How to protect your critical data from natural disaster

How to Protect Your Critical Data from Natural Disasters

The ideal solution to save data from natural disasters is digitizing all paper-based documents with the support of a data conversion company.

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Natural disasters such as flood, fire and hurricanes can strike any time. Any sort of disaster can cause a devastating ripple effect that can shake the business and losing critical physical documents is one of the greatest losses that a company can experience.

Retrieving damaged data after a natural disaster often requires great care and professional document recovery to resume normal business operations.

The ideal

solution to save data from natural disasters is digitizing all paper-based documents with the support of a data conversion company. You need a specific plan to protect company data from natural disasters.

Getting Prepared to Meet Natural Disasters Preparation for a natural disaster is not one of the top priorities of many business organizations and many small and medium sized businesses often neglect disaster recovery planning but with document preparedness, your data can be preserved safely.

Document preparedness is a proactive plan that prevents crucial data from being destroyed in a disaster. To prevent any loss of data consider the following three steps: 

Review all your documents and decide which documents have to be preserved, categorize them and determine how you would access them during any disaster situation.

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All important paper documents can be converted into digital format using advanced scanners and stored in a storage device. It is also important to keep a backup. If the data is stored in your computer make sure that you keep your back-up copies in a storage device.

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The back-up copies of digital documents can be stored in the cloud. This enables easy access from anywhere at any time.

Prepare Your Property Reduce the need for natural disaster document recovery by preparing your physical site.  Schedule regular inspection to look for issues that can be problematic like old wiring, leakages etc.  Install protective equipment like hurricane shutters for doors and windows.  Store data above flood level i.e., if the building has multiple storeys, store the documents in the second or higher floors.

When you have large-volume data in paper form, consider bulk document scanning to speed up the data entry process. You can obtain this service from a reliable document scanning company.

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