PRA Preliminary Program 2019

FINAL PROGRAM as of March 4, 2019

Supporting Research...together

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National Council of University Research Administrators

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13th Annual Pre-Award Research Administration Conference (PRA)

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March 13, 2019

FRA/PRA Workshop Day

March 14 – 15, 2019 PRA Conference

LAS VEGAS

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WELCOME March 13, 2019

FRA/PRA Workshop Day

March 14 – 15, 2019 PRA Conference

Dear Colleagues, Welcome to the 13th Annual Pre-Award Research Administration (PRA) Conference! There’s no other destination on earth quite like Las Vegas, and no better place to host the conference than at The Mirage, the original center-Strip mega-resort, with its iconic volcano firing nightly.

This year’s theme, “Lucky #13: Odds-On-Favorite To...Learn. Connect. Lead.” accentuates how you can find success at the intersection of preparation and opportunity. More than just a collection of professional development offerings, you will be able to immerse yourself to…

Learn: Whether you’ve been in Research Administration for less than one week at a predominantly undergraduate institution or more than twenty years in a department at a top ranked research institution in the world, it’s a sure bet there are Workshops and Educational Sessions from mainstay tracks designed to meet your educational needs. You’ll gain insights, for example, on federal hot topics and regulation changes, developing more competitive applications, and cultivating and managing global relationships.

Connect: It’s a research

administrator jackpot: Dr. Laurie Santos will deliver the Keynote Address. Drawing from her course “Psychology and the Good Life,” the most popular class in Yale’s 300-year history, you’ll learn what psychological research says about what makes us happy and how to put those strategies into practice. Interact with new and long-time friends at breakfast roundtables, networking luncheons and refreshment breaks, plus dinner groups. The connections you make today become the go-to contacts you’ll leverage tomorrow for knowledge, advice, and opportunities.

Lead: You don’t have to be a

high roller to engage in Educational Sessions from special tracks including career development, leadership, research development, and sponsored research administration. You’ll recognize the attitudes and actions necessary, for instance, to implement best practices at your institution, chart your longterm career trajectory, and inspire staff and supervisors to become their best selves.

As you can tell, PRA is the natural choice: a premier conference event that sets you up in local and global contexts with the Research Administration knowledge you need presently and the professional networks you need for the future. Let’s go all-in to make “Lucky #13” your best PRA conference ever and Support Research…together!

PRA Conference Co-Chairs,

Jeremy Miner

University of Wisconsin-Eau Claire

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Dan Nordquist

Washington State University

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

PROGRAM COMMITTEE Career Development Jared Littman, St. John’s University Winona Ward, University of California-San Francisco

Predominantly Undergraduate InstitutionS Shannon M. Sutton, Western Illinois University Roger Wareham, University of West Georgia

Clinical/Medical Anthony Beckman, University of Rochester Linda P. Collins, University of CaliforniaSan Diego

Research Development Alice M. Doyle, Loyola Marymount University Randy Ozden, Streamlyne Michelle Schoenecker, University of Wisconsin-Milwaukee

Compliance Michael R. Ludwig, University of Chicago Lisa E. Mosley, Yale University Departmental Anita Mills, Cayuse Hollie R. Schreiber, Oklahoma State University Sinnamon A. Tierney, Boston University Federal Lynette F. Arias, University of Washington Twila F. Reighley, Michigan State University Global Tadashi Sugihara, Okinawa Institute of Science and Technology Graduate University Ara Tahmassian, Harvard University

Senior Leadership and Management Heather Clark, Arizona State University David Ngo, The New School Sponsored Research Administration Gai Doran, Yale University Zachary Gill, Oregon State University Workshops Mary Louise Healy, Johns Hopkins University New Presenter Liaison Csilla CsaplĂĄr, Stanford University

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THANK YOU

TO THE FOLLOWING SPONSORS FOR YOUR GENEROUS SUPPORT!

NCURA GOLD PLUS Member Sponsors

NCURA GOLD Member Sponsors

NCURA SILVER PLUS Contributing Sponsor

NCURA SILVER Contributing Sponsors

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

CONFERENCE OVERVIEW program information

6 General 7 NCURA PRA

NCURA’s Commitment to Diversity and Inclusion

Certificate Program

Friday, March 15 |

FITNESS

8 Overview

8

Thursday, March 14 | 6:15 – 7:15 am

NCURA Fun Run and Power Walk Friday, March 15 | 6:15 – 7:00 am

Yoga Bliss

NCURA Education scholarship fund – how to apply Thursday, March 14 | 7:15 – 8:00 ­a m

9:45 – 10:15 ­a m ­

2:15 – 2:45 pm

3:45 – 4:00 pm

Thursday, March 14 | 7:15 am – 5:00 pm Friday, March 15 | 7:15 am – 3:45 pm

Exhibits Open

10 Overview

37 & 67

Wednesday, March 13 | 7:30 am – 5:00 pm

workshop Concierge workshop Participant Materials Pick-up Wednesday, March 13 | 8:30 am – 5:00 pm

11 Full

9:45 – 10:15 ­a m 2:15 – 2:45 pm­

NETWORKING and EVENTS

WORKSHOPS AND SENIOR LEVEL FORUMS

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Thursday, March 14 | 9:45 – 10:15 ­a m

2:15 – 2:45 pm­

Day workshop

(additional fee required to attend)

Thursday, March 14 | 7:15 – 8:00 am Friday, March 15 | 7:15 – 8:00 am

Continental Breakfast and Breakfast Roundtables Thursday, March 14 | 8:15 – 9:45 am

38 Keynote

Address

Thursday, March 14 | 9:45 – 10:15 am

2:15 – 2:45 pm

3:45 – 4:00 pm

Wednesday, March 13 | 8:30 am – Noon

Friday, March 15 | 9:45 – 10:15 am

2:15 – 2:45 pm

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Networking and Refreshment Breaks

Half Day Morning Workshops and Senior Level Forum

Thursday, March 14 | 11:30 am – 1:00 pm Friday, March 15 | 11:30 am – 1:00 pm

Wednesday, March 13 | 1:30 – 5:00 pm

Networking Luncheon

34 Half

Thursday, March 14 | 5:15 – 6:00 pm

Day afternoon Workshops and Senior Level Forum

Networking Reception Thursday, March 14 | 6:30 pm

64 Dinner

WELCOME

Groups

Wednesday, March 13 | 4:00 – 6:00 pm Thursday, March 14 | 7:15 – 5:00 pm

EDUCATION SESSIONS

PRA Concierge Participant Materials Pick-up

Thursday, March 14 | 10:15 – 11:30 ­a m

1:00 – 2:15 pm­

4:00 – 5:00 pm­

Friday, March 15 | 7:15 – 3:45 pm

PRA Concierge

STARTING ON

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THE IMPACT OF NCURA MEMBERSHIP Thursday, March 14 | 7:15 – 8:00 ­a m

9:45 – 10:15 ­a m

2:15 – 2:45 pm­

3:45 – 4:00 pm­

5:00 – 6:00 pm Friday, March 15 |

(additional cost for dinner)

Friday, March 15 | 8:15 – 9:45 am­

10:15 – 11:30 am­

1:00 – 2:15 pm­

2:45 – 3:45 pm­

39, 46, 56, 68, 75, 84, 90 Concurrent Sessions

44, 51, 62, 73, 81, 88, 93 Discussion Groups

7:15 – 8:00 ­a m 9:45 – 10:15 ­a m 2:15 – 2:45 pm­

Thursday, March 14 | 2:45 – 3:45 pm­

54, 55

Ignite Sessions

Friday, March 15 | 3:45 pm

PRA Conference Adjourns

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GENERAL CPE Information for Certified Public Accountants NCURA is accredited by the National Registry of CPE Sponsors.

This program is administered by the National Association of State Boards of Accountancy (NASBA) to sponsor and award Continuing Professional Education Credits (CPEs) to accounting professionals.

Certified Public Accountants will need to complete a CPE credit form in order to receive CPE credits. CPE forms are available at the NCURA PRA Concierge Desk. Forms must be deposited in the CPE boxes located at the NCURA PRA Concierge desk at the end of the conference. In accordance with the standards of the National Registry of CPE Sponsors, 50 minutes equals 1 CPE. Depending on the sessions and workshops you choose to attend a maximum of 18 CPE credits can be issued for NCURA’s PRA Conference. Fields of study available are Specialized Knowledge and Applications – Technical (S), and Personal Development – Non-technical (PD).

CPE Credits will be available for concurrent sessions, workshops and senior level forums. Discussion groups, ignite sessions and the keynote address are not eligible for CPE credits.

Maximum Credits Available: 10.2 CPEs: Conference Only 14 CPEs: Conference + Half Day Conference Workshop 18 CPEs: Conference + Full Day Conference Workshop Please Note: All Continuing Professional Education Credits (CPEs) will be issued by April 15, 2019.

Registration Registration is available at www.ncura.edu and is open to any individual engaged in the administration of sponsored programs in a college, university, or teaching hospital. Please Note: Learning objectives for each session will be noted in the conference program. Please consult the session descriptions for program level details. The only prerequisite for meeting attendance is current involvement in university sponsored research programs.

There is no advanced preparation required to attend sessions.

This conference is a “group-live” offering. For information regarding administrative policies, such as complaint resolution and refund, please contact our office at +1 202-466-3894.

Other Information NCURA is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit.

Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org.

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CEU Information for All Participants NCURA will be offering CEUs for the PRA Conference and Conference Workshops. The Continuing Education Unit (CEU) is a nationally recognized unit designed to provide a record of an individual’s continuing education accomplishments. Please note, CEUs are calculated based on the standard formula of 1 CEU = 10 contact hours.

Maximum Credits Available: 11.4 Hours of Education: 1.3 CEUs: Conference Only 14.7 Hours of Education: 1.6 CEUs: Conference + Half Day Conference Workshop 17.9 Hours of Education: 1.9 CEUs: Conference + Full Day Conference Workshop Please Note: All Continuing Education Units (CEUs) will automatically be sent to all registrants of the conference by April 15, 2019.

Session Definitions WORKSHOPS are deep-dive presentations, traditionally supported with PowerPoint and handouts. They are taught by topic experts in a classroom style setting. These sessions have anywhere from 20 – 70 attendees who are encouraged to ask questions. *Additional fee* SENIOR LEVEL FORUMS are intended for participants in senior management positions. Topical basics are presumed known.

Discussion will dictate the length and depth of each topic.

Attendance is limited to 25 people to encourage discussion and active participation. *Additional fee* CONCURRENT SESSIONS are presentations that have question and answer time built in. These sessions will have anywhere from 30 – 150 attendees.

DISCUSSION GROUPS are small group, facilitated conversations.

Instead of formal presentations, the specific topics are discussed, and information is shared by the group’s attendees.

IGNITE SESSIONS are 10 – 15 minute, high energy, high deliverable offerings that will get right to the “good stuff.” These are only offered on Thursday afternoon.

BREAKFAST ROUNDTABLES are facilitated discussions on established subjects during breakfast.

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

CERTIFICATE PROGRAM NCURA is offering a certificate program during the NCURA Pre-Award Research Administration Conference, March 14–15, 2019.

Registrants of the conference can pick one certificate to earn. You cannot earn multiple certificates during one conference and must attend the conference in its entirety. There are 8 time slots during the conference; Ignite Sessions count as one timeslot. Participants must participate in five sessions listed on the worksheet. The remaining three sessions are considered electives and can be from the certificate you are pursuing or from any track. Breakfast roundtable sessions do not apply. Workshop participation is not required.

There is no additional fee to participate in the NCURA Certificate Program and pre-registration is not necessary.

u Final worksheets, including the link to submit your sessions, can be accessed here. u Please print out your certificate worksheet to help you plan and track your sessions onsite. u Use the URL on the worksheet to complete your certificate request electronically by March 31, 2019. u The URL will open after the close of the meeting. u Certificates will be issued by April 15, 2019.

After March 4, 2019, you can review which sessions will be eligible for each certificate by viewing the final worksheets, posted here.

u Compliance u Departmental Research Administration u Global Research Administration u Research Development u Sponsored Projects Administration

Note: Incomplete requests will not be eligible for certificates.

Questions? Please contact Susan McKenna, Senior Meetings Coordinator mckenna@ncura.edu | (202) 466-3894

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STAYING FIT WHILE TRAVELING

Changing time zones, networking, educational sessions, dinner groups…let’s face it— travel to the PRA Conference could leave you with little opportunity for fitness.

And while you may be tempted to “forget” your gym clothes altogether, consider this: staying active can give you the energy and stamina you need to help you through those full days in Las Vegas!

In fact, recent studies suggest that business travelers who exercise while they travel can improve reaction and alertness by up to 61%. Moreover, exercise boosts immunity defenses, triggers the release of brain endorphins, and even helps you sleep better.

Check out our fitness options for you!

Thursday, March 14, 2019

6:15 – 7:15 am Fitness Track: Fun Run and Power Walk Come and enjoy a morning of fitness, fun and friendship!

Meet in the main lobby at 6:15 am for this burst of fresh air.

Friday, March 15, 2019 6:15 – 7:00 am Yoga Bliss

Join NCURA’s own Tara Bishop for this restorative practice. We will bring ourselves back to our natural state of balance and tap into the bliss of body, mind and spirit.

Namaste.

Fitness Center Open daily, 5:00 am – 7:00 pm Keep to your fitness regimen in The Mirage’s fully appointed fitness center with cardio treadmills and a variety of body toning machines and free weights. All guests staying at the hotel enjoy complimentary access to the fitness center.

The Mirage Pool Open daily, 9:00 am – 6:00 pm This is one of the favorite backyards on the entire Strip, complete with waterfalls and lagoons. Open and heated all year. All guests staying at the hotel enjoy complimentary access to the pool.

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

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Wednesday, March 13, 2019 FRA/PRA Workshop Day

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AND SENIOR LEVEL FORUMS

WORKSHOP 1

8:30 am – 5:00 pm

1:30 pm – 5:00 pm

full day workshop

half day afternoon workshops and senior LEVEL forum

Certified Pre-Award Research Administrator Knowledge Review Session Program Level: Intermediate 8:30 am – Noon

half day morning workshops and senior LEVEL forum WORKSHOP 2

WORKSHOP 3

In the Beginning…There Were Proposals: Proposal Development Before Pre-Award Program Level: Intermediate

WORKSHOP 4

Managing Up, Down, & Side to Side: How to Lead at Work When You Aren’t the Boss Program Level: Intermediate Managing Yourself and Working Well with Others: A Road Map for Your Career in Research Administration Program Level: Overview

WORKSHOP 5

Fundamentals of Building a Budget Program Level: Basic

WORKSHOP 6

Subrecipient Monitoring - Building Your Internal Controls Program Level: Intermediate

WORKSHOP 7

Recognizing and Mitigating Risks Associated with Global Collaborations: A Case Study Approach Program Level: Intermediate

WORKSHOP 14 Proposal Development and Submission: All You Need to Know - Finalizing the Proposal and Submitting It to the Sponsor Program Level: Intermediate WORKSHOP 15 The Who, What, When, Where and How of Succession Planning Program Level: Intermediate WORKSHOP 16 Designing a Training Program for Your Institution: Techniques, Tools and Tips Program Level: Intermediate WORKSHOP 17 Negotiating Difficult Award Terms Program Level: Advanced WORKSHOP 18 The 20/80 Rule: How to Mitigate the 20% of Proposals that Cause 80% of Award Headaches Program Level: Intermediate WORKSHOP 19 A Day in the Life of the Departmental Administrator (Pre-Award Focus) Program Level: Overview WORKSHOP 20 Compensation Compliance and the Standards for Documentation Program Level: Intermediate WORKSHOP 21 Preparation for Large-Scale and Annual Single Audits and Compliance Considerations Program Level: Overview

WORKSHOP 8

Managing Sponsored Awards from a Departmental Perspective (Post-Award Focus) Program Level: Intermediate

WORKSHOP 22 Post-Award Awareness for the Pre-Award Administrator Program Level: Basic

WORKSHOP 9

Reviewing Audits to Develop a Compliance Program Program Level: Intermediate

WORKSHOP 23 Facilities & Administrative (F&A) Rate Proposal Process at Universities Program Level: Intermediate

WORKSHOP 10 Service Centers: The Not So Simple Basics Program Level: Overview WORKSHOP 11 How NDAs, MTAs, and Other Ancillary Agreements Affect Sponsored Research Program Level: Basic

SENIOR LEVEL FORUM 24 Strategies for Research Programs in an Unusual Time Program Level: Advanced

SENIOR LEVEL FORUM 12 Leadership Coaching: Building an Effective Style through Partnership and Being Present Program Level: Advanced WORKSHOP 13 NIH Fundamentals Program Level: Overview

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS

7:30 am – 5:00 pm

8:30 am – 5:00 pm

workshop Concierge workshop Participant Materials Pick-up

workshops and senior level forums (additional fee required to attend)

8:30 am – 5:00 pm full day workshop WORKSHOP 1 INTERMEDIATE

Certified Pre-Award research Administrator Knowledge Review Session This workshop is the CPRA Body of Knowledge Review session presented by the Research Administrators Certification Council (RACC). It reviews the content of the CPRA Exam to assist persons who are studying to take the exam in the future. This workshop is being offered by the RACC in collaboration with NCURA and is endorsed by RACC. LEARNING OBJECTIVES • Participants will be able to identify the four major sections of the Body of Knowledge.

• Participants will understand what areas in the Body of Knowledge require further review/study.

• Participants will learn to apply skills in registering for and successfully taking the CPRA Exam.

Jeffrey J. Ritchie* Director of Sponsored Research, Office of Sponsored Programs, Hamilton College

Robin S. Lewis Director, Office of Grants and Sponsored Projects, Georgia College & State University

PREREQUISITES Taking the exam requires a B.A./B.S. degree and three years of experience in Research Administration.

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AND SENIOR LEVEL FORUMS

Wednesday, March 13, 2019

8:30 am – Noon half day morning workshop In the Beginning…There Were Proposals: Proposal Development Before Pre-Award

WORKSHOP 2 INTERMEDIATE

We’ve all heard the term “proposal development,” but what about that which takes place before you start putting the application together? In this workshop, we will explore what we need to know and understand before the application process officially starts. Where should you be looking? Who is responsible for what and when? Through case studies, reviewing RFPs and agency guidelines, you will gain new knowledge and understanding about the real proposal development process.

Anne Albinak* Director of Research Administration Operations, Whiting School of Engineering, Johns Hopkins University

Danielle Brown Director, Sponsored Programs Administration, University of Maryland, Baltimore

LEARNING OBJECTIVES • Participants will be able to identify the roles of faculty, departmental staff and central staff in the proposal process.

• Participants will learn how and where to search for appropriate funding sources.

• Participants will be able to identify what knowledge is needed from funding agencies, the government(s) and your institution before starting the application process.

PREREQUISITES Participants will want a general knowledge of the proposal process.

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS 8:30 am – Noon half day morning workshop

WORKSHOP 3 INTERMEDIATE

Managing Up, Down, & Side to Side: How to Lead at Work When You Aren’t the Boss Leadership is a key skill not only for managers, but also for those who are not formally in charge of their office environment. Unfortunately, many people “hold back” from realizing their leadership potential because they lack the skills and training to emerge as leaders. The result is that organizations and teams are not as effective as they could be, and individuals negatively impact their career prospects. This workshop will show you how to be a great leader even if you are not in charge.

LEARNING OBJECTIVES • Participants will learn how to lead even if they are not formally in charge.

• Participants will discuss key best practices and principles of leadership.

• Participants will learn how to interact and get the most out of team members, even if they are peers.

• Participants will learn how to get support from others, such as management and senior executives.

Natasha Williams* Assistant Director, Pre-Award Services, Office of Research, Kennesaw State University

Derick F. Jones Program Manager, Translational Genomics and Population Sciences, Los Angeles Biomedical Research Institute

PREREQUISITES Participants should have 3-5 years experience in Research Administration.

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Lead. * Lead Presenter * Lead 13 Presenter Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

AND SENIOR LEVEL FORUMS

Wednesday, March 13, 2019

8:30 am – Noon half day morning workshop Managing Yourself and Working Well with Others: A Road Map for Your Career in Research Administration

WORKSHOP 4 OVERVIEW

Two essential components for developing your career in Research Administration are successfully managing yourself and working well with others. This half day workshop will be diving into both areas to support and enhance your career and your effectiveness at your institution.

Managing Self To manage ourselves, it is essential to be self-aware and have a high Emotional Intelligence. Emotional Intelligence is the capacity to be aware of, control, and express our emotions, and to handle interpersonal relationships judiciously and empathetically. It is the key to both personal and professional success.

David M. Schultz* Assistant Vice President, Research Administration and Finance, Rensselaer Polytechnic Institute

Rashonda Harris Associate Director, Post-Award Operations, Emory University

Working Well with Others Leadership is not about personality; it’s about behavior. This principle from The Leadership Challenge will guide our learning and discussion. What patterns of behavior do I need for success in Research Administration? What skills can I hone to get there?

The Leadership Challenge lays out five, evidencebased practices and behaviors for Achieving the Extraordinary: Modeling the Way, Inspiring a Shared Vision, Challenging the Process, Enabling Others to Act, and Encouraging the Heart.

This workshop will address management of self and working well with others through content, case studies, interactive activities, and group discussions.

LEARNING OBJECTIVES • Participants will learn the foundation of Emotional Intelligence for self-management.

• Participants will learn how to use the 5 principles of the Leadership Challenge to work well with others.

PREREQUISITES None

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS

8:30 am – Noon half day morning workshop WORKSHOP 5 BASIC

Fundamentals of Building a Budget Developing a clear and reasonable budget is one of the most important pieces of the proposal process.

The regulations tell us the budget should be the financial expression of the statement of work. The ability to build a budget that directly ties to the work being performed enhances the chances of being funded by the sponsor, and protects us in the case of an audit. Understanding how to work with PIs to craft a sound, reasonable budget and budget justification is essential to our roles as research administrators.

Using the Uniform Guidance as the basis for our discussion, this workshop will explore the foundations of budget building. We will discuss allowability, allocability, and reasonableness; administrative and clerical salary issues; determination of subrecipient, vendor, or consultant status; and many more issues surrounding budgeting, as well as crafting a solid budget justification. This session should lay the groundwork for research administrators to successfully and confidently collaborate with the PI to build a sound budget that reflects the scope of work.

Gaye Bugenhagen* Director of Administrative Services, Department of Sociology, University of Maryland, College Park

Rebecca Hunsaker Director of Research Administration, College of Behavioral and Social Sciences, University of Maryland, College Park

Diane M. Meyer Project Management Specialist, Office of Sponsored Programs, Iowa State University

LEARNING OBJECTIVES • Participants will be able to build a budget that includes allowability, allocability, and reasonableness; administrative and clerical salary issues; determination of subrecipient, vendor, or consultant status.

• Participants will be able to craft a solid budget justification.

• Participants will be able to successfully and confidently collaborate with the PI to build a sound budget that reflects the scope of work.

PREREQUISITES None

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Lead. * Lead Presenter * Lead 15 Presenter Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

AND SENIOR LEVEL FORUMS

Wednesday, March 13, 2019

8:30 am – Noon half day morning workshop Subrecipient Monitoring - Building Your Internal Controls

WORKSHOP 6 INTERMEDIATE

Subrecipient monitoring is required to initially determine and continually assess the risk associated with a subrecipient’s ability to comply with applicable laws and regulations in collaborating on federally funded programs. Monitoring includes conducting Pre-Award risk assessments of prior grant experience, reviewing results of previous audits, monitoring and reviewing personnel changes, timely accurate invoices, and performance reports. This workshop will enable participants to understand the requirements involved in establishing and maintaining a compliant subrecipient monitoring program.

Debra Y. Murray* Assistant Director Compliance, Sponsored Programs Accounting and Compliance, University of Maryland, College Park

Mary E. Schmiedel Senior Director, Office of Research Oversight, Georgetown University

LEARNING OBJECTIVES • Participants will learn how to develop a subagreement, apply terms and conditions to mitigate risk, and understand the important aspects.

• Participants will learn how to perform risk assessments and understand the roles and responsibilities involved in managing subagreements.

• Participants will explore the applicable rules and regulations and internal control considerations.

• Participants will understand lessons learned from previous audit findings.

PREREQUISITES Participants will want experience in subrecipient risk assessments or negotiation of federal subawards.

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS

8:30 am – Noon half day morning workshop WORKSHOP 7 INTERMEDIATE

Recognizing and Mitigating Risks Associated with Global Collaborations: A Case Study Approach The world’s most pressing and complex challenges defy singular analytical approaches and interpretation.

Our institutions must seek bold ideas for translational research that attempt to convert basic research knowledge into practical applications that protect, enhance, and improve the quality of life for those most in need. Innovative research development support is critical in order to stimulate and promote partnerships between divergent, convergent, and analytical thinkers, who, when brought together, think more dynamically about problems too complex to be solved by any one discipline.

Gai Doran* Director of Research, Yale School of Forestry & Environmental Studies, Yale University

Agatha Keller Co-Head EU GrantsAccess, ETH Zurich, Euresearch Zurich, University of Zurich

This half-day, intermediate workshop, from a multicountry and multi-institutional perspective, aims to introduce both U.S. and non-U.S. participants to the kinds of solicitations that respond to this need.

These collaborations require more careful review, interpretation and comprehension, and are inherently risky. This may be particularly true where institutions from multiple countries are collaborating on a proposal. Knowing what’s in the package can help you prepare and assemble the appropriate information and documentation, as well as assess whether your institution is able to accept an award if the proposal is successful. By recognizing and mitigating those risks, understanding the business and technical needs of the application, and of the sponsor-specific regulations, research managers can be a source of innovation.

They can generate new ideas for new processes and services, and become indispensable to our researchers.

Using a case study approach, we will unpack and discuss real-world examples of non-standard and complex solicitations that have come through the offices of two research institutions – a Swiss research university, and a U.S. university’s Departmental PreAward Office. Examples will draw from solicitations from sponsors such as various agencies of the United Nations (e.g. UNIDO), the Belmont Forum (with joint > continued on next page

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Lead. * Lead Presenter * Lead 17 Presenter Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

AND SENIOR LEVEL FORUMS

Wednesday, March 13, 2019

8:30 am – Noon half day morning workshop WORKSHOP 7 CONTINUED INTERMEDIATE

NSF support), government agencies (e.g. U.S. Department of Energy, the Government of India), and the European Funding Program Horizon 2020.

We will coach participants in carefully reviewing each solicitation so that we understand the sponsor’s requirements, identify risks and construct strategies to mitigate those risks. The consequences of not doing so can affect costs, raise logistical issues, and result in a non-responsive proposal. Finally, we will invite participants to share their own examples, and brainstorm strategies at understanding solicitations and thus increase our chances of winning contracts.

LEARNING OBJECTIVES • Participants will be able to identify the unique challenges associated with global agreements.

• Participants will learn to cultivate skills to assess business and technical needs and sponsor requirements of complex solicitations involving global collaborations.

• Participants will be able to identify and assess risks associated with global collaborations, both to the individual investigator and to the institution.

• Participants will learn to develop strategies and techniques to mitigate those risks.

• Participants will be able to recognize contract terms that require institutional review and negotiation.

• Participants will understand how institutional policy, practice, culture, and risk tolerance impact contract negotiation.

• Participants will learn to recognize the various roles and responsibilities of the gate-keepers in your institution, and opportunities to build relationships, set expectations, and balance conflicting priorities.

PREREQUISITES Participants will want at least 2-5 years of Research Administration or equivalent experience to achieve learning objectives. The workshop would be appropriate for Pre-Award research administrators, program managers, and new and developing contract negotiators.

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS

8:30 am – Noon half day morning workshop WORKSHOP 8 INTERMEDIATE

Managing Sponsored Awards from a Departmental Perspective (Post-Award Focus) Research Administration responsibilities can be overwhelming. The process of putting a proposal together, managing a grant once funded and properly closing it out at the end are the day-to-day activities that department administrators struggle with. This workshop will focus on topics that influence the daily operations of managing sponsored awards from a Post-Award perspective. It is designed for departmental research administrators and will provide them with an overview of the significant principles and issues surrounding proposals, grants and contracts. Topics will include budget development, identifying key personnel, subcontract versus service agreement and cost sharing. This workshop will also focus on preparing financial status reports, account reconciliation, closeout of awards, cost transfers, allowable and allocable costs and much more.

Tamara V. Hill* Associate Vice President, Shared Services, Morehouse School of Medicine

Jennifer J. Crockett Assistant Vice Provost, Research Accounting and Financial Compliance, University of Massachusetts, Boston

LEARNING OBJECTIVES • Participants will understand how Pre-Award activities impact Post-Award management.

• Participants will understand the different facets of Post-Award management.

• Participants will hear tips and tools to assist in managing awards.

PREREQUISITES Participants will need a basic understanding of the Uniform Guidance and 1 or more years of Research Administration experience.

FOLLOW US @NCURA JOIN THE CONVERSATION #NCURAPRA

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Lead. * Lead Presenter * Lead19 Presenter Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

AND SENIOR LEVEL FORUMS

Wednesday, March 13, 2019

8:30 am – Noon half day morning workshop Reviewing Audits to Develop a Compliance Program

WORKSHOP 9 INTERMEDIATE

Federal audits are a valuable tool to assist in the development of a sponsored projects compliance program. These audits can be used to inform risk assessment and focus areas. This workshop will explore leveraging readily available audit findings across the country to establish a basis for risk assessment activity and subsequent compliance program development. Compliance programs will include policy development, three lines of defense monitoring, process assessment, and resource strategies.

Jeffrey A. Silber* Senior Director, Sponsored Financial Services, Cornell University

Ashley E. Deihr Director, Baker Tilly

LEARNING OBJECTIVES • Participants will learn how to understand federal audit reports and agency audit work plans.

• Participants will discuss Federal compliance requirements.

• Participants will learn how to develop audit corrective action plans.

• Participants will review mechanisms to develop a framework to minimize non-compliance.

PREREQUISITES Participants will want a basic understanding of financial compliance.

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS

8:30 am – Noon half day morning workshop WORKSHOP 10 OVERVIEW

Service Centers: The Not So Simple Basics This workshop will provide a detailed overview of establishing, operating and oversight of service centers. Topics to be discussed will include definitions, federal regulations, creating budgets, setting billing rates, treatment & issues relating to subsidies, specialized service centers, compliance and common issues in operating service centers. This workshop will include a presentation, discussion, and mini case studies/exercises.

Sarah T. Axelrod* Assistant Vice President, Office for Sponsored Programs, Harvard University

Zachary Belton Senior Director, Huron

LEARNING OBJECTIVES • Participants will be provided with general information on the definitions of service centers, recharge centers, specialized service facilities, and core facilities.

• Participants will discuss steps for establishing and operating a service center.

• Participants will have a detailed understanding of the complexities of setting rates, establishing and applying subsidies, and of the various compliance issues associated with operating a service center.

• Participants will be provided with an opportunity to discuss institutional policies and procedures and school specific questions regarding service centers.

PREREQUISITES • Participants will want an understanding of basic cost principles established by the Uniform Guidance for allowability, allocability, reasonableness and consistency of costs.

• Participants will benefit from a high-level understanding of distinctions between direct and indirect costs.

• Participants will need prior exposure to service centers in an institutional environment.

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Lead. * Lead Presenter * Lead21 Presenter Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

AND SENIOR LEVEL FORUMS

Wednesday, March 13, 2019

8:30 am – Noon half day morning workshop How NDAs, MTAs, and Other Ancillary Agreements Affect Sponsored Research

WORKSHOP 11 BASIC

During the lifecycle of a sponsored project, other documents besides the proposal and funding mechanism may be necessary. At proposal stage, you may want to enter into a Teaming Agreement or a Non-Disclosure Agreement. In the course of performing a sponsored project, it may become necessary to share information, data, materials, or other resources with a partner. To keep the project moving forward, what is the best way to facilitate such a transfer? This workshop will examine the different types of ancillary research agreements, when and why they are necessary, problematic clauses, and negotiation tips and tricks.

Charles T. Bartunek* Director of Collaborative and Corporate Research Contracts, Division of Research, Children’s Hospital of Philadelphia

Jill Frankenfield Associate Director, Division of Research, Office of Research Administration, University of Maryland, College Park

LEARNING OBJECTIVES • Participants will learn when an ancillary agreement may be necessary.

• Participants will discuss problematic terms in ancillary research agreements.

• Participants will learn negotiation tips and tricks for ancillary agreements.

PREREQUISITES None

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS

8:30 am – Noon half day morning senior level forum SENIOR LEVEL FORUM 12 ADVANCED

Leadership Coaching: Building An Effective Style through Partnership and Being Present Coaching is an alternate approach to developing your employees’ potential. Coaching employees requires a continuous effort to make it part of your management practices. Following simple techniques and observations about performance ensures leaders play an important role in inspiring extraordinary performance. When leaders improve their performance, benefits spread throughout the organization.

Robyn B. Remotigue* Director, Office of Research Services, School of Public Health, University of North Texas Health Science Center at Fort Worth

Rosemary E. Madnick Executive Director, Office of Grants and Contracts, University of Alaska Fairbanks

As leaders in the new millennium become more about empowerment and development, coaching becomes a necessary component as part of training and career development of staff. Coaching can be time-consuming but the return on investment will add value to your human capital, therefore adding benefits to your department. Leadership coaching is a great introduction to an effective way of helping others grow.

LEARNING OBJECTIVES • Participants will learn to identify the various forms of coaching methods.

• Participants will learn how to establish a coaching plan.

• Participants will participate in a coaching session.

• Participants will learn how to integrate coaching techniques into the work place.

PREREQUISITES Participants will want to be in a manager/director position with more than 5 years of experience.

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Lead. * Lead Presenter * Lead Presenter Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu 23

AND SENIOR LEVEL FORUMS

Wednesday, March 13, 2019

8:30 am – Noon half day morning workshop NIH Fundamentals

WORKSHOP 13

This workshop provides a primary basis of understanding of proposals to and awards from the National Institutes of Health (NIH). This workshop will give you the basics and we will walk you through the grants process, and give you an overview of key resources and websites you will need to be successful.

OVERVIEW

The program is perfect for someone new to Research Administration, as well as for research administrators seeking to expand their knowledge of federal funding agencies. The curriculum provides an overview of the policies and procedures essential to preparing successful proposals to and managing grant awards from the NIH.

Michelle Bulls* Director, Office of Policy for Extramural Research Administration, National Institutes of Health

Kristin Ta Grants Policy Analyst, Grants Policy Division, National Institutes of Health

Major content areas covered include: • NIH overall structure, culture, and organization; • Developing and submitting NIH proposals; • The merit review process; • Post-Award administration; • Tips and tricks.

LEARNING OBJECTIVES • Participants will be able to describe the organizational structure of NIH and ways it can aid in locating funding opportunities and staff contacts.

• Participants will be able to provide a high-level explanation of the path NIH grant applications take from submission to award and Post-Award management.

• Participants will find answers to their questions, whether it be knowing the right website, helpdesk, or staff contact.

PREREQUISITES None

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS

1:30 – 5:00 pm half day afternoon workshop WORKSHOP 14 INTERMEDIATE

Proposal Development and Submission: All You Need to Know - Finalizing the Proposal and Submitting It to the Sponsor You’ve reviewed the announcement to which you’ll respond and the principal investigator has prepared the programmatic portions of the proposal. The budget has been developed and the administrative portions of the proposal are written. Now the proposal need only be submitted, right? Join us for an interactive workshop on getting the proposal out the door once the “pre-work” has been done. We’ll discuss proposal review and approval, finalization of forms, working with sponsor submission systems, and dealing with the unexpected, which is always to be expected.

Mary Louise Healy* Assistant Dean, Research Administration, Krieger School of Arts and Sciences, Johns Hopkins University

Diane L. Hillebrand Grants Manager, Research Affairs, University of North Dakota

LEARNING OBJECTIVES • Participants will be able to describe best practices for proposal review and correcting any problems to ensure smooth submission.

• Participants will be able to list problematic sections of proposals and how to avoid potential problems.

• Participants will be able to describe strategies for working with sponsor submission portals to avoid – and deal with – last minute hiccups PREREQUISITES Participants should have experience preparing and/ or reviewing federal proposals and knowledge of sponsor submission portals.

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Lead. * Lead Presenter * Lead25 Presenter Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

AND SENIOR LEVEL FORUMS

Wednesday, March 13, 2019

1:30 – 5:00 pm half day afternoon workshop The Who, What, When, Where and How of Succession Planning

WORKSHOP 15 INTERMEDIATE

Succession planning helps organizations ensure there are capable and experienced candidates to fill vacancies, especially at the leadership level. It is most successful when it is incorporated into a more holistic career ladder approach to retain high potential employees. Let’s face it: if you think they are worth keeping, someone else will think they are worth recruiting. So how do you identify high potential candidates, invest in their professional development, and mentor them to be able to hit the ground running when the opportunity arises? This workshop will focus on: • WHO you identify • WHAT professional development opportunities you afford them • WHEN you assign greater responsibility • WHERE you find candidates • HOW do you keep them for the long term

Susan Wyatt Sedwick* Senior Consultant, Attain

Marianne R. Woods Academic Program Director, Master of Science Degree in Research Administration, Krieger School of Arts and Sciences, Advanced Academic Programs, Johns Hopkins University

LEARNING OBJECTIVES • Participants will learn to identify high potential talent that can be mentored.

• Participants will be able to develop a succession plan that allows for gradual increases in responsibility during the mentoring period.

• Participants will discuss how to enact a seamless transition to new leadership.

PREREQUISITES Participants will benefit from some management experience.

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS

1:30 – 5:00 pm half day afternoon workshop WORKSHOP 16 INTERMEDIATE

Designing a Training Program for Your Institution: Techniques, Tools and Tips Are you achieving desired learning outcomes in your training programs? Accessing and identifying your organization’s training needs at the beginning is important for designing and preparing educational materials that will achieve the desired learning outcomes. In order to be effective, both training and facilitation take deliberate planning and leaderparticipant engagement. While you don’t have to be an expert speaker or facilitator, you do have to connect with participants in order to engage them through content and processes. This workshop will take participants from design aspects to delivery and will include a behind-the-scenes look into tips, tools and techniques used by presenters in order to effectively lead participants through training objectives. These simple techniques will help trainers, speakers and facilitators approach their next learning session with confidence.

LEARNING OBJECTIVES • Participants will hear an overview of design elements specific to training and facilitation geared toward adult learners.

• Participants will obtain a behind-the-scenes look into activities designed to refocus attention and stimulate participation.

• Participants will be shown tools for facilitating participant-centered learning.

Tolise C. Dailey* Training Manager, Research Development Team, Johns Hopkins University

Tricia L. Callahan Senior Research Education and Information Officer, Colorado State

Melanie Hebl Education Coordinator, Research and Sponsored Programs, University of Wisconsin-Madison

PREREQUISITES Participants will want basic familiarity with training development.

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Lead. * Lead Presenter * Lead27 Presenter Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

AND SENIOR LEVEL FORUMS

Wednesday, March 13, 2019

1:30 – 5:00 pm half day afternoon workshop Negotiating Difficult Award Terms

WORKSHOP 17 ADVANCED

Sponsored agreements contain many clauses that institutions often address using mechanistic rules, which may result in obstacles and bumps in negotiation. This workshop will provide a brief overview of general contracting and legal concepts as well as tips and techniques for the negotiator.

Contract clauses will be discussed, including assessing the importance of particular terms for specific sponsored projects, analyzing the potential impact on an institution, and building and communicating positions persuasively. The workshop will use real life examples and offer potential solutions to common deadlocks on topics such as indemnification, liability, termination, choice of law, arbitration, publishing, confidentiality and intellectual property.

LEARNING OBJECTIVES • Participants will gain an understanding of common contract terms and concepts pertaining to sponsored agreements.

• Participants will learn to use the techniques taught in this workshop to improve the efficiency of award negotiations.

• Participants will better understand the importance of particular terms for specific research projects.

Alexandra A. Albinak* Associate Vice Provost for Research Administration, Office of Research, Johns Hopkins University

David J. Mayo Director of Sponsored Research, Office of Sponsored Research, California Institute of Technology, NCURA Distinguished Educator

Melissa Korf Associate Director, Grants & Contracts, Office of Research Administration, Harvard Medical School, Harvard University

PREREQUISITES Participants will want a familiarity with terms and conditions common in awards issued to research organizations.

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS

1:30 – 5:00 pm half day afternoon workshop WORKSHOP 18 INTERMEDIATE

The 20/80 Rule: How to Mitigate the 20% of Proposals that Cause 80% of Award Headaches Why does it always feel like a small number of proposals submitted cause us the majority of headaches when it comes to award management?

Come join us for a discussion of issues surrounding: • Budgets (ex. detailed budgeting and substantiating costs, cost sharing) • Compliance (i.e. IRB/IACUC, biological specimens, participant vs. human subject) • Award negotiation/terms & conditions (ex. what happens when the sponsor wants to award your grant proposal as a contract?)

• International activities (i.e. export controls, Fly America, foreign nationals, foreign currency)

Jennifer A. Marron* Assistant Dean for Grants Administration, College of Engineering, Boston University

Megan Dietrich Client Advocacy & Education Specialist, Office of Sponsored Research, Stanford University

We’ll unpack how to identify these matters early in the proposal development process, work with the proper teams at your institution during submission and document those points, and monitor and manage a successful challenging award. We’ll cover topics ranging from detailed budgeting to cost sharing to export control to human subjects. So please bring your questions and we’ll work through them together.

This workshop will apply to participants from both Pre- and Post-Award, as well as Departmental and Central Offices.

LEARNING OBJECTIVES • Participants will learn strategies to identify, mitigate and document challenging issues at proposal time.

• Participants will acquire tips on how to gather the appropriate team and successfully negotiate and manage the award.

PREREQUISITES Participants will want a basic understanding of proposal submission.

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Lead. * Lead Presenter * Lead Presenter Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu 29

AND SENIOR LEVEL FORUMS

Wednesday, March 13, 2019

1:30 – 5:00 pm half day afternoon workshop A Day in the Life of the Departmental Administrator (Pre-Award Focus)

WORKSHOP 19 OVERVIEW

The departmental administrator is on the front line of Research Administration! From managing multiple proposals, PIs and your time, each Pre-Award decision also impacts Post-Award. On any given day you, the departmental administrator, can be expected to assist with multiple proposal submissions – usually not within the optimal 10 day window – manage PostAward activities such as sub-awards, cost transfers, P-card purchases, travel, financial analysis, etc. all with multiple interruptions from faculty, the central office, the Dean’s office, and of course, email. How do you prioritize? How do you plan for last minute proposals and interactions with the central office but allow flexibility for the many last minute emergencies? This workshop will offer best practices on how to organize multiple proposals and projects simultaneously, and then make measurable, encouraging progress on them all. Strategies for (i) efficiently prioritizing tasks, (ii) time-saving, and (iii) communication will be highlighted. Bring your questions and tips for a lively discussion!

Kay C. Gilstrap* Assistant Director, Business Operations, Center for Molecular and Translational Medicine, Georgia State University

Rob G. Bingham-Roy Director of University System of Georgia Sponsored Operations, Georgia Institute of Technology

LEARNING OBJECTIVES • Participants will learn tips to prioritize proposals and projects to maximize the breadth and depth of service provided to constituents.

• Participants will learn tips to structure their workday to make measurable progress on multiple proposals and projects, even last minute “emergencies.”

• Participants will learn tips on communication with faculty, the dean’s office, the central office, and others.

PREREQUISITES None

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS

1:30 – 5:00 pm half day afternoon workshop WORKSHOP 20 INTERMEDIATE

Compensation Compliance and the Standards for Documentation This workshop will cover the history of regulatory changes made for compensation compliance, the differences in agency instructions for budgeting compensation and how this impacts Post-Award.

Participants will learn to evaluate “commitments” of time devoted vs. cost share, review the activities of faculty members that make allocations of salary difficult. Federal Agency inconsistencies to the Cost Principles and differences in auditor regulatory interpretations will be highlighted. Participants will analyze the Standards for Documenting salary costs in 200.430 and an Internal Control Framework for Compensation Compliance. Lastly, we will dive deeply into the after-the-fact review methodologies (Traditional Effort Reporting or Allocation of Base Salary/Alternatives to Effort) used by institutions.

Case studies, institutional examples of Alternatives to Effort Reporting and their system implementations will be reviewed. Additionally, institutional survey results will provide insight into the latest institutional trends and practices for compensation compliance.

LEARNING OBJECTIVES • Participants will have a greater understanding of Internal Controls, Documentation Standards, and COSO for compensation compliance.

• Participants will be able to describe and utilize practices and methodologies to increase process integrity and reduce audit risk and administrative burden.

Jeremy A. Forsberg* Assistant Vice President of Research, Office of Research Administration, The University of Texas at Arlington

Lisa E. Mosley Executive Director, Office of Sponsored Projects, Yale University

David Ngo Associate Provost, Sponsored Programs Administration, The New School

Zachary Belton Senior Director, Huron

PREREQUISITES Participants will need a basic understanding of Effort Reporting under A-21 and/or Compensation Compliance under the Uniform Guidance. Participants will need a basic understanding of allocation of salary costs.

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Lead. * Lead Presenter * Lead31 Presenter Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

AND SENIOR LEVEL FORUMS

Wednesday, March 13, 2019

1:30 – 5:00 pm half day afternoon workshop Preparation for Large-scale and Annual Single Audits and Compliance Considerations

WORKSHOP 21 OVERVIEW

Unlike the traditional Federal audits, some agencies such as NIH and NSF have been conducting large-scale audits. Typically, a NIH subaward audit requires data for 2 years. Although NSF is changing its data analytics audit approach (requesting data for 3 years), the cost principles for audit remain the same.

In this workshop, we will review the data preparation process, timelines, correspondence, and common risks. We will also discuss the new audit approach that NSF OIG is implementing. In addition, we will review the updates and hot topics for the annual single audit based on the most recent single audit compliance supplement.

Participants will benefit from a general understanding of the cost principles of 2 CFR Part 200 (Uniform Guidance).

LEARNING OBJECTIVES • Participant will gain insight of the large-scale audit and annual single audit processes, and how to mitigate the compliance risks.

Jennifer Y. Mitchell* Associate Executive Director for Research Financial Operations, Office of Financial Operations, Northwestern University

Anne Pifer Senior Director, Huron

Andra Sawyer Assistant Director, Post-Award Fiscal Compliance, University of Washington

PREREQUISITES None

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS

1:30 – 5:00 pm half day afternoon workshop WORKSHOP 22 BASIC

Post-Award Awareness for the Pre-Award Administrator This workshop is designed for research administrators interested in thinking ahead to the Post-Award phase when searching for funding opportunities and developing proposals. Participants will have the opportunity to engage in a meaningful discussion of Pre-Award activities with a focus on topics that typically arise during Post-Award. The conversation will span from award implementation through closeout and audit and will be directed towards an award lifecycle approach. We will explore effective strategies for proactively managing Post-Award topics such as cost sharing, indirect cost recovery, effort commitments, subaward vs. vendor determinations, internal billings, IRB & IACUC issues, participant support costs, administrative salaries, financial reporting, foreign currency, and payroll when putting together proposal budgets.

LEARNING OBJECTIVES • Participants will learn to identify key words in program solicitations that may signal the need for additional oversight during the life of a sponsored award.

• Participants will learn to recognize potential budget areas that may require future monitoring and documentation.

• Participants will learn techniques for writing strong budget justifications that will help to minimize questions at the award stage and serve as helpful award management tools.

Jennifer Lech* Senior Sponsored Research Officer, Science Division, Harvard University

Rady Rogers Assistant Director for Research Administration and Finance, John A. Paulson School of Engineering and Applied Sciences, Harvard University

Barbara A. Cole Associate Vice President, Research Administration, University of Miami

PREREQUISITES None

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Lead. * Lead Presenter * Lead33 Presenter Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

AND SENIOR LEVEL FORUMS

Wednesday, March 13, 2019

1:30 – 5:00 pm half day afternoon workshop Facilities & Administrative (F&A) Rate Proposal Process at Universities

WORKSHOP 23 INTERMEDIATE

This workshop provides an overview of the Facilities & Administrative (F&A) rate calculation and rate negotiation process. Sections to be presented include the history of Federal cost reimbursement; the present environment faced by universities; a review of terminology from the OMB Uniform Guidance (with a focus on those associated with higher education and non-profits); an overview of the long-form processes from submission to cognizant agency to eventual rate agreement; the structure and components of an F&A rate proposal; and the negotiating process, including a typical Federal on-site review. Detailed and interactive examples will be provided focusing on maximizing an institution’s F&A rate. This will include a discussion on the methodology, process, and benefits of performing a defendable space functional usage study, building a componentization study, an equipment inventory study, and a library study. Tesha Garcia-Taylor will provide insights from an administrator’s point of view. The content is geared to administrators who may see “F&A” and “F&A Rates” quite often in their day-to-day job duties but are interested in learning what it is, how it’s calculated/negotiated with the Federal government, and what the impact is on their institution. We will highlight things that academic departmental administrators can do to directly help the institution’s calculation of its F&A rate and be prepared for the review their institution’s cognizant federal agency is likely to perform.

David Moore* Manager, Education, Nonprofit, and Commercial Services, Attain

Tesha Garcia-Taylor Assistant Director, FinanceAcademic Enterprise, Vanderbilt University Medical Center

LEARNING OBJECTIVES Participants will be able to describe to their peers and researchers how an F&A rate is calculated, a typical negotiation timeline, and its financial impact on the institution.

PREREQUISITES Participants will need a basic familiarity with F&A rate usage.

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Wednesday, March 13, 2019

AND SENIOR LEVEL FORUMS

1:30 – 5:00 pm half day afternoon senior level forum SENIOR LEVEL FORUM 24 ADVANCED

Strategies for Research Programs in an Unusual Time The perceptions of science, and to some extent universities, by powerful members of the executive and legislative branches in the U.S. federal government are unlike any we have ever witnessed. At times we see research-informed alternatives and public policy approaches ignored or hostilely opposed. Proposals have been made to slash science funding, and the support of university research infrastructure, only to be countered by subsequent agency budget increases.

Expiration of budget caps and adjustments thereto in the coming years will present serious funding challenges throughout the government. Nonetheless, university-led research remains a critical component of our mission and for the security of our nation, making it incumbent on institutional leadership to continue their efforts. This session will be devoted to understanding the current environment, and discussing strategies universities can adopt to sustain and even grow their programs during unusual times.

LEARNING OBJECTIVES • Participants will understand drivers of the federal budget at science agencies.

• Participants will share and observe responses by research institutions.

• Participants will explore new research funding strategies.

Joel Malina* Vice President for University Relations, Cornell University

Michael Ledford President, Lewis Burke Associates

Kei Koizumi Visiting Scholar in Science Policy, American Association for the Advancement of Science

PREREQUISITES Participants will need to have a leadership role at a research institution.

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Lead. * Lead Presenter * Lead35 Presenter Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

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Thursday, March 14, 2019

LAS VEGAS LAS VEGAS Odds-on-favorite to

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Wednesday, March 13, 2019 4:00 – 6:00 pm

PRA Concierge Participant Materials Pick-up

Thursday, March 14, 2019 6:15 – 7:15 am

7:15 am – 5:00 pm

NCURA Fun Run and Power Walk

PRA Concierge Participant Materials Pick-up Exhibits Open

7:15 – 8:00 am Continental Breakfast and Breakfast Roundtables Role of Departmental Administrators in Closeout...Keeping the End in Mind Submitting the NIH RPPR and FPPR: Best Practices Rochelle L. Barry*, Closeout Manager, Office of Sponsored Programs, Lori Benjamin*, Senior Grant Administrator, Wellman Center for Photomedicine, Massachusetts General Hospital

Preparing for Research Faculty Transferring In/Out Nancy A. Reidelberger*, Senior Research Administrator, Division of Oncology, Washington University in St. Louis

Building and Maintaining a Cohesive Team

Georgia Institute of Technology

Supplemental Compensation forFaculty and Staff on Federally Funded Programs Morakinyo A.O. Kuti*, Director, Office of Sponsored Programs, Central State University

Development and Submission of Large Interdisciplinary Research Proposals

Shelly Berry-Hebb*, Assistant Director, Proposal Services, Sponsored Research Services, Texas A & M University

Christy Shaw*, Negotiator, Sponsored Programs, The Pennsylvania State University

Working with Industry Partners

Effective Communication in Research Administration

Charles T. Bartunek*, Director of Collaborative and Corporate Research Contracts, Division of Research, Children’s Hospital of Philadelphia

Free and Low-Cost Tools to Support Proposal Development and Research Communications Heather B. Johnston*, Associate Director of Research Communications, Office for the Advancement of Research and Scholarship, Miami University

Renee Raines*, Assistant Dean for Administration, University of Arkansas for Medical Sciences

Fostering Collaboration Among Research Administrators Across the Institution Caitlin M. McCarty*, Research Finance Manager, Department of Neurology Research, Brigham & Women’s Hospital

The Latest News from COGR Lisa Nichols*, Director, Research and Regulatory Reform, Council on Governmental Relations (COGR)

7:15 – 8:00 am NCURA Education Scholarship Fund – How to Apply Find out how you can apply for a scholarship to support your graduate Research Administration education.

LAS VEGAS

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Thursday, March 14, 2019 7:15 – 8:00 am The Impact of NCURA Membership SUPPORT YOUR FACULTY, BUILD YOUR COMMUNITY, ADVANCE YOUR CAREER. NOT AN NCURA MEMBER YET? Don’t let your journey with NCURA end in Vegas! Join us!

Join us in the Mirage Event Center B during our breakfast and refreshment breaks today. NCURA Officers, Program Committee Members and Standing Committee Members will be there to share their experience of being an NCURA member... how it has helped them help their faculty and institution, build a strong and diverse peer community and advance their career.

We look forward to connecting with you!

8:15 – 9:45 am KEYNOTE ADDRESS 8:15 – 9:45 am

Keynote Address: Psychology and the Good Life Dr. Laurie Santos, Head, Silliman College and Psychology Professor, Yale University Psychologist Dr. Laurie Santos is an expert on human cognition, its origins, and the evolutionary biases that influence our all-too imperfect life choices. She is also knowledgeable in how behavioral change through positive psychology can lead to a happy and fulfilling life. Currently, Dr. Santos is working to positively influence the culture of Yale University by teaching happiness and well-being. She created a course so meaningful that it became the most popular class taken at Yale in over 316 years.

The class Laurie teaches at Yale, Psychology and the Good Life, presents a set of scientifically-validated strategies for living a more satisfying life. Her lecture will be a very short, precise version of the course. She will introduce some misconceptions we have about what makes for a satisfying life and explain how our minds lie to us about what will make us happy. She suggests that some of the things we think matter for our happiness simply don’t. Laurie will take a quick look at the psychological biases and features of our mind that lead us astray, biases that make it hard for us to see what makes us happy and causes us to seek out the wrong sorts of things (a phenomenon she refers to as miswanting). Come hear what psychology research shows about goals we really should strive for to live a happier and more satisfying life.

9:45 – 10:15 am

networking and refreshment break The Impact of NCURA Membership NCURA Education Scholarship Fund – How to Apply

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9:45 – 10:15 am | NCURA’ s Commitment to Diversity and Inclusion to Diversity ent an itm d

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NCURA’ s Commitment to Diversity and Inclusion Come meet with current and past members of the Task Force on Diversity and Inclusion and members of the Board of Directors to learn more about NCURA’s Commitment to Diversity and Inclusion.

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Thursday, March 14, 2019 10:15 – 11:30 am education sessions Concurrent Sessions OVERVIEW

CAREER CAREER DEVELOPMENT DEVELOPMENT

A Model to Help Navigate the World of “It Depends” Whether Pre- or Post-Award, departmental or central administrators, we all have faced the dilemma and frustration of “it depends.” Adapting a corporate model of risk analysis with concepts of Research Administration like must versus should, participants will learn and discuss strategies of how to add color to the gray world of Research Administration.

LEARNING OBJECTIVES • Participants will be able to define the theories behind judgment and policy enforcement.

• Participants will learn and discuss a model for risk analysis in Research Administration.

• Participants will build confidence and consistency in personal judgment following the ‘It Depends Matrix.’

• Participants will be able to develop strategies for communicating interpretations of policy and guidelines.

PREREQUISITES None Michael W. Dickman*, Associate Director, Office of Research Administration, Duke University Zachary Belton, Senior Director, Huron

Self Paced! 10 WEEK ONLINE TUTORIALS Includes Knowledge Checks and Certificate of Completion for the Individual Learner

Register today, and start the first lesson anytime that works for your schedule. You will have TEN WEEKS, from the first time you access the first lesson to complete the course. ➤

A Primer on Subawards Under Federal Assistance Awards

An overview of the complex process from drafting and negotiating through review. (10 Chapters) ➤

A Primer on Federal Contracting

Understand the contracting process, regulations, negotiations and risks. (14 Chapters) ➤

A Primer on Intellectual Property Agreements

A broad introduction to the basics through actual research and licensing agreements, plus negotiation tips. (10 Chapters) ➤

A Primer on Clinical Trials Management

Focused on Clinical Trials Management, including key administrative, financial, and regulatory issues that arise in planning through close-out. (6 Chapters)

VISIT https://onlinelearning.ncura.edu to register

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Thursday, March 14, 2019 10:15 – 11:30 am education sessions Concurrent Sessions continued Communication is the Key to Compliance

INTERMEDIATE

COMPLIANCE

Effective communication is key in Research Administration. This session will focus on the challenges and challenging issues that present themselves when communicating with PIs, upper administration and other RA colleagues.

LEARNING OBJECTIVES • Participants will acquire strategies on how to avoid common communication pitfalls.

• Participants will gain perspective from colleagues on explaining difficult compliance topics to faculty.

• Participants will appreciate the importance of consistency in compliance topics when communicating.

PREREQUISITES None Sarah Panepinto*, Director, Grant and Contract Services, The University of Texas at Arlington Karen Smith, Manager, Pre-Award, The University of Texas at Arlington

N U A Networking and professional development renew and reinvigorate our enthusiasm for the research administration profession.

Keep this feeling all year long!

Not a member yet? Join NCURA today! Visit

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www.ncura.edu/join

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

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Thursday, March 14, 2019 10:15 – 11:30 am education sessions Concurrent Sessions continued BASIC

DEPARTMENTAL

Help! There Is a T32 Due and I Don’t Know Where to Start!

It is usually the new hire that gets handed a NIH T32 submission and they have no idea what to do. This is usually followed by panic, scrambling, and a lot of duplicative work. This session will go over a crash course in T32 submissions, best practices in contacting the Faculty Mentors, and where to get information from the dreaded Data Tables. This session will also go over how to be proactive and set up a repository for T32 grants and to be ready for the next T32 submission.

NSF Update UPDATE

FEDERAL

This session will cover new developments at NSF – programs, policies, people and budgets. NSF staff will provide a comprehensive review of what is new and developing at NSF.

LEARNING OBJECTIVES • Participants will understand what is required in a NIH T32 Training Grant Submission.

• Participants will learn best practices on managing a T32 Submission and completing the Data Tables.

• Participants will learn how to be prepared for the next T32 submission.

PREREQUISITES None Katherine Barlow*, Assistant Administrator, Sponsored Research, Johns Hopkins University School of Medicine Gregory Desmarais, Grants Manager, Financial Administration, Division of Medical Sciences, Harvard Medical School LEARNING OBJECTIVES • Participants will learn about current and future NSF budgets, agency priorities, and involvement in electronic initiatives, including advances with proposal submission modernization and Research. gov.

• Participants will learn about the upcoming changes to NSF policies and procedures including the implementation of NSF’s new sexual harassment term and condition.

PREREQUISITES None Jean I. Feldman*, Head, Policy Office, Division of Institution and Award Support, Office of Budget, Finance & Award Management, National Science Foundation

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Thursday, March 14, 2019 10:15 – 11:30 am education sessions Concurrent Sessions continued OVERVIEW

Submitting Proposals to the U.S. from the International Region

GLOBAL

for Non-U.S. Participants

In this session, we will review how to submit proposals to U.S. Sponsors from outside the U.S. Participants will learn how to tailor proposals and overcome obstacles when submitting proposals to the U.S. from the global world.

Collaboration with Japan

OVERVIEW

GLOBAL

for U.S. and Non-U.S. Participants

This session will provide an overview of the international research collaboration between North America, Europe, and Japan. Participants will learn success stories of how to establish five international joint laboratories with UC Davis, CMU, UBC, École Polytechnique and CEMES-CNRS. After establishing these laboratories, the project director has been making an effort to expand the research collaboration and the research budget. The project director also facilitates student exchanges and cross-appointed professors. We will also introduce information on the grants for international research collaborations supported by the JSPS (Japan Society for the Promotion of Science), which is Japan’s leading funding agency.

,

ADVANCED

Creating High-Impact Teams

SENIOR LEADERSHIP AND MANAGEMENT

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Institutions have been struggling with how to “do more with less” for many years, and the current budget landscape hasn’t given any signs of relief on the horizon. One of the foundational pillars of being successful in this environment is ensuring you have the right people in the right places. This session will focus on strategies of how to build a high impact team or convert an existing team! as well as how to keep them engaged.

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LEARNING OBJECTIVES • Participants will learn how to tailor proposals and overcome obstacles when submitting proposals to the U.S. from the global world PREREQUISITES None Dina A. Adly*, Executive Director, Office of Sponsored Programs, American University in Cairo Meg E. Rogers, Director, Research Office, Carnegie Mellon University in Qatar LEARNING OBJECTIVES • Participants will be able to understand both challenges and opportunities of research administrators’ collaboration between North America and Japan.

• Participants will learn basic information on the research funding landscape and JSPS’s funding programs for potential international collaborators.

PREREQUISITES None Masato Miyake*, Associate Professor/University Research Administrator, Division for Research Strategy, Nara Institute of Science and Technology Tomohisa Koyama, Executive Director, Nagoya University U.S. Office Yumiko Minoura, Deputy Director, Japan Society for the Promotion of Science (JSPS) San Francisco Office Toro Tamiya, Director, Japan Society for the Promotion of Science (JSPS) San Francisco Office LEARNING OBJECTIVES • Participants will learn how to maximize potential of staff.

PREREQUISITES Participants will want to have three to five years of direct management experience.

Lisa E. Mosley*, Executive Director, Office of Sponsored Projects, Yale University Stacy Esposito, Senior Director, Research Advancement, Fulton Schools of Engineering, Arizona State University

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

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Thursday, March 14, 2019 10:15 – 11:30 am education sessions Concurrent Sessions continued ADVANCED

SPONSORED RESEARCH ADMINISTRATION

Effectively Creating Metrics and Dashboards: Using Technologies Such as Tableau and Cognos to Track Pre-Award Application Reviews Participants will gain insight into how UCSD Health Sciences implemented technology and tools (such as Tableau, process automation, and various process and tools) to successfully manage central office operations and shared services models.

PREREQUISITES Participants will want an interest in using technology to manage workload and to gain insight into predictive analytics.

Isabella A. Parkinson*, Research Service Core Enterprise IT Program Manager, University of California-San Diego Erika Wilson, Senior Director, Health Sciences Sponsored Project Pre-Award Office & Research Service Core, Office of the Vice Chancellor for Health Services, University of California-San Diego

MOTIVATION

KNOWLEDGE

SKILLS

LEARNING OBJECTIVES • Participants will understand the use of various technologies to better manage central office and/or shared services environments.

ON-DEMAND WORKSHOPS

EDUCATION

> Half day Video Workshops

LEARNING PRACTICE

> Downloadable MP4 file > Post the MP4 on your organization’s internal site for continued onboarding and training

NSF Fundamentals Workshop

The New Era of Effort Reporting

Financial Research Compliance

This workshop provides a primary basis of understanding of proposals to and awards from the National Science Foundation (NSF).

It is perfect for someone new to Research Administration, as well as for research administrators seeking to expand their knowledge of federal funding agencies.

The curriculum provides an overview of the policies and procedures essential to preparing successful proposals to and managing grant awards from NSF.

This workshop will focus on some key principles for good management of the requirements for charging and documenting personnel costs: policies and procedures; training programs; documentation; and oversight. In addition, given the continuing federal audits of this area, it will focus on some common issues that have arisen in a number of OIG audits. The workshop will examine both the traditional effort reporting methodology, and discuss the latest alternative methodologies, with an overarching focus on internal controls.

This workshop provides an in-depth look at financial compliance issues through a combination of lecture, case studies, review of federal audit reports, and a discussion of best practices. Participants will be able to apply the principles of the Uniform Guidance that govern federally sponsored agreements to work at their home institutions, including costing at the Pre-Award and Post-Award stage.

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Thursday, March 14, 2019 10:15 – 11:30 am education sessions Discussion Groups When Drug Development Research and Lifesaving Treatments to Patients Merge

CLINICAL/ MEDICAL

Erin Zardouzian*, Principal Contract Officer, Office of Contract & Grant Administration, University of California-San Diego

Research administrators will have the opportunity to discuss how their institutions identify the differences between expanded access and research. Share ways that your institution handles Pre-Award compliance reviews, and performs risk assessments prior to entering into expanded access agreements. The collective discussion can shed light on the similarities and differences in practice across the nation and hopefully highlight some general best practices.

Deadlines – How to Make Everyone Step Up

DEPARTMENTAL

Success cannot be built on weakness so we must focus on our strengths. How do we enhance productivity as well as performance of those whom we manage and with whom we collaborate in the proposal development process? The key to accomplishing successful Research Administration outcomes for both faculty and central administration is the positive, productive use of deadlines. In this discussion group, we will share ideas of ways to set and manage deadlines effectively.

Emerging Research Missions: Implications for Policy Development

PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

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Susan Wyatt Sedwick*, Senior Consultant, Attain

PUIs looking to grow research funding are often left in the precarious situation of receiving funding but not having all of the required policies and procedures in place to meet even the most minimal standards under the Uniform Guidance. Where should you start? What is required by the Uniform Guidance and where can I find good policy models? How does an institution entice its faculty to pursue research when they are already carrying a full academic teaching workload? These are some of the questions that will be addressed in this discussion.

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Anne Albinak*, Director of Research Administration Operations, Whiting School of Engineering, Johns Hopkins University Tolise C. Dailey, Training Manager, Research Development Team, Johns Hopkins University

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Thursday, March 14, 2019 10:15 – 11:30 am education sessions Discussion Groups continued RESEARCH DEVELOPMENT

Developing a Research Culture in the Arts and Humanities More pressure is being put on faculty in all disciplines to pursue externally funded research. Historically, Arts and Humanities faculty have been more removed from this pressure for a variety of reasons, but the tides are now turning. In this discussion, we will explore ways of introducing faculty in these departments to externally funded research and provide tips on how to support them while growing a grant seeking culture.

Discussion topics will include ideas and tips to engage your Arts and Humanities faculty in research, while giving them the tools to successfully submit externally funded research proposals.

SPONSORED RESEARCH ADMINISTRATION

How Does Your Proposal Review Match Up? Proposal review guidelines and procedures are not consistent across all universities as approaches to depth of review, role in budget preparation, and level of review given the time until deadline vary significantly. What guidelines and procedures does your university utilize? Do they provide you with the tools to ensure that proposals are reviewed thoroughly and submitted to the sponsor before the deadline? We will explore a number of published guidelines on proposal review and submission and provide you with the opportunity to discuss your university’s approach with your colleagues.

Diana S. Thrasher*, Associate Director, Office of Sponsored Programs, Clemson University Jimmy Matejek-Morris, Sponsored Research Administrator for the Arts and Humanities, Faculty of Arts & Sciences, Harvard University

Jeffrey Warner*, Assistant Director, Office of Contract and Grant Administration (OCGA), University of CaliforniaSan Diego Nichole Crist, Pre-Award Research Administrator, University Research Administration, University of Chicago Calleen Roper, Assistant Director, Budget & Finance, Florida State University Stella Sung, Principal Contract and Grant Officer, Office of Contract and Grant Administration (OCGA), University of California-San Diego

11:30 am – 1:00 pm | networking luncheon

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Thursday, March 14, 2019 1:00 – 2:15 Pm education sessions Concurrent Sessions Internal Training Programs and Career Development

OVERVIEW

CAREER DEVELOPMENT

If you are looking for ideas to design a training program that will meet your individual needs, join Anthony Beckman and Joyce Abe as they present their respective training and career development programs in an engaging dialogue.

LEARNING OBJECTIVES • Participants will be able to compare different training strategies that can assist them in developing a curriculum to meet their organization’s Research Administration training needs.

PREREQUISITES None Anthony M. Beckman*, Associate Director, Office of Research and Project Administration (ORPA), University of Rochester Joyce Abe, Training Specialist, Office of Sponsored Research, University of California-San Francisco

WITH NCURA PUBLICATIONS Expand your knowledge with these easily readable, concise and affordable resources. ORDER YOUR COPIES TODAY! • A Primer on Clinical Trials • Compensation – Personal Services: Managing and Reporting Effort • Cost Sharing: An Overview • Facilities and Administrative Costs in Higher Education

• Establishing and Managing an Office of Sponsored Programs at Non-Research Intensive Colleges and Universities • A Primer on Intellectual Property • The Role of Research Administration

Office

2 CFR

• Writing and Negotiating Subawards • OMB Uniform Guidance Desk Reference

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Uniform and Aud Administ rati it Req uiremenve Require men ts for Federal ts, Cost Awards Principles, (Effective

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© National Council of University Research Administrators | Phone: 202.466.3894 | Fax: 202.223.5573 | info@ncura.edu

FOR MORE INFORMATION AND TO ORDER THESE PUBLICATIONS VISIT THE NCURA STORE: https://www.ncura.edu/Publications/Store.aspx

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Thursday, March 14, 2019 1:00 – 2:15 Pm education sessions Concurrent Sessions continued OVERVIEW

CLINICAL/ MEDICAL

Understanding the Impact of the Revised Common Rule and Single IRB The Common Rule (also known as 45 CFR 46) is undergoing its most significant revision in two decades. Meanwhile, the National Institutes of Health is implementing guidance for single IRB for awardees.

This session discusses the major changes and new initiatives which may impact the proposal process, execution, logistics, budget, and local policy and practices.

ADVANCED

COMPLIANCE

Fear of Commitment: Tracking Commitment at Your Institution Is including a percentage of salary really a commitment of time/effort being made at time of proposal submission? Or, are you proposing an estimate of cost to perform the project? Maybe both, or neither, depending on sponsor guidelines?

Many institutions track commitments made at time of proposal and throughout the life of the award.

Is this necessary and/or required? What exactly is being tracked – commitment of time, requested compensation, data for current and pending support, time reporting on a progress report or allocation of salary during the award? Or some combination of all of these? This session will focus on the different, and sometimes conflicting, guidance provided by sponsors and the associated risks of tracking and using commitments to answer very different questions.

LEARNING OBJECTIVES • Participants will understand the major changes of the Common Rule and NIH guidance pertaining to research administrators responsible for proposals.

• Participants will be able to identify major issues and policies impacted.

• Participants will explore solutions to implement at the local level.

PREREQUISITES None Kip Kantelo*, Director of Clinical Research Administration, University of California-San Diego LEARNING OBJECTIVES • Participants will review the differences between commitment of time and allocation of salary.

• Participants will discuss the juxtaposition of faculty and administration perspectives of tracking and reporting.

PREREQUISITES Participants will want an understanding of the difference between Pre- and Post-Award requirements.

Jeremy A. Forsberg*, Assistant Vice President of Research, Office of Research Administration, The University of Texas at Arlington Lisa E. Mosley, Executive Director, Office of Sponsored Projects, Yale University David Ngo, Associate Provost, Provost’s Office, The New School

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Thursday, March 14, 2019 1:00 – 2:15 Pm education sessions Concurrent Sessions continued

INTERMEDIATE

Pre- and Post-Award Administrator Interactions and Best Practices: Can’t We All Just Get Along?

DEPARTMENTAL

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Whether you oversee the grant process from beginning to end, or work with a counterpart or team, join us as we discuss best practices and the need to develop strong departmental and campus-wide relationships. Grant submission and administration can be stressful for all involved and often leads to conflict. Pair this with the inevitable conflict that arises within most office settings, and it becomes easy to see why there is a high turnover in our field.

Join us as we discuss best practices for Pre- and PostAward administrator interactions, including tools and resources to make your job easier! This presentation will focus on workplace conflict management, the communication between departments, and the entirety of the award process – from start to finish – and how to mitigate issues along the way. Led by both Pre- and Post-Award administrators, see examples of reporting and communication strategies within the grant process. This presentation is beneficial to both Pre-Award Research Administrators and Financial Research Administrators.

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LEARNING OBJECTIVES • Participants will leave with an understanding of the relationship between Pre- and Post-Award grant administrators.

• Participants will learn best practices on handling workplace conflict.

• Participants will experience an interactive overview of the award process within a mid-size university department/college.

• Participants will be introduced to an overview of ways to identify and communicate potential funding sources to faculty/staff.

• Participants will be introduced to various tools, including: a departmental funding calendar, examples of interdepartmental award progress communications, Post-Award PI meeting templates, and total departmental award tracking.

PREREQUISITES Participants should have a general understanding of Pre- and Post-Award basics.

Nathan Holtsclaw*, Business Officer, College of Health and Human Services, University of North Carolina at Wilmington Robin Leibert, Business Manager, Effort Reporting & Financial Reports, Research and Sponsored Programs, University of West Florida Althea T. Lewis, Pre-Award Grant Specialist, College of Health and Human Services, University of North Carolina at Wilmington Kristen Vandergriff, Research Coordinator, Graduate School of Medicine, University of Tennessee Health Science Center

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Thursday, March 14, 2019 1:00 – 2:15 Pm education sessions Concurrent Sessions continued UPDATE

FEDERAL

COGR and FDP Washington Update This session will cover the latest happenings in Washington, DC that impact research institutions.

Topics will include legislation, budgets, regulations, reviews, policies, guidance and other activities of interest to the Research Administration community.

LEARNING OBJECTIVES • Participants will be familiar with the status of current or pending legislation, regulations, policies and other federal activities of direct concern to research administrators.

• Participants will be able to identify authoritative sources of information on current happenings in Washington, DC that impact research administrators.

PREREQUISITES Participants who work with Federal Agencies and are impacted by pending Federal Regulations will want to attend. A general understanding of these regulations is helpful.

Lisa Nichols*, Director, Research and Regulatory Reform, Council on Governmental Relations (COGR) Ara Tahmassian, Chief Research Compliance Officer, Harvard University

OVERVIEW

GLOBAL

for U.S. and Non-U.S. Participants

Roles for International Collaborations In a changing and globalizing world, universities are expected to play an essential role in addressing global challenges and contributing to the society.

International collaborations in research and education have become increasingly important. There are more demands on research management professionals to facilitate international collaboration projects. This session will focus on strategies to develop successful collaborations.

LEARNING OBJECTIVES • Participants will learn about different models of support for developing international collaborations.

• Participants will discuss the following: networking, institutionalization, planning strategies, projects setup and preparation, and challenges to collaboration.

PREREQUISITES None Ayako Fujieda*, University Research Administrator (URA) for International Affairs, Research Administration Office, Kyoto University

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Thursday, March 14, 2019 1:00 – 2:15 Pm education sessions Concurrent Sessions continued Faculty Support: Building Collaborations and Proposal Development

INTERMEDIATE

RESEARCH DEVELOPMENT

Supporting faculty in proposal development is not limited to reviewing an RFP or pulling together forms and budgets. The process can start months before a funding source is identified and may involve collaboration between two people or a team of individuals. In addition, the support and resources available can vary between institutions as well as within the various levels of an institution (department, college, and central-level). This session will explore and share some of the resources that have been developed and are being utilized at each of these levels at two different institutions.

ADVANCED

SPONSORED RESEARCH ADMINISTRATION

EzFedGrants: Exploring the Newest USDA Online System Join us for an interactive session on how to use and navigate the new USDA ezFedGrants system.

LEARNING OBJECTIVES • Participants will learn about resources that have been developed to support faculty in proposal development and collaborations.

• Participants will discuss proposal development activities that can replicated at other institutions.

• Participants will review additional services and support to enhance faculty engagement in research.

PREREQUISITES Participants will want basic familiarity with proposal development.

Robyn B. Remotigue*, Director, Office of Research Services, School of Public Health, Office of Sponsored Programs, University of North Texas Health Science Center at Fort Worth Anthony F. Ventimiglia, Acting Executive Director of Research Administration Services, Vice President for Research Office, Auburn University LEARNING OBJECTIVES • Participants will learn how to register in ezFedGrants.

• Participants will learn how to choose user roles and an overview of each role.

• Participants will be able to be navigate through the system.

• Participants will learn to build and submit proposals, progress reports, financial reports, and invoices.

• Participants will learn how to route items for approval and signatures.

PREREQUISITES Participants will want an understanding of online proposal submission and management systems.

FOLLOW US @NCURA JOIN THE CONVERSATION #NCURAPRA

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Matthew Michener*, Grant and Contract Manager, Office of Research Support and Operations (ORSO), Washington State University Zachary C. Gill, Director, Proposal and Award Management, Research Office, Oregon State University Tracey T. Trujillo, Research Administrator, Warner College of Natural Resources, Colorado State University

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

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Thursday, March 14, 2019 1:00 – 2:15 Pm education sessions Discussion Groups COMPLIANCE

F&A Waivers - The Good, The Bad and The Ugly What should you consider in evaluating an F&A Waiver or making an F&A Waiver request? How do you have challenging conversations with the PI, or the Department if/when F&A Waiver is not approved? What elements make an F&A Waiver easy to review and approve? This discussion group will feature insight meant to inform and assist those who review, approve F&A Waivers and submit F&A waivers for consideration. There will be an open discussion on lessons learned and various approaches taken.

Participants are encouraged to share their experiences and challenges.

Heather Clark*, Assistant Director, Research Administration Proposals, Arizona State University Chrissa Papaioannou, Assistant Director, Office of Research and Sponsored Programs Rutgers, The State University of New Jersey

NCURA

PEER REVIEW

BY RESEARCH ADMINISTRATORS, FOR RESEARCH ADMINISTRATORS

NCURA Peer Reviews bring expert research administrators to your institution to provide detailed, specific recommendations on how to improve operations at your institution. These research administrators bring to your institution an understanding of best practices in models of operation and environments similar to your own.

Learn More:

www.ncura.edu/InstitutionalPrograms.aspx

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Thursday, March 14, 2019 1:00 – 2:15 Pm education sessions Discussion Groups continued Implementing Reporting for Compliance with Notification Requirements Regarding Findings of Sexual Harassment, Other Forms of Harassment or Sexual Assault

FEDERAL

Barbara A. Cole*, Associate Vice President, Research Administration, University of Miami Gary Podesta, Contract and Grant Officer, Office of Sponsored Research, Stanford University

On October 22, 2018, new awards and funding amendments on existing awards are subject to NSF’s new notification requirements. While generally ARO’s have been the lead for notifications to agencies, there’s not been a traditional nexus between Faculty Affairs and Title IX Officers. What and when do you have to report? How do you diffuse hierarchical relationships to meet this term and condition? What new requests are coming from other agencies? How are you adapting to this changing environment?

Participants will be encouraged to share their respective approaches. Come and discover how others use are addressing with this new Term and Condition that you can share with your College or University.

The Essentials of Creating an International Collaboration: Culture and Contracts

GLOBAL

for U.S. and Non-U.S. Participants

This discussion will explore the essentials necessary for creating a successful international collaboration.

We will discuss contract issues that often arise, offering suggestions on how to deal with such issues. We will also look at the role culture plays in creating and maintaining successful international collaborations.

Marianne R. Woods*, Academic Program Director, Master of Science in Research Administration, Krieger School of Arts and Sciences, Advanced Academic Programs, Johns Hopkins University Amy Caby, Grant Specialist II, Department of Neurology, Washington University in St. Louis Akilah Y. Pruitt, Senior Contract & Grant Officer, Office of Research, University of California-Irvine

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Thursday, March 14, 2019 1:00 – 2:15 Pm education sessions Discussion Groups continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

Transitioning From Post-Award to Pre-Award at a PUI

SENIOR LEADERSHIP AND MANAGEMENT

Bursting Bubbles: Managing a Supportive Team Environment

Join a lively discussion for research administrators who are in the process of transitioning from Post-Award to Pre-Award at a PUI. Sometimes this transition may occur because a favorable opportunity arose.

Other times it may occur due to the reallocation of personnel by administration in order to form a new Pre-Award office. We will discuss how this transition can be a positive step in ones career, regardless of the circumstance, and how expertise in Post-Award can assist in the interaction between Pre- and PostAward offices, where there is often contention. The importance of proposal development will also be addressed, as many grant administrators transitioning from a strictly Post-Award background are primarily focused on budgeting and finance. The Pre-Award administrator must increase their knowledge in order to obtain a greater understanding of preparing a quality proposal for submission.

Many institutions are often in a state of flux and Research Administration is frequently impacted.

How do you manage a supportive team environment through transitions in university leadership, unit management, and staffing while ensuring employees are attentive to the myriad of regulations that impact externally-funded projects? Everyone has a bubble and in this discussion group you will uncover what your bubble is, how to protect your bubble, loving your bubble and bursting of bubbles when necessary.

Greg Crouch*, Director of Grants and Sponsored Programs, Pre-Award, Sponsored Programs, Arkansas Tech University Shay Strubinger, Grant Specialist, Research Services, College of Agriculture, Kansas State University

Rosa Gonzalez-Rosenblatt*, Director of Sponsored Projects, Contract and Grant Accounting, University of New Mexico Alisha Giron, Executive Director for Research Administration, New Mexico State University

2:15 – 2:45 pm

networking and refreshment break The Impact of NCURA Membership NCURA’ s Commitment to Diversity and Inclusion NCURA Education Scholarship Fund – How to Apply

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Thursday, March 14, 2019 2:45 – 3:45 pm education sessions Ignite Sessions MODERATOR: Nicole Nichols, Research Administrator, Medical and Breast Oncology Sections, Department of Internal Medicine, Washington University in St. Louis

CAREER DEVELOPMENT

2:45 – 3:00 PM

3:10 – 3:25 PM

3:35 – 3:45 PM

You’re Not a Unicorn: The Art of Delegating and Giving Up Control

Overcoming Your Fears and Becoming a Dynamic and Engaging Speaker

Doing Things You Never Thought You Could Do

Charles T. Bartunek*, Director of Collaborative and Corporate Research Contracts, Division of Research, Children’s Hospital of Philadelphia

Anita Mills*, Senior Solutions Consultant, Cayuse

Olive T. Giovannetti*, Assistant Team Manager, Contracts and Grants Officer, Department of Medicine/San Francisco General Hospital Division of Experimental Medicine, University of California San Francisco

MODERATOR: Rebecca Hayes, Executive Director, Sponsored Programs, Northeast Ohio Medical University

CLINICAL/ MEDICAL

2:45 – 3:00 PM

3:10 – 3:25 PM

3:35 – 3:45 PM

Getting Junior Faculty Up and Running in a Clinical Setting

The New NIH Clinical Trial Definition and Forms-E Challenges

Material and Data Transfer Agreements

Berlin Bermudez*, Senior Administrator, Division of General Pediatrics, University of Rochester Medical Center

Deborah Maloney*, Director, Sponsored Programs Administration, University of Kansas Medical Center Research Institute Inc.

Anthony M. Beckman*, Associate Director, ORPA, Office of Research and Project Administration, University of Rochester

MODERATOR: Barbara A. Cole, Associate Vice President, Research Administration, University of Miami

COMPLIANCE

2:45 – 3:00 PM

3:10 – 3:25 PM

3:35 – 3:45 PM

Maintaining Collaborative Partnerships During Proposal Development

Thinking Through Making Exceptions

Managing Proposals Submitted Outside of the Standard Process

Tolise C. Dailey*, Training Manager, Research Development Team, Johns Hopkins University

Sarah Panepinto*, Director, Grant and Contract Services, The University of Texas at Arlington

Jessica Robins*, Assistant Director, Research Advancement, Arizona State University

MODERATOR: Tamara V. Hill, Associate Vice President, Shared Services, Morehouse School of Medicine DEPARTMENTAL

2:45 – 3:00 PM

3:10 – 3:25 PM

3:35 – 3:45 PM

Making “Cents” of NIFA Budgets

File Under “Other”: Budgeting and Managing Other Direct Costs

Subawards at the Proposal Stage

Hollie R. Schreiber*, Director, Division of Agricultural Sciences and Natural Resources, Sponsored Programs Administration, Oklahoma State University

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Jimmy Matejek-Morris*, Sponsored Research Administrator for the Arts and Humanities, Faculty of Arts & Sciences, Harvard University

Derick F. Jones*, Program Manager, Translational Genomics and Population Sciences, Los Angeles Biomedical Research Institute

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Thursday, March 14, 2019 2:45 – 3:45 pm education sessions Ignite Sessions continued FEDERAL

MODERATOR: Dan Nordquist, Associate Vice President, Office of Research Support and Operations, Office of Grant and Research Development, Washington State University 2:45 – 3:00 PM

3:10 – 3:25 PM

3:35 – 3:45 PM

The FDP Expanded Clearinghouse: A New Tool to Reduce Subaward Monitoring Burden

National Institute of Food and Agriculture UPdate

NIFA and USDA Funding from the University View

Melanie Krizmanich*, Senior Policy Specialist, Policy and Oversight Division, Office of Grants and Financial Management, National Institute of Food and Agriculture, U.S. Department of Agriculture

Katherine Cook*, Director, Office of Sponsored Programs, Michigan State University

Courtney Swaney*, Associate Director, Office of Sponsored Projects, University of Texas at Austin GLOBAL

for U.S. and Non-U.S. Participants

MODERATOR: Gai Doran, Director of Research, School of Forestry & Environmental Studies, Yale University 2:45 – 3:00 PM

3:10 – 3:25 PM

3:35 – 3:45 PM

Fundamentals en Español: NCURA Goes to Havana

BILAT USA 4.0: Resources for U.S.-EU Research Collaboration

Proposal Considerations for International Research

Claire Y. Chen*, Manager, NCURA Global, National Council of University Research Administrators

Tracey T. Trujillo*, Research Administrator, Warner College of Natural Resources, Colorado State University

Suzanne M. Rivera*, Vice President for Research and Technology Management, Office of Research Administration, Case Western Reserve University PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

MODERATOR: Jeremy Miner, Director of Grants and Contracts, Office of Research and Sponsored Programs, University of Wisconsin-Eau Claire 2:45 – 3:00 PM 3:10 – 3:25 PM 3:35 – 3:45 PM

For the PUI: Research Compliance: How Does it Affect Me in Pre-Award?

Deanna B. Hendrickson*, Research Education & Communication Manager, Office of Research, Georgia Institute of Technology RESEARCH DEVELOPMENT

For the PUI: True Story: Getting Buy-In from Skeptical Faculty Lee Ann Rodriguez*, Director of Research Programs & Services and Faculty Development, Academic Affairs, New College of Florida

For the PUI: Steady Hands, Calm Heart: Creating SOPs That Work When You Need Them Martin B. Williams*, Director, Office of Sponsored Programs, William Paterson University

MODERATOR: Beth J. Herr, Director, Sponsored Programs Administration, Creighton University 2:45 – 3:00 PM

3:10 – 3:25 PM

3:35 – 3:45 PM

Pre-Award Basics

Research Development and Future Funding Categories

Writing Proposals From the Reader’s Perspective

Randy Ozden*, President and CEO, Streamlyne

Bonnie L. Troupe*, Director, Office of Academic Development, Stonehill College

Alice M. Doyle*, Assistant Director, Pre-Award Services, Office of Research & Sponsored Projects, Loyola Marymount University

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Thursday, March 14, 2019 3:45 – 4:00 pm

networking and refreshment break The Impact of NCURA Membership NCURA Education Scholarship Fund – How to Apply

4:00 – 5:00 pm education sessions Concurrent Sessions You Have Decided to Enter the World of Clinical Trials, Now What?

OVERVIEW

CLINICAL/ MEDICAL

You are a research administrator who is used to doing federal grants and foundation awards, but now your University wants to do clinical trials! Where do you start? From Pre- to Post-Award to trial management, we have you covered. The session presenters have all been in your shoes and are ready to walk you through the transition from your typical grants process to clinical trial processes.

LEARNING OBJECTIVES • Participants will review the differences between basic research and clinical trial research.

• Participants will discuss the key differences between federal grants and clinical trials.

• Participants will review federal funding vs. industry funding.

• Participants will discuss budgeting.

• Participants will review enrollment - getting the numbers you need and why it’s so important.

PREREQUISITES None Robin Leibert*, Business Manager, Effort Reporting & Financial Reports, Research and Sponsored Programs, University of West Florida Kristen Vandergriff, Research Coordinator, Graduate School of Medicine, University of Tennessee Health Science Center Kristina Robison, Director of Clinical Trials, Research and Sponsored Programs, University of West Florida

Ugh! This Proposal Is Not Normal

BASIC

COMPLIANCE

This session will focus on unique challenges in working with untraditional proposals. This will be an interactive session aimed at answering questions and sharing information.

FOLLOW US @NCURA JOIN THE CONVERSATION #NCURAPRA

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LEARNING OBJECTIVES • Participants will learn how to navigate these unique proposals by gaining an understanding of issues and learning experiences.

PREREQUISITES None Joelina J. Peck*, Assistant Director, Research Advancement, School of Electrical, Computer, and Energy Engineering, Arizona State University Kelley Hall, Research Advancement Manager, School for Engineering of Matter, Transport and Energy, Arizona State University

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Thursday, March 14, 2019 4:00 – 5:00 pm education sessions Concurrent Sessions continued UPDATE

FEDERAL

DOD Update The purpose of the session is to: • Brief research grant administrators with the changes that DoD has implemented on its grant awards.

• Conduct an open dialog on proposed changes to both policies and procedures that DoD is considering.

• Discuss the needs for protection of data generated through DoD research grants.

LEARNING OBJECTIVES • Participants will hear about recent changes to DoD policies and procedures.

• Participants will better understand the need for data protection in DoD research grants.

PREREQUISITES Participants will want to be involved with or interested in DoD grants.

Barbara Orlando*, Grants Policy Manager, Department of Defense

BULK DISCOUNTS AVAILABLE

Do you have Your Copy of our Uniform Guidance desk reference?

Contents Overview Subpart A – Acronyms and Definitions Subpart B – General Provisions Subpart C – Pre-Federal Award Requirements and Contents of Federal Awards Subpart D – Post-Federal Award Requirements Subpart E – Cost Principles Subpart F – Audit Requirements Appendix I to Part 200 – Full Text of Notice of Funding Opportunity Appendix II to Part 200 – Contract Provisions for Non-Federal Entity Contracts Under Federal Awards Appendix III to Part 200 – Indirect (F&A) Costs Identification and Assignment, and Rate Determination for Institutions of Higher Education (IHEs) Appendix IV to Part 200 – Indirect (F&A) Costs Identification and Assignment, and Rate Determination for Nonprofit Organizations

Appendix V to Part 200 – State/Local Governmentwide Central Service Cost Allocation Plans Appendix VI to Part 200 – Public Assistance Cost Allocation Plans Appendix VII to Part 200 – States and Local Government and Indian Tribe Indirect Cost Proposals Appendix VIII to Part 200 – Nonprofit Organizations Exempted from Subpart E – Cost Principles of Part 200 Appendix IX to Part 200 – Hospital Cost Principles Appendix X to Part 200 – Data Collection Form (Form SF-SAC) Appendix XI to Part 200 – Compliance Supplement Appendix XII to Part 200 – Award Terms and Conditions for Recipient Integrity and Performance Matters Preamble to the Uniform Guidance (Published in Federal Register/ Vol. 78, No. 248/Thursday, December 26, 2013, 78590-78608) Additional Resources Frequently Asked Questions

Order your copies today! https://www.ncura.edu/Publications/Store.aspx

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Thursday, March 14, 2019 4:00 – 5:00 pm education sessions Concurrent Sessions continued NIH Training and Career Development Award Funding Opportunities: Faculty Transition to Independence

OVERVIEW

FEDERAL

Ensuring the future of U.S. competitiveness and innovation in biomedical research is of utmost importance to NIH. One avenue for achieving this goal is to support a sustainable and diverse biomedical workforce. NIH provides funding across the spectrum of research career stages, as well as specialized programs to sustain funding and help accelerate the transition to independence.

Kirschstein NRSA training grants and fellowships are awarded to support predoctoral and postdoctoral research training to help ensure that a diverse and highly trained workforce is available to carry out the nation’s biomedical, behavioral and clinical research agenda. Career Development Awards (K awards) are awarded to provide support and protected time for an intensive, career development experience. This session will offer an overview of NIH training and career development opportunities. We will discuss the different types of training and career development awards with special consideration given to the differences between mentored K awards and nonmentored, and individual awards versus institutional.

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LEARNING OBJECTIVES • Participants will understand the differences and similarities between NIH training grants and fellowships.

• Participants will examine the different types of NIH career development awards and the career stages they are designed for.

• Participants will discuss the differences between mentored and non-mentored career development awards.

• Participants will understand institutional career development awards and how they differ from individual career development awards.

• Participants will leave prepared to discuss the nuances of NIH training and career development awards with applicants.

PREREQUISITES None Brenda Kavanaugh*, Associate Director, Office of Research and Project Administration, University of Rochester Erin E. Bailey, Chief Financial Officer, Translational Research Institute, University at Buffalo

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Thursday, March 14, 2019 4:00 – 5:00 pm education sessions Concurrent Sessions continued OVERVIEW

PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

Strategic Planning for Offices of Sponsored Programs at PUIs Every institution has a strategic plan, but does your Office of Sponsored Programs? Diversifying revenue streams by pursuing external funding for projects aligned with your organization’s goals makes sense, but far too often we waste time chasing funding that is not aligned with institutional priorities. This can be particularly challenging at Predominantly Undergraduate Institutions (PUIs) where a grantseeking culture is often not in place and departmental grants administration support is limited or nonexistent. Proper grants administration influences nearly every facet of an institution’s activity, including student support services and instruction, ensuring compliance with federal and state regulations, managing and developing knowledgeable grant administrators across campus, and supporting fundamental research by your faculty. Knowing what your organization wants to achieve, properly tracking grant activities, and regularly evaluating accomplishments are all necessary to ensure success in the realm of sponsored programs. Join us as we discuss how to develop a strategic plan for your grants office, ensuring alignment with your organization’s mission as well as clearly defining channels of communication across service and support offices.

LEARNING OBJECTIVES • Participants will explore methods of fostering interdisciplinary collaboration and encouraging a grant seeking culture on campus.

• Participants will discuss the logic model concept commonly developed for grant applications to illustrate how to efficiently map the resources and activities that lead to mission-driven grants development strategy.

• Participants will learn more about grants office best practices that increase productivity, including how to create a plan to operationalize successful project planning, proposal development, and grant administration.

PREREQUISITES None Rebecca J. Antley*, Senior Grants Specialist, Grant Services, Ellucian Becca Polar, Senior Grants Specialist, Ellucian

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Thursday, March 14, 2019 4:00 – 5:00 pm education sessions Concurrent Sessions continued Center Memberships and Innovative Funding Models for Research

INTERMEDIATE

RESEARCH DEVELOPMENT

Research administrators and universities are under constant pressure to seek out new opportunities for research funding. With the recent reductions federal research dollars available, investigators are now turning to industry partners to help fill the gap.

One mechanism for engaging industry partners is the development of Centers aimed at collaborating with industry partners and providing them access to a universities research portfolio. The model involves a combination of gift, research, and service funds and has been successful at UC San Diego.

LEARNING OBJECTIVES • Participants will learn how a Center Model can be mutually beneficial to an institution and to an industry partner.

• Participants will review key issues to consider when engaging with multiple industry partners.

• Participants will discuss contracting considerations for complex multi-party agreements.

PREREQUISITES Participants will want an understanding of industry contracts, and the different mechanisms for universities to accept funding (ie. gifts, contracts/ grants, service agreements).

Karim Hussein*, Director, Sponsored Projects, University of Nevada, Reno Mary Mansfield, Senior Contract Officer, School of Law, University of California-San Diego

ADVANCED

Energizing Team Performance

SENIOR LEADERSHIP AND MANAGEMENT

As a leader, you’re responsible for not just meeting metrics and customer satisfaction levels but also motivating your team and bringing energy into the workplace. This isn’t easy and creating an energetic team takes time. Come and find out what might work for your team in this session.

LEARNING OBJECTIVES • Participants will learn how to get a team unstuck.

• Participants will learn how identify what the team culture is today and where you want it to be.

• Participants will learn how to maintain team performance during organizational change.

PREREQUISITES Participants will want to be in a management position.

Michael L. Nichols*, Associate Vice President, Office of the Vice President for Research, Office of Sponsored Programs, Northern Arizona University Rosemary E. Madnick, Executive Director, Office of Grants and Contracts, University of Alaska Fairbanks Courtney Swaney, Associate Director, Office of Sponsored Projects, University of Texas at Austin

FOLLOW US @NCURA JOIN THE CONVERSATION #NCURAPRA

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Thursday, March 14, 2019 4:00 – 5:00 pm education sessions Concurrent Sessions continued INTERMEDIATE

SPONSORED RESEARCH ADMINISTRATION

Implementing a Service Rate Database The University of Illinois at Urbana-Champaign introduced a campus-wide service rate database for sponsored projects in 2018 in order to increase transparency and access to service rate information.

Join us as we walk through our experience with the process of design and implementation. We will discuss the purpose and benefits of the system, design of the database and user experience, and the rollout to campus. We will also address potential pitfalls that we encountered, how we encouraged user buy-in, and the results we have seen so far.

LEARNING OBJECTIVES • Participants will understand how a centralized institution-wide tracking system for service rates can be implemented and the benefits it can provide to your institution.

PREREQUISITES Participants will want knowledge of sponsored projects administration and an understanding of service rates.

Ryan Tipsword*, Senior Proposal Coordinator, Sponsored Programs Administration, University of Illinois at Urbana-Champaign Ryan Holmes, Senior Coordinator, Audit & Compliance, University of Illinois at UrbanaChampaign

March 25-27, 2019 Portland, OR Departmental Research Administration Level I: Fundamentals of Sponsored Project Administration

NCURA TRAVELING WORKSHOPS Education

Connection

LAS VEGAS

Collaboration

Level II: Sponsored Project Administration Workshop

REGISTER TODAY www.ncura.edu/travelingworkshops

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Thursday, March 14, 2019 4:00 – 5:00 pm education sessions Discussion Groups Making the Move from Managing to Leading

CAREER DEVELOPMENT

Many tend to use the words “manager” and “leader” interchangeably; however, there is a distinct difference. Traditionally managers tend to have more of a transactional focus, where leaders are more transformative. Are you curious about where you fit in the spectrum? Do you aspire to transition from manager to leader? We will distinguish the differences between managing and leading. Guidance will be provided regarding the key steps required to evolve and maintain the role of an effective leader.

Staying Sane Through Those “Stranger Than Usual” Proposals

DEPARTMENTAL

Through guided discussion, the group will dissect case studies of complex, nonstandard proposals and contracts. We will brainstorm techniques to interpret the solicitations or terms (for sponsors OTHER than NIH and NSF. e.g. DOE and NYS DEC), identifying and troubleshooting possible issues and roadblocks, in order to meet submission deadlines while staying sane. Participants are highly encouraged to bring their own examples of “Stranger than Usual” proposals to share with the group.

Managing NIH Grants - A Global Perspective

GLOBAL

for Non-U.S. Participants

Come hear the experiences of U.S. and non-U.S. institutions in managing NIH grants. The challenges of assisting PIs in submitting proposals, accepting and managing grants can be overwhelming. We will learn from each other to efficiently manage NIH grants.

Tamara V. Hill*, Associate Vice President, Shared Services, Morehouse School of Medicine Jennifer J. Crockett, Assistant Vice Provost, Research Accounting & Finance, University of Massachusetts, Boston

Mimi Casey*, Sponsored Projects Coordinator, Research Office, School of Forestry & Environmental Studies, Yale University Elizabeth Jinks, Director of Grant Administration, Manhattan College

Berlin Bermudez*, Senior Administrator, Division of General Pediatrics, University of Rochester Medical Center May Awar Ammar, Associate Director, Technology Transfer Unit, Office of Grants and Contracts, American University of Beirut Lee Zagorski, Senior Grants and Contracts Specialist, Office of Sponsored Programs, Harvard University

FOLLOW US @NCURA JOIN THE CONVERSATION #NCURAPRA

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

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Thursday, March 14, 2019 4:00 – 5:00 pm education sessions Discussion Groups continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

Creating a Culture of Interdisciplinary Collaboration at a PUI Faculty collaborate within their departments and disciplines, but often find interdisciplinary collaboration challenging at best. As research administrators, we can help remove barriers and foster a culture that values and encourages interdisciplinary collaboration. Participants will discuss proven strategies that create a culture of interdisciplinary collaboration. Participants will also discuss what works, what doesn’t, and how to identify project champions.

Shannon M. Sutton*, Director, Sponsored Projects, Western Illinois University Roger Wareham, Executive Director, Office of Research and Sponsored Projects, University of West Georgia

SRAad_half.qxp_Layout 1 7/6/18 4:19 PM Page 1

of Research Administration

SPONSORED RESEARCH ADMINISTRATION:

A GUIDE TO EFFECTIVE STRATEGIES AND RECOMMENDED PRACTICES The two-volume reference includes essential research administration principles and practices, sample policies and procedures, practical tools, and extensive supplementary materials.

This comprehensive research administration resource covers the full range of issues impacting the grant lifecycle with over 20 chapters written by leading subject matter experts.

Chapters include: w w w w w w w w

Research Compliance Subawards and Subrecipient Monitoring Export Controls Administering Research Contracts Interacting with Auditors Pre-Award Administration Intellectual Property and Data Rights Facilities & Administrative Costs

Special Issues for PUIs International Research Collaborations w Post-Award Administration w Regulatory Environment w Special Issues for Academic Medical Centers w Training & Education w Sponsored Programs Assessment w­ Staff & Leadership Development w w

A great CRA exam prep resource. www.ncura.edu/Publications/Store.aspx

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Thursday, March 14, 2019 4:00 – 5:00 pm education sessions Discussion Groups continued Program Evaluation 101 for Research Administrators

RESEARCH DEVELOPMENT

Government funders of research often require that projects include an evaluation component to assess the progress and impact of proposed activities, as well as to aid project team members continuously improve and increase the likelihood of success.

Evaluation is intended to determine the merit and worth of the research, while also serving as evidence of accountability to funders and the public. When your project requires an evaluation plan, what should you do?

Katie Allen*, Project Development Specialist, Office of Educational Innovation and Evaluation (OEIE), Kansas State University Cindy Shuman, Director, Office of Educational Innovation and Evaluation (OEIE), Kansas State University

The goal of this discussion is to familiarize research administrators with the role of evaluation and provide ideas on how to integrate evaluation into research projects with varying levels of staff capacity and funding. Participants will gain basic knowledge of how evaluation can benefit their project, how to plan for an evaluation, characteristics to look for in an Evaluator, and how to locate an Evaluator. Additionally, participants will learn special considerations when working with an External Evaluator.

5:15 – 6:00 pm | networking reception Networking reception for all PRA Participants!

The Impact of NCURA Membership For those that are not a member yet, NCURA Officers, Program Committee Members and Standing Committee Members will be with us to share their experience of being an NCURA member...how it has helped them help their faculty and institution, build a strong and diverse peer community and advance their career. We look forward to connecting with you!

6:30 pm | dinner groups NCURA is committed to providing many opportunities for you to build and grow your network. Please join your colleagues to have a relaxed evening and continue your conversations while enjoying a meal. Many restaurants are located inside the hotel or within walking distance of the hotel. With a wide variety of cuisines and price points, there’s a dining option for everyone! NCURA staff will provide signup sheets for each restaurant, to include the restaurant information and menu. Come see us at the NCURA Concierge Desk when you get to Las Vegas and sign up to be included on the reservation.

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th 13 Annual Pre-Award ^ Research Administration Conference (PRA)

Friday, March 15, 2019

LAS VEGAS LAS VEGAS Odds-on-favorite to

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Friday, March 15, 2019 6:15 – 7:00 am

7:15 am – 3:45 pm

Yoga Bliss

PRA Concierge Exhibits Open NCURA Membership Central

7:15 – 8:00 am Continental Breakfast and Breakfast Roundtables Diversity & Inclusion in the Sponsored Programs Office

Building Consistency at the Unit and Central Levels

Anthony F. Ventimiglia*, Acting Executive Director of Research Administration Services, Vice President for Research Office, Auburn University

Nichole Crist*, Pre-Award Research Administrator, University Research Administration, University of Chicago

Things I Wish I Knew When I Started in the Research Administration Profession Shay Strubinger*, Grant Specialist, Research Services, College of Agriculture, Kansas State University

International Agreements/International Sub-Agreements Sylvia Ezekilova*, Associate Director, Sponsored Projects, George Washington University

Using Unicode Text in Grants.gov Submissions Roger Wood*, Associate Vice President, Product Management, InfoEd Global

Writing for NCURA Magazine Marc Schiffman*, Managing Editor, NCURA Magazine, National Council of University Research Administrators

Writing for the Research Management Review Journal

Clinical Trial Budget Development for Beginners

Marianne R. Woods*, Academic Program Director, Master of Science in Research Administration, Krieger School of Arts and Sciences, Advanced Academic Programs, Johns Hopkins University

Lori Bassler*, Director, Research Administration and Accounting, University of Iowa

Understanding and Managing Other Transaction Authority (OTA) Agreements

Tools for Onboarding New Hires in Research Administration Tricia L. Callahan*, Senior Research Education and Information Officer, Office of Sponsored Programs, Colorado State University

Sarah White*, Associate Vice Chancellor for Research, Office of Sponsored Programs, University of Tennessee Health Science Center

7:15 – 8:00 am

The Impact of NCURA Membership

FOLLOW US @NCURA JOIN THE CONVERSATION #NCURAPRA

LAS VEGAS

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Friday, March 15, 2019 8:15 – 9:45 am education sessions Concurrent Sessions Change Management - Doing More With Less

OVERVIEW

CAREER DEVELOPMENT

Your departmental budget has been cut and you’ve been tasked with reducing your staffing levels, yet the work still has to be completed. This session will focus on ways to positively adopt and respond to changes within your institution when your resources have been reduced – staffing, budget, training, etc.

LEARNING OBJECTIVES • Participants will be able to recognize their institution’s culture and structure.

• Participants will be able to identify the resources needed to complete the tasks within your team.

• Participants will be able to identify potential efficiencies in those processes.

PREREQUISITES None Jennifer J. Crockett*, Assistant Vice Provost, Research Accounting & Finance, University of Massachusetts, Boston Tamara V. Hill, Associate Vice President, Shared Services, Morehouse School of Medicine

Pre-Award Compliance - Shared Responsibility Between Central and Departments

ADVANCED

COMPLIANCE

This session will focus on reviewing best practices and common themes related to managing Pre-Award compliance, and the shared responsibilities between Central and Departmental Research Administration Offices. We will also discuss ways to strengthen relationships between the Central and Departmental offices to meet common goals.

LEARNING OBJECTIVES • Participants will gain insights on the shared compliance responsibilities between Central and Departmental Offices.

• Participants will better understand the roles and responsibilities of Central Research Administrators and Departmental Research Administrators in proposal preparation.

• Participants will be able to identify strategies to improve shared compliance responsibilities.

PREREQUISITES Participants will want a working knowledge of 2 CFR Part 200 and an understanding of Federal compliance requirements.

Jessica Lawrence*, Executive Director of Sponsored Programs, University of Chicago Katherine Pizer, Executive Director of Research Administration, University of Chicago

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Friday, March 15, 2019 8:15 – 9:45 am education sessions Concurrent Sessions continued INTERMEDIATE

DEPARTMENTAL

Do All Research Awards Benefit an Academic Career? Why Faculty Members Administer Training Grants Training grants are opportunities to involve young scientists in the research process and get them excited about the possibility of an academic career. These are high-impact programs that need to be more accessible to students. However, training grants often require a significant amount of faculty time and may not be as highly valued as other kinds of awards. These barriers increase at research-intensive R1 doctoral universities where, though there are more cuttingedge research facilities, undergraduates are no more likely to participate in research than their peers at other types of institutions. This presentation will explore the institutional faculty rewards structure as it relates to training grants, asking, ultimately, why faculty members decide to participate in these training programs. Presenters will discuss the nuances of two federal training program National Institutes of Health NIH T32 and the National Science Foundation’s NSF Research Experience for Undergraduates REU. Attendees will be challenged to think of how institutional reward structures and university missions at their colleges may influence the funding preferences of faculty members. Understanding some of these factors can help departmental research administrators tailor their support of research initiatives and specific groups of faculty members at their institutions.

LEARNING OBJECTIVES • Participants can expect to be able to describe 1-2 funding challenges related to the faculty reward structure.

• Participants will be able to identify how institutional reward structures at their institutions may influence faculty decision-making related to research funding.

• Participants will learn to apply concepts of intrinsic and extrinsic motivating factors to provide better support for faculty research initiatives.

PREREQUISITES Participants will want a basic understanding of issues related to university faculty members acquiring and applying for research funding. This intermediate session will be particularly applicable for research administrators who work directly with faculty members or help faculty members identify appropriate funding opportunities.

Coreen Davis*, Administrative Manager, Grants and Contracts, College of Pharmacy, University of Texas at Austin Eva Nikovski, Senior Grants Manager/Financial Associate, Harvard Catalyst, Harvard Clinical and Translational Science Center, Harvard Medical School

FOLLOW US @NCURA JOIN THE CONVERSATION #NCURAPRA

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Friday, March 15, 2019 8:15 – 9:45 am education sessions

National Council of University Research Administrators

Concurrent Sessions continued

REGULATION AND COMPLIANC NIH Update

UPDATE

Virtual Presentation

Don’t miss this opportunity to hear about what is new and being developed within the National Institute of Health’s (NIH) programs, policies, and budgets. In this comprehensive review participants will learn about the newest policy updates and how their respective institutions may be impacted. Upon completion of the presentation, participants will have the opportunity to ask questions about new and existing policies. Topics include recent and upcoming changes to NIH policy, compliance requirements, and so much more!

FEDERAL

LEARNING OBJECTIVES • Participants will be able to demonstrate an understanding of the NIH grants policy requirements.

• Participants will be able to identify the source of policy requirements.

• Participants will be provided examples of current issues at NIH. PREREQUISITES Participants will benefit from a basic knowledge of NIH. Michelle Bulls*, Director, Office of Policy for Extramural Research Administration, National Institutes of Health

Regulation and Compliance:

A Compendium of Regulations and Certifications Applicable to Sponsored Programs

Administrators University Research National Council of

REGUL ATION AND COMPLIANCE

NCURA’s comprehensive resource of all the relevant regulations for grants, cooperative agreements, and contracts.

This vital reference distills more than 100 Federal Requirements to help you keep your institution and faculty in compliance. Over 200 pages of important information in an easy to use format that will save countless hours of research.

lations and Certifications A Compendium of Regu d Programs Applicable to Sponsore

Chapters include:

Regulatory Framework

Safety and Security

Antidiscrimination

Data and Dissemination

Privacy

Employee Directives

Open Government Regulations

Fraud, Waste and Abuse

Protection of Living Things

Administrative Requirements Applicable to All Awards

A GREAT RESOURCE FOR CRA EXAM PREP ~ GET YOUR COPIES TODAY! www.ncura.edu/Publications/Store.aspx RandCad.indd 1

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Friday, March 15, 2019 8:15 – 9:45 am education sessions Concurrent Sessions continued OVERVIEW

GLOBAL

for U.S. Participants

Successfully Managing Science Without Borders: Supporting International Research Institutions of higher education are experiencing a greater variety of sources of funding as research collaborations expand beyond our national borders.

Many institutions are actively soliciting international sources of funding as concerns grow over the longterm viability of relying on traditional, domestic funding sources. This session will share some of the challenges of successfully supporting international research, including sources of funding, managing the relationship, managing the agreement, language, and legal concerns.

OVERVIEW

PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

Beyond Workshops: Getting Creative with Faculty Outreach at PUIs In this session, we will discuss alternative methods for reaching out to faculty beyond the traditional workshop approach. Faculty time at Predominantly Undergraduate Institutions is usually scarce. In today’s world, creativity is key when considering other ways to offer educational opportunities and training to achieve the same result as a traditional workshop.

Advantages and disadvantages of alternative methods will be discussed.

LEARNING OBJECTIVES • Participants will be able to identify key issues associated with managing various types of international funding; • Participants will be able to describe significant challenges and solutions related to managing international agreements.

• Participants will be able to describe important factors in managing international relationships.

• Participants will want some experience in assisting or managing international sponsored projects.

PREREQUISITES None David W. Richardson*, Associate Vice Chancellor for Research, University of Illinois at Urbana-Champaign, NCURA Distinguished Educator Ara Tahmassian, Chief Research Compliance Officer, Harvard University LEARNING OBJECTIVES • Participants will learn to identify and describe new approaches to reaching faculty at PUIs. • Participants will share ideas and compare the advantages and disadvantages to faculty outreach approaches.

PREREQUISITES None Stacy A. Riseman*, Director of Sponsored Research, Office of Sponsored Research, College of the Holy Cross Kris A. Monahan, Director, Sponsored Projects and Research Compliance, Providence College

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LAS VEGAS

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Friday, March 15, 2019 8:15 – 9:45 am education sessions Concurrent Sessions continued ADVANCED

Creating an Innovation Culture: How to Enhance Service and Performance of Yourself, Staff, and Office

SENIOR LEADERSHIP AND MANAGEMENT

This session will describe methodologies to be an innovative thinker and service provider that can serve research administration and create a better rapport with faculty and leadership. Case studies and real life scenarios will be used to demonstrate innovative approaches.

ADVANCED

Yes, You Need to Consider Export Controls at the Proposal Stage

SPONSORED RESEARCH ADMINISTRATION

Export Controls are an ever-evolving area of research compliance that is becoming more important as regulations are expanding and researchers increasingly pursue funding from new sources, including defense funding through industry partners. Export Controls are not just an issue that needs attention at the award stage or in the course of the project. There are a number of steps research administrators can take at the proposal stage to mitigate risk and prevent the inclusion of problematic terms and conditions in agreements.

LEARNING OBJECTIVES • Participants will be able to describe innovative thinker strategies.

• Participants will acquire tips for creating a better rapport with faculty and leadership.

PREREQUISITES Participants will want to be open minded and in a position of leadership.

Jeremy A. Forsberg*, Assistant Vice President of Research, Office of Research Administration, The University of Texas at Arlington Roseann L. Luongo, Higher Ed Consulting Manager, Huron LEARNING OBJECTIVES • Participants will get an overview of new changes to Export Control regulations.

• Participants will learn strategies about collaborating with their Export Control Officer at the proposal stage.

• Participants will develop a better understanding of “red flag” provisions that may be included in Request for Proposals.

• Participants will be provided with tools to help ensure that sponsors are cognizant of a project’s fundamental research classification.

PREREQUISITES This session is geared towards individuals with significant experience working on projects with Export Control concerns and collaborating with their institution’s Export Control Officer.

Jeffrey Warner*, Assistant Director, Office of Contract and Grant Administration, University of CaliforniaSan Diego Mary Mansfield, Principal Contract Officer, Office of Contract and Grant Administration (OCGA), University of California-San Diego Melissa B. Vinch, Research Contract/Grant Specialist, Office of Research and Sponsored Programs, Rutgers, The State University of New Jersey

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Friday, March 15, 2019 8:15 – 9:45 am education sessions Discussion Groups CLINICAL/ MEDICAL

Universities as CROs - Coordinating Multi-Site Clinical Trials, A Sponsored Projects Perspective With the federal government and industry sponsors moving toward larger, multi-site clinical trials, universities are increasingly asked to fill in as Clinical Research Organizations. This includes managing single IRBs, negotiating and coordinating both prime awards and subawards and subcontracts, and working closely with departments and PIs in order to coordinate these large scale projects. Join us for two distinct perspectives on how our institutions manage multisite trials.

COMPLIANCE

Building Rock Solid Service Agreements Service activities provide a variety of benefits to your organization as sponsored projects.

Whether you manage one service agreement or multiple, this session will give insight on how to differentiate between services and other activities, provide compliance guidance, and discuss process management. Come join us for a lively peer-to-peer conversation to learn how others are supporting these activities at their organizations.

DEPARTMENTAL

Pre- and Post-Award Administrator Interactions and Best Practices: Can’t We All Just Get Along?

(FOLLOW-UP TO CONCURRENT SESSION ON THURSDAY AT 1:00 PM)

Whether you oversee the grant process from beginning to end, or work with a counterpart or team, join us as we discuss best practices and the need to develop strong departmental and campus-wide relationships. Grant submission and administration can be stressful for all involved and often leads to conflict. Pair this with the inevitable conflict that arises within most office settings, and it becomes easy to see why there is a high turnover in our field. Join us as we discuss topics ranging from managing workplace conflict to best practices for Pre- and Post-Award administrator interactions.

LAS VEGAS

Karim Hussein*, Director, Sponsored Projects, University of Nevada, Reno Kimberlee T. Eudy, Director, Contracts & Grants, University of Southern California

Tolise C. Dailey*, Training Manager, Research Development Team, Johns Hopkins University Nicole Carleton, Project Manager, Service & Research Agreements, University of Colorado Boulder

Nathan Holtsclaw*, Business Officer, College of Health & Human Services, University of North Carolina at Wilmington Robin Leibert, Effort Reporting & Financial Reports, Research and Sponsored Programs, Business Manager, University of West Florida Althea T. Lewis, Pre-Award Grant Specialist, College of Health and Human Services, University of North Carolina at Wilmington Kristen Vandergriff, Research Coordinator, Graduate School of Medicine, University of Tennessee Health Science Center

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Friday, March 15, 2019 8:15 – 9:45 am education sessions Discussion Groups continued Starting the Conversation: Strategies to Support Faculty in Talking to DOD Program Officers

RESEARCH DEVELOPMENT

The Department of Defense is a unique sponsor that does not follow the traditional funding schemes of other federal agencies. This discussion group will discuss approaches for research administrators to support faculty in making the right connections with the DOD to foster a successful funding relationship.

Participants will be introduced to some successful strategies and share their ideas with the group.

Administering Applications For Inexperienced PIs: How To Respond When Graduate Students, Postdocs, Young Investigators, Etc. Want To Serve As Lead PIs

SPONSORED RESEARCH ADMINISTRATION

Join us for a discussion about the challenges, opportunities, and rewards of working with new PIs who may be submitting an application for the first time. Presenters will use case studies and their own experiences (both good and bad), as well as those shared by session participants, to identify strategies for successfully working with graduate students, postdocs, and young/new investigators.

Kelley Hall*, Research Advancement Manager, School for Engineering of Matter, Transport and Energy, Arizona State University Molly Swindler, Research Advancement Specialist, School for Engineering of Matter, Transport and Energy, Arizona State University

William E. Ackerley*, Pre-Award Program Manager, Notre Dame Research, University of Notre Dame Mary Greene, Pre-Award Program Manager, University of Notre Dame Chrissa Papaioannou, Assistant Director, Office of Research and Sponsored Projects (ORSP), Rutgers, The State University of New Jersey

9:45 – 10:15 am

networking and refreshment break The Impact of NCURA Membership NCURA’ s Commitment to Diversity and Inclusion

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

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Friday, March 15, 2019 10:15 – 11:30 am education sessions Concurrent Sessions OVERVIEW

CAREER DEVELOPMENT

The Art of Communication Why is communication so important in any work environment? As a research administrator, you will be communicating information to faculty, central offices, department staff and more. To ensure that what you convey does not get lost in translation, this session will provide tools to assist with building all types of working relationships by learning to communicate effectively and efficiently.

NCURA Publications available exclusively

LEARNING OBJECTIVES • Participants will learn effective and efficient communication.

PREREQUISITES None Angela R. Ford*, Associate Director, Sponsored Projects Office, University of California-Berkeley Nina Mayo-Baylon, Research Services Manager, Office of Sponsored Research, University of California-San Francisco

ONLINE

HOW TO MANAGE A FINANCIALLY FOCUSED UNIVERSITY RESEARCH AUDIT EFFECTIVELY AUTHORS: ASHLEY DEIHR, Baker Tilly KIMBERLY GINN, Baker Tilly JEFFREY SILBER, Cornell University

Download a copy today at NCURA’s Online Learning Center https://onlinelearning.ncura.edu/

LAS VEGAS

A PRIMER ON EXPORT CONTROLS AUTHORS: JESSICA B. BUCHANAN, University of Pennsylvania ELIZABETH D. PELOSO, University of Pennsylvania

ADMINISTERING RESEARCH CONTRACTS AUTHOR: DAVID MAYO, California Institute of Technology, NCURA Distinguished Educator

INTERNATIONAL RESEARCH COLLABORATIONS AUTHORS: MARTIN KIRK, King’s College London JEREMY T. MINER, University of Wisconsin-Eau Claire ARA TAHMASSIAN, Harvard University BRYONY WAKEFIELD, University of Melbourne MARIANNE R. WOODS, Johns Hopkins University

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Friday, March 15, 2019 10:15 – 11:30 am education sessions Concurrent Sessions continued Don’t Be in the Red: Best Practices and Lessons Learned for Clinical Trial Budgeting

OVERVIEW

CLINICAL/ MEDICAL

Clinical trials are an increasingly large part of the research portfolio at academic medical centers across the U.S. As trials grow in complexity, so do accompanying budgets and funding structures. A poorly forecasted budget carries many risks for both investigators and their institutions. This session will address the challenges in budgeting as well as provide best practice tips and tricks. We will describe how to fully capture all components of study-related care, including “forgotten” or ancillary costs, how budgeting is complicated by CMS regulations (and the important role of coverage analyses), and how to review payment terms.

Starting from Scratch: Developing Department/College Research Services

ADVANCED

DEPARTMENTAL

Where do you start when hired to support faculty research in a college/school that previously did not have these services offered? This session will focus on the time expended and resources utilized to gather information in planning services. The various services developed to support faculty research will also be shared. The approach to hiring staff for research services, and the necessary training for them. How the transition occurred in providing these services to faculty, and building relationships with the central office will also be discussed.

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LEARNING OBJECTIVES • Participants will learn best practices, tips, and tricks for the development of clinical trial budgets.

• Participants will use an institutional point of view to consider the budget holistically, by considering study-related institutional costs in addition to subject-related costs.

• Participants will be able to identify crucial timelines in the payment schedule.

• Participants will learn to develop a broad understanding of how to use coverage analyses and CMS regulations to help with negotiation.

PREREQUISITES None Stella Sung*, Principal Contract and Grant Officer, Office of Contract and Grant Administration (OCGA), University of California-San Diego Lisa Gu, Senior Contract and Grant Officer, Office of Contract and Grant Administration (OCGA), University of California-San Diego LEARNING OBJECTIVES • Participants will learn processes used to gather information to plan for services.

• Participants will review how to develop specific research services for the faculty.

• Participants will discuss the communication process with the central sponsored research office.

• Participants will learn how to secure buy-in from Department Administration/Management and Central Office.

• Participants will learn the benefits of collaboration of training between College/School and Central.

Robyn B. Remotigue*, Director, Office of Research Services, School of Public Health, Office of Sponsored Programs, University of North Texas Health Science Center at Fort Worth LeAnn S. Forsberg, Director, Office of Sponsored Programs, Texas Christian University

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Friday, March 15, 2019 10:15 – 11:30 am education sessions Concurrent Sessions continued UPDATE

FEDERAL

NSF Proposal Preparation This session will provide you with an overview of NSF proposal preparation requirements with an eye towards what is helpful for Pre-Award research administrators to know.

LEARNING OBJECTIVES • Participants will learn about the types of funding opportunities and funding mechanisms that NSF employs.

• Participants will learn about the required sections of an NSF proposal including budgetary guidelines for an NSF budget and budget justification.

PREREQUISITES Participants will want to be involved with or interested in NSF proposal preparation Jean I. Feldman*, Head, Policy Office, Division of Institution and Award Support, Office of Budget, Finance & Award Management, National Science Foundation

OVERVIEW

GLOBAL

for Non-U.S. Participants

Best Practices for Navigating the U.S. Federal Funding Landscape With 26 executive “grant making” agencies and a diverse array of funding programs, the U.S. federal funding landscape can be difficult to navigate, even for those institutions that process a high volume of U.S. federal awards. This session will focus on best practices for non-U.S. institutions and administrators applying for and managing U.S. federal funding. Topics covered will include an overview of the U.S. federal agency landscape, required entity registrations, how to search and apply for funding opportunities, and tips for communicating and negotiating with U.S. federal agencies throughout the award life cycle. Special focus will be given to the varied federal award types, the regulatory layers and terminology by which they are governed, and issues and considerations of which institutions should be aware under each. Participants will be informally surveyed regarding their experience with U.S. Federal funding and encouraged to share their experiences.

LEARNING OBJECTIVES • Participants will gain a nuanced overview of the U.S. federal funding landscape.

• Participants will learn common terminology and best practices for navigating the Pre-Award lifecycle from finding funding to communicating with federal agencies through negotiation and set-up of an award.

• Participants will understand and distinguish between federal award types and their governing regulatory regimes.

PREREQUISITES None Megan Moore*, Associate Director, Grants and Contracts, Harvard University Calleen Roper, Assistant Director, Budget & Finance, Florida State University

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Friday, March 15, 2019 10:15 – 11:30 am education sessions Concurrent Sessions continued OVERVIEW

Research Development Strategies for PUIs and Everyone Else

PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

This session will cover grant development strategies used by the sponsored research directors from a PUI and HBCU to increase proposal submissions and funded applications. While these techniques focus on faculty who carry heavy teaching loads, they are effective for institutions of all sizes.

LEARNING OBJECTIVES • Participants will be able to identify institutional barriers to proposal submissions.

• Participants will be able to identify faculty motivations for grantwriting.

• Participants will be able to implement techniques presented that will work at their institutions.

• Participants will be able to identify resources needed/available to implement grant development strategies.

PREREQUISITES None Robin S. Lewis*, Director, Office of Grants and Sponsored Projects, Georgia College & State University DeLisa Wilson, Associate Vice President, Research and Sponsored Programs, Clark Atlanta University

ding oar b on

NCURA is your onboarding and continuing education partner!

Service Centers

NCURA Webinars (90 minutes)

NSF Grant Awards and Cash Management Processes and Procedures Managing Subawards Internal Controls Compensation and Metrics Export Controls Growing a Grant Seeking Culture in the Arts and Humanities Diving into Contracting Civility in the Workplace

ni ng

More Than 20 Additional Titles Available

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New Offerings Announced Throughout the Year Includes license to post the MP4 on your organization’s internal site for continued training.

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

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Friday, March 15, 2019 10:15 – 11:30 am education sessions Concurrent Sessions continued INTERMEDIATE

RESEARCH DEVELOPMENT

Supporting Research & Innovation Seed Grant Programs Research Seed Funds are intended to support activities necessary to advance competitive research proposals, such as performing preliminary work and facilitating collaboration. These awards are not intended to support on-going projects. Research institutes and other organizations offer seed grants to support collaborative interdisciplinary research, to take investigators in creative, and sometimes high-risk, high-reward directions including team development proposals for future large collaborative research projects, and to produce results that have tangible payoffs in terms of future funding, scholarly or artistic impact. They may support a university or department’s strategic plan, may encourage interdisciplinary collaborations around a particular community problem, and/or may be geared towards creating stronger global ties. Early-stage seed funding can bolster promising research ideas before their merit has been recognized.

We’ll review some real-world examples of seed fund programs implemented at two U.S. institutions - a private research-one university and a primarily undergraduate institution, the steps taken to implement these programs, and outcomes from those programs. Finally, we’ll touch briefly on some of the challenges for both research administrators and researchers when they engage in team science.

LEARNING OBJECTIVES • Participants will be able to return to their institutions with a step-by-step plan for developing an RFP for seed funding opportunities.

• Participants will obtain knowledge of components that may be requested in a call for Seed Funding.

• Participants will be better positioned to consider how they might advertise opportunities, fund these opportunities, and create spaces for researchers to develop collaborations with the intention of applying for seed funding.

• Participants will be able to consider dissemination and impact requirements.

PREREQUISITES This session is best suited for those at the department or college level. Participants will want a minimum of 3 years of experience in either a departmental or central administration role with either the authority or responsibility to support identification of research funding at your institution.

The session may benefit those who already have responsibility for Seed Grants in their department or institution, have an interest in how these can impact the future research endeavors for faculty, or have an interest in developing a program at your institution.

Gai Doran*, Director of Research, School of Forestry & Environmental Studies, Yale University Cynthia J. Kane, Assistant Vice President, Office of Research and Sponsored Programs, Lehigh University

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Friday, March 15, 2019 10:15 – 11:30 am education sessions Concurrent Sessions continued INTERMEDIATE

Protecting the House: Creating Winning Standard Operating Procedures (SOPs)

SPONSORED RESEARCH ADMINISTRATION

Standardizing and documenting procedures ensures effective, efficient, and consistent practice among all employees. Presenters will discuss steps in the creation of standard operating procedures (SOPs), winning elements to include in these documents.

We will also share ways in which a hustling Research Administration office can implement, use, and maintain SOPs.

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LEARNING OBJECTIVES • Participants will learn key steps in creating standard operating procedures (SOPs).

• Participants will learn best practices of SOP implementation and long term maintenance.

PREREQUISITES Participants will want knowledge of processes within a Research Administration office.

Abby P. Guillory*, Director, Office of Research and Sponsored Programs, University of Louisiana at Lafayette David M. Schultz, Assistant Vice President, Research Administration and Finance, Rensselaer Polytechnic Institute

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Friday, March 15, 2019 10:15 – 11:30 am education sessions Discussion Groups COMPLIANCE

Subaward Compliance Beginning at Pre-Award: Begin with the End in Mind We have to begin with the end in mind in order to ensure the ultimate success of a sponsored project.

Institutions that serve as pass thru entities (PTE) are required to adhere to all guidelines set forth by the Uniform Guidance (UG). We must invest in the right resources and tools to build a solid foundation at Pre-Award to ensure subaward compliance with UG and institutional guidelines. Join us for a discussion of potential issues that may result from noncompliant subawards and ways to proactively address compliance issues at Pre-Award. Let’s increase our understanding of the responsibilities of a pass through entity (PTE) and the importance of subrecipient monitoring at the Pre-Award stage.

DEPARTMENTAL

Approaches to Establishing Shared Service Models for Research Administration Recently, many research institutions have created a number of programs based on shared service models for Research Administration (RA); also known as administrative “service centers.” This creative approach to RA has emerged out of the proliferation of federal and non-federal regulations, while the number of administrators to support the research endeavor is dwindling. Many institutions have taken different approaches to establishing and funding these shared services. The panel will discuss several variations of RA models that they have implemented at their institutions in response to high demand for departmental assistance to lessen workload and mitigate compliance risks. In addition, they will consider common themes at other institutions, as well as strategies to approach leadership to move either toward, or away, from these models.

Jamie W. Maiden*, Assistant Director, Pre-Award Administration, University of Texas Southwestern Medical Center Cheryl L. Anderson, Director, Pre-Award Administration, Sponsored Programs Administration, University of Texas Southwestern Medical Center

Volha Kolas*, FASTRAC Research Administration Consultant, Faculty of Arts and Sciences, Research Administration Services, Harvard University Lisa E. Mosley, Executive Director, Office of Sponsored Projects, Yale University Rady Rogers, Assistant Director for Research Administration and Finance, John A. Paulson School of Engineering and Applied Sciences, Harvard University Jimmy Matejek-Morris, Sponsored Research Administrator for the Arts and Humanities, Harvard University

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LAS VEGAS

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Friday, March 15, 2019 10:15 – 11:30 am education sessions Discussion Groups Federal Data Standards/ Data Analytics

FEDERAL

Data, Data, Data... Standards, Standards, Standards.

The Federal Integrated Business Framework (FIBF) is a model that enables the Federal government to better coordinate and document common business needs across agencies and focus on outcomes, data, processes and performance. Of course, grants are a core line of business and the FIBF has identified over 400 data items related to grants. Some of the data items are to be supplied by the feds, while many will be requested from the university. We’ve all grown accustomed to the SF424RR. But what new items are in the data set that may be problematic or overly burdensome for higher education? This discussion will explore some of the items that may be sensitive, unavailable, or prohibited by university policies and/ or state law. Join us to review and discuss some of the items that are included in the new data dictionary and may be required in the future.

Becoming a Self-Aware Leader

SENIOR LEADERSHIP AND MANAGEMENT

What makes a person self-aware? As leaders we need to acknowledge that we all have blind spots. Effective leaders must be willing to seek feedback and take chances to expose weaknesses and vulnerabilities.

Increasing your self-awareness can help leaders be more in tune with the needs of others and manage responses to situations more effectively. Becoming self-aware is an ongoing process that takes place over years of checking in with yourself and reflection.

It requires knowing yourself and a willingness to improve. This discussion group will focus on elements of self-aware leadership and how it can contribute towards your and your organization’s overall success.

Stephen Dowdy*, Director, Research Systems and Integration, Division of Research, University of Maryland, College Park Sally Dickinson, Senior Grants Officer (International), Major Initiatives, Contracts & Grants, Research, Innovation & Commercialisation, The University of Melbourne Lori Ann M. Schultz, Senior Director, Research Partnership Services, University of Arizona

Michiko T. Pane*, Director, Pre-Award Operations & Client Advocacy and Education, Stanford University Timothy Leung, Assistant Director, Client Advocacy and Education, Stanford University

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

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Friday, March 15, 2019 10:15 – 11:30 am education sessions Discussion Groups continued SPONSORED RESEARCH ADMINISTRATION

How to Say No Without Saying No – Agreement Negotiations As a research administrator, one of the most difficult practices to tackle is how to say “no.” Often, particularly in agreement negotiations, we are tasked with moving the process forward even when our institutional policies and practices seem to work against saying “yes.” The purpose of this discussion group is to explore positive and proactive approaches to having the difficult “no” conversations while maintaining forward momentum in current and future negotiations.

Robert Gratzl*, Assistant Director of Contracts, Research and Sponsored Programs, University of Wisconsin-Madison Chelsea Kettler, Contract Specialist, Research and Sponsored Programs, University of Wisconsin-Madison Tamara C. Kuhn Martin, Assistant Dean for Research Administration, University of Wisconsin-Madison

11:30 am – 1:00 pm | networking luncheon

National Council of University Research Administrators

LIFE CYCLE OF THE AWARD SERIES ONLINE VIDEO WORKSHOP SERIES WITH SUPPLEMENTAL RESOURCES License to post on your institution’s internal site for continued staff training.

Available for immediate download at onlinelearning.ncura.edu

21.5 hours of training

Compliance Two parts; Two hours each

Award Monitoring/Management Two parts; Two hours each

Award Negotiation and Acceptance Three parts: 90 minutes each

Pre-Award/Budgeting Three parts; 90 minutes each

Proposal Development Three parts; 90 minutes each

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Friday, March 15, 2019 1:00 – 2:15 Pm education sessions Concurrent Sessions Creating a Centralized Clinical Research Unit: A Case Study

OVERVIEW

CLINICAL/ MEDICAL

Creating a central, standardized unit for clinical research operations can yield meaningful growth in portfolio size, shorten activation timelines, improve compliance, and increase faculty satisfaction. This session provides an overview of University of California Irvine’s Research Infrastructure Strategic Enhancement (RISE) initiative, an 18-month project to design and implement a nimble and scalable clinical research operations unit responsible for all activities from feasibility review to closeout.

Cannabis Research Activities at Your Institution

OVERVIEW

COMPLIANCE

This Concurrent Session will focus on cannabis research activities and issues around the nation. We want to show you some recent headlines, explain the federal landscape including policy issues, and want to hear what is happening at your state related to marijuana and industrial hemp research activities.

Discussion will include what is being done at the federal level, and finding out if your institution is really ready for this. Additionally, we want to hear from others about what is actaully going on at your organizations!

LEARNING OBJECTIVES • Using the RISE initiative as a case study, speakers will share a ‘virtual toolkit’ that can be adapted to any broad-based organizational initiative. Tools include: engaging partners in a vision; executive sponsorship and governance; consensus-building and communication strategies; taking inventory of technology needs; process mapping; simulation exercises; change management principles.

PREREQUISITES None Nancy R. Lewis*, Executive Director, Sponsored Projects, University of California-Irvine Salman Shah, Senior Manager, Research & Development Consulting Practice Lead for Health Advisory, Ernst & Young LLP Lauren Palazzolo, Manager, Advisory Services, Ernst & Young LLP LEARNING OBJECTIVES • Participants will have a better understanding of the national cannabis landscape.

• Participants will discuss Federal rules and agencies involved.

• Participants will hear about the administrative burden surrounding cannabis research.

• Participants will discuss state level cannabis activities.

PREREQUISITES None Derek Brown*, Research Operations Manager, Office of Research Support and Operations, Washington State University Dan Nordquist, Associate Vice President, Office of Research Support and Operations, Office of Grant and Research Development, Washington State University

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

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Friday, March 15, 2019 1:00 – 2:15 Pm education sessions Concurrent Sessions continued INTERMEDIATE

COMPLIANCE

Developing Research Policy In this session we will discuss best practices in establishing and maintaining research policies.

When is it appropriate to establish an institutional policy versus relying on procedures? What makes a good policy?

LEARNING OBJECTIVES • Participants will learn the difference of when to use policies versus procedures.

• Participants will understand what an effective policy looks like.

• Participants will understand what a good exception process looks like.

• Participants will discuss a good process for establishing/revising policies.

PREREQUISITES Participants will benefit from a basic understanding of research policy.

Steve A. Martin*, Associate Vice President for Research Administration, Office of Research Administration, Indiana University Michael R. Ludwig, Associate Vice President for Research Administration and Director, University of Chicago

INTERMEDIATE

DEPARTMENTAL

What Do the Budget Numbers Really Mean?

Your PI comes to you with chicken scratch on a napkin for an upcoming proposal submission. You have to pull together a budget that represents everything that the project will need using the information they provided. Is there a translator nearby? What do the budget numbers really mean for the proposal? This session will focus on building a budget from “scratch” and understanding what those numbers represent.

LEARNING OBJECTIVES • Participants will be able to construct a basic budget using standard categories.

• Participants will be able to recognize the basic guidelines for budgeting.

• Participants will be able to create a budget based on a solicitation.

• Participants will be able to understand what the budget numbers represent.

PREREQUISITES Participants will benefit from a basic understanding of budgeting.

Jennifer J. Crockett*, Assistant Vice Provost, Research Accounting & Finance, University of Massachusetts, Boston Tamara V. Hill, Associate Vice President, Shared Services, Morehouse School of Medicine

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Friday, March 15, 2019 1:00 – 2:15 Pm education sessions Concurrent Sessions continued OVERVIEW

Growing Pains: An Emerging Research Institution’s Experience

PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

The transition from a Predominantly Undergraduate Institution toward one more focused on research has many challenges, both internal and external to the Research Administration (RA) office.

Internally, the challenges include: staffing, infrastructure, and procedures. Externally, the challenges include: conveying the importance of the RA office, faculty incentives, institutional policies and overall culture.

Research Development: Thinking Strategically in Sponsored Programs

ADVANCED

RESEARCH DEVELOPMENT

For some institutions, sponsored research is but one arm of the institution’s research activities and endeavors. Whether that arm is significant or less prominent, thinking institutionally about research development is important in today’s funding climate.

Participants will discuss what research development is and the research administrator’s role in goal setting and activity development in order to support and grow their institution’s research enterprise.

Comparisons of ongoing activities at comprehensive research and predominantly undergraduate institutions coupled with participant input and hands on activities are designed to get participants thinking strategically about research development in sponsored programs.

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LEARNING OBJECTIVES • Participants will achieve a better understanding of the challenges that face institutions looking to scale up” their research portfolio in a manageable way.

• Participants will learn strategies to engage various constituencies to recruit champions for the cause and to address needs in a way that decision makers will hear.

PREREQUISITES None Patricia McNulty*, Principal Consultant, Concurrent Research Ashley R. Riggleman, Assistant Director, Research Services, Youngstown State University LEARNING OBJECTIVES • Participants will be able to explain what research development means for their institution.

• Participants will identify ways they can support research development activities that occur across their institutions.

• Participants will categorize and explore research development activities that may be implemented at the sponsored programs level.

PREREQUISITES Participants will want at least 3 years of sponsored programs experience.

Tricia L. Callahan*, Senior Research Education and Information Officer, Office of Sponsored Programs, Colorado State University

Martin B. Williams, Director, Office of Sponsored Programs, William Paterson University

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Friday, March 15, 2019 1:00 – 2:15 Pm education sessions Concurrent Sessions continued OVERVIEW

SENIOR LEADERSHIP AND MANAGEMENT

Oh the Places We’ll Go! Diversity & Inclusion in the Sponsored Programs Office This is an interactive workshop designed to help participants learn more about cultural competences and their importance. Participants will learn more about the breadth and depth of diversity, as well as have the opportunity to reflect on and discuss current topics in workplace diversity. Definitions, levels, and varieties of cultural competency, as well as issues relevant to diversity, are shared and explored.

BASIC

SPONSORED RESEARCH ADMINISTRATION

Working with Small Business Concerns (SBCs) to Successfully Submit SBIR/STTR Proposals Small Business Concerns (SBCs) must collaborate with a Nonprofit Research Institution under the Small Business Technology Transfer (STTR) program. While not required, SBCs often partner with Nonprofit Research Institutions under the Small Business Innovation Research (SBIR) program. The SBC is responsible for the overall proposal submission to the Federal agency, but does not always have the expertise to oversee the proposal submission. Additionally, many SBCs are inexperienced in working with Universities and other Nonprofit Research Institutions.

This concurrent session will describe the differences between the SBIR and STTR program, as well as roles and responsibilities of SBCs and partnering within Nonprofit Research Institutions. Participants will hear best practices for working with SBCs to successfully submit proposals to Federal agencies.

LEARNING OBJECTIVES • Participants will learn definitions, levels and varieties of cultural competency.

• Participants will be able to explain why cultural competencies are important.

PREREQUISITES None Natasha Williams*, Assistant Director, Pre-Award Services, Kennesaw State University Derick F. Jones, Program Manager, Translational Genomics and Population Sciences, Los Angeles Biomedical Research Institute LEARNING OBJECTIVES • Participants will be able to describe the differences between SBIRs and STTRs. • Participants will be able to identify the roles and responsibilities of SBCs and their partnering Nonprofit Research Institutions.

• Participants will be able to understand some of the common challenges working with SBCs on SBIR/ STTR proposals.

• Participants will be able to develop best practices to overcome the challenges of working with SBCs on SBIR/STTR proposal submissions.

PREREQUISITES None Stella Sung*, Principal Contract and Grant Officer, Office of Contract and Grant Administration (OCGA), University of California-San Diego Jeffrey Warner, Assistant Director, Office of Contract and Grant Administration, University of CaliforniaSan Diego

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Friday, March 15, 2019 1:00 – 2:15 Pm education sessions Discussion Groups Reflection on Mentorship & Fellowship Experiences

CAREER DEVELOPMENT

Have you ever wondered what it would be like to mentor someone on the other side of the world?

Are you a non-U.S. research administrator who has ever wanted access to an experienced U.S. research administrator who seems to know everything about U.S. funders and their policies and requirements? Do you see the NCURA Fellowship opportunity in your Inbox every Fall and think, “That sounds interesting, maybe I’ll apply next year”?

Book Discussion: The Immortal Life of Henrietta Lacks

CLINICAL/ MEDICAL

Have you read the award winning book by Rebecca Skloot or watched the HBO special starring Oprah Winfrey Come prepared to discuss how we, as Research Administrators, can learn from knowing this true story of clinical trial advances, participant consent and data privacy.

Data Privacy and International Research

GLOBAL

for U.S. and Non-U.S. Participants

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The modern digital age has impacted every aspect of modern life, from routine communication to health care delivery systems generating vast amount of data that is stored and used by providers. This large volume of data collection has raised both public concerns and ethical questions and how best to protect the privacy of the data subjects. Recent disclosures of unauthorized uses of the personal data as well as major data breaches have resulted in new privacy laws across the world increasing the rights of the public with regards to the protection of their personal data.

This session will provide an overview of the major international data privacy provisions and their impact of international research.

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Olive Giovannetti*, Assistant Team Manager and Contracts & Grants Officer, Department of Medicine/San Francisco General Hospital Division of Experimental Medicine, University of CaliforniaSan Francisco Jessica A. Brody, International Grants Manager, International Grants Office, University of Melbourne

Nicole Nichols*, Research Administrator, Medical and Breast Oncology Sections, Department of Internal Medicine, Washington University in St. Louis Amy Caby, Grant Specialist II, Department of Neurology, Washington University in St. Louis Kiara Calbart, Research Financial Analyst, Anne Arundel Medical Center Tisha N. Kawahara, Senior Administrative Program Specialist, Department of Surgery, University of Wisconsin-Madison Ara Tahmassian*, Chief Research Compliance Officer,, Harvard University David W. Richardson, Associate Vice Chancellor for Research, University of Illinois at Urbana-Champaign, NCURA Distinguished Educator

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

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Friday, March 15, 2019 1:00 – 2:15 Pm education sessions Discussion Groups continued SENIOR LEADERSHIP AND MANAGEMENT

Managing Underperformance

SPONSORED RESEARCH ADMINISTRATION

Hot Topics in Research Administration

Come discuss tips for managing underperforming team members using the servant leadership model….

Join the discussion on positive and negative experiences with turning around underperformance.

We will talk about how to build a common goal to help teams survive the bumpy times and how to build an empathetic team that supports each other. Learn how to initiate direct dialogue when it is more than just a bad week, or where the individual’s action is so disruptive that it needs to be addressed immediately.

Flash the lights. Ring a bell. PRA Lucky #13 is drawing to a close. Now is your best chance to raise those burning issues still on your mind. The topics that confront research administrators are complex and ever changing – accepting awards with non-standard terms and conditions, assessing and monitoring risk with domestic and international partners, revitalizing a campus culture of research and innovation, developing and implementing institutional policies, and dealing with government shutdowns. A panel of seasoned research administrators will share individual experiences and collective wisdom on the hot topics you choose. Join us for a fast-paced forum that includes rich audience interaction.

Zachary C. Gill*, Director, Proposal and Award Management, Research Office, Oregon State University Jared Littman, Director, Office of Grants & Sponsored Research, St. John’s University

Marianne R. Woods*, Academic Program Director, Master of Science in Research Administration, Krieger School of Arts and Sciences, Advanced Academic Programs, Johns Hopkins University Glenda A. Bullock, Director of Research and Business Administration, Divisions of Hematology, Rheumatology, Allergy & Immunology, Washington University in St. Louis Barbara A. Cole, Associate Vice President, Research Administration, University of Miami Suzanne M. Rivera, Vice President for Research and Technology Management, Office of Research Administration, Case Western Reserve University Anthony F. Ventimiglia, Acting Executive Director of Research Administration Services, Vice President for Research Office, Auburn University

2:15 – 2:45 pm

networking and refreshment break The Impact of NCURA Membership NCURA’ s Commitment to Diversity and Inclusion

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Friday, March 15, 2019 2:45 – 3:45 Pm education sessions Concurrent Sessions OVERVIEW

CAREER DEVELOPMENT

ADVANCED

CLINICAL/ MEDICAL

Chair Yoga For All! Come Back To Your Natural State Of Balance Chair yoga is a gentle form of yoga that we can experience while sitting in our chair, or while standing and using a chair for support. Taking a few minutes at our desk can release stress, help us become more responsive and less reactive, increase productivity, and bring us back to our natural state of balance. Join us as we experience the benefits of chair yoga. A handout of what we learn together will be shared so you can continue your practice back at the office.

In the (Innovation) Zone: New Models for Developing Sponsored Research Contracts Between Industry and Universities As industry sponsors seek to collaborate with researchers and scientists of world-class research institutions, they provide opportunities to share information about proprietary technologies and cutting-edge developments. However, academicindustry partnerships can be complicated, and are different from sponsorships by federal grants and other funding sources. Join us as we discuss some innovative research agreement and licensing models, including UC San Diego’s “Innovation Zones,” an agreement that provides companies with the opportunity to select and be granted certain licenses at the time the sponsored research agreement is executed. Share your institution’s innovative ideas on creating successful academic-industry relationships at the Pre-Award stage and discuss successes and challenges you have faced along the way.

LEARNING OBJECTIVES • Participants will be able to identify the benefits of chair yoga.

• Participants will learn chair yoga techniques.

PREREQUISITES None Tara E. Bishop*, Deputy Chief Executive, National Council of University Research Administrators

LEARNING OBJECTIVES • Participants will be introduced to models for developing sponsored research contracts.

• Participants will share success stories as well as lessons learned from prior experiences.

• Participants will brainstorm out-of-the-box ideas.

• Participants will share positive examples of innovative research agreement models for academic-industry partnerships.

PREREQUISITES This session is directed toward individuals with prior experience negotiating sponsored research agreements with industry, or those that have sponsored research/licensing backgrounds.

Lisa Meredith*, Associate Director, Office of Contract and Grant Administration, University of CaliforniaSan Diego Ruth Epling, Senior Agreements Manager, Technology Transfer and Business Development, Oregon Health and Science University

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Friday, March 15, 2019 2:45 – 3:45 Pm education sessions Concurrent Sessions continued INTERMEDIATE

COMPLIANCE

Elements of Contract Proposal Development and Submission Federal contracts, and contracts from other types of sponsors, are different from federal grants – and those differences start at the very beginning with the Funding Opportunity Announcement (FOA) and the elements required for a contract proposal.

This session is intended for those new to contract proposals, or who have had very limited exposure.

We will review the key elements and unique characteristics of a contract proposal, share tools and strategies for contract proposal development, and include hands-on activities to reinforce the information.

ADVANCED

DEPARTMENTAL

Herding Cats: Submitting and Managing Multi-Project Grants This session will discuss ways to manage complex multi-project grants from planning through the submission process. We will discuss how creating checklists, timelines, and other spreadsheets for various components of the Pre-Award stage, which also benefit the Post-Award process.

LEARNING OBJECTIVES • Participants will gain an understanding of the differences between grant proposals and contract proposals.

• Participants will learn strategies and tools for management of the complexities of contract proposals.

• Participants will practice reviewing a contract solicitation for key elements that impact proposal preparation and submission.

PREREQUISITES Participants will want prior knowledge and experience in proposal development efforts.

Jessica Robins*, Assistant Director, Research Advancement, Arizona State University Anna Jackson, Assistant Director, Sponsored Programs Pre-Award, University of Chicago LEARNING OBJECTIVES • Participants will learn tips on how to work with a number of investigators from different disciplines who provide a multidisciplinary approach to jointly research a common research problem.

PREREQUISITES Participants will want an understanding of Pre-Award concepts and multiple-project grants.

Jennifer Husmo*, Research Department Administrator, Systems Biology, University of Texas M.D. Anderson Cancer Center Nancy A. Reidelberger, Senior Research Administrator, Division of Oncology, Washington University in St. Louis

UPDATE

FEDERAL

Compensation Compliance under Uniform Guidance This session will cover the history of regulatory changes made for compensation compliance, the differences in agency instructions for budgeting compensation and how this impacts Post-Award.

Participants will learn to evaluate “commitments” of time devoted vs. cost share, review the activities of faculty members that make allocations of salary difficult. Federal Agency inconsistencies to the Cost Principles and differences in auditor regulatory interpretations will be highlighted.

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LEARNING OBJECTIVES • Participants will have a greater understanding of compensation compliance under the Uniform Guidance.

• Participants will be able to describe and utilize practices and methodologies to increase process integrity and reduce audit risk and administrative burden.

PREREQUISITES Participants will benefit from a general understanding of regulatory changes.

Lisa E. Mosley*, Executive Director, Office of Sponsored Projects, Yale University Jeremy A. Forsberg, Assistant Vice President of Research, Office of Research Administration, The University of Texas at Arlington

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Friday, March 15, 2019 2:45 – 3:45 Pm education sessions Concurrent Sessions continued Communities of Interest - Building Collaborations Across Campus Through a Proven Initiative

BASIC

RESEARCH DEVELOPMENT

The University of Louisiana at Lafayette created an initiative titled, Communities of Interest. This initiative helps to develop collaborations across campus by introducing trending themes and hosting an event involving brief presentations from faculty.

This presentation will discuss the organization of these events and how they can be applied at other universities.

ADVANCED

Empowering Talent At All Levels

SENIOR LEADERSHIP AND MANAGEMENT

In this session, senior leaders will discuss best practices for recognizing, developing and empowering rising talent at all levels within the organization.

LEARNING OBJECTIVES • Participants will learn about the Communities of Interest program at the University of Louisiana at Lafayette.

• Participants will discuss how this initiative is organized and implemented.

• Participants will be able to determine how this could be implemented at their institutions.

PREREQUISITES None Abby P. Guillory*, Director, Office of Research and Sponsored Programs, University of Louisiana at Lafayette LEARNING OBJECTIVES • Participants will learn how to recognize and grow leaders.

• Participants will discuss approaches to coaching emerging leaders.

• Participants will take away specific examples of practices that empower leaders at all levels within the organization.

PREREQUISITES Participants will have been in a leadership role with hiring and supervisory authority for a minimum of 5 years.

Suzanne M. Rivera*, Vice President for Research and Technology Management, Office of Research Administration, Case Western Reserve University

INTERMEDIATE

Post-Submission to Award Acceptance

SPONSORED RESEARCH ADMINISTRATION

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The Central Pre-Award Office is responsible for dealing with a variety of issues that arise after proposal submission and lead to acceptance of the award. The Pre-Award administrator should be able to deal with Just in Time requests, Post Submission Materials requests, and Non-standard terms and conditions. The administrator will also need to be skilled at compliance, facilities and administrative costs questions, and special situations such as faculty leaving, applications submitted to an incorrect FOA, change in consortia, budget revisions and missing sections. This session will discuss how to navigate these areas with both your sponsors and your faculty.

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LEARNING OBJECTIVES • Participants will review different types of award terms and conditions and different grants policy manuals.

• Participants will learn to negotiate the acceptance of awards.

PREREQUISITES Participants will want basic Pre-Award experience.

Deborah Maloney*, Division Director, Sponsored Programs Administration, University of Kansas Medical Center Research Institute Inc. Katie R. Knight, Assistant Director, Pre-Award, University of Kansas Medical Center Matthew Kingore, Senior Grant Management Specialist, Research Services, Southern Methodist University

13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter

Friday, March 15, 2019 2:45 – 3:45 Pm education sessions Discussion Groups CAREER DEVELOPMENT

FEDERAL

Thinking of taking the CRA Exam? Come discuss tips and tricks to prepare for and take the exam.

Jeffrey J. Ritchie*, Director of Sponsored Research, Office of Sponsored Programs, Hamilton College Robin S. Lewis, Director, Office of Grants and Sponsored Projects, Georgia College & State University

Top 10 Federal Budgeting Tips that Post-Award Wishes You Would Use

Katherine Cook*, Director, Office of Sponsored Programs, Michigan State University

Getting Certified - How to Prepare for the CRA Exam

Many institutions have roles and responsibilities split between Pre- and Post-Award functions. The hand-off between Pre- and Post-Award is important and can impact the overall efficiency of an operation, as well as the effectiveness of managing projects. We will discuss a list of the top 10 items Post-Award would like Pre-Award to complete or influence during the budgeting stage for federal proposals. The goal is to develop a list of items that can be reviewed and addressed with Pre-Award staff in hopes of improving communications and processes between Pre- and Post-Award.

GLOBAL

for U.S. Participants

What Could Go Wrong?

Planning for and Managing International Projects

Megan Moore*, Associate Director, Grants and Contracts, Harvard University

This discussion session will explore the challenges that impact the negotiation and management of international projects. Participants will be encouraged to share their experiences and lessons learned -- to fuel exploration of common pitfalls and best practices in applying for and managing projects from afar.

Topics covered may include: • the business risks of non-standard proposal processes • common terms and conditions that complicate contract negotiations • considerations necessitated by in-country restrictions on the transfer of funds • the web of agreements and logistical arrangements that may be necessitated depending on the project • tips for effectively and efficiently organizing a team to address such challenges.

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Friday, March 15, 2019 2:45 – 3:45 Pm education sessions Discussion Groups continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

Above and Beyond: Doing It All at a PUI

SENIOR LEADERSHIP AND MANAGEMENT

Improving Your Institution’s Operations: NCURA Peer Programs Can Assist You

If your office is also responsible for the Institutional Review Board (IRB), undergraduate research program, or other affiliated areas on your campus, this session is for you! Strategies for successful coordination will be shared that address the one-person shop charged with additional duties beyond “pure” grants administration.

Come share your successes and challenges with office “extras” with other administrators in a supportive environment.

Come listen, learn, and engage in discussion with NCURA Peer Reviewers about what NCURA Peer Programs can offer your institution. A completely confidential Peer Review is conducted by a team of nationally recognized research administrators who thoroughly review the sponsored programs area.

Peer Reviews are conducted using standards that represent the core and vital functions of sponsored programs-regardless of size and type of institution.

At the completion of the evaluation, the institution receives a detailed confidential report that provides valuable feedback on program strengths and areas for improvement. This feedback assists Research Administration in providing quality services, minimizing risk, and promoting a positive culture for Research Administration.

Bonnie L. Troupe*, Director, Office of Academic Development, Stonehill College Shannon M. Sutton, Director, Sponsored Projects, Western Illinois University Morakinyo A.O. Kuti, Director, Office of Sponsored Programs, Central State University

Kris A. Monahan*, Director, Sponsored Projects and Research Compliance, Providence College Mary Louise Healy, Assistant Dean, Research Administration, Kreiger School of Arts and Sciences, Johns Hopkins University

3:45 pm | CONFERENCE ADJOURNS

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13th Annual Pre-Award Research Administration Conference (PRA) | www.ncura.edu

* Lead Presenter