Oklahoma City Public Schools Board Meeting Minutes, 1998

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER

OKLAHOMA COUNTY,

MET IN REGULAR SESSION IN THE BOARD ROOM

OKLAHOMA,

89

OF

M-1

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY

12, 1998, AT

6:00 P.M.

PRESENT:

Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6

President Member Vice President Member Member Member

ABSENT:

Tom Yeargain, District 7

Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr, Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

T O

ORDER

CALL TO ORDER

Mr. Bogle called the meeting to order at 6:05 p.m. ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present Mr. Yeargain arrived at 6:14 p.m.

EXECUTIVE MOTION: SECOND:

SESSION

Mrs. Silver Mrs. Parks

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); D. CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1).

ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Carter,

MOTION CARRIED 6-0.

aye aye aye

Mrs. Silver, Mrs . Parks, Mr. Bogle,

aye aye aye

The Board went into Executive Session at 6:05 p.m.

Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Thelma R. Parks, Jennifer Puckett, Michael Carter, Kenny Walker, Tom Yeargain, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; Tammy Carter, Associate General Counsel; Sam Bogle, Administrator of Service Center Support Personnel, and Rosa Lambeth, Board Clerk.

R. #1 EXECOITVE SESSION 6:05 P.M.

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998 M-2

IN

OPEN

MOTION: SECOND: *. #2 RECONVENE IN >PEN SESSION ':35 P.M.

SESSION

Mr. Carter Mr, Walker

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

MOTION CARRIED 7 - 0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye

The Board reconvened at 7:35 p.m.

Michael Carter, District 6 Board member, gave the invocation and led the pledge of allegiance. The Capitol High School Navy JROTC presented the colors under the direction of Lt. Commander Murry Estabrook, Instructor.

NTRODUCTION OF ISITORS

INTRODUCTION

OF

VISITORS

Mr. Bogle recognized groups from Leadership Oklahoma Class 16, and the members of the Committee for a Neighborhood School for attending the meeting.

OARD BCOGNITIONS

BOARD

RECOGNITIONS

Recognition of Sgt. Jim Torres, for his vigilance on and off duty in protecting and serving the Oklahoma City Public Schools. Recognition of Mrs. Marilyn Crawford, HOSTS Coordinator; and Ms. Allison Franklin, HOSTS Assistant, for their work with the Capitol Hill Elementary School HOSTS Program which received national recognition as an exemplary program by the National HOSTS Department. Recognition of Dr. Hawthorne Faison, Director of Curriculum, for being honored by Langston University for his service and support to the College of Education.

Recognition of the JROTC drill teams for placing in competition held at Tinker Air Force Base. Southeast JRTOC - State Champions, Drill Meet Overall Champions, 1st Place Armed Exhibition, 2nd place. Female Color Guard, and 3rd Place Unarmed Mixed Exhibition John Marshall JRTOC - 1st Place Mixed Color Guard

U.S. Grant JROTC - 2nd and 3rd Places Two-Man Armed Exhibition Team

Recognition of Ms. Susie Graves, Positive Tomorrows Director, for her work with the Positive Tomorrows program which received the Ted Allen Humanitarian Award and the Friend of Children Award. ETIZENS COMMENTS

CITIZEN S' COMMENTS Terry Harris, patron, stated there were two students at John Marshall Academy who were participating in concurrent enrollment at the University of Central Oklahoma. Both students are taking at least six hours of classes. By maintaining their grade point average they will be assured a $500 scholarship upon graduating from John Marshall.

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

CITIZENS' COMMENTS

M-3

continued

Pat Musgrave, patron, spoke on behalf of the fine employees in the transportation department. She noted that these dedicated employees had the important job of transporting students to schools and she felt they needed to be paid more.

Lores Schrank, patron, pointed out that she had read the proposals for both enterprise schools and found them to be almost the same. She also expressed her disappointment in the way the Board had scolded the committee for the second proposal. She said that she sees many parents taking the easy way out by starting their own schools instead of getting involved in the existing schools.

Daniel Harder, patron, addressed the issue of sexual minorities. He stated he had read of a committee which was formed to address issues of diversity training; however, some behaviors are immoral, and acceptance of these behaviors is inexcusable. Kathy Denham, patron, stated she was an employee of the district and worked in the transportation department. She expressed her pleasure on the district's purchase of the new school buses which would make her job of transporting children safer and easier. She pointed out the many special programs for children and parents that were offered by the district.

CONSENT

CONSENT AGENDA

AGENDA

Recommend approval of the following consent agenda items: (I) Approval of Minutes of Previous Meetings (II) Legal Report (III) Purchasing and General Business (IV) Personnel and Encumbrances MOTION: SECOND:

Mr. Walker Mr. Carter

MOVE FOR APPROVAL OF THE CONSENT AGENDA ITEMS WITH PURCHASING AND GENERAL BUSINESS ITEMS K, L, M, A, D, & F, REMOVED AND VOTED ON SEPARATELY, AND PULLING THE MINUTES OF DECEMBER 1, 1997,, TO BE BROUGHT BACK AT NEXT BOARD MEETING FOR VOTE

ROLL CALL

Ms. Mr. Mr. Mr.

Puckett, Walker, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0.

VOTE ON ITEM K MOVE FOR APPROVAL TO AMEND FULL WATER SERVICES CONTRACT WITH WORTH HYDROCHEM OF OKLAHOMA, INC, TO PROVIDE DIPOTASSIUM PHOSPHATE FOR USE AT VARIOUS SITES.

ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

MOTION CARRIED 7-0 .

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

R. #3 APPROVAL OF THE CONSENT AGENDA WITH PURCHASING AND GENERAL BUSINESS IT01S

Ky Ly My Ay Dy

& F VOTED ON SEPARATELY AND DECEMBER ly 1997 MINUTES PULLED TO BE BROUGHT BACK AT NEXT MEETING FOR VOTE

R. #4 APPROVAL TO AMENl FULL WATER SERVICES WITH WORTH HYDROCHEM

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998 M-4

CONSENT AGENDA

continued

VOTE ON ITEM L I. #5 I’PROVAL TO AWARD lONTRACT FOR EROOF AT HOOVER IIDDLE SCHOOL TO HAWFORD ROOFING lOMPANY

MOVE FOR APPROVAL TO AWARD THE CONTRACT FOR REROOF OF THE ADMINISTRATIVE BUILDING AT HOOVER MIDDLE SCHOOL, TO CRAWFORD ROOFING COMPANY. ROLL CALL

Mrs. Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

aye aye aye aye

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

MOTION CARRIED 7-0 . VOTE ON ITEM M

G

PPROVAL OF HANGE ORDER #3 UR THE CONTRACT [ITH WESTFAHL ONSTRUCTION AT TNG ELEMENTARY

MOVE TO APPROVE CHANGE ORDER #3, RESULTING IN AN INCREASE IN THE AMOUNT OF $271.50, FOR THE CONTRACT WITH WESTFAHL CONSTRUCTION, INC., FOR THE HVAC PROJECT AT KING ELEMENTARY SCHOOL. ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

aye aye aye aye

aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

MOTION CARRIED 7-0.

VOTE ON ITEM A G #1

PPROVAL OF PECIALTY SCHOOL ITATUS FOR (ILSON ELEMENTARY CHOOL FOR THE 998-99 SCHOOL EAR

APPROVAL OF SPECIALTY SCHOOL STATUS FOR WILSON ELEMENTARY SCHOOL FOR THE 1998-99 SCHOOL YEAR. ROLL CALL

Mrs. Puckett, Walker, Mr. Carter, Mr. Mr. Bogle,

aye aye aye aye

aye abstain aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

MOTION CARRIED 6 aye, 1 no.

NOTE; (In accordance with Policy B-24, "noes.")

abstentions

are

recorded as

VOTE ON ITEM D PPROVAL OF ANKING SERVICES

MOVE TO APPROVE FOLLOWING ITEMS REGARDING BANKING SERVICES; APPROVAL OF BANK-ONE FOR DEPOSITORY SERVICES, REJECTION OF BIDS FOR INVESTMENT SERVICES AND CONTINUATION OF CURRENT INVESTMENT PRACTICES. APPROVAL OF THREE (3) "SWEEP" INVESTMENT PROGRAMS (BANK-ONE, BANK OF OKLAHOMA, AND THE OKLAHOMA PUBLIC SCHOOL INVESTMENT PROGRAM), APPROVAL OF GROUP BANKING PROPOSALS (BANK-ONE, MID-FIRST BANK, BANCFIRST AND BANK OF OKLAHOMA).

ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. • Bogle,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

CONSENT AGENDA

—M-5

continued

VOTE ON ITEM F MOVE TO APPROVE PURCHASE OF COMPUTERS AND SOFTWARE FOR USE BY PROFESSIONAL DEVELOPMENT AND TRAINING FROM COMPAQ COMPUTER CORPORATION AND ALAMO DATA SYSTEMS.

ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

aye aye no aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye no

R. #9 APPROVE PURCHASE OF COMPUTERS AND SOFTWARE FROM COMPAQ COMPUTER CORP. & ALAMO DATA SYSTEMS

MOTION CARRIED 5 aye, 2 no. MINUTES OF PREVIOUS MEETING(S) December 1, December 15, December 19,

1997 1997 1997

II. LEGAL REPORT

III. PURCHASING AND GENERAL BUSINESS Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered.

NOTE;

1.

Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - M) A.

Recommend specialty school status School for the 1998-99 school year.

B.

Recommend approval of additional quotation 8403 snack items previously awarded (July 1, 1997). (David Remy)

for Wilson Elementary (Dr. Guy Sconzo)

SYSCO FOOD SERVICE OF OKLAHOMA

ITEM A VOTED ON SEPARATELY RECOMMEND AEPROVA OF ADDITIONAL QUOTATION 8403 SNACK ITEMS

Dicho Cookies, $24.30/case, 380 ct Nutri Grain Bars, $16.00/case, 48 ct Pop Tarts, $26.78/case, 100 ct Krispy Treats, $28.00/case, 80 ct Quaker Granola Bar, $27.90/case, 144 ct

Items are to be delivered to school sites and total expenditures on items will be based on student participation. C.

Recommend approval of the following 1997-98 expenses as directed by state law (68-2823) . (Nick Kelly) Oklahoma County Logan County Total Revaluation

D.

revaluation

$ 330,989.67 434.54 $ 331,424.21

Recommend approval of the following items regarding banking services;

a. b. c.

d.

Approval of Bank-One for depository services. Rejection of bids for investment services and continuation of current investment practices. Approval of three (3) "sweep" investment programs (BankOne, Bank of Oklahoma, and the Oklahoma Public School Investment Program). Approval of Group Banking Proposals (Bank-One, Mid-First Bank, BancFirst and Bank of Oklahoma).

RECOMMEND APPROVA] OF 1997-98 REVALUATION EXPENSES

ITEM D VOTED ON SEPARATELY

6 MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998 M-6

PURCHASING AND GENERAL BUSINESS

continued

Recommend approval to purchase furniture for use at various locations from the following companies who submitted the low quotations (7 mailed - 3 returned): (Belphry Dean)

lecommend approval O PURCHASE URNITDRE AT ARIOUS LOCATIONS

Spectrum Industries, Inc. Indeco Sales, Inc. Virco Furniture Mfg. Company TOTAL

$ 20,394.50 12,866.72 19,037.65 $ 52,298.87

These purchases are to be charged to General Fund Account 811-000-1000-650-291-1040-000-000. Recommend approval to purchase computers and software for use by Professional Development and Training from Compaq Computer Corporation (mfq) and Alamo Data Systems (sole source) in the amount of $28,793.60. (Dr. Guy Sconzo)

TEM F VOTED ON lEPARATELY

Compaq Computer Corporation Alamo Data Systems, Inc. TOTAL

$ 19,756.00 9,037.60 $ 28,793.60

These purchases are to be charged to the following accounts:

823-721-2213-650-000-0000-000-075 823-711-2213-650-000-0000-000-043

$ 19,756.00 $ 9,037.60

These purchases have been approved on our Federal Educational Grant and/or Programs. NOTE: Item G was pulled from this agenda to be voted on at a later date. TEM G PULT.ED fROM AGENDA TO IE VOTED ON AT A

G.

Recommend approval of an agreement with Jerri Monroe to provide physical therapy services to special education students on an as-needed basis. Fee of $45/Hour and mileage is to be charged to Federal Fund Account 823-621-2135-330000-0000-000-077. (Dr. Guy Sconzo)

tECOMMEND APPROVAL >F AGREEMENT WITH >AILY OKLAHOMAN X) PRINT ANNUAL tEPORT IN FEBRUARY 4th DITION

H.

Recommend approval of an agreement with The Daily Oklahoman to print and insert the 8-page Annual Report in the Wednesday, February 4th Edition. This expenditure in the amount of $9,890.56 is to be charged to General Fund Account 811-000-2800-530-000-0000-000-017. (Cynthia Reid)

,ATFR UATE

Recommend approval to purchase seven (7) 3/4 ton cargo vans for use by the Maintenance Department from Reynolds Ford, Incorporated. This expenditure in the total amount of $116,417.00 is to be charged to General Fund Account 811-0002600-740-000-0000-000-051. (Terry Wolfe)

[ECOMMEND APPROVAL » PURCHASE SEVEN ARGO VANS FROM REYNOLDS FORD, INC. [ECOMMEND APPROVAL IF CONTRACT WITH TDBAL MANAGEMENT lERVICES FOR USTODIAL SERVICES T WILLARD iLTERN . SCHOOL TEM K VOTED ON JEPARATELY

TEM L VOTED ON >EPARATELY

Recommend approval of a contract with Global Management Services, L.L.C. for full service custodial services at Willard Alternative School. This expenditure in the total amount of $10,671.36 is to be charged to General Fund Account 811-000-2 62 0-421-0000-000-049. (Terry Wo1fe)

K.

Recommend approval to amend full water services contract with Worth Hvdrochem of Oklahoma, Inc., to provide dipotassium phosphate for use at various sites This expenditure in the amount of $14,000 is to be charged to Building Lew Account 821-000-2620-430-000-0000-000-051. (Terry Wolfe) Recommend approval to award the contract for reroof of the Administrative Building at Hoover Middle School to Crawford Roofing Company. This expenditure in the amount of $21,500 is to be charged to Building Lew Account 821-051-2620-450000-0000-000-510. (Terry Wolfe)

6

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

PURCHASING AND GENERAL BUSINESS

;M-7

continued

(ITEM M RELATES TO A BOND ISSUE PROJECT)

M.

Recommend approval of Change Order #3, resulting in an increase in the amount of $271.50, for the contract with Westfahl Construction, Inc., for the HVAC project at King Elementary School. The change order is due to HVAC duct work in 2nd floor bovs' rest room and HVAC drain work. (Terry Wolfe) Original Contract Sum Change Order #1 Change Order #2 Adjusted Contract Price Change Order #3 New Adjusted Contract Price

$ 266,700.00 +3,643.33 +3,615.17 $ 273,958.50 +271.50 $ 274,230.00

Project Budget

$ 289,869.00

ITEM M VOTED ON SEPARATELY

This expenditure in the amount of $271.50 is to be charged to Bond Fund Account 831-105-4700-450-000-0000-000-283.

CERTIFICATION STATEMENT(S)

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #3, resulting in an increase in the amount of $261.50, for the contract with Westfahl Construction. Inc., for the HVAC project at King Elementary School in the Board of Education Meeting agenda of January 12, 1998 is proper in all respects and is within the guidelines for the projects approyed by the electors of this district in the October 12, 1993, Bond Election.

Date

/

8

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998 â– M-8

PURCHASING AND GENERAL BUSINESS

continued

DISCUSSION

Mrs. Parks asked for clarification on Item K concerning the full water services contract. Mr. Wolfe stated that Item K concerns approval of adding dipotassium phosphate to the water system to bring it back to appropriate levels. Dr. Crawford noted that adding this chemical would protect the pipes in the existing system. Mrs. Parks asked if Crawford Roofing Company had worked for the district before, and was the company locally based. Mr. Wolfe responded that the company had worked for the district before and was based in Chickasha. Mrs. Parks asked what was the increase for in the Change Order #3 for Westfahl Construction, Inc. Mr. Wolfe responded that the increase was for adding a wall around vertical ductwork in a restroom at King Elementary, and also for a condense drain called for on the plan, but not needed. and would be deleted from the contract. Mrs. Parks asked if the specialty school program at Wilson would be available to all students grades 1-5. Dr. Sconzo responded that the art program was started as a pilot program at Wilson, but because it had been so successful, the administration was bringing the program back as a specialty program. Three of the four current specialty schools receive two teacher allocations permitting those schools to provide their unique programs. The fourth school is allocated two bilingual assistants who help to provide instruction in both English and Spanish. Wilson has been allocated an adjunct instructor. This program teaches all core academics through the arts.

Mrs. Parks asked what the district was going to do with the specialty schools in place that are not meeting the needs of the children. Dr. Crawford responded that all the specialty schools were treated alike as far as allocations are concerned. Mr. Bogle suggested that the administration provide the Board with a written statement concerning its stand on the position that all specialty schools were adequately staffed. Mr. Walker asked if the school requested the allotted bilingual assistants instead of teachers. Dr. Sconzo responded that the school made the choice because bilingual assistants would be more beneficial for that program. Mr. Walker asked if the principals had the choice in selecting what two additional teachers would be hired for the specialty schools. Dr. Sconzo responded that the principals were given the choice of what teachers to hire; however, the administration would advise them on what teachers were needed. Mr. Walker asked if the Wilson program was approved would they be allotted two additional teachers. Dr. Sconzo replied that the way the program was set up, there would be no need to hire two additional teachers. This specialty art program would be provided through regular classroom teachers.

Mr. Bogle asked what would prevent any elementary school from seeking a designation to become a specialty school, and is the district prepared to provide additional resources to support these schools as they are defined. He also asked if there was a policy that guides formation and decision making about creation of specialty schools. Dr. Sconzo responded that there was not a policy concerning specialty schools. The year Nichols Hills and Cleveland was re-opened, building principals were sent an outline on what would be expected if they wanted to create a specialty school. Tiny school could present a proposal for a specialty school; however, central administration makes sure the proposal is educationally sound before they bring it before the Board. Dr. Crawford noted another determining factor would be the availability of additional space at the requested site for the program. Mr. Bogle asked what specialty schools currently exist in the district. Dr, Sconzo responded the specialty schools included: Cleveland, Arts & Sciences; Nichols Hills, International Studies; Columbus, Language; and Parks, Foreign Language & Computer Technology. Mr. Bogle stated the Board should formalize a policy to guide in the decision-making process regarding specialty schools. Mrs. Silver asked if the only additional cost would be in transportation and if the school received an arts grant. Dr. Sconzo responded that transportation would be the additional cost and the school had received a grant from the Kirkpatrick Foundation this year which was supporting 8

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

PURCHASING AND GENERAL BUSINESS

continued

purchasing equipment and teacher training. He pointed out that the grants writer on staff had made a effort to pursue any interest in the district for grants. Mrs. Parks noted that the two allocated teachers have not been hired at the specialty school she has concerns about. Specialty schools are started because they are innovative, and for the desire to give our children the best instructional programs. Yet the district doesn't make sure the current specialty schools are adequately staffed before deciding to start another one. Mrs. Silver requested that staff develop a recommended policy or regulation for the district, regarding steps on how specialty schools would be staffed and teachers allocated. Mrs. Parks stated she was not voting against specialty schools, just the manner in which specialty schools have been established.

Mrs. Parks asked who made the decision about the banking services the district will use for the various schools. She noted that she felt like there needed to be more neighborhood banks listed. Dr. Crawford responded that the campus administration can decide where their activity funds are deposited. On general funds, or major funds, the Requests for Proposal's are evaluated; however, the Board makes the ultimate decision. He noted that it was important to have one main bank as the depository to receive state funds. The Board is asked to choose a depository, but the administration can bring listings of more banks if the Board would like to add those for investment purposes. Mrs. Parks stated she could support the issue better if the administration brought back listings of more banks that could be used. Mr. Carter stated he understood the breakdown of banks; however, he asked if these were the best banks. Mr. Kelly replied that although several proposals were mailed out, the listed banks were the ones that responded with proposals. Mr. Carter asked if the Group Banking Proposals concerned packages offered to employees, and if it was less expensive to process direct deposit than to process warrants. Mr. Kelly responded that it was less expensive to process direct deposits and that option was offered to employees. Mr. Carter requested a breakdown from the budget department on the cost for the district to mandate direct deposit. Mr. Kelly pointed out some employees did not have bank accounts so mandating direct deposit would not work. Mr. Carter asked if there was some way to isolate the employees without bank accounts in order to mandate the rest of the employees to use direct deposit. Mr. Kelly responded that his department would try to gather this information. Mr. Bogle stated that the number of banks that had been solicited for these services seemed very limited considering the number of banks in the City. He asked if there were certain criteria banks had to meet before they could even submit a proposal. Mr. Kelly responded that there was no criteria for a bank to meet; however, there are just a limited number of banks that can handle a district of this size in depositories and investments. Mr. Bogle asked what services the district was advertising for. He asked which service the district was using Bank-One for. Mr. Kelly responded the district was selecting a bank for depositories services, investments services, sweep investment programs and group banking services. The district was using Bank-One exclusively for depository services. Mr. Bogle asked if the Board had been presented with a total expenditure for depository services for the district. Mr. Kelly stated the total was about $75,000 to $80,000 a year. He noted that banks do not make a lot of money off the district primarily because of the warrant system in which the district buys the warrants back from the bank. Mr. Bogle asked about the difference between investment services and sweep investment services. Mr. Kelly replied that sweep investments are those in which, when placed overnight, the district can get a 5% rate instead of the 2%, if left in our savings accounts. Group banking services are strictly for the employees. Dr. Crawford stated he believed competition was one factor contributing to the better rates the district was receiving. Mr. Carter asked who determined what hardware to purchase. Mr. Dean responded that professional development services recommended the purchase of the hardware. Compaq Computers were requested in order to add an additional lab to their department. A additional lab will enable the department to conduct more training programs.

f

10

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998 -M-IO

PURCHASING AND GENERAL BUSINESS

continued

Mr. Carter pointed out that he could not justify how the district could purchase an out-of-date computer and feel it was a good expenditure. Mr. Dean noted that several years ago the technology department went through a process to qualify and eliminate different brands of computers. Certain computers were selected that would integrate with our present systems.

Dr. Sconzo noted that although these Compaq computers were requested by professional development, Dr. Kimball's department had to first approve the purchase. Mr. Bogle asked why individuals could buy computers for less than the district could. Mr. Dean stated he had the opportunity to speak with the government educational representative for Compaq and the price for this machine was 25-40% less than retail.

Mrs. Silver pointed out that in the computer world the price could change in the two months since the computer was requested. Mr. Yeargain asked how much of the requested $28,793, for the Compaq computers, was being paid by federal grant and our program. Dr. Sconzo responded that the entire request was federal grant supported. Mr. Walker noted that even though the requested amount did sound high, it was important to note these were more commercial computers with more components than those bought for individual use. Dr. Sconzo stated that the time lapse between the request and the recommendation was due to getting the room set up for the lab. Mr. Bogle commented that the Board has to trust that the administration has obtained a reasonable price regardless of what our personal experience might be. Mrs. Silver asked if someone locally would be installing the computers, and what kind of warranty would cover them. Dr. Sconzo said a distributor would be installing the computers. Mr. Dean noted there would be a standard, one-year warranty on the computers. An extended warranty could be taken out at a later date, if funds are available.

IV. PERSONNEL AND ENCUMBRANCES 1.

Approval

of

Personnel

following- pages.

and

Encumbrances

as

listed

on

the

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, retirements, and resignations be approved as listed. Encumbrances 11 21 22 23 31

-

General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue

Certification of Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9808111 to 9808841 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws. January 6, 1998

Date

10

11

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

Im -11 PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

EFFECTIVE SCHEDULE DATE STEP/LANE

SITE/ ASSIGNMENT

NAME

ANNUAL SALARY

HOURLY RATE

PROFESSIOMAL-TECHMK AL:

12/18/97

435/00

$ 14.75

12/01/97

435/00

14.75

12/17/97

435/00

13.00

12/10/97

435/00

14.75

Computer Technology 12/19/97 Help Desk Technician

740/03

Purchasing Purchasing Specialist

12/29/97

715/02

Margaret Anthony

Star/Parker Special Education Teacher

12/15/97

03/06/BA

Jessia Bachhofer

King 4th Grade Teacher

12/18/97

01/03/BA

23,170.00

Thomas Block

John Marshall .5 Social Studies Teacher

01/16/98

01/03/BA

11,585.00

William Broiles

Moon Social Studies Teacher

01/05/98

01/03/BA

23,170.00

Stephanie Cook

Polk 3rd Grade Teacher

12/08/97

01/03/BA

23,170.00

Donna Garcia

Capitol Hill HS TMR Teacher

12/15/97

03/03/BA+

24,595.00

Eric Belonga

About Face Academy Drill Instructor

William Broiles

Southeast Adjunct Social Studies Instructor

John Hill

About Face Academy Drill Instructor

Jean Laine

Hoover Adjunct French Instiructor

PROFESSIONAL-TECHNK ALt

Joe Apple

Kelli Kltch

CERTIFIED:

11

11

$

20,233.00 25,001.00

$

25,330.00

z

12

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998 ;M-12

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

NAME

EFFECTIVE SCHEDULE

SITE/ ASSIGNMENT

ANNUAL SALARY

DATE

STEP/LANE

12/16/97

03/10/BA

12/10/97

01/03/BA

23,170.00

12/18/97

01/03/BA

23,170.00

John Marshall Band Teacher

12/16/97

01/03/BA

23,170.00

Johnson MD Teacher

12/17/97

03/04/MA

25,655.00

01/05/98

01/03/BA

23,170.00

Johnson 12/15/97 Bilingual Assistant

103/01

12/18/97

101/06

8,787.00

Douglass ESL Assistant

12/04/97

103/01

8,021.00

Health Services LPN

12/09/97

155/01

11,350.00

Emerson Alternative 12/05/97 Bilingual Assistant

103/01

8,021.00

103/01

8,021.00

Shields Heights 12/18/97 Bilingual Assistant

103/01

8,021.00

Child Nutrition Services Personnel Technician

12/15/97

167/01

13,271.00

Western Village Parent Liaison

12/15/97

101/01

7,813.00

CERTZI'IED: oont'd

Norma Gorman

Karen Handley Andrlenne Hanley Kennth McSperitt

Kimberly Thomason Meggan Wilson

CLERICAL:

Isabel Aguilar Zina Anderson

America Ceballos Julia Delgadillo

Willy Domenack

Coolidge .5 LD Teacher

About Face Academy Math Teacher

Moon LA Teacher

Buchanan 4th Grade Teacher

Extended Educational Services CSA

Carla Estremadoyro Colxunbus 12/19/97 Bilingual Assistant

Sandra Guerra

Lisa Guest

Rachelle Johnson

12

12

$

$

13,205.00

8,021.00

13

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998 :m -13

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

NAME

CLERICAL: oont'd

TaShanna Laskey

EFFECTIVE SCHEDULE

SITE/ ASSIGNMENT

DATE

ANNUAL SALARY

STEP/LANE

Northwest Classen MD/MR Assistant

12/12/97

103/01

Lafayette Bilingual Assistan

12/08/97

103/01

8,021.00

Parmelee SED Assistant

12/08/97

101/01

7,813.00

Columbus .5 EDK Assistant

12/17/97

101/01

3,906.50

12/10/97

101/01

7,813.00

Rockwood Clerk

11/21/97

122/01

8,546.00

12/08/97

103/01

8,021.00

Coolidge CSA

12/09/97

101/01

7,813.00

Athletics Stadium Foreman

12/10/97

167/06

14,657.00

Telstar .5 CSA

12/08/97

101/02

3,960.50

Bodine 12/01/97 Bilingual Assistant

103/01

8,021.00

Buchanan Custodial Worker

12/04/97

160/01

$ 10,302.00

12/10/97

164/01

11,607.00

Cleveland Custodial Worker

12/03/97

160/01

10,302.00

William Jordan

Bus Driver

12/04/97

Judy Richard

Bus Driver

11/17/97

Marla Lopez

Jeffrey McIntire Eleanor Miller

Michelle Murray LeAnne Rodriquez

Vhakeitha Seay

Sara Smith

Johnny Stephens Shelia Sylvester Maria Torres

CUSTODIAL SERVICES: Heath Fraizer

John Kirkpatrick

Francis Ndubueze

TRANSPORTATION:

Columbus Title I Computer Assistant

Moon Special Education Assistant

Bodine Head Custodian

13

13

105/01 105/01

8,021.00

$

$

5,850.00 5,850.00

z

14

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

LEAVE OF ABSENCE

NAME

SITE/ ASSIGNMENT

EFFECTIVE DATE

STUDY LEAVE:

CLERICAL:

Cynthia Walker

Southeast Registrar

01/07/98

14

14

15

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL SEPARATIONS

NAME

SITE/

ASSIGNMENT

EFFECTIVE DATE

ABANDONED POSITIONS!

CERTIFIED: Andrea Douglas

CLERICAL:

Graciela Villarreal

Johnson DD/MD Teacher

10/31/97

11/26/97 Lee Bilingual Assistant

DECEASED: CERTIFIED: Jackson Lynn Abernathy-Eli z ondo Social Studies Teacher Mary Kilbourne

CLERICAL: Sara Pennington

GARAGE SERVICES: Edwin Seda

12/11/97

Monroe Hearing Impaired Teacher

12/12/97

Extended Educational Services Administrative Secretary

12/15/97

Garage Services Mechanic

12/09/97

EXPIRATION OF EMPLO' MENT PERIOD: Kathleen Hargrove

Wilson Adjunct Drama Instructor

Clifton Rodriguez

Southeast Adjunct Technical Theatre Instructor

12/16/97 12/11/97

15

15

M-15

z

16

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998 M-16

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL SEPARATIONS

NAME

SITE/ ASSIGNMENT

EFFECTIVE DATE

RETIRING: CERTIFIED:

Eleanor Kopper

Donald Lowery

Barbara Sandini CLERICAL:

Josefina Conover CUSTODIAL SERVICES: Willie Harvey

Buchanan 4th Grade Teacher

Eisenhower 4th Grade Teacher

Southern Hills HR/LD Teacher

12/19/97 02/27/98

01/30/98

Roosevelt 05/29/98 Bilingual Assistant Dunbar Custodial Worker

12/04/97

16

16

17

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:

NAME

EFFECTIVE DATE

SITE/ASSIGNMENT

AOMINISTIIATIVE;

Deborah Friant

Western Village/Principal

June Tolbert

Even Start/.5 Auxiliary Site Coord.

12/19/97 12/16/97

PROFESSIONAL-TECHNICAL:

Dollet Jackson

Southeast/Adjunct Social Studies Instructor

William Broiles

Southeast/Adjunct Social Studies Instructor

CERTIFIED:

12/08/97 12/19/97

Jeremy Castle

Garden Oaks/5th Grade Teacher

12/08/97

Judith Castleberry

Eugene Field/3rd Grade Teacher

12/19/97

Allyson Crosby

Performing Arts/Traveling Elementary Music Teacher

Joy Eulberg

Douglass/Art Teacher

01/30/98

Darla Siner

Quail Creek/5th Grade Teacher

01/15/98

12/19/97

CHILD NUTRITION:

Western Village/Kitchen Assistant

12/05/97

Prairie Queen/Elementary Manager II

11/19/97

Linda Martin

Star Spencer/Kitchen Specialist

12/11/97

Joycelyn Matthews

Moon/Kitchen Assistant

12/19/97

San Juana Castillo

Heronville/Bilingual Assistant

12/05/97

Ollie Crenshaw

Lafayette/CSA

Mary Gaines

Prairie Queen/MD Assistant

Lisa Guest

Service Center Personnel/CNS Personnel Technician

Deborah Cusack

Cheryl Lucero

CLERICAL:

17

17

12/15/97

12/05/97 12/15/97

18

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998 M-18

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as ’^information only" in the Personnel Report of the Board Agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

Tammy Helms

John Marshall/Special Education Assistant

01/05/98

Mary c. Lowery

Employment Services/Personnel Attendance Technician

12/30/97

Heather Stone

Parmelee/CSA

12/19/97

CLERICAL:

cont'd:

Rod Ryan

Jefferson/MD Assistant

01/05/98

Custodial Services/Custodian

10/15/97

Bus Driver

12/11/97

CUSTODIAL SERVICES: William Wall, Jr.

TRANSPORTATION: Henry Hunter, Jr.

18

18

19

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

BOARD

1.

MEMBER S'

M-19

BUSINESS/COMMENTS

Recommend approval of recommended revisions to Board policy J-08: STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER, as shown on the following pages. First reading was at the December 15, 1997, Board meeting. (Dr. Guy Sconzo, Ms. Tammy Carter)

MOTION: SECOND:

Mrs. Silver Mr. Walker

MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY J-08: STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER. ROLL CALL

Ms . Mr. Mr. Mr.

Puckett, Walker, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye

MOTION CARRIED 7-0.

Comments Mrs. Parks stated that she had noticed on the employments that a person was hired as an adjunct professor and also as a full time teacher. She asked when the teacher would have time to do both jobs. Dr. Moore responded that the teacher resigned his position as a adjunct teacher and then was hired back as a full-time teacher. Mrs. Parks asked if the purchasing specialist the district hired would have the capabilities to know if the district was getting the best product for our money. Dr. Moore responded that the purchasing specialist would only be able to make purchases. Mrs. Parks noted there were a large number of staff members attending meetings and conferences. She asked if these staff members bring back information that could be incorporated into the system. Dr. Sconzo responded that the staff members provide a written summary on their return that could be incorporated into the department or district. Mr. Bogle noted that the equity committee had never been disbanded as has been rumored. It has been difficult to keep the committee fully staffed with volunteers; however, that does not excuse the district from a commitment to equity. There needed to be a systematic method for assuring equity in all schools for all students. He also suggested that the superintendent develop some method of screening citizen comments before the meeting to allow only patrons of the district to address the Board. By encouraging citizens to speak about the items on the agenda for that particular night, the focus would be on the issues before the Board.

Mr. Bogle called for a five minute break at reconvened at 9:29 p.m.

19

9:20 p.m.

The Board

R. #10 MOVE FOR APPROVAI OF RECOMMENDED REVISIONS TO BOARD POLICY J-OS STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER

20

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

M-20 BOARD MEMBER COMMENTS/BUSINESS

(Continued)

11-21-97

POLICY:

OKLAHOMA CITY PUBLIC SCHOOLS

J-08

900 NORTH KLEIN, OKLAHOMA CITY, OK 73106

ADOPTED: 1-20-81

"Establishing Excellence"

=5-6-96=

REVISED:

STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER The Board believes students should attend the school to which they

Attendance zones once assigned to a school will be

are assigned.

identified with the receiving school

in subsequent reassignment

plans and shall be changed and/or altered only upon action by the Board. Tknnually, by November 15,

the superintendent shall monitor school

enrollment and send the report to the Board members and all school principals. will

be

Before student reassignments are made,

demountable

existing

to

given

use,

and

space

relocation

in

of

buildings, special

consideration

and

portable

programs.

When

feasible, student reassignments will keep students together, K-12.

State law provides that, under limited and specific circumstances, students may be allowed to transfer between schools districts.

Out

of district transfers will be granted only to allow students

to

participate in special education programs which are not available in that district; to allow a senior student to graduate from the

school he or she previously attended; to accommodate a catastrophic medical reason;

or,

to allow out-of-district students to attend

magnet schools.

37

20

1 of 2

21

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

BOARD MEMBER COMMENTS/BUSINESS

(Continued)

Students

from surrounding districts,

schools,

will

only - be

M-21

considered

who wish

for

determined that no additional students,

to

enrollment

attend magnet after

it

is

from within the district,

are eligible to attend such schools.

Intradistrict transfers may be granted at the discretion of the

district only following a determination that the best interests of

the student and/or school will be served by the action.

A transfer

must be obtained if a student attends a school other than his or her assigned school.

The superintendent is directed to implement

regulations in accordance with this policy.

2 Of 2 (J-08)

38

21

22

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

M-22 SUPERINTENDENT

1.

Recommend approval of the Committee School Proposal. (Dr. Guy Sconzo)

MOTION; SECOND; I. #11

OVE FOR APPROVAL 3F COMMITTEE FOR V NEIGHBORHOOD “HDDLE SCHOOL PROPOSAL

REPORT

for

a Neighborhood Middle

Mr. Walker Mrs. Puckett

MOVE FOR APPROVAL OF THE COMMITTEE FOR A NEIGHBORHOOD MIDDLE SCHOOL PROPOSAL. ROLL CALL

Ms . Mr. Mr. Mr.

Puckett, Walker, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye aye

aye aye no

MOTION CARRIED 6 aye, 1 no. DISCUSSION Dr. Crawford stated that the Committee for a Neighborhood Middle School Proposal had been asked to come back with another presentation on their proposal. Dr. Sconzo noted the committee, chaired by Mrs. Barbara Bowersox and Mr. Gregg Rawls, was presenting a brief presentation on the school's educational philosophy program.

Mrs. Bowersox introduced several committee members and families who were attending the meeting. She also introduced Mr. Bumpas who presented an overview of the proposal. Mr. Bumpas stated the committee wanted to provide children the best educational opportunity possible. He noted that the committee shared the same goals as the district whose main purpose was to establish a foundation and direction or measurement for all children. He shared some comments from the State Superintendent, Sandy Garrett, noting some of the wonderful strides being made in education in Oklahoma, academically, through funding. Mr. Bumpas noted that the committee believed strongly in values and character issues for children. Teaching students "common-sense values" would be a focus for the school.

Ann Taylor stated that the core subjects to be taught at the enterprise school included math, science, social studies, language arts, foreign languages, and the arts. Sports and physical education would also be offered. John Woods said there were many resources in the community which could be utilized to meet the needs of the new school. He noted that as funds became available, it might be possible to collaborate with groups like dance theaters. Ballet Oklahoma, and even aerobic teachers in the area, to commit to a six-to-eight week program. An after hours program would be offered with a student union in which activities could be monitored and the children could be mentored. Many patrons of the community have volunteered to help with the student union. Mrs. Parks expressed her appreciation for the hard work the committee had done. She stated that every child in the district should have the opportunity to advance, not just a select few. Mrs. Puckett stated the new, schools will let the district test innovative ideas that could be expanded districtwide. She pointed out that enterprise schools mark a beginning, not an end.

Mr. Bogle stated that by reflecting on our goals, we recognize what our motivation was in creating the enterprise school's invitation. We are facing an overwhelming challenge to make urban public education work for the benefit of all children, families, neighborhoods, and communities. In the creation of these goals, we have committed ourselves to high standards and achievement.

22

23

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

SUPERINTENDENT'S REPORT

continued

Mr. Bogle said the Board recognized that there was a lot of work to do and we need others to help us accomplish that. With everyone's help we will be strengthened, and the district will be improved. Some would question if this school is for only one group of students. Actually, it is a learning lab for us to get new ideas to use in other schools so that all children can benefit. Mrs. Parks pointed out her concern was for the idea of fairness, equity and opportunities to learn for all children across the district. Mr. Bogle asked how quickly negotiations would begin and the Board could see results brought back for them to vote. Dr. Sconzo responded that the Board could expect a minimum of 3 0 days to 60 days for a recommended contract to be brought forward for vote. Mrs. Parks asked if the faculty selection would be a part of the contract. Dr. Sconzo responded that the enterprise school would be screening applicants and making recommendations; however, the Board would have the final decision on who was hired. Mrs. Parks asked how many teachers would the enterprise school be hiring. Dr. Sconzo responded that for every 23 students, one teacher position was allocated. He said it was important to remember that enterprise schools would function differently than traditional schools, but they would still be public schools governed by the Board. Mrs. Parks asked who would make the determination at the end of the year whether the enterprise school was a success or not. Dr. Sconzo responded the entire evaluation process and measurement would be a part of the contract. Mr. Walker asked if the enterprise agreement would constitute the Board to go to the State Board for a deregulation. Dr. Sconzo replied that if the enterprise group asked to the deregulated, or asked for a waiver from state regulation, they would have to come before the Board for vote then forwarded to the State Board for consideration. Mrs. Parks asked if the patrons of the enterprise schools decided to raise extra funds, would they need the Board's approval first. Dr. Sconzo responded that language in the contract would state that the group would function like a P.T.A. where the funds are raised, and the groups would make the choice on how to use the funds. The stipulation would be that the funds be used for the benefits of the children attending that particular school.

Mrs. Parks asked who would be responsible for the screening, and final acceptance of the students who want to attend the enterprise school. Dr. Sconzo responded that after the Board approved the enterprise proposal, then the administration could start to work on these details as part of the contract. Mrs. Parks asked if there was a possibility that the proposal could pass and not the actual contract. Dr. Sconzo responded that it could be possible; however, the administration would try to develop a contract to address those concerns. If the contract did not pass vote, then the administration would rework the contract based on the objections raised by the Board.

Mr. Carter commented that the Board is trying to get back to basic knowledge. He noted that middle school time is crucial for children and he was glad for the chance to get back to basics through the enterprise school. Mrs. Silver said as a Board member we should learn several things from the experience with the enterprise school system. It may be that a certain number of pilot schools should have been established at the same time to avoid the lengthy process for each proposal. It was very hard for the Board to see two new schools located in the same area when they could have been combined creating a stronger, and larger, attendance area. She noted that many people would consider the new schools an indictment of existing Oklahoma City schools. She noted the 'Board had "dropped the ball" in many instances and now should focus on the existing middle schools and pick up the pieces for the schools that we have dropped. The district should promote all the programs that are available to middle school students and give as much attention to the comprehensive schools as we are giving to the specialty schools. 2.

Remarks

23

M-2 3

f

24

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

M-24 “

REPORT

EDUCATIONAL

UNFINISHED

(when scheduled)

BUSINESS

(NONE)

BUSINESS

NEW

(NONE) COMMENTS

CITIZEN S'

(NONE) BOARD

I N

MEMBER S'

OPEN

MOTION: SECOND:

COMMENTS

SESSION

Mr. Walker Mrs. Parks

I. #12 HOVE FOR APPROVAL IF:

MOVE FOR APPROVAL OF THE FOLLOWING EMPLOYMENTS:

7ONCILE WILSON, ELE3HENEARY PRIN.

ROLL CALL

alUBERT OLIVER ACTING ELEMENTARY PRINCIPAL

JONATHAN MOON, COORDINATOR FACILITIES SERVICES & JESSIE ZEIGLER, MANAGER OF TITLE 1 FISCAL SERVICES

Mrs . Puckett, Walker, Mr. Mr. Carter, Mr. Bogle,

Mrs. Silver, Mrs . Parks, Yeargain, Mr.

aye aye aye aye

aye aye aye

MOTION CARRIED 7-0. APPROVAL OF THE EMPLOYMENT OF VONCILE WILSON, ELEMENTARY PRINCIPAL, SCHEDULE 009, STEP 12.

FOR THE

POSITION OF

APPROVAL OF THE EMPLOYMENT OF GILBERT OLIVER, FOR THE POSITION OF ACTING ELEMENTARY PRINCIPAL, SCHEDULE 009, STEP 01. APPROVAL OF THE EMPLOYMENT OF JONATHAN MOON, FOR THE COORDINATOR FACILITIES SERVICES, SCHEDULE 615, STEP 05.

POSITION

OF

APPROVAL OF THE EMPLOYMENT OF JESSIE ZEIGLER, FOR THE POSITION OF MANAGER OF TITLE I FISCAL SERVICES, SCHEDULE 610, STEP 12.

MOTION: SECOND: R. #13 APPROVAL OF PROCEDURAL AGREEMENT BETWEEN THE BOARD OFEDUCATION & THE OKLAHOMA CITY FEDERATION OF SCHOOL ADMINISTRATORS, LOCAL 88, AMERICAN FEDERATION OF SCHOOL ADMINISTRATORS

Mr. Walker Mrs. Parks

MOVE FOR APPROVAL OF THE PROCEDURAL AGREEMENT BETWEEN THE BOARD OF EDUCATION, INDEPENDENT SCHOOL DISTRICT NUMBER 89, OKLAHOMA COUNTY, OKLAHOMA, AND THE OKLAHOMA CITY FEDERATION OF SCHOOL ADMINISTRATORS, LOCAL 88, AMERICAN FEDERATION OF SCHOOL ADMINISTRATORS, AFL-CIO. ROLL CALL

Mrs . Puckett, Walker, Mr. Carter, Mr. Mr. Bogle,

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye aye

MOTION CARRIED 7-0. 24

aye aye aye

25

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

IN

OPEN SESSION

MOTION: SECOND;

M-25

continued

Mr. Walker Mrs. Silver

MOVE TO FOLLOW THE RECOMMENDATION OF THE ASSOCIATE GENERAL COUNSEL AND APPROVE SETTLEMENT OF THE MATTER OF JACKSON-HEATH VS OKLAHOMA CITY PUBLIC SCHOOLS, ET AL. , AS OUTLINED IN THE SETTLEMENT AGREEMENT BETWEEN THE BOARD, THE INDIVIDUAL DEFENDANTS AND THE PLAINTIFF.

ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

Mrs . Silver, Mrs . Parks, Yeargain, Mr.

aye aye aye aye

aye abstain aye

R. #14 MOVE TO FOLLOW RECOMMENDATION C ASSOCIATE GENER7 COUNSEL AND APPROVE SETTLEMI OF THE MATTER 01 JACKSON-HEATH

MOTION CARRIED 6 aye, 1 no . NOTE: (In accordance with Policy B-24, "noes.")

abstentions

are recorded as

ADJOURNMENT There being no further business, the meeting adjourned at 10:35 p.m. The motion for adjournment was made by Mrs. Silver and seconded by Mrs. Parks. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

25

R. #15 ADJOURNMENT 10:35 P.M.

f

26

MINUTES OF THE REGULAR MEETING OF JANUARY 12, 1998

m-2 6

E

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minutes

approved z

STATE OF OKLTVHOMA ss . COUNTY OF OKLTVHOMA

the

by

Board

of

Education

this

<9^

day

of

19 98.

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

of

Witness my hand and seal of this School District this 1998 .

Oklahoma City Board of Education (SEAL)

26

day

27

MINUTES OF THE SPECIAL MEETING OF JANUARY 20, 1998

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89

OF

M-1

OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM,

OKLAHOMA COUNTY,

ADMINISTRATION BUILDING, 900 NORTH KLEIN, TUESDAY, JANUARY 20, 1998, AT 4:30 P.M.

PRESENT;

Ron Bogle, District 1 Jennifer Puckett, District Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6 Tom Yeargain, District 7

President Member Vice President Member Member Member

ABSENT:

Thelma R. Parks, District 5

Member

Dr. Marvin Crawford,

OTHERS PRESENT:

CALL

TO

Superintendent. CALL TO ORDER

ORDER

Mr. Ron Bogle called the meeting to order at 4:49 p.m. ROLL

ROLL CALL

CALL

At the time of the Roll Call, six (6) members of the Board were present

EXECUTIVE

MOTION: SECOND:

SESSION

Mr. Walker Mr. Carter

MOTION TO MOVE TO EXECUTIVE SESSION TO DISCUSS THE FOLLOWING: A. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION FOR THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 2 4 A.7 (A) (1) AND (2) AND 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25 , ยง307 (B) (1) .

ROLL CALL

aye aye aye

Mrs . Puckett, Mr. Walker, Yeargain, Mr.

Mrs. Silver, Carter, Mr. Bogle, Mr.

R. #16 EXECUTIVE SESSIQ 4:50 P.M.

aye aye aye

MOTION CARRIED 6-0. The Board convened in executive session at 4 :50 p.m. NOTE: Mr. Yeargain left the meeting at 6 45 p.m.

R E C 0 N V E N E

MOTION: SECOND:

IN

S E S S ION

OPE N

Mr. Walker Mrs. Silver

MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION.

ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Bogle,

MOTION CARRIED 5-0,

aye aye aye

Mrs. Silver, Carter, Mr.

aye aye

The Board reconvened in open session at 8 :16 p.m.

27

R.#17 RECONVENE IN OPEN SESSION 8:16 P.M.

28

MINUTES OF THE SPECIAL MEETING OF JANUARY 20, 1998

M-2 ADJOURNMENT L #18 ADJOURNMENT }:17 P.M.

There being no further business, the meeting adjourned at 8:17 p.m. The motion for adjournment was made by Mr. Walker and seconded by Mr. Carter. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mr. Carter, aye; and Mr. Bogle, aye.

THEREUPON THE MEETING WAS ADJOURNED.

28

MINUTES OF THE SPECIAL MEETING OF JANUARY 20, 1998 M-3

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

r sident

i

Mihiite Clerk

Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the , 1998.

Board

of

Education

this

day

of

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. Witness my hand and seal of this School District this LS day of / 1998.

Clprk,Oklahoma City Board of Education

(SEAL)

2?

JJIJIJ

30

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER

OKLAHOMA COUNTY,

MET IN REGULAR SESSION IN THE BOARD ROOM

OKLAHOMA,

89

OF

M-1

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY 26, 1998, AT 6:00 P.M.

PRESENT;

Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

President Member Vice President Member Member Member Member

ABSENT: OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

ORDER

TO

CALL TO ORDER

Mr. Ron Bogle called the meeting to order at 6:10 p.m.

ROLL

CALL

At the time of present.

the Roll

EXECUTIVE MOTION: SECOND:

ROLL CALL

Call,

seven

(7)

members of

the Board were

SESSION

Mrs. Silver Mrs. Parks

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); D, CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 2kND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1).

ROLL CALL

Mrs. Mr. Mr. Mr.

Puckett, Walker, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye aye

aye aye aye

MOTION CARRIED 7-0. The Board went into Executive Session at 6:10 p.m. Mrs. Puckett left the executive session at 6:14 p.m. and returned at 6:40 p.m. Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Michael Carter, Kenny Walker, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Mr. Terry Wolfe, Director of Business Operations; Tammy Carter, Legal Counsel; and Rosa Lambeth, Board Clerk.

30

R.#19 EXECUTIVE SESSIO] 6:10 P.M.

/

31

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998

u

M-2 IN

I. #20 lECONVENE IN >PEN SESSION ':17 P.M.

OPEN

MOTION: SECOND:

SESSION

Mrs. Silver Mr. Walker

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

MOTION CARRIED 7 - 0.

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye aye

aye aye aye

The Board reconvened at 7:17 p.m.

Michael Carter, District 6 Board member, gave the invocation and led the pledge of allegiance.

INTRODUCTION

VISITORS

OF

(NONE)

RECOGNITIONS (NONE) IITIZENS COMMENTS

CITIZEN S' COMMENTS Corey Woodley, patron, expressed his appreciation for the TI lines and computers to be installed at Parks Elementary. He pointed out an positive organization called Real Men Foundation Inc. which was sponsoring Saturday basketball leagues for public school children. The league promoted positive character, development, and mastery of academic skills, with coaches closely monitoring students every week to help them to stay focused on academics. There were eleven teams in the league, representing seven Oklahoma City Schools. CONSENT

AGENDA

Recommend approval of the following consent agenda items;

(I) Legal Report (II) Treasurer's Report (III) Purchasing and General Business (IV) Personnel, Payroll, and Encumbrances

MOTION; SECOND:

#21

PPROVAL OF ONSENT AGENDA TEMS Him ITEM A ULLED FROM IHE GENDA AND WITH â&#x20AC;¢ERSONNEL, PAYROLL : ENCUMBRANCES & T01S B,D, G, H, VOTED ON

iEPARATRT.Y

Mr. Walker Mrs. Silver

MOVE FOR APPROVAL OF CONSENT AGENDA ITEMS WITH ITEM A PULLED FROM THE AGENDA AND WITH PERSONNEL, PAYROLL, AND ENCUMBRANCES AND ITEMS B, D, G, H, I TO BE VOTED ON SEPARATELY. ROLL CALL

Ms. Mr. Mr. Mr.

Puckett, Walker, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye aye

MOTION CARRIED 7-0

3L

aye aye aye

32

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998

CONSENT

AGENDA

M-3

continued

VOTE ON PERSONNEL, PAYROLL AND ENCUMBRANCES MOVE TO APPROVE PERSONNEL, PAYROLL AND ENCUMBRANCES. ROLL CALL

Ms . Mr. Mr. Mr.

Puckett, Walker, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye aye

aye aye aye

R. #22 MOVE TO APPROVE PERSONNEL, PAYROLL & ENCUMBRANCES

MOTION CARRIED 7-0 . VOTE ON ITEM G

APPROVAL TO AWARD SALE OF THE WASHINGTON CENTER PROPERTY (TRACTS 1 AND 2) TO CITY RESCUE MISSION FOR $300,001. ROLL CALL

Ms. Mr. Mr. Mr.

Puckett, Walker, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye aye

aye aye aye

R. #23 APPROVAL TO AWARD SALE OF THE WASHINGTON CENTER PROPERTY TO CITY RESCUE MISSION

MOTION CARRIED 7-0 VOTE ON ITEM H MOVE TO APPROVE CHANGE ORDER #3, RESULTING IN AN INCREASE IN THE AMOUNT OF $4,493, FOR THE CONTRACT WITH SENTINEL, THE ALARM COMPANY.

ROLL CALL

Ms . Mr, Mr. Mr.

Puckett, Walker, Carter, Bogle,

Mrs. Silver, Mrs . Parks, Mr. Yeargain,

aye aye aye aye

aye aye aye

R.#24 MOVE TO APPROVE CHANGE ORDER #3 FOR THE CONTRACT WITH SENTINEL

MOTION CARRIED 7-0 VOTE ON ITEM I

MOVE TO APPROVE CHANGE ORDER #5, RESULTING IN AN INCREASE IN THE AMOUNT OF $3,711 FOR THE CONTRACT WITH GLOBE CONSTRUCTION COMPJkNY, FOR THE HVAC PROJECT AT HOOVER MIDDLE SCHOOL, ROLL CALL

Ms . Mr. Mr. Mr.

Puckett, Walker, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye aye

aye no aye

R.#25 MOVE TO APPROVE CHANGE ORDER #5, FOR CONTRACT WITt GLOBE CONSTRUCTK AT HOOVER MIDDLE SCHOOL

MOTION CARRIED 6 aye, 1 no.

VOTE ON ITEM B MOVE TO APPROVE THE 1997-98 VOCATIONAL EDUCATION CONTRACT,

ROLL CALL

Ms . Mr. Mr. Mr.

MOTION CARRIED

Puckett, Walker, Carter, Bogle,

aye aye aye aye

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

6 aye, 1 no.

32

aye no aye

R.#26 MOVE TO APPROVE THE 1997-98 VOCATIONAL EDQC. CONTRACT

33

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998

M-4

CONSENT

L.#27 APPROVAL TO )ECLARE SUNNYSIDE SCHOOL, ROSS WPERTY, AND TffLOR PROPERTY SURPLUS DISTRICT ’ROPERTIES

AGENDA

continued

VOTE ON ITEM D

APPROVAL TO DECLARE SUNNYSIDE SCHOOL, ROSS PROPERTY, AND TAYLOR PROPERTY SURPLUS DISTRICT PROPERTIES. ROLL CALL

Ms . Mr. Mr. Mr.

MOTION CARRIED

Puckett, Walker, Carter, Bogle,

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

no aye aye no

aye aye aye

5 aye, 2 no.

I. LEGAL REPORT II. TREASURER'S REPORT III. PURCHASING AND GENERAL BUSINESS

NOTE:

1.

Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered.

Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - I)

Item A pulled from the agenda per Mr. Bogle's request TEM A PULLED TOM THE AGENDA

A.

Recommend approval of an agreement with Character Training Institute for Character First Curriculum in seven of our elementary schools (Lafayette, Arthur, Parks, Green Pastures, Shidler, West Nichols Hills, and Britton). This expenditure in the amount of $16,839, is to be charged to General Fund Account 811-259-1000-320-191-1040-000-012 . (Dr. Guy Sconzo)

Item B voted on separately TEM B VOTED ON SEPABATELY

B.

Recommend Contract.

ECOMMEND APPROVAL O PURCHASE 835 ASES OF COMMODITY CCS FROM SUNNY ■RESH POODS

C.

Recommend approval to purchase approximately 835< cases of commodity eggs @ $17.18/case from Sunny Fresh Foods. This expenditure in the amount of $14,345.30 is to be charged to Child Nutrition Services. (David Remy)

approval of the (Dr. Guy Sconzo)

1997-98

Vocational

Education

Item D voted on separately TEM D VOTED ON SEPARATELY

D.

Recommend approval to declare Sunnyside School, Ross property, and Taylor property surplus District properties. The properties will be appraised, advertised and placed for bid. Proceeds from the sale will be deposited in the general fund. (Terry Wolfe)

ECOMMEND APPROVAL O PURCHASE SOFTWARE LICENSES OR USE BY WHEELER

E.

Recommend approval to purchase software licenses for use by Wheeler Elementary School from Lightspan Partnership, Inc., in the amount of $8,064 and charged to account 823-711-2213540-000-0000-000-043. This expenditure has been approved on our Federal Educational Grant and/or Programs. (Dr. Guy Sconzo)

UEM. FROM .IGHTSPAN

•ARTNERSHIP INC.

33

34

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998

PURCHASING AND GENERAL BUSINESS

F.

M-5

continued

Recommend approval to purchase paint and related supplies for use by the Maintenance Department (warehouse stock) from the following companies who submitted the low cruotations meeting specifications and/or general conditions. Six (6) quotations were mailed and five (5) were returned. (Terry Wolfe)

$

8,821.04 2,689.00 $ 11,510.04

Crown Paint Company Del Paint Mfg. Company TOTAL

RECOMMEND APPROVE TO PURCHASE PAINI AND RELATED SUPPLIES FOR USE BY MAINTENANCE DEPT. FROM CROWN PAINT CO., DEL PAINT MFG. CO.

These purchases are to be charged to the Building Levy Fund Account 821-000-2620-610-000-0000-000-051. Item G voted on separately

G.

Recoinmend approval to award the sale of the Washington Center property (Tracts 1 and 2) to the City Rescue Mission for $300,001. (Terry Wolfe)

Item H voted on separately H.

r

increase in the amount of $4,493, for the contract with Sentinel, the Alarm Company. This is due to the installation of security alarm system at District sites, to include Willard Alternative Center.

Original Contract Sum Previous Change Order Amounts Current Contract Sum Net Change on C.0. #3 Total Adjusted Contract Price

ITEM G VOTED ON SEPARATELY

ITEM H VOTED ON SEPARATELY

$ 353,871.00 +8,173.00 $ 362,044.00 +4,493.00 $ 366,537.00

This expenditure, in the amount of $4,493, is to be charged to General Fund Account 811-000-2600-740-000-0000-000-051. (Terry Wolfe) (ITEM I RELATES TO A BOND ISSUE PROJECT)

Item I voted on separately

I.

Recommend approval of Change Order #5, resulting in an increase in the amount of $3,711 for the contract with Globe Construction Company, for the HVAC project at Hoover Middle School. This change order is necessary to provide for the renovation required to restore to operational status the pneumatic controls in Building's "D" and "E,"

Original Contract Sum Previous Net Change Order Amounts Current Contract Sum Net Change on C.O. #5 Total Adjusted Contract Sum

$ 1,116,100.00 _____ -6,643.00 $ 1,109,457.00 +3,711.00 $ 1,113,168.00

This expenditure, in the amount of $3,711 is to be charged to Bond Fund Account 831-105-0000-000-000-0000-000-510. (Terry Wolfe)

TO:

CERTIFICATION STATEMENT(S)

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #5, resulting in an increase in the amount of $3,711 for the contract with Globe Construction Company, for the HVAC project at Hoover Middle School in the Board of Education Meeting agenda of January 26, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Mr. Terry Wcdfe Date

ITEM I VOTED ON SEPARATELY

f

35

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998 M-6

PURCHASING AND GENERAL BUSINESS

continued

DISCUSSION Mrs. Parks stated that in looking at the encumbrances, the district had spent large sums buying carpet. She asked who the district was buying carpet for. Mr. Kelly responded the encumbrances were for service center operations at various schools. Mr. Wolfe pointed out some carpet was ordered to patch spots at the Willard School facility. Dr. Crawford noted that carpet was needed to patch spots walls had been removed at Willard. Dr. Sconzo said new carpet was also installed when the administration turned the old media center into staff development and training.offices. Mrs. Parks asked about the encumbrance for televisions from Harris TV. Mr. Kelly responded that the encumbrance was for educational assessment needs. He noted that this department ordered instructional materials, textbooks, and supplemental materials. Mrs. Parks asked who was using the cell phones listed in the encumbrances. Dr. Sconzo responded that the encumbrance was for one cell phone and services for Mrs. Walker who headed up the crisis intervention and supervised the guidance counselors in the district. Mrs. Parks asked if the teachers hired at Eugene Field were replacement or additional teachers. Dr. Moore responded that the listed teachers were replacements for individuals who had left the district. Mrs. Parks asked why the district hired someone for a position in garage services and then declared them unqualified for the position. Dr. Moore stated the individual could have met the criteria to be hired, but may have had some moving violations which made them unqualified.

Mrs. Parks asked what was the market value for the Washington Center property. Mr. Wolfe stated that two appraisals were received on the property, and the recommendation exceeded both appraisals. Mr. Carter commented that as the district continues to sale off property, to keep in mind there are still funds needed for a elementary school on the south side of town. Mrs. Parks stated that there had been more change orders with the HVAC project at Hoover than any other school in the district. She asked what the current change order involved. Mr. Wolfe responded that change order #5 was for approval to restore pneumatic controls to operational status at Hoover. He noted that he believed this should be the final adjustment at Hoover to finish the project. Mrs. Parks pointed out there were other schools in the district that desperately needed work done; however. Hoover continually had change orders. She said the district needed to be fair to all the other schools. Mrs. Parks asked for clarification on the new programs listed on the vocational education contract. She pointed out that the information on the programs noted new programs then right below stated no new programs. Dr. Sconzo responded that the information was provided by the State Department of Vocational and Technical Education and listed only the vocational programs the district would be reimbursed for. The amount was usually 10% of teacher salaries. If the state department does not approve a program, it would be listed as no new programs or no programs would be listed. Mrs. Parks asked if the vocational contract could provide the equipment needed for the cosmetology department at Douglass High School. Dr. Sconzo responded that equipment had to be purchased through general funds or Carl Perkins money, not with the vocational contract which was strictly for salary reimbursement.

Mr. Bogle stated that it had been over a year since the Board had their rptreat in which the five-year goals for the district were developed. Character education had been a theme of the discussion at that time. He asked if the evaluation on the pilot program had been completed. Dr. Sconzo responded that evaluations were completed on Character First, Learning for life, and three other character education programs. The pilots were rated very high. Mr. Bogle said he would like to understand the content of the program being provided by Character Training Institute for Character First Curriculum before he could vote on it. He asked that Item A be pulled from the agenda until there was a brief presentation on the program.

3ยง

36

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998

M-7

continued

PURCHASING AND GENERAL BUSINESS

Mrs. Parks asked if staff development employees or teachers at the schools were the ones teaching the students about character education. Dr. Sconzo responded that classroom teachers undergo training to teach this program. The Character First program included the use of trained community volunteers who came into the classroom to present a character trait lesson which was followed up by the classroom teacher. Mr. Bogle asked if the program would be integrated into the traditional curriculum or taught as a specialized subject. He asked if every student would be taught the program. He requested that this item be placed on the next agenda.

Mr. Bogle asked if the district had a monetary need and if that was the reason we were selling the three properties so quickly. Dr. Crawford responded that these sites had been thoroughly studied and the district would not need them for a school. Mr. Wolfe stated that the Sunnyside property was too small to be considered usable. The Ross property was not suited for elementary use due to surrounding barriers and highways, and would not be needed for middle schools. The Taylor property area has adequate schools surrounding it and would not be needed. Of the three properties, the Taylor property was the one individuals inquired about. Mr. Bogle stated he was uncomfortable about selling properties at this time. He noted that since the Oklahoma City master plan for growth and development was underway, he was hesitant to sell these properties until talking with the City. He said he was still not sure why the district would want to sell property unless there was a need for money. Dr. Crawford pointed out that there was upkeep involved with the properties, especially on the Sunnyside property. Mr. Yeargain stated that all the properties have to be maintained whether they are used or not. Mr. Bogle said that he realized that properties have to be maintained but because individuals don't want to mow the grass is not a reason to sell the property. Mr. Walker stated that it would be prudent to the school district to use their assets and dispose of them when possible. Mr. Bogle stated that the City might have property more suited for a school that they would be willing to trade for one of our properties. Mrs. Puckett commented that she did not think it was the right time to be selling district property.

IV. PERSONNEL AND ENCUMBRANCES (Dr,

Approval of items la, lb, and Ic as listed below. Vern Moore, Mr. Belphry Dean)

u

a.

Approval to issue 1997-98 purchase orders to encumber the

P.O. NO.

FUND

9820029

8-11-000-5300-100 GENERAL FUND SALARY 8-21-000-5300-100 BUILDING LEVY SALARY CHILD NUTRITION 8-22-000-5300-100 SERVICES FUND1 SALARY 8-23-000-5300-100 FEDERAL FUNDS SALARY

9820030 9820031

9820032

b.

$10,750,000.00 $

300,000.00

$

600,000.00

$

850,000.00

Approval for ratification of December 1997, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1997-98 General Fund Salary 1997-98 Building Fund Salary 1997-98 Child Nutrition Services Fund Salary 1997-98 Federal Funds Salary

c.

AMOUNT

OCAS CODE

Approval of Personnel following pages.

and

36

$ 9,378,055.79 $ 193,248.69 $ 436,184.79

$

Encumbrances

717,613.00

as

listed

on

the

37

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998 M-8

PERSONNEL AND ENCUMBRANCES

continued

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, retirements, and resignations be approved as listed.

Encumbrances 11 21 22 23 31

-

General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue

Certification of-Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9808842 to 9809264 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws. January 21, 1998 Date

Konrad VahDerBurg Internal Auditor

37

38

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998

M-9

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

SITE/ ASSIGNMENT

NAME

EFFECTIVE SCHEDULE STEP/LANE DATE

PROFESSlOMAL-TECHMK »L:

Camara Parker

CERTIFIED: Reginald Bess Jennifer Hensley

Cheryl Lewis Kendra Neal Rhonda Richey

Rosie Sheppard CHILD NUTRITION: Alma Ceballos Mary Jandreau

Taunya Massengale

Shirley Needham Sherry Sims

Budget & Financial 01/20/98 Management Financial Assistant

ANNUAL SALARY

740/03

$20,233.00

$27,385.85

Classen English Teacher

01/20/98

Ol/ll/DOC

Quail Creek 5th Grade Teacher

01/16/98

01/03/BA

23,170.00

Eugene Field 1st Grade Teacher

01/16/98

01/03/MA

24,200.00

Shidler .5 Special Education Teacher

01/20/98

03/03/BA+

12,297.50

Eugene Field 3rd Grade Teacher

01/05/98

01/03/BA

23,170.00

Performing Arts Traveling Music Teacher

01/07/98

01/08/MA

25,635.00

Capitol Hill Elem Entry Kitchen Assistant

01/06/98

471/01

$ 4,480.00

Lee Entry Kitchen Assistant

01/05/98

471/01

4,480.00

Coolidge Entry Kitchen Assistant

01/07/08

471/01

4,480.00

Heronville Entry Kitchen Assistant

01/05/98

471/01

4,480.00

Stonegate Entry Kitchen Assistant

12/19/97

471/01

4,480.00

38

39

M~lo

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998

(=

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

NAME CHILD NUTRITION:

Paula Stepeny

CLERICAL:

Diane Brown Terrell Brown

Majia Graham Teresa Jaramillo

Tracy McCellan Gloria Manzo Bobbie Mitchell

Paula Morrow Mai Anh Nguyen

Melissa Ortiz Tamara Pearson

Jacguetta Taylor

Jonathan Tester Ryan Turner

SITE/ ASSIGNMENT

EFFECTIVE SCHEDULE DATE STEP/LANE

ANNUAL SALARY

OO] It'd

Longfellow Entry Kitchen Assistant

12/04/97

471/01

$ 4,480.00

Roosevelt Community Liaison

01/13/98

101/02

$ 7,921.00

Britton CSA

01/07/98

101/01

7,813.00

01/07/98

101/01

7,813.00

Douglass Attendance Clerk

01/07/98

130/01

8,741.00

Heronville .5 Title I Assistant

01/14/98

101/01

3,906.50

Heronville 01/13/98 Bilingual Assistant

103/01

8,021.00

Southeast Registrar

01/08/98

131/06

10,001.00

U.S. Grant Library Clerk

01/07/98

130/01

8,741.00

Asian American 01/06/98 Student Services Bilingual Assistant

103/08

9,576.00

Eugene Field Day Care Assistant

12/19/97

104/01

8,080.00

Ridgeview Day Care Assistant

01/12/98

104/01

8,080.00

Polk CSA

12/10/97

101/01

7,813.00

Linwood EDK Assistant

01/07/98

101/01

7,813.00

01/05/98

164/01

11,607.00

Coolidge CSA

Title I Title I Literacy Lab Assistant

39

40

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

NAME

CLERICAL: cont'd Freddye Younger

CUSTODIAL SERVICES: Bruce Maytubby

EFFECTIVE SCHEDULE STEP/LANE DATE

SITE/ ASSIGNMENT

Educational Assessment and Support Administrative Secretary II

01/05/98

Telstar Custodial Worker

01/07/98

10

40

167/06

160/01

ANNUAL SALARY

$14,657.00

$10,302.00

M-11

41

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998

M-12 PERSONNEL AND ENCUMBRANCES (Continued)

41

42

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998 M-13

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL SEPARATIONS

NAME

EFFECTIVE DATE

SITE/ ASSIGNMENT

UNQUALIFIED FOR FOS: :tion: GARAGE SERVICES: Lee McFadden

Garage Mechanic

1

01/08/98

ABANDONED POSITIONS I»

CLERICAL:

Claudia Garcia

Lee Bilingual Assistant

01/12/98

Jefferson Bilingual Assistant

01/15/98

Transportation Bus Assistant

01/08/98

Heronville Bilingual Assistant

12/19/31

Jefferson LD Teacher

95/29/93

01/08/98

Gloria Mendez-Ruiz U.S. Grant Bilingual Assistant Enrique Sandl

TRANSPORTATION:

Viola Mack

DECEASED:

Carlos Gutierrez

RETIRING:

CERTIFIED:

Wanda Blake

12

42

1^3

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998 M-14

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:

NAME

EFFECTIVE DATE

SITE/ASSIGNMENT

PROFESSIONAL-TECHNICAL: Diane Frost CERTIFIED:

Margaret Carter

Dan Hass

Patrick McVey

Espinola Steward

CLERICAL:

Adam Alexander

Classen/Adjunct Dance Instructor

01/17/98

Northeast/Reading Teacher

01/16/98

Southeast/Math Teacher

01/22/98

Rogers/Vocational Technology

01/09/98

U.S. Grant/LD Teacher

01/16/98

Coolidge/Parent-Home School Liaison

01/12/98

Hoover/CSA

12/19/97

Management Information Services/ Data Entry Operator

01/05/98

Lovie Floyd

Roosevelt/Principal Secretary

01/16/98

Edgar Martinez

Harding/Bilingual Assistant

Yvonne Allen

Carolyn Bowman

Willow Brook/Principal Secretary

01/14/98

Raquel Dominguez

Stand Watie/Bilingual Assistant

01/15/98

Adams/SED Assistant

01/16/98

Wilson/Special Education Assistant

01/16/98

Custodial Services/Relief Custodian

12/15/97

Transportation/Bus Assistant

01/16/98

Lisa Broughton

Dana Jannaman

Sara Oakley

CUSTODIAL SERVICES!

Marsha Taylor

TRANSPORTATION:

Helen Seelye

L.J. Williams

Transportation/Bus Assistant

13

43

01/23/98

01/16/98

44

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998

M-15 BOARD

M E M B E R S'

BUSINESS/COMMENTS

Comments Mrs. Puckett stated that she was passing on a suggestion that she had received regarding the McAuliffe School. Since the district did not have sufficient funds to build the McAuliffe School, perhaps one of the new enterprise schools could be renamed in honor of Ms. McAuliffe. Belle Isle was the suggested school since it was not named in honor of any individual. Mrs. Parks expressed her appreciation for the dedication of individuals in stating their concerns about Parks Elementary School. She hoped the staff would take the opportunity to deal with their concerns. She expressed some concerns about other schools she had visited. Some were very clean schools and teachers were found to be doing their jobs; however, some schools were found to be lacking. She said that all teachers should respect children and parents alike.

Mr. Bogle stated he had visited Northeast High School. He said the stadium was in deplorable shape; in fact, the facility looked abandoned. Dr. Moore pointed out the facility belonged to the City and was not in use. Mrs. Parks said that the City might be interested in a joint partnership to make this facility usable. Mr. Bogle called for a five minute break at reconvened at 8:49 p.m.

SUPERINTENDENT' S

1.

Legislative Report

8:44 p.m.

The Board

REPORT

(Jan Edwards)

Ms Edwards reported that legislative sessions begin Monday, February 2, 1998, and runs through the last Friday in May. She noted that she had provided the Board information on legislature and accessing legislators. She noted that it also was good to know the legislators backgrounds. Included in the information, was a report listing the 76 Bills related to education carried over from 1997, their status, and a report on the 96 new Bills crucial to education. In comparing the district's map with Oklahoma County precinct maps, she tried to determine what house member's district overlapped with a particular school board member's district. Ms. Edwards stated she was also trying to set up legislative visits for each Board member. She said that she and Dr. Crawford had three, oneon-one legislative visits last week with the Oklahoma City legislators. The purpose of the visits were to increase their awareness of the uniqueness of the Oklahoma City Public Schools. Although most of the house and senate members are already aware of the uniqueness of the Oklahoma City Public Schools, the district needs to keep seeking their support. She pointed out that the legislative breakfast was on â&#x2013; ihursday, January 29, 1998, at 7:45 a.m., and she hoped that every Board member would attend. Mr. Bogle commented that the Board could have a standing item on the agenda in case there were issues for the Board to be made aware of.

Dr. Crawford pointed out that Ms. Edwards was eager to work with our staff and he believed that she was beneficial in making our legislators aware of the district's issues. 2.

Remarks

44

SUPERINTENDENTS REPORT

LEGISLATIVE REPOR

45

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998 M-16 DUCATIONAL REPORT

EDUCATIONAL

REPORT

High School HOSTS Programs Dr. Sconzo noted there was much excitement for the HOSTS program. With the recent implementation of the HOSTS program at three of the high schools, the district was taking a bold step forward in identifying upperclassmen and helping them achieve reading skills. The three high schools implementing the program included Capitol Hill High School, Douglass High School, and Star Spencer High School. Dr. Sconzo introduced Jim Roth who was with HOSTS Corp., and Mr. Raul Font and Mr. Jimmy Dew, principals, who would be presenting the report on the HOSTS program.

Mr. Font reported that he was appreciative of the Board members for their approval of the academic enhancement for seniors at the three high schools. The HOSTS teacher at Capitol Hill High School was Ms. Judith Rycroft who would report on the teaching aspect of the program. The Dean of Instruction, Dr. Marlene White, would report on the role of mentors, and Mr. Dew would present the projected outcome of the program with Mr. Roth concluding the presentation. Ms. Rycroft stated that the HOSTS program was structured individually because there were many reasons students had problems with their language arts. She noted that slowness in reading affected SAT scores. Seniors at these three high schools had somehow compensated for their reading problems throughout their school years. By using mentors, this program would help students regain their self-confidence. She said that she had already had much positive feedback from students. Dr. White stated that mentors are volunteers from the community who are committed to making a positive difference in the lives of these children. She noted, however, that there were no quick fixes to the problem of low reading skills.

Mr. Dew reported that the five factors in overcoming failure included mentoring, early intervention, parent involvement, collaboration, and school restructuring. He stated that the HOSTS program focused on mentoring and early intervention. One-on-one instruction was the best method for accelerated learning, and the HOSTS program used that strategy. The HOSTS program utilizes literature plans, reading plans, writing components, and vocabulary components as well as thinking strategies dealing with critical thinking. Individual lesson plans were an important part of the program. Students are first assessed, longrange plans are developed, and individualized lesson plans are then written. Lesson plans focused on writing, vocabulary, reading, literature, and thinking, with an abundance of resources to match student need and learning styles. Positive outcomes of the program could be changes in attitudes of students, improved attendance, decreases in discipline problems, fewer drop-outs, and students achieving academic success.

Mr. Bogle asked what was meant by NCE on the information shown on the overhead and was it unusual to have this program at the high school level. Dr. Kimball responded that NCE closely resembled the national percentiles in that it was a derived score from the raw score. Mr. Roth stated that there was a tremendous need to start the program at the middle and high school level to address reading needs. Mentors are still needed for the current program, and the HOST volunteer help line phone number is 232-3711. Mrs. Parks asked what model the three high schools would be using. Mr. Roth noted that the three high schools wopId be using the in-class model; that is, the program would be used during English classes. Mr. Walker asked for clarification on the HOSTS program. Mr. Roth responded that the program started out as an non-profit company in 1971 by a group of educators. Once the non-profit money was gone, the company had to become a for-profit company. Mr. Walker asked what the program would cost the district. Mr. Roth responded that there was ongoing training, and a data base. The district purchased these programs several months ago. There is a sliding scale where the more programs bought, the less expensive they become. One program alone would cost $27,000, with a renewal fee of $5600 for the next year. The program is funded out of Title 1 or Alternative Education money. Mr. Walker asked how many students were involved in the program district-wide. Mr. Roth noted that eventually 40-60 students would be served per site with a projection of 18 sites. 45

46

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998 M-17

EDUCATIONAL

REPORT

continued

Mr. Bogle pointed out that in public opinion we are asked why seniors get to this point and we are just now addressing the issue. He was appreciative of the HOSTS program; however, he stated that there have been reading programs initiated in the early grades. He hoped that there would not be another generation of children finishing twelve years of school who couldn't read. Mr. Font stated that the students in this program know how to read, they just read below grade level. He pointed out that since the program was only a week old it would slowly flourish, and not to expect instant results. Mr. Roth stated that HOSTS had been in business for 27 years. The average reading gain over that time had been over 2 1/2 years of growth in reading level per student. However, success was not possible without the visionaries, principals, teachers and the commitment of the community. Mrs. Parks asked at what time did the problem of reading surface. Mr. Roth responded the problem was apparent when we became a high tech society instead of an industrial society. Mrs. Silver stated that she wanted to compliment Mr. Font and his students who were helping tutor Capitol Hill Elementary students.

BUSINESS

UNFINISHED (NONE)

NEW

BUSINESS

(NONE)

CITIZEN S'

COMMENTS

(NONE)

BOARD

MEMBER S'

COMMENTS

(NONE)

ADJOURNMENT

There being no further business, the meeting adjourned at 10:11 p.m. The motion for adjournment was made by Mrs. Parks and seconded by Mr. Yeargain. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

4.6

R.#28 ADJOURNMENT 10:11 P.M.

\

47

u

MINUTES OF THE REGULAR MEETING OF JANUARY 26, 1998

M-18

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

lute Clerk

Mja^utes Mrnut â&#x2013; Mia

<7

approved

STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA

,

by the 1998.

Board

of

Education

this

day

of

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, .and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

fitness ^itness my hand and seal of this School District this 1998.

<5

Clerk, Oklahoma City Board of Education (SEAL)

47

day

48

MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1998 M-1

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER

89

OF

OKLAHOMA, MET IN SPECIAL SESSION AT NORTHEAST HIGH

OKLAHOMA COUNTY,

SCHOOL ROOM BA-23, 3100 NORTH KELLEY, OKLAHOMA CITY, OKLAHOMA, THURSDAY, JANUARY 29, 1998, AT 7:45 A.M.

PRESENT:

Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Tom Yeargain, District 7

President Member Vice President Member Member Member

ABSENT;

Michael Carter, District 6

Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Cynthia Reid, Director of Communications; and Rosa Lambeth, Board Clerk.

CALL

TO

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order at 8:05 a.m.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present.

SPECIAL

SPECIAL WELCOME

WELCOME

Dr. Warren Gardner, Principal, Northeast High School welcomed everyone. He spoke briefly about the future of Northeast High School, which would become a magnet school in the fall of 1998.

GREETINGS

AND

INTRODUCTIONS

greetim ;s and INTRODUCTIONS

Mr. Ron Bogle also extended a welcome on behalf of the Board. He stressed the importance of a strong Board and a strong superintendent working together as a team, and he said the Board and the Superintendent were a strong team dedicated to moving the district forward.

SPECIAL

REMARKS

SPECIAL REMARKS

Dr. Marvin Crawford, Superintendent, introduced members of his senior staff who would speak during Special Business.

SPECIAL

SPECIAL BUSINESS

BUSINESS

School Air Conditioning Update - Mr. Terry Wolfe Oklahoma City Public Schools Budget Needs - Mr. Nick Kelly Technology Update and Needs - Dr. George Kimball Enterprise Schools, Magnet Schools, and Alternative Programs - Dr. Guy Sconzo, Dr. Vern Moore

48

f

49

MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1998

= M-2 SPECIAL

continued

BUSINESS

The first speaker was Mr. Terry Wolfe, Director of Operations Management. Mr. Wolfe gave an update on school air conditioning. He noted that presently, 80% of the air conditioning projects, and a majority of the architectural projects, had been completed. Fourteen schools still needed air conditioning, and those projects should be completed by the end of the summer, 1998. The next speaker. Dr. George Kimball, Director of Information Technology Division, expressed his appreciation to the legislators for making it possible for the district to access high-speed internet lines. Now every school computer could be on line at the same time. He was very optimistic about what could be accomplished with federal aid. The third speaker. Dr. Guy Sconzo, Assistant Superintendent, shared information about the innovations in education which had made a difference for the district's 40,000 students. The Board recently approved another specialty school and next school year, Wilson Elementary School would become the sixth specialty school. The Board had also taken steps to apply for federal grant money to increase the number of magnet schools during the next three years. In addition, the district had two venues for sharing power: site-based management, and parent governance. He pointed out that 56 of our 65 elementary schools served four-year olds, and 10 sites served three-year olds. Thanks to Mr. John Rex, we have not ignored our high schools, and the district was working to give them the skills they need also. The fourth presenter was Dr. Vern Moore, Deputy Superintendent. Dr. Moore highlighted the alternative programs. He noted that the district had in place alternative educational opportunities for students with behavioral problems. Currently, these programs were located at the Willard site. PREVENT, an in-house suspension program with a military orientation, helped students with discipline problems, ABOUT FACE was a long-term suspension program in which students attended school from 2:30 p.m. until 8:00 p.m. This program also had a military orientation. The SKILLS AND VOCATIONAL EDUCATION PPROGRAM provided training for students who were experiencing problems with truancy, and who were on the verge of dropping out of school. The final speaker, Mr. Nick Kelly, Director of Budget and Financial Management, spoke about the financial needs of the district. The first need was to maintain the integrity of the funding formula, and expressed concern about the potential erosion of local revenue. He also explained that the district still had unmet capital needs, but less than previous needs. Lastly, the district needs more funding for alternative programs. CLOSING REMARKS

CLOSING

REMARKS

Mr. Bogle expressed appreciation for the leadership of the legislature. He said the Board was nonpartisan, crossing all political boundaries, but with a common goal to serve the children of the district. He pointed out that the district still had mantenance needs which would cost over a million dollars, and, at some point, we would have to look at other alternatives. He was looking forward to the continued partnership with the legislators, and said the Board was available to help in any way.

R.#29 ADJOURNMENT 8:45 A.M.

ADJOURNMENT There being no further business, the meeting adjourned at 8:45 a.m. The motion for adjournment was made by Mr. Walker and seconded by Mrs. Silver. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

4S

50

MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1998

M-3 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Minute Clerk

Minutes inutes

approved app:

STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA

by the , 1998.

Board

of

Education

this

33 r<i

day

of

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. Witness my hand and seal of this School District this ' 1998.

Oklahoma Cityâ&#x20AC;?Board of Education (SEAL)

50

day

z

's

51

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998 :M-1

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89

OKLAHOMA COUNTY,

OKLAHOMA,

OF

MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, FEBRUARY

2, 1998, AT 5:30 P.M,

PRESENT;

Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7

President Member Vice President Member Member Member

ABSENT:

Kenny Walker, District 4

Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate General Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL

TO

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order at 6:10 p.m. ROLL

ROLL CALL

CALL

At the time of the Roll Call, five (5) present. Mrs. Parks arrived at 6:17 p.m.

EXECUTIVE MOTION: SECOND:

members

of

the

Board were

SESSION

Mrs. Silver Mrs. Puckett

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); El CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1).

ROLL CALL

Mrs. Puckett, Mrs. Parks, Mr. Yeargain,

MOTION CARRIED 6-0.

aye aye aye

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye aye aye

The Board went into Executive Session at 6:30 p.m.

Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Michael Carter, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Legal Counsel; and Rosa Lambeth, Board Clerk..

R.#30 EXECUTIVE SESSION 6:30 P.M.

52

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

I N

OPEN

MOTION: SECOND: I. #31 fflCONVENE IN )PEN SESSION ):59 P.M.

SESSION

Mrs. Parks Mrs. Puckett

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mrs. Puckett, Mrs. Parks, Mr. Yeargain,

MOTION CARRIED 6-0.

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye aye aye

aye aye aye

The Board reconvened at 6:59 p.m.

Tom Yeargain, District 7 Board member, gave the invocation and led the pledge of allegiance. The Northwest Classen High School Army JROTC, under the direction of Lt. Commander Paul Green, presented the colors.

INTRODUCTION

OF

VISITORS

(NONE)

RECOGNITIONS

RECOGNITIONS Recognition of the following Moon Middle School Football Team and Staff Members for completing a perfect 8-0 season and becoming the Oklahoma City Public Schools Middle School District Champions. Team Members

Richard Adjaye James Bizzell Andrew Caldwell Core Cooper John Darby Chris Friday Jermaine Hardison Willie Houston Gary Joyner Mark Martin Jajuan Northington Carlos Robinson Terry Stephens Lashawn Tyner Andre Williams Lemarcus Wilson

Marcus Bandele Michael Bond Todd Collins Anthony Cousin Carlos Easton Randy Gautt Darryl Hawkins Martez Johnson Kevin King Ra'Mell Morrison Larry Porter Leroy Simmons Thiren Stephens Antonio Walker Marvin Williams

Stephen Bennett David Brown Duran Combs Chris Curry Carey Foster Adrian Goodlow Brandon Holt Jonathan Jones Richard Lewis Deangelo Mucker D'Angelo Potts Curtis Spriggs Anthony Thrower Ryan Walker Perry Williams

Managers Roshea Stephens

Amanda Henderson

Tiffany Jones

Coaching Staff

Lance Reames, Head Coach Robert Givens, Assistant Coach Ervin Wyatt, Volunteer Coach

CITIZENS' COMMENTS

CITIZEN S' COMMENTS Bill Shehorne, patron, said he represented AFSA and all Chapter 1 principals who did not receive a Chapter 1 warrant for January. He presented the Board with some exhibits showing the Chapter 1 budget for some of the elementary schools. He noted that he had submitted the budget to central office, but it had not been processed, and the principals were expecting the fu.ids. 2

53

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

M-3 CITIZENS'

continued

COMMENTS

Liz Schmees, patron, spoke on the guidelines of House Bill 1017 concerning class size. She stated that her focus, as a teacher, was on children and asked that the Superintendent and Board members also focus on the children.

CONSENT

AGENDA

Recommend approval of the following consent agenda items: (I) Approval of Minutes of Previous Meetings (II) Legal Report (III) Purchasing and General Business (IV) Personnel and Encumbrances

MOTION; SECOND;

Mr. Yeargain Mrs. Silver

R. #32 APPROVAL OF CONSENT AGENDA

MOVE FOR APPROVAL OF THE FOLLOWING CONSENT AGENDA ITEMS. ROLL CALL

Puckett, Ms . Mrs . Parks, Mr. Yeargain,

Mrs . Silver, Mr. Carter, Mr. Bogle,

aye aye aye

aye aye aye

MOTION CARRIED 6-0 .

NOTE; MRS. PARKS REQUESTED PULLING ENCUMBRANCES PAGES 15-21 FROM THE CONSENT AGENDA, MR. CARTER ASKED THAT ITEMS B, C, & D TO BE VOTED ON SEPARATELY, AND ITEM 1 IN PERSONNEL AND ENCUMBRANCES WAS PULLED FROM THE CONSENT AGENDA DUE TO THE RESIGNATION OF MR. WALTER HEARD.

VOTE ON ENCUMBRANCES PAGES 15-21 ROLL CALL

Ms , Puckett, Mrs . Parks, Mr. Yeargain,

R.# 33 APPROVAL OF ENCUMBRANCES

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye aye aye

aye aye aye

MOTION CARRIED 6-0.

VOTE ON ITEM B

RECOMMEND APPROVAL TO PURCHASE INSTRUCTIONAL SOFTWARE MATERIAL FOR USE BY THE VOCATIONAL DEPARTMENT AT JEFFERSON MIDDLE SCHOOL AND NORTHEAST HIGH SCHOOL FROM HEARLIHY COMPANY IN THE AMOUNT OF $13,524. ROLL CALL

Ms . Puckett, Mrs. Parks, Mr. Yeargain,

Mrs. Silver, Carter, Mr. Mr. Bogle,

aye aye aye

MOTION CARRIED 5 aye, 1 no 3

aye no aye

R.#34 APPROVAL TO PURCHASE INSTRUCTIONAL SOFTWARE MATERIAL FOR USE BY VOCATIONAL DEPT. AT JEFFERSON MIDDLE SCHOOL & NORTHEAST HIGH SCHOOL FROM HEARLIHY COMPANY

f 54

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998 b

M-4 =

PURCHASING AND GENERAL BUSINESS VOTE ON ITEM C L.#35" APPROVAL OF WFIWARE LICENSING IPGRADES FOR 28 STATION ADD ON OF HE JOSTENS AND A DTAL SOFTWARE FOR i3 WORLDWARE INTERNET SONNECTIONS FOR FI ACCESS

continued

(MOTION AMENDED WITHOUT OBJECTION)

RECOMMEND APPROVAL OF SOFTWARE LICENSING UPGRADES FOR 28 STATION ADD ON OF THE JOSTENS, AND A TOTAL SOFTWARE FOR 53 WORLDWARE INTERNET CONNECTIONS FOR T1 ACCESS TO BE CHARGED TO THE BOND FUND. ROLL CALL

Ms . Puckett, Mrs. Parks, Mr. Yeargain,

aye aye aye

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye no aye

MOTION CARRIED 5 aye, 1 no.

VOTE ON ITEM D

40TION FAILED

RECOMMEND APPROVAL TO PURCHASE FOOD GRADE INHIBITED PROPYLENE GLYCOL FOR USE BY THE MAINTENANCE DEPARTMENT AT VARIOUS SITES ON A PER GALLON UNIT PRICE OF $6.10 PER GALLON FROM VAN WATERS AND ROGERS, INC. ROLL CALL

Puckett, Ms. Mrs . Parks, Yeargain, Mr.

aye no no

Mrs. Silver, Mr. Carter, Mr. Bogle,

aye no aye

MOTION FAILED 3 aye, 3 no.

MINUTES OF PREVIOUS MEETING(S) Regular Regular Special Regular

Board Board Board Board

Meeting, Meeting, Meeting, Meeting,

December 1, January 12, January 20, January 26,

1997 1998 1998 1998

II. LEGAL REPORT III. PURCHASING AND GENERAL BUSINESS NOTE:

REC(»1MEI!^)APPROVAL TO PURCHASE ENGINES AND ' ENGINE CORES FOR USE BY PUPIL TRANSPORTATION FROM H.D. COPELAND INTERNATIONAL TRUCKS, INC.

A.

Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered. Recommend approval to purchase engines and engine cores for use by Pupil Transportation, Garage Services from H.D. Copeland International Trucks, Inc., the local international dealer, who submitted the low quotation. Four (4) cruotations were mailed and one (1) was returned. (Terry Wolfe)

This purchase in the amount of $34,843.56 will be charged to General Fund Account 811-000-2740-610-000-0000-000-063.

55

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

PURCHASING AND GENERAL BUSINESS

M-5

continued

ITEM B VOTED ON SEPARATELY

Recommend approval to purchase instructional software material for use by the Vocational Department at Jefferson Middle School and Northeast High School from Hearlihy Company in the amount of $13,524 and is to be charged to the following General Fund Accounts: (Guy Sconzo)

B.

811-421-1000-650-315-9640-000-760 811-421-1000-740-317-8530-000-518 Total

ITEM IB VOTED ON SEPARATELY

7,924.00 5,600.00 $ 13,524.00 $

(ITEMS C - E RELATE TO BOND ISSUE PROJECTS)

ITEM C VOTED ON SEPARATELY C.

ITEM C VOTED ON SEPARATELY

Recommend approval to purchase ten additional classroom student workstations from Global Combined Technologies ($15,700) and software license upgrade from Jostens Learning Inc. ($47,265). This expenditure in the amount of $62,965 is to be charged to following Bond Fund Account 831-117-1000650-191-1320-000-350. (Dr. George Kimball, Dr. Guy Sconzo)

ITEM D VOTED ON SEPARATELY D.

Recommend approval to purchase food grade inhibited propylene glycol for use by the Maintenance Department at various sites on a per gallon unit price of $6.10 per gallon from Van Waters and Rogers, Inc., who submitted the low guotation (22 mailed - 4 returned) . The expenditure is to be charged to Building Lew Account 821-000-2620-610-000-0000-000-051 and/or Bond Fund Account 831-105-2620-610-000-0000-000-OPU as appropriate. (Terry Wolfe)

ITEM D VOTED ON SEPARATELY

E.

Recommend approval to purchase water coolers for use by the Maintenance Department (warehouse stock) and for Bond Fund use from HAJOCA Corporation, who submitted the low guotation meeting specifications on guantitv and per unit basis. Eight (8) guotations were mailed and six (6) were returned. (Terry Wolfe)

RECOMMEND APPROV TO PURCHASE WATE COOLERS FOR USE ) MAINTENANCE DEPT

The initial expenditures for these units will be charged to Building Levy Fund Account 821-000-2620-610-0000-000-051, $26,835; and various Bond Fund Accounts 831-107-4700-610-000OOOO-OOO-OPU, $13,256. Future unit price expenditures will be charged to the same accounts in accordance with Quotation #8542. DISCUSSION Mrs. Parks asked if the district was purchasing TV's from Harry's TV's who was receiving them. Mr, Dean responded that the purchase was for a video camera for a vocational program at U.S. Grant High School. Mrs, Parks asked if it was deducted from the regular budget or from the vocational budget. Mr, Dean responded that it was deducted from the vocational program at U.S. Grant. Mrs. Parks asked if the encumbrances to Light Bulb Supply was for light bulbs only. Mr. Dean stated that the purchases were for projection lamps for warehouse stock. He noted that schools would draw from the stock as needed for their over-head proj ectors. Mrs. Parks asked what the encumbrances for United Systems, Inc., and Dell Computer Corporation were for. Mr. Dean responded the encumbrances from United Systems included purchases of two computers for John Marshall High School, and computer parts for all the high schools. A lap-top computer for an advanced placement program at Northeast High School was purchased from Dell Computer Corporation.

56

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

M-6 PURCHASING AND GENERAL BUSINESS (Continued) Mrs. Parks asked what the encumbrance from the University of Oklahoma was for. Mr. Dean replied that the encumbrance was for staff registration for the annual Substance Abuse Conference to be held February 11-13, 1998. Mrs. Parks asked where the Evelyn Wood Reading Dynamics program was being implemented. Mr. Dean replied the program was being implemented at Polk Elementary School and included training materials and books for the program.

Mr. Bogle asked if the expenditure for Ross Transportation was for the purchase of the new school buses. He also asked if the district would be replacing the old buses with the new buses. Dr. Crawford responded that the expenditure was for the new buses, but the district would not be retiring any buses after they arrived. Mrs. Silver asked if the software in Item B to be used at Jefferson Middle School was for a pilot program or just a special program. Dr. Sconzo responded the purchase was a request for an additional teaching learning unit at Jefferson from Carl Perkins funds. It was not established as a pilot program.

Mrs. Puckett asked how specialty school goals were handled, and were there unrealized goals for these schools. Dr. Sconzo responded it was the district's intent to have all elementary computers loaded with Josten's software because it was the district's elementary curriculum management software. Mrs. Puckett asked if the district was going to use Parks Elementary the school as a testing site in reaching goals. She also asked if all the schools would be receiving this software. Dr. Kimball responded that the set-up at Parks Elementary, with the laboratory station, computers in each classroom, and the Internet connection, would be considered the eventual prototype for all elementary schools. He pointed out that the district had been developing the technology plan for the past couple of years, but just recently had been able to afford the expense. Mrs. Puckett asked if there was a list of priorities for the funds and had they been allocated for the purpose of purchasing and installing labs. Dr. Kimball responded that proposition 2, the computer bond issue fund, stated that when each school had their lab installed, they would be allocated $87,000 per school. Mrs. Puckett asked why Item C was an emergency purchase. Dr. Kimball responded it was listed as an emergency just to expedite the purchase so it could be installed and utilized this school year. Mrs. Parks asked if it were true that when the computers were installed at Parks Elementary, the district had to get permission from the licensing company to hook the computers up in all the rooms. Dr. Kimball responded that when software is purchased for an instructional system, on a per-station basis, there are tickers in the file system that count how many stations are on at a time. We are licensed for 25 computers; therefore, only 25 computers can be used at the same time. For instance, if 20 computers are being used in the lab, then 5 computers are free for classrbom use. What had happened is that all computers had been used in the lab, which had not freed up any computers for the classrooms. Item C would provide the Internet access software, and the regular instructional management system, so that any machine could be used at any time. Mrs. Silver asked the total number of computers that would be accessible with the purchase of Item C. Dr. Kimball stated there were presently 53 computers at Parks Elementary. The request was for 10 more workstations, making a total of 63. This included a lab of 25 computers, and 2 computers in each of the 14 classrooms. Dr. Sconzo pointed out that there were presently 5 classrooms without computers at P^rks Elementary. Mr. Bogle asked how many computers were provided for each school with the bond issue. Dr. Kimball responded that with the bond issue, approximately 25 computers, plus the file server, software, and cabling, were allocated per school.

Mr. Bogle, asking for clarification on a statement made by the superintendent in which Dr. Crawford had said Parks Elementary School had received all it was designated to receive. Mr. Bogle pointed out that now there was another request for additional computer workstations and licenses for the Parks school. Dr. Crawford responded that the district was getting to the end of the expenditures for Proposition 2, and because there were some funds available, the district felt Parks school could benefit from more computers. He stated; however, that the district would reserve the funds allotted through Proposition 2 for the computer purchases for the McAuliffe School.

57

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

M-7 PURCHASING AND GENERAL BUSINESS (Continued) Mr. Bogle said he would feel more comfortable on voting on Item C if he had the budget from Proposition 2, and information on the allocations for the other schools. He noted that was no greater issue for educators than the availability of technology to students. He pointed out that he would like the opportunity to have some part of the discussion on how these computers are allocated. Mrs. Parks stated there was not a school in the district that did not have a computer lab. She pointed out that Parks Elementary was a school designed for computers and foreign language. She assured the Board that she had visited every elementary school, and there were at least two computers in each classroom. She could not see that there would be a problem with a magnet technology school getting the equipment it needed.

1

Mrs. Silver said that Northeast would also have a need for computers now that they will be a technology school. She asked if funds from Proposition 2 could be used for Northeast High School as a bond issue school also. She pointed out that schools made the choice to either have computer labs or computers in each classroom. Mrs. Parks asked how many schools made a choice to have a computer in every classroom. She noted that Parks Elementary was not a choice school, it was decided before the school was built that it would be a computer technology school. Mrs. Silver asked if it would be possible to pull out the software licensing and Worldware Internet connection for the existing computers in Parks Elementary. Dr. Kimball stated that it would be possible to pull that item out because Josten basically priced their software on a workstation basis. Mrs. Silver offered an amendment to the motion to approve the software licensing upgrade for 28 station addon of the Josten Software for a total of 53 stations of Internet connectivity through Worldware software for T1 access.

CERTIFICATION STATEMENT(S) TO;

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of Jjhibited propylene glycol for use by the Maintenance Department at

various sites on a per gallon unit price of $6.10 per gallon from —Waters—and—Rogers, Inc, in the Board of Education Meeting agenda of February 2, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

----------

Mr. Terry Wolfe

/2.-J

Date

7

I

z

58

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998 M-8

CERTIFICATION STATEMENT(S)

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds-for the purchase of water coolers for use by the Maintenance Department (warehouse stock) and for Bond Fund use from HAJOCA Corporation in the Board of Education Meeting agenda of February 2, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Mr. Terry Wol s Date

1 hereby certify 1 eooiTOauation for

the

best of my knowledge that the of Bond funds lor the. purchase of ...

ga.ioe.limB for the projects approved W? t.he electors oietrict In the October 12, 1993, Bond Bfeetion,

Date

8

or this

59

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

M-9

IV. PERSONNEL AND ENCUMBRANCES

ITEM

REMOVED

THE

FROM

AGENDA

Consideration and vote to receive the Superintendent's recommendation for the dismissal of Walter Heard from the District and to set a date, time and place for a hearing on the Superintendent's recommendation. (Tammy Carter)

Approval of Personnel and Encumbrances as listed following pages. (Dr. Vern Moore, Belphry Dean)

on

the

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, retirements, and resignations be approved as listed.

Encumbrances 11 21 22 23 31

NOTE :

-

General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue

Board members receive material on encumbrances prior to a Board meeting and have an opportunity to review information provided and to call the administrative staff for clarification on these items or to have questions answered.

Certification of Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9809265 to 9809589 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.

Konrad Vaj^DerBurg Internal Auditor

January 28.1998 Date

60

N-10

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

u

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

SITE/ ASSIGNMENT

NAME

EFFECriVZ SCHEDULE

DATE

STEP/LANE

VROEESBIONKLâ&#x20AC;&#x2122;-TECBSI :al :

ANNUAL SALARY HOURLY RATE

James Martin

About Face Academy Drill Instructor

01/12/98

435/00

$13.00

Tom Trammell

Southeast Adjunct Photography Instructor

01/20/98

435/00

$14.75

Budget & Financial Management Financial Assistant

02/02/98

740/02

$19,644.00

Shariett Drake

Rogers Entry Kitchen Assistant

01/20/98

471/01

$ 4,480.00

Ira Harris

Northeast HS Entry Kitchen Assistant

01/09/98

471/01

4,480.00

Shelly Paulson

Edwards Entry Kitchen Assistant

12/19/97

471/01

4,480.00

Ruby Thomas

Dewey Kitchen Specialist

12/02/97

454/08

7,068.00

Emma Thompson

Rogers Entry Kitchen Assistant

01/09/98

471/01

4,480.00

Kathy Baxter

Roosevelt Principal Secretary

01/21/98

140/01

$ 9,591.00

Sabrina Bryant

Stand Watie CSA

01/23/98

101/01

8,237.00

Alma Camacho

Britton Bilingual Assistant

01/16/98

103/01

8,021.00

PROFESSIONAL-TECHNK ;al

Michael Stroope

:

CHILD NUTRITION:

CLERICAL:

10

61

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

M-11 PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

NAME

EFFECTIVE SCHEDULE STEP/LANE DATE

SITE/ ASSIGNMENT

ANNUAL SALARY

CLERICAI.: coat'd

Garry Chapman

Wilson Autistic Assistant

01/20/98

103/01

$ 8,021.00

Sharon Gist

Stand Watie .5 EDK Assistant

01/20/98

101/01

3,906.50

D'Ann Robertson

Employment Services Personnel Record Clerk

01/22/98

165/06

13,504.00

Wendell Benford

Ma intenance/Grounds Groundskeeper/ Relief Custodial Worker

01/14/98

160/01

$10,302.00

Ernest Coop

Ha intenance/Grounds Groundskeeper

01/15/98

160/01

10,302.00

12/03/97

452/08

$ 5,333.00

MAZMTEMANCE/GROUNDS

RETURNING FROM LEAVE OF ABSENCE:

CHILD NUTRITION: Marla Hardee

Moon Kitchen Assistant

10

ii

62

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

M-12 PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL SEPARATIONS EFFECTIVE DATE

SITE/ ASSIGNMENT J^ANDONED POSITION: CLERICAI.: Rachelle Johnson

Western Village Parent Liaison

01/05/98

Northwest Classen Bilingual Assistant

01/20/98

Special Projects Administrator

02/19/98

Maintenance Plumber

05/12/98

NOTICE OF DISMISSAL: CLERICAL:

Pedro Martinez

RETIRING: ADMINISTRATIVE :

Annette Murphy

MAINTENANCE: Robert Brison

11

12

63

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

M-13 PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:

NAME

SITE/ASSIGNMENT

FROFESSIOM3U:.*-TECH1IICAL:

EFFECTIVE DATE

Management Information Services/ Operations Specialist Assistant

02/02/98

Westwood/4th Grade Teacher

01/20/98

Susan Bradley

Payroll/Payroll Clerk

01/30/98

Raquel Dominguez

Stand Watie/Bilingual Assistant

12/19/97

Quirina Mason

Putnam Heights/Principal Secretary

01/28/98

Mattie Parks

Dunbar/CSA

01/22/98

Cindy Tackett

Northwest Classen/Registrar

01/30/98

Cynthia Webb

Northeast/SED Assistant

01/23/98

Garage Services/Mechanic

01/28/98

Cassandra Redd

CERTIFIED:

Jan Duiker CLERICAL:

GARAGE SERVICES: Mark Mathes

12

13

z

64

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

M-14 OABD MEJffiERS lUSINESS/COMMENTS

BOARD

M E M B E R S'

BUSINESS/COMMENTS

Mr. Yeargain requested that the superintendent and his staff present the Board an update on the Title 1 program. Dr. Crawford responded that he could respond at the next Board meeting or sooner if the Board needed the information sooner.

Mr. Bogle asked Ms. Carter since there was a statement of complaint on file about the Title 1 funds, could the matter be discussed. Dr. Moore responded that he felt it would be inappropriate to discuss the matter in open session since the Board might be in a position to be involved in the decision-making process at a later date. Mrs. Parks asked if the complaint was from an individual or group. Ms. Carter stated the complaint had been filed from an individual. Mrs. Parks stated she did not understand why Title 1 principals had not been paid for the services they had performed. Mr. Carter called for point of order. Mr. Bogle requested that no further comments be made on the matter of the complaint concerning Title 1 principals due to the legality and possible future hearing.

Mr. Bogle called for a recess at 8:20 p.m. 8:35 p.m.

The meeting reconvened at

Mrs. Parks asked if a complaint had been filed on the issue of the Title 1. Ms. Carter responded that at least two complaints had been filed. Mr. Carter called for Point of Order. Mr. Bogle stated he recognized the complexity of the issue of class size as it related to our educational objectives and academic achievement, budget, and the difficulty in balancing the two issues. He requested that the Board be given the opportunity to look at some impacts on the budget as it related to class size, especially in the earlier years. Mr. Bogle commented that the legislative breakfast last week was stimulating and everyone left with a positive feeling. He noted he felt honored with the large number of legislators in attendance. He recognized State Representative Opio Toure who was attending the meeting. Mrs. Parks stated that she had received a letter from America's Youth Apprenticeship Program, Inc., dated January 12, 1998. Board Clerk, Rosa Lambeth was asked to read the letter which congratulated Mrs. Parks on receiving a prestigious award for dedicating her life to helping young people. Mrs. Parks will receive the Bob Bar Humanitarian Award on Saturday, March 7, 1998, at the Radison Inn, South Ballroom, 401 S. Meridian Ave. The dinner would begin at 6:00 with the program starting at 7:15. Keynote speaker would be Mr. Gilbert R. Parks, Ph.D. Mrs. Parks asked all the Board members to join her at the award program.

Mr. Carter stated he had been privileged to attend the Educational Policy Conference in St. Louis, Missouri. He pointed out in Education Week Oklahoma was rated an A- in teachers who had the knowledge and skills to teach to higher standards. Mr. Carter said that in his debate over the cost of computers, he had a chance to interview Mr. Steve Jobs who was the creator of Apple Computers. Mr. Jobs said people are reading and thinking less than they uged to because of television, and he did not think that many people would access the web to gather more information. He stated that what was wrong with education could not be fixed just with technology. Mr. Carter stated he felt technology would be beneficial to administration, and networking would help some of the school sites; however, there were no solid facts that it was helping the children. Mrs. Silver stated that she and Mrs. Parks had attended the Teacher of the Year reception and met the 56 teachers and wished all of them the best.

14

65

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

SUPERINTENDENT

SUPERINTENDENTS REPORT

REPORT

Presentation and recommended approval of an agreement with Character Training: Institute for Character First Curriculum in seven of our elementarv schools (Lafavette, Arthur, Parks, Green This Shidler, West Nichols Hills, and Britton). Pastures. expenditure in the amount of $16,839, is to be charcred to General Fund Account 811-259-1000-320-191-1040-000-012. (Dr. Guy Sconzo)

MOTION: SECOND:

Mr. Carter Mr. Yeargain

MOVE FOR APPROVAL OF AN AGREEMENT WITH CHARACTER TRAINING INSTITUTE FOR CHARACTER FIRST CURRICULUM IN SEVEN OF OUR ELEMENTARY SCHOOLS (LAFAYETTE, ARTHUR, PARKS, GREEN PASTURES, SHIDLER, WEST NICHOLS HILLS, AND BRITTON). ROLL CALL

Ms . Puckett, Mrs. Parks, Mr. Yeargain,

Mrs. Silver, Carter, Mr. Bogle, Mr.

aye aye aye

aye aye aye

MOTION CARRIED 6-0 . DISCUSSION

Dr. Crawford stated that at the last Board meeting it was requested that an evaluation on the Character Training Institute be given on the existing program. Dr. Sconzo gave a brief overview the current program, and then introduced Mr. Lee Roland, Principal at Kaiser Elementary. Kaiser was one of eight elementary schools which had piloted the Character First Program in the district. Of the five pilot programs first implemented, there were three schools with positive responses from patrons and teachers. The Learning for Life program which was used in special education classes throughout the district had proven to be successful. Lastly, Character Counts, which had been used at the high school level, received positive feedback. Dr. Sconzo stated there were six character traits of the program which included honesty, respect, responsibility, fairness, caring, and citizenship. The district had joined with the YMCA, and the Last Frontier Council of the Boy Scouts, to bring agencies together to commit them to promote each of the six character traits. He said many agencies had committed to help in this endeavor. Some of the agencies included Millwood Schools, the Redland Council of Girl Scouts, Big Brothers, Big Sisters, Campfire Boys and Girls, YWCA, the Urban League, the State Secretary of Education, the State Superintendent of Education, Oklahoma Institute for Child Advocacy, Latino Community Development Agency, Integris Health, Oklahoma State Department of Health, United Way, Oklahoma City Police Department, Oklahoma City Chamber of Commerce, and many other organizations who had meeting with the district. He said children should receive these consistent messages at home, at school, after school, and in every aspect of their lives. Mr. Roland said that he wanted to share his experience with the Character First program at Kaiser. He noted that the program was systematic, organized, well-structured, and taught children good character traits. The feedback at Kaiser was all very positive. Dr. Sconzo stated one unique feature of the program was that a mentor came into the school, presented the lessons, and then the teacher followed up on what had been taught. The objective of the program was to create a climate where the promotion of positive character spread districtwide. Mr. Bogle asked if the program and mentor were integrated into the school day. Dr. Sconzo stated that the initial character trait was presented by an individual from the community, through an assemblytype setting. He pointed out that it was hoped that the program be eventually be taught through classroom settings.

15

R.#36 APPROVAL OF AGREEMENT WITH CHARACTER TRAININ INSTITUTE FOR CHARACTER FIRST CURRICULUM IN SEVEN OF OUR ELEMENTARY SCHOOL

66

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

SUPERINTENDENT 'S

REPORT

continued

Mr. Bogle asked how a teacher could incorporate the trait through the classroom setting and still have time for academics. Mr. Roland stated that this year at Kaiser, the program had been taught through classrooms by emphasizing the character traits throughout the day. He noted that there had not been any negative feedback on the program from teachers or parents. Mr. Carter asked if the Character Institute was based in Oklahoma City. Dr. Sconzo responded that Character Institute was created and based in Oklahoma City; however, it has been used nationally. He pointed out the program was first incorporated by Kim Ray Company for their employees. The Kim Ray Company then expressed interest in providing the program for school-aged children. Our curriculum department worked with Kim Ray Company to develop the materials geared for elementary children. The material is universal, straightforward, non-political, and is not religious oriented. Mrs. Puckett asked if any part of the program focused on the teacher. She pointed out that while the student should learn these traits, it was important that the teacher set an example. Mr. Roland responded that teachers participated in the demonstrations during the assemblies. Dr. Sconzo stated that one crucial point is that teachers should model what is being taught.

'RESENTATION OF HE OKLAHOMA ;iTY PUBLIC SCHOOLS ECHNOLOGY PLAN 997-2000

2.

Presentation of the Oklahoma City Public Schools Technology Plan 1997-2000 (Dr. George Kimball, Dr. Guy Sconzo)

Dr. Crawford asked Dr. Kimball to make the presentation on the Technology Plan 1997-2000. He noted that the district had been working on the project for several months. Dr. Kimball said that the district had contacted field experts, principals, teachers, and business leaders, for their input on where we should be in technology. Although the district knew what equipment to buy, we needed to know how to use it in education. There was an Oklahoma Telecommunications Act, House Bill 1815, passed during 1997, which provided for some things that the federal law did not. One part of House Bill 1815 stated that every school in the state of Oklahoma would receive one phone line with up to five extensions. However, this Bill would benefit rural communities rather than suburban districts. The part that would benefit Oklahoma City was for one access internet KB line to each school.

Dr. Kimball said that Federal Universal Services was established funding of $2.25 billion per year nationally, and created a new corporation that maintained a web site, and posted bids to determine awards. The money was considered first come, first serve. Last Friday, January 30, 1998, was the first day to submit a request to the Schools and Libraries Corporation. Any requests received within a 40-day period would be considered first come, first serve. Discounts were based on free lunch percentages. Oklahoma City Public Schools were eligible for the highest reimbursement rate of 90 percent. The district had a 90 percent discount on equipment such as basic telephone services, cellular phones, and everything needed for internet hook-up. Excluded from the Federal Telecommunications Act was computer equipment that was not used as a file server, wiring upgrades to buildings, fax machines, asbestos removal, voice mail, computer maintenance contracts, repair service agreements, and support personnel. Dr. Kimball stated that the district proposed to purchase new telephone equipment for elementary and middle schools to replace existing equipment. The proposed plan would allow each elementary school's telephone equipment system to be equivalent to middle school, and each middle school's equipment to be equivalent to high school equipment. He noted that there were 3 00 direct business phone lines used for HVAC control which enabled the service center computer to dial the computer at any school to check on the chill water temperature. These phone 16

67

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

M-17 SUPERINTENDENT

REPORT

continued

lines could be bid to receive substantial savings for the district. He pointed out that each school had a file server, and one dial-up line, provided through Eye America Software. By using this software, anyone in the building could dial out through the file server to the Internet provider. The proposed high-speed connection would allow every computer to be on and performing different tasks. It would also provide the speed necessary for distance learning, and full video transmission. He noted that estimated prices had been proposed which included all of the schools, the central office building, the service center, and the schools that were left out of the other bond issue. This proposal would allow enterprise schools to receive a file server and internet access, but would not provide classroom computers or workstations. The file servers ordered would be the biggest the district could get with 256 megabits. Currently, the monthly charge for 100 megabits service is about $2100 per month, per school, but with the 90 percent discount, the district would be obligated for $210 per month, per school. The Oklahoma Telecommunications Act allowed a 56 KB credit which was about $180; therefore with both credits, the total expenditure was approximately $30 per month, per school. Dr. Kimball said that while the proposal was being sent to the State for approval, the district needed to organize a task force to determine the kind of software to use in the high schools, middle schools, and elementary schools. In the first part of the year-two plan, it explains the re-posting and re-bidding of the Internet part of that, and the district's responsibility. The second part of the year-two plan dealt with the potential of looking at a bond issue in the Fall of 1998 to purchase the kinds of computer workstations, and wiring that Universal Services would not provide for us. In order to reach the goal of having 4 computer stations, plus 1 teacher computer station per room, the district would have to have a bond issue, and many grants. Along with the cost of the equipment, there was also the high cost of upkeep. Dr. Kimball stated the district tries to secure grant funding to purchase the equipment necessary to put a Distant Learning Laboratory in eachâ&#x20AC;&#x2122; high school. This laboratory is much like a miniature television studio in a room including monitors, and buttons to call the camera to them so that the teacher can see who is speaking.

Mr. Yeargain stated that he understood the district ready for the technology phase; however, he asked if there was another way to purchase these items other than to bond for them. Dr. Kimball stated that everything that was proposed in year-one was a minimal expenditure compared to the equipment being ordered. Even if the bond issue failed in year-two, the year-one component of the plan would establish our network. He pointed out that when the basic, high-speed networking was in place, then the district would be looking at replacing the entire Management Information Services (MIS) network. This would change the way the district enrolled students, took attendance, and talked to the mainframe over the phone lines. Since the network would already be in place, the district could just change the gear and the way we were attached to the mainframe to use it administratively. Then we could impose our administrative mainframe network HVAC control, security, and instructional network to eliminate the 309 phone lines currently riding the other system. Mr. Yeargain stated he did not like to sound like gloom and doom on everything, but it seemed like we had a throw-away computer system because they became out-dated after three years. He pointed out that the district had a lot of big needs. It was a matter of finding priorities for all of them. It is something to look into because technology was definitely here, and in every one of our schools. He said that our baccalaureate school was one of the best, but not all of our kids could be in the program, nor would they all be going to college. Technology was the direction the district would have to go in order to get these kinds ready for their future. Dr. Crawford stated that the throw-away society of today concerned everyone. He asked Dr. Kimball if the district could go ahead and get the cabling ready, would it be approved by the Universal Services Commission. Dr. Kimball responded that he had thought about putting that in the year-one proposal; however, Washington had advised him they would not pay for things in advance of the district being able to use 17

z

68

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998 M-18

SUPERINTENDENT

REPORT

continued

it. The district would have to re-submit the proposal when it had the computers ready to hook up. Mrs. Puckett asked how much it would cost the district to get the buildings and existing wiring ready for this wave of technology. Dr. Kimball responded that with the size of the district, it would be a building-by-building expenditure. Rough estimates given, based on the expenditures to provide electricity across the district for the bond issue machines, would cost the district $5 million dollars.

Mrs. Puckett asked if any work had been done at the HVAC project sites to bring them up-to-date. Dr. Kimball responded that the electrical services from the pole, at every building, had been improved for HVAC, and the bond issue computer install. That was because most of those were in lab and we had to provide electricity pipe to that room for 25 computers to plug into. He noted that most of the classrooms had not been upgraded for electrical service for computers. Mrs. Puckett stated it would be frustrating if the district embarked on this proposal and half way into it had to stop because of the old buildings. Dr. Kimball pointed out that the figures were estimates, and when we were closer to doing the wiring Mr. Wolfe, Mr. Cross, and our electricians would be the ones to guide the walk-through to provide precise estimates. Dr. Crawford said that one peril in getting our facilities ready for the existing computers was that the wiring would not carry many of the systems. He pointed out that work orders were being delayed now because of the re-configuration of converting from the lab to the classroom. Principals were asked to make a decision to stay with the lab, or to be patient. Mr. Bogle asked if the wiring was provided in the first year, with most of the cost being borne by the state. Dr. Kimball said no. In the first year, the wire was actually fiber optive cable from the pole into the building. Mr. Bogle asked if there were any other wiring associated with it besides electrical. Dr. Kimball pointed out some buildings had been cabled almost completely with the cables that connect from the workstation to a hub file server.

Mr. Bogle asked if the district paid for the network wiring. Dr. Kimball responded that the district could get the wiring for 10 cents on the dollar and that was proposed for year-two, after the external connections were done. Mr. Bogle asked if 1998 or 1999 was considered year-one. Dr. Kimball responded that the first year was now. The district had 47 days from January 30, 1998, to have bids and postings on the federal file server under a first come, first serve basis, or the money would be gone until January 1999. Mr. Bogle asked if it was correct that in year-two the proposed plan would ask for $28.6 million in bond issue money. He also asked what the bonding capacity was for next fall. Dr. Crawford responded that the bonding capacity for that period would be $45 million. Mr. Bogle noted that is seemed the district would be using most of the bonding capacity for technology. He asked if the district applied for this money would we have to say it was out intent to raise $28 million for the bond issue to support the program. Dr. Kimball stated that the expenditures for year-one were for items to use with the current computers, even if year-two or three failed to materialize.

Mr. Bogle asked if the Board would be asked to vote on this plan. Dr. Crawford responded that because of the short time frame, staff hoped to have this item on the agenda within the next few meetings to develop a philosophy on how far to go with the plan. Dr. Kimball replied that the year-one plan did not obligate the district beyond the bidding arrangements that were currently in place. Mr. Bogle pointed out that when the district was asking the community for $30 million dollars, we would have to explain why we were wiring up our old buildings for high technology. He felt the district was getting ahead of itself when there were so many other needs. Dr. Crawford commented that he expected the Board to be critical of the plan; however, the federal government decided how they would offer the plan to the district. If the district could buy items for 10 cents on the dollar, it would be hard for us not to, at least, consider the plan. Mrs. Silver asked if we were required by the state to submit a three-year plan. Dr. Kimball responded that a district had to have a three-year plan approved by the state in order to apply for discounts. The plan was developed to inform the Board of what it would take to accomplish installing 4 computers and 1 teacher workstation in each classroom in every school. 18

69

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

M-I9 SUPERINTENDENT

REPORT

continued

Mr. Yeargain said that technology was here and being taught in the schools and he felt the district needed to develop a more reasonable plan to accomplish these needs. Mrs. Silver asked if the district took advantage of year-one, would we be required to continue year-two or three. Dr. Kimball responded that the Board could choose whatever we wanted to submit, but would, obviously, need to re-submit the cabling and phone contracts. Mrs. Silver stated that the purchase of the computers and electrical upgrades seemed to be the issue; however, she saw the advantage of following the year-one plan because each year computer prices go down.

Mrs. Puckett asked if the plan was part of the Committee Planning Structure or the district's vision of the 1993 bond issue. Dr. Kimball responded that the intent was that the plan be driven by the district's vision of teachers, principals, field experts, business associates, and administration. Everyone contributed their thoughts and visions to the plan. Mrs. Puckett asked how long the district had known about the Universal Services Act. Dr. Kimball responded that he had known about the Act since July, 1997, when it was established. Mr. Carter asked about the advantage of leasing hardware for the district. Dr. Kimball responded that the lease-purchase concept could be investigated.

Mr. Carter commented that if children were not up to par on basic skills, then technology should not be the first priority. Mr. Yeargain said he felt that there should be more high schools geared toward technology, so that the focus could be on the basics instead of trying to make every school into a technology school. He asked if the grant could help to make only four middle schools and four high schools into technology schools using the existing machines. Dr. Kimball responded that there were no restrictions. By starting with high schools and middle schools, it would lower the overall amount. Mr. Bogle asked if it would harm the proposal if in year-two we asked for 7.5 million or 9.3 million. Dr. Kimball responded that even with the need for internet connections and speed, a much greater need was for additional classroom computers. The bigger elementary schools do not have enough computers for everyone to get a chance to use them. Mr. Bogle asked if it would be better to go ahead with the plan knowing that the Board would probably not submit to such a substantial amount. Dr. Crawford stated that with the district's need he did not believe the Board would support the whole effort but possibly a compromise could be supported to take advantage of the discount. Mr. Bogle requested that Mrs. Lambeth, Board Clerk, try to finalize a date for a Board retreat. He stated that a retreat on possibly a Friday night and Saturday would give the Board time to discuss these issues. Dr. Kimball stated that he had heard the Board wanted a revised plan to consider; however, next January, when the district re-submitted the plan, it could plan for a new, three-year plan. Mrs. Puckett stated she was unclear as to what the year-one would obligate the district to do. Dr. Kimball noted that he did not think the district should propose anything in the plan that we did not intend to accomplish. He pointed out that the plan was presented purely for information on what it would cost to place 5 computers in each classroom in the district. He stated that 2 computers per classroom would also be a good goal. Mr. Yeargain stated that the district had to find some way to get a conservative, affordable program together. Mrs. Puckett noted that if there would be a difference if the district used the word purchase through bond issue or grant money where there was not a total obligation to the bond issue. Dr. Crawford stated that the district may want to solicit some major computer companies to provide thp equipment for schools. Mr. Bogle stated he was concerned about committing ourselves to an action that was more significant than it might appear right now. He noted that if it did not damage our credibility to take advantage of the great savings in that first year, then by creating a more conservative document we might be more comfortable in discussing the plan with our constituents.

3.

Remarks

Mrs. Parks left the meeting at 9:30 p.m.

19

f

70

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

N-20 EDUCATIONAL UNFINISHED

(when scheduled)

REPORT

BUSINESS

(NONE) NEW

BUSINESS

(NONE)

CITIZEN S'

COMMENTS

(NONE) OARD MEMBERS DMMENTS

BOARD

M E M B E R S'

COMMENTS

Mr. Bogle asked that since Item D in purchasing and general business had been a split vote, if there was no objection he would like the item brought back to allow for a more thorough discussion. There being no objection, Item D was reconsidered. Mr. Carter said that he has a concerns about one of his schools that would be mainstreamed because of a federal grant which would put special education children into regular class settings. He wanted to know what grants the district would be receiving, the percentage break-downs, and the purpose of the grants. He requested information on mainstreaming special students. Mrs. Silver noted that Westwood Elementary would be having their annual chocolate lovers festival on Saturday, February 7, 1998 at 10:00, at Shepherd Mall. Mr. Bogle recognized Mr. Yeargain for his service on the Board and that he had represented the community well.

MOTION: SECOND: L#37

K)VE TO CONTINDE TSBRUARY 2, 1998 lEETING ON i-EBRUARY 4, 1998

Mrs. Silver Mrs. Puckett

MOVE TO CONTINUE THE FEBRUARY 2, 1998, MEETING ON FEBRUARY 4, 1998, AT 4:30 P.M., IN THE BOARD CONFERENCE ROOM. ROLL CALL

Ms . Mr. Mr.

Puckett, Carter, Bogle,

Mrs. Silver, Mr. Yeargain,

aye aye aye

aye aye

MOTION CARRIED 5-0.

MEETING WAS ADJOURNED TO 4:30 P.M. ON FEBRUARY 4, 1998

CONTINUED MEETING OF FEBRUARY 2, 1998, RECONVENED AT 4:30 P.M. ON FEBRUARY 4, 1998. THE MEETING WAS CALLED TO ORDER AT 4:40 P.M., BY MR. RON BOGLE, BOARD PRESIDENT.

iOLL CALL

ROLL

CALL

At the time of Roll Call, seven (7) members of the Board were present. 20

71

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998 M-21

OPEN

CONTINUED

SESSION

VOTE ON ITEM D

(RECONSIDERED WITHOUT OBJECTION)

RECOMMEND APPROVAL TO PURCHASE FOOD GRADE INHIBITED PROPYLENE GLYCOL FOR USE BY THE MAINTENANCE DEPARTMENT AT VARIOUS SITES ON A PER GALLON UNIT PRICE OF $6.10 PER GALLON FROM VAN WATERS AND ROGERS, INC. ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

aye aye no aye

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

R.#38 APROVAL TO PURCHASE FOOD GRADE INHIBITED PROPYLENE GLYCOL FOR USE BY THE MAINTENANCE DEPT

aye aye no

MOTION CARRIED 5 aye, 2 no.

DISCUSSION Mr. Wolfe said request for additional glycol was based on the continued need for the product. Presently, not enough funds are available to purchase sufficient quantities of glycol. Dr. Crawford pointed out that the district was trying to stay ahead of bad weather and keep the heating equipment from freezing and bursting. He noted some fluids were lost before the expansion systems were installed. Mr. Yeargain asked if there were expansion tanks in all systems, and why the item was listed as food grade inhibited glycol. Dr. Crawford responded that the district was not through adding expansion tanks, although there were about 3-4 sites left to finish.

EXECUTIVE

MOTION: SECOND:

SESSION

Mr. Walker Mrs. Parks

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF A DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A. 7 (A) (1) AND (2) 70 O.S. SECTIONS 6101 2kND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1). ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

MOTION CARRIED p .m.

7-0 .

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye aye

aye aye aye

The Board went into Executive Session at 5:00

Il

R. #39 EXECUTIVE SESSK 5:00 P.M.

72

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

M-22 OPEN

SESSION

MOTION; SECOND;

Mrs. Parks Mr. Walker

L#40 ECONVENE IN (PEN SESSION

MOVE TO RECONVENE IN OPEN SESSION. ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

Mrs . Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye aye

aye aye aye

MOTION CARRIED 7-0.

IN

0 PEN

MOTION: SECOND; -Ml

S E S S ION

Mr. Yeargain Mrs. Parks

OVE TO DOEASE DPERINTENDENT'S ALARY COMPENSAION TO 4.75

MOVE TO INCREASE SUPERINTENDENT'S SALARY COMPENSATION TO 4.75 PERCENT OF THE BASE SALARY FOR THE 1997-98 SCHOOL YEAR, AND 2.5 PERCENT FOR THE 1998-99 SCHOOL YEAR, PLUS $3,500 IN MEMBERSHIPS AND EXPENSES.

ERCENT OF BASE ALARY FOR 97-98 CBDOL YEAR AND .5 PERCENT FOR 8-99 SCHOOL YEAR LUS $3,500 IN

ROLL CALL

EMBERSHIPS AND XPENSES

DJOURNMENT :36 P.M.

Mrs. Silver, Mrs. Parks, Mr. Yeargain,

aye aye aye aye

aye aye aye

Mr. Yeargain Mr. Carter

MOVE FOR APPROVAL TO EXTEND THE SUPERINTENDENT'S CONTRACT TO JUNE 30, 2000 . ROLL CALL

Motion

.#43

Puckett, Walker, Carter, Bogle,

MOTION CARRIED 7-0 .

MOTION: SECOND: PPROVAL TO mnoD THE DPERINTENDENT'S DETRACT TO JUNE 3, 2000.

Mrs. Mr. Mr. Mr.

Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

no aye aye aye

aye aye aye

CARRIED 6 aye, 1 no.

A D J 0 URN M E N T There being no further business, the meeting adjourned at 8:36 p.m. The motion-for adjournment was made by Mrs. Parks and seconded by Mr. Carter. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

22

73

MINUTES OF THE REGULAR MEETING OF FEBRUARY 2, 1998

M-23

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

by the , 1998.

Board

of

Education

this

day

of

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

Witness my hand and seal of this School District this febraztri-/ â&#x2013; 1998

) 7'^^

Clerk, Oklahoma City Board of Education (SEAL)

23

day

74

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-1-

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89

OKLAHOMA COUNTY,

OKLAHOMA,

OF

MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, TUESDAY, FEBRUARY

17, 1998, AT 6:00 P.M. PRESENT:

Ron Bogle, District 1 Jennifer Puckett, District Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6

President Member Vice President Member Member

ABSENT:

Thelma R. Parks, District 5 Tom Yeargain, District 7

Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate General Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

TO

ORDER

CALL TO ORDER

Mr. Ron Bogle called the meeting to order at 6:10 p.m. ROLL

ROLL CALL

CALL

At the time of the Roll Call, five (5) members of the Board were present. Mrs. Parks arrived at 6:19 p.m, and Mr. Yeargain arrived at 7:23 p.m.

EXECUTIVE MOTION: SECOND:

SESSION

Mrs. Silver Mr. Carter

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING JkDMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); D. CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1).

ROLL CALL

Mrs. Puckett, Mr. Walker, Mr. Carter,

MOTION CARRIED 6 - 0 .

Mrs. Silver, Mrs. Parks, Mr. Bogle,

aye aye aye

aye aye aye

The Board went into Executive Session at 6:1

Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Thelma R. Parks, Jennifer Puckett, Michael Carter, Kenny Walker, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Mr. Bill Bleakley, Legal Counsel; and Rosa Lambeth, Board Clerk. 24

R.//44 EXECUTIVE SESSION 6:11 P.M.

75

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-2 f

IN

OPEN

MOTION: SECOND: ETURN TO OPEN lEssioN P.M.

i-.n

SESSION

Mr. Carter Mr. Walker

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

MOTION CARRIED 7 - 0.

Mrs . Silver, Mrs . Parks, Yeargain, Mr.

aye aye aye aye

Mrs. Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

aye aye aye

The Board reconvened at 7:23 p.m.

Tom Yeargain, District 7 Board member, gave the invocation and led the pledge of allegiance. The Southeast Air Force JROTC presented the colors under the direction of Sgt. Darrel Bodenhamer, Instructor.

KERODDCTION OF ISITORS

INTRODUCTION

0 F

VISITORS

Mr. Yeargain introduced his wife, two daughter-in-laws, son, and grandchild. Mr. Bogle commended Mr. Yeargain on the sacrifices he made during the past four years as a Board member. Mrs. Parks noted that the Honorable Vicki Miles LaGrange was present and was going to be installing her as a Board member.

iOAE® RECOGJillTIONS

BOARD

RECOGNITIONS

Recognition of Southeast JROTC Drill Team who has earned the title of Best Overall Air Force JROTC Drill Team in the Nation. Dr. Crawford presented Mr. Yeargain with a plaque proclaiming him an Outstanding Board Member for the past four years. He also presented Mrs. Parks a placque for completing another four-year term. Dr. Crawford presented Mr. Bogle with a replica of the gavel for his years of leadership as Board President.

Mr. Bogle requested a reorder of the agenda to bring forward Item 3a to approve the superintendent's contract. The agenda was reordered without obj ection.

MOTION; SECOND: I. #46 DVE TO RATIFY SUPERINTENDENT'S JONTRACT

Mrs. Parks Mr. Yeargain

MOVE TO RATIFY THE SUPERINTENDENT'S CONTRACT, ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,

Mrs. Silver, Mrs. Parks, Yeargain, Mr.

aye aye aye aye

MOTION CARRIED 7-0. 25

aye aye aye

76

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998

BOARD RECOGNITIONS

continued

Mr. Yeargain stated that the Board had made great strides in the past three years. He said that the district was doing better financially and academically, and the future looked bright. He stated that he was proud to have served on the Board, and treasured the friendships he had made. MR. BOGLE CALLED FOR RECESS AT 7:46 P.M,

REORGANIZATION

O F

THE

BOARD

REORGANIZATION 01 THE BOARD

OATH OF OFFICE ADMINISTERED TO:

OATH OF OFFICE

The Honorable Vicki Miles-LaGrange, United States District Judge for the Western District of Oklahoma, administered the Oath of Office to Mrs. Thelma R. Parks, District 5. Mr. Frank Kellert, former Board member of District 2, administered the Oath of Office to Mr. Micael Chandler, District 7.

ROLL CALL FOLLOWING THE SEATING OF NEW MEMBERS

On the roll call Jennifer Puckett, present; Terri Silver, present; Kenny Walker, present; Thelma R. Parks, present; Michael Carter, present; Micael Chandler, present; Ron Bogle, present.

COMMENTS:

Mrs. Parks stated that it had been her pleasure to serve on the Board with Mr. Yeargain for the last four years. She expressed her appreciation to the other Board members, and she was looking forward to working with them for another four years. Her main focus was on the children of the district.

Mr. Chandler expressed appreciation to his friends and family for coming to support him. He said his main purpose in becoming a Board member was to help make the district a better one. Mr. Bogle said it had been an honor, and a rewarding experience, to serve as Board President for the past three years. During the last three years, the district had achieved many of it's goals. He pointed out that the Board had willingly worked together as a team displaying courage by making strong decisions for the district. He encouraged the Board to stay strong and to continue offering its leadership to the cor^imuni ty.

ELECTION OF BOARD PRESIDENT AND VICE-PRESIDENT FOR 1998-99

(Board Policy B-10: BOARD ORGANIZATIONAL MEETING) (Superintendent to preside only for the election of the President of the Board of Education for 1998-99.) 26

MRS. THELMA R. PARKS, DISTRICT 5 AND MICAEL CHANDLER, DISTRIC 7

77

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998

ELECTION OF BOARD PRESIDENT AND VICE-PRESIDENT FOR 1998-99

1. L#47 IRS. TERRI SILVER iOARD PRESIDENT .998-99

continued

BOARD PRESIDENT

With the Superintendent presiding, nominations for the Board presidency were opened. Mr. Bogle nominated Mrs. Silver for Board president. No other nominations were made. Mr. Carter seconded the motion. Mr. Bogle moved that Mrs. Silver be elected by acclamation.

ROLL CALL; On the roll call Jennifer Puckett voted aye; Terri Silver voted abstain; Kenny Walker voted aye; Thelma R. Parks voted aye; Michael Carter voted aye; Micael Chandler voted aye; Ron Bogle voted aye.

I. #48 IRS. TERRI SILVER iLECTED BY

Mrs. Terri Silver, was elected President of the Oklahoma City Board of Education for 1998-99 by acclamation.

lCCLAMATION

2. L#49 IR. KENNY WALKER SOARD VICEâ&#x20AC;¢RESIDENT 1998-99

VICE-PRESIDENT

Mrs. Terri Silver, Board President, opened nominations for VicePresident of the Board. Mrs. Parks nominated Mr. Kenny Walker for VicePresident. Mr. Bogle moved that Mr. Walker be nominated by unamimous consent.

ROLL CALL: On the roll call Jennifer Puckett voted aye; Kenny Walker voted aye; Thelma R. Parks voted aye; Michael Carter voted aye; Micael Chandler voted aye; Ron Bogle voted aye; Terri Silver voted aye. L.#50 IR. KENNY WAIKER T-EOTED BY INAMIMOUS CONSENT

Mr. Kenny Walker, was elected Vice-President of the Oklahoma City Board of Education for 1998-99 by unanimous consent.

ORGANIZATION OF THE BOARD AND THE ELECTION AND/OR APPOINTMENT OF OTHER OFFICERS L.#51 TiBCTION OF SOARD OFFICIALS DR 1998-99

Mr. Bogle made the motion, seconded by Mrs. Parks, clerks and other officers for 1998-99 as follows:

3.

a. b. c. d. e. f. g. h.

Clerk Deputy Clerk Encumbrance Clerk Assistant Encumbrance Clerk Minute Clerk Treasurer Assistant Treasurer Designated Purchasing Agent

for the election of

Rosa Lambeth Joyce Henderson Nick Kelly Kevin Berry Rosa Lambeth Sandy Henry Sue Alford Belfry Dean

Mr. Chandler asked if the position of minute clerk was a bonded position. Ms. Carter stated that it was not a bonded position.

ROLL CALL; On the roll call Jennifer Puckett voted aye; Kenny Walker voted aye; Thelma R. Parks voted aye; Michael Carter voted aye; Micael Chandler voted aye; Ron Bogle voted aye; Terri Silver voted aye. 27

78

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998

M-5 SPECIAL COMMENTS MRS. SILVER CALLED FOR A RECESS.

THE BOARD RECONVENED AT 8:35 P.M.

ANNUAL READOPTION OF BOARD'S WRITTEN POLICIES MOTION: SECOND:

Mr. Carter Mr. Walker

MOVE APPROVAL OF THE READOPTION OF BOARD'S WRITTEN POLICIES, SUBJECT TO THE UNDERSTANDING THAT ALL POLICIES NOT ESTABLISHED BY LAW AND/OR CONTRACTUAL ARRANGEMENTS MAY BE CHANGED THROUGH BOARD ACTION AT ANY TIME. (POLICY READOPTION DURING THE REORGANIZATION MEETING IS REQUIRED IN BOARD POLICY B-30: BOARD POLICY ADOPTION AND REVIEW.) ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Carter, Mrs . Silver,

Mrs.. Puckett, Mr. Walker, Mr. Chandler,

aye aye aye aye

R.#52 APPROVAL OF THE READOPTION OF BOARD"S WRITTEN POLICIES

aye aye aye

MOTION CARRIED 7-0 . CITIZENS’ COMMEN

CITIZEN S' COMMENTS

Janice Ashlock, patron, spoke about teachers in middle schools. She said that there were students leaving some of the middle schools due to the teachers in those schools. Mary Dinkins, patron, PTA President of Thelma R. Parks Elementary School, stressed the importance of approving the additional computers for the school. She noted that Parks Elementary was designed as a magnet school for foreign language and computer technology. She pointed out this implied that Parks school would have more computers than the other schools. She said there were even some classrooms without computers. She requested a response in writing concerning purchasing the additional computers and licenses. Jemal Aziz, patron, problems. He said computers, and the classes. He stated for the children at

noted that Parks Elementary School had two major that the first problem dealt with the shortage of other problem concerned overcrowded kindergarten it was important for the Board to do what was right Parks Elementary School.

Clarence Bostic, patron, expressed his appreciation to the Board and Mr. Eddie Griffin for the opportunity the six graders of Hoover Middle School had been given to be involved in the basketball program at the school. The program was designed so that all 15 players would have a chance to play in the games. This allowed more parent and student participation and interest in the program.

Pamela Duncan, patron, stated that as a taxpayer, and a parent, she was concerned that students were not being allowed to use lockers at middle schools. She pointed out that many of the students did not even wear coats to school because of the added burden of having to carry them ■around school all day. Some of the reasons given for not using lockers at.' Jefferson Middle School were guns, knives and drugs. She said that academics and emotional well-being was important for students; however, physical health was also just as important.

u

Juanita Wiles, patron, representing the NAACP, stated she would be addressing two issues. One issue involved the slave auction at Western Village Elementary. She pointed out that teachers should build a student's self-esteem, not tear it down. Although slavery was a part of history, she felt it could be taught in an non-offensive manner. In further study of the school, she found that the students were not allowed recess. The second issue was Parks Elementary School. She felt that Parks Elementary should not be denied computers, and asked the Board to reconsider the motion. 28

z

79

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-6

CONSENT

AGENDA

Recommend approval of the following consent agenda items: MOTION; SECOND; I. #53 APPROVAL OF THE JONSENT AGENDA

Mr. Chandler Mr. Bogle

MOVE FOR APPROVAL OF THE CONSENT AGENDA ITEMS,

ROLL CALL

Mr. Bogle, Mrs. Parks, Mr. Carter, Mrs . Silver,

Mrs. Puckett, Mr. Walker, Chandler, Mr.

aye aye aye aye

aye aye aye

MOTION CARRIED 7-0. NOTE: Mr. Bogle asked that item #9810102 and #9810070 be removed from encumbrances for discussion. Mrs. Parks asked that items #9809701, #9809702, #9809802, #9809827, #9809877, #9809937, #9809938, #9809960, #9810118, #9809878, and #9810119 be removed from the encumbrances for discussion. Mr. Chandler requested that the legal report be stricken from the consent agenda, and Mr. Bogle requested that the treasurer's report be stricken from the consent agenda. Mr. Kelly stated that there was a treasurer's report included in the consent agenda. Mr. Bogle requested that the treasurer's report be removed from the agenda for question.

Mrs. Silver noted that the Board needed to set a time and date for items two and three, listed in the personnel, payroll, and encumbrance section. The date of March 30, 1998, was set for the hearing of Linda Clark, and March 26, 1998, was set for the hearing of Charles West. Both meetings would begin at 6:00 p.m. at the administration building. Mr. Bogle asked if the $54,000 encumbrance for HOSTS Corporation was for the senior reading program. Mr. Dean responded the amount was for a overall purchase from the original program that was made earlier in the year. Mr. Bogle requested a cost analysis of the HOSTS program. Mr. Bogle asked if Seeworth was associated with the district's alternative schools and was it site specific. Mr. Dean responded it was a Board approved contract for alternative education. Dr. Sconzo responded it was located at the Willard facility, and was part of the grant for alternative education.

Mrs. Parks asked about encumbrance #9809702 to United Systems, Inc., and what was included in the purchases. Mr. Dean responded that the encumbrance was for computer purchases for the SAVE program which was one of the alternative programs and included computers, workstations, multimedia kits, and printers for student use. Mrs. Parks asked if the budget included computers when the program was set in place. Dr. Sconzo responded that the alternative education grant did include budgeted funds in the application for instructional equipment. Mrs. Parks asked if each student in the SAVE program would have an individual computer with this expenditure. Dr.' Sconzo stated that although there were only 14 0 students in the SAVE program, not every student would have his or her own computer. Mrs. Parks asked about the encumbrance #9809756 to Computer Associates and stated that she understood the district had bought all the computers needed at this time. Mr. Dean responded that the purchase from Computer Associates was for the communications department for a printer and other supplies for the office. Mrs. Parks asked why the communications department needed new equipment. Mrs. Reid responded that her office needed a printer with the capability to do graphics.

Mrs. Parks asked about encumbrance #9809802 which was for Judy Roy. Mr. Dean responded that the encumbrance was for reimbursement to Judy Roy for travel expenses to attend the National Title 1 Conference in San 29

80

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-7

CONSENT

AGENDA

continued

Antonio, Texas. Mrs. Parks asked if encumbrance #9809827, American Guidance Service, was for a service or a program. Mr. Dean explained that the encumbrance was for instructional material through Title 1 funds for Moon Middle School. Mrs. Parks asked if the purchase was related to direct guidance or a reading program. Dr. Sconzo said the purchase was for reading material related to standardized test preparation. Mrs. Parks asked about the encumbrance #9809877 to Harry's TV. Mr. Dean stated this encumbrance was for TVs and 1 VCR for Nichols Hills Elementary School. Mrs. Parks said she understood that Nichols Hills Elementary School was well-equipped with everything it needed, and wondered about this encumbrance. Dr. Sconzo noted that all schools receive a per-pupil allocation for general fund budget for instructional supplies or equipment. The school then had a choice on how it wanted to spend it's budget. Mrs. Parks commented that she had noticed a number of encumbrances for Springall Travel and asked who was using this service. Mr. Dean responded that encumbrance #9809937 was for airline travel for Mr. Butchee to attend the NCA Commission on Schools meeting in late March. Encumbrance #9809938 was to reimburse him for his travel expenses.

Mrs. Parks asked about encumbrance #9809960 which was to Springall Travel in the amount of $6,375.00. Mr. Dean responded that the encumbrance was for six special education services personnel who were planning to attend the National Institute in Legal Issues in Educating Individuals with Disabilities Conference in Nashville, Tennessee. Mrs. Parks asked about what euncumbrance #9810119 to Springall was for. Mr. Dean responded that encumbrances #9810117, #9810119, and #9810120, were for registration, travel, and reinbursement for Mrs. Silver to attend the Council for Great City Schools Conference.

Mr. Bogle explained that he was trying to clarify that the Board accepts the treasurer's report in the Board packet as part of the consent agenda, although it is not actually presented in the meeting. Mrs. Silver responded that the Board was actually accepting, not approving, the treasurer's report, pending audit. Mr. Kelly pointed out that the report was more an informational document. Mrs. Silver stated that Mr. these items have to be listed even if there is not a report. Chandler stated the treasurer's report did not contain any useful However, the information that he could use in decision making, spreadsheet regarding cash receipt was informative. Mr. Bogle asked if the Board moved to strike the treasurer's report and if they had to vote on it. He felt that if the treasurer's report was presented as a informational report, then it should be stricken from the consent agenda. Mrs. Silver asked if the Board could vote to accept the report, then vote to approve the receipt of the treasurer's report. She noted that her concern in striking the report was that there would be no record of receiving the report. Mr. Chandler moved that the Board acknowledge receipt of the treasurer's report. Mr. Bogle seconded the motion. Mrs. Puckett stated that she felt that the treasurer's report, and the legal report, should be removed from the consent agenda. Mrs. Silver requested that the policy be brought back for review at the next Regular Board meeting to discuss the agenda and the way the items are listed.

VOTE ON ENCUMBRANCES ROLL CALL

Mr. Bogle, Mrs. Parks, Mr. Carter, Mrs. Silver,

Mrs. Puckett, Walker, Mr. Chandler, Mr.

aye aye aye aye

MOTION CARRIED 7-0

30

aye aye aye

R.#54

VOTE ON ENCUMBRANCES

z

81

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-8

VOTE ON TREASURER'S REPORT . #55 DVE TO CKNOWLEDGE ECEIPT OF THE REASDRERâ&#x20AC;&#x2122;S REPORT

MOVE THAT THE BOARD ACKNOWLEDGE RECEIPT OF THE TREASURER'S REPO

ROLL CALL

Mr. Mrs . Mr. Mrs .

Bogle, Parks, Carter, Silver,

Mrs . Puckett, Walker, Mr. Mr. Chandler,

aye aye aye aye

aye aye aye

MOTION CARRIED 7-0.

(I) Approval of Minutes of Previous Meeting(s] (II) Legal Report (III) Treasurer's Report (IV) Purchasing and General Business (V) Personnel, Payroll, and Encumbrances MINUTES OF PREVIOUS MEETING(S) Regular Board Meeting, February 2,

II

LEGAL REPORT - LEGAL REPORT WAS STRICKEN FROM THE CONSENT AGENDA

III

TREASURER'S REPORT

IV.

PURCHASING AND GENERAL BUSINESS

NOTE;

ECOMMEND APPROVAL O PURCHASE

Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered.

A.

Recommend approval to purchase serving line equipment for use at various school cafeterias from Oswalt Restaurant Supply Company, who submitted the low quotation. This expenditure in the total amount of $8,716.00 is to be charged to Child Nutrition Services. Six (6) quotations were mailed and three (3) returned. (David Remy)

B.

Recommend approval to purchase art supplies for use by the Supply Department (warehouse stock) from the following companies who submitted the low quotations (16 mailed - 12 returned). (Belphry Dean)

lERVmG LJJME

iQUIPMENT

ECOMMEND APPROVAL O PURCHASE ART APPLIES

1998

$

89,748.11 1,075.38 13,872.92 16,740.16 1,091.90 1,060.02 2,726.40 2,119.04 2,105.23 $ 130,539.16

Bowlus School Supply Nasco Standard Stationery Beckley Cardy Inc. Dick Blick Company School Specialty Sax Arts & Crafts Elgin School Supply National School Supply Total

These purchases are to be charged to General Fund Account 811-000-3200-610-00-0000-000-039. ECOMMEND APPROVAL IF READING PROGEAF JBRARY RESOURCES ROM ELECTRONICS lOOKSHELF

C.

Recommend approval of reading program/library resources, site license and technical support from the Electronics Bookshelf in the amount of $9,890.55. This expenditure is to be charged to account #823-511-1000-650-494-000000-520 and has been approved on our Federal Educational Grant and/or programs. (Dr. Guy Sconzo) 31

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998

M-9 PURCHASING AND GENERAL BUSINESS

D.

continued

Recommend approval to purchase printing supplies/offset bond for use by Print Shop (Graphics) from the following companies who submitted the low cruotations (10 mailed 5 returned); (Belphry Dean)

{ECOMMEND APPWA CO PURCHASE PRINTING SUPPLIES OFFSET BOND FOR JSE BY PRINT SHOP

$21,863.00 1.486.51 11,125.68 4,896.50 $39,371.69

Zellerbach-Mead A B Dick Products Company Resource Net Unisource Total

These purchases are to be charged to account #811-0002524-610-000-0000-000-058 . V. PERSONNEL, PAYROLL, AND ENCUMBRANCES

Heard for his resignation from employment with the District. (Tammy Carter) 2.

Consideration and vote to receive the Superintendent's recommendation for the dismissal of Linda Clark from the District and to set a date, time and place for a hearing on the Superintendent' s recommendation. (Tammy Carter)

3.

Consideration and vote to receive the Superintendent's recommendation for the dismissal of Charles West from the District and to set a date, time and place for a hearing on (Tammy Carter) the Superintendent' s recommendation.

4.

Approval of items 4a, 4b, and 4c as listed below. Vern Moore, Mr. Belphry Dean)

a.

Approval to issue 1997-98 purchase orders following payroll for March 1998.

â&#x20AC;&#x2122;.0. NO.

9820033 9820034 9820035 9820036

FUND

to encumber

the

AMOUNT

OCAS CODE

$10,250,000.00

GENERAL FUND 8-11-000-5300-100 SALARY BUILDING LEVY 8-21-000-5300-100 SALARY CHILD NUTRITION 8-22-000-5300-100 SERVICES FUND SALARY FEDERAL FUNDS 8-23-000-5300-100 SALARY

PERSONNEL, PAYROLL, AND ENCUMBRANCES

(Dr.

$

300,000.00

$

500,000.00

$

800,000.00

continued

Approval for ratification of January 1998, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1997-98 General Fund Salary 1997-98 Building Fund Salary 1997-98 Child Nutrition Services Fund Salary 1997-98 Federal Funds Salary

Approval of Personnel following pages.

and 32

Encumbrances

$ 9,163,207.27 $ 255,621.03 $ 369,727.52 $

668,438.02

as

listed

on

the

83

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-10=

Personnel Report

Recommend that the following persons''be employed as of the effective date specified; and that 'contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, retirements, and resignations be approved as listed. (Dr. Vern Moore)

11 21 22 23 31

NOTE:

-

General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue

Board members receive material on encumbrances prior to a Board meeting and have an opportunity to review information provided and to call the administrative staff for clarification on these items or to have questions answered.

Certification of Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9809590 to 9810181 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.

Konrad VanDerB^rg Internal Auditor

33

February 11. 1998 Date

84

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17,

1998 M-lls

PERSONNEL AND ENCUMBRANCES

(Continued)

PERSONNEL EMPLOYMENTS

EFFECTIVE SCHEDULE STEP/LANE DATE

SITE/ ASSIGNMENT

NAME PROFESSIOMAL-TECHNK :al

:

ANNUAL SALARY HOURLY RATE

Luann Buchina

Classen Adjunct German Instructor

02/04/98

435/00

$14.75

Stephanie Hall

Southeast Adjunct Social Studies Instructor

01/20/98

435/00

14.75

Special Education 02/05/98 Services Orientation and Mobility Specialist

723/01

$22,478.00

PROFESSIOMAL-TECHNK :a Ii : Judith Nugent

CERTIFIED:

Hank Danker

Edwards PE/Title I Teacher

02/02/98

01/03/BA

$23,170.00

Patrick Dennis

Roosevelt Technology Education Teacher

01/20/98

04/03/BA

25,115.00

Michelle Johnson

Star LD Teacher

01/20/98

03/08/BA

25,865.00

Louis Lyon

Southeast Math Teacher

02/02/08

01/03/MA

24,200.00

Karen Paruolo

Wilson 2nd Grade Teacher

01/20/98

01/07/BA

24,300.00

Wesley Phillips

Garden Oaks 5th Grade Teacher

01/30/98

01/03/BA

23,170.00

Jeanne Proto

Hayes .5 LD/MR Teacher

01/22/98

03/03/BA

12,180.00

Althea Rogers

Sequoyah 1st Grade Teacher

02/02/98

01/03/BA

23,170.00

Rod Ryan

01/26/98 Jefferson Social Studies/Math Teacher

01/03/BA

23,170.00

10

34

85

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-12?

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

NAME

SITE/ ASSIGNMENT

EFFECTIVE SCHEDULE DATE STEP/LANE

ANNUAL SALARY

CERTIFIED: contâ&#x20AC;&#x2122;d Jamie Scott

Northeast Biology/Chemistry Teacher

01/28/98

01/03/BA

$23,170.00

Special Education Services Speech Language Pathologist

01/12/98

03/03/MA

25,445.00

Audre Ausby

Child Nutrition Warehouseman

01/15/98

163/01

$11,057.00

Gloria Blackmon

Grant Entry Kitchen Assistant

01/21/98

471/01

4,480.00

Karen Knight

Northwest Classen Entry Kitchen Assistant

01/21/98

471/01

4,480.00

Angie Boyce

Lafayette CSA

01/29/98

101/01

$ 7,813.00

Sarah Childs

Star Spencer HOST Assistant

01/20/98

101/01

7,813.00

Jonathan Cory

Coolidge 01/23/98 Bilingual Assistant

103/01

8,021.00

Brenda Diggs

Prairie Queen MR Assistant

02/02/98

103/01

8,021.00

Marlene Ford

Stonegate Autistic CSA

01/20/98

103/06

8,990.00

Kerrie Frick

Southern Hills Day Care Assistant

01/28/98

104/01

8,080.00

John Fuller

01/22/98 Douglass Bilingual Assistant

103/01

8,021.00

Tracy Greenroyd

Stonegate Autistic CSA

01/28/98

103/01

8,021.00

Christina Walenciak

CHILD NUTRITION:

CLERICAL:

11

35

86

M-13:

PERSONNEL EMPLOYMENTS

NAME

SITE/ ASSIGNMENT

EFFECTIVE SCHEDULE DATE STEP/LANE

ANNUAL SALARY

CLERICAL: COnt'd Rachel Hernandez

Pierce 01/26/98 Bilingual Assistant

103/05

$ 8,652.00

Deborah Leal

John Marshal MH Assistant

01/21/98

103/01

8,021.00

Laura Minjarez

Even Start Program Parent Facilitator Technician

02/02/98

165/03

12,503.00

Judy Hard

Rockwood CSA

02/02/98

101/01

7,813.00

Jose Ocha

Lee 01/30/98 Bilingual Assistant

103/01

8,021.00

Martha Pierce

Shields Heights .8 Bilingual Assistant

01/26/98

103/04

6,629.60

Maria Rivas

Shidler 01/09/98 Bilingual Assistant

103/01

8,021.00

Mary Walker

Heronville 01/26/98 Principal Secretary

126/06

10,453.00

Fan Zhang

Gatewood/Stonegate 01/23/98 Bilingual Assistant

103/02

8,119.00

Rodney O'Neal

Parmelee Custodian

01/26/98

164/01

$11,607.00

Anthony Spigener

Telstar 01/22/98 .5 Custodial Worker

158/01

5,556.00

Supply Recevlng Foreman

01/26/98

168/01

$13,822.00

Transportation Bus Assistant

01/23/98

104/01

$ 5,050.00

CUSTODIAL SERVICES:

SUPPLY:

Phillip Newton TRANSPORTATION : Juanita Reif

12

36

87

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-14 = PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

NAME

SITE/ ASSIGNMENT

EFFECTIVE SCHEDULE DATE STEP/LANE

ANNUAL SALARY

RETURNED FROM LEAVE OF ABSENCE:

CLERICAL: Robin Smith

Fillmore 01/22/98 Preschool Assistant

13

37

104/06

$ 8,718.00

0»

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-15:

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL SEPARATIONS

SITE/ ASSIGNMENT

NAME

EFFECTIVE DATE

ABlkNDONED POSITIONS: PROFESSIONAL-TECHNICAL: Antonio Reyes

About Face Academy Drill Instructor

01/16/98

Star Spencer Instrumental Music Teacher

12/16/97

Parmelee SED Assistant

01/15/98

CERTIFIED:

Terry Hutchinson

CLERICAL:

Jeff McIntire RETIRING:

PROFESSIONAL-TECHNICAL: Janice Harrison

Curriculum Services Executive Secretary

06/30/98

Prairie Queen Principal Secretary

03/15/98

CLERICAL: Helen Hicks

14

38

89

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-16:

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CERTIFIED:

Bryan Dunn

Taft/Math Teacher

02/02/98

Cynthia Smith

Eugene Field/Preschool Teacher

01/30/98

Johnson/Entry Kitchen Assistant

02/03/98

Rebecca Burgess

Ridgeview/Principal Secretary

01/13/98

America Ceballos

Douglass/ESL Assistant

02/02/98

Latricia Hood

Putnam Heights/.60 EDK Assistant

02/23/98

Hau Le

Stonegate/Bilingual Assistant

02/13/98

Arturo Nieto

Hispanic American Student Services/ Immigrant Technician

02/02/98

Marvin Rivers

Northeast/Scanner

01/23/98

Ana Maria Zapata

Jackson/Bilingual Assistant

01/14/98

Hayes/Custodial Worker/Entry Kitchen Assistant

01/19/98

Zira Ponds

Bus Assistant

01/16/98

Dianna Thompson

Bus Driver

02/06/98

CHILD NUTRITION: Maeletha Gordon

CLERICAL:

CUSTODIAL SERVICES!

Paulla Tisdale

TRANSPORTATION:

15

39

90

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-17

BOARD 1.

MEMBER S'

BUSINESS/COMMENTS

Consideration of Level II Appeal from Student #1, concerning his long-term suspension from Harding Middle School. (Rosa Lambeth)

Option 1

CONSIDERATION OF JWEL II APPEAL FROM STUDENT #1 CONCERNING LONGEERM SUSPENSION FROM HARDING MIDD SCHOOL

I move that the Board uphold the Level I Hearing Officer's decision and continue the suspension as ordered. Option 2

I move the Board overrule the Level I Hearing Officer's decision and reinstate the student at the school effective ____ DATE______ .

MOTION: SECOND:

Mr. Carter Mr. Walker

MOVE THAT THE BOARD UPHOLD THE LEVEL I HEARING OFFICER'S DECISION AND CONTINUE THE SUSPENSION AS ORDERED.

ROLL CALL

Mr. Mrs. Mr. Mrs .

Bogle, Parks, Carter, Silver,

aye aye aye aye

Mrs. Puckett, Mr. Walker, Mr. Chandler,

aye aye no

El.#56 OVE THAT THE BOARD UPHOLD THE LEVEL I HEARING OFFICERâ&#x20AC;&#x2122;S DECISIO AND CONTINUE THE SUSPENSION AS ORDERED

MOTION CARRIED 6 aye, 1 no.

Reference: Board policy B-28-R2: Hearing Order for Level II Student Appeals Appeal is based on the previously provided evidence and record only.

2.

1996-97 Annual Audit Report by Angel, (Nick Kelly)

Johnston,

and Blasingame.

Mr. Nick Kelly, Director of Budget and Financial Management, introduced Mr. Darrell Johnston, Angel, Johnston, and Blasingame, P.C., Certified Public Accountants, who have completed their second year as the district's auditors. Mr. Johnston presented the results of the external audit for the 1996-97 fiscal year. He said the final audit exit conference was required under Oklahoma law. Therefore, as the district's auditor, he was required to discuss the audit and give the Board an opportunity to ask questions. He said several items were not in accordance with national standards. However, he pointed out that the State of Oklahoma does not use national standards. Mr. Johnston reminded the Board that his firm was not hired until late in the year, and, therefore, by the time his firm completed the first audit, most of the same items were already occurring in the second audit. Consequently, it was almost impossible for the district to get those items implemented. He believed that the administration had taken steps that would, in the future, take care of most of those items. Mr. Johnston said he had addressed minor items regarding the activity fund in his management letter. Although his firm could not express an opinion that the district's financial statement was in accordance with national standards, his firm was of the opinion that the financial statement was in accordance with Oklahoma Standards. 40

1996-97 ANNUAL AUDIT REPORT BY ANGEL, JOHNSTON, AND BLASINGAME

91

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998

M-18 BOARD MEMBERS' BUSINESS/COMMENTS

continued

Mr. Johnston gave a brief explanation about the combined statement of assets, liabilities and fund equity on page three, pointing out that the Board had already seen most of the information. He explained that the Board basically controlled three funds: the general fund, the building fund, and child nutrition funds. These funds were lumped in with the general fund because, under Oklahoma standards, there were no provisions for separate accounting. He said page 6 of his report explained the school district to someone who would not know anything about Oklahoma City Public Schools. Page 12 showed three categories of the district's outstanding indebtedness. The first category. Bonds Payable, referred to the bond issue. The next category. Judgments Payable, were lawsuits filed against the district which were being levied for and being paid off through property taxes. The third category. Compensated Absences, were obligations such as unused sick leave, vacation pay if someone retired, or obligations which would be paid under the district's current policy. Although there was a substantial amount of money obligated, the district would not have to pay that right now, but it was important information to know.

Pages 18 and 19 show you the special revenue funding which were a combination of the building fund and child nutrition funds. Pages 20 and 21 were what we call our fiduciary fund types. These are assets that the district was responsible for, but do not directly control. Mr. Johnston referred to page 28 as the schedule of findings and question costs, reportable conditions, or items in the accounting system that needed to be strengthened to make the accounting of the district's assets more controllable. For example, the district's computer system was not conductive to getting financial data on a timely basis. Basically, there were two systems: one for payroll, and the other for accounts payable. The two systems do not communicate very well; consequently, entries are made manually which should be generated directly from a computer. Pages 31 through 35 are what we call the disposition of last year's audit exception. There are several issues in this section that were not as material as the reportable conditions. However, they are things that would help improve accountability of the district's assets. At the conclusion of his report, Mr. Johnston said he was available for questions from the Board. Mrs. Parks commended Mr. Johnston for a thorough report. She expressed concerns about fundraisers, and the perception that outside fundraisers believe they can spend the money as they choose. She agreed with Mr. Johnston's recommendation. During her term as a Board member, she continually pointed out that the money should be deposited in the activity fund account, rather than in separate accounts.

Mr. Johnston said his audit revealed that some booster clubs, PTOs, etc., were using the district's property, sales tax exemption number, and employer ID number on their bank accounts. In other words, they were enjoying the district's benefits, but they were not putting money into the activity fund, nor were they following the same procedures as everyone else. Mr. Johnston cited the All City Athletic Conference, and the Middle School Athletics as two organization whose monies were not going into an activity fund account. He said the district had a very detailed procedure list which was quite good, but outside groups were not required to follow procedures. Mrs. Parks asked how often the district should conduct site reviews of activity funds. Mr. Johnston replied that the internal auditor should conduct an intensive review at least once, then follow up with an annual update.

Mr. Walker asked if the teachers' salaries were on the expenditure side o,f the general fund balance, non-instructional services, and whether Mr. Johnston's firm determined line items and how they were broken out. Mr. Johnston replied that teacher salaries, books, and supplies used in the classroom were instructional expenditures. Operational and noninstructional services were primarily child nutrition programs. Although he took the district's numbers and rolled them into bold code, his firm did not determine how items were broken out. Referring to line items in the budget, Mr. Johnston said the district's computer system should generate information in a format which enables the Board to know and where it stands at any point in time.

41

92

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M~19

continued

BOARD MEMBERS' BUSINESS/COMMENTS

Mr. Walker inquired about the management letter, saying that he thought the Superintendent's car was the only vehicle leased by the district. Dr. Crawford stated that the other vehicles were actually donated. Mr. Johnston pointed out that the district's name was on the lease. Therefore, under IRS regulations, when an employee was provided a vehicle, the district must add the personal value of that leased vehicle back to the employee's wages. When asked if the district paid to lease the vehicle, Mr. Johnston replied that the Gifts and Endowments Fund paid for the lease. Credit Bureau of Oklahoma made donations to the Gifts and Endowments Fund. Mr. Bogle asked for additional information on the Gifts and Endowments Fund, noting that the fund showed a balance of $35,000. Mr. Bogle asked for clarification on the cash fund which showed a balance of over $14 million on page 1, and $11 million on the next page. Mr. Johnston explained that accounting for certain funds in the trust and agency fund were not shown, particularly on page 4, because they were kept on a different basis of accounting. The entire fund balance of $44 million was displayed on page 3. Mr. Bogle said, as a layman, he thought of the cash fund balance as being the district's contingency fund. In the past three years, that fund had been built back from pretty marginal numbers. Dr. Crawford agreed. Mr. Kelly point out that $10 million of the fund balance was approved last July. Two million dollars of that fund has been used as reserve for the current fiscal year. He said the committed balance was really closer to $8 million. Dr. Crawford added that the district would be in good shape if the $8 million stayed in reserve.

Mr. Bogle inquired about the ration of dollars spent for instruction versus dollars spent for other administrative items, and asked how much of the budget was spent for direct instructional support, and how much for other operational support. It would appear that the total expenditure was just under $208 million. He asked if that amount represented the district's total budget. Mr. Johnston said the figures were distorted because they included such things as the capitol projects and debt service, which were sinking fund payments. He suggested that those figures not be used as the district does not control them. The first two columns were primarily the one over which the district had control. Mr. Bogle said it appeared as if the district spent about 50 to 55% of its resources on direct educational support. He asked if that was a good ratio when compared to other districts. Dr. Crawford answered that it was a good reflection of what was spent on instruction versus what was spent on other things. Mr. Bogle expressed appreciation that the district was addressing the concerns regarding activity funds. He asked if the Board had to wait for the next audit to know whether progress had been made. He thought it would be helpful if the Board had a process to monitor the activity fund more closely. Mr. Johnston said there were two areas which would provide information: an internal audit, and a periodic review. Mr. Bogle asked if the Board could be given an opportunity to evaluate some of the periodic analysis of activity funds, and if Mr. Johnston could give the Board some suggestions for how it might monitor the funds.

Mr. Chandler asked if Mr. Johnston had a feel for where the district was in terms of its computer system, especially through the year 2000. Mr. Johnston responded that the district was implementing a process. Currently, there was one person in charge of payroll software. However, if something happened to that person, then the district had a major problem because that person was responsible for the conversion. Regarding the accounts payable side, he was not sure where the district stood with respect to its software. Mr. Chandler asked if the process for taking or testing inventory at the service center was adequate. Mr. Johnston responded that he wanted to do an analysis of the warehouse to get an idea of the controls in place. He felt there was a lack of control as far as how items were moved in and out of the warehouse. Mr. Chandler asked if that meant the entrances were unsecured. Mr. Johnston replied that there were areas in the warehouse where no one was present. However, he was not implying that someone could easily carry out a TV or computer, but a significant number of smaller items could be taken over a period of time. 42

f

93

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-20

continued

BOARD MEMBERS' BUSINESS/COMMENTS

Mr. Chandler said his final question related to the reserve for encumbrances. He wanted to know if someone could purchase repair parts for buildings prior to Board approval, or would they be considered after the fact purchases which the Board had to ratify. At the end of the year, was there a procedure to weed out legal commitments from open purchase orders. Mr. Johnston said the district goes through and closes out accounts at the end of the year. For example, if there was a $10 million purchase order for electricity, and only $9 million was spent, then at year end, if you thought you could spend another one-half million dollars, they would close out one-half million of it.

Referring to Mr. Johnston's report, Mr. Chandler said he could not tell if there had been testing on that area. He noticed there was a $34 million item. Mr. Johnston responded that the biggest portion was actually payroll where contracts had been signed with employees, but had not been paid to them. The checks would be given in July and August. He said his firm does test in that area. Mr. Carter commented on the technology plan. He said he would support the programs that increased the district's efficiency, helped in the area of purchases, work orders, and also streamlined cost. He wanted to know what avenues we were looking at which would solve the problems discussed tonight. Mr. Johnston said several years ago, the district conducted a school-wide evaluation of its computer system, its software and its hardware requirements. Since that time, technology had changed significantly. Mr. Johnston believed the district should have a plan of action to change the software, particularly in the accounting department, which was the biggest problem. Personnel in that department were doing the best they could, but there were certain limitations when doing accounting by hand.

Mrs. Parks expressed concern about an item on page 5 of Mr. Johnston's report which stated that materials were sometimes purchased for one project, but not funds were allocated for that amount. The materials were purchased and charged to one project, but actually used on another project. She acknowledged Mr. Johnston's recommendation that the district try to determine and allocate the actual cost to various projects, but questioned if we were moving in that direction. She also asked the status of bond issue projects and how much money had been allocated on those projects. Dr. Crawford responded that an updated report would be forthcoming within the next 20 to 30 days. Mr. Wolfe had assured him that bids would be let for the remaining 14 multistory schools. Once those bids were returned, the Board would have an opportunity to review them. The report would be public and would certainly be one that he would want to be accurate. Mrs. Parks asked if the report would include plumbing and electricity, payments that had been allocated for various projects, but had not been completed. She referred to an allocation of $150,000 for electrical parts which had not been spent, but the account showed an expenditure. Dr. Crawford said the report would tell what needed to be done from this time forward to the end of the projects. There was a major overhaul in November, 1995, and we were using that as our budget amount rather than the amount given in the 1993 bond issue. Mrs. Parks asked if the accounts where monies had been allocated would be reconciled. Dr. Crawford responded that it would be clear what it was about when the Board reviewed the report. Mrs. Silver asked if Mr. Johnston's firm reviewed the district's policy concerning Policy D-09; Activity Fund Exemptions and whether the policy contained everything it needed, or, does the district need to review the policy. Mr. Johnston responded that his firm reviewed the policy and found it to be good. He did note that there were certain things the district could not give up, such as gate proceed monies, such should not be allocated to groups outside of the district. If a group did not come to you and ask for an exemption, then the district would not know about them. Mrs. Silver asked if the groups that asked for exemption would be covered under policy. Mr. Johnston responded that the way the law was written, if a group asked for exemption, and the district granted it, then they would be covered. They could operate with the understanding that they were separate from the district and not be able to use 'the sales tax or school ID number on their bank accounts.

43

94

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998

M-21 continued

BOARD MEMBERS' BUSINESS/COMMENTS

Mrs. Silver asked if we were clear on what funds the enterprise schools could use. If they were 501C, then they were automatically eligible to be exempt from the activity fund. Mr. Johnston responded that based on discussions with attorneys, and the state auditor's office, if enterprise schools got an exemption, they could be outside of the school district. Mrs. Silver asked if there were a list of funds inappropriate for any groups to be raising. Mr. Johnston answered that any group using the school to generate funds, or conducting a fundraiser, such as a booster club wanting to sell T-shirts at a ball game, they can do that; but, just because you have a ballgame and people are attending, that does not mean the club should be able to get that revenue. Basically, because the school activity was already going on, and everybody had to pay to get in anyway. Mr. Walker asked if a group similar to the retired executive group working with the purchasing department, could help the service center with its warehouse inventory. Dr. Crawford responded that Dr. Kimball was working with Unicore, and his report would be made fairly soon.

Mrs. Puckett asked whether the Board would receive an accounting of the monies going in and out of the Gifts and Endowment Fund. Comments Mr. Bogle stated that as he reviewed the packet, there was a memorandum regarding the upcoming budget process. He again requested that the district look at reducing class size for Kindergarten through third grades, as it would impact the budget. He also asked for a more itemized list of organizations and the amount of reimbursement that the Superintendent was involved in. He noted that the Superintendent had sent numerous memos to the Board, over the past three years, regarding his concerns about the conditions of the bus fleet. He was concerned of the appearance of neglect on part of the Board for not taking more action in response to the Superintendent's concerns. It was imperative that the bus issue be addressed. He requested an item be placed on the agenda to allow the Board to formally consider the question of whether or not to ask for a bond issue to replace the bus fleet. He requested that the district look at using those dollars recovered at the end of the year and allocating those funds for investment in the bus fleet. The central focus of the district should be on the children and the Board should take the aggressive efforts to determine what to do to address those concerns. Mr. Chandler stated that bus fleet concerns were an ongoing problem with the district and always would be. If the Board did elect to spend money on updating the bus fleet, there should also be a plan developed to address the time the new buses would then be obsolete.

Mrs. Parks said that the personnel involved in developing the mission, goals and objectives for Parks Elementary should go back and review those goals so that we will not mislead patrons. She stated that the district should respond to those individuals who keep coming down and asking to make Parks Elementary the school it was supposed to be. Mr. Carter left the meeting at 10:34 p.m.

SUPERINTENDENT 1.

REPORT

Discussion of the Oklahoma City Public Schools Technology Plan 1997-2000 (Dr. George Kimball, Dr. Guy Sconzo)

Dr. Crawford stated that Dr. Kimball would give an update on the Technology Plan. He said some significant events had occurred since the first report. Dr. Kimball explained that the revised Technology Plan report'was included in the Board packet. The budget was revised for year two of the plan showing it would cost $7 million dollars to provide

44

SUPERINTENDENT'S

REPORT

DISCUSSION OF TH OKLAHOMA CITY PUBLIC SCHOOLS TECHNOLOGY PLAN 1997-2000

95

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998

M-22 SUPERINTENDENT'S REPORT

f=

continued

one classroom computer per classroom as opposed to $24 million dollars. The year one part of the plan remained unchanged due to the urgency in purchasing the fileserver with the 90 percent reimbursement discount. What the Board is being asked to do is to approve bid specifications in order to get the process going. We would have to bid for these services, which would involve multiple vendors. Recommendations would be brought to the Board based on the specifications. The commitment at this time would be to get the bid specifications to meet federal requirements and the 28-day waiting period. Dr. Crawford emphasized the importance of the district taking advantage of the program to receive this discount. Dr. Kimball said that the approved Title 3 grant constituted an approval of the district's Technology Plan. Mrs. Puckett asked if the Technology Plan addressed the needs of the payroll department that the auditor mentioned. Dr. Kimball responded that the Technology Plan involved instructional computers for the schools, and would not include administrative needs. Mrs. Puckett asked if there was a plan to get the district in better shape in regards to the payroll department. Dr. Kimball pointed out that evaluations and investigations are going on to check on these problems. The current payroll system was developed by the district and has worked, in a timely fashion, with no maintenance costs. Any new program would be very costly to the district.

Mr. Chandler stated that since the district was running out of time, it was urgent to develop realistic alternatives. Dr. Kimball said that the SunValley system currently in place is year 2000 compliant now. The mainframe operating system would have to be upgraded. Mr. Bogle noted that with the limited bonding capacity available to the district, we will have to determine if it is more important to have computers or buses. Dr. Kimball pointed out that the potential purchase plan for this year is to install wide area network and high speed access which will be functional and beneficial with the computers we currently have. The district is still pursuing every avenue of grants or gifts to provide additional classroom computers above any bond issue.

Dr. Crawford commented that he hoped the Board would allow the district to make the report in executive session regarding the HVAC litigation. He asked that the Board have a special meeting on Monday, February 23, 1998 at 5:30 to discuss the HVAC issue. He noted that over the next few meetings. Dr. Sconzo and Dr. Moore would be providing reports concerning different aspects of the instructional program in the district.

Remarks

REPORT

EDUCATIONAL

UNFINISHED

BUSINESS

(NONE)

NEW

BUSINESS

(NONE)

CITIZEN S'

COMMENTS

(NONE)

45

(when scheduled)

96

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998 M-23

BOARD

MOTION: SECOND:

MEMBER S'

COMMENTS

Mr. Walker Mr. Bogle

MOVE TO APPROVE THE 1997-98 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE OKLAHOMA CITY FEDERATION OF TEACHERS, LOCAL 2309 OF THE AMERICAN FEDERATION OF TEACHERS AFL-CIO OF OKLAHOMA CITY, OKLAHOMA AND OKLAHOMA CITY PUBLIC SCHOOLS, 1-89 OF OKLAHOMA COUNTY, OKLAHOMA. ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Chandler,

Mrs. Puckett, Walker, Mr. Mrs. Silver,

aye aye aye

aye aye aye

R.#57 MOVE TO APPROVE 1997-98 BARGAINING AGREEMENT BETWEEN THE OKLAHOMA FEDERATION OF TEACHERS, LOCAL 2309 OF THE AMERICAN FEDERATIC OF TEACHERS AFLCIO

MOTION CARRIED 6-0.

MOTION; SECOND;

Mr. Walker Mr. Bogle

MOVE TO APPROVE THE 1997-98 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE OKLAHOMA CITY FEDERATION OF CLASSIFIED EMPLOYEES, AFT-LOCAL 4574, AFLCIO OF OKLAHOMA CITY, OKLAHOMA AND OKLAHOMA CITY PUBLIC SCHOOLS, 1-89 OF OKLAHOMA COUNTY, OKLAHOMA.

ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Chandler,

Mrs. Puckett, Walker, Mr. Mrs . Silver,

aye aye aye

aye aye aye

R.#58 MOVE TO APPROVE THE 1997-98 COLLECTIVE BARGAINING AGREEMENT BETWEEN THE OKLAHOMA CITY FEDERATION OF CLASSIFIED EMPLOYEES, AFTLOCAL 4574

MOTION CARRIED 6-0.

EXECUTIVE

MOTION: SECOND;

SESSION

Mr. Walker Mr. Bogle

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A; DISCUSSION CONCERNING FACT-FINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT. ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Chandler,

Mrs. Puckett, Walker, Mr. Mrs. Silver,

aye aye aye

aye aye aye

MOTION CARRIED 6-0. Mrs. Puckett left the meeting at 11:16 p.m. Executive Session at 11:29 p.m.

46

The Board reconvened in

|R.#59

CECDTIVE SESSION 11:29 P.M.

z

97

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998

; b

F-24 RETURN MOTION: SECOND: a. #60 RECONVENE IN OPEN SESSION 12:19 A.M.

TO

SESSION

Mr. Walker Mrs. Parks

MOVE TO RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mr. Mrs

Bogle, Walker, Silver,

MOTION CARRIED 5-0. R.#61 ADJOURNMENT 12:19 A.M.

OPEN

Mrs. Parks, Mr. Chandler,

aye aye aye

aye aye

The Board reconvened in open session at 12:19 p.m.

ADJOURNMENT

There being no further business, the meeting adjourned at 12:19 a.m. The motion for adjournment was made by Mr. Bogle and seconded by Mr. Walker. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Chandler, aye; and Mrs. Silver, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

47

98

MINUTES OF THE REGULAR MEETING OF FEBRUARY 17, 1998

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Min te Clerk

Minutes

approved

STATE OF OKLAHOMA ss . COUNTY OF OKL7VHOMA

by

the

Board

of

Education

this

53^

day

of

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

witness my hand and seal of this School District this 1998.

Clerk^ Oklahoma City Board of Education (SEAL)

48

day

M- *=1

99

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 23,

1998

M-1 THE BOARD OP EDUCATION OF

OKLAHOMA,

OKLAHOMA COUNTY,

INDEPENDENT SCHOOL DISTRICT NUMBER 89

OF

MET IN SPECIAL SESSION IN THE BOARD ROOM

ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, FEBRUARY 23, 1998, AT

5:30 P.M. PRESENT;

Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6 Mike Chandler, District 7

President Vice President Member Member

Ron Bogle, District 1 Jennifer Puckett, District 2 Thelma R. Parks, District 5

Member Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk.

CALL

T O

CALL TO ORDER

ORDER

Mrs. Terri Silver called the meeting to order at 5:39 p.m.

ROLL

ROLL CALL

CALL

At the time of the Roll Call, four (4) members of the Board were present. Mr. Bogle and Mrs. Parks arrrived after the vote was taken to go into executive session.

Mr. Chandler District 7 Board Member, gave the invocation and led the pledge of allegiance.

EXECUTIVE MOTION: SECOND:

SESSION

Mr. Walker Mr. Carter

MOTION TO MOVE TO EXECUTIVE SESSION TO DISCUSS THE FOLLOWING: A. DISCUSSION OF CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACT-FINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT. ROLL CALL

Mr. Mr.

Walker, Chandler,

MOTION CARRIED 4-0 p.m.

Mr. Carter, Mrs. Silver,

aye aye

aye aye

The Board convened in executive session at 5:47

Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Thelma R. Parks, Michael Chandler, Michael Carter, Kenny Walker, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent, Mr. Bruce Day; Attorney, Mr. Rod Haggy, Attorney; Dr. Jerald Parker, Registered Professional Engineer, and Mr. Terry Wolfe, Director of Business Operations.

49

R.#62 EXECUTIVE SESSIO] 5:47 P.M.

z

100

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 23, 1998 M-2

RECONVENE MOTION; SECOND; .#63 ECONVENE IN PEN SESSION :55 P.M.

IN

OPEN

SESSION

Mrs. Parks Mr. Bogle

MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mr. Mr.

Bogle, Walker, Chandler,

MOTION CARRIED 6-0.

Mrs. Parks, Carter, Mr. Mrs. Silver,

aye aye aye

aye aye aye

The Board reconvened in open session at 9:55 p.m.

ADJOURNMENT :.#64 DJOUBNMENT :58 P.M.

There being no further business, the meeting adjourned at 9:58 p.m. The motion for- adjournment was made by Mr. Chandler and seconded by Mr. Walker. On roll call, the votes were as follows: Mr. Bogle, aye; Mrs. Parks, aye; Mr. Walker, aye; Mr. Carter, aye; Mr. Chandler, aye; and Mrs. Silver, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

50

101

MINUTES OF THE SPECIAL MEETING OF FEBRUARY 23, 1998 M-3

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

Minutes

approved

STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA

by the 19 98.

Board

of

Education

this

^2 <6^

day

of

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of<

Witness my hand and seal of this School District this , 1998.

Oklahoma City BoardT of Education (SEAL)

51

day

102

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89

OF

M-1

OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

OKLAHOMA COUNTY,

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MARCH 2, 1998, AT 6:00 P.M. PRESENT:

Ron Bogle, District 1 Jennifer Puckett, District : Terri Silver, District 3 Kenny Walker, District 4 Mike Chandler, District 7

Member Member President Vice President Member

ABSENT:

Thelma R. Parks, District 5 Michael Carter, District 6

Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate General Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

TO

lALLTO ORDER

ORDER

Mrs. Terri Silver called the meeting to order at 6:08 p.m.

ROLL

<OLL GALL

CALL

At the time of the Roll Call, five (5) present. Mrs. Parks arrived at 6:15 p.m. EXECUTIVE MOTION: SECOND:

Mr, Mr,

members

of

the

Board were

SESSION

Walker Chandler

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); Dl CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1). ROLL CALL

Mr. Mr. Mrs

Bogle, Walker, Silver,

MOTION CARRIED 5-0.

aye aye aye

Mrs. Puckett, Mr. Chandler,

aye aye

The Board went into Executive Session at 6:08 p.m.

Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Mike Chandler, Thelma R. Parks, Jennifer Puckett, Kenny Walker, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Associate General Counsel; and Rosa Lambeth, Board Clerk.

I. #65 EXECUTIVE SESSION 5:08 P.M.

/

103

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-2 IN

OP E N

MOTION: SECOND: I. #66 ^CONVENE IN )PEN SESSION ':08 P.M.

SESSION Mr. Walker Mr. Bogle

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mrs Mr. Mrs.

aye aye aye aye

Bogle, Parks, Carter, Silver,

aye aye aye

Mrs. Puckett, Walker, Mr. Chandler, Mr.

MOTION CARRIED 7-0. The Board reconvened at 7:08 p.m. Roll Call, 7 members of the Board were present.

At the time of

Mr. Ron Bogle, District 1 Board member, gave the invocation and led the pledge of allegiance. The Southeast High School Air Force JROTC presented the colors under the direction of LTC. Daryl Bodenhamer.

INTRODUCTION CESITORS

OF

INTRODUCTION

OF

VISITORS

Mrs. Parks recognized Dr. Elbert Jones, Vice President of Student Affairs at Langston University, who was attending the meeting.

tECOGNITIONS

RECOGNITIONS

Recognition of Mrs. Terri Silver, Board President, for being honored by the National School Boards' Association's National School Board Member Recoonition Program for outstanding commitment to public education through proven school board leadership.

Recognition of the following Teacher of the Year Semi-Finalists. Mary Best, Northeast High School Barbara Blanton, Wilson Elementary School Connie Jackson, Capitol Hill High School Diane Laase, Northwest Classen High School Marvin Lee, Stonegate Elementary School Vickie Newcomb, Shidler Elementary School Beverly Hayes-Reardon, Nichols Hills Elementary School Martha Roller, Taft Middle School Katie H. Snare, Kaiser Elementary School

Recognition of Mr. Mike McCarville, Host of "Open Mike Live" on KTOK Radio and Col. Paul Green, Northwest Classen JROTC Instructor, for their tremendous commitment to the Coats for Kids Program. Recognition of the following winners Decathlon Competition.

of

the

District

Academic

Overall School Teams John Marshall Hicfh School- First Place Honor Team Scholastic Team Varsity Team -

Coach -

Mina Hicks, Katie Neilson, Javier Puebla Melissa Morris, Haley Wagner Christina Evans, Antonio Littleton, Alisha Perkins, Justin Truesdale Lorna Stein

Northeast High School Honor Team Scholastic Team

Varsity Team Coach -

Second Place

Michael Cao, Isaiah McKee, Kim Agnello Ardrom Smith, Barrett Zimmerman, Alexis Brovra. Kenily Butler, Erika Woolfolk, Catherine Tilden James Hamilton

104

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

RECOGNITIONS

M-3

continued

Doucflass Hicfh School - Third Place

Honor Team Scholastic Team

Varsity Team -

Coach -

Maria Litton, Anabel Acosta, Ben Chu Manuela Herrada, Richard Hailey, Curtis Harrison Ricardo Aguilera, Victor Wixom, Jason Vanover, Melissa Punter Pam Christman

Overall Individual Students

Chu Benson, Douglass High School, First Place Melissa Morris, John Marshall High School, Second Place Manuela Herrada, Douglass High School, Third Place Recognition of the Classen School of Advanced Studies MATHCOUNTS Team Members and Coach for finishing first in the 15th Annual Central Oklahoma MATHCOUNTS Competition sponsored by the Oklahoma Engineering Foundation and the Oklahoma Society of Professional Engineers.

Team Members Ted Yeh Tuan Nguyen Marion Hall, Coach

Nathan Moore Paul Lloyd

Yonatan Tekleab Jorge Solis

Recognition of the following MATHCOUNTS coaches leadership and commitment to academic competition.

for

their

Martha Jackson, Harding Middle School Leighton Underwood, Hoover Middle School Harlena Leggins, Jackson Middle School Suzanne Butler, Moon Middle School Michelle Matthews, Rogers Middle School Iva Owens, Taft Middle School Erin McAdoo, Webster Middle School Recognition of Kevin Bogle and Andria Parker, Classen School of Advanced Studies' students, for attending the American Association of Science and the National Association of Academies of Science Convention in Philadelphia, Pennsylvania.

Recognition of Ms. Darlene Griffin and Mr. Patrick Shurden, Northwest Classen High School teachers, for being honored by the Oklahoma Council of Exceptional Children with the Maurice P. Walraven Award and the Outstanding Regular Education Teacher Award, respectively, for their contributions to education. CITIZEN S' COMMENTS Richard L. Dunkle, representing St. Anthony's Behavioral Medicine Network, complemented the district on its fine Oklahoma City Elementary School counselors that he had the opportunity to work with. He reported on the ratio of elementary counselors in the Oklahoma City district as compared to those at Putnam City. It was found that Putnam City had 1 counselor for every 736 elementary students while Oklahoma City had 1 counselor for every 1,475 students. The statewide ratio was 1 elementary counselor for every 424 students. He voiced his concern on the need for more counselors.

Vivian Miller, PTA President for Green Pastures Elementary School & Rogers Middle School, addressed her dissatisfaction on the way Green Pastures Elementary School was being managed.

Terry Harris, patron, asked the Board to continue to support the Academy at John Marshall High School. He noted many exciting and positive events that were taking place at the school. Anthony Crosby, patron, representing Green Pastures PTA, stated his concern for the continuing problems at Green Pastures Elementary School.

CITIZENS' COWMEN]

f

105

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

B

M-4 CONSENT

AGENDA

Dr. Crawford requested that the Treasurer's Report and the Legal Report be removed from the consent agenda since they did not require Board approval. He requested that the Legal Report be given prior to the Superintendent's Report. Mrs. Silver stated that without objection, the items were to be pulled from the consent agenda.

Recommend approval of the following consent agenda items: (I)

(II) (III)

MOTION; SECOND; i.#67 APPROVAL OF :ONSENT AGENDA

Approval of Minutes of Previous Meetings Special Board Meeting, January 29, 1998 Special Board Meeting, February 23, 1998 (Excluding Regular Board Meeting of February 17, 1998)

Purchasing and General Business

Personnel and Encumbrances

Mrs. Walker Mrs. Puckett

MOVE FOR APPROVAL OF CONSENT AGENDA ITEMS. ROLL CALL

Mr. Bogle, Mrs . Parks, Carter, Mr. Mrs. Silver,

aye aye aye aye

Mrs Mr. Mr.

Puckett, Walker, Chandler,

aye aye aye

MOTION CARRIED 7-0.

NOTE; Mrs. Parks asked that on Item A number 1 & 2 be pulled from the consent agenda and that Items B, D, E, G, F, & J, K, M, be voted on separately. Mr. Bogle requested that the minutes be pulled from the Mrs. Puckett consent agenda and Item 0 to be voted on separately on separately. asked that Items L and Item N be voted VOTE ON ITEM A L#68 lOVE TO APPROVE UXJPTION OF THE ffiSOLDTION OF THE )KLAHOMA PUBLIC ODOL INVESTMENT 510GRAM

MOVE TO APPROVE THE ADOPTION OF THE FOLLOWING RESOLUTION OF THE OKLAHOMA PUBLIC SCHOOL INVESTMENT PROGRAM. ROLL CALL

Mr. Bogle, Mrs . Parks, Carter, Mr. Mrs . Silver,

aye aye aye aye

Mrs Mr. Mr.

Puckett, Walker, Chandler,

aye aye aye

MOTION CARRIED 7-0.

VOTE ON ITEM B I. #69 DVE TO APRROVE IHEKLOCAL AGREEMENT WITH HE CITY OF )KLAHOMA CITY

MOVE TO APPROVE THE INTERLOCAL AGREEMENT WITH THE CITY OF OKLAHOMA CITY FOR THE USE OF CERTAIN DISTRICT FACILITIES. ROLL CALL

Mr. Bogle, Mrs. Parks, Mr. Carter, Mrs . Silver,

MOTION CARRIED 7-0.

aye aye aye aye

Mrs . Puckett, Walker, Mr. Chandler, Mr.

aye aye aye

106

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-5 PURCHASING AND GENERAL BUSINESS

continued

VOTE ON ITEM D MOVE TO RECOMMEND APPROVAL OF THE FOLLOWING 1998-99 DAY CARE TUITION AND FEES. ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Carter, Mrs . Silver,

aye abstain aye aye

Mrs. Puckett, Mr. Walker, Mr. Chandler,

aye aye no

R.#70 MOVE TO RECOMMEN APPROVAL OF 1998-99 DAY CARE TUITION AND FEES

MOTION CARRIED 5 aye, 2 no.

NOTE: Policy B-24 provides for abstention to be recorded as noes. VOTE ON ITEM E

MOVE TO APPROVE PURCHASE OF COMPUTER PARTS FOR USE BY THE VOCATIONAL DEPARTMENT AT SOUTHEAST HIGH SCHOOL. ROLL CALL

Mr. Bogle, Mrs. Parks, Mr. Carter, Mrs . Silver,

aye aye aye aye

Mrs. Puckett, Mr. Walker, Mr. Chandler,

aye aye aye

R.//71 MOVE TO APPROVE PURCHASE OF COMPUTER PARTS F VOCATIONAL DEPT. AT Southeast me SCHOOL

MOTION CARRIED 7-0. VOTE ON ITEM F RECOMMEND APPROVAL TO PURCHASE THIRTY (30) IBM PC3270 TERMINAL EMULATION BOARDS FROM GLOBAL TECHNOLOGIES, INC. FOR INSTALLATION IN ADMINISTRATIVE COMPUTERS IN THE SECONDARY SCHOOLS. ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Carter, Mrs . Silver,

aye aye aye aye

Mrs . Puckett, Walker, Mr. Chandler, Mr.

aye aye aye

R.#72 APPROVAL TO PURCHASE THIRTY IBM PC327O TERMINAL EMULATK BOARDS FROM GLOB TECHNOLOGIES, IN

MOTION CARRIED 7-0. VOTE ON ITEM G

MOTION: SECOND:

AS AMENDED

Mrs. Walker Mrs. Puckett

APPROVAL TO HIRE CHRISTIE AND ASSOCIATES, LLC, OF GRANBURY, TEXAS, AS CONSULTANTS TO ASSIST THE DISTRICT IN FINALIZING NETWORK PLANS, PREPARATION OF BID SPECIFICATIONS, AND APPLICATION SUBMISSION OF FORMS 470 AND 471 TO THE FEDERAL SLC FILE SERVER FOR UNIVERSAL SERVICES EQUIPMENT AND SERVICES AT THE FEE OF $70 PER HOUR NOT TO EXCEED $12,000. ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Carter, Mrs . Silver,

MOTION CARRIED

6 aye, 1 no.

aye aye no aye

Mrs. Puckett, Mr. Walker, Mr. Chandler,

aye aye aye

R.#73 APPROVAL TO HIRE CHRISTIE & ASSOCIATES, LLC AS CONSULTANTS

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N-6 PURCHASING AND GENERAL BUSINESS

continued

VOTE ON ITEM J .#74 ECOMMEND APPROVAL 0 PDRCHASE RIDING ONERS AND NEED RIMMERS FOR USE Y GROUNDS AINTENANCE

RECOMMEND APPROVAL TO PURCHASE RIDING MOWERS AND WEED TRIMMERS FOR USE BY GROUNDS MAINTENANCE. ROLL CALL

Mr. Bogle, Mrs. Parks, Mr. Carter, Mrs. Silver,

aye aye aye aye

Mrs. Puckett, Walker, Mr. Chandler, Mr.

aye aye aye

MOTION CARRIED 7-0. NOTE; MRS . PUCKETT WAS NOT NOT PRESENT WHEN THE VOTE WAS TAKEN FOR ITEM K, L, AND M. AT THE REQUEST OF MRS. SILVER, ITEMS K, L, & M, WERE COMBINED AND A SINGLE VOTE WAS TAKEN WITHOUT OBJECTION. VOTE ON ITEM K, L, AND M

.#15

ECOMMEND APPROVAL 0 PDRCHASE EILING TILE FROM HEROKEE BUILDING ATERTATS ECOMMEND APPROVAL 0 PDRCHASE ERAMIC TILE FROM OHN PASCHAL TTT.F. 0. ECOMMEND APPROVAL 0 PURCHASE CRANE ND EQUIPMENT ERVICE FROM e Ij Ger

cartage

ERVICE

(ITEM K) RECOMMEND APPROVAL TO PURCHASE CEILING TILE AND RELATED ITEMS FOR USE BY VARIOUS SITES THROUGHOUT THE DISTRICT FROM CHEROKEE BUILDING MATERIALS

(ITEM L) RECOMMEND APPROVAL TO PURCHASE CERAMIC TILE AND RELATED ITEMS FOR USE AT VARIOUS SITES THROUGHOUT THE DISTRICT FROM JOHN PASCHAL TILE COMPANY WHO SUBMITTED THE LOW QUOTATION, (ITEM M) RECOMMEND APPROVAL TO PURCHASE CRANE AND EQUIPMENT SERVICE FOR VARIOUS SITES THROUGHOUT THE DISTRICT FROM BELGER CARTAGE SERVICE WHO SUBMITTED THE LOW QUOTATION.

ROLL CALL

Mr. Mr. Mr.

Bogle, Walker, Chandler,

aye aye aye

Mrs. Parks, Carter, Mr. Mrs. Silver,

no aye aye

MOTION CARRIED 5 aye, 1 no.

NOTE: MRS. PUCKETT WAS SEATED WHEN THE VOTE WAS TAKEN. AS A COURTESY, MR. BOGLE ASKED THAT ITEM N BE CONSIDERED WHEN MRS. PUCKETT WAS PRESENT. MR. CHANDLER STATED THAT HE WAS ABSTAINING FROM VOTING FOR THE MINUTES BECAUSE HE WAS NOT A BOARD MEMBER ON JANUARY 29, 1998. VOTE ON MINUTES OF REGULAR BOARD MEETING OF FEBRUARY 17, 1998 AS AMENDED

.#16

[NV. TO AMEND EBRUARY 11, 1998 INUTFS

MOVE TO STRIKE "BY ACCLAMATION" IN MINUTES, PAGE 27, FOR FEBRUARY 17, 1998, AND ADD "MR. BOGLE MOVED THAT MRS. SILVER BE ELECTED BY ACCLAMATION ." ROLL CALL

Mr. Mr. Mr.

Bogle, Walker, Chandler,

aye aye abstain

Mrs. Parks, Mr. Carter, Mrs. Silver,

aye aye aye

MOTION CARRIED 5 aye. 1 no.

NOTE: Policy B-24 provides for abstention to be recorded as noes

lOB

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

PURCHASING AND GENERAL BUSINESS

continued

VOTE ON ITEM O

MOTION: SECOND:

Mr. Bogle Mr. Carter

MOVE TO POSTPONE ITEM 0 UNTIL MARCH 23,

1998 â&#x20AC;¢

ROLL CALL

Mrs . Puckett, Mr. Walker, Mr. Chandler,

Mr. Bogle, Mrs . Parks, Carter, Mr. Mrs . Silver,

aye no aye aye

R.#77 MOVE TO POSTPONE ITEM 0 UNTIL MARCH 23, 1998

aye aye aye

MOTION CARRIED 6 aye, 1 no.

VOTE ON ITEM N

RECOMMEND APPROVAL TO PURCHASE LUMBER, METAL STUDS, AND RELATED ITEMS FOR USE AT VARIOUS SITES THROUGHOUT THE DISTRICT FROM THE LUMBER SHED, WHO SUBMITTED THE LOW QUOTATION. ROLL CALL

Mr. Bogle, Mrs. Parks, Mr. Carter, Mrs . Silver,

aye aye aye aye

aye aye aye

Mrs. Puckett, Mr. Walker, Chandler, Mr.

MOTION CARRIED 7-0. II. PURCHASING AND GENERAL BUSINESS

NOTE;

Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered.

Oklahoma Public School Investment Program

The Board of Education of Oklahoma City Public School District 1-89 of Oklahoma County, Oklahoma also known as Oklahoma City Public Schools, hereby votes at a duly called meeting of the Board to: (Nick Kelly) 1.

Become a member of the "Oklahoma Public School Investment Interlocal," an Interlocal approved by the Oklahoma State Board of Education on July 25, 1996, and given the official designation as Interlocal Number 55K001 by the State Department of Education, and to approve those directors previously elected as the Board of Directors of the Interlocal by the initial participating school districts.

2.

Authorize the School District treasurer to invest and withdraw available funds in either the Interlocal's Liquid Asset Pool or Fixed-Rate/Fixed Term Account Investment Program, or both; and

3'.'

Inform the Interlocal that the School District's Treasurer is Sandy Henry.

ADOPTED AND APPROVED this 2nd day of March,

1998.

R.#78 RECOMMEND APPROV/ TO PURCHASE LDMBI METAL STUDS, AND RETATED ITEMS FR{ THE LUMBER SHED

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MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-8 PURCHASING AND GENERAL BUSINESS ITEM B VOTED ON

j EPARATELY

^PROVAL OF ACCEPTANCE OF A CITLE III TECHNOLOGY j ITERACY grant

B.

continued

Recommend approval of the Interlocal Agreement with the City of Oklahoma City for the use of certain District facilities. (Tammy Carter) Recommend approval of acceptance of a Title III Technolocrv Literacy Grant from the State Department of Education in the amount of $164,300. (Dr. Guy Sconzo)

D.

[TEM D VOTED ON JEPARATELY

Recommend approval of the following 1998-99 Day Care Tuition and Fees; (Dr. Guy Sconzo)

3 Year Olds 4 and 5 Year Olds Before School After School Before and After School

$ $ $ $ $

70.00/Week 65.00/Week 20.00/Week 30.00/Week 45.00/Week

Recommend approval to purchase computer parts for use by the Vocational Department at Southeast Hicrh School from the followincr companies who submitted the low eructations A8 (Belphry Dean) mailed - 6 returned):

[TEM E VOTED ON JEPARATELY

$ 1,540.00 3,350.24 1,411.76 3,698.00 1,320.54 $11,320.54

Global Data PC Tech G & H Computer United Systems PC Systems Total

This expenditure is to be charged to General Fund Account 811-421-1000-610-315-9620-000-770.

Recommend approval to purchase thirty (30) IBM PC3270 Terminal Emulation boards from Global Technologies, Inc., for installation in administrative computers in the secondary schools. This expenditure in the total amount of $12,750 is to be charged to General Fund Account 811-000-2844-650-0000000-000-055. (Dr. George Kimball)

ITEM F VOTED ON SEPARATELY

ITEM G VOTED ON SEPARATELY

G.

APPROVAL TO PURCHASE VACUUM CLEANERS AND FLOOR BUFFERS FOR CUSTODIAL SERVICE

H.

Granbury, Texas, as consultants to assist the District in finalizincr network plans, preparation of bid specifications, and application submission of forms 470 and 471 to the Federal SLC file server for Universal Services epuipment and The fee of $70 per hour of contracted services is services to be charged to General Fund Account 811-000-2844-340-0000000-000-055. (Dr. George Kimball) Recommend approval to purchase vacuum cleaners and floor buffers for use by Custodial Services from the followincr meetincr eructations low companies who submitted the specifications (7 mailed - 6 returned). (Terry Wolfe) Graver Supply Company Massco Maintenance Company Miller-Norris Company Harvey Sales Total

$ 12,752 00 14,281 80 11,367 00 8,325.00 $ 45,725.80

This expenditure is to be charged to General Fund Account 811-000-2620-550-000-0000-000-049. APPROVAL TO PURCHASE ATHLETIC EQUIPMENT FOR NORTHEAST HIGH SCHOOL

Recommend approval to purchase athletic equipment for use by the Athletic Department at Northeast Hicrh School from the followincr companies who submitted the low eructations C7 mailed - 3 returned); (Belphry Dean)

Athlon II Sports Equipment Black's Sporting Goods The Referee's Call Total

$ 1,912.60 5,893.90 463.75 $ 8,270.25

This expenditure is to be charged to General Fund Account 811-026-1000-610-800-7100-000-760. 8

110

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

PURCHASING AND GENERAL BUSINESS J.

M-9

continued

Recommend approval to purchase riding mowers and weed trimmers for use bv Grounds Maintenance from the followinq meetinq who submitted the low quotations companies specifications and/or general conditions. Thirteen (13) quotations were faxed and four (4) sealed quotations returned: (Terry Wolfe) Short Grass, Industries Luber Brothers Total

ITEM J VOTED ON SEPARATELY

$ 77,425.00 8,683.80 $ 86,108.80

These expenditures are to be charged to General Fund Account 811-000-2600-740-000-0000-000-047 and General Fund Account 811-000-2600-650-000-0000-000-047.

(ITEMS K - Q RELATE TO BOND ISSUE PROJECTS) K.

for use by various sites throuqhout the District from Cherokee Buildinq Materials who submitted the low quotation (4 mailed - 2 received). These expenditures based on unit prices quoted per Quotation 8551 will be charged to Bond Fund Account 831-2620-610-000-0000-000-OPU and General Fund Account 811-000-2620-610-000-0000-051 as appropriate. (Terry Wolfe)

ITEMS K, L, & 4 VOTED ON SEPARATELY

L.

Recommend approval to purchase ceramic tile and related items for use at various sites throuqhout the District from John Paschal Tile Company who submitted the low quotation (10 mailed - 1 received). These expenditures based on unit prices quoted, less various discounts as set out per Quotation 8549 will be charged to Bond Fund Account 831-1052620-610-000-0000-000-000-OPU and General Fund Account 811000-2620-610-000-0000-000-051 as appropriate. (Terry Wolfe)

M.

Recommend approval to purchase crane and equipment service for various sites throuqhout the District from Belqer Cartaqe meetinq low quotation who submitted the Service specifications (8 mailed - 4 returned). These expenditures based on a per hour rate basis as set out in Quotation 8554 will be charged to Bond Fund Account 831-2620-350-000-0000OOO-OPU and General Fund Account 811-000-2620-350-000-0000000-051. (Terry Wolfe)

N.

Recommend approval to purchase lumber, metal studs, and related items for use at various sites throughout the District from The Lumber Shed, who submitted the low quotation (8 mailed - 1 received). These expenditures based on unit prices quoted, less a ten percent (10%) discount on lumber and plywood, 15% discount on general supplies and hardware, and net prices as listed on other products per Quotation 8548 will be charged to Bond Fund Account 831-1052620-610-000-0000-000-OPU and General Fund Account 811-0002620-610-000-0000-000-051 as appropriate. (Terry Wolfe)

ITEM N VOTED ON SEPARATELY

0.

Recommend approval to purchase ten (10) additional IBM classroom computer workstations from Global Technoloqies , Inc. , and the associated Jostens Learninq, Inc., software license fees for the instructional computer network at the Thelma R. Parks Elementary School. These purchases are to be charged to the following Proposition 2 Bond Issue Accounts: (Dr. George Kimball)

ITEM 0 VOTED ON SEPARATELY

Global Technologies, Inc. 831-117-1000-650-191-1320-000-350 Jostens Learning, Inc. 831-117-1000-650-191-1320-000-350

$ 15,000.00

$ 13,250.00

f

111

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-10 {ECOMMEND APPROVAL )F CHANGE ORDER #1 •OR METRO ffiJCHANICAL JONTRACTORS AT ’DTNAM HEIGHTS

PURCHASING AND GENERAL BUSINESS

P.

continued

Recommend approval of Change Order #1, resulting in an increase in the amount of $3,481.37, for the contract with Metro Mechanical Contractors for the HVAC project at Putnam Heights Elementary School. This change order is due to the relocation of existing electrical conduit in slab and relocation of existing closet lights to provide for the installation of new HVAC ductwork. (Terry Wolfe) Original Contract Sum Change Order #1 New Adjusted Contract Price

$ 359,000.00 +3,481.37 $ 362,481.37

Project Budget

$ 466,771.00

This expenditure in the amount of $3,481.37 is to be charged to Bond Fund Account 831-105-0000-000-000-0000-000-365. ffiCOMMEND APPROVAL )F CHANGE ORDER 7/2 ■OR ASSOCIATED IBCHANICAL, INC. n: T.RF, elementary OIOOL

Q.

increase in the amount of $3,900.00, for the contract with Associated Mechanical, Inc. for the HVAC project at Lee This change order is due to patching Elementary School. existing foam roof for installation of rooftop HVAC units. (Terry Wolfe)

Original Contract Sum Change Order #1 Current Contract Sum Change Order #2 Total Adjusted Contract Price

$ 461,286.00 +6,319.00 $ 467,605.00 +3,900.00 $ 471,505.00

HVAC Project Budget

$ 704,710.00

This expenditure in the amount of $3,900.00 is to be charged to Bond Fund Account 831-105-0000-000-000-0000-000-295.

DISCUSSION: Mrs. Parks asked about the cost involved in the Oklahoma Public School Investment Program. Mr. Kelly replied that the resolution had to be on file before the district could participate in the investment pool. He noted that number 1, under Item A, simply stated that the district was a member, while number 2 authorized the treasurer to invest in the pool. He stated there was a fee schedule for the three investment pools for overnight investments. These rates would be compared so that the district could invest in the lowest one. Mr. Bogle asked what other kinds of organizations were members of this interlocal. He also asked who the Board of Directors were and what authority they had over the district's investment decision. Mr. Kelly responded that a list of the Board members had been included in the packet; however, the district's Board made the final decision to invest in the overnight investment pool. Mrs. Parks asked, regarding Item B, what facilities would be used by the Interlocal Agreement with the City of Oklahoma City. Dr. Crawford responded that the facilities used would depend upon the particular need. Dr. Moore said that this agreement would allow the district to use a facility without separate approvals for each use. Dr. Crawford stated the main focus was on athletics and fine arts facilities. Dr. Moore noted it was a sharing between the district and City facilities. Mrs. Parks asked if there were other athletic fields that our students would be using. Mr. Griffin responded that the Douglass soccer team was using the field at the Washington property. He pointed out that a list of the entire season would be given to the City, and they would find facilities for our use. Then, in turn, the City would be able to use some of the district's facilities. Mrs. Parks asked if the there was ever discussion on fixing up and using the field adjacent to Northeast High School. That way the students in that part of the city would not have to travel so far to games. Mr. Griffin'responded that the baseball field was being used at Northeast.

10

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PURCHASING AND GENERAL BUSINESS

continued

Dr. Crawford stated that part of the football stadium at Northeast belonged to the City. Mr. Griffin pointed out that Northeast's stadium was used for football practices and Junior Varsity games. Mrs. Parks asked if the stadium at Northeast could be fixed in order to get it ready for games to be played there. Mr. Griffin responded that the stadium at Northeast did not have electricity, the lightpoles were outof-date, and the field's turf was in poor shape. Mrs. Parks asked that the district look into the purchase of collapsible stadium seats for the Northeast stadium. Mrs. Parks stated that she thought the charge of $70 per week was high for day care, especially through the schools. Dr. Crawford pointed out that since the tuition had not been increased for three years, the cost was comparable to other facilities and should be implemented. Mrs. Parks asked how families with incomes below the poverty level would be able to afford this increase. Dr. Sconzo responded that families who met poverty levels did not have to pay tuition; it was paid by the Department of Human Services.

Mr. Walker asked if all the district's day care facilities were licensed. Dr. Sconzo replied that the facilities were licensed by the Department of Human Services. He pointed out that previously the Board had decided to continue the day care programs as long as they were selfsustaining from a financial standpoint. Costs and expenditures were reviewed annually. The fall of 1998 was targeted as the time needed for the cost increase which would give parents advanced notice of the increase. Mr. Walker asked if the day care programs were selfsufficient. Dr. Sconzo replied yes they were self-sufficient,and pointed out that materials were covered through the fees or the Department of Human Services subsidy. However, day care centers were not charged for the use of electricity. Mr. Walker asked if there were any plans to add more elementary school day care centers. Dr. Sconzo responded that there was a desire for more day care centers; however, the challenge continued to be that some facilities were not licensable without capitol improvements. Mrs. Parks asked if the before and after school program was an instructional type program.' Dr. Sconzo responded that the program was structured more like an early childhood education program. Mrs. Parks asked if the district still had the tutorial program before and after school. Dr. Sconzo responded that the tutorial programs were made available by the Title 1 schools; however, only a few schools still provided the program. The students using this program did not have to pay tuition. He pointed out that the YMCA also provided after school programs in some of our schools.

Mr. Chandler asked if there were costs associated with the day care program that made the district less competitive than private companies for day care. Dr. Sconzo responded that the most positive factor in the four-year-old program was that they were staffed by early childhood teachers as opposed to day care workers. Mrs. Parks asked who monitored these programs. Dr. Sconzo responded that there was a district coordinator, Mrs. Pam Hibbs, who supervised all of the day cares, after school programs, and also acted as the liaison with the Department of Human Services. Mrs. Parks asked if Mrs. Hibbs was a teacher in the district. Dr. Sconzo replied that Mrs. Hibbs was a professional technical employee whose salary was figured into the overall cost of the day care programs.

Mrs. Parks asked what computer parts were being purchased for Southeast High School. Mr. Dean responded that Mr. Jeff Welborn, computer repair teacher at Southeast, requested these parts, which would allow students to,.assemble, dis-assemble, and test computer parts for proper function. These parts would give students more hands-on knowledge of the inner workings of the computer, and possibly, by the end of the semester, these students would be able to assemble a working computer. Mrs. Parks asked if the computers to be used in this class were donated to the district. Mr. Dean responded that these computers had been donated from drayage so that they can be torn down to determine the problem then put back together. Mrs. Parks asked how successful this program was and who monitored it. Mr. Dean replied that the program was monitored through the vocational area and had been successful; however the purchase of these parts would allow all students to have materials to work with. Mrs. Silver stated that since this was a new program, the students would continue to use these computers to learn from. 11

M-11

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M-12 PURCHASING AND GENERAL BUSINESS

continued

Mrs. Parks asked what schools would receive the thirty IBM Terminal Emulation boards recommend for purchase in Item F. Dr. Kimball noted that Item F would allow at least one computer to be purchased for each secondary school. The principal would then determine which administrative staff would receive the computer. Mrs. Parks pointed out that the district did not have thirty secondary schools. Dr. Kimball stated that there was a request for two computers in the administration building in order to connect employees for OnLine purchasing, allowing ten extra computers to be used where needed. There were only twenty computer Terminal boards going to the secondary schools. Mrs. Parks asked for more information on the recommendation in Item G to hire Christie and Associates, LLC, of Granbury, Texas, as consultants to assist the District. She also asked how many consultants the district would be hiring. Dr. Crawford responded that as Dr. Kimball's department handled many areas of research and management information services, there were times when assistance was justified. He also noted that the district could take better advantage of the E-rate by hiring the consultants. Dr. Kimball pointed out that this particular group was recommended by vendors and technology directors in four other school districts who used them extensively. The consultants had helped prepare bid specifications, wiring, configurations, and engineering designs at those schools which had implemented high-speed networks. Only two consultants were needed to help him in the physical process of researching federal regulations, and assisting in preparing the forms for Universal Services. This service would only be needed for the next two to three weeks. Mr. Walker made the motion to amend Item G and that the district set $12,000 as the amount for these consultants, not to be exceeded. Mrs. Puckett seconded the motion. Mr. Bogle asked a procedural question concerning what services the firm of Christie and Associates, LLC, provided. He asked that since this company was out-of-state, what policy had the district followed in selecting them. Dr. Kimball responded that this company was introduced to him through United Systems. The company had provided services for the Muskogee, Mid-Del, Putnam City, and Mustang Public Schools, and were highly recommended. Mr. Bogle asked if there was a policy allowing the district to recommend an out-of-state company when there might be a company in the City that could do the same services. Ms. Carter responded that Policy B-18 would allow the district to recommend any company for these services.

Mrs. Parks asked if the riding mowers recommended in Item J were going to stay at any particular school or be used as needed. Mr. Wolfe responded that the mowers would be located at the service center and transported to each site to meet the mowing schedule. Mrs. Parks asked if there were any mowers that were stationed at any of the schools last year. Dr. Crawford responded that there were riding mowers stationed at schools with stadiums. Mr. Wolfe pointed out that the recommended mowers were heavy-duty, tight-turning, radius equipment, which allowed us to mow large areas and close to the buildings. Mrs. Parks asked how many mowers were going to be purchased. Mr. Wolfe responded that five mowers would be purchased, and then they would be transported by trailers to any site that needed mowing. Mrs. Parks asked how many mowers were currently owned by the district. Mr. Wolfe responded that the district owned six mowers, three of which had been purchased in the last two years, and three older mowers. He noted that the older mowers were maintenance problems last year. Dr. Crawford pointed out that the new mowers would take the place of the three older mowers. The district was also trying to build additional crews by purchasing the mowers.

Mrs. Parks stated there were schools that needed ceiling tiles in order to be repaired. Purchasing ceiling tile had been part of the bond issue of 1993, and she wondered why we were just now requesting the tile. She hoped that these tiles would be available to the schools which needed the most repairs. Dr. Crawford noted that the district would probably not be able to do all the work that was requested through the bond issue; however, the purchasing of Items K, L, and M would allow the district to buy materials in bulk, by bid, to go forth with a major portion of the tile work. Mrs. Parks stated that the Board approved the purchase of ceiling tiles every year, but the buildings that really 12

114

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

PURCHASING AND GENERAL BUSINESS

continued

needed them were not being repaired. Dr. Crawford noted that while ceiling tiles had been purchased every year, Item K involved a much larger purchase. A great majority of the schools would receive work if the Board approved this expenditure. Mrs. Silver pointed out that the bond issue did not specify that ceilings in every school would be replaced 100 percent. Dr. Crawford agreed and noted that the schools originally planned to be repaired with the bond issue would have to be cut back due to lack of funds. Mrs. Silver said that some of the schools would not be replacing ceilings until the air-conditioning work was finished. Dr. Crawford stated that the district was waiting until the rooftop systems were finished on approximately 35 schools. Mrs. Puckett said she noticed that there were no limit on the expenditures in Items K, L, and M, and wondered how the Board could be apprised of the money being spent for these items. Dr. Crawford responded that if the Board approved these items, there would be a monthly request for payment to various groups and contractors. He noted that a report could also be provided to the Board showing where the items had been used. Mrs. Puckett asked if it was the district's usual practice to have open purchase orders. Dr. Crawford noted the same practice was used when the district purchased large amounts of carpet. He said that the Board was being asked to set the price and allow the district to purchase the items as necessary. Mrs. Puckett asked if there was a special amount allocated in the bond issue just for the purchase of tiles. Dr. Crawford responded that no amount was allocated through the bond issue. He said that the Board would see a tremendous improvement in progress in the next six months by using this process. He pointed out that he felt that the district would need to spend about $400,000 for ceiling tile in the first phase. Then the bids for the remaining 14 air-conditioning projects would help free up additional funds to enable the district to finish ceiling tiles in the remaining schools.

Mr. Chandler stated he would like to see financial information on the maximum amounts anticipated to be acquired using the process. He wanted information broken down by bond fund versus general funds. He noted Item M was for services instead of materials, and he asked if it was legal to do that. Mr. Wolfe responded that Item M represented the rental of a crane, and operator, on an hourly basis. The service would be used for the 35 rooftop projects which the district was currently using force account crews to work on. The district needed a method to move the units up to the roof, or around on the roof. Mrs. Silver asked how soon would the district be using the crane service. Mr. Wolfe responded that the services were used almost continually, and this was the same service the district had been using all along. This request was just for renewal to allow us to continue the work for the bond projects.

Mrs. Silver said that the Board could choose to put Items K, L, M, and N together for one vote. Mrs. Parks stated she had no problems doing that; however, she heard the Superintendent say that the district had no budget for ceiling tiles. But each site had a listing of repairs that would be necessary to support the bond issue, and ceiling tiles were one of those components. Mrs. Parks asked if the John Paschal Tile Company, listed in Item L, was a local company. Dr. Crawford stated it was a local firm. Mrs. Parks asked how much the crane would cost the district. Mr. Wolfe responded there were different hourly rates for rental of the crane and operator which including ten different types of machines, and even storage costs, if necessary. He noted that the district was asking for approval of these bid prices. He also said that and the equipment lifted by the crane would determine the type of machine provided to us. Mr. Bogle asked that, as a courtesy, the Board wait until Mrs. Puckett returned to the meeting before considering Item N. Mrs. Silver stated that if there was no objection then the Board would vote for Items K, L, and M together. Mr. Bogle stated he had a modification on the regular minutes of February 17, 1998, on page 27. He asked that in the voting for President of the Board that the words "by acclamation" stricken from the minutes'; Then adding the sentence: "Mr. Bogle moved that Mrs. Silver be elected by acclamation."

13

M-13

z

115

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continued

PURCHASING AND GENERAL BUSINESS

Mr. Bogle stated that at the last meeting he had requested an inventory of computers in all the elementary schools, but had not received one. He wanted to get a sense of the distribution of technology in all of the schools relative to the students enrolled in each school and requested the information again. He noted that he was uncomfortable in voting for the ten additional classroom computer workstations for Parks Elementary School because there was not a clear definition of how many computers would be placed in the school. He asked that Item O be postponed until the March 23, 1998, meeting. Dr. Crawford stated there were two brief reports provided on computers purchased from Proposition II and asked if Mr. Bogle wanted additional information to that. Mrs. Parks stated that when the computer issue first came up, she had been told that Parks Elementary School would be getting additional computers. The Board had voted on, and approved, that particular issue because all the schools were getting computers except Parks Elementary. She asked where Parks Elementary School stood on getting the additional computers. Dr. Crawford asked Mrs. Parks if she was talking about the expenditures of the Proposition II money. Mrs. Parks responded that there were a large number of computers that were to be distributed to all the schools in the district. She noted that Parks Elementary School was a computer technology school, although it did not receive computers when the other schools got them. Parks Elementary School was supposed to get additional computers. Dr. Crawford responded that the Parks School did receive the computers from the Proposition II like all the other schools. Mr. Bogle asked how many computers Parks Elementary School currently had. Dr. Kimball responded that there were approximately 50 plus computers at Parks Elementary.

Mr.. Bogle pointed out that Parks Elementary School had double the computers of other schools. He stated that it would be helpful to have the inventory of computers per school, as he had requested, in order to make the right decision on who would benefit from the extra computers. Mrs. Parks said she did not have any objection on pulling Item O; however, she did not see how the Board could vote to put laptop computers and three foreign languages in enterprise schools and object to ten additional computers at the Parks Technology and Foreign Language School. Mr. Carter called for the Previous Question. Mr. Bogle moved that Item O be postponed from the agenda and brought back at the next Regular Board meeting for the purpose of allowing the administration to provide additional information previously requested from the Board. Mr. Chandler seconded the motion. Mrs. Puckett stated she supported the motion to postpone Item O because it was a priority issue and the Board needed much more information.

CERTIFICATION STATEMENT(S) TO;

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of ceiling tile and related items for use bv various sites throughout the District from Cherokee Building Materials in the Board of Education Meeting agenda of March 2, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Terry Wolfe' Date

14

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MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

CERTIFICATION STATEMENT(S)

I hereby certify to the best of my knowledge that the ’recommendation for expenditure of Bond funds for the purchase of ceramic tile and related items for use at various sites throughout the District from John Paschal Tile Company in the Board of Education Meeting agenda of March 2, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Terry wdif« Date

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of crane and equipment service for various sites throughout the District from Belger Cartage Service in the Board of Education Meeting agenda of March 2, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Date

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase—of lumber, metal studs, and related items for use at various—sites throughout the District from The Lumber Shed in the Board of Education Meeting agenda of March 2. 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Terry W'

Date

15

M-15

117

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

CERTIFICATION STATEMENT(S)

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of (10) additional IBM classroom computer workstations from Global Technologies. Inc., and the associated Jostens Learning, Inc, in the Board of Education Meeting agenda of March 2. 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in/^e October 12, 1993, Bond Election. Ill Dr/Geqj^^ge Kimball

Date

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #1, resulting in an increase in the amount of $3,481.37, for the contract with Metro Mechanical Contractors in the Board of Education Meeting agenda of March 2, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Terry WoifeU Date

TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #2, resulting in an increase in the amount of $3,900.00. for the contract with Associated Mechanical, Inc, in the Board of Education Meeting agenda of March 2. 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. 17 Wolfe WrCPFo y Terry

Date

16

118

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

III. 1.

M-17

PERSONNEL AND ENCUMBRANCES

Recommend approval of Personnel and Encumbrances as listed on the following pages.

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, retirements, and resignations be approved as listed. 11 21 22 23 31

NOTE:

-

General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue Board members receive material on encumbrances prior to a Board meeting and have an opportunity to review information provided and to call the administrative staff for clarification on these items or to have questions answered.

Certification of Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9810182 to 9810768 from. Ae encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policv and Oklahoma State Laws.

February 25. 1998 Date

)erBurg Internal Auditor

17

PERSONNEL EMPLOYMENTS

SITE/ ASSIGNMENT

NAME

EFFECTIVE SCHEDULE DATE STEP/LANE

PROFESSIONAL-TECHNK !AL: Lowell Williams

ANNUAL SALARY HOURLY RATE

$ 13.00

Prevent Program Willard Drill Instructor

02/12/98

Jimmy Baker

Star Spencer .5 Instrumental Music Teacher

02/16/98

01/20/BA+

Dana Dodson

Monroe Hearing Impaired Teacher

02/20/98

03/03/BA

24,330.00

Orville Fesler

Star Spencer Language Arts/ Journalism Teacher

02/16/98

01/15/MA

28,740.00

Dovie Grantham

Coolidge .5 LD Teacher

02/16/98

03/03/BA

12,165.00

Sharlette Miller

North Highland 5th Grade Teacher

02/09/98

01/03/BA

23,170.00

Leyda Rice

Capitol Hill HS ESL Teacher

02/10/98

01/03/BA

23,170.00

Sharon Ricks

Buchanan .5 LD Teacher

02/16/98

03/03/BA

12,165.00

Susan Surls

Gatewood Entry Kitchen Assistant

01/05/98

471/01

$ 4,480.00

Richard Threatt

Thelma R. Parks Entry Kitchen Assistant

01/05/98

471/01

4,480.00

Shelly Jeffers

Cleveland Media Assistant

01/26/98

110/01

$ 8,246.00

Tammy Katzenberger

Ridgeview 02/16/98 Principal Secretary

125/01

9,773.00

435/00

CERTIFIED:

$16,417.50

CHILD NUTRITION:

CLERICAL:

16

18

120

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-19

PERSONNEL 2\ND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

SITE/ ASSIGNMENT

NAME CLERICAL:

EFFECTIVE SCHEDULE DATE STEP/LANE

ANNUAL

SALARY

coat'd

Anita Mercado

Capitol Hill 02/04/98 Elementary Bilingual Assistant

103/03

8,363.00

Amparo Montoya

Heronville 02/05/98 Bilingual Assistant

103/01

8,262.00

Betty Stephens

Service Center Personnel CNS Personnel Technician

02/13/98

167/06

14,657.00

Star Head Custodian

01/29/98

164/01

$11,955.00

Garage Services Mechanic

02/09/98

175/01

$18,559.00

CUSTODIAL SERVICES:

Ronnie Dunn

GARAGE SERVICES:

Terry Threlkeld

17

19

f

121

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-20 PERSONNEL AND ENCUMBRANCES (Continued)

LEAVE OF ABSENCE

NAME

SITE/ ASSIGNMENT

EFFECTIVE DATE

PARENTAL: CERTIFIED:

Misty Fanner

North Highland Kindergarten Teacher

08/18/98

Rebecca Johnson

Hillcrest Tâ&#x20AC;&#x153;1 Teacher

08/18/98

18

20

122

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-21

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL SEPARATIONS

NAME

EFFECTIVE DATE

SITE/ ASSIGNMENT

ABANDONED POSITION:

CUSTODIAL WORKERS: Ruben Garcia

Bodine Custodial Worker

01/16/98

RETIRING: ADMINISTRATIVE: Jeunes Stephens

Business Services 02/19/98 Executive Assistant to the Deputy Superintendent

19

21

z'

123

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

H-22 PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:

NAME

ErFFECriVE DATE

SITE/ASSIGNMENT

PROFESSIOMAL-TECHNICM. :

Jay LeForce

Classen/Adjunct Physical Education Instructor

02/25/98

James Martin

About Face Academy/Drill Instructor

02/03/98

Wendy Denning

Adams/SED Teacher

02/27/98

James Hamilton

Northeast/Social Studies Teacher

05/29/98

Darci Miller

Creston Hills/2nd Grade Teacher

02/15/98

Regan Moad

Stonegate/Kindergarten Teacher

01/21/98

Wesley Phillips

Garden Oaks/5th Grade Teacher

02/12/98

Angela Hoffman

Willow Brook/Entry Kitchen Assistant

02/19/98

Cindy Ragsdale

Child Nutrition/Traveling Cafeteria Manager

02/09/98

Isabel Aguilar

Johnson/Bilingual Assistant

02/27/98

John Fuller

Douglass/Bilingual Assistant

02/10/98

Everett Houck

Western Village/CSA

02/03/98

Deicy Jones

Stand Watie/Bilingual Assistant

01/30/98

Melissa McGuire

Telstar/Media Assistant

02/18/98

Tina Thompson

Moon/HOST Assistant

01/23/98

Green Pastures/.50 Custodial Worker

02/11/98

CERTIFIED:

CHILD NUTRITION:

CLERICAL:

CUSTODIAL SERVICES:

Brian Pollard

20

22

124

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-23 PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy 0-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME

EFFECTIVE DATE

SITE/ASSIGNMENT

TRANSPORTATION: Ratashia Wilson

Bus Assistant

02/06/98

Patsy Youngblood

Bus Driver

02/04/98

21

23

125

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

BOARD

1.

OVE TO AMEND AGENDA TO ELIMINATE BOARD MEMBERâ&#x20AC;&#x2122;S C(Âť1MENTS

BUSINESS/COMMENTS

First reading- of recommended revisions to Board Policy B-20; BOARD MEETING ORDER OF BUSINESS, as shown on the following pages. (Tammy Carter)

MOTION: SECOND:

El. #79

MEMBER S'

Mr. Bogle Mr. Chandler

MOVE TO AMEND AGENDA TO ELIMINATE BOARD MEMBER'S COMMENTS ON PA ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Carter, Mrs . Silver,

aye no aye aye

Mrs . Puckett, Mr. Walker, Mr. Chandler,

aye aye aye

MOTION CARRIED 6 aye, 1 no. DISCUSSION

Mr. Carter asked that the Superintendent's Report be moved after Citizen's Comments and before the Consent Agenda. Mrs. Silver suggested that the Educational Report be moved, along with the Superintendent's Report, because individuals have to wait so late in the night to make their presentations. Mr. Walker and Mr. Chandler both agreed to move the Superintendent's Report. Mrs. Parks said she would like to remind everyone that since this was a Board meeting, and the Board was voting on items dealing with the Consent Agenda and money, it was most appropriate to take the time to discuss each item. Mr. Bogle agreed. Mrs. Silver stated that Minutes were not approved by a vote. She said legally, they were supposed to be amended, changed, or filed. She did not know why the Board voted on the Minutes or included it in the body of the Consent Agenda. Mrs. Parks stated that approval of the Minutes was a part of Robert's Rules of Order. Mrs. Silver pointed out that they were approved, but not by vote. Mrs. Parks asked how they were approved. Mrs. Silver responded that if no change was made, then the Minutes were approved. She pointed out that any time the meeting could be moved along in a more efficient manner, everyone would benefit. Mrs. Parks stated that the Consent Agenda kept getting longer instead of saving time as it was originally planned. Mrs. Silver noted that if the back-up materials were studied closer, many questions would be answered and would cut out a lot of discussion. Mrs. Silver asked if Board members would like to set a time limit on Board Member Comments. Mr. Bogle moved to amend the Agenda to eliminate the Board Member Comments, and to amend the Superintendent's Report by placing the Columbus Elementary Enterprise School Proposal as the next item on the Agenda.

24

126

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-25

BOARD MEMBERS' BUSINESS/COMMENTS (Continued)

2-23-98 OKLAHOMA CITY PUBLIC SCHOOLS

POLICY:

B-20

900 NORTH KLEIN, OKLAHOMA CITY, OK 73106

ADOPTED:

"Establishing Excellence"

12-17-79 REVISED: ^^=^^=§7

BOTkRD MEETING ORDER OF BUSINESS At the regularly scheduled monthly business meeting of the Board,

the following order will be used unless modified beforehand and

printed in the agenda:

CALL TO ORDER ROLL CALL

EXECUTIVE SESSION INVOCATION - PLEDGE OF ALLEGIANCE

INTRODUCTION OF VISITORS

BOARD RECOGNITIONS CITIZENS' COMMENTS/

CONSENT AGENDA 1.

Approval of Minutes Legal—Report

Bv

Treasurer's Report

Purchasing and General Business ■53.

Personnel, Payroll and Encumbrances

BOARD MEMBER COMMENTS/BUSINESS LEGTkL REPORT (When given) TREASURER'S REPORT (When given)

1 Of 2 37

25

/

127

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-26 BOARD MEMBERS' BUSINESS/COMMENTS

(Continued)

SUPERINTENDENT'S REPORT

EDUCATION REPORT

(WHEN SCHEDULED)

UNFINISHED BUSINESS *NEW BUSINESS

CITIZENS' COMMENTS,

(continued,

if needed)

BOARD MEMBER COMMENTS EXECUTIVE SESSION, continued, if needed ADJOURNMENT The

agenda may be reorganized at

any meeting by a vote

of

the

majority of the Board. *"New business" is any matter not known about or which could not

have been reasonably foreseen prior to the time of posting the agenda.

2 of 2 (B-20) 38

26

128

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-27 LEGAL

REPORT

SUPERINTENDENT 1.

LEGAL REPORT

REPORT

Presentation of the Columbus Elementary Enterprise School Proposal (Dr. Guy Sconzo)

DISCUSSION Dr. Sconzo reported on the Columbus Elementary Enterprise School Proposal. He noted it was the first proposal involving an elementary school with an existing building. Senior staff had reviewed the proposal and it was in complete compliance with the Board Policy on Enterprise Schools as well as the administrative regulations. The proposal would be brought back at the next regularly scheduled Board meeting on March 23, 1998, with a recommendation for approval. He introduced several individuals who would give a presentation on the proposal. The first speaker was Tom McDaniel, Vice-Chairman of the Board of Kerr-McGee. He pointed out that Kerr-McGee had been active in a partnership with Columbus Elementary School and was working with the school in developing the proposal.

Mr. McDaniel stated the committee had been working on this for more than two years. He explained that he and Kerr-McGee, were very supportive of the proposal. When asked to serve as the chairperson of the advisory committee, he willingly agreed. He said the school was not asking for independence or autonomy. He pointed out that the school was asking for the opportunity to give flexibility based on site-based management of Columbus School. There were some unique needs at Columbus that could be met and he believed Kerr-McGee had a track record that would support its ability to meet those needs. This application grew out of a program called Adopt-A-School Program started several years ago at the request of the Oklahoma City Public School Foundation. Kerr-McGee adopted Columbus Elementary and it had been a learning experience for everyone. He stated that Kerr-McGee gave some computers to the school, created a computer lab, and also helped in a financial way. Mr. McDaniel said that Dr. Jones came to Kerr-McGee with a proposal about six years ago. The proposal stated that financial help was only one way to help Columbus Elementary School. The school also asked for time, interest, mentorship, and a commitment to be tutors for these children. He noted that for the past five years about 50 to 100 employees of Kerr-McGee have been permitted to leave work and spend an hour each week to tutor students at Columbus. He asked that the Board approve the application concept which would allow Columbus Elementary to become an enterprise school. He introduced the next three speakers: Mrs. Norma Chavira, PTO President at Columbus, Dr. Judy Jones, Principal, and Mr. Gene Rainbolt, President and CEO of BancFirst. Mrs. Chavira stated that allowing Columbus Elementary School to become an enterprise school would open new opportunities and learning experiences by ensuring optimum learning in the classroom. The proposal would ensure that appropriate materials and equipment were on hand for the instruction of all students. The administrators and teachers would be able to improve on the high qualities of education that they now provide. In order for the children to have a wide range of experience and skills which would enable them to be successful in a rapidly changing world, she strongly recommended that Columbus become an enterprise school.

Dr. Jones said that Columbus Elementary served 650 students kindergarten through fifth grade. Two hundred students were transfers representing about 22-23% of the student body. Sixty-five percent of the students attending Columbus were Hispanic-American, 20.2% were Euro-American, 8% were Native-American, 4.2% were African-American, and .2% were AsianAmerican. Columbus was a low socio-economic community defined by the free and reduced lunch food program. The school had a limited English population of 58.2%, and served 7.5% special education students. Columbus Elementary had 38 certified teachers, 21 bilingual assistants, 2.5 Title 1 and support staff.

27

SUPERINTENDENTâ&#x20AC;&#x2122;S REPORT

PRESENTATION OF COLUMBUS ELEM. ENTERPRISE SCHOOI PROPOSAL

129

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-28 SUPERINTENDENT'S REPORT

continued

Dr. Jones stated that Columbus represented diversity in both ethnic backgrounds, low socio-economic communities, and at-risk, high-risk children who represented many challenges. She noted the proposal did not seek to change these challenges; rather it pointed out the fact that the school was good in dealing with children who had a lot of different circumstances. Columbus would be a unique enterprise school in that it was an existing public school; therefore, did seek to be a new school or community. The students would be admitted using an application process with preference to the attendance area. Dr. Jones pointed out that the school currently used an application process because it was considered a magnet school. To reinforce learning in the foreign languages concept, Columbus had utilized the Foreign Language in Elementary School Program, with a targeted population of limited English students learning English. The primary concern of the school was to teach non-English students to read, write, and understand the English language. Ultimately, all students had the opportunity to become Bilingual. The goal of the school would be to evaluate every student on a standardized achievement test, whatever the language. Columbus currently has high standards, both behaviorally and academically, and would continue to enforce those standards. She reported that if students only accomplished minimal skills, then he or she would clearly fail any standardized achievement tests. There was a no-tolerance attitude toward misbehavior and performing academic work. She noted that while space was limited at Columbus, there were some facilities in the community that could possibly be used. Dr. Jones stated her goal was that every third grade student read fluently at their level. She would continue to embrace the philosophy of Great Expectations with fundamentals in basics of phonics and memorization, recitation, enhanced by classics, mythology and fables. Teaching kids to read in order to learn was the bottom line. She invited anyone interested to partner with the Columbus enterprise effort, and to help improve the school for the children.

The third speaker, Mr. Gene Rainbolt, BancFirst's President and Chief Executive, stated he had come to the conclusion that education would make the only difference in our economy. He said believing that every child should become all he or she could be brought him to Columbus School, and that the Hispanic Community has had few champions working on their behalf. He became acquainted with Columbus School as one of the founders and Board member of the Great Expectations Program. He had visited the school and was impressed with the school and principal. His bank was asked to finance the summer school program. Through the cooperation of Kerr-McGee, and the Kirkpatrick Foundation, his bank had participated for the last two summers in helping children who would not have had the opportunity to be exposed to a summer-time program. He became acquainted with the Latino Community through the Community Council of Central Oklahoma. They had a dream of establishing a Latino center and were having difficulty in getting a school building in which to house that center. The enterprise school would enable those children to maximize what life will have for them and to become productive citizens.

Mr. Bogle asked about the next step and timeframe for the proposal process. Dr. Sconzo responded that the proposal would be brought back at the Regular Board meeting on March 23, 1998, with a recommendation for approval. If approved, the proposal would then enter the contract development stage with the enterprise school group. Mr. Bogle stated that it was heartening to see community volunteers take up the enterprise school concept with such enthusiasm. He felt encouraged that there were so many who wanted to work together for the sake of children. Mj:. Walker noted he had heard a discrepancy concerning attendance boundaries and asked Dr. Sconzo to explain. Dr. Sconzo stated he became concerned about attendance boundaries because there was no reference in the proposal beyond the 1998-99 school year. Mr. Walker asked Dr. Sconzo what his concern was regarding a year-round school. He noted Columbus had been offering summer school for the last few years. Dr. Sconzo said that, in the last two years, Columbus had not provided any compensation outside of the negotiate agreements. He did not 'see a specific notation or proposal to do something outside of the negotiated agreement. Extended school year speaks to year-round schooling. That was exciting and would be supported from an educational 28

130

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

W-29 SUPERINTENDENT'S REPORT

continued

standpoint, however, in terms of compensating individuals, anything more than what the current contract calls for would have to be negotiated with the various bargaining units. It could not be done unilaterally.

Mr. Walker asked if that meant teachers were not being paid for their summer school activities. Dr. Sconzo responded that for the previous two summers they have been paid according to the negotiated agreement. He had read language referring to terms he interpreted as different terms and conditions of employment. He pointed out that neither the enterprise schools or the Board of Education had the authority to unilaterally change terms and conditions. Terms and conditions always had to be negotiated. Mr. Walker stated that he assumed terms and conditions would be covered in the contract agreement that would be worked out with the school and their administration. He noted that he did not have the application for admission in his packet and asked if it was left out for some reason. Dr. Sconzo said it was inadvertently left out, but he had copies to distribute to the Board. Mr. Walker said he was concerned about how they would accept students from their current attendance boundaries, and how that was going to eliminate some children. Dr. Sconzo noted the proposal required all students to apply to the school. Preference would be given to students residing in the current attendance area, then, as space was available, admission criteria would allow other students to be accepted. The school was already behaving as a magnet or specialty school in that they were serving an attendance area, then accepting, by application and criteria, students outside of the attendance area.

Mr. Walker said it was exciting to see this proposal in the particular area, in an already existing school. He appreciated the number and caliber of people trying to help this school become an enterprise school. He commended Dr. Jones on her commitment to test every student. Mrs. Puckett noted that she had read that after December 31, 1998, all new students, attendance area students, and request for transfer students would be required to complete a formal application. She asked if a student moved in the attendance area after December 31, 1998, would they be automatically accepted, or be required to apply, and was that different or the same as now. Dr. Jones said that at the present time, if you could prove residency, had your shots, then basically that was all the criteria required to attend. A student moving in after December would not automatically be admitted to that school regardless of residency because the school wanted to have the opportunity to instruct the student for that year. Mrs. Puckett stated that eventually it could become an application-only school, no matter what attendance area a student might live in. Dr. Jones said she intended in the next school year that everyone would have to apply to attend Columbus. The application was very simple; however, the parent agreement section was important. This agreement stated that parents would support the school and become a partner with the school and the child.

Mrs. Puckett asked what admission criteria would be used at Columbus. Dr. Jones responded that the only admission criteria she was interested in was the student's aptitude toward learning, not what was scored on a test. Mrs. Parks commended Dr. Jones on being chosen the Administrator of Excellence for Oklahoma and said she believed that Dr. Jones put children first in every aspect. Mr. Bogle stated that the intent in each proposal had been to open up the field for innovative ideas and change. The best enterprise school proposal would be the one growing out of a community. He hoped that the whole community would seek involvement in this school. Mrs. Silver asked if bus transportation, and cafeteria costs for the enterprise school would be taken out of the budget like the other enterprise schools. Dr. Sconzo responded that the funding for the enterprise school concept was referenced in the policy. Mrs. Silver stated that on page 19 of the proposal, concerning expectation of instructional outcomes, item 4 showed wonderful percentile growth over the past ten years. The proposal also stated that all students would be administered annual standardized tests and score minimally at the 50 percentile on the test. She wondered how many students were tested at the school. Dr. Sconzo responded that better than 58 percent of the students were limited English proficient, which

29

131

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-30 SUPERINTENDENT'S REPORT

continued

meant they could be exempt from testing. The proposal speaks of trying to access students against themselves and also on the amount of growth that a child demonstrates over a period of time. They are not compared to other children. The whole enterprise school concept intends to provide the district with some innovative models and new ways of

improving learning for all children. In regard to the testing issue with Columbus, he was hopeful that we could show the state some wisdom in testing that was different from what was currently done with testing. Mrs. Silver pointed out that since the population was so moveable, it seemed some notation could be made on a child's record of how long that student had been in any particular school. She said that a teacher should not be accountable for a student who had not been in the district very long. Mrs. Silver asked for clarification on the statement "that the base salary schedule would minimally follow that as negotiated by the union." Dr. Sconzo responded that any proposed policy to be waived or regulations to be deregulated, there are statutes to be waived. Board approval of an application or proposal did not include approval of any of those waivers or deregulations. Each would require subsequent and separate Board action.

’RESENTATION OF :OURSE OFFERINGS ;UIDE FOR THE JORTHEAST ACADEMT )F HEALTH SCIENCEEj m ENGINEERING

2.

Presentation of Course Offering’s Guide for the Northeast Academy of Health Sciences and Engineering (Dr. Guy Sconzo)

Dr. Crawford stated that a lot of progress had been made on the neighborhood school alignment, especially the magnet school program proposal for Northeast High School. He asked Dr. Sconzo to make his presentation. Dr. Sconzo stated that he was presenting the course offering guides for the Northeast Academy of Health Sciences and Engineering as a first reading. The course offerings guides would then be brought back on March 23, 1998, as an action item, with a recommendation for approval.

Schools TechnoloQV Plan, and direct that the Administrative Staff make application to receive allowable discounts for existincr telephone and other applicable service contracts, and post bid specifications for vendors to bid on proposed file servers. switches, routers. and associated ecruipment and services to allow discounted, hicrh-speed Internet access at all District schools. (Dr. George Kimball)

.#80

PPROVAL OF YEAR ACTIVITIES OF HE OKLAHOMA CITY UBLIC SCH00I5 BCHNOLOGY PLAN

MOTION; SECOND;

Mr. Bogle Mr. Chandler

APPROVAL OF YEAR 1 ACTIVITIES OF THE OKLAHOMA CITY PUBLIC SCHOOLS TECHNOLOGY PLAN, AND DIRECT THAT THE ADMINISTRATIVE STAFF MAKE APPLICATION TO RECEIVE ALLOWABLE DISCOUNTS FOR EXISTING TELEPHONE AND OTHER APPLICABLE SERVICE CONTRACTS, AND POST BID SPECIFICATIONS FOR VENDORS TO BID ON PROPOSED FILE SERVERS, SWITCHES, ROUTERS, AND ASSOCIATED EQUIPMENT AND SERVICES TO ALLOW DISCOUNTED, HIGH-SPEED INTERNET ACCESS AND CABLING AT ALL DISTRICT SCHOOLS. ROLL CALL

Mr. Mr. Mrs

Bogle, Walker, Silver,

Mrs. Puckett, Mr. Chandler,

aye aye aye

MOTION CARRIED 5-0 30

aye aye

132

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

SUPERINTENDENT'S REPORT

H-31

continued

NOTE; Mr. Carter left the meeting at 10:30 p.m. meeting at 10:43 p.m.

Mrs. Parks left the

DISCUSSION Dr. Kimball stated that the Board was being asked for approval to submit the bid specifications for equipment and services to accomplish highspeed internet access in the schools. It would adhere to our regular Board policies in the bid process in that all bids would be brought back to the Board with recommendations. The actual posting of the bids, and requesting prices for these services, in no way obligated us to have to accept. Approval is requested to initiate the process for bids and services. There have been some changes since our two previous discussions. Many companies are seeing rate structure as an opportunity to rapidly escalate their rates. In the last week or so, the new rates for 1 net and cable companies have priced 100 megabit service completely out of our range, even with e-rate. Where we originally figured it would be approximately $30,000, total district expense, in the years to come, the rates are now around $400,000; consequently, we will reduce the speed and bandwidth from the schools to the Central Office switch. Ten megabits will handle every computer that is out there now. Additionally, with House Bill 1815 and Universal Services, that would be, in essence, at no charge to the district for the years to come. Mr. Bogle stated that there was some evolving controversy in Congress about blocking software that should be installed to prevent access to certain sites, and he wondered whether that would have a significant impact on budget if we had to purchase blocking software. Dr. Kimball stated that the ruling right now is that the software is not allowed under this act.

Mr. Bogle asked if Dr.Kimball's response meant we are not allowed to use that money to buy the software. Dr. Kimball said yes, that was one of the main reasons of our design for the high-speed access. Instead of having each school connected directly to one-net as a service provider, we will have each school connected to a big switch at MIS, and then to a high-speed DS3 line from us to one-net. That way we only have to put the blocker software at one place. Mr. Bogle said so it's inconsequential now. Dr. Kimball responded yes, that way we can afford to put it at one site even as a general fund expense. The internet blocker is not an allowable expense, just as Jostens or other kinds of software are not allowable; however, network software is allowable. Mr. Bogle asked if our students currently have access to internet in the school. Is it necessary to have this blocking software now or do they have access to all sites on the internet. Dr. Kimball responded that students have access to basically to all sites on the internet at this time. They sign a consent agreement which says you will not do that. The result is loss of privileges. Our real backstop would be the teacher who monitors and observes what is going on. But there is no installed software at each school that blocks access to sites. Mr. Bogle stated that as a district, our philosophy would be to move in the direction of putting more controls on access. Dr. Crawford stated that as of now, even though we have access to all sites, we are quite limited in that they are at one location. So, someone is almost always available to monitor that. As we go further, I think Mr. Bogle's point would be very well taken. Dr. Crawford said he and Dr. Kimball had not talked during the week about it, but there was nothing in the proposals that really excited them to the point that they did not think it was a good idea for the district to take advantage of the first year's offering by the e-rate. Dr. Kimball concurred. He said the items proposed, regardless of whether computers or anything else was added, would be beneficial because they would connect up and provide the kind of services we would like to have with our existing computers. Briefly, on another subject, cabling within the schools is an allowable expense. As I conversed with the gentlemen from Texas, they suggested that we should consider cabling even in the first year, just in case the money was not there in years to come. John Marshall was the perfect example of having computers that are not networked. I would like to also talk with them on the idea of what it would cost to cable the high schools in the first round of interior cabling. Even though that was planned for the year-two type activity. Regulations allow the interior cabling, hubs, and all of that, as part of the expense, but we want to have sufficient computers to hook up. I interpret that to mean if we cable every classroom, that we would need to have on hand enough for x number of computers for every single classroom. In our high schools, particularly those with the 31

/

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MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-32 SUPERINTENDENT'S REPORT

continued

vocational, bond labs, and other computers, we have sufficient computers to accomplish the tasks legally, and these schools could be wired. Even if we could do the high schools first, that is worth pursuing. We would bring that back to you for your consideration. So, based on conversations with them, and other technology directors, we would be remiss not to look at it anyway. Mr. Chandler said he recalled a previous conversation in which the belief was that the internal cabling site network cabling would not be included in this. Dr. Kimball responded that the electricity was not included, but the cabling was. The hubs and actual cabling of the computers to the file server was allowable.

Dr. Kimball asked the Board to consider high schools, for this year, because we have sufficient computers in the high schools to distribute them throughout the school or into selected rooms. Mr. Chandler asked Dr. Kimball if he meant that the federal government was willing to pay 90 percent of the cost of internal cabling in whatever schools the district selected. Dr. Kimball answered yes, but also said the government would not pay for electricity in the walls. Dr. Crawford said that was an item which was debated for three or four years. At one time 4 million dollars was discussed. Since then, prices had rapidly decreased, and with the 90 percent discount, the district could not go wrong with that effort.

Mrs. Silver said she was trying to determine what the Board was being asked to approve, the agenda item, add something to it, or to bring it back. Dr.Kimball said he was asking the Board to add investigating cabling of the high schools to the agenda item, and allow him the ability to bid. Mrs. Silver expressed concern about not having a Board meeting before the 17th of March. Dr. Kimball said he was asking for the ability to post a notice on the federal website saying that Oklahoma City schools was interested in buying file servers under the Universal Services Act. Vendors would go to the file site server, contact us regarding the specks, and provide a bid. He would then provide information to the superintendent and the Board which would include the bid, the cost, and a recommendation. Mrs. Silver asked if the motion needed to be amended to include cabling for the high schools. Mr. Bogle, who made the motion, agreed to add cabling. Mr. Chandler asked how much it cost to cable high school assuming the federal government would pay 90 percent. Dr. Kimball said he could provide information as he received it. Mr. Chandler said his reason for asking was that he wanted to include middle schools too. Mrs. Silver asked if the motion should include "cabling as necessary" which would allow the opportunity to look at more schools. Dr. Kimball stated the only constraint was time. If we find out 10 percent is going to be very expensive, then that would narrow what we could possibly do. Dr. Crawford said the Board still had the option of approving or not approving the item. Mrs. Silver said this is sort of approving the RFB at this point, so we could approve that far broader than what we would actually end up purchasing, if necessary. She asked Dr. Kimball what we would get back in savings. Dr. Kimball responded that his guess would be $300,000 including the phone money that we will get back retroactively January 1. It also involved the bidding process, 28 days approval by the Board, getting the contract, and getting stuff on site. Most of those expenses would not be paid, nor would they get installed until the end of spring and during the summer. So, for the most part, most of those expenses will not even really occur until next fiscal year. Even though we were showing a x number of thousand dollar yearly cost in the 10 percent. So, it would be less than the $500,000, especially when the rebates for phones are applied. We also need to investigate long distance and I understand cellular services is available too. So, there are a lot of questions about cellular service that I need to ask the consultants.

Mr. Bogle said he had a question that was probably not related, but he hoped the Board would allow it. With all of this movement toward the internet, and toward technology, would the district have a web page in this process anywhere. Dr. Kimball replied that there would probably be a web page for each school, as well as a district web page.

32

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MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

M-33 SUPERINTENDENT'S REPORT

4.

continued

Legislative Report

LEGISLATIVE REPO

Dr. Crawford informed the Board that Ms. Jan Edwards met regularly with the senior staff keeping them apprised of legislative events. Ms. Edwards reported that she had included a brief summary in the Board packet of what had happened in the last legislative session. Mr. Walker asked Ms. Edwards to define a shell bill. Ms. Edwards responded that a shell bill cited the area of law it dealt with but the language was still being developed. Mr. Chandler stated that he found the report very effective and informative.

Mr. Bogle asked Ms. Edwards if she had any particular legislative concerns. He noted there were some school choice and voucher issues out there, and wondered if there was anything that she felt might be a particular threat to our district. He also asked if there was a DNX issue. Ms. Edwards stated the two choice issues would be the ones advancing that concerned her the most. In particular was House Bill 3319 by Representative Bastin who represented the Mid-Del School District, but four precincts from his House district fall within the Oklahoma City Public School limits. That was his motivation on bringing the Bill forward. Because it was an election year, people who would normally go to the mat and fight that are reconsidering because of public perception that deals with the concept of choice. Representative Bastin also happened to be a member of the House leadership. The other one to watch for would be House Joint Resolution 1060 brought by Representative Steidley, who was from Claremore. This bill would allow for a vote of the state this November on whether or not each school district should be allowed to vote, individually at that school district, on choice. The first vote in November would be to decide whether or not to allow school districts to do it on district by district basis at the next millage election after that. So one would allow you to vote on a district and then you would have to vote again at a future time. That one concerns me more than any of the others as it relates to choice. Because those who oppose choice can say that those districts who want it their district can just vote on it there, and the ones who do not want it will not vote. She did not think it was being clearly thought through in terms of what would happen if surrounding districts decided to do it, but one did not. It had already gone to the Senate which meant it was on a fast tract. Mr. Walker asked if that meant that if Oklahoma City school patrons voted on that bill then students could go anywhere they wanted to. Ms. Edwards stated yes, although they would need the consent of the receiving district, Mr. Walker asked if it was from one school district to another and did it have anything to do with just our district. Mrs. Edwards said that was tricky part because it was not being thought through. Mr. Bogle asked if there was anything the Board could do to assist in the process. Ms. Edwards stated a leap was made when she visited with a House delegate member from Oklahoma City who discussed strategies and had always been an opponent of choice. They were trying to come up with a strategy to prevent the advancement of Representative Bastin's House Bill. She hoped the Bill could be killed in Committee in the Senate. Mr. Bogle asked if we had any legislative issues that the district was trying to promote. Ms. Edwards said there were some we are supporting at the Capitol, especially the early childhood bill by Representative Eddings. She arrived at that decision after she met with senior staff. They gave her input on which bills would hinder or help the district. Mr. Bogle said he wanted to make a comment about choice in that there might be those who would argue that the Board was trying to limit a child's options. That was not our motivation. He noted the Board was trying to improve the quality of education opportunities for children in our school district. He pointed out that if we begin to lose the population of students that we serve, and lose the funding that comes with them, it would hurt our ability to create quality programs for all of our students. So, opposing choice isn't just digging our heels in and fighting opportunities for children, it is also protecting our ability to continue to improve our district for all of the children that we serve. That is a complicated issue for people to understand.

33

135

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

H-34 continued

SUPERINTENDENT'S REPORT

Ms. Edwards commented that on the surface it looked like an appealing idea, but after studying it, there were pitfalls in it. We are also protecting the funding formula and how it affects our school district. She pointed out that someone might want to try to change that formula, and they can do it on the last day of session.

5.

Remarks

EDUCATIONAL

UNFINISHED

REPORT

(when scheduled)

BUSINESS

(NONE) NEW

BUSINESS

(NONE) CITIZEN S'

COMMENTS

(NONE) SOARD MEMBERS'

:qmments

BOARD

M E M B E R S'

COMMENTS

Mr. Bogle said he wanted to defend the Board in a public forum. He pointed out that the Board had not voted for any laptop computers, three language programs or even any enterprise school. If an enterprise school proposal came back to the Board with an inappropriate or inequitable arrangement for students that was far in excess of the per capita formula, the Board would not approve it. Mr. Walker said that he believed it was time to investigate a possible bond issue, or even multiple bond issues, to help improve the district. Two important needs of the district were for buses and class sizes at the elementary school level. He noted the district could possibly look into using portable buildings to either increase the number of classrooms, or to use for technology, and take advantage of the dollars coming our way. He encouraged the district to continue to investigate district needs on a large basis, although there might be some difficulty in convincing patrons that we have the ability to manage a bond issue. He suggested the district might want look at something small, manageable, and easily accomplished.

Mrs. Puckett stated that she would like to see a report regarding elementary school counselors, and if there are plans to cut counselors further in the upcoming budget. Mr. Bogle asked if a Board retreat had been scheduled. Mrs. Silver stated she had talked with Ms. Lambeth and the only available date was April 18 with the possibility of Dr. Tollett coming back for the retreat. Mr. Bogle asked if a date could just be sqheduled. Mrs. Silver said April 18 was the only day open. Mr. Walker said he felt in order to stay in tune with administration and staff, the Board should recommit to more Board retreats. He stated it would be better than trying to accomplish things through a regular or formal meeting. Mr. Bogle suggested that a yearly retreat schedule be developed. Mr. Walker commented that retreats could be scheduled like the regular Board meetings are scheduled. Mrs. Silver said the only conflict with setting retreats would be that she and Mrs. Puckett had to attend the State School Board Association Directors Meetings.

34

136

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

IN

OPEN

MOTION; SECOND:

SESSION

Mr. Walker Mrs. Puckett

MOVE FOR APPROVE THE SUPERINTENDENT'S RECOMMENDATION FOR ANNUAL SALARY INCREASES AND ADJUSTMENTS FOR CENTRAL OFFICE ADMINISTRATORS AND PROFESSIONAL/TECHNICAL STAFF FOR THE 1997-98 CONTRACT YEAR INCLUDING ONE STEP INCREMENT FOR EMPLOYEES IN THE SCHEDULE AND 2% INCREASE FOR THOSE EXCEEDING THE TOP STEP. ALSO, NONCERTIFIED MEMEBERS OF THIS EMPLOYEE GROUP SHALL RECEIVED THE EQUIVALENT OF THE TEACHERS' REIMBURSEMENT CURRENTLY PAID TO CERTIFIED STAFF. ROLL CALL

Mr. Bogle, Mr. Walker, Mrs . Silver,

aye aye aye

Mrs. Puckett, Chandler, Mr.

aye aye

R.#81

MOVE TO APPROVE SUPERINTENDENT'S RECOMMENDATION FOR ANNUAL SALARY INCREASES AND ADJUSTMENTS FOR CENTRAL OFFICE ADMINISTRATORS AI PROFESSIONAL/ TECHNICAL STAFF FOR THE 1997-98 CONTRACT YEAR

MOTION CARRIED 5-0 .

ADJOURNMENT There being no further business, the meeting adjourned at 11:28 p.m. The motion for adjournment was made by Mr. Bogle and seconded by Mr. Chandler. On roll call, the votes were as follows: Mr. Bogle, aye; Mrs. Puckett, aye; Mr. Walker, aye; Mr. Chandler, aye; and Mrs. Silver, aye.

THEREUPON THE MEETING WAS ADJOURNED,

35

R.y/82 ADJOURNMENT 11:28 P.M.

137

MINUTES OF THE REGULAR MEETING OF MARCH 2, 1998

U-

M-36 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

-7 Minute Cler)

by

Minutes approved ___ ' 1998.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

the

Board

of

Education

this

day

of

) ) )

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

Witness my hand and seal of this School District this

,

1^^

1998.

Clerk,Oklahoma City Board of Education (SEAL)

36

day

138

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER

OKLAHOMA COUNTY,

MET IN REGULAR SESSION IN THE BOARD ROOM

OKLAHOMA,

89

OF

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MARCH 23, 1998, AT 6:00 P.M.

PRESENT:

Ron Bogle, District 1 Jennifer Puckett, District 2 Kenny Walker, District 4 Mike Chandler, District 7

Member Member Vice President Member

ABSENT:

Terri Silver, District 3 Thelma R. Parks, District 5 Michael Carter, District 6

President Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate General Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

TO

DALE TO ORDER

ORDER

Mr. Kenny Walker called the meeting to order at 6:13 p.m.

ROLL

JOLL CALL

CALL

At the time present.

of

the

EXECUTIVE

MOTION: SECOND:

Roll

four

Call,

(4)

members

of

the

Board were

SESSION

Mr. Bogle Mr. Chandler

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307. ROLL CALL

Mr. Mr.

Bogle, Walker,

Mrs. Puckett, Mr. Chandler,

aye aye

aye aye

MOTION CARRIED 4-0. The Board went into Executive Session at 6:15 p.m. Mr. Carter arrived at 6:20 p.m.

Those in attendance in the Executive Session were Board Members: Ron Bogle, Mike Chandler, Jennifer Puckett, Michael Carter, Kenny Walker, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Associate General Counsel; and Rosa Lambeth, Board Clerk. 37

i.#83 EXECUTIVE SESSION 6:15 P.M.

z

139

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998 VI--2

I. #84 iECONVENE IN (PEN SESSION â&#x20AC;˘ :40 P.M.

u

IN

OPEN

MOTION; SECOND;

SESSION

Mrs. Puckett Mr. Chandler

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mr. Mr.

Mrs. Puckett, Chandler, Mr.

aye aye aye

Bogle, Carter, Walker,

MOTION CARRIED 5-0. The Board reconvened at 6:40 p.m. present in Open Session.

aye aye

Mrs. Parks was

Mr. Ron Bogle, District 1 Board member, gave the invocation and led the pledge of allegiance.

NTRODUCTION OF ISITORS

INTRODUCTION

O F

VISITORS

Mrs. Parks recognized Isis Palomino, a Jackson Middle School student, who would receive an award for an outstanding performance for the Oklahoma City Public Schools at a future meeting. She recognized two State House members. Representative Kevin Cox and Representative Opio Toure, who were attending the meeting, and also Ms. Frezonia Cudjoe, a retired Oklahoma City School educator.

RECOGNITIONS ITIZENS' COMMENTS

CITIZEN S' COMMENTS

Zethel Chamberlain, representing Douglass High School PTA Alumni Association, asked that the Board re-establish 12 Vocational Art classes at Douglass High School by the end of the 1998-99 school year. Jim Purdy, patron, stated that children could receive a good education in the Oklahoma City Public Schools as in any of the surrounding schools. In regards to testing, his concern was with teachers who rewarded students for not taking tests.

Sylvia Morales, representing the Latino Community Development Agency, strongly supported the enterprise school concept. She urged the Board to maintain control, and to review the test exemption. Sergio Gallegos, patron, supported the Columbus Enterprise School concept. He stated that since the Spanish population at Columbus consisted of 67% of the entire student body, more Hispanic representation should be on the Enterprise School's Board. He pointed out that with more hispanic individuals on the Board, they could better understand the Hispanic perspective. Many opportunities for Hispanic children were taken away by being exempt on testing. Barbara Stoner, patron, stated that the Academy at John Marshall was wonderful and her suggestion was that the Academy be made into a specialty school.

Terry Harris, patron, spoke about the strolling strings program housed at John Marshall, which included students from all over the district. These students had participated in Youth Arts Month and had performed at Quail Springs Mall on two occasions. He commended Pat Riley who had set up the art show. The Llamas Are Coming was another program at John Marshall in which llamas would visit every elementary school, teaching students about the country llamas were originally from, how the people in these countries lived, and how to take care of these animals. He hoped that John Marshall could be made into a specialty school where more students throughout the district could attend. He stated that 38

140

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998

CITIZENS' COMMENTS

M-3

continued

presently there were around 100 students in the academy program, but with the increased interest this fall there would be approximately 150 students. Mary Dinkins, patron, Thelma R. Parks PTA president, urged the Board to consider approving the additional computers for Parks Elementary School. Since the school was a specialty school for computers and technology, she felt Parks Elementary should be a leader in the technological advances in the district. She asked for a written response concerning the additional computers.

Mr. Chandler moved that the order of the agenda be changed to move the superintendent's report before the consent agenda. MOTION: SECOND;

Mr. Chandler Mr. Carter

MOTION TO REARRANGE THE ORDER OF TONIGHT'S AGENDA SUPERINTENDENTâ&#x20AC;¢ S REPORT TO THE FRONT OF THE AGENDA. ROLL CALL

Mr. Bogle, Mrs. Parks, Mr. Chandler,

Mrs ,. Puckett, Mr. Carter, Mr. Walker,

aye aye aye

AND

MOVE

THE

aye aye aye

I. #85 OTION TO REARRANC JRDEE OF AGENDA rO I40VE SUPERINTENDENT'S REPORT TO THE FRONT OF THE AGENT

MOTION CARRIED 6-0 .

SUPERINTENDENT' S 1.

SUPERINTENDENT'S REPORT

REPORT

Recommend approval of Course Offerinqs Guide for Northeast Academy of Health Sciences and Engineering. (Dr. Guy Sconzo)

MOTION: SECOND:

Mr. Bogle Mrs. Parks

RECOMMEND APPROVAL OF COURSE OFFERINGS GUIDE FOR NORTHEAST ACADEMY OF HEALTH SCIENCES AND ENGINEERING.

ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Chandler,

aye aye aye

Mrs. Puckett, Mr. Carter, Mr. Walker,

aye aye aye

I. #86 (APPROVAL OF COURSE OFFERINGS GUIDE FOR NORTHEAST ACADEMY OF HEALTH SCIENCES AND

biNGTlMhhiK TNG

MOTION CARRIED 6-0 2.

Recommend approval of the Columbus Elementary Enterprise School Proposal. (Dr. Guy Sconzo)

MOTION: SECOND: RECOMMEND PROPOSAL.

ROLL CALL

Mr. Bogle Mrs. Parks

APPROVAL

OF

Mr. Bogle, Mrs . Parks, Mr. Chandler,

THE

ENTERPRISE

COLUMBUS

ELEMENTARY

aye aye aye

Mrs. Puckett, Mr. Carter, Walker, Mr.

MOTION CARRIED 6-0 39

aye aye aye

SCHOOL

Sl.#87 APPROVAL OF THE OLUMBUS ELEM. 5NTERPRISE SCHOOL PROPOSAL

z

141

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998 M-4

SUPERINTENDENT'S REPORT

continued

DISCUSSION Mrs. Parks asked for clarification on if the Board was being asked to vote on the proposal concept tonight, and then vote on the contract at another meeting. Dr. Sconzo said the Board was being asked to vote its approval of the concept, and then the next step would be the development of the actual contract. The actual contract would cover more details. He explained to Mr. Chandler that four items were discussed at the last meeting concerning the proposal. These items had been discussed with the applicants and it was found that the intent of the Columbus Enterprise School was to serve the children in the current attendance boundary. Personnel or staff would be hired by employees of the Oklahoma Board of Education. Board approval of the proposal did not reflect any action whatsoever on any deregulation requests or policy waiver request. That would have to come at a subsequent time, and each item would require separate action by the Board. Mr. Walker asked if that meant there were no policy waivers included in the vote on the proposal, and would not be part of the contract that would be developed. Dr. Sconzo responded that they could, but, if included in the contract, that would have to be pointed out in the presentation of the contract for the Board's consideration. The process really intended to deal with policy waivers separate from the proposal approval or the contract approval. Any changes as a result of the proposal, in terms and conditions of employment for employees, would require subsequent negotiations with the bargaining unit. It was also stated in the proposal that the enterprise school would provide a testing program for all students. There was desire from the enterprise school proposal to have more Spanish representation on the enterprise school's advisory Board. That would be worked out through the contract development stage.

Mr. Chandler stated he believed it was only appropriate that there be substantial representation from the Hispanic community and should also have a part in the testing process for these students. Mr. Bogle said he was excited about the proposal because it showed another dimension of the enterprise concept. Anything that could be done to help create a greater involvement of the community and neighborhood schools would strengthen the district. He pointed out that administrators and attorneys would be able to find a way to test students in the enterprise school and elsewhere. He thanked all the individuals who had worked long and hard on the proposal. Mr. Walker stated that it was important to note that even though enterprise schools were created, the activities of these schools were still under the direct supervision of the Board of Education. He firmly believed that every child in the district should be tested.

3.

Recommend approval of an enterprise school contract with Parents for a New Middle School, Inc. (Dr. Guy Sconzo)

MOTION; SECOND: .#88 PPROVAL OF AN HTERPRISE SCHOOL ONTRACT WITH ARENTS FOR A NEW HDDLE SCHOOL, INC

Mr. Bogle Mr. Carter

RECOMMEND APPROVAL OF AN ENTERPRISE SCHOOL CONTRACT WITH PARENTS FOR A NEW MIDDLE SCHOOL, INC. ROLL CALL

Mr. Mr. Mr.

Bogle, Carter, Walker,

aye aye aye

Mrs. Puckett, Mr. Chandler,

MOTION CARRIED 5-0 . Mrs. Parks was not seated when the vote was taken. 40

aye aye

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MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998

SUPERINTENDENT'S REPORT

continued

DISCUSSION Dr. Crawford stated that the first step in the process of considering enterprise schools was for the Board to approve and adopt the proposal. The proposal for the Parents for a New Middle School, Inc., had been approved several weeks ago, so the next stage was to present their contract for Board approval. Mr. Bogle stated that the district's willingness to take this bold initiative, and to have faith that we could create a system that could invent new ways of doing things, was exciting. He expressed his admiration to those who had worked so hard on this process.

Dr. Crawford pointed out that tonight's approved contract was only a one-year contract. He was sure that the contract would have to be brought back in future years for addressing issues such as transportation.

4.

Recommend approval of the teacher evaluation recommendation and approval to direct staff to continue its development and implementation of the building and Central Office administrative/ professional-technical evaluation instrument. (Dr. Vern Moore)

MOTION: SECOND:

Mr. Bogle Mr. Carter

RECOMMEND APPROVAL OF THE TEACHER EVALUATION RECOMMENDATION AND APPROVAL TO DIRECT STAFF TO CONTINUE ITS DEVELOPMENT AND IMPLEMENTATION OF THE BUILDING AND CENTRAL OFFICE ADMINISTRATIVE/PROFESSIONAL-TECHNICAL EVALUATION INSTRUMENT. ROLL CALL

Mr. Bogle, Mrs. Parks, Mr. Chandler,

aye aye aye

Mrs. Puckett, Carter, Mr. Walker, Mr.

aye aye aye

MOTION CARRIED 6-0

L#89 APPROVAL OF THE TEACHER EVALUATIOl RECOMMENDATION AN! APPROVAL TO DIEBCd STAFF TO CONTINUE [TS DEVELOPMENT M® TMPT.EMENTATTOT

DF BUILDING AND ENTRAL OFFICE ADMINISTRATIVE/ ’ROFESSIONALbcHNICAL

EVALUATION INSTRUMENT

DISCUSSION

Dr. Crawford said that the Board and administrative staff had always been concerned about improving the district. One way to improve performance was to improve evaluating all administrative and teaching personnel. Dr. Moore would be reporting on the appraisal process. Dr. Moore stated that he and Ms. Grade Taylor would make a brief presentation concerning the evaluation documents that had been given to Board members. The recommendations were consistent with Board goal number 8. Goal number 8 stated that the district would set high expectations, clear standards of performance for all personnel and students, and recognize their achievements. It was also consistent with the appropriate implementation strategy concerning performance. He pointed out that the outline had been divided into five sections including an introduction, a section for teachers, building administrators, central office administrators, and a timeline for He said that Ms. Taylor would report on the implementation. introduction and teacher sections, and he would follow up with the remaining sections. Ms. Taylor reported that the introduction was actually a memo with several recommendations covering where we would like to proceed. There were three recommendations that the evaluations of all certified personnel, non-certified administrators and professional-technical staff, be based on their performance related to progress toward the Board goals. Oklahoma has state-mandated criteria for certified administrative and teaching personnel evaluations. In the new revised process, the intent was to correlate this criteria with the Board's goals which would say as individuals meet criteria for evaluation purposes, they also meet them with the purpose of accomplishing 41

/

143

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998 M-6

=

SUPERINTENDENT'S REPORT

continued

Board goals. The second recommendation was asking to purchase a published evaluation form called the Teacher Appraisal System. The district would purchase the forms for a cost of $35,000 to $40,000. The third recommendation was asking the Board to authorize the district administration to negotiate an agreement with the teacher representative group to do the evaluation system. After preliminary discussions with the group, the district was under the impression that the teacher group was willing to give this a one-year implementation. This would allow us to see if the Teacher Appraisal System was more productive than our current system. The fourth recommendation was that the district implement a new building administrator and central office administrator, professional-technical evaluation process aligned with Board goals. That particular process was one that was being created in-house.

Ms. Taylor noted that on the teacher section there was general information about the correlation between Board goals and mandated criteria for teacher evaluations. Next, a description of the teacher appraisal system, and, finally, a comparison between the current teacher evaluation system and the proposed new one. She said one major difference in the two systems was that the district currently required administrators to go in and observe a complete lesson in order to evaluate a teacher. The new system would allow an administrator to make many observations over a period of time, if necessary. The second major difference concerned the rating scale. The current rating scale had three areas to check: effective, not-effective, or not- applicable. The district would increase these choices to satisfactory, not-satisfactory, needs improvement, and not-observed . Most importantly, as the evaluation system aligned with Board goals by performing the minimum criteria expected, it also allowed individuals to understand the relationship to those criteria in the accomplishment of board goals. Dr. Crawford stated that the $35,000 to $40,000 cost was not a net cost, it was the cost of purchasing the forms. He said the district was already printing its own forms tying up expenditures in labor and materials at this time.

Dr. Moore reported on the section concerning procedures that the district would have in place for the evaluation of building administrators. The recommendation was that we move away from the check list procedure and use a portfolio process. This process means that throughout the year, the building administrator would collect documentation of activities related to each of the Board goals. At the conclusion of a determined period of time, that individual would meet with the supervisor to review how well the principal was proceeding with a particular Board goal. One way to tie this back to all performances is that the district planned to change the position description for building administrators, including principals, assistant principals, as well as the dean of instruction. The position description would include only the eight strategic goals to make sure that everyone understood that our concern was with the satisfaction of the Board goals. For each of the Board goals, we have included a checklist for building administrators and central office administrators to follow. At the conclusion of each section, there was a summary sheet which would be placed in the employee's personnel file. This would be the district's way of documenting whether or not the goals were satisfied. The final document covered timelines. He pointed out that by looking at the current date, there was a planned presentation to the Board of Education. All the steps above that have been completed at the present time. The items remaining included inservice activities to make sure that all of the parties involved in this process were made aware of the change and received inservice training. The goal was to have all of the training completed so that we could have the evaluation system in place bythe .1998-99 school year. Dr. Crawford pointed out that the timelines started with February 9, 1998, because that was the first date senior staff had an opportunity to study the document. The committee had been working on it for several months. Dr. Moore said that the district had identified the individuals who had served on the task force that developed this instrument. Mrs. Parks asked how much input teachers were allowed in helping develop the evaluation document. Ms. Taylor stated that more than half of the task force were teachers. Their names were submitted by the bargaining agent. Mrs. Parks asked if the individuals were listed in the document. 42

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M-7

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Ms. Taylor said that she did not think they were listed, but she would furnish her a list. Mrs. Parks asked how many administrators were involved in developing the teacher evaluation document. Ms. Taylor responded that there were five administrators on the task force. On the principal document, there were six principals serving on the reaction panel. Mrs. Parks asked for clarification on whether there would be a new administrative position. Ms. Taylor said that there was only a new administrative job description related to Board goals, not a new position.

Mrs. Parks asked if the central office evaluation document was a one year document like the teacher evaluation. Dr. Moore responded that the district planned to implement the central office evaluation document because there was no timeline for it. If there were some problems after this document was implemented, there would be an opportunity to make corrections. Mrs. Parks asked why the central office evaluation document would not have timelines like the other documents. Dr. Moore stated that central office evaluations were developed in-house, so normal procedures did not warrant timelines. Mr. Carter commended the teachers, principals, and administrators for stepping forth in setting these higher standards on evaluation tools. He felt it was a districtwide goal to have the best individuals within the organization to be able to set higher standards for students to achieve their goals. Mr. Walker pointed out that the document would become part of the negotiated agreement, and by voting on the concept, it would enable us to go to the different bargaining units to make sure they all agreed.

5.

Presentation of Funding Capital Needs

(Nick Kelly)

Dr. Crawford stated that staff and Board had been addressing the issue of capital needs in our district for a long time. Last fall the Board was presented with a list of capital concerns and suggestions on ways to remedy these needs. He pointed out that through written and personal communication, the Board encouraged the district to bring the issue forward. Mr. Kelly stated that as far as capital needs were concerned, the ways to address those needs were limited. Our bonding capacity, a year from now, would be about $43 million dollars. Even if that bond was passed each year, the district would free up in debt another $10 million, given the idea that even if we did get the $43 million, in subsequent years, you would only have $10 to $11 million dollars in capacity. That was the primary funding option for capital needs. We do fund, as you know, some capital out of our operating budget, and some out of our building fund. We fund some buses out of our general fund, but only a limited amount. There was some potential in some federal legislation that was coming out and a lot of that involved subsidizing interest on existing bonds and without a constitutional debt limit, money that federal government might give us to issue additional debt may not be able to help us. There were a couple of legislative items this year that might have helped us some, both they both died. There was a bill that would have given districts some additional aid if they had a large amount of state land in their district because that does limit our bonding .capacity. This district, and Norman, are the two districts with the highest percent of state land. Another bill which would have allowed a vote on a local levy to double the building fund levy may have died also. Other than our bonding capacity, or taking money out of our operating budget, we have to look for some other ideas in terms of our capital funding options. Unfortunately, the existing ones are limited. We know our bonding capacity and we know that it will be extremely difficult to take more money out of our operating budget to put into capital. At the state level, any additional money that we get there is likely "to be taken away on the operating side. There was a limited amount of money available. Those are our options now unless we can create some other ones. 43

PRESENTATION OF FUNDING CAPITAL NEEDS

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Mr. Wolfe stated that as a quick review, we had three main categories of facility needs. One was from deferred maintenance, the second from facility consolidation, and the third for facility expansion. The deferred maintenance was identified in the strategic planning report developed in 1996. At that point, $75 million dollars worth of needs were identified in the physical facilities. Since that point in time. Dr. Wallace Smith had studied the needs at all sites, confirmed that the needs still existed, but stated that the costs had grown to a total of $75 to $90 million based on current construction activity and inflation in our city. Facility consolidation as identified in Board goal 4.5, stated if we were to pursue that actively, which was estimated on a square footage basis because there were no detailed plans for facility consolidation at this point, we would need $34 to $39 million dollars to implement that goal. The facility expansion would replace the portable or temporary facilities, and permanent construction at various sites. That was based on square footage estimated in the range of $2428 million dollars. Now, $135-157 million was needed just for physical facilities. Transportation needs were discussed last fall and remained the same. Mr. Wolfe stated that technology had been talked about in several areas. Free networking was estimated at about $15 million. Subsequent changes and events, and opportunities legislated in congress, had increased our opportunities to gain additional funding for improvements in our district. Based on the recent technology plan, the original $15 million dollars could go as high as $30 million. Dr. Crawford pointed out that Mr. Kelly mentioned that even though the national administrations concept of facility assistance was outstanding for inner city districts like ours, our help would be in tax credits to offset some of the interest we would bear if we voted a bond issue. We would be responsible for paying the principal even under that concept. He felt the district was making some outstanding progress on the 1993 bond issue and this summer should conclude the air-conditioning of all of the schools. That accomplishment would be an asset to our district. The one area that still needed to be addressed was the McAuliffe School, with the possibility of adding to an existing facility there, and addressing the issue that was promised back in the 1993 bond issue.

Mr. Bogle asked for clarification on a statement by Mr. Kelly that the district had to come up with another way to fund our needs; that general budget and bond issue was our only way of funding our district. Mr. Kelly responded that the four options are our bonding capacity, our general budget, or some other type of state or federal aid. Mr. Bogle said that Mr. Kelly had indicated that our current bonding capacity was $43 million and then said we might pick up $10 or $11 million a year. He noted that Dr. Crawford had said $6 million at one time, and he asked if the correct amount was between $6-11 million. Mr. Kelly responded that the $6 million was on the current bond issue, but if the district passed the $43 million bond issue, we would retire about another $3 million per year. Dr. Crawford pointed out we would retire about $6.5 million of the 1993 issue each year. Mr. Bogle asked if the $135-157 million that was mentioned earlier took care of deferred maintenance only. Mr. Wolfe stated that the amount covered three primary categories: deferred maintenance, facility consolidation, and facility expansion. Mr. Bogle asked if facility consolidation meant closing schools or getting rid of portable buildings. Mr. Wolfe responded that it meant closing smaller schools and relocating students to larger facilities. That was the $34-39 million dollar range. Facility expansion meant expanding the permanent facilities and replacing the temporary portables. Mr. Bogle said it seemed evident that Oklahoma City schools could not compete with surrounding districts using traditional funding methods. The primary challenge for the district was in finding other ways to get funding. The district would not survive as an institution if we look at this scenario and see we can never get to where we want to be. We need to be inspired to find additional ways of funding our district. He believed it had to do with joint efforts with other school districts, combining resources, and even with serious conversations with the City. He pointed out that the City had ways of funding things through various sales taxes, and other measures which would benefit the citizens. He stated that people would continue to vote with their feet

44

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because we have old buildings that are in bad condition. He noted the district would never be able to compete with the kind of schools that are being built in the suburbs. Dr. Crawford pointed out that this district has not used the bonding process like other districts, and that is why we are in this predicament. He said he did not know of any entity that would be interested in helping the district correct past mistakes. The first thing to do would be to address the issue through a bond election. One of the problems in the state that we do have a requirement of a super majority to pass a bond issue and have a limit on the values and bonded indebtedness. We must take advantage of the process that has been provided to schools in the state. Mr. Bogle added that the district would have to do some things it did not want to do in order to get out of the problem it was in. Mr. Carter agreed with Mr. Bogle and the Superintendent that other districts did what they had to do to have funds to build new buildings. He noted that the Board had not done what it was supposed to do over the years and now the district was in a desperate situation and must be innovative to come up with funds. He noted that it had been past Boards and administrations that had put us in this position. Passing bond issues every five years would not solve all the problems. It takes year after year to get on your feet and get things fixed right. Using available resources and using them properly, was more effective. Mr. Bogle stated he felt it was important that the Board and the administration be able to formulate some objectives and goals together before it became a community discussion. Dr. Crawford stated that the Open Meeting Act prohibited us from discussingâ&#x20AC;˘the issue other than in an open forum. He said that this had been discussed for several years and now it was time to take advantage of the means provided us by the state of Oklahoma. Mr. Bogle said that he was never against a bond issue, he had only suggested that the district explore other avenues for funding. The Board needed to have the opportunity to conduct a discussion about a bond issue before there was a debate in the newspaper. He said he would be hesitant to support a bond issue until he was confident that we had satisfactorily completed the 1993 bond issue. That way we might have a reasonable chance to regain public support and confidence in our ability to manage a complex bond issue. The Board needed to have this issue as an agenda item or have a special meeting where the Board and administration was able to discuss recommendations, then our reactions to a bond issue. That way we can begin to deal as a unified organization rather than just voices in the media. Mr. Carter stated that he agreed with Mr. Bogle in that he did not like reading about bond issues in the paper; however, he would like the public to know that there was a need. He felt the Board needed to address bond issues, funding, and any innovative programs necessary to turn the district around. Mr. Chandler said he endorsed Mr. Bogle's statements and pointed out some exciting developments and alternatives to funding. He noted that the Oklahoma Supreme Court upheld the turnpike bond proposal, and if federal money became available to support a bond issue, we should aggressively pursue legislature for some means of tapping that. There was a bill in the Senate, proposed by the State Senate, that would allow cities to create a trust with the idea of putting out bonds that could be used for schools. He pointed out there were some options coming open with attention focused on funding and the district definitely needed $200 million. He did not think the Board had a long-term plan of where the district needed to go; therefore, he was hesitant to ask tax payers for more money.

Mrs,. Parks said that this was not a time to point fingers, but it was a time to face reality. One of the key things that the district would need to do was to be honest and fair to the public. We won't get anything done if we make empty promises. She said the Board had talked about improving the buildings and grounds for three years, before we even thought about instructional purposes for the children. The district had used money for all kinds of systems, but she was not sure whether the systems had improved the academic achievement of our schools? The district was not using the money wisely which we already had approved; so, it was not a time to point fingers. This current administration had been in place for the past three years, but we have

45

M-9

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not done all the things we said we would. She stated that the school district had to clarify what its purposes were, and how it planned to achieve them before asking for another bond. Mrs. Puckett thanked everyone for being honest and allowing the public to see what a struggle it was to formulate a big picture of what was going on in the district, as well as how to fix it. Mr. Bogle said that at last year's Board retreat, the Board expressed a strong desire to have debates about meaningful issues and not just to vote on encumbrances. He pointed out that his comments were not meant to reflect negatively on anyone. Mr. Walker agreed that the district would have to look at outside funding, but he also believed that the district would have to convince the voters that we had handled the money properly. There have been questions about that in the past, but he felt confident that the district had the 1993 bond issue under control. The district needed to move forward with a bond issue discussion, and encouraged the superintendent to set up special Board meetings to discuss this problem. Dr. Crawford said he felt it was necessary that the Board made some type of decision on either discussing or not discussing the issue. Mr. Walker noted that the Board would like to continue the. debate with a greater pace, and pay more attention paid to it over the next weeks or months. This would allow the Board to discuss the issue, while keeping the momentum going to come to some consensus. Mrs. Parks stated that she heard a comment about neighboring schools being able to pass bond issues. She had followed those schools and it appeared that those schools did what they said they were going to do. It had been five years since the 1993 issue was passed, and we have not done all of the things we promised. Even the things we did vote to do had not been completed. The air-conditioning, buildings, roofs, and ceilings have not been completed. If we are questioning how other districts are passing bonds, evidently it' is because they have built trust and confidence in their citizens. She pointed out that until we build confidence and trust, we are just doing cheap talk.

Mr. Bogle noted that the Board took positive action in seeking a superintendent whose skills included the ability to address the challenges the district was facing in our bond issue. It has been widely recognized that Dr. Crawford and his staff have done a remarkable job in addressing these issues and dealing with a less than desirable situation. The bond issue may not be completely satisfactory in every way, but ultimately we will complete the bond issue and regain public support in our ability to manage complex construction programs. He thanked Dr. Crawford for the diligence and skill he brought to this challenge and recognized that we had overcome a tremendous obstacle. He felt we would finish the 1993 bond issue and be able to look citizens in the eye, although it took longer to do we did what we said we would do. Mrs. Parks said that she was not interested in whether or not we end on a positive note, she just wanted to end on a true note. The truth was that we had not done all the things promised. She said the district may be making progress, but it was not enough, especially in the areas where it was needed most, like the northeast quadrant. Mr. Carter stated that before Board members started to lay blame, maybe they should accept some of the blame also, because some people had been on the Board too long and had not taken action. Mrs. Parks commented that she had been on the Board longer than anyone, and she had questioned the bond issue from the beginning. She felt we were throwing good money at the bad money. When the bond issue was passed, she asked the bond adviser if we could take this money that we were going to put into these old buildings and put into a new structure. She said she was just the minority, and being in the minority did not always mean that the majority was right. She had dope all she could to help the district see the big picture, but her efforts had been ignored. Mr. Walker called for a five minute recess.

THE BOARD RECESSED AT 9:10 - 9:16 P.M. Remarks

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M-11

COMMENTS

CITIZEN S'

Vivian Miller, PTA President of Green Pastures and Rogers Middle School, said she was still having trouble getting a meeting scheduled to address the situation with the principal at Green Pastures Elementary School. She pointed out that if the Board meetings were shorter there would be more participation, and patrons would be more confident in voting for issues. CONSENT

CONSENT AGENDA

AGENDA

Recommend approval of the following consent agenda items (I) Legal Report (II) Treasurer's Report (III) Purchasing and General Business (IV) Personnel and Encumbrances

MOTION: SECOND:

Mr. Bogle Mr. Chandler

R.#90 APPROVAL OF CONSENT AGENDA

MOVE FOR APPROVAL OF CONSENT AGENDA ITEMS. ROLL CALL

Bogle, Mr. Mrs. Parks, Chandler, Mr.

aye abstain aye

Mrs. Puckett, Carter, Mr. Walker, Mr.

aye aye aye

MOTION CARRIED 5 aye, 1 no.

NOTE: Policy B-24 provides for abstention votes to be recorded as noes NOTE: Mr. Chandler asked that the legal report be stricken from the agenda. Mr. Bogle requested that Items A, B, & M be removed from the agenda and voted on separately.

VOTE ON ITEM A

RECOMMEND APPROVAL OF A THREE YEAR CONTRACT WITH SOUTHWESTERN BELL FOR TERM AND VOLUME DISCOUNTS ON BUSINESS ACCESS LINES AND ANALOG TRUNKS FOR PLEXAR PHONE SYSTEM. ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Chandler,

Mrs . Puckett, Carter, Mr. Walker, Mr.

aye no aye

aye aye aye

MOTION CARRIED 5 aye , 1 no.

R.#91 RECOMMEND APPROVAI OF THREE YEAR CONTRACT WITH SOUTHWESTERN BELL FOR TERM AND VOLUME DISCOUNTS ON BUSINESS LINES AND ANALOG TRUNKS FOR PLEXAR PHONE SYSTEM

VOTE ON ITEM B RECOMMEND APPROVAL OF SPECIALTY SCHOOL STATUS FOR JOHN MARSHALL HONORS ACADEMY FOR THE 1998-99 SCHOOL YEAR.

ROLL CALL

Mr. Bogle, Mrs . Parks, Chandler, Mr.

Mrs. Puckett, Carter, Mr. Mr. Walker,

aye aye aye

MOTION CARRIED 6-0 . 47

aye aye aye

l.#92 JECOMMEND APPROVAI OF SPECIALTY SCHOOL STATUS FOR JOHN MARSHALL lONORS ACADEMY

/

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continued

VOTE ON ITEM M I. #93 lOTION FAILED TO APPROVAL PDRCHASE )F TEN ADDITIONAL 3ASSR00M COMPUTERS FROM Sj OBAL tech . inc .

RECOMMEND APPROVAL TO PURCHASE TEN (10) ADDITIONAL CLASSROOM COMPUTER WORKSTATIONS FROM GLOBAL TECHNOLOGICAL INC., AND THE ASSOCIATED JOSTENS LEARNING, INC., SOFTWARE LICENSE FEES FOR THE INSTRUCTIONAL COMPUTER NETWORK AT THE THELMA R. PARKS ELEMENTARY SCHOOL. ROLL CALL

Mr. Bogle, Mrs. Parks, Chandler, Mr.

MOTION FAILED

Mrs. Puckett, Mr. Carter, Mr. Walker,

no aye aye

aye no no

3 aye, 3 no.

DISCUSSION

Mr. Bogle asked about Item A and the process used to select Southwestern Bell as the vendor for the service and how the district was allowed to enter into a multi-year contract. Dr. Kimball responded that any multiyear contract that the district accomplished always had a funding-out clause that met Oklahoma State law. The contract stimpulates that if we do not have the money, the contract would end on June 30th of each year. It was really a series of one-year contracts that had to be approved by the Board each July 1st. Southwestern Bell was the only vendor that could provide a dial tone to their Plexar System. Item A included the actual phone lines and trunks that provided the dial tone for the Plexar System, which had always been called a tariff item. The Corporation Commission set the rates that Southwestern Bell charged for phone lines, and allowed them the opportunity to offer a discounted rate on these lines. Mr. Bogle stated he did not want to miss an opportunity to comment on the developments and initiative at John Marshall, and thanked those who had created the programs. He was excited about what was going on at John Marshall. Mr. Bogle stated that the school-by-school inventory the Board received in the packet was enlightening; however, it was discouraging to note that the district had such limited technology available to our students. Due to the many needs at other schools, he felt he could not support the recommendation to purchase the additional computers for Parks Elementary.

Mr. Chandler said he felt that Parks Elementary should have the additional computers because it was a technology magnet school, and the school should fulfill the promise that was made when it opened. His main concern was for the Josten's software. He felt the district needed to find other ways to provide resources for technology. I. LEGAL REPORT

II. TREASURER'S REPORT III. PURCHASING AND GENERAL BUSINESS NOTE:

Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered.

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PURCHASING AND GENERAL BUSINESS

Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - M) Recommend approval of a three year contract with Southwestern Bell for term and volume discounts on business access lines and analog trunks for Plexar phone System. (Dr. George Kimball) 3 Yr V/T Plan Savings Current Proposed Per Month Per Month Per Month

Plexar Service at Central Office/MIS and all Schools Plexar Service at School Kitchens

$12,062.43

$10,571.29

$1,491.44*

$1,154.49

$1,050.67

103.82*

ITEM A VOTED ON SEPARATELY

*Amounts will fluctuate depending upon addition/deletion of phone lines. B.

Recommend approval of Specialty School status for Marshall Honors Academy for the 1998-99 school year. Guy Sconzo)

John (Dr.

Recommend approval to purchase instructional supplies for use by Supply & Distribution Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (19 mailed - 16 returned): (Belphry Dean)

Corporate Express Gaylord Brothers Standard Stationery Bye Mo'r Inc Elgin School Supply Bowlus School Supply Beckley Cardy Inc School Specialty (Thompson Division) National School Supply First Forms Company Brodart Company Unisource Tayloe Paper Company Total

$

2,464.20 1,198.61 49,352.54 27.141.50 2,801.00 23,745.60 7,645.65 2,473.56 30.649.50 143.39 513.49 9,240.00 603.20 $157,972.24

ITEM B VOTED ON SEPARATELY

RECOMMEND APPROVAI TO PURCHASE INSTRUCTIONAL SUPPLIES FOR USE BY SUPPLY & DISTRIBUTION DEPT.

These purchases are to be charged to General Fund Account 811-098-5300-610-000-0000-000-039. D.

Recommend approval to reject and rebid the exterior wall at Willard Alternative Center. were submitted. (Terry Wolfe)

renovation of Two (2) bids

Recommend approval to rebid 30 EBUS schools for completion of security systems. Recommend approval to purchase hot water tanks for use by Maintenance Department at various sites throughout the District from OKC Winnelson who submitted the low cruotation meeting specifications and/or general conditions. Thirteen (13) quotations were mailed and four (4) were returned. This expenditure will be charged to Building Levy Account 821-0002620-610-000-0000-000-051. (Terry Wolfe)

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RECOMMEND APPROVA TO REJECT AND REBID RENOVATION OF EXTERIOR WALL AT WILLARD

RECOMMEND APPROVA TO REBID 30 EBUS FOR COMPLETION OF SECURITY SYSTEMS RECOMMEND APPROVA TO PURCHASE HOT WATER TANKS FROM OKC WINNELSON

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PURCHASING AND GENERAL BUSINESS ECOMMEND APPROVAL OR CHANGE ORDER

G.

A FOR INSTALLTION OF SECURITY LARM SYSTEMS BY lENTINEL, THE LARM COMPANY

continued

increase in the amount of $36,528, for installation of security alarm systems at District sites by Sentinel, the Alarm Comoanv, to add additional area with keypad control for gvmnasixom/athletic portions of buildings and rewire and replace existing motion sensors and door contacts either bad or missing for U.S. Grant, Southeast, and Star Spencer high schools. (Terry Wolfe)

Original Contract Sum Previous Change Order Amounts Current Contract Sum Net Change on C.0. #4 Total Adjusted Contract Price

$ 353,871.00 12,666.00 $ 365,537.00 36,528.00 $ 403,065.00

This expenditure is to be charged to General Fund Account 811-000-2600-740-000-0000-000-048.

(ITEMS H-M RELATE TO BOND ISSUE PROJECTS) ECOMMEND APPROVAL O PURCHASE NDUSTRIAL UPPLIES FROM r.W. GRAINGER, INC â&#x2013; . HART INDUSTRIAL UPPLY CO.

H.

Recommend approval to purchase industrial supplies for use at various sites throughout the District from W.W. Grainger, Inc., who submitted the low quotation as the primary vendor and Hart Industrial Supply Co., as the alternate vendor. Eleven (11) quotations were mailed and four (4) were received. These expenditures based on discounted unit prices as set out per Quotation 8553 will be charged to the following accounts: (Terry Wolfe)

831-000-2620-510-000-0000-000-OPU Bond Fund Account 811-000-2620-610-000-0000-000-051 811-000-2620-650-000-0000-000-051 General Fund Accounts

821-000-2620-610-000-0000-000-051 821-000-2620-650-000-0000-000-051 Building Levy Accounts ECOMMEND APPROVAL D PURCHASE PAINT ND REr-ATET) ITEMS ROM H.I.S. PAINT FG. CO.

Recommend approval to purchase paint and related items for use at various sites throughout the District from H.I.S. Paint Mfg. Co., who submitted the low guotation as the primary vendor and Sherwin Williams Co. , as the alternate vendor. Six (6) quotations were mailed and four (4) were returned. These expenditures based on discounted unit prices as set out in Quotation 8552 will be charged to the following accounts: (Terry Wolfe) 831-000-2620-610-000-0000-000-OPU Bond Fund Account 811-000-2620-610-000-0000-000-051 General Fund Account

821-000-2620-510-000-0000-000-051 Building Levy Account ECOMMEND APPROVAL 0 PURCHASE LBCTRICAL UPPLIES AND ET-ATED ITEMS

ROM GE SUPPLY

Recommend approval to purchase electrical supplies and related items for use at various sites throughout the District from GE Supply who submitted the low guotation meeting specifications and or general conditions. Eleven (11) quotations were mailed and three (3) were returned. These expenditures based on discounted unit prices as set out in Quotation 8547 will be charged to the following accounts: (Terry Wolfe)

831-000-2620-610-000-0000-000-OPU Bond Fund Account 811-000-2620-610-000-0000-000-051 General Fund Account

821-000-2620-610-000-0000- 000-051 Building Levy Account 50

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continued

PURCHASING AND GENERAL BUSINESS K.

Recommend approval to purchase bathroom partitions on a cost plus basis per Quotation 8550 for use at various sites throughout the District from OKC Winnelson. Thirteen (13) These quotations were mailed and five (5) were returned, exceed expenditures based on a cost plus basis, not to $60,000 as set out in Quotation 8550 will be charged to the following accounts: (Terry Wolfe)

RECOMMEND APPROVA

rO PURCHASE BATHROOM PARTITIONS IN A COST PLUS BASIS FROM OKC flINNELSON

831-000-2620-610-000-0000-000 -OPU Bond Fund Account

811-000-2620-610-000-0000-000-051 General Fund Account 821-000-2620-610-000-0000-000-051 Building Levy Account L.

Recommend approval to purchase plumbing related supplies for use at various sites throughout the District from Norman Supply Company who submitted the low guotation as the primary vendor and OKC Winnelson as the alternate vendor. Thirteen (13) quotations were mailed and five (5) returned. These expenditures based on discounted unit prices as set out in Quotation 8550 will be charged to the following accounts: (Terry Wolfe)

RECOMMEND APPROVA TO PURCHASE PLUMBING RELATED SUPPLIES FROM NORMAN SUPPLY CO.

831-000-2620-610-000-0000-000 -OPU Bond Fund Account

811-000-2620-610-000-0000-000-051 General Fund Account 821-000-2620-610-000-0000-000-051 Building Levy Account M.

Recommend approval to purchase ten (10) additional IBM classroom computer workstations from Global Technologies, Inc., and the associated Jostens Learning, Inc., software license fees for the instructional computer network at the Thelma R. Parks Elementary School. These purchases are to be charged to the following Proposition 2 Bond Issue Accounts: (Dr. George Kimball) Global Technologies, Inc. 831-117-1000-650-191-1320-000-350 Jostens Learning, Inc. 831-117-1000-650-191-1320-000-350

51

$ 15,000.00 $ 13,250.00

ITEM M VOTED ON SEPARATELY

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CERTIFICATION STATEMENT(S) TO;

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of industrial supplies for use at various sites throughout the District from W.W. Grainger, Inc., who submitted the low quotation as the primary vendor and Hart Industrial Supply Co. , as the alternate vendor in the Board of Education Meeting agenda of March 23, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

'ry ^olre Terry Date

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of paint and related items for use at various sites throughout the District to H.I.S. Paint Mfq. Co., who submitted the low quotation as the primary vendor and Sherwin Williams Co., as the alternate vendor in the Board of Education Meeting agenda of March 23, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Terry Date

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of electrical supplies and related items for use at various sites throughout the District to GE Supply in the Board of Education Meeting agenda of March 23, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Terry

Date

52

154

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998 M-17

CERTIFICATION STATEMENT(S)

TO;

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of bathroom partitions on a cost plus basis per Quotation 8550 for use at various sites throughout the District from OKC Winnelson in the Board of Education Meeting agenda of March 23, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Terr

orfe

Date I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of plumbing related supplies for use at various sites throughout the District from Norman Supply Company in the Board of Education Meeting agenda of March 23, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of

Date I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of ten (IQ) additional IBM classroom computer workstations from global Technologies, Inc., and the associated ilostens Learning, Inc, in the Board of Education Meeting agenda of March 23, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this distric^in the October 12, 1993, Bond Election.

Kimball

Date

10

53

____

155

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998

M-18

IV. PERSONNEL AND ENCUMBRANCES

1.

Approval of items la, lb, and Ic as listed below. (Dr. Vern Moore, Mr. Belphry Dean)

Approval to issue 1997-98 purchase orders to encumber the following payroll for 1998.

a.

AMOUNT

P.O. NO.

FUND

OCAS CODE

9820037

GENERAL FUND SALARY BUILDING LEVY SALARY CHILD NUTRITION SERVICES FUND FEDERAL FUNDS SALARY

8-11-000-5300-100

$9,750,000.00

8-21-000-5300-100

$

300,000.00

8-22-000-5300-100 SALARY 8-23-000-5300-100

$

500,000.00

$

750,000.00

9820038 9820039 9820040

Approval for ratification of 1998, payrolls previously approved by the Board and upon which warrants have been issued as follows:

b.

$ 10,361,913.25 $ 270,496.15 $ 518,713.19

1997-98 General Fund Salary 1997-98 Building Fund Salary 1997-98 Child Nutrition Services Fund Salary 1997-98 Federal Funds Salary

Approval of Personnel following pages.

and

$

Encumbrances

778,213.82

as

listed

on

the

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, retirements, and resignations be approved as listed. Encumbrances 11 21 22 23 31

-

General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue

Certification of Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9810769 to 9811718 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.

Konrad VanDcrBurg Internal Auditor 54

March 16, 1998

Date

156

PERSONNEL EMPLOYMENTS

SITE/ ASSIGNMENT

NAME

EFFECTIVE SCHEDULE DATE STEP/LANE

PROFESSIONAL-TECHNKCAL:

Terri Jones

ANNUAL SALARY HOURLY RATE

About Face Academy Drill Instructor

02/18/98

435/00

$ 13.00

About Face Academy Drill Instructor

02/23/98

435/00

13.00

Service Center Operations Maintenance Team Leader

03/11/98

710/05

$29,375.00

Adam Bass

Star Spencer Social Studies Teacher

02/23/98

01/03/BA+

Thomas Carmichael

Douglass Art Teacher

03/02/98

01/12/MA

26,870.00

Tracy Greenroyd

Adams ED Teacher

03/08/98

03/03/BA

24,330.00

Sudonna Jones

Moon Language Arts Teacher

03/09/98

01/03/MA

24,200.00

Deborah Scobey

Garden Oaks 5th Grade Teacher

03/09/98

01/06/MA

25,120.00

Douglass HOSTS Teacher

01/12/98

01/03/BA

23,170.00

Green Pastures Entry Kitchen Assistant

01/05/98

471/01

$ 4,567.50

Southeast Entry Kitchen Assistant

01/07/98

471/01

4,567.50

Dennis Oâ&#x20AC;&#x2122;Nan

PROFESSIONAL-TECHNK u

Kenneth R. Underwood, Jr

CERTIFIED:

Johnnie Shelley

CHILD NUTRITION: Betty Beardslee

Janis Licht

12

55

$23,405.00

157

M-20

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

SITE/ ASSIGNMENT

NAME CHILD NUTRITION:

CO]

EFFECTIVE SCHEDULE DATE STEP/LANE

ANNUAL SALARY

it'd

Iva Long

Green Pastures Entry Kitchen Assistant

12/03/97

471/01

$ 4,567.50

Linda Martin

Nichols Hills Entry Kitchen Assistant

12/02/97

471/01

4,567.50

Lillie O'Neal

Southeast Entry Kitchen Assistant

01/09/98

471/01

4,567.50

Annie Smith

Classen Entry Kitchen Assistant

02/23/98

471/01

4,567.50

Debbie ter Steege

Arthur Entry Kitchen Assistant

02/25/98

471/01

4,567.50

Frances Terry

Garden Oaks Entry Kitchen Assistant

12/03/97

471/01

4,567.50

Gwendolyn Thompson

Roosevelt Entry Kitchen Assistant

02/23/98

471/01

4,567.50

Melissa Ward

Southeast Entry Kitchen Assistant

01/05/98

471/01

4,567.50

Christine Blakely

Putnam Heights Principal Secretary

02/24/98

125/06

$11,003.00

Ismenia Cabrera

Capitol Hill HS Bilingual Assistant

03/23/98

103/01

8,262.00

Kerry Cheatman

Northeast HS ED Assistant

03/09/98

101/01

8,047.00

Latreese Engram

Parmelee ED Assistant

02/20/98

101/01

8,047.00

Sue Glasgow

Health Services Medicaid Billing Clerk

02/23/98

166/04

13,458.00

CLERICAL:

13

56

158

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998

M-21 PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

NAME

EFFECTIVE SCHEDULE STEP/LANE DATE

SITE/ ASSIGNMENT

CLERICAL: cont'd

Javier Gonzalez

Harding Bilingual Assistant

02/26/98

103/02

$ 8,262.00

Chad Gruver

Jefferson MD Assistant

02/18/98

103/01

8,262.00

Anjanette Jamison

Northwest Classen .5 Attendance Clerk

02/13/98

130/01

4,050.50

Rufina Jimenez

Hispanic American Student Services

03/09/98

164/01

11,955.00

Annette Lang

Special Education Admin i strat ive Secretary II

03/09/98

167/06

14,657.00

Ingrid Lee

Hoover MD Assistant

03/02/98

103/01

8,262.00

Marjorie Parker

Computer Technology Administrative Secretary I

02/23/98

167/01

13,669.00

Karen Pope

Telstar Media Assistant

03/09/98

110/01

8,246.00

Ruben Rodriquez

Capitol Hill Elem Bilingual Assistant

02/23/98

103/01

8,262.00

Bettie Shadoan

Hillcrest/Ridgeview DD Assistant

02/16/98

103/06

8,990.00

Francis Turcios

Johnson Bilingual Assistant

02/24/98

103/01

8,262.00

Wendi Villanueva

Parmelee CSA

02/06/98

101/01

8,047.00

Graciela Villarreal

Harding Bilingual Assistant

03/11/98

103/02

8,262.00

Roberta Wolff

Willow Brook Principal Secretary

02/19/98

125/01

9,773.00

Bodine .75 Custodial Worker

02/25/98

158/01

$ 8,333.00

I

u

ANNUAL SALARY

CUSTODIAL SERVICES: Patty Billins

14

57

f

159

M-22

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

NAME

EFFECTIVE SCHEDULE STEP/LANE DATE

SITE/ ASSIGNMENT

TRANSPORTATION:

ANNUAL SALARY

Michael Collins

Bus Driver

02/17/98

105/01

$ 5,850.00

David Hannah

Bus Driver

03/02/98

105/01

5,850.00

02/23/98

03/20/MA

RETURNED FROM LEAVE OF ABSENCE: Sidney Ford

Willow Brook .5 LD/MR Teacher

15

58

$18,140.00

160

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

LEAVE OF ABSENCE

NAME

SITE/ ASSIGNMENT

EFFECTIVE DATE

EDUCATION: CERTIFIED:

Kenny Flaniken

Longfellow PE Teacher

08/17/98

Special Services Speech Language Pathologist

08/17/98

PARENTAL:

CERTIFIED: Tamra Dickson

16

59

M-23

161

M-24

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL SEPARATIONS

NAME

SITE/ ASSIGNMENT

EFFECTIVE DATE

ABANDONED POSITIONS â&#x20AC;¢> CLERICAL: David Kniffin

Rancho Village CSA

Javier Monday

Capitol Hill HS 02/19/98 Bilingual Assistant

Dolene Morgan

Northwest Classen Attendance Clerk

02/17/98

Bus Driver

02/11/98

03/06/98

TRANSPORTATION:

Lonnie Shidler

EXPIRATION OF EMPLO) (MENT PERIOD:

TRANSPORTATION: Ralph Rivera

Bus Driver

03/09/98

Donna Hunter

Northwest Classen AP History Teacher

05/29/98

John Malo

Jackson ISS Teacher

05/29/98

Joyce Richardson

John Marshall Counselor

02/29/98

Mary Weimer

Gateway Academy MR/LD Teacher

04/01/98

RETIRING: CERTIFIED:

17

60

162

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998 M-25

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME

EFFECTIVE DATE

SITE/ASSIGNMENT

PROFESSIONAL-TECHNICAL :

Linda Johnson

Legal Services/Paraprofessional

03/27/98

Buchanan/2nd Grade Teacher

05/29/98

CERTIFIED: Beth Burrus

Susan Clabby

Mark Twain/Kindergarten Teacher

05/29/98

Consuelo Galindo-Colmer

Webster/ESL Teacher

05/29/98

William Dixon

Northwest Classen/LD Teacher

01/28/98 05/29/98

Rebecca Hartman

Special Education Services/Speech Language Pathologist

Logan Night

About Face Academy/Language Arts Teacher

03/23/98

Prairie Queen/Entry Kitchen Assistant

02/25/98

Ridgeview/Entry Kitchen Assistant

02/14/98

Southeast/Entry Kitchen Assistant

02/25/98

Moon/Kitchen Assistant

03/02/98

Columbus/Entry Kitchen Assistant

03/11/98

Horace Mann/Kitchen Specialist

02/13/98

Classen/Kitchen Assistant

02/25/98

Eisenhower/MR Assistant

02/27/98

Stonegate/Bilingual Assistant

02/23/98

Stonegate/Autistic Assistant

02/20/98

Quail Creek/Pre-Kdg Assistant

03/13/98

CHILD NUTRITION: Barbara Gentry Rebecca Haggins

Charlene Herron Annette Holmes

Sylvia Olvera Shirley Switzer

Tracey Wilburn CLERICAL: Steven Davis

Mary Diaz Tracy Greenroyd

Jennifer Hixson

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: 18

61

z

163

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998

M-26 PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CLERICAL: cont'd Denise James

Purchasing/Data Entry Operator II

03/27/98

Nancy Leiva

Pierce/Bilingual Assistant

02/27/98

Norma Lopez

Telstar/.5 EDK Assistant

02/27/98

Tracy McClellan

Heronville/.5 EDK Assistant

02/24/98

Barbara Porterfield

West Nichols Hills/Daycare Assistant

02/27/98

Mary Rabon

Harding/Financial Secretary

03/13/98

Spencer Robinson

Linwood/.5 CSA

02/20/98

Garage Services/Mechanic

02/27/98

Bus Driver

02/26/98

GARAGE SERVICES: Michael Lebel

TRlkNSPORATION:

Michael Collins

19

62

164

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998

M-27 BOARD

MEMBER S'

REPORT

EDUCATIONAL

UNFINISHED

BUSINESS/COMMENTS

(when scheduled)

BUSINESS

(NONE)

NEW

BUSINESS

(NONE)

BOARD

M E M B E R S'

COMMENTS

5OARD MEMBERS' OMMENTS

Mr. Chandler commented on the issue of capital needs of the district saying it was a critical issue that cried out for a Board retreat. These issues needed to be investigated on a on-going basis through a Board committee. Mr. Bogle asked if this issue might be brought back as an item on a future agenda to discuss and take action on. Mr. Walker asked if that meant a Board committee being brought back. Mr. Bogle responded that he was asking Mr. Chandler if that would give clearer direction to his comments. Mr. Chandler replied that was something he would certainly like see as a discussion item, but that was not the only committee he would like to see formed. Mrs. Parks asked for clarification on parliamentary procedures about a vote that is three to three. Mrs. Lambeth responded that it was considered a tie vote, and a tie vote meant the motion failed. . Mr. Bogle noted that the Board was elected by neighborhood people to represent their interest and that while there were heated debates, the Board should be respectful of each other because they had a unique relationship. Mrs. Parks stated it appeared to her that we had a Board that was very biased. We did not create the culprit in the northeast quadrant, we inherited it. She said the only schools in the entire district that had been paired had been schools in the northeast squadrant, but it had been promised that there would be other schools paired. There was a school in the south part of the city that had 167-177 students, but had not been paired with any nearby school. Green Pastures had an enrollment of close to 190 students, and was being paired with a school that had 260 students. She noted that the Board did not demonstrate equity. She did not want to hear the comments about how fair the Board was when they ignored the needs of a new school or any of the schools in the northeast quadrant. Ceilings, doors, and sidewalks had not been repaired at some of the schools, yet we sat and talked about learning systems. There were some schools in the northeast quadrant that did not even have textbooks. She stated that the Board needed to be fair and honest to the people they represented. Mr. Walker pointed out that of the fourteen schools to be finished with the air-conditioning, only four were in district 4, so there had not been any favoritism over any district.

ADJOURNMENT There being no further business, the meeting adjourned at 9:50 p.m. The motion for adjournment was made by Mr. Chandler and seconded by Mrs. Puckett. On roll call, the votes were as follows: Mr. Bogle, aye; Mrs. Puckett7- aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Chandler, aye; and Mr. Walker, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED. 63

i.#94 ADJOURNMENT ?:50 P.M.

/â&#x2013;

165

MINUTES OF THE REGULAR MEETING OF MARCH 23, 1998

M-28

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKLTVHOMA

,

by the 1998.

Board

of

Education

this

day

of

) ) )

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

of

Witness my hand and seal of this School District this , 1998. ___________________

Cle/rk, Oklahoma City Board of Education (SEAL)

64

day

166

MINUTES OF THE SPECIAL MEETING OF MARCH 25, 1998

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89

OKLAHOMA COUNTY,

MET IN SPECIAL SESSION IN THE BOARD ROOM

OKLAHOMA,

OF

M-1

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, WEDNESDAY, MARCH 25, 1998, AT 11:30 A.M.

PRESENT;

Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6

Member President Vice President Member

ABSENT:

Ron Bogle, District 1 Thelma R. Parks, District 5 Mike Chandler, District 7

Member Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate General Counsel.

CALL

TO

ORDER

CALL TO ORDER

Mrs. Terri Silver called the meeting to order at 11:41 a.m. ROLL

ROLL CALL

CALL

At the time of the Roll Call, four (4) members of the Board were present. Mr. Bogle arrived at 1:00 p.m. and Mr. Chandler arrived at 1:35 p.m.

SPECIAL

BUSINESS

First reading of Board policy B-03: BOARD POWERS, ETHICS, as shown on the following pages.

DUTIES,

AND

FIRST READING OF BOARD POLICY B-03 BOARD POWERS, DUTIES & ETHICS

Recommend approval of recommended revisions to Board Policy B-20: BOARD MEETING ORDER OF BUSINESS, as shown on the following pages. First reading was at the March 2, 1998, Board of Education meeting. (Tammy Carter)

MOTION: SECOND:

Mr. Carter Mr. Walker

RECOMMEND APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY B-20: BOARD MEETING ORDER OF BUSINESS.

ROLL CALL

Mr. Bogle, Mr. Carter, Mrs. Silver,

Mrs. Puckett, Mr. Chandler, Mr. Walker,

aye aye aye

MOTION CARRIED 6-0.

65

aye aye aye

R.//95 RECOMMEND APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY B-20 BOARD MEETING ORDER OF BUSINESS

f

167

MINUTES OF THE SPECIAL MEETING OF MARCH 25, 1998

M-2 DISCUSSION:

Regarding Consent Agenda: The motion was amended to insert "Consent Agenda Request" after "Roll Call," to insert "Approval of Minutes" after "Citizens' Comments," to insert "Education Report (when scheduled)" after "Approval of Minutes," to strike "Introduction of Visitors," and the second "Citizens' Comments." If approved, the order of business would be: Call to Order Roll Call Consent Agenda Requests Executive Session Invocation - Pledge of Allegiance Board Recognitions Citizens' Comments Approval of Minutes Education Report (when scheduled) Superintendent's Report Board Members' Business Consent Agenda a. Purchases and General Business b. Personnel, Payroll and Encumbrances Legal Report (when scheduled) Treasurer's Report (when scheduled) Unfinished Business New Business Board Members' Comments Executive Session (continued, if needed) Adj ournment

Regarding Citizens' Comments: The Board discussed expanding the time designated for the Citizens' Comments section of the agenda, and striking the second hearing period. The first hearing period would be expanded to a maximum of forty-five minutes. During the first 15 minutes, citizens would be able to comment on non-agenda items. The remaining 30 minutes would pertain to agenda items only. Changing the time in which citizens sign up was also discussed. Currently, citizens must complete the sign-up sheet between 6:00 p.m and 7:00 p.m., while the Board is in Executive Session. Many citizens arrive before 6:00 p.m. and want to sign up before Executive Session. It was suggested that the Board change the sign-up time and allow citizens to sign up between 5:00 p.m. and 6:30 p.m. on the day of the meeting. Since any change in time allocated for citizens' comments would necessitate a change in Policy B-26, "Public Participation in Board Meetings," it was requested that Policy B-26 be placed on the April 13 agenda.

BOARD

MEMBER

COMMENTS

The Board reviewed Policy B-03, "Board Powers, Duties and Ethics", which was on the agenda as a first reading. Board members were reminded of the rules for debate and asked to confine their remarks to the merits of the pending motion, in accordance with Roberts Rules of Order. It was agreed that topics such as decorum in debates, and setting a time limit on Board members' comments, should be discussed during the Board's retreat.

When the Board held its last retreat, there was consensus to schedule special Board meetings devoted to specific topics. At its Special Meeting on April 9, 11:30 a.m., the topic will be negotiations. Longterm facility development, capital improvement funding, and conference attendance were suggested as topics for future meetings.

Concerns were expressed about a Board member's ability to remove from the Consent Agenda, if that member were to arrive late at a meeting. It was suggested that members who know they are going late, call the Board President, Superintendent, or Clark, and make request known.

66

items Board to be their

168

MINUTES OF THE SPECIAL MEETING OF MARCH 25, 1998

;M-3 SPECIAL BUSINESS

continued

OKLAHOMA CITY PUBLIC SCHOOLS

POLICE-.

b -03

900 NORTH KLEIN, OKMilOMA CITY. OK 7.3106

"Establishing Excellence"

AJDOPTED:

12-17-79 REVISED: 7-18-94

BOARD POWERS, DUTIES, AND ETHICS

The powers of the Board are exercised by its actions as an official group.

Individual members of the Board have no greater

power or authority than other citizens of the community unless

meeting with other members of the Board

in a legal meeting.

Board members exercise their authority over district affairs only as they vote in legal meetings of the Board.

In other instances,

Board members have power only when the Board, by vote, has delegated authority to them, as allowed by law.

The powers and duties'of the Board are defined in the School Laws of Oklahoma.

Within these constraints, the Board views its func-

tions thus:

A.

Legislative and policy making.

The Board is responsible

for the development of policies as guides for adminis-

trative action and for employing a superintendent to

implement its policies. B.

Appraisal.

The Board is responsible for evaluating the

effectiveness of its policies and their implementation. C.

Provision of financial resources.

The Board is respon-

sible for adoption of a budget which will enable the district to carry out Board policies.

1 of 3

67

f

169

MINUTES OF THE SPECIAL MEETING OF MARCH 25, 1998 M-4

SPECIAL BUSINESS

D.

continued

Public relations. The Board is responsible for keeping

the

citizenry informed about the needs

of the school

district.

E.

Educational

planning

and

evaluation.

The

Board

is

responsible for establishing educational goals to guide

the Board and staff in working toward continuing improvement of the educational program.

The Board will also

provide for the evaluation of the school program against the goals set forth by the Board and by the State Board

of Education.

The Board of Education strives to improve public education, and to that end members should: A.

Attend all Board meetings as much as possible,

and be

informed about issues considered at those meetings; B.

Make

policy

decisions

only

after

full

discussion

at

publicly held Board meetings;

C.

Render decisions based on the available facts and their

independent judgment; Encourage free expression of opinion by all Board members ,

and encourage communication among the Board, stu-

dents, staff, and all elements of the community; Work

with other Board members

to

establish effective

Board policies and delegate authority for the administration of policy to the superintendent; F.

Communicate to other Board members and the superintendent

their understanding of public

reaction to Board

policies and school programs:

2 of 3 (B-03)

68

i/U

MINUTES OF THE SPECIAL MEETING OP MARCH 25, 1998

SPECIAL BUSINESS

G.

M-5

continued

Be informed about current educational issues by individual study and through participation in programs pro-

viding needed information, such as those sponsored by the state and national school boards association;

H.

Support the employment of those best qualified to serve

as staff and insist on a regular impartial evaluation of all staff;

I.

Refrain

from

influencing

the

hiring,

assignment,

reclassification, transfer, discipline and/or evaluation

of staff beyond action required by law; J.

Avoid conflicts of interest and refrain from using their

Board positions for personal or political gain; K.

Take no action that will compromise the Board or the

administration,

and

respect confidentiality of infor-

mation that is privileged; and L.

Acknowledge that the greatest concern of Board members must be the educational welfare of the students.

Legal Reference:

70 O.S. Supp. 1993, ยง5-105 and 5-117 3 of 3 (B-03)

69

171

MINUTES OF THE SPECIAL MEETING OF MARCH 25, 1998 E j=

14-6

SPECIAL BUSINESS

continued

OKLAHOMA CITY PUBLIC SCHOOLS

900 NORTH KLEIN, OKLAHOMA CITY, OK 73106

"Establishing Excellence”

POLICY:

B-20

ADOPTED: 12-17-79 RgyiSED:

BOARD MEETING ORDER OF BUSINESS At the regularly scheduled monthly business meeting of the Board,

the following order will be used unless modified beforehand and

printed in the agenda: CALL TO ORDER

ROLL CALL CONSENT AGENDA REQUESTS EXECUTIVE SESSION

INVOCATION - PLEDGE OF ALLEGIANCE

INTRODUCTION OF VISITORS BOARD RECOGNITIONS

CITIZENS' COMMENTS APPROVAL OF MINUTES

SUPERINTENDENT'S- REPORT EDUCATION REPQR-T (WHEN SCHE-BULERlEDUCATION REPORT (WHEN SCHEDULED)

SUPERINTENDENT'S REPORT BOTkRD MEMBERS' BUSINESS

CONSENT AGENDA i-r

Approval of Minutes-

Legal Report Treasurer's Report 1.4.2. Purchasing and General Business 2.5.3. Personnel,

Payroll and Encumbrances

BOTkRD MEMBER COMMENTS/BUSINESS LEGAL REPORT

(When given) 5

70

1 of 2

172

MINUTES OF THE SPECIAL MEETING OF MARCH 25, 1998

M-7

SPECIAL BUSINESS

continued

TREASURER'S REPORT (When given) 3UPERIN?gWBENT'G RE-PORT EDUCATION REPORT

(WHEN SCIIEDULE-B^-

UNFINISHED BUSINESS *NEW BUSINESS C.^-^I-ZE-NS--—G^yiMENTS,—(continued,—if nesded).

BOARD MEMBER COMMENTS EXECUTIVE SESSION, continued, if needed

ADJOURNMENT

The agenda may be, reorganized at any meeting by a vote of the majority of the Board. *"New business" is any matter not known about or which could not

have been reasonably foreseen prior to the time of posting the

agenda.

' '

2 of 2 (B-20)

71

173

MINUTES OF THE SPECIAL MEETING OF MARCH 25, 1998 M-

Mr. Walker left the meeting at 2:46 p.m.

ADJOURNMENT L#96 ADJOURNMENT >:50 P.M.

There being no further business, the meeting adjourned at 2:50 p.m. The motion for adjournment was made by Mr. Carter and seconded by Mr. Bogle. On roll call, the votes were as follows: Mr. Bogle, aye; Mrs. Puckett, aye; Mr. Walker, aye; Mr. Carter, aye; Mr. Chandler, aye, and Mrs. Silver, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

72

174

MINUTES OF THE SPECIAL MEETING OF MARCH 25, 1998

M-9 (An audio cassette recording of the meeting, Session, is not on file.)

excluding the Executive

President

Minute Clerk

Minutes approved by the _________ /TMj-____ . 1998.

STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA

Board

of

Education

this

day

of

) ) )

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

Witness my hand and seal of this School District this , 1998.

Clerk, Oklahoma City Board of Education (SEAL)

73

day

z

175

MINUTES OF THE SPECIAL MEETING OF MARCH 30, 1998

THE BOARD OF EDUCATION OF

INDEPENDENT SCHOOL DISTRICT NUMBER 89

OKLAHOMA COUNTY,

MET IN SPECIAL SESSION IN THE BOARD ROOM

OKLAHOMA,

OF

'M-l

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MARCH 30,

1998, AT 5:00 P.M. PRESENT:

Ron Bogle, District 1 Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6 Mike Chandler, District 7

Member President Vice President Member Member

ABSENT:

Jennifer Puckett, District 2 Thelma R. Parks, District 5

Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate General Counsel.

CALL

TO

ORDER

CALL TO ORDER

Mrs. Terri Silver called the meeting to order at 5:10 p.m,

ROLL

ROLL CALL

CALL

At the time present.

of

the

Roll

Call,

five

(5)

members

of

the

Board were

Mr. Ron Bogle, District 1 Board Member, gave the invocation and led the pledge of allegiance. SPECIAL

1.

SPECIAL BUSINESS

BUSINESS

Recommend approval of the following special listed on the following pages.

MOTION: SECOND:

business

as

Mr. Walker Mr. Carter

MOVE FOR APPROVAL OF THE FOLLOWING SPECIAL BUSINESS ITEMS TWAIN, LAFAYETTE, LINWOOD, WHEELER, AND WILSON SCHOOLS â&#x20AC;¢

ROLL CALL

items

Mr. Bogle, Carter, Mr. Mrs . Silver,

Mr. Mr.

aye aye aye

Walker, Chandler,

FOR

aye aye

MOTION CARRIED 5-0

DISCUSSION

Dr. Crawford stated that he would like Mr. Wolfe to come forward to report on financial information pertaining to the business items and to answer questions. He pointed out that the district had been anxiously awaiting results of the bids for these projects. Mr. Wolfe stated that these business items represented five of the final fourteen HVAC project bids for approval. There were three additional bids taken last Friday but were not on the agenda, which left only six projects with unknown bid amounts. The five business items for this 74

R.#97 MOVE FOR APPROVA] OF THE SPECIAL BUSINESS ITEMS FOR MARK TWAIN, LAFAYETTE, LINWCX WHEELER AND WILSON SCHOOLS

z

176

MINUTES OF THE SPECIAL MEETING OF MARCH 30, 1998 'M-2 SPECIAL

continued

BUSINESS

meeting had a cumulative dollar amount relative to budget of $156,000 under budget including all of the additional bond projects that we hope to add to the HVAC. He noted that if the Board approved all five items tonight, the only incomplete bond projects remaining, outside of this contract at these five schools, would be two schools with sidewalk projects in the value of $100-200 dollars which we would complete ourselves with a force account labor. This balance, combined with a balance we are still running on the nine schools that were bid last year, would leave us a cumulative advantage of $740,000 ahead of budget. Even though two of these schools, Britton Elementary and Stand Watie Elementary, had HVAC bids. The base bids, slightly over budget with the cumulative advantage of $740,000, we would recommend approval. He felt optimistic and confident that the final six would come in at or below budget. The three bids open last Friday, March 27, 1998, were Heronville, Britton, and Stand Watie. We were most concerned about those bids relative to budget, because those schools had fewer dollars budgeted per square foot. Mr. Bogle asked if he understood correctly that there were still nine HVAC projects to be bid. Mr. Wolfe stated that the balance of the nine projects would be brought to the Board on April 13, 1998. Dr. Crawford stated that a considerable number of projects were being developed, and we would see work on them in the very near future. In additional to the projects listed tonight, the district intended to have most of the items finished by the beginning of the 1998-99 school year, and certainly by the end of the calendar year. Mr. Walker stated that it was good news that some of the projects were under budget; however, some projects would end up very close to budget. Mr. Wolfe said that the totals he quoted were across all of these schools, and while some were over budget, others were substantially under budget to give us that positive balance.

Mr. Walker asked if these projects were approved, when would the contractors start work. Mr. Wolfe responded that if the contracts were approved, the contract documents would be started immediately, with plans to proceed as quickly as possible. The site administrators would be contacted to allow the contractor to begin whatever they could without disruption of school. Effective June 1, 1998, there would be approval to proceed on all projects. Mr. Walker asked how many working days the contracts called for. Mr. Wolfe responded that it varied, but almost all of the bids we have opened had a consistency of 180 days which would put us near the end of the second quarter. Dr. Crawford stated that the air conditioning work should be completed by the beginning of school. Mr. Wolfe said the bid documents asked the contractors to have the heating and air-conditioning units operable by the time staff returned in August. Dr. Crawford stated it every way to enable us time. Mr. Walker asked Wolfe stated that the however, in times past,

BCOMMEND APPROVAL 3 AWARD CONTRACT OR INSTALLATION F NIW HEATING & IR CONDITIONING KSTEM FOR MARK WAIN TO METRO BCHANICAL ONTRACTORS

A.

was significant that the City was working in to go forward with all these projects at one what the City was working with us in doing. Mr. City was working with the permitting process; they had not allowed this approach.

Recommend approval to award the contract for installation of a new heating and air conditioning system and miscellaneous building improvements at Mark Twain Elementary School to Metro Mechanical Contractors, who submitted the low bid (3 bids received). Contract Will Include:

Base Bid HVAC Alternate #1 Flooring Alternate #2 Electrical Alternate #3 Sidewalks Alternate #4 Masonry Alternate #5 Parking Alternate #6 Heating of Restrooms TOTAL PROJECT COST

Project Budget

$368,149.00

(HVAC)

$318,000.00 21,000.00 3,000.00 1,200.00 4,900.00 12,000.00 4,300.00 $364,400.00

(Base Bid Plus Alternates) 75

177

MINUTES OF THE SPECIAL MEETING OF MARCH 30, 1998

SPECIAL

M-3

continued

BUSINESS

This expenditure in the amount of $364,400.00 is to be the following Bond Fund Accounts:

charged to

831-105-0000-000-000-0000-000-320 831-112-0000-000-000-0000-000-320 831-108-0000-000-000-0000-000-320 831-111-0000-000-000-0000-000-320 831-1-10-0000-000-000-0000-000-320 831-114-0000-000-000-0000-000-320

B,

Recommend approval to award the contract for installation of a new heating and air conditioning system and miscellaneous building improvements at Lafayette Elementary School to Metro Mechanical Contractors who submitted the low bid (4 bids received). Contract Will Include:

HVAC (Includes Ceilings) Base Bid Flooring Alternate #1 Alternate #2 Electrical Sidewalks Alternate #3 Alternate #4 Masonry TOTAL PROJECT COST Project Budget

$351,354.00

$294,000.00 9,000.00 5,300.00 3,441.00 2,987.00 $314,728.00

JECOMMEND APPROVA] ro AWARD THE CONTRACT FOR ENSTALLATION OF aEATING AND AIR CONDITIONING 5YSTEM AT JkFAYETTE TO lETRO MECHANICAL CONTRACTORS

(Base Bid Plus Alternates)

This expenditure in the amount of $314,728.00 is to be charged to the following Bond Fund Accounts:

831-105-0000-000-000-0000-000-285 831-109-0000-000-000-0000-000-285 831-108-0000-000-000-0000-000-285 831-112-0000-000-000-0000-000-285 831-111-0000-000-000-0000-000-285 831-110-0000-000-000-0000-000-285 C.

heating and air conditioning system and miscellaneous building School to Associated at Linwood Elementary improvements Mechanical, Inc, who submitted the low bid (3 bids received). Contract Will Include:

Base Bid Alternate #1A Alternate #1B Alternate #10 Alternate #2 Alternate #3 Alternate #4 Alternate #5 TOTAL PROJECT

- HVAC - Flooring - Parking - Sidewalks - Electrical - Electric Heaters - Chases Around Ductwork - Kitchen HVAC COST

Project Budget - $410,428.00

$251,500.00 18,000.00 18,900.00 750.00 15,500.00 10,200.00 2,800.00 25,200.00 $342,850.00

iECOMMEND APPROVA] EO AWARD THE CONTRACT FOR INSTALLATION OF lEATING AND AIR CONDITIONING SYSTEM AT LINWOOD CO ASSOCIATED 4ECHANICAL, INC.

(Base Bid Plus Alternates)

This expenditure in the amount of $342,850.00 is to be the following Bond Fund Accounts:

charged to

831-105-0000- 000-000-0000-000-305 831-112-0000- 000-000-0000-000-305 831-114-0000- 000-000-0000-000-305 831-111-0000- 000-000-0000-000-305 831-108-0000-000-000-0000-000-305

D,

Recommend approval to award the contract for installation of a new heating and air conditioning system and miscellaneous building improvements at Wheeler Elementary School to Metro Mechanical Contractors who submitted the low bid (3 bids received). 76

RECOMMEND APPROVA] CO AWARD THE ONTRACT FOR INSTALLATION OF lEATING AND AIR CONDITIONING SYSTEM AT WHEELER CO METRO MECHANIC] ONTRACTORS

f

MINUTES OF THE SPECIAL MEETING OF MARCH 30, 1998 M-4 SPECIAL

continued

BUSINESS

Contract Will Include Base Bid Alternate #1A Alternate #1C Alternate #1D Alternate #2 Alternate #3^ Alternate #4 Alternate #5 TOTAL PROJECT

- HVAC - Ceilings - Parking - Masonry - Electrical - Kitchen HVAC - Roof Renovation (Non-Bond) - Chases Around Ductwork COST

Project Budget - $610,487.00

$351,000.00 38,000.00 29,000.00 4,973.00 19,000.00 23,000.00 48,000.00 6,000.00 $518,973.00

(Base Bid Plus Alternates)

This expenditure in the amount of $518,973.00 is to be the following Bond Fund Accounts:

charged to

831-105-0000-000-000-0000-000-465 831-106-0000-000-000-0000-000-465 831-108-0000-000-000-0000-000-465 831-109-0000-000-000-0000-000-465 831-110-0000-000-000-0000-000-465 931-114-0000-000-000-0000-000-465 ECOMMEND APPROVAL 0 AWARD THE ONTRACT FOR NSTALLATION OF EATING AND AIR OiroiTIONING YSTEM AT WILSON 0 METRO ECHANICAL ONTRACTORS

Recommend approval to award the contract for installation of a new heating and air conditioning system and miscellaneous building improvements at Wilson Elementary School to Metro Mechanical Contractors who submitted the low bid (3 bids received). Contract Will Include:

Base Bid Alternate #1A Alternate #1B Alternate #2 Alternate #3 Alternate #4 Alternate #5 TOTAL PROJECT

- HVAC - Ceilings - Flooring - Electrical - Kitchen HVAC - Electric Heaters - Chases Around Ductwork COST

Project Budget - $345,607.00

$258,000.00 29,000.00 4,000.00 15,000.00 23,000.00 11,000.00 4,000.00 $344,000.00

(Base Bid Plus Alternates)

This expenditure in the amount of $344,000.00 is to be the following Bond Fund Accounts:

charged to

831-105-0000-000-000-0000-000-480 831-108-0000-000-000-0000-000-480 831-109-0000-000-000-0000-000-480 831-112-0000-000-000-0000-000-480 ADJOURNMENT :.#98 DJOURNMENT :20 P.M.

There being no further business, the meeting adjourned at 5:20 p.m. The motion for adjournment was made by Mr. Chandler and seconded by Mr. Carter. On roll call, the votes were as follows: Mr. Bogle, aye; Mr. Walker, aye; Mr. Carter, aye; Mr. Chandler, aye; and Mrs. Silver, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.

77

179

MINUTES OF THE SPECIAL MEETING OF MARCH 30, 1998 11-5

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minutes approved _____ â&#x2013; 1998.

STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA

by

the

Board

of

Education

this

day

of

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

Witness my hand and seal of this School District this ' 1998.

erk, Oklahoma City Board of Education

(SEAL)

78

day

IIl IL

190

MINUTES OF THE SPECIAL MEETING OF APRIL 9, 1998

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER OKLAHOMA COUNTY,

89

OF

MET IN SPECIAL SESSION IN THE BOARD ROOM

OKLAHOMA,

ADMINISTRATION BUILDING, 900 NORTH KLEIN, THURSDAY, APRIL 9,

1998, AT

11:30 A.M.

PRESENT:

Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Mike Chandler, District 7

Member President Vice President Member

ABSENT:

Ron Bogle, District 1 Thelma R. Parks, District 5 Michael Carter, District 6

Member Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; and Rosa Lambeth, Board Clerk. CALL b

T O

ORDER

CALL TO ORDER

Mrs. Terri Silver called the meeting to order at 11:30 a.m.

ROLL

ROLL CALL

CALL

At the time present.

of

the

Roll

Mrs. Jennifer Puckett, allegiance.

PURCHASING 1.

Call,

District

AND

four

2

(4)

members

Board Member,

GENERAL

of

led

the Board were

the

pledge

of

BUSINESS

Recommend approval of the following purchases relating to the Federal Government Universal Services program to provide high speed Internet access to all District schools, and the authority to submit the appropriate Federal Form 471's to the Schools and Libraries Corporation (SLC) requesting the federal funds shown. Each recommended purchase was selected based on competitive bidding. Approval of expenditures of District funds for the District responsibility or portion of these purchases is contingent on approval and award to the District of the accompanying Federal dollars to accomplish the total purchase price to the selected vendors. (Dr. George Kimball)

MOTION: SECOND:

Mr. Chandler Mrs. Puckett

MOVE TO APPROVE THE FOLLOWING PURCHASES RELATING TO THE FEDERAL GOVERNMENT UNIVERSAL SERVICES PROGRAM TO PROVIDE HIGH SPEED INTERNET ACCESS TO ALL DISTRICT SCHOOLS, AND THE AUTHORITY TO SUBMIT THE APPROPRIATE FEDERAL FORM 471'S TO THE SCHOOLS AND LIBRARIES CORPORATION (SLC) REQUESTING THE FEDERAL FUNDS SHOWN. EACH RECOMMENDED PURCHASE WAS SELECTED BASED ON COMPETITIVE BIDDING. APPROVAL OF EXPENDITURES OF DISTRICT FUNDS FOR THE DISTRICT RESPONSIBILITY OR PORTION OF THESE PURCHASES IS CONTINGENT ON APPROVAL AND AWARD TO THE DISTRICT OF THE ACCOMPANYING FEDERAL DOLLARS TO ACCOMPLISH THE TOTAL PURCHASE PRICE TO THE SELECTED VENDORS. ROLL CALL

Mrs. Puckett, Mr. Chandler,

MOTION CARRIED 4-0

aye aye

Mr. Walker, Mrs. Silver,

aye aye

R.#110 MOVE TO APPROVE THE FOLLOWING PURCHASES RELATIIS TO THE FEDERAL GOVERNMENT UNIVERSAL SERVICE PROGRAM TO PROVIl HIGH SPEED INTERNET ACCESS TO ALL DISTRICT SCHOOLS & THE AUTHORITY TO SUBMIT THE APPROPRIATE FEDERAL FORM 471 TO THE SCHOOLS & LIBRARIES CORP.

191

MINUTES OF THE SPECIAL MEETING OF APRIL 9, 1998

:M-2 PURCHASING AND GENERAL BUSINESS (Continued) APPROVAL TO ’URCHASE FILE iERVERS FROM INITED SYSTEMS INC

a.

Approval to purchase file servers from United Systems, District Responsibility SLC Responsibility TOTAL

Inc.

231,054.49 1,224,905.31 $1,455,959.80 $

The District portion of this purchase will be charged to General Fund Account 811-000-2844-650-000-0000-000-055. Approval to purchase cisco routers and switches from OK Five.

^PROVAL TO ’URCHASE CISCO LOOTERS & SWITCHES iROM OK FIVE

District Responsibility SLC Responsibility TOTAL

$ $

74,524.59 670,721.32 745,245.91

The District portion of this purchase will be charged to General Fund Account 811-000-2844-650-000-0000-000-055.

Approval to purchase ten (10) megabit fiber connections from Cox Fibernet.

APPROVAL TO ’URCHASE TEN IBGABIT FIBER CONNECTIONS FROM COX FIBERNEE

District Responsibility State of Oklahoma HB1815 Reimbursement SLC Responsibility TOTAL

- 0 99,860.00 894,240.00 $ 993,600.00 $

The District portion of this purchase will be charged to General Fund Account 811-000-2849-340-000-0000-000-055. Approval for monthly internet access charges from OneNet. District Responsibility $ - 0 State of Oklahoma HB1815 Reimbursement 43,520.00 SLC Responsibility 391,680.00 TOTAL $ 435,200.00

APPROVAL FOR 40NTHLY INTERNET ACCESS CHARGES ROM ONENET

The District portion of this purchase will be charged General Fund Account 811-000-2849-340-000-0000-000-055. Recoinitiend approval for labor and materials network cabling at all secondary schools Technologies.

8BCOMMEND APPROVAL FOR LABOR & iAl-ERIALS FOR INTERNAL NETWORK CABLING FROM LUCENT EECHNOLOGIES

District Responsibility SLC Responsibility TOTAL

to

for internal from Lucent

$

67,797.00 282,393.00 $ 350,190.00

The District portion of this purchase will be charged to General Fund Account 811-000-2844-650-000-0000-000-055.

Recommend approval for hubs and printer cables for internal network cabling at all secondary schools from United Systems, Inc.

RECOMMEND APPROVAL FOR HUBS AND PRINTER CABLES FOR INTERNAL NETWORK CABLING FROM UNITED SYSTEMS, INC.

District Responsibility SLC Responsibility TOTAL

$ $

15,740.00 65,660.00 81,400.00

The District portion of this purchase will be charged to General Fund Account 811-000-2844-650-000-0000-000-055. APPROVAL OF UNITED SYSTEMS, INC. AS NOVELL BORDER MANAGER

g-

Approval of United Systems, Inc, as Novell Border Manager.

District Responsibility SLC Responsibility TOTAL

$

$

11,940.00 - 0 11,940.00

This expenditure will be charged to General Fund Account 811000-2844-650-000-0000-000-055.

192

MINUTES OF THE SPECIAL MEETING OF APRIL 9, 1998 :Mâ&#x20AC;&#x201D;3

PURCHASING AND GENERAL BUSINESS (Continued) h.

Approval of Jostens fileservers.

Learning,

Inc.,

for

the

$

District Responsibility SLC Responsibility TOTAL

$

reload of

76

76,000.00 - 0 76,000.00

This expenditure will be charged to General Fund Account 811000-2640-430-000-0000-000-055.

DISCUSSION

Dr. Kimball said that the information given to the Board was a culmination of several months of work with timelines. He noted that many changes had occurred. He pointed out that the changes could be seen on the addendum. The district found out that a particular piece of USDC user was now approved that previously had not been. Routers, because of the internet connections, were considered to be shared services. Recently it had been ruled that fileservers were no longer shared services, meaning that they had to be calculated school-by-school based on the free lunch percentage at each school. In several instances, the district would not be getting the 90% discount. By calculating school-by-school, some schools could have a 40% percentage, although overall, the discount would be 83-87%. Mrs. Silver stated she was surprised that Willard School was only at a 40% discount. Dr. Kimball stated that percentage was determined by actual student data that had to be considered of how many students attended the school and the number that had not applied for free lunch. At one time, we were advised by SLC and the Council of Great City Schools, that we could use the same methodology that they use for Title I calculations. That was advantageous in that it recognized that students in high schools typically did not apply for free lunch status as much as students in elementary schools. The Title I application process allowed us to take all of the elementary feeder areas of a high school, and calculate the free lunch percentage of those schools. Then, based on that poverty level, it should be the same as the high school. However, last week the district was informed by SLC that we could not use the Title I guidelines any more. Therefore, we had to calculate using actual students at the site, and use whatever percentage was determined site by site.

Dr. Kimball noted that the fileservers, routers, internal wiring connections, and the pulling of the wires and hubs at the secondary sites, had to be calculated site-by-site after the bids were in and based on a percentage of free lunch at that site. Then we could determine the amount of discount we were eligible for on the various services. This process reduced the district's discount from 90% at some sites, but we are eligible for the 90% on the shared services such as fiber connections and the internet hookup through Onenet. On the file server bids, our recommendation is that we accept the second low bid from United System rather than the low bid from Global Combined Technologies. Our preference was based on the fact that United Systems had completed a number of jobs for us throughout the district, including maintenance contracts, and they were familiar with the networks in the schools, the vocational networks in high schools, and the warranty work and service throughout the district. We have had no experience with Global Technologies, and with a job of this size, we prefer to use a company we know and trust, and who can accomplish the task. Dr. Kimball said he discovered that the district could no longer count the routers as a shared service at a 90% discount, which means the amount of discount the district could apply for will change. It also changed SLC's responsibility, and ours, from $74,000 to $117,000. On high speed internet access, Cox Fibernet and Southwestern Bell are the two companies that have the capabilities of providing these services. Both companies bid on providing megabit connections to all the schools; however-; Cox Fibernet was less expensive than Southwestern Bell.

Dr. Kimball stated that OneNet was selected as the internet access provider. By selecting OneNet, the district can apply for additional state discounts through House Bill 1815 currently in effect. This Bill 6

APPROVAL OF JOSTENS LEARNING, INC. FOR RELOAD 01 76 FILESERVERS

f

193

MINUTES OF THE SPECIAL MEETING OF APRIL 9, 1998 -Mâ&#x20AC;&#x201D;4

PURCHASING AND GENERAL BUSINESS (Continued)

stated that every school in the state was eligible for a 56 KB modem line for dial-up connections to the internet, and the state would pay for that. When it was brought to their attention that a number of districts already had higher speed connections than that, the state made modifications so a district could request the modem line or the cash equivalent. The cash equivalent works out to be $188 per month, per site. With our 10 meg connections being higher speed than the 56 KB, we can now request reimbursement from the state for $188 a month, per site. Once we apply the SLC federal discount, and our state discount as allowed by House Bill 1815, the net cost would $0 a month. Dr. Kimball noted that internal cabling for the secondary schools was originally planned for year two. However, when it became apparent that bid prices for our fileserver routers would be less than projected, we had the consultants do the walk through and pull one cable per classroom for high speed internet access at every secondary school. Lucent Technology was recommended to do the labor to accomplish this work; however, the hubs and printer cables will be purchased from United Systems, Inc. Lastly, Dr. Kimball pointed out that he had developed a summary which broke down each cost for the budget figures, and calculated the total discount that the district would be eligible for. The final column showed the district's total net cost of $4,150,000 to accomplish the large project. Of that amount, $3,600,000 was eligible for discounts, with the total cost to the district of only $520,328. Even though it would not be a 90% discount, it was still a considerable savings of a little over 87%. Mrs. Silver asked what was the purpose was of having a special meeting for these business items. Dr. Kimball responded that the deadline for receiving the first come, first served, discount was about a week away; therefore, it was crucial to have the forms sent in quickly. If the Board approves this item, we would overnight our Form 471, which was ready for signatures, and it would be received tomorrow. Then, if there was something that needed negotiated in the contract, the district would have time to accomplish it before the deadline.

Mr. Walker asked about the 87% discount, and whether the district would be billed for the total amount. Dr. Kimball responded that the district would provide a spin number which was a vendor number, then if the application was accepted, the federal government would have a 486 form for us to fill out. Their request for payment would be submitted to us and the SLC Corporation. For example, Cox would bill us for only 10% and they would bill the federal government for 90%. Our bill would reflect only the discount. Mr. Walker asked if there were more applications than the federal government expected, could they come back and offer us only $2 million instead of $4. Dr. Kimball replied yes, because it states that the higher poverty schools would have priority. Assuming 30,000 school districts all make the 75 day window, the districts would then be prioritized by the percentage of free lunch at the schools. Our district was near the top. This is our first application, but we will be following up with additional requests for cabling in the schools, hoping there is still money left over. Mr. Walker asked if the district had the $524,000 to do this. Dr. Crawford responded that the district would get the money by sweeping the various accounts of budgeted money that had not been spent at the end of the year. Mr. Chandler asked when the district would be informed if the proposal was accepted. Dr. Kimball responded that he did not know, although he Ha<jl been advised by Council of the Great City Schools to use June 1, 1998, as the start date for everything to occur, to allow some time for the evaluation review. When they voted the funds for the Telecommunications Act, it was an on-going $2.25 billion per year. That is why all these contracts say they are contingent on our approval in signing them and that we are awarded our part of these discounts. If not, they are null and void. If the program did not continue in subsequent years, it would be negotiable again.

194

MINUTES OF THE SPECIAL MEETING OF APRIL 9, 1998 M-5

PURCHASING AND GENERAL BUSINESS (Continued) Mrs. Silver asked for clarification on the prioritization process and asked if that meant district by district or school by school. Dr. Kimball responded that it was by district at the federal level. In our original 470 proposal, it included all schools, plus the enterprise schools; now, we have taken Burbank and Sunset buildings out of the proposal because they do not exist as schools in this budget year. We will need to submit the Burbank and Sunset schools in the years they actually will be used. A part of the proposal as we go to Novell 4.11 release for the internet service access, there are application launchers, and the internet piece in that Novell. Therefore, when the fileservers arrive, Josten has to load an updated version of the management software, and instructional software. Then we will follow in behind and install other software like the accelerated reader that we currently run in the district. Mrs. Silver stated that even though the cost for the district would be $524,000, that did not take into account the savings from reimbursement for our phone service and T1 lines. So the overall expenditures would be lower than $524,000. Dr. Kimball said the total would probably be around $400,000.

THE BOARD RECESSED AT 12:10 P.M. UNTIL 12:15 P.M.

Dr. Crawford asked that the Board continue discussing these issues at the regular meeting on Monday, April 13, 1998.

MOTION: SECOND:

Mr. Chandler Mrs. Puckett

MOTION TO CONTINUE THE DISCUSSION AT THE REGULAR BOARD MEETING OF APRIL 13, 1998.

ROLL CALL

Mrs. Puckett, Mr. Chandler,

Mr. Walker, Mrs. Silver,

aye aye

aye aye

R.#lll MOTION TO CONTINUE THE DISCUSSION AT THI REGULAR BOARD MEETING OF APRIL 13, 1998

MOTION CARRIED 4-0

EXECUTIVE MOTION: SECOND:

SESSION

Mr. Chandler Mrs. Puckett

MOTION FOR AN EXECUTIVE SESSION TO DISCUSS THE FOLLOWING: A. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUJUSTT TO O.S. 25, ยง307 (B) (2) . ROLL

CALL

Mrs. Puckett, Mr. Chandler,

MOTION CARRIED 4-0.

Mr. Walker, Mrs. Silver,

aye aye

aye aye

The Board went into Executive Session at 12:16 p.m.

Those 'in attendance in the Executive Session were Board Members: Jennifer Puckett, Kenny Walker, Mike Chandler, Terri Silver, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; and Rosa Lambeth, Board Clerk. 8

R.#112 EXECUTIVE SESSIOl 12:16 P.M.

195

MINUTES OF THE SPECIAL MEETING OF APRIL 9, 1998 :M-6

RECONVENE MOTION; SECOND: I. #113 RECONVENE IN â&#x20AC;¢PEN SESSION :01 P.M.

OPEN

SESSION

Mr. Chandler Mr. Walker

MOVE TO RECONVENE IN OPEN SESSION. ROLL CALL

Mrs. Puckett, Mr. Chandler,

MOTION CARRIED 4-0.

SPECIAL ISCDSSION EGAEDING FUNDING APITAL MPROVEMENTS

IN

aye aye

Mr. Walker, Mrs. Silver,

aye aye

The Board reconvened in open session at 1:01 p.m.

BUSINESS

Discussion regarding Funding Capital Improvements

ADJOURNMENT .#114 DJOURNMENT :02 P.M.

There being no further business, the meeting adjourned at 1:02 p.m. The motion for adjournment was made by Mr. Walker and seconded by Mr. Chandler. On roll call, the votes were as follows: Mrs. Puckett, aye; Mr. Walker, aye; Mr. Chandler, aye; and Mrs. Silver, aye.

THEREUPON THE MEETING WAS ADJOURNED.

196

MINUTES OF THE SPECIAL MEETING OF APRIL 9, 1998 ■ M-7

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Clerk Minutes

approved

STATE OF OKLAHOMA ss. COUNTY OF OKL7VHOMA

by the 1998.

Board

of

Education

this

‘7'^^

day

of

) ) )

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

Witness my hand and seal of this School District this , 1998.

erk, Oklahoma City Board of Education

(SEAL)

10

day

z

197

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER OKLAHOMA COUNTY,

OKLAHOMA,

89

OF

M-i:

MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL 13, 1998, AT 6:00 P.M.

PRESENT:

Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Michael Carter, District 6

Member Member President Member

ABSENT;

Kenny Walker, District 4 Thelma R. Parks, District 5 Mike Chandler, District 7

Vice President Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate General Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

CALL

TO

CALL TO ORDER

ORDER

Mrs. Terri Silver called the meeting to order at 6:03 p.m.

ROLL

ROLL CALL

CALL

At the time of the Roll Call, four (4) members of the present. Mrs. Parks and Mr. Chandler arrived at 6:19 p.m.

CONSENT

AGENDA

Board were

REQUESTS

Mrs. Silver stated that consent agenda requests were made prior to executive session as in the order of business. Item H was pulled from the agenda by the request of Dr. Crawford. Mr. Bogle requested that Item C be removed, and Mrs. Silver requested that Item E be removed for consideration. UNFINISHED BUSINESS

There being no objections, the item of Unfinished Business carried over from April 9, 1998, was considered. 1.

Recommend approval of the following purchases relating to the Federal Government Universal Services program to provide high speed Internet access to all District schools, and the authority to submit the appropriate Federal Form 471's to the Schools and Libraries Corporation (SLC) requesting the federal funds shown. Each recommended purchase was selected based on competitive bidding. Approval of expenditures of District funds for the District responsibility or portion of these purchases is contingent on approval and award to the District of the accompanying Federal dollars to accomplish the total purchase price to the selected vendors. (Dr. George Kimball)

11

CONSENT AGENDA REQUESTS

198

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 M-2:

CONSENT

MOTION: SECOND; L#115 K)VE TO ARPPOVE [HE FOLLOWING ’URCHASES ?Er.ATT1SIG TO THE iEDERAL X)VERNMENT JNIVERSAL

j Ervices

program

D PROVIDE HIGH SPEED INTERNET

lccess

to

all

HSTRICT SCHOOLS

AGENDA

continued

REQUESTS

Mr. Bogle Mrs. Puckett

MOVE TO APPROVE THE FOLLOWING PURCHASES RELATING TO THE FEDERAL GOVERNMENT UNIVERSAL SERVICES PROGRAM TO PROVIDE HIGH SPEED INTERNET ACCESS TO ALL DISTRICT SCHOOLS, 2kND THE AUTHORITY TO SUBMIT THE APPROPRIATE FEDERAL FORM 471'S TO THE SCHOOLS AND LIBRARIES CORPORATION (SLC) REQUESTING THE FEDERAL FUNDS SHOWN. ROLL CALL

Mr. Mr.

Bogle, Carter,

aye aye

Mrs. Puckett, Mrs. Silver,

aye aye

MOTION CARRIED 4-0

Approval to purchase file servers from Global Combined Technologies, Inc.

iPPROVAL TO ’DRCHASE FILE SERVERS FROM IDEAL COMBINED ECHNOLOGIES INC.

222,889.80 1,181,621.70 $1,404,511.50 $

District Responsibility SLC Responsibility TOTAL

The District portion of this purchase will be charged to General Fund Account 811-000-2844-650-000-0000-000-055. PPROVAL TO DRCHASE CISCO OUTERS AND

SWITCHES FROM K FIVE

b.

Approval to purchase cisco routers and switches from OK Five.

$

District Responsibility SLC Responsibility TOTAL

$

117,796.96 627,448.95 745,245.91

The District portion of this purchase will be charged General Fund Account 811-000-2844-650-000-0000-000-055. PPROVAL TO DRCHASE TEN (10) EGABIT FIBER SONNECTIONS FROM SOX FIBERNET

to

Approval to purchase ten (10) megabit fiber connections from Cox Fibernet. District Responsibility State of Oklahoma HB1815 Reimbursement SLC Responsibility TOTAL

- 0 99,860.00 894,240.00 $ 993,600.00 $

The District portion of this purchase will be charged to General Fund Account 811-000-2849-340-000-0000-000-055. PPROVAL FOR ONTHLY INTERNET CCESS CHARGES ROM ONENET

Approval for monthly internet access charges from OneNet. District Responsibility $ - 0 State of Oklahoma HB1815 Reimbursement 43,520.00 SLC Responsibility 391,680.00 TOTAL $ 435,200.00

The District portion of this purchase will be charged to General Fund Account 811-000-2849-340-000-0000-000-055. ECOMMEND APPROVAL OR LABOR AND ATERIALS FOR NTERNAL NETWORK ABLING FROM DCENT ECHNOLOGIES

Recommend approval for labor and materials network cabling at all secondary schools Technologies.

for internal from Lucent

$

67,797.00 282,393.00 $ 350,190.00

District Responsibility SLC Responsibility TOTAL

The District portion of this purchase will be charged to General Fund Account 811-000-2844-650-000-0000-000-055.

12

199

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

CONSENT

AGENDA

REQUESTS

continued

Recommend approval for hubs and patch cords for internal network cabling at all secondary schools from United Systems, Inc.

$

District Responsibility SLC Responsibility TOTAL

$

15,740.00 65,660.00 81,400.00

RECOMMEND APPROVA] FOR HUBS & PATCH CORDS FOR INTERNA] NETWORK CABLING FROM UNITED SYSTEMS, INC.

The District portion of this purchase will be charged to General Fund Account 811-000-2844-650-000-0000-000-055.

Approval to purchase Novell Border Manager from Novell, Inc.

$

District Responsibility SLC Responsibility TOTAL

$

11,940.00 - 0 11,940.00

APPROVAL TO PURCHASE NOVELL BORDER MANAGER FROM NOVELL, INC.

This expenditure will be charged to General Fund Account 811000-2844-650-000-0000-000-055. h.

Approval of Jostens fileservers.

Learning,

Inc.,

for

the reload of $

District Responsibility SLC Responsibility TOTAL

$

76

76,000.00 - 0 76,000.00

APPROVAL OF JOSTENS LEARNING, INC., FOR RELOAD OF 76 FILESERVERS

This expenditure will be charged to General Fund Account 811000-2640-430-000-0000-000-055.

EXECUTIVE

MOTION: SECOND:

SESSION

Mr. Bogle Mr. Carter

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS: A. A DISCUSSION OF THE EMPLOYMENT OF A MENTORING AND HOSTS SUPERVISOR, PURSUANT TO 25 O.S. ยง307 (B) (1) . B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO 25 O.S. ยง307 (B) (2) . C. CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL REGARDING JAMES KIPER V. OKLAHOMA CITY PUBLIC SCHOOLS, WESTERN DISTRICT OF OKLAHOMA, CIV-93-1378-W, PURSUANT TO 25 O.S. ยง (B) (4) . D. CONFIDENTIAL COMMUNICATION WITH DISTRICT LEGAL COUNSEL CONCERNING THE FACT-FINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO 25 O.S. ยง307, (B) (4). ROLL CALL

Mr. Mr.

Bogle, Carter,

MOTION CARRIED 4-0.

Mrs. Puckett, Mrs. Silver,

aye aye

aye aye

The Board went into Executive Session at 6:15 p.m.

Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Mike Chandler, Thelma R. Parks, Jennifer Puckett, Michael Carter, Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; Tammy Carter, Associate General Counsel; Bill Bleakley, Attorney; Laura Holmes, Attorney, Bruce Day, Attorney; Terry Wolfe, Director of Business Operations, and Rosa Lambeth, Board Clerk.

13

R.#116 EXECUTIVE SESSION 6:15 P.M.

200

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

I N

OPEN

MOTION: SECOND: .#117

ECONVENE IN OPEN ESSION 7:16 P.M.

SESSION

Mr. Chandler Mrs. Puckett

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.

ROLL CALL

Mr. Mrs, Mr.

Bogle, Parks, Chandler,

MOTION CARRIED 6-0.

Mrs Mr. Mrs

aye aye aye

Puckett, Carter, Silver,

aye aye aye

The Board reconvened at 7:16 p.m.

Mrs. Jennifer Puckett, District 2 Board member, gave the invocation and led the pledge of allegiance. The Northeast High School Army JROTC presented the colors under the direction of LTC. Bill Marshall, instructor. OARD BCOOtTTIONS

BOARD

RECOGNITIONS

1.

Recognition of Mrs. Thelma R. Parks, Board Member, for receiving Langston University's Legacy of Excellence Award. (Mrs. Parks requested that she be recognized at another time)

2.

Recognition of Sequoyah Elementary School Staff for being selected to receive this year's Seeds of Success Award from the Oklahoma Environmental Education Committee. Ms. Sandy Garrett, State Superintendent of Public Instruction, will present this recognition.

3.

Recognition of Tammie Kandis Hill, Hillcrest Elementary School fifth grader, for being the State of Oklahoma winner of the 1998 National Savings Bonds Poster Contest.

4.

Recognition of Decathlon:

the

following who placed

in the

State Academic

John Marshall High School - Overall 4th Place Douglass High School - Super Quiz Competition - 1st Place Alex Ware, Southeast High School - Speech Competition 3rd Place Alex Ware, Southeast High School and April Doerfler, U.S. Grant High School - Interview Competition - 1st Place Alexis Brown, Northeast High School - Interview Competition 3rd Place

5.

Recognition of the following Classen School of Advanced Studies' middle school level students who excelled in the American Junior High School Mathematics Examination: Ted Yeh - 2nd in State Jorge Solis - 3rd in State Christopher Dearner - 5th in State Yonatan Tekleab - 5th in State Nathan Moore - 7th in State Tuan Nguyen - 17th in State

6.

Recognition of Ted Yeh, Jorge Solis, and Christopher Dearner, Classen School of Advanced Studies' students, for being named to the National Honor Roll.

7.

Recognition of the following Classen School of Advanced Studies' students for receiving state honors:

Silver Honor Roll

(90th Percentile or Higher)

Toanh Nguyen, Janelle Splinter, Lee Lerner, Paul Lloyd, Ali Assaf, Megan Hatfield, Nkanga Nsa, Faith Evans, Christine Laquer Bronze Honor Roll

(80th Percentile or Higher)

Natalee Clayton, John Michael Schmitz, Rosemarie Norman, Vivian Hoang, Samantha Sazama 14

201

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

BOARD 8.

RECOGNITIONS

M-5

continued

Recognition of the following students from Germany and the District student partners from our German-American Partnership Program. Faculty sponsors are Ms. Nancy Barnum and Ms. Sarah Hoyt from Classen School of Advanced Studies and Ms. Keratin Berger and Mr. Gert Black from Germany. American Partner

German Partner

Julian Abbott Kaydee Bridges Raven Brooks Kelly Cameron Emily Clarkson Josh Danner Jennifer Fischer Sam Fredrickson Scott Johnson Allison Keim Michael Manaugh Sara Mannen Zac Mannes Kit Mauldin Josh McBeth Eric Milligan Tyson Moore Tricia Thomas Elizabeth Tran Lee Tucker Vijita UG

Nora Schultz Katja Born Kaja Grahmann Kaja Ribmann Annika Rossing Franziska Reb Julie Wagner Zenia Artzodt Stefan Sawatski Alice Sbrzesny Sebastian Fuchs Elka Ehret Nancy Gladis Anne Kimmritz Ramona Verch Samira Kusel Heidi Nickel Constanze Krause Daniela Schott Franziska Schwarz Marlene Starick

9.

Recognition of Benjamin Walser, Classen School of Advanced Studies D.C. student, for being selected to attend the Washington, Journalism Conference.

10

Recognition of Shirley Schlagel, District Math Supervisor, earning her doctoral degree in Education Administration Curriculum Supervision from the University of Oklahoma.

11

Recognition of Susan Gabbard, Nichols Hills Elementary School art teacher, for being selected as the Oklahoma Art Educator of the Year by the National Art Education Association.

12

Recognition of the following teachers for being selected as candidates for National Board Certification through the Education Leadership Oklahoma Project:

for and

Janice Swartz, Telstar Elementary School Betty Seidner, Jackson Middle School 13

Recognition of Anita Walker, Crisis Intervention Coordinator, for being elected to the American Counseling Association Governing Council.

14

Recognition of Marvin Lee, Stonegate Elementary School teacher, for being selected as the 1998 Oklahoma Council of Social Studies Elementary Teacher of the Year.

15

Recognition of Beverly Story, Wilson Elementary School principal, for receiving this year's State Superintendent's Award for Arts Excellence in Administration.

16

Recognition of the following nominees for National Sallie Mae First Year Teacher Awards:

Jeanelle Ellis, Kaiser Elementary School Kim Gadlin, Western Village Elementary School Julianna Kershen, Southeast High School Jeffrey King, Douglass High School Katy Owen, Taft Middle School Kristyl Scott, Capitol Hill High School Tyrone Stanley, Star Spencer High School 15

202

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 M-6

CITIZEN S' COMMENTS

Zethel Chamberlain, patron, representing Douglass High School and the Alumni Association, said she appreciated the letter of encouragement that Dr. Crawford had sent her concerning Douglass High School's vocational arts. She said Douglass would benefit from vocational arts. She then asked that the Board consider reopening Truman School. Terry Harris, patron, said that there were three students from John Marshall, one from Northeast, and one from Classen who had participated in the Young Talent Contest. He said these students won top twelve in the state in the portfolio contest. Three students from John Marshall also won scholarships from the College of Santa Fe.

O F

APPROVAL

MINUTES

Request approval of the following minutes Regular Regular Special Special Special

MOTION: SECOND: 1. #118 PPROVAL OF THE OJUTES OF THE JBGOLAR MEETING IF MARCH 2, 1998, JBGDLAR MEETING IF MARCH 23, 1998 SPECIAL MEETING IF MARCH 25, 1998 \ND THE SPECIAL MEETINGS OF jIARCH 30, 1998

Meeting, Meeting, Meeting, Meeting, Meeting,

March March March March March

MOVE TO APPROVE THE MINUTES OF THE REGULAR MEETING OF MARCH 2, REGULAR MEETING OF MARCH 23, 1998, SPECIAL MEETING OF MARCH 25, SPECIAL MEETINGS OF MARCH 30 , 1998. ROLL CALL

Mr. Bogle, Mrs. Parks, Mr. Chandler,

MOTION CARRIED

in

1.

Mrs . Puckett, Carter, Mr. Mrs . Silver,

aye no aye

1998, 1998,

aye aye aye

5 aye, 1 no,

REPORT

SUPERINTENDENT

EDUCATION REPORT

1998 1998 1998 1998 1998

Mr. Carter Mrs. Puckett

EDUCATIONAL

partners

2, 23, 25, 30, 30,

(under separate cover)

(WHEN SCHEDULED) CONSENT AGENDA

REPORT

Partners in Education Report (Joyce Henderson)

Dr. Crawford stated that Mrs. Joyce Henderson, Director of School and Community Affairs, would be presenting the report on Partners in Education and Parents as Teachers Program. Mrs. Henderson said she was excited about the mentoring and tutoring programs in the Oklahoma City Public Schools. She noted that the Partners in Education Program was under the direction of Ms. Cheryl Jones, District Coordinator, and Ms. Sherry Rice-Rhodes, Executive Director of the Oklahoma City Public Schools Foundation. The district had formed partnerships with many organizations. For example, the Oklahoma City Chamber of Commerce had set a goal of over three hundred volunteers to tutor in reading, math, and science in fifteen of our elementary schools. These schools included Arthur, Capitol Hill, Creston Hills, Dewey, Eugene Fields, Columbus, Dunbar, Horace Mann, Madison, Mark Twain, Shidler, Western Village, Westwood, Wheeler, and Rogers Middle School. She stated she was proud that the district had proof that it was moving forward in forming partnerships in the Oklahoma City Public Schools, and achieving Goal 5 with increased involvement of parents, patrons, and businesses. 16

203

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

SUPERINTENDENT

REPORT

continued

M-7

Mrs. Parks stated that she found the report to be incomplete because she did not see any partnerships in the report for Parks Elementary School. She noted that Langston University had been a partner with Parks Elementary since its beginning, as well as Temple Funeral Home. Also, Ebony Tribune had adopted the school, decorated, and read to the students every month. Mrs. Henderson stated she would include this information when the final report was made.

2.

Parents as Teachers Program Report

(Joyce Henderson)

Mrs. Henderson said another exciting program was taking place with Parents as Teachers. She invited Ms. Ann Henderson, Coordinator, to share some things that were taking place. Ms. Ann Henderson reported that the birth-to-three program was funded by the State Department of Education and staffed by Ms. Beverly Harrison, Ms. Sayda Martinez, and Ms. Melissa Winston. There were 110 children and 95 families being served in this group. The sites served were Eisenhower, Capitol Hill Elementary, Douglass High School, John Marshall High School, and Emerson Alternative School. Douglass High School and Emerson Alternative School primarily served the teen population. The second program was the birthto-three public housing program. The staff for this program included Ms. Eudora Harrington and, Ms. Maria Valencia and was funded by the State Department of Education Public Housing grant. Currently, 119 students and 97 families were being served. The sites for this program were Oakgrove Public Housing, and the Ambassador Courts Housing. The three-to-five program was funded by a federal grant by the Parents as Partners Program. The staff for this program included Ms. Sherita Gibson-Jackson, Ms. Juana Lugo, and Ms. Linda Martin. This program currently serves 128 children and 108 families. The sites for this age group was Eisenhower Elementary School, Captitol Hill Elementary School, Douglass High School, Oakgrove Public Housing, and Ambassador Public Housing. The total number of children being served in the district was 357 and the total of families was 300.

Ms. Henderson stated that one of the activities these programs were involved in included monthly group meetings with families. The families chose the topics to be discussed. Some of the topics that have been discussed include: stress management, homemade toys, home safety with demonstrations by the Fire Department , storytelling by Barnes & Noble, free books given for families from the Oklahoma Literary Society, discipline, and stress relief activities for parents. Child care was provided for parents so they could be involved with these activities. The topic for April's meeting will be Sibling Rivalry. Ms. Henderson said that the program had participated in the State Parent Day Picnic, Parent University, and the Public Safety Fair at Rockwood Elementary School. Presentations had been given at Oklahoma City preschools and day care centers. Speech pathologist meetings. University of Central Oklahoma Child Development Class, Urban Impact panel, Oklahoma City Housing Authority manager's meeting. District P.T.A. officers workshop, Oklahoma Early Childhood Association Conference, P.T.A., staff meetings at the elementary schools, and at Rose State College Child Development class. The direct agency and community contacts had been with the Director of City County Community Action Programs, Headstart, and P3 programs. Single Parents Clubs, Sunbeam Family Services, Metro-Tech Programs, local day care centers and Mothers Day Out programs. Village and Ralph Ellison Libraries, Children's Hospital, Juvenile Center of Adoption, Mom's Club, a booth at the State Fair, the Parents as Teachers booth at the Public Safety Fair, Little Things, and Walmart. Collaborations made this year had been with the Parents as Partners Program, Even Start, the Exchange Club's ParentChild Center. Upcoming events included the Seventh Annual International Conference in St. Louis, Missouri, Born to Learn Conference June 27-30, 1998. The Parents as Teachers will also have their first graduation ceremony Thursday, May 21, 1998, at 6:45 p.m., in the administration building's auditorium. Mr. Bogl'e asked what objectives these two programs were trying to achieve. Ms. Henderson responded the programs were working as early learning programs providing activities for parents to interact with their children, teaching them to learn and develop so that they would be ready for school. She noted that the programs could also be seen as helping prevent child abuse because home visits were made on a regular basis. Mr. Bogle asked why the percentage of the population being 17

PARENTS AS TEACHERS PROGRAM REPORT

f

204

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 M-8

SUPERINTENDENT

REPORT

continued

served was so small when there were thousands who could benefit from these programs. After introducing Ms. Shelly Bagwell, representing staff from the State Department of Education, Mrs. Joyce Henderson responded that this program was funded and implemented with funds that were available. The program, established in the district since 1990, had been progressing more this year than any other year.

Mr. Bogle asked if there was any way to measure the progress of the children who had been in the program and who were now in school. Mrs. Henderson responded that the program was in the process of tracking these children's progress. She noted that Oklahoma was rated number three in the nation as having more Parents as Teachers programs. Mrs. Parks asked if the volunteers who assisted at the sites and who helped the families were paid. Ms. Ann Henderson responded that the staff was paid through all three grants. Mrs. Parks asked if the criteria was limited to low income families, and how were they selected. Ms. Henderson stated the program was open to any family; however, educators had a certain number of families to serve in order to do an adequate job. This number averaged 35-40 families monthly. If there were more educators, then more parents could be served. She noted that families had to live in the Oklahoma City School district to qualify for this program. Mrs. Parks asked what kind of teen program was available. Mrs. Henderson responded that teen group meetings were available so teenage parents could meet and talk about concerns, and were also provided training to teach their children. There was Parents as Teachers curriculum that had to be followed.

3.

Recommend approval of the Magnet School Assistance Program Grant Application. (Dr. Guy Sconzo)

MOTION: SECOND: .#119 PPROVAL OF THE AGNET SCHOOL SSISTANCE ROGRAM GRANT PPLICATION

Mrs. Parks Mrs. Puckett

APPROVAL OF THE MAGNET SCHOOL ASSISTANCE PROGRAM GRANT APPLICATION. ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Chandler,

MOTION CARRIED

Mrs. Puckett, Mr. Carter, Mrs. Silver,

aye aye aye

aye no aye

5 aye, 1 no.

DISCUSSION; Dr. Crawford stated that Dr. Sconzo should be given credit for his efforts on the magnet school proposal, along with joint efforts of Mr. Kelly, Dr. Kimball, and others. Dr. Sconzo stated that the actual grant proposal exceeded three hundred pages and was still being refined in terms of budget request details. The executive summary form provided to the Board highlighted important information concerning the schools that were being proposed to serve with federally funded magnet school programs. Mrs. Puckett asked if these schools were different from other schools and defined as such for purposes of this application and for our district or adjusted policy language. Dr. Sconzo responded that the policy language was in line with what the federal regulations requested. Our regulations governing the current magnet programs in our district speak to admission criteria being acceptable as long as it makes educational sense in terms of the specific magnet programs. When a magnet school or program is federally funded, then that regulation would not be consistent with the federal regulation. Consequently, these seven programs, by federal regulation and funding, would operate on a interest-based lottery system for selecting those students outside the attendance boundaries.

Mr. Bogle asked if the district received the funding, what would happen to Dr. Lerch's continuing relationship with the district. Dr. Sconzo responded that Dr. Lerch would continue for the duration of the grant 18

205

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

SUPERINTENDENT

REPORT

M-9

continued

in each of the three years. He would be responsible for preparing all of the district's grant reports to the U.S. Department of Education. The grant also required an annual external evaluation of all the funded grant programs and Dr. Lerch would be become the external evaluator. Mr. Bogle noted that it should be stated for the record that in Dr. Lerch's contract there was a provision that provided for his continuation with the district. Also, that a portion of the proceeds from the grants would be used to compensate him for on-going services in relationship to the grant. Dr. Sconzo pointed out that Mr. Bogle was correct; however, that it whs contingent on the district being funded. Mr. Bogle asked how a lottery was integrated into the process in light of the Board's somewhat negative discussion about the issue. Dr. Sconzo responded that the lottery process was necessary to be eligible for this grant; however, that process need only be implemented and limited to the funded programs under the grant. Mrs. Parks asked if the application was similar to an application we applied for previously and which was rejected because the district did not follow the guidelines. Dr. Sconzo responded that the application was similar, but the major area that was different was in the schools being proposed for the program. Mrs. Parks asked that if the grant was received, would the district have a choice of accepting the money and then moving into other schools that may meet the criteria, but were not a part of the present application. Dr. Sconzo replied that if the district was awarded the three-year grant, it would only be awarded for those seven schools listed in the proposal. After three years we could apply for other schools with separate applications. Mrs. Parks stated that she hoped the district would use this grant for these schools in particular and not find some way to move around, or end up with six other schools, because they had similar needs. Dr. Sconzo pointed out Dr. Lerch's role was to report to the U.S. Department of Education the extent to which the district was using the federal dollars. Mr. Bogle asked if at the end of the threeyear period, the continuation of these schools would be taken out of our normal operating budget. Dr. Crawford said that he hoped that the district was able to seek additional funding at the end of the three years. Dr. Sconzo noted that the final budget proposal was still being refined, but it was safe to say between 60-70% of the requested funds would be used for one-time expenditures and not for personnel.

Mr. Bogle asked what percentage of the grant would be used to compensate Dr. Lerch. Dr. Sconzo responded that Dr. Lerch would be compensated at 2% of the total grant awarded per year. These grants required extensive reporting and evaluating documentation for such large sums. Mrs. Puckett asked if the teaching methodology and processes had already been designed, and were they part of the 300 page grant, or would the district have to design them. Dr. Sconzo responded that the designs were already in place and available. Mr. Bogle noted he was hesitant of establishing programs with a life of three years.

4.

Recommend approval of the Enterprise School contract with Parents for a Neighborhood Middle School. (Dr. Guy Sconzo)

MOTION AS AMENDED; MOTION: SECOND:

Mr. Bogle Mr. Carter

MOVE TO AMEND THE LANGUAGE OF THE MOTION TO READ "PROVIDED THAT NONE OF THE FOLLOWING PRIORITIES WOULD PERMIT A RESIDENT OF ANOTHER SCHOOL DISTRICT TO HAVE PRIORITY OVER A STUDENT FROM THE OKLAHOMA CITY SCHOOL DISTRICT."

ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Chandler,

aye no no

MOTION FAILED 1 aye, 5 no. 19

Mrs. Puckett, Mr. Carter, Mrs. Silver,

no no no

MOTION FAILED

206

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 M-10

SUPERINTENDENT'S

REPORT

continued

MOTION FOR FRIENDLY AMENDMENT:

MOTION: SECOND: .#120 ECOMMENDED PPROVAL OF THE ONTRACT FOR THE KLAHOMA CITY NTERPRISE MIDDLE CHOOL AT BEr.T.F, SLE-BDRBANK AMPUSES, IMC.

Mr. Carter Mrs. Puckett

RECOMMENDED APPROVAL OF THE CONTRACT FOR THE OKLAHOMA CITY ENTERPRISE MIDDLE SCHOOL AT BELLE ISLE-BURBANK CAMPUSES , INC., FORMERLY K COMMITTEE FOR A NEIGHBORHOOD MIDDLE SCHOOL. ROLL CALL

Mr. Bogle, Mrs. Parks, Chandler, Mr.

Mrs. Puckett, Mr. Carter, Mrs. Silver,

aye no aye

aye aye aye

MOTION CARRIED 5 aye, 1 no.

DISCUSSION: Dr. Crawford stated that Dr. Sconzo had a report on the enterprise school contract. Dr. Sconzo noted that he was joined by Mr. Bill Bleakley, Board Attorney, who had worked directly with the district and the enterprise school applicants, to create the contractual language that would allow us to move forward with the implementation of the school. The contract conformed with the Board's policy on enterprise schools as well as the regulations, and while modifications had been made in some areas, they served to improve what the school was requesting to do. Mrs. Parks stated that one of the enterprise schools had mentioned lap top computers as a part of its supplies and materials, and she asked if this was the school. Dr. Sconzo responded that lap top computers were listed on the first enterprise school proposal as budget line item. The funding for these computers would be privately raised by the group. Mrs. Parks asked if this particular enterprise school was the one with estimated enrollment of 425 or 225 students. Dr. Sconzo replied that this was the school with a enrollment of 425 students. Mr. Bogle asked if there was some way for the Board to see if the enterprise school had achieved specific goals at the end of the first year to continue the contract. He asked if the evaluation was built into the language in the contract. Dr. Sconzo responded that for year one, most of the evaluation would have to do with judging the compliance of the school for implementing the educational program that they have proposed. Mr. Carter made the motion and recommended approval of the Enterprise School contract with Parents for a Neighborhood Middle School. Mrs. Puckett seconded the motion. Mr. Bogle asked if Exhibit C was an amended document from the original document the Board was previously provided. Mr. Bleakley responded that at the time the Board received the contract, there was a supplement to the marked-up version which showed an additional change of three words. Mr. Bogle stated that he recalled the language in the first admission's policy and was comfortable with the change in admission that created flexibility so that a child might be able to perform in many ways to be admitted. Mr. Bogle stated he would like the amend the motion by adding language to prevent students residing outside the district from being given admission priority over students in the district. Mrs. Silver asked Mr. Bleakley if this would affect approving the contract if a change was made. Mr. Bleakley responded that if changes were made, then it.would require the following approval of the corporation to accept those changes in their admissions policy. He noted it might be helpful for the Board to have the representatives of the organization speak on that issue. Mrs. Parks said that she objected to letting the representatives speak because they had not signed up to speak. Allowing them to speak would go against compliance with Board policy. Mrs. Silver informed Mr. Bogle that the issue here was that if he wanted to make "the amendment, it would have to go back to the committee and the Board could not approve the contract tonight. The amendment would be approved by the Board, but the Board could not approve the final contract until it was approved by the committee. Mr. Bleakley stated 20

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it could be approved tonight, and if the committee accepts the amendment, then we have the contract. Mr. Bogle offered a friendly amendment to the motion on Exhibit C, to add a statement following the last sentence in the first paragraph which currently read "the following are the priorities and academic criteria for each priority." He would like to add "provided that none of the following priorities would permit a resident of another school district to have priority over a student from the Oklahoma City School district." Mrs. Silver asked for clarification on the attendance areas. Mr. Bogle responded that he could specifically address his concerns. In the first criteria for admissions, it reads "students from the elementary school communities of Andrew Johnson, Nichols Hills, and West Nichols Hills and children of teachers of the school" which suggested to him that if a teacher had a child, and they lived outside of the district, that child would be able to attend the school in the first classification of students accepted. He personally felt it would be an unfair advantage over children living in the district. The second classification stated that siblings of students could be assured of attending the school; however, some siblings may not be living within the district. Mrs. Silver asked if there was a negotiated agreement or just an understanding that children of teachers could attend Oklahoma City Public Schools. Dr. Sconzo responded that it was not in the negotiated agreement, it had just been the practice in the district. Mrs. Parks stated that the contract was included in the Board packet; however, the amended admissions policy was given to the Board at tonight's meeting, how could the Board approve this on short notice. Mrs. Silver pointed out that this information was in the main packet with the changes circled. Mrs. Puckett asked if district-to-district transfers caused students to go through some sort of procedure. Mr. Bleakley responded that students would have to request a transfer and be approved by both the sending and receiving district.

Mrs. Puckett asked if the contract language approved as is, guaranteed that a student could transfer from outside the district. Mr. Bleakley replied that the student would still have to go through the transfer procedure because the sending district had the right to approve the transfer. Dr. Sconzo noted that he interpreted the language to read that out-of- district students would not be accepted into any magnet schools or programs as long as there was a qualified in-district students waiting for admission. Mrs. Puckett said she read the current policy and it seemed to be favorable to a student outside of the district.

Mr. Bleakley stated that Mr. Carter had brought to his attention that the name of the organization was not the name adopted by the school. It was the Oklahoma City Enterprise Middle School at Belle Isle-Burbank Campuses, Inc. The agenda item reflected an organization that had not been dealt with yet, and he stated that the motion should be amended to state the correct organization's name. Mr. Bogle stated that even with his concerns, he was enthusiastic about the proposal, the volunteers, and the administration who had worked many hours to bring this to the Board. Mr. Chandler said that he was opposed to the amendment because he felt it was convenient for teachers to be able to bring their child to school with them. He pointed out that he also thought children should be able to attend a school with their sibling. Mrs. Parks pointed out that the Board was voting on something that did not carry the title of the contract, and asked if that was legal. Mrs. Silver responded that the Board was voting on the amendment to the document. Next, an amendment vote would be taken on the name of the document so the agenda could reflect the appropriate name. She noted that the document was not illegally named, it was only listed wrong in the, agenda. She asked for legal counsel to explain. Mr. Bleakley responded that the application which was approved by the Board was for a Committee for A Neighborhood Middle School. The new name was incorporated since the first application into the contract and that was sufficient notice under the Open Meeting Law. Mrs. Silver noted that this was the same group that had been approved in concept, and since that time, they had incorporated under a specific name. The original document proposal said they would use the Committee for A Neighborhood Middle School name until the corporation took place.

Mr. Bogle stated that he wanted to clarify his motion and that it was not a move to protect turf, but more an effort to provide opportunities for citizens in this district. Mrs. Parks said she called for previous question. No one seconded the motion.

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Mr. Carter stated that he would like to change the wording of his motion if it were possible. Mrs. Silver said that a friendly amendment could be made if there were no objection. Mr. Carter said that he recommended approval of the Oklahoma City Enterprise Middle School at Belle Isleâ&#x2013; Burbank Campuses, Inc., formerly know as Committee for a Neighborhood Middle School. Mrs. Puckett seconded the motion. Mrs. Parks said that on page 12 of the document, the language read that the corporation had authority to administer the school and to exercise independently, consistent with legal authority. On page 11, under accountability, there appeared to be some conflict with the authority of the contract. She noted that it stated that the school shall operate under, and be accountable to the district, and be subject to legal authority. She asked if there was a conflict of language. Mr. Bleakley stated that the key provision in the contract, is the frequent reference to legal authority which was a very broad umbrella of law that is imposed upon the corporation in operating a school. The intent under the umbrella was to give license and freedom to operate the school, but still be bound by the terms of the contract and all the same laws, policies, and regulations to which the school district was operating. Mrs. Parks said she did not understand some legal terms, but it appeared that authority would be given to the corporation, yet they are subjected to the district's policy. Mr. Bleakley stated that there is no enabling legislation in this state for charter schools; therefore, the district is experimenting with enterprise schools are trying to reach accommodations to allow the corporation to participate in the governance of this school, and at the same time, be subject to the district. Mrs. Parks noted that at the time the proposal was presented, she had asked if the proposal would be brought back to the Board for final approval. She said her concern was that some of the original language had been changed. She noted that she had asked then if the district would have full control of the school, and was told yes. Now it seemed that the district would not have full control. Mr. Bleakley replied that the contact would be different in nature and form than the application from the corporation. In December the group would be back with recommendation for continuance, and also in future fiscal years. The district would then have an opportunity to address any areas that they felt that control needed to be expanded. Mrs. Parks asked if the Board was voting for the approval of the contract tonight, what would the reason be for the group to come back in December. Mr. Bleakley responded that in December, the group would apply for a contract for the following fiscal year to operate the school during the 1998-99 school term. In December the group could present a request for a contract for the 1999-2000 year. Mrs. Silver pointed out that the Board could always request a change if it felt things were not working to the district's satisfaction. Mr. Bleakley replied yes, that the Superintendent and administration would review the operation of the school and request any recommendations or changes for the following school year. All parties recognize that this is a cooperative effort and any time something comes up, there is the opportunity for dialogue on how things could be different or changed if the need arose. Mrs. Parks commented that she supported the concept for the enterprise school because it was innovative and for children. But with the language change in the contract, she was not sure how she felt now.

Mrs. Silver asked who would have jurisdiction over the use of the campus, or if the group had jurisdiction, would they be able to charge for the usage of the campus. Dr. Sconzo responded that there had been discussion with both of the enterprise school groups and it was the intention that it function like all the schools do presently. The request for use of a facility, or grounds is made to the building principal. Once the principal approved the request, it would be forwarded to Mr. Wolfe's office. Then it is accessed to determine whether any fees needed to be charged. An enterprise school, like any of our schools, cannot charge fees to groups to use the facilities and then collect those fees. Mrs. Parks asked if the district was going to provide transportation to the enterprise school. Dr. Sconzo responded that students residing more than a mile and a half from the school would be provided transportation by the district, as part of the 5% administrative fee being deducted from the school's total allocation. Mrs. Parks asked if she understood correctly the claims that the school agrees it would coordinate all risk 22

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management activities with the district's associate legal counsel. Are we putting them in full control while letting them come to the district if something happened. Mr. Bleakley responded that in regard to risk management, since that was district property and employees, and corporation property and employees, volunteers, etc., there would some overlapping areas in which cooperation would be needed.

THE BOARD RECESSED FROM 9:59 UNTIL 10:07 P.M. 5.

Recommend approval of the 1998 Summer School Procrram, Sites and Tuition. (Dr'. Guy Sconzo)

MOTION: SECOND:

Including

Mrs. Puckett Mr. Carter

APPROVAL OF THE 1998 SUMMER SCHOOL PROGRAM, INCLUDING SITES AND TUITION. ROLL CALL

Mr. Bogle, Mrs. Parks, Mr. Chandler,

Mrs. Puckett, Carter, Mr. Mrs. Silver,

aye aye aye

aye aye aye

MOTION CARRIED 6-0.

DISCUSSION; Dr. Crawford noted that there was no recommended increase in tuition for the summer school program. Dr. Sconzo stated that there was only a recommended increase in fees for out-of-district students. Mrs. Parks asked how successful was the last summer school in terms of attendance, what was the enrollment, and what were the academic results. Dr. Sconzo responded that there were approximately 1400 students enrolled in middle and high school programs last year. The majority of those students were repeating classes that they had failed, and most of those students passed and got the credits they needed. At the elementary level there was only one summer school program at Eugene Fields. There were 27 students enrolled in that program; however, this program was only an enrichment program. Mrs. Parks asked if this program was for all the elementary schools. Dr. Sconzo responded yes, but it was held at only one site. This summer there would be multiple summer school sites. Mrs. Parks asked if Rogers Middle School would be the only school in the Spencer area. Dr. Sconzo responded that Rogers would be the school site for 6-12 grades. He said there was a recommendation for an elementary program at Green Pastures. Mrs. Parks asked if Green Pastures was one of the low performance schools, and what schools were low performing this year. Dr. Sconzo responded that Green Pastures was a low performance school two years ago. The low performance schools for this year were Western Village and Westwood. The ITBS testing just completed will determine if these two schools will remain low performing. Mr.,Bogle stated that he was excited about the Parks and Recreation Department being a part of the summer school program and asked if that had been done in the past. Dr. Sconzo replied that the district had done this in the past, but not to the extent of this summer's program. Last year there were four sites where the Parks and Recreation Department had run a program in cooperation with the district. Mr. Bogle asked how the program would be promoted, and how many students could be reached. Dr. Sconzo responded that last year the Parks and Recreation Department had promoted the program; this year Mrs. Reid will help promote the program. Mr. Bogle asked if the program would be paid from Title 1 funds. Dr. Sconzo responded that the programs are solely

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I. #121 'APPROVAL OF THE L998 SOMMER SCHOOL 'ROGRAM

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tuition driven and self-sustaining. Subsidy is also provided through Title 1 or externally granted funds. Mr. Bogle asked if the fees will be paid for students who did not qualify for Title 1 services. He also asked if the Arts Council was reimbursed. Dr. Sconzo responded that the Arts Council was reimbursed for art-related activities.

NERGY ANAGEMENT RESENTATION

6.

Energy Management Presentation

(Jim Cross)

Dr. Crawford stated that there had been discussion of a need for a better system of handling energy and utilities in the district. As more HVAC systems come on-line this fall, there will be more strain on the utility budget. He asked Mr. Jim Cross, Director of Service Center Activities, to make the energy management presentation. Mr. Cross showed a 16 slide presentation. He pointed out that the district did not have a finished, energy management plan, but it was being addressed. To have a successful program, the plan had to be comprehensive. He said there was a possibility that the district could save 20-3 0% of its energy cost each year. The energy budget was approximately $6,000,000. He noted that the first step in being successful was to understand our cost of how and where we spent the energy money and then find sources of savings in what our priorities are and the way the district was spending the money. Educating all of the stake holders which included all of the public, tax-payers, and students, was important. Also, developing strategies to allocate human and financial resources to accomplish this and investing the resources. He said the district needed to develop ongoing processes that would give us policies, procedures, and regulations that would cause the plan to last and continue to save the district money. To understand our utility costs, we needed to understand the billing structures because utility bills for our school buildings were more complicated than personal bills would be. By understanding usage patterns and the way we use our buildings and energy would give us the ability to compare those billing structures with the way the buildings were being used. The district could then evaluate our priorities and decide what was more important, the way we used the buildings, or to take advantage of potential costs savings. Mr. Cross noted that in one slide the graph was an approximation of the way the district used electrical energy in a normal school building in a day. About 6:00 in the morning, the energy use comes up rapidly then flattens out. It rises during the lunch period when there is cooking and dishwashing. A spike or peak is reached, and then drops off as the day moves on. The graph also represented kilowatt hours which the district was billed on. The district was also billed on the peak demand, which had to do with the infrastructure of the electric utility building, or the generating capacity. They would charge the district a sizeable factor for just that one fifteen-minute period of time during a month when we reach our peak. That amount actually carries through the whole year, depending on your building structure. So, it was important to understand those things in order to adjust. Mr. Cross said he believed the district could find sources of savings, or ways to increase its efficiency with the equipment that is being purchased, as well as by reduction of usage by his operation, and by reduction of waste through education. Alternative sources was another choice. The National Energy Conservation Policy Act of 1993, literally opened up the marketplace for many of the district's utilities both in natural gas and electricity. This meant that by the year 2002, we may be taking bids for electric and natural gas services. Public schools were in a unique situation relative to peak demands because the district does not operate in the summer, or in the late afternoon. He noted that energy conservation required training and awareness at all levels. He introduced Dr. Dan Long, who represented an organization dealing with energy management. Dr. Long stated that equipment was an important part of saving energy; however, his organization worked at the personal level by changing attitudes, behavior, habits, and by cooperating together as a team. He reported on similar districts which had saved money using his "people" program. People, combined with equipment, produced synergism that 24

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produced major savings. He pointed out his program did not provide discomfort, it provided savings. Significant dollars could be saved in the comfortable operation of the schools. Mr. Cross stated that operating efficiently dealt with seasonal and daily scheduling. In developing strategies, the district would try to reduce electrical and natural gas usage, and possible savings in other resources such as water and sewage. Efficient electrical equipment was the district's biggest, single-equipment opportunity to save money. The district presently has 20-30 year old technology in lighting fixtures in the existing buildings. By using modern fluorescent tubes, other high intensity discharge fixtures, controls, timers, and efficient motors, the district could significantly reduce electricity usage. The annual operating costs, using a normal schedule, was $23 worth of electricity per fixture or about $1,545,000 per year. Using the modern fixture would cut this cost to $839,000 per year, and a savings of $700,000. He noted that all of the lighting projects that were presently underway, were using the modern technology fixtures. The district was trying to bring in high-efficiency HVAC equipment. Additionally, the district could reduce natural gas bills by using space heating. He noted that the district wasted a lot of water through leaking water pipes and improperly controlled systems. The sewer bill was actually a function of the water bill. Mr. Cross stated that the district needed to purchase new fixtures, even though it would take a considerable amount of money. It would take about 3 or 4 years for the electricity savings to pay for the new fixtures; however, they had to be purchased. This could be done through bond funds, building funds, or outside resources. In performance contracting, Oklahoma State law allows public school districts, and other state agencies, to award contracts to outside vendors who would take their payment for those out of the savings that the district would derive. Grants might become available also. Mrs. Parks asked what kind of equipment would increase efficiency and what kind of equipment did the district have. Mr. Cross stated that he constantly monitors utility costs in various systems. He found out that the less complicated the system, the more efficient and economically it operated. Rooftop units and direct-fire heating systems are the two most efficient systems that the district uses. Dr. Crawford noted that the control systems which the district had implemented would enable the district to accomplish many of the things we want to improve on before the district could get a totally efficient system. Mr. Cross stated that the district had some parts of the electronic systems already installed, but we lacked the manpower to properly monitor and operate it correctly. Also, the district did not have all the extensions of the system to make it more efficient. Mrs. Parks stated there are several buildings where the staff complains about the air-conditioning. The rooms are adequately cool, but the halls are hot. She asked what can be done. Mr. Cross responded that if there was a need to cool the halls, the district would have to increase the cooling capacity of that particular building. This meant more energy would have to be used in order to accomplish that. The district was not putting systems in the hallways, which was a more economical way to conserve energy. Mrs. Parks asked if the district was losing some of the air when the doors were open to the hallways. Mr. Cross responded that it could be compared to not cooling a bedroom in someone's house that was not being used. He noted that if the district had sufficient insulation in the hall, and in the vestibules, and didn't have that exchange of air, then that would be more efficient. But, leaving the buildings as they are now, the district uses less energy by not heating or cooling the halls. Mrs. Parks asked if there had been any input from people working in the areas, such as electricity, when the program was established. Mr. Cross replied yes. He noted that he had received some good ideas from those areas. He pointed out one example concerned exit lights. In the past, the district used incandescent bulbs which used a considerable amount of electricity and ran 365 days a year. It has been recommended that the district use LED bulbs that would use very little energy.

7

Remarks

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Recommend approval of Board policy B-03; BOARD POWERS, DUTIES, AND ETHICS, as shovzn on the following pages. First reading of this policy was at the March 25, 1998, Board meeting. (Tammy Carter) MOTION! SECOND â&#x20AC;˘ .#122 PPROVAL OF BOARD DLICY B-03: DARD POWERS, DTIES, AND ETHICS

Mrs. Puckett Mr. Carter

APPROVAL OF BOARD POLICY B- 03; BOARD POWERS, DUTIES, AND ETHICS ROLL CALL

Mr. Bogle, Mrs. Parks, Mr. Chandler,

aye abstain aye

Mrs. Puckett, Mr. Carter, Mrs . Silver,

aye aye aye

MOTION CARRIED 5 aye, 1 no NOTE; Policy B--24 provides for abstention to be recorded as noe

DISCUSSION; Mrs. Silver said that Board Policy B-03 was brought forth for a first reading at a previous meeting to discuss different duties of the Board, agenda items, and how to rewrite the agenda. She noted there were no changes, but to be able to talk about some of the things that were discussed, the policy had to be available. Mr. Carter asked if the Board still had to take action if there were no changes.

Ms. Carter responded that since it was listed as an action item, the Board would probably need to vote to leave it as written. She recommend that some action be taken because the policy required a two-week cycle. Mrs. Silver asked if there was a motion to approve Board Policy B-03 as it was written. Mrs. Puckett said she made the motion. Mr. Carter seconded the motion. Mrs. Parks asked if number C on page 9 which read "render decisions based on the available facts and their independent judgment," meant the independent judgment of each Board member. Mrs. Silver responded that by using the word "their" it would mean each Board member. Mrs. Parks said that a couple of weeks ago, information was brought to the Board and was placed at each members stations without the Board being given the opportunity to review it. She noted that one Board member had information that had already been indexed. She said everyone should get material at the same time. She didn't understand how some Board members had access to the information and were able to ask questions as it related to the document, and other Board members did not have that access. Mrs. Silver said she understood Mrs. Parks's concerns; however, she did not know how that related to policy B-03, and the words "their independent judgment" included in it.

Mrs. Silver pointed out that if Mrs. Parks agreed with the statement "that members should render decisions based on available facts and their independent judgment," then the discussion of the other item should be made at Board Member Comments. Mrs. Parks said that it was independent thinking, which was the reason she was asking the question. Mrs. Silver said that the question was not germane to the policy. Mrs. Parks responded that it was germane if the Board was going to render decisions based upon independent judgment. She asked how some Board members could had access to a document before others did in order to make an independent decision. Mrs. Silver asked if Mrs. Parks agreed that members should render decisions based upon available facts and independent judgement. Mrs. Parks responded that she could not agree about something that had already happened, which would negate her opportunity to approve. Mrs. Silver pointed out that she had the option to make an amendment to the policy, and the Board could vote on that amendment. She could change the wording, or vote on the entire policy. Mrs. Parks said that the Board policy says "the Board of Education strives' to improve public education and to that end, members should render decisions based upon available facts," the Board members did not have those facts until arriving at the meeting that night. Mrs. Silver asked Mrs. Parks if she wanted to change the policy. Mrs. Parks replied that she wanted to say that facts should be available to all members so that a decision can be rendered independently. Mrs. Silver asked if Mrs. Parks wanted to make a motion to amend the policy. 26

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Mrs. Parks said she had some other things to discuss first, and would come back to the issue. Dr. Crawford noted the standard requirement of his office was that information was sent to all Board members at the same time. Mrs. Silver explained that what had happened in that specific instance was not relevant to what the Board was discussing with policy B-03. She said that an amendment could be made to the policy. Mrs. Parks said that she just wanted to point out that information should be given to all members at a time that they can make independent judgment. Mrs. Silver asked if Mrs. Parks was striking Item C as it was written. Mrs. Parks responded that she was not making a motion, only an observation, and hoped it was something to be considered. On page 10, Item H read "Support the employment of those as qualified to serve as staff and insist on a regular impartial evaluation of all staff," and asked for clarification on the meaning. Dr. Crawford pointed out that Item H pertained to the Board requiring that the administration recommend staff that was best qualified to serve, and that impartial evaluations be made. He said that simply meant not allowing politics or other influences to be used in determining what staff should work for the district. Evaluations should be based upon performance, and the hiring should be based upon merit. Mrs. Silver said that the discussion was not germane to what was on the floor. She noted that the discussion on the floor was do we want them to do that, and if we want that to be done, then it remained in the policy. If we want to change the way it was written in the policy, the effects of the policy should come at a later time. Mrs. Parks noted that the word "impartial evaluation" were the words that concerned her in the policy. It either needed to be taken out or implemented. Also, the last item on that page reads "Acknowledge that the greatest concern of Board members must be the educational welfare of the student." She wondered why it was in the policy because she did not think it was a concern for most of the Board members.

Mrs. Silver asked Mrs. Parks if she would like to amend, delete, or change the statement in some way. Mrs. Parks replied that she thought it should be there. Mrs. Silver said that implementing the statement was not on the table, it was the actual statements and the writings of the policy itself. Mrs. Parks noted that if the Board approved the policy, it would mean that we were in accord with the language. Mrs. Silver pointed out that every Board member had to make that decision. She noted that at this time, the Board was not talking about the implementation of the policy, just the policy itself and if this is what we want implemented into the district. Mrs. Parks said that if Item L was approved, then we need to make sure that we are implementing that. Mrs. Silver asked Mrs. Parks if she would like to amend the policy by taking out Item L. Mrs. Parks responded that she wanted to add "it's implementation" to Item L. Mrs. Silver asked for a second to the amendment on Item L. Mrs. Parks replied that she had not made a motion. Mrs. Silver said a Board member had the right to make that amendment. Mrs. Parks noted she was just pointing out those items. Mrs. Silver asked if there were any other amendments or changes to the policy. Mr. Bogle stated that the policy spoke of the philosophy of the Board and how we viewed ourselves and our role in the district. He suggested that it might be a topic to be brought back as part of our discussion at a Board retreat, which might encourage more discussion in that kind of format. He requested that the Board consider bringing the policy back for additional discussion at a Board retreat, or during a special discussion meeting.

2.

First reading of recommended revisions to Board policy B-26; PUBLIC PARTICIPATION AT BOARD MEETINGS, as shown on the following pages. (Tammy Carter)

DISCUSSION; Mrs. Puckett asked minutes', and placed rather than the last agenda items should

why the Board expanded Citizens Comments to 45 the non-agenda items in the first fifteen minutes fifteen minutes. She said that it seemed that nonnot be given preference over agenda items. 27

FIRST READING OF RECOMMENDED REVISIONS TO BOARD POLICY B-26 PUBLIC PARTICIPATION AT BOARD MEETINGS

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Mr. Carter responded that the change would help the Board focus on the business as it flowed from non-agenda items to agenda items and then into business items. Mr. Bogle suggested removing non-agenda Citizens Comments from the front portion of the agenda, and placing them at the end of the agenda along with Board Member comments. That would allow the Board to get through the business of the evening, and still provide a forum for citizens to comment on items unrelated to the evening's business. Putting nonagenda Citizens Comments at the very first thing in the meeting provided a forum for issues that were not going to be dealt with. He would prefer to see that portion of Citizens Comments put back in the same point in the agenda. Mrs. Silver said her only concern on that was the positive comments that we have received from some members. We would miss out on those at the first of the meeting. However, she stated it was the pleasure of the Board to decide. She said that an article in the School Board Journal recently dealt with public comments at meetings. At one time, our Board discussed having people sign up three or four days in advance, state what their concern was, and put it on the agenda. The article said if you do that, it would be placed on the agenda itself and in open discussion. Presently, Board members could not comment on what citizens say because the items were not on the agenda. She said that might be something to think about in making this change. Mr. Bogle said he did not know whether his request would be reflected in the next version that was printed, as it was a fairly substantial change in the policy. Mr. Carter stated that he objected to the change because citizens sometimes had to sit for four and five hours to make their comments to just the seven or ten people who were left. He did not want it to look like we were alienating people. Mr. Bogle pointed out that the Board was also limiting Board member comments to the last item on the agenda. Mrs. Parks asked about the rationale for placing the Board's comments at the end of the meeting. Mrs. Silver responded that the Board was trying place all educational topics at the beginning of the meeting.

Mrs. Parks asked why the Board was penalizing patrons by having them deal with issues for the first fifteen minutes that were related to agenda, and then to have to spend the 45 minutes on something else. She asked why the Board was limiting comments on the non-agenda items for fifteen minutes as opposed to 30 minutes. Mrs. Silver responded that the idea came out of the meeting that we had. Mrs. Parks stated that allowing citizens to come, censoring what they are going to say, and then putting time limits on them, would make patrons feel that they were not welcome at our meetings. The Board wanted to restore public confidence, but the public is thinking that we are not playing on a level playing field if we do this to them. Citizens ought to be able to come and say what they want, or we should not let them come at all. Mrs. Silver pointed out it was the discretion of the Board regarding what was to be heard, and how much time to spend on it, because this was a public meeting, not a meeting for the public. Mrs. Parks said that this was a public meeting for Board members and we must not forget that we are elected by the people to serve them. She said the Board needed to stop playing politics. Mr. Bogle noted that the Board was trying to focus the meeting on educational issues rather than purchases and encumbrances. He said some issues were moved to the back of the meeting because they were not directly related to student achievement and educational programs. That also included Board Member Comments. He was concerned about the fifteen minutes of unrestricted citizen comments at the first of the meeting, which left the Board vulnerable to controversial issues that might be irrelevant to the business of the evening. He asked if the Board left the fifteen minute time for open-ended topics, would some consideration be given to evaluating the appropriateness of those comments. It seemed to be inconsistent with a lot of other decisions that the Board had made regarding how the meeting should go. Mrs. Silver pointed out that Robert Rules of Order allowed some groups to have an area called the "Good of the Whole" at the end of their meeting. Mr. Bogle asked if that meant there would only be one section for citizen comments with related'' agenda topics, and then another section at the end of the meeting for unrelated items. Mrs. Silver asked if the Board wanted

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BUSINESS

continued

something like that brought back as a suggestion on the next meeting. She commented about some information she had received from OSSBA, which stated that some districts only allowed one person to speak on any particular topic. Limiting the time to 30 minutes for agenda items, would give more people the opportunity to express their views on agenda items.

Mrs. Puckett asked if the "Good of the Whole" section would allow patrons to voice any criticism. She noted that the Board needed to give citizens a chance to get their point across even if it was in a negative way. Mrs. Silver pointed out that the times she had been at a meeting and heard the "Good of the Whole," patrons made comments, but they were not responded to at the meeting. She did not think there was a restriction on what the patron could comment on. Mr. Chandler said that he thought the recent change in the agenda had been a great improvement and a good compromise. He objected to another change. Ms. Carter pointed out that changing Citizens Comments would require another change in policy B-23 because the policy sets out the agenda order. If the Board kept the present format, it would be appropriate not to comment to the citizens. Mrs. Parks said that the Board needed to be consistent and not change the rules at each meeting for the convenience of Board members.

29

M-19

z

zio MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

BOARD POWERS, DUTIES, AND ETHICS The powers of the Board are exercised by its actions as an official group.

Individual members

of the Board have no

greater

power or authority than other citizens of the community unless meeting with

other members

the Board

of

in

a

legal

meeting.

Board members exercise their authority over district affairs only as they vote in legal meetings of the Board.

In other instances.

Board members have power only when the Board, by vote, has delegated authority to them, as allowed by law.

The powers and duties of the Board are defined in the School Laws of Oklahoma.

Within these constraints, the Board views its func-

tions thus: A.

Legislative and policy making.

The Board is responsible

for the development of policies as guides for adminis-

trative

action

and

for

employing a

superintendent to

implement its policies. B.

Appraisal.

The Board is responsible for evaluating the

effectiveness of its policies and their implementation. C.

Provision of financial resources.

The Board is respon-

sible for adoption of a budget which will enable the

district to carry out Board policies.

8

30

1 of 3

217 MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

BOARD

D.

MEMBER

BUSINESS

M-21

continued

Public relations. The Board is responsible for keeping about the needs of the school

the citizenry informed

district.

E.

Educational

planning

and

evaluation.

The

Board

is

responsible for establishing educational goals to guide the Board and staff in working toward continuing impro-

vement of the educational program.

The Board will also

provide for the evaluation of the school program against the goals set forth by the Board and by the State Board of Education.

The Board of Education strives to improve public education, and to that end members should:

A.

Attend all Board meetings as much as possible,

and be

informed about issues considered at those meetings; B.

Make

policy

decisions

only

after

full

discussion

at

publicly held Board meetings; C.

Render decisions based on the available facts and their

independent judgment; D.

Encourage free expression of opinion by all Board mem-

bers, and encourage communication among the Board, stu-

dents, staff, and all elements of the community; E.

Work

with other Board members

to

establish effective

Board policies and delegate authority for the administration of policy to the superintendent;

F.

Communicate to other Board members and the superintendent

their understanding of public

reaction to

Board

policies and school programs: 9

31

2 of 3 (B-03)

218

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 M-22

BOARD

G.

MEMBER

BUSINESS

continued

Be informed about current educational issues by indivi-

dual study and through participation in programs providing needed information,

such as those sponsored by

the state and national school boards association;

H.

Support the employment of those best qualified to serve

as staff and insist on a regular impartial evaluation of

all staff; I.

Refrain

from

influencing

the

hiring,

assignment,

reclassification, transfer, discipline and/or evaluation of staff beyond action required by law;

J.

Avoid conflicts of interest and refrain from using their Board positions for personal or political gain;

K.

Take no action that will compromise the Board

or the

respect confidentiality of

infor-

administration,

and

mation that is privileged; and L.

Acknowledge that the greatest concern of Board members

must be the educational welfare of the students.

Legal Reference:

70 O.S. Supp. 1993, ยง5-105 and 5-117

10

32

3 of 3 (B-03)

219

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

PUBLIC PARTICIPATION AT BOARD MEETINGS Citizens of the district,

including delegations

or

individuals,

have the right,' and are encouraged, to attend meetings of the Board and to listen to and observe its deliberations.

spontaneous discussion from the

orderly conduct of Board meetings, floor

shall

members

and

be

The

discouraged.

school

district

In the interest of

individual

employees

dignity

shall

be

of

Board

respected,

accordingly, neither Board members nor employees shall be subjected

to abuse through these proceedings.

Citizens are requested to seek resolution of specific problems at the school site or most appropriate central office level.

Persons

are encouraged to write to the Board or the superintendent with

general questions, concerns, about

the

district.

suggestions or to obtain information

Each person will

receive

a notice of

the

receipt of his or her written correspondence which may include a response'. In

order

to

maintain

open

lines

of

communication,

the

Board

provides time for citizen's comments during regular monthly

1 of 4

11

33

z

220

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 M-24

MEMBER

BOARD

business meetings.

BUSINESS

continued

Individuals who wish to peak at a Board meeting

are required to complete a Citizen's Comments sign-up sheet between

5:00 and 6:30 on the day that the meeting convenes.

Board Meeting reconvenes.

Be-fore—trite

Any person who is a resident,

employee,

or an official representative of a recognized group or organization of this school district may address the Board.

Delegations who

wish to address the Board are encouraged to select a representative

spokesperson. During regular meetings, the first hearing period is for a maximum

of thirty minutes forty-five minutes.

The first fifteen minutes

will be devoted to non-agenda items.

The second thirty minutes

will be devoted to agenda items only.

Persons may speak in the

order in which they have signed up to speak.

Any person who ha-s

signed-up'to'" speak and is-unable to do 'SO during-the first thirtymintrte period will be permitted -to—spea-k during the second hea-nrng

period provided later in the agenda-.• At special meetings, citizen's comments shall only pertain to items in the agenda requiring action of the Board at that meeting.

Unless

otherwise provided for,

allowed during

the

periods

citizen's

comments

specifically allotted

will for

only be

citizen's

comments.

12

34

2 of 4 (B-26)

221

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

M-2 5

continued

BUSINESS

MEMBER

BOARD

All persons who speak at Board meetings are to meet all provisions state law and federal law

School board policies,

of this policy.

have established separate and distinct procedures and forums for

collective bargaining issues, grievances,

employee

employee

complaints,

complaints

terminations,

and for the resolution of employee

individual

against

suspensions and appeals,

political campaigns,

avoid

those

of

circumvention

separate

fairness to all parties concerned, speak regarding the following;

bargaining;

and

(2)

issue

investigation filed with district,

employee (s)

(4)

grievance;

in

the

employee{s);

(6)

employee

pupil

and litigation.

proceedings

and

To

ensure

(1) An issue subject to collective

a

pending

Board

(5)

lawsuit,

agency, is

pending employee complaint

district or an outside agency;

employees,

and

no person will be allowed to

an outside

or

suspensions

complaint

wherein

party;

(3)

the

a

or

school pending

filed with the school

complaint against individual

disciplinary

action,

suspension

or

termination; or (7) pupil suspension or appeal which may ultimately reach the Board of Education.

Additionally,

no person who has

publicly announced or filed as a candidate for public office may speak during this session.

All speakers shall be limited to three

minutes unless another speaker who signs up yields his/her time to the

first

speaker.

minutes speaking time.

No

speaker shall be granted more

than

six

The Board president may interrupt and

13

35

3 of 4 (B-26)

z

222

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

Mâ&#x20AC;&#x153;26

BOARD

MEMBER

BUSINESS

continued

terminate any presentation that is not in accordance with any of

these criteria. Board members may or may not respond to speakers/ comments when I

applicable.

The superintendent is expected to provide a written

response to the speaker and to inform Board members of the response.

Cross Reference:

C-07, K-06

4 of 4 (B-26) 14

36

223

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

CONSENT

M-27.

AGENDA

Recommend approval of the following consent agenda items: (I) (II)

MOTION; SECOND:

Purchasing and General Business Personnel and Encumbrances

Mrs. Puckett .Mr. Chandler a.#123 OVE FOR APPROVAL OF CONSENT AGENDA

MOVE FOR APPROVAL OF CONSENT AGENDA ITEMS.

ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Chandler,

Mrs. Puckett, Carter, Mr. Mrs . Silver,

aye no aye

aye aye aye

ITEMS

MOTION CARRIED 4 aye, 2 no.

VOTE ON ITEM C APPROVAL OF A CONTRACT GRANTING THE SCHOOL DISTRICT LICENSE TO UTILIZE THE TEACHER APPRAISAL SYSTEM (TAS) FOR THE EVALUATION OF ITS TEACHING STAFF.

ROLL CALL

Mr. Bogle, Mrs . Parks, Mr. Chandler,

MOTION CARRIED

Mrs. Puckett, Carter, Mr. Mrs . Silver,

aye no aye

aye aye aye

R.#124 APPROVAL OF A CONTRACT GRANTING THE SCHOOL DISTRICT LICENSE IO UTILIZE THE TEACHER APPRAISAL SYSTEM (TAS) FOR THE EVALUATION OF ITS TEACHING STAF

5 aye, 1 no.

PURCHASING AND GENERAL BUSINESS

NOTE;

Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered.

Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - U)

A.

Recommend approval to purchase food items for use by Child Nutrition Services (warehouse stock) from the following companies who submitted low quotations meeting specifications and/or general conditions. Five (5) quotations were mailed and four (4) were returned. (David Remy)

Ben E. Keith Foods Sysco Foodservice of Oklahoma TOTAL

$

1,386.00 19,073.00 $ 20,459.00

These purchases are to be charged to Child Nutrition Services Account 822-000-3150-631-000-0000-000-005. B,

Recommend approval for yearly membership with The Council of the Great City Schools' Coalition to Rebuild America's Schools organization. This expenditure in the amount of $1,000 is to be charged to General Fund Account 811-000-2319330-000-0000-000-019. (Joyce Henderson) 37

APPROVAL TO PURCHASE FOOD ITEMS FOR CHILD NUTRITION SERVICE

APPROVAL FOR YEARLY MEMBERSHII WITH COUNCIL OF THE GREAT CITY SCHOOLSâ&#x20AC;&#x2122; COALITIC TO REBUILD AMERICA'S SCHOOLS ORGANIZATION

224

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

:M-28'

PURCHASING

TEM C VOTED ON lEPARATELY

PPROVAL OF A EMORANDDM OF NDERSTANDING WITH •KLAHOMA DEPARTENT OF HUMAN lERVICES FOR OSTER GRAND'ARENTS PROGRAM

AND

GENERAL

BUSINESS

continued

C.

Recommend approval of a contract granting the School District license to utilize the Teacher Appraisal System (TAS) for the evaluation of its teaching staff. This expenditure, not to exceed $55,150.00, is to be charged to General Fund Account 811-311-2213-610-000-0000-025. (Dr. Vern Moore)

D.

Recommend approval of a Memorandum of Understanding with the Oklahoma Department of Human Services for the Foster Grandparent Program. (Dr. Guy Sconzo) »

(ITEM E PULLED FROM AGENDA TO BE PLACED UNDER UNFINISHED BUSINESS ON THE APRIL 20, 1998, REGULAR MEETING AGENDA.)

I'EM E PTTT iTik.l 1 ROM AGENDA

E.

Recommend approval of the annual update to the District Professional Development Plan for the 1998-99 school year. (Dr. Guy Sconzo)

PPROVAL TO URCHASE ESTINATION TATIONS FOR ODINE, COOLIDGE, RAIRIE QUEEN, & TONBGATE FROM AIEMAY 200 AJOR ACCOUNTS, NC. PPROVAL TO URCHASE LAPTOP OMPUTERS FOR EBSTER FROM TS COMPUTER YSTEM LTD

F.

Recommend approval to purchase destination stations for use at Bodine, Coolidge, Prairie Queen, and Stonegate Elementary Schools from Gateway 2 00 Major Accounts, Inc._____This expenditure in the amount of $9,832 is to be charged to Federal Funds Accounts 823-787-1000-650-191-1040-000-000. This purchase has been approved on our Federal Educational Grants and/or Programs. (Dr. Sconzo)

G.

Recommend approval to purchase laptop computers for Webster Middle School from NTS Computer System LTD (mfq's price) in the amount of $9,850.00. This expenditure is to be charged to Federal Funds Account 823-511-1000-740-429-1060-000-530 and has been approved on our Federal Educational Grant and/or Programs.

TEM H PULLED ROM THE AGENDA

(ITEM H REMOVED FROM AGENDA PER DR. CRAWFORD)

H.

Recommend approval to purchase computer systems and notebook Coolidge, Prairie Queen, computers for use by Bodine. Stonegate . Wheeler, and Shidler Elementary School from Compaq the amount of Computer Corporation (mfq's price) in These purchases have been approved on our $166,099 . 00. Federal Educational Grant and/or Programs.

823-511-1000-650-494-1050-000-477 $ Title I - Willow Brook Elementary School

PPROVAL TO URCHASE TRACTORS ND MOWERS FOR UILDINGS & ROUNDS

3,675.00

823-573-2213-657-000-0000-000-025 Title VII - Bilingual Education Grant

90,532.00

823-787-1000-650- 191-1040-000-000 Title III (K-6) TOTAL

71,892.00 $ 166,099.00

Recommend approval to purchase tractors and mowers for use by Buildings and Grounds (Grounds Department) from the companies listed below who submitted the low quotations meeting specifications and/or general conditions (6 quotations mailed - 4 returned): (Terry Wolfe)

Central Ford New Holland, Inc. (Two Tractors with Alama Mowers) Smith Farm & Garden (20 Lawn Mowers) TOTAL

$ 87,326.00 4,869.60

$ 92,195.60

These expenditures are to be charged to General Fund Accounts 811-000-2630-740-000-0000-000-047 and 811-000-2630-650-0000000-000-047. PPROVAL TO URCHASE VACUUM LEANERS & FLOOR OFFERS FOR USTODIAL SERVICES

buffers for use by Custodial Services from the following quotations meeting the low companies who submitted (Terry Wolfe) specifications (7 mailed - 6 returned): 38

225

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 m -2 9;

PURCHASING

AND

GENERAL

BUSINESS

Craver Supply Company Miller-Norris Company Total

continued

$ 12,752.00 11,367â&#x2013; 00 $ 24,119.00

These expenditures are to be charged to General Fund Account 811-000-2620-650-000-0000-000-049.

(ITEMS K - U RELATE TO BOND ISSUE PROJECTS)

K.

Recommend approval to purchase vinyl tile and related items for use at various sites throughout the District from the following companies who submitted the low quotations meeting specifications and/or general conditions, (18 quotations mailed - 5 returned) -.(Wolfe)

APPROVAL TO PURCHASE VINYL riLE & RELATED ITEMS

Shirley Brimberry, Inc. - Tile Carpet World Inc. - Alternate on Vinyl Tile Allen's Floor Systems - Miscellaneous Lone Star Safety and Supply - Miscellaneous Graver Supply - Miscellaneous

These expenditures based on unit prices as set out in Quotation 8549B will be charged to the following accounts: Bond Fund Account 831-000-2620-610-000-0000-000-OPU General Fund Account 811-000-2620-610-000-0000-000-051 Building Levy Account 821-000-2620-610-000-0000-000-051

Recommend approval to award the contract for installation of new exterior doors and frames District-wide to J.L. Walker Construction, Inc., who submitted the low bid (3 bids received). (Terry Wolfe) Contract to Include: Base Bid Alternate #2 - Alt. Door Elevations Alternate #2 - Continuous Hinges Contingency for Change Orders Total Project Cost Project Fund - $795,414.00

$ 590,000.00 Unit Prices 47,270.00 95,590.00 $ 732,860.00

APPROVAL TO AWARD CONTRACT FOR INSTALLATION OF NEW EXTERIOR DOORS & FRAMES TO J.L. WALKER CONSTRUCTION, INC.

This expenditure in the amount of $732,860.00 is to be dmgpd to Bond Fund Account 831-113-OOOO-OOO-OOO-OOOO-OOO-OPU.

M,

Recommend approval to award the contract for installation of new heating and air conditioning system and miscellaneous building improvements at Heronville Elementary School to Westfahl Construction, Inc., who submitted the low bid (4 bids received). (Terry Wolfe)

Contract to Include: Base Bid #1 - Kitchen Hood #2 - Electric Heaters #3 - Controls #4 - Elec. Service #5 - Electrical #6 - Ceilings #7 - Flooring #8 - Parking Total Project Cost Project Budget - $533,528.00

$ 328,000.00 19,100.00 2,500.00 17,100.00 5,600.00 11,900.00 9,700.00 13,000.00 9,600.00 $ 416,500.00

(Base Bid Plus Alternates)

This expenditure in the amount of $416,500.00 charged to the following Bond Fund Accounts:

is

to

be

831-105-0000-000-000-0000-000-265 831-108-0000-000-000-0000-000-265 831-109-0000-000-000-0000-000-265 831-112-0000-000-000-0000-000-265 831-114-0000-0000-000-000-000-265 Note: Masonry was included in the base bid with the HVAC. Expenditures for masonry will be charged to Bond Fund Account 831-110-0000-000-000-0000-000-265. 39

APPROVAL TO AWARD CONTRACT FOR INSTALLATION OF NEW HEATING & AIR UNDITIONING STEM AT ONVILLE TO. ITFAHL CONSTRUCTION, INC.

226

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

M-30:

rPROVAL TO AWARD UNTRACT FOR NSTAUATION OF [EW HEATING & AIR ONDITIONING YSTEM AT BRITTON TO WESTFAHL ONSTRUCTION, INC.

PURCHASING

N.

AND

GENERAL

BUSINESS

continued

Recommend approval to award the contract for installation of new heating and air conditioning system and miscellaneous building improvements at Britton Elementary School to Westfahl Construction, Inc., who submitted the low bid (4 bids received)., (Terry Wolfe)

Contract to Include: Base Bid - HVAC Alternate #1 - Controls Alternate #2 - Kitchen Hood Alternate #3 - Ceilings Alternate #4 - Flooring Total Project Cost Project Budget - $287,226.00

$ 294,300.00 17,300.00 12,600.00 12,100.00 ___ 8,500.00 $ 344,800.00 (Base Bid Plus Alternates^

This expenditure in the amount of $344,800.00 charged to the following Bond Fund Accounts:

is

to

be

831-105-0000-000-000-0000-000-125 831-109-0000-000-000-0000-000-125 831-112-0000-000-000-0000-000-125 Note: Masonry was included in the base bid with the HVAC. Expenditures for masonry will be charged to Bond Fund Account 831-110-0000-000-000-0000-000-125. PPROVAL TO AWARD INTRACT FOR ^ISTALLATION OF EW HEATING & AIR INDITIONING fSTEM AT STAND ^lE TO WESTFAHL INSTRUCTION, INC.

0.

Recommend approval to award the contract for installation of new heating and air conditioning system and miscellaneous building improvements at Stand Watie Elementary School to Westfahl Construction, Inc., who submitted the low bid (4 bids received) . (Terry Wo1fe) Contract to Include: HVAC Base Bid #1 - Controls #2 - Kitchen Hood #3 - Electrical #4 - Parking #5 - Flooring Total Project Cost

$ 396,000.00 18,700.00 15,800.00 12,100.00 14,000.00 20,000.00 $ 476,600.00

Project Budget - $440,802.00

(Base Bid Plus Alternates)

This expenditure in the amount of $476,600.00 charged to the following Bond Fund Accounts:

is

to

be

831-105-0000-000-000-0000-000-410 831-108-0000-000-000-0000-000-410 831-112-0000-000-000-0000-000-410 831-114-0000-000-000-0000-000-410 Note: Masonry was included in the base bid with the HVAC. Expenditures for masonry will be charged to Bond Fund Account 831-110-0000-000-000-0000-000-410 . l PPROVAL o T award

ONTRACT FOR NSTALLATION OF EW HEATING & AIR ONDITIONING YSTEM AT EQUOYAH TO SSOCIATED ECHANICAL, INC.

Recommend approval to award the contract for installation of new heating and air conditioning system and miscellaneous building improvements at Seguoyah Elementary School to Associated Mechanical, Inc., who submitted the low bid (3 bids received). (Terry Wolfe) Contract to Include: Base Bid - HVAC Alternate #1 - Parking Alternate #2 - Flooring (Tile) Alternate #3 - Flooring (Carpet) Alternate #4 - Masonry Total Project Cost

Project Budget - $408,700.00

$ 348,700.00 27,300.00 24,400.00 6,100.00 Unit prices $ 406,500.00

(Base Bid Plus Alternates)

This expenditure in the amount of $406,500.00 charged to the following Bond Fund Accounts:

831-105-0000-000-000-0000-000-395 831-110-0000-000-000-0000-000-395 831-112-0000-000-000-0000-000-395 831-114-0000-000-000-0000-000-395 40

is

to

be

227

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 M-31' PURCHASING

AND

GENERAL

BUSINESS

continued

Note: Electrical work was included in the base bid with the HVAC. Expenditures for electrical will be charged to Bond Fund Account 831-108-0000-000-000-0000-000-395.

Q.

Recommend approval to award the contract for installation of new heating and air conditioning system and miscellaneous building improvements at Hawthorne Elementary School to Associated Mechanical, Inc., who submitted the low bid (3 bids received) . (Terry Wolfe)

Contract to Include: Base Bid - HVAC Alternate #1 - Roofing (Non-Bond) Alternate #2 - Flooring (Tile) Alternate #3 - Flooring (Carpet) Alternate #4 - Masonry Total Project Cost

Project Budget - $408,698.00

$ 331,000.00 100,000.00 18,900.00 5,900.00 Unit prices $ 455,800.00

APPROVAL TO AWARD CONTRACT FOR INSTALLATION OF NEW HEATING & AIR CONDITIONING SYSTEM AT HAWTHORNE TO ASSOCIATED MECHANICAL, INC.

(Base Bid Plus Alternates)

This expenditure in the amount of $455,800.00 is to be charged to the following Bond Fund and Building Fund Accounts:

831-105-0000-000-000-0000-000-255 821-106-0000-000-000-0000-000-255 831-112-0000-000-000-0000-000-255 831-110-0000-000-000-0000-000-255 Note: Electrical work was included in the base bid with the HVAC. Expenditures for electrical will be charged to Bond Fund Account 831-108-0000-000-000-0000-000-255. R.

Recommend approval to award the contract for installation of new heating and air conditioning system and miscellaneous building improvements at Edgemere Elementary School to Metro Mechanical Contractors who submitted the low bid (3 bids received). (Terry Wolfe) Contract to Include: Base Bid HVAC #1A - Ceilings #1B - Flooring #1C - Sidewalks #1D - Masonry #2 - Electrical #3 - Kitchen Hood #4 - Chases Around Ductwork Total Project Cost

Project Budget - $409,243.00

$ 289,000.00 7,000.00 16,000.00 800.00 Unit Prices 24,000.00 25,000.00 9,000.00 $ 370,800.00

(Base Bid Plus Alternates)

This expenditure in the amount of $370,800.00 charged to the following Bond Fund Accounts:

is

to

be

831-105-0000-000-000-0000-000-195 831-109-0000-000-000-0000-000-195 831-112-0000-000-000-0000-000-195 831-111-0000-000-000-0000-000-195 831-110-0000-000-000-0000-000-195 831-108-0000-000-000-0000-000-195 Recommend approval to award the contract for installation of new heating and air conditioning system and miscellaneous building improvements at Shields Heights Elementary School to Associated Mechanical, Inc., who submitted the low bid (3 bids received). (Terry Wolfe)

41

APPROVAL TO AWARD CONTRACT FOR INSTALLATION OF NEW HEATING & AIR CONDITIONING SYSTEM AT EDGEMERI TO METRO MECHANICAL CONTRACTORS

APPROVAL TO AWARD CONTRACT FOR INSTALLATION OF NEW HEATING & AIR CONDITIONING SYSTEM AT SHIELDS HEIGHTS TO ASSOCIATED MECHANICAL, INC.

z

228

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

M-32: PURCHASING

AND

GENERAL

BUSINESS

Contract to Include: Base Bid - HVAC Alternate #1A - Ceilings Alternate #1B - Flooring Alternate #<1D - Masonry Alternate #3 - Kitchen Hood Alternate #4 - Chases Around Ductwork Total Project Cost

Project Budget - $424,656.00

continued

$ 306,000.00 21,700.00 8,400.00 Unit Prices 22,000.00 1,900.00 $ 360,000.00

(Base Bid Plus Alternates)

This expenditure in the amount of $360,000.00 charged to the following Bond Fund Accounts:

is

to

be

831-105-0000-000-000-0000-000-405 831-109-0000-000-000-0000-000-405 831-112-0000-000-000-0000-000-405 831-110-0000-000-000-0000-000-405 APPROVAL TO AWARD BE CONTRACT FOR IJSTAUATION OF lEW HEATING & AIR JONDITIONING >YSTEM AT LOCKWOOD TO ETRO MECHANICAL WNTRACTORS

Recommend approval to award the contract for installation of new heating and air conditioning system and miscellaneous building improvements at Rockwood Elementary School to Metro Mechanical Contractors who submitted the low bid (3 bids received). (Terry Wolfe)

Contract to Include: HVAC #1A - Ceilings #1D - Masonry #2 - Electrical ■ #3 - Kitchen Hood #4 - Chases Around Ductwork Total Project Cost

Project Budget - $526,832.00

$ 315,000.00 30,000.00 Unit Prices 21,000.00 25,000.00 3,000.00 $ 394,000.00

(Base Bid Plus Alternates)

This expenditure in the amount of $394,000.00 is to be charged to the following Bond Fund Accounts:

831-105-0000-000-000-0000-000-385 831-109-0000-000-000-0000-000-385 831-110-0000-000-000-0000-000-385 831-108-0000-000-000-0000-000-385 iPPROVAL TO AWARD lONTRACT FOR BSTALLATION OF lEW HEATING & AIR X)NDITIONING ySTEM AT DUNBAR » METRO lECHANICAL lONTRACTORS

U.

Recommend approval to award the contract for installation of new heating and air conditioning system and miscellaneous building improvements at Dunbar Elementary School to Metro Mechanical Contractors who submitted the low bid (3 bids received). (Terry Wolfe) Contract to Include: HVAC #2 - Ceilings #4 - Chases Around Ductwork #5 - Masonry #6 - Parking #7 - Electrical #8 - Flooring Total Project Cost

Project Budget - $596,772.00

$ 454,000.00 34,000.00 4,000.00 Unit Prices 12,000.00 3,000.00 16,000.00 $ 523,000.00

(Base Bid Plus Alternates)

This expenditure in the amount of $523,000.00 is to be dmgji to the Following Bond Fund Accounts:

831-105-0000-000-000-0000-000-190 831-109-0000-000-000-0000-000-190 831-110-0000-000-000-0000-000-190 831-114-0000-000-000-0000-000-190 831-108-0000-000-000-0000-000-190 831-112-0000-000-000-0000-000-190

42

229

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

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DISCUSSION;

Mrs. Silver stated that Consent Agenda Requests were made prior to Executive Session as in the order of business. She noted that Item H was pulled, Mr. Bogle had requested that Item C be removed, and she had requested that Item E be removed for consideration. There was a motion on the rest of the Consent Agenda. Mrs. Parks asked for the page number of the consent agenda. Mrs. Silver responded that it was on page 15. She asked if there was a motion on the floor. Mrs. Puckett made a motion to approve the items listed in the Consent Agenda, absent those requested for removal. Mr. Chandler seconded the motion. Mrs. Parks asked when the requests were made because she had some items to pull off the Consent Agenda. Mrs. Silver responded the requests were made after roll call was taken, and before Executive Session, during the agenda item called Consent Agenda Requests. Mrs. Parks asked if the request was made at the executive meeting. Mrs. Silver replied that the requests were made prior to Executive Session, while the meeting was in open session. Mrs. Parks stated that she had some items to pull from the agenda. Mrs. Silver pointed out that it was out of the order of business to do that. Mrs. Parks stated that the Board did what it wanted to do and made decisions with a few people, and was not a true Board. Mrs. Silver said that the Board had made a 6-0 decision, but that Mrs. Parks chose not to come to the meeting. Mrs. Parks stated that she did not come to the meeting because the Board already had its ideas in place. She noted that since the Board members were called and opinions were made before the meeting started, she chose not to come to the Executive Session. Mrs. Silver stated that Mr. Bogle had requested that Item C be pulled. Mr. Bogle said that he had the opportunity to have some answers to questions he was seeking on Item C. He noted that he was hopeful that a request could be made to bring back an evaluation at the end of the first year in order to see if there had been an improved procedure. Mrs. Silver stated that she requested that Item E be pulled. She had some questions regarding the Professional Development Plan because it was a substantial increase in funds. She asked who the committee members were that requested the $900 stipend on the four-year plan. Ms. Gracy Taylor stated that the only members receiving pay on the professional development committee are teacher and building administrator members. Mrs. Silver noted that the $900 seemed to be more than academic teams or other in-school academic activities are paid for their work. Dr. Sconzo said that the stipends she was comparing this item to were negotiated items in the Collective Bargaining Agreement. The Professional Development Plan was not a part of negotiations or the Collective Bargaining Agreement. Mrs. Silver asked if the Teacher of the Year chairperson and four additional committee members would receive the original committee work, which carried a maximum of $225, plus a $450 stipend also. Mrs. Taylor answered yes, that is what the committee was requesting. Mrs. Silver asked how the chairperson and committee members were chosen. Mrs. Taylor responded that the chairperson and members of that committee were chosen by a vote of the committee.

Mrs. Silver asked how many members were at the meeting when the requested amendment was brought up. Mrs. Taylor pointed out that there had to have been 11 members or there could not have been a vote. She believed the exact number of members was between 11 and 13. Mrs. Silver asked if there were other districts who paid this type of stipend to their professional development committee. Mrs. Taylor responded that she was informed by the state department that this was the only district in the State that paid its committee members. Mrs. Silver asked if there was ever a written report from the committee, other than the Teacher of the Year, concerning what the committee actually accomplished and for the stipends they were being pay. Mrs. Taylor responded that a report is written at the end of the year. The only written document the Board would receive would be the four-year plan, including their annual recommendations for an update.

43

/â&#x2013;

L33

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Mrs. Silver asked if it was required by state law to include professional development and counselors to the plan. Mrs. Taylor replied that was a new requirement by state law that had to be added this year. Mrs. Silver asked that another member of the Board to consider deleting the new wording in those parts that have been added into the 7.5 area, but keep the professional development and counselors part of the motion in tact. Mr. Chandler noted he did not understand the nature of Mrs. Silver's concern with the proposal as it was. Mrs. Silver said that all teachers and building administrators on the committee can receive a maximum of $225 to serve on the committee, and the other members received nothing. The committee was requesting an increase of $900, to be paid every 4th year rather than the $225. Then the chairperson, vice-chair, and secretary would get an additional $150 per year, while those who served on the Teacher of the Year Committee would get an additional $450 a year.

Mr. Bogle asked for some rationale or discussion from the Superintendent or staff as it related to the recommendation. Dr. Crawford responded that it was his understanding that this committee had the opportunity to make such a recommendation, and the district was just bringing their recommendation to the Board. Dr. Sconzo pointed out that it would not be fair to characterize it as a recommendation from the administration. It was accurate to state that the administration was staying consistent with the procedures used by the Professional Development Advisory Committee. As long as they generate, and develop the recommendation in a proper process, it was their responsibility to bring the committee's recommendations to the Board. The administration did not have the authority to alter or change any of their recommendations. The state regulations were well-established that this was an independent group with very specific membership requirements in terms of the groups being represented, and the numbers from each group to be represented, etc.

Mrs. Silver asked if the committee was almost like a Board committee because we approved those who serve on it. Dr. Sconzo responded that it was because it was by state regulations a required committee; however, the Board does act on the membership. Mrs. Puckett asked what authorized this committee to enact rules to provide for their payment, and where was the authorization found. Mrs. Taylor replied that in the Professional Development Plan submitted every four years, there are a set of bylaws by which they will function. By approving the plan with those bylaws, the Board approved how they would function and what they would be paid. She pointed out that there was a state regulation stating that they will make those recommendations to the Board and the Board voted on those recommendations. Mrs. Puckett asked and how long had the committee been getting paid. Mrs. Taylor responded that the regulation had been in effect since 1982. Mrs. Puckett asked for clarification on whether Mrs. Silver was requesting that just the increased amount be removed, and not the entire stipend schedule. Mrs. Silver responded yes. When the Board discussed the four-year plan last year, there was no limit on what the stipend was. It had been $15 an hour forever. It was getting hard to develop a budget for that committee because there was no way for them to know how many hours they were going to put in. Also, there was nothing to stimulate activity in reaching consensus in that committee when they could meet with no restrictions on the stipend, which limited it to the $225 last year. This represented a change since last year. Mrs. Puckett asked if the money came from general funds. Mrs. Taylor responded that the professional development fund was funded by the state, specifically for the purpose of professional development.

Mrs. Puckett asked if the state had to also agree to increase the available money. Mrs. Silver asked if they were just shifting the money from another part of professional development budget. Mrs. Taylor responded that once the committee's'pay had been determined, then the budget item within the staff development budget has to reflect that amount of money. That means it has to come from some other activity in the fund. Mrs. Puckett asked from what fund, or activities, would lose the money. Mrs. Taylor pointed out that if the Board looked at the budget requests, there were some changes made in technology training to offset an increase in the pay that would be reflected in this request. Mrs. Puckett asked if it meant that instead of receiving further training, these people would just be better compensated for the time 44

231

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

35 PURCHASING

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BUSINESS

continued

spent on a committee. Mrs. Taylor replied that they would be compensated for more time. Presently, they received $225 if they spend fifteen hours or thirty hours on the committee. Mrs. Puckett asked if there would be less money for training. Mrs. Taylor responded yes, because this was a static fund, it had to go one category or the other. Mr. Bogle asked if this recommendation was based on some prior approval we gave to some bylaws, and based upon some reference to an earlier decision of the Board. Dr. Sconzo responded that the only decision it related to was in the four-year plan which was approved last year. The plan stipulated a maximum dollar 'amount that could be earned no matter how many hours committee members worked. The committees work more hours and were seeking to increase their stipend. Mr. Bogle asked for clarification that there was currently a cap on the number of dollars that could be earned regardless of the number of hours worked. Dr. Sconzo pointed out that the committee was wanting to increase that cap. Mr. Bogle asked if that was inconsistent or consistent with what we previously voted on in terms of bylaws. Dr. Sconzo replied that the concept of the cap was not inconsistent, but the amount was larger. Mrs. Taylor pointed out that all committee members do not receive the stipend, just teachers or building administrators. Mr. Bogle asked by what authority could this group bypass the administration and come directly to the Board. Dr. Sconzo pointed out that by state regulations, the Professional Development Advisory Committee, in all of the school districts, is established as a committee of the local Board of Education. He noted that the district tried to be careful not to editorialize whatever the committee developed or recommended because they were really a committee reporting directly to the Board, not to the administration. Dr. Sconzo said that compared to this year, what is being recommended is a $10,000 reduction in technology training from $60,000 to $50,000. That $10,000 would be reallocated to increase the multicultural parent outreach training from $15,000 to $20,000, and then the other $5,000 increases the committee's compensation. Mr. Bogle noted that it would be wonderful to give this committee additional compensation for the time they spent, but he was opposed to taking away money from the whole to reward a few. Because the district's resources were so limited, that decision seemed to be inconsistent with the district's philosophy.

Mrs. Silver inquired about the committee's suggestion to add language to the 7.5 area. She asked Ms. Carter if the Board had to address that or could it the document be amended to show professional development and counselors. Ms. Carter responded that they were asking for recommended approval of the annual update, but if the Board wanted to make a change, then there should be some language amending it; otherwise, the recommendation would end up being approving as it was written. Mrs. Silver asked Ms. Carter about the best way to word the change to retain language in the original professional development plan. Ms. Carter noted that the changes seemed to be such a integral part of the recommendation that it would probably be easier to send it back to the committee to be brought back later. Mr. Bogle asked about the consequences of removing the item from the agenda tonight and bringing it back on Monday night with revised language reflecting this discussion. Dr. Sconzo pointed out that annual update had to be submitted to the state department by May 10, so there was a little time. He did not think the committee could get together before the Board meeting on April 20, 1998, but in time for the first riieeting in May. Mr. Bogle asked if the recommendation was amended tonight, would the committee have to meet again to approve the changes. Dr. Sconzo replied no. Last year the Board objected to some recommendations and sent the plan back to the committee to reconsider. The committee then came back to the Board, although they did not heed the objections of the Board. After that point in the process, the Board actually made amendments to the plan. The regulations do not require that process for an annual update. Mr. Bogle asked if the Board's options were to have the amendments to the plan taken to the committee, or to take action tonight, and inform the committee that the Board has taken action. Dr. Sconzo recommended 45

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that the committee be given the opportunity to discuss the objections that were raised by the Board to see if they would choose to submit modified recommendations. Ms. Carter said she recommended sending the requested changes back to the committee. Mr. Bogle asked if the item needed to be pulled from the agenda and brought back as unfinished business. Mrs. Silver stated that without objection the item would be brought back as unfinished business at the next meeting.

Mrs. Puckett commented that she would like to see some sort of revisiting of the committee and' its bylaws, role, and the relationship it played in the district.

CERTIFICATION STATEMENT(S) TO:

BOARD OF EDUCATION

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of purchase vinyl tile and related items for use at various sites throughout the District in the Board of Education Meeting agenda of April 13, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Terry Wolfe Date

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the installation of new exterior doors and frames District-wide in the Board of Education Meeting agenda of April 13, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

<zz.

Terryr -Wblf^

Date I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the installation of new heating and air conditioning system and miscellaneous building improvements at Heronville Elementary School in the Board of Education Meeting agenda of April 13, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

â&#x20AC;˘y Wc/lf^ Terry

Date

28

46

233

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

M-37

CERTIFICATION STATEMENT(S)

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the installation of new heating and air conditioning system and miscellaneous building improvements at Britton Elementary School in the Board of Education Meeting agenda of April 13, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

cr

T^WblfF Terry

Date

:

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the installation of new heating and air conditioning system and miscellaneous building improvements at Stand Watie Elementary School in the Board of Education Meeting agenda of April 13, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the installation of new heating and air conditioning system and miscellaneous building improvements at Seguovah Elementary School in the Board of Education Meeting agenda of April 13, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Terryâ&#x20AC;&#x201D;Wolfe

Date

29

b

47

z

234

M-38

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

CERTIFICATION STATEMENT(S)

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the installation of new heating and air conditioning system and miscellaneous building improvements at Hawthorne Elementary School in the Board of Education Meeting agenda of April 13, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

v'^olre Terry Date I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the installation of new heating and air conditioning system and miscellaneous building improvements at Edgemere Elementary School in the Board of Education Meeting agenda of April 13, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Terry Wolfe

O'hl

Date

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the installation of new heating and air conditioning system and miscellaneous building improvements at Shields Heights Elementary School in the Board of Education Meeting agenda of April 13, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

Date

30

48

235

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

CERTIFICATION STATEMENT(S)

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the installation of new heating and air conditioning system and miscellaneous building improvements at Rockwood Elementary School in the Board of Education Meeting agenda of April 13, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.

cz

Terry ÂŤ6lf(^ Date

I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the installation of new heating and air conditioning system and miscellaneous building improvements at Dunbar Elementary School in the Board of Education Meeting agenda of April 13, 1998 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Terry <Itt>lf'

Date

31

49

M-39'

236

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 M-40

IV. PERSONNEL AND ENCUMBRANCES

1.

Approval of new administrative position and ~iob description for Director of Technology Services. (Dr. Vern Moore)

2.

Approval of new administrative position and ~iob description for Workers' Compensation Manager. (Dr. Vern Moore)

3.

Approval of Personnel and Encumbrances as listed on the following pages. (Dr. Vern Moore, Mr. Belphry Dean)

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, retirements, and resignations be approved as listed. Encumbrances

11 21 22 23 31

-

General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue

Certification of Encumbrances

This is to certify that I have received the following encumbrance list, P.O. # 9811719 to 9812764 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Law.

Date

_ydia JCBrown Financial Assistant

50

Til

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

M-41

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

SITE/ ASSIGNMENT

NAME

EFFECTIVE SCHEDULE DATE STEP/LANE

PROFESSIONAL-TECHNK:al : John Burdick

CERTIFIED: Cynthia Garten Aimee Gordon Robyn Jones Monte McDonald Amy Pameticky Warren Pete

Danna Reynolds

Charles Trott

CHILD NUTRITION: Emma Barker

Carla Cotton

ANNUAL SALARY

HOURLY RATE

Classen Physical Education Adjunct Instructor

03/30/98

435/01

Taft LD Teacher

03/23/98

03/03/BA

$24,330.00

03/09/98

01/03/BA

23,170.00

Jefferson LD Teacher

03/30/98

03/03/BA

24,330.00

03/23/98

01/03/BA+

23,405.00

Hillcrest/Ridgeview 03/01/98 DD Teacher

03/03/BA

24,330.00

03/23/98

01/03/BA

23,170.00

Eugene Field Pre-Kindergarten Teacher

03/01/98

01/05/BA

23,785.00

Rogers Technology Education Teacher

03/02/98

04/03/BA

27,095.00

Prairie Queen Entry Kitchen Assistant

03/09/98

471/01

$ 4,567.50

03/26/98

471/01

4,567.50

03/23/98

471/01

4,567.50

Stonegate Kindergarten Teacher

Roosevelt Science Teacher

Eisenhower 4th Grade Teacher

Creston Hills Entry Kitchen Assistant

Deborah Cruikshank Star Entry Kitchen Assistant

33

51

$14.75

z

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MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

,M-42 PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

CHILD NUTRITION:

EFFECTIVE SCHEDULE DATE STEP/LANE

SITE/ ASSIGNMENT

NAME

OOl It'd

ANNUAL SALARY

Hawthorne Entry Kitchen Assistant

03/23/98

471/01

$ 4,567.50

03/31/98

471/01

4,567.50

Jackson Entry Kitchen Assistant

03/25/98

471/01

4,567.50

03/13/98

471/01

4,567.50

Jefferson Entry Kitchen Assistant

03/10/98

471/01

4,567.50

Seguoyah Entry Kitchen Assistant

03/04/98

471/01

4,567.50

Eisenhower Entry Kitchen Assistant

03/23/98

471/01

4,567.50

Rockwood Entry Kitchen Assistant

03/23/98

471/01

4,567.50'

Deborah Rhone

Johnson Entry Kitchen Assistant

03/23/98

471/01

4,567.50

Karen Wilson

Nichols Hills Entry Kitchen Assistant

03/04/98

471/01

4,567.50

03/23/98 Jackson Bilingual Assistant

103/01

$ 8,262.00

103/01

8,262.00

03/23/98 Capitol Hill HS Bilingual Assistant

103/01

8,262.00

Shlrlene Gaines

Jamesetta Goode Edna Haywood George Hytche

Rosemary Laney Sharon Marrs

Princella Mumford Glenda Potts

CLERICAL:

Virginia Balthrop

Lilibet Castano Alicia Hamm

Moon Entry Kitchen Assistant

John Marshall Entry Kitchen Assistant

03/23/98 Douglass Bilingual Assistant

34

52

239

PERSONNEL EMPLOYMENTS

NAME

SITE/ ASSIGNMENT

EFFECTIVE SCHEDULE DATE STEP/LANE

ANNUAL SALARY

CLERICAL: cont'd Marla Jimenez de Rodriquez

Charles Le

Dan Nguyen Ever Pando

Deborah Paton Francisca Vu

CUSTODIAL SERVICES:

Valentine Chukwueloka

Danny Dickson GARAGE SERVICES:

James Coe

Taft 03/24/98 Bilingual Assistant

103/01

$ 8,262.00

Asian American 03/23/98 Student Services Bilingual Assistant

103/01

8,262.00

Asian American 03/23/98 Student Services Bilingual Assistant

103/01

8,262.00

Taft 03/23/98 Bilingual Assistant

103/01

8,262.00

03/23/98

120/01

4,431.00

Asian American 04/01/98 Student Services Bilingual Assistant

103/01

8,262.00

Eugene Field Custodial Worker

03/23/98

160/01

$10,611.00

Adams Head Custodian

03/18/98

164/01

11,955.00

Garage Services Mechanic

03/04/98

175/01

$18,559.00

Douglass .5 Counselor Assistant

35

53

240

'M-44

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

LEAVE OF ABSENCE

NAME

SITE/ ASSIGNMENT

EFFECTIVE DATE

PARENTAL:

CERTIFIED: Tracey Rice

03/04/98

Western Village 1st Grade Teacher

36

54

241

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 SM-45

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL SEPARATIONS

SITE/ ASSIGNMENT

EFFECTIVE DATE

Nichols Hills Entry Kitchen Assistant

02/26/98

Capitol Hill HS Bilingual Assistant

04/02/98

Transportation Bus Driver

02/23/98

Eugene Field Custodial Worker

03/26/98

Shields Heights Principal

06/05/98

Curriculum Services Language Arts Supervisor

05/29/98

Budget & Financial Management Budget Specialist

06/30/98

Monroe 1st Grade Teacher

05/29/98

NAME

ABANDONED POSITIONS B

B

CHILD NUTRITION:

Angelina Alarcon

u

CLERICAL: Ismenla Cabrera

TRANSPORTATION:

Kanisetta Berry

HEALTH REASONS: CUSTODIAL SERVICES:

Donald Foster

RETIRING: ADMINISTRATIVE:

Shirley Konechney Patricia Meeks

PROFESSIONAL-TECHNK :al :

Margaret Winston

CERTIFIED:

Harriet Brewer

John Broughton

Northwest Classen Math Teacher

37

55

10/23/98

z

Z4Z

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

.M-46 PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL SEPARATIONS

NAME

SITE/ ASSIGNMENT

EFFECTIVE DATE

Telstar 5th Grade Teacher

05/29/98

RETIRING: cont'd CERTIFIED:

Elizabeth Clark Patsy Clem

Linwood 4th Grade Teacher

05/29/98

Alice Duke

Edgemere 4th Grade Teacher

05/29/98

Elaine Frizzell

Taft Social Studies Teacher

05/29/98

Joyce Gully Nena Hanna

Wanda Hume Madonna McConnel

Hortense McCullough

Carolyn Mann

Mary Wright CHILD NUTRITION: Bobbie Jones

Betty Polly

CUSTODIAL SERVICES:

Eva Dumas

Capitol Hill Elem MR Teacher

05/29/98

Bodine 3rd Grade Teacher

05/29/98

Jackson Counselor

06/05/98

Jackson Counselor

06/01/98

U.S. Grant English Teacher

05/29/98

Harding Social Studies Teacher

05/29/98

John Marshall Math Teacher

05/29/98

Longfellow Cafeteria Manager

05/29/98

Douglass Kitchen Assistant

05/29/98

Mark Twain Custodial Worker

12/31/97

38

56

243

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL SEPARATIONS

NAME

EFFECTTVS DATE

SITE/ ASSIGNMENT

RETIRING: cont'd CUSTODIAL SERVICES!

Herbert Fulson

MAINTENANCE:

Hulen Jackson

Johnson Custodian

Q6/03/98

Maintenance BAT Plumber

05/01/98

39

51

:m -47

244

:m -48

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

1=

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided ^s "information only" in the Personnel Peport of the Board Agenda:

NAME

EFFECTIVE DATE

SITE/ASSIGNMENT

CERTIFIED:

05/29/98

Christy Anderson

Rockwood/EDK/KDG Teacher

Jennifer Bardell

Wheeler/3rd Grade Teacher

05/29/98

Special Education Services/ Speech-Language Pathologist

05/29/98

Dewey/2nd Grade Teacher

04/29/98

Kimberly Gibson

Rancho Village/MD Teacher

05/29/98

Marilyn Hall

Kedric Bacy

Helen Davis John Foraker

Capitol Hill HS/Vocational Marketing Teacher

04/30/98

Wilbur Greene

Jackson/Band/Orchestra Teacher Emerson/Reading Teacher

05/29/98

Mary Holder

Longfellow/3rd/4th Grade Teacher

Extended Educational Services/ED Teacher

05/29/98

05/29/98

Kristen Palmer

Wheeler/3rd Grade Teacher

05/29/98

Wheeler/3rd Grade Teacher

03/11/98

Ridgeview/Kitchen Assistant

03/03/98

Karen Howard

Rhonda Rundel

CHILD NUTRITION:

Janie Fuller

05/29/98

Ridgeview/Kitchen Assistant

03/31/98

Telstar/Kitchen Specialist

04/06/98

Trindad G. Barajas

Capitol Hill Elementary/Bilingual Assistant

03/27/98

Angie Boyce

Lafayette/CSA

Andrea Chanchaleune

Positive Tomorrows/Administrative Secretary

Marilyn Mitchell

Jacqueline Thornton

CLERICAL:

Angelica Cardenas

Linwood/Bilingual Assistant

40

58

04/03/98

03/31/98

04/03/98

245

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 iM-49

PERSONNEL AND ENCUMBRANCES (Continued)

According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:

NAME

SITE/ASSIGNMENT

EFFECTIVE DATE

CLERICALS cont'd

Yvonne Hall

Karen Smith Kimberly Summers

Jacqueline Wallace

Instructional Technology Program/ Administrative Secretary

Special Education Services/Clerk IV

Harding/Counselor Assistant

03/10/98

03/27/98 04/03/98

Eugene Field/.5 CSA

04/08/98

King/Custodial Worker

03/20/98

CUSTODIAL SERVICES:

Pierre Linzy

Elvis Patton, Jr.

Michael Richard

Columbus/Custodial Worker

03/18/98

Stand Watie/.75 Custodial Worker

03/13/98

Maintenance/Electrician

03/20/98

MAINTENANCE:

Ken Cornelius

Henry Sullivan

Maintenance/MDTP Electronics

04/07/98

TRANSPORTATION: Carla Davis

Transportation/Bus Driver

41

59

04/06/98

f

246

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 â&#x2013; M-5o

Mrs. Parks left the meeting at 10:46 p.m. LEGAL

REPORT

TREASURER'S

NEW

OARD MEMBER OMMENTS

(WHEN GIVEN)

REPORT

BUSINESS

BOARD

Mr. the the the

(WHEN GIVEN)

MEMBER

COMMENTS

Carter stated he would like to thank Dr. Walser and Dr. Sconzo for grant survey the Board received. He noted it was nice to see that district did not always have to have strings attached for a lot of money it received.

Mrs. Silver said she enjoyed the dedication at Willard Alternative Center. She noted the speakers were Senator Bernest Cain, Representative Loyd Benson, and Superintendent of Schools, Sandy Garrett.

Mr. Bogle stated he was surprised and wanted to apologize in the time it took to discuss the change he had opposed concerning enterprise schools and for the controversy it generated. He said that he enjoyed being a part of the Board's participation in the NSBA conference and found it enlightening to learn what other districts were doing around the country. Mrs. Silver reminded the scheduled for May 2, 1998. the agenda worked well.

IN

L.#126

iOVE TO ACCEPT HE RECOMMENDATION] X) HIRE BILLIE IROWN AS THE ENTORING AND [OST SUPERVISOR

OP E N

MOTION: SECOND:

Board members that there was a retreat She stated she felt that the new order of

S E S S I 0 N

Mr. Bogle Mr. Carter

MOVE THE BOARD ACCEPT THE RECOMMENDATION TO HIRE BILLIE BROWN, AS MENTORING AND HOST SUPERVISOR, SCHEDULE 605, STEP 9. ROLL CALL

Mr. Bogle, Mr. Carter, Mrs . Silver,

Mrs. Puckett, Chandler, Mr.

aye aye aye

MOTION CARRIED 5-0.

60

aye aye

247

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998

.M-51.

IN

OPEN

MOTION; SECOND:

continued

SESSION

Mr. Bogle Mr. Chandler

MOVE TO ACCEPT THE RECOMMENDATION OF LEGAL COUNSEL THAT WE SETTLE ON THAT LAWSUIT IN THE TERMS THAT HAVE BEEN PRESENTED TO THE BOARD. ROLL CALL

Mr. Bogle, Carter, Mr. Mrs . Silver,

Mrs. Puckett, Mr. Chandler,

aye aye aye

aye aye

R.#127 MOVE TO ACCEPT THE RECOMMENDATIC OF LEGAL COUNSEL THAT WE SETTLE ON LAWSUIT IN THE TERMS PRESENTED

TO THE BOARD

MOTION CARRIED 5-0.

R.#128 ADJOURNMENT 11:01 P.M.

ADJOURNMENT There being no further business, the meeting adjourned at 11:01 p.m. The motion for adjournment was made by Mr. Chandler and seconded by Mr. Carter. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Carter, aye; Mr. Chandler, aye; and Mr. Bogle, aye. All aye.

THEREUPON THE MEETING WAS ADJOURNED.

61

z

248

MINUTES OF THE REGULAR MEETING OF APRIL 13, 1998 .M-52:

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Mifn Lte Clerk

Minutes '

approved

STATE OF OKLTkHOMA ss . COUNTY OF OKLAHOMA

,

by the 1998.

Board

of

Education

this

day

of

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of

Witness my hand and seal of this School District this , 1998.

, Oklahoma City Board of Education (SEAL)

62

day

MINUTES OF THE SPECIAL MEETING OF APRIL 20, 1998

THE BOARD OF EDUCATION OF

OKLAHOMA,

OKLAHOMA COUNTY,

INDEPENDENT SCHOOL DISTRICT NUMBER

89

OF

;m -i .

MET IN SPECIAL SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL 20, 1998, AT 5:30 P.M. PRESENT;

Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6 Mike Chandler, District 7

President Vice President Member Member

ABSENT;

Ron Bogle, District 1 Jennifer Puckett, District 2 Thelma R. Parks, District 5

Member Member Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate General Counsel.

CALL

TO

GALL TO ORDER

ORDER

Mrs. Terri Silver called the meeting to order at 5:33 p.m. ROLL

ROLL CALL

CALL

At the time of the Roll Call, four (4) members of the Board were present. Mrs. Puckett arrived at 5:38 p.m. Mr. Bogle arrived at 5:50 p.m.

EXECUTIVE MOTION; SECOND:

SESSION

Mr. Chandler Mr. Walker

MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS; A. DISCUSSION REGARDING DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS. ROLL CALL

Mr Walker, Mr. Chandler,

MOTION CARRIED 4-0. p.m. RECONVENE MOTION; SECOND;

Mr. Carter, Mrs. Silver,

aye aye

aye aye

The Board convened in executive session at 5:34

IN

SESSION

OPEN

Mr. Chandler Mr. Bogle

MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL

R.#129 EXECUTIVE SESSION 5:34 P.M.

Mr. Bogle, Mr Walker, Mr. Chandler,

MOTION CARRIED 6-0.

Mrs. Puckett, Carter, Mr. Mrs . Silver,

aye aye aye

aye aye aye

The Board reconvened in open session at 6:04 p.m.

63

R.#130 RECONVENE IN OPEN SESSION 6:04 P.M.

250

MINUTES OF THE SPECIAL MEETING OF APRIL 20, 1998 'M-2

ADJOURNMENT a. #131 MBOURNMENT 5:04 P.M.

There being no further business, the meeting adjourned at 6:04 p.m. The motion for adjournment was made by Mr. Bogle and seconded by Mrs. Puckett. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mr. Carter, aye; Mr. Chandler, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED,

64

â&#x20AC;˘s

251

MINUTES OF THE SPECIAL MEETING OF APRIL 20, 1998

:M-3'

(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)

President

Minute Clerk

Minute^^approved

STATE OF OKLTkHOMA ss . COUNTY OF OKLAHOMA

,

by the 1998.

Board

of

Education

this

day

of

)

I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.

I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.

of

Witness my hand and seal of this School District this Z/ , 1998

Crerk, Oklahoma City'Board of Education (SEAL)

65

day

252

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998 .M-1

THE BOARD OF EDUCATION OF

OKLAHOMA COUNTY,

INDEPENDENT SCHOOL DISTRICT NUMBER 89

OF

OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM

(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL 20,

1998, AT 6:00 P.M. PRESENT:

Ron Bogle, District 1 Jennifer Puckett, District Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6 Mike Chandler, District 7

Member Member President Vice President Member Member

ABSENT:

Thelma R. Parks, District 5

Member

OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate General Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.

u

CALL

TO

ORDER

CALL TO ORDER

Mrs. Terri Silver called the meeting to order 6:05 p.m.

ROLL

CALL

ROLL CALL

At the time of the Roll Call, six (6) members of the Board were present.

CONSENT

AGENDA

CONSENT AGENDA REQUESTS

REQUESTS

Mrs. Silver asked the Board if there were any items to be pulled from the Consent Agenda. Mr. Bogle asked that Item B be pulled from the consent agenda and voted on separately. Dr. Crawford requested that Item D be pulled from the Consent Agenda.

EXECUTIVE MOTION: SECOND:

SESSION

Mr. Bogle Mr. Walker

MOTION FOR AN EXECUTIVE SESSION TO DISCUSS THE FOLLOWING: A: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO 25 O.S. ยง307 (B)(2). B. CONFIDENTIAL COMMUNICATION WITH DISTRICT LEGAL COUNSEL REGARDING OKLAHOMA CITY PUBLIC SCHOOLS VS. BETTENCOURT, CASE NO. CJ-97-8966-65, PURSUANT TO 25 O.S. ยง307 (B)(4). ROLL CALL

Mr. Mr, Mr.

Bogle, Walker, Chandler,

MOTION CARRIED 6-0.

Mrs. Puckett, Mr. Carter, Mrs. Silver,

aye aye aye

aye aye aye

The Board went into Executive Session at 6:08 p.m.

Those in attendance in the Executive Session were Board Members: Ron Bogle, 'Terri Silver, Mike Chandler, Jennifer Puckett, Michael Carter, Kenny Walker, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Terry Wolfe, Director of Business Operations; Laura Holmes, Attorney; Tammy Carter, Associate General Counsel; and Rosa Lambeth, Board Clerk. 66

R-#132 EXECUTIVE SESSION 6:08 P.M.

253

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998 M-2

IN

OP E N

MOTION; SECOND; :.#133 ^CONVENE IN •PEN SESSION ':11 P.M.

—

. .... . —.. . .

SESSION Mr. Walker Mr. Chandler

MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL

Mr. Mr. Mr.

Bogle, Walker, Chandler,

MOTION CARRIED 6-0.

INVOCATION

Mrs. Puckett, Carter, Mr. Silver, Mrs.

aye aye aye

aye aye aye

The Board reconvened in open session at 7:11 p.m.

PLEDGE

OF

ALLEGIANCE

Mrs. Jennifer Puckett, District 2 Board member, gave the invocation and led the pledge of allegiance.

BOARD

RECOGNITIONS

(NONE) ITIZENS' COMMENTS

CITIZEN S' COMMENTS

Terry Harris, patron, stated that he had visited Stonegate, Quail Creek, Horace Mann, and Ridgeview, and found the teachers to be very motivating and the students excited to be learning. He commended the administration at Stonegate, Hoover, and John Marshall in their efforts to make these schools obtain a neighborhood atmosphere. He displayed several pictures showing the Vo-Ag and the Llama programs, the AP computer lab and the chemistry lab. One picture showed equipment that allowed the Academy to make commercial T-shirts for students, and the administration. Students visiting from Hoover had the opportunity to make their own T-shirts. The Academy wanted to allow visiting students to have hands-on experience at their school. David Miller, patron representing the Staff Development Advisory Committee, stated most members who serve on the advisory committee are volunteers; however, some committee members spend an extra 60-70 hours per year and needed to be compensated for their time. Lee Hieger, patron representing Stonegate Neighborhood Association, expressed his concern about Stonegate Elementary School. He said that Stonegate had an enrollment of 430 students. He pointed out that the school's 25-year old temporary annexes were in deplorable condition. He asked that the Board consider removing the annexes and add a permanent structure to the school. He distributed pictures to the Board of some of the problems his association had encountered on a recent visit to Stonegate.

Lpree Schrank, patron, stated her concerns with the enterprise schools and magnet schools. She noted that since learning disabled children were being integrated into the classroom, society had found another way to segregate these children by creating programs that eliminated their participation in them. Most programs that are being set up in the district required ITBS scores, but most LD children were exempt from the testing. She noted she had tried to enroll her learning disabled child at Northeast, but discovered that he needed the Iowa testing. Then she received a letter on the enterprise school for Nichols Hills inviting us to come there for a question and answer session. She noted that her questions were unanswered. She asked that the Board consider LD children when these new programs were being set up. 67

254

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998 M-3

continued

CITIZEN S' COMMENTS

Lynn Green, patron representing Oklahoma City Federation of Teachers (OCFT), informed the Board that the Capitol City Educators Rally would be held on the south steps of the State Capitol on Wednesday, April 22, 1998, at 4:30 p.m. The theme of the Rally was "Fill the Bag for Education". He said he had heard a report that the State Legislature began the year with $180,000,000 of available new appropriations money but currently was down to $90,000,000. Educational appropriations had not been discussed. He urged everyone to attend the rally.

APPROVAL

OF

EDUCATIONAL

(WHEN SCHEDULED)

MINUTES

REPORT

(WHEN SCHEDULED) CONSENT AGENDA

Pilot Professional Development Program Conference Institute (Dr. Guy Sconzo)

with

the

National

School

Mrs. Gracy Taylor reported on the Professional Development Program. She said that this program intended to move the professional development department into the era of technology. Traditionally, professional development was thought of as getting a group of teachers, administrators, and support people together to listen to a speaker or to present teaching information, and to have activities. The professional development department had begun a pilot project to use distance-learning technology to deliver professional development programs. She showed a short video tape explaining the program. She noted that the programming engaged nationally recognized speakers in various areas. Capitol Hill High School, Roosevelt Middle School, Capitol Hill Elementary School, and Eisenhower Elementary School were the four schools chosen to start the pilot program. The professional development department would be presenting programs to other schools. She hoped to be able to tell the Board how well people responded to the professional development format around the middle of next year. At that time, the professional development department would make a recommendation for continuation or enhancement of the program. She introduced Ms, Marcy Williamson, who had attended a facilitator's training session for the program in California. Ms. Williamson stated that the National School Conference Institute scheduled year-round conferences throughout the nation. She attended the Standards and Curriculum Conference in Irving, California. She was involved in a facilitator's forum which met during the conference breakout sessions. This group consisted of a superintendent, assistant superintendent, central office administrators, principals, and a technology trainer. The purpose of the sessions were to discuss methods of implementing successes, weaknesses, and practices for the National School Conference Institute to improve on. She reported that Dr. Larry Vaughn from Wichita, representing the National Conference Institute, stated that he was using his district in three steps: viewing, studying, and producing. The viewing of the program is a large group setting; Studying uses material within small groups or teams, and Producing is developing a product to use from the programs. Tinother idea was to have a sneak preview for awareness for directors, administrators, and facilitators. She noted that the professional development department would present a sneak preview on May 7, 1998, with a professional development specialist as the presenter. The forum she attended allowed the presenters to meet with the facilitators, individually. She had met with several presenters and spent time learning how to improve the program. Materials were made available from each session. Next year, the programming would be changed from an hour and a half sessions to 30 minute sessions, to focus on the essential message.

Mrs. Taylor stated that the four pilot schools had been hooked to the network, enabling them to receive live programming or to tape and show it at a'future time. There were materials available for facilitators to use in discussing information, and activities for the participants to practice the information before using it in the classroom. The next 68

PILOT PROFESSIONAL DEVELOPMENT PROGRAM WITH THE NATIONAL SCHOOL CONFERENCE INSTITUTE

255

f

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998 M-4

EDUCATIONAL

REPORT

continued

step is to have the training begin at the end of the current school year, and then at the beginning of the next school year, and make an assessment of how effective it was.

Dr. Crawford asked if some the presenters had been in our district. Mrs. Taylor responded yes; however, they cost a lot of money. SUPERINTENDENT

MEMBER

BOARD

1.

(when scheduled)

BUSINESS

Recommend approval of the contract for the sale of Washington School to City Rescue Mission, Inc., and to direct The Center for Education Law, Inc., to proceed with the closing of the sale as provided therein. (Terry Wolfe)

MOTION; SECOND: <â&#x20AC;˘#134 iBCOOMEND APPROVAL OF THE DNTRACT FOR THE 5ALE OF JASHDJGTON SCHOOL tt) CITY RESCUE gSSION, INC.

REPORT

Mr. Walker Mr. Carter

RECOMMEND APPROVAL OF THE CONTRACT FOR THE SALE OF WASHINGTON SCHOOL TO CITY RESCUE MISSION, INC., AND TO DIRECT THE CENTER FOR EDUCATION LAW, INC., TO PROCEED WITH THE CLOSING OF THE SALE AS PROVIDED THEREIN. ROLL CALL

Mr. Mr. Mr.

Bogle, Walker, Chandler,

no aye abstain

Mrs. Puckett, Mr. Carter, Mrs. Silver,

aye aye aye

MOTION CARRIED 4 aye, 2 no. NOTE; Policy B-24 provides for abstention to be recorded as noes.

DISCUSSION

Dr. Crawford stated that the Board approved selling the facility several months ago, and the vote tonight was the last step in the process. Mr. Bogle asked for clarification on whether the Board approved selling or initiating the process to sell the property. Dr. Crawford responded that the district advertised for bids on the project and these bids were brought to the Board. Mr. Wolfe pointed out that approval had been granted to sell the property. What the Board was being asked to do tonight was to approve contract wording. Mr. Bogle asked why the Board was voting again if they had already approved the sell of the property. Mr. Wolfe responded that the Board was being asked to approve the terms of the contract. The recommendation, brought to the Board in January, was to approve a bid to sell the property to City Rescue Mission. Mr. Bogle asked about the impact on the contract if the Board did not vote to approve it. Mr. Wolfe replied that if the vote was negative, the contract would be revised as desired. Mrs. Silver asked if the contract was for approval of language. Mr. Wolfe replied yes. Mr., Bogle stated he would vote to reject the recommendation because of his concerns about selling property without having a master facility plan. Selling of this property removed the district from the central business district. Dr. Crawford pointed out that a list of properties considered for sale had been sent to the Board, but no one had voiced any concerns about the property then. Mr. Wolfe stated that MIS had looked at projected demographics and population trends on the properties at that time. Mr. Chandler stated that he agreed with Mr. Bogle on the issue of the Washington property. Even if the site had minimum utility to the district now, it could have long-term utility by acquiring adjacent property or being used as a trade item. Some day Oklahoma City Public Schools might decide to have a school for the convenience of downtown office workers. He said that he would abstain on the vote. 69

256

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998

BOARD

MEMBER

BUSINESS

M-5

continued

Mr. Walker stated he understood the concerns that had been voiced, however, he did not foresee that the district would need the property. He noted that while holding on to property could benefit the district in the long run, the dollars from the sell of this property could function on a needed basis right away. Dr. Crawford asked if there was a timeline on the contract. Mr. Wolfe stated that the bid documents specified that there were a certain number of days from acceptance from the Board until closing; however, that timeline had already been exceeded by mutual consent. Mr. Bogle stated making decisions about our facilities without a master plan of what direction the district was going, was like driving without a map. He noted that he was apprehensive about making permanent, irreversible decisions about the district property without having confidence that was the right decision. He suggested that the administration develop a long-term facility development plan. Dr. Crawford pointed out that the Board would need to develop a philosophy on the downtown office worker's school. He stated that MIS had determined that there was no need, demographically, for the Washington facility. Mrs. Puckett asked if there were some doubt on the legal consequences of a no vote. Ms. Carter responded that a no vote would subject the district to legal action. Mrs. Puckett said she would like to see the administration develop a master plan so that the Board could be comfortable in making these types of decisions. Mrs. Silver noted that a list of usable property, and an outline of sites that were too small for schools, was included in a previous packet.

2.

Recommend approval of a resolution proclaiming April 19 through 26 as National Volunteer Week. (Cynthia Reid)

MOTION: SECOND:

Mr. Carter Mr. Walker

RECOMMEND APPROVAL OF A RESOLUTION PROCLAIMING APRIL 19 THROUGH 26 AS NATIONAL VOLUNTEER WEEK.

ROLL CALL

Mr. Mr. Mr.

MOTION CARRIED

Bogle, Walker, Chandler,

aye aye aye

Mrs. Puckett, Mr. Carter, Mrs. Silver,

aye aye aye

6-0.

RESOLUTION

WHEREAS, American Public Education is a collaborative effort of teachers, staff, parents and patrons working together for the benefit of children; and WHEREAS, those individuals who volunteer their time and energy in the interest of children make a significant impact; and WHEREAS, the thousands of volunteers in the Oklahoma City Public Schools are positively changing the lives of children everyday; and

WHEREAS, our schools depend on these volunteers to successfully create life-long learners and responsible citizens, NOW BE IT THEREFORE PROCLAIMED that we do commend and recognize the dedication and commitment of every volunteer within the Oklahoma City Public School District and of volunteers throughout this nation and do celebrate April 19 through 26 as NATIONAL VOLUNTEER WEEK

We do invite and encourage citizens of this community to celebrate this week as a special remembrance of our volunteers and do further commend the citizens to express their appreciation to the volunteers of this District for their devotion and dedication to the future of our children. 70

R.#135 RECOMMEND APPROVAl OF A RESOLUTION PROCLAIMING APRIL 19 THROUGH APRIL 26 AS NATIONAL VOLUNTEER WEEK

/■

257

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998 :M-6

BOARD

MEMBER

BUSINESS

continued

DISCUSSION Dr. Crawford stated that he would recommend that the Board adopt the resolution. Mrs. Cynthia Reid said that there were several schools that were recognizing this week, and recognizing their volunteers.

CONSENT

AGENDA

Recommend approval of the following consent agenda items (I) (II)

MOTION: SECOND: .#136 OVE FOR APPROVAL F CONSENT AGENDA TENS

Purchasing and General Business Personnel and Encumbrances

Mr. Walker Mrs. Puckett

MOVE FOR APPROVAL OF CONSENT AGENDA ITEMS.

ROLL CALL

Mr. Mr. Mr.

MOTION CARRIED

Bogle, Walker, Chandler,

Mrs. Puckett, Carter, Mr. Mrs. Silver,

aye aye aye

aye aye aye

6-0

VOTE ON ITEM B MOTION: SECOND: .#137 BCOMMEND APPROVAL 0 PURCHASE OMPDTER SYSTEMS f® NOTEBOOK OMPDTERS FROM OMPAQ COMPUTER ORPORATION

Mr. Mr.

Walker Chandler

RECOMMEND APPROVAL TO PURCHASE COMPUTER SYSTEMS AND NOTEBOOK COMPUTERS FOR USE BY VARIOUS SCHOOLS (BODINE, COOLIDGE, PRAIRIE QUEEN, STONEGATE, SHIDLER, WHEELER) FROM COMPAQ COMPUTER CORPORATION (MFG. PRICES). ROLL CALL

Mr. Mr. Mr.

MOTION CARRIED

Bogle, Walker, Chandler,

Mrs. Puckett, Carter, Mr. Mrs. Silver,

aye aye aye

aye aye aye

6-0

PURCHASING AND GENERAL BUSINESS

NOTE:

Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered.

Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - H) BCOMMEND APPROVAL 0 PURCHASE DDITIONAL LBCTRONIC PIANO AB EQUIPMENT OR CLASSEN SAS ROM NORMAN MUSIC ENTER

A.'

Recommend approval to purchase additional electronic piano lab equipment for Classen School of Advanced Studies from Norman Music Center. This expenditure in the amount of $32,858.33 is to be charged to General Fund Account 811-0001000-650-192-2900-000-508. (Dr. Guy Sconzo) 71

258

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998

continued

M-7

(ITEM B PULLED FROM AGENDA AND VOTED ON SEPARATELY)

B.

Recommend approval to purchase computer systems and notebook computers for use by various schools (Bodine, Coolidge, Prairie Queen, Stonegate, Shidler, Wheeler) from Compaq Computer Corporation (mfg. prices). This expenditure in the amount of $166,099.00 is to be charged to the following accounts and has been approved on our Federal Educational Grant and/or Programs. (Dr. Guy Sconzo)

823-511-1000-650-494-1050-000-477 Title I - Willow Brook Elementary 823-573-2213-657-000-0000-000-025 Title VII - Bilingual Ed. Grant 823-787-1000-650-191-1040-000-000 Title III (K-6) TOTAL C.

$

3,675.00

90,532.00 71,892.00 $166,099.00

Recommend acceptance of School Scapes Grants funds into the Gifts and Endowment Fund

(ITEM D PULLED PROM AGENDA PER DR. CRAWFORD)

D.

OF SCHOOL SCAPES GRANTS FUNDS INTO THE GIFTS AND ENDOWMENT FUND ITEM D PULLED FROM AGENDA PER DR. CRAWFORD

Recommend approval to purchase a chiller and chiller coil to be installed at the Administration Building Cafeteria by the Maintenance Department from A.E.S. of Oklahoma, who submitted the low guotation in the amount of $10,600. (9 guotations mailed - 4 returned) This expenditure is to be charged to Building Lew Account 821-000-2620-610-000-0000-000-051. (Terry Wolfe)

RECOMMEND APPROVA TO PURCHASE A CHILLER AND CHILLER COIL TO BE INSTALLED AT ADM. CAFETERIA BY MAINTENANCE DEPARTMENT

Recommend approval to purchase paint and related supplies for use by the Maintenance Department (warehouse stock) from the following companies who submitted the low guotations meeting specifications and/or general conditions.____ (7 guotations mailed - 5 returned). This expenditure in the amount of $19,925.24 is to be charged to Building Levy Account 821-0002620-610-000-0000-000-051. (Terry Wolfe)

Crown Paint Company Del Paint Mfg. Company Sherwin Williams Company H.I.S. Paint Mfg. Co., Inc. ICI Dulux Paints Total

H.

RECOMMEND APPROVA

Recommend receipt of state funds for conducting state minimum teaching criteria training in Professional Development Activity Account.

Recommend approval to purchase lumber and related items for use by the Maintenance Department (warehouse stock) from The Lumber Shed, who submitted the low guotation in the total amount of $50,545.49. (9 guotations mailed - 1 returned) This expenditure is to be charged to Building Lew Account 821-000-2620-610-000-0000-000-051. (Terry Wolfe) G,

ITEM BVOTED ON SEPARATELY

Recommend approval to re-ject the renovation at Douglass High School. (Terry Wolfe)

8,092.20 1,134.50 1,163.00 6,487.54 3,048.00 $ 19,925.24

RECOMMEND APPROVA TO PURCHASE PAINT AND RELATED ITEMS FOR USE BY MAINTENANCE DEPT.

$

bid on water service (1 bid received)

DISCUSSION: Mr. Bogle stated that due to previous lengthy discussions regarding buying additional computers in individual schools, he asked how the decision was made that these schools would get the computers. Mrs. Taylor stated that these computers were purchased for the two elementary schools'-involved in the bilingual education grant. The two schools were Shidler and Wheeler. The purpose of the grant was to promote the dual language emersion program that would be implemented in the two schools next year. One component of the Title 3 competitive grant. 72

RECOMMEND APPROVA TO PURCHASE LUMBE AND RELATED ITEMS FROM LUMBER SHED

RECOMMEND APPROVA TO REJECT BID ON WATER SERVICE RENOVATION AT DOUGLASS HIOI SCHOOL

f

259

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998 :M-8

PURCHASING

AND

GENERAL

BUSINESS

continued

written by her department, was to lower the student-computer ratio in the larger elementary schools with the fewest computers. These four schools were chosen for their high computer-student ratio. Mr. Bogle asked laptop or standard desktop computers were being purchased. Mrs. Taylor responded that Title 3 grant provided one laptop computer and fourteen "cows" per school. The laptop computer was provided for teachers for home development of materials. She explained "cows" was a term used for computers on wheels. Mr. Bogle asked if there was any bond money being used to purchase these computers. Mrs. Taylor replied no, these computers were being purchased entirely from grants.

II,

PERSONNEL AND ENCUMBRANCES

Recommend authorization to schedule a pretermination hearing for a certified employee. Approval of items 2a, 2b, and 2c as listed below. (Dr. Vern Moore, Mr. Belphry Dean) a.

Approval to issue 1997-98 purchase orders to encumber

AMOUNT

P.O. NO.

FUND

OCAS CODE

9820041

GENERAL FUND SALARY BUILDING LEVY SALARY CHILD NUTRITION SERVICES FUND FEDERAL FUNDS SALARY

8-11-000-5300-100

$10,000,000.00

8-21-000-5300-100

$

300,000.00

8-22-000-5300-100 SALARY 8-23-000-5300-100

$

515,000.00

$

750,000.00

9820042 9820043 9820044 b.

Approval for ratification of March 1998, payrolls previously approved bv the Board and upon which warrants have been issued as follows:

$ 9,896,517.63 $ 299,619.34 $ 513,185.68

1997-98 General Fund Salary 1997-98 Building Fund Salary 1997-98 Child Nutrition Services Fund Salary 1997-98 Federal Funds Salary c.

the

$

751,434.22

Approval of Personnel, Payroll, and Encumbrances as listed on the following pages.

Personnel Report

Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, retirements, and resignations be approved as listed. Encumbrances 11 21 22 23 31

General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue

Certification of Encumbrances

This is to certify that I have received the following encumbrance lists, P.O. # 9812765 to 9813258 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.

Konrad VanDerBurg Internal Auditor

April 15, 1998 Date 73

260

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998

?M-9

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL EMPLOYMENTS

EFFECTIVE SCHEDULE DATE STEP/LANE

SITE/ ASSIGNMENT

NAME PROFESSIONAL-TECHNICAL :

Angelica Franco

CERTIFIED: Teresa Rodgers

CLERICAL: Lien Do

Ruth Garcia Yvette Fonseca

Lavivian Whitaker

ANNUAL SALARY HOURLY llATE

Thelma R. Parks Adjunct Spanish Instructor

04/07/98

435/01

About Face Academy Language Arts Teacher

04/02/98

01/03/BA

$23,170.00

Asian American Student Services .5 Bilingual Assistant

04/01/98

103/01

$ 4,131.00

Eisenhower TMR Assistant

03/30/98

103/01

8,262.00

Capitol Hill HS 04/02/98 Bilingual Assistant

103/01

8,262.00

166/01

13,103.00

MIS 03/30/98 Data Entry Operator

74

$14.75

z

261

:m -101

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

LEAVE OF ABSENCE

NAME

EFFECTIVE DATE

SITE/ ASSIGNMENT

PARENTAL: CERTIFIED: Starla Henderson

CLERICAL:

Belinda Hernandez

08/17/98

Special Education Services Speech Language Pathologist

04/03/98 Rockwood Bilingual Assistant

75

262

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

PERSONNEL SEPARATIONS

EFFECTIVE DATE

SITE/ ASSIGNMENT

NAME

ABANONDED POSITION: TRANSPORTATION: Nadine Ross

03/31/98

Transportation Bus Driver

RETIRING:

PROPESSIONAL-TECHNK :al :

Custodial Services Customer Service Facilitator

06/30/98

Audrey Barr

Capitol Hill HS Reading Teacher

05/29/98

Consuelo Galindo

Webster ESL Teacher

05/29/98

Heronville Kitchen Specialist

05/29/98

Bobbie Townsend

CERTIFIED:

CHILD NUTRITION: JoAnn Smith CLERICAL:

Dottie Faulkner

06/05/98 Shields Heights Principal Secretary

Joyce Ring

John Marshall Registrar

06/15/98

Maintenance BAT Steamfitter

06/30/98

Transportation Bus Driver

03/31/98

Delores Velasquez MAINTENANCE:

Danny Buck

TRANSPORTATION: Berry Rayburn

05/29/98 Columbus Bilingual Assistant

10

76

f

263

M-12:

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998

PERSONNEL AND ENCUMBRANCES (Continued)

kccoTdlng to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:

NAME

EFFECTIVE DATE

SITE/ASSIGNMENT

PROFESSIOMAIi-TECHNICAL:

Service Center Personnel/ Buyer/Insurance Specialist

04/14/98

Martha CottIngham

Western Village/PE Teacher

03/30/98

Carolyn McFadden

Parmelee/1st Grade Teacher

04/04/98

Steve Bible

CERTIFIED:

Joe Jackson

Wheeler/MR/LD Teacher

05/29/98

Allison Tester

Adams/EMH Teacher

05/29/98

Christine Blakely

Putnam Heights/Principal Secretary

04/10/98 04/22/98

CLERICAL:

Kathy Coleman

AEF/ED Assistant

05/29/98

Jennifer Ellis

Positive Tomorrows/Social Worker Assistant

Esther Wei-Ching Hou

Linvood/Bilingual Assistant

05/31/98

Maria Lopez

Lafayette/Bilingual Assistant

04/06/98

Columbus/Bilingual Assistant

03/27/98

Webster/Custodial Worker

04/10/98

William Shafer

Putnam Heights/Custodian

03/26/98

Charlene Nolan

Transportation/Bus Assistant

03/31/98

Dulce Martinez CUSTODIAL SERVICES:

Karen Grayston TRANSPORTATION:

11

77

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998

M-13' (WHEN GIVEN)

REPORT

LEGAL

REPORT

TREASURER

(WHEN GIVEN)

Mr. Chandler stated that he appreciated the improvement in the financial information given to the Board. Dr. Crawford pointed out that the green bar report was condensed into a different format.

UNFINISHED

1.

BUSINESS

Recommend approval of the annual update to the District Professional Development Plan for the 1998-99 school year. (Dr. Guy Sconzo) (Brought forward from the April 13, 1998 Board meeting.)

MOTION; SECOND;

Mr. Mr.

Chandler Carter

RECOMMEND APPROVAL OF THE ANNUAL UPDATE TO THE DISTRICT PROFESSIONAL DEVELOPMENT PLAN FOR THE 1998-99 SCHOOL YEAR. ROLL CALL

Mr. - Mr. Mr.

Bogle, Walker, Chandler,

MOTION FAILED

3 aye, 3 no.

MOTION; SECOND;

Mr. Mr.

Mrs. Puckett, Mr. Carter, Mrs. Silver,

no no aye

aye aye no

Mr. Mr. Mr.

MOTION CARRIED

SCHOOL YEAR 40TION FAILED

Walker Bogle 1.#138 MOTION TO RECONSIDER THE [TEM ON MAY 4,1998

MOTION TO RECONSIDER THE ITEM ON MAY 4, 1998 â&#x20AC;¢ ROLL CALL

RECOMMEND APPROVAL DF ANNUAL UPDATE rO DISTRICT PROFESSIONAL )EVELOPMENT PLAN ^R THE 1998-99

Bogle, Walker, Chandler,

Mrs. Puckett, Mr. Carter, Mrs . Silver,

aye aye aye

aye aye aye

6-0

DISCUSSION

Mr. Bogle stated he was uncertain what the Board was being asked to vote on. He understood the committee was going to have another meeting and asked if- the proposal had been changed. Mrs. Taylor responded that there was a regular meeting scheduled last week; however, there was no quorum present. The committee then chose to send the previous recommendation back to the Board. Mr. Bogle asked if an affirmative vote would approve the increased cap. Mrs. Taylor responded yes, there 78

f

M-14'

MINUTES OF THE REGULAR MEETING OF APRIL 20, 1998

UNFINISHED