6 Tips to Improve Your Data Entry Accuracy Rate

6 Tips to Improve Your Data Entry Accuracy Rate

Your data entry requirements can be efficiently met by data entry services that can ensure good quality data

Managed Outsource Solutions

8596 E. 101st Street, Suite H Tulsa, OK 74133

Data entry is a very important process in a business organization. It is vital when it comes to maintaining records on everything from contracts to invoice. When your business data is organized and maintained well, it becomes easy for executives and employees to plan ahead. But the employees who are entrusted with the task entering data may not be well trained. This can cause errors in data entry. Your data entry requirements can be efficiently met by professional data entry services that can assure good quality of data and also has the ability to enter data quickly.

Data entry accuracy is another important element. Lack of accuracy can cause problems in decision making that can lead to additional errors and cost. Here are some tips to improve your accuracy rate.

 Decide on a data entry rate for your business data

Your business can adopt the desired accuracy rate but make sure that your results are verified regularly. There are various methods for verifying accuracy like sight verification, field validation, program edits, double key data entry, post-processing reports. There are organizations which choose lower percentage of accuracy in order to make it easier to achieve their goals but it is important to choose higher data accuracy rate to improve efficiency and credibility. Operators must identify the various types of errors and rectify them.

 Data quality is important

Data quality is an important element for any business organization. Many factors go into determining the quality of data. They are accuracy, relevance, legibility, accessibility, completeness and timeliness. Among all the factors, data accuracy is considered as the most important feature. To gain high accuracy rate, professionals must be well-trained and experienced.

www.managedoutsource.com | 1-800-670-2809

 Set up data entry accuracy goals

In order to improve the accuracy rate, set up achievable goals for better results. The three objectives for achieving accurate data are:  Effective and accurate coding  Efficient data capture Companies which have good accuracy have good quality in the company’s mission statements. Planning ahead for quality assurance is an important strategy. An organization’s management must have an active role in achieving these goals.

 Speed and accuracy

Organizations always face a dilemma when deciding between speed and accuracy.

Speed and accuracy are two different aspects that are required for a good quality data. To avoid this dilemma, the best option is to outsource data entry to a reliable vendor, which is one of the cost-effective methods of obtaining good quality data.

 Adopt strong accuracy standards

Errors and problems occur in data entry due to ignorance or lack of maintenance and monitoring. It is estimated that about 2 percent of data entered can go wrong if it is left unmanaged for a month or so. To eliminate such errors it is essential to adopt strong data entry accuracy standards.

 Data monitoring : This includes auto-correcting variations based on defined business rules  Training:

Employees must be skilled, trained and retrained to achieve

quality data  Data profiling : Assessing data regularly

www.managedoutsource.com | 1-800-670-2809

 Matching and linking : A comparison of data that aligns similar but slightly different data records  Geocoding : For fixing name and address data automated pattern- matching tools is necessary  Data standardization : Ensuring that the data conforms to pre-defined data quality tools

 Find out the inaccuracy of internal and external data

Identify the reasons for inaccuracy of data in your organization and also find out the internal and external sources of error.  Data movement: This occurs when data is moved from one database or system to another and inappropriately altered due to disconnects between multiple databases.  Data decay: Errors that occur over a period of time as changes take place without being reflected in data records.  Incorrect values: A wrong value once entered and never corrected can result in data inaccuracy and the error could be small typographical errors that can be corrected.

To improve the overall quality of data in your organization, it is necessary to choose reliable data entry company that can ensure high percentage accuracy in data entry.

www.managedoutsource.com | 1-800-670-2809