Document Scanning and Conversion to High-compressed PDF Files

Document Scanning and Conversion to Highcompressed PDF Files A document scanning company provides PDF conversion service, which allows Businesses to maintain business data safely and retrieve it when needed.

Managed Outsource Solutions 8596 E. 101st Street, Suite H Tulsa, OK 74133

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(800) 670 2809

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PDF conversion is a service very much in demand today and is provided by data conversion companies. Developed by Adobe systems, PDF is a proprietary format that allows you to read electronic documents. The document can be viewed page by page as it appears in its printed form. A PDF file contains images, text, hyperlinks and so on just like HTML. PDF files are easy to create and totally secure.

Advantages of the PDF Format 

It has the capability to compress large files and thus make storage and transfer easy.

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This format is independent of the operating system, hardware, software that is being used to view, edit or convert PDF files. This makes it easy to transfer files among different computers with different hardware and software architecture.

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PDF is widely used for effective coordination between people who are in different locations.

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It rules out the need for handling bulky papers and also the need to store the papers in your shelves, cabinets and store rooms.

Why Compress Scans to PDF Document scanners produce color scans with the typical 300 dpi resolution in business environments. This creates a rather large data volume (for e.g. 25 MB) totally uncompressed TIFF for one page letter size. This is not practical in network and applications. This is where PDF becomes useful. 

It enables advanced compression of scanned documents. It supports compression schemas like JPEG 2000 and JBIG2 while preserving a very high quality of the scanned document.

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The quality and compression depends on the PDF conversion tools used, and the more sophisticated solutions utilized by document scanning services can create color scans with approximately 40 – 80 KB per page (the normal size if black-white TIFF is used).

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PDF allows the pixel raster images produced by a scanned to be full text searchable.

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When OCR is deployed to the scanned document, it evolves from a simple image to an intelligent document. With advanced solutions, full-text searchable PDF files can be created.

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PDF conversion allows long term archiving, which would ensure that business documents can be reproduced without any changes at a much later point in time.

www.managedoutsource.com

(800) 670 2809

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Ideal for digital mailroom applications where incoming paper letters and other communications can be safely maintained in digital form.

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Existing paper files in various organizations such as insurance files, customer files, financial documents, invoices and so on can be digitized for a complete document management system.

Choosing the Right Hardware Performance and quality of scanning greatly depend on the equipment used for scanning. The first and foremost thing that you need for document scanning is an advanced scanner. Before buying any scanner find out what your needs are: 

Determine whether you need to scan in colour or not

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Identify the largest size of document that you’ll need to scan

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How quickly you need to scan

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The highest resolution that you require

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The software you should use

Once all your requirements are identified, choose the right scanner that can satisfy all your needs. The right scanner would ensure that your end product PDF files are small while also preserving all the information contained in the original scans.

If you wish to scan and compress your entire business documents into PDF files, the ideal option is to partner with a reliable document scanning company that can provide the service at affordable rates and within your required turnaround time.

www.managedoutsource.com

(800) 670 2809