Step by step guide to automate your business

Step by Step Guide to Automate Your Business

Enterprises can choose the easy way for automation by partnering with efficient document scanning companies.

www.managedoutsource.com

(800) 670 2809 Managed Outsource Solutions 8596 E. 101st Street, Suite H Tulsa, OK 74133

In this present age, more and more businesses depend on document scanning services to digitize vital business documents and improve efficiency, and this trend is bound to increase in the future. However, many businesses are also considering automation to improve efficiency and eliminate the possibilities of human error. It is worthwhile therefore to think about what the important considerations are for an enterprise that is planning for automation.

The present world is all about artificial intelligence and clever robots. This has in turn kindled new interest in the capacity of machines and the prospect of employing them to work in place of humans. It is expected that machines may work longer and more efficiently than humans.

To begin with automation, a business should consider the following points: How to Start Automation 

The first and foremost step is to identify whether it is technically feasible for your business to automate a particular process or activity.



When considering the tasks to automate, you should focus on the individual aspects of a person’s role rather than his/her job as a whole.



The processes that are ideal for automation are those that are repetitive and routine, and that can be determined by a set of rules. Examples of such processes include collecting, processing, and analyzing data.



Automatable processes should not be decided on the basis of salary and skill level; this is because the duties you plan to automate may be being performed by workers of different skill levels and wages.



When planning for automation, you should consider the technology and business costs against the benefits of the project. The project benefits are reduction in labour cost, greater output and higher quality of work with lesser errors.



When deciding to automate the business processes in an organization it is necessary to designate experienced people to oversee the work done by automated systems and intervene in case of any problem.



When categorizing business processes to automation it is important for the firm to examine their activities to identify what could be outsourced to business process outsourcing services.



If planning to outsource, you must identify the vendor you can partner with for the automation project.

www.managedoutsource.com

(800) 670 2809

Back Office Functions Are Ideally Automated The process of automation should be an organized one. Each firm should identify the particular tasks they are good at when it comes to in-housing the automation process.

Automation not only reduces labour cost but also helps highly skilled workers in an organization to focus more on high value tasks. For example, highly qualified finance people should be focusing on balances and not spend half of their time getting data that they need to work with. There are a wide range of software and hardware systems available for automating back office data processing. There are many systems that will programmatically

interface

with

modern

back

office

ERP,

finance

and

CRM

systems/database and extract, transform and load data to attain the same result as manual processes. Modern automation systems use image recognition and automatic handling of form layout and can handle work with a wide range of third party providers.

Advantages of Automating Back Office 

Automation of business processes can reduce labour cost as well as the chances of risk. In a firm, staffs sometime work up to 18 hours and this can lead to ill health of the employees. But once automation is done, you can reduce the working hours and also improve the revenue for the firm.



With increasing back office automation, tasks such as entering paper and PDF invoices into computer systems, and processing loan applications among others such as payroll processing and invoice generation are being automated.



There are sophisticated software systems available that can analyse large amounts of data, which may be too difficult for a human to accomplish.

Businesses may surely benefit from automated systems but it may yet be some time before its full potential can be realized. Enterprises can choose the easy way for automation by partnering with efficient document scanning companies.

www.managedoutsource.com

(800) 670 2809