Improving supermarkets efficiency with document scanning and digitization

Improving Supermarkets Efficiency with Document Scanning and Digitization

Many supermarkets offer a better shopping experience to their customers with paperless office solutions involving document scanning and conversion.

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Handling store operations for any business -- from your neighbourhood grocer to a national retail chain – while ensuring customer retention and satisfaction is a challenging task. Managing a supermarket/store and ensuring that items are well stocked becomes really difficult during holidays or at the time of popular events when stores experience considerable customer traffic. Common activities in supermarkets and stores involve the use of paper and digitizing the paper-based data helps in improving the performance and efficiency of the store.

Many supermarkets have realized the value of digitization and offer a better shopping experience to their customers with paperless office solutions involving document scanning and conversion. Let us examine some of these possibilities. 

Use of barcode technology: Cordless barcode scanners are used in major supermarkets to sum up grocery bills and speed up the movement of customers in and out of the stores. Another innovative use is that of QR codes that can provide information about certain goods. You can use your smartphone device to scan the shelf’s QR code and make a purchase decision. This technology is also invaluable in streamlining data capture and storage in a document management system. Documents can be indexed automatically to specific fields for ease of access

and

use.

Purchase

orders,

employee

on-boarding

forms,

account

statements and other important documents can all be scanned and digitized. 

Streamlining inventory details: Digitization of inventory records eliminates the need for searching through inventory files to know what is in stock. You can have a clear idea of what to buy as well as the amount required and plan accordingly.

With better preparation, you can focus more on customers, make available the products they are looking for and ensure customer satisfaction.



Smooth workflow through automation: Many supermarkets are implementing automated workflow solutions that enable easy checking up on workflow status.

The inventory can be easily updated, notifications can be set as regards when inventory purchase orders are sent out, when store items are received, when the staff restocked those items on the shelf and so on. This is very useful because store managers can always stay connected with team processes.



Better retention of vital data: It is important that stores and supermarkets record, update and maintain all files to stay compliant with legal retention policies and improve internal processing. Document scanning and conversion into a preferred format ensures that the data of the customers, store credit cards and other details are safe. Once the documents are scanned and indexed safely in an electronic database, the search and retrieval time is also considerably reduced.

www.managedoutsource.com

(800) 670 2809

Digitizing all store data assures quick access and improves workflow in the store and thus the workers will have more time to focus on customer service. It also allows customers to communicate and identify their needs and to address their questions and concerns. This will bring more sales and profit to the store. Efficient document streamlining and management will help eliminate storage costs and eliminating paper and going green is bound to attract new customers as well as retain existing customers.

www.managedoutsource.com

(800) 670 2809