Save Trees and the Environment by Reducing Paper Usage
Many organizations are still a long way from reducing paper usage and partnering with a reliable document scanning company can help them get there.
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Digitization services promote “paperless” offices, but despite the efforts taken towards achieving this goal, many organizations are still far behind. Reducing paper usage will save trees and the environment as paper is the biggest solid waste that fills in a land after usage. According to The Paperless Project, the usage of paper has increased from about 92 million tons to 208 million tons during the last 20 years. The U.S. uses about 68 million trees each year to manufacture paper and paper products, according to the project’s facts on paper consumption. The “Paperless Office” is the dream office of the future. If we still don’t take any measures to reduce paper usage, this dream will remain a dream forever. The reasons why paper use is widespread in many organizations are as follows: •
The Internet has increased printing needs.
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Official means of communications such as email, official letters, presentations, documents, account statements are also printed even though digitally stored
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Printing is considered to be an integral part of the business
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Need of receipts and bills in paper format
Even though the idea of going paperless may seem challenging, that should not hold you back from going ahead. It saves money and office time, improves data accessibility and security, and enhances customer satisfaction. According to a recent news Alamogordo Daily News report, the Army & Air Force Exchange Service offers the shoppers an electronic receipt instead of a printed one. This is aimed at saving trees, considering that the amount of paper discarded in the U.S. every year is equivalent to about 1 billion trees! The electronic receipt is sent to the customer’s email and can be stored in the cloud or on a hard disk for future use. On the other hand, paper receipts tend to get lost unknowingly. This e-receipt program has saved more than 4.4 million receipts worldwide since its launch in 2013. To achieve the goals of digitization, the best place to start is those areas that your staffs are familiar with. Begin with the easiest things to start changing their daily habits. Here some environmental-friendly strategies on the use of paper in the office: •
Make Reuse and Recycle your mantra for the future. Use the blank side of singlesided printed copies for printing drafts.
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Recycle paper as it has the capability to meet the same performance standards as non-recycled paper.
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Avoid unnecessary print-outs; digital documents can be saved lifelong either on cloud storage or on a USB stick. In some cases, printing cannot be avoided. Here,
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the effective way to reduce the paper use is by taking advantage of the “duplex” function available in office printers, copiers, etc. This practice saves energy. •
Research the paper brand you use because it’s important to use paper from environmentally responsible suppliers.
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Handle paper properly because it can get damaged easily.
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The efforts you take for waste prevention should be publicised as inspiration to other companies. It can also impress your customers.
Think green and save the environment for future generations. To achieve your digitization goals, opt for bulk document scanning services provided by an experienced outsourcing company. With reliable digitization services, you can focus on your core responsibilities while experts help your organization step closer to a paperless office.
www.managedoutsource.com
(800) 670 2809