September Meeting Minutes

Call to Order and Pledge of Allegiance led by President Brian Faller at 9:00 am. Present were First Vice President Mark Ossont, Second Vice President Rosemary Kucharski (PP), Treasurer Ron Triani, Sandra LaPorte, Bill Vaccaro, Grace Zoccali, Jim Clark (PP), Bob Russo. Community Manager Ralph Graf and Administrative Assistant Elisabeth Muller were excused.

Motion by: Bill Vaccaro Second by: Jim Clark (PP) To approve the minutes of August 21, 2021. The motion passes unanimously.

Motion by: Jim Clark (PP) Second by: Grace Zoccali To approve the executive session minutes of August 21, 2021. The motion passes unanimously.

Ron Triani, Treasurer’s Report: Treasurer’s Report September 18, 2021 Board Meeting

The bank account balances as of August 1, 2021

Dime Bank - Money Market - Operating - Special Fund - New Capital - Contractors Total Dime Accounts $59, 178 $16, 857

$194, 212 $14, 875 $285, 117

PNC Balance NBT Balance HNB Balance Avaliable cash 8/31

$44, 996 $149, 749 $165, 000 $435, 775

$242, 805 Mortage Loan Balance $1, 024, 425 Vanguard

Receipts for 2021: Homes Lots Docks $1, 051, 181 96% $157, 593 78% $114, 848 100%

Cash Disbursements to date: Spending for Operations in August is $72,862. Large expenditures include $8,715 Princeton Hydro (lake management service), $3,431 insurance; $1,891 tires truck #2: $1350 legal fees; $1350 dock bond (insurance).

Motion by: Mark Ossont Second by: Sandra LaPorte To accept the Treasurer’s Report. The motion passes unanimously.

Ralph Graf, Community Manager’s Report: Community Manager’s Report, September Board Meeting 2021

The sediment removal process was delayed due to weather and is scheduled to begin at the end of the month. The actual removal should take approximately two weeks to complete. The material will be stored in geo tubes on site at the canoe storage facility on Indian Drive. The lake management team from Princeton Hydro will be coordinating and overseeing the project. Darrell, our maintenance supervisor, will be the community’s point of contact on property. I will be in contact with both the contractor, staff and lake manager.

I am waiting for Aqua to complete the watermain replacement so that this year’s paving can begin. I met with Darrell and Jeff from Wayco to discuss this year’s paving. Darrell will be the point of contact on property, and I will be following up with the paving contractor. We will advise the members when we have a firm paving date. I have been informed by the Aqua representative that it is unlikely that the Westwood water main replacement will be accomplished this year. The contractor apparently hit a rock ledge on Grasshopper that has impacted cost for the remainder of this year’s project. Jeff will be working up new calculations as Westwood is 1,268 feet in length and 18 feet wide.

I have attached a separate permit for the removal of trees that includes the newly approved motion for the $100 compliance fee. The fee will be returned upon inspection by the TLCA code enforcement officer. The $25 permit fee remains the same. I had a meeting with the Vice President of St. Moritz Security regarding a proposal for traffic enforcement within the community. I should have a written proposal for the Board to review. The contractor stated he would be willing to offer safety officer training for TLCA staff in areas of report writing, investigations, officer safety and vehicle code enforcement. I have attached emails from the contractor and my response to the fees for service. I have requested that any proposal be modified to reflect a trial basis as opposed to signing on for one year. We experienced issues with the video equipment at the beach property. Chris, the contractor, will be sending an observation report on corrective measures regarding codes, a surge protector, wifi and an additional outlet. The installation of the gate access system at the beach is moving along to completion. Darrell and staff were of great assistance in working with the vendor.

The chairs for the Community Center have been ordered. A thank you to Rose for securing the variance.

The furniture for the fire pit has been ordered. I thank Grace and Sandee for their efforts.

The delivery date for the new maintenance garage remains the beginning of November to be constructed within several days of delivery.

We have several issues related to construction without a permit on members’ properties. The code enforcement officer has issued fines and will be monitoring the violations. A follow up report will be reviewed at the Building Code Committee meeting. It is important for the members to understand that once plans, designs and colors are submitted and approved, any changes from the initial application must be reviewed and approved.

There seems to be a misunderstanding regarding a variance. The Rules and Regulations in section 406 states: A variance is necessary when the project does not fall within the setbacks. A $100 fee is submitted with the request to cover the cost of review and inspection.

The ballot box for the Board of Directors’ election is in place at the Chalet. The ballots will be mailed to the membership on October 1, 2021. The processing of the mailing will be through PDQ Printing as we have done over prior years.

I reached out to Horizon Sports for a price to modify the handball court into a pickleball court. The cost would be $12,000 to $14,000 for the coating and permanent stanchions. The existing blacktop needs to be overlaid with 1.5 inches of binder prior to coating. The cost of the binder is $12,000 to $15,000, as there are two options. The area will only accommodate one pickleball court unless the blacktop is expanded.

There are four new homes that were constructed and/or under construction in the community this year.

Respectfully,

Ralph E Graf

Community Manager

*** Added to Community Manager’s Report: Comprehensive Permit Application and Tree Removal Permit Application (see next pages): (Revised August 2021)

Go to www.tanglwood.org

for additional committee reports from the October Membership Meeting

COMPREHENSIVE PERMIT APPLICATION Permit No:_________________________ Owner’s Name:________________________________ Date Submitted:_________________________ Tanglewood Mail Address:__________________________________ Street Address:_________________________ Phone Number:_______________________________ Contractor:_________________________ Contractor Phone Number:________________________ License:_____________________________________ COI:____________________________

Check all that apply. Please note: * Items will require a survey per Rule 421.

Permit for: 1. ______New Construction* 2. ______Addition, Shed, etc.* $100 5. ______Paint Color 3. ______Minor renovation 6. ______Driveway change* $50 4. ______Siding/Roof Installation 7. ______Other

(See corresponding number on back of this form for requirements for each of the numbered items.)

Before any permit can be issued, the following conditions must be met:

Permits are good for 90 days from date of issue (revised 09/2013)

TLCA review period is 45 days following receipt of all required information

(Rule 401)

All TLCA fees and dues must be current. Township permits (if required) must be presented with this application. All colors and specifications must meet TLCA building code requirements. A complete plot plan or survey showing all structures and/or revisions, with distance to property lines (for items 1, 2, 5, 7) above must be provided. Work is permitted between 8:00 am (9:00 am on Saturday) and 6:00 pm. NO WORK IS ALLOWED ON SUNDAYS OR HOLIDAYS Builders and applicants must read and adhere to TLCA Rules & Regulations for Building (Available at TLCA office) Your TLCA permit must be displayed (along with the township permit if one is required) at the site until all work is completed.

APPLICANT: Review the requirements on page 2 of this form. Attach your plans and submit to the TLCA office. Applicant’s Signature:______________________________________________________________________

This permit has been: APPROVED BY:___________________________ ON:_____________

REJECTED DUE TO:_______________________________________________________________

TLCA PERMIT REQUIREMENTS

1. & 2. Permits for NEW CONSTRUCTION OR AN ADDITION require the following: Approved Palmyra Township Building Permit (1 copy) Approved Palmyra Township Sewage Permit (1 copy) Survey with lot dimensions, setbacks, driveway & septic location. (1 copy) Any addendum to building permit must be completed and signed by builder. (1 copy)

Detailed plans & complete materials list, showing floor plan, exterior & interior dimensions plus front and side exterior views. (1 copy) Samples of Building Materials (Example: Paint Color, Shingles, and Siding) Erosions & Sedimentation Control Plan

FEES: Permit Review @ $0.35/sq. ft. for new improvement or addition Rules Compliance Refundable Deposit $2000.00 Variance (if applicable) $100.00 Fire House Assessment $100.00 (New Const Only) Garage, Shed or Deck Addition $100.00 FEE

3. Permit for Minor Renovation: Submit plot diagram showing all existing structures on the lot AND the alterations/additjons that are being made to the property. NO FEE

4. Permit for Siding/Roof Installation Submit a sample of material to be used. It must be within the guidelines displayed at the TLCA office. NO FEE 5. Permit for Paint Color Approval Your request must identity the color you intend to use. A color chart or sample of the paint should be submitted. The color should be within the guidelines on display @ the TLCA office. NO FEE 6. Driveway Change Culverts of at least 18 inches in diameter must be used (if deemed necessary) when installing a driveway. This is particularly important when a blacktop driveway is being installed. See # 2 ABOVE Public Works Committee must approve drainage plan. $50.00 FEE Approval: ___________________________________ Public Works Committee

7. Other Changes to Property

Identify what you want to accomplish. If you wish, call the office and a member of the Building Code Committee will be back to you. NO FEE

OUR INTENT IS TO MAINTAIN THE APPEARANCE OF THE COMMUNITY. We will accommodate your wishes if we can do so within the bylaws & without changing the general appearance of the community.

TLCA TREE REMOVAL PERMIT

Date Submitted______________________________Permit #______________________________

Owner’s Name____________________________________________________________

Address/Lot #_______________________________ Phone #_______________________________

Contractor_______________________________________________________________________________

Contractor’s Phone #______________________________ Number of trees_________________

The removal of native preferred hardwood trees or trees greater than [6] inches DBH [diameter at breast height] without a TLCA Permit is strictly prohibited.

A request to remove trees requires a permit and review by the TLCA Code Enforcement Officer and the Building Code Committee. [Exception: the removal of Ash Trees can be approved by the TLCA Code Enforcement Officer.] As part of the permit application, the requesting member shall secure a letter from a tree contractor stating that the tree removal is for a dead, diseased, dying tree and/ or a tree posing a danger to property. Please include diagram of the trees on your property. You will be provided ribbon from the Chalet to mark the trees.

A $100.00 refundable Compliance Deposit deposit is due with submission of the permit [Board Motion August 21, 2021.] In addition, a $25.00 non-refundable fee is required. The comp fee will be returned to you upon verification by Code Enforcement Officer. Permits are good for 90 days from the date issued. Tree removal is permitted between 8am to 6pm Monday through Friday, Saturday 9am to 6pm. No Removal is permitted on Sundays or holidays.

Permits will only be reviewed when application is submitted with the above requirements.

Applicant’s Signature___________________________________________________________________________________

This permit has been: approved_____ rejected_____ Reason___________________________

Date______________________________

Code Enforcement Officer’s Signature___________________________________________________

Motion by: Mark Ossont Second by: Jim Clark (PP) To approve the Community Manager’s Report. The motion passes unanimously.

Budget and Finance Committee Report, Ron Triani:

September 16, 2021 The August financials were reviewed with no major concerns. The committee voted to recommend the draft of the 2022 operating Budget (submitted to the board in August) be submitted for board approval. Gates on Ruffed Grouse to limit the number of outsiders using the compactor — the money would come out of New Capital.

Possibly get rid of recycling bins and lease a larger compactor — the money would come out of the Operating Fund.

Motion by: Ron Triani Second by: Jim Clark (PP) To approve the 2022 Capital Reserve Planned Expenses. The motion passes unanimously.

In addition, the committee reviewed the initial draft of the 2022 Reserve Fund projects. Several other potential projects were discussed - eliminating recycling and if pursued, the potential need for a larger compactor to accommodate the combined stream of materials. Gates or other options were also discussed to eliminate the use of TLCA solid waste facilities by non-residents.

Recommended Motion: to approve the 2022 Operating Budget with projected income $1,511,368 and Operating Expenses of $1,001,048 (with $510,320 transferred to the Capital Reserve).

2022 Capital Reserve Planned Expenses Road Paving $200, 000 Lake Tanglewood sediment removal 150, 000 Safety Vehicle #1 Loan 5,569 Chatlet mortgage 24, 000 Kubota Loan 13, 509 Maintenance building heating system 15, 000 Lake valve/pipe tbd Dam tbd $408, 078

2022 New Capital Planned Expenses Pickle ball court Sweeper (Kubota) Trailer (Maintenance) $25, 000 3, 000 5, 000

Public Works, Mark Ossont:

We purchased two new salt spreaders to replace the old ones, one of which is 15 years old. One spreader wilt be installed this week. They are Western spreaders. The new maintenance building is coming November 1, 2021.

Maintenance staff is doing an outstanding job.

Building Code Committee Report, Mark Ossont:

Permits are not being used. We need to enforce this practice.

Public Safety, Bob Russo:

Beach video complete

We need to set up procedure and training to check the 16 cameras

We need a procedure for getting key fobs. Bob will set up rules and regulations and a form to be signed when they are picked up. 2 fobs per household; may buy 2 more for $50 each. If a fob is lost, the cost to replace it will be $100.

The gates are in. We will put the arms down on January 1st, 2022.

Ron Triani: The gates should be lowered after February 15, after assessments are paid. Speeding — hiring an outside company could cause confrontation between officer and driver. Perhaps we could purchase two blinking light signs that notify drivers of their speed. One could go on Yacht Club Dr. and one could go on Tanglwood Dr. We need to determine costs.

Motion by: Bob Russo Second by: Mark Ossont To add Marie Sobeck and Pat Vicino to the Public Safety Committee. The motion passes unanimously.

Ad hoc Beach Committee Sandra LaPorte and Grace Zoccali:

The variance was approved to remove dead, dying, diseased and/or dangerous trees at the beach.

A keypad will be installed on the bath house door — gate fobs will open the door Brookfield gave permission to put 2 handrails down to the beach Work on the fire pit begins this week —the furniture has been ordered but it will take thirty weeks to get them.

Ron Triani: the Ad hoc Beach Committee has done a good job.

President Brian Faller: the lake dredging starts at the end of the month. There are 7 boats on our docks — they were supposed to be out by September 13th . Emails should be sent to these individuals.

Paupack Hills, Rosemary Kucharski and Ron Triani: tennis courts at PPH may be used through 2022. We shook on it.

Motion by: Grace Zoccali Second by: Bill Vaccaro To end the Board meeting at 9:45 am. The motion passes unanimously.

Public Session of the September Board Meeting:

Lot 187, J. Ward: regarding variances — people feel they can pay the fine and get away with anything. It sends a message to the community. TLCA needs to follow through with enforcement of Rules and Regulations.

Rentals create issues — there are 10 to 12 people in the rentals at one time. The Board: We have the courts to the end of 2022.

Lot 366, V. Budd: In 2014, the tennis courts cost us $18,000.00 to refurbish. We can put lines on the courts for pickle ball.

Lot 913, R. Gaines: Recyclables are mixed in with regular trash now. Why are we doing it?

Ron Triani: We want to lease a larger compactor and eliminate recycling altogether. R. Gaines: If someone is fined 2 or 3 times for not maintaining their property, can we send someone in to clean it up and bill the homeowner?

Board: This raises legal questions. Can we go on residents’ properties? What procedure would need to be followed?

Lot 536, C. Radice: Restrictive Covenant #12 refers to the issue of not keeping a property clean and tidy.

Lot 346R, S. Ruelke: We haven’t done our job as Public Safety with regard to speeding. People need to be respectful of pedestrians.

It’s true that trash and recyclables are mixed back together — let’s not give up because there is still money in trash (aluminum cans and clean cardboard to name a few).

Motion by: Jim Clark (PP) Second by: Mark Ossont To end the Public Session of the September Board meeting at 10:03 am. The motion passes unanimously.

Respectfully submitted, Rosemary Kucharski (PP) and Grace Zoccali