Business organizations turning paperless to drive growth and efficiency

Business Organizations Turning Paperless to Drive Growth and Efficiency

A number of organizations are turning paperless to drive growth and efficiency with digitization projects under way both in-house and through outsourcing.

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A recent post in The Wall Street Journal highlighted that each year office workers in the United States print out or photocopy at least one trillion pieces of paper. Counting all the other paper produced by businesses such as invoices, utility bills and bank statements among others this figure will increase to 1.6 trillion. Yes, it’s high time we transitioned to paperless offices. The good news however, is that there has been a decline of about 1— 2% a year in office use of paper. Statistics say that as of 2016, the number of pages produced by office printing and copying is already 10% below that in 2007. The fact that paper is still present in the workplace signifies slowly changing business processes, especially in small and mid-sized business organizations. Organizations that don’t wish to invest in or don’t have the resources to invest in advanced scanning technology can always elect to outsource their document scanning and imaging service requirements and be on the path to a paperless office. For efficient digitization of documents reliable data conversion companies provide the required support. Digitization of documents helps in: 

Enhancing the productivity in the office



Minimizes operating cost



Facilitates collaborationamongemployees



Enables quick access and instant sharing of critical records

It is always inspiring to listen to actual case studies where organizations have benefited immensely via digitization.

On the Paperless Path -- Hepburn Delaney and Emmet County Prosecuting Attorney’s Office Hepburn Delaney is an IT savvy legal practice situated in Hemel Hempstead, Hertfordshire specialized in family law, wills, probate and powers of attorney and are contracted

with the Legal Aid Agency undertaking

publicly

funded

work for

Child

Protection

and Care matters. They chose a family case management system for

digitizing their valuable documents. 

This system has helped them reduce their paper consumption as they were able to share chits and bills across departments electronically without having to print them.



Importantly, the system also has specific legal aid tools that made it particularly appealing to the firm because it covered all aspects of their work.

Rebecca Delaney, one of the firm’s partners who is involved in replacing their practice management software said that digitization provided storing functions and also helped in streamlining the work of the team.

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(800) 670 2809

Another case in point is the Emmet County Prosecuting Attorney’s Office that is planning to spend $130,587 to implement a new paperless workflow. 

They hope to enhance efficiency, allow better access and reduce the amount of storage space needed for documents.



They feel that the paperless system would also allow multiple people access to the same docket or set of files simultaneously. If one criminal case requires the defence attorney, the prosecutor’s office, the court and victim’s advocate to access the docket at the same time, it would be easily possible with the new system.

Any organization is sure to benefit from digitization of their paper assets. Here is how you can kick-start the process.

Simple Tips for Efficient Digitization 

Have a clear idea regardinghow you handle yourbusiness records: Business organizationstypically have huge piles of old and new documents. The first step is to identify where exactly these documents are located and how your various departments are handling these records. It is also vital to understand how data andMetadata are edited, indexed, converted, and captured.



Document conversion – convert all paper documents into electronic format: Have a good scanning system to scan all incoming paper documents, or if you don’t want to make that investment hire reliable document conversion services.



Employ skilled people in the conversion project: If you are planning to inhouse the digitization process, make sure that you assign trained and skilled workers for the conversion project. This will speed up the process of digitization and ensure more accuracy and high quality of document conversion.



Choose

a

dependable

partner:

For

converting

all

important

business

documents the ideal option is to utilize data conversion services. This way, you don’t have to deal with the complexities of document conversion. They will provide you with expert knowledge, resources and tools to manage the conversion project successfully.

With the right outsourcing partner and the right digitization strategies, you can be well ahead on the path to business success.

www.managedoutsource.com

(800) 670 2809