Teton Mountain Lodge Conference Services Brochure

CONFERENCE SERVICES

tetonlodge.com | (855) 318-6669 3385 Cody Lane | Teton Village, WY 83025

CONFERENCE SERVICES Our seasoned Catering and Conference Team is here to ensure your program needs are met so that attendees may explore the spectacular backyard of Jackson Hole, home to the nations’ premier skiing and epic mountain landscapes of Grand Teton and Yellowstone National Parks.

Our team can assist you with all of the following details: • Working with the Reservations department to manage your rooming list • Coordinating VIP gifts and amenities • Arranging room drops for arrival and departures • Planning and organizing all banquet event setups, menus and services • Customizing menus and themed events • Arranging for all audio visual and IT needs • Assist in ordering specialty linens, centerpieces and room decor • Suggesting vendors such as entertainment, photographers and florists • Catering for off-site venues, where permitted • Assist in arranging airport and charter transportation • Suggesting our preferred vendors for your group activities

GENERAL INFORMATION MENUS Meeting details and banquet menus must be submitted three (3) weeks prior to the program start date. Your Conference Service Manager will create a Group Resume and Banquet Event Orders (BEOs) for your approval.

GUARANTEES The guaranteed food and beverage numbers must be provided by 12 noon, three (3) business days (72 hours) prior to the program start date, excluding weekends and holidays. This number will be the final guaranteed minimum and not subject to reduction.

The Hotel will prepare 5% above the guaranteed number of guests. Final charges will be based on the guaranteed number of guests or the total number of guests served, whichever is greater. If no guarantee number is provided, then the number of persons originally booked at time of contract will be used.

PRICES Menu prices quoted are estimates only and may be subject to change, due to extraordinary changes in costs of commodities, labor, taxes or other similar reasons.

Your Conference Services Manager may make reasonable menu substitutions should the situation arise.

SERVICE CHARGE & TAX All food and beverage will be subject to a 21% service charge and 8% state sales tax. The service charge is taxable at the 8% sales tax.

SPECIALTY ORDERS Your Conference Service Manager and Executive Chef are happy to assist with ordering any specialty food and beverage items. Products that are not normally stocked by the Hotel and are considered specialty orders will be charged accordingly.

OUTSIDE FOOD & BEVERAGE No outside food and beverage is allowed on property without prior approval.

Licensing restrictions require that only food and beverage purchased by the Hotel can be served on Hotel property. Wyoming State Liquor Law makes it illegal for a retailer to knowingly allow a customer to bring spirits/liquor onto the licensed premises.

SMALL GROUP FEE If the meeting or catered event is less than twenty (20) people, there will be a $100.00 labor charge added to the event.

EXTRAORDINARY SETUP If there are any meeting room set-ups or changes that are outside the standard room setups or normal flow of events, an extraordinary labor fee of $50.00 per hour, per laborer may be assessed. Any meeting room changes requested after the meeting room has been set in accordance with the Banquet Event Orders (BEOs) will be subject to a labor fee of $50.00 per hour, per laborer.

ADDITIONAL LABOR & SERVICE FEES Additional labor and service fees may apply: Satellite Check-in Staff

$25 per hour per staff

Chef Attendant Fees

$150 per chef

Early Chef Fee

$150 per chef (prior to 6:30 am)

Bartender Fees

$100 per bartender

Cashier for Cash Bar

$25 per hour per staff

Additional Server Fees

$25 per hour per staff

Stage Setup

$150 flat setup fee

Stage/ Dance floor Setup

$250 flat setup fee

Outside Catering Fee

subject to travel time and venue requirements

ENTERTAINMENT For the comfort of all hotel guests, entertainment for indoor functions will conclude at or before 12:00 am.

All outdoor entertainment must conclude at or before 9:00 pm.

DISPLAYS, EXHIBITS & DECORATIONS All displays, exhibits and decorations must adhere to the following guidelines: • Items cannot be fixed to any function room walls or other Hotel property • Duct tape, pins, nails and electrical tape are not permitted • Décor such as glitter or confetti are not permitted • Should there be exhibits that require cooking, all floor space must be covered in visquine • Signage and banners are not permitted outside of the designated banquet space unless approved the Hotel General Manager

OUTSIDE CONTRACTORS We ask that all outside services, companies, firms, agencies, individuals or groups hired outside of our vendor list or Jackson be approved of your Conference Service Manager.

BOXES & PACKAGES Boxes and packages can be shipped by FedEx or UPS and stored at the hotel one (1) week prior to the program arrival date. The appropriate hotel shipping address will be provided by your Conference Service Manager, who will be glad to assist with monitoring the arrival and storage of all boxes and packages.

There is a $3.00 per box handling and storage fee.

AUDIO VISUAL/IT Our meeting rooms feature built- in house screens and ceiling projectors, wireless internet available on the entire floor and IP regular and conference phone capabilities. Should you require additional AV or IT services, your Conference Manager can recommend our preferred vendors to provide high quality imaging and sound for your meeting.

RECOMMENDED VENDORS DESTINATION MANAGEMENT COMPANIES Destination VIP

(307) 733-7780

Onsite Complimentary Concierge

(307) 732-6950

www.vipdestination.com

TRANSPORTATION Driver Provider

800-700-2687

www.driverprovider.com

FLORISTS Floral Art

(208) 529-4887

Jackson Hole Flower Co

(307) 734 -5300

Gild the Lily

(307) 413-1747

www.thefloristartist.com www.gildthelilytoo.com

ENTERTAINMENT Judd Grossman

(307) 690-4935

www.juddgrossman.com

Noteworthy

(307) 733-5459

www.noteworthymusicagency.com

Soul Impressions

(30) 413-3810

www.soulimpressionsmusic.com

A&B Productions

(208) 589-6499

www.abpdjs.com

PHOTOGRAPHERS Morris Weintraub

(307) 690-8120

www.theimagewell.com

Carrie Patterson

(307) 413-6780

carriepattersonphotography.com

Kisa Koenig

(307) 201-1312

kisakoenig.com

VIDEOGRAPHY MTN Productions

(307) 690-0300

www.mtnmedia.fm

AUDIO VISUAL Teton Audio Visual

(307) 732-5614

EVENT RENTAL Canvas Unlimited

(307) 733-2250

www.canvasunlimited.com

BABYSITTING SERVICES Jackson Hole Babysitting

(307)732-7720

www.jacksonholebabysitting.com

Playtime in the Tetons

(307)734-0153

www.playtimeinthetetons.com

tetonlodge.com | (855) 318-6669 | 3385 Cody Lane | Teton Village, WY 83025 tetonmountainlodge

@tetonmtnlodge