After School Parent Handbook - Hugh Smith Recreation Center

Hugh Smith Recreation Center

1815 New York Avenue 817-275-1351 Parent Handbook 2014-2015

Welcome to the Hugh Smith After School Program for Adams, Johns and Rankin Elementary!

We also accept drop ins from other schools.

I am very excited about school starting and the kick off of Hugh’s After School Enrichment! We offer homework time, snacks and play for your child. Please read through the following handbook of rules and guidelines with your child to ensure a safe and enjoyable After School Care experience. Please contact me if you have any questions or comments.

Susie Traylor Program Coordinator

Daily Schedule: 3:20-3:40 3:40-4:00 4:00-4:15 4:15-5:00 5:00-5:45 5:45-6:30

Pick Up at Schools Chill Time Snack Time Activity 1 (Homework Room/Reading Corp/Games) Activity 2 (Homework Room/Reading Corp/Games) Jammin’ in the Gym

Hours of Operation: M-F

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Location:

ChildrenCenter will be split into two groups at Hugh Smith Recreation these times (K-2 and 3-6). Groups will 1815 New York Avenue switch Arlington, TX 76010 activities after 45 minutes.

817-275-1351

3:20pm-6:30pm

Payments: Fees are due no later than the 5th of the month by 6 pm unless arrangements have been made with the program coordinator. We must have children pre-registered to have adequate staff and supplies on hand.

Any monthly tuition that is received after 6pm on the first school day of the month will include a $5/day late fee for each day attended. It is important for the safety of ALL children that each participant is registered early and is on the attendance sheet.

Cost is $50/month A $5 discount is offered for additional siblings.

Enrollment Procedures: Payment must be made at the front counter and a participation form (PI form) must be filled out completely before a child is officially enrolled.

Check out procedures: Parents/Guardians must enter the facility in order for your child to be released. Children will not be released to any adult that is not on the authorized list on the PI Form.

If you would like to receive a courtesy email reminding you when upcoming monthly payments are due, please submit this form to Front Desk Staff.

__________________ Child’s Name

______________________________________________

Email Address *Email reminders will not serve as an invoice. Payments must be received as indicated above on even if email notice is not received.

Late Pick-up: Parents will be charged a late fee of $5.00 for every fifteen minutes they are late. Late fees will be collected upon arrival and should be paid at the front counter. Consistent tardiness may result in termination of services.

Absentee Policy: Parents are responsible for notifying the recreation center if their child will not be attending any day.

Please call between the hours of 8am and 2pm on the day your child will not attend to 817-275-1351. We must locate each child enrolled before we are able to leave the school and return to Hugh Smith.

Discipline Policy: 1st incident-Warning/time out 2nd incident-Time out/parent notified at pick up time 3rd incident-Time out/parent called We also use the FYI and Behavior Report system in our program. We use the FYI form to inform parents about minor discipline issues, as well as to relay other information about your child’s experiences. We use the Behavior Report form for more serious behavior issues. After four (4) behavior reports in one calendar year, the child is suspended from the program for up to twelve (12) months.

Personal Toys/Electronics: Toys and electronics from home will not be allowed. This includes, but is not limited to, cell phones, IPods, Mp3’s, electronic pets, handheld video games, action figures, dolls, shoes with wheels, skateboards, etc.

If your child is caught with any toys or electronics at camp, the item(s) will be taken up and returned to a parent at the end of the day. If the problem persists, further disciplinary action will be taken.

First Aid Kits: Our center and vans are equipped with first aid kits and staff is trained in CPR/AED and Basic First Aid.

Facility Cards: All participants are required to have a current facility card to attend After School Care. Facility cards are issued at the time of purchase and are valid for one year from the date of purchase.

Schedules: Each month we will post a monthly schedule with the daily activities. Our basic daily schedule will also be posted. If items are needed for special treats or parties we will notify parents in advance of special needs.

Snacks: We will provide a snack and drink each day. Please make note of any food allergies on PI Form.

Medication and Health Conditions: Medication authorization form will need to be completed and signed by parents. If your child is sick we will notify you as soon as we can. All medications will be kept in our first aid cabinet. A log will be kept upon administering medication to children.

Please feel free to contact Susie Traylor, Program Coordinator at 817-275-1351 with questions or for more information.