Issuu

Municipality of North Perth

2021 Capital Budget Binder November 25, 2020 & December 9, 2020 Budget Meetings

This document is available in alternate formats, upon request.

MUNICIPALITY OF NORTH PERTH 2021 CAPITAL BUDGET Index Tab 1: Capital Projects Ranking Sheet

Page Number 5

Tab 2. General Administration a) General Administration Capital Overview b) General Administration Project Recap Sheet c) General Administration Project Detail Sheets

6 7 9 10

Tab 3. Child Care a) Child Care Capital Overview b) Child Care Project Recap Sheet c) Child Care Project Detail Sheets

28 29 30 31

Tab 4. Finance and IT Department a) Finance and IT Capital Overview b) Finance and IT Project Recap Sheet c) Finance and IT Project Detail Sheets

33 34 36 37

Tab 5. Parks and Recreation Department a) Parks and Recreation Capital Overview b) Parks and Recreation Project Recap Sheet c) Parks and Recreation Project Detail Sheets

52 53 54 55

Tab 6. Listowel BIA Budget a) BIA Budget Presentation b) BIA Operating Budget

83 84 93

Tab 7. North Perth Public Library a) Library Capital Overview b) Library Project Recap Sheet c) Library Project Detail Sheets

95 96 97 98

Tab 8. North Perth Fire Department a) Fire Capital Overview b) Fire Project Recap Sheet c) Fire Project Detail Sheets

102 103 104 105

Tab 9. Roads, Bridges, Stormwater and Drainage a) Roads, Bridges, Stormwater and Drainage Capital Overview b) Roads, Bridges, Stormwater and Drainage Project Recap Sheet

107 108 110

c) Roads, Bridges, Stormwater and Drainage Project Detail Sheets d) Cemetery Project Recap Sheet e) Cemetery Project Detail Sheets

111 140 141

Tab 10. Environmental Services a) Environmental Services Capital Overview b) Landfill Project Recap Sheet c) Landfill Project Detail Sheets d) Wastewater Project Recap Sheet e) Wastewater Project Detail Sheets f) Water Project Recap Sheet g) Water Project Detail Sheets

145 146 148 149 151 152 169 170

Tab 11. Combined Capital Budget a) Combined Project Budget Sheet

172 173

Tab 12. Public Survey Results a) 2021 Survey Results Presentation b) 2020/2021 Survey Comparison

176 177 187

Tab 13. Previous Pages

191

2021 CAPITAL PROJECTS RANKING SYSTEM Safety of the Public Risk Scores Based on B Scoring Drop •Is there a risk component Down involved in the project if it is 0 = Not Required not done in 2021 2021 • Will the risk be removed 1 = Minimal totally if this project is done. Need • Legislative requirements 3 = Below Average Need

Section Weighting Asset Management - GIS Support Hydraulic Re-rating of Wastewater Treatment Plant EMCC HVAC - New Furnace and AC Air Release Valve Replacement WWTP - Roof repairs Aquatic Facility Drawings Fleet & Equipment - Public Works

Fleet & Equipment - Recreation HR/Payroll Software AerationTank Rehabilitation Atwood Servicing Upgrades Infiltration Study Recommendations New Sidewalk HR Strategy & Retention Plan Organizational Review NEMP - Walton and Davidson Pump Station Auger/Grinder Replacement at Septage Receiving Station Development Charges Update Landfill Loading Dock Water Meter Replacement and Automated Meter Reading System - Water/Wastewater IT Communiciations Building Universal Washroom for Outdoor Rink in Atwood CARRYOVER - Pedestrian Crossovers Asphalt Resurfacing (Pavement Preservation) IT Goverance and Modernization (Annual) Bridge and Culvert IT Corporate Upgrades Council Dashboard Paving - WWTP Driveway Listowel Partial Dam Removal Elma Logan and Wallace Arena Lighting Atwood Cenotaph Refurbishment

92.5 85.5 78.5 77 75 75 73 73 72 71 70.5 71 70 69 68.5 67 65.5 65.5 65 63 61.5 61.5 61 60 59 54 48 42.5 44.5 42 39.5 37

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

39,000 160,000 37,000 60,000 45,000 50,000 1,078,000 70,000 200,000 70,000 4,538,000 180,000 45,000 40,000 10,000 4,800,000 69,000 15,000 7,500

$ $ $ $ $ $ $ $ $ $ $ $ $

20,000 30,000 109,000 816,000 250,000 2,039,832 70,000 15,000 60,000 100,000 79,000 54,000 15,156,332

Dept

Finance Waste Water Rec Waste Water Waste Water Rec Road Rec Finance Waste Water Roads Waste Water Road Admin Admin Road Waste Water Finance Landfill Water-Wastewater

Finance Rec Road Road Finance Roads Finance Admin Waste Water Rec Rec Rec

30 10 10 9 10 10 7 6 6 7 7 5 7 9 7 7 4 5 10 7

Fits with the strategic plan

• Will the risk be removed totally if this project is done. • Was the project prioritized for year 1

15 10 5 8 5 5 7 7 7 7 5 8 5 6 7 7 7 5 7 5

Existing Asset/Condition

• If the project is not done will the current condition affect the asset. • Is the age or condition going to affect the risk if not replaced • Does the age of the asset affect the day to day service delivery

15 7 7 10 10 10 9 8 8 10 10 8 10 9 5 5 8 10 5 5

Environmental/Economic Impact (cost payback)

• Is the project required to attain future growth • If this is not done will jobs be lost • May be growth relate

15 10 10 5 5 5 8 9 9 5 5 9 7 3 8 5 9 5 10 7

Prior Committement of Council

Lack of Physical Capacity

Monitored Complaints Received by Staff & Council

• Council may have pre- • Eg. Water pipe needs to be larger • Number of complaints approved but work has storm drain is needed or arena is at more than 2 not been started yet capacity and second icepad is required

10 10 10 7 7 5 8 8 8 10 10 9 7 8 7 7 9 10 1 10

10 5 10 10 10 4 4 4 10 10 6 10 8 10 10 6 7 1 7

7 10 5 5 5 8 9 9 3 5 6 5 4 6 10 7 7 1 5

7 6 9 6 7 5 5 1 5 2 3 2

5 6 5 6 7 5 5 7 5 5 3 7

10 7 3 9 5 8 5 5 5 4 7 7

5 6 4 5 5 5 5 1 3 7 7 1

1 5 4 4 5 5 3 10 3 7 2 1

7 6 8 5 5 5 5 5 4 4 2 5

5 8 8 6 5 4 5 10 6 2 2 5

100

Tab 1: Capital Projects Ranking Sheet

Tab 2: General Administration Capital Projects

General Administration Department: Capital Overview 2020 Capital Projects Review General Administration staff worked on multiple capital projects in 2020; however, the majority of staff time was dedicated to the Municipal response to the COVID-19 pandemic and recovery initiatives. Administration capital projects that were completed in 2020 include: 1. 2. 3. 4.

Signage Revitalization Project North Perth Intranet (WIN) Update Public Transit Inter-Regional Service Administrative Processes Efficiency Review (complete in December 2020)

2020 projects that will carryover to 2021 include: 1. Northeast Master Plan – The Public Works Department will move forward with the NEMP development phases, with any additional planning activities falling under the Administration budget. 2. Community-wide GHG Emission Reduction Plan – Community engagement will begin shortly, with the goal of gaining a broad range of insight so solutions implemented through the plan are well aligned with community priorities. It is anticipated that the final Community-wide GHG Emission Reduction Plan will be presented to Council in February 2021. As per the Federation of Municipalities funding agreement, the project must be complete by February 28, 2021. 3. Pay Compensation Review (Market Study) – A Pay Compensation Review for Council and the Fire Department will be completed in 2021. Ward & Uptigrove is the consultant leading the project. 4. Community Safety and Well-being (CSWB) Plan – The Joint CSWB Plan is expected to be complete by December 31, 2020. Implementation of the Plan will begin in 2021. 5. RED Commercial Façade Improvement – The Commercial Façade Improvement Project will incent the beautification and quality of place of North Perth’s downtowns. This project has been identified within the approved Community Improvement Plan (CIP) to fund improvement of North Perth communities. 6. Elma Logan Development Social Space – Due to COVID-19, purchases for the social space were limited in 2020. Chairs, loveseats and table with chairs, plus charging stations, will be purchased in 2021 with physical distancing reflected in seating formats.

2021 Capital Projects: New projects being proposed in the General Administration 2021 capital budget for Council’s consideration include:

Council Dashboard Staff plan to investigate software options to host a Council Dashboard, which would be a platform to report on delivery and performance measures. The IT Governance Committee will also be involved in the project process. Although project costs are unknown at this time, it is anticipated that dashboard software and implementation would not be more than $15,000. Organizational Review The Vision for the Organizational Review was presented to Council on November 9, 2020. Immediate priorities for 2021 are the hiring of the Manager of Programs and Manager of Facilities. Other key activities will be developing job descriptions for new/altered positions, determining pay compensation implications and collaborating with departmental units to develop adjustments or anticipate additional resources requires. HR Strategy and Retention Plan The HR Strategy and Retention Plan will include two components: a culture audit and change management training. The purpose of the culture audit will be to define and determine our strategy for supporting our staff - the employees who deliver the programs and services of the municipality. A corporate cultural overhaul is needed within North Perth as we venture down the path of growth and organizational restructuring as a healthy culture will determine and drive corporate success. The purpose of change management training is to align change management to our organizational goals and provide staff with tools and resources to successfully manage the change occurring within their work area/unit. The attached Project Details Sheets provide further information and financial summaries of the Administration Capital Projects for 2021.

Respectfully submitted,

Kriss Snell, Chief Administrative Officer

20-Nov-20

Admin Project Recap Sheet

Project# 1 2 3 4 5 6 7 8 9

Project Name Carryover - Northeast Master Plan Carryover - Community-Wide GHG Emission Reduction Plan Carryover - Pay Compensation Review (Market Study) Carryover - Community Safety and Well-Being Plan Carryover - RED Commercial Faรงade Improvement Carryover - Elma Logan Development Social Space Council Dashboard Organizational Review HR Strategy & Retention Plan

2021 Estimated Segregated Expenditure Surplus 10,000.00 10,000.00 34,500.00 985.72 3,000.00 3,000.00 60,000.00 60,000.00 149,907.00 102,454.50 15,000.00 15,000.00 15,000.00 15,000.00 10,000.00 10,000.00 40,000.00 40,000.00 337,407.00

256,440.22

2021 Financing User Fee/ Development Tax Levy Charges Grants 27,600.00 37,452.50 -

65,052.50

Sale of Donations Land 10,000.00 10,000.00

Other 5,914.28 -

2022 Estimated Expenditure 10,000.00 -

5,914.28

10,000.00

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Carryover - Northeast Master Plan Kriss Snell, CAO 06-Nov-20

Detailed Project Description and Specifications/Rationale This project was first introduced in the 2017 Project Budget and carried over into the 2018, 2019 and 2020 Budgets. The overall purpose of the Northeast Master Plan (NEMP) is to guide the development of designated Urban Fringe lands (22 ha) located in Northeast Listowel that is owned by the Municipality, as well as establish a servicing strategy for other lands within the broader study area. As the Public Works Department moves forward with the NEMP development phases, the Administration project budget will be used for any additional required planning activities.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land

Project Schedule 2021 2022 $10,000.00

$10,000.00

Project Schedule 2021 2022 $10,000.00

G/L Account No.

$0.00

G/L Account No.

Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$10,000.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Carryover - Community-Wide GHG Emission Reduction Plan Kriss Snell, CAO Kriss Snell, CAO 2020-10-26

Detailed Project Description and Specifications/Rationale North Perth hired a Climate Change Coordinator (two-year contract) in early 2019 to develop community-wide GHG emission reduction plans for North Perth, West Perth, Perth East, Perth South, Perth County, the City of Stratford and the Town of St. Marys. A Climate Change Staff Grant from the Federation of Canadian Municipalities (FCM) totalling $110,400 is being used to support 80% of the grant-funded Climate Change Coordinator salary and payroll costs over the contract period, with the partnering municipalities cost-sharing the remaining 20%. It is anticipated there will be other costs in addition to salary/payroll (i.e., IT support). The participating municipalities will reimburse North Perth for their share of the remaining project costs. As per the Grant Agreement signed with FCM, the project must be completed by February 28, 2021. It is anticipated that the final Community-Wide GHG Emission Reduction Plan will be presented to the respective Councils in February 2021. The remaining project period will focus on implementation planning.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other

Project Schedule 2021 2022 $34,500.00

$34,500.00 Project Schedule 2021 2022 $985.72

$27,600.00

$5,914.28

G/L Account No.

$0.00

G/L Account No.

Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$34,500.00

$0.00

Project Schedule 2021 2022

G/L Account No.

Check Box

Continued - Project Description The grant received from FCM is structurd in four disbursements throughout the project period, with each disbursement being 25% of the total grant amount. The final disbursement received in February 2021 will cover project costs incurred from September 1, 2020 to February 28, 2021. Therefore, the estimated expenditures and sources of financing for the September 2020 to February 2021 period are included above.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Carryover - Pay Compensation Review (Market Study) Jenn Robinson, Human Resource Coordinator Kriss Snell, CAO 2020-10-26

Detailed Project Description and Specifications/Rationale This project is carryover from the 2020 Administration Capital Budget. As detailed in our Salary Philosophy Policy, once per Council term, the Municipality will participate in an external market review to assess the salary range for each position. In 2019, a joint RFP for compensation consulting services for a 4 year term was issued for North Perth and West Perth. Ward and Uptigrove was selected through this process to provide compensation consulting, including a compensation review and position benchmarking analysis for revised or new positions in the organization. In 2020, a Pay Compensation Review was completed for Municipal Staff positions. In 2021, a Pay Compensation Review will be completed for Council and the Fire Department. Ward & Uptigrove has organized a Community Members' Task Force on Council Remuneration for the Council Compensation Review.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations

Project Schedule 2021 2022 $3,000.00

$3,000.00 Project Schedule 2021 2022 $3,000.00

G/L Account No.

$0.00

G/L Account No.

Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$3,000.00

$0.00

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Carryover - Community Safety and Well-Being Plan Kriss Snell, CAO Kriss Snell, CAO 2020-10-26

Detailed Project Description and Specifications/Rationale New legislative requirements came info effect January 1, 2019 under the Police Services Act requiring municipalities to prepare and adopt a Community Safety and Well-Being (CSWB) Plan by January 1, 2021. A joint CSWB Plan was developed throughout 2020 through a partnership between the Municipality of North Perth, City of Stratford, Town of St. Marys, Municipality of West Perth, Township of Perth East and Townshoip of Perth South. The Plan is expected to be completed by December 31, 2020. Budgeted funds for 2021 will be put towards implementation of the CSWB Plan.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants

Project Schedule 2021 2022 $60,000.00

$60,000.00 Project Schedule 2020 2021 $60,000.00

G/L Account No.

$0.00

G/L Account No.

Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$60,000.00

$0.00

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Carryover - RED Commercial Faรงade Improvement Kimberley Kowch, Community Development Coordinator Kriss Snell, CAO 26-Oct-20

Detailed Project Description and Specifications/Rationale In June 2020, the North Perth Facade Improvement Project was awarded 50% matching funding by the Rural Economic Development (RED) program with OMAFRA. The project funds one staff to develop and implement commercial building design guidelines and a Facade Improvement (FI) program. The project commenced August 1, 2020 with recruitment of a fulltime temporarty CIP Project Planner working from Oct 13, 2020 until Nov 30, 2021 (14 months). North Perth Council approved participation in this project. Of importance during this period of Covid-19 recovery, the commercial Facade Improvement program will incent the beautification and quality of place of North Perth's downtowns leading to economic growth and workplace retention within the dowtowns and the muncipality as a whole. This program has been identified within the approved Community Improvement Plan (CIP) as an authorized means to fund improvement of North Perth communities. In addition to staff costs, the FI program requires funding of loan or grants offerered as it is not an eligible expense under RED. Research of comparable programs have found the following: almost all programs use grants vs. loans to fund the programs; participants contribute on average 3 to 1 what is granted supporting the local economy; most offer an annual program or reserve of $50,000 with a larger amount to launch the program. Our current CIP permits 50% funding of a construction project up to $7,500 per applicant.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Project Schedule 2021 2022 $74,907.00

$75,000.00 $149,907.00

G/L Account No. 02-1271-

$0.00

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $102,454.50

G/L Account No. 02-1271

$37,452.50 $10,000.00

$149,907.00

$0.00

Project Schedule 2021 2022

G/L Account No.

Check Box

Continued - Project Description Project costs will be 50% of total eligible costs of $95,059.15 or $47,529.58. Given that the Listowel BIA committed $10,000 in both 2020 and 2021 for the project, the municipal cost is $27,529.58 for the RED portion of the project. In 2020 Municipal costs are expect to be under $100.00. In 2021, project costs before grants and donations are $74,907.21. Tentatively, the project will require up to $75,000 to fund the F.I. program loans or grants enabling up to 10 maximum funded construction projects. As such, the total municipal cost in 2021 is $102,454.50. Sponsorship by other organizations for ongoing administration and funding of the grant would be pursued in future years. Funding has been allocated from Economic Development operating budget 010-1200-8104 Community Development in 2020/21 and Reserves.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Carryover - Elma Logan Development Social Space Kimberley Kowch, Community Development Coordinator Kriss Snell, CAO 26-Oct-20

Detailed Project Description and Specifications/Rationale The Elma Logan Recreation Complex has undertaken an expansion to include a new Library and Daycare space. Within the Youth Attraction and Retention Strategic Plan approved by North Perth Council (2017), a general lack of socialization space across North Perth was identified as a common theme and limiting factor to youth retention and attraction. GOAL 2 in the Youth Attraction Strategy is to 'Improve access to venues and programs for youth to socialize'. Action 6 added a condition for municipal facility development to incorporate a social spot for youth and other community members to facilitate connections ie: lounge, chairs, tables, benches, charging stations etc. The current capital project will serve to meet this commitment and support youth retention by provision of socialization space while potentially benefitting integration of other community members including seniors and newcomers. It provides a means to attract residents and visitors to the many amenities and services offered at the expanded Elma Logan Recreation Complex. The cost of this project is estimated as $20,000 to supply a variety of seating formats including chairs, loveseats and table with chairs, plus charging stations and a wall mounted electric fireplace. Due to Covid-19 purchases were limited to 6 chairs and an electric fireplace. Carryover project costs are 15,000. The cost is allocated within the Economic Development Youth operating budget 01-1200 -8105.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

G/L Account No.

$15,000.00

$0.00

Project Schedule 2021 2022 $15,000.00

$15,000.00

$0.00

Project Schedule 2021 2022

G/L Account No. 010-1200-8105

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Council Dashboard Kriss Snell, CAO Kriss Snell, CAO 26-Oct-20

Detailed Project Description and Specifications/Rationale At the November 25/19 North Perth Council Meeting, Council discussed the concept of a Council Dashboard for Municipal Services. A Council Dashboard would identify and report on delivery and performance measures for Council's, and possibly the public's, information. Due to the impacts of the COVID-19 pandemic, specifically demands on staff time, this project was not initiated in 2020. In 2021, staff plan to investigate software options to host the Council Dashboard. It is anticipated that recommendations from the Administrative Processes Efficiency Review may assist in the development of a Dashboard. The IT Governance Committee will also be involved in the project process. Although project costs are unknown at this time, it is anticipated that dashboard software purchase and implementation would not be more than $15,000. A report with further details on the project will be brought to Council for consideration at a later date.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Project Schedule 2021 2022

G/L Account No.

$15,000.00

$0.00

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $15,000.00

$15,000.00

$0.00

Project Schedule 2021 2022

G/L Account No.

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration Organizational Review Jenn Robinson, Human Resources Coordinator Kriss Snell, CAO Nov. 6/20

Detailed Project Description and Specifications/Rationale The Vision for Organizational Review was presented to North Perth Council on November 9, 2020 for support. Throughout 2021, it is anticipated that Human Resources will work towards implementing the revised structure with priorities dictated by current operational conditions. The immediate priorities for 2021 will be the hiring of the Manager of Programs and the Manager of Facilities. HR will also need to determine the appropriate structure for the facilities department. The organizational review will be funded with a combination of staff time and consultat time. It is anticipated that this budget item will have carry-over for a number of years as we work through the process of re-aligining the organizaiton into the new structure. Significant time will be spent developing job descriptions for new/altered positions, determining pay compensation implications and working with each departmental unit to further develop adjustments or anticipate additional resources required. The Organizational Review will deliver on North Perth Strategic Plan Goal 5: Corporate Sustainability, 5.1.2 â€“ Ensure appropriate and relevant organizational structure, roles and responsibilities are in place

Estimated Expenditures Engineering/Consulting Material/Equipment Construction

Project Schedule 2021 2022

G/L Account No.

Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$10,000.00 $10,000.00

Project Schedule 2021 2022 G/L Account No. $10,000.00 $10,000.00

$10,000.00

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Administration HR Strategy & Retention Plan Jenn Robinson, Human Resources Coordinator Kriss Snell, CAO 06-Nov-20

Detailed Project Description and Specifications/Rationale The key to a successful organization is to have an organizational culture based on strongly held and widely shared set of beliefs that are supported by strategy and structure. When an organization has a strong culture, three things happen: Employees know how top management wants them to respond to situations, employees believe that the expected response is the proper one and have the initiative to respond, and employees know that they will be rewarded for demonstrating the organization's values. The purpose of the culture audit will be to define and determine our strategy for supporting our staff - the employees who deliver the programs and services of the municipality. As corporate change occurs, we experience cultural shifts away from the desired outcomes, support systems needed and corporate values. A clearly defined corporate culture can drive decision making and allow the appropriate resource supports to be put in place where they are needed. A corporate cultural overhaul is needed within North Perth as we venture down the path of growth and organizational restructuring. Culture will determine and drive corporate success. Through the culture audit we will be able to determine the cultural values that are important to North Perth and North Perth’s staff. These values, once defined, will be imperative towards encouraging, promoting and creating ownership towards our approach to work. With the rapid rate of growth within North Perth coupled with the 2021 (and beyond) Strategic Plan Goals regarding Organizational Review, it is important that North Perth prepare staff for the change that will occur. The key to preparing staff is to provide them with the skills to successfully manage the change that will be occuring within their work environment over the next year(s). It is estimated that the cost of the Change Management Training - using an outside training partner - would be approximately $5,000. This would provide training to all staff throughout the corporation, align change management to our organizational goals and provide staff with tools and resources to successfully manage the change occurring within their work area/unit. The Cultural Audit & Review and Change Management Training will deliver on North Perth Strategic Plan Goal 5: Corporate Sustainability, 5.1 – North Perth staff are engaged and successful.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $40,000.00

$40,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $40,000.00

$40,000.00

$0.00

Project Schedule 2021 2022

G/L Account No.

Check Box

G/L Account No.

Tab 3: Child Care Capital Projects

Child Care Services: Capital Overview 2020 Capital Projects Review: In 2020, the 2019 Health and Safety Funds Carryover and the 2020 Health and Safety funds were 90% depleted. A sheltered play area in the Infant/Toddler playground was built. Staff purchased outdoor riding toys, new drinking tumblers, cot sheets, learning materials and room supplies, as well as "loose parts" learning materials for the school-age programs. Additional items will be purchased by the spring of 2021. Staff utilized the Spinrite Annual Funds and other donations to enhance the outdoor learning equipment and replace furnishings in the Staff Room. The highlights for 2020 was the construction and set up of the new Family Grouping Child Care in Monkton and the set up and implementation of the new Child Care at the St. Marys Catholic School, Listowel. Despite the pandemic, these were very positive collaborative efforts working with the City of Stratford (CMSM), North Perth Library Staff, Elma Logan Recreation Staff and the Huron Perth Catholic District School Board. Unfortunately, due to COVID-19, Staff were unable to complete the renovations to the entranceway of the North Perth-Spinrite Child and Family Centre. This will be a 2021 carryover project. 2021 Capital Projects: Staff will complete the renovations to the entranceway of the North Perth-Spinrite Child and Family Centre. Plans have been in place to create a more inviting and welcoming space for our families to come through, including upgraded seating, meeting spaces for the community and increased visuals on the wall spaces. The City of Stratford (CMSM) allocated funds to the Municipality to set up an EarlyON Room at the new St. Marys Child Care Centre. Again, during the pandemic this was not a priority as EarlyON programs are only offered virtually. Staff plan to have the EarlyON Room ready in the spring of 2021 to offer programs in this new space.

Respectfully submitted,

Patricia Berfelz, Clerk

20-Nov-20

Childcare Project Recap Sheet Project# Project Name Carry-over - St Marys EarlyON Program 1 0 2 3 4 5 0 6 0 7 0 8 0 9 0 10 0 11 0 12 0 13 0 14 0 15

2021 Estimated Expenditure

2021 Segregated User Fee/ Development Surplus Tax Levy Charges

55,944.00

Grants

Sale of Donations Land

55,944.00

Other

2022 Estimated Expenditure

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

North Perth - Spinrite Child and Family Centre Carry-over - St Marys EarlyON Program Patricia Berfelz, Clerk Patricia Berfelz, Clerk November 11, 2020

Detailed Project Description and Specifications/Rationale The City of Stratford (CMSM) had allocated funds to purchase furnishings and equipment to set up the EarlyON prgram to be located at the new St Marys Child Care Centre. Since the onset of the pandemic, EarlyON programs have been offered virutally, therefore setting up the program was not a priority. City of Stratford and North Perth Staff have met on site to development a plan to implement the program in 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants - Ministry of Education Donations Sale of Land Other (Fundraising) Total Financing

Project Schedule 2021 2022

G/L Account No.

$55,944.00

$0.00

$55,944.00

$0.00

Project Schedule 2021 2022

G/L Account No.

$55,944.00 $0.00

$0.00

$0.00 $55,944.00

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Check Box

high low

G/L Account No.

Tab 4: Finance & Information Technology Capital Projects

Finance Department: Capital Overview 2020 Overview and 2021 Projects Review: The Projects within the Finance Department are under two areas: General Processing, Financing and Accounting North Perth currently uses a manual budgeting process that does not provide a multi-year forecast required legislatively or a secure database for departmental AMPs, Development Charges Background and all other Financial Planning. Through an RFR process, the Municipality has selected a budgeting software application solution for corporate use. Staff will be implementing this new application for the 2022 budgeting process. A Development Charges Background Study was completed and implemented in August 2019. With changes in legislative requirements, attention will be given to necessary amendments in 2021. Our current payroll solution is web-based and includes direct employee data input, layered approvals, security, appropriate audit trails and legislative compliance. As well, it has been integrated with our current HR software, InfoHR, for shared data input. Unfortunately, the payroll application has proven to be less effective than we had hoped with regard to ease of use and maintenance. As well, the auditors do not feel that it has the security measures necessary to ensure the separation of duties and data from payroll to HR. In light of these concerns, new payroll/HR software will be reviewed and analyzed by staff and BDO for compliance and replacement. Department Heads and IT Governance Committee have rated this as a priority. Staff, in conjunction with BDO, are in the process of preparing a request for proposal for a new application for payroll and an integrated human resources application that will continue to provide the established employee services and needed improvements for maintenance and audit requirements. In consideration of current legislation, Council has established a Strategic Asset Management Policy based on approved levels of service, documented condition rating and risk assessments for all municipal assets. The 2020 plans to move forward with next steps were deferred due to Federation of Canadian Municipalities (FCM) delayed funding announcements and redirected internal resources. For 2021, staff are planning on getting back on track to address data and information needs for each department and update this data, verify condition assessment for each asset category and refine levels of service as per Councilâ€™s service targets. North Perth is still making application for the FCM funding but will be moving forward with the work plan regardless of this funding approval. Information Technology Services During the spring of 2020, Information Technology (IT) projects were somewhat derailed by the COVID-19 pandemic and the IT needs of the Corporation for continued operation and service (i.e. remote access for Council, Staff and the public). IT staff provided new applications such

as WebEx, Jabber, etc. and new/updated hardware laptops, cell phones, etc. to enable working from home protocols. Over the course of 2020, 40 new laptops/tablets/phones have been updated/added to enable additional/remote accessibility for all services. The core network carryover was deferred and only 75% of the planned work has been completed to date. IT staff are trying to ensure that 90% of the 2020 work plan will be finished by year-end. For 2021, the updates will focus on routers and connectivity application with improvements for Jabber and WebEx capabilities. A part-time IT Information Officer consultant was employed through a request for proposal process in 2020. With the lead as the consultant, an IT Governance Committee was established in 2020. This Committee is made up of staff members representing most of the corporate services within the Municipality. The Committee members are to jointly provide a collective recommendation to CAO/Department Heads, for further annual recommendations to Council, regarding IT projects to improve levels of service and promote corporate efficiencies. The water tower has provided an ideal height option for connectivity equipment for municipal and other commercial uses. Unfortunately, the water tower is a hostile environment for the type of equipment needed for this purpose. As well, the space available within the tower is inadequate for the equipment and for staff to maneuver easily/safely. Given these two important factors, IT staff will be looking at relocating the equipment to a drier and more spacious location nearby the tower which is still partially needed for height. IT staff will be coordinating with Environmental Services and the other commercial customers to create an effective solution for Councilâ€™s consideration in 2022.

Respectfully submitted,

Frances Hale, Director of Finance/Treasurer

20-Nov-20

Finance and Information Technology Project Recap Sheet

Project# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Project Name IT Corporate Upgrades HR/Payroll Software IT Goverance and Modernization (Annual) CARRYOVER - Asset Management Plan - Next Steps Asset Management - GIS Support IT Communiciations Building Development Charges Update 0 0 0 0 0 0 0 0

2021 Estimated Expenditure 70,000.00 200,000.00 250,000.00 60,000.00 39,000.00 20,000.00 15,000.00 654,000.00

Segregated Surplus 70,000.00 105,000.00 250,000.00 20,000.00 39,000.00 20,000.00 504,000.00

User Fee/ Tax Levy -

2021 Financing Development Charges Grants Donations 50,000.00 45,000.00 40,000.00 50,000.00 85,000.00 -

Sale of Land -

2022 Estimated Other Expenditure 80,000.00 250,000.00 230,000.00 15,000.00 15,000.00 560,000.00

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance Department IT Corporate Upgrades Eric Bauer, IT Services Co-ordinator Frances Hale, Director of Finance/Treasurer November 12th, 2020

Detailed Project Description and Specifications/Rationale Project work includes upgrades to routers, laptops, cabling, additional licensing, etc. as needed throughout the various services.

Estimated Expenditures Engineering/Consulting Material/Equipment/Software Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $70,000.00

$80,000.00

$70,000.00

$80,000.00

Project Schedule 2021 2022 $70,000.00 $80,000.00

$70,000.00

$80,000.00

G/L Account No. 02-1780-4501

G/L Account No. 02-1780-0890

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

$12,000.00

$13,000.00 Check Box

Medium Medium

G/L Account No.

01-1700-9100

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance Department HR/Payroll Software Frances Hale/Jenn Robinson Frances Hale, Director of Finance/Treasurer November 11th, 2020

Detailed Project Description and Specifications/Rationale The Municipality of North Perth implemented a new payroll solution three years ago. The new application provided a cloud based application with an electronic format for timesheet submissions and approvals as well as other user friendly features. Unfortunately, the application is not meeting our internal or external auditing requirements. In addition, the vendor has been difficult to work with over ensuring updates and data transfers from our HR and financial applications.

Estimated Expenditures Engineering/Consulting Material/Equipment/Software Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022

G/L Account No.

$200,000.00

$0.00

Project Schedule 2021 2022 $105,000.00

G/L Account No.

$50,000.00 $45,000.00

$200,000.00

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Check Box

Medium High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance Department IT Goverance and Modernization (Annual) Eric Bauer, Technology Services Coordinator Frances Hale, Director of Finance/Treasurer November 3rd, 2020

Detailed Project Description and Specifications/Rationale The Municipality has retained a part-time Information Officer (IO) contract services. An IT Governance Committee has been established within an IT management model. The members on the Committee represent the various function of the municipality and are working on setting priorities, creating a project roadmap and developing the corresponding budget. Once established, approach County and neighbouring municipalities about organizing shared services and committee representation. The IT Goverance Committee, inconjunction with the Senior Managment Team, will be prioritizing and recommending software applications, for Council's consideration within the approved annual budget parameters. Software applications for consideration: payroll/HR, GIS, asset management, document management, financials, constituent engagement, library proctoring, data management/analytics, online registration/bookings/permitting and public communication. The annual estimate for IT improvements is $250,000 plus inflation with surpluses/deficits year to year. Prioritization being based on Council commitments, legislative requirements, health/safety, operational efficiences, customer service, corporate strategic plan objectives, community needs.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other

Project Schedule 2021 2022 G/L Account No. $20,000.00 $20,000.00 02-1780-2112 $230,000.00 $230,000.00 02-1780-4501

Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$250,000.00

Project Schedule 2021 2022 G/L Account No. $250,000.00 $270,000.00

$250,000.00 $270,000.00 Project Schedule G/L Account No. 2021 2022

Check Box

Medium High

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance Department CARRYOVER - Asset Management Plan - Next Steps Becky Belfour, Deputy Treasurer/Asset Management Specialist

Frances Hale, Director of Finance 10-Jan-20

Detailed Project Description and Specifications/Rationale With the Strategic Asset Management Policy in place, we need to move forward with the next steps: - address data and information needs for each department and update data register - review condition assessment for each asset category (a portion of the funds will be used for a student to collect the data required to update the roads data and land improvements data this will be part of the grant submission) - define level of service and level of service targets With these next steps we are expecting that FCM (Federation of Canadian Municipalities) will approve our grant funding that we will allocate to the define level of service and level of service targets. The grant application for Streetlogix software, road condition data and in house gravel road condition is at the eligibility review stage. With hopes it will be approved and we can carry on with the project. This software and road data is very important to the organizations infrastructure plan for future project costing and ongoing operations and maintenance budgeting. It is our intent that if the FCM grant is not approved that we will continue with the project.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Project Schedule 2020 2021 $50,000.00

$10,000.00 $60,000.00

G/L Account No.

$0.00

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2020 2021 $20,000.00

G/L Account No.

$40,000.00

$60,000.00

$0.00

Project Schedule 2020 2021

Check Box

Medium High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET ProjectÂ 5

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance Department Asset Management - GIS Support Becky Belfour-Public Works/Water/Sewer Frances Hale, Director of Finance/Treasurer Nov 4/20

Detailed Project Description and Specifications/Rationale Our Strategic plan prioritized the need to invest and enhance the use of GIS information in the municipality which goes hand in hand in developing and implementing a comprehensive asset management plan and long term financial planning. GIS is also used within the various departments within the organization (Roads, Bridges, Sidewalks, Streetlights, Water/Waste Water, Drainage and Land). We need to ensure that this system is kept up to date and accurate and mirrors the asset software data for accurate financial planning. In the past we have had apps developed and we have also had a third party working on our behalf to achieve this. There is still work to be done to ensure we are capturing all of the information required. The IT Governance Committee reviews and establishes plans for current and future software needs. The GIS system is within the IT Governance scope to review for 2021. While they are going through their review, we need to keep moving forward with capturing the best data possible and organizing it in a cohesive usable format. I am proposing a contract position to leason with Public Works, Sewer/Water, Asset Management Specialist, the County IT and our current GIS support. This will be at most a one-year contract. Staff in various areas of the organization rely on good current data in the GIS system. Within the scope of these department the time and GIS capability to upload, organize and format the data is not there. Therefore requiring someone with GIS background that can work internally with staff. Strategic Plan Goal 5 - Corporate Sustainability - Municipal Infrastructure Is Robust and Sustainable to Invest and enhance the use of GIS information in the municipality.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Maintenance Fee

Project Schedule 2021 2022

$39,000.00 $39,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $39,000.00

G/L Account No.

$0.00 $0.00

$39,000.00

$0.00

Project Schedule 2021 2022

$7,500.00

Check Box

Low Low

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance IT Communiciations Building Eric Bauer, IT Coordinator Frances Hale, Director of Finance/Treasurer November 11th, 2020

Detailed Project Description and Specifications/Rationale The following is a draft proposal to add a communication building near the water tower for local access (see attached images). The purpose of the building is to provide a cleaner, more spacious and secure area for communication equipment currently residing in the base of the water tower. The current situation needs remedy due to the poor environmental factors as well as potential safety issues as the room is getting crowded with equipment from both customers who rent space as well as North Perth. In addition to resolving the above issues the added space would allow for more customers and an opportunity for cable tracing and management (to the top of tower) as well as potentially renegotiating contracts. The site would also be used for co-location for North Perth (including SCADA). This project will be considered in conjunction with Operations and Environmental Services for location and joint habitants. The options available range from possibly using an anchored/secured portable to a new permanent building. There was a brief discussion of using space in the existing shed in the yard but in any event the space would require HVAC, fire suppression and connection to the generator on site. Current tenants would need to be contacted with regard to extending their cabling to the new location, disconnection, reconnection of their respective equipment. For 2020 a $20,000 budget would be required for engineering/architectural.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction

Project Schedule 2021 2022 G/L Account No. $20,000.00 $30,000.00 $0.00 $200,000.00

Other: Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$20,000.00

$230,000.00

Project Schedule 2021 2022 G/L Account No. $20,000.00 $180,000.00 $50,000.00 $0.00

$0.00 $20,000.00

$0.00 $230,000.00

Project Schedule 2021 2022

Check Box

poor high

G/L Account No.

Finance – Project 6 – IT Communications Building – Attachment

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Finance Development Charges Update Frances Hale, Director of Finance/Treasurer Frances Hale, Director of Finance/Treasurer 12-Nov-20

Detailed Project Description and Specifications/Rationale

A Development Charges Background Study was completed and implemented in August 2019. With changes in legislative requirements, attention will be given to necessary amendments in 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other: Development Charges Total Financing

Project Schedule 2021 2022 $15,000.00

$15,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022

$15,000.00 $15,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Check Box

medium medium

G/L Account No.

Tab 5: Parks & Recreation Capital Projects

Parks and Recreation Department: Capital Overview 2020 Capital Project Review: The following Parks & Recreation Capital Projects will be complete by end of 2020: • • • • • • •

SKMC Stationary Generator Confederation Park Playground Facility, Park and Trail Signage SKMC FF&E and Spinrite Field/Park Ball Field Improvements Aquatic Facility Audits Atwood Cenotaph Refurbishment (Phase 1)

2021 Capital Projects: Projects being brought forward for Council consideration include: •

•

2020 Carry-over Projects o Listowel Memorial Arena Demolition and Park Redevelopment Plan o JBS & JBN Ball Lights and Tower Replacement o Listowel Memorial Park Fence o North Perth Trail Development o Robert Mathers Park Gazebo o EMCC Refurbishment/Renovations Drawings o Supply and delivery of 2 ice resurfacers 2021 New Projects: o EMCC HVAC - New Furnace and AC o Fleet and Equipment o Listowel Memorial Partial Dam Removal o Atwood Cenotaph Refurbishment (Phase 2) o LED Light Retrofit - Elma Logan and Wallace Arenas o Universal Outdoor Washroom at Atwood Rink o Aquatic Facility Drawings

The attached Project Detail Sheets provide further information and financial summaries of identified Capital Projects for 2021. Respectfully submitted,

Amy Gangl, Interim Manager of Recreation

20-Nov-20

Parks and Recreation Project Recap Sheet

Project# 1 2 3 4 5 6 7 8 9 10 11 12 13 14

Project Name CARRY OVER - Memorial Park Fence CARRY-OVER LMA Demolition and Redevelopment CARRY-OVER JBS & JBN Ball Light Tower Replacement CARRY-OVER Trail Development and Maintenance CARRY-OVER Robert Mathers Park Enhancements CARRY-OVER EMCC Refurbishment/Renovation CARRY-OVER Supply and Delivery of 2 new Ice Resurfacers Atwood Cenotaph Refurbishment - Phase 2 Fleet & Equipment - Recreation Elma Logan and Wallace Arena Lighting Universal Washroom for Outdoor Rink in Atwood Aquatic Facility Drawings Listowel Partial Dam Removal EMCC HVAC - New Furnace and AC

2021 Estimated Expenditure 9,400.00 240,000.00 210,000.00 38,000.00 15,000.00 34,736.00 182,160.00 54,000.00 70,000.00 79,000.00 30,000.00 50,000.00 100,000.00 37,000.00

Segregated Surplus 9,400.00 240,000.00 210,000.00 38,000.00 15,000.00 34,736.00 163,160.00 32,614.34 70,000.00 70,225.00 10,000.00 50,000.00 95,000.00 37,000.00

2021

1,149,296.00

1,075,135.34

User Fee/ Tax Levy -

Development Charges -

Grants $21,385.66 8,775.00 4,000.00 -

Donations 20,000.00 1,000.00 -

34,160.66

21,000.00

Sale of Land -

Other 19,000.00 -

2022 Estimated Expenditure 5,500,000.00 170,000.00 3,000,000.00 37,000.00

19,000.00

8,707,000.00

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY OVER - Memorial Park Fence Amy Gangl Amy Gangl 28-Nov-20

Detailed Project Description and Specifications/Rationale Plans to perform work internally delayed due to other priority projects within the municipality and insufficient resources to complete all projects within yearly timeline. Plans to partner with high school to perform project has been delayed due to school restrictions from pandemic. Staff sought quote from external source to perform work. Portion of fence to be completed Spring 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land

Project Schedule 2021 2022

G/L Account No.

$9,400.00 $9,400.00 Project Schedule 2021 2022 $9,400.00

$0.00

G/L Account No.

Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$9,400.00

$0.00

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY-OVER LMA Demolition and Redevelopment Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale On November 25, 2020, the following resolution was made: THAT: The Council of the Municipality of North Perth proceed with the process of the demolition of the Listowel Memorial Arena. AND FURTHER THAT: A site redevelopment plan be developed for Council consideration. Demolition Update: LMA Demolition Tender was released October 21st; Site Visits November 2nd; Bid Closing Date Nov 12, 2020. Report to council November 23, 2020. Redevelopment Plan Update: An RFP was sought for Consulting Services for Park Development on this property. Consultants met with RAC on November 17, 2020 to discuss ideas and features for consideration in the design. They will engage the public for input in virtual format.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction/Demolition Other Total Estimated Expenditures

Sources of Financing Segregating Surplus

Project Schedule 2021 2022

G/L Account No.

$240,000.00 $240,000.00 Project Schedule 2021 2022 $240,000.00

$0.00

G/L Account No.

User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other/Sale of Inventory Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$240,000.00

$0.00

Project Schedule 2021 2022

Check Box

Very Poor

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY-OVER JBS & JBN Ball Light Tower Replacement Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale With the assistance of engineer consultants, a tender was prepared for the replacement of the ball lights and towers at JBS and JBN. Tender posted by end of November.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $210,000.00

$210,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $210,000.00

$210,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

G/L Account No.

$0.00 Check Box

Fair

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY-OVER Trail Development and Maintenance Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Trails are #1 public inquiry for the recreation department. The North Perth Trail System is used frequently by community members, so trail maintenance is essential. Out of town travellers also come to use our trails. Trail development helps support recreational tourism and economic development. Trail connections also promotes active transportation opportunities. NP Strategic Plan identified trails as a priority and action item for 2019-2022. In 2020, focused on the development of Atwood to Henfryn section as well as the Monkton section of G2G and Monkton Natural walkways were completed. 2021 focus will be development of Listowel to Gowanstown trail connection.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations

Project Schedule 2021 2022

G/L Account No.

$38,000.00

$38,000.00 Project Schedule 2021 2022 $38,000.00

$0.00

G/L Account No.

Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$38,000.00

$0.00

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY-OVER Robert Mathers Park Enhancements Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Plans to build a Gazebo delayed due to other priority projects within the municipality, insufficient internal resources and limited available materials to complete project within yearly timeline. Goal is to obtain materials as soon as available and complete project by late spring 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $1,000.00

G/L Account No.

$14,000.00 $15,000.00

$0.00

Project Schedule 2021 2022 $15,000.00

$15,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY-OVER EMCC Refurbishment/Renovation Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Staff submitted a grant application in November 2019 for Investing in Canada Infrastructure Program (ICIP): Community, Culture and Recreation Stream - Rehabilitation and Renovation Intake for the EMCC/Library/Digital Cultural Centre project. Province notified the Municipality of North Perth in August 2020 that project was not nominated for federal review. Next steps for 2021, in partnership with the North Perth Public Library, is to refine the design using community feedback and consultation, then begin a fundraising campaign to proceed with project.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants

Project Schedule 2021 2022 G/L Account No. $34,736.00 $0.00 $0.00 $5,500,000.00 $34,736.00

$5,500,000.00

Project Schedule 2021 2022 G/L Account No. $34,736.00 $140,000.00 $182,453.00 $4,100,000.00

Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$1,077,547.00

$34,736.00

$5,500,000.00

Project Schedule 2021 2022

Priority Safety of the Staff/Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation CARRY-OVER Supply and Delivery of 2 new Ice Resurfacers Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale On October 26, 2020, the following Council resolution was made: Resolution No. 584.10/20 Moved By Julie Behrns, Seconded By Neil Anstett THAT: The Council of the Municipality of North Perth award the Tender # NP-014-20T – Supply and Delivery of Two New Propane Ice Resurfacers to Resurfice Corp in the amount of $148,980.00 and the ice leveling system to Canadian Rink Services in the amount of $33,180.00 for the Tender Total of $182,160.00 HST excluded. CARRIED Units have been ordered for purchase and delivery in 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land

Project Schedule 2021 2022

G/L Account No.

$182,160.00

$182,160.00 Project Schedule 2021 2022 $163,160.00

$0.00

G/L Account No.

Other - trade in Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$19,000.00 $182,160.00

$0.00

Project Schedule 2021 2022

Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Environment/Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation Atwood Cenotaph Refurbishment - Phase 2 Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Due to the unique features of the Atwood Cenotaph, re-evaluation from Canada Veterans Affairs recommended efforts be made to preserve as much of the wall as possible, while making it accessible to the public. The Perth County Accessibility Committee have also provided input and recommendations for this project. Atwood Cenotaph Refurbisment Group was appointed by Council on September 14, 2020 to oversee project. The group met on October 6, 2020 to review site and consider recommendations to refurbish stone wall as well as make area accessible. Phase 1: clean/repair monument and purchase flag pole - complete Phase 2: create barrier free entrance and walkway to the monument - applying Phase 3: refubish/rebuild the existing wall and foundation - future consideration Estimated cost for phase 2 work is $54,000.00. Staff submitted new application to Veteran's Affairs Canada. The maximum amount we can receive through this fund is up to 50% of the project cost to a maximum of $21,385.66. Quote received for phase 3 work was higher than anticipated. Funds required to do this work are currently not available. Veteran's Affairs Canada advised that, once the three-year period lapses on August 21, 2021, we could potentially reapply for an additional $25K from the program to support Phase 3 of the project.

Estimated Expenditures Engineering/Consulting

Project Schedule 2021 2022 G/L Account No. $70,000.00

Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$0.00 $54,000.00

$0.00 $100,000.00

$54,000.00

$170,000.00

Project Schedule 2021 2022 G/L Account No. $32,614.34 $145,000.00

$21,385.66

$25,000.00

$54,000.00

$170,000.00

Project Schedule 2021 2022

Check Box

Poor

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Park & Recreation Fleet & Equipment - Recreation Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Per Asset Management Plan(AMP) the following recreation fleet and equpiment is due for replacement. Description Asset ID Condition Estimated Cost 2002 Kubota Diesel tractor 76268 very poor $25,000 2007 Pontiac Montana 76765 very poor $34,000 Dump Trailer 71463 very poor $6,000 Grass Trimmers 71456-58, 66, 69 very poor $5,000 The above items are used freqently by the department, especially during spring, summer and fall seasons.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants

Project Schedule 2021 2022

G/L Account No.

$70,000.00

$70,000.00 Project Schedule 2021 2022 $70,000.00

$0.00

G/L Account No.

Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$70,000.00

$0.00

Project Schedule 2021 2022

Check Box

very poor

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 10 Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation Elma Logan and Wallace Arena Lighting Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Elma Logan Rec Complex Lighting Retrofit - Project Cost $40,000.00; Estimated Rebate $5,300.00 Wallace Community Centre Lighting Retrofit - Project Cost $39,000.00; Estimated Rebate $3,475.00 Retrofitting the T8 & T12 fluorescent fixtures to LED. Initial estimates indicate energy savings will equate to a 4.0 year pay back for WCC and 6.8 year pay back for ELRC. Project is dependent on pre-approval for incentives from Hydro One for this project (application in process). LED lighting has proven to provide an excellent light source and reduced maintenance costs in relation to light bulb and ballast changes. Note: Current SaveOnEnergy program will end December 31, 2020. The deadlines laid out by SaveOnEnergy: rebate preapproval must be given prior to December 2020 and the retrofit must be completed before December 2021.The IESO has received a Ministerial directive to implement a new 2021-2024 Conservation and Demand Management (CDM) framework, launching the week of January 4, 2021. Programs in the new CDM framework will target those who need them most. The framework will include opportunities for commercial, industrial, institutional, on-reserve First Nations and income-eligible consumers.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Project Schedule 2021 2022

G/L Account No.

$49,000.00 $30,000.00 $79,000.00

$0.00

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $70,225.00

G/L Account No.

$8,775.00

$79,000.00

$0.00

Project Schedule 2021 2022

Check Box

Fair

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 11

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation Universal Washroom for Outdoor Rink in Atwood Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale To complete the Outdoor Rink project in Atwood, a universal washroom should be added to the site. Currently, the outdoor washrooms at EMCC are being used until project is completed. Though these washrooms are serving the need, it should be noted as a temporary solution until an onsite washroom can be built. There are no outdoor universal washrooms in North Perth. Adding this facility will help the Municipality provide more accessible amenities to the public. This outdoor washroom will be designed to be open all year round. Outdoor recreational opportunities have physical and mental health benefits. Investing in our outdoor recreational infrastructure not only benefits our community during this period of the pandemic, but will benefit the community for years to come. Project costs will be a shared between the Municipality and the Atwood Lions Club.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Project Schedule 2021 2022 $0.00

G/L Account No.

$30,000.00 $30,000.00

$0.00

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $10,000.00

G/L Account No.

$20,000.00

$30,000.00

$0.00

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 12

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation Aquatic Facility Drawings Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale 2017 Parks and Recreation Master Plan Recommendation #32: 'Continue to operate both outdoor pools as long as they remain feasible. When major capital improvements are required of the pools and their support structures, pool usage trends should be examined and the community consulted on future options, ranging from redevelopment to repurposing. To inform this analysis, an audit of the Kinsmen Pool and bathouse should be completed to identify options for achieving barrier free accessibility and other matters that may influence its long-term viability.' An Aquatic Facility Audit was completed in 2020 for both pools and final report pending. Should it be recommended to proceed with the construction of a new facility, the following options are for consideration regarding aquatic facility drawings in 2021: 1. Architectural and Aquatic planning. This is a basic feasibility study/investigative work on actual needs and spacing. It would include some interviews with staff/council to determine needs along with reviewing feasibility report. We would end up with a block drawing, flow schematic general overview and program overview. Budget $50,000. (Concept Design) 2. Taking the above and developing it further into intermediate planning. General floor plans, minimal details, room sizes and identification, building loading and requirements from all disciplines. Budget up to 15% of the contract value (Design Development) 3. Further developing the above into detailed planning (Construction Documents), takes the plans to shovel ready documents. Budget up to 35% of the contract value Note: Basic overall construction costing is approximately $250-$270 / sq.ft. for the pool and $400-$450 / sq.ft. for the building.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - Sale of Existing Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $50,000.00

G/L Account No.

$3,000,000.00 $50,000.00

$3,000,000.00

Project Schedule 2021 2022 $50,000.00

G/L Account No.

$0.00 $50,000.00

$0.00

Project Schedule 2021 2022

$0.00

Check Box

Poor

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 13

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation Listowel Partial Dam Removal Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale A February 2019 Report from engineers and a September 2019 Report from the Ministry of Natural Resources and Forestry propose the removal of the concrete elements of the Listowel Memorial Dam to achieve the following objectives: - Minimize the backwater effect of the dam during normal, low flow events - Reduce ice capture by dam, which currently occurs - Improve sediment transport and fish habitat conditions through the new channel upstream of the dam - Restore a more natural hydrology in this reach of the Middle Maitland River Work that was completed in 2020: - Hydraulic analysis of river - Tender drawings and specifications for partial dam removal - Submitted applicaiton for EcoAction grant - Submitted application for SPCF funding - Applied for Permits for: Maitland Valley Conservation Authority (permit received), Department of Fisheries and Oceans (permit received), and MNRF Lakes and Rivers Improvement Act (permit pending) Application for the EcoAction grant was denied. Application for SPCF funding was denied. Will reapply for SPCF and Perth Stewardship grants in 2021, but anticipate these funds will be low. The Memorial Park Rehabilitation Committee met on September 16, 2020 to discuss next steps. The committee made the motion 'to request $100,000 from North Perth Council to proceed with the partial dam removal at Memorial Park as a capital project for 2021'. This project meets with recommendations from the Listowel Greenway Master Plan.

Project Schedule Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

2021

2022

G/L Account No.

$0.00 $0.00 $100,000.00 $100,000.00

$0.00

Project Schedule 2021 2022 $95,000.00

G/L Account No.

$4,000.00 $1,000.00

$100,000.00

$0.00

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 14

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Parks & Recreation EMCC HVAC - New Furnace and AC Amy Gangl Amy Gangl 18-Nov-20

Detailed Project Description and Specifications/Rationale Current HVAC system has undergone several repairs over the past few years and system is in need of replacement. It was anticipated this replacement would be part of the renovation/refurbishment project under the ICIP grant. Since we did not get approval for the grant, we need to proceed with replacement on a furnace/AC unit. System can be transferred to new renovated building when time comes. Depending on timeline for refurbishment/renovation of facility, second furnace/AC unit scheduled for replacement in 2022.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other

Project Schedule 2021 2022 $0.00 $37,000.00 $37,000.00

$37,000.00

Project Schedule 2021 2022 $37,000.00 $37,000.00

$0.00

G/L Account No.

Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$37,000.00

Project Schedule 2021 2022

$0.00

Check Box

Poor

G/L Account No.

Tab 6: Listowel BIA Budget

The Listowel BIA â€“ 2021 Budget

2020 Year in Review 2020 Highlights: • Continued to build the “Discover Listowel” brand and market Listowel as a place to “Shop, Dine and Discover” through the execution of the 2020 marketing plan • BIA events (Paddyfest, Summer, Holiday Season, etc.) • Seasonal promotions and beautification • Community event support (partner, attend and sponsor) • COVID-19 Business Support • AGM Meeting • Win This Space 2020 – launched and then postponed due to Covid-19

2020 Highlights Continued 2020 Holiday Season Highlights: • Decorating Contest for Businesses • Decorating Contest for Residents • Holiday Business Scavenger Hunt • Town Decorations • Deck the Halls Town Open House • Shop Local Dollar Promotion • Marketing through radio, print, websites, and social media

2021 Budget The Listowel BIA is requesting a total budget of $119,300. This is an increase of only $300 from 2020 ($119,000). We are not asking for a cost of living increase given the impact that Covid-19 has had on our businesses. This budget does reflect Win This Space 2021 which was postponed in 2020 due to Covid-19.

2021 Budget The budget will fund: • Events – coordinate, participate or support (Community Event) • Win This Space 2021 (Project – Win This Space) • Ongoing marketing and promotion through local media, newsprint, radio, social media and web (Advertising and Marketing) • Summer beautification – flowers (Beautification) • Holiday Decoration maintenance and add-ons (Seasonal Decorating)

2021 Budget Continued A part-time Coordinator at 24 hours a week (Wages, Benefits, and Pension) Training for the Coordinator and Board (Conferences/Seminars) Meeting expenses (Meeting Expenses) Online Software and Memberships (Memberships/Website) Sponsorship of various events that promote Listowel (Sponsorship) Audit fees and Municipal staff support (Audit Fees, Internal Transfer – Admin Services, Grass Cutting, Banners and Christmas Décor) • General office supplies and cell phone (Office Supplies, Copier/Printer Costs/Postage/Wireless Service) • • • • • •

2021 Focus • • • • • • • •

Win This Space 2021 Continue with the “Discover Listowel” brand and market Listowel as a place to “Shop, Dine and Discover” through the execution of the 2021 marketing plan BIA events (including AGM) Seasonal promotions Beautification (summer flowers, holiday decorations) Community event support (partner, attend and sponsor) Covid 19 recovery and business support efforts North Perth Façade Improvement program (BIA is supporting this Economic Development program both financially and in-kind)

Win This Space 2021 • Win This Space 2020 was launched on March 4 but then postponed due to Covid-19 • Win This Space 2021 is tentatively planned to launch on January 13 • Applications will be accepted from Jan 13 to February 10 • Training will take place from March 3 to 31 • The Finale will take place April 29 • New business to open in the fall 2021 *These dates are tentative based on partner availability and Covid-19 feasibility/impacts

2020.08.01 8.0 9759

Municipality Of North Perth

2020-11-18 4:25PM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

Fund: 01 Revenue Fund Category: 8??? 8000

BIA Revenue

01-8000-0104 01-8000-0261 01-8000-0610 01-8000-0611

Tax Revenue - BIA Levy Other Revenue Donations &Sponsorships BIA Retial Promotion

123,518.61 0.00 0.00 0.00

119,000.00 0.00 0.00 0.00

119,300.00 0.00 0.00 0.00

123,518.61

119,000.00

119,300.00

Wages and Benefits 35,081.67 Conferences/Seminars 25.06 Meeting Expenses 187.23 Memberships 771.16 Audit Fees 1,400.00 Internal Transfer - Administrative Services 2,550.00 Office supplies 188.21 Copier/Printer Costs 21.36 Postage 0.00 Cellular Service 917.23 Computer Maintenance 506.25 Website 0.00 Miscellaneous 107.61 Project - Win the Space Prize Funding to Winner 134.63 Project - Win the Space 881.30 Project - Future BIA 10,000.00 Project - Community Events 1,017.60 Project - Streetscape 0.00 Advertising & Marketing 10,146.92 BIA Retail Promotion 0.00 Entrance Signs - Maintenance 0.00 Billboards/Murals/Banners 1,612.97 Beautification 13,000.00 Seasonal Decorating 5,983.76 Sponsorships 3,500.00 Internal Transfer - Grasscutting by Recreation 0.00 Internal Transfer - Christmas Decor 1,866.91 Internal Transfer - Banners 1,991.93 Transfer to/form Reserve Fund 0.00

45,500.00 1,500.00 700.00 900.00 1,500.00 2,550.00 375.00 100.00 250.00 400.00 1,025.00 200.00 500.00 4,500.00 3,000.00 5,000.00 2,500.00 0.00 15,000.00 0.00 2,000.00 2,000.00 13,000.00 8,000.00 3,000.00 1,000.00 6,500.00 2,500.00 (4,500.00)

48,000.00 2,000.00 1,000.00 1,200.00 1,500.00 2,550.00 750.00 200.00 300.00 600.00 0.00 200.00 500.00 7,500.00 3,000.00 0.00 2,500.00 0.00 14,000.00 0.00 2,500.00 2,500.00 13,000.00 7,000.00 4,500.00 1,000.00 6,500.00 4,000.00 (7,500.00)

91,891.80

119,000.00

119,300.00

31,626.81

0.00

31,626.81

0.00

Total Revenue Expense 01-8000-1102 01-8000-1511 01-8000-1512 01-8000-1710 01-8000-2113 01-8000-2151 01-8000-3110 01-8000-3111 01-8000-3120 01-8000-3131 01-8000-3150 01-8000-3153 01-8000-3520 01-8000-4105 01-8000-4106 01-8000-4107 01-8000-4108 01-8000-4109 01-8000-4110 01-8000-4111 01-8000-4112 01-8000-4113 01-8000-4114 01-8000-4115 01-8000-4117 01-8000-8881 01-8000-8888 01-8000-8889 01-8000-8910

Total Expense Dept Excess Revenue Over (Under) Expenditures Category Excess Revenue Over (Under) Expenditures

Page

2020.08.01 8.0 9759

Municipality Of North Perth

2020-11-18 4:25PM

General Ledger Annual Department Budget vs. Actual Comparison Report Fiscal Year Ending: DEC 31,2021 - From Period 1 To Period 1 Ending JAN 31,2021 Account

Description

Previous Year Total Actual Budget

Current Year To Date Budget

REPORT SUMMARY 01-8000

BIA

123,518.61

119,000.00

119,300.00

123,518.61

119,000.00

119,300.00

91,891.80

119,000.00

119,300.00

Fund 01 Total Expenditure

91,891.80

119,000.00

119,300.00

Fund 01 Excess Revenue Over (Under) Expenditures

31,626.81

0.00

Fund 01 Total Revenue 01-8000

BIA

Report Total Revenue

123,518.61

119,000.00

119,300.00

Report Total Expenditure

91,891.80

119,000.00

119,300.00

Report Excess Revenue Over (Under) Expenditures

31,626.81

0.00

Page

Tab 7: North Perth Public Library Capital Projects

North Perth Public Library: Capital Overview 2020 Capital Projects Review: In 2020, the Library worked in partnership with Municipal Staff to complete the Atwood Library Sewer Hookup, Exterior Signage, Listowel Library Painting and Power Door Operators projects. The highlight of 2020 was the completion of the Monkton Branch construction project. Council and members of the public are invited to celebrate this milestone by booking a tour of the space. The work of 2020 will continue in 2021. 2021 Capital Projects: The North Perth Public Library is proposing no additional new Capital Projects at this time. 2021 Carry-over Projects include: 1. Listowel Library Masonry & Pergola Remedial Repairs 2. North Perth Library and Community Hub Design Development The attached Project Detail Sheets provide further information and financial summaries of identified Capital Projects for 2021.

Respectfully submitted,

Rebecca Dechert Sage, CEO North Perth Public Library

20-Nov-20

Library Project Recap Sheet

Project# 1 2

2021 Estimated Project Name Expenditure CARRY OVER -Listowel Library Masonry Repairs 19,000.00 CARRYOVER - North Perth Library and Community Hub Design De 35,000.00 54,000.00

Segregated Surplus 19,000.00 35,000.00 54,000.00

2021 Financing User Fee/ Development Tax Levy Charges Grants Donations -

Sale of Land -

Other -

2022 Estimated Expenditure -

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1 Department

North Perth Public Library Board

Project Title Project Manager A/P Approval Date Prepared/Revised

CARRY OVER -Listowel Library Masonry Repairs Rebecca Dechert Sage/Mark Krabbe Rebecca Dechert Sage, CEO

Detailed Project Description and Specifications/Rationale The 2019 procurement process for these repairs identified significant damage beyond the scope of the original project budget. A professional estimate of the work is $280,000. The Library Board has suggested proceeding only with immediate repairs to secure and seal the material until such time as a determination is made regarding design plans for the North Perth Library and Community Hub Project. The Rotary Club has generously provided funds to sponsor the redevelopment of the Pergola/Memorial Garden once a final decision on design and placement has been made. These have been set aside in reserve. Carry-forward funds reflected on this project sheet represent the remaining balance of funds previously allocated for this capital project and are not an increase in funds at this time.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants

Project Schedule 2021 2022

$19,000.00 $0.00 $19,000.00 Project Schedule 2021 2022 $19,000.00

G/L Account No.

$0.00

G/L Account No.

Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$0.00 $19,000.00

$0.00

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

North Perth Public Library Board CARRYOVER - North Perth Library and Community Hub Design Development Rebecca Dechert Sage Rebecca Dechert Sage, CEO

Detailed Project Description and Specifications/Rationale The North Perth Public Library Board feels that furthering the progress of the North Perth Library and Community Hub project is important. Funds allocated from Library reserves for the purposes of continuing to refine the design of the Listowel Branch and the Hub facility as a whole will help continue momentum in the community and with the Hub tenants and stakeholders.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $35,000.00

$35,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $35,000.00

$35,000.00 Project Schedule 2021 2022

G/L Account No.

$0.00

G/L Account No.

Check Box

Tab 8: North Perth Fire Department Capital Projects

North Perth Fire Department: Capital Overview 2020 Capital Review The RFP process for the replacement of Unit 13 (Listowel Tanker Truck) and 2 pumper trucks (Atwood Unit 22 & Monkton Unit 32) has taken place and was awarded to Carrier Center Emergency Vehicles (MetalFab) with Unit 13 and 22 arriving late 2020 and Unit 32 arriving in 2021.

2021 Capital Outlook The North Perth Fire Department is looking at the following projects for capital purchase: 1. Receiving the last pumper truck ordered in 2019. Respectively submitted,

Edward Smith, Fire Chief North Perth Fire Department

20-Nov-20

2021 Fire Project Recap Sheet

Project # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Project Name CARRY OVER - Replacement of Fire Apparatus 0 0 0 0 0 0 0 0 0 0 0 0 0 0

2021 Estimated Expenditure 575,000.00

575,000.00

Segregated Surplus 575,000.00

575,000.00

2021 Financing User Fee/ Development Tax Levy Charges Grants Donations -

Sale of Land -

2022 Estimated Expenditure 575,000.00 -

575,000.00

Other

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Fire Department CARRY OVER - Replacement of Fire Apparatus Ed Smith, Fire Chief Ed Smith, Fire Chief

Detailed Project Description and Specifications/Rationale The final pumper delivery from the initial approval in 2019 for replacement of 3 trucks, 2 pumpers and 1 tanker.

Estimated Expenditures Engineering/Consulting Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $575,000.00

$575,000.00

G/L Account No.

Project Schedule 2021 2022 G/L Account No. $575,000.00 $575,000.00

$575,000.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

$0.00

G/L Account No.

$0.00 Check Box

poor low

Tab 9: Roads, Bridges, Stormwater, Drainage & Cemetery Capital Projects

Public Works Department: Capital Overview Roads, Stormwater, Equipment and Cemetery 2020 Capital Projects Review Capital projects that were completed or finalized in 2020 include: •

Kincaid Street Intersection improvements. Included the reconstruction of some storm works, a center turning lane addition and the installation of state-of-the-art traffic and pedestrian control signals. The new intersection is functioning well.

•

Pedestrian Crossover Upgrades were completed on Nelson as well as a lit crossing at Argyle and Main Street. A new student crosswalk and upgrades to the corners was added on Wallace Ave. S. at Hutton St.

•

Line 81 Bridge (081081) was completed.

•

Stormwater Infrastructure Upgrades. Included storm swale installation and cleaning in the corridor from St. Marys Catholic School on Tremaine to Reserve Avenue. A storm connection and reconstruction of services between Richmond and Davidson Street was completed with some restoration expected in spring 2021.

•

Road 140 reconstruction continued with Perth East forces conducting work.

•

Bridge and culvert design of two structures was completed as planned for 2021 tender and construction.

•

Sidewalk installations in gap areas were completed as planned.

•

The Winter Modernization Project was participated in in conjunction with the other Perth municipalities.

2021 Capital Projects Projects that were initiated in 2020 and will carryover into 2021 include: •

The Stormwater Master Plan was awarded through the Engineering Roster process, with work to be defined with the consultant and commence early 2021. Anticipated to be a master plan process that will take the full year to produce a final report and findings.

•

The Transportation Master Plan (TMP) was delayed due to the COVID-19 pandemic. Public engagement was required to be modified to suit. Delivery of the draft report in May and a final report expected in June 2021. A traffic calming project for Wallace Avenue South has been added to the review and will be conducted in advance of the TMP finalization.

•

The Albert Storm Trunk was substantially completed with over 90% of the project brought to base asphalt. Some additional sanitary and water installation at the northern portion of the project and top coat asphalt will be completed in the spring and early summer of 2021.

•

911 sign installation is approximately 4% complete and is expected to be completed in 2021.

•

Line 84 reconstruction is 40% complete with the new industrial locations to the west serviced. Completion of the Eastern leg of the work and top coat asphalt will be completed by July 2021.

•

Fleet purchases were carried out, delivery of some units still expected at the time of this report.

•

Atwood Servicing Upgrades were investigated by meeting with MTO and Utilities. Project finalization is pending direction from MTO on their portion of the work and acceptance of design concepts. The project will be brought forward tentatively for 2021.

•

Asphalt resurfacing and road base widening was conducted on a 2km portion of Line 89 west of Highway 23 in preparation for paving operations in 2021.

•

An additional sidewalk plow was purchased in order to facilitate plowing in the Monkton and Atwood corridor as municipal staff assume these operations.

•

Finalization of the Northeast Master Plan (NEMP) was completed and preparations for further capital works were planned.

•

The Columbarium pad and sidewalk were constructed with delivery of the columbarium anticipated in December 2020/January 2021. Signage at two cemeteries were installed as per the capital plan.

Planned projects for 2020 that were not initiated and will carryover to 2021 include: •

The Core Traffic Review and Trial as well as municipal traffic counts through North Perth were postponed due to the COVID-19 pandemic and the related impacts on traffic volumes. Both projects are relisted for 2021.

New projects that are proposed for 2021 include: •

The Davidson Bridge realignment and reconstruction.

•

Pavement preservation works and reconstruction/widening of several rural sections of roadway.

•

Fleet purchases outlined in the project detail sheets.

Respectfully submitted,

Lyndon Kowch, Manager of Operations

20-Nov-20

Roads-Bridges-Storm-Drainage Project Recap Sheet

Project # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Project Name CARRYOVER - Storm Water Levy Master Plan CARRYOVER - Transportation Master Plan & Traffic CARRYOVER - 911 Sign Installation Atwood Servicing Upgrades CARRYOVER - Listowel Core Infrastructure Upgrades NEMP - Walton and Davidson Pump Station CARRYOVER - Line 84 Reconstruction CARRY -OVER Ongoing Re-construction Rd 140 CARRY OVER - Albert Storm Trunk Pedestrian Crossovers Bridge and Culvert Asphalt Resurfacing (Pavement Preservation) New Sidewalk Fleet Purchases - Public Works 0 0

2021 Estimated Expenditure 151,000.00 149,000.00 35,000.00 4,538,000.00 65,000.00 4,800,000.00 2,719,200.00 250,000.00 1,137,400.00 109,000.00 2,039,832.00 816,000.00 45,000.00 1,078,000.00 17,932,432.00

Segregated Surplus 74,500.00 35,000.00 358,728.70 65,000.00 4,300,000.00 19,200.00 250,000.00 1,137,400.00 109,000.00 2,039,832.00 816,000.00 45,000.00 643,000.00

9,892,660.70

User Fee/ Tax Levy 435,000.00 435,000.00

2021 Financing Development Charges Grants 151,000.00 74,500.00 2,269,000.00 500,000.00 2,700,000.00 5,694,500.00

1,910,271.30 1,910,271.30

Donations -

Sale of Land -

Other -

2022 Estimated Expenditure 40,000.00 250,000.00 290,000.00

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYOVER - Storm Water Levy Master Plan Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations Jan 15-2020

Detailed Project Description and Specifications/Rationale The engineering roster process assigned the master plan study to BMROSS in November 2020 through the environmental engineering section of the roster. A full understanding of existing studies, mapping of the storm system and recommendations on handling storm flows for quality and quantity will be provided as well as updating policy and procedures. The Master Plan is expected to be completed in December of 2021. The estimated budget will increase based on the need to map the existing storm system and for the process to include an increased settlement area for the LIstowel area. Budget is preliminary at $145,000 - the consultant will provide a detailed proposal.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations

Project Schedule 2021 2022 $145,000.00 $6,000.00 $0.00 $151,000.00 Project Schedule 2021 2022

$151,000.00

G/L Account No.

$0.00

G/L Account No.

Sale of Land Other- Financing Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$151,000.00

$0.00

Project Schedule 2021 2022

Check Box

Poor High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYOVER - Transportation Master Plan & Traffic Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations Jan 15-2020

Detailed Project Description and Specifications/Rationale The Transportation Master Plan (TMP) is underway and will review our existing street network and developing lands and make recommendations in a proactive manner on stop controls, integrate existing Traffic Impact Studies, review speed limits as well as review bicycle and pedestrian usage and planning. COVID-19 impacted the original timeline especially data gathering and public input through the process. A final draft report is expected in April 2021 with the final report in June of 2021. The budget remains as $75,000 with $45,000 remaining to be spent at the time of this report. A specific review of Wallace South and traffic calming measures are now included in the capital plan at $14,000 for the study and $40,000 for modifications to the corridor as a result. This number is a high level estimate and will need to be brought back to council once the study is completed in early 2021. Related to the Transportation Master Plan, the Core Traffic Review and Intersection improvements was approved by Council in 2020, delayed by COVID-19 and is relisted for 2021 at $27,000 in materials including markings, delineators, signage and consulting reveiw as we monitor the impacts of the proposed changes. Traffic counts have been recommended through the TMP. $25,000 for detailed counts on several sections both in urban and rural sections of the municipality.

Estimated Expenditures Engineering/Consulting

Project Schedule 2021 2022 $98,000.00

G/L Account No.

Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$0.00 $51,000.00

$0.00 $0.00

$149,000.00

$0.00

Project Schedule 2021 2022 $74,500.00

G/L Account No.

$74,500.00

$149,000.00

$0.00

Project Schedule 2021 2022

Check Box

Poor High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 3

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYOVER - 911 Sign Installation Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations Jan 15-2020

Detailed Project Description and Specifications/Rationale The County of Perth procured signs in early 2020 for both individual properties (911 signs) as well as for road naming as part of a full replacement initiated by the County based on sign conditions. The replacement of over 2000 tabs would include staff inspecting all locates, and installing postas as well as tabs throughtout NP. It is expected to be a 8 to 10 week process once signs are delivered. Work will be conducted with our forces, costs represent our labour and equipment usage only. Half of the signs were installed in 2020 and additionally, the road signs on all rural roads are planned to be changed out in 2021 as per the County program.

Total Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations

Project Schedule 2021 2022

G/L Account No.

$35,000.00 $0.00 $35,000.00 Project Schedule 2021 2022 $35,000.00

$0.00

G/L Account No.

Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$35,000.00

$0.00

Project Schedule 2021 2022

Check Box

N/A N/A

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 4

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Atwood Servicing Upgrades Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Atwood Servicing Upgrades were initiated by the application of subdivision in the Northeast section of the town. This was combined with MTO comments regarding upgrades to Highway 23 from Newry to Listowel created a timeline and a need to reconstruct. Design and discussion with MTO was initiated in 2019 and continues. The project will include the installation of water main to service the Highway 23 corridor as well as potential upgrades to the Danbrook Pumping station to allow for the fire suppression flows in the Village. Full design, meetings and coordination with MTO and utilities and resulting final design are onging with the MTO. Costs estimates do not include possible storm sewer work that may be required and represent the full project of station upgrades and watermain installation from the station to the new subdivision in the northeast.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land

Project Schedule 2021 2022 $216,000.00

G/L Account No.

$4,322,000.00 $4,538,000.00 Project Schedule 2021 2022 $358,728.70 $2,269,000.00 $1,910,271.30

$0.00

G/L Account No.

Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$4,538,000.00

$0.00

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYOVER - Listowel Core Infrastructure Upgrades Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations Jan 15-2020

Detailed Project Description and Specifications/Rationale The project is needed to equip Council with more information and detailed costing on Core revitalization in Listowel that would include full replacement of infrastructure. Engineering, inspection, review of streetscape plans as related to infrastructure repair and recommendations on phasing of work are also expected. The work will be awarded through the Roster process in 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $45,000.00 $10,000.00 $10,000.00 $65,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $65,000.00

$65,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works NEMP - Walton and Davidson Pump Station Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Preliminary development estimates for the "south lands" including Walton, Rhine and Davidson (to the sanitary pumping station at David Street area) are included in the estimate. This would be considered a first phase of the Northeast Master Plan (NEMP). Other phases are detailed in the estimate below and are general estimates at this time.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Net HST Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022

$4,800,000.00 $0.00 $4,800,000.00

G/L Account No.

$0.00 $0.00

Project Schedule 2021 2022 $4,300,000.00

G/L Account No.

$500,000.00 $0.00

$4,800,000.00

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYOVER - Line 84 Reconstruction Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Listed for design in 2019, the project was initiated in July of 2020 and is 40 percent complete. The project scope included road rebuilding of Line 84 from Tremaine Avenue to Highway 23. Newly planned development west of Highway 23 has resulted in the addition of watermain to the west to include New Life Mills. Connection of water to users west of Highway 23 was anticipated and completed in 2020.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $247,200.00 $2,472,000.00 $0.00 $2,719,200.00

G/L Account No.

$40,000.00 $40,000.00

Project Schedule 2021 2022 $19,200.00

G/L Account No.

$2,700,000.00

$2,719,200.00

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRY -OVER Ongoing Re-construction Rd 140 Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Ongoing rehabilitation of Line 140 is a shared project with Perth East. Budgeted at $500,000 per year with cost sharing at 50/50 for work conducted each year. Work involves the removal and reuse of acceptable gravel from the surface of the road, the removal of unacceptable base and the reinstatement of Both "B" and "A" gravel and grading of final contours. Ditch line adjustments and restoration are part of the works. The project is expected to extend to 2022 and possibly 2023.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other

Project Schedule 2021 2022

$250,000.00

G/L Account No.

Project Schedule 2021 2022 G/L Account No. $250,000.00 $250,000.00

$0.00

Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$250,000.00

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 11

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRY OVER - Albert Storm Trunk Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Continuation of the Albert Storm Trunk upgrades including reconstruction of part block Albert north of Edgar. Top Coat Asphalt for entire project and warranty/holdback payments will also be disbursed.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other- Financing Total Financing

Project Schedule 2021 2022 G/L Account No. $103,400.00 $0.00 $1,034,000.00 $0.00 $1,137,400.00

$0.00 $0.00

Project Schedule 2021 2022 G/L Account No. $1,137,400.00 $0.00

$1,137,400.00

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

G/L Account No. $0.00 $0.00 $0.00 $0.00

Check Box

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 10

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Pedestrian Crossovers Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale Type D PXOs paint and signage at Roundabout, and 4 trail crossings as well as the proposed reconstruction of the Inkerman PXO on Wallace to a level 2 Type B PXO as on Argyle and Main. MTO approvals will be initiated early in the new year and design submitted with approval and construction planned in 2021. Costs include the potential relocation of the PXO to the north side of the intersection.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $109,000.00

$0.00 $109,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $109,000.00

$109,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 9

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Bridge and Culvert Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale The design and tender preparation of 2 structures, one on Line 154 (154086) and the other on Line 60 (060071) is anticipated for 2021. Repairs to these structures are listed under 2021 anticipated construction costs. Work is recommended under the 2019 OSUM inspections. Davidson Street Bridge is designed for repair and may be added to the program in 2021. Final assessments and review of the options for the bridge will be brought forward in 2020. The past estimate for repair was $1,450,000.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land

Project Schedule 2021 2022 $218,232.00 $1,818,600.00 $3,000.00 $2,039,832.00 Project Schedule 2021 2022 $2,039,832.00

G/L Account No.

$0.00

G/L Account No.

Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$2,039,832.00

$0.00

Project Schedule 2021 2022

Check Box

fair to poor

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 10

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Asphalt Resurfacing (Pavement Preservation) Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale See below list of pavement preservation and full pavement replacement for recommended sections. Work on Line 89 is ongoing from 2020 and is required in 2021.

Road 152 from HWY 86 to Line 87

chip/seal

65000

Road 158 from Line 81 to Line 84

chip/seal

45000

Line 89 from 152 to 140 chip and seal $77,000

chip/seal

77000

Havelock main to Kincaid double microsurface. 25,000

microsurface

25000

Rebuild 2km of 88 or 90 east end

pulv./pave

270000

Pave Line 89

pave

199000

Rocher Road

pave (2ndlift)

95000

Salisbury

pave (2lift)

40,000 816000

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Project Schedule 2021 2022

G/L Account No.

$816,000.00 $816,000.00

$0.00

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $816,000.00

$816,000.00

$0.00

Project Schedule 2021 2022

G/L Account No.

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 13

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works New Sidewalk Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale 300 meters of urban sidewalk and walkway Wallace Ave South at trail etc. Hutton and Wood.

Estimated Expenditures Eng/Survey/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact

Project Schedule 2021 2022

G/L Account No. $0.00

$45,000.00 $0.00 $45,000.00

$0.00 $0.00 $0.00

Project Schedule 2021 2022 $45,000.00

G/L Account No.

$0.00

$45,000.00 Project Schedule 2021 2022

$0.00

G/L Account No.

Payback Financing Required Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 14

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works Fleet Purchases - Public Works Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations

Detailed Project Description and Specifications/Rationale See attachment. Total below also includes a $25,000 mower attachment to replace existing grader boom mower. Overall total increases to $618,000+$25,000 = $643,000

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback

Project Schedule 2021 2022 G/L Account No. $0.00 $0.00 $1,078,000.00 $0.00 $0.00 $1,078,000.00 $0.00 Project Schedule 2021 2022 $643,000.00 $435,000.00

$1,078,000.00 Project Schedule 2021 2022

G/L Account No.

$0.00

G/L Account No.

Financing Required Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Public Works – Project 14 – Fleet Purchases – Attachment

20-Nov-20

Cemetery Project Recap Sheet

Project # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Project Name CARRYFORWARD - New Columbarium installation CARRYFORWARD - Cemetery Signage 0 0 0 0 0 0 0 0 0 0 0 0 0

2021 Estimated Expenditure 51,000.00 6,000.00 57,000.00

Segregated Surplus 51,000.00 6,000.00 57,000.00

User Fee/ Tax Levy 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

2021 Development Charges Grants Donations 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Sale of Land

Other 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

2022 Estimated Expenditure 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Public Works CARRYFORWARD - New Columbarium installation Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations 10-Jan-20

Detailed Project Description and Specifications/Rationale The new columbarium installation is being carried forward as delivery times in 2019 were delayed as product was not available from overseas markets. Contract work for foundation and sidewalk work completed. Columbarium purchase may carryover to 2021 depending on delivery.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022 $0.00 $51,000.00 $0.00 $51,000.00

G/L Account No.

1900-01-00 $0.00

Project Schedule 2021 2022 $51,000.00

$51,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Check Box

Poor Low

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Cemetery CARRYFORWARD - Cemetery Signage Lyndon Kowch, Manager of Operations Lyndon Kowch, Manager of Operations 10-Jan-20

Detailed Project Description and Specifications/Rationale Continuation of sign program at office and 1 site.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required

Project Schedule 2021 2022 $6,000.00 $0.00 $0.00 $6,000.00

G/L Account No.

$0.00

Project Schedule 2021 2022 $6,000.00

$6,000.00 Project Schedule 2021 2022

G/L Account No.

$0.00

G/L Account No.

Interest on Financing Annual Depreciation Estimate Priority Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Risk Rating

Check Box

Tab 10: Environmental Services Capital Projects

Environmental Service Department: Capital Overview Solid Waste Division 2020 Capital Project Review: 1. Listowel Landfill Remedial Action Plan – This project is based on the Ministry of Environment, Conservation and Park’s recommendations following an inspection. The Contaminated Attenuation Zone Agreements have been approved by Council and will be complete by the end of 2020. 2. Landfill Cell Construction – This project involves the continued development of the next cell for waste disposal at the Elma Landfill. Work includes building up of the newly installed roadway. 2021 Capital Projects: One project is proposed for 2021. 1. Landfill Loading Dock – To reduce the annual operating costs and to limit the amount of handling of mattresses that currently takes place, it is proposed to install an outdoor loading dock at the landfill and keep the rented 53’ trailer on-site at the landfill. This will eliminate the need to shunt mattresses to Listowel. The project would include removing some handrails and cutting a portion of the wall to make way for the loading dock. Wheel risers would allow the trailer to match the height of wall allowing level access to the trailer from the upper level of the landfill drop-off area. Also required would be an aluminum dock plate and wheel chocks. Additionally, to move mattresses from the c-can to the trailer would require the purchase of a skid steer at an estimated cost of between $40,000 and $60,000. If the project is approved by Council, the skid steer purchase will be included in the fleet purchases for 2021.

Wastewater Division 2020 Capital Projects Review: 1. Wastewater Treatment Plant (WWTP) Upgrades – The project is nearly complete with the exception of the grating required in the new Headworks building, which has been delayed due to COVID-19 related issues. 2. Lagoon Tree Planting – Completed 3. Return Activated Sludge Pump Replacement – Completed 4. Hydraulic Re-rating of WWTP – Process has begun and will move forward in 2021. 2021 Capital Projects: Eight projects are proposed for 2021.

1. Hydraulic Re-rating of the WWTP – This project began in 2020 and will be completed in 2021. 2. Septage Receiving Station Auger/Grinder Replacement – This project replaces equipment at the SRS. 3. Paving Driveway at the WWTP – This project will complete paving for the driveway and parking area. The new area surrounding the headworks was paved as part of the WWTP upgrades in 2020. 4. Air Release Valve Replacement – The air release valves on the old wastewater forcemain between the Highway 23 Pump Station and the WWTP, as well as the Atwood wastewater forcemain, are due for replacement. 5. Aeration Tank Refurbishment – WWTP staff rehabilitated the North Aeration Tank and replaced all the aeration membranes (1700) in 2020 in preparation for stress testing related to the hydraulic re-rating of the plant. Membranes typically have a 10-year life expectancy and are presently at that point. 6. Water Meter Replacement – Project to be split between water and wastewater divisions. Over 60% of water meters are 17 years old and have reached or surpassed their useful life. To prepare to replace the meters in 2022, RFP’s for first, a reading system, and second, a water meter supply and install will be issued in 2021 in preparation for the installation program commencement in 2022. 7. WWTP Roof Repairs – The original administration building and garage roof needs repair. 8. Infiltration Study Recommendations – The Inflow and Infiltration Study completed in 2020 identified actions to be taken to reduce inflow and infiltration into the wastewater collection system in Listowel.

Water Division 2020 Capital Projects Review: 1. SCADA Server Replacement – Will be completed by end of 2020. 2. Listowel Well #5 Rehab and Maintenance Inspection – Regularly scheduled inspection of well including a down-hole video. Replacement of all piping, flow meter and flow control valve are also included in this project. Currently in progress. 2021 Capital Projects: One project is proposed for 2021. 1. Water Meter Replacement – As noted in the Wastewater Division comments above, this project is to be split between the Water and Wastewater divisions equally. Respectfully submitted,

Mark Hackett, Manager of Environmental Services

20-Nov-20

Landfill Project Recap Sheet

Project # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Project Name Landfill Loading Dock 0 0 0 0 0 0 0 0 0 0 0 0 0 0

2021 Estimated Expenditure 7,500.00 7,500.00

Segregated Surplus 7,500.00 7,500.00

2021 Financing User Fee/ Development Tax Levy Charges Grants Donations -

Sale of Land -

Other -

2022 Estimated Expenditure -

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Landfill Loading Dock Mark Hackett, Manager of Evironmental Services Mark Hackett, Manager of Evironmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale The Mattress Recycling Program is operated out of the Elma Landfill where mattresses are stored in a 20 foot c-can and then transferred to a location in Listowel and then loaded onto a 53' trailer that is rented by the municipality. Approximately $8,000 per year is spent shunting mattresses to the trailer for delivery to the mattress recycler in Woodbridge. To reduce the annual operating costs and to limit the amount of handling mattresses that currently takes place, it is proposed to install an outdoor loading dock at the Landfill and keep the rented trailer on-site at the landfill, eliminating the need to shunt mattresses to Listowel. The project would include removing some handrails and cutting a portion of the wall to make way for the loading dock. Wheel risers would allow the trailer to match the height of wall allowing level access to the trailer from the upper level of the landfill dropoff area. Also required would be an aluminum dock plate and wheel chocks. Additionally, to move mattresses from the c-can to the trailer would require the purchase of a skid steer at an estimated cost of between $40,000 and $60,000, which, if the project is approved by council, will be included in the fleet purchases for 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction

Project Schedule 2021 2022 $7,500.00

G/L Account No.

Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$7,500.00

$0.00

Project Schedule 2021 2022 $7,500.00

$0.00

$7,500.00 Project Schedule 2021 2022

G/L Account No.

Check Box

medium medium

G/L Account No.

20-Nov-20

WWTP Project Recap Sheet

Project# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Project Name Hydraulic re-rating of Wastewater Treatment Plant Auger/Grinder Replacement at Septage Receiving Station Paving - WWTP Driveway Air Release Valve Replacement AerationTank Rehabilitation Water Meter Replacement WWTP - Roof repairs Infiltration Study Recommendations 0 0 0 0 0 0 0

2021 Estimated Expenditure 160,000.00 69,000.00 60,000.00 60,000.00 70,000.00 45,000.00 180,000.00 644,000.00

Segregated Surplus 80,000.00 69,000.00 60,000.00 60,000.00 70,000.00 45,000.00 180,000.00 564,000.00

2021 Financing User Fee/ Development Tax Levy Charges Grants Donations 80,000.00 80,000.00 -

Sale of Land -

Other/ Financing

2022 Estimated Expenditure 800,000.00 55,000.00 855,000.00

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Hydraulic re-rating of Wastewater Treatment Plant Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale Hydraulic re-rating of the Wastewater Treatment Plant would allow the rated hydraulic capacity of the plant to be increased without implementing additional physical plant upgrades. This would ensure that both residential and industrial/commercial growth can continue to occur in North Perth without any servicing impediments in the future. There is currently sufficient uncommitted reserve capacity for the WWTP, however, with the accerated growth rate being experienced over the last few years, it is proposed to proceed with preparing an application to hydraulicly re-rate the WWTP. The upgrades completed in 2008 and the current upgrades being completed this year will be an asset during the application process. The re-rating project includes a desktop analyses, an extensive sampling program, process modeling and stress testing.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Net HST Total Estimated Expenditures

Project Schedule 2021 2022 $160,000.00

$160,000.00

G/L Account No.

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - Financing Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $80,000.00

G/L Account No.

$80,000.00

$160,000.00 Project Schedule 2021 2022

Check Box

Poor - Medium High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 2

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Auger/Grinder Replacement at Septage Receiving Station Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale The Septage Receiving Station (SRS) auger is part of the Honey Monster Screening System which removes solids from the incoming waste products received at the SRS. The auger has replaceable brushes which are replaced regularly, but due to the high usage, the auger itself needs to be replaced every 3 or 4 years. The grinder is situated prior to the screening system in the SRS and helps break up larger items in the waste. The grinder pack is typically rebuilt 2 or 3 times a year but eventually the mechanical seals fail and a new unit needs to installed.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Net HST Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - Financing Total Financing

Project Schedule 2021 2022

G/L Account No. $0.00

$69,000.00 $0.00 $69,000.00

$0.00

Project Schedule 2021 2022 $69,000.00

G/L Account No.

$0.00

$69,000.00

$0.00 $0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022 $0.00

G/L Account No. $0.00

Check Box

Poor High

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Paving - WWTP Driveway Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale As part of the recent Wastewater Treatment Plant upgrades, a portion of the driveway was paved. This project includes paving the remaining areas including the parking area and driveway from the plant entrance. It does not include paving the Septage Receiving Station road way as the turning trucks would be too hard on the asphalt. This project could be included in the annual paving tender.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022

G/L Account No.

$60,000.00

$0.00

Project Schedule 2021 2022 $60,000.00

$60,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Check Box

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Air Release Valve Replacement Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale Air release valves are an important component on forcemains that reduce potential damage to piping due to air pressure changes. It is proposed to replace nine valves in 2020 on both of the older raw sewage forcemains coming to the Wastewater Treatment Plant from the Highway 23 pump station. The Atwood forcemain is included in the nine valves for replacement. It also proposed to purchase an extra release valve as a spare.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other - Tree Reserve Total Financing

Project Schedule 2021 2022

G/L Account No.

$60,000.00 $0.00 $60,000.00

$0.00

Project Schedule 2021 2022 $60,000.00

$0.00 $60,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Check Box

Poor High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 5

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services AerationTank Rehabilitation Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale The Wastewater Treatment Plant staff rehabilitated the North Aeration Tank and replaced all the aeration membranes (1700) in 2020 in preparation for stress testing related to the hydraulic re-rating of the plant. Membranes typically have a 10 year life expectancy, and are presently at that point. It is proposed to rehabilitate the South Aeration Tank in 2021.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction . Other Total Estimated Expenditure

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Project Schedule 2021 2022

G/L Account No.

$70,000.00

$0.00

Project Schedule 2021 2022 $70,000.00

$70,000.00

G/L Account No.

$0.00

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

Priority Check Box Safety of the Public/Legislative Requirement Prior Commitment to Council Existing Structural Condition Lack of Physical Capacity Economic Impact: Cost/Payback Monitored Complaints Received by Staff & Council Condition Rating Poor Risk Rating Medium

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 6

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Enviromental Services Water Meter Replacement Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale The municipality has over 3,900 water customers. Of these customers, almost 60% of the existing water meters have reached or have surpassed their useful life. As water meters age they become less accurate resulting in less revenue generation. Water meters were originally installed in existing homes and businesses in 2004 which means that in 2021, the original meters will be 17 years old. Since 2004, water meter and remote reading technology has improved, which improves both the accuracy of the reads and the ease at making the reads. Technology now exists that allows one automated meter reading system (AMR) to read multiple brands of water meters, allowing competitive pricing for water meters, which over time result in substantial savings. It is proposed to replace all water meters currently in service and replace the existing automated meter reading system (AMR) in 2022. The first step will be to issue a Request for Proposal (RFP) for an AMR or AMI (Advandced Metering Infrastructure) system capable of reading multiple brands of water meters. Once awarded, a RFP for water meter purchase and installation will be issued. The RFP process would take place in 2021. Once awarded, the installation program would commence, to be completed entirely in 2022. As water meters are used for billing of wastewater services as well as water services, the project cost is split between the Water and Wastewater Reserves.

Estimated Expenditures Consulting and Reporting Material/Equipment Installation Contingency

Project Schedule 2021 2022 $550,000.00 $200,000.00 $50,000.00

G/L Account No.

Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$800,000.00 Project Schedule 2021 2022 G/L Account No. $800,000.00

$800,000.00 Project Schedule 2021 2022

Check Box

Poor Medium

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 7

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services WWTP - Roof repairs Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale The origninal administration building constructed in the early 1900's has a complex roofing system. This is due to the fact that the basement is much larger then the building above grade and is outside the foot print of the building. The roofing system consists of the original flat roof over the building and garage. It also has flat roofing at ground level for the basement underground to the east, west, and back of the original building. The ground level roofing on the east and west sides of the building has started to leak in spots to the basement below and needs to be addressed.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations

Project Schedule 2021 2022

G/L Account No.

$45,000.00

$45,000.00 Project Schedule 2021 2022 $45,000.00

$0.00

G/L Account No.

Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$45,000.00

$0.00

Project Schedule 2021 2022

Check Box

Poor High

G/L Account No.

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 8

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Infiltration Study Recommendations Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Detailed Project Description and Specifications/Rationale An Inflow and Infiltration Study was completed in 2020 on the wastewater collection system in Listowel to identify areas where actions could be taken to reduce inflow and infiltration into the system. Flow monitoring devices were placed throughout the collection system allowing problem areas to be identified. The study was initiated in support of the effort to assess and rerate the hydraulic capacity of the Listowel Wastewater Treatment Plant to acccomodate growth and minimize capital upgrades. From the study, a list of recommended actions has been prepared (attached). By reducing inflow and infiltration, we can potentially increase the available development capacity, reduce instances of basement flooding and overflows to the environment during wet weather, and reduce costs assosciated with treatment of extraneous flow.

Estimated Expenditures Engineering/Consulting Material/Equipment Construction Other - CCTV Inspection Total Estimated Expenditures

Sources of Financing Segregating Surplus

Project Schedule 2021 2022

G/L Account No.

$110,000.00 $70,000.00 $180,000.00

$55,000.00 $55,000.00

Project Schedule 2021 2022 G/L Account No. $180,000.00 $55,000.00

User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

$180,000.00

$55,000.00

Project Schedule 2021 2022

Check Box

Poor High

G/L Account No.

Environmental Services – WWTP – Project 8 – Infiltration Study Recommendations Attachment

20-Nov-20

Water - Project Recap Sheet Project # Project Name Water Meter Replacement and Automated Meter Reading System 1 2 0 3 0 4 0 5 0 6 0 7 0 8 0 9 0 10 0 11 0 12 0 13 0 14 0 15

2021 Estimated Expenditure -

Segregated Surplus -

2021 Financing User Fee/ Development Tax Levy Charges Grants Donations -

Sale of Land -

Other -

2022 Estimated Expenditure 800,000.00 800,000.00

330 WALLACE AVENUE NORTH LISTOWEL, ON N4W 1L3

MUNICIPALITY OF NORTH PERTH PROJECT DETAIL SHEET Project 1

Department Project Title Project Manager A/P Approval Date Prepared/Revised

Environmental Services Water Meter Replacement and Automated Meter Reading System Mark Hackett, Manager of Environmental Services Mark Hackett, Manager of Environmental Services 14-Oct-20

Estimated Expenditures Engineering/Consulting Material/Equipment Installation Contingency Total Estimated Expenditures

Sources of Financing Segregating Surplus User Fee/Tax Levy Development Charges Grants Donations Sale of Land Other Total Financing

Annual Operation Impact Payback Financing Required Interest on Financing Annual Depreciation Estimate

Project Schedule 2021 2022

$0.00

G/L Account No.

$550,000.00 $200,000.00 $50,000.00 $800,000.00

Project Schedule G/L Account No. 2021 2022 $800,000.00

$0.00

$800,000.00

Project Schedule 2021 2022

$0.00

Check Box

Poor Medium

G/L Account No.

Tab 11: Combined Capital Budget

2021 COMBINED PROJECT BUDGET 2021 ESTIMATED EXPENDITURES

DEPT PROJECTS Administration 02-3110 Carryover - Northeast Master Plan 02-1110 02-1172 02-1195 02-1271 02-1193 0 0 0

$ Carryover - Community-Wide GHG Emission Reduction Plan $ Carryover - Pay Compensation Review (Market Study $ Carryover - Community Safety and Well-Being Plan $ Carryover - RED Commercial Faรงade Improvement $ Carryover - Elma Logan Development Social Space $ Council Dashboard $ Organizational Review $ HR Strategy & Retention Plan $

2021 SEGREGATED SURPLUS

User Fee/ Tax Levy

Development Charges

Grants

Sale of Land

Donations

2022 Estimated Expenditures

Other

10,000.00 34,500.00 3,000.00 60,000.00 149,907.00 15,000.00 15,000.00 10,000.00 40,000.00

$ $ $ $ $ $ $ $ $

10,000.00 985.72 3,000.00 60,000.00 102,454.50 15,000.00 15,000.00 10,000.00 40,000.00

$ $ $ $ $ $ $ $ $

27,600.00 37,452.50 -

$ $ $ $ $ $ $ $ $

10,000.00 -

$ $ $ $ $ $ $ $ $

5,914.28 -

$ $ $ $ $ $ $ $ $

10,000.00 -

337,407.00

256,440.22

65,052.50

10,000.00

5,914.28

10,000.00

Admin Total Daycare 02-6202 Carry-over - St Marys EarlyON Program

Daycare Total Finance 02-1712 IT Corporate Upgrades 02-1783 HR/Payroll Software

55,944.00

$ $

70,000.00 200,000.00

$ $

02-1780

IT Goverance and Modernization (Annual)

250,000.00

02-1782

CARRYOVER - Asset Management Plan - Next Step $ Asset Management - GIS Support

55,944.00

70,000.00 105,000.00

$ $

250,000.00

60,000.00

20,000.00

39,000.00

IT Communiciations Building

20,000.00

Development Charges Update

15,000.00

Finance Total $ Library 02-6511 CARRY OVER -Listowel Library Masonry Repairs $ 02-6521 CARRYOVER - North Perth Library and Community H$

654,000.00

504,000.00

19,000.00 35,000.00

$ $

19,000.00 35,000.00

$ $

50,000.00

55,944.00

$ $

45,000.00

$ $

80,000.00 -

250,000.00

15,000.00

$ $

40,000.00

85,000.00

Library Total Fire 02-2101 CARRY OVER - Replacement of Fire Apparatus

54,000.00

575,000.00

Fire Total

575,000.00

230,000.00 560,000.00

575,000.00

2021 COMBINED PROJECT BUDGET DEPT Water

2021 ESTIMATED EXPENDITURES

PROJECTS Water Meter Replacement and Automated Meter Rea $

Water Total WWTP Hydraulic re-rating of Wastewater Treatment Plant Auger/Grinder Replacement at Septage Receiving St Paving - WWTP Driveway Air Release Valve Replacement AerationTank Rehabilitation Water Meter Replacement WWTP - Roof repairs Infiltration Study Recommendations

2021 SEGREGATED SURPLUS

User Fee/ Tax Levy

Development Charges

Grants

Sale of Land

Donations

2022 Estimated Expenditures

Other

800,000.00

$ $ $ $ $ $ $ $

$ $ $ $ $ $

$ $ $ $ $ $ $ $

800,000.00 55,000.00

855,000.00

$ $ $ $ $ $ $ $

160,000.00 69,000.00 60,000.00 60,000.00 70,000.00 45,000.00 180,000.00

$ $ $ $ $ $ $ $

80,000.00 69,000.00 60,000.00 60,000.00 70,000.00 45,000.00 180,000.00

$ $ $ $ $ $ $ $

WWTP Total Landfill

644,000.00

564,000.00

02-4820

7,500.00

$ $ $ Atwood Servicing Upgrades $ CARRYOVER - Listowel Core Infrastructure Upgrade $ NEMP - Walton and Davidson Pump Station $ CARRYOVER - Line 84 Reconstruction $ CARRY -OVER Ongoing Re-construction Rd 140 $ CARRY OVER - Albert Storm Trunk $ Pedestrian Crossovers $ Bridge and Culvert $ Asphalt Resurfacing (Pavement Preservation) $ New Sidewalk $ Fleet Purchases - Public Works $

151,000.00 149,000.00 35,000.00 4,538,000.00 65,000.00 4,800,000.00 2,719,200.00 250,000.00 1,137,400.00 109,000.00 2,039,832.00 816,000.00 45,000.00 1,078,000.00

$ $ $ $ $ $ $ $ $ $ $ $ $

$ $

$ $ $

$ $ $ $ $ $ $ $

$ $ $ $ $ $ $

$ $ $ $ $ $ $ $

40,000.00 250,000.00 -

17,932,432.00

290,000.00

Landfill Loading Dock

Landfill Total Roads and Drainage CARRYOVER - Storm Water Levy Master Plan CARRYOVER - Transportation Master Plan & Traffic CARRYOVER - 911 Sign Installation

Roads and Drainage Total

$ $ $ $

$ $

80,000.00

74,500.00 35,000.00 358,728.70 65,000.00 4,300,000.00 19,200.00 250,000.00 1,137,400.00 109,000.00 2,039,832.00 816,000.00 45,000.00 643,000.00

$ $ $ $ $ $ $ $ $ $ $ $ $ $ 435,000.00

151,000.00 74,500.00

$ 500,000.00 $ 2,700,000.00 $ $ $ $ $ $ $ -

$ $ $ $ $ $ $ $

9,892,660.70

$ 435,000.00

$ 5,694,500.00

$ 2,269,000.00

$ $

1,910,271.30 1,910,271.30

2021 COMBINED PROJECT BUDGET DEPT PROJECTS Cemetery 02-5580 CARRYFORWARD - New Columbarium installation 02-5501 CARRYFORWARD - Cemetery Signage

2021 ESTIMATED EXPENDITURES

2021 SEGREGATED SURPLUS

User Fee/ Tax Levy

Development Charges

Grants

Sale of Land

Donations

2022 Estimated Expenditures

Other

$ $

51,000.00 6,000.00

$ $

51,000.00 6,000.00

$ $

57,000.00

$ $ $ CARRY-OVER Trail Development and Maintenance $ CARRY-OVER Robert Mathers Park Enhancements $ CARRY-OVER EMCC Refurbishment/Renovation $ CARRY-OVER Supply and Delivery of 2 new Ice Res $ Atwood Cenotaph Refurbishment - Phase 2 $ Fleet & Equipment - Recreation $ Elma Logan and Wallace Arena Lighting $ Universal Washroom for Outdoor Rink in Atwood $ Aquatic Facility Drawings $ Listowel Partial Dam Removal $ EMCC HVAC - New Furnace and AC $

9,400.00 240,000.00 210,000.00 38,000.00 15,000.00 34,736.00 182,160.00 54,000.00 70,000.00 79,000.00 30,000.00 50,000.00 100,000.00 37,000.00

$ $ $ $ $ $ $ $ $ $ $ $ $ $

9,400.00 240,000.00 210,000.00 38,000.00 15,000.00 34,736.00 163,160.00 32,614.34 70,000.00 70,225.00 10,000.00 50,000.00 95,000.00 37,000.00

$ $ $ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $

21,385.66

$ $ $ $ $

1,149,296.00

1,075,135.34

0 $

21,466,579.00

$ $

6,310,247.00 15,156,332.00

Cemetery Total Recreation CARRY OVER - Memorial Park Fence CARRY-OVER LMA Demolition and Redevelopmen CARRY-OVER JBS & JBN Ball Light Tower Replace

Recreation Total TOTAL CARRYOVER - PROJECT TOTALS (MONEY ALREADY COMMITTED)

PROJECT RANKING FOR 2021 TOTAL

$ 12,985,736.26

$ 435,000.00

$ 5,824,500.00

8,775.00 4,000.00 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $

20,000.00 1,000.00 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $

19,000.00 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $

5,500,000.00 170,000.00 3,000,000.00 37,000.00

34,160.66

21,000.00

19,000.00

8,707,000.00

2,150,428.46

31,000.00

39,914.28

$ 11,797,000.00

Tab 12: Public Survey Results

MUNICIPALITY OF NORTH PERTH 2021 Budget Survey Results

Highlights • Online survey through Your Say North Perth, paper copies available at Municipal Office reception • 78 surveys completed (compared to 93 surveys completed for 2020 Budget; 43 surveys completed for 2019 Budget)

Property Ownership

MUNICIPALITY OF NORTH PERTH

Type of Property Owned

MUNICIPALITY OF NORTH PERTH

What information can the Municipality provide about the budget that would help your understanding? • Breakdown of spending/where property taxes are allocated • Information on budget process • Property taxes by Ward • Reasoning why projects are included/not included • Communication in plain language • Forecast of long-term needs • How Municipality has grown financially

MUNICIPALITY OF NORTH PERTH

• Updates on projects (construction) • How survey information is reflected in the budget • Sources of income • Comparisons to other municipalities • Priorities for spending

From your perspective and recognizing that not everything is within the Municipality’s control, what are the most important concerns facing the Municipality at this time? Pick your top three.

Please rate your satisfaction with the delivery of the Municipalityâ€™s various services.

*Additional comments regarding satisfaction with the delivery of municipal services can be found in the survey report attached to the 2021 Budget Survey Council Report.

In 2020, the average residential property, valued at $264,728.00, would have paid $3,050.48 in property taxes. Of this amount, $681.33 was allocated to the County of Perth, $405.04 was allocated to school boards, and $1,964.11 stayed with the Municipality of North Perth. Overall, to what extent to do agree or disagree that you received good value for the municipal portion of your tax dollars?

The table below shows the portion of municipal taxes paid by an average household in 2020 to each Municipal service area.

Thinking of the services each area provides (table in previous slide), indicate if you would enhance, maintain or reduce the service areaâ€™s portion of municipal taxes.

North Perth Council recently discussed the possibility of a municipal investment in broadband infrastructure for our rural areas for access to education, business operations and general connectivity. Depending on the level of cooperation from service providers, different levels of government and the construction type, substantial municipal dollars would be required to cover every rural road (i.e. millions). Would you support the investment of municipal tax dollars to increase access to broadband internet in North Perth?

MUNICIPALITY OF NORTH PERTH

Reasoning/Comments: Would Support

Would Not Support/Unsure

• • • • • • • • •

• • • • • • •

Quality of service must be ensured Rural residents deserve investments too Only rural property taxes invested Essential utility Invest via tax relief for service providers Attract business and people Needed for remote work and schooling Equal access for all residents Complete gradually

MUNICIPALITY OF NORTH PERTH

Current service manageable Do not have issues with internet Taxpayers already struggling COVID-19 impact Not a necessity Service providers should pay Not a municipal responsibility – Province and Federal Governments should invest • Technology changes too quickly to invest • Other priorities

Some services provided by the Municipality charge user fees but run a deficit as the user fee charged does not cover the total cost to provide the service. These deficits are then funded by municipal tax dollars. Please indicate whether you would support an increase in user fees for the services below in order to remove/reduce their deficit.

MUNICIPALITY OF NORTH PERTH

As we develop future parks, trails and outdoor green spaces, what would you like to see included in them? • • • • • • • • • • •

Satisfied with current amenities Accessible playgrounds Dog park Trails and walking paths More lighting and garbage cans in parks/on trails Indoor Pool Outdoor Pool More Splash Pads (one in Atwood) Signage and trailheads Public washrooms – year round More trees, greenspaces

MUNICIPALITY OF NORTH PERTH

• • • • • • • •

Benches, sitting areas Spaces that allow social distancing Utilize current amenities better Parking (trails) ATV access Outdoor rinks Update skate park Recreation not an essential service

Ideas for building a better, stronger community: Planning and Growth

Roads

Services/ Amenities

Community Well- Municipal being /Safety Operations

• • • •

• Traffic congestion • Truck by-pass • Widening Perth Line 86 • Tidy streets • More sidewalks • Safe streets

• Childcare spaces • Dog Park • New pool (Indoor and Outdoor) • Diverse recreation programming • Enhance online Library services • More restaurants

• • • •

Affordable housing Managed growth Business attraction Infrastructure improvements • Incentives for Industry

Inclusion Homelessness Crime/Drugs Mental health/addiction supports • Access to Social Services • Community Hub • Preserve small town feel

• Collaboration • Transparent • Equal investment in urban and rural wards • Centralized services • Focus on essential services

MUNICIPALITY OF NORTH PERTH

What information would you like to receive from the Municipality that you are currently not receiving? • • • • • • •

Monthly emailed newsletter Why decisions are made Council information in Community Connection Details on new developments Information on new businesses Construction updates Financial updates

MUNICIPALITY OF NORTH PERTH

2020 and 2021 North Perth Budget Surveys – Comparison of Common Question Responses Summary Points of Survey Comparison: •

Over 70% of responders in both survey years were urban residential property owners. Just over a quarter of responses in 2020 survey were rural residential or farmland property owners. This rose to almost one-third in the 2021 survey.

•

Majority of respondents in both years fall into the Good/Agree or Fair/Neutral categories in terms of the value they receive for their tax dollars.

•

Some form of an increase in user fees supported by over two-thirds of respondents in both years to balance budget/decrease service area deficits.

•

Opinions on service levels stayed mostly constant between the two surveys, with maintaining service levels for each area receiving the majority of support from respondents. Service areas where enhancing services levels received a notable level of support in both years was Public Works and Parks & Recreation.

•

Similarity in responses regarding key concerns in the community and/or ways to build a stronger community. Some common areas noted in both years include: affordable housing, managed growth, road safety/maintenance/upgrades, homelessness and poverty, access to social services/supports, municipal collaboration, and enhance/diversify recreation programs/amenities.

Identify age group (2020 Survey): -

30 and under – 10.8% 31-50 years – 38.6% 51-64 years – 33.7% 65 and above – 15.7% Prefer not to say – 1.2%

Type of property(s): 2020 Survey Urban residential – 74.7% Rural residential – 14.5% Agricultural – 12% Commercial – 3.6% Industrial – 3.6% Multi-Res – 3.6%

2021 Survey Urban residential – 70.5% Rural residential – 23.1% Farmland – 7.7% Commercial – 2.6% Industrial – 1.3% Multi-Res – 7.7%

Value for taxes: 2020 Survey Very Good – 12% Good – 27.7% Fair – 41% Poor – 10.8% Very Poor – 1.2% Unsure – 7.2%

2021 Survey Strongly Agree – 9% Agree – 44.9% Neutral – 24.4% Disagree – 19.2% Strongly Disagree – 2.6%

User fees: 2020 Survey - 41% would support an increase in user fees to balance the budget - 28% would support a combination of increase in user fees and property taxes to balance the budget

2021 Survey - 64% support increase in recreation user fees - 64% support increase in landfill user fees - 59% support increase in cemetery user fees

Service Levels: *Special notes to consider: • Question in 2020 Survey had more detailed service areas (i.e. broke General Government down into CAO, Clerk, Finance) and included County services as it was a joint survey with the County. • 2021 Survey provided example of portion of taxes allocated to each area based on average residential property assessment.

Library

Parks & Rec

Environmental Services (2020) and Landfill (2021) Police

Fire

Public Works

2020 Survey Reduce – 20% Maintain – 60% Enhance – 20% Reduce – 13% Maintain – 55% Enhance – 31% Reduce – 6% Maintain – 69% Enhance – 25% Reduce – 5% Maintain – 70% Enhance – 25% Reduce – 1% Maintain – 86% Enhance – 13% Reduce – 4% Maintain – 64%

2021 Survey Reduce – 17% Maintain – 67% Enhance – 17% Reduce – 12% Maintain – 49% Enhance – 40% Reduce – 6% Maintain – 79% Enhance – 14% Reduce – 13% Maintain – 71% Enhance – 17% Reduce – 3% Maintain – 82% Enhance – 15% Reduce – 8% Maintain – 67%

General Government

Enhance – 33% Office of CAO: Reduce – 17% Maintain – 75% Enhance – 8%

Enhance – 26% Reduce – 40% Maintain – 54% Enhance – 6%

Finance: Reduce – 14% Maintain – 82% Enhance – 4% Clerk: Reduce – 14% Maintain – 75% Enhance – 11% Most important issue(s) facing community: 2020 Survey Most important issue facing community (open-ended): • • • • • • • • • • • • • • • • • • • • • •

Affordable & multi-residential housing Managed growth Business and labour force attraction Long-term plan Traffic congestion Truck by-pass Maintenance of roads Safety of roads Parking by-law Pedestrian safety Childcare spaces Dog park New pool Public transportation Rural wards treated equal Listowel Memorial Arena decision Greenspace protection Green bin program Climate change Homelessness/poverty Drugs Theft

2021 Survey Most important concerns facing the Municipality (choose top 3 from list): • • • •

Roads and drainage Streetlights and sidewalks Growth, development and sustainability Provision of recreation facilities, parks, trails and programs • Housing and accommodations • Property taxes

Ideas for building a better, stronger community (open-ended): • • • • • • • • •

Affordable housing Managed growth Business attraction Infrastructure improvements Incentives for Industry Traffic congestion Truck by-pass Widening Perth Line 86 Tidy streets

• • • • • •

Mental health/addiction supports Shared services and collaboration No tax increase Public engagement Municipal wages Succession planning

• • • • • • • • • • • • • • • • • •

More sidewalks Safe streets Childcare spaces Dog Park New pool (Indoor and Outdoor) Diverse recreation programming Enhance online Library services More restaurants Inclusion Homelessness Crime/Drugs Mental health/addiction supports Access to Social Services Community Hub Preserve small town feel Collaboration Transparent Equal investment in urban and rural wards • Centralized services • Focus on essential services

Tab 13: Previous Pages