PRA Program 2020

FINAL PROGRAM AS OF FEBRUARY 24, 2020

NATIONAL COUNCIL OF UNIVERSITY RESEARCH ADMINISTRATORS

14TH ANNUAL PRE-AWARD RESEARCH ADMINISTRATION CONFERENCE

PRA2020 Sustaining Research...

Together

WORKSHOP DAY MARCH 4, 2020 CONFERENCE MARCH 5-6, 2020 SAN JUAN

Puerto Rico

PRA2020 WELCOME! PRA Dear Colleagues, On behalf of the Program Planning Committee, we warmly welcome you from all over the world to the 14th Annual Pre-Award Research Administration Conference in the beautiful city of San Juan, Puerto Rico. We are privileged to be co-chairs of this important conference.

Traveling to Puerto Rico is one of the best ways you can help the island recover from Hurricanes Irma and Maria. The conference theme, Sustaining Research … together! has been carefully chosen to mark Puerto Rico’s continuing sustainable recovery. Our theme also reflects the contributions you make toward building a sustainable research environment at our institutions and throughout our profession. Our vision for the future is to create even greater value to all corners of the globe.

We have an exciting program for the conference that will allow members to reflect upon and celebrate our past accomplishments, renew friendships and extend our networks, and jointly explore current and future research administration directions. NCURA’s commitment to diversity and inclusion is being highlighted throughout the sessions. PRA2020 will feature many new faces to the NCURA presentation platform as well as inter-institutional collaborative proposals that will sustain your desire for broad perspectives on complex issues.

Jonathan Marvel, Puerto-Rican born architect, will deliver the keynote address. Immediately after Hurricane Maria hit, Jonathan and his partners co-founded Resilient Power Puerto Rico (RPPR) in an effort to address Puerto Rico’s complete loss of power by bringing distributed solar generating capacity to the island.

Jonathan will speak to the need for sustainability due to climate change for Puerto Rico and for the world.

After two days immersing yourselves in workshops, concurrent sessions and discussion groups, we trust you will leave the conference thinking differently, planning differently, and acting differently, equipped to return to your institutions with new tools and ideas to help you sustain research.

Throughout the conference, we ask you to stay engaged, sustain a proactive mindset, and help shape the future of Research Administration. We hope you will have a productive and fun-filled time at this very special conference.

Sustaining research … together!

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Anthony Beckman

Gai Doran

University of Rochester

Yale University

www.ncura.edu ~ 14th Annual Pre-Award Research Administration Conference

program committee PRA PRA2020 CAREER DEVELOPMENT

NEW PRESENTER LIAISON

Vicki Krell Arizona State University

Nicole Nichols Washington University in St. Louis

CLINICAL/ MEDICAL

PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

Brenda Kavanaugh University of Rochester

Laneika Musalini Tri-County Technical College

Nirmala Thevathasan Huron

RESEARCH DEVELOPMENT

Katherine Kissmann Texas A&M University

Erin Bailey University at Buffalo

Tricia Callahan Colorado State University

Robert Gutierrez Bucknell University

Cynthia Kane Lehigh University

COMPLIANCE

Suzanne Rivera Case Western Reserve University Jennifer Rodis University of Wisconsin-Madison

DEPARTMENTAL

Csilla Csaplรกr Stanford University Geraldine Pierre Boston VA Research Institute

FEDERAL

Jennifer Harman University of Rochester Timothy Schailey Thomas Jefferson University

GLOBAL

Annika Glauner ETH Zurich/University of Zurich

Laura Letbetter Georgia State University

SENIOR LEADERSHIP Lisa Mosley Yale University

Marianne Woods Johns Hopkins University NCURA Distinguished Educator

SPONSORED RESEARCH ADMINISTRATION Katherine Durben Marquette University Darren May Auburn University Diane Sheldon-Ku InfoReady Corporation

WORKSHOPS

Jeremy Miner University of Wisconsin-Eau Claire

Amanda Humphrey Northeastern University

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PRA2020 thank you PRA

to the following sponsors for your generous support

NCURA GOLD PLUS Member Sponsors

®

NCURA GOLD Member Sponsor

NCURA SILVER PLUS Contributing Sponsor

NCURA SILVER Contributing Sponsor

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www.ncura.edu ~ 14th Annual Pre-Award Research Administration Conference

overview PRA PRA2020 PROGRAM INFORMATION 6 GENERAL 7 NCURA PRA CERTIFICATE PROGRAM 8 FITNESS

WORKSHOPS AND SENIOR LEVEL FORUMS 10 OVERVIEW WEDNESDAY, MARCH 4 | 7:30 AM – 5:00 PM

WORKSHOP CONCIERGE

WELCOME THURSDAY, MARCH 5 | 7:15 AM – 5:00 PM

PRA CONCIERGE PARTICIPANT MATERIALS PICK-UP FRIDAY, MARCH 6

| 7:15 AM – 3:45 PM

PRA CONCIERGE

WEDNESDAY, MARCH 4 | 8:30 AM – 5:00 PM

11 FULL DAY WORKSHOPS

(ADDITIONAL FEE REQUIRED TO ATTEND)

WEDNESDAY, MARCH 4 | 8:30 AM – NOON

14 HALF DAY MORNING WORKSHOPS AND SENIOR LEVEL FORUM

NETWORKING AND EVENTS THURSDAY, MARCH 5 | 7:15 AM – 5:00 PM FRIDAY, MARCH 6 | 7:15 AM – 3:45 PM

EXHIBITS OPEN NCURA CONNECT

(ADDITIONAL FEE REQUIRED TO ATTEND)

WEDNESDAY, MARCH 4 | 1:30 – 5:00 PM

24 HALF DAY AFTERNOON WORKSHOPS AND SENIOR LEVEL FORUM

(ADDITIONAL FEE REQUIRED TO ATTEND)

WEDNESDAY, MARCH 4 | 10:15 – 10:30 AM THURSDAY, MARCH 5 | 2:15 – 2:30 PM FRIDAY, MARCH 6 | 2:15 – 2:30 PM

EDUCATION SESSIONS

THURSDAY, MARCH 5 | 7:15 – 8:00 AM FRIDAY, MARCH 6 | 7:15 – 8:00 AM

THURSDAY, MARCH 5 |

NCURA EDUCATION SCHOLARSHIP FUND – HOW TO APPLY

CONTINENTAL BREAKFAST

THURSDAY, MARCH 5 | 7:15 – 8:00 AM 2:15 – 2:45 PM 3:45 – 4:00 PM

10:15 – 11:30 A ­ M 1:00 – 2:15 PM­ 2:45 – 3:45 PM 4:00 – 5:00 PM­

FRIDAY, MARCH 6 |

8:15 – 9:45 AM­ 10:15 – 11:30 AM­ 1:00 – 2:15 PM­ 2:45 – 3:45 PM­

NCURA’S COMMITMENT TO DIVERSITY AND INCLUSION

37, 44, 51, 58, 66, 72, 78, 84

THURSDAY, MARCH 5 | 8:15 – 9:45 AM

42, 48, 56, 62, 70, 76, 81, 88

36 KEYNOTE ADDRESS

CONCURRENT SESSIONS DISCUSSION GROUPS

THURSDAY, MARCH 5 | 9:45 – 10:15 AM 2:15 – 2:45 PM 3:45 – 4:00 PM FRIDAY, MARCH 6 | 9:45 – 10:15 AM 2:15 – 2:45 PM

NETWORKING AND REFRESHMENT BREAKS THE IMPACT OF NCURA MEMBERSHIP

THURSDAY, MARCH 5 | 11:30 AM – 1:00 PM FRIDAY, MARCH 6 | 11:30 AM – 1:00 PM

NETWORKING LUNCHEON

THURSDAY, MARCH 5 | 5:00 – 5:45 PM

NETWORKING RECEPTION

Sustaining Research... Together San Juan, Puerto Rico

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PRA2020 General PRA CPE INFORMATION FOR CERTIFIED PUBLIC ACCOUNTANTS

NCURA is accredited by the National Registry of CPE Sponsors. This program is administered by the National Association of State Boards of Accountancy (NASBA) to sponsor and award Continuing Professional Education Credits (CPEs) to accounting professionals. Certified Public Accountants will need to complete a CPE credit form in order to receive CPE credits. CPE forms are available at the NCURA PRA Concierge Desk. Forms must be deposited in the CPE boxes located at the NCURA PRA Concierge desk at the end of the conference. In accordance with the standards of the National Registry of CPE Sponsors, 50 minutes equals 1 CPE. Depending on the sessions and workshops you choose to attend a maximum of 19.2 CPE credits can be issued for NCURA’s PRA Conference. Fields of study available are Specialized Knowledge – Technical (S), and Personal Development – Non-technical (PD).

CPE Credits will be available for concurrent sessions, workshops and senior level forums. Discussion groups and the keynote address are not eligible for CPE credits.

Maximum Credits Available: 11.4 CPEs: Conference Only 15.2 CPEs: Conference + Half Day Conference Workshop 19.2 CPEs: Conference + Full Day Conference Workshop

Please Note: All Continuing Professional Education Credits (CPEs) will be issued by April 15, 2020.

REGISTRATION

Registration is available at www.ncura.edu and is open to any individual engaged in the administration of sponsored programs in a college, university, or teaching hospital.

Please Note: Learning objectives for each session will be noted in the conference program. Please consult the session descriptions for program level details. The only prerequisite for meeting attendance is current involvement in university sponsored research programs. There is no advanced preparation required to attend sessions. This conference is a “group-live” offering. For information regarding administrative policies, such as complaint resolution and refund, please contact our office at +1 202-466-3894.

OTHER INFORMATION

NCURA is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org.

CEU INFORMATION FOR ALL PARTICIPANTS

NCURA will be offering CEUs for the PRA Conference and Conference Workshops. The Continuing Education Unit (CEU) is a nationally recognized unit designed to provide a record of an individual’s continuing education accomplishments. Please note, CEUs are calculated based on the standard formula of 1 CEU = 10 contact hours.

Maximum Credits Available: 11.75 Hours of Education: 1.2 CEUs: Conference Only 15 Hours of Education: 1.5 CEUs: Conference + Half Day

Conference Workshop 18.25 Hours of Education: 1.8 CEUs: Conference + Full Day

Conference Workshop Please Note: All Continuing Education Units (CEUs) will automatically be sent to all registrants of the conference by mid-April, 2020.

SESSION DEFINITIONS

WORKSHOPS are deep-dive presentations, traditionally supported with PowerPoint and handouts. They are taught by topic experts in a classroom style setting. These sessions have anywhere from 20 – 70 attendees who are encouraged to ask questions. *Additional fee* SENIOR LEVEL FORUMS are intended for participants in senior management positions. Topical basics are presumed known. Discussion will dictate the length and depth of each topic. Attendance is limited to 25 people to encourage discussion and active participation. *Additional fee* CONCURRENT SESSIONS are presentations that have question and answer time built in. These sessions will have anywhere from 30 – 150 attendees.

DISCUSSION GROUPS are small group, facilitated conversations. Instead of formal presentations, the specific topics are discussed, and information is shared by the group’s attendees.

BREAKFAST CONNECT TABLES are discussions on established subjects during breakfast.

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www.ncura.edu ~ 14th Annual Pre-Award Research Administration Conference

certificate program PRA PRA2020 NCURA is offering a certificate program during the NCURA Pre-Award Research Administration Conference, March 5-6, 2020. Registrants of the conference can pick one certificate to earn. You cannot earn multiple certificates during one conference and must attend the conference in its entirety. There are 8 time slots during the conference. Registrants must participate in five sessions listed on the worksheet. The remaining three sessions are considered electives and can be from the certificate you are pursuing or from any track.

Breakfast Connect discussions do not apply. Workshop participation is not required.

There is no additional fee to participate in the NCURA Certificate Program and pre-registration is not necessary. 

Final worksheets, including the link to submit your sessions, will be posted on February 24, 2020.



Please print out your certificate worksheet to help you plan and track your sessions onsite.



Use the URL on the worksheet to complete your certificate request electronically by March 31, 2020.



The URL will open after the close of the meeting.



Certificates will be issued by April 17, 2020.

After February 24, 2020, you can review which sessions will be eligible for each certificate by clicking on each name below to see that certificate’s session list:  Career Development  Clinical/Medical  Compliance  Departmental  Federal  Global  Predominantly Undergraduate Institutions  Research Development  Senior Leadership  Sponsored Research Administration Note: Incomplete requests will not be eligible for certificates.

Questions? Please contact Tracey King, Meetings Manager king@ncura.edu | (202) 466-3894

Sustaining Research... Together San Juan, Puerto Rico

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PRA2020 stay fit!

PRA Changing time zones, networking, educational sessions, dining out... let’s face it—travel to the PRA Conference could leave you with little opportunity for fitness. And while you may be tempted to “forget” your gym clothes altogether, consider this: staying active can give you the energy and stamina you need to help you through those full days in Puerto Rico!

In fact, recent studies suggest that business travelers who exercise while they travel can improve reaction and alertness by up to 61%. Moreover, exercise boosts immunity defenses, triggers the release of brain endorphins, and even helps you sleep better. Check out our fitness options for you!

FITNESS OPPORTUNITIES CARIBE HILTON FITNESS CENTER

Open daily from 6:00 am-10:00 pm Tennis court rentals daily from 7:00 am-10:00 pm Private or group tennis lessons (30 minutes or 60 minutes) from 7:00 am-8:00 pm Activity calendar offering yoga classes, dance lessons, Pilates, Zumba, volleyball, and other fitness opportunities

CONDADO PLAZA HILTON FITNESS CENTER

Open 24 hours a day Paddle boarding, kayaking, pedal boating, and snorkeling in the Condado Lagoon Running and walking trails on the map

HYATT HOUSE FITNESS CENTER Open 24 hours a day

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HYATT PLACE FITNESS CENTER Open daily 24 hours

SHERATON PUERTO RICO FITNESS CENTER Open 24 hours a day

FITNESS STUDIOS IN SAN JUAN

Zen Fitness – 259 Calle Recinto Sur Suite 2-B San Juan, Puerto Rico 00901 V de Pilates – Av. Luis Muñoz Rivera 25 San Juan, Puerto Rico 00907 Body Temple – Ashford Ave 1407 San Juan, Puerto Rico 00907 Aggressive CrossFit – 1857 Ponce de Leon San Juan, Puerto Rico 00909

www.ncura.edu ~ 14th Annual Pre-Award Research Administration Conference

PRA2020 Sustaining Research...

Together

WORKSHOPS AND SENIOR LEVEL FORUMS MARCH 4, 2020

PRA2020 Overview PRA

workshops and Senior Level Forums

7:30 am – 5:00 pm

WORKSHOP CONCIERGE

8:30 am – 5:00 pm

FULL DAY WORKSHOPS 11

WORKSHOP 1 MANAGING SPONSORED AWARDS FROM A DEPARTMENTAL PERSPECTIVE PROGRAM LEVEL: Intermediate

12 WORKSHOP 2

EXCEL TIPS FOR PRE- AND POST-AWARD ADMINISTRATORS PROGRAM LEVEL: Intermediate

13 WORKSHOP 3

CERTIFIED FINANCIAL RESEARCH ADMINISTRATOR BODY OF KNOWLEDGE REVIEW SESSION PROGRAM LEVEL: Intermediate

8:30 am – 12:00 pm

MORNING HALF DAY WORKSHOPS 14 WORKSHOP 4

17 WORKSHOP 7

21 WORKSHOP 11

TIME MANAGEMENT: GOING FROM FRAZZLED TO FOCUSED PROGRAM LEVEL: Basic

THE YEAR IN AUDITS: WHAT’S NEW, WHAT’S HOT PROGRAM LEVEL: Intermediate

15 WORKSHOP 5

RESEARCH ADMINISTRATION CAREER PLANNING: TAKING A PERSONAL INVENTORY

PROGRAM LEVEL: Basic

18 WORKSHOP 8

FOSTERING A COMPLIANCE MINDSET – BUILDING INTERNAL CONTROLS

PROGRAM LEVEL: Overview

16 WORKSHOP 6

19 WORKSHOP 9

LIFE-CYCLE OF T32 AWARDS: NUTS AND BOLTS OF DEVELOPMENT TO CLOSEOUT PROGRAM LEVEL: Intermediate

INTRODUCTION TO POST-AWARD PROGRAM LEVEL: Basic

22 WORKSHOP 12

RESEARCH DEVELOPMENT STRATEGIES FOR BUILDING INDIVIDUAL AND INSTITUTIONAL CAPACITY PROGRAM LEVEL: Intermediate

COMPLIANCE WITH NIH GRANTS – HOW TO MITIGATE THE RISKS WHEN BEING A FOREIGN RECIPIENT OF U.S. FUNDING PROGRAM LEVEL: Basic

23 SENIOR LEVEL FORUM 13

20 WORKSHOP 10

SERVICE CENTERS: THE NOT SO SIMPLE BASICS PROGRAM LEVEL: Overview

EMPOWERING AND LEADING OUR HUMAN CAPITAL THROUGH ORGANIZATIONAL TRANSITIONS AND CHANGE MANAGEMENT PROGRAM LEVEL: Advanced

1:30 – 5:00 pm

AFTERNOON HALF DAY WORKSHOPS 24 WORKSHOP 14

FINANCIAL POST-AWARD ESSENTIALS PROGRAM LEVEL: Overview

25 WORKSHOP 15

BUSINESS COMMUNICATION: BEYOND THE EXCHANGE OF WORDS PROGRAM LEVEL: Overview

26 WORKSHOP 16

MIND THE GAP: WOMEN IN LEADERSHIP

PROGRAM LEVEL: Basic

28 WORKSHOP 18

29 WORKSHOP 19

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FOUNDATIONS OF PARTNERING WITH FEDERAL SPONSORS: AN OVERVIEW OF WORKING WITH OUR FEDERAL SPONSORS PROGRAM LEVEL: Overview

THE BRIDGE OVER TROUBLED PROPOSALS, HOW TO MAKE IT WORK PROGRAM LEVEL: Intermediate

30 WORKSHOP 20

27 WORKSHOP 17

THE NEW ERA OF EFFORT REPORTING: IT’S ALL ABOUT INTERNAL CONTROLS PROGRAM LEVEL: Intermediate

USING THE FEDERAL AUDIT CLEARINGHOUSE (FAC) DATA TO IMPROVE EFFICIENCY IN SUBRECIPIENT MONITORING PROGRAM LEVEL: Intermediate

31 WORKSHOP 21

POST-AWARD AWARENESS FOR THE PRE-AWARD ADMINISTRATOR PROGRAM LEVEL: Basic

32 WORKSHOP 22

THE DIFFERENT CHARACTERISTICS OF CONTRACTS AND THE ART OF NEGOTIATION PROGRAM LEVEL: Intermediate

33 WORKSHOP 23

EFFECTIVE MANAGEMENT PRACTICES PROGRAM LEVEL: Intermediate

34 SENIOR LEVEL FORUM 24

FROM MILD TO MADDENING: COMMON ISSUES FOR SENIOR RESEARCH ADMINISTRATORS PROGRAM LEVEL: Advanced

www.ncura.edu ~ 14th Annual Pre-Award Research Administration Conference

Wednesday March 4, 2020

workshops PRA PRA2020 8:30 am – 5:00 pm FULL DAY WORKSHOP 1

MANAGING SPONSORED AWARDS FROM A DEPARTMENTAL PERSPECTIVE PROGRAM LEVEL: Intermediate Research administration responsibilities can be overwhelming.

The process of putting a proposal together, managing a grant once funded and properly closing it out at the end are the day-to-day activities that department administrators struggle with. This workshop will focus on topics that influence the daily operations of managing sponsored awards from a PostAward perspective. It is designed for departmental research administrators and will provide them with an overview of the significant principles and issues surrounding proposals, grants and contracts. Topics will include budget development, identifying key personnel, sub-recipient vs. vendor and cost sharing. This workshop will also focus on preparing financial status reports, account reconciliation, closeout of awards, cost transfers, allowable and allocable costs and much more.

LEARNING OBJECTIVES  Participants will understand how Pre-Award activities impact Post-Award management.  Participants will understanding the different facets of Post-Award management.  Participants will leave with tips and tools to assist in managing awards.

Tamara V. Hill* Associate Vice President, Shared Services, Morehouse School of Medicine

Jennifer J. Crockett Assistant Vice Provost, Research Accounting & Financial Compliance, University of Massachusetts Boston

Tonya Foster Interim Director, Emory University

PREREQUISITES Participants will want a basic understanding of Uniform Guidance, and 1 or more years Research Administration experience.

Sustaining Research... Together San Juan, Puerto Rico

* Lead Presenter

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PRA2020 workshops PRA

Wednesday March 4, 2020

8:30 am – 5:00 pm FULL DAY WORKSHOP 2 EXCEL TIPS FOR PRE- AND POST-AWARD ADMINISTRATORS PROGRAM LEVEL: Intermediate Do you use Excel to analyze and report data? If so, you’ve probably asked yourself, “Why does this take so long? Is there a better way?” If you use Excel for budget development, you have probably asked yourself, “How can I develop a budget more quickly/accurately?” In this intermediate-level session, you will learn how to use tables, formulas, pivot tables, and conditional formatting that will help you navigate your path to success.

This is an all-day interactive session and participants should bring their own laptop to the workshop. Excel templates will be provided via a cloud drive on the day of the workshop for participants to use as they follow-along. Adequate time will be provided for participants to personalize the templates for use back home.

LEARNING OBJECTIVES  Participants will be able to examine formatting conventions that effectively communicate key information and/or highlight variances in reports.  Participants will learn to use/practice select Excel functions, formulas, and tools for reporting.  Participants will learn to use/practice select Excel functions, formulas, and tools for budgeting.  Participants will examine formatting conventions that effectively communicate key information and/or highlight variances in budgets.

Diane M. Meyer* Project Management Specialist, Office of Sponsored Programs, Iowa State University

Gaye Bugenhagen Director of Administrative Services, Department of Sociology, University of Maryland, College Park

Rebecca Hunsaker Director of Research Administration, College of Behavioral & Social Sciences, University of Maryland, College Park

PREREQUISITES Participants should have a basic knowledge of Excel formulas and functions. Participants should bring their own laptop to the workshop.

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www.ncura.edu ~ FRA/PRA Workshop Day ~ #ncuraPra #ncuraFra

* Lead Presenter

Wednesday March 4, 2020

workshops PRA PRA2020 8:30 am – 5:00 pm FULL DAY WORKSHOP 3

CERTIFIED FINANCIAL RESEARCH ADMINISTRATOR BODY OF KNOWLEDGE REVIEW SESSION PROGRAM LEVEL: Intermediate This workshop will provide participants with a review of the CFRA Body of Knowledge, intended primarily for persons who plan to take the CFRA Exam and wish to have a better understanding of the exam in order to study effectively. This workshop is being offered by the Research Administrator’s Certification Council (RACC) in collaboration with NCURA, and is endorsed by RACC. LEARNING OBJECTIVES  Participants will understand the major sections of the CFRA Exam.  Participants will be able to diagnose content areas of personal strength and weakness.  Participants will develop a personal study plan.

Robin Lewis* Director, Office of Grants & Sponsored Programs, Georgia College & State University

Georgetta M. Dennis Accountant III, Samuel Ginn College of Engineering, Department of Chemical Engineering, Auburn University

PREREQUISITES Participants will need at least two years of experience.

Taking the exam requires a B.A./B.S. degree and three years of experience in Research Administration.

Sustaining Research... Together San Juan, Puerto Rico

* Lead Presenter

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PRA2020 workshops PRA

Wednesday March 4, 2020

8:30 am – Noon MORNING HALF DAY WORKSHOP 4 TIME MANAGEMENT: GOING FROM FRAZZLED TO FOCUSED PROGRAM LEVEL: Basic “Time isn’t the main thing. It’s the only thing.” – Miles Davis No matter who you are, you only have 24 hours in a day! Have you ever looked at someone and wondered how they can get so much accomplished in a single day? Are you often challenged or overwhelmed by your work-load and struggle to find a work/life balance? Come join us as we walk through the following topics and provide assessment tools, hands-on activities as well as tips on how to go from frazzled to focused!

Deanna B. Hendrickson* Research Education & Outreach Manager, Office of Sponsored Programs, Georgia Institute of Technology Calleen Roper Assistant Director, Research Accounting, Florida State University

 Time management self-assessment  Understanding what you do – your position, tasks and expectations  Goal setting and prioritization – where are you going and what needs to be done to get there  Managing interruptions and procrastination – determining priority of tasks and preparing for the unexpected  Scheduling and self-care – be realistic, set limits and find balance LEARNING OBJECTIVES  Participants will understand how well they manage their time and discover methods to clarify their role and expectations of tasks.  Participants will be able to identify professional and personal goals as well as how to properly prioritize and achieve them.  Participants will be able to recognize why they procrastinate and how to avoid it.  Participants will learn habits to tackle large projects and manage interruptions.  Participants will learn to establish achievable boundaries that can provide an impact on their work/life balance.

PREREQUISITES None

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www.ncura.edu ~ FRA/PRA Workshop Day ~ #ncuraPra #ncuraFra

* Lead Presenter

Wednesday March 4, 2020

workshops PRA PRA2020 8:30 am – Noon

MORNING HALF DAY WORKSHOP 5 RESEARCH ADMINISTRATION CAREER PLANNING: TAKING A PERSONAL INVENTORY PROGRAM LEVEL: Basic When clarifying career goals, it is important to start with a personal inventory, however, many are unsure how to even begin. This half-day workshop will lead participants through the process of a personal inventory and will provide tangible take-aways to help define and achieve their career goals.

LEARNING OBJECTIVES  Participants will learn the importance of taking a personal inventory to determine their true career goals and will learn the difference between a dream and a goal.  Participants will perform a personal inventory using such tools as a personal SWOT analysis and a personal mission statement and will learn how to analyze their results.

Sikirat A. Tijani* Associate Director, Grants and Contracts, Ann & Robert H. Lurie Children’s Hospital of Chicago

Anita Mills Sales Enablement Consultant, Cayuse

PREREQUISITES None

Sustaining Research... Together San Juan, Puerto Rico

* Lead Presenter

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PRA2020 workshops PRA

Wednesday March 4, 2020

8:30 am – Noon MORNING HALF DAY WORKSHOP 6 LIFE-CYCLE OF T32 AWARDS: NUTS AND BOLTS OF DEVELOPMENT TO CLOSEOUT PROGRAM LEVEL: intermediate During this workshop we will discuss multiple Training Grant Mechanisms. We will share our process that has been developed and tested over the last five years, best practices and lessons learned. We will walk through our proposal development process and Post-Award management through closeout.

LEARNING OBJECTIVES Participants will have a better understanding of training grants that involve xTract, xTrain and the new guidelines that have been issued. Also, participants will see how the model can be used for multiple sponsors.

PREREQUISITES  Participants will want to have a basic understanding of the differences between research grants and training awards.  Previous experience with working with training awards is helpful but not required.

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Mandi M. Blochberger* Assistant Director, Research Administration Services, Emory University

Glenda A. Bullock Director of Research and Business Administration, Department of Medicine, Washington University in St. Louis

Nancy Jenkins Senior Director, DOMRAS, Emory University School of Medicine

* Lead Presenter

Wednesday March 4, 2020

workshops PRA PRA2020 8:30 am – Noon

MORNING HALF DAY WORKSHOP 7 THE YEAR IN AUDITS: WHAT’S NEW, WHAT’S HOT PROGRAM LEVEL: Intermediate This workshop will provide a recap of the NSF, NIH and other OIG Audit work plans and recent audit results and settlements.

LEARNING OBJECTIVES Participants will gain an understanding of the basis of the year in audit findings, provided in the context of audit themes and preventative measures, through interactive discussion and the use of source materials.

Jeffrey A. Silber* Senior Director, Sponsored Financial Services, Cornell University

Roseann L. Luongo Manager, Huron

PREREQUISITES Participants will want experience in one or more phase of the sponsored project life cycle and basic knowledge of federal grant requirements.

Sustaining Research... Together San Juan, Puerto Rico

* Lead Presenter

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PRA2020 workshops PRA

Wednesday March 4, 2020

8:30 am – Noon MORNING HALF DAY WORKSHOP 8 FOSTERING A COMPLIANCE MINDSET – BUILDING INTERNAL CONTROLS PROGRAM LEVEL: Overview Over the past few years, compliance has risen to a significant level of importance in the research community. Increased regulations, competition and the day-to-day demands of managing various strings attached to sponsored agreements often leave Research Administrators with minimal time to develop and maintain adequate compliant programs within their offices. Furthermore, OMB 2 CFR 200 (Uniform Guidance) requires that recipients of federal funds provide a reasonable assurance that internal controls exist in several areas related to managing federal awards. This half-day workshop will assist Administrators with developing or enhancing an existing compliance program throughout the award life cycle.

Participants will understand the key elements needed to foster a compliance mindset, examine the guiding regulations, explore strategies to developing compliant offices, discuss ways to overcome the challenges and explore examples of adequate compliance programs. Participants will also be introduced to the concept of internal controls, as defined by the Committee of Sponsoring Organization (COSO) by the Treadway Commission and the Greenbook issued by the Comptroller of the United States.

Marchon Jackson* Director of Finance and Administration, Sponsored Program Accounting & Compliance (SPAC), University of Maryland, College Park Debra Y. Murray Assistant Director, Compliance, University of Maryland, College Park

Andrea Zakrzewski Associate Director for Grants Management, Office for Sponsored Research, Northwestern University

LEARNING OBJECTIVES  Participants will understand characteristics and strategies of developing an adequate compliance program throughout the award life-cycle.  Participants will learn methods to avoid unintended audit exposure while trying to achieve compliance.  Participants will understand the consequences of non-compliance.  Participants will learn how to navigate through the guiding regulations associated with compliance.  Participants will walk away with best practices for developing and maintaining a compliance mindset.

PREREQUISITES None

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www.ncura.edu ~ FRA/PRA Workshop Day ~ #ncuraPra #ncuraFra

* Lead Presenter

Wednesday March 4, 2020

workshops PRA PRA2020 8:30 am – Noon

MORNING HALF DAY WORKSHOP 9 INTRODUCTION TO POST-AWARD PROGRAM LEVEL: Basic Research Administration is a complex world of acronyms, regulations, policies and guidelines. It can be overwhelming at times for even seasoned professionals, much less someone entering the field. This workshop will focus on the various aspects of Uniform Guidance under Post-Award Requirements (Subpart D), Cost Principles (Subpart E) and Audit Requirements (Subpart F). The information provided will serve as a foundation for research administration from the perspective of the Post-Award phase of the award life cycle.

LEARNING OBJECTIVES  Participants will gain insight into the life cycle of an award with a focus on the various aspects of research administration from the Post-Award perspective.  Participants will be able to understand roles and responsibilities, cost principles and the role of internal controls within Post-Award management.  Participants will be provided a set of basic tools and forms intended to assist with award management.

David M. Schultz* Assistant Vice President, Research Administration and Finance, Rensselaer Polytechnic Institute

Anne Albinak Director of Research Administration Operations, Whiting School of Engineering, Johns Hopkins University

PREREQUISITES None

Sustaining Research... Together San Juan, Puerto Rico

* Lead Presenter

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PRA2020 workshops PRA

Wednesday March 4, 2020

8:30 am – Noon MORNING HALF DAY WORKSHOP 10 RESEARCH DEVELOPMENT STRATEGIES FOR BUILDING INDIVIDUAL AND INSTITUTIONAL CAPACITY PROGRAM LEVEL: Intermediate Beyond developing budgets, filling out sponsor forms, and submitting proposals, research administrators at PUIs and research developers R1s support faculty by identifying and disseminating funding opportunities, offering strategic advice to make applications more competitive, promoting intramural and extramural collaborations, facilitating sponsor interactions and site visits, hosting grant writing workshops and advising senior leadership on issues related to research. In this workshop, the presenter will share research development strategies, ranging from big-picture infrastructure considerations to smallpicture details, that are effective for stimulating the research enterprise. You will gain insights on key elements in the areas of strategic research advancement, communication of research, enhancement of collaboration, and proposal support functions that can help build faculty capacity and enrich the institutional environment for extramurally funded innovative research, scholarship, and creative activity.

Jeremy Miner* Director of Grants and Contracts, Office of Research and Sponsored Programs, University of Wisconsin-Eau Claire

Katherine Durben Executive Director, Office of Research and Sponsored Programs, Marquette University

LEARNING OBJECTIVES  Participants will learn specific writing strategies to share with faculty for increasing the persuasiveness of grant proposals.  Participants will understand four different types of collaborations and essential characteristics of grant leaders that contribute to success.  Participants will be able to identify institutional incentives, programs, and activities that can enhance faculty research development.

PREREQUISITES Participants will need at least 3 years’ experience with proposal writing or have responsibility for faculty research development.

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* Lead Presenter

Wednesday March 4, 2020

workshops PRA PRA2020 8:30 am – Noon

MORNING HALF DAY WORKSHOP 11 SERVICE CENTERS: THE NOT SO SIMPLE BASICS PROGRAM LEVEL: Overview This workshop will provide a detailed overview of establishing, operating and oversight of service centers. Topics to be discussed will include definitions, federal regulations, creating budgets, setting billing rates, treatment & issues relating to subsidies, specialized service centers, compliance and common issues in operating service centers. This workshop will include presentation, discussion and mini case studies/exercises.

LEARNING OBJECTIVES  Participants will be provided with general information on the definitions of service centers, recharge centers, specialized service facilities and core facilities.  Participants will discuss steps for establishing and operating a service center.  Participants will have a detailed understanding of the complexities of setting the rates, establishing and applying subsidies and of the various compliance issues associated with operating a service center.  Participants will be provided with an opportunity to discuss institutional policies and procedures and school specific questions regarding service centers.

Sarah T. Axelrod* Assistant Vice President, Office for Sponsored Programs, Harvard University

Zachary Belton Senior Director, Huron

PREREQUISITES  Participants will want an understanding of basic cost principles established by the Uniform Guidance for allowability, allocability, reasonableness and consistency of costs.  Participants will benefit from a high level understanding of distinctions between direct and indirect costs.  Participants will want prior exposure to service centers in an institutional environment.

Sustaining Research... Together San Juan, Puerto Rico

* Lead Presenter

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PRA2020 workshops PRA

Wednesday March 4, 2020

8:30 am – Noon MORNING HALF DAY WORKSHOP 12 COMPLIANCE WITH NIH GRANTS – HOW TO MITIGATE THE RISKS WHEN BEING A FOREIGN RECIPIENT OF U.S. FUNDING PROGRAM LEVEL: Basic As a recipient of NIH awards, you must comply with the policies that affect your grant, many of which are based on U.S. law. It is therefore crucial to understand the NIH and the U.S. Federal Government policies and to know what is expected in terms of compliance. At this workshop we will identify some of the main compliance areas and how to mitigate the risks around them.

LEARNING OBJECTIVES  Participants will have a general understanding of the main compliance requirements when receiving NIH/U.S. Federal Awards.  Participants will understand the possible effects of noncompliance and the risks of bringing a U.S. funded project onboard.  Participants will have learned strategies how to mitigate compliance issues.

Eva Björndal* Head of Post-Award, Research Management & Innovation, King’s College London

Daniela Amadio Head of Research Grants (Pre-Award), King’s College London

PREREQUISITES None

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* Lead Presenter

Wednesday March 4, 2020

senior level PRA PRA202 0 forum 8:30 am – Noon

MORNING HALF DAY SENIOR LEVEL FORUM 13 EMPOWERING AND LEADING OUR HUMAN CAPITAL THROUGH ORGANIZATIONAL TRANSITIONS AND CHANGE MANAGEMENT PROGRAM LEVEL: Advanced Change is never easy. Ready or not, we all go through numerous transitions in our lives – changing jobs, career, going back to school or something personal. Navigating the gray area of transition can be stressful, difficult and demanding. This session will focus on things a research administrator can do to keep centered and grounded while moving forward. The transition should be a structured approach for ensuring that changes are thoroughly and smoothly implemented and the lasting benefits of change are realized. In addition, it will focus on the wider impacts of transition and change management and how research administrators can establish the framework for managing change systematically.

Rosemary E. Madnick* Executive Director, Office of Grants and Contracts, Office of Grants and Contracts Administration, University of Alaska Fairbanks Robyn B. Remotigue Director, Office of Research Services, School of Public Health, University of North Texas Health Science Center at Fort Worth

LEARNING OBJECTIVES  Participants will discuss the purpose of transitioning and change management.  Participants will learn problem solving strategies.  Participants will discuss work life integration.

PREREQUISITES Management experience required.

Sustaining Research... Together San Juan, Puerto Rico

* Lead Presenter

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PRA2020 workshops PRA

Wednesday March 4, 2020

1:30 – 5:00 pm AFTERNOON HALF DAY WORKSHOP 14 FINANCIAL POST-AWARD ESSENTIALS PROGRAM LEVEL: Overview The Financial Post-Award Overview workshop will cover various areas of research financial management including internal controls, financial business processes, facilities and administration costs, audit and compliance supplement requirements. This workshop will provide basic level information of financial Post-Award research administration through a combination of lecture, case studies and discussion of shared experiences and best practices.

LEARNING OBJECTIVES  Participants will be able to articulate cost accounting principles.  Participants will understand the importance of internal controls.  Participants will appreciate the purpose of F&A and the importance of proper expense coding.  Participants will understand effort certification and different compensation compliance models.  Participants will understand the importance and take-away key components of Federal Audits.  Participants will learn to recognize key compliance requirements.

A. Chea Smith* Director, Cost Analysis and Reporting, Rutgers, The State University of New Jersey

Lamar K. Oglesby Director, Grant & Contract Accounting, Rutgers, The State University of New Jersey

Jaquion L. Gholston Associate Director of Sponsored Accounting, Office of Sponsored Accounting & Cost Analysis, Stevens Institute of Technology

PREREQUISITES None

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* Lead Presenter

Wednesday March 4, 2020

workshops PRA PRA2020 1:30 – 5:00 pm

AFTERNOON HALF DAY WORKSHOP 15 BUSINESS COMMUNICATION: BEYOND THE EXCHANGE OF WORDS PROGRAM LEVEL: Overview Communication in any business must be effective in order to thrive. Business communication is the sharing of information with colleagues, interacting with peers, meeting clients, and working with others inside and outside of an organization.

Effective business communication is the mutual understanding of the message that is being received; verbal, non-verbal or written.

This workshop will help research administrators discover how to go beyond the exchange of words to communicate the message that was meant to be relayed.

Tolise C. Dailey* Training Manager, Research Development Team, Johns Hopkins University

Susan W. Sedwick Senior Consulting Specialist, Attain

LEARNING OBJECTIVES  Participants will receive strategies and tools for all types of business communications.  Participants will be able to engage in communication inquiry.  Participants will be able to interpret and evaluate correspondence.  Participants will be able to create messages for their audience.  Participants will learn to facilitate communication scenarios.

PREREQUISITES None

Sustaining Research... Together San Juan, Puerto Rico

* Lead Presenter

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PRA2020 workshops PRA

Wednesday March 4, 2020

1:30 – 5:00 pm AFTERNOON HALF DAY WORKSHOP 16 MIND THE GAP: WOMEN IN LEADERSHIP PROGRAM LEVEL: Basic According to a recent survey (Shambrook et al, 2015) women account for 85% of the research administration workforce.

Unknown is what percentage hold, or aspire to hold, leadership positions within this field. Regardless of where you are in your current leadership journey, just starting out or well on your way, this workshop will offer practical advice to help women achieve their leadership goals.

“Mind the Gap: Women in Leadership” is a dialog on the gender gap that exists globally in many leadership positions. During our time together we will explore obstacles that may hold us back from reaching our leadership potential, potential sources of tapped and untapped strengths, and resources for mapping leadership goals. Participants will develop individualized action plans and identify actionable steps employers can take to close the gender leadership gap.

While focused on women in leadership, we welcome and encourage all to join us, as the principles to be presented are universal to setting leadership goals. Additionally, male and female leaders can gain insight into real issues that women face on their leadership journeys, thereby becoming more effective leaders to all.

Tricia L. Callahan* Senior Research Education and Information Officer, Office of Sponsored Programs, Colorado State University

Martin Kirk Operations Director, Research & Innovation, King’s College London

Denise A. Wallen Research Officer & Research Assistant Professor, University of New Mexico

LEARNING OBJECTIVES  Participants will be able to define the Gender Leadership Gap – what it is and contributing factors.  Participants will be able to name the obstacles that hold them back from reaching their leadership potential and identify the strengths they bring to the table.  Participants will be able to locate resources to assist them on their leadership journey.  Participants will create a personalized leadership plan using tools provided during the workshop.

Participants will identify actionable steps employers can take to close the gender leadership gap..

PREREQUISITES None

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www.ncura.edu ~ FRA/PRA Workshop Day ~ #ncuraPra #ncuraFra

* Lead Presenter

Wednesday March 4, 2020

workshops PRA PRA2020 1:30 – 5:00 pm

AFTERNOON HALF DAY WORKSHOP 17 FOUNDATIONS OF PARTNERING WITH FEDERAL SPONSORS: AN OVERVIEW OF WORKING WITH OUR FEDERAL SPONSORS PROGRAM LEVEL: Overview The size of the government is overwhelming, even when you only focus on the sponsored projects-related areas. Having a better understanding of our federal partners can go a long way in navigating laws, regulations, and the agencies themselves.

Federal agencies provide the lion’s share of sponsored project funding for most of our institutions. Federal laws and regulations drive our internal policies and system structures. This basic workshop covers foundational federal government topics and operations related to sponsored projects as well as specific information about federal agencies, their staff, and existing resources.

Amanda Snyder* Associate Director, Office of Sponsored Programs, University of Washington

Roger Wareham Director, Office of Grants and Research, University of Wisconsin-Green Bay

Participants will leave with a better understanding of how our federal sponsors are structured, who the major players within the agencies are, what impacts their work and what they can do to partner with federal sponsors.

Join these instructors as they provide their insights from experience both working within federal offices and with federal agencies.

LEARNING OBJECTIVES  Participants will have a basic understanding of hierarchy of federal regulations.  Participants will have a basic understanding of grants vs. contracts.  Participants will have a basic understanding of federal electronic systems, spanning the sponsored project lifecycle from proposal through closeout.  Participants will have a basic understanding of federal agency staff who interact with universities.  Participants will have a basic understanding of agency structure, culture, and mission and their relationship to requirements and communications.  Participants will have a basic understanding of external factors that impact federal agencies.  Participants will have a basic understanding of resources for keeping on top of the ever changing federal landscape.

PREREQUISITES None

Sustaining Research... Together San Juan, Puerto Rico

* Lead Presenter

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PRA2020 workshops PRA

Wednesday March 4, 2020

1:30 – 5:00 pm AFTERNOON HALF DAY WORKSHOP 18 THE NEW ERA OF EFFORT REPORTING: IT’S ALL ABOUT INTERNAL CONTROLS PROGRAM LEVEL: Intermediate Whether an institution charges and documents personnel costs using a traditional effort reporting methodology, or uses an alternative approach, this requirement has not gone away. Though conceptually simple, people with experience know there are a number of factors that can quickly reduce this administrative exercise to a bureaucratic nightmare. While the Uniform Guidance leaves each Institution with flexibility to devise a compliant “system” that works for them, there is a strong emphasis on internal controls. This workshop will explore where university research administrators interface with personnel costs over the lifecycle of a sponsored award, specifically focusing on key areas that deserve attention when developing and testing internal controls. Components for good management of the requirements for charging and documenting personnel costs will be covered. Workshop participants should plan to engage in a conversation with the faculty, and bring questions and their experiences.

LEARNING OBJECTIVES  Participants will gain an understanding of the principal requirements for charging and documenting personnel costs.  Participants will gain knowledge of internal controls in this area throughout the lifecycle of a sponsored award.  Participants will gain awareness of key issues that need attention in university practices in this area.

Ashley E. Whitaker* Associate Director, Office of Sponsored Programs, Nova Southeastern University

Kristi L. Bazata Director, Research Policy & Indirect Cost, Columbia University in the City of New York

Elena M. Cruse Research Business Partner, Children’s Mercy Hospital

PREREQUISITES Participants will need a basic understanding of the principles surrounding the documentation of personnel costs in order to attend this workshop.

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www.ncura.edu ~ FRA/PRA Workshop Day ~ #ncuraPra #ncuraFra

* Lead Presenter

Wednesday March 4, 2020

workshops PRA PRA2020 1:30 – 5:00 pm

AFTERNOON HALF DAY WORKSHOP 19 THE BRIDGE OVER TROUBLED PROPOSALS, HOW TO MAKE IT WORK PROGRAM LEVEL: Intermediate This workshop will provide an overview of the subject matter which research administrators need to know in order to effectively manage research. In the cradle to grave concept of research, it takes an experienced administrator to move a grant from proposal to production to closeout. This workshop will give intense training focused on the production (lifecycle) aspect of research. We will cover the role of a Pre-Award, Departmental Administrator and the Post-Award contribution to the lifespan of a grant. We will delve into sponsored vs non-sponsored support for researchers, compliance issues, space and facilities, on-boarding and more. We will explain how to review research portfolios in terms of sustainability, recognizing financial cliffs, planning for expansion of infrastructure, and how to supplement traditional methods of financial support. We will also discuss the fundamentals of working with faculty: helping them develop proposal plans, familiarizing them with the local and global research environments, helping them navigate the multitude of compliance regulations associated with research and how to plan for the long-term sustainability of a research program.

We will also have a scenario-based discussion for application of common themes for the DRA in the production phase in order to properly bury a grant in closeout. This workshop is applicable for active DRA’s and central individuals who want a better understanding of what happens to the grant between proposal and closeout.

Derick F. Jones* Program Manager, Translational Genomics and Population Sciences, Lundquist Institute for Biomedical Innovation at HarborUCLA Medical Center Rashonda Harris Director, Post-Award Operations, Office of Finance Grants & Contracts, Emory University

LEARNING OBJECTIVES  Participants will receive intensive training on grant production and project management.  Participants will receive training on the complexities of managing a research enterprise.  Participants will gain a greater understanding that a DRA’s role is pivotal to the success of research.

PREREQUISITES Participants will want basic familiarity with the role of the DRA.

Sustaining Research... Together San Juan, Puerto Rico

* Lead Presenter

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PRA2020 workshops PRA

Wednesday March 4, 2020

1:30 – 5:00 pm AFTERNOON HALF DAY WORKSHOP 20 USING THE FEDERAL AUDIT CLEARINGHOUSE (FAC) DATA TO IMPROVE EFFICIENCY IN SUBRECIPIENT MONITORING PROGRAM LEVEL: Intermediate This half-day workshop will provide a hands-on, practical review of two mandatory aspects of subrecipient monitoring under the Uniform Guidance: (I) determining whether your subrecipients have audit findings and (II) conducting organizational risk assessments. The workshop will open with an introduction of the relevant Uniform Guidance requirements. In Part I, participants will learn how to navigate the Federal Audit Clearinghouse (FAC) website and how publicly available data can be used to quickly and efficiently identify which of their subrecipients have findings. They will learn how to create an Excel database of subrecipients and easily pull data from the FAC, reducing administrative burden and improving the accuracy of results.

In the last section of this Part, participants will learn how to use data collection forms in the FAC to identify which of those organizational assessments warrant further inquiry and develop required management plans. In Part II, the co-presenters will use case studies to show how their two unique institutions – a) a de-centralized private university and b) a highly centralized non-profit hospital research institute – approach organizational risk assessments. Participants will be encouraged to ask questions and engage in open dialog.

LEARNING OBJECTIVES  Participants will learn how to use Excel databases and formulas to distill FAC data and identify which of an institution’s subrecipients have findings (e.g., material weaknesses, significant deficiencies, questioned costs, etc.).  Participants will learn how to interpret data collection forms on the FAC to determine whether findings are related to a subaward issued by your institution.  Participants will discover how your institution’s infrastructure, history, and sponsored research portfolio can affect how you perform an organizational risk assessment.  Participants will bring back practical resources and methods for conducting subrecipient risk assessments which will save time and reduce administrative burden.

Webb Brightwell* Senior Director of Pre-Award Services, Faculty of Arts & Sciences Research Administration Services, Harvard University

Jackie Lucas Director, Office Sponsored Research, Beckman Research Institute of the City of Hope

Megan Reed Grants and Contracts/Subawards Administrator, Beckman Research Institute of the City of Hope

Tracey Westervelt Director, Research Finance, Harvard University

PREREQUISITES Participants will want some familiarity with the Uniform Guidance (particularly, requirements for subrecipient monitoring), and experience creating spreadsheets and working with formulas in Excel. Previous experience with the FAC is not required.

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* Lead Presenter

Wednesday March 4, 2020

workshops PRA PRA2020 1:30 – 5:00 pm

AFTERNOON HALF DAY WORKSHOP 21 POST-AWARD AWARENESS FOR THE PRE-AWARD ADMINISTRATOR PROGRAM LEVEL: Basic This workshop is designed for Research Administrators interested in thinking ahead to the award stage of a project when searching for funding opportunities, preparing proposal components, or reviewing proposals in a department, school/ college, or central office role. Participants in this workshop will have the opportunity to engage in meaningful discussion of PreAward activities with a focus on topics that typically arise during the life cycle of a sponsored project, spanning from award set-up and implementation through closeout and audit. We will discuss strategies for proactively identifying potential areas of concern when reading through funding solicitations and best practices for mitigating those concerns when putting together proposals. Post-Award topics discussed during the workshop may include cost sharing, effort commitments, employee vs. consultant classifications, subaward vs. vendor determinations, IRB and IACUC approvals, reporting requirements, export controls, and management of awards with a foreign component.

LEARNING OBJECTIVES  Participants will learn keywords and phrases to watch out for when reviewing funding solicitations.  Participants will learn to recognize budget areas that may need special attention during the life of an award.  Participants will learn techniques for preparing strong and effective budget justifications that will help minimize uncertainty for their future selves or other colleagues who may be responsible for the Post-Award management of a project.

Jennifer Lech* Director of Pre-Award Services, Harvard University

Christian Pfeiffer Flores Assistant Director for Grants & Awards, The University of Texas at Austin

Charlotte Gallant Director of Cost Analysis and Compliance, FAS Research Administration Services, Harvard University

PREREQUISITES None

Sustaining Research... Together San Juan, Puerto Rico

* Lead Presenter

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PRA2020 workshops PRA

Wednesday March 4, 2020

1:30 – 5:00 pm AFTERNOON HALF DAY WORKSHOP 22 THE DIFFERENT CHARACTERISTICS OF CONTRACTS AND THE ART OF NEGOTIATION PROGRAM LEVEL: Intermediate There are many types of contracts and not all are the same.

More importantly, not all contracts are negotiated the same.

For example, even though FDP (Federal Demonstration Partnership) created several templates to reduce the need to negotiate, often times organizations prefer to negotiate in accordance with their own institutional guidelines.

Other examples include Clinical Trials /Industry Sponsored Agreements, Data Use Agreements and Sponsored Research Agreements.

LEARNING OBJECTIVES Participants will explore the different types of contracting, different office models which vary by organization and how to successfully negotiate on behalf of your organization with win-win results.

PREREQUISITES Participants should have a moderate to advanced understanding, regarding the difference aspects of contract negotiation.

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Jamie Caldwell* Associate Vice Chancellor for Research Administration, The University of Kansas Medical Center

Nancy R. Lewis Executive Director, Sponsored Projects, University of CaliforniaIrvine

Jennifer Liasson Senior Contracting Officer, Office of Sponsored Projects, Office of the Vice President for Research, Office of Sponsored Projects, The George Washington University

* Lead Presenter

Wednesday March 4, 2020

workshops PRA PRA2020 1:30 – 5:00 pm

AFTERNOON HALF DAY WORKSHOP 23 EFFECTIVE MANAGEMENT PRACTICES PROGRAM LEVEL: Intermediate Almost anyone can be a manager, but how can you use and develop your skills to be most effective? This workshop will focus on some fundamental management strategies, such as:  Knowing your own strengths  Hiring the right people  Performance management  Managing resources within the constraints of your environment  Maintain positive employee engagement LEARNING OBJECTIVES  Participants will be able to engage in several different management scenarios to better understand there isn’t just one ‘right’ answer to effectively managing a team.  Participants will gain a foundational understanding how to use their strengths to be effective.  Participants will be able to develop strategies to hire the right people.  Participants will have a better understanding of the importance of addressing both positive and negative performance issues.  Participants will be able to develop strategies to keep staff engaged.

Lisa E. Mosley* Executive Director, Office of Sponsored Projects, Yale University

Sarah Panepinto Director of Grants & Contracts Services, University of Texas at Arlington

PREREQUISITES This workshop is geared toward participants who are relatively new (0-5 years) to managing a team. Participants will want to have responsibility (directly or indirectly) for supervision of staff.

Sustaining Research... Together San Juan, Puerto Rico

* Lead Presenter

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PRA2020 workshops PRA

Wednesday March 4, 2020

1:30 – 5:00 pm AFTERNOON HALF DAY SENIOR LEVEL FORUM 24 FROM MILD TO MADDENING: COMMON ISSUES FOR SENIOR RESEARCH ADMINISTRATORS PROGRAM LEVEL: Advanced Senior research administrators continually confront changing regulations, new policy interpretations, and the need to issue guidance on every hot topic on the research horizon. We also have to address staff needs, management challenges, subtly directing our bosses, succession planning, and how to make time for the farmer’s market on Saturdays. Really, how can we get it all done!

This panel will discuss a number of current issues in research administration. Topics might include close encounters with OIG, reporting foreign engagements, changes in Other Support, and timely progress reports. We can also look at how to organize and deploy resources for problem solving, how to understand active listening, and how to help the boss.

Kim Moreland* Associate Vice Chancellor for Research Administration, University of Wisconsin – Madison, NCURA Distinguished Educator

Shannon Lysen Director, Office of Sponsored Research, Fred Hutchinson Cancer Research Center

The panelists will select a few topics, but we will also ask you for topics that are on your mind. We will all bring ideas, experiences, frustrations and inspirations that make our jobs more effective and satisfying. No question is too silly to ask, and no problem is too maddening to attack. This forum allows you to share a workspace with peers. Come join us!

LEARNING OBJECTIVES  Participants will understand how to deal with current issues in research administration.  Participants will share experiences and observe responses by other research institutions.  Participants will develop a greater understanding of how to lead an office of research administration.

PREREQUISITES Participants will want a broad understanding of key issues in management and in regulations that underlie sponsored research.

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www.ncura.edu ~ FRA/PRA Workshop Day ~ #ncuraPra #ncuraFra

* Lead Presenter

PRA2020 Sustaining Research...

Together

AGENDA THURSDAY MARCH 5, 2020

PRA2020 AGENDA PRA

Wednesday March 4, 2020

10:15 – 10:30 AM

NCURA Education Scholarship Fund - How to Apply

1:00 – 5:00 PM

The NCURA Education Scholarship Fund (ESF) is an expression of NCURA’s commitment to the development of research administrators.

The ESF is awarding $2500 scholarship(s) to members who seek graduate education in research administration. To learn more about the FUND come visit with us on the Third floor, Ballroom Foyer.

AGENDA 7:15 AM – 5:00 PM

PRA Concierge Participant Materials Pick-up Exhibits Open

PRA Concierge Participant Materials Pick-up

Thursday March 5, 2020

7:15 – 8:00 AM

Continental Breakfast NCURA’s Commitment to Diversity and Inclusion

NCURA supports and promotes diversity, equity and inclusion of all members.

The organization has adopted a commitment to diversity and inclusion, developed a volunteer matrix to promote opportunities for inclusion throughout the organization, and integrated diversity and inclusion themes into various professional development opportunities. NCURA is dedicated to continuing this great work while providing an environment of equity and inclusion for all members regionally, nationally and globally. To learn more, visit us on the Third floor, Ballroom Foyer.

8:15 – 9:45 AM ~ KEYNOTE ADDRESS

POWER TO THE PEOPLE: ALTERNATIVE ENERGY SOURCES FOR ISLAND COMMUNITIES AND MUNICIPALITIES Jonathan J. Marvel, FAIA, Principal at Marvel Architects, Co-founder of Resilient Power Puerto Rico Born in Puerto Rico, Jonathan Marvel is an architect and urban designer with over 30 years of experience providing civic planning, community, economic and sustainable development of public spaces, infrastructure, educational institutions, single and multi-family housing, libraries, museums, performing arts and large-scale mixed-use developments. He is Founding Principal of Marvel Architects with offices in New York and San Juan.

In 2017, Jonathan co-founded Resilient Power Puerto Rico and since then has spoken on behalf of the island’s needs at TEDx Dartmouth, The Architectural League, AIA Puerto Rico, UMass Club, Colegio de Arquitectos de Puerto Rico, Universidad Politécnica de Puerto Rico, and the Universitario Tecnológico de Bayamón Presidential Keynote. Jonathan is the recipient of national and international design awards including a 2019 Presidential Citation by the National American Institute of Architects, co-chaired the NYAIA Planning and Urban Design Committee and sits on the boards of The Buckminster Fuller Institute and The Isamu Noguchi Museum. Jonathan has contributed essays on museums, public community spaces, and micro housing, and is also the founder of Truck Product Architecture, PRotechos, providing roofs for houses in Puerto Rico, and Citizen Designer, a participatory planning listening and advocacy effort.

Two weeks after Hurricane María a prototype was created to test a hypothesis about powering up informal communities that were the last in line to receive help. Two years later, Resilient Power Puerto Rico has built forty sites that provide thousands of people with electricity, water, communication and refrigeration.

In teaming with other groups like Rocky Mountain Institute, RPPR’s goals are broadened to include online platforms and larger scale microgrids. Join us at PRA, to hear the many ways Resilient Power Puerto Rico has restored the island.

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www.ncura.edu ~ 14th Annual Pre-Award Research Administration Conference

* Lead Presenter

Thursday March 5, 2020

agenda PRA PRA2020

9:45 – 10:15 AM ~ NETWORKING AND REFRESHMENT BREAK NCURA’S COMMITMENT TO DIVERSITY AND INCLUSION THE IMPACT OF NCURA MEMBERSHIP Support Your Faculty, Build Your Community, Advance Your Career. Not an NCURA member yet? Don’t let your journey with NCURA end in Puerto Rico! Join us! Visit the Impact of NCURA Membership table in the Third Floor, Ballroom Foyer for more information on the benefits of becoming an NCURA member.

10:15 – 11:30 am | Education Sessions CONCURRENT SESSIONS COMPLIANCE | Intermediate

A NATIONAL STANDARD FOR UG COMPENSATION COMPLIANCE

Most university auditors are familiar with effort reporting systems that account for time charged on federal grants. However, the Uniform Guidance (2 CFR, 200) focuses on the system of internal controls to support compensation (allocation of salary) which allows grantees to streamline compensation compliance controls that may reduce administrative burden placed on faculty and institutions receiving federal funds. Accounting for salaries and fringe benefits continues to be a major area of concern for the research enterprise at the federal and university level. A national Cohort of Institutions created a control framework for compensation compliance that allows for alternatives to traditional effort reporting. This panel session will focus on the activities of a national Cohort of Institutions, including the creation of the internal control framework that efficiently meets the requirements of Uniform Guidance 200.430 Compensation Personal Services. The session will include an overview of the framework, examples of institutional implementations, feedback from the audit community, current environment of institutions that have transitioned as well as the benefits of having a national standard. The panel will also address the audit and compliance perspectives for the internal control framework. This presentation will provide attendees with the needed information about alternative methods of compensation compliance that are growing within the university community.

LEARNING OBJECTIVES  Participants will gain a better understanding of the requirements stated in UG 200.430 and the flexibilities afforded to institutions of higher education.  Participants will gain a better understanding of the standards for documenting personnel expenditures.  Participants will understand the differences between commitment of time and allocation of salary.  Participants will review the juxtaposition of faculty and administration perspectives of ‘tracking’ and reporting.  Participants will hear examples of internal controls, how they are integrated into a framework and their association to COSO and the green book.  Participants will hear examples of institutional reports that demonstrate alternatives to effort reporting methodologies for the after-the-fact review requirements of payroll charges.

PREREQUISITES Participants will want a basic understanding of UG 200.430.

David Ngo*, Associate Provost, Provost’s Office, New School Lisa E. Mosley, Executive Director, Office of Sponsored Projects, Yale University

Sustaining Research... Together San Juan, Puerto Rico

#ncuraPra

* Lead Presenter

37

PRA2020 AGENDA PRA

Thursday March 5, 2020

10:15 – 11:30 am | Education Sessions CONCURRENT SESSIONS continued DEPARTMENTAL | Basic

PRE- AND POST-AWARD ADMINISTRATOR INTERACTIONS: CAN’T WE ALL JUST GET ALONG?

Whether you oversee the grant process from beginning to end, or work with a counterpart or team, join us as we discuss best practices and the need to develop strong departmental and campus-wide relationships. Grant submission and administration can be stressful for all involved and often leads to conflict. Pair this with the inevitable conflict that arises within most office settings, and it becomes easy to see why there is a high turnover in our field. Join us as we discuss topics ranging from managing workplace conflict to best practices for Pre- and Post-Award administrator interactions, including tools and resources to make your job easier! This presentation will focus on workplace conflict management, the communication between departments, and the entirety of the award process – from start to finish – and how to mitigate issues along the way. Led by both Pre- and Post-Award administrators, see examples of reporting and communication strategies within the grant process.

This session is beneficial to both Pre-Award Research Administrators and Financial Research Administrators.

LEARNING OBJECTIVES  Participants will leave with an understanding of the relationship between Pre- and Post-Award administrators.  Participants will learn best practices on handling workplace conflict.  Participants will experience an interactive overview of the award process within a mid-size university department/college.  Participants will be introduced to a variety of ways to identify and communicate potential funding sources to faculty/staff.  Participants will be introduced to various tools, including: a departmental funding calendar, examples of interdepartmental award progress communications, Post-Award PI meeting templates, and total departmental award tracking.

PREREQUISITES None

Kristen Massey*, Proposal Coordinator, Office of Research & Engagement, University of Tennessee Robin Leibert, Business Manager, Research Administration and Engagement, University of West Florida FEDERAL | Update

OMB UPDATE ON THE PRESIDENT’S MANAGEMENT AGENDA AND THE UNIFORM GUIDANCE 2 CFR 200

The Federal Government awards over $700 billion in federal grants each year to support a wide range of activities to colleges, universities, State and local governments, Indian tribal governments and nonprofit organizations. Research represents a large part of Federal funded activities. The ResultsOriented Accountability for Grants Cross Agency Priority Goal (Grants CAP Goal) of the President’s Management Agenda (PMA) recognizes that current grants management processes are overly burdensome and take away from the missions that recipients work to deliver.

LEARNING OBJECTIVES  Participants will understand OMB grant-related initiatives to improve the recipient experience.

PREREQUISITES Participants will want to be familiar with 2 CFR 200.

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10:15 – 11:30 am | Education Sessions CONCURRENT SESSIONS continued FEDERAL | Update

OMB UPDATE ON THE PRESIDENT’S MANAGEMENT AGENDA AND THE UNIFORM GUIDANCE 2 CFR 200 continued

The Grants CAP Goal seeks to remedy this through strategies such as standardizing grants management business processes and data, identifying opportunities to build shared information technology solutions, and supporting achievement of program goals and objectives. This session will provide information on the Grants CAP Goal and other OMB grant-related initiatives to improve the recipient experience. One of these initiatives is the 2019 update to the Uniform Guidance for Grants – 2 CFR 200. The session will also provide an update on the PMA activities and anticipated updates to the Uniform Guidance.

Gilbert Tran*, Senior Policy Analyst, Office of Management and Budget FEDERAL | Update

FDP UPDATE

Research institutions commonly work through organizations such as the Federal Demonstration Partnership (FDP) to address federal regulations, policies, guidance, and practices. The FDP is an association of federal U.S. agencies; academic research institutions, with administrative, faculty and technical representation; and research policy organizations that work to streamline the administration of federally-sponsored research.

FDP members of all sectors cooperate in identifying, testing, and implementing new, more effective ways of managing federal research grants with the goal of improving the productivity of research without compromising its stewardship.

This session will include an overview of some of the initiatives the FDP is addressing on current federal policy topics.

LEARNING OBJECTIVES  Participants will be familiar with the status of current or pending legislation, regulations, policies and other federal activities of direct concern to Research Administrators.  Participants will be able to identify authoritative sources of information on current happenings in Washington, DC that impact research administrators.

PREREQUISITES Participants should have an introductory understanding of the Federal Demonstration Partnership.

Mark A. Sweet*, Director of Grant and Contract Services, University of Wisconsin-Madison Kevin McKoskey, Director, Office of Sponsored Projects Administration, University of Minnesota

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Thursday March 5, 2020

10:15 – 11:30 am | Education Sessions CONCURRENT SESSIONS continued GLOBAL | Overview

DISASTER MANAGEMENT: CASE STUDY PUERTO RICO * This session will be presented in Spanish during the 1-2:15 pm time block TODAY.

The impact and importance of natural disasters and the subsequent recovery process will be discussed.

LEARNING OBJECTIVES  The goal of this session is to use Hurricane Maria as a case study about disaster recovery and how to collaborate and support partners from a place of understanding, while also moving the research forward along with dealing with everyday matters, like food and water.

PREREQUISITES None

Anne Magrath*, Senior Director-Finance Alert Protect Crece, College of Engineering, Northeastern University Francheska M. Fernández Acosta, Medical Science Campus and Program Manager, Puerto Rico Public Health Trust within the Community Health Worker Capacity Building Program, University of Puerto Rico Zaira Y. Rosario Pabón, Data Management Coordinator, University of Puerto Rico – Medical Sciences Campus Héctor R. Torres Zayas, Training and Education Coordinator, Puerto Rico Public Health Trust within the Community Health Worker Capacity Building Program, University of Puerto Rico PREDOMINANTLY UNDERGRADUATE INSTITUTIONS | Overview

LEARNING OBJECTIVES  Participants will explore strategies to offer faculty training on research.  Participants will be taught a faculty training model and curriculum that can be adapted and implemented at other PUIs.

In this session participants will explore how to create and deploy a training program designed to prepare faculty at a PUI to pursue external funding for projects that meet their interests. An interactive discussion will enable participants to share their success and challenges when it comes to faculty training.

PREREQUISITES None

READY, SET, RESEARCH! DESIGNING AND IMPLEMENTING A TIERED TRAINING PROGRAM FOR FACULTY AT A PUI THROUGH COLLABORATION

Glenn A. Pfeifer*, Director, Grants Development and Administration, Georgia State University Leonard Conner III, Grants and Contracts Officer, Office of Grants Development and Administration, Perimeter College, Georgia State University Mary Elizabeth Tyler Boucebci, Grants & Contracts Officer, Perimeter College, Georgia State University

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10:15 – 11:30 am | Education Sessions CONCURRENT SESSIONS continued SENIOR LEADERSHIP | Advanced

CHANGING THE GAME: REIMAGINING THE PRE-AWARD PROCESS FOR GROWTH AT A TRADITIONAL TEACHING INSTITUTION

Over the last five years, the Texas State University System has embarked on a mission to expand scholarly collaboration among its four institutions, anchored by the development of research centers and increased interaction among their Chief Research Officers. This presentation will explore the restructuring process of the Office of Research and Sponsored Programs at Sam Houston State University with the goals of increasing submissions and grant-active faculty across its eight colleges within the context of the System. From campuswide celebrations of research to incorporating faculty liaisons, the office has reimagined its processes for engaging faculty and facilitating research development. FY19 has seen our dollars awarded grow by 3.9 million compared with the previous 4 fiscal years’ average. Join our session to learn about our successes and challenges as we continue to reimagine our approaches to partnering with faculty.

LEARNING OBJECTIVES  Participants will be able to implement activities and tools to increase visibility across their campuses for their research/sponsored program offices.  Participants will learn to implement ways to support faculty members’ long-term research programs.  Participants will be able to implement methods of fostering interdisciplinary collaboration, both across campus and institutions.

PREREQUISITES  Participants will benefit from a working knowledge of grant development.  Participants will benefit from a basic knowledge of Pre-Award processes.  Participants will benefit from a year or more of Pre-Award experience.

Chad Hargrave*, Associate Vice President, Office of Research and Sponsored Programs, Sam Houston State University Clayton Cottle, Coordinator of Research and Proposal Development, Sam Houston State University Jessica Ray Herzogenrath, Coordinator of Research and Proposal Development, Office of Research and Sponsored Programs, Sam Houston State University Candice Woodruff, Director of Policy & Planning, Government Relations, Texas State University System

Sustaining Research... Together San Juan, Puerto Rico

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Thursday March 5, 2020

10:15 – 11:30 am | Education Sessions CONCURRENT SESSIONS continued SPONSORED RESEARCH ADMINISTRATION | Advanced

THE ROLE OF SPONSORED PROJECTS ADMINISTRATION IN STRENGTHENING INSTITUTIONAL RESEARCH

In this session, we will discuss the role that Sponsored Projects Administration plays in strengthening and supporting institutional research.

From the perspective of an administrator from a R-1 land-grant institution and an administrator from a private PUI university, we will discuss institutional training, organizational structure, budget and proposal preparation and tools for smaller institutions that provide one-stop-shops.

LEARNING OBJECTIVES  Participants will discuss the fundamentals of strategic planning of a model SPA, learn about policies and procedures relevant for SPA and be able to implement the policies and procedures at functional levels to strengthen institutional research.

PREREQUISITES  Participants will want a basic understanding of how institutional research impacts an institution.  Participants will want a basic understanding of various institutional organizational schemes.  Participants will want basic knowledge of the administrative burden of sponsored projects.  Participants will want a working knowledge of various sponsored programs roles within their institution.

Donna Green*, Director, Sponsored Programs & Research, Gannon University Sarah Grubb, Sponsored Programs Administrator III, Office of Sponsored Programs, Michigan State University Joanna Sabal, Senior Pre-Award Associate, Office of Sponsored Programs, Virginia Tech

DISCUSSION GROUPS CAREER DEVELOPMENT

JOB BURNOUT: WHAT IS IT, HOW DOES IT DIFFER FROM NORMAL WORK RELATED STRESS, HOW TO IDENTIFY FACTORS, WAYS TO PREVENT

How to identify “Burnout”. What are the symptoms and causes.

How to avoid “Burnout”. Cost effective ideas to implement in the workplace to combat “Burnout”.

Darlene Jones*, Interim Director of Finance & Administration, Divinity School, Senior Associate Director of Finance & Administration, School of Forestry and Environmental Studies, Yale University Melinda McGill-Carlison, Pre-Award Team Lead, RASC College of Engineering, Cornell University

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10:15 – 11:30 am | Education Sessions DISCUSSION GROUPS continued CLINICAL/MEDICAL

UTILIZING DIGITAL TOOLS IN CLINICAL RESEARCH, CHALLENGES, SUCCESSES AND THE FUTURE

Research has traditionally involved in-person visits at a limited number of research centers. As approved digital tools become mainstream in clinical research, distance to a participating research site is no longer a barrier to participation. Digital tools are also creating volumes of continuous data as compared to the data collected from a traditional in-clinic, episodic research visit. This discussion will provide an overview of our experience at CHeT, utilizing a wide variety of digital tools in our research which include smartphone applications, tele-health, remote visits, watches, sensors and video. We will also provide an overview of the current trends in research using digital tools. Participants will be provided with examples of challenges faced and we will discuss where the industry is heading and the impact on research awards.

Cynthia Casaceli*, Director, Clinical Trials Coordination Center, University of Rochester Denise C. Snyder, Associate Dean for Clinical Research, School of Medicine, Duke University DEPARTMENTAL

MANAGING CHANGE AND DECENTRALIZATION FROM A DEPARTMENTAL PERSPECTIVE

This discussion will address strategy development for managing change and organization within a from a departmental perspective in a decentralized environment. At the end of the discussion, participant will have a better understanding of departmental views and responsibilities. Participants will understand the challenges of a decentralized environment. Participants will discuss change management and strategies in overcoming operational and financial efficiencies in a decentralized environment.

Amy Loverde*, Administrator, Clinical, University of Maryland, Baltimore Geraldine M. Pierre, Senior Research Administrator, Research Administration, Boston VA Research Institute RESEARCH DEVELOPMENT

HELPING FACULTY NAVIGATE THE RESEARCH ENTERPRISE AT YOUR UNIVERSITY

This discussion will focus on Pre-Award training and ideas for engaging our new faculty. Our discussion will start with the top five things new faculty ask the most as well as share how we have been working to get our newest faculty engaged in submitting proposals. Participants will learn ways to connect with faculty to create successful proposals in their first few years. Participants will also learn how to help new faculty transfer awards from previous institutions or laboratories.

Rebecca Vann*, Contracts & Grants Specialist, Office of Sponsored Programs, Auburn University Courtney Thomas, Admin Support Specialist, Office of Sponsored Programs, Auburn University

Sustaining Research... Together San Juan, Puerto Rico

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Thursday March 5, 2020

10:15 – 11:30 am | Education Sessions DISCUSSION GROUPS continued SPONSORED RESEARCH ADMINISTRATION

X-Z: NAVIGATING A MULTIGENERATIONAL WORKPLACE

In this session, the presenters will lead a discussion about managing different generations in research administration. Now that there are a significant number of “Generation Zs” in the workplace, we will discuss the challenges and best practices for creating a work environment that is accommodating from X to Y to Z, and everything in-between.

Kristen Massey*, Proposal Coordinator, Office of Research & Engagement, University of Tennessee Caitlin M. McCarty, Research Finance Manager, Department of Neurology Research, Brigham & Women’s Hospital

11:30 AM – 1:00 PM ~ NETWORKING LUNCHEON

1:00 – 2:15 Pm | Education Sessions CONCURRENT SESSIONS CAREER DEVELOPMENT | Overview

CHANGING THE FACE OF LEADERSHIP: CAREER ADVANCEMENT IN RESEARCH ADMINISTRATION FOR MEMBERS OF UNDERREPRESENTED GROUPS

Research Administration offers a wonderful career path and provides many opportunities for members of underrepresented groups, such as people of color. Yet, workplace bias and other systemic barriers to advancement still exist. Although women and people of color often are well represented in Research Administration offices in general, senior executive positions are particularly elusive.

And those members of unrepresented groups who do advance to the highest levels of leadership often find that, the farther up the ladder you go the fewer people like you there are.” This session will examine the causes of social inequality in higher education leadership and explore strategies for members of minority groups to achieve their professional goals in the field of Research Administration. Two seasoned Research Administration executives from underrepresented groups will share some of the challenges they have faced and overcome and also offer suggestions on how we can effectively change the face of senior leadership in our field.

LEARNING OBJECTIVES  Participants will review workplace barriers, including unconscious bias, stereotyping, and “microaggressions.”  Participants will explore strategies for overcoming challenges to career advancement.  Participants will understand the importance and benefits of promoting workplace equality not merely advancing one’s own career goals but fostering an environment that is conducive to professional growth for all.

PREREQUISITES Participants will want a firm understanding of diversity, equity, inclusion, and justice.

Derick F. Jones*, Program Manager, Translational Genomics and Population Sciences, Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center Rashonda D. Harris, Director, Post-Award Operations, Office of Finance Grants & Contracts, Emory University

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1:00 – 2:15 Pm | Education Sessions CONCURRENT SESSIONS continued CLINICAL/MEDICAL | Overview

KEY FINANCIAL AND COMPLIANCE CONSIDERATIONS RELATED TO CLINICAL RESEARCH AND STUDY START-UP Clinical trials offer many immediate and downstream benefits to patients, their families, and the institution running the trials, but the business of research is highly regulated and can be risky. Individual clinical trials can impact an institution’s bottom-line and cause confusion and a significant amount of risk if an institution is not prepared or accurately anticipates the needs of a clinical trial. This session aims to inform our audience of certain key financial and compliance responsibilities that providers healthcare systems, community hospitals, physician practices, need to be aware of when engaging in clinical research within their own organization, or when partnering with external entities.

LEARNING OBJECTIVES  Participants will understand the importance of conducting a thorough feasibility review process before opening a study, which includes operational, scientific and financial aspects.  Participants will also learn about the key infrastructure needed to manage clinical trials in a fiscally sound and compliant fashion.

PREREQUISITES Participants will benefit from having knowledge of clinical research.

Nora Yin*, Higher Education Consulting Manager, Huron Tana Smith, Manager, Budgets and Contracts, Vanderbilt Ingram Cancer Center COMPLIANCE | Advanced

THE NEW COMMON RULE: ADJUSTING TO THE sIRB REQUIREMENTS

Major changes to the regulations for the protection of human subjects (aka the Common Rule, 45 CFR 46), became effective on January 21, 2019 with new requirements for single IRB (sIRB) review of Cooperative Research effective January 20, 2020.

In addition, NIH policies include a number of new requirements related to human subjects research.

This session will focus on the changes of interest to research administrators related to the requirement for using a single IRB-of Record for multisite research.

LEARNING OBJECTIVES  Participants will understand the NIH and Common Rule requirements for single IRB review.  Participants will learn how the requirements apply to research administrator’s certification of IRB approval.  Participants will apply strategies for working with the IRB when sIRB is required.

PREREQUISITES Participants will want a foundational working knowledge of 45 CFR 46 as well as the NIH Single IRB policy.

Lois Brako*, Assistant Vice President for Research - Regulatory and Compliance Oversight, Office of Research, Ethics and Compliance, University of Michigan-Ann Arbor Nathalia Henry, Executive Director, Institutional Review Board (IRB) Office, Northwestern University

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Thursday March 5, 2020

1:00 – 2:15 Pm | Education Sessions CONCURRENT SESSIONS continued DEPARTMENTAL | Intermediate

GIFTS, GRANTS & CONTRACTS: KNOW YOUR AWARD

Is this a gift or a grant? Does it need to go through the sponsored projects office? Can I sign this contract? We hear these questions in Sponsored Research all the time, and as research administrators we need to be proactive in working with faculty as they seek outside funding for their research. Non-federal sources can be especially difficult to shepherd as they often present challenges unique to each sponsor at both the proposal and award stage. We will quickly review the difference between gifts and sponsored projects and then take a deep dive into what distinguishes contracts and grants. This session will focus on developing a deeper understanding of the differences in common award mechanisms with the goal of implementing best practices throughout the grant lifecycle and seeking a solutions-based approach when dealing with a variety of awards, including federal and non-federal funding.

LEARNING OBJECTIVES  Participants will learn to recognize differences between common award mechanisms.  Participants will review challenges and best practices in proposal preparation and submission based on anticipated award type.  Participants will learn to effectively communicate with a sponsored projects office during award setup to best manage the PostAward administration.

PREREQUISITES Participants should have a basic understanding of award set up and be familiar with the respective roles played by department administrators and the central office during award setup.

Matthew Kingore*, Grants & Contracts Specialist III, Office of Research, University of Texas at Dallas Natasha Fung, Research Grant Specialist III, Cedars-Sinai Medical Center Kathryn King, Project Support Specialist, University of North Texas Health Science Center at Fort Worth FEDERAL | Update

ASK NIH

Michelle Bulls will be answering questions submitted before the conference and questions on site from the community.

Don’t miss this opportunity to hear about what is new and being developed within the National Institute of Health’s (NIH) programs, policies, and budgets. In this comprehensive review participants will learn about the newest policy updates and how their respective institutions may be impacted.

Upon completion of the presentation, participants will have the opportunity to ask questions about new and existing policies. Topics include recent and upcoming changes to NIH policy, compliance requirements, and so much more!

LEARNING OBJECTIVES  Participants will be able to demonstrate an understanding of the NIH grants policy requirements.  Participants will be able to identify the source of policy requirements.  Participants will be provided with examples of current issues at NIH. PREREQUISITES Participants will want to be involved with NIH programs, policies or budgets at their institution.

Michelle Bulls*, Director, Office of Policy for Extramural Research Administration, National Institutes of Health Kristin Ta, Senior Advisor, Office of Policy for Extramural Research Administration, National Institutes of Health

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1:00 – 2:15 Pm | Education Sessions CONCURRENT SESSIONS continued GLOBAL | Overview

MANEJO DE DESASTRES: CASO DE ESTUDIO PUERTO RICO * Esta sesión también se presentará en inglés durante el horario de 10:15 a 11:30 de la mañana de hoy.

This session will also be presented in English during the 10:15 – 11:30 am time block today.

El impacto e importancia de desastres naturales y el proceso de recuperacion subsequentes seran discutidos.

OBJETIVOS DE APREDIZAJE  La meta de esta sesión es de usar el Huracán Maria como caso de estudio hacerca de la recuperación de desastres y como colaborar y dar suporte a socios desde un lugar de entendimiento, al mismo tiempo que avanza la investigación junto con el tratamiento de los asuntos cotidianos, como la comida y el agua.

PREREQUISITES Ninguno

Anne Magrath*, Senior Directora-Finanzas Alerta Proteger Crece, Colegio de Ingenieria, Universidad del Noroeste Francheska M. Fernández Acosta, Campo de Ciencias Médicas y Gerente de Programa, Confianza de Salud Publica de Puerto Rico Dentro de el Programa de Desarrollo de Capacidades de Trabajadores de Salud Comunitarios. Universidad de Puerto Rico Zaira Y. Rosario Pabón, Coordinadora de Manejo de Datos, Universidad de Puerto Rico – Campo de Ciencias Médicas Héctor R. Torres Zayas, Coordinador de Capacitación y Educación, Confianza de Salud Publica de Puerto Rico Dentro de el Programa de Desarrollo de Capacidades de Trabajadores de Salud Comunitarios.

Universidad de Puerto Rico RESEARCH DEVELOPMENT | Intermediate

LATE-STAGE, FLAT-FEE PROPOSAL REVIEW: IT’S A WIN-WIN-WIN SITUATION!

Research administrators at a regional campus in Ohio partnered with an outside consultant to increase their chances of success with a U.S. Department of Education TRIO proposal. Faced with a small budget and a short timeline, they piloted a new way to work together. The consultant, a former reviewer for the TRIO program, scored the proposal using the reviewer rubric and then worked with the team to improve lower-scoring aspects.

This late-stage review process is a low-cost, highimpact model that has increased efficiency, led to a string of wins, and resulted in a new way of doing business.

LEARNING OBJECTIVES  Participants will learn a new model for working with a consultant.  Participants will get tips on roles and responsibilities for the applicant and the consultant during this kind of work.  Participants will gain confidence in their ability to employ this lightning-fast proposal improvement strategy.

PREREQUISITES Participants should have some familiarity with federal proposal submissions. Those with experience in proposal development and working with consultants are likely to gain the most from the session.

Amy H. Cooper*, Assistant Director of Proposal Development, Office for the Advancement of Research and Scholorship, Miami University Megan Q. Cantwell, President, MQC Consulting, LLC Amy D. Lamborg, Regional Director Grant Development, Miami University Hamilton Campus

Sustaining Research... Together San Juan, Puerto Rico

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Thursday March 5, 2020

1:00 – 2:15 Pm | Education Sessions CONCURRENT SESSIONS continued SPONSORED RESEARCH ADMINISTRATION | Advanced

A MODEL TO HELP NAVIGATE THE WORLD OF ‘IT DEPENDS!’

Whether Pre- or Post-Award, Departmental or Central Administrators, we all have faced the dilemma and frustration of “it depends”. Adapting a corporate model of risk analysis with concepts of research administration like guidelines vs. policy and should vs. must, participants will learn and discuss strategies of how to add color to the grey world of research administration.

LEARNING OBJECTIVES  Participants will be able to define the theories behind judgment and decision making.  Participants will learn and discuss model for risk analysis in research administration.  Participants will build confidence and consistency in personal judgment following the ‘It Depends Matrix.’  Participants will be able to develop strategies to guide decision making in research administration.

PREREQUISITES Participants will want 3 years of experience in Research Administration.

Michael W. Dickman*, Associate Director, Office of Research Administration, Duke University Zachary Belton, Senior Director, Huron

DISCUSSION GROUPS DEPARTMENTAL

TRANSITIONING BETWEEN CENTRAL OFFICE AND DEPARTMENTAL ROLES

Grant and Research Administrators tend to have unique career paths in the profession. There are many opportunities and circumstances that lead to the transition between Central and Department Office roles. Whether you transitioned from the Central to a Department or vice versa, please join us in a lively discussion on what prompted the transition and the effects, positive or negative on the RA’s current career path.

Geraldine M. Pierre*, Senior Research Administrator, Research Administration, Boston VA Research Institute Greg Crouch, Director of Grants and Sponsored Programs, Pre-Award, Sponsored Programs, Arkansas Tech University

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1:00 – 2:15 Pm | Education Sessions DISCUSSION GROUPS continued FEDERAL

FOUNDATIONS OF PARTNERING WITH FEDERAL SPONSORS

The size of the government is overwhelming, even when you only focus on the sponsored projects-related areas. Having a better understanding of our federal partners can go a long way in navigating laws, regulations, and the agencies themselves. Similarly, federal agencies have different structures, missions, and cultures.

When we take opportunities to better understand those perspectives and how they are similar to and different from our own institutions, we open the door to better communication and partnerships.

This discussion will allow participants to share their experiences, best practices, and even some mistakes they’ve made while working with federal partners. Both discussion leaders have experience working for federal agencies. And, we would love to have current and past federal employees join the conversation!

Amanda C. Snyder*, Associate Director, Office of Sponsored Programs, University of Washington Roger Wareham, Director, Grants and Research, University of Wisconsin-Green Bay GLOBAL

SUBMITTING TO FOREIGN SPONSORS: IT CANNOT BE THAT MUCH DIFFERENT FROM DOMESTIC SPONSORS, RIGHT?

With the recent heightened focus on undue foreign influence and the other challenges that can arise when collaborating with foreign organizations, what differences should PIs and research administrators be aware of when applying to foreign sponsors? The goal of this session is to examine some of the key items to consider when PIs indicate that they want to apply for support for their research projects from foreign sponsors. In addition to reviewing some general best practices, session presenters and participants will be invited to share their experiences working with specific foreign sponsors.

At the end of this discussion, participants will be able to identify some of the key differences between working with foreign and domestic sponsors. We will share strategies to manage the unique obstacles that may arise when working with foreign sponsors - i.e., time differences, language barriers, currencies, etc.; and, provide research administrators, PIs, and institutions with a basis to effectively evaluate opportunities from foreign sponsors and determine the risks and rewards they present.

William E. Ackerley*, Pre-Award Program Manager, Notre Dame Research, University of Notre Dame Lauren West, Grants Manager, Division of Infectious Diseases, Vanderbilt University Medical Center

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Thursday March 5, 2020

1:00 – 2:15 Pm | Education Sessions DISCUSSION GROUPS continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

CATALYZING RESEARCH BY DEVELOPING A FACULTY FELLOWS PROGRAM

Faculty fellows programs are one of the latest initiatives undertaken by colleges and universities seeking to increase and expand their research portfolio, and are designed to expand faculty familiarity with sponsored program administration, strengthen the quality of faculty grantsmanship, and to promote strategic planning among faculty engaged in externally funded research activity. The programs offer some level of salary support to faculty in order to release them from their teaching obligations and allow them to focus exclusively on their research and scholarly activity for a set period of time. Using the Kennesaw State University 2019 Faculty Fellows as a backdrop, participants will discuss the usefulness and effectiveness of these initiatives and the impact they have on a university’s research enterprise.

Natasha Williams*, Associate Director, Research Development & Strategic Initiatives, Kennesaw State University John A. Teal, Senior Sponsored Programs Specialist, Georgia Policy Labs, Georgia State University SENIOR LEADERSHIP

CHANGING THE GAME: REIMAGINING THE PRE-AWARD PROCESS FOR GROWTH AT A TRADITIONAL TEACHING INSTITUTION (FOLLOW-UP TO CONCURRENT

SESSION HELD THURSDAY AT 10:15 AM) This session will offer a moderated conversation regarding the presentation of the same name. Join us to discuss the ways in which over the last five years, the Texas State University System has expanded the scope of its scholarly collaborations among its four institutions, anchored by the development of research centers and increased interaction among their Chief Research Officers. This discussion will invite the audience to ask questions concerning the restructuring process of the Office of Research and Sponsored Programs at Sam Houston State University as part of this initiative. From campus-wide celebrations of research to incorporating faculty liaisons, the office has reimagined its processes for engaging faculty and facilitating research development. FY19 has seen our dollars awarded grow by 3.9 million compared with the previous 4 fiscal years’ average.

Chad Hargrave*, Associate Vice President, Office of Research and Sponsored Programs, Sam Houston State University Clayton Cottle, Coordinator of Research and Proposal Development, Sam Houston State University

2:15 – 2:45 PM ~

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NETWORKING AND REFRESHMENT BREAK THE IMPACT OF NCURA MEMBERSHIP NCURA EDUCATION SCHOLARSHIP FUND HOW TO APPLY

www.ncura.edu ~ 14th Annual Pre-Award Research Administration Conference

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agenda PRA PRA2020

2:45 – 3:45 pm | Education Sessions CONCURRENT SESSIONS CAREER DEVELOPMENT | Overview

WOMEN LEADERS IN RESEARCH ADMINISTRATION: BREAKING THE GLASS CEILING

The field of research administration has served as one of the few business-related professions where women comprise a majority of the workforce.

According to Shambrook et al., (2015) “2015 Profile of a Research Administrator,” 85% of research administrators are women. However, in spite of this majority overall, evidence suggests that those in the upper echelon of research administration are overwhelmingly male. In this session, we will consider the history of the roles of women in research administration, examine the current state of opportunities for women, investigate the challenges women must overcome, discuss methods of strategic career planning, and provide examples of the career path of several female senior level RAs. This session aims to ignite within attendees a new way of thinking about their role (job/position) in research administration by challenging them to explore career advancement opportunities within research administration.

LEARNING OBJECTIVES  Participants will glean advice from the experience of successful women research administrators and apply the concepts to their own careers.  Participants will challenge themselves to examine their own career priorities and create a plan for the future.

PREREQUISITES None

Sikirat A. Tijani*, Associate Director, Grants and Contracts, Ann & Robert H. Lurie Children’s Hospital of Chicago Amanda Hamaker, Director, Pre-Award, Purdue University CLINICAL/MEDICAL | Overview

AN INTRODUCTION TO THE PATIENTCENTERED OUTCOMES RESEARCH INSTITUTE (PCORI): TIPS AND TRICKS WHEN APPLYING FOR FUNDING AND MANAGING AN AWARD Participants will learn about PCORI’s:

 mission and enabling legislation  overview of funding opportunities and the application process  patient and stakeholder engagement requirements  merit review process  common compliance pitfalls and ways to prevent them

LEARNING OBJECTIVES  Participants will hear an overview of PCORI’s funding application process.  Participants will learn how to prepare a responsive application.  Participants will learn Post-Award strategies to ensure compliance with the financial terms and conditions.

PREREQUISITES None

James A. Hulbert*, Associate Director, Financial Compliance, Patient-Centered Outcomes Research Institute (PCORI) Brian T. Soule, Financial Compliance Manager, Patient-Centered Outcomes Research Institute (PCORI)

Sustaining Research... Together San Juan, Puerto Rico

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Thursday March 5, 2020

2:45 – 3:45 pm | Education Sessions CONCURRENT SESSIONS continued COMPLIANCE | Advanced

THE FALSE CLAIMS ACT: PROTECTING YOUR INSTITUTION IN THE PRE-AWARD SPACE The False Claims Act is a powerful statute frequently used against universities and research institutions in response to allegations of fraud and misuse of federal funds. This session will provide an overview of the statute, how it operates, and common pitfalls in the Pre-Award space that may lead to liability under the statute.

LEARNING OBJECTIVES  Participants will gain a basic understanding of the False Claims Act, its reach, recent trends, and different mechanisms by which universities and research institutions may be liable under the statute.

PREREQUISITES This session is suitable for all attendees.

Katherine Morga*, Senior Associate, Hogan Lovells Jennifer A. Rodis, Policy Analyst, Office of Research and Sponsored Programs, University of WisconsinMadison Tiffany Schmidt, Assistant VP & Director, Contracts and Grants Accounting, University of Florida Marta Thompson, Senior Associate, Hogan Lovells DEPARTMENTAL | Intermediate

LEARNING OBJECTIVES  Participants will be able to identify the elements that secure a successful proposal submission.

We will start with an overview of funding opportunities and sponsor relationships, the role of a research administrator, and how to interact campus offices to develop a successful proposal submission. We will look at the process of developing a budget, and touch on compliance requirements/regulations. We will identify federal and institutional policies that govern research and how Pre-Award actions create a path for successful project management.

PREREQUISITES This session will be geared toward new administrators to give an understanding of how the process works. Participants will want knowledge of Pre-Award and the proposal submission process.

PROPOSAL DEVELOPMENT: WHO, WHAT, WHEN AND WHY?

Shelly Berry-Hebb*, Assistant Director, Proposal Services, Sponsored Research Services, Texas A&M University Sarah Clift, Coordinator - Proposal Development Services, Office of Research, University of Cincinnati Amanda Reitmayer, Assistant Director, Pre-Award, Texas A&M University

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2:45 – 3:45 pm | Education Sessions CONCURRENT SESSIONS continued GLOBAL | Overview

IDENTIFYING AND MITIGATING RISK IN PROJECTS WITH GLOBAL INVOLVEMENT This session will discuss the different structures setup at two public universities to provide Global Support operations. Topics covered will include how and when identification of global involvement is managed from the proposal stage through the review process and how and when escalation of global projects is done. It will address the universities’ different infrastructures and subsidiaries, the committees utilized and strategy of foreign registration. It will review potential strategies of how to unite programmatic and functional areas for successful global operations.

The session will give examples of how to mitigate risks for projects with global involvement. A followup discussion group will be held at 4:00 pm.

LEARNING OBJECTIVES  Participants will learn to identify screening questions and common international compliance concerns to integrate in proposal stage.  Participants will understand all of the parts of an international project that need to be reviewed.  Participants will know how to partner with different institutional organizations available for global support.  Participants will be able to develop strategy on how to unite programmatic and functional areas for successful global operations.  Participants will learn how to mitigate risks through adjustments to programmatic implementation.

PREREQUISITES Participants will benefit from an understanding of proposal development and submission.

Crystal Seibert*, Senior Global Compliance Officer, Global Support, Purdue University Georgina Lopez, Director of Finance & Administration, GHS/ARI/DEB, University of California-San Francisco Mae Moredo, Senior Associate Director, Office of Sponsored Research, University of California-San Francisco RESEARCH DEVELOPMENT | Intermediate

STRATEGIES TO GROW AND AMPLIFY SPONSORED RESEARCH: A TOOLBOX FOR BUILDING SUPPORT AND VISIBILITY Research administrators across institutions of higher education need a specific set of tools in their toolkit to build or strengthen foundations to support sponsored research and programs.

Drawing from examples at their institutions, the presenters will provide practical examples and strategies for amplifying impact among internal and external audiences and stakeholders. Starting from a service- and customer-oriented approach, research administrators have the opportunity to make a meaningful impact across an institution and the research and scholarship enterprise.

LEARNING OBJECTIVES  Participants will learn about the essential tools they need for growing and amplifying sponsored research at liberal arts and primarily undergraduate institutions.

PREREQUISITES  Participants will want some experience with research development or grant seeking from federal, state, corporate and/or foundation sources.  Participants will want some experience in professional writing and communications for broad audiences.  Participants will want some experience in understanding or managing the ‘lifecyle’ of a project/grant.

Elizabeth J. Demski*, Assistant Provost and Director, Office of Sponsored Research, Wellesley College Cynthia Kane, Assistant Vice President, Office of Research and Sponsored Programs, Lehigh University

Sustaining Research... Together San Juan, Puerto Rico

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PRA2020 AGENDA PRA

Thursday March 5, 2020

2:45 – 3:45 pm | Education Sessions CONCURRENT SESSIONS continued SENIOR LEADERSHIP | Advanced

DISTINGUISHING RESEARCH ADMINISTRATION IN SUPPORT OF BETTER SCIENCE

Three key ingredients are needed to set up research support for success: people, process and systems. In 2012, Duke’s Office of Clinical Research was created to retool support of clinical research processes. Just two years later, Duke tackled plans for implementation of the Joint Task Force Competency Framework for clinical research professionals.

This led to an overhaul of competency-based job classifications reducing position titles from 80 to 12 and establishing standardized job expectations and advancement opportunities across the clinical research enterprise. Mapping of incumbents and posting of jobs occurred in September 2016. In 2018, Duke successfully implemented a clinical research management system simultaneously with a new electronic IRB system including interfaces to SAP and Epic systems. The goal is to create a standardized clinical research experience for all biomedical researchers to manage the entire life cycle of the research project, from protocol creation to final project closeout. Why is this an important model? Duke is applying these three key ingredients to grants administration. The infrastructure for support now oversees both Pre-Award and PostAward administration led by an Associate Dean.

Long-term goals of the research administration initiative include: a) professionalizing grants and contracts administrator jobs by reinforcing their role as expert, b) improving central office - department communication and processes to support and effective submissions and management, and c) strengthening partnerships and defining roles for research teams, central offices, and grants administrators. With all improvements in people, process and systems, complete overhauls are underway for Pre-Award process that addresses gaps in advanced notice of incoming applications, a thorough review of the application, a closer assessment of waivers. Having all three ingredients will allow the institution to have the best people who will work on standardized processes and in systems that power the scientific plans for our faculty.

LEARNING OBJECTIVES  Participants will be able to describe a support model for research administration.  Participants will be able to define goals for this research administration initiative.  Participants will be able to describe benefits of improving people, processes and systems.

PREREQUISITES Participants are encouraged to have a minimum of three years of research administration experience in order to understand and contribute to the discussion.

Denise C. Snyder*, Associate Dean for Clinical Research, School of Medicine, Duke University Rebecca Brouwer, Director, Research Initiatives, Duke Office Strategic Initiatives, Duke University Dana Sanders, Director, Research Administration, Duke University

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2:45 – 3:45 pm | Education Sessions CONCURRENT SESSIONS continued SPONSORED RESEARCH ADMINISTRATION | Intermediate

ANYWHERE IN THE CYCLE: TANGIBLE TOOLS TO MAXIMIZE EFFECTIVENESS IN MANAGING SPONSORED PROJECTS No matter your position or role in the proposal lifecycle, research administrators can benefit from developing and honing soft skills to become more effective communicators and problem solvers.

This session is designed to help administrators of all levels develop effective strategies for communication with faculty, sponsors, and colleagues; develop an ability to flourish while working under heavy pressure and time-sensitive deadlines; as well as fine tune one’s ability to solve both anticipated and unanticipated roadblocks encountered within the many stages of an awards lifecycle. Upon completion of this session, attendees will be empowered with tangible takehome tools and proven processes that will elevate the level of service they provide to their institution regardless of their position within research administration.

LEARNING OBJECTIVES  Participants will learn about communication: – What does communication have to do with my position in research?

– Why is communication important?

– Adapting your communication skills to ensure success in the management of your project.

– What does effective communication look like?

– Display evidence based success encountered within OHSU.  Participants will be able to work under pressure and time management: – Time management tools to utilize during heavy submission windows.

– How to set yourself up for success – Are my current processes helping or hurting me?

– Present real life experience regarding time management and lessons learned.

– Incorporate activity to drive the message/ point.  Participants will discuss problem solving: – I have hit a roadblock, what do I do now?

– Have I utilized all resources readily available to me?

– What institutional resources are available to me?

– What non-institutional resources are available to me?

– Developing your gut instinct.

PREREQUISITES Participants should have experience in research administration.

Michael H. Padden*, Grant & Contract Coordinator, Knight Cancer Institute, Oregon Health and Science University Valerie Keim, Research Advancement Administrator Senior, Knowledge Enterprise, Arizona State University Deborah Pomerantz, Sponsored Projects Administrator, Pre-Award, The George Washington University

Sustaining Research... Together San Juan, Puerto Rico

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* Lead Presenter

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PRA2020 AGENDA PRA

Thursday March 5, 2020

2:45 – 3:45 pm | Education Sessions DISCUSSION GROUPS CAREER DEVELOPMENT

WINGMAN TO FRONTMAN: HOW TO EMBRACE THE LIMELIGHT AND EMERGE AS A LEADER

Being a leader requires becoming comfortable in the limelight.

How to toot your own horn without being boisterous. By becoming comfortable with self promotion and celebrating your accomplishments, you are nurturing confidence in your own abilities that is realized by team members.

Anita Mills*, Sales Enablement Consultant, Cayuse Doris A. Andújar-Pérez, Assistant Director, Office of Research Development, Executive Program Manager, RCMI Program, Ponce Health Sciences University FEDERAL

LESSONS LEARNED FROM RECENT OIG AUDITS

This discussion group will review recent audit findings, review experiences, and discuss how findings can be avoided, what people are doing to avoid findings, how people use this information, and other tips and strategies.

Participants will gain familiarity with OIG Audits. Participants will hear from people regarding how they use this information and have an opportunity to share experiences.

Jennifer Harman*, Executive Director for Research, Surgery, University of Rochester Sarah T. Axelrod, Assistant Vice President, Office for Sponsored Programs, Harvard University GLOBAL

THE ESSENTIALS OF DIVERSITY & INCLUSION, LEAVING GLOBAL FOOTPRINT ON SCIENCE

Collaboration has been a recurring theme in science in recent years.

The word “diversity” is shorthand for a vast effort to remake society to include everyone – not just those in privileged positions. People from all over the world and from all sorts of different cultures and backgrounds are a part of the research community. The diversity of the scientific and research community helps facilitate specialization and provides different points of view that invigorate problem solving and balance biases. This session will discuss the need for more diversity and inclusion in research and how the changing demographics of our research demands a diversified community of researchers and administrators who are prepared for the cultural, generational and gender shifts to keep pace with scientific and technology advancements in a smaller world.

Rashonda D. Harris*, Director, Post-Award Operations, Office of Finance Grants & Contracts, Emory University Derick F. Jones, Program Manager, Translational Genomics and Population Sciences, Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center

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2:45 – 3:45 pm | Education Sessions DISCUSSION GROUPS continued RESEARCH DEVELOPMENT

A STRATEGIC APPROACH TO SECURE RESEARCH FUNDING: PROCESS TIPS FOR ADMINISTRATIVE LEADERS AND STAFF

This discussion explores various strategies to help higher education institutions grow and strengthen their research enterprise. Discussion topics include optimal ways to secure additional funding from federal and non-federal sponsors, how to establish funding support structures for junior faculty, and industry best practices to leverage resources for a more robust grant-writing process.

Matthew J. Faris*, Senior Director, Huron Jamie Caldwell, Associate Vice Chancellor for Research Administration, The University of Kansas Medical Center SPONSORED RESEARCH ADMINISTRATION

PRE-AWARD: A TWO-WAY STREET: BRIDGING THE GAP BETWEEN THE DEPARTMENTAL AND CENTRAL RESEARCH ADMINISTRATION OFFICES

Departmental and Central Research Administration Offices often operate very differently, but must work collaboratively to foster success. This discussion group focuses on how they operate within their structure and their impact on the Pre-Award process. Together, we will uncover what it takes to effectively work together and prepare a successful proposal submission.

Anna Jackson*, Assistant Director, Sponsored Programs Pre-Award, University of Chicago Nichole Crist, Pre-Award Research Administrator, University Research Administration, University of Chicago

3:45 – 4:00 PM ~ NETWORKING AND REFRESHMENT BREAK NCURA’S COMMITMENT TO DIVERSITY AND INCLUSION THE IMPACT OF NCURA MEMBERSHIP

Sustaining Research... Together San Juan, Puerto Rico

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* Lead Presenter

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PRA2020 AGENDA PRA

Thursday March 5, 2020

4:00 – 5:00 pm | Education Sessions CONCURRENT SESSIONS CAREER DEVELOPMENT | Overview

DO YOU KNOW THE NAMES OF YOUR FACULTY MEMBERS’ KIDS?

Faculty are a key customer of any research administrator. In order to more effectively serve them, it is important to get to know them and their portfolio. This session will be an interactive discussion with a well-funded faculty member talking about the breadth of her personal life and professional responsibilities and ways that core offices, departments, and all research administrators can help reduce faculty administrative burden. Finding the path to serving faculty while supporting their compliance can be a challenge; we’ll try to make it easier.

LEARNING OBJECTIVES  Participants will have an improved understanding of the breadth of responsibilities of a faculty member.  Participants will learn strategies for improving customer service to faculty.

PREREQUISITES None

Stephanie L. Gray*, Assistant Vice President, Office of Research, University of Florida Brittini Balch, Business Administration Specialist III, University of Florida Karla P. Shelnutt, Associate Professor, Family, Youth & Community Sciences, University of Florida CLINICAL/MEDICAL | Overview

DISSECTING A CLINICAL TRIAL AGREEMENT

This session will present an overview of common research agreements and pieces of importance for study teams and considerations for financial managers.

LEARNING OBJECTIVES  Participants will be able to identify the legal and business risks associated with research agreements.  Participants will understand the difference between IRB and contract approval.  Participants will be able to identify key elements of agreements in relation to budget and payment terms.

PREREQUISITES None

Conor Flynn*, Industry Contract Administrator, Clinical Research Office, University at Buffalo Allison White, Clinical Grants and Contracts Administrator, Department of Medicine, Duke University

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Thursday March 5, 2020

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4:00 – 5:00 pm | Education Sessions CONCURRENT SESSIONS continued COMPLIANCE | Intermediate

MANAGING FOR FOREIGN INFLUENCE ACROSS THE INSTITUTION

There are increasing concerns over the potential influence of foreign states on U.S. academia, particularly as it pertains to international collaborations in research. As the landscape continues to evolve, higher education institutions will be increasingly pressured to provide full disclosure of foreign involvement at all levels of the organization, ensuring flawless coordination of personnel, students, grants and data across many offices and roles.

LEARNING OBJECTIVES  Participants will gain a greater understanding of the impact and risks that foreign influence presents to an institution.  Participants will learn strategies to identify, mitigate and manage the risks related to foreign influence.  Participants will acquire the knowledge necessary to help them improve their vetting and reporting process.

PREREQUISITES Participants will want a basic understanding of sponsored research administration.

Roseann L. Luongo*, Manager, Huron Sarah T. Axelrod, Assistant Vice President, Office for Sponsored Programs, Harvard University Jeremy A. Forsberg, Assistant Vice President of Research, Office of Research, University of Texas at Arlington FEDERAL | Update

NATIONAL SCIENCE FOUNDATION UPDATE

This session will cover new developments at NSF – programs, policies and budgets. NSF staff will provide a comprehensive review of what is new and developing at NSF.

LEARNING OBJECTIVES  Participants will learn about current and future NSF budgets, agency priorities and changes to the Proposal and Award Policies and Procedures Guide (PAPPG).  Participants will learn about electronic initiatives including updates to proposal submission modernization efforts in Research.gov.

PREREQUISITES Participants should be familiar with NSF.

Jean I. Feldman*, Head, Policy Office, Division of Institution and Award Support, Office of Budget, Finance & Award Management, National Science Foundation Jamie H. French, Division Director, Grants & Agreements, Office of Budget, Finance & Award Management, National Science Foundation FEDERAL | Overview

THE FUTURE IS NOW: EXPLORING XTRACT AND T32 DATA TABLES

An introduction to the use of xTract to generate data tables for T32 training grant submissions and progress reports. This session will give an overview of xTract and the T32 data table requirement, help with navigating the xTract application, and also share personal experiences and tools used to generate data tables.

LEARNING OBJECTIVES  Participants will be provided a basic intro into xTract and how to use it to generate data tables for training grant submissions.

PREREQUISITES None

Aniko Nalevanko*, Manager, Grants and Contracts, University of Pittsburgh, Pittsburgh Campus Mariana Rieke, Manager, Office of Grants and Contracts, University of Pittsburgh - Department of Psychiatry Elizabeth A. Yute, Pre-Award Grants Specialist III, WPIC/Office of Grants & Contracts, University of Pittsburgh Medical Center

Sustaining Research... Together San Juan, Puerto Rico

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* Lead Presenter

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PRA2020 AGENDA PRA

Thursday March 5, 2020

4:00 – 5:00 pm | Education Sessions CONCURRENT SESSIONS continued GLOBAL | Overview

OPEN FORUM: DEALING WITH FEDERAL RESTRICTIONS, CAUSING INSTITUTIONAL DILEMMAS: EUROPE & AUSTRALIA Renata Schaeffer*, Assistant Director of Biological Sciences & EU Matters, University of Cambridge Rebecca Hunsaker, Director of Research Administration, College of Behavioral & Social Sciences, University of Maryland, College Park Andrea Moshier, Research Partnership Manager, University of Melbourne RESEARCH DEVELOPMENT | Intermediate

BEFORE PRE-AWARD: EXPLORING STRATEGIES FOR RESEARCH DEVELOPMENT AT BOTH A SMALL RESEARCH INSTITUTION AND A COLLEGE/DEPARTMENT LEVEL

How do you support faculty before they ever begin preparing a proposal? If you work at a small research institution or in an individual college, that role usually falls to the sponsored programs office. This session will focus on various research development approaches at a Small Research Institution and from a College level.

Research development strategies including junior faculty development programs, support for proposal review, guiding faculty to form creative collaborations, approaches to institutional and departmental internal grant and seed programs, and proposal review will be presented. Approaches used to assess prior programs and details on how new programs were developed and implemented will also be shared.

LEARNING OBJECTIVES  Participants will learn specific examples of research development strategies to share at their institutions.  Participants will review a complete research development program from a small research institution.  Participants will learn tools to effectively assess their own programs.

PREREQUISITES Participants with responsibilities for research development, proposal development and internal grant programs would benefit from this session.

Participants who are in a mid-level manager or director position would also benefit from this session.

LeAnn S. Forsberg*, Director, Office of Sponsored Programs, Texas Christian University Eisha Smith, Director of Grants Administration, College of Nursing & Health Professions, Drexel University

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Thursday March 5, 2020

agenda PRA PRA2020

4:00 – 5:00 pm | Education Sessions CONCURRENT SESSIONS continued SPONSORED RESEARCH ADMINISTRATION | Advanced

STRATEGIES TO CREATE OR REVISE POLICIES & PROCEDURES

Believe you can and you’re halfway there.

Theodore Roosevelt Have you been tasked with creating or revising your policies and procedures? Feeling overwhelmed about where to start, how to identify what needs updating, or even how to start from scratch?

Come join us as we provide strategies and techniques to help you create, build and update strong policies and procedures!  Clarification of what actually is a policy and what should be included in your procedures.  Identify others on your team who can assist in the process and from whom you’ll need buy-in to get them implemented.  Prioritize what areas are critical to address and determine which ones to focus on first.

LEARNING OBJECTIVES  Participants will better understand what should be incorporated as policy and what belongs in your procedures.  Participants will learn tips on how to obtain support from colleagues as well as generate buy-in from those able to implement them.  Participants will be able to establish achievable strategies to create new policies and procedures or revise those already in place.

PREREQUISITES Participants will want to have an understanding of the award lifecycle, comprehension of applicable federal regulations and a desire to learn more about policies and procedures as well as how to create or apply them.

Deanna B. Hendrickson*, Research Education & Outreach Manager, Office of Sponsored Programs, Georgia Institute of Technology Bruxanne E. Hein, Director, Office of Research Services and Sponsored Programs; Executive Director, Georgia Southern University Research & Service Foundation, Georgia Southern University Veronica Taylor, Senior Research Administrator Lead, Office of Sponsored Projects Administration, University of Kentucky

Sustaining Research... Together San Juan, Puerto Rico

#ncuraPra

* Lead Presenter

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PRA2020 AGENDA PRA

Thursday March 5, 2020

4:00 – 5:00 pm | Education Sessions DISCUSSION GROUPS COMPLIANCE

RESEARCH COMPLIANCE & RESEARCH ADMINISTRATORS: FRIENDS OR FRENEMIES; WORKING TOGETHER TO DEVELOP KEY STRATEGIES FOR INCREASED RESEARCH CAPACITY

Activities associated with a compliance program begin before proposal submission and involves different types of research administrators, including compliance staff and Pre-Award. The most challenging areas of research compliance to maneuver include Human Subjects (IRB), Animal Subjects (IACUC), Financial Conflict of Interest (FCOI), Misconduct in Research, Responsible Conduct of Research (RCR), and Export Control. Establishing best practices, fostering collaborative relationships, and having a process to identify compliance issues is essential in avoiding delays in proposal submission, delays in research activities, and preventing incidents of noncompliance. This interactive discussion session will focus on the role of research compliance and Pre-Award administrators in establishing better relationships, collaboration, and best practices to help maintain a successful university research compliance program while increasing research productivity. The discussion facilitators will provide examples of process improvements utilized at one institution with a diverse portfolio of research to improve communication and standard procedures for Pre-Award and research compliance. There will also be an opportunity to share other examples of working with the “other” research administrators.

Jennifer Mills*, Senior Contract and Grant Specialist, Office for Sponsored Programs, University of Alabama Michelle Beck, Senior Grants and Contracts Specialist, Office for Sponsored Programs, University of Alabama DEPARTMENTAL

PRE- AND POST-AWARD ADMINISTRATOR INTERACTIONS: CAN’T WE ALL JUST GET ALONG? (FOLLOW-UP TO CONCURRENT SESSION HELD THURSDAY AT 10:15 AM) As a follow up to the concurrent session, “Pre- and Post-Award Administrator Interactions: Can’t We All Just Get Along?,” join us as we continue this conversation in a more collaborative setting where you can share your experiences and thoughts. Participants will leave with an understanding of the relationship between Pre- and Post-Award administrators. Participants will learn best practices on handling workplace conflict.

Kristen Massey*, Proposal Coordinator, Office of Research & Engagement, University of Tennessee Robin Leibert, Business Manager, Research Administration and Engagement, University of West Florida

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agenda PRA PRA2020

4:00 – 5:00 pm | Education Sessions DISCUSSION GROUPS continued GLOBAL

CASE STUDIES: ANALYSIS AND CONSIDERATIONS OF PROJECTS WITH GLOBAL INVOLVEMENT (FOLLOW-UP

TO CONCURRENT SESSION HELD THURSDAY AT 2:45 PM) In this interactive discussion, participants will engage in analyzing different case scenarios commonly faced by universities, discuss potential risks and possible solutions. Case studies will cover staff traveling abroad to locations where the university is not registered, employing staff in country, travel, cash advances and programmatic needs. Participants will be able to share best practices and considerations to take back to their own universities. Upon completion of this discussion, participants will be able to:  Understand all of the parts of an international project that need to be reviewed.  Create networking opportunities and identify subject matter experts across universities.  Assess their own international review process for strengths and areas of opportunity.

Crystal Seibert*, Global Support Manager, Managerial Accounting Services, Purdue University Georgina Lopez, Director of Finance & Administration, GHS/ARI/DEB, University of California-San Francisco PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

CREATING TRANSFORMATIVE CHANGE WITH LIMITED RESOURCES: THE PEOPLE BEHIND THE PROCESSES

In under a year, Liberty University’s Office of Sponsored Programs tripled its grant portfolio – with just three staff members and no increases to the operating budget. Join us as we share our story about how simple process changes at both the leadership and staff levels transformed our office, as well as tactical advice for how you can change the grants landscape at your institution, too.

Participants will be able to assess strengths, niche areas, and opportunities for growth among current team members at their institutions; determine specific processes and policies that create barriers to faculty research engagement at their universities; identify key stakeholders at their universities who can facilitate the revision and/or development of such processes and policies; and, apply the assessment process and tactical tools gained through this presentation to develop a time-framed action plan that targets critical areas for growth and supportive resources for implementation.

Amanda Neese*, Grants Specialist, Liberty University Jacqueline E. Rearick, Director, Office of Sponsored Programs, Liberty University

Sustaining Research... Together San Juan, Puerto Rico

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* Lead Presenter

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PRA2020 AGENDA PRA

Thursday March 5, 2020

4:00 – 5:00 pm | Education Sessions DISCUSSION GROUPS continued RESEARCH DEVELOPMENT

IT’S NOT JUST MONKEY BUSINESS: BUILDING A WORKING RELATIONSHIP BETWEEN RESEARCH CENTERS AND THE CENTRAL OFFICE

This discussion group focuses on the role of the central office in building communication and relationships to ease administrative burden for research centers. The discussion leaders’ perspective is shaped by their experience with the development of the relationship between the central office and a primate facility located miles off campus. In this discussion, participants will share experiences, ideas, and best practices related to topics such as communication and transparency, personnel needs, and facility specialization, as well as what stakeholders on either side must learn in order to find common ground.

Shannon Gary*, Interim Director, Sponsored Programs Administration and Finance, University of Louisiana at Lafayette Jane Fontenot, Director of Contract Research, New Iberia Research Center, University of Louisiana at Lafayette

5:00 – 5:45 PM ~ NETWORKING RECEPTION THE IMPACT OF NCURA MEMBERSHIP Support Your Faculty, Build Your Community, Advance Your Career. Not an NCURA member yet? Don’t let your journey with NCURA end in Puerto Rico! Join us! NCURA Officers and Standing Committee Members will be here to share their experience of being an NCURA member, how it has helped them help their faculty and institution, build a strong and diverse peer community and advance their career. We look forward to connecting with you!

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PRA2020 Sustaining Research...

Together

AGENDA

FRIDAY MARCH 6, 2020

PRA2020 AGENDA PRA 7:15 – 8:00 AM

Friday March 6, 2020

7:15 AM – 3:45 PM

Continental Breakfast

PRA Concierge Participant Materials Pick-up Exhibits Open

8:15 – 9:45 am | Education Sessions

CONCURRENT SESSIONS CAREER DEVELOPMENT | Overview

LESSONS LEARNED: STRATEGIES FOR DEVELOPING EXEMPLARY RESEARCH ADMINISTRATORS

Want to ensure your new research administrator is well equipped to begin work independently and accurately? Research administrators responsible for training new staff will share their stories about the successes and challenges, do’s and don’ts, and shortcuts in developing outstanding research administrators. Strategies for developing an effective onboarding program will be shared.

Templates, resources, and processes will be used in an interactive format with participants to instantiate session content. Participants will help establish the pace to ensure both participant needs and session objectives are met. Handouts and online resources will be provided that will allow participants to use session content in developing/ refining their own training programs.

LEARNING OBJECTIVES  Participants will be able to identify critical training areas of new research administrators.  Participants will be able to identify training processes grounded in effective professional development principles.  Participants will be able to identify and use relevant training resources to address specific training needs.

PREREQUISITES None

M. Diane Cox*, Director of Grant Development, Office of Research & Projects, Southern Illinois University at Edwardsville Charmaine D. Wilson, Director, Research Services/Interim Director, Biosciences Laboratory, Center for Nursing Research, University of Texas Health Science Center at Houston CAREER DEVELOPMENT | Overview

EFFECTIVE PRESENTATIONS: BEING MEMORABLE – IN A GOOD WAY

Whether you have been nominated, invited, chosen or volunteered to share your knowledge on a specific topic, there are a few simple steps that can be applied to make your presentation memorable – in a good way. Understanding these easy to learn techniques will enhance your presentation, increase your confidence and level of enjoyment when presenting. Join NCURA’s President Denise Wallen and Executive Director Kathleen Larmett for this relaxed and interactive session.

LEARNING OBJECTIVES  Participants will learn tips and techniques to help them connect and engage with their audience.

PREREQUISITES None

Kathleen Larmett*, Executive Director, National Council of University Research Administrators Denise A. Wallen, Research Officer & Research Assistant Professor, University of New Mexico

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Friday March 6, 2020

agenda PRA PRA2020

8:15 – 9:45 am | Education Sessions CONCURRENT SESSIONS continued COMPLIANCE | Intermediate

FACILITATE RESEARCH ADMINISTRATION AND REDUCE ADMINISTRATIVE BURDEN THROUGH OPTIMAL USE OF TECHNOLOGY

Technological advancements have become a catalyst for higher education institutions seeking to assess the efficiency of their organizational structure, business processes and policies.

An optimal use of the technology at hand helps improve workflows, work distribution, communications, metrics and reporting. This session uses case studies to provide actionable takeaways and best practices to implementing a technology-driven research administration system and to demonstrate how such innovation has improved the research administration ecosystems at three different types of organizations.

LEARNING OBJECTIVES  Participants will be able to identify ways to reduce the administrative burden at their institution through the effective use of technology.  Participants will learn best-practice policies and procedures to improve efficiencies.  Participants will learn about the impacts of over-engineering software solutions and impacts to administrative burden.

PREREQUISITES Participants will want experience in research administration.

Lynda Wolter*, Higher Education Consulting Manager, Huron Adrienne Aviles, Business Systems Analyst, Huron Hayley Bohall, Research Opportunity Manager, Research Development, Arizona State University Michelle Grana, Department Administrator, Medical Social Sciences, Buehler Center on Aging, Health & Society, Northwestern University DEPARTMENTAL | Basic

BUDGETING 101

This beginner level session will start by addressing budget building from an overview standpoint.

We will then move into a deep look at categories, distinguishing of similar items, and tying back to the budget justification. Bring your math skills and your strangest scenarios as we will look at real-life examples.

LEARNING OBJECTIVES  Participants will learn to review and build a budget.  Participants will learn how to avoid common errors and ensure that budget categories are used appropriately.

PREREQUISITES None

Rick Wiechmann*, Manager, Engineering Research Administration, Stanford University Elizabeth Brost, Research Administrator III, School of Medicine, University of California-San Diego Courtney Peatross, Research Administrator III, College of Agriculture & Natural Resources - AgBioResearch, Michigan State University

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8:15 – 9:45 am | Education Sessions CONCURRENT CONCURRENT SESSIONS SESSIONS continued FEDERAL | Overview

USING FEDERAL AUDIT CLEARINGHOUSE (FAC) DATA TO REDUCE ADMINISTRATIVE BURDEN IN SUBRECIPIENT MONITORING

This session will introduce the concept and method of using Federal Audit Clearinghouse (FAC) data to quickly and efficiently conduct a mandatory aspect of institutional assessments. Participants will learn how to use Excel to create a database of subrecipients and easily pull data from the FAC. The result is reduced administrative burden and improved compliance through higher accuracy of results (i.e., less data entry). Finally, participants will learn how to use data collection forms in the FAC to identify which of those organizations warrant further inquiry and develop required management plans.

LEARNING OBJECTIVES  Participants will learn to maximize readily available resources (e.g., Excel and the FAC data tables) to identify which subrecipients have findings (e.g., material weaknesses, significant deficiencies, questioned costs, etc.).  Participants will learn how to interpret data collection forms on the FAC to determine whether findings are related to a subaward issued by your institution.  Participants will bring back practical resources and methods for conducting subrecipient risk assessments which will save time and reduce administrative burden.

PREREQUISITES None

Webb A. Brightwell*, Senior Manager, Sponsored Operations, Office for Sponsored Programs, Harvard University Jaclyn Lucas, Director, Office of Sponsored Research, Research Operations, City of Hope Megan Reed, Grants and Contracts Administrator, City of Hope National Medical Center, Beckman Research Institute GLOBAL | Overview

HELP!! WHAT IS GDPR? IT’S IN MY AGREEMENTS! HOW DO I DEAL WITH IT?

Participants will get an overview of the General Data Protection Regulation (GDPR). They will leave the session understanding key differences between GDPR and USA privacy laws and begin to understand how they can protect their Institutions under the changing data landscape. This session will focus on how to evaluate GDPR risks and navigate terms and conditions in agreements using real world examples from higher education.

LEARNING OBJECTIVES  Participants will leave with an understanding of the regulation and its direct impact on their Institution.  Participants will learn to assess the risk(s) associated with their agreements and how to navigate those risks in their terms and conditions.

PREREQUISITES Participants will benefit from having HIPAA privacy law or DUAs Agreements experience, or deal with data transfers.

Emmanuel Shodeinde*, Senior Contracts Administrator, Sponsored Programs Administration, University of Maryland, Baltimore Stacey L. Boyd, Administrator, Sponsored Projects Administration, University of Maryland, Baltimore Renata Schaeffer, Assistant Director of Biological Sciences & EU Matters, University of Cambridge

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8:15 – 9:45 am | Education Sessions CONCURRENT SESSIONS continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS | Basic

PUIs AND DEPARTMENTAL OFFICES YOU MIGHT NOT BE AS SMALL AS YOU THINK

Working in a small Sponsored Projects Office or as a Department Administrator, it feels like we have to do it all on our own. But do we? There are many offices and resources around your campus whose work intersects with ours. How can we find and utilize the resources that already exist and forge partnerships that benefit multiple offices, our PIs, and the institution? Join us for a lively discussion about maximizing the resources that already exist on our campuses. Participants will leave with a general understanding of the role of the sponsored projects/departmental office and the overarching responsibilities related to Pre-Award compliance, proposal development, and Post-Award nonfinancial compliance.

LEARNING OBJECTIVES  Participants will understand how to tap into resources that exist, and how forging partnerships with multiple offices, our PIs and the Institution, will benefit Sponsored Projects activities.

PREREQUISITES None

Mary Ellen Fortini*, Director of Sponsored Projects, Office of Sponsored Projects, Santa Clara University Sophia Hinojosa, Pre-Award Specialist, Office of Sponsored Projects, Santa Clara University Jessica Hoyt, Senior Coordinator and Training Coordinator, Pennsylvania State University SPONSORED RESEARCH ADMINISTRATION | Intermediate

LEARNING OBJECTIVES  Participants will be able to create and manage subaward agreements, have tools to handle tricky, high-risk subrecipients, and understand how to streamline their subaward processes.

Do you dream of writing and implementing the perfect subaward agreement? Then this session is for you! Under the Uniform Guidance, subaward research administration has grown tremendously in the last few years. With so many changes, it can be difficult to create and manage successful subaward agreements.

In this session, we will examine the subaward process from risk assessment to closeout. We will highlight how to effectively assess a subrecipient’s risk, delve into the selection of the appropriate subaward mechanism and contract terminology, and explore how to monitor the subrecipient for compliance. This session will help research administrators break down subawards in an understandable way, provide tips for handling tricky, high-risk subrecipients, and focus on ways to streamline the subaward process using resources from such areas as the Federal

PREREQUISITES Participants will want a working knowledge of subaward development and management.

WHEN SUBAWARDS GO RIGHT: HOW TO CRAFT AND MANAGE THE PERFECT SUBAWARD AGREEMENT

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8:15 – 9:45 am | Education Sessions CONCURRENT SESSIONS continued SPONSORED RESEARCH ADMINISTRATION | Intermediate

WHEN SUBAWARDS GO RIGHT: HOW TO CRAFT AND MANAGE THE PERFECT SUBAWARD AGREEMENT continued Demonstration Partnership and Federal Audit Clearinghouse. This session will have a follow-up discussion group at 10:15 am.

Kate Hayden*, Specialist Grants & Contracts, Sponsored Projects Pre-Award & Post-Award, University of Rhode Island Thomas Dillon, Assistant Director, Pre-Award Services, Office of Sponsored Projects, Brown University Cathy Harlan, Director, Office of Sponsored Programs, Nova Southeastern University

DISCUSSION GROUPS CLINICAL/MEDICAL

SINGLE IRB - COSTING CONSIDERATIONS

The 2018 National Institutes of Health (NIH) Single IRB of Record Policy and the 2020 Department of Health and Human Services (DHHS) Common Rule Collaborative Research Provision both require a single IRB of record for multi-site research. This session will discuss the impact of these rules on human research projects, as well as key considerations for Pre-Award offices and administrators.

Frank Conte*, Director, Huron Sara Horn, Director of the IRB Program, Office for Research Protections, Pennsylvania State University Candice Loeb, Manager, Huron COMPLIANCE

FEDERAL AWARD PUBLIC ACCESS REQUIREMENTS

The federal public access requirement is often poorly understood among awardees and research administrators. Many fail to recognize the potential impact that non-compliance can have on their funding until progress reports have been sent – and failure-to-comply notices received. This event will give participants an opportunity to learn about the regulation, how specific federal funders operationalize the compliance process, and how the compliance process can become a part of day-to-day business. At the end of the discussion, participants will understand the terms of the federal public access requirement and it’s relationship to awards, become familiar with specific funder compliance processes, and begin thinking about how public access fits within your grant management approach.

Ryan Schryver*, Public Access Compliance Specialist-Lead, Department of Medical Physics, University of Wisconsin-Madison Brenda Kavanaugh, Associate Director, Office of Research and Project Administration, University of Rochester

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8:15 – 9:45 am | Education Sessions DISCUSSION GROUPS continued DEPARTMENTAL

SUPPORTING EARLY STAGE INVESTIGATORS: HOW RESEARCH ADMINISTRATORS CAN ASSIST EARLY CAREER AND JUNIOR FACULTY

Navigating and understanding the process for preparing and submitting grant proposals is often difficult for early career and junior faculty. In this session, we will discuss ways in which departmental and central research administrators can assist early career and junior faculty to navigate and to understand the process for preparing and submitting grant proposals.

Tips, recommendations, and best practices will be discussed, as well as “lessons learned” from session participants will be explored.

Michael L. Nichols*, Associate Vice President, Office of the Vice President for Research, Office of Sponsored Programs, Northern Arizona University Tonia L. Shealer, Departmental Pre-Award Research Administrator, The Pennsylvania State University RESEARCH DEVELOPMENT

RESEARCH DEVELOPMENT TOOLS AND RESOURCES TO ENHANCE PROPOSAL COMPETITIVENESS

Seed funding programs, internal grant competitions, full-time positions for research development professionals, and expensive and comprehensive search tools are some of the ways universities invest in expanding their research portfolios. But what about institutions with fewer resources? What if you do not have the latest software, a budget for an internal grant competition, or even a single dedicated research development position? The good news is that we still have great options for helping our faculty position themselves to compete for external funding. In this discussion group, participants will share their ideas, experiences and best practices for offering research development services that are not time intensive or costly.

Susan Gomes*, Director of Research Development, Research Administration, Faculty of Arts and Sciences, Harvard University Dana Hunter, Research Outreach & Assessment Associate, Research Development Services, Georgetown University Medical Center SPONSORED RESEARCH ADMINISTRATION

DEADLINE POLICIES: EFFECTIVE OR NOT?

The culture related to proposal submissions and deadline policies varies widely from one institution to the next. This discussion group will explore the various methods utilized by attendees to manage timely submission of proposals to the Pre-Award office. Successes and failures of the various methods will be discussed. Tips and approaches will be shared by the presenters to aid universities in encouraging earlier submission of proposal materials.

Katherine Cook*, Director, Office of Sponsored Programs, Michigan State University Kevin J. McKoskey, Senior Associate Director, Sponsored Projects Administration, University of MinnesotaTwin Cities

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9:45 – 10:15 AM ~ NETWORKING AND REFRESHMENT BREAK THE IMPACT OF NCURA MEMBERSHIP

10:15 – 11:30 am | Education Sessions CONCURRENT SESSIONS CAREER DEVELOPMENT | Overview

WHAT NEXT? CAREER PATHS IN RESEARCH ADMINISTRATION

Research administration is a broad profession with many opportunities for growth, development, and change. Many offices are structured vertically, with few opportunities to move straight up (especially without your boss leaving/retiring), but there are myriad options for moving laterally and adding to your skill set. From departmental to central administration, Pre-Award to Post-Award administration, or related positions with technology transfer, intellectual property, education/training, or compliance, an open mind can broaden both your view and your skill set. The session will cover a broad range of opportunities within research administration, how to assess what types of positions are right for you, and how to navigate changes in focus area, including hands-on tools for assessing what roles or path is right for you.

LEARNING OBJECTIVES  Participants will understand a broad range of professional opportunities within research administration.  Participants will learn to evaluate which types of positions fit their skill set and how they can relate existing skills to new areas.

PREREQUISITES None

Kristin Harmon*, Intellectual Property Disclosure Specialist, Office of the Vice President for Research and Graduate Education, University of Wisconsin-Madison Chrissa Papaioannou, Assistant Director, Office of Research and Sponsored Programs, Rutgers The State University of New Jersey New Brunswick Campus Rebecca Rinehart, Pre-Award Specialist, Office of Research and Sponsored Programs, University of Northern Iowa CLINICAL/MEDICAL | Overview

DISSECTION & COMPLETION OF THE NIH HSCT INFORMATION FORM An in-depth review of the NIH HSCT form and its components; which consolidates human subjects and clinical trials information, at the study level, into one place within the SF424 application

LEARNING OBJECTIVES  Participants will develop a deeper understanding of the Human Subjects and Clinical Trials Information Form and its components, including CT vs non-CT studies.

PREREQUISITES Participants will want a basic knowledge of grant application processing/Pre-Award.

Nellie Falconett*, Senior Grants and Contracts Administrator, Children’s National Medical Center El Hadji Dieng, Research Business Manager, Nutrition Research Institute, University of North Carolina at Chapel Hill Tanya Renwick, Grants and Finance Administrator, Children’s National Medical Center

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10:15 – 11:30 am | Education Sessions CONCURRENT SESSIONS continued DEPARTMENTAL | Intermediate

ALPHABET SOUP OF AGREEMENTS: WHAT ARE THEY AND WHEN DO WE NEED THEM?

As a Research Administrator, you will likely come across one or more of the alphabet soup of agreements which include MTAs, CDAs, MOUs, CRAs – and the list goes on. In order to facilitate the proper processing, review, and execution of these agreements, it will be important to understand the purpose, language, and terms involved for each. This session will discuss these types of agreements, why they are necessary, and strategies to negotiating acceptable terms and conditions. The session will also take a look at the various entities and offices which exist at each institution to help process these different types of agreements (legal, purchasing, IRB, clinical offices, etc.).

LEARNING OBJECTIVES  Participants will learn when an agreement is necessary along with the appropriate agreement for the engagement.  Participants will discuss terms and conditions which may be problematic to the Institution and/or the researcher.  Participants will explore strategies in negotiating these agreements.

PREREQUISITES Participants will want a basic understanding of the Uniform Guidance and 1 or more years of Research Administration experience.

Stephanie M. Hober*, Program Manager, College of Veterinary Medicine, Kansas State University Michael Albright, Senior Grants Administrator-Agreements, Research Institute, University of Kansas Medical Center Deborah Maloney, Executive Director, Research Institute Inc, Center for Veterans Research and Education FEDERAL | Update

STRATEGIES FOR SUCCESSFUL NSF CAREER PROPOSAL SUBMISSIONS

The NSF CAREER Program is one of the most prestigious awards for junior faculty. It is also one of the most difficult awards to receive. The CAREER proposal has its unique requirements, additional components, and strict guidelines. Early career investigators are often not experienced with the proposal submission process and sponsor’s requirements. This is especially true with an application such as NSF CAREER. Thankfully, Research Administrators can help their faculty navigate through that process by: providing valuable guidance on the specific technical and administrative components and advising on the first steps towards proposal preparation. Administrators from the School of Communication at Northwestern University have submitted several successful CAREER proposals, attended many CAREERoriented workshops and lectures, and recently organized a presentation to the NU administrators and faculty.

LEARNING OBJECTIVES  Participants will learn about the NSF CAREER Program, its unique attributes, special components, and differences between CAREER and other NSF funding types.  Participants will learn about the proposal’s specific requirements, restrictions, and eligibility.  Participants will learn submission strategies and tips on preparing a strong and successful proposal.

PREREQUISITES  Participants will benefit from having general proposal preparation knowledge.  Participants will want to be involved with or interested in NSF CAREER proposal preparation process.

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10:15 – 11:30 am | Education Sessions CONCURRENT SESSIONS continued FEDERAL | Update

STRATEGIES FOR SUCCESSFUL NSF CAREER PROPOSAL SUBMISSIONS continued

They will share their knowledge and experience, and provide additional resources and strategies for a successful submission.

Maria Galent*, Research Administrator, Northwestern University Sheri L. Carsello, Assistant Dean Research Administration, Northwestern University FEDERAL | Overview

NATIONAL SCIENCE FOUNDATION’S RESEARCH.GOV MODERNIZATION

Do you want to reduce your administrative burden by preparing proposals with a user-friendly and intuitive system? Are you interested in uploading documents instantly and with real-time compliance checks? Get an in-depth look at the exciting new features of the National Science Foundation’s Research.gov proposal preparation and submission system. Don’t miss this opportunity to learn how you can influence the future of proposal submission.

LEARNING OBJECTIVES  Participants will learn how to perform basic tasks in the new proposal submission modernization system, learn about the advantages of submitting through this system, and learn what features are coming soon.

PREREQUISITES None

Sonya Arora*, IT Project Manager, National Science Foundation GLOBAL | Overview

HOT TOPICS: FROM THE U.S. TO THE WORLD: A 360 DEGREE PERSPECTIVE ON FOREIGN INFLUENCE

Foreign influence from elections to research is a hot topic around the world. This session will look at how changes in outlook, policy and process in the U.S. impact our global partners.

It will focus on the intended and unintended consequences of mitigating foreign influence and how to balance regulatory compliance with robust international engagement. Compliance officers and administrators from both U.S. and international institutions will share their perspective on how foreign influence is playing out at their institution.

This session will also ask what other countries do to mitigate foreign influence and how the U.S. dialogue is impacting their relationships with U.S. institutions.

LEARNING OBJECTIVES  Participants will discuss global perspectives on foreign influence, particularly to understand the impact of the U.S. perspective on our international collaborators.

PREREQUISITES Participants will want a general understanding of the ongoing foreign influence topic.

Amanda R. Humphrey*, Director, Award Administration, Research Enterprise Services, Northeastern University Andrea Moshier, Research Partnership Manager, University of Melbourne Renata Schaeffer, Assistant Director of Biological Sciences & EU Matters, University of Cambridge

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10:15 – 11:30 am | Education Sessions CONCURRENT SESSIONS continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS | Intermediate

JUMP OFF THE MERRY-GO-ROUND: HIRING, STAFF DEVELOPMENT, AND SUCCESSION PLANNING

As a Department Research Administrator (DRA), are you tired of hiring an assistant just to go through the process one to three years later?

Are your faculty “change weary” because of the revolving door of administrative staff? How much time do you spend training these individuals to have them take a promotion elsewhere. This session will focus on developing appropriate staffing models, limiting turnover, and engaging employees.

LEARNING OBJECTIVES  Participants will learn how to think broadly and critically about the staffing process using available metrics to address needs.  Participants will review potential career paths and identify appropriate staff development opportunities.  Participants will look at ideas to facilitate key knowledge retention and reduce turnover.

PREREQUISITES Participants will want to hold a management/ supervisory position.

Jennifer Husmo*, Research Departmental Administrator, Molecular & Cellular Oncology, University of Texas M.D. Anderson Cancer Center Tania Secrest, Executive Director, Science Operations, University of Texas M.D. Anderson Cancer Center RESEARCH DEVELOPMENT | Intermediate

RESEARCH DEVELOPMENT SKILLS IN ACTION: STRATEGIES & TOOLS FOR HELPING FACULTY FIND FUNDING

It’s a common refrain among early- and mid-career faculty: “I’d like to pursue this new project, but I’m not sure where to find funding.” Faculty members who are interested in (or are being encouraged to) broaden their research portfolios can benefit from the expertise of Pre-Award Administrators in identifying and qualifying funding opportunities.

This interactive session will use case study examples to illustrate research development strategies and tools for supporting faculty from a range of disciplines in health, humanities, social sciences, and STEM pursuing a variety of research, scholarly, and creative projects. You will examine pre-proposal contact questions that can help faculty ensure goodness of fit with potential sponsors and you will receive funding search templates that can be adapted for your situation.

Be sure to bring your questions – and best practices – for a lively session!

LEARNING OBJECTIVES  Participants will learn strategies for assisting faculty at the “Pre-Pre-Award” stage of proposal development as they formulate their ideas and identify their funding needs.  Participants will explore various approaches and tools for finding and qualifying funding opportunities.  Participants will consider best practices for communicating funding opportunities and next steps.

PREREQUISITES Participants will want some experience working directly with faculty members and a desire to assist faculty members in identifying relevant funding opportunities.

Paige Belisle*, Research Development Officer, FAS Research Administration Services, Harvard University Pamela A. Clarke, Director, Office of Research Development, Howard University Jeremy Miner, Director of Grants and Contracts, Office of Research and Sponsored Programs, University of Wisconsin-Eau Claire

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10:15 – 11:30 am | Education Sessions CONCURRENT DISCUSSION GROUPS SESSIONS COMPLIANCE

THE “OTHER” COMPLIANCE: HOW TO SPOT NON-FINANCIAL COMPLIANCE ISSUES IN YOUR SPONSORED RESEARCH PROPOSAL

In the everyday life of a Pre-Award professional you are likely to encounter non-financial regulations that impact an externally funded proposal. It is not always clear what the obligations will be for your institution or that these have been properly reviewed or addressed by the time they reach your desk. Common regulations to be familiar with include: export control, human and animal subject, protections, biosafety and responsible conduct of research. This session will provide attendees the basic tools to issue spot these potential red flags that will trigger additional federal regulatory requirements. At the end of the discussion, participants will understand the basic scope of these regulations and what key words may indicate additional oversight is needed. Participants will be able to develop a framework of questions to help you quickly determine if one of these commonly encountered regulations will impact the project. Participants will be empowered to develop a list of resources that can be drawn from to determine what next steps are necessary once an issue is spotted.

Ross Hickey*, Assistant Provost, Office of Research Integrity and Outreach (ORIO), University of Southern Maine Kris A. Monahan, Director, Sponsored Projects and Research Compliance, Providence College DEPARTMENTAL

MANAGING SUBAWARDS FROM THE TRENCHES: CASE STUDIES (FOLLOW-UP TO CONCURRENT SESSION HELD FRIDAY AT 8:15 AM) As an experienced research administrator you understand how to put together and manage an ideal subaward, but what do you do when things go horribly wrong? This discussion group will focus on spinechilling cases that the presenters have experienced firsthand. From harrowing tales of last minute proposal submissions, risk assessment nightmares, funding mismanagement, critical agreement errors, and unresponsive subrecipients. We will discuss what occurred, any mitigation methods used, and lessons learned. Research administrators will learn how to navigate difficult situations encountered throughout the life of a subaward agreement, understand how to identify triggers that may lead to problems, gain best practices for handling problematic subawards, and acquire different institutional perspectives on managing the subaward process across departments. This discussion is not for the faint-hearted, so come prepared to contribute and learn. Security blankets and lovies are encouraged.

Kate Hayden*, Specialist Grants & Contracts, Sponsored Projects Pre-Award & Post-Award, University of Rhode Island Cathy Harlan, Director, Office of Sponsored Programs, Nova Southeastern University

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10:15 – 11:30 am | Education Sessions DISCUSSION GROUPS continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS

HOW TO SUPPORT & MOTIVATE FACULTY GRANTSEEKING

Although many faculty are intrinsically motivated to write grant proposals, others need a little more convincing… and more assistance.

In this session, we will discuss things that have worked for us when trying to encourage faculty to submit proposals and the things we do to support them during the process.

Pamela A. Vargas, Director, Research and Grant Development, Southeast Missouri State University Jill E. Marshall, Pre-Award Administrator, Office of Sponsored Projects, Western Illinois University SENIOR LEADERSHIP

HOW PRE-AWARD CAN IMPACT AUDITS

What is the relationship between Pre-Award activities and audit outcomes? What are some Pre-Award functions that have been and may be directly audited? This discussion session will outline Pre-Award activities that can have significant risk management value and impact in your institution’s research enterprise, as well as best practices in approaching these activities—the adoption of which may result in cleaner internal and external audits at your institution. Additionally, this discussion will solicit experiences and lessons learned from session participants in elucidating the critical connections between Pre-Award activities and audit outcomes.

Elizabeth H. Adams*, Director, Office of Research and Project Administration, Princeton University Albana Cejne, Assistant Director, Sponsored Research Audit, Princeton University SPONSORED RESEARCH ADMINISTRATION

DECIPHER COMMUNICATION “IN A DIVERSE WORKPLACE”

We are committed to building a community that is equitable and inclusive and contribute to providing a transformative and supportive working environment. Share and discuss best practices for facilitating cultural and institutional differences and show the tremendous educational and cultural benefits of embedding such practices in our every day-to-day work routines.

Elena Glatman*, Director of Sponsored Research , Office of Sponsored Programs, Simmons University Benjamin Garvin, Research Portfolio Manager, School of Engineering and Applied Sciences, Harvard University

11:30 AM – 1:00 PM ~ NETWORKING LUNCHEON

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1:00 – 2:15 pm | Education Sessions CONCURRENT SESSIONS CLINICAL/MEDICAL | Overview

AN INTRODUCTION TO CLINICAL RESEARCH

This session will provide an overview of clinical research: the stages of research, the roles of the various people involved and best practices for effectively working together. Key regulations that guide researchers/institutions and funding challenges will also be discussed.

LEARNING OBJECTIVES  Participants will be able to identify key differences in clinical research terminology and processes.  Participants will be able to outline budget complexities.  Participants will be able to identify key elements of project management and contracting.

PREREQUISITES Participants will want a basic understanding of the elements of sponsored projects.

Jamie Caldwell*, Associate Vice Chancellor for Research Administration, The University of Kansas Medical Center Eric T. Smith, Director, Clinical Research Services Office, Oregon Health and Science University COMPLIANCE | Intermediate

CHASING PAPER: COLLECTING, MANAGING AND DISCLOSING COI AND COC

In recent months, conflicts of interest (COI) and conflicts of commitment (COC) in research have generated headlines, spurred organizational change and caught the attention of academic and governmental leadership. COI administrators and research leaders are challenged to mitigate compliance risk, navigate conflicting or nonexistent regulations, and protect the institution’s reputation – all while minimizing faculty burden.

This session looks at the different approaches higher education institutions can take to address these challenges, looking at institutional experience with issues of COI and COC.

LEARNING OBJECTIVES  Participants will be able to identify the pros and cons of different approaches to resolving COI and COC issues.  Participants will learn strategies to improve their compliance with research COI requirements, including foreign interest disclosure requirements.  Participants will acquire the skills to define and manage conflicts of commitment information.

PREREQUISITES Participants will want experience in a central conflicts of interest role, experience as a department administrator responsible for conflicts of interest review, experience on a conflicts of interest committee, or experience in a research compliance oversight role.

Amanda Ferguson*, Manager, Huron Whitney Dodds, Associate Director, Conflict of Interest Management, Broad Institute of MIT and Harvard

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1:00 – 2:15 pm | Education Sessions CONCURRENT SESSIONS continued DEPARTMENTAL | Intermediate

PREPARING FOR THE BONFIRE: CREATING A PAPERLESS OFFICE

Are you considering making your operations paperfree? Have you considered what electronic files should look like and how they should move within your office? How do you convert all those old paper files? How to convince everyone to “let go” of the paper? How much efficiency can be achieved with having files at your fingertips? Discussions include strategies for designing a paperless filing system, even in the absence of an electronic data system; design and folder structure for electronic filing systems; conversion options for years of old paper files and disposing of paper files; implementation strategies for an electronic filing system; pitfalls and lessons learned from the implementation of a paperless system; how paperless files has improved office workflow, customer service and proposal/ award management.

LEARNING OBJECTIVES  Participants will understand the prerequisites of transitioning into a paperless office.  Participants will explore the major benefits of working with paperless files.  Participants will discuss implementation strategies for “going paperless” in a sponsored projects environment.  Participants will be able to recognize the key elements of vendor selection and support.  Participants will become familiar with designing a functional electronic filing system and document repository.  Participants will discuss the potential pitfalls, lessons learned, and best practices derived from the Department of Contracts and Grants paperless implementation at the University of Southern California.

PREREQUISITES Participants will want a general knowledge of research administration, including common document types within the field.

Noah Congelliere*, Director, Training & Development, Contracts and Grants, University of Southern California Jeri Muniz, Executive Director, Department of Contracts and Grants, University of Southern California GLOBAL | Overview

DEALING WITH FEDERAL RESTRICTIONS, CAUSING INSTITUTIONAL DILEMMAS: AFRICA & THE MENA REGION Have you ever wondered about the challenges with receiving U.S. Federal funding in countries other than US, specifically Africa and the Middle East?

Let’s discuss what these restrictions and challenges are, and share solutions to minimize the impact.

LEARNING OBJECTIVES  Participants will be able to identify restrictions and challenges specific to receiving U.S. funding in Africa and the Middle East  Participants will understand differences in U.S. Government policies application.  Participants will share solutions to minimize the impact of these restrictions.

PREREQUISITES Participants will want a general understanding of U.S. Federal Funding policies.

Mary Catherine Gaisbauer*, Assistant Controller, Contracts & Grants Accounting, University of CaliforniaSan Francisco Beatrice Irungu, Research Officer/Administrator, Kenya Medical Research Institute, Kenya, University of California-San Francisco Gaireth K. Kingi, Chief Finance Officer, Grants, Kenya Medical Research Institute

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1:00 – 2:15 pm | Education Sessions CONCURRENT SESSIONS continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS | Overview

DEVELOPING RESEARCH INFRASTRUCTURE EXPECTATIONS: CREATING A CULTURE OF RESEARCH AT A PUI

Who wants to help make this world a better place with a great foundation of research and scholarly activity? Join in this session to learn some ways to be the RA Super Hero and create a culture of research. Find out what it takes to develop a research infrastructure to meet expectations.

LEARNING OBJECTIVES  Participants will be able to identify infrastructure needs.  Participants will be able to recognize growth opportunities.  Participants will be provided ideas for culture building based on expectations PREREQUISITES None

Bruxanne E. Hein*, Director, Office of Research Services and Sponsored Programs; Executive Director, Georgia Southern University Research & Service Foundation, Georgia Southern University Diane L. Hillebrand, Grants Manager, School of Medicine & Health Science, University of North Dakota RESEARCH DEVELOPMENT | Basic

THE STRENGTHS AND WEAKNESSES OF CREATING AND OPERATING AN OFFICE OF RESEARCH PROPOSAL DEVELOPMENT

Learn the ins and outs of creating an Office of Research Proposal Development (ORPD). Gain an understanding of what is needed to design and operate an ORPD. Learn about the latest tools used to measure the success of an ORPD. Also learn about the challenges, pitfalls, and best practices of creating a specialized research development office.

LEARNING OBJECTIVES  Participants will be able to demonstrate a working knowledge of what is needed to create an Office of Research Proposal Development.  Participants will be able to demonstrate an understanding of tools used to measure the success of an Office of Research Proposal Development.  Participants will be able to demonstrate what challenges, pitfalls, and best practices they may encounter when creating and operating a specialized research proposal development office.

PREREQUISITES None

Marianne R. Woods*, Academic Program Director, Master of Science in Research Administration, Krieger School of Arts and Sciences, Advanced Academic Programs, Johns Hopkins University, NCURA Distinguished Educator Andrew Barton, Research Proposal Development Officer, Tulane University

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1:00 – 2:15 pm | Education Sessions CONCURRENT SESSIONS continued SPONSORED RESEARCH ADMINISTRATION | Basic

READ BETWEEN THE LINES: CRITICALLY REVIEWING FOAs TO SUPPORT SUCCESSFUL SUBMISSIONS

Pre-Award Research Administrators often deal with a wide variety of sponsors. How do we critically and systematically review each sponsor’s FOA to support the development of a responsive, compliant, and complete application? This session will review the differences in FOAs across sponsors, how to discern the key information in guidelines, and understand what elements may be required versus optional. This interactive session is suitable for new Research Administrators, and intermediate Research Administrators looking for a fresh perspective to strengthen their skills.

LEARNING OBJECTIVES  Participants will be able to navigate an FOA efficiently to identify all the elements required to submit a responsive, compliant, and complete application.  Participants will understand how the content and structure of FOAs differ among various sponsors types: foundation, industry, federal, etc.  Participants will be able to recognize the difference between options and requirements.

PREREQUISITES None

Hagan Walker*, Director, Prisma Health-Upstate Office of Sponsored Programs, Greenville Health System, Clemson University Abby Guillory, Assistant Director for Education and Training, Research Administration, North Carolina State University Kelley Johnston, Administrative Officer, Division of Allergy, Pulmonary & Critical Care Medicine, Vanderbilt University Medical Center

DISCUSSION GROUPS CAREER DEVELOPMENT

MAKING THE MOST OF YOU: LEVERAGING YOUR PASSIONS AND STRENGTHS IN YOUR ORGANIZATION AND ROLE Many in the research administration profession did not envision early on in our lives a career in the field we have. At times, our role can be difficult to be excited about coming to, or doing the work, as if we don’t feel fulfilled. In this discussion, we will discuss how we can further position ourselves, our passions, and our personal and professional strengths into making our career in research administration exciting, engaging, and rewarding beyond our existing role. Participants will discuss different impacts that they would like to make and contribute to their role, department, or workplace. Participants will identify different personal skills or attributes that can be used to make the impact occur. Participants will discuss different challenges of their existing work place and how to be more effective at leveraging themselves to have a healthier work or professional experience.

Ryan Dempsey*, Contracts, Communications and Training Officer, Georgetown University Amanda Reitmayer, Assistant Director, Pre-Award, , Texas A&M University

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1:00 – 2:15 pm | Education Sessions DISCUSSION GROUPS continued CAREER DEVELOPMENT

IMPROVING YOUR INSTITUTION’S OPERATIONS: NCURA PEER PROGRAMS CAN ASSIST YOU

Come listen, learn, and engage in discussion with NCURA Peer Reviewers about what NCURA Peer programs can offer your institution. A completely confidential peer review is conducted by a team of nationally recognized research administrators who thoroughly review the sponsored programs area. Peer reviews are conducted using standards that represent the core and vital functions of sponsored programs-regardless of size of institution. At the completion of the evaluation, the institution received a detailed report that provides valuable feedback on program strengths and areas for improvement. The feedback assists research administration in providing quality services, minimize risk, and promote a positive culture for Research Administration.

Mary Louise Healy*, Assistant Dean, Research Administration, Kreiger School of Arts and Sciences, Johns Hopkins University Kris A. Monahan, Director, Sponsored Projects and Research Compliance, Providence College CLINICAL/MEDICAL

UPDATES TO THE FDP CLINICAL RESEARCH SUBAWARD SAMPLE

The Federal Demonstration Partnership (FDP) is a cooperative initiative among 10 federal agencies and 154 institutional recipients of federal funds. Its purpose is to reduce the administrative burdens associated with federally funded research grants and contracts. The FDP is a unique forum for individuals from universities and nonprofits to work collaboratively with federal agency officials to improve the national research enterprise. One of FDP‘s best known success stories is its development of the FDP subagreement templates. These templates were developed to reduce the burden associated with enlisting a subrecipient to assist in the completion of the scope of work under a federally funded project. The most recent addition to the cadre of FDP subagreement templates is the Clinical Research Subaward Sample. This discussion group will review the sample and discuss how it should be utilized to reduce administrative burden with the ultimate goal of more broad adoption of the sample. Please join us and bring your questions to this forum! The co-leaders of the FDP task force responsible for the most recent version of the sample will be there to address your questions and concerns.

Participants will leave this session with a broader understanding of how the utilization of the FDP Clinical Research Subaward Sample can assist their institution in reducing administrative burden.

Jennifer L. McCallister*, Assistant Dean for Research Administration, Office of Research Administration, Duke University Brenda Kavanaugh, Associate Director, Office of Research and Project Administration, University of Rochester

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1:00 – 2:15 pm | Education Sessions DISCUSSION GROUPS continued GLOBAL

EXPORT CONTROL AMA: ASK ME ANYTHING ABOUT EXPORT CONTROL FOR RESEARCH ADMINISTRATORS

Do you have a burning question about export control? During this “Ask Me Anything” session participants are welcome to bring their most basic or most challenging export control questions or scenarios for discussion.

Adrienne Aviles*, Business Systems Analyst, Huron Jessica Buchanan, Director of Export Compliance, Research Services, University of Pennsylvania SENIOR LEADERSHIP

NIH OTHER SUPPORT AND NSF CURRENT & PENDING IMPACT ON PEOPLE, SYSTEMS AND PROCESS

Concerns of foreign influence have led to varying communications from NIH and NSF regarding the interpretation of current requirements for Current, Pending and Other Support in grant applications. Universities are reviewing their policies, procedures and practices for multiple disclosure requirements that may impact these proposal forms. This session will discuss current and newly pending requirements from various federal agencies for faculty disclosures and current, pending and other support. In addition, the purpose of this information and the calculations in # of person months for requesting compensation vs. current and pending vs. progress reporting will be discussed. Participants will share information on latest regulatory changes and institutional practices.

Jeremy A. Forsberg*, Assistant Vice President of Research, Office of Research, University of Texas at Arlington Roseann L. Luongo, Manager, Huron

2:15 – 2:45 PM ~

NETWORKING AND REFRESHMENT BREAK THE IMPACT OF NCURA MEMBERSHIP NCURA EDUCATION SCHOLARSHIP FUND HOW TO APPLY

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2:45 – 3:45 Pm | Education Sessions CONCURRENT SESSIONS CLINICAL/MEDICAL | Overview

CLINICALTRIALS.GOV

Clinical trial disclosure on ClinicalTrials.gov is an ethical and scientific imperative. Four years after the Final Rule effective date academic institutions are still struggling with navigating the various mandates that must be followed and building internal programs to assist investigators in meeting transparency requirements. This session will highlight best practice examples from specific institutions and on behalf of a national taskforce comprised of US-based academic centers.

LEARNING OBJECTIVES  Participants will learn the relevant federal regulations and non-federal policies governing ClinicalTrials.gov including penalties for noncompliance.

PREREQUISITES None

Anthony Keyes*, Program Manager, Clinical Research Projects, Johns Hopkins University Carrie Dykes, Director of Research Services, Clinical and Translational Science Institute, University of Rochester Medical Center COMPLIANCE | Intermediate

CLOSEOUT: KEEPING THE END IN MIND Closeout is the process in which the awarding agency determines that all applicable administrative actions and all required work with the award have been completed by the recipient.

Closeout officially ends the award relationship.

LEARNING OBJECTIVES  Participants will be able to outline the closeout process PRIME Awards & SUBAWARDS and its importance in the sponsored programs’ life cycle.

PREREQUISITES Participants should have closeout experience.

Rochelle L. Barry*, Closeout Manager, Office of Sponsored Programs, Georgia Institute of Technology Dee Doherty, Deputy, Grants Management Officer, NIDDK/GMB, National Institutes of Health Reatha Linley-Fielder, Business Manager, Department of Chemistry, Mississippi State University DEPARTMENTAL | Advanced

COMPLIANCE - A DEPARTMENT RESEARCH ADMINISTRATOR’S ROLE

A department research administrator in many ways act as a swiss army knife, they must not only be able to produce the right tool at a moment’s notice, a DRA must also be able to properly administer that tool. While DRAs are experts in sponsor requirements, a DRA may not be familiar with details of federal regulations such as export controls, conflict of interest, institutional review board and institutional animal care and use committee requirements. DRAs participating in this session will learn the necessary tools needed to keep their faculty and departments informed and compliant.

LEARNING OBJECTIVES  Participants will be able to identify the many ways a project may involve export controls.  Participants will gain a better understanding of conflict of interest requirements in the proposal stage and the award stage of a project.  Participants will know when IRB and IACUC approvals are needed.

PREREQUISITES Participants will want to be departmental research administrators.

Jessica Stroud*, Manager, Grant Support, University of Wisconsin-Milwaukee Taylor J. Saraceno, Project Manager, Neurology, Brigham and Women’s Hospital Sanghamitra Pati, Executive Director of Finance and Administration, Rutgers, The State University of New Jersey

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2:45 – 3:45 Pm | Education Sessions CONCURRENT SESSIONS continued GLOBAL | Overview

NCURA GLOBAL FELLOWSHIP PROGRAM

The NCURA Global Fellowship program, with host institutions in 37 countries is now in its eleventh year. Originating as a collaborative program between NCURA and the European Association of Research Managers and Administrators (EARMA), the program is now connected to several additional research administration associations, as well as a stand-alone program for NCURA. Since its inception, the NCURA Global Fellowship Program has had two underlying objectives: (i) the training of research administrators, and (ii) enhancing global research collaboration. These programs are intended to reduce barriers to global research administration and create an administrative framework conducive to global research collaboration. There is an ever increasing amount of global research collaboration, and these Fellowships aim to create a pool of individuals who are able to interpret a multitude of various sponsor requirements and assist their institution with administrative compliance on a global scale – from application submission through financial reporting and closeout. Find out more about these opportunities for research administrators to travel to another country’s research organization and to immerse themselves in a program of mutual learning and knowledge exchange.

LEARNING OBJECTIVES  Participants will understand the details of the NCURA Global Fellowship Opportunities including how to apply and/or get involved as a host institution.

PREREQUISITES None

Kathleen Larmett*, Executive Director, National Council of University Research Administrators Jeremy Miner, Director of Grants and Contracts, Office of Research and Sponsored Programs, University of Wisconsin-Eau Claire

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2:45 – 3:45 Pm | Education Sessions CONCURRENT SESSIONS continued PREDOMINANTLY UNDERGRADUATE INSTITUTIONS | Basic

HOW DO WE SEE OURSELVES? THOUGHTS ABOUT RESEARCH ADMINISTRATION

In this session, we will explore how individuals view themselves and their role in the profession of research administration. We will discuss some of the intrinsic values that fuel our hectic, deadline driven workdays, as well as how individual and organizational values should work synergistically to ensure long-term success in the profession. We will discuss mission driven contribution and how it correlates to longevity and performance in the workplace. Finally, we will tie all of this together to discuss how to identify, recruit, and retain high performers, and how to leverage individual values to become more engaged and productive in one’s own career.

LEARNING OBJECTIVES  Participants will gain new, fresh perspectives on the role of a Research Administrator. Identify ways to grow professionally  Participants will Acquire practical tips and ideas on how to align team members with the mission of the organization.  Participants will be able to identify ways to diversify recruiting strategies and build stronger teams.

PREREQUISITES None

Adam C. Carter*, Director, Research Administration and Sponsored Programs, Marine Biological Laboratory Lori A. Capozzi, Senior Program Manager, Research, University of Texas Health Science Center at Houston RESEARCH DEVELOPMENT | Intermediate

USING LIMITED SUBMISSIONS AS PART OF YOUR RESEARCH STRATEGY

Limited submissions is a core function of many offices of research at universities and colleges.

This function directly connects research development and research administration, with regards to publishing, disseminating, and tracking opportunities from announcement to submission to the sponsor. This session will explore how the necessary function of limited submissions can be used for upstream research development at the department and university levels by research administrators using three approaches.

LEARNING OBJECTIVES  Participants will be able to determine where in the current limited submissions process improvements can be made.  Participants will be able to identify key stakeholders (faculty, staff, and leadership) to enable change in the limited submissions process.  Participants will be able to create SMART metrics for increased research development activities using limited submissions.

PREREQUISITES Participants will want knowledge of limited submissions for federal and philanthropic sponsors.

Hayley Bohall*, Research Opportunity Manager, Research Development, Arizona State University Paula Kueter, Director, HSI Title V, Angelo State University Benjamin B. Mull, Director, Pre-Award and Major Proposals, University of Houston

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2:45 – 3:45 Pm | Education Sessions CONCURRENT SESSIONS continued SENIOR LEADERSHIP | Advanced

MANAGING WORKLOAD AND EVOLVING STRUCTURE OF A PRE-AWARD OFFICE USING DATA AND METRICS This session will provide attendees with an overview of two differently structured Pre-Award offices. The presentation will then dive into the metrics used to make management decisions related to workload and restructuring, as well as the tools created along the way to capture these metrics.

LEARNING OBJECTIVES  Participants will learn about different approaches to the organizational structure of a Pre-Award office.  Participants will learn about metrics that have been used to assist with change management.  Participants will explore tools used to evaluate complexity and workload.  Participants will review additional data points to consider as their own office evolves.

PREREQUISITES Participants will want considerable experience in research administration. Ideas presented are targeted at those with influence into management decisions related to structure and workload.

Amanda Hamaker*, Director, Pre-Award, Purdue University Mark Sweet, Director, Grant and Contract Services, University of Wisconsin-Madison SPONSORED RESEARCH ADMINISTRATION | Intermediate

“PACKAGING YOUR PROPOSALS” NEGOTIATING ANNUAL PROPOSAL SUBMISSION AND AWARD PROCESSES THROUGH MASTER AGREEMENTS

We often work with sponsors who want to allocate a certain amount of funds to support research at our institutions on an annual basis. Developing a master agreement and agreeing to a process by which proposals are developed, submitted, selected, and contracting terms agreed to up front can ease the process of working with the sponsor and will lead to more efficient proposal development and submission, award set up and project execution. This includes improvements in both Pre-Award efficiency and Post-Award reporting. In this session, we will discuss advantages of setting up master agreements with sponsors who want to make these types of annual commitments, potential downfalls, and will provide specific examples and the results of successful collaborations.

LEARNING OBJECTIVES  Participants will be able to identify sponsors where master agreements may be appropriate for annual funding commitments.  Participants will learn advantages and disadvantages of master agreements.  Participants will be able to improve Pre-Award and Post-Award efficiencies related to sponsors who want to fund annual research programs.

PREREQUISITES Participants will want to have knowledge related to sponsors who provide annual funding commitments to your institution. Participants will benefit from general knowledge related to research contract terms and conditions. Participants will want the ability to interact with sponsors to develop more formal Pre-Award and Post-Award processing of annual research commitments.

Vincent Borleske*, Director, ERAS, University of Arizona Robin Beach, Director, Pre-Award, University of Illinois at Urbana-Champaign Lauren Clark, Research Administrator, Engineering Research Administration Services, University of Arizona Roxana Malene, Senior Contract and Grant Officer, Office for Sponsored Research, Northwestern University

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2:45 – 3:45 Pm | Education Sessions CONCURRENT DISCUSSION GROUPS SESSIONS CAREER DEVELOPMENT

MENTORSHIP: A BENEFIT THAT CAN HELP YOUR CAREER DEVELOPMENT

There are two ways to become a Research Administrator, by choice or by stumble. Regardless of the path we all took to get here, we need to think about our next steps if we have decided to stay in this profession. Achieving professional success cannot be done alone and behind every successful person is someone else. During this session, we will identify benefits of mentorships and the importance of a mentor in career development.

Shameka Fahie*, Financial Administrator III, School of Civil and Environmental Engineering, Georgia Institute of Technology Trey R. Bauer III, Senior Research Administrator Lead, Office of Sponsored Projects Administration, University of Kentucky Research Foundation FEDERAL

A PRE-AWARD LOOK AT EXPORT CONTROL CONCERNS University-wide awareness of the basics of export controls is important for identification and mitigation of institutional risk of export violations. Those who review proposals and agreements during the Pre-Award stage are ideally placed to identify and flag terms and activities that require review for export controls. This discussion group will highlight how Pre-Award specialists can be proactive partners in export compliance. Topics will include strategies used to effectively identify export compliance concerns during proposal review, how to educate the university community about export compliance, as well as methods for supporting universities’ export compliance program.

Jillian R. Cawley*, Senior Associate Director, Pre-Award, University of Pennsylvania Jessica Buchanan, Director of Export Compliance, Research Services, University of Pennsylvania GLOBAL

GLOBAL PROPOSALS IN THE eRA ERA

The University of Florida has put significant resources into global compliance and electronic research administration (ERA) systems over the past five years. In this session, we will discuss considerations for developing and submitting proposals that incorporate global partners and collaborators, international field activities and incountry research considerations. We will also consider the critical role that eRA plays in identifying and mitigating risks in the global landscape. We will share the tools and strategies that we have honed to support our riskiest--and often most rewarding--projects while starting the risk mitigation process as early as possible.

Lisa Stroud*, Associate Director, Division of Sponsored Programs, Office of Research, University of Florida Amanda Snyder, Associate Director, Office of Sponsored Programs, University of Washington

3:45 PM ~ CONFERENCE ADJOURNS

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