All you need to know and more, ab out the 2016 National Con ference!
s t u d e n t P R E
d e l e g a t e s
C O N F E R E N C E
Host Univer sity & Colleges, Aca demic progra ms, Keynote Spea kers and much more!
K I T
Share the Story | Shape the Future
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Contents
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President’s Welcome P.4 Conference Directors’ Welcome P.6 Host University & Colleges P.8 University of Macquarie P.9 Dunmore Lang College P.11 Robert Menzies College P.11 Academic Programs P.12 IDEA FORUMS P.13 Seminars P.14 Workshops P.14 PANEL DISCUSSIONS P.15 Role Development Seminars P.15 Daily Debrief P.15 Keynote Speakers P.16 Robyn Moore P.17 Samantha Gash P.18 Social Program P.20 Welcome to Country & Opening Dinner P.21 Boatcruise P.21 NAAUC Presents: A Night of Banterous Comedy P.21 Not Your Average Trivia Night P.23 NAAUC Gives a Helping Hand P.23 Scavenger Hunt P.23
Red Frogs Charity Auction P.23 Merch Swap P.24 NAAUCer the Explorer P.24 Market Day P.24 Parliamentary Debating P.24 Christmas in July P.25 NAWCC P.25 An Aristocratic Enigma P.25 NAAUC Ball P.25 Selecting Delegates P.26 Conference Logistics P.30 Arranging Travel P.30 What to bring P.30 Registration & Fees P.31 NAAUC Scholarships P.32 Merit Scholarship P.32 Equity Scholarship P.32 New Member College Scholarship P.32 Indigenous Scholarship P.32 Application Details & Timelines P.33 Criteria for Applications P.33 Meet the NAAUC Team P.36 NAAUC Conference Bid P.38 Conduct and Contacts P.42
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Alice Draffin President | National Association of Australian University Colleges Inc. E: president@naauc.edu.au | m: 0408 126 809
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PRESIDENT’S WELCOME Dear Fellow Collegians, I am incredibly excited to welcome you to the 48th Annual NAAUC Conference at Macquarie University. The National Association of Australian University Colleges has come a long way since it’s foundation in 1968, when a small group of Student Club Presidents met to swap stories and ideas. However one thing has remained across the following 48 years, the unwavering belief that on-campus living is the ultimate manifestation of university life. The love and passion for residential communities that so many of us share is, for me, founded in the notion that residential living whilst at University provides the individual with a well-rounded education. There is growing recognition in the importance of the social, emotional, philanthropic and leadership development being achieved in residential communities around the country, which compliments the intellectual development occurring at University. NAAUC affirms and builds on this ideology to help develop and empower young leaders with the skills to stride confidently into the next phase of their lives. Whilst that initial meeting of Presidents was a friendly sharing of ideas, our Association can now boast an unparalleled academic and social week-long program aimed at fostering the leaders of tomorrow. Each year, our delegates contemplate, discuss and workshop the key issues and challenges facing on-campus living in the twenty first century, all the while undertaking significant personal development. Our predominant aim is to provide students with the motivation, direction and skills necessary to inflict positive change in their community. In 2016, we have developed a diverse academic program that is derived from our theme of ‘Share the Story; Shape the Future’ and complimented by our exemplary social program. I very much look forward to meeting you all in July. Warm Regards,
Alice Draffin.
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CONFERENCE DIRECTORS’ WELCOME
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Hello NAAUCers! It’s hard to believe that the 2016 NAAUC Conference registration is already open! After months of preparation, the team is getting really excited to see everything start to come together. At the start of the month we all assembled at Macquarie University in Sydney for our annual April Meeting. This was the first time that we had our Executive, Working Party and State Reps all together in the same room. The weekend provided us with an opportunity to build up the team vibes and also smash out a lot of the planning of our social events. And we can certainly say that we’ve got some exciting things in store! Not only are we bringing back our old NAAUC chestnuts like Merch Swap and Parliamentary Debating, we’re also planning a variety of different new events. This year we’re creating a social program that will provide our delegates with a range of unique experiences, highlighting the very best that the Australian residential experience can offer. This diverse social programs works in tandem with our academic program to both educate and inspire our delegates to create vibrant and inclusive residential communities. This year, we’re paying particular attention to contemporary issues and experiences faced by Australian residences including mental health and community outreach. Each day of the conference is themed around one of these issues, with special guests speaking on the topics and our social events reinforcing the messages of the day. This year we’re incredibly excited to be welcoming, among others, Sebastian Robertson – founder of the youth mental health charity Batyr, ultra-marathon runner Samantha Gash and renowned voice-over artist and motivational speaker Robyn Moore as our guest speakers. Keep an eye out for more of our guest speakers as they’re announced closer to conference. This year, we wanted our conference to focus on the power of the individual experience as a tool to inspire change and development in our communities. Each year we have heard from delegates share about how their conference has been defined by the stories that they have heard from others. Whether it be through uplifting messages expressed by a guest speaker or a killer event idea from a fellow residential leader, our delegates are constantly motivated to inject new life and passion into their residential communities. Acknowledging this, we are excited to announce the 2016 NAAUC Conference theme,
“Share the Story, Shape the Future”. We hope that this theme will not only remind delegates to take the experiences of others as a source of inspiration, but to also show the value of their own story and the value that they have as an individual to shape their communities.
Yours, Katherine Lee & Drew Nguyen Conference Directors | National Association of Australian University Colleges Inc.
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HOST UNIVERSITY & COLLEGES
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Macquarie University. And Gladly Teche
Established in 1964, Macquarie University was built to break from traditions. Situated in the beautiful North Ryde suburb, Macquarie University is located within the heart of the largest high-tech precinct, only 15 km from the centre of Sydney where its pioneering history continues to be a distinctive, progressive and transformational institution consistently ranked within the top two percent of world universities.
A diverse campus, Macquarie University has a strong focus on equity, diversity and inclusion, aligning with NAAUC’s own aim of fostering sustainable residential communities by integrating residents from all backgrounds. With our conference theme challenging residents to share their story to shape the future, Macquarie University’s own offer to discover their story is a strong pairing and we are excited to be working together.
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Top: Dunmore Lang College, Macquarie University, Host college.
Bottom: Robert Menzies College, Macquarie University, Host college.
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Host Colleges. Dunmore Lang & Robert Menzies College Macquarie University
DUNMORE LANG
ROBERT MENZIES
Dunmore Lang College was the first affiliated residential college on the Macquarie University Campus.
Established in 1974, Robert Menzies College is an incorporated, non-for-profit residential college.
Established in 1972, Dunmore Lang College incorporates both undergraduate and postgraduate students into its community, encouraging all residents to integrate their university studies with leadership opportunities offered by the College and the University.
Robert Menzies College believes in enabling its residents to engage with the university experience in a supportive context by providing the opportunity to develop academically, socially and spiritually.
NAAUC is thrilled to for the conference to be co-hosted by a college that places the facilitation of student leadership at the heart of their mission.
Robert Menzies College is proud to foster a multicultural community, and NAAUC is excited to be co-hosted by a college actively working to empower its residents to become community minded leaders in the ‘global village’.
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ACADEMIC PROGRAM
At NAAUC, we pride ourselves on the ability of our Academic Program to inform and enlighten our delegates on contemporary issues facing Australian students living oncampus. Our program aims to equip delegates with skills to excel in their leadership roles at their residential communities and network with likeminded students from across
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the country. We facilitate opportunities for personal and professional development that will empower and inspire these young leaders to make positive change both within their residential communities as well as throughout all facets of their future lives. In 2016, our Academic Program will bring delegates refined editions of the best content offered at previous conferences,
as well as a number of new presentations that have been chosen to align with current areas of interest for students. The breakdown of the structure will be explained below, but all in all expect the Academic program of the 2016 NAAUC National Conference to be bigger and better than ever before!
Ideas Forum. One of the most prevalent suggestions from last year’s conference was for delegates to have more time to discuss various issues and we believe that the introduction of this year’s idea forums will enable that. By breaking up into groups based on topics of discussion, this will give delegates the opportunity to network with fellow student leaders who hold similar goals for change in their communities. NAAUC leaders will begin the conversation on selected topics for delegates to continue in a facilitated setting in the hope that this will enable delegates to form actionable goals for when they return to their residences after conference.
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Seminars
Workshops
Seminars provide an opportunity for delegates to become informed on all aspects of the rights, responsibilities and expectations of leaders within residential communities as well as topical issues facing them. These sessions seek to inspire delegates to make a positive change within their communities whilst providing them with the skills and information they need to implement these changes.
Workshops impart practical skills and knowledge required in all residential communities nation-wide. The objective of each workshop is to provide groups of delegates with interactive sessions led by people with relevant experience and expertise in the field.
Seminars are heavily researched and each is presented by members of the NAAUC team with passion and experience in that particular knowledge area. The seminars on offer at the 2016 NAAUC Conference are: • • • • • • • • • • • • • •
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Building Spirit & Culture How to be Employable Effective Community Branding through Social Media Gender Equality in Collegiate Leadership O-Week Professional Partnerships Sex, Sexuality & Gender Spirituality in Modern Residences Sustainability Traditions & Cultural Change Now What? Establishing Links between Residences & the Community Integration of all Residents Fostering Wellness in Communities
This hands-on experience allows delegates to participate in set activities in the form of discussion, scenarios, situation analysis and templates. Delegates will learn more about issues affecting residential communities while developing invaluable practical skills. This year’s workshops will run for 90 minutes and the following sessions will be featured: •
Conflict Resolution & Fostering Successful Relationships
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Mental Health
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Event Planning & Risk Management
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Operating Effectively as a Committee
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Strategic Planning & Effective Changeover
Panel Discussions
Role Development Seminars (RDS)
Panel discussions will provide delegates with the opportunity to ask interview style questions to experts on relevant contemporary issues facing students and their communities.
Encouraging and aiding future leaders is one of the main purposes of the NAAUC Conference. The Role Development Seminars are a key tool in passing critical information to aspiring leaders, outline primary tasks and responsibilities of each role and share lessons learnt from other leaders. Role Development Seminars will be presented on the following areas:
They allow a forum for delegates to ask for advice, ideas and suggestions on difficult and delicate topics from people with a wealth of valuable experience and wisdom that would be otherwise inaccessible.
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President/Vice-President
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How to Build an Alumni
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Secretary
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Mental Health in Residences
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Treasurer
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Sex, Sexuality & Gender
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Social Representative
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Celebrating Diversity in your Residence
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Sports Representative
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Exploring another Perspective (Q & A
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Arts & Community Representatives
with Heads and Deans)
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Residential Assistant
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Discussion forums for current Executive Members & Residential Assistants (This is NEW!)
Daily Debrief Delegates are placed in a set group for the duration of conference week, which is led by a member of the Working Party, State Representative or Executive Committee. In 2016, debrief groups will use their time as a forum for guided discussion to continue the conversations opened up throughout the day’s Academic program. It will provide delegates with the opportunity to learn from each other’s unique perspectives to expand their own understanding and allow delegates to form a network with other student leaders from across Australia. The Daily Debrief is an extremely effective way to give delegates practical opportunities to analyse the skills learnt throughout the NAAUC National Conference.
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Keynote
Speakers As part our extensive academic program, NAAUC is excited to reveal some of its keynote speakers at the 2016 National Conference.
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Guest speaker No1
ROBYN MOORE
There are speakers who speak about Diversity. Robyn Moore is a speaker who will transform peoples’ opinion, experience and appreciation of Diversity. She will also take people on an entertaining, inspiring and thought-provoking inquiry into BEING responsible for Diversity and celebrating the difference Diversity can make in university residences. Robyn Moore changes the attitudes, behaviours and LIVES of diverse leaders in the education sector so they not only fulfill their own potential, but also become “a significant person” in others’ lives. Creating powerful relationships… inspires students to seize their full potential! Robyn Moore is regarded as one of Australia’s best and most in-demand speakers. For over 40 years she has been working in Education, Advertising and the Communication/ Entertainment Industry. She has unique skills with “the Power of the Word” and her presentations totally captivate her audiences at national and international conferences. Robyn literally “sells people back to themselves” so they recognise old habits and behaviours and take responsibility for choices, which create the outcomes they want in their lives. Robyn’s presentations are quite often literally described as…“life changing”. HONORARY POSITIONS: Robyn is an Ambassador for the Australia Day Council, the Australian Childhood Foundation, Dragons Abreast Australia and has been National Patron of Make-A-Wish Australia (a Volunteer and Wish Granter) for 24 years.
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Guest speaker No2
SAMANTHA GASH
From a background as a corporate lawyer, Samantha is now an endurance athlete, corporate presenter, writer and social entrepreneur. Her thirst for adventure, experience and thrill for life has allowed her to discover what she cares about the most achieving social change through the vehicle of adventure and running. Samantha has run through some of the most extreme and inhospitable locations on the planet. In 2010, she became the first and youngest female to complete the Four Deserts Grand Slam. This was 4 x 250km desert ultra marathons in Chile, China, Eygpt and Antarctica. Her most recent adventure had her running 1968kms across South Africa in 32 days. She used her run as a means to raise $55K, which funded a Save the Children program - supporting young women to gain access to affordable feminine hygiene Products. She is now a World Vision Ambassador and is in current preparation for a near 4,000km run across India. Together with World Vision, she will be raising funds for education initiatives across India that address the barriers to quality education. Without a doubt she now finds far greater reward in running for change and for a reason outside of herself. 18
NAAUC is proud to continue its relationship with alcocups as a major sponsor for 2016
Head to http://www.alcocups.com/ to find out more!
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Social PROGRAM
NAAUC’s National Conference isn’t merely an opportunity to further your academic and professional development, it is an opportunity to meet new people and make new friends. NAAUC was founded with the intention of fostering strong and lasting relationships between collegians from across Australia and our social program continues to work to this end. At the 2016 Conference, we’re creating social events that reinforce the messages emphasised in each of our daily themes. It is an aim of our social program to inspire our delegates to take a similar approach and create a holistic approach to overcoming the challenges faced by contemporary residences and create truly inclusive communities.
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Opening Dinner.
Boatcruise.
This is the first opportunity for delegates to sit down together in Dunmore Lang College’s welcoming dining hall.
Continuing on from our Opening Dinner, delegates will be treated to the spectacular sights of Sydney’s iconic harbour.
Over the three-course meal, delegates, heads of residential colleges and NAAUC leaders alike will be welcomed to the conference by an esteemed guest speaker and begin to share the stories that will be the cornerstone of the conference.
This rare opportunity for delegates will come from the best seat in the house - the middle of the harbour!
NAAUC Presents: A Night of Banterous Comedy. Walk down to the UniBar after dinner for a relaxed night of banter with your fellow delegates and settle in for a night filled with laughs as you experience two of Australia’s most talented up and coming comedians.
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NAAUC is proud to have qPAY as a major partner in 2016
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Not your Average Trivia Event.
NAAUC Gives a Helping Hand.
Strap yourself in for the most intense trivia competition ever known to humanity.
Support. Enhance.Grow. Let your hand’s get down and dirty and give back to those who truly need it.
Can you handle the pressure of mannequins, face paint and Donald Trump all in the one game of trivia? Are you willing to push yourself and your team to the absolute edge for the sake of winning?
Naaucers will travel to respected places to engage and immerse themselves in various Sydney communities.
If so then this brand of competition is for you!
Whether it’s planting trees, or painting walls for the elderly, you will be making a TRUE DIFFERENCE. Instead of talking about it, let’s do something NAAUC-azing for our community...
Scavenger Hunt.
Red Frogs Charity Auction.
Working in debrief groups, this event will challenge your physical, intellectual and problem-solving prowess as one clue leads you to another across Sydney’s bustling centre. Navigating public transport, unravelling riddles and racing your competitors, the scavenger hunt is set to be one of the highlights of Conference!
Bring your cash money, because tonight’s the night you may just go home with a penny board, a signed jersey, or a trampoline if past NAAUC experiences are anything to go by. Leap into the charity auction to give back to the one and only Red Frogs. They do so much for NAAUC, and so much for University residences all over Australia. If you gave just $1 for every red frog they’ve ever supplied you, this auction will go off like a frog in a sock. So this is the perfect time for your residential community to band together, and fundraise for the people who keep you happy, safe and hydrated at all of your university events!
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Merch Swap.
This is the night where all those yoga classes pay off as you run, jump and crawl trying to get to the delegate you’ve been eyeing off to swap merch with all week! In this hotly anticipated event, you will compete with other delegates bargaining your best merch for theirs, whether it’s a pair of socks for a bucket hat, or a water bottle for that jersey you want.. Merch will fly and delegates will sweat.. Are you ready?!
NAAUCer the Explorer. Grab your passport and get ready to stamp your way around the globe! You will have the opportunity to bask in the sensations of cultures from all corners of the world. Whether it’s having a taste of the La Tomatina Festival, being tattooed with henna, or simply witnessing eye opening performances, you will be sure to have the trip of a lifetime.
If so, layer that merch on and prepare your body for an incredible night out!
Market Day.
Parliamentary Debating.
Not sure where you want to go after your degree, or looking to gain experience while studying? Market Day has the answers!
Pull those big words out from wherever you please as you woo the assembly at this years greatest debate.
With representatives from some of the country’s biggest graduate recruiters and NGOs in attendance you’ll be sure to find something that suits you.
Let the spittle fly and and hand gesture cadence increase as you persuasively debate in Parliament House itself over topics that currently rattling our Residential Communities.
This is your chance to find your calling and make valuable connections in your field.
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Christmas in July.
NAAWC.
Bring your tweed, grab a feed and prepare yourselves for an evening of festivities.
The evening of tweed continues as we extend an invitation to you to attend NAAWC Society’s Annual General Meeting.
A meal to reflect on the week that was and to bask in Christmas cheer. A night of banter, a visit from Santa and a carol or two awaits you this holiday season.
An Aristocratic Enigma.
Bemuse the mind, as a charade of perplexity unfolds on this exquisite affair. Your suave accents, adorned tweed and pompous mannerisms have just earned you an exclusive pass to the high society gala of the season.
Embrace your inner Lord or Dame and let the accents flow as you take your shot at croquet and indulge in a delectable selection of wine and cheese.
NAAUC Ball.
It’s time to don your bow ties, steam off that special outfit and prepare to enjoy the best of what Sydney has to offer. To cap off an incredible week, this is the biggest social event on the calendar. Stay classy, NAAUCers.
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SELECTING D E L E G AT E S
Selecting suitable delegates is of utmost importance for your residence to gain the most from the Conference. Not only will the chosen delegates be a representation of your residence at the conference, they will also be responsible for returning a wealth of valuable knowledge and resources that could benefit your residence immensely. It is suggested that a minimum of two delegates represent your residence. The benefit of having more delegates attend the conference is a greater exposure
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to the academic content as there are multiple academic session occurring simultaneously every day. Furthermore, upon return to their residence, delegates will have more of a support network when initiating new events or changes at their residence. At past conferences, some residences have sent up to 12 delegates. Deciding on how many delegates to send in only the first step, next you’ll need to decide on the type of people you would like to represent your residence.
Selection Tips Types of delegates to consider.
Your Student Club/ Committee President (or equivalent position). Presidents are experienced collegians and generally have a good awareness of the issues facing both students and the administration. They are also in an excellent position to implement change at the college standing as a representative for their students whilst also holding a relationship with administration. An active and hardworking member in a leadership position returning to college next year. This could be a member of the Student Club, a Senior Tutor or Resident Advisor.
An outgoing and active first year student who is likely to return to college the following year. Sending a first or second year student is an investment for the future of your residence. The student should be a promising candidate for future leadership positions within the residence. Previous delegates. A student who has already attended a NAAUC conference as has been effective at utilizing their previous NAAUC experience and knowledge at your residence. These delegates could act as a team leader for your delegates. They can coordinate your team of delegates to get the most out of the conference. They can host
team meetings, ensure your delegates attend the most suitable sessions and are reporting their progress at these team meetings. The returning delegate can report back to administration at your residence during the week and coordinate a Conference Report to be submitted to the administration after the conference. (Particularly if administration has paid for their attendance!). This delegate may also be utilized to help select the team of delegates that will attend the conference.
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Selection Process. Our advice for selection.
Each residence has a different method of selecting their delegates. Some hold a residency-wide election, some are selected by their Executive Committee & others are selected by their Administration. Whilst all of these are acceptable methods, NAAUC encourages the combination of all three in order to ensure the right delegates are being sent to the conference. We recommend the following method as an in-depth, rigorous process for selecting delegates: 1. Develop a written application for potential delegates to fill out. We recommend questions based around delegate motivation and what they want to achieve in the future at your residence. 2. Have a panel including members from your Executive Committee, RA team, Administration and any previous delegates short-list the applications to a group of 5-10 students you would be happy to have represent your residence. 3. Allow the student body to elect the delegates from your shortlisted pool of applicants. This process provides some control over applications in order to ensure you are putting forward the best people, but at the same time it gives an important voice to your student body so they too have a say in who represents them at the conference. The idea of choosing the right number of delegates and the right people is to maximize the return of the investment made. Sending great people is likely to yield great results, so choose wisely! If you would like assistance or advice with the selection of delegates please contact; Alice Draffin, at president@naauc.edu.au or Katherine Lee & Drew Nguyen, at conference@naauc.edu.au.
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Brisbane
NAAUC Rugby Jumpers Only $80!
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CONFERENCE LOGISTICS Arranging Travel. Macquarie University is situated in North Ryde. Arranging travel to and from Conference is the delegates’ responsibility. As delegates will need to travel by public transport during Conference Week, we strongly encourage all delegates to purchase Opal Cards before arriving at Conference. This will save you both time and money. We recommend delegates arriving through the Sydney domestic airport to catch the train to Central Station, change trains, and connect with the T1 North Shore, Northern and Western Line towards Hornsby via Macquarie University, where the train station is a 200 metre walk to the host colleges. The Red Frogs have also kindly offered to make rounded trips between the host colleges and the domestic airport.
What To Bring.
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• • • • •
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Official identification. This would include: Australian Drivers License; Passport; or NEW SOUTH WALES proof of age card. Please do NOT expect to be able use an international driver’s license, student card or any photo ID. Opal Card for NSW public transport Towel and toiletries Cocktail attire for opening dinner Business attire for Parliament Black tie attire for NAAUC ball (e.g. suit and tie or floor length attire) Tweed attire for Christmas in July and NAWCC
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Runners for activities Residential community merchandise for swapping Note taking stationery and, if desired, laptop or tablets Clothing for seven days (please remember it is July in Sydney) Money for: Charity auction items NAAUC merchandise Spending money for social events
Registration & Fees All the fun stuff! Fees for the 48th Annual NAAUC Conference are listed below. Please read carefully and be sure to make the correct payment when registering for the conference
REGISTRATION IS NOW OPEN! CLOSES 25th of June 2016 Visit www.naauc.edu.au to register your attendance at the 2016 NAAUC Conference. This year’s registration is a two stage process. 1. Your president or administration needs to complete the QPay form and payment online, detailing the delegates that will be attending the conference from your college. This link is on our website.
2. Each individual delegate needs to complete the Delegate Form to provide NAAUC with some of their personal information required for the conference.
Fees Delegates from a member residence Early Bird Fee : $1150
Delegate from a non-member residence Early Bird Fee : $1300
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(until 22nd of May 2016)
Standard Fee: $1250
(until 22nd of May 2015)
Standard Fee: $1400
An additional late fee of $100 is applicable for delegates who register after 25th of June 2016 (Late registration will be cut off on Friday 1st July, 2016). A $50 swapping fee will be applied for member residences and a $70 for non-member residences who require a ‘swap’ of their representative attending the conference once an initial delegate has been registered. If withdrawal is required, a $150 withdrawal fee will be applied for each delegate only applicable before the 25th of June 2016. Delegate fees must be paid through the QPay portal by the 25th of June 2016. Any delegate who fails to pay their fee in full will be contacted for immediate payment (within 24 hours). If unable to do so, they risk losing their spot at the conference. The registration form requires that you register either as a member or non-member delegate, please check with your President or administration about the progress of your residence’s membership registration before completing the form. 31
NAAUC Scholarships. All for one and NAAUC for all!
One of the biggest assets of each National Conference is in the diverse knowledge and experiences of our delegates. To ensure we have as many voices as possible engaged in the conversation, NAAUC offers several scholarships to ensure all students have an equal opportunity to attend the conference. Our scholarships are also designed to maximise personal and professional gain from attending the conference. Furthermore, NAAUC views the contribution of delegates as a critical means of staying relevant to the ever changing residential community culture. The following scholarship will be offered in 2016 with the eligibility of applicants, the number and level of bursary to be decided by the executive.
Merit Scholarship To be awarded to a student holding or looking to hold a position of leadership at a tertiary college or hall of residence in Australia. The Merit Scholarship will be awarded to the applicant who shows the greatest propensity to contribute back to NAAUC. The purpose of the Merit Scholarship is to give a student the chance to engage in the study of a trend of phenomenon in Australian university residential communities and distil the findings of this study to a summary that can be utilized by NAAUC and its member residences – to add to NAAUC’s accessible knowledge base. The Merit Scholarship is to the value of the full delegate fee. Equity Scholarship To be awarded to an outstanding tertiary student living at a residential community in Australia for the duration of 2016, who due to financial circumstances, personal hardship or remote/rural location relative to 2016 conference, may find it difficult in fully finance their attendance at the 2016 conference. Qualifying areas when applying on remote/rural grounds include areas outside the CBD of capital, all of Tasmania and Northern Territory. Ideally we would expect the recipient to hold or be looking to hold a position of leadership within their respective residence. New Member College Scholarship To be awarded to a student holding or intending to hold a position of leadership at a tertiary residential community in Australia for the duration of 2016 or 2017. Only residences that have not been NAAUC members in the past 5 years are eligible to apply for this scholarship. Indigenous Scholarship To be awarded to a student living at a residential community in Australia for the duration of 2016 who identifies as an Indigenous Australian of Torres Strait Islander. NAAUC prefers that the recipient is holding or be looking to hold a position of leadership within their respective residence.
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Application Details & Timeline. Everyone loves free stuff.
Applicants must submit an electronic word processed application to the NAAUC Secretary at secretary@ naauc.edu.au by 5pm 31 May 2016. CRITERIA FOR APPLICATIONS. Merit Scholarship Applicants need to include the following in their application: • • •
Submit a 1-2 page proposal on the chosen topic of study about residential life which you wish to investigate and report on during the NAAUC conference Explain your personal suitability for the scholarship; and A reference from your President or Head of Residence/Dean, whichever is most relevant to your current role
The selection criteria for the scholarship are as follows: •
Personal interest in improving the residential community experience nationally
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Demonstrated ability to conduct research and effectively communicate findings
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Proven commitment to improving the residential community environment through their achievements thus far at their own residence
The successful applicant will be required to: •
Give a short (10minute) presentation at the AGM summarizing their findings on the proposed topic of study
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Submit a 2000 word report on the topic of study to be included in the post conference kit
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Exhibit behaviours during the conference that exemplify NAAUC’s values
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Be willing to participate in discussion with Heads of Residences and other administrative delegates on the topic of their research
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Equity Scholarship Applicants need to include the following in their application (to be no more than 1 page): •
Explain your personal suitability for the scholarship
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Explain what you want to get out of the conference and what you hope to take back to your college or hall of residence
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A reference from your current President or Head of Hall, whichever is most relevant to your current role.
The selection criteria for the scholarship are as follows: •
Level of hardship faced in terms of financing and attending the conference
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Personal interest in improving the residential community experience nationally
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Proven commitment to improving the residential community environment, demonstrated through their achievements thus far at their own residence
The successful applicant will be required to: •
Be willing to share their residential community experiences with the NAAUC Alumni if asked upon by the Executive Committee
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Exhibit behaviours during the conference that exemplify NAAUC’s values
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Be willing to participate in discussion with Heads of Colleges and other college administration delegates in approached by the NAAUC teamExhibit behaviours during the conference that exemplify NAAUC’s values
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Be willing to participate in discussion with Heads of Colleges and other college administration delegates on the topic of their research when approached by the NAAUC team
New Member Scholarship Applicants need to include the following in their application (to be no more than 1 page): •
Explain what you hope to gain from attending the National Conference
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Indicate any current issues within your residence and why you want to address them
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A reference from your President or Head of Hall, whichever is most relevant to your current role
The selection criteria for the scholarship are as follows: •
Proven commitment to improving the residential community environment through their achievements thus far at their own residence
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Be holding a current leadership position within their respective residence
The successful applicant will be required to: •
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Submit a critique of the National Conference week to the NAAUC Executive Committee
Indigenous Scholarship Applicants need to include the following in their application (to be no more than 1 page): •
Explain your personal suitability for the scholarship
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Explain what you want to get out of the conference and what you hope to take back to your residential community
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A reference from your current President or Head of Hall, whichever is most relevant to your current role
The selection criteria for the scholarship are as follows: •
Personal interest in improving the residential community experience nationally
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Proven commitment to improving the residential community environment through their achievements thus far at their own college
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Identifies as an Indigenous Australia
The successful applicant will be required to: •
Be willing to share their residential community experiences with the NAAUC Alumni if asked upon by the NAAUC Executive Committee
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Exhibit behaviours during the conference that exemplify NAAUC’s values
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Be willing to share their reflections on personal experiences with the NAAUC Executive or at the AGM
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Be willing to participate in discussion with Heads of Residential Communities and other administrative delegates if approached by the NAAUC team
Recipients of a NAAUC scholarship will not be eligible for any other conference discount subsidy from NAAUC. Please note that the NAAUC conference scholarships do not cover the cost of personal travel arrangements or personal spending money. We look forward to hearing from you.
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MEET THE NAAUC TEAM
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NAAUC is proud to have THE RED FROGS as a major COMMUNITY partner in 2016
Head to http://au.redfrogs.com/ for more information.
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Bid for thE NAAUC CONFERENCE in 2016 How to create a NAAUC Conference bid
Every year the NAAUC
a one-week period in the
Nothing compares to the
Conference is made possible by the hard work of the NAAUC Executive, State Representatives and Conference Working Party. But the NAAUC Conference is nothing without a home. During the annual NAAUC AGM, held at the end of conference week on Saturday, residences present competing bids to host the following year’s Annual National Conference. But this year, the Conference bidding process is a little different.
June-July univeristy break in 2017? Do you have two experienced residents in mind to take on the role of Conference Directors? Are you prepared to share hosting duties with a fellow residence? What sets your residence aside from other potential host residences?
feeling of seeing 200 faces speechless from an inspiring guest speaker, or a room full of delegates having the time of their life at an event, all the while knowing you help make it possible. You are given the opportunity to educate, enlighten and support young leaders around Australia. Ultimately you might only directly empower a few hundred, but the follow on effects of this guidance will impact thousands. Preparation is the key. In past, the winning residences have not be chosen based on their exotic location or exciting social calendar, but demonstrated their exceptional organisational skills by presenting a well laid out, informative and concise presentation. If you’re thinking of bidding your preparation should start now!
To ensure that potential hosts can put together their strongest possible bid, in 2016 NAAUC is requesting all bidding residences to complete the application form found on our website. The form includes such questions as: Can you guarantee approximately 250 beds for
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All applications are due to secretary@naauc.edu.au by 12 am June 12 2016. When we have received your applications, we will personally review each bid and contact the nominated person to discuss your application. We want to work with you to ensure that you have everything you need for your bid before NAAUC members have the opportunity to vote upon the host venue at the AGM on Saturday 9 July.
Bidding to do list. CRITERIA FOR APPLICATIONS. 1. Find the Conference Director/s You may not want to be a Conference Director yourself, instead approach those who you think would represent your residence well. If you want to be a Conference Director find someone who you would like to be Co-Director with you. 2. Rally the troops NAAUC conferences would not function without our awesome Working Party! Think of the people you want to be on your Working Party or people who can help you with preparing the ideas behind the bid. These people do not necessarily have to come from the host colleges, in fact it’s often beneficial to engage nearby colleges and their students in the conference. Two minds are better than one but having ten is even better! 3. Brainstorm By now you and your Co-Director-to-be have hopefully put some thought into the content of the conference. This is where extra minds come in handy. Create a file on your computer or phone or carry a notebook and write down any ideas that come to mind. Ideas always come to you in the strangest of places or situations, make sure you type or write them all down to refer to later. Have a brainstorming session about the speakers, sponsors, locations, events, theme and so on of what you want at your conference. Who are some famous or successful Alumni from your residence or university? What makes your college, university or state unique? 4. Approach your Residence Some would say this is the first step, however, you need evidence that this is not just a spur of the moment decision you thought of at the pub last night. Not only do you have to sell your bid to delegates, but you also need to sell your bid to your college. The more you show your administration that you are serious, have support of other residents and committees and have thought of how a NAAUC Conference would work within your college, the more chance you have of winning their support! Be sure to discuss the accommodation and dining costs, logistics and any other matters you feel would be raised from an administration point of view. If your college alone is too small to host the conference, you might think to approach a partner college in hosting the conference.
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Bidding to do list. continued
5. The next step Either your Head has rejected or agreed to your plan to bid. If at first you don’t succeed, try again! Ask what needs to be improved to have their support. Rework your bid. If you do succeed – yay! You must have the support of the college bidding for next year’s NAAUC Conference – and get written support if possible. Check with your Head if you can proceed to contact potential guest speakers and sponsors. Your Head will have plenty of contacts, make use of them. 6. Time to put it together Contact potential guest speakers, venues and sponsors. If you can present a bid showing you already have financial support, guest speakers and venues you are firstly going to have one impressive bid and secondly going to save yourself a huge amount of time if your bid is successful! This is also when you should have your theme set in stone. 7. Selling your bid To ensure that you have the strongest bid possible, you will need to convince the NAAUC Executive why your bid should win. Unfortunately, if we do not believe that your bid has sufficient preparation, we may not allow it to proceed to vote at the AGM.
If you need any other assistance in building your conference bid, feel free to contact us at info@naauc.edu.au – we’d love give you some pointers! 40
NAAUC is proud to continue its partnership with canterbury as a major sponsor in 2016
Head to http://www.canterburynz.com.au/ to find out more!
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Conduct & Contacts. CONDUCT AT THE CONFERENCE Please be aware of the rules about acceptable conduct at the conference. NAAUC aims to promote best practice among colleges and will require that delegates agree to the following policies (available on our website) during the registration process. Equity Policy Social Media Policy NAAUC also provides equity officers at the conference who are responsible for preventing and resolving any issues that may arise.
CONTACTS If you have any queries regarding any of the information about the 48th Annual NAAUC Conference or the registration process please feel free to contact these
NAAUC Team
2017 Conference Bid Queries
General queries about the organisation: Alice Draffin – President president@naauc.edu.au
Queries: Onjawli Chakravarty – Secretary secretary@naauc.edu.au
2016 Conference
Host Colleges
Conference related questions or queries: Katherine Lee & Drew Nguyen – 2016 Conference Directors. conferencedirector@naauc.edu.au
Dunmore Lang College, Macquarie University (02) 9856 1000 130 Herring Road, North Ryde NSW, 2113 http://www.dunmorelangcollege.nsw.edu.au/
Conference academic program & NAAUC On The Road (NOTR) Sylvie Giguere – Vice-President vicepresident@naauc.edu.au
Robert Menzies College, Macquarie University (02) 9936 6000 136 Herring Road, North Ryde NSW, 2113 http://www.rmc.org.au/home
Please visit our website and social media pages for more information about the conference and the organization. www.naauc.edu.au 42
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