Document scanning – a quick and easy way to organize your financial documents

Document Scanning – a Quick and Easy Way to Organize Your Financial Documents The latest document scanning and imaging technology is designed to help improve workflows and easily scan important documents.

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Banks, claims processing companies, financial advisers and other entities in the financial sector utilize document conversion services to stay organized, improve business processes, secure financial information and enjoy easy access to vital information.

Advanced scanning technology can capture any size document ranging from financial receipts to documentation in large format. Your office team can find the required information easily because digital images can be indexed with any metadata.

The latest document scanning and imaging technology is designed to help improve workflows and easily scan important documents. Technology is improving on a daily basis with scanning equipment manufacturers introducing more compact and userfriendly office document scanners. Now there are scanners built to help users save desk space and at the same time scan documents in a variety of sizes – contracts, business cards, invoices and so on. There are even mobile document scanners specially designed for users on-the-go. These have plug-and-scan capability that allows users to plug the device into a laptop to begin scanning – no software needs to be installed. They also have wireless capabilities if you need to utilize scanning capabilities when travelling.

Scanning Financial Documents for Home and Business Offices In the home office, a document scanner can be a great support option. It will help clear office clutter and digitize all financial documents. 

Bank statements, loans records

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Investment records such as savings bonds, stocks, IRAs

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Tax returns

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Insurance and annuity documents

In the business office, it will help you start an electronic document management system or add to an existing system. It is the best way to save office space by minimizing the space for filing cabinets, preserve valuable customer information, create backups of your business documents and have a clear idea of your organization’s spending pattern. You can scan the following among others: 

Purchase orders

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Cash receipts

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Invoices

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Payroll reports

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Vendor bills

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Bank statements

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(800) 670 2809

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Credit agreements

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Banking documents

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Cheques and statements

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Mortgage documents

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Tax returns

Lessen the Strenuousness of Tax Time Filing taxes can be really tedious when you have to gather all the relevant material.

But this process can be made simple once you have scanned your invoices, receipts, pay stubs etc. and stored them in one place. There are scanners available that come with applications that automatically recognize financial information.

The PDF format is the most popular format because it is easily accessible and comes with search capability within the scanned documents. This allows you to quickly locate relevant documents; many scanners come with reliable optical character recognition (OCR) software to enable this.

Document Scanning -- A Practical and Efficient Option Document scanning is a practical and efficient option for home offices and business offices. 

It helps to keep much better track of spending patterns

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Identify the main sources of revenue as well as the largest expenditure

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Make better use of available space

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Back up all vital information

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Keep all legally required information safe

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Make tax time stress-free

When you have large volume documents to scan, consider partnering with a good data conversion outsourcing company providing document conversion services. You can have all your financial documents scanned and converted in the desired format without having to invest in a scanner and scanning personnel.

www.managedoutsource.com

(800) 670 2809