Electronic documentation continues to improve efficiency in the transportation industry

Electronic Documentation Continues To Improve Efficiency In The Transportation Industry

2016 This article examines how electronic documentation is highly advantageous for the transportation industry.

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Transportation industry is one of the most regulated industries in the world and greatly relies on critical information that is generally recorded in paper documents. These records are essential for supporting the core business functions and for better workflow.

Trucking companies, logistics providers, moving companies, airlines, and other entities in the transport industry handle important data that is essential for their routine activities.

When it comes to international trade transactions, transport documents such as those issued by airlines, shipping companies, international trucking companies, railways, freight

forwarders and

logistics companies

are

vital.

These documents

contain

instructions regarding where and how to ship the goods as well as instructions regarding how to handle the consignment.

Let us look at the different types of documents the transportation industry handles, and which can be better preserved and maintained via document scanning and conversion solutions. 

Bills of lading



Airway bills



Cargo manifests



Commercial invoices



Courier reports



Delivery notes



Customer satisfaction forms



Employee records



Freight bills



Frequent flier mileage forms



Export and import folders



Packing lists



Payroll records



Purchase order forms



Waybills

When transportation documents are of high volumes, it can slow down the business and cause delays in payment. Any entity in this industry requires streamlined document processing that can be assured by a reliable document scanning service. Conversion of paper into electronic documents brings advantages such as increased security, process efficiency, and readily available information. 

The required documents can be shared across various locations of the company while the information is managed in one central database.

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

Staff can make quicker and more informed decisions, and inter-departmental processing can be speeded up.



Information can be accessed even on mobile phones and tablets which would allow users to work from anywhere anytime.

Digitization Benefits in a Nutshell 

Less paperwork: Digitization of important forms such as estimates, orders, bills of lading, packaging slips, delivery receipts, invoices etc is an effective means of capturing information that is required for running the business and it also eliminates the chances of losing a valuable document. Less use of paper also reduces physical storage space in the offices.



Minimize costs: Reliable vendors offer digitization at affordable rates and by conversion of documents into electronic format enables more visibility across the supply chain. This in turn improves management of business processes.



Better security: Digitization of all important documents into digital format provides more security to the documents. Valuable data like payrolls, shipments, packing slips, company deals etc that contain sensitive information can be stored with limited access and this ensures safety of the documents.



Automated back office for improved business process: Once all the documents are digitized, they can be organized and arranged in a systematic way and this ensures quick access to data. Access to data easily improves the workflow of the business and also improves the efficiency of the workers.

At present a number of businesses are run electronically, leveraging internet technology.

You can buy and trade things via electronic payment mechanisms such as PayPal, online banking, credit card and so on. Encryption ensures that all these modes of payment are secured. Use of electronic documentation in the transportation industry would save considerable labor cost, avoid delays in the transaction of documents and improve supply chain agility.

www.managedoutsource.com

(800) 670 2809