Everything You Need to Know About Living On Campus, Fall 2020-Spring 2021

EVERYTHING YOU NEED TO KNOW ABOUT LIVING ON CAMPUS

LIVE WHERE YOU LEARN

CAMPUS LIFE

Table of Contents 1

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Campus Life Mission & Values

3

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Residency Policy

5

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Housing Options

12

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Meal Plans & Terms

14

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Living-Learning Communities

15

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Things to Bring

16

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Frequently Asked Questions

18

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Student Conduct

23

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Postal Service

24

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Important Dates

millikin.edu/campus-life

MISSION The Office of Campus Life encourages students to become democratic citizens, achieve professional success and lead lives of personal meaning and value through a residential education designed to meet their diverse developmental and educational needs.

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M I S S I O N & VA L U E S

Promoting Safe, Healthy Student Communities Campus living is a key to a Millikin student’s experience. First-year students enjoy our Living-Learning Communities and traditional residential environments, while sophomores, juniors and seniors gain independence in our luxury apartment community.

The Office of Campus Life promotes inclusive, safe and healthy student communities. Our learning outcomes include: • Developing positive communication strategies; • Examining personal values; • Deepening academic pursuits; • Engaging in service; • Demonstrating interdependence; and • Valuing differences.

Campus Life Professional Staff Campus Life "pro staff" are here to support Millikin’s residential communities. They are full-time, live-in, professional staff members who provide supervision and leadership in the residence halls. These staff members serve as campus resources, educators, counselors and student conduct officers, and they are a part of the on-call emergency response team.

Resident Assistants (RAs) RAs are here to support each unique residence hall floor by serving as mentors. They are upperclass students who are trained on campus resources, University policies and procedures, conflict resolution and developing activities and programs for their floor.

Peer Mentors Peer mentors are here to support first-year students. They are upper-class students who live on residence hall floors to assist new students as they adjust to campus, academic life and advising. Peer mentors are supervised by the Center for Academic and Professional Performance (UC 312).

Office of Campus Life210 N. Oakland Decatur, IL 62522

217.362.6410 844.273.5266 campuslife@millikin.edu millikin.edu/campus-life

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Millikin Residency Policy Millikin University has a three-year residential requirement for full-time, undergraduate students.

All students must live in approved campus housing for at least three years, which includes: • University-owned residence halls (first-year students only); • The Woods at Millikin apartment complex (sophomore, junior and senior students); or • Approved fraternity and sorority housing (must be a member of an organization with University- approved housing).

To live off campus, students must meet one of the following criteria: • Be 24 years of age or older; • Be married (marriage license may be required); • Have dependents living with them full-time; • Be of senior standing (88 credits or more AND by matriculation, beginning their seventh Millikin semester) at the beginning of the fall term; or

• Live with a parent or guardian within a 40-mile radius of campus and submit required paperwork.

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Special Notes • Students who meet one of the criteria MUST submit an off-campus petition to the Office of Campus Life annually.

• Students who do not meet the criteria, and/or who fail to submit an off-campus petition as directed, will be assessed an off-campus living fee. The off-campus living fee is estimated based on the on-campus room and board rate in a given academic year. For the 2020-2021 academic year, the average room rate is approximately $8,000.

• Students who request to commute from home must be commuting from the permanent home address of the parent/guardian. Students found falsifying this information will be subject to the off-campus fee of $8,000.

• Students who are approved to live off-campus are required to complete off-campus safety training.

Become a Resident Assistant (RA) We are looking for mature and responsible candidates who are able to develop a floor community and be a positive role model for residential students!

• Students who choose to live off-campus should also be aware that the University does not provide transportation (safe rides and/or medical safe rides) to or from off-campus residences.

• Certain scholarship recipients or program participants are required to live on campus for four years and may have certain housing requirements for their program.

• All international exchange students are required to live at The Woods or in approved fraternity and sorority housing.

Student Conduct Off Campus Students who live off campus are expected to conduct themselves in accordance with the Millikin University Student Handbook and the Standards of Conduct. Violations of University policy, whether on or off campus, will be met with student conduct action. We expect all Millikin students to conduct themselves with integrity and appropriateness. We encourage off-campus residents to be aware of their roles as neighbors in the Decatur community and to respect the privilege of living within our community. We caution students about engaging in activities or hosting events that may endanger themselves or their peers.

The Office of Campus Life follows a simple “three strikes” policy for off-campus students. If the University fields three or more complaints regarding an off-campus student and/or their address, off-campus approval will be revoked and each individual will be responsible for payment of the off-campus living fee.

There is much to consider when making the decision to live off campus.

Most underclass students live on campus, and University staff and other students are available for assistance when problems arise. Additionally, on-campus students typically have meal plans. Students choosing to live off campus must navigate how to negotiate a lease, create and maintain a budget, prepare their own meals, do their own housekeeping and make travel arrangements to and from campus.

Millikin’s residency policy is designed to support senior students as they take this leap into autonomy, and Campus Life is here to help with this transition. All students are encouraged to maintain a healthy relationship with Campus Life, even when living off campus. Staff members are happy to talk to any student to give advice and strategies for being a successful off-campus resident.

Minimum qualifications include: • Previous residency on campus; • A minimum 2.75 GPA; and • No previous University student conduct file.

Being an RA includes: • Returning to campus in late July for training; • Monthly floor programs and weekly staff meetings; • Various administrative tasks; and • Serving on duty once a week, as well as four weekend nights in a semester.

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Housing Options First-year students are assigned to rooms in one of Millikin’s five on-campus residence halls. Rooms are furnished with beds, desks and chairs, a dresser and closet areas. Amenities vary by hall, but typically include laundry facilities, vending machines, kitchen access, wireless Internet, cable TV and secured access.

All first-year residents are required to have a full meal plan. Students are automatically assigned the All-Access Plan but may change to option B in the first ten days of the semester.

Housing Applications As a new student, you are responsible for completing a housing application, which is only available online. Once you are admitted as a student and submit your $150 Advance Tuition Deposit, you will receive an email with the link to the housing application.

Deadlines for Housing Applications: Fall semester: May 1 Spring semester: December 1 All upperclass students (sophomores, juniors, seniors, international exchange and transfer students) have the choice between The Woods or approved fraternity and sorority housing.

millikin.edu/housing 5

14'

Aston Hall 13'

Millikin’s historic Aston Hall opened in 1907 and features four traditional floors housing 100 residents.

Aston is known for its tall ceilings, large hallways and community-style bathrooms. Aston Hall is not airconditioned and is an affordable option for students.

Single $7,466 Double $6,310 Triple $6,012

Students are assigned to gender-specific floors.

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HOUSING OPTIONS

15'

Blackburn Hall 15'

This close-knit community of 99 residents includes newly updated community bathrooms, air conditioning and close proximity to Shilling Hall. Blackburn features doubleoccupancy rooms in a traditional residence hall style.

Students are assigned to gender-specific floors.

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Single $7,672 Double $6,417 Triple $6,310

HOUSING OPTIONS

16'

Dolson Hall Millikin’s newest residence hall boasts four floors of suite-style living, housing 200 coed residents.

Dolson room options include single, double, triple and quad rooms, all of which include air conditioning and suite-shared bathrooms.

15.5'

Single Double Triple Private Quadruple

$8,290 $6,630 $6,535 $8,290 $8,290

ADA accessible rooms are also available.

12'

8

HOUSING OPTIONS

12'

Weck & New Hall 4 12'

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These quaint two story, suite-style halls are located across the street from Shilling Hall. Weck Hall and New Hall 4 house 52 residents each, are air conditioned and include suite-shared bathrooms. Students who live in Weck Hall and New Hall 4 gain an intimate sense of community.

Weck Single Weck Double

$8,290 $6,630

New Hall 4 Single New Hall 4 Double

$8,290 $6,630

HOUSING OPTIONS

8.5' 10.5'

The Woods at Millikin Students with 24 or more credits (18 as a transfer student) are eligible to live in The Woods. This option features luxury apartment-style living, four private bedrooms, a full kitchen, washer/dryer, private deck or patio, TV and modern furnishings. Community amenities include a pool, fitness center, tanning bed, movie theater, computer lab, parking and secured access. For more information, please go to thewoodsatmillikin.com.

10 Month Rates Room

$9,400

ADA accessible rooms are also available.

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Other Housing Options Approved Greek Chapter Houses If you are a member of a fraternity or sorority, you may be permitted to live in Universityrecognized Greek chapter housing. Please check with your chapter president for more details.

Sororities with approved campus housing: Alpha Chi Omega Delta Delta Delta Pi Beta Phi Fraternities with approved campus housing: Sigma Alpha Epsilon Tau Kappa Epsilon

Millikin Apartments The Millikin Apartments, located at 1371 and 1375 W. Main St., provide on-campus living and independence to adult students with families.

These one bedroom, one bath, air-conditioned apartments have full kitchens, living rooms, storage areas and access to a washer and dryer.

The apartments come furnished with one bed and one dresser. Students may bring their own furniture. Since the apartments are for students with families and/or dependents, please check with the Office of Campus Life for availability.

10 Month 12 Month

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$7,266 $8,709

MEAL PLANS

Meal Plan & Flex Options Enjoy sit-down meals or grab-and-go selections in the University Commons building and Dining Hall. Be sure to check out our gourmet salad bar, brick oven pizza and fresh food stations.

All Access Plan 19 meals per week + $100 flex per semester $2,815 per semester Option B 14 meals per week + $300 flex per semester $2,815 per semester

Upperclass Student Meal/Flex Options:

(sophomores, juniors, seniors and transfer students)

Flex Dollars

175 block meal plan + $100 flex per semester $1,380 per semester

Flex dollars are used like a gift card balance and are the most convenient way to purchase food on campus. The University Commons Dining Hall, Einstein Bros. Bagels, Late Night Grill and Common Grounds featuring Starbucks Coffee all accept flex dollars. Additionally, students can use their flex dollars at select campus vending machines as well as select Subway and Domino’s Pizza locations near campus. Flex dollars can be purchased throughout

120 block meal plan + $100 flex per semester $1,025 per semester 50 block meal plan + $100 flex per semester $520 per semester

the year, in increments of $100, by contacting Student Financial Services (SH118).

Additional Options:

Meal Plan Terms: • Board plans may be purchased at any time;

however, changes to existing plans will only be accepted during the first ten days of each semester and must be completed at Student

Financial Services (SH118).

• Board plans are non-refundable, and unused flex dollars will be forfeited at the end of the spring semester.

First-Year Residential Student Meal/Flex Options:

Home Chef meal kit plan $1,145 $500 Flex $100 Flex

• Students living in residence halls will have their board plans billed to their University accounts

each semester.

• All first-year residential students are required to have a full meal plan. Students are automatically enrolled in the All-Access Plan but may change to Option B within the first ten days of the semester.

millikin.edu/dining

12 12

LIVING LEARNING COMMUNITIES

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LIVING LEARNING COMMUNITIES

Living-Learning Communities Living-Learning Communities (LLCs) at Millikin are active residential communities where students are placed in housing according to their passion, interest, major or common classes. Millikin University has seven LLCs.

Innovation & Entrepreneurship The Innovation and Entrepreneurship Living-Learning Community is home to dreamers, creators and doers.

Partnering with the Center for Entrepreneurship and the Tabor School of Business, the Innovation and Entrepreneurship LLC offers opportunities for fellowship, idea-to-incubator programming and professional development. In addition to Innovation and Entrepreneurship LLC opportunities, residents collaborate with the Global Citizenship LLC and enjoy the benefits of collaborative programming.

Future Educators & Leaders LLC Global Citizenship The Global Citizenship Living-Learning Community invites international and domestic students of diverse world views, backgrounds and experiences to live together. Partnering with the Center for International Education and the International Student Organization (ISO), the Global Citizenship LLC offers opportunities for fellowship, discussion of global issues and cross-cultural appreciation. In addition to the opportunities within their own LLC, residents collaborate with the Innovation and Entrepreneurship LLC and enjoy programs on international business and globalization.

The Future Educators and Leaders Living-Learning Community cultivates educators and leaders focused on competency in vision, action, inclusion, communication, innovation and resilience. Through a partnership with the Oberhelman Center for Leadership Performance and the Alumni & Development Office, the Future Educators and Leaders LLC aims to support the Oberhelman Leadership Scholars Program and help the School of Education develop lifelong Millikin leaders.

Nursing

The Honors Living-Learning Community is home to highachieving Millikin students who demonstrate significant engagement in academics. Partnering with the Millikin Honors Program, the Honors LLC serves residents through opportunities for fellowship, specialized programming and a direct connection to the director of the Honors Program.

The Honors LLC also benefits from support from the Student Honors Advisory Council.

The Nursing Living-Learning Community welcomes students who aspire to serve others through the field of nursing. Through its direct connection to the School of Nursing, the Nursing LLC aims to provide aspiring nurses with practical tools and personal development to build their academic and professional identity. In order to support one of the most competitive and rigorous academic programs offered at Millikin University, the Nursing LLC also strives to address compassion fatigue and cultivate resilience through focused programming and support.

Long-Vanderburg Scholars

Fine Arts

The Long-Vanderburg (LV) Scholars Living-Learning Community welcomes LV Scholars who demonstrate high scholastic achievement and a commitment to diversity, leadership and community service. The Long-Vanderburg LLC aims to supplement and support the LV Program in developing bright and aware lifelong leaders. The LLC primarily supports the first-year LV Scholars as they explore identity and societal expectations.

The Fine Arts Living-Learning Community is home to artists of all types and interests. Partnering with the School of Music, the School of Theatre and Dance and the College of Arts and Sciences, the Fine Arts LLC provides opportunities for fellowship amongst artists, exploration of various mediums and community programming tailored to the personal and professional development of arts-minded students.

Honors

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Things to Bring: Be sure to discuss with your roommate who will be responsible for supplying common items

• First-aid kit that includes a thermometer and over the counter medications: acetaminophen and ibuprofen, allergy, cold and cough medications • Alarm clock

• Extra-long twin linens • Fan • Hanging rack for towels and clothes • Iron and table-top ironing board • Laundry basket/bag, laundry supplies

• Auto shut-off coffee maker

• Professional dress clothes

• Bed risers • Bed quilt or spread • Bucket to carry toiletries • Coffee mug and water bottle

• Desk lamp

• Power strip and chargers • Shower shoes • Stereo, television

• Computer (Wi-Fi is provided)

• Toiletries • Umbrella and weather items • Mask

Things to Leave: These items are prohibited in the residence halls

• Air conditioners

• Large furniture pieces

• Alcohol and drugs

• Lofts or bunks

• Vape pens and other devices

• Microwaves

• Candles/incense • Curtains/draperies • Electric appliances with open coils • Halogen lamps • Hoverboards or other motorized recreational devices

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• Pets (other than fish) • Weapons • Weights or other fitness equipment • Wireless routers

FAQ

Frequently Asked Questions Where do students live after their first year in the residence halls, and what do I need to know?

Housing options for students after their first year in the residence halls include The Woods, as well as approved fraternity and sorority chapter facilities. At the end of the first semester, students are encouraged to begin thinking about their future housing plans and attend informational sessions hosted by The Woods and Campus Life. Students do not have to sign a lease at that time and should wait to do so if interested in joining the paraprofessional staff (RA or peer mentor) or a fraternity or sorority chapter — this takes place early in the spring semester. Students should have an idea of what their future housing plans are by the midway point of spring semester.

What if I want to live at The Woods but do not have any roommates in mind?

During the spring semester, the Office of Campus Life hosts a roommate/leasing party for any students who have not found roommates to lease an apartment at The Woods. At this event, students are able to meet and speak with other students in search of roommates for The Woods who share similar interests. When a student signs into the event, the student lists preferences for the ideal roommate, which is then used to locate other attendees who share the same preferences. If students decide that they would like to live together, they have the option of making a lease appointment and even signing a lease at that time. More information about this event will happen at the beginning of the spring semester.

Who is required to live on campus?

Millikin University has a three-year residential requirement for full-time undergraduate students. Students live in University-operated residence halls and apartments, Greek chapter houses and The Woods. Some scholarship recipients are subject to a four-year residency requirement.

Please see your program director for more details.

How are roommates assigned?

Most new students are assigned roommates based upon criteria they disclose through the online housing application and roommate preference survey. It is very important that students complete their own housing applications to assist us in assigning a roommate. We take into account habits such as smoking, sleeping, studying and housekeeping when matching roommates. Even when these criteria are considered, a new resident may find that their roommate is from another country or speaks another language. The roommate may be of a different race, have a different lifestyle or practice a different religion. Roommates may differ from each other in any number of ways. Learning to live together successfully is an important part of the educational experience at Millikin.

Room changes will not be made based upon differences in race, sexual orientation, religion, ability or creed.

Both my roommate and I have friends who would like to switch places with us.

Can we do this?

Yes. This process is called a buddy swap. Any four students may negotiate to swap roommates. Once the decision has been made to complete a buddy swap, the four students must make an appointment with the residential communities coordinator assigned to their building to complete the proper paperwork.

How do I go about switching rooms?

There are no room switches allowed during the first 10 days of classes.

After this formal waiting period, students may request a room change and should contact their RA to begin the process. RAs will assist students with any interpersonal conflicts they may be having and encourage them to complete a roommate contract. Students may be instructed to attempt to resolve the conflict. It is the philosophy of the Office of Campus Life to assist students in becoming democratic citizens; this includes assisting in difficult situations and encouraging students of different backgrounds and preferences to learn about one another. Requests for moving rooms are not always approved.

The following steps will be taken when students are unable to resolve roommate conflicts on their own: • Address the concern with the Office of Campus Life; • Office of Campus Life will schedule a roommate coaching session; • Office of Campus Life will determine if a room change is granted; and • Students involved will relocate to new rooms if approved by the Office of Campus Life.

The entire process may take up to two weeks to complete, pending resident involvement or cooperation.

How does laundry work?

There are laundry facilities for students located in each residence hall.

These laundry facilities are open for use by residents of the specific building 24 hours per day during times when the halls are open. Residents pay a $50/year service fee for unlimited usage of laundry facilities. There is no need for coins or cards to operate our machines.

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FAQ

What if I have a medical condition or disability?

Students with a documented medical condition or disability should contact the Office of Campus Life prior to completing the housing application. Housing applications must be submitted along with proper documentation from a medical professional in order to assist us in providing the student with the proper accommodations. Students in need of accommodations such as a single room, air conditioning, a private room or housing on a ground floor, must submit their housing applications prior to the deadline. After the housing application deadline, we cannot guarantee our ability to grant these requests. The University reserves the right to have all medical documentation reviewed by a campus medical provider. Forms can be found on Millikin’s website at millikin.edu/accessibility.

Is there summer housing?

Students in need of summer housing (must be enrolled in immersion courses or working for MU) must contact the Office of Campus Life to arrange for accommodations. The summer housing charge is $18/day, based on double occupancy. Single rooms are not available during the summer. The Woods also provides summer housing at competitive rates.

Will I have internet?

Wireless access is currently available in all residence halls. To connect to the Millikin wireless network, students must be running at least Windows XP SP3 on a PC or Mac OS X 10.3 or above on a Macintosh computer. Additionally, students must have a wireless network card or built-in wireless network connection that supports WPA (Wi-Fi Protected Access). Most laptops sold today will have WPA capability, and most Mac OS X computers will support WPA as well. Also, most add-in wireless cards available today will support WPA. Students are not permitted to set up wireless networks/routers in their rooms.

Is vaping prohibited?

What happens if I violate residence hall policies?

Yes. All forms of smoking are prohibited on all University grounds.

Please see a complete list of standard sanctions at millikin.edu/studentdevelopment/student-handbook. In addition to standard sanctions for violations of residence hall and/or University policies and procedures, students will likely meet with a student conduct officer (a professional staff member in Campus Life or Student Development). Millikin University reserves the right to change, add to or waive standard sanctions.

Can I bring my own furniture?

Millikin provides each residence hall room with an extralong twin bed, desk, chair and one dresser. Students are not permitted to bring large furniture items into the residence halls. Lofts are expressly prohibited. Small items such as storage cubes, beanbag chairs and rugs are acceptable. If students are unsure whether they will be permitted to bring a certain item to campus, they should contact the Office of Campus Life. Unapproved items will be removed at the expense of the resident.

Are the halls open during breaks?

The residence halls remain open during most breaks, but students who would like to remain on campus during the fall, Thanksgiving or spring breaks must notify our office. Our official closing period occurs over the winter break. Students are not permitted to stay on campus during that time. Students enrolled in immersion or summer classes are required to pay an additional charge to live on campus since these courses occur outside of the normal academic semesters.

What are the check-out procedures?

At the end of the each semester, the residence halls will close for either winter or summer break. All residents must check out with their RA and vacate by 5 p.m. on their last day of finals. Students who are enrolled in an immersion course, are a part of an athletic team or are involved in other academic or co-curricular programs must contact the Office of Campus Life for approval to move out late.

Do I need renter’s insurance?

Things can always happen. Therefore, it is recommended that students purchase a renter’s insurance policy for the personal property within their residence hall rooms. The University is not responsible for loss, damage or theft of items in student rooms. Students should check with their parents’ homeowners insurance; they may provide student coverage. If not, students should contact their family insurance agent to purchase a policy. Most policies are very affordable. National Student Services, Inc., offers a very affordable plan for college students with premiums starting at just $72 per year. Access more information at nssi.com. https://www.nssi.com/marketing/NSSI-TriFold-v3.pdf

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STUDENT CONDUCT

It is important that students consider others and think about how their behavior, attitudes and choices affect other members of the community.

This is an important facet of residential living.

Students are expected to: • Follow all policies and procedures as communicated by key staff; • Communicate and work with their roommate(s) to develop and maintain an environment that is mutually satisfying and supportive of their academic and personal needs; • Follow all guidelines and expectations for conduct as outlined here and in the student handbook located at millikin.edu/student- development/student-handbook;

• Be an engaged member of their hall and floor communities by participating in programs; and • Be respectful of their fellow residents and take responsibility for their actions. Bigotry and hate will not be tolerated in our community.

Our community will pursue behavior that threatens, intimidates or harms any member of our community to the fullest extent of University policy as well as local, state and federal law. The University will not accept ignorance, anger or substance abuse as an excuse or justification for such behavior.

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STUDENT CONDUCT

Alcohol Use

Damage to Residence Hall Facilities

Only those students who are 21 years of age and older may possess and consume wine and/or beer, and only in the privacy of a 21-year-old or older student’s room, provided all those present in the room are also at least 21 years of age. Distilled spirits (also known as hard alcohol) are prohibited. Alcoholic beverages may be consumed only in individual rooms while the room door is closed and may not be consumed in hallways, stairways, elevators, lounges or any other public area of the residence hall. Individuals should make their guests aware of all aspects of the alcohol policy. Students under legal drinking age in rooms where alcohol is being consumed will be subject to student conduct action, whether personally consuming or not. Empty alcohol or tobacco containers are NOT permitted for decorative purposes in any student rooms or public areas. Alcohol in open containers is not permitted in any outside area.

Students are encouraged to inform their RA if they have witnessed damage to residence hall facilities. Students who damage University facilities are subject to student conduct action. At the end of each semester, charges will be assessed for damages beyond normal wear and tear. Individual room damages will be charged to the student(s) occupying the room. Unless the individual committing the damage is identified, the cost of damages to common spaces within facilities are divided amongst the residents of the particular facility and charged to each student account.

FERPA The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. Students have the right to: • Be notified of their FERPA rights at least annually; • Inspect and review their records (copies are not provided, and phones are not allowed to be present); • Request an amendment to an incorrect record; • Contest to disclosure of personally identifiable information; and

Violations of Millikin University Alcohol Policy Automatic $100 fine, student conduct session and/or further sanctions, depending on severity of violation.

Millikin University Drug Policy *Also includes acts which may be viewed as suspicious behavior

In accordance with the Drug-Free Schools Act, Millikin University prohibits the possession, use or distribution of illegal drugs on the campus property or on institutionally owned, leased, affiliated or otherwise-controlled property. Students found in violation of the above policy will be subject to disciplinary action up to and including dismissal from housing and/or the University. Patterns of suspicious behavior that lead University officials to believe violation(s) of the University drug policy have taken place will also result in disciplinary action and may compound student disciplinary action. Students should be reminded that smoking of any kind is expressly prohibited in campus facilities. Illegal drugs include: • • • • •

Cannabis (marijuana) Cocaine MDMA/ecstasy GHB Hallucinogens

• • • •

Heroin Inhalants Ketamine Methamphetamine

Violations of the Drug-Free Schools Act/Millikin University Drug Policy Automatic $150 fine, student conduct session, and/or further sanctions, depending on severity of violation.

A second violation may result in student conduct probation or more serious student conduct action.

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• File a complaint with the U.S. Department of Education.

FERPA also permits a school to disclose personally identifiable information from education records without consent when the disclosure is to the parents of a student at a postsecondary institution regarding the student's violation of any federal, state or local law or of any rule or policy of the institution governing the use or possession of alcohol or a controlled substance. The school may nonconsensually disclose information under this exception if the school determines that the student has committed a student conduct violation with respect to that use or possession and the student is under 21 years of age at the time of the disclosure to the parent.

Fire Safety Regulations and Explosives • No candles allowed, even for decorative purposes. They will be confiscated.

Curtains are also considered a hazard.

• No open flames (e.g., candles, kerosene lamps) or any incendiary devices

will be permitted in the residence halls. The burning of incense is not allowed in any residence hall room or public area.

• The storage or use of flammable liquids or substances is strictly prohibited in the residence halls.

• All living spaces will be maintained to allow a wide, uncluttered pathway.

Nothing may be stored in the hallway.

• The use of multi-outlet plugs or power strips in the residence halls is acceptable only if the equipment has a built-in circuit breaker.

• Live trees will not be permitted in the residence halls.

Small plants are acceptable.

• In order to ensure compliance, Campus Life staff may check student rooms on a continuing basis and at any time.

• The possession or use of firearms, fireworks, other explosive materials or weapons in any University-approved housing unit or at a student activity on campus is strictly prohibited by University policy and state law. Pellet, BB, Airsoft and paint guns are strictly prohibited.

STUDENT CONDUCT

• Motorcycle engines, fuel tanks, hoverboards and other motorized vehicles may not be stored or repaired within residence halls.

• The use of a fire extinguisher or other fire protection

equipment for other than its intended purpose will automatically result in a fine, plus the cost of recharging or replacing the equipment. Students will also be referred for student conduct and possible legal action.

• Due to fire codes and safety, nothing may be hung

from the ceiling light fixtures, sprinklers or pipes.

Pulling Fire Alarm Falsely pulling the fire alarm will result in an automatic $500 fine and student conduct session. The local fire department may also pursue the violation.

Improper Check-Out

General Visitation Rules • During open visitation, a community shall be open to

members regardless of gender, only if invited and escorted by a resident of the community. The host or hostess must escort the guest at all times.

Violations of Residence Hall Visitation Policy Quiet Hours Guidelines One of the primary rights of students in residence halls is the right to study in one’s room free from unreasonable interference. Thus, noise and other distractions that inhibit the exercise of this right are strictly prohibited. Parameters established by the Office of Campus Life are as follows: Sunday through Thursday: Quiet hours begin at 10 p.m. and end at 10 a.m.

Friday and Saturday: Quiet hours begin at midnight and end at 10 a.m.

• Host/hostess and guest must adhere to the following community restroom and shower policies:

- The rights of the community members to use

restroom facilities shall take precedence over their use by guests. To ensure these rights, no guest of the opposite gender may use the restroom when a member of the community is using the facility. (The restroom must be cleared.)

This policy is NOT an open visitation policy. An individual must be a personally invited guest and in the presence of a resident who is acting as host. In other words, all non-residents must be escorted anywhere within the living unit they are visiting. Failure to comply with the escort policy as stated in the student handbook will result in student conduct action. Due to COVID-19, all outside guests are prohibited except during move-in and move-out.

Automatic $50 fine and student conduct session.

Failure to complete a contract cancellation or room condition report will result in an automatic $100 fine plus additional room damages as determined by Campus Life staff.

- At all times, guests must be escorted to and from the restroom facility by their host or hostess.

Only during these hours may residents entertain guests in their rooms with prior permission from their roommates. (Guests are defined as non-residents of the hall or residents of a floor including people who are not Millikin students.) At all times guests must be in the presence of a resident who is acting as host. Apartments have a maximum of 24-hour visitation.

- Showers may not be used by members of the opposite gender at any time.

• Residents may host a guest for no more than three days in a 10-day period, provided the roommate agrees. The visitation policy applies to guests and students. The host must inform their guest of our policy prior to the visit and make other accommodations if necessary. Guests staying beyond three days will be considered to be cohabitating, and both the host and the guest may be subject to student conduct action.

• The Office of Campus Life reserves the right to distinguish between a visiting guest and actual residency. A guest making unusually frequent visits will be considered to be cohabiting, and both the host and the guest may be subject to student conduct action.

• Hosts will be responsible for the actions of their guest(s).

The University has set maximum visitation hours as 10 a.m. to 1 a.m., Monday through Friday and 24-hour visitation on the weekends, beginning at 10 a.m. Friday until 1 a.m. Monday.

In addition, there are consideration hours which are provided to respect the rights of others to study and sleep 24 hours per day, seven days per week. Careful attention must be paid to control the noise of even normal activities due to the density of residence hall living. High noise levels of audio systems, voices or activities are never acceptable in residence halls.

During Quiet Hours, the Following Guidelines Exist: • The noise level resulting from conversation or the use of stereos, radios, televisions and telephones in any room should not be

loud enough to be easily heard outside the room.

• Floor lounges are to be used for quiet activities (e.g., study, programs, television, games, etc.). It is expected that noise will be kept at a moderate level.

• Conversations in the hallway and bathroom must be conducted at a low voice level.

• Campus Life staff may confront students who are making too much noise even if they have not received a complaint from another student.

• Students are expected to confront other students who are making too much noise. The student making the noise is expected to reduce the noise level immediately.

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STUDENT CONDUCT

Enforcement of Quiet Guidelines

Lofts

Students in violation of the quiet hour policy will be referred to the Office of Campus Life. Multiple violations may result in relocation to another housing assignment.

No lofts are to be built in any residence hall room and are expressly prohibited.

The University is willing to provide pins to allow beds to be bunked. Please contact your RA for assistance. The University does not allow TVs or other furniture to be affixed to the wall.

Violations of Noise/Quiet Hours Policy

Acts of Non-Compliance/ Conduct Unbecoming a Millikin Student

First offense: warning by RA Repeat offenses: sanctions determined by Campus Life

A number of actions constitute non-compliance unbecoming conduct, including:

Finals Week Quiet Hours

• Failure to comply with a reasonable request of a University official; • Failure to schedule or attend a student conduct session; • Failure to respond to University communication;

Quiet hours are in place on all residence hall floors 24 hours a day, during the entirety of finals week. Signs will be posted within the halls informing students when quiet hours will begin, end and be temporarily lifted. Students in violation of this policy will be referred through the student conduct process and may be asked to leave the hall immediately after their last final exam.

Keys/Cards Each student is issued a room key, and their ID is activated to enter their residence. Students should not let anyone borrow, use or possess their keys or ID. When a student changes rooms or moves out of the hall, the keys must be returned to Public Safety within 24 hours.

Propping Door(s) Open Automatic $25 fine and student conduct session.

Locked Out If a student is locked out of their room, they should contact Public Safety in Walker Hall at 217.464.8888 and ask to be let into their room. The resident must be prepared to show an ID to verify that they are a resident of that room. Public Safety will first attempt to contact an RA on duty. The cost of the RA on duty to perform the key-in is $5, to be paid immediately. If the student does not have $5 at the time, a fee of $25 will be charged to the student’s account. The student will also be required to tell the staff member where their keys are and how they came to be locked out in the first place. If an RA is not on duty and Public Safety performs the lock-out, a fee of $25 will be charged to the student’s account.

• Failure to complete assigned student conduct sanction(s); and • Engaging in threatening behavior toward an University official.

Such actions result in an automatic $100 fine per act of noncompliance, up to $500, and a student conduct session with Campus Life (or upperlevel student conduct officer, depending on severity of non-compliance).

The student may also be reassigned to or suspended from a residence hall without consultation. Other sanctions may apply at the discretion of the student conduct officer.

Pets Pets, other than fish, are not allowed in residence halls for any reason (including academic). Laboratory specimens are also prohibited.

Emotional Support Animals (ESA) Millikin University, in compliance with the Fair Housing Act, permits students to have an emotional support animal (ESA) after approval by the Office of Campus Life. An ESA may not be brought on campus until it has been approved. Due to the health concerns of other students, owners of approved ESAs may be provided alternate housing arrangements. It is best for a student to request an ESA prior to the start of the academic year to avoid such housing changes. For questions, please contact the Office of Campus Life at 217.362.6410.

Service Animals Pets and non-research animals are restricted on University property. However, under federal law, service animals are not excluded from University property or activities so long as they meet the guidelines set forth in this policy. Service animals are defined as animals that are individually trained to perform tasks for individuals with disabilities. These tasks include: • Guiding people who are blind; • Alerting people who are deaf; • Pulling wheelchairs for those with limited mobility; • Alerting and protecting a person who is at risk for seizures; and • Performing other special tasks.

Service animals are working animals, not pets.

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STUDENT CONDUCT

Smoking, Vaping and Tobacco Use Millikin is a smoke-free, tobacco-free campus. The use of product that contains tobacco or nicotine intended for human consumption, or likely to be consumed, is strictly prohibited, whether smoked, vaped, heated, chewed, absorbed, dissolved or ingested by any means. This includes, but is not limited to, use of cigarettes, cigarillos, cigars, hookahs, pipes, smokeless tobacco or electronic devices such as e-cigarettes, e-pipes, e-hookahs and e-cigars.

Exceptions are in place for controlled research, educational or clinical programming or for smokecessation programs.

Solicitation/Posting Information in the Halls To ensure the security of residence halls, all solicitation, commercial activities, distribution of material under room doors, door-to-door canvassing and similar activities are prohibited in and around the residence halls unless approved in writing by the Director of Campus Life.

Special Housing Accommodations If a reasonable accommodation for housing is requested based on a documented disability, the following must be completed: 1. Documentation of disability for special housing consideration form (completed by the medical provider/diagnostician).

2. Submit a Housing Application by May 1 for the fall term or December 1 for the spring term.

University residence halls in particular are smokefree, vapor-free environments. Residents and their guests are not permitted to burn any substance that will put smoke into the private or public spaces of their residence halls or balconies; residents and their guests are also not permitted to use any device that will emit vapor into these areas. Residents are responsible for the behavior of their guests. Examples of restricted items included those listed in the preceding paragraph, as well as incense, bongs or smoke machines.

3. Provide documentation that addresses the specific needs for a reasonable accommodation(s) in housing (this documentation must be submitted to the Office of Campus Life within the established time frame.).

Use of tobacco, smoking or vaping products is only permitted outside of buildings at least 25 feet away from any entrance. The policy applies to all University students, employees, temporary employees, interns, volunteers, contractors, consultants and campus visitors. All University-owned, operated and affiliated premises — as well as University vehicles — are included in this policy. Violation of this policy will result in disciplinary or student conduct action. If anyone so chooses to use these substances off campus and brings the scent or vapor back to campus property and the scent disturbs a particular environment, they may be subject to student conduct action as the Office of Campus Life sees fit.

other University offices and departments.

Fire Safety Fine: $100 Non-Drug-Related Smoking Fine: $100 Smoking In/Near Residence Hall Fine: $100, plus student conduct session.

4. Update reasonable housing accommodations on an annual basis within the established time frame designated by the University.

The Office of Campus Life reviews documentation to determine if an individual is eligible for special housing accommodations. If eligible based upon the documentation, the Office of Campus Life will be in contact with the individual to determine the appropriate housing.

During the review process, the Office of Campus Life may confer with

Temporary Medical Conditions Students with a temporary medical condition that affects their mobility may contact the Office of Campus Life at 217.362.6410 to discuss room reassignment options. Due to limited availability during terms, single accommodations cannot be guaranteed for temporary medical conditions. For more information visit millikin. edu/accessibility.

Bicycles, Rollerblades and Wheeled Bicycles and scooters are convenient forms of transportation on campus as well as in the community, but it is necessary to secure these devices with a strong case-hardened lock and tempered steel chain. Please do not park these devices where it may be an inconvenience or hazard to others or where it interferes with access to a building in the event of a fire. Chain them securely to a bike rack.

Bicycles and scooters may not be stored inside any campus building at any time. For safety reasons, bicycles, scooters, skateboards, rollerblades and any other wheeled device — with the exception of medical devices — are not permitted in residence halls or other campus buildings.

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P O STA L S E R V I C E

POSTAL SERVICE Students can send and receive mail and packages using their campus address. When a student has a package in the University mailroom, they are automatically notified through email. All letters will be placed in their mailbox.

Residence Hall Addresses Aston Hall 175 N. Oakland Ave., Decatur, IL 62522-2058 Blackburn Hall 105 N. Oakland Ave, Decatur, IL 62522-2081 Millikin Apartments (East) 1371 W. Main St., Decatur, IL 62522-1955 Millikin Apartments (West) 1375 W. Main St., Decatur, IL 62522-1962 Jack C. Dolson Hall

210 N. Oakland Ave., Decatur, IL 62522-2027 Weck Hall

1211 W. Main St., Decatur, IL 62522-2040 New Hall 4 1188 W. Wood St., Decatur, IL 62522-2854

Other Housing Addresses University Mailroom Mailroom & Package Pick-up Hours Monday-Friday: 10 a.m. to 5 p.m.

Mailbox Accessibility [Lobby only] Monday-Thursday: 8 a.m. to 9 p.m.

Friday: 8 a.m. to 5 p.m.

Saturday & Sunday: Noon – 5 p.m.

Student Mail Policy • All mail/packages are picked up at the University mailroom in Shilling Hall, Room 104.

• Students must have their student ID to pick up any packages and to charge stamps or send out packages (UPS, DHL, FedEx).

• Students will be given their mailbox number and

combination through their email account once they have validated for the semester.

• All packages for residents of The Woods must be picked up in the University mailroom. All other mail for residents of The Woods will go directly to their mailbox in the main office at the apartment complex.

• Address changes are made by the student through their MUOnline account. This applies to any mid-semester room changes, moving to a Greek chapter or mail forwarding during break times.

• Faxes may be sent to the University mailroom for a charge per page to 217.424.3993, Attention: (student’s name).

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Mail to the following addresses are not delivered to the University mailroom and should not include Millikin University in the address:

The Woods at Millikin 1135 W. Wood St., Decatur, IL 62522-2853 Alpha Chi Omega 299 N. Fairview Ave., Decatur, IL 62522-1946 Delta Delta Delta 111 Park Place, Decatur, IL 62522-1949 Pi Beta Phi 235 N. Fairview Ave., Decatur, IL 62522-1946 Sigma Alpha Epsilon 1165 W. Main St., Decatur, IL 62522-2038 Tau Kappa Epsilon 1225 W. Main St., Decatur, IL 62522-2040 The following is an example of how your mail should be addressed:

Jill Millikin 1184 W. Main St. Blackburn (Hall) Decatur, IL 62522

If you have any questions, please contact the University mailroom at 217.424.6320.

I M P O R TA N T DAT E S

IMPORTANT DATES 2020 - 2021

AUG 8

Move-In Day for Football

DEC 18JAN 24

Winter Break

AUG 10

Move-In Day for remaining Athletes* *Contact coach for more info

JAN 12

International Move-in

AUG 16

Move-In Day for EDGE Students

JAN 13

International Orientation

AUG 19

Move-In Day for International Students

JAN 23

AUG 20

Move-In Day for Transfer Students

Residence Halls Re-Open for Spring Semester (8 a.m.)

JAN 25

Classes Begin

JAN 28

Last Day to Change Meal Plan

FEB 5

End of Formal Waiting Period No room/board refunds after this date

FEB 26

Commuter Notary Forms Due

AUG 21

Move-In Day for New Students (9 a.m. - 4 p.m.)

Welcome Week begins

AUG 21-22 AUG 24

Move-in Days for The Woods at Millikin First Day of Classes

SEP 3

Last Day to Change Meal Plan

MAR 13-21

SEP 4

End of Formal Waiting Period No room/board refunds after this date

MAR 30

Off-Campus Special Financial Petitions Due

Labor Day (classes in session)

APR 2-4

Easter Break (residence halls open)

SEP 7 OCT 16-18 NOV 6 NOV 21-29 NOV 30

Homecoming Virtual Experience Scheduling Day Thanksgiving Break (residence halls open) Classes resume online for remainder of the Fall semester

DEC 4

Off-Campus Petitions Due* *Seniors only

DEC 4

Last Day of Classes

DEC 7-17

Final Exams

DEC 13

Winter Commencement

DEC 18

Residence Halls Close for Winter Break (5 p.m.)

APRIL 13 MAY 1 MAY 14 MAY 17-21

Spring Break (residence halls open)

Scheduling Day Declare Housing for 2021/2022 Last Day of Classes Final Exams

MAY 21

Residence Halls Close for Summer (5 p.m.)

MAY 23

Spring Commencement

MAY 24

International Move-out (8 a.m.)

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millikin.edu/campus-life

OFFICE OF CAMPUS LIFE

UNIVERSITY

COMMONS,

THIRD

FLOOR

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