How to reduce your medical practice workload 6 strategies

How to Reduce Your Medical Practice Workload – 6 Strategies Bulk document scanning is helping many hospitals and medical practices to reduce the use of paper, and go green and more efficient.

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The advent of advanced scanning technology has immensely helped the healthcare industry.

Bulk document scanning with the support of medical document scanning

services is helping many hospitals and medical practices to reduce the use of paper and go green and more efficient. Outsourced solutions help minimize the shortcomings of a hybrid environment by making the required information available from a centralized electronic database. There is no doubt that technology can help ensure smoother operations overall but there are certain important factors to consider in this regard.  Ensure timely scanning Many healthcare units have implemented in-house scanning with sophisticated scanners or imaging equipment. To ensure efficient scanning,the first and foremost step is to sort out and prioritize the medical data.Scanall recent test results and consult letters that need to be handled first. If you have huge volumes of medical records to be digitized, then consider a document conversion service that can manage any volume conversion efficiently. You can also consider training a few employees to manage these documents and scan them efficiently.  Electronic faxing Electronic faxing is a great method that can be used to handle huge volumes of medical records. Tagging and moving electronic files is faster and more efficient than reviewing paper from the fax, scanning it into the EHR and attaching it with the patient records. Electronic faxing reduces the time spent on printing and allows you to send files electronically.  Establish direct interconnectivity Discuss with your local hospitalsand find out what type of EHRs theyare using. If they are using the same as your system, then it allows direct interconnectivity between the systems. Another advantage of a good EHR system is that the required patient information can be uninterruptedly provided to the patient’s known providers. The necessary information can also be obtained from a portal daily.  Enable quick access to shared files All important documents should be stored in one location for quick and easy access. You can also store important documents in online repositories so that authorized users can log in and obtain the necessary details. Google Drive and Basecamp are two of the examples of this type of file- sharing.  Online Appointment Scheduling Scheduling appointments over the phone is a time consuming process and is also inconvenient for patients. Online scheduling software like ZocDoc makes the patient-booking process easier for both administrative staff as well as patients

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alike. These systems also incorporate features such as automated e-mail and text message reminders, repeat patient reminders, recording and record-keeping capabilities that make it quick and simple to access appointment data. Reminder systems not only notify patients about upcoming events, pending visitsbut also reduce your no-show rate. ďƒ Create patient portals These help provide information to patients, allow them to access their medical records and print their vaccine records, test results, etc if they need it. Such portals can also be used to provide answers to the queries posted by patients.

Proper automation with advanced technology and bulk document scanning of patient documents will streamline the workflow in the healthcare unit and improve efficiency.

Apart from clinical records, business records including human resources records and other administrative/financial documents can be stored digitally to save valuable space.

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