistent and supportive role for Department Heads and Supervisors that ensures all necessary documents are circulated and received for each purchase. The new Purchasing By-law remains outstanding for Council’s consideration in 2022. The plan is to bring a revised draft to Council in the second quarter for consideration. The Administrative Process Efficiency Review completed by KPMG consultants at the end of 2020 remains the basis for further development and changes in processing for both the Finance and IT Departments. In an effort to manage increased workload through efficiencies, the Finance Department staff continued to document processes and procedures for the various aspects of each position within the department. We are continuing to document Standard Operating Procedures (SOP) for all processes. This endeavor gives us the opportunity to review our processes for efficiencies, as well as documenting each task for cross training initiatives. The SOPs have come in handy over the past year with staff changes and vacancy coverage. The new General Ledger account structure and budgeting software will have a profound impact on our accounting and reporting polices and processes. This, in conjunction with organization structure changes will make it difficult for Council and Staff throughout 2022. Reporting will be a challenge until the new data flow through is refined and understood. As well, the implementation of the paperless accounts payable initiative, is expected to dramatically improve invoice approvals and payment processes for all departments. This initiative will also provide a more efficient filing and retention system for all municipal invoice documentation.
The Municipal Property Assessment Corporation (MPAC) implemented a new process for public access in North Perth but, unfortunately, this was discontinued due to COVID restrictions. We hope this process will start up again sometime in 2022 so that an assessor is in our office one day a month to work with staff on outstanding matters and to meet with the public upon request. This arrangement began in October of 2019 and was working out very well for all parties but is still delayed. Property assessment performance by MPAC within North Perth has ebbed and flowed over the past year. MPAC final assessment run in 2021 did include a number of older occupancies so some headway has been made to catch-up. We still have some outstanding assessment issues from 2020 that we plan to clean up in 2022. Hopefully, MPAC will feel comfortable committing to a 95% or better performance objective in future agreements. Assessment support training for staff was curtailed again in 2021, therefore, we continue to work with our assessment consultant, as needed. MPAC did not roll out the new assessments in 2021 and we are anticipating that this will not happen in 2022 either. The Province has, however, announced that municipalities will be able to implement new sub classes for business. We have worked with the County and other lowertier municipalities with regard to the options that are available. Upon seeing the regulations, it is thought that there is limited, if any, net benefit for the implementation of the options. Council updated the municipal Asset Management Plan (AMP) in 2020 to consider service delivery level. In addition to specific project work, the AMP implementation is underway and will have long-term benefits for the financial management of North Perth’s assets. Working with all other Departments, the corporate asset data base is being reviewed in detail to ensure GIS location, accuracy, condition rating and completeness. As well, the asset inventory, GIS location and values are reconciled with our accounting processes to confirm data accuracy for the basis of long-term financial forecasting for each departmental financial plan. Staff training and budget integration will be ongoing in 2021 to meet all legislative requirements and the priorities of the Finance Business Plan. Information Technology Services: Information Technology Services (IT) focused on the implementation of the Council approved 2021 IT Business Plan priorities, as part of ongoing operational responsibilities, to advance the strategic goals of the Municipality of North Perth. The IT Department’s focus for 2022 will be what Council approves in the 2022 Business Plan. The IT Governance Group was initiated in 2020 and has continued throughout 2021. The Group has established their terms of reference and set some priorities within their scope. Their recommendations will help focus limited resources as all municipal services are becoming more reliant on IT tools throughout the organization. Increased demand from each department requires ongoing upgrades to utilize new technologies and to meet the legislative, public information, documentation, accessibility, etc. demands. The Group will promote priorities and ensure the integration of applications for efficient installation and utilization throughout the organization. A review of the effectiveness of the IT Governance format will be completed in the latter part of 2022.
IT staff were kept extremely busy again in 2021 addressing Council and staff continuous needs for remote access for ongoing municipal operations. It is anticipated that this level of support will continue for the long-term. The new tools have enabled Council and staff operating flexibility. The IT Operating Budget for 2022 has been separated from the general Finance Department and it is the intended to be fully allocated to all other supported services by the 2025 budget. As per the 2021 Business Plan, an additional staff person was added to the IT Department to support the additional workload. BIA: A detailed 2022 Operating Budget Report for the BIA will be presented to Council by the BIA Chair, Scott Patterson, for consideration. The resulting BIA tax rate is applied to commercial property assessment within the established Listowel BIA area. Conservation Authorities: The Maitland Valley and Grand River Conservation Authorities have not provided their annual draft budgets and levy requisitions for 2022. The municipal operating budget for 2022 includes an estimated budget increase of 10% for both Authorities.
Respectfully submitted, Frances Hale Director of Finance/Treasurer
2021.11.18 8.0 9759
Municipality Of North Perth
2022-02-04 3:12PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-1700
Finance Department
355,777.91
276,543.00
312,238.00
Fund 01 Total Revenue
355,777.91
276,543.00
312,238.00
01-1700
766,916.54
718,964.75
948,659.00
766,916.54
718,964.75
948,659.00
(411,138.63)
(442,421.75)
(636,421.00)
Report Total Revenue
355,777.91
276,543.00
312,238.00
Report Total Expenditure
766,916.54
718,964.75
948,659.00
(411,138.63)
(442,421.75)
(636,421.00)
Finance Department
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
3
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 12:20PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-1710
Finance - Information Technology
Fund 01 Total Revenue 01-1705
Finance - KIA SUV (2010) -CDJW956
01-1710
Finance - Information Technology
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures
21,528.00
28,422.00
22,430.09
21,528.00
28,422.00
22,430.09
645.95
0.00
(2,250.00)
199,430.56
222,424.00
161,021.75
200,076.51
222,424.00
158,771.75
(178,548.51)
(194,002.00)
(136,341.66)
21,528.00
28,422.00
22,430.09
200,076.51
222,424.00
158,771.75
(178,548.51)
(194,002.00)
(136,341.66)
Page
3
Conservation Authorities 2022 Budget Request
January 5, 2022 Municipality of North Perth Dear Mayor Kasenberg and Council: Re:
2022 Priorities and Draft Budget
I am writing to you at this time to outline Maitland Valley Conservation Authority’s(MVCA) priorities along with our draft budget for council’s review and comment. MVCA’s priorities and budget continue to focus on the following priorities: 1. Flood and Erosion Safety: Helping our member municipalities to reduce the potential for loss of life, property damage and social disruption in flood and erosion prone areas of the watershed. 2. Watershed Stewardship: Helping our member municipalities and landowners to develop soil and water conservation systems to keep soil and nutrients on the land and out of watercourses and Lake Huron 3. Conservation Areas: Ensuring that our conservation areas set a high standard for conservation practices and are safe for the public to use. 4. To stabilize our operating and capital budget to deliver our core services and maintain our essential infrastructure and equipment. In 2021 we had an unprecedented increase in use of our 28 conservation areas by watershed residents and visitors to the area. People have rediscovered the importance of nature for both their physical and perhaps more importantly their mental health. There has also been an increase in demand for our watershed stewardship services as landowners are increasingly aware of the importance of looking after the health of their soil and the value of restoring natural areas on their farms and rural properties. Development is increasing across the watershed and it seems that everyone wants to locate as close as possible to rivers, streams and Lake Huron. This increase in development has also lead to increased work loads.
In October the Ministry of Environment, Conservation and Parks approved a regulation that outlines the services and programs that we must provide. MVCA is also continuing to implement it’s infrastructure strategy so that we can continue to decommission surplus buildings and to invest in the equipment and infrastructure that is critical to our core services. Increasing demand for services and new regulatory requirements have resulted in MVCA’s Members identifying the need to increase the budget. The 2022 draft budget includes a levy increase of $136,222. A copy of the draft budget and levy apportionment table is attached to this letter. The apportionment of the levy is based upon each municipality’s assessment in the watershed. The assessment schedule is developed by the Ministry of Environment, Conservation and Parks. We have included a newsletter that highlights the work that MVCA was able to accomplish in 2021 along with a newsletter outlining some of our major projects and activities planned for 2022. We recognize that our member municipalities are also facing fiscal challenges associated with increasing development and the pandemic, however we ask that you take into account the changes that we are making to our services so that we can focus on our core services, equipment and infrastructure. MVCA’s Members plan to finalize the work plan and budget on Wednesday, March 16th, 2022. If your municipality has any comments regarding the draft work plan and budget please forward your comments to me and your member by March 7, 2022. We look forward to working with you in 2022. Respectfully submitted
Dave Turton Chair Maitland Valley Conservation Authority
REVIEW of
2021
A snapshot of key activities undertaken in the past year.
1093 Marietta St., Box 127 Wroxeter ON N0G 2X0 maitland@mvca.on.ca 519-335-3557 mvca.on.ca
“We are focussing our services on mitigating the impacts of a rapidly changing climate.” BACKGROUND
Maitland Conservation is jointly governed by its member municipalities. Conservation Authorities are established by the provincial government at the request of municipalities. The activities of Maitland Conservation are driven by municipalities, landowners and community partners. We are committed to providing effective community-based conservation services in a cost efficient manner. Maitland Conservation is working to protect and enhance water, forests and soils in the Maitland and Nine Mile River watersheds.
Maitland and Nine Mile River Watersheds
FLOOD & EROSION SAFETY SERVICES 2021
Harriston Flood Damage Reduction Support - Continued technical support provided to the Town of Minto in selecting appropriate options for reducing the potential for flood damages in the community. Fisheries assessment completed in area of proposed downstream work.
Shoreline Hazard Mapping Update Lidar data delivered and reviewed. This precise, 3-D information will be used to create updated hazard mapping. RFP process completed for the mapping project.
Flood Forecasting System - On-going maintenance of rain gauges and stream gauging stations. Monitoring of weather and gauge data 24 hours a day / 7 days a week. Messages issued for 11 events.
Wingham Flood Progression Mapping for the Township of North Huron and the Municipality of Morris-Turnberry The development of flood progression mapping is underway to assist municipal staff during flood events.
Lake Huron Water Level and Erosion Risk Support The water level of Lake Huron dropped during 2021 but continues to be above average. Staff delivered information on coastal processes and erosion risks to municipalities and landowners throughout the year including:
Impending bluff failure mapping to ACW and Central Huron. Follow-up meetings held with municipal staff and emergency services. Bluff failure webinar delivered to the public over Zoom. Presentations made to two cottage associations.
Over 1,100 newsletters mailed to shoreline landowners. Over 250 landowners completed a survey to gauge shoreline priorities and concerns. Lake level projection factsheet regularly updated and posted on website.
“Our stewardship efforts are focussed on keeping sediment and nutrients on the land and out of waterways.”
WATERSHED STEWARDSHIP SERVICES 2021
Wellington Rural Water Quality Program and Huron Clean Water Project - 198 new projects approved this year. Grants totalling $253,618 allocated with total estimated project costs of $990,394. Top projects in 2021: - Cover crops (79) - Tree Planting (40) - Forest Management Plans (22)
Forestry Program - Tree and shrub order program had 129 customers totalling 18,078 trees. Assisted with 67 planting projects that saw 37,529 trees and shrubs planted, including 10.8 km of stream buffering.
Matthew Shakespeare assessing a forest plot - July 2021
Forest Health Study Assessments completed on 103 forest plots on 42 private properties across the watershed. Research being undertaken in partnership with the University of Toronto Forestry Conservation.
Rural Stormwater Management - 17 new erosion control and wetland projects initiated in 2021. New agreement with St. Clair Region C.A. for green infrastructure municipal drain demonstrations and case studies. Supported Pine River Watershed Initiative Network on wetland restoration proposal. Healthy Lake Huron - The Conservation Authorities involved in Healthy Lake Huron worked collaboratively to develop consistent approaches to: - erodible soil mapping - estimated adoption of vegetation cover and crop rotation Staff also developed detailed mapping for the Eighteen Mile River watershed that included information on the erosion potential of gullies.
Middle Maitland Headwaters Restoration Project -Nine new planting projects were completed in 2021 including 5 1/2 km of new watercourse buffers. On-Farm Applied Research and Monitoring (ONFARM) Focussed on monitoring soil health and water quality within the Garvey-Glenn watershed. This initiative is part of a larger provincial soil health monitoring effort. Water sampling was done at the watershed outlet and at the edge-of-field station. WISKI data management platform
implemented to improve efficiency and allow for future public access to data.
Monitoring and Reporting Extensive water sampling conducted throughout the year including: n
102 samples for the Provincial Water Quality Monitoring Network
n
11 Provincial Groundwater Monitoring Network wells
n
Benthic invertebrate sampling at one site
n
Six sites in the Eighteen Mile River watershed were sampled and flow data collected.
Mat Shetler sampling in Salem Creek - August 2021
Jacobsen Restoration Project - Lucknow
CONSERVATION AREAS 2021 Best Management Practices on Conservation Lands - Second phase of invasive Buckthorn removal from meadow areas at Wawanosh Valley completed. - Phragmites control work undertaken at Galbraith and Gorrie. - Naturalization of grounds at office continued with the planting of native species in the front garden. Maintain Conservation Areas for Safe Public Use The sharp rise in public use of properties seen in 2020, continued in 2021. - Hazardous trees removed from Brussels and Gorrie. - Inspections completed on day-use areas, trails, and dam infrastructure. - New benches installed at Naftel’s Creek. Carbon Footprint Reduction Strategy - 356 trees and 100 shrubs planted at Conservation Area - Continued reduction of fossil fuel use through the purchase of fuel efficient and electric vehicles.
Gorrie Conservation Area following removal of the dam - September 2021
Gorrie Dam and Conservation Area A major milestone was completed in 2021 with the decommissioning of the Gorrie Dam. The structure was damaged in a flood in June 2017.
The contractor completed removal of the dam structure and site rehabilitation of the Conservation Area.
Picnic shelter renovation was started with completion expected in spring 2022.
A community planting day was held at the site in October.
The Maitland Mills Association removed historical artifacts from the Gorrie Mill. A salvage company dismantled the mill building and undertook site restoration.
Falls Reserve Conservation Area It was a late start to the camping season again in 2021, but both camping and day-use visits continued to rise.
Operational procedures were adjusted based on local public health and provincial directives.
Exterior siding was replaced on the washroom in the Maple Campground. New day-use sites were developed and made available for rent. The Cedar Campground was designated as radio/audio free and 15 sites closed to limit pressure on facilities.
MECP approved the FRCA application for a septic system replacement. A contractor was selected and the project got underway in the fall. It is expected to be completed in late May, 2022.
Installation of leaching cell for new septic system at FRCA - November 2021
Jason Moir, FRCA Superintendent, at new day use picnic site - July 2021
CORPORATE SERVICES 2021 Changes to the Conservation Authorities Act
Healthy Watersheds Tour with Clint Jacobs, Natural Heritage Coordinator for Walpole Island First Nation, Dan Krause, Wildlife Conservation Society of Canada, Dr. Justina Ray, WCS Canada, Erin Gouthro, Maitland Conservation and Ted Briggs, MECP
Chair and General Manager/Secretary Treasurer met with Lisa Thompson, MPP for Huron-Bruce, to review MVCA’s comments on the mandatory services consultation paper. Comments were sent to: - Randy Pettepiece, MPP, Perth Wellington, - Minister of Environment, Conservation and Parks, - Minister of Northern Development, Mines, Natural Resources and Forestry.
Maitland Conservation Members’Tour of Falls Reserve Conservation Area - August 2021
A Transition Plan has been developed in accordance with Ontario Regulation 687/21 Transition Plans and Agreements for Programs and Services Under Section 21.1.2 of the Act. This plan is being circulated to member
municipalities. An inventory of programs and services is also being developed and will be provided to municipalities by the end of February 2022. Three-Year Budget for 20222024
Draft three-year budget and work plan developed and reviewed by Members in October.
Infrastructure Plan A five-year infrastructure and equipment strategy was developed for the organization.
Questions? Contact your Maitland Conservation Member. Contact information is posted at mvca.on.ca or email maitland@mvca.on.ca.
December 2021
KEY PRIORITIES for 2022 1. Reduce the risk of loss of life and community damage from flooding and erosion.
Maitland Conservation 2022 Work Plan Priorities
2. Keep soil and nutrients on the land and out of watercourses. 3. Ensure Conservation Areas are safe for visitors and showcase best management practices. 4. Develop agreement with member municipalities on the programs and services to be provided by Maitland Conservation under the updated Conservation Authorities Act.
Decommissioning of the Gorrie Dam - July 2021
WATERSHED STEWARDSHIP SERVICES Tree Planting - promote large stock and seedling program to landowners and municipalities for conservation projects.
Delivery of Wellington and Huron Clean Water Projects - assist landowners to access funding to undertake stewardship projects.
Continue water sampling to identify trends in water quality.
Healthy Lake Huron - expand stewardship efforts to all shoreline sub-basins. Focus on cover crop and restoration projects. Maintain GarveyGlenn and Eighteen Mile subwatersheds as study sites.
Forest Health Assessment - phase two of the study will get underway in 2022. Focus on identifying the current state of forests as well as forest health challenges and opportunities.
Garvey-Glenn Watershed Restoration Project - continue to work with landowners on cover crop and ecosystem restoration projects. Water quality and soil health monitoring and modelling through the On-Farm Applied Research and Monitoring (ONFARM) project. Collaborate with the soil modelling group at the University of Guelph to investigate the impacts of Best Management Practices on the local landscape.
Middle Maitland Headwaters Restoration Project - refinement of Middle Maitland Restoration Strategy. Target projects in areas highlighted through the Priority Area Mapping Project. Offer a winter workshops series to landowners.
Case Studies - document Scott Municipal Drain Project and GarveyGlenn Watershed Restoration Project.
FLOOD and EROSION SAFETY Services Continue to ensure our flood forecasting and warning system is maintained and monitored throughout the year. Complete flood progression mapping for the Wingham area. Monitor bluff and gully collapse and erosion of the bottom of the bluffs along the Lake Huron shoreline. Technical support on flood damage remediation strategies for the Town of Minto. Listowel and Lucknow Hydrology Projects collect flow data to calibrate future flood forecast models. Shoreline Hazard Mapping Project consultant will begin the initial phases of the mapping update project. Provision of land use planning support and Drainage Act support
Bluffs along the Lake Huron shoreline Sarah Rixon at the edge-of-field sampling site, Garvey-Glenn watershed CORPORATE Services Ensure member municipalities and target audiences are aware of and supportive of our priorities and work plan.
Work with Member municipalities on changes to the Conservation Authorities Act including: - providing of an inventory of Maitland Conservation’s programs and services by the end of February. Provide additional information on the programs and services that Maitland Conservation intends to provide as of January 1, 2024. - work with member municipalities to develop an agreement that will encompass all the services and programs that MVCA intends to provide as of January 1, 2024.
Develop a 3-year budget (2023-2025) for operating and capital.
Develop an education and training plan for Members.
Native species planted at Administration Centre - August 2021
Maitland Conservation Box 127, Wroxeter ON N0G 2X0 519-335-3557 maitland@mvca.on.ca mvca.on.ca
CONSERVATION AREAS Services Gorrie Conservation Area - complete remediation of the site for community use. Install information signs and repair picnic shelter. Naftel’s Creek Conservation Area - begin replacement of boardwalk and bridge. Brussels Mill - complete disposition of the mill and transfer ownership to the Maitland Mills Association. Galbraith Conservation Area - continue with disposition of property pending lease agreement with North Perth. Develop funding agreements for maintenance and repairs of dams Municipality of Huron East (Brussels), Municipality of Morris-Turnberry (Bluevale). Renovate workshop for vehicle storage; construction of new storage shed. Complete installation of new septic system and campsite sewer connections at Falls Reserve C. A. Installation of new generator and controlled access gate.
Dec 6/21
Operating Budget Summary - Maitland Valley Conservation Authority
ITEM
Revenue
Levy Funds
Deferred Revenue
Reserve Funds
Expense
Table 1
NET Surplus/ Deficit
Corporate Services Administration
53,952
Financial Management Governance Services Areas Support Communications, IT, GIS Total
276,902
9,765
340,619
100,538
100,538
17,440
17,440
55,772
55,772
3,000
221,189
224,189
56,952
671,841
9,765
738,558
Flood Safety Services Flood Control Structures
6,282
6,282
Erosion Control Structures
1,432
1,432
195,277
231,701
21,013
21,013
Flood Forecasting and Warning
36,424
Ice Management Hazard Prevention Natural Hazard Information Regulations Total
63,368
63,368
90,000
200,787
290,787
126,424
488,159
614,583
Watershed Stewardship Services Watershed Monitoring and Reporting
2,000
92,520
94,520
Extension Services
67,316
153,019
220,335
Forestry Services
79,911
Total
149,227
79,911 245,539
394,766
Conservation Areas Management Services Falls Reserve Conservation Area Wawanosh Park Conservation Area Management/Development/Operations Motor Pool Total Net Operating Budgets
725,000
569,698
1,294,698
14,868
1,462
16,330
5,800
244,865
250,665
51,595
25,600
25,995
797,263
244,865
571,160
1,587,293
25,995
1,129,866
1,650,404
580,925
3,335,200
25,995
Project Budget Summary - Maitland Valley Conservation Authority Table 2
Dec 6/21
ITEM
Revenue
Levy Funds
Special Levy Funds
Deferred Revenue
Working Capital Reserves
Forest Management Reserves
Motor Pool Reserves
Expense
Net Surplus / Deficit
Corporate Services Projects Administration Centre
110,000
GIS/IT Management/Communications Total
110,000
329,100
439,100
37,500
37,500
366,600
476,600
Flood and Erosion Safety Services Projects Flood Control - Preventative Maintenance
16,000
Shoreline Hazard Mapping
16,000
220,000
Total
220,000
220,000
16,000
236,000
Watershed Stewardship Services Projects Garvey Glenn Coordination
42,000
Garvey Glenn Demos Middle Maitland Headwaters Restoration Huron Clean Water
25,000
Total
70,000 450,000
50,000
3,749 54,044
104,044
8,100
8,100
132,000
132,000
ONFARM Applied Research and Monitoring Project Rural Green Infrastructure (OMAFRA COA)
28,000
45,000 3,749
Watershed Stewardship Projects Nature Based Climate Solutions
43,440
450,000
CFI Watershed Health Project
1,440 28,000
61,576
61,576
37,870
37,870
736,870
147,865
54,044
938,779
Conservation Area Projects Forestry Management
1,000
1,000
Vehicles/Equipment Replacement
17,000
MVCA Carbon Offset
500
Footprints to Forests Carbon Offsetting Gorrie Conservation Area Conservation Area Projects
500
25,400
2,000
Brussels Mill Project Net Project Budgets
2,000
4,000
5,000
5,000
17,500 59,924 796,794
500 500
56,924
Naftel's Creek Project Total
17,000
110,000
220,000
147,865
31,524
17,500
25,000
17,000
500
70,900
31,524
461,644
17,000
500
1,722,279
31,524
Draft Schedule of General Levies for 2022 November 2, 2021 Municipality Ashfield-Colborne-Wawanosh Twp. Central Huron Municipality Goderich Town Howick Twp. Huron East Municipality Huron-Kinloss Twp. Mapleton Twp. Minto Town Morris/Turnberry Municipality North Huron Twp. North Perth Municipality Perth East Twp. South Bruce Municipality Wellington North West Perth Municipality
% of Municipality In Watershed 100 76 100 92 72 43 5 64 95 100 98 9 1 16 3
2020 Municipal CVA Based CVA (modified) Population Apportionment in Watershed in CA jurisdiction Percentage $ $1,277,370,735 4,624 12.4777 $997,254,863 4,845 9.7414 $1,103,574,739 6,282 10.7800 $470,714,626 2,686 4.5981 $1,096,579,970 5,776 10.7117 $622,719,150 2,457 6.0829 $91,948,753 384 0.8982 $703,718,677 4,136 6.8741 $538,400,945 2,756 5.2592 $580,252,767 3,980 5.6681 $2,231,849,530 10,670 21.8013 $182,930,511 861 1.7869 $7,163,307 50 0.0700 $284,260,540 1,479 2.7767 $48,505,439 226 0.4738 $10,237,244,552 51212 100.0001
Increase from prior year $
2021 2022 Approved Draft General General Levy Levy $ 202,216 $ 219,658 $ 17,442 $ 158,468 $ 171,488 $ 13,020 $ 174,642 $ 189,772 $ 15,130 $ 74,360 $ 80,945 $ 6,585 $ 175,522 $ 188,569 $ 13,047 $ 100,092 $ 107,084 $ 6,992 $ 14,515 $ 15,812 $ 1,297 $ 111,084 $ 121,012 $ 9,928 $ 85,765 $ 92,583 $ 6,818 $ 91,938 $ 99,781 $ 7,843 $ 351,974 $ 383,789 $ 31,815 $ 29,636 $ 31,457 $ 1,821 $ 1,145 $ 1,232 $ 87 $ 45,094 $ 48,881 $ 3,787 $ 7,731 $ 8,341 $ 610 $ 1,624,182 $ 1,760,404 $ 136,222
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 12:22PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-2810
Maitland Valley Conservation Authority
01-2820
Grand River Conservation Authority
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures
351,974.00
352,911.00
388,202.00
2,686.00
2,761.00
3,037.00
354,660.00
355,672.00
391,239.00
(354,660.00)
(355,672.00)
(391,239.00)
0.00
0.00
0.00
354,660.00
355,672.00
391,239.00
(354,660.00)
(355,672.00)
(391,239.00)
Page
2
Tab 5: Library
North Perth Public Library: Operating Overview 2021 Review and 2022 Outlook 2021 Review The impacts of the continuing COVID pandemic continued to affect library services throughout 2021. Programming continued online, and materials were difficult to obtain. However, NPPL continued to support the community by providing an enhanced digital collection, lending out of WIFI hubs, and providing the printing of vaccination passports to the community, over 2,600 were printed from mid-September to mid-November. The NPPL is seeing increasing numbers in patron use each month although not yet again at 2019 numbers for traffic and programming due to continued limitations. The United Way Hub project started up again in 2021, which the library is a large stakeholder and partner in the developing of plans and priorities. 2022 Outlook The 2022 Operating Budget for the North Perth Public Library Board is status quo budget in terms of service levels. The budget is presented in an assumption that COVID will present less restrictions on typical services and building operations. Points to note in the 2022 Operating Budget are: •
•
•
•
Staff wages o COLA, o budgeting at the top of the pay grid for new staff o interim CEO wages coming out of part time line, but budgeted in full time Increase to computer maintenance fees o In 2021 this was prorated; the library will be paying full costs per computer in 2022 Maintenance costs o Library now incurring rental costs instead of managing building costs o Building management transferred to Manager of Facilities Revenues o The library board has decided to move to a fine free model affecting revenues – although no effects felt as fine free through 2019 and 2020 o OMPF grant will no longer be a library revenue
Respectfully submitted, Ellen Whelan, Interim CEO North Perth Public Library
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 12:26PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-6510
Library - Administration
01-6520
Library - Collection Materials
01-6530
Library - Connectivity
01-6535
PCIN
01-6536
Contract PCIN Courier
01-6540
Library - Atwood
01-6550
Library - Monkton
1,082.10
510.00
210.00
01-6560
Library - Listowel
12,837.04
13,263.00
9,313.00
118,584.99
203,829.61
112,175.11
152.64
1,437.50
1,475.00
185,643.19
287,483.25
305,568.63
59,894.00
90,500.00
92,600.00
Fund 01 Total Revenue
95,220.25
118,996.00
31,513.00
1,796.97
41,350.00
41,350.00
816.36
816.36
816.36
6,574.00
0.00
0.00
0.00
28,381.75
28,702.75
258.27
512.50
270.00
01-6500
Library - North Perth Board
01-6510
Library - Administration
01-6520
Library - Collection Materials
01-6530
Library - Connectivity
0.00
0.00
0.00
01-6535
PCIN
35,375.00
38,214.00
36,272.00
01-6536
Contract PCIN Courier
23,303.58
26,525.00
22,399.89
01-6538
Library - Rotary Millennium Park
3,788.37
6,525.00
6,525.00
01-6540
Library - Atwood
31,860.61
82,865.48
48,634.01
01-6550
Library - Monkton
40,878.44
71,164.08
52,570.72
01-6560
Library - Listowel
298,731.98
478,852.22
425,265.23
679,627.81
1,083,566.53
991,310.48
(561,042.82)
(879,736.92)
(879,135.37)
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue
118,584.99
203,829.61
112,175.11
Report Total Expenditure
679,627.81
1,083,566.53
991,310.48
(561,042.82)
(879,736.92)
(879,135.37)
Report Excess Revenue Over (Under) Expenditures
Page
7
Tab 6: Fire
North Perth Fire Department: Operating Overview 2021 Review and 2022 Outlook 2021 Review Administration The NPFD experienced significant administrative staffing changes during 2021. Sarah Jamieson accepted a secondment within the municipality, and the Administrative Assistant position has been filled on a contract basis. Chief Smith retired effective October 31 after almost 44 years of dedicated service to his community. Janny Pape was appointed as Fire Chief November 1. The variances in full time and part time salary and wages are attributed to the Administrative Assistant position being filled by a contract rather than a full-time employee, as well as the overlap of Chief Smith and Chief Pape working together during the month of October. Public Education Covid-19 protocols continue to limit our ability to provide public education in North Perth’s schools. Fire safety information was distributed to 150 families who participated in a virtual Teddy Bear Play Day in June. Additionally, fire administrative staff conducted 5 virtual and 2 in person fire safety presentations to school age children throughout the year. The NPFD engages with the public through the municipality’s social media platforms and through the use of signs outside of the Listowel and Monkton fire stations. Public service announcements have been scheduled to run on local radio stations during the holiday season. Fire Prevention Fire safety inspections continue to be conducted as the result of a request or complaint, as required by legislation. 181 fire safety inspections were conducted in 2021, with the majority performed in residential occupancies. Fire safety inspections and fire drills were completed for each of the registered vulnerable occupancies within the municipality, as required by Ontario Regulation 364/13. Operations North Perth Fire Department personnel responded to 225 alarms to date in 2021, including 6 in West Perth, 2 in Perth East, 1 in Mapleton, and 2 in Huron East. Five recruits (4 in Listowel, 1 in Atwood) are scheduled to complete their probation period December 5. One recruit joined the Monkton Station in late 2021. These firefighters fill vacancies created by resignations and retirements throughout the year.
Training In-person training and education opportunities continue to be restricted due to Covid protocols, which has resulted in reduced conference, training and meeting and travel expenditures in 2021. NPFD personnel completed the following training in 2021: NFPA 1002: Fire Apparatus Driver/Operator (Pump ops) NFPA 1035: Fire and Life Safety Educator Livestock Truck Rollover Training
14 participants 3 participants 9 participants
Communications Emergency dispatching will be transitioned from Stratford Fire Department to the Owen Sound Police Services (OSPS) effective January 5. Fire Administration continues to work with representatives from OSPS to ensure a seamless transition. Fleet and Equipment Three new apparatus were delivered during 2021; new pumpers in both Monkton and Atwood, and a new tanker in Listowel. Monkton’s former front-line pumper has been kept as a reserve unit, to address concerns related to on-going challenges with securing parts to service fire apparatus. Procuring firefighting tools and equipment continues to be a challenge due to on-going global supply chain challenges. When the tools and equipment on order are received, the 2021 equipment budgets at all three stations will balance out. 2022 Outlook The proposed 2022 operating budget is impacted by: •
•
•
The depreciation allocation for Self-Contained Breathing Apparatus (SCBA) will be transferred from the fire administration budget to be evenly distributed between the Listowel, Atwood and Monkton stations. Rent costs for the Listowel, Atwood and Monkton fire stations, as well as the NPFD training facility, have been introduced to reflect the new facility model to overall administration costs. Increased fees charged for dispatching services moving forward were previously communicated by Council Report dated March 15, 2021. OSPS will provide a higher level of service than Stratford Fire Dispatch, allowing more NPFD to respond directly to emergencies and ensuring compliance with NG-9-1-1 requirements.
•
•
•
•
A proposed recruitment and retention strategy for volunteer firefighters. In addition to undertaking a review of firefighter remuneration, the strategy will consider developing a professional development program for all ranks within the department, implementing a performance evaluation process, and a recognition program specific to NPFD volunteer personnel. The proposed budget includes COLA increases to firefighter per diems, hourly wages and annual stipends. Apparatus and equipment repair and maintenance costs have been increased by 25% due to on-going supply chain challenges. Additionally, with Chief Smith’s retirement, fewer in-house repairs will be possible. Increased depreciation costs are attributed to the purchase of three new fire apparatus (i.e. Listowel tanker (Unit 13), Atwood pumper (Unit 22), and Monkton pumper (Unit 32)). The proposed budget includes an increase to training and education for fire department personnel. This increase is attributed to the amount of training that will be required to bring personnel back up to speed with first responders and drivers training after such a lengthy time away from practical hands-on-training opportunities.
Respectfully submitted, Janny Pape Fire Chief
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-22 2:51PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-2000
Fire - Administration
123,924.85
167,332.00
166,080.00
01-2003 01-2020
Fire Administration - Mobile Training Unit
0.00
0.00
0.00
Equipment Repairs
0.00
0.00
0.00
Fund 01 Total Revenue
123,924.85
167,332.00
166,080.00
01-2000
Fire - Administration
343,622.42
139,287.00
144,649.00
01-2001
Fire- Administration Vehicle-Unit #10
6,266.04
10,677.00
10,592.00
01-2002
Fire Administration - Emgenency Gen.set
2,357.72
3,025.00
3,069.00
01-2003
Fire Administration - Mobile Training Unit
216.45
0.00
0.00
01-2004
Fire Administration Vechicle- Unit #20
1,295.46
7,733.00
7,770.00
01-2005
Fire Administration - North Perth Training Facilit
2,199.93
6,610.00
0.00
01-2010
Fire Inspections
7,007.90
0.00
0.00
01-2020
Equipment Repairs
6,699.57
0.00
0.00
369,665.49
167,332.00
166,080.00
(245,740.64)
0.00
0.00
Report Total Revenue
123,924.85
167,332.00
166,080.00
Report Total Expenditure
369,665.49
167,332.00
166,080.00
(245,740.64)
0.00
0.00
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
4
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 1:04PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-2100
Fire - Listowel Station
Fund 01 Total Revenue
12,331.95
20,000.00
20,000.00
12,331.95
20,000.00
20,000.00
167,474.61
473,719.68
657,328.00
01-2100
Fire - Listowel Station
01-2101
Fire - Listowel Unit #12
11,490.87
18,437.00
19,357.00
01-2102
Fire - Listowel Unit #14
39,607.08
47,608.00
48,628.00
01-2103
Fire - Listowel Unit #13
4,917.59
7,820.00
21,478.00
01-2104
Fire - Listowel 1940 Parade Truck
128.78
250.00
253.00
01-2105
Fire - Listowel Portapump
01-2110
Fire - Listowel Building
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures
23.10
295.00
150.00
59,423.69
101,222.21
37,995.00
283,065.72
649,351.89
785,189.00
(270,733.77)
(629,351.89)
(765,189.00)
12,331.95
20,000.00
20,000.00
283,065.72
649,351.89
785,189.00
(270,733.77)
(629,351.89)
(765,189.00)
Page
4
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 1:05PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-2200
Fire - Atwood Station
23,979.40
7,000.00
7,000.00
Fund 01 Total Revenue
23,979.40
7,000.00
7,000.00
01-2200
Fire - Atwood Station
90,545.87
263,036.28
314,744.00
01-2201
Fire - Atwood Unit #23
10,121.77
12,888.00
13,525.00
01-2203
Fire - Atwood Unit #25
338.21
9,585.80
0.00
01-2204
Fire - Atwood Unit #22
2,311.23
11,204.20
29,907.00
01-2205
Fire - Atwood Portapump
280.76
250.00
253.00
01-2210
Fire - Atwood Building
14,815.84
38,654.00
30,196.00
Fund 01 Total Expenditure
118,413.68
335,618.28
388,625.00
Fund 01 Excess Revenue Over (Under) Expenditures
(94,434.28)
(328,618.28)
(381,625.00)
Report Total Revenue
23,979.40
7,000.00
7,000.00
Report Total Expenditure
118,413.68
335,618.28
388,625.00
Report Excess Revenue Over (Under) Expenditures
(94,434.28)
(328,618.28)
(381,625.00)
Page
4
2021.11.18 8.0 9759
Municipality Of North Perth
2022-02-04 2:13PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-2300
Fire - Elma/Logan Station
Fund 01 Total Revenue
91,059.69
94,506.30
95,601.00
91,059.69
94,506.30
95,601.00
124,786.21
189,446.67
262,603.00
01-2300
Fire - Elma/Logan Station
01-2301
Fire - Elma/Logan Unit #32
3,846.11
12,863.60
31,238.00
01-2302
Fire - Elma/Logan Unit #33
8,741.76
9,507.00
10,365.00
01-2303
Fire - Elma/Logan Portapump
278.66
240.00
243.00
01-2304
Fire -Elma/Logan Unit #30
250.26
1,600.00
1,624.00
01-2305
Fire - Elma/Logan Old Unit #32
01-2310
Fire - Elma/Logan Building
0.00
0.00
2,725.00
47,127.52
73,767.00
28,467.00
Fund 01 Total Expenditure
185,030.52
287,424.27
337,265.00
Fund 01 Excess Revenue Over (Under) Expenditures
(93,970.83)
(192,917.97)
(241,664.00)
Report Total Revenue
91,059.69
94,506.30
95,601.00
Report Total Expenditure
185,030.52
287,424.27
337,265.00
Report Excess Revenue Over (Under) Expenditures
(93,970.83)
(192,917.97)
(241,664.00)
Page
4
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 1:29PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-2400
Fire - Minto Agreement
0.00
67,357.00
68,340.00
Fund 01 Total Expenditure
0.00
67,357.00
68,340.00
Fund 01 Excess Revenue Over (Under) Expenditures
0.00
(67,357.00)
(68,340.00)
Report Total Revenue
0.00
0.00
0.00
Report Total Expenditure
0.00
67,357.00
68,340.00
Report Excess Revenue Over (Under) Expenditures
0.00
(67,357.00)
(68,340.00)
Page
2
Tab 7: Roads, Stormwater and Drainage
Roads, Stormwater, Drainage: Operating Overview 2021 Review and 2022 Outlook Roads The Roads program saw normal operating and maintenance activities and expenses in 2021. Gravel road programs, including grading and dust control, were on schedule and budget. Weed control programs, including spraying and cutting, are being coordinated with the County and other lower tiers. Winter control activities were also considered typical in the January to March period. The 2022 projected budget reflects the addition of the GIS Technician in the salaries as well as increases to material costs for the gravel and dust maintenance programs. New budgeting for centralized facility operations are also reflected in the operational accounts. An increase in the tree maintenance and naturalization account reflects needed Ash tree removals starting in 2022 and carrying forward over several years.
Stormwater Regular system maintenance of storm pipe, catch basins and overland flow routes continued through 2021. Small projects are included in these operational budgets and include urban drain upgrades, culvert repairs and replacement to these assets particularly small culverts and structures. The 2022 program will continue with regular maintenance activities as well as the planned improvements to the infrastructure. Drainage Drainage maintenance and repair activities continue year-round. Additional projects including naturalization and erosion protection in conjunction with MVCA. This budget reflects Drainage Superintendent activities carried out over 3 days per week. These activities are increasing with over 30 large drain repairs conducted or in process in 2021, the 2022 outlook expects an equal amount of maintenance and improvement requests.
Equipment In general, equipment operations and repair costs remain constant. The purchase of new equipment continues to increase longer life cycles, lowering repair costs. Updates of unit charge out rates is anticipated as part of the Asset Management Plan in 2022.
GIS The GIS program targeted the digitizing of the as built library and the creation of asset listings in conjunction with the Asset Management Program (AMP) as well as coordination with the finance software Citywide. Other activities include mapping services and provision of spacial information being provided for departments and municipal projects. 2022 will see ongoing updates to the asset library as new infrastructure is added and existing infrastructure is evaluated and updated into the GIS. Respectfully submitted, Lyndon Kowch Manager of Operations
2021.11.18 8.0 9759
Municipality Of North Perth
2022-02-04 2:33PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-3000
Road Administration
465,472.48
589,863.00
619,636.00
01-3100 01-3101
Roadside Maintenance
2,584.08
0.00
1,500.00
Grass cutting
3,420.00
0.00
0.00
01-3102
Tree Maintenance & Naturalization
6,575.95
4,900.00
4,900.00
01-3104
Drainage
0.00
0.00
0.00
01-3106
Hard Top Patching
829.50
0.00
0.00
01-3107
Debris & Yard Waste Collection
0.00
0.00
0.00
01-3108
Signs & Safety Devices
705.41
0.00
0.00
01-3110
Line painting
01-3113
Sweeping/Cleaning
01-3114 01-3115 01-3116
Sidewalk Maintenance
01-3117
Parking Lot Maintenance
01-3200
Gravel Resurfacing
01-3210
Grading & Scarifying
01-3220
Dust Control Program
01-3230 01-3400 01-3500 01-3520
415.00
0.00
0.00
1,860.00
1,000.00
1,000.00
Traffic Light Maintenance
0.00
0.00
0.00
Street Light Maintenance
298.67
0.00
0.00
10,682.21
0.00
0.00
2,544.00
1,000.00
1,000.00
0.00
0.00
0.00
1,200.00
1,000.00
1,000.00
0.00
0.00
0.00
Shoulder Maintenance
0.00
0.00
0.00
Bridge & Culvert Maintenance
0.00
0.00
0.00
Snow Plowing
4,510.00
1,000.00
1,000.00
Sand & Salting
14,347.67
5,000.00
5,000.00
01-3530
Snow Removal
0.00
0.00
0.00
01-3540
Snow Removal - Sidewalks
3,213.00
0.00
0.00
01-3620
Listowel Works Dept.-580 Main St. W
0.00
5,400.00
0.00
01-3630
Wallace Shed/Compound
0.00
0.00
0.00
01-3640
Gravel Pit Maintenance
0.00
0.00
0.00
01-3670
Listowel Shed (former MTO Yard)
0.00
0.00
0.00
01-3801
Road Project Carrying Caarges
0.00
0.00
0.00
518,657.97
609,163.00
635,036.00
1,265,109.35
1,938,293.00
2,190,570.00
0.00
0.00
0.00
109,652.24
121,600.00
123,248.00
19,675.14
21,600.00
21,200.00
Fund 01 Total Revenue 01-3000
Road Administration
01-3001
Road Paving - Payroll Capital
01-3010
Road Patrol
01-3020
Health & Safety
01-3030
Road Capital Contribution
0.00
0.00
0.00
01-3100
Roadside Maintenance
20,564.60
50,100.00
50,200.00
01-3101
Grass cutting
53,507.85
62,950.00
66,550.00
01-3102
Tree Maintenance & Naturalization
62,376.05
95,080.00
127,100.00
01-3104
Drainage
130,418.07
400,182.00
450,182.00
Page
16
2021.11.18 8.0 9759
Municipality Of North Perth
2022-02-04 2:33PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
01-3106
Hard Top Patching
39,345.77
64,400.00
64,500.00
01-3107
Debris & Yard Waste Collection
23,368.29
30,600.00
30,600.00
01-3108
Signs & Safety Devices
92,539.22
93,600.00
94,500.00
01-3110
Line painting
23,610.70
26,000.00
26,200.00
01-3112
Storm Sewer Maintenance
107.13
0.00
0.00
01-3113
Sweeping/Cleaning
57,657.26
55,400.00
55,800.00
01-3114
Traffic Light Maintenance
3,665.89
27,000.00
27,000.00
01-3115
Street Light Maintenance
119,085.41
134,377.00
134,377.00
01-3116
Sidewalk Maintenance
137,122.85
194,003.00
195,303.00
01-3117
Parking Lot Maintenance
36,680.18
54,664.00
54,764.00
01-3200
Gravel Resurfacing
624,557.88
617,200.00
654,300.00
01-3210
Grading & Scarifying
163,741.57
181,300.00
181,800.00
01-3220
Dust Control Program
267,720.75
278,000.00
286,300.00
01-3230
Shoulder Maintenance
27,214.05
76,300.00
70,400.00
01-3400
Bridge & Culvert Maintenance
212,248.04
275,937.00
269,500.00
01-3500
Snow Plowing
204,203.74
387,100.00
388,800.00
01-3510
Ice Blading
26,486.42
45,800.00
37,800.00
01-3520
Sand & Salting
210,301.72
274,500.00
275,700.00
01-3530
Snow Removal
26,695.74
48,800.00
48,900.00
01-3540
Snow Removal - Sidewalks
57,954.67
84,100.00
88,800.00
01-3550
Winter Standby
42,342.91
35,000.00
35,000.00
01-3610
Elma Shed/Compound
18,173.27
44,100.00
8,225.00
01-3620
Listowel Works Dept.-580 Main St. W
72,322.30
87,850.00
4,087.00
01-3630
Wallace Shed/Compound
31,626.28
57,937.00
(1,615.00)
01-3640
Gravel Pit Maintenance
361.00
400.00
400.00
01-3670
Listowel Shed (former MTO Yard)
2,169.51
1,900.00
500.00
01-3801
Road Project Carrying Caarges
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures
215,709.73
218,939.18
210,777.00
4,398,315.58
6,085,012.18
6,271,768.00
(3,879,657.61) (5,475,849.18)
(5,636,732.00)
518,657.97
609,163.00
635,036.00
4,398,315.58
6,085,012.18
6,271,768.00
(3,879,657.61) (5,475,849.18)
(5,636,732.00)
Page
17
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 1:47PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-4500
Storm Water Management
01-4510
Catchbasin Maintenance
01-4520
Storm Sewer Maintenance
01-4527
New Stormwater Service Installation
248,321.42
245,000.00
255,000.00
46.30
0.00
0.00
0.00
11,000.00
6,340.00
0.00
0.00
0.00
Fund 01 Total Revenue
248,367.72
256,000.00
261,340.00
01-4500
182,188.28
190,990.00
195,090.00
0.00
0.00
0.00
Storm Water Management
01-4501 01-4510
Catchbasin Maintenance
36,880.01
33,300.00
33,966.00
01-4520
Storm Sewer Maintenance
25,716.42
31,710.00
32,284.00
244,784.71
256,000.00
261,340.00
3,583.01
0.00
0.00
Report Total Revenue
248,367.72
256,000.00
261,340.00
Report Total Expenditure
244,784.71
256,000.00
261,340.00
3,583.01
0.00
0.00
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
3
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-22 1:24PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-5000
Drainage Superintendent
01-5001
Drainage Superintendent -North Perth
(134.82)
0.00
0.00
01-5002
Perth South Drainage Superintendent
32,589.00
30,000.00
33,160.00
Fund 01 Total Revenue
32,926.94
59,807.00
77,104.00
01-5000
Drainage Superintendent
29,106.82
44,500.00
88,060.00
01-5001
Drainage Superintendent -North Perth
61,979.11
73,690.00
0.00
01-5002
Perth South Drainage Superintendent
26,397.28
30,000.00
33,160.00
Fund 01 Total Expenditure
117,483.21
148,190.00
121,220.00
Fund 01 Excess Revenue Over (Under) Expenditures
(84,556.27)
(88,383.00)
(44,116.00)
Report Total Revenue
472.76
29,807.00
43,944.00
32,926.94
59,807.00
77,104.00
Report Total Expenditure
117,483.21
148,190.00
121,220.00
Report Excess Revenue Over (Under) Expenditures
(84,556.27)
(88,383.00)
(44,116.00)
Page
3
Tab 8: Environmental Services
Environmental Services: Operating Overview 2021 Review and 2022 Outlook Water/Wastewater: The North Perth water/wastewater division services the following residential and commercial customers at the end of 2021: • • • •
Residential water customers – 3,525 (increase of 153) Residential sanitary sewer customers – 3,660 (increase of 159) Commercial water customers – 306 (increase of 3) Commercial sanitary sewer customers – 300 (increase of 3)
Under Provincial Regulations, water and wastewater systems are required to be self-funding and therefore, are on a user pay system. The goal is to provide a quality product while maintaining affordable pricing. Residential growth continued to be strong in 2021 as illustrated by the 933 locate requests completed to date. 2021 budget allocations for both revenues and expenses were generally as expected. Water and sewer rates have been amended for 2022 following the rate plan approved by Council. Water: The Municipality of North Perth owns and operates four water systems located in Atwood, Listowel, Molesworth and Gowanstown. The following maintenance activities occurred in 2021: • • • • • • • • • • • • • •
Gowanstown well pump inspection and servicing Hydrant painting program continued New lighting was installed at Well 5 Chemical pumps replaced in Gowanstown and Molesworth Yard hydrants installed in Listowel and Gowanstown for sampling purposes New watermain for 3rd phase of the Nichol Subdivision was connected New watermain for the 3rd phase of Emerald Green Subdivision was connected New Watermain was installed on Albert from Scott to Edgar Line 84 Looping of new watermain was completed Malcolm Crescent watermain was connected to the Listowel System Watermain on McLaren Avenue was extended and was connected New Apartment Complex water services on Wray was commissioned and connected to the system Atwood Lone Oak watermain extension Dalmitch Subdivision watermain phase 1 commissioned and connected to system
Ministry of Environment, Conservation, and Parks (MECP) inspections are completed each year. To date, Atwood, Gowanstown and Molesworth Inspection Reports have been received.
Atwood and Gowanstown had no non-compliances while Molesworth had one non-compliance. Listowel’s 2021 inspection has not been completed. Water system plans for 2022 include the following: • •
• • • •
Hydrant painting program – 100 per year Listowel Well #4 pump inspection and servicing Yard hydrants in Molesworth Water Tower ROV Inspection Listowel downtown core valve turning New VFD’s to be installed in Well #6 and Well #4 in Listowel
Wastewater The Municipality of North Perth owns and operates the Wastewater Treatment Plant (WWTP) in Listowel, 5 pump stations throughout Listowel and 2 pump stations located in Atwood, as well as the associated collection systems in both Listowel and Atwood. In addition to the regular operations and preventative maintenance activities required for the wastewater treatment plant, pump stations and collection systems, the following activities took place in 2021: • • • • • • • • • • • • • •
All blowers inspected and vibration analysis completed by contractor UV bulbs cleaned and replaced as required All on-line Dissolved Oxygen and Suspended Solids sensors inspected and calibrated Filter #2 sand replacement and chemical treatment to porous plates Aeration Tank #2 rehabilitation including tank clean out and replacement of all air diffuser membranes Septage Receiving Station tank cleanout and inspection twice Septage Receiving Station replacement of auger and a new grinder pack purchased Winston Street Pumping Station two new pumps where purchased Overflow locations at Pumping Stations and the collection system had new check valves installed Sanitary flushing and CCTV work was completed on 21,000m of sanitary main Lagoon Pump and associated piping was installed at the Wastewater Treatment Plant Side Roof at the Wastewater Treatment Plant was resurfaced New VFD at Atwood Pumping Station #2 was installed Highway #23 Pump Station annual maintenance to all pumps
Plans for 2022 include the following: • • • • •
Scum Removal addition at the Wastewater Treatment Pant Waste Station upgrade at the Wastewater Treatment Plant Roof Resurfacing at the Wastewater Treatment Plant Continued I & I work to be completed New Return Activated Sludge pump purchased and installed
• •
Filter cleaning and rehabilitation at WWTP Continue with aeration blower refurbishments and actuator replacements
Solid Waste The Solid Waste Division had a successful year in 2021. Landfill tipping fee revenue was higher than budgeted by approximately $30,000. Automated collection revenue continues to increase as residential growth in North Perth expands. To date in 2021, 123 new waste bins and 153 new recycling bins have been added to the program. Overall, landfill expenses were generally as budgeted. The Solid Waste Division revenues are generated mainly through user fees such as automated bin fees, tipping fees, the sale of scrap metal, and through provincial programs for electronics and hazardous waste. In 2021, Council directed staff to amend the Solid Waste Fee Schedule to achieve a complete user-fee based operational budget. Recycling in Ontario continues to see changes. Since 2019, tire recycling, battery recycling, electronics recycling and Municipal Hazardous and Special Wastes have moved to a producer responsibility model. The Blue Box Program is scheduled to move to producer responsibility in 2024. The mattress recycling program began at the Elma Landfill in April of 2017. Recycling mattresses and box springs saves valuable landfill space and reduces wear and tear on the compactor. A total of 1,022 mattresses and box springs were recycled in 2021 to date, the equivalent of seven tractor-trailer loads. Since the program began, over 4570 mattresses and box springs have been recycled equal to 30 tractor-trailer loads. An Expanded Polystyrene (EPS) Styrofoam recycling program was introduced at the Elma Landfill on October 1st of 2020. Through the first year, 222 cubic yards of EPS has been collected, the equivalent of 1.59 tractor-trailer loads being diverted from the landfill. Both the Listowel Landfill and the Wallace Landfill continue to be monitored throughout the year with semi-annual water testing as required by their Environmental Compliance Approvals. The Wallace Landfill reporting frequency has been reduced to once every three years rather than annually.
2021.11.18 8.0 9759
Municipality Of North Perth
2022-02-04 2:59PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-4700
Solid Waste Collection
01-4800
Solid Waste Disposal
01-4810
Landfill Site Elma
Fund 01 Total Revenue
787,670.24
779,500.00
827,500.00
0.00
0.00
0.00
435,779.74
390,094.00
408,000.00
1,223,449.98
1,169,594.00
1,235,500.00
01-4700
Solid Waste Collection
417,429.70
408,975.00
432,500.00
01-4800
Solid Waste Disposal
403,828.54
463,108.00
501,361.00
01-4810
Landfill Site Elma
174,040.92
213,660.00
215,398.00
01-4820
Landfill Site Listowel
36,039.44
48,551.00
49,541.00
01-4830
Landfill Site Wallace
21,316.11
35,300.00
36,700.00
1,052,654.71
1,169,594.00
1,235,500.00
170,795.27
0.00
0.00
Report Total Revenue
1,223,449.98
1,169,594.00
1,235,500.00
Report Total Expenditure
1,052,654.71
1,169,594.00
1,235,500.00
170,795.27
0.00
0.00
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
4
2021.11.18 8.0 9759
Municipality Of North Perth
2022-02-04 2:43PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-4000
Water/Wastewater Managment
01-4100
Sanitary Sewer Services
01-4101
Sewer Services Project - Carrying Charges
01-4120
Sewer Main Maintenance
01-4127
Sanitary Sewer Service Installations
01-4136
Pumping Station - Atwood #2 Monument Rd.
01-4140
Wastewater Treatment Plant
01-4141
2014 -Septic Receiving Station
01-4150
Wastewater Service Repairs
01-4400
Water Services
01-4410
Hydrants & Valves
01-4420
Water Main Maintenance
01-4427
New Water Service Installations
01-4430
Water Meters
01-4440
Water Service Repairs
01-4467
Well - Atwood Operations
01-4480
Water Tower - Listowel
01-4482
Water Source Protection-ABCA
01-4490
Perth East Water Services
Fund 01 Total Revenue
140.00
0.00
0.00
3,579,251.27
3,195,000.00
3,620,100.00
107,247.35
107,247.00
107,247.00
0.00
0.00
0.00
5,550.00
0.00
0.00
0.00
0.00
0.00
21,960.00
0.00
0.00
1,348,983.07
1,250,000.00
1,250,000.00
0.00
0.00
0.00
2,088,788.66
2,029,500.00
2,079,500.00
677.54
1,500.00
1,500.00
4,615.00
0.00
0.00
6,580.00
0.00
0.00
7,054.71
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
36,112.00
29,154.00
29,154.00
0.00
0.00
0.00
33,168.75
45,000.00
0.00
7,240,128.35
6,657,401.00
7,087,501.00
01-4000
Water/Wastewater Managment
462,882.35
0.00
0.00
01-4100
Sanitary Sewer Services
101,394.34
1,217,029.00
1,397,113.00
01-4101
Sewer Services Project - Carrying Charges
36,755.21
37,144.00
34,930.00
01-4103
Sewer-Manholes
20,638.71
27,518.00
27,518.00
01-4104
Sewer Laterals
01-4120
Sewer Main Maintenance
01-4127
Sanitary Sewer Service Installations
01-4131
Pumping Station - Highway #23
01-4132 01-4133 01-4134
23,496.20
31,328.00
31,328.00
138,688.42
214,196.00
265,396.00
6,593.97
0.00
0.00
137,115.64
144,052.00
150,552.00
Pumping Station - Inkerman Street
10,969.91
21,799.00
22,399.00
Pumping Station - Davidson Street
5,389.97
9,908.00
12,033.00
Pumping Station - Maple Street
12,009.52
27,700.00
23,500.00
01-4135
Pumping Station - Atwood #1 Pool
16,959.92
22,859.00
23,584.00
01-4136
Pumping Station - Atwood #2 Monument Rd.
89,480.30
91,913.00
97,788.00
01-4138
Pumping Station-Winston St
18,086.20
4,455.00
5,455.00
01-4139
North Perth Service Center
4,705.95
6,275.00
6,275.00
01-4140
Wastewater Treatment Plant
2,237,436.91
2,531,041.00
2,714,446.00
01-4141
2014 -Septic Receiving Station
94,020.98
152,530.00
152,530.00
01-4150
Wastewater Service Repairs
5,620.56
12,500.00
12,500.00
Page
17
2021.11.18 8.0 9759
Municipality Of North Perth
2022-02-04 2:43PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
01-4400
Water Services
293,758.09
01-4410
Hydrants & Valves
01-4420
Water Main Maintenance
01-4427
New Water Service Installations
01-4430
Water Meters
01-4440
Current Year To Date Budget
1,169,369.00
1,127,369.00
119,394.60
85,929.00
128,429.00
117,443.28
148,559.00
156,109.00
25,454.69
0.00
0.00
106,545.04
186,500.00
212,000.00
Water Service Repairs
18,091.94
40,450.00
40,450.00
01-4450
Water Service Locate
14,958.51
57,500.00
72,500.00
01-4464
Well - #4 Listowel Operations
61,701.02
92,610.00
92,810.00
01-4465
Well - #5 Listowel Operations
30,644.19
40,183.00
40,183.00
01-4466
Well - #6 Listowel Operations
46,267.11
52,624.00
52,524.00
01-4467
Well - Atwood Operations
66,091.77
76,809.00
76,809.00
01-4468
Well - Gowanstown Operations
49,639.86
31,309.00
21,309.00
01-4469
Well - Molesworth Operations
18,408.63
18,245.00
23,245.00
01-4480
Water Tower - Listowel
45,877.39
56,212.00
59,212.00
01-4482
Water Source Protection-ABCA
7,205.21
7,205.00
7,205.00
01-4490
Perth East Water Services
17,125.76
41,650.00
0.00
Fund 01 Total Expenditure
4,460,852.15
6,657,401.00
7,087,501.00
Fund 01 Excess Revenue Over (Under) Expenditures
2,779,276.20
0.00
0.00
Report Total Revenue
7,240,128.35
6,657,401.00
7,087,501.00
Report Total Expenditure
4,460,852.15
6,657,401.00
7,087,501.00
Report Excess Revenue Over (Under) Expenditures
2,779,276.20
0.00
0.00
Page
18
Tab 9: Facilities and Programs
Facilities Department: Operating Overview 2021 Review and 2022 Outlook 2021 Review The Parks and Recreation Department has begun a transition to become two departments that will work closely together to provide quality Recreation Facilities and Programs to the residents of North Perth. Moving into 2022, two separate budgets will be presented. The department continues to be impacted by COVID-19 and operates in response to the changing guidelines and mandates through the Province and Huron Perth Public Health. This year the facilities were used on multiple occasions as mass vaccination clinics. This required a great deal of staff involvement in setting up and coordinating the satellite clinics. The Facilities Department, in cohort with the Programs Department, employs a team of contracted security personnel and Municipal staff in the active screening and validation of vaccination documents of users. Utilization rates in facilities have increased with the loosening of COVID-19 restrictions, however, bookings and revenues are not in keeping with previous year’s budgets. This has been the case throughout all facilities including pools, sports fields and community centres. In many cases expenses have remained constant or seen increases with contracted security, additional cleaning and rising fuel costs. The utilization of open green spaces remains high with an emphasis placed on parks and trail maintenance.
2022 Outlook As above, new budget accounts have been created specifically for Facilities. This includes all facilities previously accounted for under the “Parks and Recreation” department along with newly added amenities including Cemeteries and Perth Meadows. It should be noted that the budget has been optimistically created with the notion that, as the province begins to go through opening stages that utilization will be similar to 2019 projections. A new framework for the budget will also include maintenance operating costs i.e. hydro, cleaning supplies, maintenance and repairs, etc. for both the Fire and Library Departments. Each of these departments will have these line items captured in the Facilities Budget. The Facilities in turn, will “bill out” or charge a “rent” for providing these services. As an example, the cost of custodial expenses for the library will be included in the Facilities budget. A new organizational structure for the Facilities Department will be implemented in such a way that it will capitalize on staff expertise, realignment of priorities and the cohesiveness of a Municipal wide Facility team. It is anticipated that the new structure will have additional expenses in staffing.
This coming year will provide the foundation for future departmental budgets, as much will be learned from the implementation of the new chart of accounts and inter-departmental coordination of facility-based services. Respectfully submitted, Jeff Newell, Manager of Facilities
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 2:36PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-5500
Cemeteries
134,619.05
148,100.00
156,231.00
Fund 01 Total Revenue
134,619.05
148,100.00
156,231.00
01-5500
Cemeteries
184,573.87
258,707.00
253,831.15
01-5501
Loan - Internal from CemeteryTrust Fund
0.00
4,700.00
25,677.63
Fund 01 Total Expenditure
184,573.87
263,407.00
279,508.78
Fund 01 Excess Revenue Over (Under) Expenditures
(49,954.82)
(115,307.00)
(123,277.78)
Report Total Revenue
134,619.05
148,100.00
156,231.00
Report Total Expenditure
184,573.87
263,407.00
279,508.78
Report Excess Revenue Over (Under) Expenditures
(49,954.82)
(115,307.00)
(123,277.78)
Page
3
2021.11.18 8.0 9759
Municipality Of North Perth
2022-02-04 3:09PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-7210
Elma/Logan Recreation Complex
01-7220
Elma/Logan - Concession Booth
01-7230
Elma/Logan - Bar Operations
01-7250
Elma/Logan - Park Maintenance
181,267.81
269,155.87
354,493.47
427.35
12,500.00
41,000.00
3,989.38
9,335.00
53,000.00
1,977.38
2,600.00
4,140.00
Fund 01 Total Revenue
187,661.92
293,590.87
452,633.47
01-7210
Elma/Logan Recreation Complex
443,657.75
477,018.79
561,091.32
01-7220
Elma/Logan - Concession Booth
3,456.42
10,350.00
39,186.36
01-7230
Elma/Logan - Bar Operations
01-7250
Elma/Logan - Park Maintenance
01-7270
2007 Olympia Ice Resurficer
01-7271
2006 Kubota c/w Loader/Mower
2,415.24
7,198.00
35,972.96
64,669.95
67,556.08
69,392.66
3,521.25
4,695.00
5,519.00
1,747.97
2,642.00
0.00
519,468.58
569,459.87
711,162.30
(331,806.66)
(275,869.00)
(258,528.83)
Report Total Revenue
187,661.92
293,590.87
452,633.47
Report Total Expenditure
519,468.58
569,459.87
711,162.30
(331,806.66)
(275,869.00)
(258,528.83)
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
5
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 2:47PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-7310
Elma Memorial Community Centre
01-7320
EMCC - Concession Booth
0.00
0.00
0.00
01-7330
EMCC - Bar Operations
1,148.99
10,000.00
75,000.00
01-7350
EMCC - Park Maintenance
2,991.64
2,625.00
5,500.00
01-7370
Robert Mathers Park
1,052.00
1,500.00
2,000.00
9,470.78
22,225.00
121,600.00
79,401.57
114,166.00
199,625.85
Fund 01 Total Revenue
4,278.15
8,100.00
39,100.00
01-7310
Elma Memorial Community Centre
01-7320
EMCC - Concession Booth
0.00
0.00
0.00
01-7330
EMCC - Bar Operations
2,801.46
6,168.11
39,185.71
01-7341
2009 John Deere Compact Tractor and Loader
1,113.14
1,713.00
1,822.00
01-7342
Truck-2007 Chev Silverado(AJ50094)
01-7350
EMCC - Park Maintenance
01-7370
Robert Mathers Park
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures
4,616.13
4,470.00
3,632.40
48,599.53
55,874.76
59,635.02
10,331.36
19,063.46
21,450.43
146,863.19
201,455.33
325,351.41
(137,392.41)
(179,230.33)
(203,751.41)
9,470.78
22,225.00
121,600.00
146,863.19
201,455.33
325,351.41
(137,392.41)
(179,230.33)
(203,751.41)
Page
5
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 2:53PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-7410
Atwood Lions Pool
22,478.13
30,300.00
30,300.00
Fund 01 Total Revenue
22,478.13
30,300.00
30,300.00
01-7410
88,823.73
100,122.00
105,728.00
88,823.73
100,122.00
105,728.00
(66,345.60)
(69,822.00)
(75,428.00)
Atwood Lions Pool
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue
22,478.13
30,300.00
30,300.00
Report Total Expenditure
88,823.73
100,122.00
105,728.00
(66,345.60)
(69,822.00)
(75,428.00)
Report Excess Revenue Over (Under) Expenditures
Page
3
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 2:55PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-7510
Listowel Memorial Arena
01-7551
Listowel Memorial Commemorative Park
01-7910
Steve Kerr Memorial Complex
01-7920
Steve Kerr Mem. Complex - Vending Machines
01-7930
Steve Kerr Mem. Complex - Bar Operations
01-7950
Listowel-Park Maintenance
Fund 01 Total Revenue
432.50
0.00
0.00
0.00
0.00
0.00
143,013.34
235,500.00
342,375.00
0.00
5,000.00
8,200.00
4,451.33
10,000.00
50,000.00
10,175.00
2,064.00
26,000.00
158,072.17
252,564.00
426,575.00
6,294.39
8,100.00
0.00
0.00
0.00
0.00
723,806.63
1,208,112.26
1,296,871.17
01-7510
Listowel Memorial Arena
01-7550
Listowel - Park Maintenance
01-7910
Steve Kerr Memorial Complex
01-7911
Truck - 2006 Dodge Pick-up (5114DV)
447.71
0.00
0.00
01-7923
Truck - 2013 GMC Sierra
5,008.74
5,957.00
7,449.00
01-7924
Truck -2019 Ford F-150 XLT (BA71989)
5,560.59
8,675.00
5,609.00
01-7930
Steve Kerr Mem. Complex - Bar Operations
4,118.12
7,400.00
41,887.00
01-7950
Listowel-Park Maintenance
269,109.30
301,639.51
332,564.67
01-7971
Kubota
1,043.00
1,418.82
1,447.20
01-7972
Olympia Ice Resurficer
2,669.85
3,631.20
5,519.00
01-7973
0.00
0.00
0.00
01-7974
784.83
1,066.92
1,088.26
Fund 01 Total Expenditure
1,018,843.16
1,546,000.71
1,692,435.30
Fund 01 Excess Revenue Over (Under) Expenditures
(860,770.99) (1,293,436.71)
(1,265,860.30)
Report Total Revenue
158,072.17
252,564.00
426,575.00
Report Total Expenditure
1,018,843.16
1,546,000.71
1,692,435.30
Report Excess Revenue Over (Under) Expenditures
(860,770.99) (1,293,436.71)
(1,265,860.30)
Page
7
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 2:57PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-7610
Listowel Kinsmen Pool
37,315.23
52,800.00
52,800.00
Fund 01 Total Revenue
37,315.23
52,800.00
52,800.00
01-7610
Listowel Kinsmen Pool
90,431.92
95,875.00
94,161.00
01-7611
Listowel Kinette Splash Pad
6,834.98
6,270.00
8,270.00
97,266.90
102,145.00
102,431.00
(59,951.67)
(49,345.00)
(49,631.00)
Report Total Revenue
37,315.23
52,800.00
52,800.00
Report Total Expenditure
97,266.90
102,145.00
102,431.00
(59,951.67)
(49,345.00)
(49,631.00)
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
3
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 2:59PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-7710
Wallace Community Centre
01-7720
Wallace - Concession Booth
01-7730
Wallace - Bar Operations
01-7750
Wallace - Park Maintenance
Fund 01 Total Revenue
20,162.33
101,275.00
128,300.00
254.08
1,000.00
1,200.00
0.00
2,000.00
9,000.00
2,335.00
3,900.00
8,400.00
22,751.41
108,175.00
146,900.00
176,248.80
263,318.22
300,797.44
0.00
100.00
0.00
01-7710
Wallace Community Centre
01-7720
Wallace - Concession Booth
01-7730
Wallace - Bar Operations
121.50
500.00
5,425.00
01-7750
Wallace - Park Maintenance
8,372.73
21,301.00
44,643.23
01-7770
2005 Olympia Ice Resurficer
0.00
0.00
5,519.00
184,743.03
285,219.22
356,384.67
(161,991.62)
(177,044.22)
(209,484.67)
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures
22,751.41
108,175.00
146,900.00
184,743.03
285,219.22
356,384.67
(161,991.62)
(177,044.22)
(209,484.67)
Page
4
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 3:01PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-7820
Beautification Committee
13,000.00
13,000.00
13,000.00
Fund 01 Total Revenue
13,000.00
13,000.00
13,000.00
01-7820
24,171.94
61,527.50
70,143.77
24,171.94
61,527.50
70,143.77
(11,171.94)
(48,527.50)
(57,143.77)
Report Total Revenue
13,000.00
13,000.00
13,000.00
Report Total Expenditure
24,171.94
61,527.50
70,143.77
(11,171.94)
(48,527.50)
(57,143.77)
Beautification Committee
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
2
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 3:05PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-7810
Trails Maintenance
Fund 01 Total Revenue 01-7810
Trails Maintenance
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures
2,701.25
0.00
0.00
2,701.25
0.00
0.00
18,948.17
41,506.05
42,896.77
18,948.17
41,506.05
42,896.77
(16,246.92)
(41,506.05)
(42,896.77)
2,701.25
0.00
0.00
18,948.17
41,506.05
42,896.77
(16,246.92)
(41,506.05)
(42,896.77)
Page
2
Programs Department: Operating Overview 2021 Review and 2022 Outlook In 2021, the Recreation Department was restructured into the Facilities Department and Programs Department. The Programs Department oversees children services as well as programs for recreation, aquatic, youth, adult, seniors, and offers community programs and events. The role of the Manager of Programs is to oversee the program operations and provide support and direction to staff as well as lead the department through services that meet their established charter of “Fostering a Sense of Community through Quality Programs.” 2021 goals were to engage staff and establish strategies for the department, and seek opportunities to collaborate and enhance quality programs and services to the community.
2021 Review Children Services: During the ongoing pandemic, children services continues to offer child care, following COVID-19 Ministry of Education and Provincial guidelines including: • • • • • •
Emergency Child Care for essential workers Daily screening including temperature Wearing PPE including masks and eye wear Cleaning/Disinfecting equipment and materials Vaccine Immunization disclosure policy Re-opening child care and school age programs
Emergency Child Care
The North Perth Children Services builds a future where all children, and those who care for them, belong to learning communities that intentionally offer time and space to build relationships, contribute their voice, and realize their potential. We nurture curious minds and kind hearts by providing and promoting childcare and education. Our innovative culture values our youngest citizens, engages employees, partners with families, and strengthens community. Over this year we’ve maintained 75-100% attendance. Lower attendance numbers contributed from limited capacity numbers due to COVID-19 guidelines, absences from active screening measures and non-COVID-19 illnesses. The North Perth Children Services offered the following programs: • • • • • • •
Preschool Program for children ages 2.5 to 4 years Toddler Program for children ages 18 months to 2.5 years Infant Program for children ages birth to 18 months Family Age grouping for ages up to 12 years Kinder camp Program: Kindergarten children, non-instructional days Before and After School Programs: JK - 12 years Recreation Day Camp programs for Grades 1 and up (Listowel and Monkton)
We also provided care for children before and after school hours located at: • • • • •
Listowel Eastdale School – before and after care St. Marys School – before and after care North Perth Westfield School – before and after care, Kindercamp Monkton Childcare Centre – before and after care, Kindercamp Listowel District Secondary School – Summer Day Camp
In addition to the above, we are providing support to 123 Look at Me Nursery to assist them with meeting current Ministry requirements for them to reopen January 2022.
Ongoing Challenges - Child Care Staff Shortage Working through the current staff shortages in this sector, the municipality has been continuously recruiting and hiring child care staff. Through these challenges, we’ve developed creative employment advertisements and collaborated with other departments to share staff and increase their hours. We are engaging with staff in order to meet their needs to create a sustainable staffing system for our child care system.
Examples of our Child Care Employment Advertising
Fees & Programs Schedule Due to the unknown permitted child care abilities in 2021, the Children’s Programing Fees – Prepayment Requirement for Child Care was put on hold during 2021, however this will be reintroduced January 2022 and families have been advised of this since August 2021. Despite the current child care fees, the North Perth Programs have been unable to generate the funds to balance the budgets. These programs are reliant on the Ministry of Education Consolidated Service Manager for stabilization funding to offset the outstanding costs. Based on past years, we anticipate additional stabilization funding being available for North Perth. A child care fee increase will occur May 1, 2022. To help offset some operational costs, as well as provide time for annual maintenance work at the child care centres, the program department is recommending a holiday shut down the week of December 26-30, 2022. We will notify families and staff at the beginning of the year so they can make plans. Training Over this past pandemic year, the number one training request by staff was to learn Mental Health First Aid. This corresponds with the results of a University of Guelph survey studying the impact COVID-19 has had on the mental health of residents in Huron-Perth. It identified that “in females, the largest impact was in the youngest group. In the 18-40 age range, the data showed a 95 per cent decrease in females who say they have excellent mental health and a 75 per cent increase in those who say their mental health is poor.” The program department submitted a proposal to the City of Stratford and was successful in receiving 100% funding to cover the costs for this training. 4 sessions will occur over the year in order to ensure all staff have been given this training opportunity. Not only will this help our own staff, but give them the tools to help the families they engage with.
North Perth EarlyON: The Municipality is the provider of EarlyON programs for North Perth. From March 2020 to June 2021, we provided virtual learning experiences and resources for children and their parents/guardians through social media sites and virtual platforms.
Tremaine EarlyON playroom
The Ministry of Education permitted EarlyON centres to start offering outdoor programming in July 2021, then some indoor pre-registered programs starting September 2021. Families have expressed their appreciation for the return of on site programs.
Monkton EarlyON Play room
The Municipality has been advised that for 2022 we can continue with the delivery of the EarlyON Child and Family Centre programs for the North Perth area. As the reopening Binning EarlyON Play room process progresses, it is anticipated we will gradually return to provide many pre-pandemic programs that were successful: • Baby Time at the Listowel Kin Station • Play and Skate at the ELRC and SKMC • Play and Read at the Monkton and Listowel Libraries • Play and Move at SKMC • Young Parents Program in partnership with the Perth District Health Unit • Parent focused workshops in partnership with the Huron-Perth Children’s Aid Society • Huron-Perth Breastfeeding Support in partnership with the North Perth Family Health Team • Infant Programs, Play and Learn Programs and other Parenting Programs at the EarlyON Centre and outreach locations in Listowel, Atwood and Monkton • Baby Connections – Listowel and Monkton. • Occasional specialty program such as Strollercise, Storybook Yoga, etc. as well as participation in family focused community events such as Fairs and Teddy Bear Play Day Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept
Oct
TBPD June 1 - 19
# of Virtual Discussions/Workshops # of adults registered Unique Children Visits Unique Parent/Guardian Visits Total Attended – Child Total Attended – Parent/Guardian
2
2
1
3
18
4 6 3
35 16
87 64
70 50
All numbers include combined Facebook and Instagram Data Total # Posts 47 42 50 47 Total # Likes/Reactions 42 41 65 76 Total # Shares 15 12 9 28 Total Combined Facebook and 872 1202 962 1049 Instagram Page Reach Total # Reached; sum of all 4826 4501 4830 5049 posts
49 62 45
56 145 90
46 82 25
37 44 17
36 122 26
37 78 12
758
1067
807
1705
2270
1198
4827
31863
4947
5287
6525
5057
Aquatic Programs In addition to opening the Listowel Kinette Splash Pad, the Atwood Lions Pool and Listowel Kinsmen Pool offered aquatic programs in 2021, following provincial COVID-19 guidelines. This meant having restricted capacities for lessons, public swims and other aquatic programs. It also required additional staff for active screening and frequent cleaning/disinfecting. This put stress on our seasonal staff, so management spent additional time supporting them throughout the season. Our aquatic programs provided employment for youth as well as offered a great recreational activity for citizens of all ages. Totals
Listowel Atwood
Aquafit
Lane Private Public Swim Lessons Swim 145 66 635 1770 83 32 475 1028 Listowel Splash Pad Total = 1550
Stroke Devel. 111 96
Swim Lessons 952 342
Senior Programs We partnered with Gateway Centre for Excellence in Rural Health to offer social connection programs for North Perth and surrounding residents (Lonely No More, Elder Circles, Storytelling Club, Music Group). Though North Perth participation numbers are lower than anticipated, people have indicated the program has been very impactful (i.e. 1 participant = 8 other community members were engaged). Older adults benefit from increased social connection, expanding their support networks and engaging in healthy behaviours. As the province’s reopening guidelines expand, and awareness of the program increases, the participant numbers will rise. Promotions and Marketing To bring awareness to our programs and encourage participation, we’ve promoted through
• Community Connection Newsletter • 226 program related posts on North Perth Social Media • Monthly Kids Activity page and additional advertisements in the local newspaper • BAGvertising – advertisement on a reusable local shopping bag • Library, Recreation, Child Care and EarlyON staff sharing each other’s program information to patrons • Spring and Summer Guide • Radio Interviews and Advertisements Sample Programs Social Media Ad • Updated webpage to reflect Program Dept. Services • Sharing program information and updates at community networking group meetings Over the past year, the Community Connection Newsletters was used as a resource to share COVID-19 information and mental health messages as well as community resources to the public. As re-opening has progressed, the newsletter has returned to sharing programs and community event information. Recreation and Community Programs Recreation and Community programs are returning, as restrictions are gradually lifted. Staff supported community events where possible this year. We saw a combination virtual and modified in person formats. For example families were invited to pick up a ‘teddy bear play day kit’ from the libraries as well as 2020 2021 offered additional programs and Total # of participants 8235 12185 activities as part of the Atwood 2021 Updates: Canada Day celebrations. *Increase in First Aid/CPR training with reopening of courses
Program Participation 2020 vs 2021 4500
3991
4000 3404
3500 3000 2247
2500 2000
1623
1500 1000
500
*Splash Pad numbers June-July 15 with staffing present *Lonely No More *Developed, maintained/assisted and staffed outdoor rinks *Adult Drop-in recreation programs unavailable in 2021 due to school closures: Soccer, Badminton, Volleyball, etc. 2021 Programs not included in stats: *Virtual Programs: Fitness, Games/Crafts/Activities *Online Events: Teddy Bear Play Day, Canada Day Celebrations *Mental Health Directory updated/maintained 1423 1377
1447 1557 1038 1105
513
410
0 0–6 (Child)
6-13 (Public School)
14–17 (High School)
2020
18–35 (Young Adult)
36–55 (Adult)
55+ (Senior)
2021
2022 Outlook For 2022, we anticipate a busier year for programs in North Perth since the start of the pandemic. As the reopening steps continue to expand, we should see an increase in the number of programs we can offer as well as increased participation in them. Staff continue to prepare and update policies, satisfy provincial requirements, and implementing quality programs.
Programs currently relies on administrative assistance from other departments (facilities, finance, human resources, and administration) and the Manager of Programs has been performing several administrative duties. To anticipate additional administrative staff needs, wages have been reflected into the operational budget. Collaboration will continue between library, EarlyON, recreation, facilities, community and child care as well as with our community partnerships to offer programs and resources to the citizens of North Perth.
Respectfully submitted, Amy Gangl, Manager of Programs
2021.11.18 8.0 9759
Municipality Of North Perth
2022-02-04 2:36PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-7000
Recreation Administration
263,364.75
356,653.00
364,592.00
Fund 01 Total Revenue
263,364.75
356,653.00
364,592.00
01-7000
Recreation Administration
404,832.60
563,553.10
823,126.00
01-7001
Van-2019 Dodge Grand Caravan (CHKW978)
4,601.43
6,284.00
2,359.65
01-7004
Truck - 2004 Extended Chev Pick-Up (2524MC)
2,478.64
3,570.00
0.00
01-7010
Facilities Maintenance Services
89,781.96
0.00
0.00
501,694.63
573,407.10
825,485.65
(238,329.88)
(216,754.10)
(460,893.65)
Report Total Revenue
263,364.75
356,653.00
364,592.00
Report Total Expenditure
501,694.63
573,407.10
825,485.65
(238,329.88)
(216,754.10)
(460,893.65)
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
3
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 2:07PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-6109
Day Care-Wage Enhancement
59,750.00
0.00
92,276.00
01-6110 01-6111
Day Care - Main Program
702,838.96
840,815.50
877,023.00
Day Care- Toddler Program
129,276.00
158,130.00
161,895.00
01-6112 01-6115
Day Care - Infant Program
99,568.00
122,990.00
125,500.00
Day Care - Westfield PS Program
80,226.60
109,383.18
119,197.00
01-6120
Day Care - Kinder Camp
85,097.64
65,127.59
86,770.00
01-6140
Day Care - Eastdale PS Program
52,949.40
89,434.48
116,341.00
01-6170
Day Care - St Mary's Centre
743,804.90
942,957.46
970,834.00
01-6171
Day Care - St Mary's Centre B & A School
01-6180
Day Care - Monkton Cenre
01-6181
Day Care - Monkton Centre B & A School
01-6200
Early ON
Fund 01 Total Revenue
20,454.00
49,173.57
51,279.00
238,009.97
341,288.73
360,912.00
23,589.60
57,908.58
60,535.00
132,369.50
195,524.78
199,851.00
2,367,934.57
2,972,733.87
3,222,413.00
90,466.87
0.00
92,276.00
01-6109
Day Care-Wage Enhancement
01-6110
Day Care - Main Program
877,036.27
1,060,275.50
1,097,250.00
01-6115
Day Care - Westfield PS Program
77,732.67
109,383.18
117,109.00
01-6120
Day Care - Kinder Camp
84,746.11
65,127.59
86,770.00
01-6140
Day Care - Eastdale PS Program
62,757.03
89,434.48
116,341.00
01-6150
Day Care - Occupancy
46,038.27
61,660.00
69,256.00
01-6170
Day Care - St Mary's Centre
896,665.78
942,957.46
970,834.00
01-6171
Day Care - St Mary's Centre B & A School
17,365.66
49,173.57
51,279.00
01-6180
Day Care - Monkton Cenre
283,054.16
341,288.73
360,912.00
01-6181
Day Care - Monkton Centre B & A School
26,288.79
57,908.58
60,535.00
01-6200
Early ON
83,228.81
195,524.78
199,851.00
Fund 01 Total Expenditure
2,545,380.42
2,972,733.87
3,222,413.00
Fund 01 Excess Revenue Over (Under) Expenditures
(177,445.85)
0.00
0.00
Report Total Revenue
2,367,934.57
2,972,733.87
3,222,413.00
Report Total Expenditure
2,545,380.42
2,972,733.87
3,222,413.00
Report Excess Revenue Over (Under) Expenditures
(177,445.85)
0.00
0.00
Page
9
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 2:12PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-7100
Recreation Programs
0.00
3,525.00
3,525.00
01-7110 01-7120
Summer Camp
62,207.21
43,500.00
60,897.00
Community Programs
26,503.72
27,500.00
27,500.00
88,710.93
74,525.00
91,922.00
2,193.75
3,525.00
3,771.00
Fund 01 Total Revenue 01-7100
Recreation Programs
01-7110
Summer Camp
53,427.30
57,640.00
60,897.00
01-7120
Community Programs
20,699.59
18,860.00
24,860.00
Fund 01 Total Expenditure
76,320.64
80,025.00
89,528.00
Fund 01 Excess Revenue Over (Under) Expenditures
12,390.29
(5,500.00)
2,394.00
Report Total Revenue
88,710.93
74,525.00
91,922.00
Report Total Expenditure
76,320.64
80,025.00
89,528.00
Report Excess Revenue Over (Under) Expenditures
12,390.29
(5,500.00)
2,394.00
Page
3
Tab 10: Capital Project Ranking Sheets
Scores Based on Below
Section Weighting
DEPT
Listowel Memorial Park Pavilion Upgrades 100 FACILITIES 58,000.00 ICIP Trail Development 93 FACILITIES 167,726.00 Carryover - Transportation Master Plan 91 PUBLIC WORKS 73,000.00 Listowel Parks Playground upgrades 88 FACILITIES 30,000.00 Carryover - NEDL Walton and Davidson Pump Station 87 PUBLIC WORKS 5,885,000.00 Carryover - Listowel Library Masonry 87 FACILITIES 50,000.00 IT Governance Initiatives (Annual) 87 FINANCE 250,000.00 Listowel Bypass Design 87 PUBLIC WORKS 90,000.00 IT Corporate Network Upgrades ( Annual) 84 FINANCE 100,000.00 Perth Meadows Driveway resurfacing 83 FACILITIES 40,000.00 Memorial Arena Park Development 82 FACILITIES 10,000.00 North Perth Fire Department Training Facility- new roof 82 FACILITIES 9,000.00 Headworks Fan System 80 ENVIRONMENTAL SERVICES 50,000.00 Line 84 Trail Fence Line Project 80 FACILITIES 14,000.00 Bridge and Culvert 79 PUBLIC WORKS 2,751,480.00 Cemetery Fence 78 FACILITIES 14,000.00 Carryover - Master Servicing Plan 76 PUBLIC WORKS 279,000.00 Engineering Survey and Design - road projects 76 PUBLIC WORKS 230,000.00 Carryover - Hydraulic Re-rating of Wastewater Treatment Plant 76 ENVIRONMENTAL SERVICES 57,000.00 Clarifier Scum Removal System 76 ENVIRONMENTAL SERVICES700,000.00 Carryover - Aquatic Facility Drawings 73 FACILITIES 50,000.00 Waste Station Upgrade 73 ENVIRONMENTAL SERVICES100,000.00 Facility Condition Index 71 PUBLIC WORKS 10,000.00 Carryover - Atwood Servicing Upgrades 70 PUBLIC WORKS 170,000.00 Asphalt Resurfacing (Pavement Preservation) 70 PUBLIC WORKS 1,096,000.00 Fleet Purchases - Public Works 70 PUBLIC WORKS 509,000.00 Carryover - Atwood Cenotaph Repair 70 PUBLIC WORKS 54,000.00 Water Meter Replacement (WWTP Portion) and Automated Meter Reading 70System ENVIRONMENTAL SERVICES870,200.00 Water Meter Replacement and Automated Meter Reading System 70 ENVIRONMENTAL SERVICES870,200.00 Return Activated Sludge Pump Replacement 68 ENVIRONMENTAL SERVICES 60,000.00 WWTP - Roof Repairs 68 ENVIRONMENTAL SERVICES190,000.00 Davidson Tennis Courts Resurfacing 68 FACILITIES 26,000.00 Fleet and Equipment 68 FACILITIES 76,000.00 Carryover - EMCC Refurbishment/Renovation 68 FACILITIES 34,736.00 Monkton Ball Park Lighting upgrades 67 FACILITIES 100,000.00 EMCC Kitchen Floor 67 FACILITIES 5,000.00 Carryover - Community-Wide Climate Change Plan 66 ADMINISTRATION 10,000.00 Carryover - Infiltration Study Recommendations 65 ENVIRONMENTAL SERVICES 40,000.00 Wallace CC - HVAC 65 FACILITIES 25,000.00 Sidewalk Construction 64 PUBLIC WORKS 55,000.00 Carryover - Budget/MMS Software Application 64 FINANCE 245,000.00 Gowanstown Trailhead Parking 61 FACILITIES 10,000.00 Carryover - Trowbridge - Robert Mathers Park Pavilion 60 FACILITIES 15,000.00 Carryover - Ongoing Re-construction Rd 140 59 PUBLIC WORKS 250,000.00 Carryover - Northeast Master Plan 57 ADMINISTRATION 10,000.00 Asset Management Plan - Next Step 57 FINANCE 65,000.00 Binning Street Area Master Plan 55 ADMINISTRATION 150,000.00 G2G Campsite Project - Monkton 55 FACILITIES 8,000.00 Labour Market Youth Attraction Project 54 ADMINISTRATION 40,000.00
Safety of the Public Risk
Fits with the strategic plan
Existing Asset/Condition/Capacity/C
Environmental/Economic Impact (cost payback)
30
25
30
15
10 9 10 10 10 10 10 10 8 10 6 7 10 10 10 6 5 7 10 8 2 8 7 7 7 7 6 7 7 8 8 8 7 5 7 7 7 7 5 5 4 2 2 7 1 3 1 1 1
10 10 10 10 10 10 10 10 9 8 10 8 5 2 7 9 10 7 5 5 10 5 5 7 7 7 10 5 5 5 5 5 6 6 5 5 7 5 6 7 7 10 10 5 7 10 7 10 7
10 10 7 10 7 10 7 7 9 10 9 10 10 10 7 10 7 10 6 8 10 8 10 7 7 7 8 8 8 8 8 10 10 9 10 10 6 7 10 7 10 5 7 5 7 5 7 4 7
10 7 10 2 7 1 7 7 7 2 8 7 5 10 7 5 10 5 10 10 8 8 5 7 7 7 2 8 8 5 5 1 1 7 2 2 6 7 3 7 3 10 5 7 10 5 9 10 8
100
HR Program Enhancements Electronic sign Succession Planning Wayfinding Sign Carryover - Line 84 Reconstruction Carryover - Albert Storm Trunk Carryover - Façade Improvement Program Grants Listowel Memorial Park Fence Well #4 Inspection RED - G2G Rail Trail - Monkton Trailhead Carryover - Council Dashboard Carryover - IT Communications Building Redevelopment Plan for Atwood and Monkton Brownfield Location Downtown Park Space and Public Art - CRRF Carryover - Development Charges Review and Update Fleet AVL Upgrades Ranking for Water Meter project Water Section was adjusted to be 70
54 53 52 52 50 50 49 49 47 43 42 36 34 32 29 73
ADMINISTRATION 135,000.00 FIRE 50,000.00 ADMINISTRATION 50,000.00 FACILITIES 25,000.00 PUBLIC WORKS 40,000.00 PUBLIC WORKS 11,000.00 ADMINISTRATION 103,995.00 FACILITIES 14,000.00 ENVIRONMENTAL SERVICES 80,000.00 ADMINISTRATION 46,850.00 ADMINISTRATION 15,000.00 FINANCE 20,000.00 ADMINISTRATION 30,000.00 ADMINISTRATION 80,032.54 FINANCE 20,000.00 PUBLIC WORKS 45,000.00
1 5 1 5 5 5 1 1 5 1 1 1 1 1 1 7
7 5 7 8 5 5 7 7 5 7 7 3 5 5 3 7
7 5 7 3 5 5 6 8 5 5 5 6 3 3 1 8
8 7 7 5 5 5 7 3 3 5 4 5 6 5 10 7
2022 CAPITAL PROJECTS RANKING SYSTEM Existing Safety of the Public Risk Fits with the strategic plan Asset/Condition/Capacity/C omplaints •Is there a risk component • Will the risk be removed • If the project is not done involved in the project if it is totally if this project is done. will the current condition not done in 2022 • Was the project prioritized affect the asset. • Will the risk be removed for year 1 • Is the age or condition totally if this project is done. going to affect the risk if not • Legislative requirements replaced • Does the age of the asset affect the day to day service delivery
December 9, 2021 V2 Ranking Drop Down 0 = Not Required 2021 1 = Minimal Need 3 = Below Average Need 5 = Average Need 7 = Should Be Done 10 = Must Be Done
Section Weighting
Overall Ranking
Carryover - Transportation Master Plan Carryover - Listowel Library Masonry Carryover - NEDL Walton and Davidson Pump Station Carryover - Master Servicing Plan Carryover - Hydraulic Re-rating of Wastewater Treatment Plant Carryover - Aquatic Facility Drawings Carryover - Atwood Cenotaph Repair Carryover - Atwood Servicing Upgrades Carryover - EMCC Refurbishment/Renovation Carryover - Community-Wide Climate Change Plan Carryover - Infiltration Study Recommendations Carryover - Budget/MMS Software Application Carryover - Trowbridge - Robert Mathers Park Pavilion Carryover - Ongoing Re-construction Rd 140 Carryover - Northeast Master Plan Carryover - Albert Storm Trunk Carryover - Line 84 Reconstruction Carryover - Façade Improvement Program Grants Carryover - Council Dashboard Carryover - IT Communications Building Carryover - Development Charges Review and Update
91 87 87 76 76 73 70 70 68 66 65 64 60 59 57 50 50 49 42 36 29
Description Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover Carryover
Listowel Memorial Park Pavilion Upgrades ICIP Trail Development Listowel Parks Playground upgrades IT Governance Initiatives (Annual) Listowel Bypass Design IT Corporate Network Upgrades ( Annual) Perth Meadows Driveway resurfacing Memorial Arena Park Development North Perth Fire Department Training Facility- new roof Headworks Fan System Line 84 Trail Fence Line Project Bridge and Culvert Cemetery Fence Engineering Survey and Design - road projects
100 93 88 87 87 84 83 82 82 80 80 79 78 76
New New New New New New New New New New New New New New
Environmental/Economic Impact (cost payback) • Is the project required to attain future growth • If this is not done will jobs be lost • May be growth relate
DEPT
30
25
30
15
PUBLIC WORKS 73,000.00 FACILITIES 50,000.00 PUBLIC WORKS 5,885,000.00 PUBLIC WORKS 279,000.00 ENVIRONMENTAL SERVICES57,000.00 FACILITIES 50,000.00 PUBLIC WORKS 54,000.00 PUBLIC WORKS 170,000.00 FACILITIES 34,736.00 ADMINISTRATION 10,000.00 ENVIRONMENTAL SERVICES40,000.00 FINANCE 245,000.00 FACILITIES 15,000.00 PUBLIC WORKS 250,000.00 ADMINISTRATION 10,000.00 PUBLIC WORKS 11,000.00 PUBLIC WORKS 40,000.00 ADMINISTRATION 103,995.00 ADMINISTRATION 15,000.00 FINANCE 20,000.00 FINANCE 20,000.00
10 10 10 5 10 2 6 7 5 7 7 4 2 7 1 5 5 1 1 1 1
10 10 10 10 5 10 10 7 6 7 5 7 10 5 7 5 5 7 7 3 3
7 10 7 7 6 10 8 7 9 6 7 10 7 5 7 5 5 6 5 6 1
10 1 7 10 10 8 2 7 7 6 7 3 5 7 10 5 5 7 4 5 10
FACILITIES 58,000.00 FACILITIES 167,726.00 FACILITIES 30,000.00 FINANCE 250,000.00 PUBLIC WORKS 90,000.00 FINANCE 100,000.00 FACILITIES 40,000.00 FACILITIES 10,000.00 FACILITIES 9,000.00 ENVIRONMENTAL SERVICES50,000.00 FACILITIES 14,000.00 PUBLIC WORKS 2,751,480.00 FACILITIES 14,000.00 PUBLIC WORKS 230,000.00
10 9 10 10 10 8 10 6 7 10 10 10 6 7
10 10 10 10 10 9 8 10 8 5 2 7 9 7
10 10 10 7 7 9 10 9 10 10 10 7 10 10
10 7 2 7 7 7 2 8 7 5 10 7 5 5
Clarifier Scum Removal System 76 Fleet AVL Upgrades 73 Waste Station Upgrade 73 Facility Condition Index 71 Asphalt Resurfacing (Pavement Preservation) 70 Fleet Purchases - Public Works 70 Water Meter Replacement (WWTP Portion) and Automated Meter Reading 70System Water Meter Replacement and Automated Meter Reading System 70 Davidson Tennis Courts Resurfacing 68 Return Activated Sludge Pump Replacement 68 WWTP - Roof Repairs 68 Fleet and Equipment 68 EMCC Kitchen Floor 67 Monkton Ball Park Lighting upgrades 67 Wallace CC - HVAC 65 Sidewalk Construction 64 Gowanstown Trailhead Parking 61 Asset Management Plan - Next Step 57 Binning Street Area Master Plan 55 G2G Campsite Project - Monkton 55 HR Program Enhancements 54 Labour Market Youth Attraction Project 54 Electronic sign 53 Succession Planning 52 Wayfinding Sign 52 Listowel Memorial Park Fence 49 Well #4 Inspection 47 RED - G2G Rail Trail - Monkton Trailhead 43 Redevelopment Plan for Atwood and Monkton Brownfield Location 34 Downtown Park Space and Public Art - CRRF 32 Ranking for Water Meter project Water Section was adjusted to be 70
New New New New New New New New New New New New New New New New New New New New New New New New New New New New New New
ENVIRONMENTAL SERVICES 700,000.00 PUBLIC WORKS 45,000.00 ENVIRONMENTAL SERVICES 100,000.00 PUBLIC WORKS 10,000.00 PUBLIC WORKS 1,096,000.00 PUBLIC WORKS 509,000.00 ENVIRONMENTAL SERVICES 870,200.00 ENVIRONMENTAL SERVICES 870,200.00 FACILITIES 26,000.00 ENVIRONMENTAL SERVICES60,000.00 ENVIRONMENTAL SERVICES 190,000.00 FACILITIES 76,000.00 FACILITIES 5,000.00 FACILITIES 100,000.00 FACILITIES 25,000.00 PUBLIC WORKS 55,000.00 FACILITIES 10,000.00 FINANCE 65,000.00 ADMINISTRATION 150,000.00 FACILITIES 8,000.00 ADMINISTRATION 135,000.00 ADMINISTRATION 40,000.00 FIRE 50,000.00 ADMINISTRATION 50,000.00 FACILITIES 25,000.00 FACILITIES 14,000.00 ENVIRONMENTAL SERVICES80,000.00 ADMINISTRATION 46,850.00 ADMINISTRATION 30,000.00 ADMINISTRATION 80,032.54
8 7 8 7 7 7 7 7 8 8 8 7 7 7 5 5 2 3 1 1 1 1 5 1 5 1 5 1 1 1
5 7 5 5 7 7 5 5 5 5 5 6 5 5 6 7 10 10 7 10 7 7 5 7 8 7 5 7 5 5
8 8 8 10 7 7 8 8 10 8 8 10 10 10 10 7 5 5 7 4 7 7 5 7 3 8 5 5 3 3
10 7 8 5 7 7 8 8 1 5 5 1 2 2 3 7 10 5 9 10 8 8 7 7 5 3 3 5 6 5
Tab 11: General Administration Capital Projects
General Administration Department: Capital Overview 2021 Capital Projects Review General Administration staff worked on multiple capital projects in 2021. Administration capital projects that were completed in 2021 include: 1. 2. 3. 4. 5.
Pay Compensation Review (Market Study) Community Safety and Well-Being Plan Elma Logan Development Social Space Organizational Review HR Strategy & Retention Plan
2021 projects that will carryover to 2022 include: 1. Northeast Master Plan – The Public Works Department will move forward with the NEMP development phases, with any additional planning activities falling under the Administration budget. 2. Community-wide GHG Emission Reduction Plan – The Climate Change Coordinator presented the final Greenhouse Gas Reduction Plan to Council in October 2021. The plan was approved as presented and Council directed staff to prepare an implementation plan. 3. RED Commercial Façade Improvement – The Commercial Façade Improvement Project will incent the beautification and quality of place of North Perth’s downtowns. This project has been identified within the approved Community Improvement Plan (CIP) to fund improvement of North Perth communities. To date, 6 projects with grants totaling $30,258.00 have been approved, however, only $1263.00 has been granted. 4. Council Dashboard – Following implementation in early 2022, the new maintenance management software and budget software will be utilized, along with increased GIS capabilities, to establish an effective Council Dashboard.
2022 Capital Projects: New projects being proposed in the General Administration 2022 capital budget for Council’s consideration include: Downtown Park Space and Public Art - CCRF In July 2021 a funding application was submitted to the Canada Community Revitalization Fund for a Downtown Parkette and Public Art project to supply outdoor dining, seating and a public art attraction in downtown Listowel. This project will foster downtown revitalization and stimulate economic recovery. Redevelopment Plan for Atwood and Monkton Brownfield Locations The North Perth Corporate Strategic Plan identifies a year two goal to promote and attract restaurants, shops and entertainment with the specific action of developing a redevelopment
plan for Monkton, Atwood and other brownfield locations. This project will utilize consultants and/or professional planners to create a redevelopment plan that includes a full list of brownfield locations in North Perth and explores alternatives and potential costs for future consideration encouraging development and redevelopment of brownfield locations. Labour Market Youth Attraction Project Youth retention has been identified as a priority in the Youth Attraction and Retention Strategy, Mayors Task Force on Youth Retention, North Perth Strategic Plan and the North Perth Economic Development Advisory Committee priorities. A multi-faceted project will be undertaken in 2022 to expose Youth to the vast career opportunities in North Perth and develop tools and materials to inform and promote career opportunities in North Perth. Succession Planning Succession Planning was a listed focus area for Goal 5 of the Strategic Plan. Succession planning is a strategy for identifying and developing high-potential employees for advancement. The Succession Planning project for 2022 will involve engaging a consultant to develop a succession planning program for the Municipality. HR Program Enhancements HR Program Enhancements were a listed 2022 project as proposed to Council in November 2021 as part of the HR strategy. Enhancements include: Employer branding, rewards/recognition and compensation. Binning Street Area Master Plan Council has directed staff to develop a plan for the municipally owned land west of the Steve Kerr Memorial Complex (North and South of Binning Street). The plan will include future land use options along with a preliminary servicing plan. The attached Project Details Sheets provide further information and financial summaries of the Administration Capital Projects for 2022. Respectfully submitted, Kriss Snell Chief Administrative Officer
10-Feb-22
Admin Project Recap Sheet Project# 1 2 3 4 5 6 7 8 9 10 11 12
2022 Estimated Segregated Project Name Expenditure Surplus RED - G2G Rail Trail - Monkton Trailhead 46,850.00 32,295.00 Downtown Park Space and Public Art - CRRF 80,032.54 30,412.54 Redevelopment Plan for Atwood and Monkton Brownfield Location 30,000.00 30,000.00 Labour Market Youth Attraction Project 40,000.00 40,000.00 Carryover - Façade Improvement Program Grants 103,995.00 103,995.00 Succession Planning 50,000.00 HR Program Enhancements 135,000.00 20,000.00 Carryover - Northeast Master Plan 10,000.00 10,000.00 Carryover - Community-Wide Climate Change Plan 10,000.00 10,000.00 Carryover - Council Dashboard 15,000.00 15,000.00 Binning Street Area Master Plan 150,000.00 75,000.00 Special Project Initiatives 670,877.54
366,702.54
User Fee/ Tax Levy 50,000.00 115,000.00 165,000.00
2022 Financing Development Charges Grants 14,055.00 49,620.00 75,000.00 75,000.00
63,675.00
Sale of Donations Land 500.00 500.00
-
Other -
2023 Estimated Expenditure 100,000.00 -
-
100,000.00
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Administration RED - G2G Rail Trail - Monkton Trailhead Kim Kowch Kriss Snell, CAO 2021-11-25
Detailed Project Description and Specifications/Rationale In October 2021, a funding application was submitted to OMAFRA Rural Economic Development (RED) Program, Strategic Economic Infrastructure Stream, for a Trailhead on the Monkton G2G Trail. This RED stream grants 30% of project costs to enhance a cultural, heritage or tourism attaction. The purpose of the G2G Rail Trail Monkton Trailhead project is to install a visible and user-friendly Trailhead to the existing G2G Rail Trail at the Monkton, Ontario section head location. Partnering with the G2G, the project will include the design and installation of trailhead amenities such as: signage, parking lot/space, kiosk/bench/cover, removable market stand, wifi access, bike repair charging station, etc. This will increase visibility and use of the trail by visitors and residents alike and promote covid-friendly, active experiences and awaremeness of rural agriculture and heritage. Trails are an economic driver valued by Youth and new residents and this project would have economic benefits by increased use and visibility and draw to support businesses and North Perth trails closeby. The total project cost estimate is $46,850 with 30% grants of $14,055 from RED, $500 from G2G and the remaining financial support from the Municipality. G2G will support the implementation of the project if funding is approved by RED. A decision is anticipated in December 2021 or Jan. 2022.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Project Schedule 2022 2023
G/L Account No.
$46,850.00
$46,850.00
01-1200-8104
$0.00
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023 $32,295.00
G/L Account No. 01-1200-8104
$14,055.00 $500.00
$46,850.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
Downtown Park Space and Public Art - CRRF
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Administration Downtown Park Space and Public Art - CRRF Kim Kowch Kriss Snell, CAO 2021-11-25
Detailed Project Description and Specifications/Rationale In July 2021, a funding application was submitted to the Canada Community Revitalization Fund (CCRF) (FedDev Ontario) for a Downtown Parkette and Public Art project to supply a outdoor dining, seating and public art attraction in the downtown of Listowel. The project will foster downtown revitalization and stimulate economic recovery and growth by drawing visitors and residents to an outdoor and beautified public space within the downtown of Listowel. A outdoor space to dine and sit in downtown Listowel and a revitalized quality of place has been raised in recent plans and surveys to youth and general residents as a means to attract and retain youth in North Perth. A similar project was approved during the Streetscape Master Plan process and was updated to incorporate outdoor dining and an art attraction to respond to post pandemic needs and preferences and increase the attraction potential. A project supplying outdoor dining space at the proposed Main Street East location was well used in the summer and fall of 2021. A funding decision is pending but construction in 2022 was required. Total project cost is $80,032.54 with a grant of $49,620.00 resulting in a municipal cost of $30,412.54.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing
Project Schedule 2022 2023
G/L Account No.
$80,032.54
$80,032.54 Project Schedule 2022 2023
$0.00
G/L Account No.
Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$30,412.54
01-1200-8104
$49,620.00
$80,032.54
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Administration Redevelopment Plan for Atwood/Monkton Brownfield Locations Kim Kowch Kriss Snell, CAO 2021-11-25
Detailed Project Description and Specifications/Rationale The North Perth Corportate Strategic Plan identifies in Year 2 (2022) Goal 3.2.4 Promote and attract restaurants, shops and entertainment with the specific action of 'developing a redevelopment plan for Monkton, Atwood and other brownfield locations (Y2)'. “Brownfields” are abandoned, idled, or underused properties where expansion or redevelopment is complicated by real or perceived environmental contamination as a result of historical land use practices. Brownfields can include obvious uses such as old factories, dry cleaners and gasoline stations, but also less obvious uses such as former schools. Many brownfields are ideally located in downtowns, along waterfronts or in/adjacent to existing residential areas. Property owners face financial and legislative barriers to redevelopment in key areas. This project will utilize consultants and/or professional planners to create a redevelopment plan that includes1) a full list of existing brownfield location across North Perth and 2) explores alternatives and potential costs for future consideration encouraging development and redevelopment of brownfield locations. This project could offer valuable property sources for significant projects of community benefit and facilitate that as an opportunity.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Project Schedule 2022 2023 $30,000.00
$30,000.00 Project Schedule
G/L Account No.
$0.00
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
2022 $30,000.00
2023
$30,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
G/L Account No.
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Administration Labour Market Youth Attraction Project Kim Kowch Kriss Snell, CAO 2021-11-04
Detailed Project Description and Specifications/Rationale Youth attraction and retention has been identified as a priority within past plans and reports (Youth Attraction and Retention Strategy (2017), Mayors Task Force on Youth Retention (2019), North Perth Strategic Plan (2020)) and most recently as a key priority of the North Perth Economic Development Advisory Committee (2021). A multi-faceted project will be undertaken in 2022 to expose Youth to the vast career opportunities in North Perth and develop tools and materials to inform and promote career potential and paths locally spanning a wide cross-section of employment sectors. Project scope is in development but may include costs for contract staffing, graphic design and content development, marketing, career fair, IT design etc. Further consultation with partners is needed. External funding will also be pursued if available. Funding for the project will come from 01-1200- 8105 (01-9220-0000-63200).
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges
Project Schedule 2022 2023
$40,000.00 $40,000.00 Project Schedule 2022 2023 $40,000.00
G/L Account No.
$0.00
G/L Account No.
Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$40,000.00 Project Schedule 2022 2023
Priority Check Box Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
$0.00
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Administration Carryover - Façade Improvement Program Grants Kimberley Kowch Kriss Snell, CAO 25-Nov-21
Detailed Project Description and Specifications/Rationale In 2020 and 2021, OMAFRA Rural Economic Development (RED) funding was received to create a Downtown Commercial Design Guideline and Façade Improvement Program. Staff was hired to research and launch both programs. A 2021 Capital Project supplied grant funds plus remaining salary costs. The funding period for staff salary costs ended in November 2021. Approved grants are paid upon full project completion. To date, 6 projects with grants totalling $30,258.00 have been approved however only $1263.00 has been granted. It is requested that the committed funds be carried into 2022 for appoved project payment. It is also requested that funds be approved to maintain the fund for grants in 2022 at $75,000. It is therefore requested that $28,995 + 75,000 = $ 103995.00 be carried over to 2022 project totals. Funding to come from Reserves.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges
Project Schedule 2022 2023
$103,995.00 $103,995.00 Project Schedule 2022 2023 $103,995.00
G/L Account No.
$0.00
G/L Account No.
Grants Donations Sale of Land Other Total Financing
$103,995.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Continued - Project Description
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Administration Succession Planning Jenn Robinson, HR Kriss Snell, CAO 20211-11-23
Detailed Project Description and Specifications/Rationale Succession planning was a listed focus area for Goal 5 of the Strategic Plan. Succession planning is a strategy for identifying and developing high-potential employees for advancement. The Succession Planning project for 2022 will involve engaging a consultant to develop a succession planning program for the municipality. The project will include a framework for developing "at risk" positions, high-potential employees and a framework for determining key development areas and training/experience plans. 2022 cost is one-time to build the program.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregated Surplus User Fee/Tax Levy Development Charges Grants
Project Schedule 2022 2023 $50,000.00
$50,000.00 Project Schedule 2022 2023 $50,000.00
G/L Account No.
$0.00
G/L Account No.
Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$50,000.00 Project Schedule 2022 2023
Priority Check Box Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
$0.00
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Administration HR Program Enhancements Jenn Robinson, HR Kriss Snell, CAO 23-Nov-21
Detailed Project Description and Specifications/Rationale HR Program Enhancements were a listed 2022 project as proposed to Council on November 22, 2021 as part of the HR Strategy. Enhancements include: Employer Branding - one time cost to build program - reserve Rewards/Recognition - operational cost Compensation - operational cost
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other
Project Schedule 2022 2023 $67,500.00 $67,500.00
$135,000.00
Project Schedule 2022 2023 $20,000.00 $115,000.00
G/L Account No.
$0.00
G/L Account No.
Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$135,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Administration Carryover - Northeast Master Plan Kriss Snell, CAO 25-Nov-21
Detailed Project Description and Specifications/Rationale This project was first introduced in the 2017 Project Budget and carried over into the 2018, 2019, 2020 and 2021 Budgets. The overall purpose of the Northeast Master Plan (NEMP) is to guide the development of designated Urban Friend lands (22 ha) located in Northeast Listowel that is owned by the Municipality, as well as establish a servicing strategy for other lands within the broader study area. As the Public Works Department moves forward with the NEMP phases, the Administration project budget will be used for any additional required planning activities.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land
Project Schedule 2022 2023 $10,000.00
$10,000.00 Project Schedule 2022 2023 $10,000.00
G/L Account No.
$0.00
G/L Account No.
Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$10,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Administration Carryover - Community-Wide Climate Change Plan Kriss Snell, CAO Kriss Snell, CAO 24-Nov-22
Detailed Project Description and Specifications/Rationale North Perth hired a Climate Change Coordinator (two-year contract) in early 2019 to develop community-wide GHG emission reduction plans for North Perth, West Perth, Perth East, Perth South, Perth County, the City of Stratford and the Town of St. Marys. In October 2021, the Climate Change Coordinator presented the final Greenhouse Gas Reduction Plan to Council. The plan was approved as presented and Council directed staff to prepare an implementation plan. In 2022 staff will focus on preparation of an implementation plan. The grant-funding previously used to cover 80% of the Climate Change Coordinator salary and payroll cost is not available in 2022. It is anticipated that partner municipalities who adopt the Greenhouse Gas Reduction Plan will continue cost-sharing the salary and payroll costs of the Climate Change Coordinator.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditu
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations
Project Schedule 2022 2023
$10,000.00 $10,000.00 Project Schedule 2022 2023 $10,000.00
G/L Account No.
$0.00
G/L Account No.
Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$10,000.00
$0.00
Project Schedule 2022 2023
Check Box Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Administration Carryover - Council Dashboard Kriss Snell, CAO Kriss Snell, CAO 24-Nov-21
Detailed Project Description and Specifications/Rationale This item was introduced in the 2020 Capital Budget, and was a carryover over item in 2021. At the November 25/19 North Perth Council Meeting, Council discussed the concept of a Council Dashboard for Municipal Services. A Council Dashboard would identify and report on delivery and performance measures for Council's, and possibly the public's, information. Due to the impacts of the COVID-19 pandemic, specifically demands on staff time, this project was not initiated in 2020. In 2021, North Perth purchased new Maintenance Management Software (MMS) and new budget software, both of these programs will contribute to the creation of a Council dashboard. In 2022 staff will utilize MMS, Budget software and increased GIS capabilities to ensure an effective Council Dashboard is established. Although project costs are unknown at this time, it is anticipated that dashboard software purchase and implementation would not be more than $15,000. A report with further details on the project will be brought back to Council for consideration at a later date.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land
Project Schedule 2022 2023
G/L Account No.
$15,000.00
$15,000.00
$0.00
Project Schedule 2022 2023 $15,000.00
G/L Account No.
Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$15,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Administration Binning Street Area Master Plan Kriss Snell, CAO Kriss Snell, CAO 24-Nov-21
Detailed Project Description and Specifications/Rationale Council has directed staff to develop a plan for the municipally owned land west of the Steve Kerr Memorial Complex (North and South of Binning Street). The plan will include future land use options along with a preliminary servicing plan.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required
Project Schedule 2022 2023 $150,000.00 $100,000.00
$150,000.00
G/L Account No.
$100,000.00
Project Schedule 2022 2023 $75,000.00 $50,000.00 $75,000.00
$50,000.00
$150,000.00
$100,000.00
Project Schedule 2022 2023
G/L Account No.
G/L Account No.
Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Tab 12: Finance & Information Technology Capital Projects
Finance Department: Capital Overview 2021 Review and 2022 Outlook The Projects within the Finance Department are under two areas: General Processing, Financing and Accounting New software applications will have significant impacts corporately. The new budgeting software project is well underway. The work was augmented in 2021 with the redesign of the general ledger account structure. The 2022 budgeting process will be completed in the old manual way and will be converted to the new process when it is ready for implementation. The benefit of the delay will be that, both Council and Staff, will be able to follow and compare the transition that would not have been as apparent with a year-end implementation. All departments are looking forward to the multi-year forecasting, as required legislatively and for a secure database enabling departmental AMPs, Development Charges Background and all other Financial Planning. As well, during 2021, the Maintenance Management System (MMS) software application was implemented and will work hand in glove with the new budgeting software to provide a full operating and capital needs data base for the organization. And last, but not least, the Accounts Payable Paperless application will provide a more efficient approval, payment and archival processing data base. A Development Charges Background Study was completed and implemented in August 2019. With the significant growth in North Perth and changes in legislative requirements, attention will be given to possible amendments in 2022. As part of IT Governance’s 2022 capital budget, a new Payroll/HR solution is included. Grant funding has been applied for through the Modernization funding stream by Council and we are looking for approval. This project was in our 2021 budget so a request for proposal for an integrated solution has been drafted and ready to circulate. As Council is aware, our current payroll solution is web-based and includes direct employee data input, layered approvals, security, appropriate audit trails and legislative compliance. As well, it has been integrated with our current HR software, InfoHR, for shared data input. Unfortunately, the payroll application has proven to be less effective than we had hoped with regard to ease of use and maintenance. As well, the auditors do not feel that it has the security measures necessary to ensure the separation of duties and data from payroll to HR. In light of these concerns, new payroll/HR software will be reviewed and analyzed by staff and BDO for compliance and replacement. Department Heads and IT Governance Committee have rated this as a priority. In consideration of current legislation, Council has established a Strategic Asset Management Policy based on approved levels of service, documented condition rating and risk assessments for all municipal assets. The Federation of Canadian Municipalities (FCM) funding has supported our efforts and we are hoping that more funding options will be available for 2022. For 2022, staff are continuing to address data and information needs for each department, to update the data base, verify condition assessment for each asset category and refine levels of service as
per Council’s service targets. North Perth will be moving forward with the work plan regardless of this funding approval. Information Technology Services Information Technology (IT) projects have been accelerated with the need for better connectivity and more applications (i.e. remote access for Council, Staff and the public). IT staff provided new applications such as WebEx, Jabber, etc. and new/updated hardware such as laptops, cell phones, etc. to enable working from home protocols. Focus on Server/SAN upgrades and network upgrades ensuring improved security. This includes the replacement of the main Server/SAN hardware with an estimated cost of $75,000, the in-house migration of Exchange to Q365 with an estimated cost of 20,000 over the next two years. VMWare/Veeam upgrade for virtual lab and DR site with placeholder costing of $30,000 and anti-virus upgrade for $7,000. As well, the whole network needs to be reviewed and upgraded. We have been looking at a number of potential solutions, this initiative will require a further report to Council for budget approval as cost estimates become available. IT Governance members are to jointly provide a collective recommendation to CAO/Department Heads, for further annual recommendations to Council, regarding IT projects to improve levels of service and promote corporate efficiencies. Council has endorsed the Payroll/HR project via the 3rd Modernization Grant funding application process. This and other projects will be brought forward during 2022 for consideration by IT Governance and Council. The water tower has provided an ideal height option for connectivity equipment for municipal and other commercial uses. Unfortunately, the water tower is a hostile environment for the type of equipment needed for this purpose. As well, the space available within the tower is inadequate for the equipment and for staff to maneuver easily/safely. Given these two important factors, IT staff will be looking at relocating the equipment to a drier and more spacious location nearby the tower which is still partially needed for height. IT staff will be coordinating with Environmental Services and the other commercial customers to create an effective solution for Council’s consideration in 2022. Respectfully submitted, Frances Hale Director of Finance/Treasurer
2-Dec-21
Finance and Information Technology Project Recap Sheet Project# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Project Name IT Corporate Network Upgrades ( Annual) IT Governance Initiatives (Annual) Carryover - Budget/MMS Software Application Carryover - IT Communications Building Carryover - Development Charges Review and Update Asset Management Plan - Next Step 0 0 0 0 0 0 0 0
2022 Estimated Expenditure 100,000.00 250,000.00 245,000.00 20,000.00 20,000.00 65,000.00 700,000.00
2022 Segregated User Fee/ Surplus Tax Levy 100,000.00 130,000.00 145,000.00 15,000.00 5,000.00 25,000.00 415,000.00 5,000.00
Development Charges
Grants 120,000.00 100,000.00
20,000.00 20,000.00
40,000.00 260,000.00
Donations -
Sale of Land -
Other -
2023 Estimated Expenditure 32,000.00 256,000.00 288,000.00
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Finance Department IT Corporate Network Upgrades ( Annual) Eric Bauer, Frances Hale, Director of Finance/Treasurer 24-Nov-21
Detailed Project Description and Specifications/Rationale Focus on Server/SAN upgrades and network upgrades ensuring improved security. This includes the replacement of the main Server/SAN hardware with an estimated cost of $75,000, the in house migration of Exchange to Q365 with an estimated cost of 20,000 over two years, VMWare/Veeam upgrade for virtual lab and DR site with placeholder costing of $30,000 and anti-virus upgrade for $7,000. As well, the whole network needs to be reviewed and upgraded. We have been looking at a number of potential solutions, This initiative will require a further report to Council for budge approval as cost estimates become available.
Estimated Expenditures Engineering/Consulting Material/Equipment/Software Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land
Project Schedule 2022 2023 G/L Account No. $10,000.00 $90,000.00 $32,000.00
$100,000.00
$32,000.00
Project Schedule 2022 2023 G/L Account No. $100,000.00 $32,000.00
Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$100,000.00
$32,000.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Medium/High High
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Finance Department IT Governance Initiatives (Annual) Eric Bauer, Frances Hale, Director of Finance/Treasurer 24-Nov-21
Detailed Project Description and Specifications/Rationale Council has endoresd the Payroll/HR project via the 3rd Modernization Grant funding application process. This and other project will be brought forward during 2022 for consideration by IT Goverance and Council.
Estimated Expenditures Engineering/Consulting Material/Equipment/Software Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other
Project Schedule 2022 2023 G/L Account No. $10,000.00 $11,000.00 $240,000.00 $245,000.00
$250,000.00
$256,000.00
Project Schedule 2022 2023 G/L Account No. $130,000.00 $136,000.00
$120,000.00
$120,000.00
Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$250,000.00
$256,000.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Medium High
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Finance Department Carryover - Budget/MMS Software Application Becky Belfour, Leanne Marks and Frances Hale Frances Hale, Director of Finance/Treasurer 24-Nov-21
Detailed Project Description and Specifications/Rationale The new Budgeting Software application will ensure that multi year budgeting will meet legislative requirements and facilitate a better data base for financial planning. The Maintenance Management System will operate hand in glove with the new budgeting software and provide an extended data base as a subledger to operations, projects and many other applications. The Accounts Payables Paperless project, as funded by the 2nd Modernization intake, will provide efficiencies with invoice approvals, payment and archival processes. All three projects are progressing, as committed to via the 2021 Budget process.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other
Project Schedule 2022 2023 $15,000.00 $230,000.00
G/L Account No.
Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$245,000.00
$0.00
Project Schedule 2022 2023 $145,000.00
G/L Account No.
$100,000.00
$245,000.00 $0.00 Project Schedule 2022 2023 G/L Account No.
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Medium High
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Finance Department Carryover - IT Communications Building Eric Bauer
Frances Hale, Director of Finance 24-Nov-21
Detailed Project Description and Specifications/Rationale The purpose of the building is to provide a cleaner, more spacious and secure area for communication equipment that is currently residing in the base of the water tower. The current situation needs remedy due to the poor environmental and safety factors as the room is getting crowded with equipment for both customers who rent space and our own gear. The budget for 2022 is to fund engineering consultants for options and design.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Project Schedule 2022 2023 $20,000.00
$20,000.00
G/L Account No.
$0.00
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023 $15,000.00 $5,000.00
$20,000.00
G/L Account No.
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Medium High
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Finance Department Carryover - Development Charges Review and Update Frances Hale, Director of Finance
Frances Hale, Director of Finance 24-Nov-21
Detailed Project Description and Specifications/Rationale A Development Charges Background Study was completed and implements in August of 2019. With the significant growth in North Perth and changes in legislation, consideration will be given to any potential amendments to address both matters.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Project Schedule 2022 2023 $20,000.00
$20,000.00
G/L Account No.
$0.00
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023
G/L Account No.
$20,000.00
$20,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Low Low
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Finance Asset Management Plan - Next Step Becky Belfour Frances Hale, Director of Finance/Treasurer 24-Nov-21
Detailed Project Description and Specifications/Rationale North Perth's Asset data base in constantly being improved and updated. As well, the overall Asset Management Plan is evolving and needs to be brought up todate for our purposes and to meet legislative requirements as they are implemented by the province.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction
Project Schedule 2022 2023 $65,000.00 $0.00
G/L Account No.
Other: Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$65,000.00
$0.00
Project Schedule 2022 2023 $25,000.00
G/L Account No.
$40,000.00
$0.00 $65,000.00
$0.00 $0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Medium Medium
G/L Account No.
Tab 13: Facilities Capital Projects
Facilities Department: Capital Overview 2021 Capital Project Review In 2021 a large number of capital projects were completed and many were large in scope. A combined effort between Programs and Facilities Departments enabled the completion of the following projects: • • • • • • • • • •
Listowel Memorial Park Dam Removal John Bell Ball Diamonds Lighting Project Listowel Memorial Park Fence – Phase 1 Listowel Memorial Arena Demolition and Park Development Plan Supply and Delivery of two ice Resurfacers Elma Memorial Community Centre Furnace installed Fleet and Equipment - Two Pickup Trucks Purchased Resurfacing of Monkton Tennis Court LED Lighting Retrofit Elma Logan and Wallace Arenas Universal Outdoor Washroom at Atwood Rink – was not required
2022 Capital Projects: Projects being brought forward for Council consideration in 2022 are large in number however many are short term projects or purchases. With the anticipated reorganization of the Facilities Department there is optimism that staff will have the capacity to see the projects through to completion. Recreation and Parks Projects • Wallace Community Centre HVAC replacement • Line 84 Trail Fence • Listowel Davidson Tennis Court resurfacing • Listowel Memorial Park Fence – phase II • Listowel Playground upgrades • G2G Trail Campsite • Listowel Memorial Park Pavilion floor replacement • Gowanstown Trailhead Parking • Monkton Ball Park Lighting upgrade • Elma Memorial Community Centre kitchen floor replacement • Listowel Memorial Arena Park Development • Wayfinding Signs (Parks and Cemeteries) • Fleet and Equipment o Elma Logan Rec Complex Truck o Listowel Zero Turn Mower o Listowel Parks and Rec Dump Trailer o Wallace Arena Floor Scrubber
• • • •
Aquatic Facility Drawings – Carry Over Atwood Cenotaph Refurbishment (phase 2) – Carry Over North Perth Trail Development ICIP – Carry Over Robert Mathers Park Pavilion – Carry Over
Perth Meadows Projects • Driveway Replacement in Townhouse Complex Fire Department Projects • Roof Replacement Monkton Training Facility Cemetery Projects • Work Yard Fencing Library Projects • Listowel Library Masonry – Carry Over • EMCC Refurbishment/Renovations Drawings – Carry Over The attached Project Detail Sheets provide further information and financial summaries of identified Capital Projects for 2022. Respectfully submitted, Jeff Newell Manager of Facilities
4-Feb-22
Facility and Parks Project Recap Sheet
Project# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 -
Project Name Wallace CC - HVAC Fleet and Equipment Line 84 Trail Fence Line Project Listowel Memorial Park Fence Carryover - Listowel Library Masonry Davidson Tennis Courts Resurfacing Listowel Parks Playground upgrades G2G Campsite Project - Monkton Listowel Memorial Park Pavilion Upgrades Gowanstown Trailhead Parking Monkton Ball Park Lighting upgrades Perth Meadows Driveway resurfacing EMCC Kitchen Floor Carryover - Atwood Cenotaph Repair Memorial Arena Park Development Carryover - Aquatic Facility Drawings North Perth Fire Department Training Facility- new roof Cemetery Fence Wayfinding Sign Carryover - EMCC Refurbishment/Renovation Carryover - Trowbridge - Robert Mathers Park Pavilion ICIP Trail Development Accessible Doors and ramps for St. Mary's Child Care
-
2022 Estimated Expenditure 25,000.00 76,000.00 14,000.00 14,000.00 50,000.00 26,000.00 30,000.00 8,000.00 58,000.00 10,000.00 100,000.00 40,000.00 5,000.00 54,000.00 10,000.00 50,000.00 9,000.00 14,000.00 25,000.00 34,736.00 15,000.00 167,726.00 40,264.09 875,726.09
2022 Segregated Surplus 25,000.00 76,000.00 14,000.00 14,000.00 50,000.00 26,000.00 30,000.00 8,000.00 58,000.00 10,000.00 100,000.00 40,000.00 5,000.00 32,615.00 10,000.00 50,000.00 9,000.00 14,000.00 25,000.00 34,736.00 15,000.00 646,351.00
User Fee/ Tax Levy -
Development Charges -
Grants -
21,385.00 167,726.00 40,264.09 229,375.09
Donations -
Sale of Land -
Other -
2023 Estimated Expenditure 20,000.00 1,100,000.00 1,120,000.00
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation Wallace CC - HVAC Jeff Newell Jeff Newell October 26th, 2021
Detailed Project Description and Specifications/Rationale The Wallace Community Centre is due for a replacement of the HVAC Unit that services the auditorium side of the facility. The current one is in very poor condition.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land
Project Schedule 2022 2023
G/L Account No.
$25,000.00
$25,000.00 Project Schedule 2022 2023 $25,000.00 $0.00
$0.00
G/L Account No.
Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$25,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
very poor
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation Fleet and Equipment Jeff Newell Jeff Newell 26-Oct-21
Detailed Project Description and Specifications/Rationale Per Asset Management Plan(AMP) the following recreation fleet and equipment is due for replacement. The 2007 truck at the Elma Logan Rec Complex needs to be replaced as it is in a very poor condition with a replacement cost $42,000. Listowel Parks and Rec Dump Trailer very poor condition with a replacement cost $8,000 Listowel Parks and Rec Zero Turn Mower is in very poor condition with replacement cost $18,000 Wallace Arena floor scrubber is in poor condition with replacement cost $8,000
Estimated Expenditures Engineering/Consulting Material/Equipment Construction/Demolition Other Total Estimated Expenditures
Sources of Financing Segregating Surplus
Project Schedule 2022 2023
G/L Account No.
$76,000.00
$76,000.00 Project Schedule 2022 2023 $76,000.00
$0.00
G/L Account No.
User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other/Sale of Inventory Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$0.00
$76,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Very Poor
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation Line 84 Trail Fence Line Project Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale A municipal rate payer has approached the Municipality as part of the Line Fences Act which would see a cost sharing of the partial removal of a tree line and installation of a fence along the trail from Atwood to Listowel. The property boundary line is approximately 1000m.The purpose of the work is to restrict livestock getting on the trail. The request of $14,000 would be the Municipalitiy's share of the project.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Project Schedule 2022 2023
G/L Account No.
$14,000.00 $14,000.00
$0.00
Project Schedule 2022 2023 $14,000.00 $0.00
$14,000.00
G/L Account No.
$0.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
G/L Account No.
$0.00 Check Box
poor
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation Listowel Memorial Park Fence Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale The fencing of the Memorial Park ammenities began in 2021. Phase 2 of the project will see the west and north side of the project completed in 2022.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges
Project Schedule 2022 2023
G/L Account No.
$14,000.00 $14,000.00 Project Schedule 2022 2023 $14,000.00 $0.00
$0.00
G/L Account No.
Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$14,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Library Carryover - Listowel Library Masonry Jeff Newell Jeff Newell 03-Nov-21
Detailed Project Description and Specifications/Rationale The Listowel Library Branch is in a state of disrepair. Temporary measures need to be taken to make it safe until such a time as the property site is redeveloped in the near future.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Project Schedule 2022 2023
G/L Account No.
$50,000.00
$50,000.00
$0.00
Project Schedule 2022 2023 $50,000.00 $0.00
$50,000.00
G/L Account No.
$0.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
very poor
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation Davidson Tennis Courts Resurfacing Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale The Davidson Tennis Courts in Listowel are to be resurfaced to ensure participant safety and provide multiurpose use through the addition of lines for pickleball.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants
Project Schedule 2022 2023
G/L Account No.
$0.00 $26,000.00 $26,000.00 Project Schedule 2022 2023 $26,000.00 $0.00
$0.00
G/L Account No.
Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$26,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Staff/Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
very poor
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation Listowel Parks Playground upgrades Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale Many of the playground structures throughout the Municipality need to be upgraded with new features. This will improve the safety for users and can add some accessible elements to a number of the structures.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants
Project Schedule 2022 2023
G/L Account No.
$30,000.00
$30,000.00 Project Schedule 2022 2023 $30,000.00 $0.00
$0.00
G/L Account No.
Donations Sale of Land Other - trade in Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$0.00 $30,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Enviornment/Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
fair
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation G2G Campsite Project - Monkton Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale The G2G trail developed over the last number of years has seen a significant increase in usage. The trail runs through the Municipality and Monkton is a location seen to be midway between Guelph and Goderich. Staff would like to construct a campsite adjacent to the trail which would provide an overnight rest area for trail users. This project would see 2 phases with the first being the creation of the campsite and the 2nd phase would be the upgrading of the ELRC pavillion. Phase 2 would see showers, charging stations and kitchen ammenities being added to the pavilion. An ammedment to the Bylaw relating to outdoor burning would need to be passed so that a fire pit could be added to the ammenity.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges
Project Schedule 2022 2023 $0.00 $8,000.00
$0.00 $20,000.00
$8,000.00
$20,000.00
G/L Account No.
Project Schedule 2022 2023 G/L Account No. $8,000.00 $20,000.00 $0.00 $0.00
Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$8,000.00
$20,000.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation Listowel Memorial Park Pavilion Upgrades Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale The concrete pad in the Memorial Park Pavilion in Listowel has deteriorated and has cracked to the point where it is a safety concern. A Trillium grant application has been submitted for this project however should the grant not be awaded the work is still required to be done.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges
Project Schedule 2022 2023
G/L Account No.
$58,000.00 $58,000.00 Project Schedule 2022 2023 $58,000.00
$0.00
G/L Account No.
Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$0.00
$0.00
$58,000.00 Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
very poor
Revised
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 10 Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation Gowanstown Trailhead Parking Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale With the future development of the Gownastown Trail extension it is important to add parking spaces for trail users. The area will require a great deal of fill in order to make appropriate spaces. The parking would be a stone dust surface. The location of the parking lot would be on the south east side of the intersetion of Hwy 23 and line 88 on the property that is municipaly owned.
Total Estimated Expenditures Engineering/Consulting Material/Equipment Construction
Project Schedule 2022 2023
$10,000.00
G/L Account No.
Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$10,000.00
$0.00
Project Schedule 2022 2023 $10,000.00 $0.00
$10,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
G/L Account No.
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 10 Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation Monkton Ball Park Lighting upgrades Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale The ball diamond at the Elma Logan Recreation Complex has a lighting system that is outdated. The existing wooden light standards are at least 40 years old and are in poor condition. The light fixtures are metal halide and would be replaced with LED fixtures providing a better quality of light and energy efficiency. Some of the outfield poles were replaced approximately 10 years ago. As such replacement of the infield standards is recommended. Light fixtures would be replaced on all standards.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other
Project Schedule 2022 2023 $100,000.00 $0.00
$100,000.00 Project Schedule 2022 2023 $100,000.00 $0.00
G/L Account No.
$0.00
G/L Account No.
Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$100,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Fair
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 10 Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Perth Meadows Perth Meadows Driveway resurfacing Jeff Newell Jeff Newell October 29th, 2021
Detailed Project Description and Specifications/Rationale This project would see the replacement of the driveway asphalt in the town house complex at Perth Meadows. The existing pavement has deteriorated and is pitted and broken down. It is felt that resurfacing would not address the hazzards and that a replacement of all material is recommended. In order to keep costs down the concept of repalcing the driveways with concrete did not justify the expense.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Project Schedule 2022 2023
G/L Account No.
$40,000.00 $40,000.00
$0.00
Project Schedule 2022 2023 $40,000.00 $0.00
$40,000.00
G/L Account No.
$0.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Poor
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 13
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation EMCC Kitchen Floor Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale The floor in the kitchen needs to be replaced. A new floor will improve safety and appearance.
Project Schedule Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact
2022
2023
G/L Account No.
$0.00 $5,000.00
$5,000.00
$0.00
Project Schedule 2022 2023 $5,000.00 $0.00
$5,000.00 Project Schedule 2022 2023
G/L Account No.
$0.00
G/L Account No.
Payback Financing Required Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Environment/Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 14
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation Carryover - Atwood Cenotaph Repair Jeff Newell Jeff Newell
Detailed Project Description and Specifications/Rationale The rejuvenation of the Atwood Cenotaph project has had a number of modifications. Most recently, the development of the new sub division in Atwood has required additional hydro access. The infrastructure for this hydro upgrade is located along the north side of the cenotaph. Discussions have been had to address the need for accessibility to the site. Drawings have been completed by the architect. Tendering of the work will be done in the spring. The current design will see the North and East sides of the cenotaph's walls removed.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required
Project Schedule 2022 2023 $0.00
G/L Account No.
$54,000.00 $54,000.00
$0.00
Project Schedule 2022 2023 $32,615.00
G/L Account No.
$21,385.00
$0.00 $54,000.00 Project Schedule 2022 2023
$0.00
G/L Account No.
Interest on Financing Annual Depreciation Estimate
$0.00
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Fair
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 11
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Facilities - Parks and Recreation Memorial Arena Park Development Jeff Newell Jeff Newell November 1st, 2021
Detailed Project Description and Specifications/Rationale At the March 8, 2021 North Perth Council received the Memorial Arena Park Master Plan Report for information, endorsed the conceptual plan for the development of Memorial Arena Park project and directed staff to bring back a report outlining a fundraising plan and campaign to help fund a portion of the Memorial Arena Park project. After consultation with finance department, it was determined the process could be completed by staff. The following is an estimated timeline for project. Timeline Post sign of Design Concept on Property Jan 2022 Create Web Page with concept and Donation options Jan 2022 Social Media, Radio and Newspaper Promotions Jan '22-July '22 Collect Donations Jan '22- Sept '22 Present results to council and outline any additional funds needed by municipality Oct/Nov '22 Capital Budget 2023 to implement project Dec 2022
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Project Schedule 2022 2023 G/L Account No. $100,000.00 $2,000.00 $1,000,000.00 $8,000.00 $10,000.00 $1,100,000.00
Sources of Financing Segregating Surplus User Fee/Tax Levy
Project Schedule 2022 2023 $10,000.00 $0.00
G/L Account No.
Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$10,000.00
$0.00
Project Schedule 2022 2023
$0.00
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 16
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Facilities - Parks and Recreation Carryover - Aquatic Facility Drawings Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale This project is a carry over from 2021 and refers to drawings of a reconstructed aquatic facility for an outdoor pool, per the Aquatic Facility Audit Report.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - West Perth Total Financing
Annual Operation Impact
Project Schedule 2022 2021 $50,000.00
$50,000.00
G/L Account No.
$0.00
Project Schedule 2022 2023 $50,000.00
$50,000.00 Project Schedule 2022 2023
G/L Account No.
$0.00
G/L Account No.
Payback Financing Required Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Continued - Project Description
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 16
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Facilities - Fire North Perth Fire Department Training Facility- new roof Jeff Newell Jeff Newell/Janny Pape 01-Nov-21
Detailed Project Description and Specifications/Rationale All three NPFD stations have been utilizing the former Monkton fire hall for training purposes since the new station opened in the fall of 2018. The facility enables the municipality to provide firefighters with year round training opportunities locally, reducing travel time and time spent away from family and employment committments. The facility, originally constructed in 1963, is in a good state of repair with the exception of the ashpalt shingled roof, which requires replacement. To avoid damage to eavestroughs, replacing the asphalt shingles is recommended over installing a steel roof.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land
Project Schedule 2022 2021
G/L Account No.
$9,000.00 $9,000.00 Project Schedule 2022 2023 $9,000.00 $0.00
$0.00
G/L Account No.
Other - West Perth Total Financing
$9,000.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Continued - Project Description
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 16
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Facilities - Cemetery Cemetery Fence Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale Installation of a privacy/security fence on south side of office/yeard property near new residential development.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - West Perth Total Financing
Annual Operation Impact
Project Schedule 2022 2021
G/L Account No.
$6,000.00 $8,000.00 $14,000.00
$0.00
Project Schedule 2022 2023 $14,000.00
$14,000.00 Project Schedule 2022 2023
G/L Account No.
$0.00
G/L Account No.
Payback Financing Required Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Continued - Project Description
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 16
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Facilities - Cemetery/Parks and Recreation Wayfinding Sign Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale Continuation of Wayfinding sign program at Municipaly maintained cemetery and park locationslocations. 5 signs at approximately $5000 each.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - West Perth Total Financing
Annual Operation Impact
Project Schedule 2022 2021
G/L Account No.
$25,000.00
$25,000.00
$0.00
Project Schedule 2022 2023 $25,000.00 $0.00
$25,000.00 Project Schedule 2022 2023
G/L Account No.
$0.00
G/L Account No.
Payback Financing Required Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Continued - Project Description
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 16
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Facilities - Parks and Recreation Carryover - EMCC Refurbishment/Renovation Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale Staff submitted a grant application in November 2019 for Investing in Canada Infrastructure Program (ICIP): Community, Culture and Recreation Stream - Rehabilitation and Renovation Intake for the EMCC/Library/Digital Cultural Centre project. The grant funding was not obtained. The limited staff capacity to take on this project and lack of grant funding has the project scheduled in 2023. Staff will continue to search for grant opportunities.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - West Perth Total Financing
Project Schedule 2022 2023 $34,736.00 $0.00 $0.00 $34,736.00
G/L Account No.
$0.00
Project Schedule 2022 2023 $34,736.00
$34,736.00
G/L Account No.
$0.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Continued - Project Description
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 16
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Facilities - Parks and Recreation Trowbridge - Robert Mathers Park Pavilion - Carry Over Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale This project was identified in 2021 but due to staff capacity has been moved forward to 2022.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - West Perth Total Financing
Annual Operation Impact
Project Schedule 2022 2023 $0.00 $0.00 $15,000.00 $15,000.00
G/L Account No.
$0.00
Project Schedule 2022 2023 $15,000.00
$15,000.00 Project Schedule 2022 2023
G/L Account No.
$0.00
G/L Account No.
Payback Financing Required Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Continued - Project Description
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 16
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Facilities - Parks and Recreation ICIP Trail Development Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale Continuation of Gowanstown Trail and repair to pedestrian foot bridges on Listowel Trails. This project was funded by a Grant.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - West Perth Total Financing
Annual Operation Impact
Project Schedule 2022 2023 $0.00 $0.00 $167,726.00 $167,726.00
G/L Account No.
$0.00
Project Schedule 2022 2023 $0.00
G/L Account No.
$167,726.00
$167,726.00 Project Schedule 2022 2023
$0.00
G/L Account No.
Payback Financing Required Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Continued - Project Description
Project 23
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Facilities - Parks and Recreation Accessible Doors and ramps for St. Mary's Child Care Jeff Newell & Amy Gangl Jeff Newell 28-Jan-22
Detailed Project Description and Specifications/Rationale An application to the Enabling Accessibility Fund has been submitted for the following projects at North Perth Children Services St. Mary's Child Care Centre: 3 accessible doors and 3 small ramps to provide better physcial accessibility between the 3 child care program rooms and childcare playground area. The City of Stratford Children Services and Huron Perth Catholic District School board supported this application submission. The Enabling Accessibility Fund is launching a Call for Proposals (CFP) for the Early Learning and Child Care (ELCC) sector on December 3rd, 2021, that will close on January 28, 2022. This will contribute to advance the commitment to create a Canadawide ELCC system that is accessible, allowing children and parents with disabilities to access child care centres. This Call will be exclusively for small projects of up to $70,000 per proposal. It will support projects with the objectives to improve physical accessibility through activities such as the new construction, renovation, and/or retrofit of ramps, accessible doors, accessible washrooms, accessible play structures and sensory rooms.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other
Project Schedule 2022 2023 $0.00 $0.00 $40,264.09
G/L Account No.
Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - West Perth Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$40,264.09
$0.00
Project Schedule 2022 2023 $0.00
G/L Account No.
$40,264.09
$40,264.09
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Continued - Project Description
G/L Account No.
Tab 14: North Perth Fire Department Capital Projects
Fire Department: Capital Overview 2021 Capital Projects Review: Three new fire apparatus were delivered and put into service in 2021: • • •
Unit 13, tanker in the Listowel Station Unit 22, pumper in the Atwood Station Unit 32, pumper in the Monkton Station
2022 Capital Projects: The fire department has identified one capital project for 2022, the installation of an electronic sign at the Listowel fire station. The electronic sign would be used to display public fire and life safety messaging to those travelling past the Listowel fire station. Respectfully submitted,
Janny Pape Fire Chief North Perth Fire Department
4-Feb-22
2022 Fire Project Recap Sheet
Project # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Project Name Electronic sign 0 0 0 0 0 0 0 0 0 0 0 0 0 0
2022 Estimated Expenditure 50,000.00 50,000.00
Segregated Surplus 50,000.00
50,000.00
2022 Financing User Fee/ Development Tax Levy Charges Grants Donations -
Sale of Land -
Other -
2023 Estimated Expenditure -
-
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Fire Department Electronic sign Janny Pape, Fire Chief Janny Pape, Fire Chief
14-Oct-21
Detailed Project Description and Specifications/Rationale The Fire Protection and Prevention Act requires all municipalities to establish a public education program. Due to the continued restrictions relating to the on-going pandemic, the North Perth Fire Department has fewer opportunities to distribute public education materials, host station tours, and offer presentations in local schools. The high traffic volume passing by the Listowel Fire Station daily provides the opportunity to communicate and engage with North Perth's citizens through the use of the sign at the station. The existing sign was installed in 2010 when the station was built, and is no longer as functional as it was 11 years ago. A digital sign would enhance the North Perth Fire Department's ability to communicate public safety messaging and could include graphics in addition to text. Estimated Expenditures Engineering/Consulting Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants
Project Schedule 2022 2023
G/L Account No.
$50,000.00
$50,000.00 Project Schedule 2022 2023 $50,000.00
$0.00
G/L Account No.
Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$0.00 $50,000.00
$0.00
Project Schedule 2022 2023
$0.00
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
G/L Account No.
$0.00 Check Box
Tab 15: Roads, Bridges, Stormwater & Drainage Capital Projects
Public Works Department: Capital Overview 2021 and 2022 Capital Project Review 2021 projects completed are briefly discussed and are listed as well as the 2022 projects. Larger projects on the overall capital budget are discussed below, some smaller projects are not outlined here but are represented in the overall spreadsheet for the Public Works Capital Program.
Project #1 – Master Servicing Plan (multiyear project) The Master Servicing Plan was awarded in the first quarter of 2021 and is underway with BMRoss and associates with AutoCAD layers, infrastructure inventories and studies being forwarded to the consultant. Public notifications have been made as part of the process. Detailed assessment and modelling of Storm, Sanitary and Water systems, their conditions and recommendations on improvement, repair and growth capabilities of the infrastructure are expected in 2022. Budget is set through the original proposal at $279,000.
Project #2 Transportation Master Plan (multiyear project) The 2021 work under this project included the Transportation Master Plan (TMP) as well as Wallace Ave. South traffic calming and the one-way Block Trial on Wallace Avenue south of Main Street. Both the calming and the trial are implemented and ongoing. Costs carrying forward into 2022 involve the completion of the TMP, set at $17,000 in Engineering fees. Maintenance and/or removals of the one-way block are set at $7000. Traffic counts were budgeted at $25,000. This money will be carried forward as counts were not procured with lower volumes in the first half of the year but are intended to be included in the 2022 program. Also represented is an assessment of parking in the downtown. The information is needed with the acquisition of new land in the core area as well as looking at current usage. The TMP is recommending additional studies, the parking study update is recommended early in 2022 as we move toward downtown revitalization of infrastructure in the near future. An amount of $22,000 is listed and is a very high-level estimate for this work or other studies being recommended in the TMP.
Project #3 Atwood Servicing Upgrades. (multiyear project) 2021 saw ongoing discussion with MTO on Main Street corridor upgrades that would include new watermain servicing to these homes. Future work also includes the servicing of residents currently not serviced with water in the community. Also, being reviewed is a plan to provide fire protection (flow) throughout Atwood. A reservoir was designed and tendered and is under construction as part of this project (at the Danbrook well).
The Main Street project was first discussed with the MTO in late 2019. It was triggered by the planned resurfacing of the corridor through Listowel by MTO. As part of the work North Perth has planned on the installation of watermain along the corridor servicing all homes along the path. Discussions and timing have been ongoing with the project being delayed as discussions on final design continue. Critical to the discussion is the potential replacement of Storm and other infrastructure in the corridor which would need to be replaced if the watermain is located in the road allowance near the storm sewer system. The budget for 2022 represents investigation and designing the watermain along the very easterly property line of the road allowance and would involve easements, restoration of sidewalk and curb on the east side and avoid additional cost and Storm works. The budget and project are flexible with outcomes of discussions and plans with the MTO. Design and legal/soils work are estimated at $135,000.
Project # 4 North East Developing Lands (NEDL) Walton and Davidson Pump Station This multiyear project included the development of servicing design on Walton Street, Davidson and David and included a sanitary pump station in the Phase 1 area of the project in 2021. The 2022 program will see the tendering and construction of these works completed and the estimated construction costs sits at 2,000,000 dollars. The additional road, sewer, storm and water installations and construction are estimated at 3,350,000 dollars.
Project # 6 Reconstruction of Road 140 Rehabilitation of Road 140 is a shared project with Perth East. Budgeted at $500,000 per year with cost sharing at 50/50 for work conducted each year. Work involves the removal and reuse of acceptable gravel from the surface of the road, removal of unacceptable soils and reinstatement with Both "B" and "A" gravel. The project is expected to be completed in 2022.
Project # 7 Bridge and Culvert Scheduled replacements include two structures. Bridge 147068 located on Road 147 is a box structure needing full replacement. Preliminary estimates have the replacement cost at $300,000. Davidson Bridge in Listowel is also listed for full replacement. New alignment of the structure will see improvements for both vehicular and pedestrian traffic movement. Replacement costs have been updated to $2,168,000 from the Engineer’s estimates. Construction expected in early 2022 for Davidson Bridge.
Project #10 Asphalt Resurfacing Two sections of Line 89 were completed in 2021. A pavement condition index was conducted in 2021 and the results are used in forming the capital program. The rural rebuild program involves milling of the existing asphalt, widening of the base platform and installation of a wider asphalt surface. Additionally, chip seal and other preservation techniques were used in 2021. 2022 is proposing rebuilding or reconstruction on sections of 89 and 88 as well as an asphalt resurfacing on Line 81. Preservation of Line 89 from Rd. 165 to Rd. 178 is also listed for this section of roadway.
Project #11 Fleet Purchases 2021 purchases have been completed. Delivery of a Backhoe and a Tandem Snow Plow are expected at the end of the year. Pick up trucks scheduled for replacement at the Municipal Office and Listowel shop were purchased and have arrived. Fleet purchases in 2022 include the carryover of a purchase of the 1 tonne service truck for the Listowel Shop as well as a new flail mower, a trailer for transporting line painting equipment as well as a replacement grader for the Wallace shop. Total expected costs for 2022 are $509,000.
Project #12 Engineering Survey and Design Road Projects Several streets will be prepared for reconstruction through the procurement of Engineering services in 2022. Elm Street from Main Street to Elizabeth, Elma Street West from Wallace Avenue to Victoria Street as well as Binning Street from Wallace Avenue to Kin Station. By staging designed projects, the municipality will be positioned well for future reconstruction forecasting as well as possible grant applications as it moves forward with reconstruction of assets. The forecast shows Elm and Elma costings only in 2022. Respectfully Submitted Lyndon Kowch Manager of Operations
4-Feb-22
Roads-Bridges-Storm-Drainage Project Recap Sheet
Project # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Project Name Carryover - Master Servicing Plan Carryover - Transportation Master Plan Carryover - Atwood Servicing Upgrades Carryover - NEDL Walton and Davidson Pump Station Carryover - Line 84 Reconstruction Carryover - Ongoing Re-construction Rd 140 Bridge and Culvert Carryover - Albert Storm Trunk Sidewalk Construction Asphalt Resurfacing (Pavement Preservation) Fleet Purchases - Public Works Engineering Survey and Design - road projects Facility Condition Index Listowel Bypass Design Fleet AVL Upgrades
2022 Estimated Expenditure 279,000.00 73,000.00 170,000.00 5,885,000.00 40,000.00 250,000.00 2,751,480.00 11,000.00 55,000.00 1,096,000.00 509,000.00 230,000.00 10,000.00 90,000.00 45,000.00 11,449,480.00
2022 Segregated Surplus 36,500.00 85,000.00 5,272,000.00 40,000.00 250,000.00 2,751,480.00 11,000.00 55,000.00 1,096,000.00 509,000.00 230,000.00 10,000.00 45,000.00 45,000.00 10,390,980.00
User Fee/ Tax Levy -
Development Charges 279,000.00 36,500.00 85,000.00 613,000.00
-
45,000.00 1,058,500.00
Grants -
-
-
Donations -
Sale of Land -
Other -
2023 Estimated Expenditure 2,364,700.00 162,000.00 1,000.00 2,527,700.00
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Carryover - Master Servicing Plan Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations Jan 15-2020
Detailed Project Description and Specifications/Rationale Formally a Storm Master Plan, this project was expanded and initiated in early 2021. The project follows the Class EA process and applies to the mapping and modelling of the storm, sanitary and water systems in Listowel and Atwood. The engineering proposal for the project estimate was set at $300,000. Expenses in 2021 totalled $27,000 as of November 19th. The proposed budget is for the bulk of the remaining work at $273,000. The completion of the work and Plan is expected by year end 2022 and will accurately map the infrastructure, deficiencies and capacities. An update the GIS data also included.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations
Project Schedule 2022 2023 $273,000.00 $6,000.00
$279,000.00 Project Schedule 2021 2022
$279,000.00
G/L Account No.
$0.00
G/L Account No.
Sale of Land Other- Financing Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$279,000.00
$0.00
Project Schedule 2021 2022
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Poor High
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Carryover - Transportation Master Plan Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale Work under this project included the Transportation Master Plan (TMP) as well as Wallace Ave. South traffic calming and the one-way Block Trial on Wallace South of Main Street. Both the calming and the trial are implemented and ongoing in 2021 Costs carrying forward involve the completion of the TMP are set at $17,000 in Engineering fees. Maintenance and/or removals of the one-way block are set at $7000. Traffic counts were budgeted at $25,000. this money will be carried forward as counts were not procured with lower volumes in the first half of the year but are intended to be included in the 2022 program. Also represented is an assessment of parking in the downtown. The information is needed with the acquisition of new land in the core area as well as looking at current usage. The TMP is recommending additional studies, the parking study update is recommended early in 2022 as we move toward downtown revitalization of infrastructure in the near future. An amount of $22,000 is listed and is a very high level estimate for this work or other study being recommended in the TMP.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Project Schedule G/L Account No. 2022 2023 $64,000.00 $2,000.00 $0.00 $7,000.00 $0.00 $73,000.00
$0.00
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023 $36,500.00
G/L Account No.
$36,500.00
$73,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Poor High
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Carryover - Atwood Servicing Upgrades Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale This project was first discussed with the MTO in late 2019. It is triggered by the planned resurfacing of the corridor through Listowel. As part of the work North Perth has planned on installation of watermain along the corridor servicing all homes along the path. Discussions and timing have been ongoing with the project deferred. Critical to the discussion is the potential replacement of Storm and other infrastructure in the corridor which would have to be replaced if the watermain is placed in the road allowance. The budget for 2022 represents investigation and and designing the watermain along the east property line of the road allowance and would involve restoration of sidewalk and curb on the east side. The budget and project are flexible with outcomes of discussions and plans with the MTO.
Total Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges
Project Schedule 2022 2023 G/L Account No. $135,000.00 $154,700.00 $35,000.00
$2,210,000.00
$170,000.00
$2,364,700.00
Project Schedule 2022 2023 $85,000.00 $85,000.00
G/L Account No.
Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$170,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
N/A N/A
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Carryover - NEDL Walton and Davidson Pump Station Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale This multiyear project includes the development of servicing on Walton, Davidson and David and includes a sanitary pump station. New estinates on Phase 1 Construction will be provided by the project consultant. Additional Engineering fees for design of Phase 2 NEDL are built into the listed fee structure.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges
Project Schedule 2022 2023 $535,000.00
G/L Account No.
$5,350,000.00 $5,885,000.00 Project Schedule 2022 2023 $5,272,000.00 $613,000.00
$0.00
G/L Account No.
Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$5,885,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Carryover - Line 84 Reconstruction Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale Release of Holdback
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land
Project Schedule 2022 2023 $40,000.00
$40,000.00
Project Schedule 2022 2023 $40,000.00
G/L Account No.
$0.00
G/L Account No.
Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$40,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Carryover - Ongoing Re-construction Rd 140 Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale Ongoing rehabilitation of Line 140 is a shared project with Perth East. Budgeted at $500,000 per year with cost sharing at 50/50 for work conducted each year. Work involves the removal and reuse of acceptable gravel from the surface of the road, removal of unacceptable soils and reinstatement with Both "B" and "A" gravel. The project is expected to be completed in 2022.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Net HST Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Project Schedule 2022 2023
$250,000.00 $0.00 $250,000.00
G/L Account No.
$0.00 $0.00
Project Schedule 2022 2023 G/L Account No. $250,000.00 $250,000.00
$0.00
$250,000.00
$250,000.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Bridge and Culvert Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale Scheduled replacements include two structures. Bridge 147068 located on Road 147 Is a box structure needing full replacement. Preliminary estimates have the replacement cost at $324,000. Davidson Bridge in Listowel is also listed for full replacement. New allignment of the structure will see improvements for both vehicluar and pedestrian traffic movement. Replacement costs have been updated to $2,168,000. The Engineers estimate is attached.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Net HST Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Project Schedule 2022 2023 $283,480.00 $2,468,000.00 $0.00 $2,751,480.00
G/L Account No.
$0.00 $0.00
Project Schedule 2022 2023 $2,751,480.00
G/L Account No.
$0.00
$2,751,480.00
$0.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Carryover - Albert Storm Trunk Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale Release of Holdback. Restoration work post winter.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other
Project Schedule 2022 2023 $1,000.00
G/L Account No.
$10,000.00 $11,000.00 Project Schedule 2022 2023 $11,000.00
$0.00
$0.00
G/L Account No.
Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$11,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Sidewalk Construction Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale Sidewalk replacement of older sections of walkway constinues based on our inspection and standards of care dictated under the minimum maintenance standards. This is ongoing work that sees full replacement of longer sections of walkway and the installation of new walk in areas needing pedestrian North Perth.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other
Project Schedule 2022 2023 $55,000.00
$55,000.00 Project Schedule 2022 2023 $55,000.00
$0.00
G/L Account No.
$0.00
G/L Account No.
Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$55,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 10
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Asphalt Resurfacing (Pavement Preservation) Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale The program includes econstruction of base and road platform in rural sections, Asphalt resurfacing in rural sections as well as pavement preservation on rural and urban sections. See 2022 Program Table
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Project Schedule 2022 2023 $2,000.00 $1,094,000.00 $0.00 $1,096,000.00
G/L Account No.
$0.00
Project Schedule 2022 2023 $1,096,000.00
$1,096,000.00
G/L Account No.
$0.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Fleet Purchases - Public Works Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale For 2022 under the Asset Management Plan for fleet replacement. It should be noted that all replacements will see existing units removed from the fleet: 1) Carry Over - I tonne Listowel Shop was listed in 2021. Box to be provided by Eloquip, cab and chassis to be tendered. $102,000. 2) New larger Flail mower for grass cutting program: $15,000. 3) New Trailer for transporting line painter and equipment: $7,000. 4) New Grader (3740 2002 Volvo Wallace) replacement: $385,000. Total equipment replacement: $509,000.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other
Project Schedule 2022 2023
G/L Account No.
$509,000.00
$509,000.00
$0.00
Project Schedule 2022 2023 G/L Account No. $509,000.00 $0.00
$0.00
Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$509,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
fair to poor
G/L Account No.
Engineering Survey and Design - road projects
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Engineering Survey and Design - road projects Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale Preparation for reconstruction of several streets is planned. Preparation includes all survey and soils work, preliminary and final design as well as tender preparation. Construction on these sections would follow in 2023/4. Urban streets being targeted are: 1) Elma from Wallace to Victoria. 2) Elm Street from Main St. to Davidson St. and potentially 3) Binning Street from Wallace to Kin Station. Engineering services will be secured through rostered firms and costs are estimated by the lineal meter of each project.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land
Project Schedule 2022 2023 G/L Account No. $230,000.00 $162,000.00
$230,000.00
$162,000.00
Project Schedule 2022 2023 G/L Account No. $230,000.00 $162,000.00
Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$0.00 $230,000.00
$162,000.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
fair to poor
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 13
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Facility Condition Index Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale A facility condition index and a needs assessment is required for Public Works Facilities. The index will assess the current condition of facilities and identify costs to upgrade these to current standards and codes. The assessment will evaluate the current and future square footage and acreage needs for Public Works fleet and services. The full analysis will provide needed information in assessing the costs and benefits of upgrading existing facilities or consolidation into a central site or sites.
Estimated Expenditures Eng/Survey/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Project Schedule 2022 2023 $10,000.00
$10,000.00
$0.00 $1,000.00 $1,000.00
Project Schedule 2022 2023 $10,000.00
$0.00
$10,000.00
G/L Account No.
$0.00
G/L Account No.
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 14
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Listowel Bypass Design Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale Although the Transportation Master Plan has not been provided in Draft, a potential truck and traffic bypass has been evaluated and will come forward in 2022 for review and action. A process to evaluate and finalize the bypass will need to follow. An expansion of the existing TMP to include a rationalization of preferred options, additional engagment and a civil review of alternative routes could be included in the current TMP and EA process. This item serves as a placeholder for the project and prepares staff to move forward in 2022 with the bypass finalization. An amount of $65,000 for traffic and civil consulting is listed under this item. $25,000 is allocated for bore hole assessment and other investigation into road development of the bypass.
Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations
Project Schedule G/L Account No. 2022 2023 $65,000.00 $0.00 $25,000.00 $0.00 $0.00 $90,000.00 $0.00 Project Schedule 2021 2022 $45,000.00 $45,000.00
G/L Account No.
Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$90,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 17
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Fleet AVL Upgrades Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale As part of the ongoing Winter Modernization work being conducted with the Perth municipalitie, an upgrade the winter fleet GPS tracking and informaton technology is proposed. Preferred data being recorded would include fleet tracking, on board vehicle functions (plowing/sanding etc) and possibly inspection software for winter patrollers. It is anticipated that 17 plows, trucks and pick ups will be converted to the new platform. Costs are estimated at $2,000 per unit for 16 units. An additional $11,000 is allocated for software and hardware purchases that may be required.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Project Schedule 2020 2021 $45,000.00
$45,000.00
G/L Account No.
$0.00
Project Schedule 2020 2021 $45,000.00
$45,000.00
G/L Account No.
$0.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2020 2021
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
Tab 16: Environmental Services Capital Projects
Environmental Service Department: Capital Overview Solid Waste Division 2021 Capital Project Review: 1. Landfill Loading Dock – A loading dock was installed to allow loading of mattresses onto the 53’ trailer at the Elma Landfill 2022 Capital Projects: There are no capital projects scheduled for 2022.
Wastewater Division 2021 Capital Projects Review: Eight projects were included in the 2021 capital project budget. 1. 2. 3. 4. 5. 6. 7. 8.
Hydraulic Re-rating of the WWTP Septage Receiving Station Auger/Grinder Replacement. Paving Driveway at the WWTP Plant Air Release Valve Replacement Aeration Tank Refurbishment Water Meter Replacement WWTP Roof Infiltration Study Recommendations
2022 Capital Projects: 1. Hydraulic Re-rating of the WWTP – Carry Over – preparing application and presentation to the Ministry of Environment, Conservation and Parks. 2. Infiltration Study Recommendations – Carry Over – inspection and sealing/repair of lowlying maintenance structures. 3. Water Meter Replacement – Project to be divided between water and wastewater divisions. Going to tender near end of year with installation expected in 2022. 4. Return Activated Sludge Pump replacement – original pump installed in 1993. 5. WWTP – original roof over admin building and garage requires replacement. 6. Waste Station Upgrade – onsite pump station for pumping all waste generated at the WWTP including filter backwash to the headworks of the plant. 7. Clarifier Scum Removal System – adding scum removal system on existing clarifiers will reduce the amount of floating fats, oils and grease particles entering the final effluent filters which will improve the performance of the filters. 8. Headworks Fan System – installation of an overhead fan system to reduce high concentrations of Hydrogen Sulphide collection in low areas and dead spots in the headworks building.
Water Division 2021 Capital Projects Review: No capital projects were proposed for 2021. 2021 Capital Projects: Two projects are proposed for 2022. 1. Water Meter Replacement – As noted in the Wastewater Division comments above, this project is to be split between the Water and Wastewater divisions equally. 2. Listowel Well #4 inspection and down-hole video
Respectfully submitted, Mark Hackett Manager of Environmental Services
4-Feb-22
WWTP Project Recap Sheet
Project# 1 2 3 4 5 6 7 8
Project Name Carryover - Hydraulic Re-rating of Wastewater Treatment Plant Carryover - Infiltration Study Recommendations Water Meter Replacement (WWTP Portion) and Automated Meter Reading System Return Activated Sludge Pump Replacement WWTP - Roof Repairs Waste Station Upgrade Clarifier Scum Removal System Headworks Fan System
0 0 0 0 0 0
2022 Estimated Expenditure 57,000.00 40,000.00 870,200.00 60,000.00 190,000.00 100,000.00 700,000.00 50,000.00 2,067,200.00
2022 Segregated User Fee/ Development Surplus Tax Levy Charges 57,000.00 40,000.00 870,200.00 . 60,000.00 190,000.00 100,000.00 700,000.00 50,000.00 2,067,200.00 -
Grants -
Donations -
Sale of Land -
Other/ Financing -
2023 Estimated Expenditure -
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Environmental Services Hydraulic Re-rating of Wastewater Treatment Plant - CarryOver Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 17-Nov-21
Detailed Project Description and Specifications/Rationale Hydraulic re-rating of the Wastewater Treatment Plant would allow the rated hydraulic capacity of the plant to be increased without implementing additional physical plant upgrades. This would ensure that both residential and industrial/commercial growth can continue to occur in North Perth without any servicing impediments in the future. There is currently sufficient uncommitted reserve capacity for the WWTP, however, with the accerated growth rate being experienced over the last few years, it was proposed to proceed with preparing an application to hydraulicly re-rate the WWTP. The upgrades completed in 2008 and the upgrades completed over the past few years will be an asset during the application process. The majority of the project is complete including extensive sampling and resulting modeling used for the application process. Next steps include preparing the application and presentation to the Ministry of Environment, Conservation and Parks.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Net HST Total Estimated Expenditures
Project Schedule 2022 2023 $57,000.00
$57,000.00
G/L Account No.
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - Financing Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023 $57,000.00
G/L Account No.
$57,000.00 Project Schedule 2022 2023
Priority Check Box Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Poor - Medium Risk Rating High
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Department Project Title Project Manager A/P Approval Date Prepared/Revised
Environmental Services Carryover - Infiltration Study Recommendations Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 17-Nov-21
Detailed Project Description and Specifications/Rationale An Inflow and Infiltration Study was completed in 2020 on the wastewater collection system in Listowel to identify areas where actions could be taken to reduce inflow and infiltration into the system. Flow monitoring devices were placed throughout the collection system allowing problem areas to be identified. The study was initiated in support of the effort to assess and rerate the hydraulic capacity of the Listowel Wastewater Treatment Plant to acccomodate growth and minimize capital upgrades. In 2021, all of the recommended CCTV inspections were completed and the videos and reports were recently received. Additionally, the purchasing and installation of the overflow flap gates was completed. In 2022, the low lying maintenance structures will be inspected and sealed or repaired where possible.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus
Project Schedule 2022 2023
G/L Account No.
$40,000.00
$40,000.00 Project Schedule 2022 2023 $40,000.00
$0.00
G/L Account No.
User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$40,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Department Project Title Project Manager A/P Approval Date Prepared/Revised
Environmental Services Water Meter Replacement and Automated Meter Reading System Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 17-Nov-21
Detailed Project Description and Specifications/Rationale The municipality has over 4,000 water customers. Of these customers, almost 60% of the existing water meters have reached or have surpassed their useful life. As water meters age they become less accurate resulting in less revenue generation. Water meters were originally installed in existing homes and businesses in 2005 which means that in 2022, the original meters will be 17 years old. A water meter consultant was hired in 2021 to assist with the decision to move to an AMI (Advanced Metering Insfrastructure) system and develop the Request for Proposal. An AMI system will allow reading of meters to take place remotely as opposed to using a drive-by ststem and also provide a customer dashboard to allow public access to review water usage. A presentation from the consultant is planned in December to explain the AMI system decision and next steps. As water meters are used for billing of wastewater services as well as water services, the project cost is split between the Water and Wastewater Reserves.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Contingency Total Estimated Expenditures
Project Schedule 2022 2023 $56,250.00 $507,650.00 $192,800.00 $113,500.00 $870,200.00 $0.00 Project Schedule
G/L Account No.
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - Tree Reserve Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
2022 $870,200.00
G/L Account No.
2023
.
$0.00 $870,200.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Poor High
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Environmental Services Return Activated Sludge Pump Replacement Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 17-Nov-21
Detailed Project Description and Specifications/Rationale A Return Activate Sludge Pump at the WWTP requires replacement. The pump that is being replaced an original return activated sludge pump that was installed in 1993.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction . Other Total Estimated Expenditure
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Project Schedule 2022 2023
G/L Account No.
$60,000.00
$60,000.00
$0.00
Project Schedule 2022 2023 $60,000.00
$60,000.00
G/L Account No.
$0.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Poor Medium
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Enviromental Services WWTP - Roof Repairs Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 07-Jan-22
Detailed Project Description and Specifications/Rationale The WWTP Administration building and garage roof are original and are in need of repair. The original amount estimated for the project was $80,000 which was a best guess while we were waiting for more information from a roofing product supplier. Since the project presentation in December, we have finally received a detailed price estimation from the roofing product supplier. The attached information and photos provide details that have affected the proposed cost of this project.
Estimated Expenditures Consulting and Reporting Material/Equipment Installation Contingency Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants
Project Schedule 2022 2023
G/L Account No.
$190,000.00
$190,000.00 Project Schedule 2022 2023 $190,000.00
$0.00
G/L Account No.
Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$190,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Poor Medium
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Environmental Services Waste Station Upgrade Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 17-Nov-21
Detailed Project Description and Specifications/Rationale The Waste Station is the onsite pumping station located the the WWTP. It's purpose is to pump all waste generated inside the building back to the head of the plant for treatment. This station is critical as it handles all filter backwash. The station is original with only minor repairs and upgrades taking place since the plant was opened. This upgrade will include replacement of pumps and associated piping along with electrical controls
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations
Project Schedule 2022 2023
G/L Account No.
$100,000.00
$100,000.00 Project Schedule 2022 2023 $100,000.00
$0.00
G/L Account No.
Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$100,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Poor High
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Environmental Services Clarifier Scum Removal System Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 17-Nov-21
Detailed Project Description and Specifications/Rationale Scum removal is a process that removes floating fats, oils, and grease particles that accumulate on clarifiers in the wastewater treatment process. There is currently no scum removal system at the North Perth WWTP. Adding scum removal on the existing clarifiers will reduce the amount of organic materials entering the sand filters. These materials entering the filter system cause constant issues with contaminating sand and porous plates resulting in chemical treatments and excessive wear on pumps and other associated equipment.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other - CCTV Inspection Total Estimated Expenditures
Sources of Financing Segregating Surplus
Project Schedule 2022 2023
G/L Account No.
$700,000.00
$700,000.00 Project Schedule 2022 2023 $700,000.00
$0.00
G/L Account No.
User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$700,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Poor High
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Environmental Services Headworks Fan System Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 08-Nov-21
Detailed Project Description and Specifications/Rationale The Headworks Building at the WWTP is experiencing issues with high Hydrogen Sulfide (H2S) concentations. These high concentrations are causing access to the building to limited as alarm conditions are occucring. H2S can also cause long term corrosion issues on equipment within the Headworks Building. Although the building has exhaust fans, the addition of two large ceiling fans to allow mixing of air in all parts of the afffected building while eliminating dead spots where the H2S is gathering in high concentrations.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations
Project Schedule 2018 2019
G/L Account No.
$50,000.00
$50,000.00 Project Schedule 2018 2019 $50,000.00
$0.00
G/L Account No.
Sale of Land Other Total Financing
$50,000.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$0.00
Project Schedule 2018 2019
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Poor High
Continued - Project Description
G/L Account No.
3-Dec-21
Water - Project Recap Sheet Project # Project Name Water Meter Replacement and Automated Meter Reading System 1 2 Well #4 Inspection 3 4 5 6 7 8 9 10 11 12 13 14 15
2022 Estimated Expenditure 870,200.00 80,000.00 950,200.00
Segregated Surplus 870,200.00 80,000.00 950,200.00
2022 Financing User Fee/ Development Tax Levy Charges Grants Donations -
-
-
-
-
-
Sale of Land
-
-
-
-
-
Other -
-
2023 Estimated Expenditure -
-
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Environmental Services Water Meter Replacement and Automated Meter Reading System Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 17-Nov-21
Detailed Project Description and Specifications/Rationale The municipality has over 4,000 water customers. Of these customers, almost 60% of the existing water meters have reached or have surpassed their useful life. As water meters age they become less accurate resulting in less revenue generation. Water meters were originally installed in existing homes and businesses in 2005 which means that in 2022, the original meters will be 17 years old. A water meter consultant was hired in 2021 to assist with the decision to move to an AMI (Advanced Metering Insfrastructure) system and develop the Request for Proposal. An AMI system will allow reading of meters to take place remotely as opposed to using a drive-by ststem and also provide a customer dashboard to allow public access to review water usage. A presentation from the consultant is planned in December to explain the AMI system decision and next steps.
Estimated Expenditures Engineering/Consulting Material/Equipment Installation Contingency Total Estimated Expenditures
Project Schedule 2022 2023 $56,250.00 $507,650.00 $192,800.00 $113,500.00 $870,200.00
Sources of Financing Segregating Surplus
Project Schedule 2022 2023 G/L Account No. $870,200.00 $0.00
G/L Account No. $0.00 $0.00 $0.00 $0.00
User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing
$870,200.00
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$0.00
Project Schedule 2022 2023
$0.00
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Poor Medium
Continued - Project Description
G/L Account No.
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Environmental Services Well #4 Inspection Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 11-Nov-21
Detailed Project Description and Specifications/Rationale As part of the Well Maintenance Plan, Well #4 in Listowel is scheduled for inspection which involves removal of the well pump and downhole video inspection of the well casing.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations
Project Schedule 2021 2022 $80,000.00
$80,000.00 Project Schedule 2022 2023 $80,000.00
G/L Account No.
$0.00
G/L Account No.
Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$80,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
Tab 17: Combined Operating & Capital Budget
Municipality of North Perth - 2022 Operating Budget Comparison November 22/21
Municipality of North Perth - 2022 Combined Operating Budget Administration General Administration Economic Development Police Clerk Department Day Care Department Building Department Finance Department Information Technoligy Conservation Authorities BIA Current Operations Library Library Operations Current Operations Fire Administration Listowel Fire Station Atwood Fire Station E/L Monkton Station Minto Fire Agreement Current Operations Public Works Roads Storm Water Mgmt Drainage Cemeteries Current Operations Environmental Services Waste Management Water/Wastewater Current Operations Recreation Recreation Administration Recreation Programs Elma/Logan Arena & Parks EMCC Atwood Lions Pool Steve Kerr Memorial-List Arena & Pks
Listowel Kinsmen Pool Wallace Arena & Parks North Perth Trails Beautification Committee Current Operations Combined Totals
2021 BUDGET
2022 Revenue
2022 Expense
2022 BUDGET
% Increase/Decrease
1,535,904.40 256,457.00 2,571,904.50 288,727.20 442,421.75 194,002.00 355,672.00 5,645,088.85
840,753.60 32,995.00 69,235.06 226,424.00 3,222,413.00 651,989.00 312,238.00 22,430.09 0.00 119,300.00 5,497,777.75
2,362,073.97 426,783.45 2,635,271.27 543,039.00 3,222,413.00 651,989.00 948,659.00 158,771.75 391,239.00 119,300.00 11,459,539.44
1,521,320.37 393,788.45 2,566,036.21 316,615.00 0.00 0.00 636,421.00 136,341.66 391,239.00 0.00 5,961,761.69
5.6%
879,736.92 879,736.92
112,175.11 112,175.11
991,310.48 991,310.48
879,135.37 879,135.37
0% 0%
0.00 629,351.89 328,618.28 192,917.97 67,357.00 1,218,245.14
166,080.00 20,000.00 7,000.00 95,601.00 0.00 288,681.00
166,080.00 785,189.00 388,625.00 337,265.00 68,340.00 1,745,499.00
0.00 765,189.00 381,625.00 241,664.00 68,340.00 1,456,818.00
19.3%
5,475,849.18 88,383.00 115,307.00 5,679,539.18
635,036.00 261,340.00 77,104.00 156,231.00 1,129,711.00
6,271,768.00 261,340.00 121,220.00 279,508.78 6,933,836.78
5,636,732.00 0.00 44,116.00 123,277.78 5,804,125.78
2.2%
-
1,235,500.00 7,087,501.00 8,323,001.00
1,235,500.00 7,087,501.00 8,323,001.00
0.00 0.00 -
216,754.10 5,500.00 275,869.00 179,230.33 69,822.00 1,293,436.71 49,345.00 177,044.22 41,506.05 48,527.50 2,357,034.91
364,592.00 83,781.56 452,633.47 121,600.00 30,300.00 426,575.00 52,800.00 146,900.00 0.00 13,000.00 1,692,182.03
825,485.65 89,528.00 711,162.30 325,351.41 105,728.00 1,692,435.30 102,431.00 356,384.67 42,896.77 70,143.77 4,321,546.87
460,893.65 5,746.44 258,528.83 203,751.41 75,428.00 1,265,860.30 49,631.00 209,484.67 42,896.77 57,143.77 2,629,364.84
11.5%
$ 15,779,645.00 $ 17,043,527.89 $ 33,774,733.57 $ 16,731,205.68
6.0%
Any Adjustments Overall Totals
15,779,645.00 $ 17,043,527.89 $ 33,774,733.57 $ 16,731,205.68
6.0%
6
2022 COMBINED PROJECT BUDGET 2022 ESTIMATED EXPENDITURES
DEPT PROJECTS Administration 1 RED - G2G Rail Trail - Monkton Trailhead 2 3 4 5 6 7 8
9 10 11
12
$ 46,850.00 Downtown Park Space and Public Art - CRRF $ 80,032.54 Redevelopment Plan for Atwood and Monkton Brownfield Location $ 30,000.00 Labour Market Youth Attraction Project $ 40,000.00 Carryover - Façade Improvement Program Grants $ 103,995.00 Succession Planning $ 50,000.00 HR Program Enhancements $ 135,000.00 Carryover - Northeast Master Plan $ 10,000.00 Carryover - Community-Wide Climate Change Plan $ 10,000.00 Carryover - Council Dashboard $ 15,000.00 Binning Street Area Master Plan $ 150,000.00 Special Project Initiatives
Admin Total Finance IT Corporate Network Upgrades ( Annual) IT Governance Initiatives (Annual)
2022 SEGREGATED SURPLUS
User Fee/ Tax Levy
Development Charges
Grants
Other
32,295.00 30,412.54 30,000.00 40,000.00 103,995.00 20,000.00 10,000.00 10,000.00 15,000.00 75,000.00
$ $ $ $ $ $ 50,000.00 $ 115,000.00 $ $ $ $ -
$ $ $ $ $ $ $ $ $ $ $
75,000.00
$ $ $ $ $ $ $ $ $ $ $
14,055.00 49,620.00 -
$ $ $ $ $ $ $ $ $ $ $
500.00 -
$ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $
100,000.00
$
75,000.00
$
63,675.00
$
500.00
$
-
$
-
$
100,000.00
$
120,000.00
$ $
-
$ $
-
$ $
-
$ $
32,000.00 256,000.00
$
100,000.00
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
670,877.54
$
366,702.54
$ 165,000.00
$ $
100,000.00 250,000.00
$ $
100,000.00 130,000.00
$ $
Carryover - Budget/MMS Software Application
$
245,000.00
$
145,000.00
Carryover - IT Communications Building
$
20,000.00
$
15,000.00
Carryover - Development Charges Review and Update
$
20,000.00
Asset Management Plan - Next Step
$
65,000.00
$
$
700,000.00
$
5,000.00
$
-
$
-
$
25,000.00
$
-
$
$
415,000.00
$
50,000.00 50,000.00
$ $
50,000.00 50,000.00
$ $
-
$ $
-
$ $
870,200.00 80,000.00
$ $
870,200.00 80,000.00
$ $
-
$ $
-
Water Total $ 950,200.00 $ WWTP 02-4181 Carryover - Hydraulic Re-rating of Wastewater Treatment Plant $ 57,000.00 $ Carryover - Infiltration Study Recommendations $ 40,000.00 $ Water Meter Replacement (WWTP Portion) and Automated$Meter Reading 870,200.00 System $ Return Activated Sludge Pump Replacement $ 60,000.00 $ WWTP - Roof Repairs $ 190,000.00 $ Waste Station Upgrade $ 100,000.00 $ Clarifier Scum Removal System $ 700,000.00 $
950,200.00
$
-
$
57,000.00 40,000.00 870,200.00 60,000.00 190,000.00 100,000.00 700,000.00
$ $ . $ $ $ $
-
Electronic sign $ Fire Total $ Water 02-4414 Water Meter Replacement and Automated Meter Reading System $ Well #4 Inspection $
Donations
$ $ $ $ $ $ $ $ $ $ $
$
Finance Total Fire
Sale of Land
2023 Estimated Expenditures
5,000.00
-
$
$ $ $ $
20,000.00 -
$
40,000.00
$
-
$
-
$
-
$
$
260,000.00
$
-
$
-
$
-
$
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
-
$
-
$
-
$
-
$
-
$
-
-
$ $ $ $ $ $ $
-
$ $ $ $ $ $ $
-
$ $ $ $ $ $ $
-
$ $ $ $ $ $ $
-
$ $ $ $ $ $ $
-
20,000.00
288,000.00
2022 COMBINED PROJECT BUDGET DEPT
PROJECTS Headworks Fan System
WWTP Total Roads and Drainage Carryover - Master Servicing Plan Carryover - Transportation Master Plan Carryover - Atwood Servicing Upgrades Carryover - NEDL Walton and Davidson Pump Station
Carryover - Line 84 Reconstruction Carryover - Ongoing Re-construction Rd 140 Bridge and Culvert Carryover - Albert Storm Trunk Sidewalk Construction Asphalt Resurfacing (Pavement Preservation) Fleet Purchases - Public Works Engineering Survey and Design - road projects Facility Condition Index Listowel Bypass Design Fleet AVL Upgrades Roads and Drainage Total Facilities
Wallace CC - HVAC Fleet and Equipment Line 84 Trail Fence Line Project Listowel Memorial Park Fence
Carryover - Listowel Library Masonry Davidson Tennis Courts Resurfacing Listowel Parks Playground upgrades G2G Campsite Project - Monkton Listowel Memorial Park Pavilion Upgrades Gowanstown Trailhead Parking Monkton Ball Park Lighting upgrades Perth Meadows Driveway resurfacing EMCC Kitchen Floor Carryover - Atwood Cenotaph Repair Memorial Arena Park Development Carryover - Aquatic Facility Drawings North Perth Fire Department Training Facility- new roof Cemetery Fence
2022 ESTIMATED EXPENDITURES $ 50,000.00
2022 SEGREGATED SURPLUS $ 50,000.00
User Fee/ Tax Levy $ -
Development Charges $ -
$
$
2,067,200.00
$
$
-
$
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
279,000.00 73,000.00 170,000.00 5,885,000.00 40,000.00 250,000.00 2,751,480.00 11,000.00 55,000.00 1,096,000.00 509,000.00 230,000.00 10,000.00 90,000.00 45,000.00
$ $ $ $ $ $ $ $ $ $ $ $ $ $
36,500.00 85,000.00 5,272,000.00 40,000.00 250,000.00 2,751,480.00 11,000.00 55,000.00 1,096,000.00 509,000.00 230,000.00 10,000.00 45,000.00 45,000.00
$ $ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $
$
-
$
11,494,480.00
$
10,435,980.00
$
-
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
25,000.00 76,000.00 14,000.00 14,000.00 50,000.00 26,000.00 30,000.00 8,000.00 58,000.00 10,000.00 100,000.00 40,000.00 5,000.00 54,000.00 10,000.00 50,000.00 9,000.00 14,000.00
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
25,000.00 76,000.00 14,000.00 14,000.00 50,000.00 26,000.00 30,000.00 8,000.00 58,000.00 10,000.00 100,000.00 40,000.00 5,000.00 32,615.00 10,000.00 50,000.00 9,000.00 14,000.00
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
-
2,067,200.00
-
Donations $ -
Sale of Land $ -
$
-
2023 Estimated Expenditures $ -
$
-
$
-
$
-
$
-
$
$ $
-
$
-
$ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $
2,364,700.00 -
$ $ $ $ $ $ $
162,000.00 1,000.00 -
$ 1,058,500.00
$
-
$
-
$
-
$
-
$
2,527,700.00
$ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $
-
$
-
$ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
20,000.00 1,100,000.00 -
$ $ $
$ $
279,000.00 36,500.00 85,000.00 613,000.00
-
45,000.00
Grants
$ $ $ $ $
21,385.00 -
Other
-
2022 COMBINED PROJECT BUDGET 2022 ESTIMATED EXPENDITURES $ 25,000.00 $ 34,736.00 $ 15,000.00
2022 SEGREGATED SURPLUS $ 25,000.00 $ 34,736.00 $ 15,000.00
User Fee/ Tax Levy $ $ $ -
Development Charges $ $ $ -
$ $ $
$ $ $
167,726.00 40,264.09 875,726.09
$
$
-
$
-
$
$
646,351.00
$
-
$
-
-40264.09 $
16,808,483.63
$
14,931,433.54
CARRYOVER - PROJECT TOTALS (MONEY ALREADY COMMITTED)
$
7,432,731.00
PROJECTs FOR 2022 TOTAL
$
9,375,752.63
TOTAL
$
16,808,483.63
Total as of December 8, 2021 Changed since the December 8, 2021 meeting WWTP Roof Listowel By-pass Fleet AVL Upgrades Accessible Doors & Ramps for St Mary's Child Care
$
16,568,219.54 Was 80,000.00 45,000.00 -
DEPT
PROJECTS Wayfinding Sign Carryover - EMCC Refurbishment/Renovation Carryover - Trowbridge - Robert Mathers Park Pavilion
ICIP Trail Development Accessible Doors and ramps for St. Mary's Child Care Facilties Total TOTAL
$ $ $ $
Project #9
$ 170,000.00
$ 1,153,500.00
New Amount $ 190,000.00 $ 90,000.00 $ 45,000.00 $ 40,264.09
$ Listowel Memorial Park Pavillion Removed the 2023 expense for fire sign Added a line for the Special Projects in Admin Included the capital project yearly comparison report
-
16,808,483.63
Difference $ 240,264.09
No grant now segregated surplus
No dollar value associated with them until return to council need to make sure has new numbers
Donations $ $ $ -
Sale of Land $ $ $ -
$ $ $
-
2023 Estimated Expenditures $ $ $ -
167,726.00
$
-
$
-
$
-
$
$
189,111.00
$
-
$
-
$
-
$
1,120,000.00
$
512,786.00
$
500.00
$
-
$
-
$
4,035,700.00
Grants -
Other
-
North Perth - Yearly Capital Budget Comparison $25,000,000.00
$20,741,268.83 $19,756,579.00
$20,000,000.00 $18,194,329.66
$16,808,483.63
$16,325,017.22 $15,000,000.00 $13,361,832.00 $12,733,850.66
$10,000,000.00
$9,375,752.63 $7,432,731.00 $6,394,747.00 $5,460,479.00 $4,416,251.61
$5,000,000.00
$0.00 2019
2020 Total Project Budget
2021 Carryover Items
New Projects
2022
Tab 18: Previous Pages
Safety of the Public Risk
Fits with the strategic plan
Existing Asset/Condition/ Capacity/Complaints
Environmental/ Economic Impact (cost payback)
DEPT
30
25
30
15
FACILITIES 58,000.00 FACILITIES 167,726.00 PUBLIC WORKS 73,000.00 FACILITIES 30,000.00 PUBLIC WORKS 5,885,000.00 FACILITIES 50,000.00 FINANCE 250,000.00 PUBLIC WORKS 45,000.00 FINANCE 100,000.00 FACILITIES 40,000.00 FACILITIES 10,000.00 FACILITIES 9,000.00 ENVIRONMENTAL SERVICES50,000.00 FACILITIES 14,000.00 PUBLIC WORKS 2,751,480.00 FACILITIES 14,000.00 PUBLIC WORKS 279,000.00 PUBLIC WORKS 230,000.00 ENVIRONMENTAL SERVICES57,000.00 ENVIRONMENTAL SERVICES 700,000.00 FACILITIES 50,000.00 ENVIRONMENTAL SERVICES 100,000.00 PUBLIC WORKS 10,000.00 PUBLIC WORKS 170,000.00 PUBLIC WORKS 1,096,000.00 PUBLIC WORKS 509,000.00 PUBLIC WORKS 54,000.00 ENVIRONMENTAL SERVICES 870,200.00 ENVIRONMENTAL SERVICES60,000.00 ENVIRONMENTAL SERVICES80,000.00 FACILITIES 26,000.00
10 9 10 10 10 10 10 10 8 10 6 7 10 10 10 6 5 7 10 8 2 8 7 7 7 7 6 7 8 8 8
10 10 10 10 10 10 10 10 9 8 10 8 5 2 7 9 10 7 5 5 10 5 5 7 7 7 10 5 5 5 5
10 10 7 10 7 10 7 7 9 10 9 10 10 10 7 10 7 10 6 8 10 8 10 7 7 7 8 8 8 8 10
10 7 10 2 7 1 7 7 7 2 8 7 5 10 7 5 10 5 10 10 8 8 5 7 7 7 2 8 5 5 1
Scores Based on Below
Section Weighting Listowel Memorial Park Pavilion Upgrades ICIP Trail Development Carryover - Transportation Master Plan Listowel Parks Playground upgrades Carryover - NEDL Walton and Davidson Pump Station Carryover - Listowel Library Masonry IT Governance Initiatives (Annual) Listowel Bypass Design IT Corporate Network Upgrades ( Annual) Perth Meadows Driveway resurfacing Memorial Arena Park Development North Perth Fire Department Training Facility- new roof Headworks Fan System Line 84 Trail Fence Line Project Bridge and Culvert Cemetery Fence Carryover - Master Servicing Plan Engineering Survey and Design - road projects Hydraulic Re-rating of Wastewater Treatment Plant - Carry-Over Clarifier Scum Removal System Carryover - Aquatic Facility Drawings Waste Station Upgrade Facility Condition Index Carryover - Atwood Servicing Upgrades Asphalt Resurfacing (Pavement Preservation) Fleet Purchases - Public Works Carryover - Atwood Cenotaph Repair Water Meter Replacement and Automated Meter Reading System Return Activated Sludge Pump Replacement WWTP - Roof Repairs Davidson Tennis Courts Resurfacing
100 93 91 88 87 87 87 87 84 83 82 82 80 80 79 78 76 76 76 76 73 73 71 70 70 70 70 70 68 68 68
Fleet and Equipment Carryover - EMCC Refurbishment/Renovation Monkton Ball Park Lighting upgrades EMCC Kitchen Floor Carryover - Community-Wide Climate Change Plan Infiltration Study Recommendations - Carry Over Water Meter Replacement and Automated Meter Reading System Wallace CC - HVAC Sidewalk Construction Carryover - Budget/MMS Software Application Gowanstown Trailhead Parking Trowbridge - Robert Mathers Park Pavilion - Carry Over Carryover - Ongoing Re-construction Rd 140 Carryover - Northeast Master Plan Asset Management Plan - Next Step Binning Street Area Master Plan G2G Campsite Project - Monkton Labour Market Youth Attraction Project HR Program Enhancements Electronic sign Succession Planning Wayfinding Sign Carryover - Line 84 Reconstruction Carryover - Albert Storm Trunk Carryover - Façade Improvement Program Grants Listowel Memorial Park Fence Well #4 Inspection RED - G2G Rail Trail - Monkton Trailhead Carryover - Council Dashboard Carryover - IT Communications Building Redevelopment Plan for Atwood and Monkton Brownfield Location Downtown Park Space and Public Art - CRRF Carryover - Development Charges Review and Update
68 68 67 67 66 65 65 65 64 64 61 60 59 57 57 55 55 54 54 53 52 52 50 50 49 49 47 43 42 36 34 32 29
FACILITIES 76,000.00 FACILITIES 34,736.00 FACILITIES 100,000.00 FACILITIES 5,000.00 ADMINISTRATION 10,000.00 ENVIRONMENTAL SERVICES40,000.00 ENVIRONMENTAL SERVICES 870,200.00 FACILITIES 25,000.00 PUBLIC WORKS 55,000.00 FINANCE 245,000.00 FACILITIES 10,000.00 FACILITIES 15,000.00 PUBLIC WORKS 250,000.00 ADMINISTRATION 10,000.00 FINANCE 65,000.00 ADMINISTRATION 150,000.00 FACILITIES 8,000.00 ADMINISTRATION 40,000.00 ADMINISTRATION 135,000.00 FIRE 50,000.00 ADMINISTRATION 50,000.00 FACILITIES 25,000.00 PUBLIC WORKS 40,000.00 PUBLIC WORKS 11,000.00 ADMINISTRATION 103,995.00 FACILITIES 14,000.00 ENVIRONMENTAL SERVICES80,000.00 ADMINISTRATION 46,850.00 ADMINISTRATION 15,000.00 FINANCE 20,000.00 ADMINISTRATION 30,000.00 ADMINISTRATION 80,032.54 FINANCE 20,000.00
7 5 7 7 7 7 7 5 5 4 2 2 7 1 3 1 1 1 1 5 1 5 5 5 1 1 5 1 1 1 1 1 1
6 6 5 5 7 5 5 6 7 7 10 10 5 7 10 7 10 7 7 5 7 8 5 5 7 7 5 7 7 3 5 5 3
10 9 10 10 6 7 7 10 7 10 5 7 5 7 5 7 4 7 7 5 7 3 5 5 6 8 5 5 5 6 3 3 1
1 7 2 2 6 7 7 3 7 3 10 5 7 10 5 9 10 8 8 7 7 5 5 5 7 3 3 5 4 5 6 5 10
10-Jan-22
WWTP Project Recap Sheet 2022 Estimated Project# Project Name Expenditure 1 Carryover - Hydraulic Re-rating of Wastewater Treatment Plant 57,000.00 2 Carryover - Infiltration Study Recommendations 40,000.00 Water Meter Replacement (WWTP Portion) and Automated Meter Reading System 870,200.00 3 4 Return Activated Sludge Pump Replacement 60,000.00 5 WWTP - Roof Repairs 190,000.00 6 Waste Station Upgrade 100,000.00 7 Clarifier Scum Removal System 700,000.00 Headworks Fan System 50,000.00 8 0 0 0 0 0 0 2,067,200.00
2022 Segregated User Fee/ Development Surplus Tax Levy Charges 57,000.00 40,000.00 870,200.00 . 60,000.00 190,000.00 100,000.00 700,000.00 50,000.00 2,067,200.00 -
Grants -
Donations -
Sale of Land -
Other/ Financing -
2023 Estimated Expenditure 02-4181 02-4104 02-4414 -
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Enviromental Services WWTP - Roof Repairs Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 17-Nov-21
Detailed Project Description and Specifications/Rationale The WWTP Administration building and garage roof are original and are in need of repair.
Estimated Expenditures Consulting and Reporting Material/Equipment Installation Contingency Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants
Project Schedule 2022 2023
G/L Account No.
$80,000.00
$80,000.00 Project Schedule 2022 2023 $80,000.00
$0.00
G/L Account No.
Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$80,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
Poor Medium
G/L Account No.
3-Dec-21
Roads-Bridges-Storm-Drainage Project Recap Sheet
Project # 1 2 3 4 5 6 7 8 9 10 11 12 13 14
Project Name Carryover - Master Servicing Plan Carryover - Transportation Master Plan Carryover - Atwood Servicing Upgrades Carryover - NEDL Walton and Davidson Pump Station Carryover - Line 84 Reconstruction Carryover - Ongoing Re-construction Rd 140 Bridge and Culvert Carryover - Albert Storm Trunk Sidewalk Construction Asphalt Resurfacing (Pavement Preservation) Fleet Purchases - Public Works Engineering Survey and Design - road projects Facility Condition Index Listowel Bypass Design
2022 Estimated Expenditure 279,000.00 73,000.00 170,000.00 5,885,000.00 40,000.00 250,000.00 2,751,480.00 11,000.00 55,000.00 1,096,000.00 509,000.00 230,000.00 10,000.00 45,000.00 11,404,480.00
2022 Segregated Surplus 36,500.00 85,000.00 5,272,000.00 40,000.00 250,000.00 2,751,480.00 11,000.00 55,000.00 1,096,000.00 509,000.00 230,000.00 10,000.00 22,500.00 10,368,480.00
User Fee/ Tax Levy -
Development Charges 279,000.00 36,500.00 85,000.00 613,000.00
-
22,500.00 1,036,000.00
Grants -
-
-
Donations -
Sale of Land -
Other -
2023 Estimated Expenditure 2,364,700.00 162,000.00 1,000.00 2,527,700.00
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 14
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Public Works Listowel Bypass Design Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations
Detailed Project Description and Specifications/Rationale Although the Transportation Master Plan has not been provided in Draft, a potential truck and traffic bypass has been evaluated and will come forward in 2022 for review and action. A process to evaluate and finalize the bypass will need to follow. An EA process may be needed for determining and finalizing the configuration of the bypass. This item serves as a placeholder for the project and prepares staff to move forward in 2022 with the bypass finalization. An amount of $45,000 for consulting is listed under the item.
Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations
Project Schedule 2022 2023 G/L Account No. $45,000.00 $0.00 $0.00 $0.00 $45,000.00 Project Schedule 2021 2022 $22,500.00 $22,500.00
$0.00
G/L Account No.
Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$45,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
G/L Account No.
2022 COMBINED PROJECT BUDGET 2022 ESTIMATED EXPENDITURES
DEPT PROJECTS Administration 1 RED - G2G Rail Trail - Monkton Trailhead 2 3 4 5 6 7 8
9 10
$ 46,850.00 Downtown Park Space and Public Art - CRRF $ 80,032.54 Redevelopment Plan for Atwood and Monkton Brownfield Location $ 30,000.00 Labour Market Youth Attraction Project $ 40,000.00 Carryover - Façade Improvement Program Grants $ 103,995.00 Succession Planning $ 50,000.00 HR Program Enhancements $ 135,000.00 Carryover - Northeast Master Plan $ 10,000.00 Carryover - Community-Wide Climate Change Plan $ 10,000.00 Carryover - Council Dashboard $ 15,000.00 Binning Street Area Master Plan $ 150,000.00
Admin Total Finance IT Corporate Network Upgrades ( Annual) IT Governance Initiatives (Annual)
2022 SEGREGATED SURPLUS
User Fee/ Tax Levy
Other
$ $ $ $ $ $ 50,000.00 $ 115,000.00 $ $ $ $ -
$ $ $ $ $ $ $ $ $ $ $
75,000.00
$ $ $ $ $ $ $ $ $ $ $
14,055.00 49,620.00 -
$ $ $ $ $ $ $ $ $ $ $
500.00 -
$ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $
100,000.00
$
75,000.00
$
63,675.00
$
500.00
$
-
$
-
$
100,000.00
$
120,000.00
$ $
-
$ $
-
$ $
-
$ $
32,000.00 256,000.00
$
100,000.00
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
366,702.54
$ 165,000.00
$ $
100,000.00 250,000.00
$ $
100,000.00 130,000.00
$ $
Carryover - Budget/MMS Software Application
$
245,000.00
$
145,000.00
Carryover - IT Communications Building
$
20,000.00
$
15,000.00
Carryover - Development Charges Review and Update
$
20,000.00
Asset Management Plan - Next Step
$
65,000.00
$
$
700,000.00
Water Total $ WWTP 02-4181 Carryover - Hydraulic Re-rating of Wastewater Treatment Plant $ Carryover - Infiltration Study Recommendations $ Water Meter Replacement and Automated Meter Reading System $ Return Activated Sludge Pump Replacement $ WWTP - Roof Repairs $ Waste Station Upgrade $
Donations
32,295.00 30,412.54 30,000.00 40,000.00 103,995.00 20,000.00 10,000.00 10,000.00 15,000.00 75,000.00
670,877.54
Electronic sign $ Fire Total $ Water 02-4414 Water Meter Replacement and Automated Meter Reading System $ Well #4 Inspection $
Grants
Sale of Land
$ $ $ $ $ $ $ $ $ $ $
$
Finance Total Fire
Development Charges
2023 Estimated Expenditures
$
5,000.00
$
-
$
-
$
25,000.00
$
-
$
$
415,000.00
$
50,000.00 50,000.00
$ $
50,000.00 50,000.00
$ $
-
$ $
-
$ $
870,200.00 80,000.00
$ $
870,200.00 80,000.00
$ $
-
$ $
-
950,200.00
$
950,200.00
$
-
$
57,000.00 40,000.00 870,200.00 60,000.00 80,000.00 100,000.00
$ $ $ $ $ $
57,000.00 40,000.00 870,200.00 60,000.00 80,000.00 100,000.00
$ $ . $ $ $
-
5,000.00
-
$
$ $ $
20,000.00 -
$
40,000.00
$
-
$
-
$
-
$
$
260,000.00
$
-
$
-
$
-
$
288,000.00
-
$ $
-
$ $
-
$ $
-
$ $
50,000.00 50,000.00
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
-
$
-
$
-
$
-
$
-
$
-
-
$ $ $ $ $ $
-
$ $ $ $ $ $
-
$ $ $ $ $ $
-
$ $ $ $ $ $
-
$ $ $ $ $ $
-
20,000.00
2022 COMBINED PROJECT BUDGET DEPT
PROJECTS Clarifier Scum Removal System Headworks Fan System
WWTP Total Roads and Drainage Carryover - Master Servicing Plan Carryover - Transportation Master Plan Carryover - Atwood Servicing Upgrades Carryover - NEDL Walton and Davidson Pump Station
Carryover - Line 84 Reconstruction Carryover - Ongoing Re-construction Rd 140 Bridge and Culvert Carryover - Albert Storm Trunk Sidewalk Construction Asphalt Resurfacing (Pavement Preservation) Fleet Purchases - Public Works Engineering Survey and Design - road projects Facility Condition Index Listowel Bypass Design Roads and Drainage Total Facilities
Wallace CC - HVAC Fleet and Equipment Line 84 Trail Fence Line Project Listowel Memorial Park Fence
Carryover - Listowel Library Masonry Davidson Tennis Courts Resurfacing Listowel Parks Playground upgrades G2G Campsite Project - Monkton Listowel Memorial Park Pavilion Upgrades Gowanstown Trailhead Parking Monkton Ball Park Lighting upgrades Perth Meadows Driveway resurfacing EMCC Kitchen Floor Carryover - Atwood Cenotaph Repair Memorial Arena Park Development Carryover - Aquatic Facility Drawings
2022 ESTIMATED EXPENDITURES $ 700,000.00 $ 50,000.00
2022 SEGREGATED SURPLUS $ 700,000.00 $ 50,000.00
-
Donations $ $ -
Sale of Land $ $ -
$ $
-
2023 Estimated Expenditures $ $ -
User Fee/ Tax Levy $ $ -
Development Charges $ $ -
$ $
$
1,957,200.00
$
1,957,200.00
$
-
$
$
-
$
-
$
-
$
-
$
$ $ $ $ $ $ $ $ $ $ $ $ $ $
279,000.00 73,000.00 170,000.00 5,885,000.00 40,000.00 250,000.00 2,751,480.00 11,000.00 55,000.00 1,096,000.00 509,000.00 230,000.00 10,000.00 45,000.00
$ $ $ $ $ $ $ $ $ $ $ $ $
36,500.00 85,000.00 5,272,000.00 40,000.00 250,000.00 2,751,480.00 11,000.00 55,000.00 1,096,000.00 509,000.00 230,000.00 10,000.00 22,500.00
$ $ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $
$ $
-
$
-
-
-
$ $ $ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $
2,364,700.00 -
22,500.00
$ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $
162,000.00 1,000.00 -
$
11,404,480.00
$ 10,368,480.00
$
-
$ 1,036,000.00
$
-
$
-
$
-
$
-
$
2,527,700.00
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
25,000.00 76,000.00 14,000.00 14,000.00 50,000.00 26,000.00 30,000.00 8,000.00 58,000.00 10,000.00 100,000.00 40,000.00 5,000.00 54,000.00 10,000.00 50,000.00
$ $ $ $ $ $ $ $
25,000.00 76,000.00 14,000.00 14,000.00 50,000.00 26,000.00 30,000.00 8,000.00
$ $ $ $ $ $ $
10,000.00 100,000.00 40,000.00 5,000.00 32,615.00 10,000.00 50,000.00
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $
-
$ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $
-
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
20,000.00 1,100,000.00 -
$ $ $
$ $
279,000.00 36,500.00 85,000.00 613,000.00
-
Grants
$
58,000.00
$ $ $
21,385.00 -
Other
-
2022 COMBINED PROJECT BUDGET DEPT
2022 ESTIMATED EXPENDITURES $ 9,000.00 $ 14,000.00 $ 25,000.00 $ 34,736.00 $ 15,000.00 $ 167,726.00
2022 SEGREGATED SURPLUS $ 9,000.00 $ 14,000.00 $ 25,000.00 $ 34,736.00 $ 15,000.00 $ -
$ $ $ $ $ $
$
835,462.00
$
$
0 $
16,568,219.54
CARRYOVER - PROJECT TOTALS (MONEY ALREADY COMMITTED)
$
7,432,731.00
PROJECTs FOR 2022 TOTAL
$
9,135,488.54
TOTAL
$
16,568,219.54
PROJECTS North Perth Fire Department Training Facility- new roof Cemetery Fence Wayfinding Sign Carryover - EMCC Refurbishment/Renovation Trowbridge - Robert Mathers Park Pavilion - Carry Over ICIP Trail Development
Facilties Total TOTAL
588,351.00
$ 14,695,933.54
User Fee/ Tax Levy -
$ 170,000.00
Development Charges $ $ $ $ $ $ -
$ $ $ $ $ $
$
-
$ 1,131,000.00
$ $ $ $ $ $
-
2023 Estimated Expenditures $ $ $ $ $ $ -
167,726.00
Donations $ $ $ $ $ $ -
$ $ $ $ $ $
Sale of Land -
$
247,111.00
$
-
$
-
$
-
$
1,120,000.00
$
570,786.00
$
500.00
$
-
$
-
$
4,085,700.00
Grants
Other
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Fire Department Electronic sign Janny Pape, Fire Chief Janny Pape, Fire Chief 14-Oct-21
Detailed Project Description and Specifications/Rationale The Fire Protection and Prevention Act requires all municipalities to establish a public education program. Due to the continued restrictions relating to the on-going pandemic, the North Perth Fire Department has fewer opportunities to distribute public education materials, host station tours, and offer presentations in local schools. The high traffic volume passing by the Listowel Fire Station daily provides the opportunity to communicate and engage with North Perth's citizens through the use of the sign at the station. The existing sign was installed in 2010 when the station was built, and is no longer as functional as it was 11 years ago. A digital sign would enhance the North Perth Fire Department's ability to communicate public safety messaging and could include graphics in addition to text. Estimated Expenditures Engineering/Consulting Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants
Project Schedule 2022 2023 $50,000.00
$50,000.00
$50,000.00
$50,000.00
Project Schedule 2022 2023 $50,000.00
G/L Account No.
G/L Account No.
Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$0.00 $50,000.00
$0.00
Project Schedule 2022 2023
$0.00
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
G/L Account No.
$0.00 Check Box
330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3
MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9
Department Project Title Project Manager A/P Approval Date Prepared/Revised
Faclities - Parks and Recreation Listowel Memorial Park Pavilion Upgrades Jeff Newell Jeff Newell 01-Nov-21
Detailed Project Description and Specifications/Rationale The concrete pad in the Memorial Park Pavilion in Listowel has deteriorated and has cracked to the point where it is a safety concern. A Trillium grant application has been submitted for this project however should the grant not be awaded the work is still required to be done.
Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures
Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges
Project Schedule 2022 2023
G/L Account No.
$58,000.00 $58,000.00 Project Schedule 2022 2023
$0.00
G/L Account No.
Grants Donations Sale of Land Other Total Financing
Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate
$58,000.00
$58,000.00
$0.00
Project Schedule 2022 2023
Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating
Check Box
very poor
Revised
G/L Account No.
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 2:39PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-7210
Elma/Logan Recreation Complex
139,195.81
269,155.87
324,477.99
01-7220 01-7230
Elma/Logan - Concession Booth
0.00
12,500.00
41,000.00
Elma/Logan - Bar Operations
0.00
9,335.00
53,000.00
01-7250
Elma/Logan - Park Maintenance
1,977.38
2,600.00
4,140.00
Fund 01 Total Revenue
141,173.19
293,590.87
422,617.99
01-7210
Elma/Logan Recreation Complex
376,189.82
477,018.79
561,091.32
01-7220
Elma/Logan - Concession Booth
1,607.96
10,350.00
39,186.36
01-7230
Elma/Logan - Bar Operations
01-7250
Elma/Logan - Park Maintenance
01-7270
2007 Olympia Ice Resurficer
01-7271
2006 Kubota c/w Loader/Mower
1,019.37
7,198.00
35,972.96
57,964.54
67,556.08
69,392.66
3,521.25
4,695.00
5,519.00
1,747.97
2,642.00
0.00
442,050.91
569,459.87
711,162.30
(300,877.72)
(275,869.00)
(288,544.31)
Report Total Revenue
141,173.19
293,590.87
422,617.99
Report Total Expenditure
442,050.91
569,459.87
711,162.30
(300,877.72)
(275,869.00)
(288,544.31)
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
5
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 1:21PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-2300
Fire - Elma/Logan Station
89,909.69
94,506.30
95,601.00
Fund 01 Total Revenue
89,909.69
94,506.30
95,601.00
01-2300
Fire - Elma/Logan Station
86,979.69
189,446.67
259,003.00
01-2301
Fire - Elma/Logan Unit #32
2,931.12
12,863.60
31,238.00
01-2302
Fire - Elma/Logan Unit #33
7,448.80
9,507.00
10,365.00
01-2303
Fire - Elma/Logan Portapump
143.13
240.00
243.00
01-2304
Fire -Elma/Logan Unit #30
192.47
1,600.00
1,624.00
01-2305
Fire - Elma/Logan Old Unit #32
01-2310
Fire - Elma/Logan Building
0.00
0.00
2,725.00
43,199.52
73,767.00
28,467.00
Fund 01 Total Expenditure
140,894.73
287,424.27
333,665.00
Fund 01 Excess Revenue Over (Under) Expenditures
(50,985.04)
(192,917.97)
(238,064.00)
Report Total Revenue
89,909.69
94,506.30
95,601.00
Report Total Expenditure
140,894.73
287,424.27
333,665.00
Report Excess Revenue Over (Under) Expenditures
(50,985.04)
(192,917.97)
(238,064.00)
Page
4
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 12:19PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-1700
Finance Department
299,623.24
276,543.00
312,238.00
Fund 01 Total Revenue
299,623.24
276,543.00
312,238.00
01-1700
690,788.78
718,964.75
911,634.00
690,788.78
718,964.75
911,634.00
(391,165.54)
(442,421.75)
(599,396.00)
Report Total Revenue
299,623.24
276,543.00
312,238.00
Report Total Expenditure
690,788.78
718,964.75
911,634.00
(391,165.54)
(442,421.75)
(599,396.00)
Finance Department
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
3
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-22 4:35PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-1000
Tax Revenue
01-1100
Council
01-1101
General Administration
01-1110
CAO
01-1111
Health & Safety
01-1112
Climate Change
0.00
01-1190
Municipal Building
01-1191
Office Building -570 Main Steet West
01-1195
Municipal Surplus Land
01-1198
Emergency Fund
Fund 01 Total Revenue 01-1100
Council
01-1101
General Administration
01-1110
CAO
01-1111 01-1112 01-1120
School Patrol
01-1190
Municipal Building
01-1191
Office Building -570 Main Steet West
01-1192
Clock Tower
01-1194
Atwood Cenotaph
01-1195
Municipal Surplus Land
01-1198
Emergency Fund
16,427,295.54 15,965,145.00
16,978,910.68
0.00
900.00
918.00
1,791,140.51
162,612.00
558,950.00
89.60
0.00
51,551.00
18,386.99
0.00
0.00
0.00
0.00
2,312.82
2,480.00
2,529.60
15,812.50
17,250.00
17,595.00
42,773.20
9,000.00
(42,000.00)
172,401.00
0.00
0.00
18,470,212.16 16,157,387.00
17,568,454.28
208,738.70
304,250.00
310,076.00
81,303.79
678,650.00
682,792.00
381,113.47
669,080.40
1,028,720.36
Health & Safety
16,455.21
25,600.00
26,112.00
Climate Change
0.00
26,094.00
46,615.88
9,984.31
21,450.00
30,150.00
(7,089.50)
1,607.00
2,529.60
21.75
6,600.00
6,732.00
2,159.52
5,115.00
5,877.30
421.29
1,000.00
1,020.00
23,090.05
24,200.00
29,304.00
136,133.94
150,000.00
153,000.00
852,332.53
1,913,646.40
2,322,929.14
Fund 01 Excess Revenue Over (Under) Expenditures
17,617,879.63 14,243,740.60
15,245,525.14
Report Total Revenue
18,470,212.16 16,157,387.00
17,568,454.28
Fund 01 Total Expenditure
Report Total Expenditure Report Excess Revenue Over (Under) Expenditures
852,332.53
1,913,646.40
2,322,929.14
17,617,879.63 14,243,740.60
15,245,525.14
Page
8
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-22 3:58PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-1200
Economic Development
26,307.75
30,277.00
32,995.00
Fund 01 Total Revenue
26,307.75
30,277.00
32,995.00
01-1200
85,705.21
286,734.00
426,783.45
85,705.21
286,734.00
426,783.45
(59,397.46)
(256,457.00)
(393,788.45)
Economic Development
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue
26,307.75
30,277.00
32,995.00
Report Total Expenditure
85,705.21
286,734.00
426,783.45
(59,397.46)
(256,457.00)
(393,788.45)
Report Excess Revenue Over (Under) Expenditures
Page
2
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 10:57AM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-2910
Police Services
47,252.11
51,603.00
52,635.06
Fund 01 Total Revenue
47,252.11
51,603.00
52,635.06
01-2900
Police Services Board
12,199.37
15,375.00
15,497.00
01-2910
Police Services
2,160,982.20
2,608,132.50
2,613,374.27
Fund 01 Total Expenditure
2,173,181.57
2,623,507.50
2,628,871.27
(2,125,929.46) (2,571,904.50)
(2,576,236.21)
Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures
47,252.11
51,603.00
52,635.06
2,173,181.57
2,623,507.50
2,628,871.27
(2,125,929.46) (2,571,904.50)
(2,576,236.21)
Page
2
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 3:14PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-7000
Recreation Administration
263,426.13
356,653.00
364,592.00
Fund 01 Total Revenue
263,426.13
356,653.00
364,592.00
01-7000
Recreation Administration
350,979.84
563,553.10
823,126.00
01-7001
Van-2019 Dodge Grand Caravan (CHKW978)
4,124.23
6,284.00
6,409.00
01-7004
Truck - 2004 Extended Chev Pick-Up (2524MC)
2,216.04
3,570.00
0.00
01-7010
Facilities Maintenance Services
76,727.14
0.00
(1,361.00)
434,047.25
573,407.10
828,174.00
(170,621.12)
(216,754.10)
(463,582.00)
Report Total Revenue
263,426.13
356,653.00
364,592.00
Report Total Expenditure
434,047.25
573,407.10
828,174.00
(170,621.12)
(216,754.10)
(463,582.00)
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures
Report Excess Revenue Over (Under) Expenditures
Page
3
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 1:35PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-3000
Road Administration
438,762.41
589,863.00
619,636.00
01-3100 01-3101
Roadside Maintenance
2,584.08
0.00
1,500.00
Grass cutting
1,860.00
0.00
0.00
01-3102
Tree Maintenance & Naturalization
4,887.45
4,900.00
4,900.00
01-3104
Drainage
0.00
0.00
0.00
01-3106
Hard Top Patching
829.50
0.00
0.00
01-3107
Debris & Yard Waste Collection
0.00
0.00
0.00
01-3108
Signs & Safety Devices
544.92
0.00
0.00
01-3110
Line painting
01-3113
Sweeping/Cleaning
01-3114 01-3115 01-3116
0.00
0.00
0.00
1,500.00
1,000.00
1,000.00
Traffic Light Maintenance
0.00
0.00
0.00
Street Light Maintenance
298.67
0.00
0.00
Sidewalk Maintenance
6,249.66
0.00
0.00
01-3117
Parking Lot Maintenance
2,544.00
1,000.00
1,000.00
01-3200
Gravel Resurfacing
0.00
0.00
0.00
01-3210
Grading & Scarifying
960.00
1,000.00
1,000.00
01-3220
Dust Control Program
0.00
0.00
0.00
01-3230
Shoulder Maintenance
0.00
0.00
0.00
01-3400
Bridge & Culvert Maintenance
0.00
0.00
0.00
01-3500
Snow Plowing
4,510.00
1,000.00
1,000.00
01-3520
Sand & Salting
6,531.95
5,000.00
5,000.00
01-3530
Snow Removal
0.00
0.00
0.00
01-3540
Snow Removal - Sidewalks
3,213.00
0.00
0.00
01-3620
Listowel Works Dept.-580 Main St. W
0.00
5,400.00
0.00
01-3630
Wallace Shed/Compound
0.00
0.00
0.00
01-3640
Gravel Pit Maintenance
0.00
0.00
0.00
01-3670
Listowel Shed (former MTO Yard)
0.00
0.00
0.00
01-3801
Road Project Carrying Caarges
0.00
0.00
0.00
475,275.64
609,163.00
635,036.00
1,186,481.39
1,938,293.00
2,190,570.00
0.00
0.00
0.00
Fund 01 Total Revenue 01-3000
Road Administration
01-3001
Road Paving - Payroll Capital
01-3010
Road Patrol
89,569.33
121,600.00
123,248.00
01-3020
Health & Safety
15,397.29
21,600.00
21,200.00
01-3030
Road Capital Contribution
0.00
0.00
0.00
01-3100
Roadside Maintenance
18,538.10
50,100.00
50,200.00
01-3101
Grass cutting
51,969.88
62,950.00
66,550.00
01-3102
Tree Maintenance & Naturalization
33,993.84
95,080.00
127,100.00
01-3104
Drainage
128,389.59
400,182.00
450,182.00
Page
17
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 1:35PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
01-3106
Hard Top Patching
34,921.62
64,400.00
64,500.00
01-3107
Debris & Yard Waste Collection
14,713.07
30,600.00
30,600.00
01-3108
Signs & Safety Devices
76,280.57
93,600.00
94,500.00
01-3110
Line painting
23,543.48
26,000.00
26,200.00
01-3112
Storm Sewer Maintenance
107.13
0.00
0.00
01-3113
Sweeping/Cleaning
55,289.22
55,400.00
55,800.00
01-3114
Traffic Light Maintenance
3,283.44
27,000.00
27,000.00
01-3115
Street Light Maintenance
102,571.97
134,377.00
134,377.00
01-3116
Sidewalk Maintenance
136,422.07
194,003.00
195,303.00
01-3117
Parking Lot Maintenance
30,854.04
54,664.00
54,764.00
01-3200
Gravel Resurfacing
624,413.35
617,200.00
654,300.00
01-3210
Grading & Scarifying
149,125.75
181,300.00
181,800.00
01-3220
Dust Control Program
267,720.75
278,000.00
286,300.00
01-3230
Shoulder Maintenance
27,214.05
76,300.00
70,400.00
01-3400
Bridge & Culvert Maintenance
204,942.92
275,937.00
269,500.00
01-3500
Snow Plowing
164,135.45
387,100.00
388,800.00
01-3510
Ice Blading
13,608.84
45,800.00
37,800.00
01-3520
Sand & Salting
152,532.36
274,500.00
275,700.00
01-3530
Snow Removal
26,075.02
48,800.00
48,900.00
01-3540
Snow Removal - Sidewalks
43,029.09
84,100.00
120,800.00
01-3550
Winter Standby
24,575.08
35,000.00
35,000.00
01-3610
Elma Shed/Compound
11,621.25
44,100.00
8,225.00
01-3620
Listowel Works Dept.-580 Main St. W
59,601.17
87,850.00
4,087.00
01-3630
Wallace Shed/Compound
26,045.39
57,937.00
(1,615.00)
01-3640
Gravel Pit Maintenance
0.00
400.00
400.00
01-3670
Listowel Shed (former MTO Yard)
1,989.62
1,900.00
500.00
01-3680 01-3801
Road Project Carrying Caarges
Fund 01 Total Expenditure Fund 01 Excess Revenue Over (Under) Expenditures Report Total Revenue Report Total Expenditure Report Excess Revenue Over (Under) Expenditures
0.00
0.00
0.00
152,442.98
218,939.18
210,777.00
3,951,399.10
6,085,012.18
6,303,768.00
(3,476,123.46) (5,475,849.18)
(5,668,732.00)
475,275.64
609,163.00
635,036.00
3,951,399.10
6,085,012.18
6,303,768.00
(3,476,123.46) (5,475,849.18)
(5,668,732.00)
Page
18
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 1:51PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-4700
Solid Waste Collection
01-4800
Solid Waste Disposal
01-4810
Landfill Site Elma
Fund 01 Total Revenue
786,784.47
779,500.00
824,500.00
0.00
0.00
0.00
381,136.58
390,094.00
401,000.00
1,167,921.05
1,169,594.00
1,225,500.00
01-4700
Solid Waste Collection
394,760.67
408,975.00
432,500.00
01-4800
Solid Waste Disposal
312,754.02
463,108.00
491,361.00
01-4810
Landfill Site Elma
151,083.28
213,660.00
215,398.00
01-4820
Landfill Site Listowel
26,099.55
48,551.00
49,541.00
01-4830
Landfill Site Wallace
14,506.36
35,300.00
36,700.00
Fund 01 Total Expenditure
899,203.88
1,169,594.00
1,225,500.00
Fund 01 Excess Revenue Over (Under) Expenditures
268,717.17
0.00
0.00
Report Total Revenue
1,167,921.05
1,169,594.00
1,225,500.00
Report Total Expenditure
899,203.88
1,169,594.00
1,225,500.00
Report Excess Revenue Over (Under) Expenditures
268,717.17
0.00
0.00
Page
4
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 1:53PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
REPORT SUMMARY 01-4000
Water/Wastewater Managment
01-4100
Sanitary Sewer Services
01-4101
Sewer Services Project - Carrying Charges
01-4120
Sewer Main Maintenance
01-4127
Sanitary Sewer Service Installations
01-4136
Pumping Station - Atwood #2 Monument Rd.
01-4140
Wastewater Treatment Plant
01-4141
2014 -Septic Receiving Station
01-4150
Wastewater Service Repairs
01-4400
Water Services
01-4410
Hydrants & Valves
01-4420
Water Main Maintenance
01-4427
New Water Service Installations
01-4430
Water Meters
01-4440
Water Service Repairs
01-4467
Well - Atwood Operations
01-4480
Water Tower - Listowel
01-4482
Water Source Protection-ABCA
01-4490
Perth East Water Services
Fund 01 Total Revenue
100.00
0.00
0.00
3,013,945.64
3,195,000.00
3,620,100.00
107,247.35
107,247.00
107,247.00
0.00
0.00
0.00
5,550.00
0.00
0.00
0.00
0.00
0.00
21,960.00
0.00
0.00
1,214,481.24
1,250,000.00
1,250,000.00
0.00
0.00
0.00
1,715,695.31
2,029,500.00
2,079,500.00
577.54
1,500.00
1,500.00
4,615.00
0.00
0.00
6,580.00
0.00
0.00
6,979.71
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
36,112.00
29,154.00
29,154.00
0.00
0.00
0.00
33,168.75
45,000.00
0.00
6,167,012.54
6,657,401.00
7,087,501.00
01-4000
Water/Wastewater Managment
402,892.49
0.00
0.00
01-4100
Sanitary Sewer Services
103,281.00
1,217,029.00
1,397,113.00
01-4101
Sewer Services Project - Carrying Charges
29,469.07
37,144.00
34,930.00
01-4103
Sewer-Manholes
20,638.71
27,518.00
27,518.00
01-4104
Sewer Laterals
01-4120
Sewer Main Maintenance
01-4127
Sanitary Sewer Service Installations
01-4131
Pumping Station - Highway #23
01-4132 01-4133 01-4134
23,496.20
31,328.00
31,328.00
127,165.93
214,196.00
265,396.00
6,593.97
0.00
0.00
128,182.22
144,052.00
150,552.00
Pumping Station - Inkerman Street
9,777.56
21,799.00
22,399.00
Pumping Station - Davidson Street
4,927.16
9,908.00
12,033.00
Pumping Station - Maple Street
10,458.26
27,700.00
23,500.00
01-4135
Pumping Station - Atwood #1 Pool
16,194.42
22,859.00
23,584.00
01-4136
Pumping Station - Atwood #2 Monument Rd.
80,340.82
91,913.00
97,788.00
01-4138
Pumping Station-Winston St
15,446.67
4,455.00
5,455.00
01-4139
North Perth Service Center
4,705.95
6,275.00
6,275.00
01-4140
Wastewater Treatment Plant
1,787,065.27
2,531,041.00
2,714,446.00
01-4141
2014 -Septic Receiving Station
77,537.11
152,530.00
152,530.00
01-4150
Wastewater Service Repairs
4,304.45
12,500.00
12,500.00
Page
17
2021.08.16 8.0 9759
Municipality Of North Perth
2021-11-19 1:53PM
General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2022 - From Period 1 To Period 1 Ending JAN 31,2022 Account
Description
Previous Year Total Actual Budget
Current Year To Date Budget
01-4400
Water Services
269,045.28
1,169,369.00
1,127,369.00
01-4410
Hydrants & Valves
01-4420
Water Main Maintenance
108,691.56
85,929.00
128,429.00
117,443.28
148,559.00
156,109.00
01-4427
New Water Service Installations
25,358.81
0.00
0.00
01-4430
Water Meters
84,294.25
186,500.00
212,000.00
01-4440
Water Service Repairs
10,419.12
40,450.00
40,450.00
01-4450
Water Service Locate
2,963.95
57,500.00
72,500.00
01-4464
Well - #4 Listowel Operations
48,451.28
92,610.00
92,810.00
01-4465
Well - #5 Listowel Operations
26,266.85
40,183.00
40,183.00
01-4466
Well - #6 Listowel Operations
41,805.13
52,624.00
52,524.00
01-4467
Well - Atwood Operations
62,975.09
76,809.00
76,809.00
01-4468
Well - Gowanstown Operations
48,465.76
31,309.00
21,309.00
01-4469
Well - Molesworth Operations
17,254.29
18,245.00
23,245.00
01-4480
Water Tower - Listowel
44,084.49
56,212.00
59,212.00
01-4482
Water Source Protection-ABCA
0.00
7,205.00
7,205.00
01-4490
Perth East Water Services
16,274.93
41,650.00
0.00
Fund 01 Total Expenditure
3,776,271.33
6,657,401.00
7,087,501.00
Fund 01 Excess Revenue Over (Under) Expenditures
2,390,741.21
0.00
0.00
Report Total Revenue
6,167,012.54
6,657,401.00
7,087,501.00
Report Total Expenditure
3,776,271.33
6,657,401.00
7,087,501.00
Report Excess Revenue Over (Under) Expenditures
2,390,741.21
0.00
0.00
Page
18
Tab 19: Public Survey Results
MUNICIPALITY OF NORTH PERTH
2022 Budget Survey Results
Highlights • Online survey through Your Say North Perth, paper copies available at Municipal Office reception and all three branches of the North Perth Public Library • 36 surveys completed (compared to 78 surveys completed for 2021 Budget, 93 surveys completed for 2020 Budget; 43 surveys completed for 2019 Budget)
MUNICIPALITY OF NORTH PERTH 2
Are you a property owner in North Perth?
MUNICIPALITY OF NORTH PERTH
3
Type of Property Owned
MUNICIPALITY OF NORTH PERTH
4
Age of Survey Respondents
MUNICIPALITY OF NORTH PERTH
5
Familiarity with the Municipal Budget Process
MUNICIPALITY OF NORTH PERTH
6
What information can the Municipality provide about the budget that would help your understanding? • We need to see a dollar pay back value for • each dollar spent • Links and resources to future budgeting. Why • is everything left a secret? • A breakdown of where in the municipality funds • are spent. Specifically in each ward. • Why with the big increase of new ratepayers in • town, are my local taxes not going down. We • have more people contributing to the pot. • Lists of specific projects or an ability to rank projects by priority would be great. The categories are too broad and don’t provide • much insight into where the money is going specifically. • • Budget breakdown on what percentage is for the various areas (i.e. facilities, roads, etc.) • MUNICIPALITY OF NORTH PERTH
Where are our tax dollars going, are any invested for the future? Changes/Updates made to the budget throughout the year. Why doesn’t Monkton have access to natural gas? Break it down in simpler language Providing quarterly updates as to whether the municipality is on target with the budget, so that we can see that our dollars are being spent wisely. It would be interesting to see the budget break downs for each department What is the change in service in each department, plus or minus and why? Explain the process better 7
How do you prefer to receive information about the Municipality’s Budget?
MUNICIPALITY OF NORTH PERTH
8
From your perspective and recognizing that not everything is within the Municipality’s control, what are the most important concerns facing the Municipality at this time? Pick your top three.
Housing/Accommodations 7 (19.4%) Traffic Issues 17 (47.2%) General Infrastructure 16 (44.4%) Broadband Connectivity 2 (5%) Social Issues 7 (19.4%) Economy and Jobs 4 (11.1%) Growth, development and sustainability 11 (30.5%) Public Health and Mental Health 5 (13.9%) Climate Change 4 (11.1%) Crime/Criminal Activity 7 (19.4%) Property Taxes 10 (27.7%) Provision of Recreation Facilities, Parks, Trails, Programs 8 (22.2%) Governance and Transparency 3 (8.3%)
COVID-19 Recovery 2 (5%) Addiction or Overdoses 0 (0%) Other (please specify) 0 (0%)
MUNICIPALITY OF NORTH PERTH
9
Please rate your satisfaction with the delivery of the Municipality’s various services.
10
Please rate your satisfaction with the delivery of the Municipality’s various services.
MUNICIPALITY OF NORTH PERTH 11
Please rate your satisfaction with the delivery of the Municipality’s various services.
MUNICIPALITY OF NORTH PERTH 12
Please rate your satisfaction with the delivery of the Municipality’s various services.
Annual Property Tax Amount Economic Development Promotion Providing Information, Customer Service Stratford-Perth Archives Economic Development & Tourism Paramedic Services
MUNICIPALITY OF NORTH PERTH 13
Please rate your satisfaction with the delivery of the Municipality’s various services.
Social Services Huron Perth Public Health Long Term Care (Spruce Lodge) Stratford-Perth Museum
*Additional comments regarding satisfaction with the delivery of municipal services can be found in the survey report attached to the 2022 Budget Survey Council Report.
MUNICIPALITY OF NORTH PERTH 14
Please share any comments regarding your satisfaction with the delivery of municipal services. • Green bins for food waste and paper • More visibility of recycling bins throughout the town • Indoor swimming pool • Art gallery/ag science centre • Affordable housing • Enhanced inspections on new construction • Weekly garbage collection in rural areas • Need a new retirement home • Water discolouration
• • • • • • • •
Poor drainage in residential areas High crime rate for a small town Delayed response to by-law complaint Roads/sidewalks in disrepair Need a dog park Remove one-way block on Wallace Ave S Enforce by-laws Infrastructure needs to catch up to population growth • Digitize archived documents
MUNICIPALITY OF NORTH PERTH 15
In 2021, the average residential property, valued at $265,928.00, would have paid $3,101.78 in property taxes. Of this amount, $703.53 was allocated to the County of Perth, $406.87 was allocated to school boards, and $1,991.38 stayed with the Municipality of North Perth. Overall, to what extent to do agree or disagree that you received good value for the municipal/county portion of your tax dollars?
MUNICIPALITY OF NORTH PERTH 16
In 2021, the average agricultural property, valued at $1,315,444.00, would have paid $3,835.84 in property taxes. Of this amount, $870.03 was allocated to the County of Perth, $503.16 was allocated to school boards, and $2,462.65.38 stayed with the Municipality of North Perth. Overall, to what extent to do agree or disagree that you received good value for the municipal portion of your tax dollars?
MUNICIPALITY OF NORTH PERTH 17
The table below shows the portion of municipal taxes paid by an average household in 2021 to each Municipal service area.
MUNICIPALITY OF NORTH PERTH
18
Thinking of the services each area provides (table in previous slide), indicate if you would enhance, maintain or reduce the service area’s portion of municipal taxes.
MUNICIPALITY OF NORTH PERTH
19
Thinking of the services each area provides (table in slide 17), indicate if you would enhance, maintain or reduce the service area’s portion of municipal taxes.
*Additional answers regarding Perth County taxes can be found in the survey report attached to the 2022 Budget Survey Council Report.
MUNICIPALITY OF NORTH PERTH
20
The table below shows the portion of municipal taxes paid by an average agricultural property in 2021 to each Municipal service area.
MUNICIPALITY OF NORTH PERTH
21
Thinking of the services each area provides (table in previous slide), indicate if you would enhance, maintain or reduce the service area’s portion of municipal taxes.
MUNICIPALITY OF NORTH PERTH
22
Thinking of the services each area provides (table in slide 20), indicate if you would enhance, maintain or reduce the service area’s portion of municipal taxes.
*Additional answers regarding Perth County taxes can be found in the survey report attached to the 2022 Budget Survey Council Report. MUNICIPALITY OF NORTH PERTH
23
Some services provided by the Municipality charge user fees but run a deficit as the user fee charged does not cover the total cost to provide the service. These deficits are then funded by municipal tax dollars. Please indicate whether you would support an increase in user fees for the services below in order to remove/reduce their deficit.
MUNICIPALITY OF NORTH PERTH
24
Ideas for building a better, stronger community: Planning and Growth
Roads
• Incentive for more industry and new building in Listowel • More affordable housing in Listowel • Businesses, roads, city planning, community health, mental health, social and recreational programs and services need to catch up to growth • Need to attract restaurant businesses to keep up with growth
• Roundabout at Line 87 & Rd 164 • Truck by-pass • Double lanes on 86 towards KW • Remove one way on Wallace Ave S • Better snow clearing in the winter
MUNICIPALITY OF NORTH PERTH
Services/ Amenities
Community Well-being /Safety
• More use of • Stronger police presence amphitheater • Only need one library • More inclusivity; pride month, anti-racism • New outdoor pool • Promotion of services/programs offered • Green bin program • Sports/Recreation event to showcase all opportunities • Rec programs are too expensive • Trail system to connect communities and local farm gates • Dog Park • Homeless shelter, warming station
Municipal Operations • All municipal vehicles use green energy in 5 years • All municipal vehicles stay at each office at night • Utilize local contractors • Less consultants • Internal fixes in each department • Make sure proper policies and procedures are in place • Less funding to things that are provincially/federally funded • Run programs more efficiently • Better rural internet • Review of each department by citizens 25 • Already paying enough
What information would you like to receive from the Municipality that you are currently not receiving? • Quarterly newsletters sent out with the decisions made by council on all issues dealt with at meetings • Information about new buildings and next steps • Breakdown geographically where funds are being used versus where income is from • Information about programs and services for children • Affordable housing units being built and not blocked • Social supports for people who can’t pay their bills • Do we continue to build Listowel into a city? Our charming little town is becoming unrecognizable *Detailed comments can be found in the survey report attached to the 2022 Budget Survey Council Report. MUNICIPALITY OF NORTH PERTH
26
Tab 20: Additional Documents
Department: Finance Area: Municipal Office Subject: Budget Policy
Policy number: Effective Date: September 22nd, 2021 Revision Date:
Municipality of North Perth General Operating and Capital Budget Policy POLICY STATEMENT: It is the policy of the Municipality of North Perth to - achieve its current and future goals in a fiscally responsible and sustainable manner, - make informed choices about the provisions of services and capital assets, and - promote stakeholder participation in the budget process PURPOSE: The purpose of this policy is to - improve the efficiency of the budget-setting process, making more strategic use of Council’s time in reviewing budgets and administration’s time in preparing them; - ensure that the budget plans presented by staff are consistent with the goals set out by Council in its Strategic Plan; - maintain the long-term financial stability of the Municipality with affordable taxation and user rates; and - establish a foundation for monitoring actual expenditures against budgeted expenditures. SCOPE: The General Operating and Capital Budget Policy applies to all departments and local boards (including Library, Cemetery, BIA (Business Improvement Area and Police Services as endorsed by their board) of the Municipality of North Perth. BUDGET PRINCIPLES AND STRATEGIES: The principles and strategies that the Municipality utilizes in making decision related to short and long-term budget planning include: 1. Strategic Plan The corporate Strategic Plan serves as the guiding document under which all Municipal initiatives are aligned. The budget is to align with the Strategic Plan which will allow us to fully reach our goals. 2. Communication with the Community The Budget Visioning Meeting gives Council the opportunity to discuss their vision with staff and emphasis and clarify the goals from the Strategic Plan that they would like to see implemented for the given year A pre-budget survey will be circulated in advance of the budget visioning meeting allowing members of the public to provide us with responses pertaining to the yearly budget. The budget will provide opportunity for community input and will make available reports consistent with Council-approved principles for public involvement.
1 43
3. Affordability The Municipality must be able to manage the cost without incurring financial difficulty or risking other undesirable consequences. 4. Fiscal Capacity Fiscal capacity will be built to respond to emerging community needs through adherence to the asset management plan and related debt and reserve fund management policies while working towards a complete long-term financial plan. A strong financial position is an important component of the Municipality’s Corporate Strategic Plan. 5. Sustainability The budget will incorporate a long-term focus with the aim of achieving a prosperous and sustainable community. 6. Accountability and Transparency The budget will demonstrate accountability to the community through an open and transparent decision-making process in addition to the audited financial statements and other reporting. 7. Statutes Budget development shall comply with all relevant provisions of Ontario statutes, including, but not limited to, the following: - Municipal Act, including sections relating to Business Improvement Area - Police Services Act - Public Libraries Act - Health Protection and Promotion Act - Conservation Authority Act
8. Initiative and Innovations The budget will demonstrate a series of prudent initiative and innovations which provide opportunities for collaboration with other partners such as developers, other levels of government and agencies, etc by: - Providing the funding to deliver the services and programs residents want in an efficient manner that minimizes risk to the community and the corporation; - Setting priorities based on innovative and effectively managed policies to achieve Municipal goals; - Managing our financial relationship with other governments in a proactive manner, demonstrating municipal leadership and advocating to obtain the tools needed to deliver services. - Incorporate innovative approaches to service delivery and will include funding to allow for the development and implementation of operating efficiencies and cost-saving measures. Cost-sharing and partnership strategies will be pursued, including the provision for matching funding where leveraging opportunities exist. 9. Risk Management Priority-setting and decision-making will be informed by risk management principles with the aim to minimize the negative effects of risk while also minimizing the cost to accomplish this balance. 2 44
10. Stewardship - The budget will support existing infrastructure using asset management best practice as per the Strategic Asset Management Policy. Operating budget includes depreciation expenses for each group of assets per department. - The budget will consider new infrastructure required to achieve the Asset Management Plan - The budget will minimize reliance on debt by focusing on funding reserves to address the infrastructure gap. 11. Addressing Unfunded Liabilities The budget will address identified liabilities through reserve contributions
12. Project (Capital) Budget Project/Capital budgeting, is the planning process used to determine whether an organization’s long-term investments, such as new or replacement infrastructure, new or replacement equipment and consulting work projects, are worth the funding of cash through the organization’s capitalization structure (debt, equity or retained earnings). It is the process of allocating resources for project/capital investment expenditures. Accrual accounting has been implemented for the financial management of capital assets within the Municipality. A project forecast will be presented, with further information provided for projects that are in the planning stages, based on timely information derived from the North Perth Asset Management Plan. The updated forecasts are to be submitted to the Budget Committee as part of the Project Budget presentation. Project Forecasts should include estimated expenditures and timing, as well as possible grant funding opportunities. Not all projects will be capitalized as per Tangible Capital Asset Policy. Capital expenditures are to be defined as capital improvements to replace or extend the life and/or increase capacity, such as: - Land Acquisitions - New Facilities - New Equipment - Major overhaul/maintenance or upgrade of any asset The Budget Committee will review proposed Departmental Project Budgets individually. Projects being proposed for initiation in the current year require a detailed explanation and rationale for each project. Carried forward projects are included indicating the current year component or budget changes. The projects will be evaluated and prioritized by staff based on Asset Management data criteria and rating scores 1. Safety of the Public/Risk (30) 2. Fits with the Strategic Plan (25) 3. Existing Asset/Condition/Capacity (25) 4. Environmental/Economic Impact – cost/payback (15) 5. Monitored Complaints Received by Staff and Council (5) 3 45
It is understood that the foregoing criteria are not refined and therefore are open to interpretation and degree. Priority will be identified by Department Heads on the project detail sheets for the Budget Committee’s review and comment. The Project information will be circulated to the Budget Committee as a prioritized listing for review. The Budget Committee, with the Department Heads and other key staff in attendance to answer questions, will meet to consider and evaluate the departmental information provided. At the end of each meeting, the Budget Committee will provide direction to staff on any adjustments, amendments or financial limitations of the presented Project Budgets. No later than 30 days after the completion of a Project, the Department Head will advise the Deputy Treasurer/Asset Management Specialist that the Project is complete.
13. Multi-Year Capital Budgets A multi-year capital budget will be developed. Only one year will be passed by Council but this will initiate pre-planning for Council’s consideration. Quarterly updates will be provided, including previous year’s totals.
14. Budget Roles and Responsibilities
Accountability Role Role Responsibilities Municipal Council
· Establish priorities through the Corporate Strategic Plan · Budget Committee, appoint Chair and Vice Chair · Approve the proposed level of public communication and engagement (Public Survey and Budget Open House, social media promotion) · Provide direction during the Budget Visioning Meeting · Conduct the budget review in an open and collaborative manner · Review budget submission during assigned budget council meetings (Schedule A) and give direction of any modifications to be made to the original submission · Adopt the budget by-law · Approve the rates required for taxation and user fees by by-law
Chief Administrative Officer
· Direct, in co-operation with the Director of Finance/Treasurer and Deputy-Treasurer/Asset Management Specialist and the Senior Management Team, the preparation and presentation of the operating and capital budgets on an annual basis · Direct, in co-operation with the Director of Finance/Treasurer and Deputy-Treasurer/Asset Management Specialist and the Senior Management Team, the preparation of the budget based on the direction given by council during the Budget Visioning Meeting · Exercise financial control over all corporate operations in conjunction 4 46
with the Director of Finance/Treasurer and Deputy-Treasurer/Asset Management Specialist to ensure compliance with the revenue and expenditure budgets approved by Council Senior Management Team (SMT)
· Lead the development of realistic and responsible departmental budget in accordance with the established guidelines and timeline (Schedule A) · Submit budget requests based on supportable facts that can be well understood by the general public and other members of the organization · Ensure that the resources and assets under their authority are effectively managed on an ongoing basis · Staff reports for budget visioning meeting (using current and historical data which include a review and analysis of last year’s budget to actual) · Present proposed department goals and objective for council consideration (detailing significant changes in service or level of service, changes to service fees and charges and any changes to be approved by the Rates and Fees By-law · Provide quarterly report analysis in June, September and December,
Director of Finance, Deputy-Treasurer/Asset Management Specialist, Finance Staff, Executive Co-Ordinator and Policy Assistant
· Director of Finance/Treasurer and the Deputy-Treasurer/Asset Management Specialist will lead and co-ordinate the overall preparation and administration of the Municipal budget and capital program plan · Ensures adherence to budget policies and financial policies as approved by Council · Provide management and strategic direction to the financing of the Municipality · Compile initial operating and project/capital budget submission and record of updates from original submission · After 5th meeting, Council will be provided an amended overall summary and analysis of the consolidated operating and capital budgets presented for consideration. It will include an overview and analysis of possible property tax effect, debt charges, reserve funds and operating impacts. The finalization is subject to confirmation of grant funding availability and assessment base · Develop a budget community engagement plan for Council review and approval (elements of engagement may include municipal website, webbased public engagement platform, social media and in-person via one or more Public Information Sessions) · Circulate the public survey and prepare presentation for budget open house · Provide quarterly statements (June, Sept, Dec) and updates provided by SMT
5 47
Schedule A Proposed Meeting Dates and Times 1. 2. 3. 4. 5. 6.
Tuesday, October 6, 2021 @ 7:00 p.m. – Council Chambers Wednesday, November 24, 2021 @ 7:00 p.m. – Council Chambers Wednesday, December 8, 2021 @ 7:00 p.m. – Council Chambers Wednesday, January 12, 2022 @ 7:00 p.m. – Council Chambers Wednesday, January 26, 2022 @ 7:00 p.m. – Council Chambers Wednesday, February 9, 2022 @ 7:00 p.m. – Council Chambers Proposed Agendas
1st
Meeting 1. A visioning meeting of the 2022 Budget Committee to provide members of Council will an opportunity to give senior staff suggestions and direction for the budgeting process. 2nd Meeting 1. Provide 2022 Budget Committee with comprehensive 2022 Corporate Operating Budget with individual supporting documentation by Department. 2. Direction from Committee on changes and amendments to be made to Project Budgets as presented. 3rd Meeting 1. Provide Budget Committee with Departmental Project Forecast and 2022-23 Project budget for consideration: Various Departments 2. Direction from Committee on changes and amendments to be made to Project Budgets as presented. 4th Meeting 1. Provide Budget Committee with Departmental Project Forecast and 2022-23 Project budget for consideration: Various Departments 2. Direction from Committee on changes and amendments to be made to 2021 Operating Budgets as presented. th 5 Meeting 1. Consideration of amendments to initial presentations and the resulting impacts. Surplus, Segregated Surplus and Reserve Funds impact analysis and current debt structure will also be available for review. 2. Finalization of the Operating and Project Budgets in principal for recommendation and presentation to Council. 6th Public Information Session 1. To provide the proposed 2022 Budget information to the public in consultation with Council and staff.
6 48
Schedule A - 2022 Budget Policy 2022 CAPITAL PROJECTS RANKING SYSTEM Scores Based on Below
Safety of the Public and Risk •Is there a risk component involved in the project if it is not done in 2022 • Will the risk be removed totally if this project is done. • Legislative requirements
Scoring Drop Down 0 = Not Required 2022 1 = Minimal Need 3 = Below Average Need 5 = Average Need 7 = Should Be Done 10 = Must Be Done
Dept
30
Existing Asset/Condition/Capacity • Was the project prioritized • If the project is not done for current year in will the current condition department business plan affect the asset. • What year was it part of • Is the age or condition the strategic plan are we on going to affect the risk if not schedule replaced •Does it fit with all other • Does the age of the asset department plans in this given affect the day to day service year delivery Fits with the strategic plan
25
25
49
Environmental/Economic Monitored Complaints Impact (cost payback) Received by Staff & Council • Is the project required to • Number of complaints more attain future growth than 2 Council Delegations • If this is not done will jobs be lost •Does it fit with current service delivery needs • May be growth related
15
5