2018 STATE CDC REGISTRATION KIT

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LIMITLESS

2018 STATE CAREER DEVELOPMENT CONFERENCE

REGISTRATION KIT FEBRUARY 11-13, 2018 - FAIRMONT HOT SPRINGS

REGISTRATION INFORMATION REGISTRATION

$70* per attendee The conference registration fee applies to DECA members, advisors and chaperones and includes the following: • Conference sessions • Conference materials • Conference t-shirt • Monday lunch • Pool party

Deadline: January 10, 2018 *Registration fee is non-refundable.

ACCOMMODATIONS

$136.75 per night (single, double, triple, quad) Fairmont Hot Springs 1500 Fairmont Road Anaconda, MT 59711

Deadline: January 10, 2018

Rooms are subject to availability within our block. Once the room block is full, room rates may increase.

CONFERENCE FORMS All forms are available for download at: mtdeca.com/state-conference.

REGISTRATION PROCEDURE

Registration for this conference will take place online at mtdeca.com/state-conference.

All student attendees must be on a submitted and paid DECA Inc. roster to register. All conference and hotel registration will take place on the online registration platform.

For the online registration process, collect the following information from each attendee: • Name • T-Shirt Size • Competitive Event(s) CONFIRMATION: If you have not received a registration confirmation email from Montana DECA within two days after submitting your online registration, please call John Stiles at (406) 209-4490.

CHANGES & SUBSTITUTIONS: Make changes and substitutions using the online registration system until January 10. Changes and substitutions are not allowed after January 10, 2018.

PAYMENT PROCEDURE After completing online registration, please mail a check for all registration and housing to: Montana DECA PO BOX 3061 Bozeman, MT 59772 METHODS OF PAYMENT: Check, purchase order, or credit card are accepted. A 4% convenience fee will be assessed for any charged amount.

REFUND POLICY: No refunds will be granted.

CHAPERONES/ SPOUSES A minimum of one advisor for every eight student-delegates or portion of ten student-delegates is required for registration. It is the advisors responsibility to see that your chapter adheres to this ratio. This ratio will be strictly enforced by Montana DECA. Chaperones and spouses must pay the registration fee and be listed on the registration form.

All attending students must complete the following paperwork to attend the State Career Development Conference: • Conference Professionalism • Medical Release • Social Media Conduct • Attendance Permission Form

TRIP PLANNER

Just get here! Washington, D.C. is k DECA to prepare its emerging lead

REGISTRATION

EDUCATIONAL PROGRAM SUNDAY

FEBRUARY 11 11:00 AM - 12:30 PM Registration 12:30 PM - 1:30 PM

General Marketing Exam 12:30 PM - 1:00 PM

Advisor Briefing 1:30 PM - 3:00 PM Preliminary Competitions 3:00 PM - 4:30 PM Preliminary Competitions 4:30 PM - 7:00 PM

Chapter Time 7:00 PM - 9:00 PM

Opening Session 11:00 PM Curfew

$165* per attendee

MONDAY

FEBRUARY 12 6:45 AM - 7:30 AM

DECA Fit 8:00 AM - 4:00 PM

DECA Exhibit Hall Open 8:30 AM - 10:30 AM Preliminary Competitions 11:00 AM - 1:00 PM Preliminary Competitions 11:00 AM - 2:00 PM

Lunch Buffet 1:30 PM - 3:30 PM Preliminary Competitions 3:30 PM - 4:30 PM

Advisors Meeting 4:30 PM - 7:00 PM

Chapter Time 7:00 PM - 8:00 PM

Finalist Awards Session 8:00 PM - 11:00 PM

DECA Pool Party 11:00 PM Curfew

The conference registration fee applies to DECA members, advisors and chaperones and includes the following: • conference workshops •TUESDAY conference materials • conference t-shirt • Monday lucheon • Monday dinner • DC night tour 7:30 AM - 8:30AM

FEBRUARY 13

Alumni Breakfast Deadline: June 5, 2017 8:30 AM 11:00 AM *Registration-fee is non-refundable

Final Competitions 12:00 PM - 1:30 PM

Grand Awards &

Closing Session REGISTRATION QUESTIONS JOHN STILES TALIA COBBINS Montana DECA INC.DECA Talia_Cobbins@deca.org (703) 860-5000 ext. 249 jstiles@mtdeca.com (406) 209-4490 www.mtdeca.com

PO BOX 3061 Bozeman, MT 59772 502 South 19th Ave #301B Bozeman, MT 59715

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IMPORTANT 2018 CHANGES 1. CURFEW: Curfew has moved up to 11:00pm.

2. HOTEL: All hotel reservations will be handled through the online registration system and booked through Montana DECA. Chapters will pay Montana DECA for all Registration and Lodging.

3. AWARDS SESSIONS: Monday night, Montana DECA will hang finalist medallions. Grand Awards will invite all finalists to the stage, and award only ICDC qualifying spots with Trophies.

4. EXHIBIT HALL: Workshops will not be offered this year. However, Montana DECA will offer an engaging and active exhibit hall for your members.

Incentives will be given for attendance, and stamp cards will track their participation.

5. BREAKFAST: Breakfast is at the chapters expense, and is not included in registration.

6. POOL PARTY: The DECA Pool Party will replace the DECA Dance Monday night.

7. ALUMNI BREAKFAST: The Alumni breakfast will be free to all graduating seniors who pre-pay their Montana Collegiate dues at the State Career Development Conference. This will replace the Presidents Dinner/Breakfast.

8. COMPETITIVE EVENTS: Competitors will be restricted to ONE competitive event per time block. See enclosed layout of event blocks.

9. CYSTIC FIBROSIS: The Montana DECA State Officer Team has announced Cystic Fibrosis as the official charitable organization of Montana DECA and the 2018 Montana DECA Miracle Minute.

10. SERIES EVENTS: The Individual Series Events will drop down to ONE Role-Play in preliminary competition and ONE Role-Play in Finals.

11. FILLABLE DOCUMENTS: All State CDC Permission Forms, and Competitive Event worksheets will be available as Fillable .PDF files on www.mtdeca.com/state-conference.

12. CHAPERONE RATIO: Fairmont Hot Springs requires one adult per eight students in attendance. It is the Chapters responsibility to adhere to this guideline.

13. NEW PERMISSION FORMS: We have condensed and enhanced our Conference Permission and Attendance forms.

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SUNDAY 1:30PM-3:00PM

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PARTNER(S) IF APPLICABLE:

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CAMPAIGNS deca.org/chaptercampaigns

NOVEMBER DEADLINE 12.1.17

MEMBERSHIP

Earn ACHIEVEMENT LEVEL by meeting the requirements in any ONE of the categories (students, alumni and professionals) of the Membership Campaign and receive a pennant and certificate.

Guide your membership efforts by meeting these goals.

ALUMNI

MORE STUDENTS THAN LAST YEAR

PROFESSIONALS

GLOBAL ENTREPRENEURSHIP WEEK

Activities must occur during November 13-19, 2017. Submit DECA Idea Challenge entries at www.deca.org/ideachallenge.

IDEA CHALLENGE ENTRIES

SUCCESS STORIES OF LOCAL ENTREPRENEURS

SCHOOL/COMMUNITY OUTREACH ACTIVITIES

PROMOTIONAL

Conduct these activities from the beginning of your school year through DECA Month.

SCHOOL OUTREACH ACTIVITIES

CELEBRATE DECA MONTH IN

SUCCESS STORIES OF ALUMNI

Earn THRIVE LEVEL by meeting the requirements in any TWO of the categories of the Membership Campaign and receive a pennant, plaque, flag and three allocations to attend the THRIVE ACADEMY at ICDC!

DEADLINE 12.1.17 Earn ACHIEVEMENT LEVEL by meeting the requirements in any ONE of the three DECA Month Chapter Campaigns (Global Entrepreneurship Week Campaign, Promotional Campaign, and Community Service Campaign) and receive a pennant and certificate.

Earn THRIVE LEVEL by meeting the requirements in any TWO of the three DECA Month Chapter Campaigns (Global Entrepreneurship Week Campaign, Promotional Campaign, and Community Service Campaign) and receive a pennant, plaque, flag and three allocations to attend the THRIVE ACADEMY at ICDC!

COMMUNITY OUTREACH ACTIVITIES

COMMUNITY SERVICE

Conduct a community service activity from the beginning of your school year through DECA Month.

OR MORE COMMUNITY SERVICE ACTIVITIES

OR MORE PARTICIPATION OF YOUR DECA MEMBERS

FORM OF PUBLICITY OR PROMOTION

ADVOCACY

DEADLINE 3.1.18

Advocate during Career and Technical Education Month in February.

SCHOOL OUTREACH ACTIVITIES

PUBLIC POLICY MAKERS OUTREACH

Meet the requirements in the Advocacy Campaign during February and receive a pennant, special plaque from DECA’s Congressional Advisory Board and a letter of recognition sent to your school administrator and government officials.

COMMUNITY OUTREACH ACTIVITIES

GET MONEY FOR YOUR CHAPTER!

Eligibility to attend ICDC is determined by the chartered associations, based on their policies. Chapters should consult with their association advisor for eligibility guidelines.

THRIVE IN MEMBERSHIP + DECA MONTH CAMPAIGNS = $500

CONFERENCE PROFESSIONALISM CONFERENCE PROFESSIONALISM DRESS CODE Professional appearance is an important aspect of the overall DRESS CODE

Professional appearance is an important aspect preparation of DECA members for the business world.ofTothe that end, overallDECA preparation DECA for thefunctions business supports aof dress codemembers for its career-based that world. exemplifies To that end, DECAstandards supports dress code while for its the highest of aprofessionalism being career-based functionsbetween that expemplifies the highest non-discriminatory males and females. standards of professionalism while being DECA’s board of directors hasmales developed following official dress non-discriminatory between andthe females. standards for the International Career Development Conference.

The Montana Board of Directors Students,DECA advisors and chaperones must has followdeveloped the dress code. the following official dress standards for the State Career Competitors must wear an official DECA blazer during Development Conference.

Students, advisors andinteraction with the judges.

While official DECA blazers are not required during chaperones must follow the conference dress code. briefing and testing, professional business dress is required.

Professional dress should also be worndress to all conference Competitors must wear professional during sessions interaction with judges and and/or corporate partners. including workshops special meal functions such as luncheons.

Professional dress should also be worn to all conference Forincluding a more polished, professional it is recommended sessions workshops andappearance, special meal functions. that attendees wear appropriate hosiery/socks.

WHEN APPEARING BEFORE JUDGES

AN OFFICIAL DECAsuit BLAZER IS REQUIRED FEMALES: Business or blazer with dress TO blouse RECEIVE RECOGNITION OR AN AWARD ON STAGE.

and dress skirt or dress slacks or business

dress; dress shoes.

WHEN APPEARING JUDGES MALES: Business suitBEFORE or sport coat with dress FEMALES: Official DECA blazer with dress skirt or dress slacks and a

slacks, collared dress shirt and necktie; dress blouse or official with a dress; dress shoes

dress shoes; dressblazer socks.

The following not allowed: athletic shoes, MALES: are Official DECA blazerdenim, with dress slacks, collared dress shirt and shorts, necktie; dress shoes and dress socks sweatshirts, t-shirts, hats.

BUSINESS ATTIRE DECACASUAL GENERAL SESSIONS, MEAL FUNCTIONS

suit or blouse blazer withor dress blouse and dress skirt or CasualFEMALES: slacks (e.g.Business Dockers), shirt, socks, casual dressand slacksathletic or businessshoes dress; dress shoes. Jeans, t-shirts areshoes not included in business attire.suit or sport coat with dress slacks, collared dress MALES:casualBusiness

CON FERENCE PROF ESSI ONALISM

shirt and necktie; dress shoes and dress socks

40

CASUAL ATTIRE Neat casual clothing is acceptable during free time andAND EVENT BRIEFING, MANUAL REGISTRATION select Montana DECA tours/activities, or as otherwise TESTING, LEADERSHIP ACADEMIES/INSTITUTES authorized by the Chapter Advisor or Montana DECA FEMALES: Dress blouse or dress sweater with dress skirt or dress slacks Staff. Casual attire(blazer is not acceptable in front of judges, optional) or business dress; dress shoes corporate partners, or event staff. Casual attire is not perCollared shirt and necktie with dress slacks (blazer mittedMALES: in competition ofdress judging areas. optional); dress shoes and dress socks

UNACCEPTABLE ATTIRE DECA BUSINESS CASUAL The following are unacceptable during any Montana

Casual slacks (e.g., Dockers), or shirt,clothing, socks and casual shoes.

DECA •activities: skin-tight or blouse revealing athletic • Jeans, t-shirts and(unless athletic shoes are not included business casual clothing, swim-wear swimming), andinclothing with attire. printing that is suggestive, obscene, or promotes illegal activities.

UNACCEPTABLE DURING DECA ACTIVITIES

• Skin-tight or revealing clothing • Midriff-baring When judging adherence to the dress code, Montana DECAclothing asks • Swimwear • Athletic clothing that advisors, teachers and chaperones use observation as the • Leggings or graphic designed hosiery/tights tool for assessing compliance.

Montana DECA does not support or condone touching of students or their clothing aspromotes a meansillegal of • the Clothing with printing that is suggestive, obscene or determining whether or not a student is following the dress code substances guidelines.

When judging adherence to the dress code, DECA asks that advisors, teachers and chaperones use observation as the tool for assessing compliance. DECA does not support or condone the touching of students or their clothing as a means of determining whether or not a student is following the dress code guidelines.

__________________________

CODE OF CONDUCT The BoardOF of Directors for DECA Inc. requires each delegate CODE CONDUCT

The Montana DECA Board of Development Directors requires each attending the International Career Conference to read delegate attending the State Career Development and complete the ATTENDANCE PERMISSION FORM and return to Conference to read, agree to, and comply withcompletion the the CHARTERED ASSOCIATION DECA advisor as partial following standards: of attendance requirements.

1.

The term “delegate” shall mean any DECA member, including advisors, attending conferences (high school, collegiate, alumni, professional).

2.

There shall be no defacing of public property. Any damage to any property or furnishing in the hotel rooms or building must be paid for by the individual or chapter responsible.

3.

Delegates must wear identification badges at all times.

4.

Delegates shall refrain from using inappropriate or profane language at all times.

5.

Delegates shall refrain from written, verbal, physical or electronic activities that may lead to harassment, hazing, bullying or damaging property.

6.

The use of any harassment against anyone on the basis of race, color, creed, national origin, ancestry, age, gender, sexual orientation or disability is prohibited.

7.

Delegates shall respect the rights and safety of other hotel guests.

8.

Delegates shall not possess alcoholic beverages, narcotics or weapons in any form at any time under any circumstances.

9.

Delegates shall refrain from gambling—playing cards, dice or games of chance for money or other things of value.

10.

Use of tobacco products and electronic cigarettes by delegates is prohibited at all DECA functions.

11.

Delegates must adhere to the dress code at all times.

12.

Delegates must not dress or behave in a manner than can be interpreted as sexually explicit.

13.

Students shall keep their adult advisors informed of their activities and whereabouts at all times.

14.

No delegate shall leave the hotel (except for authorized events) unless permission has been received from chapter and chartered association advisors.

15.

Delegates should be prompt and prepared for all activities.

16.

Delegates should be financially prepared for all activities.

17.

Delegates are required to attend all sessions and activities assigned including workshops, competitive events, committee meetings, etc., for which they are registered unless engaged in some specific assignment scheduled at the same time.

18.

Delegates will spend nights at their assigned hotel and in their assigned room. No guests allowed during curfew hours. Delegates will be quiet at curfew.

19.

Curfew will be enforced. Curfew means the delegate will be in his/ her assigned room.

20.

Chartered associations will be responsible for delegates’ conduct.

21.

Tasteful casual wear will be accepted during specific social functions as designated during orientation.

22.

Delegates ignoring or violating any of the above rules will subject their entire delegation to being unseated and their candidates or competitive events participants to being disqualified. Individual delegates may be sent home immediately at their own expense.

_____________________________

_________

Student Signature Parent/Guardian Signature Date

MEDICAL RELEASE & ink.

HISTORY Please PRINT and use BLACK

State Career Development Conference Emergency Medical Authorization 2016-2017

PART I The purpose of this form is to authorize the provision of emergency treatment for chapter members in the unlikely event that they become ill or injured while traveling with their advisor. It is imperative the following information be furnished so that the member will be cared for properly in the event of an emergency.

The authorization does not cover major surgery unless the medical opinions of two licensed physicians or dentists, concurring in the necessity for such surgery, are obtained prior to the performance of such surgery.

I ___________________________ of ______________________________________________________________ (Parent Name) (Address)(City)(State, Zip) hereby give my consent for: (1) the administration of any emergency treatment deemed necessary by a licensed physician or dentist, (2) the transfer to any hospital reasonably accessible, and (3) consent to release the medical information provided. ____________________________________________ Date ________ / _______ /_________ (Member Signature) (Month) (Day) (Year) ____________________________________________ Date ________ / ______ /_________ (Parent/Guardian Signature) (Month) (Day) (Year) The following information is needed by any hospital or practitioner not having access to the member’s medical history: Does the member have:

ANY ITEMS MARKED “YES” SHOULD BE EXPLAINED BELOW

Any food allergies a. FOOD b. MEDICATION c. OTHER (Insect, etc..)

YES _________ NO ________ YES _________ NO ________ YES _________ NO ________

Any health problems or physical disabilities

YES _________ NO ________

Any respiratory problems

YES _________ NO ________

Any diabetes

YES _________ NO ________

Any epilepsy

YES _________ NO ________

Any chronic disease

YES _________ NO ________

Any emotional or physical problems

YES _________ NO ________

Any medication being taken at present

YES _________ NO ________

Any Glasses: YES/NO

Contact Lenses: YES/NO

Hearing Devices: YES/NO

Date of Last Tetanus Booster: ________ / _______ / ________ (Month) (Day) (Year) Does member have all required immunization shots? _______YES ______NO

SOCIAL MEDIA CONDUCT & POLICY Social media allows for nearly limitless conversation worldwide – often in real time. We hope that Montana DECA personnel will participate in social media and enjoy its benefits, and we also expect everyone who participates in online commentary to understand and follow these simple but important guidelines. Keep in mind that our overall goal is simple: to participate online in a respectful, relevant manner that protects our reputation and of course follows the letter and spirit of the law. One way you can help to ensure this goal is to avoid being an official Montana DECA spokesperson. We have a specially trained DECA Communications and Public Relations staff who are the only authorized people to speak on Montana DECA’s behalf in online and print conversations. DECA members, including elected officials and staff that choose to participate in conversation where Montana DECA is mentioned or implied will need to adhere to the following guidelines, accurately identify themselves and their role within the organization, and the fact that the things they post are their individual opinion. These guidelines are designed to help you and Montana DECA achieve a more concise, clear, professional image. If one creates or contributes to blogs, wikis, social networks, virtual worlds, or any other kind of Social Media – Twitter, Yelp, Wikipedia, MySpace, Facebook along with thousands more in this realm where Montana DECA is mentioned or implied, here are some guiding principles for all to keep in mind and follow:

THINK BEFORE POSTING: No use of social media publication may include confidential Montana DECA material, employment documents, or information that may deem detrimental to our business partners, investors, employees, or stakeholders.

IDENTIFY YOURSELF: Remembering that you are a member of Montana DECA is very important.

Whether you are an elected official, classified staff member, or student/employee director, your message can directly affect our initiatives and movements. When posting related to Montana DECA or its members you must identify yourself with the proper title and identify that it is your personal/individual opinion. Any specific comments related to a statement from Montana DECA must be made through our trained Public Relations and Communications staff.

REMEMBER YOUR WORK RESPONSIBILITIES: Do not let social media interfere with your ability to work with the student body or serve the Montana DECA organization.

DON’T MISLEAD OTHERS: Never represent yourself or Montana DECA in a misleading manner. You are

solely responsible for the content you post or interact with online. Tell the truth, and don’t reference

co-workers, fellow members, business partners, or other stakeholders without their expressed permission.

MEANINGFUL & RESPECTFUL COMMENTS: Stick to your experience level. Avoid harsh, misleading remarks on topics which you are not educated on. Remember your comments can directly affect and impact the professional image of all Stakeholders within Montana DECA.

LEGAL MATTERS: Never comment on anything related to legal matters. Montana DECA has highly trained legal representation and staff to comment on legal matters dealing with Montana DECA action(s) and policy. All comments made on a legal note should be done after careful consultation with Montana DECA Legal Council and Montana DECA Public Relations and Communications Staff.

BE SMART: Take a moment to review your information prior to publishing. Remember that this information is stored and will be around indefinitely. Make sure you are publishing only what you mean.

Mean what you say and say what you mean. As Montana DECA elected officials, personnel, staff, and stakeholders, we strive very hard every day to uphold our professional image and unique culture. It is our values that direct the positive movement forward. With strong and enhanced internet communications we will continue to live up to the integrity, dedication, and enthusiasm that our stakeholders expect.

______________________________ _______________________________ _________________ Student Signature Parent/Guardian Signature Date

ATTENDANCE PERMISSION FORM ATTENDANCE

This is to certify that ________________________________ has my permission to attend the Montana DECA State Career Development Conference February 11-13, 2018 at Fairmont Hot Springs Resort. I also do hereby on behalf of him/her absorb and release the school officials, the DECA Chapter Advisor(s), as well as Montana DECA Staff, Agents and Volunteers from any claims for personal injuries or illness which might be sustained while he/she is en route to and from or during the Montana DECA sponsored activity.

EMERGENCY

Any medical exceptions or modifications to the Montana DECA Medical Release form/code must be documented in the conference headquarters prior to the beginning of the conference. This is the responsibility of the local chapter advisor.

I authorize the chapter advisor or Montana DECA personnel the secure the services of a physician or hospital, and to incur the expenses for necessary services in the event of an accident or illness, and I will provide necessary payment for these costs: WALK-IN CLINICS HOSPITALS DRUG STORES Express Care Anaconda Hospital CVS Pharmacy 435 S. Crystal Street, #200 401 W. Pennsylvania St 1275 Harrison Avenue Butte, MT 59701 Anaconda, MT 59711 Butte, MT 59701 406.496.3670 406.563.8500 406.723.9408 Focused Medical Care St James Healthcare Walgreens 300 W. Mercury Street 400 South Clark St 2611 Harrison Avenue Butte, MT 59701 Butte, MT 59701 Butte, MT 59701 406.494.3768 406.723.2500 406.782.5471 We have read and agree to abide by the delegate conduct practices and procedures and dress code. We also agree that the school officials, the DECA Chapter Advisor(s), and Montana DECA Staff have the right to send the student home from the State Career Development Conference at our expense, provided he/she has violated the delegate conduct practices and procedures and/or his/her conduct had become a detriment. We also authorize Montana DECA to publish press releases and media publications which could include my students name, photo, and/or voice. ________________________________ __________________________________ Student Signature Parent Signature ________________________________ Chapter Advisor Signature

__________________________________ School Official Signature

________________________________ Insurance Company Name

____________________ Policy Number

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