Its time for businesses to go paperless with document scanning services

It’s time for Businesses to Go Paperless with Document Scanning Services

Setting up a paperless office is simple with the help of efficient document scanning services.

www.managedoutsource.com

Managed Outsource Solutions (800) 670 2809 8596 E. 101st Street, Suite H Tulsa, OK 74133

The “paperless office” is a concept that has become popular around the world with many business organizations trying to implement digitization on a large scale with bulk document scanning and establishing partnerships with document scanning companies.

Information or records have always been a prime resource of an organization without which no organization will be able to function efficiently. Digitization of documents helps to save, store, locate, share and retrieve data quickly. However, paper has not been completely eliminated from business offices. In the US, it is estimated that offices generate around 1.6 trillion paper documents in terms of utility bills, invoices, bank statements and so on. But over the last few years the use of paper has gradually decreased. As of 2016, paper use is estimated to be ten percent below the peak of the number of pages produced via office printing and photocopying in 2007.

Why Paper Continues to Exist Paper documents that still exist in offices signify business processes that change slowly. 

Studies have found that small and mid-sized business firms have been very slow in getting rid or paper via digitizing their workflows.



The charm of paper lies in the fact that it is cheap, can be read in almost any light, doesn’t require an internet connection, and is durable, lightweight and portable.



Older, larger companies find it difficult to shift to electronic documents because they already have established work practices and attitudes they prefer to retain.



Knowledge workers also prefer to print out documents to mark up, learn from, edit and share.

Complete ‘Paper-lessness” May Be Gradual So will paper continue to exist forever? Maybe not. It is estimated that the elimination of paper will be a slow process, with paper use in offices declining at 1% - 2% a year. We are surely moving close to the paperless office. 

Organizations that are already digital on start-up tend not to use paper.



Cloud-based collaboration tools and technology like Google Docs and Microsoft Office 365 are gaining popularity, which in turn will reduce the use of paper.



With the millennial generation taking over higher positions in companies, paper should well be on its way out because this group grew up with digital technology, smartphones and other mobile devices.

www.managedoutsource.com

(800) 670 2809

Start Digitizing Businesses at present may not be able to go completely paperless, however, most of the paper documents like bills, receipts, invoices, business cards other vital documents can be scanned and stored safely. With the latest technologies and online mobile apps, document scanning has become an easy process. Here are some simple tips to digitize your business documents: 

Scan bills and receipts in a timely manner



Scan business cards using OCR technology



Request your banks to produce paperless statements



Ask your clients / vendors to send invoices or purchase orders via email



Minimize printing, digitize internal documents and share business documents online



Get rid of old technology such as fax machines



Store all digital records on cloud apps like OneDrive, CamCard, ProfitBooks etc.

Advantages of the Paperless Office 

Quick access to information



Secure and easy sharing of data



Less cost



More space



Saves time and effort

Businesses that may not want to invest in expensive scanning equipment and personnel can always choose to access reliable document scanning services, and be well on the path to a paperless existence.

www.managedoutsource.com

(800) 670 2809