Registration/Advising Manual - Fall 2021

REGISTRATION GUIDE For all matriculated students

Fall 2021

This Guide contains the following important registration information:      

Advising/Registration Schedules Registration Procedures IONLINE information Registration Worksheets Academic Calendar Bookstore Information

Greetings from the Registrar’s Office!

The Registrar’s Office and the staff in the Office of Enrollment Services (OES) send their greetings to all students.

We hope that things are well with each of you, and as always, we are here to help if you need any assistance.

The Office of Enrollment Services is open from 8:30 a.m. to 5:00 p.m. Monday through Friday. The staff in OES can answer questions for the Registrar, Bursar, Financial Aid, and Admissions.

This Registration guide will assist you with the registration process for Fall 2021.

This booklet is always available online using this link: Registration Guide – Fall 2021 The IONLINE student information system is where you will go to complete your registration for any given semester if you are a continuing student. Information and instructions for using IONLINE are included in this booklet.

Academic advisors are assigned to all matriculated students. Your academic advisor is the person that you will work with to plan your course schedule for any given term. You will not be able to access the registration functions in IONLINE until you have worked with your advisor to approve your semester schedule for any given registration period. Use IONLINE to get your advisors contact information. You will find this information under “My Profile” on the Student Menu. You can also contact your program office directly for this information.

Please use the “Official” academic calendar that is included in the booklet to review important semester dates and deadlines. It is important for all students to review this information and make note of important deadlines.

This booklet along with other important registration information is always available using the Institute’s website. You will find links to this important registration information by going to “INFO FOR” in the upper right corner, then “Registrar”. Once you arrive at the Registrar’s page, you will find a link for “Registration” in the blue drop down menu. You will also find links to other important information here. We urge you to visit the Registrar’s page and become familiar with it.

Advising and Registration Schedule for Fall 2021 Current Degree/Certificate Students All currently registered degree/certificate students who will continue their program in the Fall of 2021 will be advised and register for classes between July 12 and July 30, 2021.

Registration will open at 12:01 a.m. on Monday, July 12, 2021 and will close at 11:59 p.m. on Friday, July 30, 2021.

Please follow the instructions on the next pages for your program.

YOUR SCHOOL

School of Nursing

School of Nursing

School of Nursing

YOUR CURRENT PROGRAM Accelerated Bachelor of Science in Nursing Students

• • •

•

Continued on next page.

Year 2 and 3 DEN All other Master of Science in Nursing Certificate of Advanced Study in Nursing

Doctor of Nursing Practice Students

REGISTRATION INSTRUCTIONS Because of the “lock-step” nature of the BSN program, your Fall registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your Fall schedule via IONLINE after that date.

Please note: Clinical placements will not be finalized by this date, so some lab sections may not be listed on your initial registration. All course and labs sections will be confirmed by the beginning of September.

For Year 2 and 3 DEN, Nursing Certificate, and all other postprofessional Master’s students, you will communicate with your academic advisor who will help you to plan your schedule for the upcoming semester. Some advisors may have already contacted you to do this. If not, please schedule a meeting with your advisor in time for you to register during the specified registration dates. Once you have been advised, you will be cleared for registration and will register yourself using IONLINE for the Fall Semester.

Please note: Clinical placements will not be finalized by the end of the registration period, so some lab sections will not be listed on your initial registration. All course and labs sections will be confirmed by the beginning of September.

Because of the “lock-step” nature of the DNP Program, your Fall registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your schedule for Fall via IONLINE after that date.

DNP students with questions about the advising process, please contact Margie Sipe at 617-525-8941, or by email at MSipe@MGHIHP.EDU.

YOUR SCHOOL

SHRS

YOUR CURRENT PROGRAM

Master of Science Speech Language Pathology

REGISTRATION INSTRUCTIONS For CSD Masters Students, you will automatically be registered for your first semester of fall courses. For all following semesters, you will have advising sessions to help you in planning your schedule for the upcoming semester. Once these sessions are completed, you will be cleared for registration and will register yourself using IONLINE. •

SHRS

SHRS

SHRS

Certificate of Advanced Study in Literacy and Language

Doctor of Occupational Therapy

Master of Physician Assistant Studies

Continued on next page.

Every semester CSD students will have a group advising session with Lesley Maxwell and Sofia Vallila-Rohter.

For Reading Certificate Students, you must communicate with your advisor, Patricia Kelley-Nazzaro, to discuss your plan of study. She can be reached at 617-726-8231 or by email at pkelley-nazzaro@mghihp.edu. Once your plan of study has been approved, she will clear you for registration and you will then use your IONLINE account to complete the registration process.

Because of the “lock-step” nature of the OT Program, your Fall registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your schedule for Fall via IONLINE after that date.

Important Note: You must meet with your advisor to be cleared for registration for elective choices. Once you have been cleared, you will use the IONLINE system to register yourself for your approved elective choices.

Because of the “lock-step” nature of the PA Program, your Fall registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your schedule for Fall via IONLINE after that date.

YOUR SCHOOL

SHRS

SHRS

YOUR CURRENT PROGRAM

Doctor of Physical Therapy

PhD in Rehabilitation Sciences

REGISTRATION INSTRUCTIONS Because of the “lock-step” nature of the PT Program, your Fall registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your schedule for Fall via IONLINE after that date.

Important Note: You must meet with your advisor to be cleared for registration for elective choices. Once you have been cleared, you will use the IONLINE system to register yourself for your approved elective choices.

PhD in Rehabilitation Sciences students will communicate with your program advisor who will help you to plan your schedule for the upcoming semester. Please schedule a meeting with your program advisor in time for you to register during the specified registration dates. Once you have been advised, you will be cleared for registration and will register yourself using IONLINE for the Fall semester.

Contact Michelle Garcia DeOcampo to plan your Fall schedule by the registration deadline. Michelle can be reached at 617-643-4030 or by email at mdeocampo@mghihp.edu.

CIPSI

For the all Health Professions Education students, you will communicate with your academic advisor who will help you to plan your schedule for the upcoming semester.

Please schedule a meeting with your advisor in time for you to register during the specified registration dates.

Master of Science or PhD in Once you have been advised, you will be cleared for Health Professions Education registration and will register yourself using IONLINE for the Fall semester.

Contact Yolanda Mendez-Rainey at 617-724-6362 or by email at ymendezrainey@mghihp.edu to complete the registration process.

It is your responsibility to follow registration deadlines as posted in the Institute’s Official Academic Calendars for any given registration period.

Official Academic Calendars can be found online at www.mghihp.edu under “Academics”.

Next Steps: 1. Distribution of Materials: Registration guides will be distributed to all continuing degree/certificate students prior to the registration period for any given semester as published in the Institute’s Official Academic Calendars. A link to these guides will be sent to all students via email including those students who are currently on Leave of Absence.

2. Advising Process: All degree/certificate students are assigned an academic advisor. Discuss, plan and seek approval for your plan of study with your faculty advisor during the advisement/registration period as listed in this guide. For assistance in making an appointment with your faculty advisor, please contact your program office. If you have not yet been assigned a faculty advisor or you do not know who your advisor is, please contact your program office immediately.

3. Registration Process: If you’re registration is not completed for you, the registration worksheet on the next page will be necessary when working with your advisor to plan and select courses for the term covered during this registration period. This worksheet will serve as a guide for you when entering your registration via your IONLINE account. Once your advising is complete, your advisor will approve access to the IONLINE registration functions, and you will then be able to process your registration. All matriculated students are required to follow the plan of study as outlined in the online Catalog and as approved by your advisor. Your academic advisor must approve all changes to registration.

4. Taking a Hiatus: If you are not planning on registering for a given semester, you will need to change your status with the Registrar’s Office by either submitting a Leave of Absence/Withdrawal form by the end of the registration period. All forms can be found online on the Registrar’s Section of the Website.

5. Dissertation/Thesis/Project Continuation: Students who are continuing work ONLY on either a dissertation, thesis, or terminal project must register for dissertation, thesis or project continuation, which will be charged at the rate of one credit of tuition for the semester immediately following the last semester in which a thesis course or other courses were taken, and for all subsequent semesters until graduation. According to Institute policy, students working on terminal projects must be continuously enrolled. Advisor approval will still be required for access to the IONLINE registration functions for this registration period.

New Degree/Certificate Students – Starting in Fall 2021 All new degree/certificate students who will begin their program in the Fall of 2020 will be registered for classes according to the chart below. Always refer to the “Preparing for Your Arrival to The Institute” class for more detailed instructions.

YOUR SCHOOL School of Nursing

YOUR NEW PROGRAM

REGISTRATION INSTRUCTIONS

Direct Entry Nursing

Because of the “lock-step” nature of the DEN program in the 1st three semesters, your registration will be completed for you by the Registrar’s Office for your first semester. You will be informed when your schedule will be available for viewing through your IONLINE account.

Master of Science in Nursing (Post Prof) Certificate of Advanced Study in Nursing

• School of Nursing

School of Nursing

SHRS

SHRS

•

Doctor of Nursing Practice Students

•

For School of Nursing Certificate and post-professional master’s students, you will communicate with your academic advisor who will help you to plan your schedule and register you for your first semester. (Advisor Contact information can be found in your “Preparing for Your Arrival to The Institute” class).

•

If you are unable to locate this information or have any question about who your academic advisor is, please contact Rosemary Newton in the School of Nursing at 617-726-3164, or by email at rnewton1@mghihp.edu.

Because of the “lock-step” nature of the DNP program, your registration will be completed for you by the Registrar’s Office for your first semester. You will be informed when your schedule will be available for viewing through your IONLINE account.

Master of Science Speech Language Pathology

Because of the “lock-step” nature of the CSD program, your registration will be completed for you by the Registrar’s Office for your first semester. You will be informed when your schedule will be available for viewing through your IONLINE account.

Master of Science Genetic Counseling

Because of the “lock-step” nature of the GC program, your registration will be completed for you by the Registrar’s Office for your first semester. You will be informed when your schedule will be available for viewing through your IONLINE account.

Continued on next page.

YOUR SCHOOL SHRS

SHRS

SHRS

YOUR NEW PROGRAM Master of Physician Assistant Studies

Certificate of Advanced Study in Literacy and Language

PhD in Rehabilitation Sciences

REGISTRATION INSTRUCTIONS Because of the “lock-step” nature of the PA program, your registration will be completed for you by the Registrar’s Office for your first semester. You will be informed when your schedule will be available for viewing through your IONLINE account.

For Literacy and Language Certificate Students, you must communicate with your advisor, Patricia Kelley-Nazzaro, to discuss your plan of study. She can be reached at 617726-8231 or by email at pkelley-nazzaro@mghihp.edu.

Once your plan of study has been approved, she will register you for your classes for your 1st semester of attendance. For all subsequent semesters, you will be advised, approved for registration, and will register yourself through our IONLINE system.

For PhD Students, you must communicate with your program advisor to discuss your plan of study. Once your plan of study has been approved, your program advisor will register you for your classes in your 1st semester of attendance. For all subsequent semesters, you will be advised, approved for registration, and will register yourself through our IONLINE system.

Contact Michelle Garcia DeOcampo to plan your Fall schedule by the registration deadline. Michelle can be reached at 617-643-4030 or by email at mdeocampo@mghihp.edu.

CIPSI

For Health Professions Education Students, you must communicate with your advisor to discuss your plan of study. Once your plan of study has been approved, your advisor will register you for your classes in your 1st semester of attendance. For all subsequent semesters, Master of Science or PhD in you will be advised, approved for registration, and will Health Professions Education register yourself through our IONLINE system.

Contact Yolanda Mendez-Rainey at 617-724-6362 or by email at ymendezrainey@mghihp.edu to complete the registration process.

Registration Worksheet – Fall 2021

You are responsible for keeping your address and contact information up to date. Please double check your information on IONLINE and update as necessary.

Your Advisors Name:___________________________________________________________________

This form should be used as a worksheet when registering for classes via IONLINE. When completing this registration worksheet, please refer to the IONLINE schedule of classes for course information.

COURSE #

COURSE TITLE

DAYS AND TIMES

PASS/FAIL (PF) AUDIT (AU)

CREDITS

Alternate choices – please use this section to select alternate choices for classes that have multiple sections or that may close out.

IONLINE Information IONLINE is the Institute’s online student information system that allows you to search for classes, process your registration for all semesters other than your first semester of matriculation, view your class schedule, keep your contact information current and view your grades. This system is available 24 hours per day and is accessible through the MGHIHP website. To logon to IONLINE, go to www.mghihp.edu. (See registration instructions below) Continuing Students have been assigned a Username and Password for access to their account and will use their IONLINE account to process their registration for each term after the first term of matriculation.

New Students will be assigned a Username and Password once your initial tuition deposit has been received.

A welcome email will be sent to all new students with logon information. Remember – new students will not register using IONLINE for their first semester of matriculation.

If you are new to Ionline....

When you first access IONLINE with the PIN number assigned to you by the Institute, enter that number in the password field. You will then be prompted to change your password. Please do not give out your password to anyone. Also remember, your password is restricted to being between 6 and 9 characters in length and must contain both letters and numbers.

Please click on 'Address Change' and review/update your address information. Your Institute (@mghihp.edu) email address should be listed as your primary email address. Remember to update your emergency contact information as well.

Remember to logout when you are finished using IONLINE, especially if you are accessing IONLINE from a public access point.

During peak registration periods, IONLINE may run slower than normal. You may want to try registering during off-peak hours like 8pm-12pm.

IONLINE may be periodically taken offline for routine system maintenance. If you get this message when attempting to log on, please try again in an hour or two.

Make sure cookies are enabled. IONLINE places a cookie on your computer only for the duration of your session and then deletes it when you log off.

Please Note - If you forget your password, use the 'What's My Password' feature to have it reset. The system will generate a temporary password and email it to you within a couple of minutes. Use the Password Hint feature to help you remember your new password. If you fail to receive notification of your password change, open a help ticket with our IT department.

If you are receiving a message saying that your account has been disabled because of too many failed login attempts, wait 2 minutes before trying to log in again. After 2 minutes, your account will be cleared and free to accept new attempts. If the problem persists, consider resetting your password.

Registering for classes Using IONLINE – CONTINUING STUDENTS ONLY Remember – you will not be allowed access to the registration functions until you have met with your academic advisor for any given registration period.

When registering for classes using IONLINE, please follow the steps below: 1)

Logon to your IONLINE account from the main page of the Institute’s website (see below – click LOG IN and select IONLINE from the menu).

Click Here To Log In, Then Select IONLINE

2)

You will then be brought to the IONLINE Student Information System. Click on Log In in the upper right corner of the screen.

Use your IONLINE User Id and Password to login. Your User Id should be lastname-first initial e.g. smithj.

Click Here To Log In

3)

4)

Once you have logged in, choose “IONLINE for Students”. This will bring you to the main menu.Once you are logged on and are in the “IONLINE For Students” section, choose “Register for Sections” under the “Registration” category.

5)

You will be directed to the screen shown below.

Here you will choose “Search and Register for Sections”.

6)

You will be directed to the screen shown below. Please select a term here. If you want to narrow your selections, choose Subject as well. Click “Submit” at the bottom of the page once you have made your selections.

7)

You will be directed to the screen shown below. Here you can select all courses that you will be registering for by clicking the check box in the “Select” column. Click “Submit” at the bottom of the page once you have made your selections.

8)

You will be directed to the screen below. Classes that you selected on the previous screen are now listed under “Preferred Sections”. You will now need to choose an action for each course that you are attempting to register for. You can do this for all sections at once or you can select actions course by course. Course by course is the best method if you are taking a class pass/fail or for audit. Always remember to double check credit values here. Some courses are variable credit and the correct credit amount would need to be included here under “Credits” before you click submit for the final time. Once you have chosen the correct action for each of your preferred sections, click on “Submit” at the bottom of the page.

Once you click submit, you will be directed to a confirmation screen that will display a confirmation of your chosen actions for all preferred courses. If there are any problems, you will receive the appropriate error response. Once your registration is confirmed, an email will be sent to your primary IHP email address confirming your action. At this point, you will be registered for classes for the term chosen.

Important note: If there is a hold on your record for any reason, you will not be allowed access until you have cleared that hold.

MGH INSTITUTE OF HEALTH PROFESSIONS Academic Calendar – FALL 2021 * Please refer to the “Hours of Operation” for campus building hours. On holidays listed as “Offices Closed”, Campus Buildings will follow the schedule in the link above. On holidays listed as “Closed”, all Institute buildings will be closed.

Fall Semester 2021/September 8 – December 15, 2021

Payment Deadline for returning students New Student Orientation Labor Day Holiday – Closed* First day of classes Registration/Add deadline Indigenous Peoples’ Day – Offices Closed* Last day to elect the pass/fail option Last day to drop a class without a withdrawal “W” grade – No refunds after this date Advisement/Registration period for Spring 2022 Last day to drop a class with a withdrawal “W” grade Thanksgiving break – Closed* (Classes end at 4:00 p.m. on Nov. 24 and resume on Nov. 29) Last day of classes for the Fall Semester Reading Days Final Examinations (Click this link for detailed schedule) Deadline for completion of thesis requirements for January 2022 diploma Winter Break – Offices Closed* Official Graduation Date for Jan. 2022 graduates (Jan. Graduates attend the May 2022 Commencement)

August 30 September 1-3 September 6 September 8 (Wednesday) September 14 October 11 October 12 October 12 October 11 – October 29 October 25 November 25 – 26 December 7 (Tuesday) December 8 - 9 December 10 – 15 December 15 December 22 – January 2 January 7

Please note: The refund schedule applies to those students who drop a class before the drop with a “W” grade deadline or who withdraw completely from the Institute.

Please note: The refund schedule applies to those students who drop a class before the drop with a “W” grade deadline or who withdraw completely from the Institute.

Refund Schedule – Fall 2021 September 7 through September 13 – 100% September 14 through September 20 – 80% September 21 through September 27 – 60% September 28 through October 4 – 40% October 5 through October 11 – 20% After October 11 – No refunds

Official Academic Calendars can always be found and downloaded on the Institute’s Website at: OFFICIAL ACADEMIC CALENDARS

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