Oklahoma City Public Schools Board Meeting Minutes, June, 1939- March, 1940 by Metropolitan Library System Oklahoma

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

REGULAR MONTHLY SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, JUNE 5, 1939, AT SEVEN-THIRTY O’CLOCK P. M.

PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk Warren H. -Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner

Other officials present: Superintendent C. K. Reiff and Jno. W. Prigmore, Auditor. Absent: W. A. Lybrand, Attorney.

The attached Notice for Bids on materials for the Walnut Grove School, W.P.A. Project, was read in full by the Clerk/

......... pma,....... . ... rfice $f the v Clerk-Business Manager until 12 o’clock 110011; Monday, June 5, ‘1939, lor furnishings and delivering to the site of, the^$$alnut k Grove- School, W. F.k. Project N.o. .665-65-2-271, th? following., materials *and skilled" labors 1 Facfe Brick/Pre-mixed. Concrete, < Reinforcing and Miscellaneous ''A Steel, Masons Cement, SArid,’ Gray^ * el, I Portland 3 Cement' Framing Lumber,t^Maple (Flooring/ Roofing / Materials/ Glass Blopk, Millwork, z Jnsiflatibii fBbditfd,'< Plaster, Brick ; JjayufgJ^ahd* Cast Stone. Plaits, specifications and prpp’osal blank^ may be '■secured from ^Maurice Baldwin, Architect, 453 American jNattbnalfBldg,/ ^Oklahoipb, City, Oklahoyna.* Bidders hdders aie are required to use use*the ’the ^prepaited proposal formi\andv-\e^cb UM ’,certified must be< be j accompanied bya by Aa/certif ied WecS/ fdr--2%/df

Notice for Bids

Materials for Walnut Grove School

the bidder fails, dateci’ ^^magesnn'tcase dai ai?gled :s ;s,.‘M or,refuses ito/comply with the 4t«A'-lzv4 ; agreements aof,~- .V»4 hise.. 11^1 bid,.- , . , 'k Bidder^., on the abov'e material .shall ifidica eP : Official Cltfi nio-1 Project PrniAnf ’ No. Nn'£ : 665-6?-2nKx-2-’ ( >, 271. , / r ’ V.‘ t,k.DellVta reries tjs’’ to," tv be mg inane as made ao ordeyed, .from 'time'to tirne, as the work progprogime 'to tim'e, resses land .apd'.as as funds beconjeyavail^ble. become ’ available. .Bidters.niay bid on each, item .separately. 'or on any’'one item, 'ignoring such -'items ’’ad h'e does not* caref to bid br,"".,' 11’__ 1 •? -•.'-..Olhei Dvw»vii.'v*u ~...‘— ~ Board of Educatibii reserves the right to -any . . reject "Smis.-'CkLL ’jr, or all bids. ; '-J-s ' ' I J.! G. STEARI^EY, Clerk Board of Education. , Administration Building, 400 North Walnut Avenge, 1 .Oklahoma City, Oklahoma.

It was moved by Mr. Knight and seconded by Mr. McKown that the bids received ! in' response to this advertisement be opened and referred to Mr. M. B. Baldwin,^ Architect, and Mr. Jno. Jno W. Prigmore, Auditor, for tabulation and report back ; to the Board at once, Motion carried and the bids were opened and referred to' the Architect and Auditor The following report was submitted by the Clerk-Business Manager!

June 5, 1939

Board of Education Oklahoma City, Oklahoma

Gentlemen! The following matters are presented for your consideration: 1A. Bills for Month of May - Claims have' been filed for a list of bills amounting to $20,64-9*32> a copy of the list of bills was mailed to each Board member Saturday, June 3, 1939, as follows!

Bids Opened and Referrei to Architec and Auditor for Tabulation and Report Report of Clerk-Business Mgr.

MEm.NG.X>£JW^ Report of ClerkBusiness Manager Bills Recommended for Payment

AMOUNT

1933-1939 GENERAL FUND Repairs to Truck Vocational Supplies - Central Mat11 for Reps, to Bldgs. & Gen. Eqpt. Supplies - Clerk's Office School Sups. & Mat’l. for Eqpt. Reps. Custodians! Supplies, Mat’l for Reps, to Bldgs. 05 Equipment American Electric Ignition Co.Mat'l for Reps. to‘ trucks and for Upkeep of Grounds Supplies - Elementary Department American Seating Co. Supplies - Art Dept. - Jackson American Lead Pencil Co. A & B Spring Mfg. Co. A & E Equipment Co. Acme Plate & Window Glass Co. Adams Engr. & Blue Ptg. Co. Air Reduction Sales Co. Alexander Drug Co.

Mo 2.35 3.23 2.39 112.23 59.69

16.4-3 31.50 1.00

0. E. Burwell Sanitation 30.00 Baker Hanna & Blake Co. School Supplies ‘ 4-. 30 Diplomas - ON BID Baggett Engraving Co. 1,615.05 D. A. Baugus Rental of Lowell School Ground, Jay 12.00 Garage Rental for Month of May , Jerome Bernstein 30.00 E. S.Billington Lumber Co. Supplies - Art Dept. - Jackson 4-. 93 Bolender Brick & Material Co. Material for Repairs to Buildings 11.76 Reps. & Rental of sewing mechs.-Northeast 10.30 Brady Sewing -Machine Co. Supplies - Superintendents Office 4-. 50 Branham’s Inc. Mat’l for Upkeep of Trucks Brittain Brothers 2.76 John A. Brown Co. School Supplies & Reps, to Sewing Mechs. 9.77 Bureau of Educational Research Supplies - Curriculum Department 32.56 Supplies - Clerk’s Office Burroughs Adding Machine Co. 1.90 School Apparatus & Supplies Camera Shoppe 92.75 Carpenter Paper Co. Custodians' Sups. & School Sups. 25.34Homemaking Sups - Jackson, April & May Capitol Hill Grocery #5 35.95 Mat’l for Reps, to Bldgs. & Eqpt. 17.34Chaffin & Chaffin Lbr. Co. Piano Tuning 4-. 50 Cheatham’s Piano Co. Chubb Printing Company Supplies - Clerk's Office 13.00 Water Service, Britton Schools, May City of Britton 21.65 Rental, Auditorium, Primary Classes City of Britton ^0.00 Clark Safe & Locke Co. Repairs to Equipment 4-. 50 Colonial Costume Shop Supplies - Phys. Education Dept. 1.00 Cook Supply Company Material for Reps, to Bldgs. 2.65 Crane Company Material for Reps, to Bldgs. & Eqpt. M.72 Material for Reps, to Eqpt. Crane Puller Co. 3.10 Creative Educational Society School Supplies - Whittier & Le® 3.65

Dolese Bros. Co. John C. Dolph Co. Bill Doyle Office Supplies Dryer, Clark & Dryer

Advertisements-Electlon Proc. & for Bids I98.OO Mat’l for Addns. & Bettmts. to Bldgs. Furniture & Fixtures 70.53 Mat’l for Reps, to Bldgs. 6.00 Mat’l for Reps, to Eqpt. 2.20 Office Supplies 12.50 Custodians' Supplies 3«$5

Edinboro Educational Press Gaylord. Bros. Inc. General Elec. Supply Corp. General Paint Corporation H. C. Genung P. E. C. Guertler

Supplies - Superintendent's office Library Supplies Mat’l. for Reps, to Equipment Supplies - Physical Edu. Dept. Storage Expense, Month of May, 1939 Reps, to Office Machines

A. D. Hager Grocery Co.

Homemaking Supplies, Webster & Northeast for months Feb.,March, April and May 113.34Homemaking Sups.Foster, April & May 10.57 Mat’l for Reps, to Furn. & Fixtures 24-.00 Ballots & Sups.-Levy Election-ON BID 79.20 Storage Expense, Month of May, 1939 25.00 Mat’l for Reps, to Eqpt. . 1.36 Supplies - Visual Ed. Dept. Webster 4-.5O Custodians' Sups. & Mat’l for Repairs to Buildings 98.72 School Apparatus-Jackson Art Dept. 50.00 Mat’l for Reps, to Equipment 10.20 Supplies - Physical Education Dept. I.69 Mat'1.for Reps, to Bldg.ft Furn-0N BID 101.21

Daily Law Journal - Record Davidson & Case Lumber Co.

E. L. Harbison Harbour-Longmire Co. Harlow Publishing Corp. Cleve Harrell Helwig Company J. E. High A. G. Hoge Hardware Co. Hoover Brothers, Inc. Hunzicker Brothers Hygrade School Supply Co. The Oran Huston Lbr. Co.

Standby Water ConnectionValley Brook Supplies - Webster Music Dept. Homemaking Sups. Classen, Hard.lng & Taft for month of May, 1939

Indian Territory Illuminating Oil Co. Janette's Sheet Music Shop Kamp Bros. Grocery

1.50 96.30 2.62 12.50 50.00 1.00

5.00 23.99 50.11

1938-1939 GENERAL FUND (Continued) Mat' 1 for Reps, to Phys. Edu. Eqpt. Karqhmer Pipe & Supply Co. H. E. Ketcham Lbr. Co;. Mat' 1 for Reps, to Bldgs.,Furn.& Fixts Supplies - Voc. Edu. Dept. - ON BID Kiowa Lumber Co. J. B. Klein Iron & Fdry. Co. Mat'l for Addns.ft Bettmts. to Bldgs. Leech & Company Custodians' Sups. & Mat'l.. for Reps. to Bldg., Letts Box & Mfg. Co. Custodians'. Supplies Library of Congress Library Supplies Mat'l. for Reps, to Equipment Loeffler-Greene Supply Co.

The National Mfg. Co. Newson and Company North Side Printing Co. F. E. Northway, Inc.

Mat'l for Reps, to Phy. Edu. Eqpt.. Supplies - Superintendent.'s Of f ice Ptg. Sup. Commencement-Northeast Mat'l. for Maintenance .of Trucks

Fred O'Connor Co. 0. K. Stamp & Seal Co. Oklahoma City Hardware Co. Oklahoma City Water Dept. Oklahoma City Water Dept. Oklahoma Gas & Electric Co. Oklahoma Natural Gas Co. Oklahoma Natural Gas Co. Oklahoma Photo Supply Co. The Oklahoma Sash & Door Co. O'Neal Typewriter Exchange The Osage News Company Ozarka Water Co. The Oklahoma Pub. Co. Peerless-Oklahoma Co. Peery Service Station W. J. Pettee & Co.

Library Books - Harding . 4-5.00 Supplies - Clerk's Office 3.30 Custodians' Supplies 92.0.5 Water Service, Majority Schools,April 1,032.87 Water Service, Majority Schools,May 1,258.21 Light & Power, Month of May, 1939 2,107.06 Gas Service, Month of April, 1939 4,022.61 Gas Service, Month of May, 1939 1,111.68 Supplies - Superintendent's Office . 65.11 Mat'l for Reps, to Furn.A Fixtures 25*00 Typewriter Repairs I3.OO Books - Central High & Kdgt.Dept-ON BID 747.66 Custodians' Supplies 13.OO Library Supplies 15.00 Mat'l for Reps, to Bldgs. 21.07 Gasoline for Trucks, May, 1939 ■ 98.68 Mat'l for Reps, to Bldgs. & Eqpt. & Custodians' Supplies 89.30 Mat'l for Maintenance of. Trucks 4.60 Mat'l for Reps, to Buildings & Custodians’ Supplies 68.80 School Supplies 1.50 Supplies - Superintendent's Office 1.50 Refills for Fire Extinguishers 3*20 Mat'l for Reps, to Bldgs. 85.31 Custodians' Supplies 19.40 Typewriter Repairs 4.05

Severin Tire & Supply Co. Sharp Auto Supply Co. The Sherwin-Williams Co.

Mat'l for Maintenance of Trucks Mat'l for Maintenance of Trucks Mat'l for Reps, to Bldgs. & Phy. Edu. Eqpt. & Voc. Edu. Supplies Smith Standard Parts Co. Mat'l. for Upkeep of Trucks L. C. Smith & Corona•Typewriter Typewriter Repairs ■ Smythe & Smythe Stationery Southwestern Bell Telephone Co. Telephone Service, Britton Schools, .April and May Southwestern Bell Telephone Co. Service on "3" & "7” Telephone,May Southwestern Bell Telephone Co. Telephone Service, April Standard Engraving.Co. . Supplies - Commencement - Northeast Standard Roofing & Mat'l.Co. Mat'l for Reps, to Bldgs.& Phy.Edu.Eqpt. Stanford University.Press. Supplies - Guidance Dept. J. G. Stearley, Clerk Reimbursement, Petty Cash, May Town of Nichols Hills . Water.Service, Univ.Hts. & Nichols Hills Schools, April Town of Nichols Hills Water Service, Univ.Hts. &, Nichols Hills Schools, May C. W. Turner Premium,Renewal Insurance Chevrolet Truck

Report of ClerkBusiness Manager

25.75 Bills 1.00 ’ Recommended 9.45 < for Payment 9.80 ,

Mat'l. for Maintenance of Trucks 6.00 : For Setting & Sharpening Saws-Vocational 34.00 i Magazine Subscription - Curriculum Dept. 2.00 ; Supplies - Vocational Education Dept. 3.91 ; Custodians' Sups. & Mat'l for Reps, to Eqpt. 134.13 ; Midland Chemical Laboratories Custodians' Supplies - ON BID 238.86 1 Midvale Industrial Chemical Corp. Mat'l for Reps, to Eqpt. 24.50 ! Supplies - Levy Election . Chas. E. Morrison Company 74.50 s Motor Truck Sales, Inc. Mat'l. for Maintenance of Trucks 10.17 Homemk. Sups.Univ.Hts..,April & May Mullins Food Store 13.^0 ' Rental, Commencement, Central & Classen JOO.OO Municipal Auditorium Mat'l for Reps, to Bldgs. Murphy & Perkins 48.80 !

Reliable Tent & Awning Co. Rembrandt Studio E. B. Reynolds Rice Machinery Co. Richards & Conover Hdwe. Co. Royal Typewriter Co., Inc.

; j > * =

Magnolia Petroleum Co. W. C. Mann The Mathematics Teacher Joe Maddox Conoco Service Mideke Supply Co.

Phillips Petroleum Co. Pittsburgh Plate Glass Co.

AMOUNT 18.52 48.13 90.84 70.13

26.25 > 1.62 11.50 ■ 47.69 •

;

; \

; . ; J

: \

| ;

■ i ;

5.47 14.19 i

! 65.10 ; 1.00 ! 30.00 55.28 i i 53.81 ; 416.81 i 341.00 3.16 46.44 96.67 142.71 ' 31.23 ! j 34.24 ! ! 10.75 !

‘ ................................................ . .

Report of ClerkBusiness Manager Bills Recommended for Payment

. MEETING OF JUNE 5, 1939 (Continued)

1938-1939 GENERAL FUND (Continued) Underwood Elliott Fisher Co. Typewriter Repairs United Plate & Window Glass Co. Custodians’ Sup. & Mat’l-. for Reps, to Bldgs. - ON BID

Visual Education Dept.,Norman School Supplies Homek.Sup.,Cap.Hill Jr. for months West Side Grocery Feb..March,April, & May Western Bank & Office Supply Ptg. & Office Supplies & Reps, to Mimeographs ■ Western Newspaper Union Supplies - Superintendent’s Office Fred Wolferman, Inc. Homek.Sup,Central,Franklin, & Vocational Edu.Dept., April & May World Book Co. Supplies - Curriculum Dept. Wigger’s Inc. Supplies - Handwriting Dept.

i 1938-1939 SEPARATE -FUND | Air Reduction Sales Co. Mat'l for Reps, to Playgr. Eqpt. Baggett Engraving Co. Diplomas The Black Dispatch Pub. Co. Printing, Commencement, Douglass John A. Brown Co. Mat’l. for Reps, to School Apparatus Gibbs & Company Repairs to Voc. Edu. Eqpt. Hunzicker Brothers Mat’l for Reps, to Eqpt. Mideke Supply Co. Mat'l for Reps, to Eqpt. Oklahoma City Hdwe. Co. Mat’l for Reps, to Bldgs. Oklahoma City Water Dept. Water Service, Separate Schools,April Oklahoma City Water Dept. Water Service, Separate Schools, May Oklahoma Gas & Electric Co. Light & Power, Separate Schools, May Oklahoma Natural Gas Co. Gas Service, Separate Schools, April Oklahoma Natural Gas Co. Gas Service, Separate Schools, May W. J. Pettee & Co. Mat’l. for Reps, to Voc.Edu. Eqpt. Southwestern Bell Telephone Co. Telephone Service ”2" phones, April Southwestern Bell Telephone Co. Telephone Service, ”3" & "7" phones, May Wilson Grocery Homemaking Sups. Douglas-s & Wheatley, May, 1939 General Elec. Supply Corp. Mat’l for Reps, to Htg.- Eqpt.

AMOUNT $ 17.28

226.25

26.50 38.67

17M0

46.16 37.18 75.00

AMOUNT $ 9.90 79.5^ 15.00 5.97 6.98 4.10 6.69 4.70 107.28 101.64 169.95 427.05 75-.60 18.45 21.75

38.75

41.50 3.5^

1938-1939 BUILDING FUND - BRITTON GRADE AMOUNT Bolender Brick & Material Co. Brick for W.P.A.Project,Britton-ON BID $525.00 Dolese Bros. Co. Sand for W.P.A, Project, Britton 16.25 Long Bell Lbr. Co. Mat’l.for W.P.A.Project, Britton 74.45 Midwest Steel Co. Steel for W.P.A.Project,Britton,ON BID 489.00 Midwest Steel Co. Mat’l for W.P.A.Project,Britton 39’.60NOKOL Automatic Heating Co. Plbg.Mat'1.W.P.A.Project,Britton 3*00 j The. Okla. Sash & Door Co. Windows, for W.P.A.Project-,Britton-ON BID765.OO

\1937-1938 SEPARATE FUND iCliff Myers

Britton W.P.A. Services

AMOUNT

Balance due on Court Costs, Case #93387, Board of Edu.Vs.Jim Williams,et al, Orchard Paik Real Estate $ 5.20

IB .Britton W. P. A. Project - In conformity with the approved application .on this project wherein the Board of Education furnishes all skilled labor and material and, under contract with the architect, pays 2$ for '. supervision of this building, ■ claims-in the amount of $833.73, covering .fees of Architect for Supervision, and services of•Carpent er, and .Bricklayer, have been filed as follows! 1938-1939 BUILDING FUND C. F. Drury, Architect J. T. Casey John Erickson B. C. Kenyon

L. A. Welch

A. E. Tarver

BRITTON GRADE AMOUNT Fees for Supervision, On Contract, WPA Project $168.22 Services, Bricklayer,WPA Project Britton, 119i hrs. @ $1.50-hr. 179.25 Services, Carpenter,WPA-Project, Britton, 38i hrs. @ $1.25 hr. 48.13 Services, Bricklayer,WPA Project, Britton . 126 hrs © $1.62§- hr. (Foreman) 204.75 Services, Bricklayer,WPA Project, Britton 123i hrs. @ $1.50 hr. I85.25 Services, Carpenter,WPA Project, Britton 38| hrs. @ $1.25 hr. 48>13

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MEETING OF.. JUNE F. 1939 (Continued)

"We hereby recommend to the Board of Education, acceptance of the above work as being satisfactorily completed this 31st day of May, 1939 Layton and Forsyth, Architects, By (Signed) George Forsyth II"

Report of ClerkBusiness Manager

Acceptance Irving School Addition Recommended

List of Exceptions: Item No. i i

.1: 2: £

7: 3:

Monetary _ Value 20.00 Reset, all Blackboards $ Repair Terrazzo floor, 21 sq. ft. @ . 50 per sq. ft. 10.50 Repair Terrazzo base, 4-5 sq. ft. @ . 50 per sq. ft. 22.50 Replace light globe in 1st. floor hall 2.00 Correct paint, sliding bulletin boards 2.00 Temperature Controls omitted (1-3" valve & 2 thermostats) 4-00.00 Miscellaneous corrective plumbing and testing 50.00 1 Bronze Tablet not erected 45.00 $ 502.00

Description

We recommend that, the Board of Education accept this project as having been completed May 31, 1939, in conformity with the Public Works Administration agreements, but that the Board with-hold payment from the. general contractor the amount of $502.00 in addition to the regular 10$ of his contract until all the corrective work as listed has been completed in strict accordance with plans and specifications.

Respectfully submitted, (Signed) J. G. Stearley, Clerk-Business Manager

»*

It was moved by Mr. Edwards and seconded by Mr. Turner that Items 1A, IB, 1C, ID and IE, of the foregoing report be approved by the Board and the ClerkBusiness Manager instructed to issue warrants in payment of the claims as recommended. Upon roll call the motion carried, all members present voting "Aye" except Mr Knight who stated that he voted "Aye" on all claims which were according to law except those for materials and labor not produced by union labor, where union labor can be secured, and on such claims he voted "No."

Items Nos. 1A, IB, 1C, ID and IE Approved

Item No. 2 Approved

Item No. 2 of the report of the Clerk-Business Manager was approved arid the payroll report received and ordered filed.

Item No. 3 Approved

Item No. 3 °f the report of the Clerk-Business Manager was taken up for consideration and it was moved by Mr. Richardson and seconded by Mr; Knight that the recommendation of the Clerk-Business Manager be approved by the Board and that the addition.to the Irving School building be accepted as having been completed May 31, 1939, in conformity with Public Works Administration agree- | ments, but that the Board withhold paymerit to Tahkersley Construction Company,! Contractors, in the amount of $502.00 in addition to the regular 10$ of the I total costs, until all corrective work as listed under exceptions has been j completed in strict conformity with plans and specifications. The motion carried, all members present voting "Aye" except Mr. Edwards, who voted "No."

i i

Claims on Project 124-2-F Presented

The following claims were presented for the Board’s approval and recommended for payment by the Clerk-Business Manager and Auditor^ the work on the contract for the addition to Irving School building having been duly approved by the Board’s Building Inspector*

Tankersley Construction Company % Layton and Forsyth, Architects Walter Gray, Attorney

Estimate No. 6 Addition to Irving School

Fees for Supervision 2$ of $2,7*4.62

54. 39

Fee for Services in connection with Contract No. 1, Addition to Irving School, P. W. A. Project Okla. No. 124-2-F 1$ of Grant as authorized by Federal Government

To be paid out of P. W. A. Construction Fund .... Total

Claims Approved

$2,74-4-.62

14-0.00

$2,939.51

It was moved by Mr. Knight and seconded by Mr. McKown that the above listed claims, totaling $2,939*51, covering P. W. A. Project No. Okla. 124-2-F, be approved by the Board and the Clerk-Business Manager instructed to issue

checks out of the P. W. A-. Construction Fund in payment of same as recommended. Upon roll call the motion carried unanimously.

Report of the May 31, 1939, of the report ances on hand

Treasurer for the period beginning May 19, 1939, and ending was presented by the Clerk-Business Manager who read that part showing receipts and disbursements and the following cash balat the close of the month of Mays

General Fund Separate School Fund Building Fund State Primary Aid Fund Sinking Fund Sinking' Fund District #75

Report of Treasurer

$57^,995.47 21.900.94 12.900.94 , 3,995.33 406,917.72 207.72

It was moved by Mr. Turner and seconded by Mr. McKown that the report of the Treasurer be received and referred to the Auditor to checks Motion carried. In reply to a question by Mr. Richardson as to-the status of warrants issued ; by the Treasurer as not payable, and whether the Board would pay the interest; the Clerk-Business Manager advised that all warrants issued by the Treasurer as non-payable bear interest from the date of registration up to thirty days after date of call. Mr. McKown suggested that the Treasurer be requested to state on his monthly report the amount of interest bearing warrants outstanding and not called for payment. A letter was- read from Mr. W. Fred Heisler, Director, School of Technical Training, A. & M. College, announcing that A. & M. College would conduct its 9th annual Short Course for school custodians and engineers, and requesting the services of some of the Board’s employees on the teaching force. A letter from Mr. 0. M. Schlosser, Supt. of Buildings and Grounds,accompanied Mr. Heisler’s communication, recommending that permission to attend be given those of the Board’s employees who wished to take advantage of the Course at Stillwater, without loss of pay. Action- on this request was deferred pending recommendation of the Clerk-Business Manager.

Received and Ordered Checked by Auditor

Action on Short Cours at A. & M. ; Deferred | !

! i 1

The Clerk-Business Manager presented an invitation to the members of the 1 Members Board to be present at a meeting of City Councilmen, County Commissioners ■ Invited to and Relief Organizations, to be held at twelve o’clock, noon, at the Y. W. C. Confer with A., Tuesday, June 6th, to consider the unemployment situation. \ City and County Bds. A request was presented from patrons of Linwood and Sequoyah Schools for a - Request for three room school to be provided for children who have a great distance to ) New School go to reach their respective schools. It was moved ty Mr, Knight and second- Received ed by Mr. McKown that this request be received and ordered filed and given I and Filed attention when new buildings are considered. Motion carried unanimously. I

A letter was read from Rev. Clarence Caln, Pastor of the 3^11 Street Baptist j Putnam Hts. Church, requesting permission to use the auditorium of the Putman Heights School School for the next seven weeks, during the construction of a Sunday School Granted Annex on the church building site, and stating that the Church would pay the 1 Church custodian and all other Incidental expenses. It was moved by Mr. Robinson? and seconded by Mr. Knight that the request be granted at the actual cost to the Board for custodian service and utilities. Motion carried.

The Clerk-Business Manager submitted the followings % To the Board of Education:

Report of ■ Clerk-Business Mgr. ,

The following recommendations, which have been previously passed) upon by the Board of Education sitting as a Committee of the Whole, are now j Election of submitted for your formal approval; j Employees That the persons listed below be elected subject to the action of the Excise Board and the approval- of the Board after July 1, 1939* CLERICAL EMPLOYEES

Mrs. Flora W. Penney Mildred Hover Edna Brown Mrs. Blanche Baker

Mrs. Eloise Meyer Mrs. Mabel Briscoe King Caroline Hooper $65.00 Mrs. Katherine Saner

MEETING OF JUNE 5Âť 1939 (Continued)

STORE ROOM CUSTODIANS

E. H. Yount

0. D. Marshall CAFETERIA AND SCHOOL ACTIVITY AUDITOR

J. M. Gayle Transportation W. J. Bryan School

E. M. Barnes

Respectfully submitted,

| i

Signed: J. G. Stearley Clerk-Business Manager

It was moved by Mr. Knight and seconded by Mr. Robinson that the recommendation be concurred in. Discussion followed regarding the employment of Mr. J. M. Gayle as Cafeteria and Activity Auditor, Mr. Rice making the statement that he had no objection to Mr. Gayle personally but believed that action should be deferred for further consideration. Mr. McKown moved as a substitute that the recommendation of the Clerk-Business Manager be approved and employees elected with the exception of Mr. J. M. Gayle, Cafeteria and Activity Auditor. Mr. Rice seconded the motion which carried upon roll call, all members present voting "Aye" except Mr. Knight and Mr. Richardson, who voted "No."

Employees Elected with the Exception of Gayle

Request to Sponsor NYA Center to Clerk-Bus. Mgr. and Attorney

I ! | j I j |

A committee composed of patrons of Riverside School and Mr. A. B. Millby, Chairman of the Democratic Council, appeared before the Board in the interest of securing the assistance of the Board in sponsoring a Project for the establishment of a National Youth Center to be located south of Reno Avenue and north of the River, and between the Santa Fe Railway and Western Avenue, for the purpose of providing vocational training for unemployed youths. Mr. Millby stated that the City would furnish a site and the building would cost between $5>000.00 and $6,000.00, the N. Y. A. to furnish 25$ of the material and all labor required and the balance to be furnished by the sponsor. It was also requested that a member of the Board of Education be appoihted to confer with the committee. Mr. Knight stated that he believed this to be a meritorious proposition and moved that the matter be referred to the ClerkBusiness Manager and the Attorney to report back as to whether the Board can legally or financially undertake this sponsorship. Motion carried unanimous- ' ly and the President appointed Mr. Robonson to work with the committee. I

Request for Playground and Fence for Riverside School to Supt. and ClerkBus. Mgr.

Mrs. Carrie McKee, one of the members of th- Committee appearing before the Board with reference to the N. Y. A. Center, addressed the Board, stating that she wished again to remind the Board of a promise made by the former Board of Education to provide additional playground and a fence for the Riverside School. The President stated that this Board was not bound by promises of a former Board but would take the matter up at the proper time. It was moved by Mr. Richardson and seconded by Mr. Rice that the matter be referred to Superintendent Reiff and the Clerk-Business Manager to study and give the necessary information to the Board for their guidance when they go into a building program. Motion carried.

Report of Supt.

The Superintendent submitted the following recommendation: To the Board of Education:

Boundaries

June 5, 1939

It is recommended that the school district boundaries of Hawthorne, Linwood, Mark Twain and Rockwood Schools be changed to the following: HAWTHORNE SCHOOL district shall be bounded by a line beginning at the intersection of May Ave. and the alley between NW 13 and 19 Sts., running east on the alley to Villa Ave., north to NW 21 St., east to Cross Ave., north to NW 22 St., east to Barnes Ave., south to NW 21 St., east to Pennsylvania Ave., south to NW 16 St,, east to Virginia Ave., south to NW 11 St., west to Barnes Ave., south to the old Rock Island Railroad, west along the railroad to May Ave., thence north to the alley between NW 13 and 19 Sts., the point of beginning.

i ' I | | ! | ; i

, _ MEETING OF JUNE 5, . 1939^J^xmÂąJ.nueA),

LINWOOD SCHOOL district shall be bounded by a line beginning at the intersection .of Grand Blvd, and NW 29 -St., running east on NW 29 St. to Independence Ave. , south to NW 23 St., east to Land Ave., south to NW 22 St., east to Drexel Ave., south to N. Place, east to Brookline Ave., south to alley between NW 13 and 19 Sts., east to May Ave., south to old Rock Island Railroad, west to Grand Blvd. , south to NW 4 St., west to Portland Ave., north to NW 23 St., east to Grand Blvd, and north to place of beginning.

i Boundaries

MARK TWAIN SCHOOL.district shall be bounded by a line beginning at the intersection of May Ave. and the old Rock Island Railroad, running southeast along the railroad to Barnes Ave., south to the river, following the river west and south to the intersection of Independence Ave., north to old Rock Island Railroad, thence east to place of beginning. ROCKWOOD SCHOOL district shall be bounded by a line beginning at the intersection of Goff Ave. and SW 29 St., running north on Goff Ave. one-half mile to Reding St., thence west to Portland Ave., thence north along the river to Hickory Ave., west on Hickory Ave. three-blocks, thence north to Maple St., east on Maple St. to the river, thence following the river east to the alley west of Agnew Ave., south on the alley to the Frisco tracks, southwest along the tracks to May Ave., south to SW 29 St. and thence west to Goff Ave., the place of beginning.

The following teachers are recommended to fill vacancies on the summer school staff: CLASSEN: Mary F. Lawson, Martha Denny, Helen West, Henrietta Von Tungeln, Claude Shinn I CENTRAL: Charles Moore !CAPITOL HILL: C. J. Davis (Music asst.) iBRITTON: Emery Lewis I These teachers have been approved by the principals in charge and Miss McNeese. Respectfully submitted,

i ; ; j ,

[

| [ [ ! !

Additional Summer School Teachers

C. K. REIFF, Superintendent The Superintendent stated that the recommendations on the school district boundaries had been approved as part of the survey by Dr. Bender and Mr. J. L. Powers. It was moved by Mr. McKown and seconded by Mr. Rice that the Board approve the school district boundary changes recommended by the Superintendent. Motion carried unanimously.

[ Boundaries Approved

Tabulations of bids opened in the meeting of May 31, 1939, were presented by the Clerk-Business- Manager.

Tabulation of Bids Considered

Mr. Richardson asked if it would be possible to postpone the purchase of materials and use the money to pay salaries. The Clerk-Business Manager explained that the purchase of these supplies and materials was necessary at this time so that repairs could be made during the summer in order to have I the buildings ready for use when school opens in September.

Purchases Necessary at This Time

I Tabulation of lumber and hardware bids were taken up for consideration and i upon motion of Mr. Knight, -seconded by Mr. Rice, action was deferred.on the j purchase of the lumber.

Action on Lumber Deferred

1 It was moved by Mr. Knight and seconded by > ing materials, hardware cloth and hardware with bids and specifications, in the total tabulations for lumber and hardware, these 'submitted, as follows: ,

Mr. Rice that contracts for roofbe awarded in strict conformity amounts indicated, as shown on the being the lowest and/or best bids

A. G. Hoge Hardware Company Davidson and Case Lumber Company Chaffin and Chaffin Oklahoma City Hardware Company Kilpatrick Bros. Lumber Company Long-Bell Lumber Company W. J. Pettee and Company

Total

$390.00 109.00 12.60 12.60 3*25 23.23 276.51 $327.24

Upon roll call the motion carried, all members present voting "Aye."

Awards on Roofing and Hardware Supplies

Awards on Custodial Supplies

Tabulations of bids foi* Custodial Supplies were taken up for consideration. It was moved by Mr. Hisel and seconded by.Mr. Turner that all blds for drain solvent be rejected and that the lowest and/or best bids as indicated on the tabulations for custodial supplies be accepted and contracts awarded in strict conformity with with bids and specifications, in total amounts as follows: Oklahoma Sanitary Supply Company $515*60 Moulder-Oldham 61.75 C. K. Holmes 19.00

Total

$596.35

Upon roll call the motion carried, all members present voting "Aye." Awards on Materials for Repairs to Heating Equipment

Tabulations of bids for materials for repairs to Heating Equipment and re! placement of the furnace in Wheatley School were considered and it was moved | by Mr. Richardson and seconded by Mr, Edwards that the lowest and/or best bids for materials for repairs to heating equipment and the furnace for Wheatley School, as indicated on the tabulations, be accepted and contracts awarded in strict conformity with bids and specifications in the total am amounts as follows: F. E. Georgia Supply Company Loeffler-Greene Company Loeffler-Greene Company (Wheatley Furnace) U. S. Supply Company Federal Supply Company Crane Company

$100.20 40.16 500*73

Total

$1,436.36

26.23 627.13 141,36

Upon roll call the motion carried, all members present voting "Aye."

Awards on Electrical Materials

Tabulations for bids for materials for repairs to Electrical Equipment were presented and attention was called to one bid which was not accompanied, by the check for 2% of the amount of the bid requested in the Board’s Invitation for bids. It was moved by Mr. Edwards and seconded by Mr. Rice that contracts for materials for repairs to electrical equipment be awarded to the lowest and/or best qualified bidders, as shown on the tabulations., in strict conformity with bids and specifications, as follows: 1

Hunzicker Bros. Electrical Company Cook Electric Company Nelson Electric Company Richards \& Conover Hardware Company

Total

$611.36 5 03 59.60 10.75 $636.94

Upon roll call the motion carried, all members present voting "Aye." Awards on Shade Cloth

Tabulations of bids for Shade Cloth for general repairs to window shades and j new shades for Irving, Britton and Walnut Grove Schools were presented and it was moved by Mr. Richardson and. seconded by Mr. Robinson that the contract i be awarded to Erwin Trappe, in the amount of $434.20, in strict conformity with bid and specifications, this being the lowest and best bid. Upon roll call the motion carried, all members present voting "Aye.",

Awards on Paint Bids

Tabulations of bids for paint for general maintenance were presented and the j Clerk-Business Manager called attention to the low bid on the 'item of 100 gallons of Outside White paint submitted by Ketcham Lumber Company by telephone after the bids were opened and it was found that this company’s original low bid was not on the manufacturer’s best grade of paint. Mr. Rice moved that all bids on paint be rejected. There was no second to this motion. It was moved by Mr. Knight and seconded by Mr. McKown that all the low bids as ini dicated on the tabulations be accepted except that of Ketcham Lumber Comi pany for 100 gallons of outside white paint. Mr. Turner moved as a substitutes that the Board accept all the low bids as indicated on. the tabulations of paint bids, with the exception of the bid of Ketcham Lumber Company for 100 gallons of outside white paint, and in lieu thereof accept the bid of Cook Paint and Varnish Company at $2.43 per gallon, for the reason that the Ketcham Lumber Company had made its bid over the telephone and not in its sealed bid, and that contracts be awarded as follows in strict conformity with bids and specifications, these being the lowest and/or best bids.

J*.

JL .1,

MEETING OF JUNE 5. 1939 (Continued)

Cook Paint and Varnish Company $416.20 Leech and Company 61.20 Pittsburgh Plate Glass Company 79. Kilpatrick Brs. Lumber Company 3.15 Long-Bell Lumber Company 21.00 29.40 Sherwin-Williams Company Davidson and Case,Hardware Company 2.40 United Plate Glass Company 152.00 Oklahoma City Hardware Company 2.64 Oran Houston Lumber Company 22.50 Warr Lumber Company 5.40 Total $£15.97 Mr. Robinson seconded the motion. Upon roll call the motion carried, all members present voting "Aye,"except Mr. Knight, Mr. McKown and Mr. Rice, who voted "No."

Tabulation of the bids for lumber for general maintenance of buildings were again taken up for consideration and it was moved by Mr. Richardson and seconded by Mr. Robinson that contracts for lumber be awarded as follows, in strict conformity with blds and specifications, as shown on the tabulation, these being the lowest and/or best bids: $1,255.06 177.60

Ketcham Lumber Company Dunn Feed and Fuel Company

Total

$1,432.66 ■ Upon roll call the motion carried, all members present voting "Aye."

Tabulations of bids for Sanitation, Fire Extinguishers and Rebinding Library Books were presented and it was moved by Mr. Hisel and seconded by Mr. Edwards that contracts be awarded in strict conformity with bids and specifications as follows, these being the lowest and best blds*

Sanitary Work

H. D. Edwards A. R. Oliver Total

Fire Extinguishers *

E. B. Reynolds Lee Wyman

Rebinding Library Books

Hertzberg Bindery

$66.00 106.00 $192.00

$260.00 .... 1.7^0 $277.50

approximately

$406.00

Upon roll call the motion carried, all members present voting "Aye." Tabulations of bids for materials for Walnut Grove School building, as pre- | pared by the Architect and the Auditor, were presented and Items Nos. 1 and j 2 for concrete were considered and the method of inspection of concrete was discussed. Mr. Rice requested in this connection that every possible precaution be taken and actual inspection and tests be made on all concrete ' used in school work and materials rejected if not found up to specifications/ This Mr. Baldwin agreed to do, and recommended that the contract for the j concrete be awarded to Dolese Bros., the low bidder, provided the concrete | is not furnished by the government in lieu of maple flooring specified under ! the terms of the W. P. A. Project, since it had been found that the maple * flooring salvaged from the old building could be used in the new building i as part of the Board of Education’s participation; and the government had been requested to furnish concrete or other material instead of the maple flooring. It was moved by Mr. Edwards and seconded by Mr. Hisel that the Board proceed to purchase the reinforcing steel mesh and the Mason Cement on the low bids, and buy the concrete later if necessary. Discussion followed as to the merits of Mason Cement as against Lime Mortar, and Mr. Edwards, with the consent of the second, withdrew his motion and moved that contracts be awarded as follows, in strict conformity with bids and specifications, these being the lowest and best bids and the recommendation of the architect:

Tabulations of Bids for Materials for Walnut Grove

For Concrete, providing the government does not furnish it:

Contract for Concrete to Dolese

Dolese Bros.

Approximately 75 yds. premixed 2500# concrete © $5.25 Approximately 4o yds. premixed 2500# concrete waterproofed with 10# hydrated lime per sack of cement @ $5.50

$393.75

220.00 I

MEETING OF JUNE 5_. 1939 (Continued)

Contract for Steel Midwest Steel Co.

Midwest Steel Company All reinforcing Steel as specified

Approximately 3500 sq. ft. C-C-10-10 mesh in 5 x 12 sheets @ .016

$56.00

Mr. Knight, seconded the motion which carried unanimously upon roll call, (Mr. Hisel was absent) all members present voting "Aye." Due and Proper Inspection Demanded

Adj ournraent

It was moved by Mr Richardson and seconded by Mr, Rice that the Board of Education demand that proper and due inspection be made on all present and future construction projects. Motion carried unanimously. Mr. Edwards moved that the Board adjourn until. Tuesady, June 6, at two oâ€™clock P. M. Mr. Robonson seconded the motion which was declared to have carried. ,/

THEREUPON THE BOARD ADJOURNED.

President

Approved the ___ day of

.1939

MEEmG-jgE uniNE 6,-ia3a

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN ADJOURNED SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, TUESDAY, JUNE 6, 1939, AT TWO O’CLOCK P. M. PRESENT:

Roy J..Turner,.Vice-President J. G. Stearley, Clerk

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson

ABSENT:

Earl W. Miller, President

Other officials present: Supt. C. K. Reiff and Jno. W. Prigmore, Auditor. Absent: W. A. Lybrand, Attorney

Tabulations of bids for materials for repairs to plumbing equipment were presented and it was moved by Mr. Edwards and seconded by Mr. Rice that the lowest and/or best bids as indicated on the tabulations be accepted’’and contracts be awarded in strict conformity with blds and specifications as. follows. Baker Concrete Pipe Company Crane Company Federal Supply Company F. E. Georgia Supply Company Loeffler-Greene Supply Company Mideke Supply Company Peerless-Oklahoma Company U. S. Supply Company

$525.is 1,164.26 1.26 713.62 1,537.68 3.56 17.3^ _____124Z 3,976.87

j i ! s i

Bids for Materials for Repairs to Plumbing Equipment

i Contracts : Awarded

Upon roll call the motion carried all members present voting "Aye." The question of opening the summer playgrounds was brought up by Mr. Knight, j who stated that he had received numerous calls regarding this matter partic- i ularly the Bath School playgrounds, which patrons had requested permission to handle and were ready to finance; that he was of the opinion that a minimum organization might be set up with one competent supervisor for each ! playground and volunteers accepted from mothers and patrons if necessary. The Chairman stated that he did not believe this plan would be workable. Mr. Knight stated that he believed it might and suggested that operations be permitted during the remainder of the month of June and if possible assure * the supervisor of employment in July and August as he believed a number of 'i competent persons would be willing to work for nothing for two or three i weeks if assured of employment during July and August. Mr. Knight then I moved, in order-to expedite the matter, that it be referred to the Superin- i tendent and that he be given the authority to delegate any one of his staff, ! if he chooses to, to contact Mrs. Lindsay of the Playground Federation and Mrs. Armour of the P. T. A., to see if a reasonable program could be worked out along the lines suggested, or any other plan they might agree upon. Superintendent Reiff called attention to the fact that the Board had already | authorized the opening of the Bath playground and Mr. Knight replied that I his motion would take care of the others if the plan outlined was found to be practical. Mr. Robinson then seconded Mr. Knight’s motion, which carried unanimously.

Mr. Edwards moved that the Board recess and go into executive session. Robinson seconded the motion which was declared to have carried.

THEREUPON THE BOARD RECESSED.

Mr.

Summer Playgrounds Referred to Superintendent

Recess

MEETING„O£JUNE 6, „„1939 ICo ntinued) Board ReconUpon reconvening in regular session Mr. Miller was present, Mr. Turner convenes tinuing as Chairman. Mr. Miller Present The following report was submitted by the Superintendent:

June 6, 1939

Report of Supt.

To the Board of Education: j 1. The following recommendations which have been previously passed upon by i the Board of Education sitting as a committee of the whole are now submitted j for your formal approval:

That the teachers listed below be elected members of the instructional staff of the Oklahoma City Separate Schools, subject to the action of the Excise Board and to assignment and approval of the Board of Education after July 1, 1939--

Election of Separate School Teachers

PRINCIPALS Rogers, Charles 0., Douglass Hobbs, Edna, Orchard Park Jones, James,Dunbar McCane, W. H., Choctaw Salone, A. M. Sandtown Sneed, W. G., Inman Page

TEACHERS Abby, Olivia Abner, Electra Alexanderj Eloise Allen, Ruth Beasley, Henrietta Berry, Henry A. Bowen, Ladye Brazelton, Victoria Breauz, Zelia Britton, Beulah Brown, Aileen Brown, Beatrice Brown, Gladys Brown, Mabel Evans Brown, Sammie D. Bruce, Elizabeth Burch, Irving B. Butler, Henry Byrd, Earl U. Cottrell, Queenye Dabney, Margaret Davis, Nattie P. Dawson, Cecil Douglas, Bertha Ealey, Mamie Edwards, Carrie Lee Faine, Levarn Fleming, Katherine Gear, A. Jeanette Gear, Harlish Greene, Della B. Greer, Lola B. Grinstead, Kate Harper, Geneva Harper, Zelma Harris, Louise Harris, Salome Harris, Sherman Haws, Doxie Haynes, Alberta Haywood, Susie Hendricks, Henry J. Hendrix, Vernita Horn, Hazel Irving, Rhoda Jackson, Anna Cohee Jackson, Dorotha Jackson, Irene

Jeltz, Wyatt Johnson, D. Hyder , Johnson, Virgie Johnson, Wm. Jones, Emma Lee Jones, Leah Jones, Pearl B. Jordan, Ida M. Josephs, Ruth King, Kermit King, Ruby Lawson, Luella Lay, William Levison, Vincent‘ . Lewis, Ruth S. Littlepage, Aner Lovejoy, Leila Lyday, Marie Mann, Florida Mayberry, Lucille McCann, Cleo McCurtis, Mary McFall, Clara J. McFarland, Lamonla McGee, Lucius McMahon, Nannette Lucile Milton, Vida Lois Moon, Ietta Moore, Annie E. Moore, Ever Mae Moore, Willie Nelson, Vestora Palmer, Leona Palmore, Grace Perkins, Grace Perry, William E. Pierro, Lowell Prater, Pearl Ragland,.Buszeder Randolph, Allie Randolph, Maggie Randolph, Maxine Rhea, Evelyn Ricks, Garvice Robinson, Ivy Robinson, L. Marie Sanders, Sidney Server, Clifton Sharp, Aretha Sharp, Hillard Sherman, Elva Lois Stephens, Freddie Mae Taylor, Bennie E. Tease, L. A. Temple, Odessa Thomas, J. S; Thomasson, Winnie

I i

MEETING OF JUNE 6, 1939 (Continued)

Thompson, Lucile Tillry, Lola C. Tompkins, Consuelo Walker, Elizabeth Walker, Ounie Waters, Francis Watkins, Bert Watson, Natalie Wiley, Lea Williams, Adelaide Williams, Geraldine Williams, Julia Skelton Williams, Louis

Williams, Mattie Jane Williams, Myrtle Winslett, Lucy - Supervisor Wilson, Thelma Wisener, David A, York, Malinda Young, Jewel Younger, Blanche

Election of ;Separate I School j Teachers

Reserve and Advisory Teachers Debnam, I. R. Jacobson, Harriet

2. That Elaine Bethel Jackson be granted a leave of absence to study.

Leave of Absence

3. That the following teachers be recommended for deferred election pending the need of their services in the school system:

Deferred Election

Paul Evans, Joanna Reynolds, Iola Reynolds, Camille Rhone, Laura Cato, Bernice Day, Stephen Parker, Haywood Jackson, Raymond Rucker, Maeola Britton, Ezell W. Perry, George Waterford.

That the State Department of Public Welfare be allowed to use one room in Page School one day each week for social service work.

Use of Room in Page School '

That the approval of the following books for the coming year is hereby approved: '"Chemistry Laboratory Manual and Workbook", College Entrance Book Company and the "Syllabus in Biology", Bonney.

i Approval of \ Books

6. That Miss Pearl Scales, director of elementary grades, be given permission to spend a portion of her vacation teaching in the University of Oklahoma, as per her request.

Permission ; to Director s of Grades tc i Teach

7. That Miss Ottelia Quindt be allowed pay for one dayâ€™s absence on account of the death of her niece who made her home with Miss Quindt.

i Salary ; Allowance

Respectfully submitted,

Signed:

C. K. Reiff, Superintendent

It was moved by Mr. Robinson and seconded by Mr. Miller that the foregoing recommendations of the Superintendent be approved and concurred in by the Board. Upon roll call the motion carried, all members present voting "Aye."

Report Approved

Mr. Miller moved that the Board adjourn subject to call of the President. Mr. Hisel seconded the motion which was declared to have carried.

Adjournment

I THEREUPON THE BOARD RECESSED.

President

Approved the ___ day of ___________________ 1939

o o

THE BOARD OF EDUCATION OF^THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY,

JUNE 12, 1939, AT SEVEN-THIRTY O'CLOCK P. M.

PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner

Other officials present; W. A. Lybrand, Attorney.

Supt. C. K. Reiff, Jno. W. Prigmore, Auditor,and

The minutes of May 1 were read and it was moved by Mr. Edwards and seconded Minutes of by Mr. Hisel that the minutes be approved as read. The motion carried. ’ May 1 and 2 Read and The minutes of May 2 were read and it was moved by Mr. McKown and seconded by * Approved Mr. Rice that the minutes stand approved as read. Motion carried. ■ Richardson 1 Enters the Meeting

Mr. Richardson, who was not present at the initial roll call entered the meeting during the reading of the minutes of May 1.

Supt. Reiff presented a request from Mr. Bill Haller, principal of the Capitol Hill Junior High School division of the summer school for permission to use the swimming pool from ten to twelve o'clock A. M. in connection with the summer school program, .the pool to be in charge of Mr. Leroy Bengston, a regularly employed teacher whose salary is to be paid out of summer school funds. The .Superintendent recommended that the request be approved and it was moved by Mr. Rice and seconded by Mr. Robinson that the recommendation of the Superintendent be concurred in. Motion carried. ! The following report was read:

Request for Use of Pool Granted Capitol Hill Summer School

June 12, 1939

Board of Education of the City of Oklahoma City, Oklahoma

Report of Clerk-Busi1 ness Mgr. i

Gentlemen: The following matters are presented for your consideration:

IA. PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Vocation- i al, Health, Attendance, Clerical,and Buildings and Grounds Employees. i

GENERAL FUND Payrolls #614-0 to and including $649-0 (Pay Period ending June 15, 1939)

$20,691.59

j ;

IB. PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Health, Attendance’ Clerical, and Buildings and Grounds Employees. SEPARATE FUND Payrolls #105-0 SS to and Including #109-0-SS (Pau period ending June 15, 1939)

$ 2,164.$3

The persons listed on these payrolls have been regularly employed by the Board on an annual, monthly or daily basis, and payrolls are computed on the actual salaries as fixed by the Board and on salary schedules of the preceding year. They are supported by verified payroll claims carrying proper authorization and approval and have been examined and approved by the Auditor. We recommend that these claims be ratified and approved for payment, subject only to revision on certificate as to absentees and that the Clark-Business Manager be authorized to issue warrants for same. APPROVED:

(Signed)

Jno. W. Prigmore

Respectfully submitted,

(Signed)

J. G. Stearley, Clerk

Payrolls

MEETING OF JUNE. 12

Attorney1s Opinion That the Payrolls are Legal

Payrolls Approved Question of Board’s Liability in Granting Outsiders to Operate Pools

Permission to Summer School Rescinded Canning Project to Accept Cans in Return for Canned Produce

Action on Change of Sponsorship of Canning Project Deferred

Request for Permanent Housing for Museum

Resolution Requesting Extension of Time on P. W. A. Project No. 124-2-F

laZgUjContinued)

The Attorney was asked for an opinion as to the legality of the payroll claims recommended for payment. Mr. Lybrand stated that in his opinion all the claims were legal and he believed that all would be declared legal j by the Supreme Court. i

It was then moved by Mr. Knight and seconded by Mr. Robinson that the payroll j report be approved by the Board and the Clerk-Business Manager Instructed to j I issue warrants in payment of thereof as recommended. j i The President asked the Attorney if the Board would be outside of its authority in passing these claims until the Supreme Court changes its decision that they are illegal. Mr. Lybrand replied that there was no way to tell ; what was legal or illegal; that the Supreme Court had decided that there j should be some partlculat statute to which a claim is referable and in his i i opinion all these claims were legal and he believed that they would be declar-l | ed legal by the Supreme Court.

Upon roll call the motion to approve the payrolls was carried unanimously. Supt. Reiff raised the question of the Board’s -lia.bility in permitting the opening of the swimming pools under outside supervision. Mr. Lybrand stated that in turning the swimming pools over to some one else, the pools would not be operated as a governmental function; that acting as a governmental arm the Board cannot be sued, but if permission is given some one else to operate the pools he did not know just what the Board’s liability would be if some one was hurt. In view of this statement of the Attorney, it was moved by Mr. Turner and seconded by Mr. Rice that the Board rescind its action granting the use of the Capitol Hill Junior High School swimming pool under the summer school program. Motion carried unanimously.

A letter was read from Mrs. Jennie C. Phelps, Supt. Area #10, Professional and Service Projects, W. P. A., stating that the garden project sponsored by the Board had -produced more vegetables than available cans would take care of and approximately twelve thousand cans would be furnished by the State Board of Public Welfare in exchange-for one-third of the filled cans, with the Board’s approval. It was moved by Mr. Rice and seconded by Mr. Knight that this request be approved, without any risk or liability to the Board, subject to the approval of the Attorney. Motion carried, Mr. Edwards voting "No." In this connection the Clerk-Business Manager presented a request that the President and Clerk of the Board be authorized to sign a statement to the W. P. A. that the Board had granted permission to the Oklahoma County Commissioners and County Superintendent to act as legal sponsors for the Canning and Hot Lunch Project, State Application No. 30971, Local No. 55~^16O. Action in this matter was deferred. Mrs. Virgil Browne, President of the Chlrdrens' Museum of Oklahoma City, came before the Board and introduced Mrs. William LLoyd Garrison, Curator-inChief of the Childrens' Museum in Brooklyn, New York, who addressed the Board, explaining the purpose and accomplishments of the Childrens’ Museum movement. Mrs. Browne also addressed the Board in the interest of securing the assistance of the Board in providing permanent housing for the Childrens' Museum now occupying a room in the Woodrow Wilson School, requesting that when bonds are voted $10,000 be included to provide two buildings to be located, one in the north section and one in the south section of the City, the sites to be provided by the City in two of the City Parks.

The following Resolution was read; RESOLUTION WHEREAS, Tankersley Construction Company/Contractor.for P. W. A. Project, Addition to Irving School Building, Docket No. Okla. 124-2-F, had filed a request with the Board of Education for an extension of time to complete this project, for the reason that they have been unable to get delivery on the minneapolis Honeywell Temperature Valve, through no fault of their own, and estimate that it will take approximately sixty days to work out this problem;

NOW, THEREFORE, Be it resolved by the Board, of Education of the City of Oklahoma City, Oklahoma, that the Board request, and does hereby request the Federal Emergency Administration of Public Works to extend the time for the completion of said contract for the Addition to Irving School, Docket No. Okla. 124-2-F, until August 1^, 1939-

MEETING OF JUNE 12. 1939 (Continued) Resolution Adopted

It was moved by Mr. Richardson and seconded by Mr. Rice that the foregoing resolution be adopted. Motion carried.unanimously. The Clerk-Business Manager presented a request from the Black Gold Refining Company for the execution of a division order covering the Board’s Interest in Well No. 1 on the Bryant School property (2.97237$ of all the oil), under Larkins and Warr lease, operated by A. C. Fletcher, Receiver. It was moved by Mr. Rice and seconded by Mr. Turner that, subject to the approval of the Attorney, the President and Clerk be authorized to sign this division order. Motion carried unanimously.

A request was presented from The Crusaders for permission to use the Classen High School grounds for a supervised play program in the forenoons during the summer months. It was moved by Mr. Richardson and seconded by Mr. Rice that this request be referred to Superintendent Reiff for investigation and report back to the Board. Motion carried.

Division Ordered Approved Subject to Approval of Attorney Request for Use of Classen Gds. Referred to Supt.

The Clerk-Business Manager presented the tabulations of bids for materials ! for Walnut Grove School building with a report of Mr. M. B. Baldwin, Architect! attached, recommending that contracts be awarded to the low bidders except ; the item of Insulation board which he recommended be rejected for the reason j that only one bld was received, and calling attention to the four bids received for brick for a four room unit, which were identical and on which he made no recommendation. Discussion followed and the merits of .lime mortar were again gone into. It was moved by Mr. Richardson and seconded by Mr. Rice that! the Clerk-Business Manager be instructed to secure new bids for insulation board and lime, and for sufficient brick to complete the eight room building | to be delivered as needed and as funds become available for payment of same; j and that on all other Items the recommendation of the architect be accepted j and contracts awarded In strict conformity with blds and specifications, these! being the lowest and best blds, as followss j

Pittsburgh Plate Glass Company Makins Sand and Gravel Co.

Standard Roofing & Mat’l Co. Harter-Marblecrete Stone Co. Long-Bell Lumber Co. .

Contracts for Material for Walnut Grove Awarded

$ 73.03 Approximately 115 - g X g © 1.00 Glass Blocks Approximately 75 yds washed sand / 75.00 65.75 Approximately 25 bbls. Portland Cement © 2.63 Approximately 23 rolls each 15# and 30# labeled tarred felt @ 1.74 20. QllApproximately 200 L» F. 4 x g cast coping stone © .43 gS.00 Approximately .5M BFM 2f x 13/16 2nd Grade Maple Flooring © 77.50 3^7.50 Approximately 7M #2 Framing Lumber @ 2g.75 :201.25 Approximately 5^ BFM 1x6 or lxg #2 Shiplap @33.00 165.00 Approximately 20T hard wall plaster © 15.40 . g triple window openings complete 350.24 with windows and trim

Upon roll call the motion carried unanimously

Amendments to the Rules and Regulations of the Board of Education which were presented at the meeting of May 1st, were taken up for consideration and it was moved by Mr. Richardson and seconded by Mr. Rice that the amendments be approved as filed and of record in the minutes of the meeting of May 1, 1939 Motion carried unanimously.

! I | !

!' i

Amendments to Rules and Regulations Approved

It was moved by Mr, Richardson and seconded by Mr. Rice that the Clerk-Business Manager be authorized to advertise for bids for supplies, books, equipment and materials needed for use in the schools during the ensuing year. Motion carried.

Blds for Supplies Authorized

The Clerk-Business Manager presented additional lists of materials needed for ! repairs to buildings and Equipment, stating that it would be necessary to | purchase the materials for the repairs listed in order to have the buildings ! ready for the opening of school in Sepatmber. This list included the replace-! ment of a 1929 Model Reo Truck. It was moved by Mr. Richardson and seconded ! by Mr. Rice that the Clerk-Business Manager be authorized to advertise for j bids for the materials listed, except the truck. Motion carried unanimously. !

Bids for Repair Materials Authorized

I'M’O'

MgETING.^F. JUNE^12.Jmia3agJLContinue.d)

Report of Auditor on Salary Reductions and Transfer; of Appr’n | Accounts |

Mr. Jno. W. Prigmore, Auditor, reported to the Board that only approximately $^19,000.00 of the estimated $5^?>>000.00 Miscellaneous Revenues for the current year would be collected, leaving a deficit in revenues from this source of $129,000.00. that excess surplus collections of 193^ and prior years taxes during the closing days of June would be approximately $100,000. to $150,000. which should enable the district to close the year on its present budget without a deficit in current revenues. This tax surplus, . Mr. Prigmore stated, should offset the miscellaneous revenue deficit and should be realized from the County Treasurer’s June collections to be paid the District Treasurer on June 29th or 30th; and since no surplus will be available for appropriation on June 20, 1939, he recommended that there should 1 be withheld from the final payroll of all school district employees, an ! amount sufficient to keep total expenditures within the present appropria; tion totals; this deduction to be pro-rated against the total annual salaries of all employees and to be deducted from the payroll to be submitted as at June 30, 1939* Mr. Prigmore further recommended that the Board of Education authorize the Clerk-Business Manager to file a request with the County Excise Board for a transfer of all available appropriation balances from maintenance and other accounts to the salary accounts in order to make available for salaries the maximum amount that may legally expended.

Recommendations Approved

It was moved by Mr. Richardson and seconded by Mr. Edwards that the recommendations of the Auditor be accepted. Motion carried unanimously.

Executive Sessions Discontinued

It was moved by Mr. Rice and seconded by Mr. Knight that the Board discontinue executive sessions and substantiate in fact anything said.in open session in regard to personnel. Upon roll call the motion carried, all members present voting "Aye" except Mr. McKown, Mr. Turner and Mr. Miller, who voted "No" and Mr. Richardson, who passed. The President called attention to the Rule of the Board requiring that all questions pertaining to the conduct or qualifications of teachers or other employees be considered in Executive Session.

Representative of Organized Labor Asks Board to Maintain Labor Wage and Construction Stand- | ards.

Mr. A. K. Webb, representing the building trades, came before the Board extending the best wishes of organized labor as a group to the new Board with the hope that the friendly relations existing with the former Board would continue. Mr. Webb stated that .he would like to have assurance as to labor standards, conditions and policies to be followed by this Board and requested that .the policy of the previous Board toward organized labor in recognizing prevailing wage scales and prevailing construction standards be continued. Discussion followed and Mr. Webb repeated his request that no standards be lowered. It was moved by Mr. Knight and seconded by Mr. Robinson that the Board go on record as favoring the policies and standards as presented by the Labor Unions, and in the event of a building program, follow the prevailing standards of wages and construction. After further discussion Mr. Knight clarified his motion, stating that he believed that the Board should not contemplate paying union crafts less than union wage and in the event of a building program the Board should accede to the union wage scale and conditions. Upon roll call the motion carried, all members present voting "Aye" except Mr. Edwards, Mr. McKown and Mr. Miller, who voted "No." Mr. Miller stated that he voted "No" for the reason that he did not think the Board had the money and they had no right to vote it unless the money was available.

Request Granted

Supt. Reiff Not Ready to Report on Election of i Warram :

At this point Mr. Robinson requested the President to ask Superintendent Reiff if he had found any reason to change his recommendation on the election of Mr. Jim Warram. The President stated that the understanding was that Mr. Warram had been elected conditionally, subject to a conference with Mr. Reiff, and asked Mr. Reiff if he had had the conference with Mr. Warram. Mr. Reiff stated that he was not ready to make a recommendation until he had a further conference with Mr. Warram and Mr. Robinson requested that this be done as soon as possible. . The President stated that so far no appointments had been made by the Board that had not been recommended by the Superintendent or Clerk-Business Manager.

Mr. Richardson moved that the Board rescind its action in regard to Executive Sessions and go back to closed session to. discuss the Buildings and Grounds report. There was no second to this motion. Mr. Edwards moved that the Board adjourn. motion.

There was no second to this

MEETING OF JUNE 12 L 1Q7Q (Gontlnupcl P __

It was moved by Mr. Robinson and seconded by Mr. Turner that the Board re-, sclnd its former action with reference to Executive Sessions and resort to closed sessions in discussing personnel. Upon roll call the motion carried, all members present voting "Aye" except Mr. Knight and Mr. Rice, who voted "No." Mr. Robinson moved that the Board recess and go into Executive Session. Rice seconded the motion which was declared to have carried.

Mr.

THEREUPON THE BOARD RECESSED. Upon reconvening in regular session the following report was presented:

June 6, 1939

The Board of Education of the' City of Oklahoma City, Oklahoma Gentlemen: We wish to recommend that Mr. Ervyl Bross be employed, during next fiscal year, on a half-time'basis, from the first to fifteenth, inclusive, of each month, at a salary of'$75*00 per month, to perform the following clerical services in the Department of Business Administration of thd? Oklahoma City School District:

He shall post to the warrant accounts and bond and coupon records the detail of all warrants paid each month by the School District Treasurer, and shall reconcile from such records the outstanding and unpaid warrants and coupons for each month with the financial control record of the School Clerk’s Office and shall verify interest payments thereon. Monthly check shall be made by him of the County Treasurer’s apportionment, and a control record be maintained against School District Receipts from this source.

It shall be his duty to prepare other statistical and financial information under the direction of the Clerk-Business Manager and the Auditor of the Board of Education. ’ Respectfully submitted, (Signed)

J. G. Stearley, Clerk Jno. W. Prigmore, Auditor

It was moved by Mr. Turner and seconded by Mr. Rice that the foregoing recom- ’ mendation of the Clerk-Business Manager and Auditor be approved by the Board, i Upon roll call the motion carried unanimously. i The following report was presented:

Board of Education of the City of Oklahoma City, Oklahoma

June 12, 1939

Gentlemen:

We wish to recommend that the Buildings and Grounds employees listed below be employed during the next fiscal year, subject to 'final approval of the Board of Education after July 1, 1939*

NAME OF EMPLOYEE Grover Jenks Chas. Tegerson S. W. Page

NAME OF EMPLOYEE Geo. Graves B. C. Reynolds J. M. White

J. A. Schoenberg Raymond Holler Ed 0. Page DeWayne Bedlngfield Clay Cleveland J. W. Roberson Wesley Rogers H. H. Shriver

E. S. LaLoge G. D. Busch O.A. Culmer A. C. Ossenkop Robert W. Heatley C. E. Hill A. C. Hartwig G. L. England

MEETING J)F.JIJNK,ia.1939^XCQnMnu^d). NAME OF EMPLOYEE T. W. Logan J. F. Busby R. N, Cook A. E. Stallings Thos. N. Watts H. J. Butler - Spot Virgil Hendricks H. L. Jones W. A. McGowan E. J. Davis - Spot W. R. Mobley Frank Sharp R. J. Tacker Chas. Bennett. M. B. Gamble C. A. Plemons H. E. McClelland James Bradley C. L. Clary E. M. Rader J. A. Camp J. C. McIntosh R. J. Potter E. L. Mobley H. C. Bedwell Gilson Crews - C M. C. Hightower H. E. Passmore L. C. Myler E. F. Page H. E. Jones Ed Barkley Nat W. Bond Allen Walker Carl Swearinger B. A. Russom Joe Clark - C C. 0. Jones Bob Parsons M. L. Land W. G. Rogers T. E. Darnold John B. Cassady Jase Plaster Howard Tinsley H, B. Gleason Winfield Permenter G. L. Nichols J. M, Colson G. J. Wilson Tom Beets J. J. Fox T. H. Giles Geo. Melton Blaine Elder Melvin Taylor T. F. Burnett Emery Scales G. C. Bailey J. R. Underwood R. J. Malear E. 0. Johnson H. A. Low Paul R. Monroe J. D. Gibbons J. C. Kimbell M. D. Murphy J. B. Phillips C. R. Lemasters A. C. Newman H. W. Hulett Dave Perry Geo. Wood Paul Brown Guy Thomas R. E. Townsend Robert Ray L. J. Gilson

NAME OF EMPLOYEE J. R. Rogers - C D. T. Gault L. T. Cudd M. J. Smith Quincy Sauls O. M. LaMon P. L. Mertz Guy Williamson W. N. Lyle Sam Griffin L. Shoopman E. L. Miller Claude Wilson J. F. Cook - Spot Benton Allen - Spot Neal Patterson Henry Weiss Chas. Davenport L. A. Woodworth S. 0. Richmond Geo. Miller John Witten E. B. Walters G. W. Lenhart John C. Voss W. E. Fightmaster - Spot B. B. Tucker Geo. Maddox A. J. Melvin Cecil Pulliam R. J. Salladay W. L. Kirkland Dewey Dryden W. F. Dover Clifford Hulsey J. W. Eppler Albert Perry J. W. Gammell Willie Sells Rufus Martin L. A, Dermid Frank I. Nelson Harry Willis A. T. Barber Claude Barefoot Bert Simonton Clarence Boone Abb Graham L. C. Smith E. W. Smith W. T. Carr J. P. Featherston Ray Webb Lee Ledbetter R. J. McMullen 0. B. Logan C. C. Warram T. D. Hornbeck John B. McCreary M. A. Lenhart J. B. Roberts Geo. Callen G. R. Caskey Gus Graham S. I. Carlson Geo. Von Trott David Woodson Clarence Overturf Elmo Slemp Haskel Williams Geo. Dillaplain Clyde Overturf Chas. S. Morava B. P.Wright Tivis Nelson C. W. Brummett Eugene Soutiea 0. L. Clark

NAME OF EMPLOYEE M. B. Fowler J. E. Hinkle L. C. Mades F. M. Saxon 0. M. Cassady Arville Jackson

NAME OF EMPLOYEE L. C. Rose Pierce Williams Tom Langford Claude Langford Lyle Baldwin C. H. Thomas

SEPARATE

i Election of j Buildings ; and * Grounds 5 Employees ; Recommended

SCHOOLS

’

NAME OF EMPLOYEE E. J. Reynolds Artry Osborne Otis E. Dulan Kenneth Fletcher R. A. Parker Jim Bailey Sarah Callaway A. 0. Shelton

NAME OF EMPLOYEE R. G. Holmes J. H. Edwards Harry Halliday Eugene Huffman Van A. Osborne Leslie Morris - C Andy Dement - C Hilton Kemp

i i 1

Respectfully submitted, (Signed) J. G. Stearley, Clerk ■»* It was moved by Mr. Rice and seconded by Mr. Robinson that the foregoing recommendation of the Clerk-Business Manager be concurred in and upon roll call the motion carried unanimously.

The following report was presented;

| Approved

June 12,’ 1939

To the Board of Education:

Concerning the summer playgrounds program I desire to make the following recommendations:

1. That two-thirds of the amount available for summer playgrounds be set apart to be used in July and August, conserving the remainder for June, 19^0.

Summer Playground Program Recommended

2. That Mr. Reedy Jennings be selected as manager of the summer playgrounds for July and August at a salary to be designated later and that Mr. Jennings and the Superintendent, with the approval of the Board of Education, appoint assistants to manage the various departments of the playground program.

Respectfully submitted, Signed:

C. K. Reiff Superintendent

It was moved by Mr. McKown and seconded by Mr. Robinson that the recommenda- Approved tion of the Superintendent be concurred in and upon roll call the motion ' carried unanimously.

Mr. McKown moved that the Board adjourn subject to call of the President. Mr. Knight seconded the motion which was declared to have carried. THEREUPON THE BOARD ADJOURNED. President

ATTEST

Approved the ___ day of

.1939

Adjournment

MEETING OF JUNE 21, 1939 THE BOARD OF EDUCATION OFtTHE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, WEDNESDAY, JUNE 21, 1939, AT SEVEN-THIRTY O’CLOCK P. M.

PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A, Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner Other officials present: Superintendent C. K. Reiff, Jno. Prigmore, Auditor, and W. A. Lybrand, Attorney.

The meeting was called for the purpose of approving payrolls, opening bids received in response to advertisement and for the transaction of other business requiring consideration by the Board.

Purpose of Meeting

The fol^XQ£yi|&g&

Advertisements for Bids for Building Materials for Walnut Grove and General Maintenance

ents were read in full by^the-jQl&rk4

.Sealed bi Board of Ifldufcation yX)f t 'Oklahoma City, Oklahoma^ at the Of- i flee dr 5 the Clerk-Business Manager | until ftjOO o’clock Monday, lime 19, 11)39, -for furnishing and ^deliyeYing, as designated, the following materials: ' Fire Brick ‘ f 7 High Temperature Cement Lumber and Insulation Boards Glazed Tile Window Shade Cloth s ’ * Boiler Tithes ' 1 i ’ Plumbing Fittings . , - > i Specifications and-itemized lists may i be secuied, on each typb of material, in the,office of/the Clerk-Business .Man-/ ager, 400'North Walnut Avenue, Okla^j homa City, Oklahoma. A > , All bids must be accompanied by a certified check'fOT two per cent of the amouht ot the bid. to be forfeited as assess'ed and liquidated damages in case the bidder5 fails, neglects Or refuses to comply with the terms of the

T^e Board of Education1 reserves.,the right to divide the contract and sto reject any or->all blds. ' J. G. STfeARLEY, i .* .Cle£k- Business */Manager, /Board 6f Education, 400 North Walnut Avenue, -Oklahoma' City.; Oklahoma. (Published -in the "Daily Law JournalRecord, June 14, AS & 16, 1939) ,

fice of the. Clerk until ft o’cloc iml dtliveniih tv 19^9, for fur nshing__ £#ove. School; School, the site of the Walnul ’Gune. W P A Project No. 665-65-2-271, the following materials:1 Face' and Common Builder Brick; Insulation Board^and Lime. Plants, specifications* and ^proposal be secured from Matinee Baldwin, Arc hitect, 453 Ame'ndair NaClonal Bldg., <jKianoma> Oklahoma ^loy,** ^City/ » uaiaOklahoma Bidders a?e (required to use the prepared proposal losal 8 form and each bid __—by a • certified must tie accompanied check, tor 2%j,of f 2 ___amount of_ the____ the bid, to be -forfeited^ as ^assessed-and liquidated damages in case jthe bidder fails, neglects or refuses to comply with the agreements of liis bid. ' on '4the ‘ above material shall thdi'cat’e; Off! :isll> Project No. 665-B5-2-* 271 " ^peliveribs {to be made as ordered, fiom time to time,* as the work progresses and sts funds become available, v Bidders may bid on each item Aseparately* or on any one item, ignoring

400 North walnut Avenue, Oklahoma City1, Oklahoma (Published in the Daily Law Record^ Jjune 14, 15 & 16, 1939)

It was moved by Mr. Richardson and seconded by Mr. Robinson that the Board. proceed to open the bids received, Motion carried. The bids were then opened and upon motion of Mr. Edwards, seconded by Mr. Rice, were ordered tabulated at once

Bids Opened and Ordered Tabulated

Mr. Pat Pugh, representing a Committee of Britton citizens, appeared before the Board and requested assurance that the Britton Grade School building would be finished and ready for use for the coming September term,, At the request of the President the Clerk-Business Manager explained the' Britton building situation, stating that he understood the handicap under which the school was operating and the inadequate facilities they would have until the addition is completed, but it would be impossible to have any part of the building under construction ready for the fall term for the reason that there was not enough money on hand to do more than to enclose the second story until more revenue became available, which would have to be in the way of a i bond issue or a building levy. The question of voting bonds or a building | levy was discussed and it was pointed out that the only other method of secur-^ ing funds would be through the General Fund Budget, which was already drastic-^ ally reduced for next year. i

Britton Committee Requests Comoletion of Addition by Fall Term

Mr. ton The the

Knight made a statement in regard to the lack of facilities at the Brit- I Knight to Grade School and announced that he was going to ask for a Bond Issue soon Call for President stated, that he believed it was the opinion of every member of Bond Electioi Board, that something must be done for the schools. Soon

MEETING QFmJUNE,,21y^19L3a^XJJontinuad)

Meeting of In line with this discussion, Mr. McKown announced that public meeting had City Welfare been called by the City Welfare Council for Friday noon at the Chamber of i Commerce, and the purpose was to have Mr. Ron Stevens, Administrator of the Council ; W. P. A., present and the City, County and School Board prepared to submit Announced i list of needs and whatever can be-provided in the way of projects, and from i those lists evolve a plan to put forty-five hundred unemployed men to work.

Dr. Bender’s ; Report Called; for and Read ' by Supt. in Part

Mr. Richardson stated that while it was recognized that Britton was in a pitiable state there were other schools in the City'whose needs were as great, particularly Washington School. Mr. Richardson asked if Dr. Bender's report on building needs was ready and Superintendent Reiff presented the report and read the recommendations with reference to replacing old buildings finishing uncompleted buildings, new additions, alterations and repairs, and expenditures necessary for maintenance of school plant.

Opinion of Attorney in Regard to Operation of Playgrounds

The Superintendent asked the Attorney if it was legal for the Board to operat playgrounds. Mr. Lybrand replied that it was if the Board itself operated them. The Clerk-Business Manager stated that in order to operate the playgrounds beginning July 3rd, it would be necessary to have the Excise Board make a tentative appropriation for ‘this purpose, and if the Board would give him the authority he would make application for such appropriation. It ’was moved by Mr. Richardson and seconded by Mr. Knight that the Clerk-Business Manager be authorized to make application to the County Excise Board for a tentative approval of a sufficient appropriation to operate the school playgrounds during July and August. Motion carried unanimously.

Request for Appr* n Authorized

Question as to Legality of Paid Vacations to Attorney Report of Clerk-Business Mgr. Payrolls

Mr. Richardson asked the Attorney if the opinion of the County Attorney that the County had no legal right to allow paid vacations to its employees would affect the Board of Education. Mr. Lybrand replied that he did not wish to answer off-hand, but would give an opinion in a day or two.

The following report was read:

June 21, 1939

Board of Education Oklahoma City, Oklahoma Gentlemen:

The following matters are presented for your consideration: IA. PAYROLLS - MAJORITY SCHOOLS - Principals and Teachers GENERAL FUND Payrolls #726-T to and including #700-T.................................. $99,659.54(Representing the tentative pay schedule for final two-weeks period of teachers payrolls for period ended May 26, 1939)

Conforming with contract entered into with principals and teachers, there has been deducted from the above amount. 3^•9^6^ in order to keep expenditures for the year within the amount of the approved estimate for such purpose, leaving a balance due on the above salary account, which is within the approved appropriations for such purpose, in the amount of . ... ............................. $60,026.02 IB. PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Vocational Health, Attendance, Clerical, and Buildings and Grounds Employees GENERAL FUND Payroll #'"650-0 to and including #605-0.................................. $21,231.00 (Representing the tentative pay schedule for final two-weeks period of above listed employees for period ending June JO, 1939)

Conforming with agreement in connection with salary schedule for the year 1930-1939, there has been deducted from the above amount 4-6.76$ on all twelve-month employees and 3^-966% on all ten-month employees in order to keep expenditures for the year within the amount of the approved estimate for such purpose, leaving a balance due on the above salary account, which is within the approved appropriations for- such purpose, in the amount of ................................................................... .$11,700.91

___________ ____ MEETING OF JUNE _ai,._JL93a. ICoatlnueA)______ _______

_____ _.. -....

10. PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Health, Attendance,; Report of Clerical, and Buildings and Grounds Employees. Clerk; Business SEPARATE FUND ■ Manager Payrolls #11O-O-SS to and including #114-0-S3.. ..... $2,197*11 (Pay period ending June 30, 1939) ; Payrolls The persons listed on these payrolls have been regularly employed by the Board on an annual, monthly, or daily basis, and payrolls are computed on the salary schedules of the preceding fiscal year as revised per agree-i ment and conforming to contract. They are supported by verified payroll claims carrying proper authorization and approval and have been examined and approved by the Auditor.

We recommend that these pay rolls be ratified and approved for payment as adjusted to conform to contract and agreement, subject only to revisiori on certificate as to absentees and that the Clerk-Business Manager be authorized to issue warrants for same. ; i

(Deduction on annual salary of all Majority School employees is 1.94^5%)

APPROVED:

(Signed)

Jno. W. Prigmore, Auditor

Respectfully submitted,

(Signed)

J. G. Stearley, Cler£

Following statement by the Attorney that the payrolls were legal, it was moved' Payrolls by Mr.- Edwards and seconded by Mr. Knight that the report of the Clerk-Busi- j Approved for ness Manager be approved by the Board and warrants ordered drawn as recommend-! Payment ed. Upon roll call the motion carried unanimously. !

A payroll claim in the amount of $442.20, the amount due election officials who conducted the School Levy Election held on May 16, 1939, was presented by the Clerk-Business Manager, who recommended its approval, the claim having been also approved by the Auditor. It was moved by Mr. Robinson and seconded by Mr. Edwards that the claim be approved and the Clerk-Business Manager instructed to issue warrants in payment thereof as recommended. Upon roll call the motion carried, all members present voting "Aye."

! \ ! ! ! ! !

The Clerk-Business Manager called attention to a claim filed by Makins Sand and Gravel Company in the amount of #322.$5, for paving the intersection of Miller Avenue and N. W. 27th Street, at the Northwest High School site. Mr. Knight moved that the claim be allowed. Mr. Miller stated that he was in the office of the Clerk-Business Manager at the time the claim was filed and he understood that the County Surveyor and the City Engineer had ordered this work done without -taking the matter up with the Clerk-Business Manager of the Board of Education. Both Mr. McKown and Mr. Edwards expressed an opinion that the Makins Company should bring suit to establish their claim. Mr. Knight then withdrew his motion and after the matter had been explained to the Attorney, Mr. Lybrand stated that he saw no liability if the Board wished to pay the claim. Mr. Robinson moved that this matter be entered in the record as having been presented, but action deferred until concrete facts are ascertained. At this point Mr. Prigmore stated that there was no appropriation for paving, the balance in this account having been transferred to the salary account, and the claim could not be approved until an appropriation had been made for this purpose. Mr. Robinson then withdrew his motion and no fu-rther action was taken.

Claim for i Paving at ! Northwest | High School

The following report was read:

June IS, 1939

!No action

! Report of ;Auditor

Board of Education Oklahoma City, Oklahoma

Bryant Well

Gentlemen:

Complying with your request we have examined the records of the Board of Education relative to their royalty interests in Bryant Well Number One and Military Well Number Three located in the drilling zone identified by City Planning Board Case Number 5^5 and sustained by district court of Oklahoma City, Case Number SO77^«

Claims of Election Officials Approved for Payment

i | ! ! I

MEETING OF JUNE 21, 1939

This zone consists of Block 10, 11, 12, 13, 14, Military Addition, Oklahoma City, of which the Oklahoma City Board of Education is the owner of all of Block 12 and the east 90 feet of Block 11. And the City of Oklahoma City is the owner of all of Block 11, less east 90 feet. From available plats and information on hand it is apparent that the division order is proper in allocating .2377^92 to the Board of Education and .1363757 7° Oklahoma City as their percentage Interest in one-eighth of the oil produced in the drilling zone.

Report of Auditor Bryant Well

1 i

Based on division orders previously signed by the Board of Education in the above amounts, the School District has received as royalty to June 1, 1939> the following amounts J

Bryant School #1 Military Well #3

$ 9,265.07 22,761.56

We have determined from the records of Oklahoma City that their collections for such period from each well is in an amount bearing the same ratio of the total production that is reflected by the collections of the Oklahoma City School District.

The Minutes of the Board of Education December 14, 1933, show that the original Bryant School lease was made in consideration of $4,000.00 cash which was paid at that time, one-eighth royalty interest in production from Bryant School property and $40,000.00 bonus to be paid, from the first l/16th of the 7/8th working interest.

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Subsequent to the above date this property was included by,*court order in a community lease and the above mentioned royalty payments have been on such basis. We wish, however, to call your attention to the fact that no part of the $40,000.00 bonus has yet been received by the Board, of Education according to our records at hand, and that, based on royalty collections, there should be impounded by the producing companies an amount of $4,053-^6, which should be payable to the Board of Education as the collected share of the lease bonus under the terms of the agreement.

Respectfully submitted,

(Signed) Jno. W. Prigmore, Auditor Board, of Education of the City of Oklahoma City, Okla. Division Order Signed

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It was moved by Mr. Turner and seconded by Mr. Rice that the President and Clerk be authorized to sign the division order presented by the Black Gold Refining Company covering the Bryant well. Motion carried, unanimously.. In this connection the Attorney stated that he had been informed by A. C. Fletch-| er, Receiver for Larkins and Warr, that approximately $4,000.00 accumulation from the bonus of 1/16 of the 7/8 working interest to be paid the Board of Education, would be released to the Board within a few d_ays. |

Robertson to 1 The Clerk-Business Manager reported that a letter had been received from Mr. Vacate N. W. 1 R. J. Robertson stating that he had received:the Board’s ndtlce to vacate premises being used as a golf driving range, the Northwest Hl'gh School site, 1 High School and would have all equipment moved off the School Board’s property by July 1st Site Question as to Release of Warrants by Treasurer

Supreme Court Decision Expected to Clear the Situation

Mr. Rice made an inquiry of the Attorney as to what could be done toward getting a release of warrants which had been sent to the Treasurer to be registered and had not been returned to the office o'f the Clerk-Business Manager. Mr. Lybrand replied that the Treasurer was acting on the advice of his attorney, Mr. Malcolm McKenzie, and there was no way to force him to do anything. Mr. Rice then asked how long the Board could continue persons in its employ and not pay them. Mr. Lybrand said that the Board could, employ them as long as they will work, but that was not the right thing to do; that a decision was expected from the Supreme Court the following Tuesday which would permit the Board to pay all claims for labor and clear up the whole situation.

Offer to Sell A letter was read from Mrs. T. F. Smith, whose property adjoins the Whittier Property for School, asking the Board to purchase the property for additional playground Whittier Site for the School. This letter was received, and ordered filed. Taft Stadium to Federal Music Proj ect

A letter was read from Mr. Charles S. Wallace, Manager of the Taft Stadium, stating that the Taft Stadium Board of Control had voted to recommend to the School Board that it lease the Taft Stadium to the WPA Orchestra for concerts this summer and. It was satisfactory that the North goal posts be removed providing they are replaced in time for the An State Football Game on the night

..................................

of August 26th. The Clerk-Business Manager also presented a request from the Federal Music Project for the use of seventy-five folding chairs from Taft School for the period from June 23 to August 29. It was moved "by Mr. Knight and seconded by Mr. McKown that permission be granted to remove the goal posts with the understanding that they be replaced before the football game scheduled for August 26, and that the Federal Music Project be granted the use of of the chairs with the understanding that they are responsible for any breakage and that the chairs are in the care of the custodian. Motion carried.

Federal Music Proj ect Granted Permission to Remove Goal Posts and Use Chai rs

Discussion followed with reference to the use of the Stadium and Mr. Reiff explained that the W. P. A. Federal Music Project had provided the Band Shell for the Stadium and in return had been granted permission by the Board in June, 1933, to use the Stadium for summer concerts.

The Clerk-Business Manager read a letter from the Children'§ Joint Case Com- * mittee endorsing the findings of the Special Committee of the Oklahoma City Council of Social Welfare with reference to governmental units adopting a policy of setting up suitable W. P. A. projects in order to provide employi ment for forty-five hundred unemployed men in Oklahoma City. It was moved by Mr. Rice that the matter be referred to the Relief Committee of which Mr. Edwards was Chairman. The President suggested that all Board members attend i the meeting of the various relief committees and charitable agencies to be held Friday noon at the Chamber of Commerce, referred to By Mr. McKown earli- ; er in the evening. Mr. McKown stated at this time that Mr. D. I. Johnston, Chairman of the meeting, had requested that the Board designate someone to be-spokesman and suggested that Mr. Edwards, being Chairman of the Relief ! Committee be so designated. Mr. Knight moved that if Mr. Edwards be so desig-j nated he be instructed as to the policy of the Board. Mr. McKown stated that j the principal object of the meeting was to have the various governmental units bring forth their projects and out of this meeting it was hoped to crystalize ‘ sentiment for a bond issue or a mill levy, and he believed Dr. Bender’s report would be the best basis for getting the backing of the whole group. Mr. j Knight asked Mr. McKown if he was opposed to accepting Federal aid and Mr. McKown replied that he was fundamentally against it but was in favor of doing ; whatever might be necessary to provide jobs for the unemployed. Mr. Richardson moved that the Board go to the meeting Friday noon as a Committee of the ? Whole, and that the President act as head.-of the Committee. Mr. Robinson ; Seconded the motion which was declared to have carried. Mr. Richardsob moved j ■ that the Chairman of the Committee of the Whole be instructed to present a statement of facts and not to advance arguments for or against but try to find out what-the people who are entitled to be represented want the Board to do. Mr. Edwards stated that he was not opposed to finding jobs for fortyfive hundred unemployed men, that it was the Board’s problem and he was in favor or working it out and finding employment for our own unemployed. Discussion followed but no further action was taken. I

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Board to Attend Meeting of Relief Committees as Committee of the Whole and Present Building Needs

A recommendation was made by the Auditor that beginning with the next fiscal year a new-schedule of payment of salaries of all employees be worked out, j placing all salaries on a monthly basis so that all payrolls for the period i ended with the close of the prior month, together with supporting information, be submitted for approval and authorization at the regular monthly meetings of the Board. It was moved by Mr. Hisel and seconded by Mr. Robinson j that the present payroll schedule of payment be continued. Motion carried.

Change of Payroll Schedules Not Approved

Mr. Reedy Jennings, Principal of Lincoln School, was present and addressed the Board asking why the Board paid the Junior-Senior High School Principals | on a twelve month basis and not the Elementary School Principals. Discussion of the question followed and it was moved by Mr. Richardson and seconded by j Mr. Rice that the matter be referred to the Superintendent, the Clerk-Business Manager and the Attorney for report back to the Board. Motion carried.

Payment of Employees Before Report for Duty to Attorney

The Clerk-Business Manager read the following report which was received and ordered filed: ANALYSIS OF EXPENDITURES - GENERAL FUND TO JUNE 22, 1939 ORIGINAL ADDED BY CANCELLED BALANCE APPROPRIATION SUPPLEMENTAL BY TRANS- AFTER INCLUDING STATE APPROPRIATE N FER (NET) SUPPLEPRIMARY AID (NET) MENTAL ”133,161.6^" $2,269,363.27 Salaries 2,451,525.55 Other Expenses 340,094.76 31,697.03 . 253,397.73

Total

$2,603,453.63

133,161.63

31,697.03

2 ,709,923.23

PER CENT

90.5 9.5 100$

Analysis of i Expenditures 1933-39

MEETING OF JUNE 21, 1939 (Continu ed) ANALYSIS OF SALARIES

Principals and Teachers Allâ€™ Other Employees

Total

$2,O88,624-.8O

PER CENT S5.2

362,900.75 $2,4511525.55

14-.8 10O

Tabulations of bids opened earlier in the meeting were presented.and the Board took up for consideration bids for brick for Walnut Grove School. The ! architect recommended that the Board accept the low bid on the smooth finish i white brick for which he stated the building was designed, it was moved by | Mr. Rice and seconded by Mr. Richardson that the Board accept the bid of i United Brick and Tile Company. Mr. Hisel moved as a substitute that the con- j tract be divided between the United Brick and Tile Company and Acme Brick ! Company. Mr. Turner seconded the motion. The Architect stated that it would I II be practical to divide the contract on account of the difference in color and texture of different makes of brick. After further discussion of the bids and statement by the President that he believed that brick could be bought for less money than the bids received, Mr. Hisel withdrew his motion and it was moved by Mr. Edwards and seconded by Mr. McKown that all blds for brick for i the Walnut Grove be rejected. Motion carried.

Blds for ) Brick for Walnut Grove! School ;

Mr. Knight moved that the Clerk-Business Manager be instructed to readvertise for bids for brick for Walnut Grove School. It was moved as a substitute by Mr. Robinson and seconded by Mr. Rice that the Board rescind its action in rejecting all bids for brick and proceed to award the contract for white brick as recommended by the architect. Upon roll call the vote was as follows! "Aye," Mr. Rice, Mr. Richardson and Mr. Robinson; "No," Mr. Edwards, Mr. Hisel, Mr. Knight, Mr. McKown, Mr. Turner and Mr. | Miller. Thereupon the motion was declared to have lost. !

It was then moved by Mr. Knight and seconded by Mr. Turner all bids for brick | All Blds j for Walnut Grove School be rejected and the Clerk-Business Manager be inRej ected structed to readvertise for bids for three types of* brick, white, buff and and Re-advertisement red, of certain stock numbers, and word the invitation to bid in such a manner that all companies can bid. Upon roll call the motion carried, all memOrdered bers present voting "Aye" except Mr. Rice and Mr. Richardson, who voted "No."

Tabulations of other bids opened earlier in the meeting were taken up for consideration and it was moved by Mr. knight and seconded by Mr. Richardson that the contract for window shade cloth for the Separate Schools be awarded as follows, in strict conformity with bids and specifications, these being the Contract for lowest and best bids* Shade Cloth $110.4-0 Barry Window Shade Company Awarded | 518.4-0 Less 1% Erwin Trappe

Tabulations of Other Bids

Upon roll call the motion carried, all members present voting "Aye." j It was moved by Mr. Richardson and seconded by Mr. Knight that contracts for Contract for ! Fire Brick, High Temperature Cement and Salt Glazed tile be,awarded in strict conformity with bids and specifications as follows, these being the lowest Fire Brick and best bids! and Cement, and Tile $4-14-. 75 Fire Brick and Cement Lusco Brick and Stone Company Awarded Salt Glazed Tile Bolender Brick Company 4-33.4-0 Upon roll call the motion carried unanimously.

Contract for Boiler Tubes and Material for Water Line Awarded

It was moved by Mr, Edwards and seconded by Mr. Turner that bids for Boiler Tubes and Material for Water Line for Longfellow School be awarded in strict conformity with bids and specifications as follows, these being the lowest and best bids! Crane Company Crane Company Loeffler-Greene Supply Company

Boiler Tubes Material for Water Line Material for Water Line

$239.96 327.03 4-2.91

Upon roll call the motion carried unanimously. It was moved by Mr. Richardson that the contract for Insulation board for replacing the ceiling at Wheatley School be divided â€œamong the three low

MEETINGOF JUNE 21, 1539

<Continued)

bidders. The Clerk-Bus iness Manager recommended that on account of a possible variation in color this contract be given to one bidder. It was then moved by Mr. McKown and seconded by Mr. Rice that the entire contract for insulation board and lumber to replace the ceiling at Wheatley School be awarded on the total low bid of Chaffin and Chaffin in strict conformity with specifications and "all or none" bid of $359-29} this being the lowest total bid for this material. Upon roll call the motion carried, all members present voting "Aye."

( i ( (

It was moved by Mr. Knight and seconded by Mr. Richardson that a total of 1105,000.00 be added to the Separate School Budget for 1939-^0, for the following projects!

(Addition to ( Separate (School (Budget

Addition to Orchard Park School Addition to Page School Initial Unit - Wheatley School

Mo, 000.00 25,000.00 ^0,000.00

Contract for Material Wheatley Ceiling

Motion carried. Mr. Turner moved that the Board recess and go into executive session. Robinson seconded the motion which was declared to have carried.

Mr.

Executive Session

THEREUPON THE BOARD RECESSED.

The Board reconvened at three-thirty o'clock A. M. on June 22, 1939,â€˜ÂŤ*wit;h all members present.

The following recommendations were submitted by the Superintendent and the Playground Director: That the following playgrounds be open from July 3 to August 25 inclusive, on Monday, Tuesday, Wednesday, Thursday and Friday of each week: Irving Willard Bath Jackson Junior High Britton High Creston Hills Lee Linwood Separate Schoo J. Davis Lowell Edgemere Mark Twain Dunbar Emerson Orchard Park Sequoyah Harmony Shidler Page Hawthorne Taft Horace Mann

That the following swimming pools be open during the same period and on the same days! Roosevelt Capitol Hill Junior Webster Harding That the Playground Director, Reedy Jennings, be paid a salary of $50.00 per week.

That the following playground supervisors be elected at a salary of M.75 a day for the days they work: Maida Bland Armor Marcella Hill Mabel Nowlin Harry West That the following playground supervisors be elected at a salary of $3.25 a day for the days they work:

Clarence Breithaupt Bob Cortwright Alonzo Roop That the following playground supervisors be elected at a salary of a day for the days they work: G. L. Davis Leroy Bengston Fred Lyon 0. A. Hickman Haskell McManus Lewis Braden Cliffie Morgan Bruce Holmes Russell Browe Ruth Huggins Harold Sharp Roy Conner Mortimer Woodward Earl Intolubbe Clifford Costley Henry Littlefield Leo Higbie Lynn Rodgers

Board Reconvenes June 22, 1939

Report of Supt. Summer j Playgrounds

That the following playground supervisors be elected at a salary of $2.50 a day for the days they work: Jack Kirkpatrick Charles Edger Cook Ruth Strong

Summer Playgrounds i

That the following playground supervisors be elected at a salary of $2.00 a day for the days they wo rk J Mildred Rickard Frances Gibson Rose Ahrens Mayme Jean Hicks Florence Albright Margaret Sprankle Winifred Hoffman Joan Bunyard Dixie Lou Ward Mattie S. Johnson Jay Dean Wilson Mary Jo Clements Margaret A. Courtner MeIna McDaniel Jean Anne Erickson Emma Yarborough Ella Mae Ericson Mabel. Montgomery Anthony Kane Lila Phillips : Katherine Finley Opal Poindexter ; Helen Louise Williams That the following substitute playground supervisors be elected at a salary of $2.00 a day for the days they work: Carl Lund David Blair Max Rose Herman McGill Leona Dawson Katherine Ross Wallace Fightmaster Hubert Manire Philip Rubins Frances Frederick Allene Maxwell Edward Thiems Gwen Zwick Hope Hamilton Louise Nance Kathleen Owen J. Frank Pottorf Clarabeth Holt Wendell Phillips Glenna Killian Clarence Pruitt Flora Gwendolyn Lorch Mildred Robbins

That the following substitute playground supervisors be elected at a salary of $3*00 a Jay for the days they work: Gilbert Caudill Clarence Cotton J. G. Fleming That the following playground, supervisors for the Separate Schools be elected at a salary of $3.00 a day for the days they work: Lemuel Harkey William W. Johnson Kermit King That the following playground supervisors for the Separate Schools be elected at a salary of $2.00 a day for the days they work: Anna Cohee Jackson Arethe Sharp Virgie Johnson Mattie Williams Louise Salone That the following substitute playground supervisors for the Separate Schools be elected at a salary of $3*00 a day for the days they work: Stephen Parker That the following substitute playground supervisors for the Separate Schools be elected at a salary of $2.00 a day for the days they work: Isabelle Arch Cornelia Lewis Classie Branch D. Hyder Johnson William Dennis Cald.well Celia Pulliam Virgil Chandler Georgetta Childress Marguerite Dosty Walter Frank Gibson Lucille White Report Approved

It was moved by Mr. Knight and seconded by Mr. Robinson that the foregoing recommendations of the Superintendent and the Playground Director be approved and upon roll call the motion carried, all members present voting "Aye."

Resignation of Emery Accepted

It was moved by Mr. McKown and seconded by Mr. Turner that the'resignation of Mr. Herschel Emery, Playground Director, as presented by the Superintendent, be accepted by the Board. Motion carried unanimously.

Report of Supt.

The following recommendations were submitted by the Superintendent: To the Board of Education: The following recommendations which have been previously passed upon by the Board of Education sitting as a committee of the whole are now submitted for your formal approval:

_____............ .......................................................................................................... .lS3a^..(JJantl.aued)

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Resignation 1. That the resignation of Miss Ruth Petering, secretary to the Superintendent, be accepted as of June 30th. (Miss Sarah Reine Bottoms, formerly ; Sec’y to in the office of Mr. Chambers, has been transferred to the Superintendent’sSupt. Office.) ]

2. That the records show the following changes of name? through marriage: Mary Vaughn Cropper-Gallagher Dorothy Hall-Shelby Kathryn English-Atkins Rosemary Brooks-Sieh Ruth Cornelius-Campbell Esther Billings-Graham . Maxine Randolph-Gayles through divorce, Margaret Lankford-Oliver

Changes of Names

3- That the resignation of Mrs. Rosemary Brooks Sieh, teacher at Emerson School, be accepted.

Resignation

4-. That Miss Josephine Bruton be approved as teacher in the Cleveland summer school.

5. That leaves of absence be granted to Bessie Kendall, Bobby McVeigh, Elizabeth Keating Thomas.

i Summer ; School i Leaves of | Absence

6. That beginning with the calendar year 194-0-4-1 the entry date for the ? pupils shall be as follows: five years of age on or before September 1st i for kindergarten pupils and six years of age on or before September 1st ! for first grade pupils who enroll for the first semester. For the second semester, the age shall be five years of age for kindergarten and six years of age for first grade, on or before February 1st.

7. That the Irving School Parent Teacher Association adult English class be allowed to use the Irving Annex for day time classes only.

Kindergarten Enrollment

Classes in Irving

' Respectfully submitted,

(Signed)

C. K. Reiff, Superintendent

i Report It was moved by Mr. Edwards and seconded by Mr. Turner that the foregoing recommendations of the Superintendent be approved by the Board and upon roll j Approved call the motion carried unanimously.

The Auditor submitted a report of the Warrant Investment Accounts of the Board of Education, showing an analysis of available cash to apply on Outstanding Warrants as of April 30, 1939, together with a statement showing subsequent collections available for a Call for Warrants on June 15, 1939* It was moved by Mr. Knight and seconded by Mr. Richardson that the Auditor’s report be received and referred to the Board’s attorney. Motion carried unanimously.

Report of Auditor Referred to Attorney

Mr. Knight moved that the Board adjourn subject to call of the President. Mr. Richardson seconded the motion which was declared to have carried.

Adjournment

THEREUPON THE BOARD ADJOURNED.

President

ATTEST:

Approved the ___ day of

.1939

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MEETING OF,JULY 3» 1939

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

REGULAR MONTHLY SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, JULY 3, 1939, AT ONE-THIRTY O'CLOCK P. M.

PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown . Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner

Other officials presents Supt. C. K. Reiff and Jno. W. Prigmore, Auditor Absent: W. A. Lybrand, Attorney. Reading of Minutes Postponed

The reading of the minutes of previous meetings was postponed. The Board pfroceecled to ‘open bids for face brick for the Walnut Grove’ School building,- received in response to the attanced advertisement.

ferk-BusTiiegs

the siWbf the '-Walnut Wi.-BAA.- PrbjectNb..665-6 allowing;- mateifites: ,* . , Approximately.A8,'0'00 Face Brick,.. X _specj£icgtions ,.and proposal blanks may be secured from Maurice Baldwin, Architect, 453 American National Bldg., Oklahoma City, Oklahoma. Biddeis are required" tQ usd, the prepared proposal foi'nr’and each bid must ■bei-aecompamed by al certified check for 2% of the amount of ,the bid, to'bp i forfeited as assessed and4 liquidated damages in case the bidder failsr neg,lects or refuses to ‘comply? with the agreements Of his bid*' ‘ Bidder^ on the abovb .material .shall indicate Official Project No, 665-65-2,271. i. 3 ‘ Deliveries to bp made,as ordered/ from time to time, .as -'the work .progresses and as funds become available, / . ‘ h . Tne'Bbard1 'of Education- reserves the right >to reject <any pr all bids. • , J. G. STEARLEY, , »Clerk, Board of Eduqatibn»'Administration.’ Bi$Jd£n‘g,> • ' 4Q0 North Walnut Avenue, k Oklahoma City, Oklahoma. ^.(Published in the Daily- Law Journal-/ ’ Record, June 23, 24 and 26, 1939)

Sealed Bids' lit betreefeived' by the Bo'ard - of ? Edt. ____ ___ Oklahoma City! Oklahoma, untiiA5:00 9’clock P. M., ,____ i. . tor -the' 'furnishing of the following supplies hnd "equipment for.,the Oklahoma" City Schools,, the'-sarop to .be delivered to -the Administration Building, 400-NobthjWalnut Avenue, qr to school !,bhUdmg& .'designated, ndt, later

Bids for Brick for Walnut Grove Opened

Art,' Elementary, Elementary ..Library, physical .Education,.General Sclto'ol, Kindergarten, , ffiustoflfan, Handwriting

and Science Swpptes, ? .,/ The '.’loliowfing-, suppjids 1'fgy 'the In1 dustrial..Arts Department: >Auto Mechanics, Electricity,*Finishing Material, Hardware, Lumber, WEedlianical Drawing. Printing and. .-Radio. t , -vl , All, bids --must'‘be accompainied by a certified check pqr 2 per cent of the amount., of the, ibid,'to be forfeited as assessed /and -liquidated'/ damages, in cage the biddei fails, neglects,, pr fetuses to comply with the terms-of his bid., t Specificationsjmay, be secured at< the office . of -the Qierk-Business Manager* of the1 .Board of Education, 4001 North Walnut! Avenue/* The right is reserved*to divide contracts and to" reject'" any or all bids/ ' J. G. iSTEARLEY, ’ • .Clerk-Business Manager, 400 North .Walnut Avenue, , Oklahoma City, Oklahoma.

The Clerk Business Manager stated that bids had been requested from dealers in. Kansas, Missouri, Texas and Arkansas, but bids had been received only from local dealers. The three low bids, which were identical, were as follows:

Three Low Bids Identical

Acme Brick Company, Lusco Brick and Stone Company, and United Brick and Tile Company. Item No

Item No. 2.

Item No

4-5 M first quality stiff mud face brick, smooth face and white in color 3 M first quality stiff mud face brick, black Delivered to Job Site

Same, buff in color

1+3 M

Same, mingled reds in color.

1+3 M

1,056.00

The President stated that he had investigated the statement of the Architect > Statement that it would be necessary to revise the plans and specifications for the I of Pres. Walnut Grove building if a change was made in the style of brick called for, and he had found that this was.correct as a change in the size and form of i the brick would necessitate a change in the spacing of openings and would i call for trim of stone or different /brick. Mr. Miller further stated that hei believed that difference in price of the brick would not Justify the delay in building operations.

JMEETIN&.,OF.J^^...

Construction i to Proceed I Under Origin-j al Plans j

It was moved by Mr. Richardson and seconded by Mr. McKown that the Board proceed with the original plans of the architect for the Walnut Grove School building in order that construction can be started immediately. In seconding the motion Mr. McKown stated that he wished to go on record that in the future he would not consent -to -such procedure, that is, that identical bids from all bidders be recognized. The motion was then put to a vote and carried unanimously.

Mr. Robinson and Mr. Rice, who were not present -at -the initial roll call, Rice and Robinson ; entered the meeting at this time. Enter Meeting The architect, Mr. M. B. Baldwin, was asked for a recommendation on the bids Contract for ' and stated that the three low bidders were bidding on the specified smooth White Face i face white brick. It was moved by Mr. Rice and seconded by Mr. Hisel that Brick award- j the contract for 4-3 M brick for Walnut Grove School building be awarded to Acme Brick Company at their bid of $1,4-23.00, in strict conformity with plans ed to Acme and specifications, to be delivered as required and as funds become available Brick Co. Upon roll call the motion carried, all members present voting "Aye" except Mr. Edwards, Mr. Richardson, Mr. Robinson and Mr. Miller, who voted "No.

The following report was submitted for consideration:

Report of Clerk-Business Manager

July 3, 1939 Board of Education Oklahoma City, Oklahoma

Gentlemen: The following matters are presented for your consideration: Total amount of bills and claims presented herewith for the Board's approval . . ..................................................... .... ............................ $11,452.75 1A. Bills for Month of June - Claims have been filed for a list of bills amounting to $10,354.41, a copy of the list of bills was mailed to each Board member, Saturday, July 1, 1939, as follows:

Bills Recommended For Payment

AMOUNT

1933-1939 GENERAL FUND

Printing & Office Supplies $ Mat’l. for Repairs to Buildings Sup.Supt. Office & Material for upkeep of Grounds Mat’l. for Reps, to Bldgs. & Eqpt. Air Reduction Sales Co. Mat’l. for Reps, to Bldgs. & Upkeep of Alexander Drug Co. Grounds Mat’l for Upkeep of Grounds American Electric Ignition American Floor Surfacing Meeh. Mat’l.for Reps.to Furn. & Fixtures A & E Equipment Company Acme Plate & Window Glass Co. Adams Engr. & Blue Ptg. Co.

! t

9.^5 9.36 43.05 17.30 1.32 5.4o 66.60

Baker Concrete Pipe Co.(ON BID) Mat’l.for Addn's.& Bettmnts.to Bldgs. 714.32 Baker Concrete Pipe Co.(ON BID) Mat’l.for Addn's.ft Bettmnts.to Bldg. 151.76 Mat’l. for Addn's.& Bettmnts.to Bldg. 60. oO Baker Concrete Pipe Co. D. A. Baugus Rental of Lowell School Ground, June 12.00 Mat’l for Reps, to Heating Equipment Beeman Brass & Alumn. Co. Jerome Bernstien Garage Rental for- Month of June F. A. Brown Tabulating Heating & Plumbing Bids Laundry Service,Britton Homemking Dept. Britton Cleaners Laundry Service,Britton Homemaking Dept. Britton Cleaners March 15 to March 25, incl. 2.53 Laundry Service, Britton Homemk.Dept.May 3.55 Britton Cleaners Printing Sup.& Sup.-Clerk's Office II.65 Mike Bryan Office Supplies Burroughs Adding Machine Co. Supplies - Clerk's Office 3.30

Capitol Hill Grocery #1 Carpenter Paper Co. J. L, Chapman Chaffin & Chaffin Lbr. Co. City of Britton Coates Abstract Co. Commonwealth Book Co. Crane Company ON BID Crane Company Crane Company Cook Electric Supply Co. Cook Paint & Varnish Co. Cox Steel & Wire Co.

Homemk.Sup.,Cap.Hill Sr.,April & May 55.32 Custodians Supplies • 3.12 Homemk.Sup.,Riverside, April & May 14.65 Mat’l. for Reps, to Bldgs. 13.75 Water Service, Britton Schools,June 20.60 Abstract on Blk. 37,Place Addn.,& SE4 Sec.10-11-3W Wheeler School 42.00 Supplies - Guidance Department 10.51 Mat’l. for Addn's. & Bettmnts.to Bldgs. 327.03 Mat’l. for Reps,to Eqpt. ON BID 151.71 Mat’l for Reps, toEqpt. 97.70 Mat’l for Reps, toEquipment 5.03 Mat’l.for Reps, toBldgs. ON BID 416.20 Mat’l. for Upkeep of Grounds 3.4o

MEETING 0F JULY.....3. 1939.. (CunbinuMl

AMOUNT

1938-1939 GENERAL FUND Dally Law Journal Record Davidson & Case Lumber Co. Dearborn Chemical Co. Dinks Parrish Laundry

Report of ClerkBusiness Manager

Dinks Parrish Laundry Dolese Bros. Co. Bill Doyle Office Supplies Dryer, Clark & Dryer Dunn Fuel &' Lumber Co.

Advertising Notice for Bids $ 19.00 Mat'l. for Repairs to Buildings 2.40 Custodians Supplies 167.OO Laundry Service, Homemaking Dept. N. E. & Webster, March 2.26 Laundry Service, Homemaking Dept. Northeast, April 2.89 Laundry Service, Homemaking Dept. Northeast & Webster, May 4.12 Laundrying School Mail Sacks 3.00 Mat'l. for Repairs to Buildings 4.00 Printing & Office Supplies 8..65. Mat'l.for Upkeep of Grds.ft Custodian Sup. 4.75 Mat'l. for Repairs to Buildings ON BID 177.0O

H.' D. Edwards

Sanitation Services

46.00

Federal Supply Company Fine Arts Company Fire Appliance Supply Co.'

19.16 85.35

M.‘ E. Fullenwider, Official Court Reporter

Mat'l. for Repairs to Equipment Commencement Supplies,. Classen ft Foster Repairs to & Refilling Fire Extinguishers Transcript of Evidence as ordered by Board of Education 4-13-39

H. C. Genung Graham Paper Co. Greenlease-Moore Inc.

Storage Expense, Month of June, 1939 Supplies - Handwriting Department Mat'l. for Repairs to Trucks

50.00 | 74.79 1.80 I

A.' G. Hoge Hardware Co. Huhzicker Brothers

Mat'l. for Reps, to Furn. & Fixtures Mat'l.for Reps.to Furn.,Flxts.ft Eqpt.

Dinks Parrish Laundry Dinks Parrish Laundry

Indian Territory Illuminating Oil Co. Kassel Music Shop’ H.E.Ketcham Lbr. Co. Kilpatrick Brothers J.B.Klein Iron ft Fdry.Co. Kings Laundry Kings Laundry

Kings Laundry

87.70 60.79 j

...

6.20 | 9.69 s

5-00

Standby Water Connection-Valley Brook

Reps, to Musical Instruments-Cap.Hill Sr. 53.. 28. Mat'l for Reps, to Furniture & Fixts. 4.50 Mat'l.for Repairs to Buildings 6.40 Mat'l.for Maintenance of Tracks ft for Repairs to furniture ft Fixtures 30.25 Ldry.Service,Cap.Hill Jr.ft Cap.Hill Sr. March 4.74 Ldry.Service, Cap. Hill Jr. ft Cap. Hili Sr. ,. April " 6.80 Ldry. Service, Cap. Hill Jr. ft Cap. Hill Sr., & Jackson, May 14.90

Lamberton & Scott Leech & Co. Letzeiser ft Company Loeffler-Greene Supply Co. The Long-Bell Lumber Co.

Supplies - Clerk's Office 2.50 Mat'l.for Reps.to Bldgs.& Furn.ft Fixts. 81.20 Supplies-Superintendent's Office 7.75 Mat'l. for Reps, to Bldgs, ft Eqpt. ON BlDRO^-r^” Mat'l. for Repairs to Buildings 15.02

The Macmillan Company Magnolia Petroleum Co. Makins Sand ft Gravel Co. W.‘ C. Mann Marchant Calculating Meeh.Co. Mideke Supply Co.

Library Books - Jackson Custodians Supplies Reps, to Physical Education Eqpt. Rep.& Sharpening Saws-Voc. Dept. School Supplies Mat'l.for Reps.to Bldg.ft Eqpt.ft for Upkeep of Grounds Custodians Supplies ON BID

Moulder-Oldham Co.

Oklahoma City Water Dept.

4.45 2.60 2.4-0 33*35 .4.00

National Geographic Society Library Books - Jackson New State Laundry Ldry. Service, Roosevelt,Bryan ft Univ-.Hts. New State Ldry.Towel Supply Co. Towel Service, Month of March,1939 New State Laundry Ldry. Service,Roosevelt,Bryan ft Univ. Hts. New State Ldry. Towel Supply Co. Towel Service,Month of April,1939 New State Laundry Ldry.Service,Roosevelt,Bryan ft Central New State Ldry.Towel Supply Co. Towel Service,Month of May, 1939 ’ New State Laundry Ldry. Service, Roosevelt,Bryan ft Jackson ‘ New State Ldry.Towel Supply Co. Towel Service, Month'of June, 1939 Fred. 0'Conner Oklahoma City Hardware Go.

Bills Recommended For Payment

71.3^ 118.84

7.50 9.25 76.90 B.79 77.04 '9.62 77.03

! 10.69 | 7.79 i

Library Books-Jackson 45.00 Mat'l. for Reps.to Bldgs.ft Upkeep of Grounds ft Custodians Supplies 29.56' j Water Service,Majority Schools,June,!39 770.77

MEETING OF JULY3. 1939 (Continued).

Report of ClerkBusiness Manager Bills Recommended ?or Payment

1933-1939 GENERAL FUND

AMOUNT k

Oklahoma Gas & Electric Co. Oklahoma Law Brief Pub.Co. Oklahoma Mattress Co.,Inc. Oklahoma Sanitary Supply Co. jOklahoma Shade Factory 'Oklahoma Wire & Iron Works O.K.Stamp & Seal Co. I O'Neal Typewriter Exchange jThe Osage News Company

Light & Power for June, 1939 $1,361.92 Supreme Court Brief-H.H.Cloudman Case 63.00 Mat'l. for Reps, to Furn.ft Fixts. 1.20 Custodians Supplies - ON BID 515.60 Mat'l.for Reps.to Furn.& Fixts. 25.20 Mat’l.for Upkeep of Grounds 5.021 Supplies - Clerk's Office A Supts.Office 1.60 Typewriter Repairs - Central 3.00 Books - Foster 59»3<3

i Clarence E. Page Co. ;Peery Service Station jW.J.Pettee Hardware Co. [W.J.Pettee Hardware Co.

Supplies - Clerk's Office Gasoline for Trucks, June, 1939 Mat'1.for Reps.to Bldgs. ON BID Custodians Supplies & Mat'l.for Reps. to Bldgs. Mat'l. for Reps, to Bldgs. Telegraph Service for April, May & June Homemk. Sup. Britton High for April & May

jPittsburgh Plate Glass Co. Postal Telegraph & Cable Co. Precure's Certified Grocery

Reliable Tent & Awning Co. E. B. Reynolds Richards & Conover Hdwe. Co.

27.33 M7.7O1 276.51; IO9.M5 79.33 • 6.30; 24-. M6j

Custodians Sup.fo Mat'l.for Reps.to Bldgs. 33.51 Refills for Fire Extinguishers ON BID 243.20 Mat'l. for Reps, to Eqpt. 17*15

The School Executive Sharp Auto Supply Co. Sherman Mech.ft Iron Works Sinclair Refining Co.

Supplies - Clerk's Office Mat'l for Reps, to Voc.Ed.Eqpt. Mat'l. for Reps, to Eqpt. Custodians Sup.& Mat'l.for Maintenance of Trucks L.C.Smith & Corona Type. Supplies-Supt's. Office Southwestern Bell Tele. Co. Tel.Service,Britton Schools,June Southwestern Bell Tele. Co-. Telephone Service, May Southwestern Bell Tele.Co. Telephone Service, June Standard Roofing & Mat'l.Co. Mat'l. for Reps.to Bldgs. Standard Asbestos Mfg.& Insul Co. Mat'l. for Reps, to Bldgs. J. G, Stearley, Clerk Reimbursement-, Petty Cash, June

2.00 5.96 2.201

23. M5 1.50 21.00 213.96 225.13 54.50 3.25 113.59

Lee Thagard Music Co. Reps, to Musical Instruments Times-Journal Pub.Co. Commencement Supplies -■ Central The Town of Nichols Hills,Okla. Water Service, Univ.Hts. & Nichols Hills Schools, June, 1939

10.50 101.15

Underwood-Elliott Fisher Co. United Plate & Window Glass U. S. Supply Co.

Typewriter Repairs-Roosevelt Mat'l. for Reps, to Bldgs. ON BID Mat'l. for Addns.& Bettmnts.to Eqpt.

2,77 152.00 43.MM

Vestal Chemical Labs., Inc.

Custodians Supplies

Western Bank & Office Supply Western Union Telegraph Co. White Swan Laundry

White Swan Laundry White Swan Laundry 1White Swan Laundry J The H. W. Wilson Co.

31.^

3*00

Printing & Office Supplies Telegraph Service for April, May, June Ldry.Service, Taft, Classen, Harding Home Ec. Depts. MarchLdry. Service, Taft, Classen, Harding Home Ec. Depts. April Ldry. Service, Taft, Classen, Harding Home Ec. Depts., May Ldry. Service, Harding Home Ec. June Library Supplies

179*50: 1.33 : 5.&7: | 5«^3’

3.63 '1.21 35.00

i i1937-1933 .SEPARATE FUND I i

AMOUNT

<Lee Thagard Music Co.

School Apparatus - Douglass

1933-^1939 SEPARATE FUND American Electric Ignition Buffalo Forge Co. John’H. Cole Crane Co. Fire‘Appliance Supply Co. Gaylord Bros., Inc. Loeffler-Greene Supply Co. Oklahoma City Water Dept. 0kla.homa Gas & Electric The Osage News Co. E. B. Reynolds

AMOUNT Mat'l. for Upkeep of Grounds $ 1.25 Mat'l. for Reps, to Eqpt. 9.57 Mat'l. for Reps, to School Apparatus 2.50 Mat'l. for Reps, to Eqpt. 16.9U< Repairs to & Refilling Fire Extinguishers M. 20 Books - Douglass MM.39) Mat'l. for Reps, to Eqpt. M3.90: Water Service, Separate Schools, June Light & Power, Separate Schools, June Books-Douglass Library Refilling Fire Extinguishers

7M. 57

■o

MEETING OF JULY 3, 1939 (Continued)

1938-1939 SEPARATE FUND

k Southwestern Bell Tele. Co. Southwestern Bell Tele. Co. J. G. Stearley, Clerk The H. W. Wilson "■ Co. 1 New State Ldry. Towel Sup.Co. < New State Ldry. Towel Sup. Co. I New State Ldry. Towel Sup. Co.

Telephone Service ”2" Phones, May Telephone Service "3" Phones, June Reimbursement, Petty Cash, June Library Supplies Towel Service,Month of March, 1939 Towel Service,Month of April,1939 Towel Service,Month of May, 1939

Bills Recommended For Payment

i 19.38-1939 BUILDING FUND

AMOUNT

iA & E Equipment Bolender Brick & Mat’l Long-Bell Lumber Co. Midwest Steel Co.

Co.

;Oklahoma City Hardware | The Oklahoma Sash & Door Co IW. J. Pettee Hardware IB.

Blue Prints for WPA Project, Cap. Hill Stadium 5.88 Brick for WPA Project, Britton - ON BID 420.00 Cement for WPA Project, Walnut Grove 5.20 Reinforcing Steel for WPA Project Walnut Grove ON BID 119.50 Nails, WPA Project, Walnut Grove 7.40 Windows for WPA Project. Britton ON BID 519.00 Nails & Tie Wire for WPA Project, Walnut Grove School 19.40

W.P.A. Projects - Britton and Walnut Grove Elementary Schools In conformity with the approved application on these projects wherein the Board of Education furnishes all skilled labor and material, and. under contract with the architect, pays 2/£ for supervision of these buildings, claims in the amount of $271.57 covering fees of Architect for Supervision, and services of carpenter and painter, have been filed as follows?

1938-1939 BUILDING FUND C. F. Drury, Architect Fees for Supervision, On Contract, WPA Pro. Lester Abbott Services, Carpenter, WPA Project, Walnut Grove, 7& hrs. @ 1.25 hr. Frank Dixon Services, Painter, WPA Project, Britton 7 hrs. @ .59 hr. Walter S. Gray Services, Painter, WPA Project, Britton 7 hrs. © .59 hr. Albert S. Lane Services, Caroenter, WPA Project, Walnut Grove, 124 hrs. @ 1.25 hr.

AMOUNT $ 10.81

97.50 4.13 4.13

155.00

1C. Claims for Special instructional services, under supervision of Superintendent of Schools, as follows?

1938-1939 GENERAL FUND Inez C. Ellis

!Maurine Hoover Lenna E. Lawson Harry W. McKimmey John R. Rackley

AMOUNT

Special Instructional _ 29 days @ $5*00 per Special Instructional 29 days @ $5.00 Special Instructiohal Special Instructional Special Instructional

Services day Services

145.00 145.00 80.00 133.75 5.00

Services Services Services, 1 day

ID.'Claims for extra time of custodians for use of buildings approved by Board. These claims have been checked against the Report on Use of Buildings as to whether or not they have been approved by the Board of Education. Check shows that everything is regular and properly authorized, as follows? 1938-1939 GENERAL FUND Ed 0. Page J. M. White

Floorman,’Central, 1 night Custodian, Central, 1 night

IE. Overtime for extra time of custodians because of deduction on June payroll, as follows?

1938-1939 GENERAL FUND Barley Cabaniss G. R. Caskey C. M. Cassady Max Darrough George Dillaplain Arville Jackson L. 0. Mades Charles S. Morava

Services Services Services Services Services Services Services Services

as as as as as as as as

Painter, 1 day Mechanic, 1 day Carpenter, 3i days Auto Mechanic, 10i days Truck Driver, 4§- days Carpenter, 3i days Carpenter, 1-g- days Roofer, 3 Jays

Report of ClerkBusiness Manager

I I

I !

AMOUNT i 2.00 i i i

AMOUNT 57oo“ 5.00 19.25 43.75 14.43 17.50 > M5 i 16.50

1938-1939 GENERAL FUND

Report of ClerkBusiness Manager

Clarence Overturf H. L. Mueller Clyde Overturf L. C. Rose F. M, Saxon Elmo Slemp Haskel Williams Pierce Williams David Woodson B. P.Wright

Bills Recommended for Payment

AMOUNT Services Services Services Services Services Services Services Services Services Services

as as as as as as as as as as

Truck Driver, 4g- Days $ 13.70 Laborer, 1 day . 3.50 Truck Driver, 2i days 7.77 Painter, day - 2.96 Carpenter, 3 days 16.50 Truck Driver., 5> days i7.ll Truck Driver, 3 days 9.72 Painter, 1 day 4.67 Drayage Foreman, 3-g- days 14.58 Playground Eqpt. Repair Man, 1 day 3.33

IF. Claims for extra time of custodian for use of buildings approved. by . Board. This claim has been checked against the Report on Use of i Buildings as to whether or not it has been approved- by the Board of ) . Education. Check shows that everything is regular and- properly i authorized:

)1938-1939 SEPARATE FUND )Leslie Morris

i i

) i

AMOUNT j Custodian, Douglass Stad., 12 nights

$ 24.00

IG. Claim for Special labor:

1938-1939 GENERAL -FUND C. H. Mackrill Claim for Premium on Treasurer’s Bond

Services, Bricklayer, 44 hrs. @ I.50 hr.

AMOUNT

O£7oo

2. Claim for Premium - School Treasurer's Bond in Maryland Casualty Company - The premium on the School Treasurer's Bond dated May 1, 1939, in the amount of $1,670.00, which is that part of the premium accrued during the last fiscal year, is now due. We recommend that same be approved by the Board and the Clerk-Business Manager be instructed to issue warrant • in payment thereof. The claims shown in items #1A, IB, 1C, ID, IE, IF, 1G, and #2, have all been examined and approved by the Auditor as to appropriation, purpose of expenditure, calculation and receipt by the department heads. We recommend that same be allowed and -the Clerk-Business Manager be instructed to issue warrants in payment thereof.

APPROVED:

Payroll Report for June Ratification of Election of Employees

(Signed)

) ! ) ) j j i

John W. Prigmore, Auditor

3. Report of Payrolls Issued during Month of June. In conformity with the Board's authorization, warrants were issued on all * payrolls for the month ending June 30, 1939, after same were checked- and approved by. the Auditor, in the amount of $97,761.05.

Ratifying the employment of all employees appointed by the Board during the month of June.

Irving Project

5. Resolution authorizing filing of Amendatory Application with the Public Works Administration, covering completion of the Irving School building.

Bids for Brick and School Supplies

6. Bids - face brick for Walnut Grove W. P. A. Project.

) I )7« Bids - School supplies and equipment for ensuing school year.! | ■ ! j Respectfully submitted, ) i (Signed) J. G. Stearley, Clerk Business-Manager)

It was moved by Mr. Rice and seconded by Mr. Knight that Items '1-A to 1-G; Items 1-A to 1-G, inc. both inclusive, of the foregoing report be approved and the Clerk-Business Manager instructed to issue warrants in payment of the various claims as reApproved commended. Upon roll call the motion carried unanimously. Item No. 2 Considered

Action Deferred

Item No. 2 of the report of the Clerk-Business Manager, the claim of Maryland Casualty Company for premium on the Treasurer's bond, was taken up for con- - ) sideration and after some discussion as to the distribution of this premium ) among local agents, Mr. McKown moved that the claim be approved for payment. ) Mr.■Turner seconded the motion with the understanding that the Maryland Cas- ) ualty Company make a report in writing of their disposition of the premium. After further discussion Mr. Turner moved as a substitute that payment of-this) claim be deferred until the Clerk-Business Manager secures a statement in

MEETING OF JULY 37 19~39 "(Continued)

writing from the Maryland.Casualty Company as to the distribution of the Premium if paid to this Company. Mr. Rice seconded the motion which was declared ! to have carried. !

Item No. 3 "the report of the Clerk-Business Manager. The report of payroll warrants issued during the month of June, as approved by the Auditor, was received and ordered filed.

Item No. 3 Received and Filed

The following resolution was read in full by the Clerk!

WHEREAS, the Board of Education of Oklahoma City, Oklahoma did by resolution on May 17, 193&, file with the Public Works Administration of Fort Worth, Texas, an application asking for a grant of $77,991 to construct a new school building to be known as Irving School; and, WHEREAS, said application was approved by the Public Works Administhation and it became necessary to reduce the scope of the project by reason‘of' the failure of the Board of Education to have sufficient funds on hands with which to meet the grant as approved; and, WHEREAS, the government did approve the reduction in the scope of the project and did make a grant of $13,900.; and, ‘ WHEREAS, it now becomes necessary to complete Irving School in accordance with the original plans and specifications calling for a total cost of $69,069 as is best set forth in the amendatory application; and, ‘

Resolution > Authorizing Application i for ^Amendatory 'Grant on' ’Irving i P. W. A. ^Project !

’ ! j | > I

WHEREAS, this amendatory application asks for‘no'increase in the grant as approved in the original application but merely asks that the grant of $77,991 be reinstated less a deduction of $13,910 already paid or a grant requested under this resolution of $31,031.

NOW THEREFORE, be it resolved by the Board of Education of Oklahoma City,I Oklahoma, that the president of the school board of Oklahoma City be and he j is hereby authorized to file this amendatory application and the Clerk of | said board is hereby directed to sign said resolution with said president and i to cause the proper instruments to be filed with Public Works Administration I in Fort Worth, Texas, as are necessary to reinstate this application as originally approved. Resolution It was moved by Mr. Knight and seconded by Mr. Rice that the foregoing resolu- Adopted tion be adopted and upon roll call the motion carried unanimously. Item No. 7 of the report of the Clerk-Business Manager was taken up for conItem No. 7 sideration, and confirmation of the election of Business Office and Buildings iand Grounds employees was discussed. Mr. McKown made a statement giving a Discussion I resume of figures furnished by the Auditor as to revenues for 193^"39 and estimated available revenues, as far as can be'determined at the present date, for 1939-70, showing that after deductions are made on account of reduced personnel there would still be a salary shrinkage of $300,000.00 to $350,000.00. Mr. McKown asked if the Board would be justified in ratifying the election of ;employees before more specific information is had regarding the millage to be !allocated by the Excise Board and probable funds available for the ensuing year.

Mr. Knight asked if the recommendation of the Clerk-Business Manager on Building and Grounds employees vis not a minimum skeleton organization.

iMr. Edwards stated that he had talked with Mr. C. E. Knight, Chairman of the iCounty Excise Board who had assured him that if the School Board would bring in their request at an honest figure the Excise Board would approve it.

|Mr. Robinson stated that since no salaries were mentioned the men could be• 1 elected and salaries fixed later. I Mr. McKown stated that he was not willing to ratify the election of the buildings and grounds employees until a policy had been established. Mr. Hisel stated that he would rather give vacations without pay as there were not too | many men employed to care for the work properly while school is in session, but there were more men recommended for election than are needed during the summer months.

The Clerk-Business Manager presented the following list of Administrative, RecommendaClerical and other employees for ratification! tion Administrative, Cler- ?J. G. Stearley, Clerk-Business Manager h 0. M. Schlosser. Superintendent of Buildings and Grounds ical and n W. A, Lybrand, Attorney Other //John W. Prigmore, Auditor Employees yErvyl Bross, Assistant Auditor CLERICAL EMPLOYEES h Flora W. Penney y Eloise Meyer Mildred Hover ? Mabel Brisco King Y Edna Brown 1 Caroline Hooper * Blanche Baker 1 Katherine Saner

STOREROOM CUSTODIANS Y E. H. Yount f 0. D. Marshall TRANSPORTATION, W. J. BRYAN SCHOOL E. M. Barnes

List of Employees Ratified Item No. 7 Referred to Clerk-Bus. Mgr. and Auditor

Leasing of Lincoln School Property Discussed

Attention was called to the fact that 0. D. Marshall, Storeroom Custodian, lived on a tract outside of Oklahoma City, and that the Rules of tlje Board required all employees to live within Oklahoma City or environs. After , question as to the interpretation of this Rule was discussed, it was moved by Mr. McKown and seconded by Mr. Robinson that the Board ratify the election of the foregoing list of employees presented by the Clerk-Business Manager, with the exception of 0. D. Marshall or any others who might be affected by the Rule of the Board requiring all employees of the Board, to live within Oklahoma City or environs. After further discussion of the interpretation of the Rule and statement by the President that it would be taken up again later the motion was put to a vote and carried unanimously.

It was moved by Mr. Turner and seconded by Mr. Knight that bids received in response to the attached advertisement be referred to the Clerk-Business Manager and the Auditor to be opened and tabulated, and report made back to the Board. Motion carried. (Advertisement attached first page this meeting) The President stated that a request had been received from an oil company to lease the Lincoln School property, that a well had been drilled which was draining this property and the present lessee had not lived up to its agreement to drill an offset. Mr. James Boyle of the Inland Development Company was present and addressed the Board, stating that his company desired to obtain a lease on the Lincoln School property. Mr. Turner stated that the only thing to be considered was the hazard to the school children; that other school property had been drilled, but it would first be necessary to get the old lease out of the way. Mr. Boyle'stated that he thought that this was automatically out of the way. Mr. Turner stated that the Webster and Lincoln property had been leased under one lease to the DeMange Corporation in March, 193^, but only the Webster property had been drilled. The President suggested that the Clerk-Business Manager be authorized to advertise for bids if the Attorney could get a release from the present lessee. Mr. Knight stated that he had always voted "No" on all motions to lease school playgrounds on account of the hazard to the children.

Referred to Attorney to Clear Title if Possible and Clerk to Advertises for Blds

Discussion followed as to hazards to the school children and possible lossâ€™ of playgrounds and whether or not a well could be drilled and completed by the opening of the fall term of school. Mr. Boyle stated that a new well ; as going in in close proximity to the school and his company would drill in the northeast corner of the school grounds and leave the location of tanks'to a committee of the Board or the Superintendent. It was moved by Mr. Turner and seconded by Mr. Rice that the Attorney and Clerk-Business Manager undertake to get a release of the present lease on the Lincoln School property and if successful in securing a release and clearing the title to the property so that it can be leased, the Clerk-Business Manager be instructed to advertise for bids, all propositions to be considered but the right reserved'to reject any or all bids, the specifications to cover the manner in which the property will be drilled, each bidder to designate the location of the proposed well, the time drilling will commence, the completion date, and safety methods to be employed. The motion carried, Mr. Knight andiMr. McKown voting "No."

‘•fcti'

MEETING 0F„ JULY.. 1,.. 1939(Continued)

Committee to The President appointed the following committee of three to find out what the Investigate well adjoining the Lincoln School property is producing and if it would be of Well Adjoinsufficient advantage to the Board to justify the risk of drilling: Mr. Turn-[ing Lincoln er, Mr. Rice and Mr. McKown. [Property

It was moved by Mr. Rice and seconded by Mr. Robinson that the Clerk-Business■Clerk to Manager be authorized to advertise for bids for materials for Capitol Hill ■Advertise for Bids Stadium W. P. A. Project No. 665-65-2-^3 • Motion carried unanimously. ■Cap. Hill ’ Stadium A reo;uest was presented from Conrad Caldwell for concession rights for Douglass Stadium, offering 25$ of the net profits for a contract up to September ’Concession 10, 1939, or 35$ if given a contract for the entire school year, Superinten-[Rights dent Reiff recommended that Douglass High School Athletic Association have ■Douglass jurisdiction over the Stadium and handle its own concessions under C. 0. ’ Stadium Rogers Principal and Mr. J. M. Gayle, Auditor. Attention was called to the fact that Mr.Gayle had not been elected and it was moved by Mr. Richardson and seconded by Mr. Knight that Mr. J. M. Gayle-ybe employed as Cafeteria and Election of Activities Auditor for the Majority and Separate'Schools: for the year' 1939~^O J.M.Gayle Upon roll call the motion carried, all members present voting "Aye" except' Mr. Rice, who voted “No.”

Matter of It was then moved by Mr. Richardson and seconded by Mr. Knight that the re[ Concession commendation of the Superintendent with reference to granting concession j Rights to rights for the Douglass Stadium be concurred in by the Board. Motion carried^ Rogers and Gayle

[ [ [ [ [

The Clerk-Business Manager reported the receipt of notices from Cliff Myers, I Court Clerk that $4-0.00 additional court costs were due in the suits brought i by Ross N. Lillard against Watts, Chadwick et al, Cases Nos. 9^&92 and 9^720.[ It was moved by Mr. Rice and seconded by Mr. Robinson that these notices be [ referred to Mr. Lybrand, the Board’s Attorney, and if approved by him, the ' Clerk-Business Manager be instructed to pay these costs in the amount of ; $^+0.00. Motion carried unanimously. [

Payment of Costs in Cases1 Brough by Lillard to Attorney

Superintendent Reiff reported that he had received a letter from Mr. Reedy Jehnings, Playground Director, who asked to be advised as to the policy of the Board with reference to the use of playgrounds by adults. It was moved by Mr. Richardson and seconded by Mr. Robinson that school playgrounds be maintained for the use of children of public school age, with the exception of any permission already granted for the use of school grounds by adults. Motion carried, Mr. Rice voting "No.11

Playground Policy

To Be Maintained for Children

i It was moved by Mr. Richardson and seconded by Mr. Robinson that notice of ’ this action be given the Soft Ball League at the close of the present season. ’ Motion carried.

Notice to Soft Ball League

Following question by the Superintendent if this ruling would have any effect on the use of the swimming pools by adults between eight and nine o’clock j P* M.,'as at present scheduled, it was moved by Mr. Rice and seconded by Mr. [Edwards that adults not be permitted to use school swimming pools. Motion [ carried, Mr. Knight voting ^No."

Adults Not to Use Pools

[ Superintendent Reiff called attention to the winning of National Debate hon- [ Okla. City ! ors by Classen High School students the second time in three years, and the [ High School | acceptance of two Central High School students at Annapolis Naval Academy.' Students Win Honors [ Mr. Richardson read In full the following resolution and moved its adoption:

RESOLUTION

WHEREAS, there is pending in the Public Works Administration office at Fort Worth, Texas, an application'entitled "Docket Okla.131^", in which the Board of Education of the City of Oklahoma City, Oklahoma, has requested a grant in the sum of $232,200 and has agreed to furnish 55$, or $2$3,$OO, | of the total cost of such project in the amount of $516,000; and,

' ! j : | i

WHEREAS, such'application was duly approved by the'Public Works Administration, and an election, held on September 30, 193&, resulted in the j defeat of the bonds necessary to furnish the 55$ of the cost of the project; j and

WHEREAS, there is pending with the Public Works Administration office at Fort Worth, Texas, an application entitled ’’Docket Okla.l26o", which project calls for the expenditure of $346,934, requiring a grant of $3^1,120 and 55/^ or $465,^14, of said cost of such project to be furnished by the Board of Education of the City of Oklahoma City, Oklahoma,'and such application’was approved by the Public Works Administration, but the bonds necessary to furnish the 55^ ^he cost were defeated in the election of September 30, 193^5 and

Resolution Authorizing the Filing of Amended P. W. A. Application

i WHEREAS, it is imminent that a new Public Works program is to be under ! way shortly and that these dockets will be approved as funds are made availi able by bond elections in amount of 55^ of the total construction costs; and, [ WHEREAS, it has been found that the public sentiment of Oklahoma City is i that the Board of Education of the City of Oklahoma City, Oklahoma, should i accept government aid, and it being further found that the limit of money ! available to the W.P.A. materially reduces the assistance that could be ob’ tained under former rules, and that it is to the best’interests of the ■ citizens of Oklahoma City, Oklahoma, that the money be obtained from the 'Public Works Administration if at all possible; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the City of Oklahoma City, Oklahoma, that the Clerk of the Board of Education of'the City of Oklahoma City, Oklahoma, be and he is hereby authorized to communicate with the Public Works Administration office at Fort Worth, Texas, and to obtain permission from'such agency to file amended applications with the ! Public Works Administration to be hereafter fully approved and ratified by the' Board of Education of the City of Oklahoma City, Oklahoma, and that, if it is found feasible to reinstate the projects mentioned herein, the Clerk be so instructed rather than to file new applications and thus lose the present docket numbers of the projects already approved:

BE IT FURTHER RESOLVED by the Board of Education that projects‘be instituted to include Northwest Highschool development and'any and all other projects included in Dr. Bender’s report that are not already included in a pending project.

BE IT FURTHER RESOLVED by the Board of Education of the City of Oklahoma City, Oklahoma, that, if it is found necessary to reduce the scope of the projects by eliminating therefrom certain buildings in order to come within the funds available, the Clerk shall so report to the Board of Education of the City of Oklahoma City, Oklahoma, with his recommendations. Discussion followed a statement by Mr. McKown with reference to recent action- | by Congress under which the P. W. A. was eliminated and consolidated with W. P. A. and specifically limiting individual projects to $52,000.00. Mr. Robinson called attention to the necessity for doing something in the northwest part of the City on account of the increase in population in that section| and seconded Mr. Richardson’s motion for the adoption of the resolution. |

Discussion

Mr. McKown moved as a substitute that the Clerk-Business Manager be instructed! Substitute j Motion Made to ascertain what, if anything, can be done with respect to reviving P. W. A. ; ! Dockets under which funds were to have become available in 193^« The Clerkand WithBusiness Manager stated that as a result of previous action of the Board, i drawn all P. W. A. projects were still alive, but as'the Northwest High'School was ! not included, that would have to be a separate project. Mr. McKown withdrew ! Resolution ! his substitute motion and upon roll call motion to adopt the resolution pre- | Adopted ! sented by Mr. Richardson was carried, all members present ryoting "Aye" except ! Mr. Edwards.and.Mr. McKown, who voted "No." Mr. Miller stated that he voted | ! for the resolution because he believed the people wanted it. ; I

iMr. McKown inquired if the report of Dr. Bender’s survey would be acceptedSupt. to Make Recom- ! and Mr. Miller stated that he thought the Superintendent should make a recommendation as to its acceptance by the Board. It was moved by Mr. Knight and mendation on Dr. Bend- i seconded by Mr. Richardson that Superintendent Reiff be requested to study er's Survey i the report of Dr. Bender’s survey and make a recommendation to the Board not i later than the regular meeting in August. Motion carried.

Request for Reinstatement of Football Coach

j A committee representing the Douglass Football Team came before the Board in i the interest of the reinstatement of Henry T. S. Johnston, Douglass High School football coach. No action was taken in this matter.

Recess

Mr. Robinson moved that the Board recess and go into Executive Session. Edwards seconded the motion which was declared to have carried.

! THEREUPON THE BOARD RECESSED.

Mr.

! ; i I j !

! ; i

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.MEETIHG-OF^JULYm3^.1939.. (.Continued) Upon reconvening in regular session at 5*30 except Mr. Edwards and Mri Knights

M. all members were present

The following report was presented: July 3, 1939

To the Board of Education: The following recommendations have been previously passed by the Board of Education as a committee of the whole and are now submitted for your formal approval: 1.

Report of Supt.

It is recommended that the Board of Education approve the election of the following members of the instructional staff, all of whom have been elected previously at a regular meeting of the Board of Education: .

SUPERINTENDENT C. K. Reiff DIRECTORS f Grace R. Bennett 7 Ann Brittson V Mamie Franks * Mattie L, Jarrott f Florette McNeese H. F. Rusch * Pearl Scales I Susan R. Thompson ? J, L. Powers >1 Claude Dean Edyth T. Wallace SR. HIGH PRINCIPALS Ira W. Baker *1 M, J. Burr i J. B. Greene C. E. Herring Wyade McCalister A, H. Parmelee JR. HIGH PRINCIPALS II F. R. Born n R. Ben Brown *f Chas. Evans, Jr. I Geo. N. Sturm v W. H. Taylor ELEMENTARY PRINCIPALS John H. Barthold M Nina Birkhead II Virginia J. Brookes r Jewel Chapman y J. Carl Conner C. E. Costley •f Mary D. Couch i G. L. Davis v Lillie Dean ? Chas. E. Dyer '/Roscoe C. Evans ** Edith Fritzson Juliette Gilmer •? Edith Grove f Amy Harris Fermon Hatcher 1 Ronnie Herrin Alexander Higdon 1 H. Gray Hilton ‘f Earl C. Intolubbe 7 Reedy V. Jennings * Anna K. Kelly V L. S. Lanman y W. T. Leach Ethel Maude Liebhart * Anna Burks Love 1 Pearle Marker * Edward Marshall * Ed McCarrel * Ethel McMillan i Lilliam Morrow *7 Lotta E. Mosier q Harvey Mullinax

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Leon C. Nance Bonnie T. Norton Lee M. Nuzum Frank B. Overman E. J. Phillips Allie Robinette J. Otis Scott Levia Meyers Smith M. V. Van Meter, Jr. A., H. Von Tungeln Harry A. West Mortimer Woodward W. B. Burks TEACHERS Naomi Abbee Agnes Abbott Dessie Abbott Ruth Abbott Elizabeth Adams Mary Sue Adams Lessie Aderhold Mabel Ainslie Helen Akers Millicent Akin Florence Albright Eva Alexander Mary E. Alexander Bessie Allen Mildred Alley Helen Allison Dorothy Angevine Maxine Appleman Dale Arbuckle Jessy Archer Minnie Lou Armer Juanita Arndt Florence Arnold M, J. Arnold Vardrene Arntzen Catherine Ascheman Norman Ashbaugh Margaret Atchison Kathryn English Atkins Julia Avrltt Katherine Ayres Gladys Bacon Dorothea Badger Mary Bagwell Barbara Bailey Christine Bailey Ella Bailey Florencemae Bailey Gatewood Bailey Hazel Bailey Dorothy Baird Vera Baird Ermyl Baker M, R, Baker Marguerite Baldwin Adaline Ball Cleeo Ballard Kate Balyeat

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Election Instructional Staff

MEETING- OF JULY J, 1939 (CONTINUED)

Agnes Bandel Mary Alice Bandel Grace Baptiste Ethel Ann Barclay Letha Barde Frances Barefoot Martha Barker Ida Waide Barnes Beryl Barnett Chester Barnett Mary Barnhouse Frances Barrett Kenneth Bartlett Nina Bartlett Lyda Bartley Ethel Basinger Iris Baughman Evelyn Baxter Bertha Bays Floy Bean A. W. Beard Ida G. Beard Louise Beckman Gladys Been Josephine Bell Paul B. Bell Leroy Bengtson Florence Bennett Ann Benzel Helen Berry R. E. Berry Alfredo Berumen Imogene Bethel Ralph Betterley Isabelle Bettier Kathlyn Beucler Rose Bickett Minnie Bidwell Helen Biggers Sylvia Billings Grace Bilyeu Juanita Bittie Hazel K. Black Kathryn Biackert Mary Margaret Blackford Anita Blackwood Elizabeth Blair Elsie J. Blakeley Lucile Blakeley Maytha. Blakeney Helen Blanchard Berenice Blatt Mary Grace Bogle Hazel Bogue Bonita Bond Mary Lois Boorom Irene Booth Helen Bourke Thelma Bowman LaVerna Boyles Margaret Annis Boys Ina Braden Lewis Braden Bess Bradley Dorothy Bradway Katherine Bragg Marjorie Brainard Sue Irwin Branson Marie Brecheen Clarence Breithaupt Martha Brookes Charlyne Brooks Ione Brooks Russel 0. Browe Howard E. Brown Karl E. Brown Katherine Brown

Malinda Brown Myrtle Brown Weldon Brown *1 Mary Bruce <7 George Brucher w Mary Brucher »f Leon Bruner Josephine Bruton 1 Lynnls Bryant ’■ Margaret Bryce *1 May Bullngton f Ora B. Burchfiel « James S. Burleson v Grace Burns * Rosalind Burns m Zuma Burnside <4 Winter Burrow n Mildred Burson Anna Belle Busby w Christina Butler >7 Undine Butler w Geraldine Buzbee Ophelia Byars « Rheea Byers Maude Bynum n Mary Caffrey >? L. M. Calavan •v Bernice Caldwell Ione Caler 1 Opal Callahan « Jesse Callaway ** Ethel CaLori M Floy Campbell Ruth Cornelius Campbell 7 Vera Campbell t Mary Cantrell * Mlltah Carl 7 March Carlock Harriett Carroll Ida Carter n Ray Carter >1 William Lee Carter n Zaida Carter ** Beulah Chadwick 4 Grace Chadwick 7 Christine Chaffin 7 Floy Chaffin Ola Chambliss 7 Nan Pearl Chaney 1 W; V, Charter Kathryn Cherry a Cora Cheves 7 Ila Chipman Margery Chisholm 7 Era Christian Mildred Chumley 7 Vivian Marie Clark " Ruth Clarkson 7 Dorothy AnnClay 7 Louise Clayton >1 Ted Clemens 7 Belva Clement 7 Muriel Cleverdon 7 Clyde Cline Frances Cochran *7 Earl Coffey Ruth Coffey 7 Sara Cohen y Tillie Cohen * A. H. Cole George Coles ** Fern Collier 7 Ana Collins 1 Isa Colwell 7 Maybelle Conger « Lottie Conlan Roy Conner

» **

MEETING OF JULY 3, 1939 (CONTINUED)

\« W, L. Conner 1 Eva Connor • D. F. Cooley 3 Florence Cooley ; ‘f H. W. Cooley \i Katie Mae Cooley Gladys Cooper i *r Joe Cooper 1 Maxine Cooper 3 Arma Corbett 3 James F, Corbett ! 7 Faye Corley Eleanor Corn Pearl Corn 3 Zada Cornelison ‘i Esther Cornelius |1 Margaret Corr Robert J. Cortright p Mary E. Couch iMabel Council |* Margaret Courtner <1' Archie Courtney !* Louna B. Courtney * * Edna Cox <7 Anna Coyner 7 Ruth Irene Craig Lois Crandall H Augusta Cress Beulah Crick H Myrtle Critchfield H Mary Cross Mildred Crossley * Mary Crossman 1 Ben K. Cudd ClarkM. Cunningham ? Frances Curnutt 4 Clara B. Currier Eleanor Curtis « Everett Curtis •t John Cushman y Mabel Dague 1 Winnie Daigh *? Marguerite Danford * Marjorie Dashiell ; Laura Daugherty \* Martha Daves : >! Myrtle Daves ; Mollie Mae Davidson '■> Della I. Davis ** Mary N. Davis * Ruth Davis Helen Day ;'' Kathleen DeGroot 9 Arlie Fern Delaney 9 Helen DeLaney 9 L, S. Demand Georgia Dennis " Lavinia Dennis : Julia M. Denny 9 Martha T. Denny 9 Florence Dessauer !v Grace Deupree |Rollin E. Devore < 'i Margaret DeWees * Margaret DeWitt Lena Dick

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Lois Dickerson Marian Dierdorff Ethel Dillon Allyson Dolliver Helen Dpnaghey Mildred Donaldson Grace Dooley Vivian Douglass Alice Dowling Esther Drake Mary Draper Sophia Driskill Bess Duckworth Lula Duff Lucie Duke Edna Duncan Mary Elizabeth Duncan Milo Durrett Maud Dyche Blanche K. Dyer Louise Dyer Mildred Earley Bernicd Eastman Anna Ebel Myrtle Ebeling Carolyn Ebright Stella Edmiston Ruth Eiseman Velma Elam Caroline Elder Hallie Elder Margaret Eldridge Inez Ellis Jennie Ellis Louise Ellis Pocahontas Ellis Theodora Ellis Vee Ellis Elva Endicott Lillian Epes Elizabeth K. Erwin Dola May Evans Lee A. Evans Ova Evans Marion Ewing Frances Fain Ruth Faris Alberta Faucette Greta Faucette Richard Fauhl Faye Ferguson Louise Ferguson Jewell Ferree Gerturde Ferrell Helen Ferris Jeanette Ferro Grace Ferry Ann Finch Elizabeth Findlay Maude Finn Mary Lou Fischer Gladys Fischl Rose Fisher Virginia Fisher Florence Fithiah J. C. Fleming Marion Flinn Ruth Flinn Marguerite Flood Marjorie Foltz Eda Louise Ford Katharine Forrester Lillian Forrester Dorothy Forsyth Oread Foster Edna Fouts Chester Francis Cassandra Frank

Election of Instructional Staff

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MEETING OF JULY 3, 1939

Election of f Lois Frost Instructional? Eleanor Fry Staff *1 Ralph B. Fry H Rhey Fry w Ernest E. Fuller H Rose Fullrich Mildred Futoransky Raymond Gabbard <1 Celeste Gabel Lois Gaffney K Elizabeth Gafford Mary V. Cropper Gallagher Roberta Gallup Dan Gardner Frances Garlick Grace Garrison Alma Garten Grace Garten 1 Waldo Gels 4 Harriet Gethmann Maurice Ghormley Ann Gibbens Betty Gibbens Sarah Giblin Katherine Gibson it ZaZelle Gifford G, Gladys Gillette K Lila Gillis 0 Miriam Gilmore H Mae Gilreath »! Dorris Givens 1 Robyn Givens if Lula Gladden Bertha Glaser Edna Glines Joe Neil Glover A. C. Goff Mary Be Goff Leo Goggln Rose Goodart Nettie Goode R« A, Goodman Bernice Gordon Jeannette Gordon Zelma Gordon Anna Margaret Gotwals 1. Virnie Goudelock Belle Gough It Brytha Gould C. E. Grady Charles Gardy Esther Billings Graham h Juanita Graham W. B. Graham Janet Grant Anna Gray Ralph Green F Ruth E. Green a Lydia Greer Harriet Louise Griffith rt Beula C. Griggs Helen Gross «< June Grundy Susan Gupton ir Nell Guthrie Myrtle Haas Winnifred Hadley Maye M. Halbert h Helen Haldeman Lois Irene Hale Sara Hale Loda M. Hall Bill Haller Hope Hamilton Irene Hamilton Beulah D, Hann Greta Hanson Mabel E. Harder Mary Hardin W

? E. A. Hardy Lorinne Harkey Virginia Harkey m James G. Harlow Manon Harmon 1 Mary Harmon « Charles E. Harp 4 Bonnie Harper n Hattie E. Harris ? Edith Harrison Wilma Hartman 4 Marieta Harvey * Pearl Harwood Marjorie Haselwood Vlema Hatcher n 0. V. Hauschildt Bertie Anne Hawthorn « Emma Kate Haynes 4 Hlxie Belle Haynes * Saidee Hazelwood 0 Haskell Heckart ? Edna L, Hedges *7 Constance Hedrick 1 Ina Hedrick Daisybee Heffner Geneva Helm Priscilla Henderson *1 Pauline Hendrickson Lillian Heninger Lillie Henshaw n Bessie Herrin « Velma Herring * Alma Hess Alice Hey 1 0. A. Hickman h Birdie Hicks Helen B. Hicks Helen C. Hicks 4 Mayme Jean Hicks f Leo K. Higbie ” Cleal Highfill * Grace Highley A’ Marcella Hill ‘‘ Hal J» Hilpirt M Ruth Hinds ? Rubye Hiner * Viola Hobelman t Mabel Hodge *7 . Alma Hoefle 4 Willie Hogg 4 Dorine Hogge Katherine Holcomb * Blanche Holland Mildred Holland * Bruce Holmes * Lilia Holmes 4 Bertha Holt * Chloe Holt Hal F. Holt Katherine Holtzendorff ■v Oma R. Hooper >1 Odell Hooter Fern Hoover 4 J. D. Hoover* *’ Maurine Hoover 1 Kate Hopkins Marie Grace Hopper 1 Catherine Hopping * Florence Horn Charlotte Horton M Helen M, Howe * Helen Hough Virginia Hough *■ Mary Helen Houghton ■'< Marjorie Newbern Howard Walsie Howard « Paula Powell Hoyt Velma Lee Hudson Virginia Hudson

MEETING OF JULY 3. 1939

Juanita Hughes Mary Huffhlnes Clarence Huffman Elizabeth R. Huffman Jessee Huffman Pearle Huffman Ruth Huggins Retha Wave Hulet Gladys Hume Miriam Humphreys Velda Hunley Bertha Mae Hunt Minnie Hunt Ethel Hursh Bernice Isaac Louise Ivester V Bess Jackson t Edith Jacobs v Edith Merle James *! Ada Jarboe i Mary Esther Jarboe Viola Jayne Y Addie Jenkins i Laurie Jenkins Margaret Jenkins Helen Marie Jennings Arthur Johnson Gene Johnson Hattie Johnson * Katherine Johnson 1 Marciel Johnson Mattie S. Johnson V Minnie Kate Johnson Myron L. Johnson * Pearl Johnson 'i A, Maurice Jones I Edythe Jones y Ernest A. Jones y Florence Jones h Gertrude Jones y Herbert G. Jones Lenore Jones y Margerite Jones “ Wynn Jones y Opal Jordan Lavalette Joyce II Kathleen Kane Jeannetta Kapp v Prebble Karnes 7 Maribel Kays * Roumaine Kearse y Claude Keenan » Anna Keller Elizabeth Kelley 'i Katherine Kelley * Martha Jane Kelso ‘■f Leslie Kendall ,f Lucille Kenney Rowena Kimble -z Mabel Kincade lf A, M. Kincaid i Elizabeth Jane King h Gladys King i Lorraine King « Myrna Shaw Kingston ? Virginia Kirkhuff 7 Marguerite Kirkpatrick y Pearl Kiser y Jack Kitzmiller Irene Klaeger Ve rna Knepp e r y Mabel Knight 7 Marguerite Koerner Ruth Koerner * John Kracaw l'> Lurline Kraft « Margaret Krauter ‘z Wallace Krieg " Eleanor Kyle

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Augusta Lacy Edith LaFon N. A. Lago Nils Lago Anne LaGrave Louise Laing Virginia LaMar Myra Lamb Daphne Lance Helen Landon Irene Landrum Nadine Lane •7 Ruth Langston *f Blanche Laughlin 7 E. R. Lawrence q Ralph G. Lawrence 7 Lenna E. Lawson y Mary F. Lawson y F. A. Leabo " Arabelle Leach , i Elsa Leach 7 Mary Lomax Leach y Josphine LeBron n Maude Leckner f Helen Ledsham n Eva Lee v Floyd C. Lee y Charlotte Lehman * Alex Leslie y Emery A; S. Lewis y Mary Lamb Lewis « Nettie B. Lewis 7 Elizabeth Lightfoot y Mabel Lindley y Hardin Lineback y Della Link * Lucile Lipscomb 7 Marie Listen y Maude Litteral y H. L. Littlefield m Clara D. Littrell — y Bessie K. Livermore Allece Locke y Mary Lockwood i Ruth Loffhagen y Adelbert Long y Zola Long 7 Flora Lorch 7 Kathleen Lowther y Love Lucas Lilibel Lucy Rilla Lydick y Fred Lyon 7 Ruth Lytal 7 Rubye Mack y Lenore Madison I Janette Mahar y Gladys Mallory y Lois Mallory y Kathryn Malone •< Doris Maltbie y Helen Marlatt 7 Catherine Marsh 7 Kate D. Marshall y Mabel Marshall . ? Earl Martin y Ewing Martin 7 Fausta Martin ? Roy Martin y Fay Mashburn J. Whitney Mason 7 Mildred Massey * Marie Masters >A Cleo Masterson y Lera Mateer *? Margaret Mateer G1endine Mathis y James A. Matthews Janet Matthews v * y *7 7 1 1 7 v 7 7

Election of Instructiona Staff

M E E TI N G

El e cti o n of K K at hl e e n M a u c k i n str u cti o n al ^' N or a M a u pi n *1 S hirl e y M a x w ell St aff *1 Vi ol a M a x w ell Y J o a n M a y er 1 D or ot h y M a y es 7 Lilli a n M a y es * M a yr e O s a M a y es n S. L « M a y es H el e n M a y h e w m M art h a M c A n er n y h M ar y M c Br a y er f H el e n M c Bri d e ’ L ei a M c C ali st er L a v a M e C arr el H arri et M c C art h y h R h o d a M c Cli nt o c k t: Fl or e n c e M c Cl ur e Ali c e M c C oll I, M ar y H M ar y M c C or d k B er ni c e M c C or n a c k S yl v a M c C o w a n L u cil e M c C o y M ar y Eli z a b et h M c Cr a y n C arl e e M c D a ni el M el n a M c D a ni el G ertr u d e M c D a vi d Gl a d y s M c D o n al d S' M ar y Eli z a b et h M c F err o n 7 Fr a n c es M c G uir e K, Ir e n e M c G uir e El e a n or D u ni v a nt M cl n n e s Ir m a M cI n ni s 4 Fr a n k M c K e e i M ar y Eli z a b et h M c K e e R u b y M c K el v y H arr y W. M c Ki m m e y M c K ni g ht »! M a uri n e St ell a M c K ni g ht H a s k ell M c M a n us Fl or e n c e M c M ull e n T er e s a M c N a b b If Et h el M c N att N or m a M c N att >4 M art h a M c N e es e Miri a m M e a d o ws L e n or e M e g ni n a K at h eri n e M e hl W y m a n H. M ei g s K at e M elt o n M n arj ori e M e n d e n h all E m m a M e n e el y R ut h M er c er M ar y E. M err y m a n • G ertr u d e M er s o n Cl ar a M e y er M a u d e Mil a m f All d a R a e Mill er i-' Al m a Mill er C ar ol y n H. Mill er Eli z a b et h Mill er H ar ol d T, Mill er M ari e Ar a h Mill er !r\ M arj ori e R ut h Mill er R al p h V. Mill er * N a n c y Mill s L a V er n e Mi ni c k J o h m Mi s k o v a s k y Al m a Mi s sI m or e J a nil o u Mit c h ell J e w el Mit c h ell B er e ni c e M o c k M ar y B ur n s M o nf ort A A n n e P e ar s o n M o nt a g u e C h arl e s S. M o or e C. Ol a n M o or e > 1 J e a n ett e L. M o or e J e w ell D al e M o or e K at hl e e n E e M o or e n

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* M ar g er y M o or e Z o n a M o or e y Ali c e M or g a n Cliffi e S. M or g a n n R ut h M orri s S ar a J a n e M orris Vir gi ni a M orris « B u e n a Vi st a M orri s o n ♦' E dit h L. M orri s o n * Eli z a b et h M orri s o n S ar a h A n n M orri s o n « E v a M orr o w L o ui s e M or s e B o b bi e M ort o n n Fr a n k M u dr a k ■i A m y M u ell er i E m mil y M ulli n s * B ett y M u ns o n C ori n n e M y all « N a d g e M y er s W, St a nl e y M y er s v X e ni a N ail * Et h el N a n c e L a ur e n e N e e d h a m it M ar y N e el N a di n e N e el y ■ i O z ell N el ms B e atri c e N el s o n h Bl a n c h e N el s o n M ari a n N el s o n Q ui n ni e N el s o n Mil dr e d N e s bitt B ess Ne w H a z el Ni c h ol s >4 Eit h el D. N oli n H el e n A. N orri s V K at hr y n L. N orri s < ■? B e ul a h N ort o n n Al o n z o N or w o o d M a b el N o wli n E u ni c e N utt 1 Lilli a n O a k e s L e st er O a ks Ir e n e O br eit er I v a Oli p h a nt M ar g ar et Oli v er V Z el m a Oli v er 7 Mil dr e d Ol m st e d J o h n O ne y Or n er 1 Le o ne O we n 1 K at hl e e n M ar y Eli z a b et h O w e n ** M a u d e 0, O w e n D. B. P a c k 1 7 B. P a c k ar d 1 Ett a w J o h n M, Pa de n h J o h n ni e L e e P a d g ett M ar y L e e P ai n e >f St a nl e y C. P ai n e H el e n P ar c ell M a b el P ar k J uli a P ar k er 1 L e o n a P ar s o n s N or m a P at m o n Mill er P att er s o n ✓/ T. A, P att er s o n 1 R ut h P att o n 7 Bl a n c h e P a ul " M ar g ar et P a y n w S alli e L. P a y n e i’ D or ot h y P e al e n Ruby Pec hacek " N a o mi P e d er s o n Gl a y d y s P elti er * M ar g u erit e P e n dl et o n L a ur ett a P e n ni n gt o n 1 H a z el P e n n o c k * El oi s e P er ki n s ,f R a y m o n d P err y

•s**

MEETING OF JULY 3, 1939____________________________ _______________________

q Frances Peters Lena Peyton *■, Elizabeth Phllbrook * A. E. Phillips 7 H. H. Phillips i Jeannette Phillips * Lucille Phillips 4 Leila Pichard 7 Allie Pickens Helen Pickett Annabelle Pickier i Ethel Pillars Virginia Pillars Leia Pittman % Maude Pittman 7 Oakley Pittman Y Kathryn Plummer i Maybelle Poole f Charlie Pope f Josephine Pope Lelah Popplewell Gwendolyn Post A LaRue Pottorff * May E. Powell 14 Nathalie Powers Ee R. Prag r Jimmie Prater f Eloise Preble Ethel Preble 7 Myrtle Prudhom Mary Pruitt Y Mildred Pryer Anna Lou Puckett “Y Carrie Pugh Mabel Pulse Julia Pybas 7 Jonnie Quiett 7 Mabel Quillin Ottelia Quindt | John R. Rackley Y Lena Ragsdale 4 Bonnie Ratcliffe Y’ Ina Rawlings f Bernice Rayburn j Loudisa B, Rea 4 Violet Read Ruth Redwine Betty Reed Eva B. Reeve Dorothy Reeves Eva Long Reeves •4 Ellen Reid *T Robert Reid Frances Rennolds Josie Rentfrow Jarmle Revelle Jeoraldean Revels ■>! Eula Mae Riall 7 Ethel A, Rice ! Nellie Mae Rice Catherine Richards 4 Davida Richardson 7■Hazel Richardson Jo Richardson 4 Mary Richert 4 Inez. Richter i Mildred Richard 7 Linda Ann Ridasch * Cecil Riddle 1 Opal Ridenour Josephine Ridings 4 Euleta Riley Katherine Riggland .f Velma Riordan 4 Finis Rippee " Beatrice Ritter i Irene Rivers * Nann Roark ■' Mildred Robbins Jennie Robinette

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Gilbert Robinson Ina Lee Robinson Nina Robinson Lynn Rodgers Evelyn Roehr Lucille Roehr Georgia. Rogers Ila Rogers Nora Rogers Ruth Rogers Josephine Romine Alonzo Roop Fern Rosengren Katherine Ross Jessie Royer Lou Verna Rucker Clara Russell Evelyn Russell James C. Rutherford Grace Rutledge Raymond Ryder Otilia Salazar Charles Sample Melcena Sampson Stella Samuel L. S. Sayre Alice Scanlan Gladys Scanlan Edna Pearle Schaffler Emil Schellstede Barbara Schlabach Maxine Schlitt Gladys Schmahl Alma Schmelzenbach Jane Schowalter Harriett Schrouf Donna Schumacher Marjorie G, Scott Dorothy Scroggln John E. Scroggs Grace Seaman Muriel Seaman Fannie Sebastian Paul V, Selders Mary A. Selken Annie J. Sellers Vernice Sellman Ethel Sewell Sadie Shacklett Carl J. Shafer Harold J« Sharp Katherine Sheldon Dorothy Hall Shelby Robert Shelton Gladys Shepard Winburn Shields B, Claude Shinn R, B, Shogren Lehn H. Showlater Alberta Shriver Pauline Shumway Kathryn Mattox Silvey Margaret Simms Cathryn Simpson Doloris Simpson Glenn Sisson Helen Sittel Allie Skinner Freeda Skinner Hazel Sledge Mercedes Sloss Ge rt ru de Sma 11 wo o d Ada Louise Smith Avis Smith Blanche Smith Eleanore Smith Elizabeth G. Smith Elizabeth S. Smith Elna Smith Gustava Smith

Election of iInstructional Staff i i

MEETING- OF JULY 3, 1939

Election of 7 Lnstructionaly 1 Staff if

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Lena Smith Lola. Neil Smith Mabel Smith R. T. Smith Virginia Smith Vivien Smith Violet Smizer Dorothy Snedaker Bess Snell Elizabeth Snell Ruth Snell Erma Snyder Gwynn Somers Virginia Somers Virginia K. Sommers Annie M, Sooter Edna Souther Pauline Spahr Helen Spalsbury Isabelle Spangler Mace Spangler Amy Sparks Jewell Sparks Blanche Specht Kate Specht Nina Spinning Blanche Spradley Adah Sprague Mary Katherine Sprehe E. N. Stalcup Carrie Starks Zella Statton Kate Steanson John G. Steele Lee Steele Lula Steffey Meta Stegelman T. R. Stemen Addie Stephens Ed. F. Stephenson Rogers Gray Stevens Dorothea Stevenson Edna B. Stevenson Juanita Stewart Mabel Stewart Mary Stewart Muriel Stewart Maxine Stockton Pauline Stomp Arta Stone Athel Stone Ruth Strong Ruth Stuller Geneva Swan Frank Swanson Edythe A, Swartz Mildred Swift Ruby M, Tabor Norma Tackett Alberta Tallant Vivian Tallant Lucile Tandy Matha Tansei Alice Taylor Athol Mae Taylor Doris Taylor Emma Jo 'Taylor Lucile Taylor Metta Taylor Myrtle Taylor Ona Taylor f William Taylor Maude C. Tedrow Roberta Terrell Cathryn Terry Alta Thomas B. H. Thomas Frances Thomas Ivah Thomas Jewell Thomas Mina Thomas Modena Thomas

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Agnes Thompson Shirley Thomas Sara Thomason .Earline Thompson Elizabeth Thompson Estella Thompson Lettye Thompson Margaret Thompson Ruth Thompson Nita Thorp H. V. Tillinghast Albert Tillotson Elizabeth Timmons Mildred Timmons Violet Tinkham Rosa C. Tomberlin Ruth Toohey Etha Townsend Virginia Townsend Mary Edna Trammell Mildred Traylor Martha Truax Elaine Tucker Harry Turner Mabel C. Turner Maxine Tyler Frederick Ulrey Etalea Unferth Nellie Mae Vandegrift Katherine Van Matre Irene Van Vandt Ralph C. Veasey E. Clay Venable Dewey Mae Vermillion Frances Vincent Prine Vincent Henrietta Von Tungeln Clara Maye Wade Bess Waggoner Doris Waite Nellie Waldron Celia Walker Charles S. Wallace Ruth Wallace Pauline Walls Mary Walton Gerald Waltrip Cora Voy Ward Dixie Lou Ward Dorothy Wardner Dora Warne Olive Lee Warram U. T. Waterfall Alma Watkins 'Bry&.xi. Watkins William Weaver Gloria Webb L, W. Weber Laura Webster Mary Elizabeth Wedding May Bayes Weir Eloise Bryan Welch Elizabeth Wells Ladonia Werrell Naomi Wesson Frances West Gertrude West Helen West Berniece Wester Ruth Westervelt Lucile Wharton Lula B. Wheeler Gladys Whelihan Frank W. Whinery Audrey White Blanche White Lola White Margaret Whiteford Jack Whitman Lucile Whitman Belfour S. Whitney Inez Whitney Flora Wild

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MEETING- OF JULY 3, 1939______________

Beulah Walkins Elizabeth Wilkins John Wilkins Edith G-. Williams Helen Louise Williams Olen Williams W. H. Williams Freda Lee Williamson ; G-ladys Williamson p Willie Willingham ! 7 Bess Willis / Lucille Willoughby « Bessie Wilson / Madison M. Wilson * Mildred Winans i f Moss Wingo iv Mary M. Wolfe ; / Maude Wolfe i l» Janice Womack ; . Margaret Lindsay Wood i / Carl Woodward ; John Woodworth •< Ruth Wooten i / Mae Ella Wright h " Marjorie Ba Wright I / Maude Wright 7 Ruby Wright 1 Mildred Wurman / Morris Yadon / El Freida Yelverton / Coral J. Young * Jewell M. Young V Mary Wells Young * Viola Young * Hazel Ziese / Maxine Zobisch / G-wen Zwick RESERVE AND ADVISORY TEACHERS * Lida Barnhart' 7 Adelia Clifton p H. Ha Cloudman I lf Jessie Daniels p Isabel Eastland Josephine Eastland h Mary G-. Fox / Katherine Hammock h Mary Holmes p Kate Kelly i 7 Se B. Lippincott Mary E. McCullough Emma Gard Mills / Elizabeth Reece * Nettie Robertson * Annie Roup i " Julia Wardner ‘z Mamie Welch Kate Woodbridge t Blanche Woods LIBRARIANS Rosa Lee Montgomery ~ 12 mo. if Eva Chowning - 10 mo. CLERKS - 12 mo. ; >1 Sarah Reine Bottoms ! Laura Hal ey i t Kathryn Hochgraefe Hazel Jones V G-lenna Killian i rJune Mitchell ; i Vivian Nigh i y Alma Risinger I / Mary Thacker 7 Betty Andrews Inette Fulton * Mary Jane Smith 11 mo.~ Helen Bean ? Mavanee Johnson

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10 mo, G-ladys Horton r Katherine Carroll y Isalona Carter 7 Opal Chaffin h Mae Davis >; Pauline El senhood y Catherine Finley / Viola G-ay 7 Edythe Haas * Annette Hedges 7 Doris King 7 Alma Leach 7 Katherine Low 7 Helen Patterson 1 Lila Phillips 7 Charlotte Stringer •1 Mayme Warren *! Maurita Watson 7 Agnes Wheeler

PRINCIPALS A Rogers, Charles 0. y Hobbs, Edna Jones, James D. McCane, W. H. 7 Salone, A. M. / Sneed, W. G-. TEACHERS 7 Abbyf Olivia h Abner, Electra 7 Alexander, Eloise /Alien, Ruth /Beasley, Henrietta 7 Berry, Henry A. Bowen, Ladye 7 Brazelton, Victoria -? Breaux, Zelia 7 Britton, Beulah / Brown, Alleen /Brown, Beatrice 7 Brown, G-ladys / Brown, Sammie D. /Bruce, Elizabeth fBurch, Irving B. /Butler, Henry /Byrd, Earl U, / Cottrell, Queenye m Dabney, Margaret’ y Davis, Nattle P. /Dawson, Cecil /Douglas, Bertha /Ealey, Mamie /Edwards, Carrie Lee Faine, Levarn / Fleming, Katherine G-ear, A, Jeanette /G-ear, Harlish /G-reene, Della B, v G-reer, Lola B. 7 G-rinstead, Kate 7 G-eneva,Harper * Harr1s, Loui s e Harris, Salome /Harris, Sherman /Haws, Doxie /Haynes, Alberta /Haywood, Susie /Hendricks, Henry J. 7 Hendrix, Vernlta / Horn, Hazel /Irving, Rhoda /Jackson, Anna Cohee 7 Jackson, Dorotha / Jackson, Irene 7 Jeltz, Wyatt Johnson, D. Hyder

^Election of ;Instructionaj Staff

Separate Schools

MEETING OF .JULY. 3, 193$

Election of 4 Johnson, Virgie Instructions L|Johnson, Wm. Staff *rJones, Emma Lee Separate fJones, Leah Schools. HJones, Pearl B. tJordan, Ida M, »i Josephs, Ruth !^King, Kermit <King, Ruby * Lawson, Luella •tLay, William ’’Levlson, Vincent * Lewis, Ruth S. Llttlepage, Aner *f Lovejoy, Leila »f.Lyday, Marie Mann, Florida 1 Mayberry, Lucille McCann, Cleo T McCurtis, Mary McFall, Clara J. * McFarland, Lamonia 1 McGee, Lucius ^McMahon, Nannette Lucile ^Milton, Vida Lois iMoon, Ietta wMoore, Annie E. 1 Moore, Ever Mae Moore, Willie i Nelson, Vestora h Palmer, Leona fPalmore, Grace Perkins, Grace rf.Perry, William E. Prater, Pearl *1 Ragland, Buszeder •1 Randolph, Allie

Summer Playgrounds

* Randolph, Maggie <^Rhea, Evelyn “'Ricks, Garvice Robinson, Ivy ^Robinson, L. Marie mSanders, Sidney mServer, Clifton n Sharp, Aretha Sharp, Hillard »Sherman, Elva Lois Stephens , Freedie Mae ►(Taylor , Bennie E. iTease, L. A. iTemple, Odessa Thomas, J. S. <Thomasson , Winnie Thompson, Lucile Tillry, Lola C. l-f Tbpmkins, Consuelo «f Walker, Eliza/beth Waters,Francis h Watkins, Bert 1 Watson, Natalie »? Wiley, Lea mWilliams, Adelaide *1 Williams, Geraldine w Williams, Julia Skelton y Williams, Louis Williams, Mattie Jane ^Williams, Myrtle jvWinslett, Lucy - Supervisor * Wilson, Thelma H Wlsener, David A. VYork, Malinda Younger, Blanche RESERVE AND ADVISORY TEACHERS ? Debnam, T. R. Jacobson, Harriet

2. Summer Playgrounds. That the following secretary be elected at a salary of $70.00 per months Jurhee Allen That the following substitute secretary be elected at a salary of $2.50 /per day for the days she works: Lydia Greer That the following substitute playground supervisors be elected at a salary of $3«00 sa day for the days they work: Charles Dyer, J. Otis Scott, and W. B. Graham That the following substitute playground supervisors be elected at a salary of $2.00- a day for the days they work: Juanita Busby Julia Colvert ? Helen DeLaney J Mary Elizabeth Duncan

Bonnie Jean Smith Mildred Keegan Spahn Billy Starks

That the following substitute playground supervisors for the Separate Schools be elected at a salary of $2.00 a day for the days they -work:

Mary Gill Boone Mary A. Cook

■

Vincent Levlson Adelaide Williams

That the Wesley Community House be given permission to put volley-ball posts on the Riverside School grounds, adjacent to the Community House playgrounds.

4-.

That duties and salaries of secretaries in the Superintendent's Office be approved as follows: Mrs. Kathryn Hochgraefe, $120.00^per month (Mrs. Hochgraefe is assuming the larger portion of the duties of Miss Petering): Mrs. Hazel Jones, $90.00^ per month: Mis Sarah Reine Bottoms, $90.00vfper month,’ Miss Bottoms and Mrs. Jones are also sharing in a division of Miss Metering's responsibilities and work. (Total secretarial salaries, $3600 - formerly $4-290 - reduction of $690. Total secretarial salaries 1931-32, $6104.)

>â€˘ That the following playground, supervisors be elected. at a salary Of $M5 a day for the days they work: Mabel Nowlin Maida Bland Armor Harry West Marcella Hill

Summer Playgrounds

That the following playground supervisors be elected. at a salary of $3.25 a day for the days they work: Clarence Breithaupt Bob Cortwright Alonzo Roop That the following playground supervisors be elected. at a salary a day for the days they work: Fred Lyon 0. A. Hickman LeRoy Bengston Haskell McManus Leo Higbie Lewis Braden Bruce Holmes Cliffie Morgan Russell Browe Ruth Huggins Lynn Rodgers Roy Conner Earl Intolubbe Harold Sharp Clifford Costley Henry Littlefield Mortimer Woodward G. L. Davis

That the following playground supervisors be elected. at a salary of I2.5O a day for the days they work: Charles Edger Cook Jack Kilpatrick Ruth Strong That the following playground supervisors be elected. at a salary .pf $2.00 a day for the days they work: Opal Poindexter Frances Gibson Rose Ahrens Mildred. Rickard Mayme Jean Hicks Florence Albright Joan Bunyard Winifred Hoffman Margaret Sprankle Mattie S. Johnson Dixie Lou Ward. Mary Jo Clements Anthony Kane Jay Dean Wilson Margaret A. Courtner Melna McDaniel Helen Louise Willfans Jean Anne Erickson Mabel Montgomery Emma Yarborough Ella Mae Ericson Katherine Finley Lila Phillies

That the following substitute playground supervisors be elected at a salary of $2.00 a day for the days they work: Carl Lund David Blair Clarence Pruett Herman McGill Mildred. Robbins Leona Dawson Hubert Manire Wallace Fightmaster Max Rose Allene Maxwell Katherine Ross Frances Frederick Hope Hamilton Louise Nance Philip Rubins Kathleen Owen Clarabeth Holt Edward Thiems Gwenn Zwlck Glenna Killian Wendell Phillips J. Frank Pottorff Flora Gwendolyn Lorch That the following substitute playground supervisors be elected, at a salary of $3.00 a day for the days they work: Clarence Cotton Gilbert Caudill J. G. Fleming That Mr. Reedy Jennings be elected, as manager of the summer playgrounds per week. for July and August at a salary of

That the following playground supervisors for the Separate Schools be elect.ed at a salary of $3*00 a day for the days they work: Lemuel Harkey William W. Johnson Kermit King That the following playground supervisors for the Separate Schools be elected at a salary of $2.00 a day for the days they work: Anna Cohee Jackson Aretha Sharp Virgie Johnson Mattle Williams Louise Salone

That the following substitute playground supervisor for the Separate Schools be elected at a salary of $J.OO a day for the days he works: Stephen Parker That the following substitute playground supervisor for the Separate Schools be elected at a salary of $2.00 a day for the days they work: Walter Frank Gibson Classie Branch Isabelle Arch William Dennis Caldwell D. Hyder Johnson Cornelia Lewis Celia Pulliam Lucille White Virgil Chandler Marguerite Dosty Georgetta Childress

i i

_________________ _ _________ _______________ MEETING„__0_mj_LY^3^-lS3-9__ {^ontlnuadl_______________

Election of Clerk

That Gladys Horton be elected as half-time clerk in the Special Rooms, Director's Office, for July and August.

Attendance Department

That Mrs. Bessie Sams be employed for one month in her present duties in the Attendance Department.

Resignation

That the resignation of Mart Hart Dempsey be accepted

Separate School Clerks

That the following separate school clerks be elected on a basis of ten months for the ensuing school term:

Ruth Boone f Pearle Cooper r

Geneva Johnston Jamie Williams A

Respectfully submitted, Signed:

C. K. Reiff, Superintendent

Report of Supt. Approved

It was moved by Mr. McKown and seconded by Mr. Turner that the report of the Superintendent be accepted and recommendations approved by the Board. Upon roll call the motion carried, all members present voting "Aye" except Mr. Rice, who stated that he voted "Aye" on all except Jim Warram.

Adjournment

Mr. Turner moved that the Board adjourn subject to call of the President. Mr.. Hisel seconded the motion which was declared to have carried. •“ THEREUPON THE BOARD ADJOURNED.

President

1939

THE BOARD OF EDUCATION OR THE. CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY,

JULY 17, 1939, AT ONE-THIRTY O'CLOCK P. M. PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Al Robinson Roy J. Turner

ABSENT:

Sam A. Rice, Jr. J. Wiley Richardson

Other officials absent: Supt. C. K. Reiff, Jno. W. Prigmore, Auditor, and W. A. Lybrand, Attorney. The.meeting wag called for the purpose of opening bids for material for the Capitol Hill Stadium Project, considering the granting of a permit to drill on the Lincoln. School grounds, the approval of payrolls of playground directors and the transaction of other business requiring attention of the Board.

Purpose of Meeting

The following patrons of Lincoln School appeared before the Board protesting the drilling of an oil well on the Lincoln School grounds and setting forth the.various hazards to the school children! Mrs. Chas. Conner, Mr. and Mrs. J. C. Donovan, Mr. George R. Yeokum and Mrs. W. S. Beckman.

Patrons Protest' Drilling at Lincoln

These patrons were informed by the President that the Lincoln School ground was already leased to the DeMange Corporation and this company was ready to go ahead and drill a well which they proposed to locate eighty-nine feet from the school building in the northeast corner of the grounds; that wells were being drilled to the east, west and south of the Lincoln School, which would drain the oil from the Board’s property.

Statement by Presiden'

Mr. Knight presented petitions signed by seven hundred patrons and residents of the Lincoln district, requesting the Board not to permit drilling on the school grounds. Mr. Knight stated that he thought this was a heartless and imprudent proposal and though admitedly the Board needed money, it had no right to jeopardize the lives of the school children.

Petitions from Lincoln Patrons

Mr. Hisel suggested that the Board recess and the members and patrons present go to the.Lincoln School and inspect the grounds and location of adjacent wells.

Recess Suggested

The President asked that before the recess the Board authorize the opening the bids on materials for the Capitol Hill Stadium Project received in response to the attached advertisement.

Bids for Materials for Capitol Hill Stadium

Oklahoma c it\ d 1 ihmna.ât . I 1 u tin. tlul Ku ms M'fiiu 1 | until 12 o*<lo<k noun, Hond.n,. Julj 17, ‘ 1W, 101 tuimshing uni (Hipung u I the mi u oj tin Japitol Hill <t ulmin j n r. ko. 005-05-2-the I fallowing, maieijials!^ 7 V ban Ju«k,» Puinfoumg Sn.il, I IV iMud md, Jlolbn, (ilij Tih Ilins ji (iinations ,mdr piopoîl n ills nn k e ui< I it the < fu c ni th tluklu hiss Maiujfci, luu Nonh Xxinue pklihom? Ci»v, okkihoin 1 ’biddaiâjiyj'ipqijifed, tu 11 c the piipuRh piopn-ii foi nf kind* e u*H bid must In a<<omjhnjtd b> 1 c<itiuod check joi ~cr r»i th âmonni 01 th*c bid to )• 1<ueit(d vs □ nd Ikjui daled <1 imag s irf ea^c thc'bi ld< 1 1 1S ii< <1g < lot h use comph \ ith th* lus Lid 1 ikhrs < ti the? mat nnl shnll indi< 1 o« Oiti/j n lioAt No 6I1I-1 5-r “*~>F**i1 £■'? pL pcliviu-s to be mule is doted uom'time drfrtime* as' tlx \ oiks pu»ps and aK tinids b&oim u «naJ5K. ■ * J] iddcis iddcjs mtv.'bKl mlvCbid oil .dvli,itin? «.ep~ 11 J”1 9*>L <Wft. ’item, ifcroini’ 4 tuijf item5, as heidoc <111^1 tie tb'ibirb

^TnejUojnl

mi 1 escit\ es’the

MEETING- QF. JULY 171 1 939—(Continued), ....... i

Bids Opened and Ordered Tabulated

It was moved by Mr. Robinson and seconded by Mr. Edwards that the blds be opened and tabulated. Motion carried.

Mr. Eugene Jordan, Attorney for Mr.. Leo Portman of the DeMange Corporation, Statement by addressed the Board stating that Mr. Portman had a valid lease and if the Attorney for Board would now grant permission to drill on the Lincoln grounds the well DeMange Corp could be started this week and completed before- the opening of school in September, but if permission was not granted by the Board of Education an appeal could be made to the Board of Adjustment which would probably delay drilling operations until after September first, if granted.

Recess

The Board then recessed to visit the Lincoln School grounds.

Tabulation of Bids Considered and Contract Awarded

Upon reconvening, tabulation of bids for materials for Capitol Hill Stadium Project was taken up for consideration, the bids on brick and tile being identical. It was moved by Mr. Hisel and seconded by Mr. Edwards that the contract for brick and tile be awarded to United Brick and Tile Company and all other contracts be awarded to the low bidders in strict conformity with bids and specifications as follows:. .

; i i

United Brick and Tile Company 6000 more or less

Face Brick

4000 pieces, more or less hollow clay tile

Dolese Bros.

290 Tons, more or less, Washed Sand

$156.00

@ $26.00

•*

.73

31J.6o

211.70

J. B. Klein Iron and Foundry Company 267 pieces Reinforcing Steel

147.65

Upon roll call the motion carried unanimously.

i i

1 Mr. Turner then made a statement, as a matter of explanation to the patrons I present, that the committee of which he was Chairman was appointed to make a recommendation on a proposal from Mr. Eugene Jordan and. Mr. Leo Portman, representatives of the DeMange Corporation, this proposal being in connection with their lease on the Lincoln School property which provided that a wellcould be drilled on the school grounds provided it was located one hundred feet away from the building. In order to facilitate matters they proposed to drill immediately eighty-nine feet from the building and complete the well ! before school commences;.and to keep from going before the Board of Adjust' ment and getting permission to drill a well closer to the street than is pro- ; vided by City Ordinance, they had made a proposal to pay the School Board | some additional royalty more than is provided in the original lease. Mr. | Turner stated that the Committee, together with the President of the Board and the Attorney, had had this matter under advisement for ten days and it was the consensus of the Committee that the proposal be turned down, leaving the DeMange Corporation to go before the Board of Adjustment if they desire to i Motion to Refuse Offer drill one hundred feet away from the building under the terms of the lease. Mr. Turner therefore moved that the Board refuse the offer made by Mr. Port- ■ of DeMange man for the DeMange Corporation, owner of the lease. Mr. Hisel seconded the ; Corp. motion. Statement by Mr. Turner

Further Statement by Turner

Mr. Knight asked if the exact net result of this was that the Board takes no action on their proposal and Mr. Turner replied that as'he saw it, this was the only thing the Board could do, and for their further information Mr. Turner stated that it was the consensus of opinion that a well would produce two hundred thousand barrels but there was a possibility that it might produce up to four hundred thousand barrels, but this was only a possibility as it is considered an edge well; and under the information obtainable that would make it produce $25,000.00 plus the over-riding, a probable income of $35,000.00 to $50,000.00 over a period of several years.

Statement by McKown

Mr. McKown stated that as a member of the Committee he would like to explain his position in the whole matter, that there were three factors which he felt should be taken into consideration: First, and perhaps foremost, was the question of nrobable recovery, in other words, how much money would be realized by the District. In that connection Mr. McKown pointed out that the members of the Board represented not only the Lincoln District, but some sixty other districts as well, so the Interest of all the city had to be taken into consideration. The second was a question of the time which involved a

further question of danger; the question of time being, "could a well be comStatement pleted before school started on September’ 11," and there had been fair assur- of McKown ance that it would. The third factor was a question of space, how big a (Cont’d) segment of the school ground, would the well probably destroy? Based on information which was purported to come from an engineer and surveyor and which i he found somewhat in error, and because of the rather constricted space, Mr. McKown stated that it was his judgment that the proposal be turned down as reported by Mr. Turner. ; Mr. Knight again asked for the net result of the proposal and the President Motion stated that Mr. Turner had reported first as a Committee regarding their Discussed findings, then he made a motion and Mr. Hisel seconded it that the Board ; not accept the proposition to drill the well within eighty-nine feet of the building, the motion being that the Board does not permit a well to be drilled within eighty-nine feet of the school building. Afte^ further questioning by Mr. Knight, Mr. Turner stated that his motion was that the Board not i accept the offer of the DeMange Corporation to give the Board additional royalty.

Mr. Knight then moved as a substitute that this Board not only turn down this proposition but put itself on record that it is unalterably opposed to drilling school playgrounds, particularly on Lincoln School grounds, where the building is admitedly unsafe, and for the additional reason that the patrons of the school do not want a well there.

Mr. Turner stated that the Board’s attorney, that the and there would be- nothing one hundred feet away from

Substitute Motion

Committee had been advised by Mr. Lybrand,the DeMange Corporation had. a valid oil and gas lease the Board could do to prevent -their drilling the building under the terms of the lease.

Mr. Knight asked that the record show that his motion lost for want of a second. The question was then put on Mr. Turner’s motion, which was declared to have carried unanimously. The following report was read:

Lost for Want of a Second

Original i Motion iI Carried

July 17, 1939

Report of Supt.

Board of Education Gentlemen 2

Summer Playgrounds

Your Superintendent makes the following resommendations regarding summer playgrounds 2 That the following person be elected as a substitute playground ■supervisor at $3*00 per day for- the days he works2 Leon Bruner

That the following person be elected as a substitute playground supervisor at $2.00 a day for the days she works: Vivien Smith

System.

Both of these persons are regular teachers in the City School Respectfully submitted,

C. K. Reiff,. Superintendent By Signed: R. V. Jennings Director of Playgrounds It was moved by Mr. Edwards and seconded by Mr. Hisel that-the foregoing recommendation be approved by the Board. Unon roll call the motion carried unanimously.

The following report was read: Board of Education of Oklahoma City

Approved

July 17, 1939

Report of Clerk- Business Mgr.

Gentlemen:

The following matters are presented, for your consideration:

.. '...

Z'ZZZ

Payrolls

1 A.

..... Z...MEETING OF JULY 17.1939 TContlnuad)ZZZZ.lZZ____

PAYROLLS - MAJORITY SCHOOLS - Playground Supervisors GENERAL FUND Payrolls #1-T and #2-T (Pay period July J to and including July 1^, 1939)

Summer Playgrounds 1 B.

$1,3^9.62 i

PAYROLLS - SEPARATE SCHOOLS - Playground Supervisors

SEPARATE FUND Payroll #1-T-SS (Pay period July 3 "to and including July Z, 1939)

170.00

The persons listed On these payrolls have been regularly employed by the Board on a daily or weekly basis and payrolls are computed on actual salaries as fixed by the Board. They are supported by verified payroll claims carrying proper authorization and approval and have been examined and approved by the Auditor. We recommend that these claims be ratified and approved for payment and that the Clerk-Business Manager be authorized to issue warrants for same. 2.

Claim for services - Playground Supervisor Leon Bruner

9 days @ $3*00 per day

$27.00

The claim shown in Item #2 has been examined and approved by the Auditor as to appropriation, purpose of expenditure, calculation and receipt by the department head. We recommend that same be allowed and the Clerk-Business Manager Instructed to issue warrant in payment thereof.

Approved

Signed:

Jno. W. Prigmore Auditor

Respectfully submitted,

Signed:

J. G. Stearley Clerk-Business Manager

Report Approved

It was moved by Mr. Hisel and seconded by Mr. Robinson that the foregoing report be approved and recommendations concurred in. Upon roll call the motion carried unanimously.

Request to Sponsor N. Y. A. Proj ect Approved

The Clerk-Business Manager presented a request from the National Youth Administration that the Board of Education sponsor a project which would Involve the expenditure by the Board of not to exceed $500.00 for materials and supplies over a period of twelve months. Mr. Stearley stated that during the past twelve months $200.00 had been expended on a similar project and assistance in the amount of $2,500.00 had been received by the School District. It was moved by Mr. Knight and seconded by Mr. Hisel that the Board of Education agree to the request of the N. Y. A. and authorize the ClerkBusiness Manager to sign the project for the Board as Co-Sponsor. Motion carried, Mr. Edwards voting ,!No."

Discussion of Building Needs

Discussion followed as to building needs and the President stated that he thought the Board should be prepared to have a bond issue after the first of September.

Permission to Central Athletic Ass’n to Purchase Truck

Mr. Dale Arbuckle, Central. High School football coach,came before the Board and presented an application for permission to purchase a new truck to be used for transporting the athletic teams, at a cost of $3,7^5«CO, the purchase to be made from C. W. Rathvon Company, the low bidder out of fifteen blds received, to be paid for out of Central High School Athletic Association funds. It was moved by Edwards and seconded by Mr. Hisel that.the Board approve this request. Motion carried unanimously.

Adjournment

Mr. Robinson moved that the Board adjourn until Thursday, July 20, 1939* at One-thirty o’clock P. M. Mr. Hisel seconded the motion which was. declared to have carried.

THEREUPON THE BOARD ADJOURNED. President

MEETLNG 0E„JIILY^20..ia39............

—..

THE BOARD OF EDUCATION OF.THE CITY.OF OKLAHOMA CITY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, THURSDAY,

JULY 20, 1939, AT ONE-THIRTY O’CLOCK P. M.

PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Al Robinson Roy J. Turner ABSENT:

Sam A. Rice, Jr. J. Wiley Richardson

Other officials absent: Supt. C. K. Reiff, Jno. W. Prigmore, Auditor, and W. A. Lybrand, Attorney.

;

The meeting was called for the purpose of considering tabulations of bids re- ; ferred to the Clerk-Business Manager at the meeting of July 3r&j and for the transaction of other business requiring consideration by the Board. •"

The Clerk-Business Manager reported that there was an accumulated surplus in the 1936 Building Fund in the amount of $2,4-00.00, and asked authority to have the Excise Board appropriate this smount to the Britton Building Project It was moved by Mr. Knight and seconded by Mr.McKown that the Clerk-Business Manager be instructed to make application to the Excise Board for a Supplemental Appropriation to the Britton Building Fund in the amount $24-00.00 out of the Cash Surplus in the 1936 Building Fund. Motion carried unanimously. The Clerk-Business Manager presented for ratification the following list of Buildings and Grounds employees* 1 Grover Jenks Chas. Te ger son f 3, W. Pate 1 Geo. Graves 7 B. C, Reynolds y J. M. White * J. A. Schoenberg 1 Raymond Holler v Ed. 0. Page » DeWayne Bedingfield ft Clay Cleveland 7 J. W. Roberson yWesley Rogers / H. H. Shriver *E. S. LaLoge y G. D. Busch 7 0. A. Culmer 1 A-, C. Ossenkop *7 Robert W. Heatley ? C. E. Hill f A. C. Hartwig 7 G. L. England Y T. W. Logan 7 J. F. Busby YR. N. Cook r A. E. Stallings 7 Thos. N. Watts 1 H. J. Butler- Spot V Virgil Hendricks 7 H, L. J ones 7 W. A. McGowan y E. J. Davis - Spot 7 W. R. Mobley y Frank Sharp y R. J. Tacker

Bob Parsons M. L. Land G. Rogers T. E. Darnold John B. Ca ssady Jase Plaster Howard Tinsley y H. B. Gleason V Winfield Permenter f G. L. Nichols 7 J.M. Colson G. J. Wilson <7 Tom Beets J. J. Fox m M. C. Hightower 7 T. H. Giles y Geo. Melton *7 Blaine Elder 7 Melvin Taylor y T. F. Burnett ¥ Emery Scales 7 G. C. Bailey 7 J. R. Underwood YR. J. Maiear E. 0. Johnson 7 H. A. Low *! Paul R. Monroe 7 J. D. Gibbons I J. C. Kimbell 7 M. D. Murphy 7 J. B. Phillips C. R. Lemasters y-A. C. Newman y H. W. Hulett 7 Dave Perry

V 1 7 y y

| Application for Supplei mental Apprc | priatlon j Authorized Britton Bldg Fund

Election of Buildings and Grounds Employees Ratified

-3'^'T"MEETING OF'JULY go. 1939 UOontlnueAl ■

__________ _______ L1..J.

Election of Buildings & Grounds Employee s Rat i f 1 e d

A..-J

-L

1—a-------------------------------------------------- ------------t -

*1 Geo. Wood Chas. Bennett i Paul Brown M. B. Gamble Guy Thomas C. A. Plemons f R. E. Townsend H. E. McClelland f.Robert Ray James Bradley L. J. Gilson C. L. Clary E. M. Rader J. R. Rogers - Conditioned D. T. Gault J. A. Camp V L. T. Cudd. J. C. McIntosh »? M. J. Smith R. J. Potter E. L. Mobley ? Quincy.Sauls 0. M. LaMon H. C, Bedwell y P. L. Mertz Gilson Crews _ Conditioned *? Guy Williamson H. E. Passmore /f.W.N. Lyle L. C. Myler Sam Griffin E. F. Page i? L, Shoopman H. E. Jones ^.E. L. Miller ■* Ed Barkley Claude Wilson. *f Nat W. Bond /? J. F. Cook - Spot Allen Walker Benton Allen ~ Soot 1 Carl Swearinger Neal Patterson h B. A. Russom y Henry Weiss Joe Clark - Conditioned ‘f Chas. Davenport C. 0. Jones 0. B. Logan y L. A, Woodworth y C. C. Warram 1 S. 0. Richmond f T. D. Hornbeck Geo. Miller John B. McCreary •f John Witten M. A. Lenhart *! E. B. Walters 7 J. B. Roberts G. W. Lenhart V Geo. Callen John C. Voss G. R. Caskey W. E. Fightmaster _ Spot f B. B. Tucker y Gu s Graham « S. I. Carlson »f Geo. Maddox <t A. J. Melvin 1 Geo. Von Trott * David Woodson 1 Cecil Pulliam R. J. Salladay Clarence Overturf *f W. L. Kirkland *f Elmo Slemp *f Haskel Williams 1? Dewey Dryden W. F. Dover * Geo. Dillaplain 1 Clyde Overturf Clifford Hulsey •f J. W. Eppler Chas. S. Morava * B. P. Wright •f Albert Perry ‘f J, W, Gammell d Tivis Nelson 1 C.W. Brummett •f Willie Sells Eugene Soutiea 1 Rufus Martin 0. L. Clark *f L. A. Dermld M. B. Fowler f Frank I. Nelson K J. E. Hinkle tr Harry Willis ? L, C. Mades if A, T. Barber 1 F. M. Saxon 4 Claude Barefoot C. M. Cassady Bert Simonton y Arville Jackson Clarence Boone >f L. C. Rose 7 Abb Graham L. C. Smith v Pierce Williams Tom Langford y E. W. Smith ” W. T. Carr V Claude Langford *7 Lyle Baldwin * J. P. Featherston ? C. H. Thomas 4! Ray Webb TH, J. McMullen *? Lee Ledbetter 0. D. Marshall (See motion following)

>f */ *■? 1 * *7 *!. *? *f y I <1 1 1 "

SEPARATE ' R. S. Holmes'5 J. H. Edwards Harry Halliday * Eugene Huffman/i Van A. Osborne*f Leslie Morris- Conditioned1! Andy Dement - Conditioned Hilton Kemp*. List of Employees Approved

SCHOOLS

Ar try Osborne Otis E. Dulan R. A. Parker <Kenneth Fletcher*? Jim Bailey Sarah Callaway A, 0. Shelton E. J. Reynolds m

It was moved by Mr. Edwards and seconded by Mr. McKown that the Board approve the list of Buildings and Grounds employees as recommended by the Clerk-Business Manager for two months,July and August, 1939, subject to such change or alterations as may be necessary according to the final determination of the budgets for 1939”19i*G, and subject to two weeks vacation without pay,

t inuedl

I vacations to be arranged by the Clerk-Business Manager before school starts in September, where convenient, and that the name of.0. D. Marshall be placed ^on the list with the understanding that he resigns as member of the School ;Board in the District in which he resides. Upon roll call the motion carried iunanimously.

4actual_salaries as fixed by the Board and on ‘ It was moved by Mr/“McKown and"~secbnded~by "Mr."TTfseT thaf^saTaries of emBasis of ^ployees be paid onjthe basis of 1936-39 schedules until the final determinaSalary ition of the Budgets, any adjustments made necessary by the limitation of funds'Payments iavailable to be retroactive to date of appointment. Upon roll call the motion: :carried unanimously. v iThe Clerk-Business Manager presented a request from the pastor of Shiloh Baptist Church (Colored) to hold a camp meeting on the west side of the Orichard Park School grounds, August lb to 30, and recommended that this request J be granted, and the Church authorities assume all responsibility for the care |of the property. It was moved by Mr. Knight and. seconded by Mr. Robinson that ithe request be granted, as recommended by the Clerk-Business Manager, at a ^charge of.$2.00 per night. Motion carried.

Request for Use of ‘Orchard : Park ; Grounds ^Granted

Concurring in the recommendation of the Clerk-Business Manager and the Direct-:Repair of or of Vocational and Industrial Education, it was moved by Mr. Knight and < Shop seconded by Mr. Robinson that Paul V. Selders, teacher of machine shop at :Machines Central High School, be permitted to make necessary repairs on machines in his;Authorized department during the summer months, at $6.00 per day. Upon roll call the : ‘motion carried unanimously. : jTabulations of bids referred to the Clerk-Business Manager in the meeting of 1 Tabulation ' July 3rd, were taken up for consideration. The tabulations showed the recoin- i of Bids mendatlons of the heads of departments and the Clerk-Business Manager on each : Considered item.

It was moved by Mr. Knight and seconded by Mr. Robinson that contracts for Physical Education Supplies be awarded, as recommended by the Clerk-Business Manager, in strict conformity with bids, specifications and samples submitted, Contract for as follows: Physical Education Majority Schools Separate Schools Supplies Awarded Oklahoma City Hardware Company $ 710.02 $ 205.22 W. J. Pettee & Company 666.05 35.70 Reliable Tent and Awning Company 206.00 130.00 A. G. Spalding & Company 356.20 47.60 Richards and Conover Hardware Company 6.16 W. L. Buck Company _61X2O __nxzo Totals 2/56X33 556.22

^Upon roll call the motion carried unanimously.

It was moved by Mr. Edwards and seconded by Mr. Robinson that contracts for Custodial Supplies as recommended by the Clerk-Business Manager be awarded in strict conformity with bids, .specifications and samples submitted, these being ithe lowest and/or best bids, as follows:

Majority Schools ‘Richards and Conover Hdw. Company I Graham Paper Company ‘Sanitary Equipment Company |Jasper Sipes Company jJanitor Needs Company Joe Warren iOklahoma Sanitary Supply Company ^Haskins Bros. Gardner Jones James E. Gill Magnolia Brush Company Oklahoma Paper Company Oklahoma Chemi Company Carpenter Paper Company Collins-Deitz Morris Clarence Tackett W. J• Pettee & Company

144.06 232.20 126.00 220*00

169.92 192.22

Total

4oX 35 114.66 210.32 71.56 25.65 31.20 2.40 1,521.24 22.20 112.67 12.57 3,7^7.76

Separate Schools $

11.30 56.20 31.50

27.42

12.21 31.36 2.94 32.00 1.21 6.75 15.60 2.4o 126.16 4.20 3.69

$3?3.73

■

Contracts Custodial Supplies

Upon roll call the motion carried, all members present voting "Aye” except Mr. Knight, who voted "No.11

Contracts for Art Supplies Awarded

!It was moved by Mr. Knight and seconded by Mr. Hisel that contracts for supplies for the Elementary and Junior High School Art Departments be awarded ias recommended by the Clerk-Business Manager in strict conformity with bids, i specifications and samples submitted, as follows, these being the lowest jand/or best bids submitted• Majority Schools i 523.99 152.75 6.67 276.75 90.72 42.56 34.02 210.70 51.60 $1,393.15

Oklahoma Paper Company Graham Paper Company Central Merchandise Company A & E Equipment Company Hy-Grade School Supply Company Richards and Conover W. J. Pettee & Company Dowling’s, Inc. Wigger1s, Inc.

Separate Schools $

106.31 25.29 6.67

55.30 29.95

3.7^

15.70 ■76.29 31X39

Upon roll call the motion carried unanimously.

It was moved by Mr. Knight and seconded by Mr. Robinson that contracts for Contracts Elementary Library Supplies be awarded as recommended by the Clerk^Buslness for Elemen- Manager, in strict conformity with bids, specifications and samples submitted tary Libra- as follows, these being the lowest and/or best bids! ry Supplies Awarded Majority Schools Separate Schools

American Seating Company Remington-Rand Wigger’s Schiff-Mayer Leech and Company

16.22 53.33 35.35 30.25 5.30 15b.00

1.62 21.79 3.90 13.75 .90 ^71/96

Upon roll call the motion carried unanimously.

Contracts Elementary Supplies Awarded

It was moved by Mr. McKown and seconded by Mr. Knight that contracts for ' Elementary School Supplies be awarded as recommended by the Clerk-Business Manager in strict conformity with plans, specifications and samples submitted as follows, these being .the lowest and/or best bids!

Majority Schools Ozark Pencil Company Central Merchandise Company Bill Doyle H. Dorsey Douglass Graham Paper Company Oklahoma Paper Company Carpenter Paper Company Dennoyer-Geppert Company Wigger’s, Inc.

23.50

, 6.70 M.50 33.63 342.20 111.00 71.75 36.00 $1,052.22

Total

Separate Schools

11.75 3.60 6.70 22.42 133.60 55.50

233.57

Upon roll call the motion carried unanimously. Contracts General School Supplies Awarded

It was moved by Mr. Edwards and seconded by Mr. Hisel that contracts for General School supplies -be awarded as recommended by the Clerk-Business Manager, in strict conformity with bids, specifications and samples submitted, as follows, these being the lowest and/or best bids submitted!

Majority Schools

D. W. Collins Globe Envelope Company American Seating Company. Sanitary Equipment Company Oklahoma Paper Company . Macmillan Company Hy-Grade School Supply Company Bill Doyle Dowling’s, Inc.

57.95 150.90 256.50 65.00 53.22 307.11 39.75 273.70 .... 165.55 I 1,354.73

Total

Separate Schools $

6.00 31.00 12.97 15.76

55.20 12.56 172.99

MEETING OF JULY 20, 1

LCgmXlnucdl

Upon roll call the motion, carried unanimously.

It was moved by Mr. Edwards and seconded by Mr. Hisel that contracts for Handwriting Supplies be awarded as recommended by the Clerk-Business Manager, in strict conformity with bids, specifications and samples submitted, as follows, these being the lowest and/or best bids: UJ

VVJL Uxl

Contracts Handwriting Supplies Awarded

J. va U XUiiC

Majority Schools

Separate Schools

Western newspaper Union Wigger’s, Inc. School Supply and Publishing Co. Bill Doyle American Seating Company Upon roll call the motion carried unanimously.

It was moved by Mr. Hisel and seconded by Mr. McKown that contract for Kindergarten Supplies be awarded, as recommended by the Clerk-Business Manager,, in strict conformity with blds, bids, spcvlxiva, specifications LIuuh aul and Bcunple samples submitted, as follows,,these being the lowest and/or best bids submitted:

Majority Schools

H. Dorsey Douglass J. L. Wrenn. Central Merchandise Company Hy-Grade School Supply Company Oklahoma Paper Company Carpenter Faper Company Schiff-Mayer Graham Paper Company Dowling, Inc.

76.47 154.96 90.75 110.95 63.25 -

Total $40679?' Upon roll call the motion carried unanimously.

Separate Schools $

Contracts Kindergarte Supplies Awarded i i

21^)6 16.65 — 22.72 6.59

.4o

.22 4.22 2.20 gO.12

’ ; I

It was moved by Mr. McKown and 'seconded by Mr. Robinson that the contractsfor Office Supplies be awarded as,recommended by the Clerk- Business Manager, in strict conformity with plans,.specifications and samples submitted, with the exception of the mimeograph paper, g-ir'x 11", and that this contract be awarded to H, Dorsey Douglas^, as follows; Majority Schools

Schiff Mayer American Seating Company Western Bank and Office Supply J. L. Wren Berkowitz Company H. Dorsey Douglass Carpenter Paper Company Central Merchandize Company Hy-Grade School Supply Company Branham’s Wigger’s Baggett’s D. W. Collins Total

101.32 91.57 19.go 12.03 92.70 1,661.12 1,704.92 153.17 22.22 29.52 62.35 56.75 2.50 $ 4/324.03 4

Contracts Office Supplies Awarded

Separate Schools

2.93 9.53 l.gO .92 4.49 46.22 22.52 4.20 1.06

■

— $

166799"

Upon roll call the motion carried unanimously. It was moved by Mr. Edwards and seconded by Mr. Turner that contracts for Science Supplies be awarded as recommended by the Clerk-Business Manager in strict conformity with bids and specifications, as follows, these being the lowest and best bids!,

Welch Manufacturing Company i

Camera Shop Welch Manufacturing Company

Central Scientific Company Welch Manufacturing Company /

Capitol Hill High School Biology Dept. $53.79 Physics Dept 50.23 Biology Dept. 45.00 Central High Scgool Biology Dept. 115.23 Physics Dept. 37-50 Chemistry Dept. 166.03 1.44 Geology Dept. Jackson Junior High School General Science 24.01

Contracts Science Supplies Awarded

Welch Manufacturing Company

Roosevelt Junior High School General Science ^.39 Webster Junior High School General Science Total WOT. 30

Upon roll call the motion carried unanimously. Action on Book Bids Deferred 1

Contract s for Supplies for Voc. Ed.j Dept. Awarded

It was moved by Mr. Turner and seconded by Mr. Robinson that action on the bids for Books be deferred until the return of Supt. Reiff. Motion carried unanimously. It was It was moved by Mr. Knight and seconded by Mr. Turner that contracts for Supplies for the Vocational and Industrial Education Department be awarded as recommended by the Clerk-Business Manager, in strict conformity with bids and specifications, as follows, these being the lowest and/or best bids J Adams Engineering Company A & E Equipment Company Allied Equipment Company Cook Electric Supply Company Carpenter Paper Company Crane Company Cullen Lumber Company Glidden Company Globe Envelope Company Graham Paper Company Ketcham Lumber Company Kilpatrick Bros. Kiowa Lumber Company Klein Iron & Foundry Company Long-Bell.Lumber Company Mideke Supply Company Nelson Electric Company Oklahoma City Hardware Company Oklahoma Paper Company W. J. Pettee & Company Pittsburgh Plate Glass Company Richards & Conover Severin Tire and Supply Company . Sharp Auto Supply Company Sherwin Williams Paint Company Southern Sales Company Western Newspaper Union B. L. Anderson Barber Shop Supply Co. Bragg Leather Company Gibbs & Company Oliver Machinery Company The Bauer.Type Foundry Company Gane Bros. & Lane International Typographical Union Brodhead-Garrett Company Mideke Supply Company John A. Brown Company Singer Sewing Machine Company. . Total

Majority Schools •t 19.06 65.72 160.16 . 14.30 99-55 24.35 2.SO 155.70 3.65 5.10 291.60 511.71 35.47 511.69 l,aS2.00 159.37 172.73 23a.36 70.2g 574.44 2.gO 30.35 36.07 59.13 273.56 171-55 222.44

Separate Schools 1 21.62 3.2g 59.90 1.33

1.99 , 1.75 ao.n 55.^1 117.35 15.53' 133.15 333.55 117.11 15.15 133.33

■

34g.94 5.34

96.14

111.33 11.31 32.3a -

16.95

76.7a

132.05

Upon roll, call the motion carried unanimously. Motion to Approve Claim for Premium on Treasurer’s Bond Lost

The Clerk-Business Manager presented the claim of the Maryland Casualty Company in the amount of 11,670.00, for premium on the bond of the School Treasurer for May and June, 1939, and reported that no response had been received to the Board's request to be furnished with a list of local agents to whom this premium would be paid..The President stated that no list had been furnished and he understood that no list would be furnished.-It was moved by Mr. McKown and seconded by Mr. Turner that the claim be approved and the ClerkBusiness Manager instructed to issue a warrant in payment of same. Upon roll call the vote was as follows! "Ayes,” Mr. Edwards, Mr. McKown, Mr. Turner and Mr. Miller; "Noes," Mr. Hisel, Mr. Knight and Mr. Robinson. Whereupon the President stated that the motion had not received the required number of affirmative votes to approve a claim, and declared the motion to have lost.

ZZZZZZ—T

Z7 MEETING OF JULY 20T^ 1939~7 Can±lnu£dIIIZLZL

Attention was called by the Clerk-Business Manager to the necessity for purchasing the printed forms necessary to carry on school work, which amounted to approximately $6,000.00 annually, some of which should be delivered for usd before the opening of school in September. The Clerk-Business Manager recommended that instead of getting bids on the entire list, not less than three printing firms be requested, to furnish quotations on each of the required forms, selecting firms equipped to handle the type of work upon which he was requested to bid. In this connection the question of using photolithography ; Instead of letter press 'was brought up and after discussion'it was moved, by Mr. Hisel and. seconded, by Mr. Turner that the Clerk-Business Manager be instructed to have the forms needed immediately printed as recommended, and on the remainder of requirements he be instructed to investigate prices on both methods under discussion and report back to the Board. Motion carried unanlmously.

Purchase of Printed Forms Discussed and Purchase of Needed Forme Authorized.

It was moved by Mr. Knight and seconded by Mr. Turner, that Mrs. Bessie Sams, Director of the Attendance Department, who was elected for the month of July and whose term of service lapses August 1st, be permitted to take a month’s vacation as provided under the Rules of the Board, with pay, during the month of August. Upon roll call the motion carried, unanimously.

Vacation Granted Mrs. Sams

The President stated that he was going to appoint a Committee which he would suggest get together with three leading architects who had had. nothing to do with building schools during the last three years, the City Building Inspector, the Fire Chief and the Board’s Superintendent of Buildings and. Grounds, and. examine the schools that have been recommended to be torn down and. rebuilt, and see if they can be reconditioned and made safe and suitable for continued school use. The following Committee was appointed by the Presidents Mr. Edwards, Chairman, Mr. Hisel, Mr. Knight and. Mr. Robinson.

Committee Appointed to Inspect School Buildings

Discussion followed in regard, to the necessity of employing additional carEmployment penters and painters to make necessary repairs to school buildings before the of Additionopening of school. Mr. Knight moved that the Clerk-Business Manager be in; al Skilled structed to get in touch with the carpenters' and painters’ unions and. secure | Labor the number of men needed at this time. i Discussed and Mr. Edwards moved as a substitute that the Clerk-Business Manager or the I Superintendent of Buildings and. Grounds be instructed to go out and get two i Authorized carpenters and two painters at present, and another painter later, for tem? porary work, whether union men or not if they can vouch for thbir workmanship. Mr. Hisel seconded the motion which carried upon roll call, all members present voting "Aye." The President declared the Board adjourned until the regular meeting in August, unless the Excise Board took action on the Budgets, in which event the Board would meet to approve payrolls. THEREUPON THE BOARD ADJOURNED.

President

_____

1939.

Adj ournment

â– J

MEETING OF JULY 2-9

1939.

THE BOARD OF EDUCATION OR THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING-, SATURDAY,

JULY 29, 1939, AT ELEVEN-THIRTY Oâ€™CLOCK A.

PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk Edd Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson

ABSENT:

. Warren.Edwards Roy J. Turner

Other officials present: Superintendent; Absent: Attorney.

John W. Prigmore, Auditor, and J. L. Powers for the C. K. Reiff, Superintendent, and W. A. Lybrand,

The meeting was called for the purpose of approving payrolls and for the consideration of other matters requiring the attention of the Board.

i i i

A letter was read from Mr. M. B. Baldwin, Architect, recommending tire purchase of Insulation Board on bid received for materials for the Walnut Grove School on June 21, 1939, from The Independent Lumber Yard, at its bld of $14-5.25, this being the lowest bid on the material specified. Discussion of inspection of materials going into construction followed a report that undersized timbers were being used in the Walnut Grove School building. Action in this matter was deferred until later in the meeting.

A letter was read from Mr. R. V. Jennings, Director of Playgrounds, asking permission to send out letters to representatives of all agencies and organizations dealing with recreation, with the idea, of organizing a Recreation Society in order to give more effective service to the public. It was moved by Mr. Robinson and seconded by Mr. Knight that the Board grant this request with the understanding that there will be no expense to the Board of Education. Motion carried, Mr. Rice voting "No."

The following report was react:

July 22, 1939

Board of Education of Oklahoma City, Oklahoma

Inspection of Buildings Under Construction Discussed Playground Director Permitted to Meet wit] Recreation Agencies

Report of Supt.

Playground Substitutes

Your Superintendent makes the following recommendations regarding summer playgrounds : That the following substitute playground supervisors be elected at a salary of a &ay fÂ°r the days they work:

J cl ck Leach

Olin Williams

That the following substitute playground supervisors be elected at a salary of $2.00 a day for the days they work: Thelma Coleman Lucille Cullen

Alma Fraley Peggy Oberhouse

Dorothy.Mae Smith Respectfully submitted

C. K. Reiff, Supt. By R. V. Jennings Playground Director It was moved by Mr. Richardson and seconded by Mr. Knight that the foregoing recommendation be concurred in and upon roll call the motion carried unanimously. The following report was submitted by the Clerk-Business Manager:

Report Approved

July 29, 1939 Board of Education Report of Clerk-Busi- Oklahoma City, Okldoma ness Mgr. Gentlemen! The following matters are presented for your consideration!

Payrolls

1"A. PAYROLLS - MAJORITY SCHOOLS - Including- School Administrators, Vocational, Attendance, Clerical and Buildings and Grounds Employees.

GENERAL FUND . > Payrolls #1 - 0 to and including-#9“0 $31,159.20 I (Pay Period ending July 31, 1939 ' All twelve month instructional employees listed on these payrolls ! have reported for duty with the exception of Miss Florette McNeese, .Director of. Curriculum, .arid Mr. Chas. Evans, Jr,, Principal of Roosevelt Junior High School. 1-B.

PAYROLLS.- MAJORITY SCHOOLS - Playground Supervisors. GENERAL FUND ■ • Payrolls #3~T and #4-T..................................................................... $1,506.23 . (Pay period ending July 23, 1939)

1-C

PAYROLLS - SEPARATE SCHOOLS - Including Douglass Principal and Buildings and Grounds Employees. i SEPARATE FUND Payrolls FE-O-SS to and Including &3-0-SS ................... $1,339.32 (Pay period ending July 31, 1939)

1-D

PAYROLLS - SEPARATE’SCHOOLS - Playground Supervisors

SEPARATE FUND Payroll ¥21’T-SS. ...................................................................................$190.00 (Pay period ending July 23, 1939) The persons listed on these payrolls have been-regularly employed, by the Board on an annual, monthly, or daily basis, and payrolls are computed on the actual salaries as fixed by the Board and on salary schedules of the preceding year. They are supported by verified payroll claims carrying proper authorization and approval• and. have been examined and approved by the Auditor. We recommend that these claims be ratified and approved for payment, subject only to revision'on certificate as to' absentees and that the Clerk-Business Manager be authorized to issue warrants for same.

APPROVED: (Signed)

Jno. W. Prigmore Auditor

Respectfully submitted,

(Signed)

J. G. Stearley. Clerk-Business Manager

Item 1-A Discussed

Discussion of Item 1-a of the Report followed with reference to paying salaries of employees who hadnot reported for duty since the beginning of the fiscal year. The Clerk-Business Manager stated that the Board1s Attorney had given him a verbal opinion that the Board of Education could not legally pay salaried of any employees until they had reported for duty for the fiscal-year.

Item 1-A Approved

It was moved by Mr. Rice and seconded by Mr. McKown that the payrolls be approved as recommended with the exception of Miss McNeese and. Mr. Evans and. that payment of these two persons be deferred until they have reported for duty. After further discussion, it was moved by Mr. Robinson and seconded by Mr. Knight, as:a . substitute, that Item No. 1-A of the report of the ClerkBusiness Manager be approved and warrants Issued as recommended by the Auditor and Clerk-Business Manager, and that warrants for Miss McNeese and Mr. Evans be written but not delivered until the Board has satisfactory evidence that they have reported for duty for this fiscal year. Upon roll call the motion carried unanimously.

Plan for Payment of Employees on Twelve Months’ Basis

It was moved by Mr. McKown and seconded by Mr. Rice that the Clerk-Business Manager, together with the Auditor and the Attorney be instructed to work out a plan contemplating the beginning of the contract year on September 1st, and all employees paid on a twelve months’ basis, and report back to the

â–

MM,,/* .

MEETING OF JULY 2<=T. 1929 TContimxed^

Board..

Motion carried, unanimously.

Items 1~B 1-C and 1-D Approved

Mr. Hisel requested the Clerk-Business Manager to send future brick specifications to the Ada Brick Company for bids and discussion of penitentiary made brick followed. It was moved by Mr. Robinson and seconded by Mr. Richardson that the Clerk-Business Manager be instructed to have samples of kiln-run penitentiary made brick brought in for the Boardâ€™s consideration. Motion I carried, Mr. Knight voting "No."

Samples of Penitentiary Brick Requested

i It was moved, by Mr. Knight and seconded by Mr. Rice that Items 1-B, 1-C ; and l-D of the report of the Clerk-Business Manager be approved by the Board and payroll warrants issued as recommended by the Auditor and. Clerk-Business Manager. Upon roll call the motion carried unanimously.

The President appointed the following committee. Mr. Richardson, Chairman, Mr. McKown and Mr. Rice, to wait on the County Attorney and he in turn take up with the Attorney General, the question of whether a mill levy voted after September 1, 1939, can be put on the tax rolls and be available for use during the present fiscal year; that this question had been raised by Mr. Lybrand | who was of the opinion that if this was done before the final determination ; of the assessed valuation, the mill levy for a building fund could, be spread on the tax rolls and become available at the close of the forty-day protest period.

Committee Appointed to Confer with Co. Attorney

The Board then returned to the consideration of the supervision of construction of school buildings. The Superintendent of Buildings and Grounds was called before the Board and questioned as to. the condition of the Walnut Grove Project. Mr. Schlosser stated that he was about to recommend to the Clerk-Business Manager that work be stopped on this Project until detailed plans and specifications were furnished by the Architect.

Supervision of Construction Discuss ed

It was moved by Mr. Richardson and seconded by Mr. Rice that all parties to the Walnut Grove School Project be advised that all plans must be approved in writing by the Clexk-Business Manager before the work is done. Motion carried unanimously. that the It was moved by Mr. Richardson and seconded by Mr. Rice/Board instruct the Clexk-Business Manager and he is hereby informed that he is charged with the responsibility of seeing that all construction and repair work is done in exact accord with plans and specifications previously approved. Motion carried unanimously.

All Work to be Approved by ClerkBus. Mgr.

i The Clerk-Business Manager presented for consideration the claim of Makins s Lumber Company in the amount of $322.25, for paving of the intersection of Twenty-seventh Street and Miller Avenue, at the Northwest High School site. | It was moved by Mr. Robinson and seconded by Mr. Richardson that the claim i be approved by the Board and the Clerk-Business Manager instructed to issue a l warrant in payment thereof. Upon roll call the vote was as follows! "Ayes" ; Mr. McKown, Mr. Richardson, Mr. Robinson and Mr. Miller; "Noes," Mr. Hisel, * Mr. Knight and Mr. Rice. The President stated, that the motion had not re| celved the required number of affirmative votes for the approval of a claim j and declared the motion to heve lost.

Claim of Makins Lbr. Co, for Paving N W High School Disapproved

Clerk-Bus. Mgr. to be Responsible for all Worl

I I

Mr. Robinson moved that the Board adjourn subject to call of the President. Mr. Knight seconded the motion which was declared to have carried.

President

Adjournment

■

♦V'Wr

u o

MEETING OF AUGUST,?. 1939

,_________ ___________

THE BOARD OF EDUCATION OF. THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY,

AUGUST 7, 1939, AT FIVE-THIRTY O'CLOCK P. M.

PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk

Warren H. Edwards Edd L, Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner The meeting was held for the purpose of receiving bids for the heating and plumbing materials for the Britton School Project.

The Board proceeded to open bids received in response to the attached advertisement. homa, a usiness Mana , Monday, August ng and delivering tton Grade . School; mber 665-65-2-269, Plumbm ting" Materials. Itemized _ ajhbe secured aft the office!, of .the:\Clerk-Business. Manager; 400 North Walnut Avenue, Oklahoma City, Oklahoma. Bidders'" are required to use the prepared proposal form and each bid must be accompanied bY a' certified check for -two per cent of thef amount .of the. bid,.■<..-to? bfe* forfeited asy assessed and liquidated damages 1 in!, case the bidder fails, neglects or refused to comply .with ith€^ agreements of his bid. Bidders inay bid on e each" item* separately or on any one item, ignoring such items1 as he does not' care to bid on. , The- Board of 'Education ’reserves the ’right to divide the contract, and to' reject any or all bids. , v 'J. G. STEARL.EY, i ’ Clerk-Business ^Manager, Board of Education, 400 North Walnut Avenue, Oklahoma City, Oklahoma. July 27, 28 and 29, 1939

The President referred the bids to the Clerk-Business Manager for tabulation and.report at the regular meeting to be held at seven-thirty o'clock P. M.

THEREUPON THE BOARD ADJOURNED.

ATTEST:

Approved the 3°d day of

Blds for Heating and Plumbing j Material Opened

Bids Orderec Tabulated

THE BOARD OF EDUCATION OF1 THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

REGULAR MONTHLY SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, AUGUST 7, 1939, AT SEVEN-THIRTY O'CLOCK P. M. PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner

Other officials present:- Superintendent C. K. Reiff and Jno. W. Prigmore, Auditor. Absent: W. A. Lybrand, Attorney. The minutes of July 3, 17> 20 and 29, were read. It was moved by Mr. Edwards and seconded by Mr. Hisel that the minutes be approved as read. Motion carried unanimously.

July Minutes Approved

With reference to the committee appointed in the meeting of July 29th to secure an opinion from the Attorney General in the matter of voting on a building levy after September 1st and having it spread on the tax rolls and funds made available for this fiscal year, Mr, Miller explained that this idea had first been presented to him by Mr. Horace Thompson, Oklahoma City Times reporter, who is also an attorney.

Opinion of Attorney General Statement of President

Mr. Richardson, Chairman of the committee referred to by Mr. Miller, reported that the matter of securing an opinion from the Attorney General had been taken up with Judge Logsdon, Assistant County Attorney, in the absence of the County Attorney. Judge Logsdon had made the request and had received an opinion submitted for the Attorney General by J. Harry Johnson, Assistant Attorney General, and approved in conference on August 5, 1939, ‘the opinion being as follows: "That the constitutional power to vote a levy of not to exceed five mills for building purposes may properly be exercised after the first day of July and before the levy for other purposes for the current year has been made, and that a board of education may, at any time before the County Excise Board has approved its estimate and made the levy for current expense purposes, call and hold a valid election under the provisions of Section 10, of Article 10, Oklahoma Constitution for the purpose of voting on the question of making a levy for building purposes for the current year. Accordingly, the question presented is answered in the affirmative." \ . Mr. Richardson stated that this opinion was concurred in by the Board’s Attorney and his partner, Mr. H. G. Snyder. Both opinions are on file in the office of the Clerk-Business Manager.

Report of Committee

It was moved by Mr. McKown and seconded by Mr. Richardson that the report of the Committee be accepted and the Committee discharged. Motion carried.

Mr. Turner, Chairman of the Committee appointed in the matter of drilling on the Lincoln School grounds, reported that there had been some discussion of a possibility of the Lincoln School property being attached to some other drilling block; however, this matter was not entirely under the control of the Board. The President stated that he understood that some oil company was working out a deal whereby the Lincoln School property would be taken in if the DeMange Corporation, the holder of the lease, was willing, and this would mean more work for the Committee. Mr. J. H. Johnston, Director of the Research Institute, came before the Board and asked when the report on school building construction would’be considered. Mr. Edwards, Chairman of the Committee appointed to go into the

Opinion Quoted

Report Accepted and Committee Discharged Report of Committee on Lincoln Drilling

MEETING OF AUGUST 7, 1939 (Continued) question of replacing or reconditioning some of the old school buildings, stated that the Committee had not completed its work but he believed a report could be made at the next meeting of the Board.

Statement of Mr. Rice asked Mr. Johnston if he had not been on a committee making a survey J.H.Johnston of building needs for the last bond election and Mr. Johnston replied, stating that together with Mr. V. V. Harris he had made an inspection of all school buildings the replacing of which had been recommended in the survey made by George Huey and L. M. Bush, Engineers employed by the Research Institute, and he was of the opinion that the buildings under consideration could be repaired and made safe for school use, with the possible exception of the Washington School. Statement of Mr. McKown stated that although he was not a member of the Committee, he had inspected some of the buildings with Mr. Edwards and agreed that there was Mr. McKown no need or excuse to tear down those buildings, except the Washington, as they could be repaired. The President stated that when the Committee was appointed Superintendent Supt. to Join Buildin gReiff was out of town and he thought he should join the Committee and give them information in regard to the attendance in the different districts as Committee this would have something to do with the question of rebuilding a school or repairing it,, and should be taken into consideration. â€˘

Statement of Mr. Ss. A. Layton, of Layton and Forsyth, Architects, addressed the Board S.A. Layton stating that he was thoroughly acquainted with the condition of the old buildings under consideration and they were not in a dangerous condition structurally but were fire traps and always had been, and this could be remedied by the Installation of sprinkler systems such as had been installed in part of the McKinley School building. Statement of Mr. Leonard Bailey addressed the Board, stating that he had made no investigation but agreed with Mr. Layton and believed the installation of sprinkler Mr. Bailey systems, providing natural and ample exits, and rearranging stairways would provide reasonable safety. Statement of Mr. Knight called attention to the fact that safety was not the sole consideration, that at least four of the buildings were out-moded, poorly lighted Mr. Knight and poorly ventilated.

Statement of Mr. Rice stated that he believed more,would be gained by salvaging the old buildings and building new structures; that repairing old buildings was exMr. Rice pensive and after extensive repairs are made you still have an old building. Architectâ€™s Report on Britton Project

Mr. C. F. Drury, Architect, addressed the Board with reference to the progress of the Britton Grade School Project, reporting that patrons were requesting to be permitted to use the build ing.in its unfinished condition, which would mean putting on a temporary roof; but if there was a possibility of a mill levy or a bond issue so that the building could be completed he believed it would be wise to let them continue as they did last year and finish the building this fall.

Statement of Mr. Wm. E. Amend, representing the Research Institute, addressed the Board, stating that the Institute would like to have the report of the Committee Mr. Amend when ready and would withhold comment until officially acted upon by the Board; and that the members of the Research Institute appreciated the sincere purpose and manner in which the. Board was proceeding in this matter. Penitentiary Brick Submitted

Mr. George B. Goldfarb of the State Board of. Affairs came before the Board and submitted samples of penitentiary brick as requested at the previous meeting, and invited the members of the Board to visit McAlester and see the work being done there.

Tabulations of Bids for Materials Britton

The Clerk-Business Manager presented tabulations of bids for heating and plumbing materials for the Britton Grade School Project.

Contracts Awarded

It was moved by Mr. Richardson and seconded by Mr. Robinson that the low bids prevail and contracts be awarded to the low bidders in strict conformity with bids and specifications as follows! Loeffler-Greene Supply Company Crane Company F. E. Georgia Supply Company Karchmer Pipe amd Supply Company Federal Supply Company

76.15 33.97 151.75

Total

.. ' "HEETIKG"0F~ AUGUST 7 7 1939 (Continued)

Upon roll call the motion carried, all members present voting "Aye." i

The Superintendent submitted the following report: August 7, 1939

To the Board of Education:

The following recommendations have been previously passed by the Board of Education as a committee of the whole and are now submitted for your formal approval: 1. That the following Night School recommendations of Mr. Rusch be accepted: 1. That the Night School be in session 2 nights a week, Monday and Wednesday. 2. That the first semester class work begin during the week of September 25, and continue for 12 weeks, closing during the week of December 11. 3. That the second semester class work begin during the week of January 8 and continue for 12 weeks, closing during the week of March 25, 19^0. 4. That the Board of Education designate and maintain the Central High School, the Capitol Hill High School and the Douglass High School (Separate School) in which to hold night classes. 5. That the students pay a fee of $2.00 an hour of Instruction per semester of 12 weeks. 6. That instructors be paid at the rate of $1.50 per clock hour. The list of Instructors will be presented in September. 7. That George W. Brucher act as principal at the same rate of .pay per hour as the instructors. S. That Glenna Killian act as clerk at $30.00 per month.

For the Separate Night School 1. That the classes meet on Tuesday and Thursday nights. 2. That the student pay an enrollment fee of $.50 an hour of instruction per semester. 3. That the instructors be paid at the rate of $1.25 per clock hour 4. That H. J. Hendricks act as principal at the same rate of pay per hour as the instructors. 5ÂŤ That Geneva W. Johnson act as Clerk at $20.00 per month.

Report of i Supt. I

Night School

Separate Night School

That leaves of absence be granted to Freda Lee Williamson and Lenore Jones. Leaves of Absence 3. That the resignations of Edyth T. Wallace, Anna Margaret Gotwals and Katherine Sheldon be accepted. Resignations 2.

4. That the following disposition be made of the pupils at Walnut Grove School pending the completion of the new building: That the first and second grades be placed on one-half day sessions in one of the rooms remaining from the old building; that the third grade occupy the second room, and that the fourth, fifth and sixth grades be housed in three rooms of the frame building at the Irving School, and that the principal make arrangements to accompany such pupils to and from the building each day. This arrangement meets with the approval of Mr. Herrin, principal of the School, Mr. Schlosser, Mr. Stearley and the Superintendent. Separate Schools 5. .That a leave of absence be granted to Ounie Walker. 6. .That the All Star football teams and Coaches' Conference be allowed the use of Capitol Hill High School building.facilities. Respectfully submitted,

Signed:

Walnut Grove Pupils

Separate Leave of Absence

Use of Cap. Hill High School for Conference

C. K. Reiff, Superintendent

It was moved by Mr. Edwards and seconded by Mr. Robinson that the report.ofthe. Superintendent be accepted and recommendations approved. Motion carried unanimously.

Report Approved

Concurring in the recommendation of the Superintendent, it was moved by Mr. Edwards and seconded by Mr. McKown that the Clerk-Business Manager be authorized to purchase Test Materials for the Elementary and High School Grades as follows:

Purchase of Test Materials Authorized

1^0 $ IZZZZZZZr Purchase of Testing Materials Authorized

~ '"'ZZ"me et ing 'of 4TO

For Elementary Grades Bureau of Publications C. A. Gregory Company Acorn Publishing Company For High Schools C. A. Gregory Company For Separate Elementary Grades Bureau of Publications C. A. Gregory Company Acorn Publishing Company

$204-. 12 26$.$0 2$$.00

160.00

23.0*1 3$.4o 32.00

Upon roll call the motion carried, all members present voting "Aye," except Mr. Knight, who voted "No," and Mr. Richardson who passed. Before voting Mr. Richardson asked the reason for Mr. Knight’s vote and Mr. Knight made the following statement: "I would like for the record to show that I admonished Mr. Richardson that if you will stay honest you will undoubtedly stay out of trouble."

Rule Regarding Purchases

The Clerk-Business Manager called attention to a rule of the former Board limiting all purchases to $100.00 unless written bids are received. Mr. Richardson asked if this rule was not changed by the amendments to the Rules and Regulations approved by the Board of Education on June 5th, and the Clerk-Business Manager replied that the approval of the amendments placed the rule regarding purchases as follows: "The Clerk-Business Manager shall receive bids on supplies in all cases where bids are required and submit hi-s recommendation to the Board for action.11

Report of ClerkBusiness Manager

The following report was submitted: August 7, 1939

Board of Education Oklahoma City, Oklahoma Gentlemen:

The following matters are presented for your consideration: Total amount of bills and claims presented herewith for the Board’s approval $25,259.20

Item No.l-A

Item No. 1-A.

Bills for Month of July

GENERAL FUND 193$-39

Bills for the Month of July 23,19$.51 (Including 1932-39 General Fund, 1932-39 Building Fund 1932-39 Separate Fund and 1939-40 Separate Fund and 1939~4o General Fund) Claims have been filed for the following list of bills:

Air Reduction Sales Company American Seating Company A. H. Belcher Berry Jewelry Company Branham* s Inc. Chaffin & Chaffin Lumber Co. Dolese Bros. Company

Federal Supply Company F» E. Georgia Supply Company

D. W. Hitchcock

A. G. Hoge Hdw. Company C. K. Holmes Company Hughes-Bozarth-Anderson

Hunzicker Brothers The Kay-Dee Company H. E. Ketcham Lumber Company

Kilpatrick Lumber Company

Material for Repairs to Equioment $ 55.20 and Upkeep of Grounds Materials for- Repairs Furniture 24,00 and Fixtures Custodians Supplies 23.75 Supplies, Summer Playgrounds 44. $0 Supplies, Clerk’s Office 2.25 Material for Repairs to Buildings 12.60 Material for Upkeep of Grounds and 1S.50 Repairs to Buildings Materials for Repairs to Htg. Eqpmt 627.13 On Bld Materials for Repairs to Htg. and $11.51 Plumbing Equipment Services, Classen & Central Com17.64 mencement Custodians' Supplies 2$.$0 Custodians* Supplies 19.00 Materials for Repairs to Furniture2.50 and Fixtures Material for Repairs to Equipment 606.90 On Bid Printing and Office.Supplies l$.20 Materials for Repairs to Buildings 1,255.06 On Bid Materials for Repairs to Buildings 5.4o

MEETING OF AUGUST..?. 1939 (Continued)

Classen,Central Commencement *17.64 Classen,Central Commencement 17.64 Summer Playgrounds 20.92 for Repairs to Plumbing 690.2$ On Bid for Repairs to Buildings 23.2$ The Long-Bell Lumber Company for Repairs to Buildings 414.75 Lusco Brick & Stone Company On Bid Repairs to Musical Instruments 2.00 Lee Thagard Music Company Materials for Repairs to Equipment 51*44 Nelson Electric Supply Co. Oklahoma City Hardware Company Materials for Repairs to Bldgs. & Eqpmt 11.76 Peerless-Oklahoma Company Material for Repairs .to Heating And Plumbing Equipment 17.$1 Richards & Conover Hardware Custodians Supplies 31*76 Supplies - Clerk's Office 4.50 The Schiff Mayer Company Services -Summer Playgrounds 56.00 Segars Radio Service Material for Repairs to Buildings 29.40 The Sherwin-Williams Company Supplies - Summer Playgrounds $.$0 Floyd G. Smith Letterheads Overprinted 3*50 Smythe & Smythe R. M. Strickland Custodians Supplies I.50 Services - Summer Playgrounds 10$.00 Clarence Tackett Material for Additions & Betterments Erwin Trappe to Furniture & Fixtures, ON BID 4$4.20 Warrants for General Fund and Majority Trave-Taylor Company Teachers Aid Fund. On Bid. 221.$5 Typewriter Repairs 5*02 Underwood Elliott Fisher Co. United Plate &.Window Glass Custodians Supplies 63.$0 Material for Repairs to Plumbing Eqpb: 12.77 U.S.Supply Company Office & School Supplies 162.90 Western Bank & Office Supply Services, Classen & Central Commencement^.64 Ben H. Whitson Homemeking Supplies - Vocational Fred Wolferman, Inc. Education Department 9.96

Jess Lane Charles Lette Letzeiser & Company Loeffler-Greene Supply Company

Services, Services, Supplies, Materials Equipment Materials Materials

1938-39 SEPARATE FUND Barry Window Shade Company

i |

; |

I | I |

; i 1 !

Material for Repairs to Furniture and Fixtures On Bid Chaffin & Chaffin Lumber Co. Material for Repairs to Buildings On Bid Educational Music Bureau Supplies - Douglass Music Department F.^E. Georgia Supply Company Material for Repairs to Plumbing Eqpt. Harbour-Longmire Company Material for Repairs to Furniture and . Fixtures The Institute for Research Library Supplies - Douglass , Loeffler-Greene Supply Company Material for Additions & Betterments to Equipment On Bid W. J. Pettee & Company Material for Repairs to Equipment Segars Radio Service Supplies - Summerplaygrounds The Sherwin-Williams Company Material for Repairs to Furniture * and Fixtures Erwin Trappe Material for Repairs to Furniture ‘ and Fixtures On Bld Trave-Taylor Warrants for Separate Fund & Teachers Aid Fund On Bid

1939-40 GENERAL FUND Air Reduction Sales Company Alexander Drug Company American Electric Ignition J. E. Barry Company D. A, Baugus Jerome Bernstein Brittain Brothers Burroughs Adding Machine Co. The City of Britton City Clerk of the City of Oklahoma City, Oklahoma City Water Department Crane Coumpany The Daily Law Journal

Max Darrough H. Dorsey Douglas Bill Doyle Gardner, Clarke & Sullivan H. C. Genung Harlow Publishing Corp. Indian Territory Illuminating \ Oil Company Leech & Company

Material for Repairs to Heating Eqpt. Supplies - Health Department Material for Maintenance of Grounds Supplies - Clerk's Office Rental, Lowell School Ground,July,1939 Garage Rental for month of July,1939 Material for Maintenance of Trucks Supplies - Clerk’s Office Water Service, Britton Schools July

109.71 359.29 24.$9 2.31

12.00 55.20 500.73 4$.44 15*00

31*00 513*22

34.43 9*72 19.50 3*00 19*30 12.00 30*00 11.43 59*90 l$.O5

Special Assessments, 1939 Paving Tax 9,973.56 Water Service, Majority Schools,July 1,027.67 Material for Repairs to Equipment 7*64 Publication of "Notice for Bids", "Call for Warrants"&"Financial Statement" 110.75 Truck Maintenance 112.90 Supplies - Treasurer's Office 4.50 Supplies - Clerk's Office 3*00 Supplies - Superintendent'sOffice 5.00 Storage Expense month of July, 1939 50.00 Supplies - Clerk's Office 1B.00

Standby Water Connection-Valley Brook ‘ Supplies - Summer Playgrounds

5*00 4.00

Bills for 1 Month of i July

80 MEETIHT'OF AUfflJSTT, 1939 TconUnuefl)

Bills for Month of July s

(Continued) Magnolia Petroleum Company

Material for Repairs to Industrial Arts Equipment 4.01 Material for Maintenance of Trucks Motor Truck Sales, Inc. 19.76 Towel Service, Month of July 1939 New -State Laundry 6.97 2.40 Supplies - General Office 0. K. Stamp & Seal Company 625.00 Oklahoma “Gas & Electric Company Light & Power, month of JulyA1939 73.63 Gasoline for Trucks, July, 1939 Peery Service Station Pittsburgh Plate .Glass Company Custodian Supplies 63.69 Express Charges on Material for Powell Bros; Truck Lines 25.60 Maintenance of Buildings Material for Binding Financial Statement 19.50 John W. Prigmore 3.31 Material for Repairs to Buildings Reliable Tent & Awning Co. 1.06 Severin Tire & Supply Company Material for Maintenance of Trucks Material for Maintenance of Trucks Sharp Auto Supply Company 7.63 Telephone Service on 5“3447 from 7-1-39 Southwestern Bell Telephone 10.32 to 3-5-39 Company Telephone Service,”3" & "7”phones,July 195.01 Southwestern Bell Telephone Telephone Servide,Britton Schools,July Southwestern Bell Telephone 7.35 5.00 Supplies - Superintendent’s Office Southwestern Stamp Works 3.00 Maintenance of Grounds John Squires 2.35 Supplies - Clerk’s Office Standard Office Supplies 103.33 Reimbursement,Petty Cash, July J. G. Stearley, Clerk Water Service,University Heights & Town of Nichols Hills, Okla 66.31 Nichols Hills, July, 1939 Premium on policy #59569, coverage of C. W. Turner Federal Truck: 27.50 Supplies, Clerk’s office & Audt.Dept 5.70 Western Bank & Office Supply

1939-110 SEPARATE FUND American Electric Ignition City Clerk of the City of Oklahoma City,Oklahoma City Water Department The Dally Law Journal Oklahoma Gas & Electric Southwestern Bell Telephone 193g^l939 BUILDING FUND::... Adams Engineering Company, Bissell builders Supply Co. Capitol Steel & Iron Company ON BID Dolese Bros.Company .Dolese Bros. Company Colese Bros. Company ON BID H. E. Ketcham Lumber Company Kirkpatrick Brothers J. B. Klein Iron & Foundry ‘ Company Mason Lumber Company Midwest Steel Company ON BID Makins Sand & Gravel Company Oklahoma City Hardware Co. Pittsburgh Plate Galss Co. Mark Rorem

Shearman Concrete Pipe Co. Standare Roofing & Material Wylie Stewart Machinery Co. Swanda Brothers Venecia Terrazzo, Inc. West Insulation Company R. E. Wise

Material for Maintenance of Grounds

■ 1.13

113.73 Special Assessments,1939 Paving Tax 109.66 Water Service,Separate Schools, July 56.00 Publication of Financial Statement 44.30 Light & Power for month of July, 1939 Exchange Service on 3-9256, July, 1939 7.25 Blue Prints for WPA Project,Capitol Hill ' 3.65 Stadium Screed Clips for WPA Project, Britton 62.50 Steel for WPA Project,Walnut Grove 59.95 Sand & Concrete for WPA Project, Brittonl07.20 Sand for WPA Project, Capitol Hill Stad.14.6o 451.50 Concrete for WPA Project,Walnut Grove Lumber for WPA Project, Walnut Grove 19.25 Ceiling Tile for WPA Project, Britton 13.30 Reinforcing Steel for WPA Project, Capitol Hill Stadium, On Bid 147.65 Red Rosin Paper for WPA Project,Britton 1.50 Steel Joist for WPA Project,Britton, 932.00 Sand & Gravel,WPA Project, Walnut Grove 55*50 Nails & Bolts, WPA Project,Walnut Grove 15.75 Glass Blocks for WPA Project,WalnutGrove 35.75 Rental for Concrete Mixer for WPA Project Britton 3.65 Sewer Tile for WPA Project, Capitol Hill Stadium SO. 16 Lime for WPA Project, -Walnut Grove 42.50 Rental of 1 hoise for WPA Project,Britton 25.00 Metal for WPA Project, Walnut Grove 11.50 Marble Chips for WPA Project,Walnut Gbove 17.50 Univil for WPA Project, “ Walnut Grove 36.30 Blacksmith Coal,WPA Project, Britton 3.00

Item No.. 1-B W. P. A. Projects - Claims for services - Britton and Walnut Grove Elementary Schools and Capitol Hill Stadium.

In conformity with the approved application on these project's wherein the Board of Education furnishes all skilled labor and material and under contract with the architect, pays 2% for supervision on the Britton elementary building and 2^% on the Walnut Grove Project, claims in the amount of $1;743.2S, covering fees of architects for supervision, services of engineer Inspector, estimator and draftsman, carpenter, cement finisher, and bricklayer, are presented as follows -

1933-1939 BUILDING FUND Maurice B. Baldwin,Architect C.•F. Drury, Architect Lester Abbott

Fees for Supervision, WPA Project, Walnut Grove, On Contract 136.50 Fees for Supervision, WPA Project, Britton, On Contract 74.23 Services, Carpenter, WPA Project, Walnut Grove, 23 hours @ 1.25 per hr. 35.00

1938-1939 BUILDING FUND (continued)

Frank M. Brewer Frank M. Brewer

John Erickson

Edward R. Hall

William Hotze

William Hotze • H. R. Jensen

Albert L. Lane Bill Rue A. E. Tarver

Ben Wilson Item No. I-C I938-I939 GENERAL FUND

SKILLED LABOR

Services, Engineer-Inspector, Half time, WPA Project, Walnut Grove Services, Engineer-Inspector, Half time WPA Project, Britton Services, Carpenter, WPA Project, Britton, 96 hrs., 1.25 per hr. Services, Cement Finisher, WPA Project Walnut Grove, 16 hrs. I.50 per hr. Services, Bricklayer Foreman, WPA Project Walnut Grove, S3 hrs. 1.62^ per hr. Services, Bricklayer, WPA Project Britton, *4-1 hrs. 1.50 per hr. Services, Estimator & Draftsman, WPA Project, Capitol Hill Stadium Services, Carpenter, WPA Project, Walnut Grove, 172 hrs. 1.25 per hr. Services, Bricklayer, WPA Project, Walnut Grove, S3 hrs. 1. 50 per hr. Services, Carpenter, WPA Project, Britton, 136 hrs. 1.25 per hr. Services, Bricklayer, WPA Project Walnut Grove, 33 hrs. I.50 per hr. SALARY CLAIMS - SPECIAL SERVICES

Carolyn Hooper

Item No. I-D 1939-14.Q GENERAL FUND

Mrs. Bessie Sams

Clerical Services, June 1,2,3 (i da.), »& 5, 1939, 3i days @ $2.50 per day

Services, Attendance Officer, 2 days at rate of 150.00 per month

125.00 125.00 120.00

Bills for Month of July

2^.00 U3.00

61.50 250.00

215.00

132.00 170.00 132.00

Item No. I-c 2.75

Item No I-D

10.00

Item No. I-E The special labor covered by this list of claims in the amount of $237*33, carrying verification as to purpose and amount, was authorized by the Board at a previous meeting, as follows -

Item No. I-E

1939-1940 GENERAL . FUND Harley Cabaniss

Jim Earnst C. T. Hughes 0. C. Kelley

C. H. Ma ©krill

Services;;Extra Painter, 5 days • at 6.666 per day. Services, Bricklayer’s Helper, 72 hours at .50 per hour Services, Extra Carpenter 2i days at 6.666 per day Services, Extra Painter, 6i days at 6.666 per day Services, Bricklayer, 72 hours at 1.50 per hour

33.33

36.00 16.67

^3.33 103.00

Item No. I-F The following claims for extra time of custodians amounting to $33.00, have been checked against the Report on Use of Buildings as to. whether or not they have been approved by the Board of Education. Check shows that everything'is regular and properly authorized.

Item No. I-F

I939-I94O SEPARATE FUND

Andy Dement Hilton Kemp Artery Osborne

Custodian, Dunbar, 7 nights Floorman, Dunbar, 6 nights Floorman, Dunbar, 6 nights

1*1-. 00 12.00 12.00

Item No. I-G The special labor covered by this list of claims in the amount of $23.33, carrying verification as to purpose and amount, was authorized by the Board at a previous meeting as follows -

1939-1940 SEPARATE FUND Harley Cabaniss .

C. T. Hughes

Services, Extra Painter, 1-g- days at 6.666 per day. Services, Extra Carpenter, 2 days at 6.666 per day

Item No. 2 Premiun - Treasurer's Bond - May and June, 1939, .................... $1,670.00 July, 1939 to April, 19*40............................................................................... 3,330.00'

Item No. I-G

10.00

Item No. 2

80 MEETiNG.ox,jmGusT.,xrU^ Bills for Month of July

We recommend that claim .for the amount of $1,670.00 be approved by the Board and the Clerk-Business Manager be instructed to warrant in payment thereof, and that the Board of Education approve the extension of the Treasurer’s Bond for the year 1939“40 and that the claim for the amount of $2,330.00 be approved by the Board and the Clerk-Business Manager be instructed to issue warrant for same.

Item No. 3

Item No. 3 Insurance - The schedule of 1936-39 calling for additional insurance premiums in the amount of $615*66, copy of which was mailed to you on Saturday, August 5, covers the unexpired portion of insurance policies issued in prior years on buildings and contents. These policies have been written pursuant to the schedule prepared by the insurance committee in multiples of $5,000*00 with the exception of the policy for $4,399*02 written for one year in order to conform to the five year schedule of expirations now in effect.

The average annual rate of .163 as fixed by the Oklahoma Inspection Bureau, when extended against the total new insurance issued, reaxuired an annual 1936-39 premium of $10,695*56, which was in agreement with the claims for such insurance paid by the Board in November, 193$* The average annual rate fixed by the Insurance Inspection Bureau for 1936-39 was slightly higher than the average rate for the previous year. Therefore, these claims are based on an increased average annual rate over that of the year in which the policies were issued and these claims constitute an increase of premium on insurance already in effect. Inasmuch as the Board of Education has been the recipient of returr;. premiums on various occasions in the past because of a slight decrease in rate, we recommend the following claims for an increase in rate be approved by the Board and that the Clerk-Business Manager be instructed to issue warrants in payment thereofJ

Newton Avey Agency $ 13*62 1.62 George W.’ Bass James Battle Insurance Agency 14.00 S. A. Brewer 2*56 14.17 Blakeney Insurance Agency H. F. Bradburn & Company 3*90 L. I. Baker Agency 13*3^ 2.02 Braniff Insurance Agency W. S. Burleson 7*75 24.47 F. Wiley Ball Company 2.14 Booth Insurance Company C. B. Cooke 2.52 12.22 R. D. Cravens Company H. 0. Crum 4.20 R. D. Corlett 2.12 Coats-Young Insurance Agency *95 Central Insurance Agency 19*20 R. D. Cummings 6.17 6.00 Rose Lee Dukes 2.20 Daniel Insurance Agency C. E. Duffner Agency 9 .25 Delaney, (Ed J.J & Co. 3.27 M. A. Davenport 2.17 i.o4 Ellis, Nicholson & Cramer 30.22 Eacock Insurance Agency Worth Farmer & Ivan J. Farmer 1.20 13.04 C. L. Frates & Company Ellis, Nicholson & Cramer, succesisor to J.H. Field Insurance Agency .22 G. M. Fuller 22.00 Gum-Breeding Agency 7*90 Fred G. Raupe, successor to Charles Goodart Agency 2.00 The Guthrie Investment Company 2.90 14.04 Gardner, Clarke & Sullivan Pearl Hickman 5.20 C. E. Haynes 4.52 Al Hdiman & Company 3*20 G. C. Johnston 14.32 W. A. Jennings *99 Kruger Investment Company 3*20 Ledbetter Insurance Company 20.77 2.43 Lockwood Investment Company 1.60 Lacy & Lacy Insurance Agency Chas. Linthicum Agency 5.63

83 KEETZ(h.QF Aim ;, Item No

i3-

Item No. 3, continued

! I

McCullough & Adams John W. Mee E. V. Mashburn L. L. Meder The Chas. H. Moureau Company 0. H. McKee Edward Nix • Newcomb Insurance Agency Fred G.- Neff G. A. Nichols E. E. 01inger& Company Boyd Phillips Company E. W. Patzack & Equity Fire Insurance Company Tom Pointer Company J. R. Rowlett Will W. Sandford Company Stark Brothers Les Smith Stewart Insurance Agency G. E. Stiokley Company A. Sadler Insurance Agency C. Turner L. Tryon Upsher J. Vernon Insurance Agency E. Whittle-Goodner Agency Pat Williamson Eugene Whittington & Company R. R. Wilson & C. R. Haskett M. E. Woodson Workman-Carlin Company

15.20 4.00 1.72 10.61 15. S7 5.59 3.24 4.20 8.00 14.31 5.50 8.13 2.80 17.60 10.28 ^.75 11.65 14.00 5.90

NEW CLAIM Sanderson & Heffington Agency

1.08

»•

The claims shown in items # IA, IB, IC, ID, IE, IG, #2, and #3, have all been examined and approved by the Auditor as to appropriation, purpose of expenditurey calculation, and receipt by the department heads. We recommend that same be allowed and the Clerk-Business Manager be instructed to issue warrants in payment thereof. Signed: Approved J_ John W, Prlgmore____________ Auditor Purchase of Insulation boards for the Walnut Grove W.P.A, Project from the Item No. Independent Lumber Company at Its bid of $145.25, as recommended by Maurice 4 B. Baldwin, Architect. Mr. Schlosser, together with Mr. Brewer and Mr. Jensen, has examined samples of Insulation board submitted by all bidders and; reports that the selection made by Mr. Baldwin is the only one that complies with specifications and recommends that the order be placed with the Independent Lumber Company. Therefore, we recommend that the Board award the contract for the insulation boards to be used on the Walnut Grove W.P.A. Project, to the Independent Lumber Company at its bld of $145.25 The following bids have been received and tabulated for repairs to the boilers Item No at Central High School! 5

Oklahoma City Machine ^orks $613.00

A. B. Thomas Company $281.50

Ted Farris Company $616.52

Peerless Boiler & Eng. Co.(bid recd.8/2/39) $548.65

The tabulation shows shows that A. B, Thomas Company bld exceedingly lovz on this work and for this reason has been contacted by Mr ' ■. Schlosser as to whether or not he had a thorough and complete understanding of what was required in our specifications. Mr. Schlosser reports that the low bidder has a thorough knowledge of what is to be done and finds that the difference in price quoted is caused by an imporved method used in doing this type of work OS inasmuch as- the wo-rfc- iftfcst mbet the requirements q-f the Hartford Boiler inspector, he recommends that the job be awarded to the low bidder. Therefore it is our recommenchtlon that the A. B. Thomas Company be awarded the repair work on the Central High School boilers at its bid of $281.50, and that the Clerk-Business Manager be authorized to issue contract for same. Report of payrolls issued during the Month of July. In conformity with the Board’s authorization, warrants were issued on all payrolls for the month ending July JI. 1939, after same were checked and approved by the Auditor, in the amount of 136,25^.92

Item No 6

ZZZZZZZZmee ^g ^e _au (^z :z Zi 9ZZ.U

Item No. 7A

Communications: July 18, 1939 "Mr. 0. M. Schlosser, Superintendent of Buildings and Grounds, Oklahoma City Dear Sir: I am considering opening a garage of my own. I would like to store and ; maintain your trucks on a contract basis. The Board is to furnish necessary parts to repair trucks and I will furnish the storage, labor to maintain trucks, bodies and beds, welding material and check the carburetors with an exhaust gas analyzer. This is to ' be done at the rate of $150.OCty per month until July 1, 19*4-0. Heretofore Here u<j±u±-e it 1 has cost $125.00 per month for'mechanic salary, $30.00 storage, $10.00 for utilities, $10.00 for welding supplies and $5.00 for cleaning rags and solvent which made a total of $l$0.00.

The price I am submitting you will be a saving of approximately $30.00 per month. Hoping this meets with your approval, I am,

Yours truly, (Signed) Max C. Darrough gig N. Walnut Avenue" Mr. Schlosser and I have discussed the various angles of truck maintenance and have arrived at the conclusion that the proposal offered by Mr. Darrough will be as nearly satisfactory as any plan we could adopt.- We- recommend that the Board enter into contract with Mr. Darrough^for.the storage and maintenance of our trucks at the rate of $150 ..00 peZ month for the remainder of this fiscal year. 7

Item No. 7B

"Mr. George Stearley, Clerk- Board of Education . Dear Sir: Re: Irving School We wish to report that this contract has been completed and that the building is ready for inspection by the Board of Education for. its acceptance. As the final adjustments oZ thermostats, etc., on the regulation system cannot be made until the heating plant is in operation in cold weather, the Contractor has agreed to make these adjustments at that7, time. Please Inform us at what time we may meet the Board for the inspection of the building. Yours very truly, (Signed) Layton AEbrsylhe"

Item No. g

Assignments of Buildings and Grounds employees for 1939-i!-0» In order to have the buildings in proper condition for the opening of school it is necessary to assign the employees to various positions during the month of August. We recommend that the employees elected by the Board at its meeting of July 20, 1939# be assigned as shown on the attached, list.

Item No. 9

Library books - at its meeting of July 20, the Board of Education deferred action until after Superintendent Reiff's return, on the purchase of library books and books for the Elementary Schools, Kindergarten, and Special Rooms. It will be necessary to make some decision regarding the bids on books in order to have those that are finally purchased available for use during the. first semester of school. Respectfully submitted, (Signed) J. G. Stearley, Clerk-Business Manager

Items 1-A It was moved by. Mr. Rice and seconded by Mr. Edwards that Items 1-A to 1-G, to 1-G,inc. inclusive of the foregoing report be approved by the Board and the Clerk-BusApproved iness Manager instructed to issue warrants In payment thereof as recommended. Upon roll call the motion carried, all members present voting "Aye" except Mr. Knight, who stated that he voted "Aye" on all claims which were according to law, except those for materials and labor not. produced by union labor, where union labor could be secured, and on such items he voted "No." Item 2-A Discussed

Motion to Approve

In connection with Item No. 2 of the foregoing report, the Clerk-Business Manager presented lists from all the companies underwriting the Treasurer’s bond, giving the names of all their representatives in Oklahoma City, with the exception of the Maryland Casualty Company. .The President stated that the Attorney had given him an opinion that while the Board had the authority to approve the bond of the Treasurer it had no authority to specify to what agents the Premium should be paid. Mr. McKown moved that the claim of the Maryland Casualty Company be approved and the Clerk-Business Manager instructed to issue warrants in the total amount of $10,000.00 as recommended. Mr. Robinson stated that on advice of the President that he had a legal opinion that the Board of Education had no authority to designate the agents to whom commissions are to be paid, he would second the motion.

MEETING OF AUGUST 7.

____ Z Z^ZZZZZZZZ^ZZZLZIZZZLZZIZZ:'

Mr. Rice moved as a substitute that the claim for premium on the Treasurer’s bond be approved and divided equally among the representatives whose names appear on the lists filed with the Clerk-Business Manager. Mr. Knight seconded the motion. Upon roll call the vote was as follows: ’’Aye,11 Mr. Knight, Mr. Rice and Mr. Richardson; "No," Mr. Edwards, Mr. Hisel, Mr. McKown, tylr. Robinson, Mr. Turner and Mr. Miller. Thereupon the motion was declared to have lost.

Substitute Motion Lost

Mr. McKown then restated his motion as follows: That the Board approve the claims of the Maryland Casualty Company in the amount of $10,000.00 and the Clerk-Business Manager instructed to issue warrants in payment thereof as recommended in Item No. 2 of his report, upon receipt of a written opinion from the Board’s attorney, or his office, that the Board of Education has no | legal authority to designate the parties to whom this premium should be paid. I Upon roll call the motion carried, all members, present voting “Aye,” except I Mr. Knight and Mr. Rice, who voted "No.”

Motion to Approve Claim of Maryland Cas. Co. Approved Subject to Legal Opinion

It was moved by Mr. Rice and seconded by Mr. Knight that Item No. 3 of the report of the Clerk-Business Manager be approved and the Clerk-Business Manager instructed to issue warrants for additional insurance premiums in the total amount of $615.66 as recommended. Upon roll call the motion carried unanimously.

> i | j i

Item No.3 ! Approved

It was moved by Mr. Richardson and seconded by Mr. Knight that Item No. 4- of Item No.4 the report of the Clerk-Business Manager be approved and contract for Insula- i Approved tion Board for the Walnut Grove School be awarded In strict conformity with plans and specifications to A. B. Thomas Company at its bld of $221.50 as recommended. Upon roll call the motion carried unanimously. Report of payroll warrants issued during the month of July, 1939, Item No. 6 of the report of the Clerk-Business Manager, was received and ordered filed.

Item No. 5 Received and Filed

It was moved by Mr. Knight and seconded by Mr. Robinson that contract for truck maintenance with Mr. Max Darrough, for the remainder of this fiscal year, at the rate of $150.00 per month, as recommended by the Clerk-Business Manager in Item No. f-A. of his report, be authorized, the Board reserving the right to terminate the contract at any time the Clerk-Business Manager so determines. Upon roll call the motion carried, all members present voting "Aye."

Item No. 7A Approved

Item No. 7“B of the report of the Clerk-Business Manager with reference to the completion of the contract for the Irving School addition, was taken up for consideration and Mr. Layton, of Layton and Forsyth, Architects, explained that final adjustment of the heat regulation system by the contractor would be only a matter of regulating the control, and asked the Board to inspect the building with the Architects.. It was moved by Mr. Knight and seconded by Mr. Richardson that the Irving Addition be inspected by the Superintendent, the CXerk-Business Manager and the Superintendent of Buildings and Grounds, that they set a time for inspection of the building by the Board and notify the contractor, the architects and members of the Board to be present I if they so desire. Motion carried unanimously,.

Item No. 7® Inspection of Building to Be Made by Officials and Board

It was moved by Mr. Edwards and seconded by Mr. Robinson that the assignment of Buildings and Grounds employees for 1939”i+O, as recommended in Item No. 3 of the report of the Clerk-Business Manager be, approved as follows:.

Item No. 3 Assignment of Buildings and Grounds Employees Approved

SCHOOL Capitol Hill Sr. High School

Central High School

jClassen High School

NAME Grover Jenks Chas. Tegerspn S. W. Pate George Graves T. W. Logan C. C. Warram E. L. Miller Claude Wilson L, Shoopman J. M. White J. A. Schoenberg W. A. McGowan Ed. 0. Page DeWayne Bedingfield J. W. Roberson Wesley Rogers Ed Barkley Carl Swea#inger

POSITION Custodian Eireman Floorman Floorman Floorman Floorman Floorman Floorman Floorman - Stadium Custodian Electrician Fireman Relief Fireman & Floorman Floorman Floorman Floorman Floorman Floorman

H. H. Shriver Raymond Holler

Custodian Fireman

l^mGWAUGUSILJZJ'121i.Icontlnue<l)

Assignment of Buil d inc’s and Grounds Employees Approved

■

SCHOOL Classen High School

NAME G. D. Busch 0. A. Culmer Robert W. Heatley W. G. Rogers A. C. Ossenkop Clay Cleveland

POSITION Floorman :Floorman Floorman Floorman • Floorman Floorman

Britton Jr.-Sr. High School

0. E. Hill A. C. Hartwig

Custodian 'Floorman

Foster Jr.-Sr. High School

G. L. England Eugene Soutiea

■

Northeast Jr.-Sr. High School J. F. Busby R. N. Coo-k Thomas N. Watts Gilson .Crews A. E. Stallings Capitol Hill Jr. High School

■ Harding Jr. High School

H. L. 0, B. M. B. Frank R. J. Chas. M. B. E. J.

Jones Logan GamMe Sharp Tacker Bennett Fowler Davis

Cust-odian Floorman

Custodian Fireman Floorman Floorman FloormanCustodian Fireman Floorman Floorman Floorman FloormanFloorraan Floorman

C. A. Plemons Guy Williamson James Bradley . E. M. Rader C. L. Clary J. C. McIntosh G. L. Nichols

Custodian Fireman Floorman Floorman Floorman Floorman Floorman

Jackson Jr. High School

Lee Ledbetter A. J. Melvin H. C. Bedwell J. R. Underwood B. A. Russom

Custodian Fireman FloormanFloorman Floorraan

Roosevelt Jr. High School

H. E. Passmore L. C. Myler E. F. Page H. E. Jones Nat W. Bond Allen Walker R. E. Townsend

Custodian Fireman Floorman Floorman Floorman Floorman Floorman

Taft Jr. High School

M. A. Lenhart H. E. McClelland J. A. Camp Joe Clark C-. 0. Jones Bob Parsons

Custodian Fireman Floorman Floorman Floorman • Floorman

Taft Stadium

M-. L. Land

Custodian

Webster Jr. High School

T. E. Darnold John B. Cassady Jase Plaster Howard Tinsley H, B. Gleason Winfield Permen-ter

Custodian Fireman Floorman Fiaorman Floorman Floorman

Irving Administration Bldg.

J. M. ColsonH. J. Butier. J. F. Cook -

Custodian Floorman Floorman

Bath Bath Britton Grade Bryan, W. J. Carey Cleveland Cleveland Columbus

Tom Beets Lyle BaldwinT. H. Giles • ■ Blaine ElderMelvin Taylor • T. F. Burnett Emery ScalesR. J. Salladay

Custodian Floorman Custodian Custodian Custodian Custodian Floorman Custodian

<3 &

MEETING- OF AUGUST 7

School_________________ Columbus Columbus Creston Hills Culbertson Culbertson Culbertson Davis, Jefferson Dewey Edgemere Edgemere Edgemere Emerson Emerson Eugene Field Eugene Field Franklin Franklin Gatewood Harmony Hawthorne Hawthrone Hawthorne Heronville Heronville Heronville Horace Mann Jefferson Jefferson Lafayette Lee Lee Lee Lee Lincoln Lincoln Lincoln Linwood Linwood Lowell Mark Twain McKinley School & Shop Nichols Hills Putnam Heights Putnam Heights Putnam Heights Riverside Riverside Rockwood Sequoyah Shidler Shidler Shields Heights Shields Heights Stand Watie University Heights University Heights Valley Brook Walnut Grove Washington Washington Westwood Westwood Wheeler Wheeler Wheeler Whittier Whittier Willard Willard Willard Wilson Wilson

Name______________ J. W. Eppler W. R. Mobley E. 0. Johnson H, A, Low Paul R. Monroe J. D. Gibbons J. C. Klmbell M. D. Murphy J. B. Phillips W. E. Fightmaster Ray Webb A. C. Newman H. W. Hulett Dave Perry Virgil Hendricks Paul Brown Guy Thomas Gu s Graham E. S. LaLoge L. J. Gilson D. T. Gault J. R. Rogers L. T. Cudd M. J. Smith Quincy Sauls O. M, LaMon P. L. Mertz John Witten G. J. Wilson W, N. .Lyle Sam Griffin R. J. Malear Harry Willis R. J. Potter C. R. Lemasters Neal Patterson Henry Weiss Charles Davenport L. A, Woodworth S. 0. Richmond George Miller E. B. Walters G, W. Lenhart John C. Voss George Wood B. B. Tucker Geroge Maddox E. L. Mobley Cecil Pulliam * Clifford Hulsey W. L. Kirkland Dewey Dryden M. C. Hightower . G. C. Bailey Albert Perry J. W. Gammell . Willie Sells Rufus Martin L. A, Dermid Frank I. Nelson Robert Ray J. J. Fox A. T. Barber Claude Barefoot Bert Simonton Clarence Boone Abb Graham L. C. Smith E. W. Smith W. T. Carr J. P. Featherston George Melton

1 Q7Q (nnntlnuedl

. P o s i tlon ,Floorman Floorman .Custodian Custodian ,Floorman .Floorman Custodian Custodian .Custodian .Floorman .Floorman Custodian Floorman .Custodian Floorman Custodian .Floorman .Custodian Custodian Custodian Floorman Floorman Custodian .Floorman .Floorman .Custodian .Custodian Floorman Custodian Custodian Floorman Floorman Floorman Custodian Floorman .Floorman Custodian Floorman Custodian Custodian Custodian Custodian Custodian Floorman Floorman Custodian FloDrman Custodian Custodian Custodian Floorman Custodian Floorman Custodian Custodian Floorm an Custodian Custodian Custodian Floorman Custodian Floorman Custodian Floorman Floorman Custodian Floorman Custodian Floorman Floorman Custodian Floorman

* Salary adjusted to $130.00 account of change in assignment

Assignment of - Bullclings and Grounds Employees iApproved

MEETJHILJlF AU GUSJâ€ž.Z-.---19-39-

Item No. 8 Assignment of Buildings and Grounds Employees Approved

NAME ___ R. J. McMullen T. D. Hornbeck Jno. B. McCreary J. B. Roberts George Callen G. R. Caskey S. I. Carlson George Von Trott

POSITION_________________ Foreman of Mechanics Machinist-Electrician Electrician Mechanic Mechanic Mechanic Plumber Plumber

L. C. Mades F. M. Saxon C. M. Cassady Arville Jackson

Foreman of Building Trades Carpenter Carpenter Carpenter

L. C. Rose Bierce Williams

Painter Painter

J. E. Hinkle Chas. S. Morava B. P. Wright Tivis Nelson Tom Langford Claude Langford

Locksmith Roofer & Playground Equipment Playground Equipment Roof Repairs Furniture Repairs Window Shades

c. B. 0. w.

w. C. L. F.

Brummett Reynolds Clark Dover

Landscape Landscape Landscape Landscape

Department Department Department Department

David S. Woodson Clarence Overturf Elmo :Slemp Haskel Williams George Dillaplain Clyde Overturf

Drayage Foreman Truck Driver Truck Driver Truck Driver Truck Driver Truck Driver

C. H. Thomas Benton Allen

Warehouse Watchman Warehouse Watchman

SEPARATE SCHOOLS NAME R. S. Holmes Leslie Morris Eugene Huffman Van A. Osborne. Artery Osborne E. J. Reynolds

POSITION Custodian Fireman Floorman Floorman Floorman Floorman Custodian Douglass Stadium Sarah Callaway Custodian Choctaw Andy Dement Custodian Dunbar Helton Kemp Floorman Floorman Harry Halliday R. A. Parker Custodian Orchard Park * J. H. Edwards Custodian Page Floorman Kenneth FletcherPage A. 0. Shelton Custodian Sandtown Otis E. Dulan Custodian Wheatley Floorman Jim Bailey Wheatley *Salary adjusted to $130.00 account change in assignment SCHOOL Douglass High School

Motion to Upon roll call the motion for the approval of the assignments carried unaniApprove Assignments mously. Carried

It was moved by Mr. Richardson and seconded by Mr. Rice that the purchase of Library Books, referred to in Item No. 9 of* "the report of the Clerk-Business Manager be referred to the Superintendent for recommendation. Motion carried. The following letter was read by the Clerk-Business Manager! Mr. J. G. Stearley, Clerk-Business Manager Board of Education, Oklahoma City Dear Mr. Stearley!

August 7, 1939

Some work should be done on the Douglass Stadium grounds during the growing season in order that the field be in good condition for the football season. The turf is good. One manâ€™s time from now on would be

1939(Continued) required to get It in good condition. Since the vacancy at Douglass Stadium has not been filled, we recommend that Eugene White be employed to fill that vacancy.

Respectfully submitted,

Signed: 0. M. Schlosser Supt. of Buildings and Grounds ■

The Clerk-Business Manager concurred in the foregoing recommendation. | ! It was moved by Mr. Edwards and seconded by Mr. Knight that the recommendation; of the Superintendent of Buildings and Grounds- and the Clerk-Business Manager I be concurred in and Eugene White be employed as custodian at the Douglass Stadium. Upon roll call the motion carried unanimously. The Clerk-Business Manager presented a request from Mr. R. V. Jennings, Director of Playgrounds, for permission to secure the use of Holland Field, I Texas League Park, for the annual baseball tournament to be held in connection ! with the Summer Playgrounds Program on August . 10, 11, I1!, 15 and 16, at a cost $25.00 for services of the men employed Tor the up-keep of the grounds. It was moved by Mr. Robinson and seconded by Mr. Richardson that the request be granted. Motion carried unanimously.

The Clerk-Business Manager reported that a telegram and an air mail letter had been received from Mr. Charles Evans declaring his intention to accept his appointment from the Board of Education for the fiscal year 1939*4-0. After discussion of the status of Miss Florette McNeese and Mr. Evans, and the opinion of the Attorney as reported at the previous meeting that the Board, could not legally pay the salaries of employees until they had reported for duty, it was moved by Mr. Knight and seconded by Mr. Rice that inasmuch as it appears that Miss McNeese in traveling is bettering herself for her position, and Mr. Evans in attending summer school is bettering himself for his position, the Board of Education accept these activities on the part of these persons as their having in effect reported for duty and that they be paid. Upon roll call the vote was as follows: "Aye," Mr. Knight, Mr. Rice, Mr. Richardson and Mr. Robinson; "No," Mr. Edwards, Mr. Hisel, Mr. McKown, Mr. Turner and Mr. Miller. Thereupon the motion was declared to have lost. The report of the School District Treasurer for the month of July, 1939, was presented by the Clerk-Business Manager, who read that part of the report showing cash balances on hand as of July 31st, as follows: General Fund Separate Fund Building Fund Primary Aid Funds Majority Schools Separate Schools Sinking Fund

$289,4-44. 6429,903.62 16,290.09

Sinking Fund Investments

..523,54-9.15

■ 1,009.6420.13 522,64-9.15

It was moved by Mr. Rice and seconded by Mr. McKown that the report of the Treasurer be received and ordered filed and that the Auditor be requested to make an analysis and determine any excess interest accrued after funds were available with which to retire warrants on hand. Upon roll call the motion carried, all members present voting "Aye" except Mr. Richardson who said he did not understand the motion and Mr. Miller, who voted "No." The President declared the Board adjourned subject to call. u

THEREUPON THE BOARD ADJOURNED.

ATTEST: ————————

Approved the ^-F^.day of

MEETING OF AUGUST 16. 1939

THE BOARD OF EDUCATION QF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, THURSDAY, AUGUST 10, 1939, AT FOUR-THIRTY O'CLOCK P. M.

PRESENT:

Warren H. Edwards, Acting Chairman J. G. Stearley, Clerk

Edd L. Hisel Robin Knight Al Robinson Sam A. Rice, Jr.

ABSENT:

Earl W. Miller Roy Jâ€¢ Turner Dave R. McKown J. Wiley Richardson

The meeting was called for the purpose of approving the payroll report of the Clerk-Business Manager and for the transaction of other business requiring the attention of the Board. The following report was submitted by the Clerk-Business Manager!

August 10, 1939 Board of Education Oklahoma City, Oklahoma Gentlemen: The following matters are presented for your consideration:

Item No. 1-A

PAYROLLS - MAJORITY SCHOOLS - Including School administrators, Vocational, Attendance, Clerical and Building and Grounds Employees.

GENERAL FUND Payrolls #10-0 to and including #32-0. (Pay period ending August 15, 1939) Item No. 1-B

.$1^,533.60

PAYROLLS - MAJORITY SCHOOLS - PLAYGROUND SUPERVISORS

GENERAL FUND Payrolls #5~T to and including #6-T. .... (Pay period ending August 11, 1939) Item No. 1-C

.$1,517*03

PAYROLLS - SEPARATE SCHOOLS - Including Douglass Principal and Buildings and Grounds Employees SEPARATE FUND Payrolls #^-O-SS to and including #7-0-SS. (Pay period ending August 15, 1939)

. $1,067.12

Item No. 1-D PAYROLLS - SEPARATE SCHOOLS - Playground Supervisors SEPARATE FUND Payroll #3-T-SS.................................... ; . . ........................... (Pay period ending August 11, 1939)

$190.00.

The persons listed on these payrolls have been regularly employed by the Board on an annual, monthly, or daily basis, and payrolls are computed on the actual salaries as fixed by the Board and on salary schedules of the preceding year. They are supported by verified payroll claims carrying proper authorization and approval and have been examined and approved by the Auditor. We recommend that these claims be ratified and approved for payment, subject only to revision on certificate as to absentees and that the Clerk-Business Manager be authorized to issue warrants for same. APPROVED (SIGNED) Jno. W. Prigmore, Auditor by Ervyl Bross

Respectfully submitted, (Signed) J. G. Stearley, Clerk-Business Manager

MEETING- OF AUGUST IQ, 1939 CUontinued)

Payroll Report Approved

It was moved by Mr. Knight and seconded by Mr. Robinson that the report of the Clerk-Business Manager, Items Nos. 1-A through 1-D, be approved by the Board and the Clerk-Business Manager be instructed to issue warrants as recommended. Upon roll call the motion carried unanimously.

Report of Supt.

The Superintendent submitted the following recommendations! To the Board of Education:

The following recommendations are‘submitted for your consideration: and approval: Leave of Absence

It is recommended that the request for a'leave of absence for Mrs. Hazel Jones for maternity be granted as of September 1, 1939*

Election of Coordinators

I recommend consideration and approval of the recommendation of Mr. H. F. Rusch, Director of Industrial and Vocational Education, that Mr. H. W. McKimmey, Coordinator in Diversified Occupations Classes and Miss Lenna Lawson, Coordinator in Retail Selling classes, be paid one week's salary during August at their regular salary rate, and that Mr. Rusch use them in finding learner jobs for their students.

Election of Teacher fbr Household Training

I recommend that approval be given for the employment of Mrs. Marlon Hurstxas submitted by Mr. H. F. Rusch, as a teacher for the Household Employee Training Service classes for white girls at $1350*for the school year, 1939~19^°« It is understood that she is to furnish all necessary supplies in cooperation with the Y. W. C. A. in order to carry on an effective program. (This class is for girls eighteen years of age and older, and 66 2/3$ of the total cost is to be reimbursed from the state and federal funds.) SEPARATE SCHOOLS: I recommend that approval be given for the employment of Mrs..Julia Hawkins as submitted by Mr. H. F. Rusch, as a teacher for Household Employee Training Service Classes for colored girls at $135O»OQ/ for "the school year, 1939“19^. It is understood that she furnish the place to hold the classes and all necessary supplies to carry on an effective program. (This class is for girls eighteen years of age and older, and 66 2/3$ of the total cost is to be reimbursed from the state and federal funds.)

Majority Schools

4. Separate Schools

Respectfully submitted, (Signed) C. K. Reiff, Superintendent Mr. Knight moved that the recommendation of the Superintendent be concurred in.

Rule on Election of Employees

The matter of reimbursement was discussed and statement ority of the members of the Clerk-Business Manager read of the Board of Education.

Motion to Suspend Rule

Mr. Knight moved that the rule be suspended for this meeting. Mr. Rice seconded’ the motion and upon roll call all members present voted "Aye" except Mr. Edwards, who voted "No."

Motion to Concur in Recommendation of Supt. Declared to Have Failed

It was then moved by Mr. Knight ations of the Superintendent be present voted "Aye," except Mr. Chairman•declared the motion to

Adjournment

of teachers salaries by the federal government was made by Mr. Edwards that the vote of a majBoard was required to elect an employee. The Rule 6, Article 1, of the Rules and Regulations

and seconded by Mr. Rice that the recommendconcurred in and upon roll call all members Edwards, who voted "No." Thereupon the have failed.

Mr. Rice moved that the Board adjourn subject to call of the President. Knight seconded the motion which was declared to have carried.

THEREUPON THE BOARD ADJOURNED. President

ATTEST: Ulerk

Approved the / 6 day of

19^0

Mr.

JiiEE'TTKG^OF^UGUST^T^,

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, AUGUST U, 1939, AT TWO Oâ€™CLOCK P. M. PRESENT:

Roy J. Turner, Vice-President J. G. Stearley, Clerk Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson

ABSENT:

Earl W. Miller, President

Other^fficials present: Supt. C. K. Reiff and Jno. W. Prigmore, Auditor. Absent: W. A. Lybrand, Attorney

The meeting was called.for the purpose of receiving a report from the Committee on School Building Construction and for the transaction of other business coming before the Board.

Mr. Dean Terrill, Attorney for the Kerlyn Oil Company, came before the Board stating that he had two matters to present. The first, a request that the Board of Education pass a resolution, copy of which was presented, that the Board would make no objection and give its consent insofar as it had the legal authority, to the location of a well on Block 3, Johnson-Byrd Lincoln Park Addition, the well to be located 193 feet from the north boundary line of Block 9, Lincoln Park Addition, part of the Lincoln School property. This well being located closer than 300 feet to the school building, under City Ordinance before a permit would be granted for the drilling of the well, it â– would be necessary for the Kerlyn Company to file with the Board of Adjustment, or the District Court, before whom their application was pending, a written instrument setting forth the attitude of the Board of Education as to the drilling of such well. A lengthy discussion followed but no action was taken. The second matter presented by Mr. Terrell involved directly the Lincoln School oil lease, made to the DeMange Corporation on March 9, 1936. together with the Webster School property, the Webster property having been drilled and the Lincoln property not having been drilled; that the DeMange Corporation had taken steps in July, 1939, to drill the Lincoln property but protests had been.made by the patrons of the School and nothing had been done; that the interest of the Board would be to realize the money from this lease without jeopardizing the safety of the school children. Mr. Terrell further stated that the Kerlyn Oil Company had an option on the Lincoln lease from the DeMange Corporation and had planned to communitize this lease with Block 21, adjoining on the south, and make a drilling block of an approximate area of 1^2,000 square feet of which the Lincoln property would comprise 113,500 square feet and the Board of Education would receive 33$ of "the royalty, the well to be drilled on Block 21. Mr. Terrell also stated that the Kerlyn Oil Company wished to include the 175 foot strip in the center of the Lincoln School site that, through error, had been left out of the property description in the original lease to the DeMange Corporation.

Mrs.R. J. Hausaman, who said that she had been requested to represent some of the patrons of the Lincoln School, addressed the Board, stating that these patrons would be willing to have a well located on Block 21, on which the Kerlyn Oil Company proposed to drill.

Request of Kerlyn Oil Co. to Drill on Block Adjoining Lincoln School Site

No Action Taken Request to Communitize the Lincoln Lease with Block 21

Report That Patrons Consent to Drilling Block 21

In reply to a question by Mr. Richardson, Mr. Turner stated that the amount of money involved was problematical, but he would estimate it at $10,000.00 for the bonus and $25,000.00 from the edge well royalty.

Money Involved

After further discussion, Mr. H. G. Snyder, Attorney, acting in the absence of Mr. Lybrand, was called to appear before the Board and give an opinion in the matter under discussion, and the Board proceeded to take up other busi-

Attorney Called for Opinion

MEETING OF AUGUST 1H-. 1939 (Continued).... J

Builders Risk Insurance Walnut Grove

The Board’s attention was called by the Clerk-Business Manager to the fact that work on the Walnut Grove School Project had advanced far enough to place $5,000.00 Builders Risk Insurance at the present time, and an additional $2,000.00 In about four weeks. It was moved by Mr. Knight and seconded by Mr. McKown that the Clerk-Business Manager be Instructed to place this Insurance without any advise or instructions from any member of the Board. Upon roll call the motion carried unanimously. ■

Statement of Attorney

Mr. H. G. Snyder then came before the Board and the matter of communitizing Block 21, Lincoln Park Addition, with the Lincoln School lease was taken up for consideration. After a lengthy discussion Mr. Snyder stated that this was a matter of policy and not of law, but he would advise the Board to take no action as under this course the Board would not become Involved in any legal difficulties which might arise from possible claims on the over-riding royalty, interest assigned by a previous Board; that the Kerlyn Oil Company would have the same rights that the DeMange Corporation had before, except for the 175 foot strip, and if granted a Community Lease by the Adjustment Board he felt sure the Board of Education would receive the same advantage under order of the Adjustment Board as it would under contract; that a contract would not improve the Board’s condition but would jeopardize it, and the Board of Adjustment could be depended upon to make a fair adjustment.

Recommendation of Att'y Accepted and Attorney Instructed to Represent Board at Searings

It was moved by Mr. Edwards and seconded by Mr. McKown that the recommendation of the Attorney be accepted. Motion carried, Mr. Knight and Mr. Richardson voting "No."

Mr. Snyder was instructed by the Chairman to follow up this matter.-in hearings to come before the Board of Adjustment on August 21 and 22 and get as good a deal as possible for the Board of Education.

Statement of sir. Rice

Mr. Rice stated that he believed that the Board should be consistent and not permit anyone to drill within 3°0 feet of the school building, that 129 feet was as hazardous as 29 feet, the distance from the school building of the well proposed by the Inland Development Company.

Report of Building Committee

The Board then proceeded to consideration of the report of the Committee on School Building Construction which was read by Mr. Edwards and copy of which is on file in the office of the Clerk-Business Manager.

Five Mill Levy Election Set for August 31

It was moved by Mr. Rice and seconded by Mr. Knight that the proper machinery be set in order and an election called on August 318^ for a five mill building levy for repairs, alterations and new construction of school buildings. After further discussion of the various items of the report of the Committee, the roll was called on the motion of Mr. Rice. All members present voted "Aye" and the motion was declared to have carried.

3ullding ?rogram to Officials for Report

The matter of working out a building program to come within the amount to be raised by a five mill levy was referred to the Superintendent, the ClerkBusiness Manager, the Auditor and the Superintendent of Buildings and Grounds to report to the.Board as a Committee of the Whole on Thursday, August 17, and final action taken by the Board on August 21st.

Report of Supt.

The Superintendent presented the following recommendation which had been presented at the meeting of August 10, motion to approve the report at that time having failed to carry: August 10, 1939

To the Board of Education:

The following recommendations are submitted for your consideration and approval: Leave of Absence

1. It is recommended that the request for a leave of absence for Mrs. Hazel Jones for maternity be granted as of September 1, 1939*

One Week’s Extra Employment for Coordinators

2. I recommend consideration and approval of the recommendation of Mr. H..F. Rusch, Director of Industrial and Vocational Education, that Mr. H. W. McKlmmey, Coordinator in Diversified Occupations Classes,and Miss Lenna Lawson, Coordinator in Retail Selling classes, be paid one week’s salary during August at their regular salary rate, and that Mr. Rusch use them in finding learner jobs for their students.

3. I recommend, that approval be given for the employment of Mrs. Marlon Hurst/as submitted, by Mr. H. F. Rusch, as teacher for the Household. Employee Training Classes for white girls at $1350.00*yfor the school year, 1939~194'O. It is understood, that she is to furnish all necessary supplies in cooperation with the Y. W. C. A. in order to carry on an effective program. (This class i is for girls eighteen years of age and older, and 66 2/3$ of the total cost I is to be reimbursed from the state and federal funds.) i

SEPARATE SCHOOLS

;

4-. I recommend that approval be given for the employment of Mrs. Julia Hawkins/jas submitted by Mr. H. F. Rusch, as a teacher for Household Employee Training Service classes for colored girls at 11350.00*? for the school year, 1939-1940. It is understood that she furnish the place to hold the classes and all necessary supplies to carry on an effective program. (This class is for girls eighteen years of age and older, and 66 of the total cost is to be reimbursed from the state and federal funds.)

! ; ' I I 1 | i

Election of Teacher of Household Employees

Majority Schools

Separate Schools

Respectfully submitted,

(Signed) C. K. Reiff, Superintendent

It was moved by Mr. Knight and seconded by Mr. Robinson that the recommendations of the Superintendent be re-concurred in. Upon roll call the motion --carried unanimously, Mr. Edwards and Mr. McKown stating that they were opposed to it but would vote for it.

Report of Supt. Approved

The Clerk-Business Manager read a communication from Mr. H. G. Snyder, Attorney, with reference to claim of the Maryland Casualty Company for premium of the Treasurer’s bond, which was referred to him at the previous meeting, advising the Board as follows 5

Opinion of Attorney on Payment of Premium on Bond of Treasurer

"Each participating surety company would be entitled to one percent upon that portion of the total aggregate principal penal sum assumed by each. The right to payment accrued upon the approval of the bond by the Board.

"If one of the participating companies is attempting to collect the part of the gross premium due to other participants, the Board should be satisfied as to its right and authority to collect for such others. On the face of it, the amount due Maryland Casualty Company which is mentioned,. depends upon the portion of the total penal principal assumed by it."

Individual It was moved by Mr. Rice and seconded by Mr. Knight that the individual surSurety ety companies underwriting the Treasurer’s bond be requested to file individ- Companies ual claims for their proportionate share of the premium and that they be reRequested tc quested also to file a list of their local agents. Motion carried. File Claims

The Clerk-Business Manager reported that concrete had been furnished for the floor slab of the Walnut Grove School Project that had not been waterproofed in accordance with specifications, and orders had been given the contractor to remove the slab and replace with the specified material.

Concrete Not as Specified Ordered Removed

Mr. Robinson moved that the Board adjourn subject to call of the President. Mr. Knight seconded the motion which was declared to have carried.

Adjournment

THEREUPON THE BOARD ADJOURNED.

ATTEST:

Approved the

day of

19¥<?

THE BOARD OF EDUCATIONk0F THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET AS A COMMITTEE OF THE WHOLE IN THE BOARD ROOM, ADMINISTRATION BUILDING,

THURSDAY, AUGUST 17, 1939, AT 2 P. M. AND CONVENED ITSELF INTO A BOARD MEETING AT 5 P. M. PRESENT:

Warren H. Edwards, Acting Chairman J. G. Stearley, Clerk Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson

ABSENT:

Edd L. Hisel Earl W. Miller Al Robinson Roy J. Turner

The President and Vice-President both being absent, the Member-at-Large, Mr. Warren Edwards, was designated temporary chairman. Mr. Edwards stated that the meeting was called for the purpose of working out something definite in connection with the School Building Program. Mr. Richardson made a motion that the Committee recommend to the Board of Education that the action of calling a millage levy election on August JI 1939, be rescinded and that it recommends the calling of a Bond Issue on September 15, to be distributed on the approximate basis of the report discussed in.the Committee Meeting this afternoon, which was as follows! BUILDING PROGRAM - AUGUST, 1939

CITY

FOR OKLAHOMA

SCHOOLS

1939-40 Net Valuation $ 115,756,9^.00 5 Mills Gross $ 572,724.72 5 Mills Net 523,W.65

ON 5 MILL LEVY

SCHOOL Britton Elementary Cleveland Emerson Horace Mann Irving Lincoln Sequoyah Stand Watie Walnut Grove Washington Westwood Willard

20,000.00 50,000.00 15,000.00 25,000.00 35,000.00 2,000.00 40,000.00 25,000.00 30,000.00 4o,ooo.oo 45,000.00 10,000.00

Central High School Classen High School Northeast High School Foster High School Capitol Hill Jr. High Harding Jr. High Jackson Jr. High Roosevelt Jr. High Taft Jr. High Webster Jr. High

— 60,000.00 10,000.00 2,000.00 -

Bath Bryan, W. J. Columbus Dewey Franklin Heronville Lafayette Lee Linwood

4,000.00 4,ooo.oo 5,000.00 5,500.00 4o,ooo.oo

—

BY BOND ISSUE

44,000.00 50,000.00 15,000.00 25,000.00 35,000.00 2,000.00 40,000.00 25,000.00 30,000.00 4o,ooo.oo 45,000.00 10,000.00

5,000.00 5,000.00 116,000.00 5,000.00 10,000.00 10,000.00 32,000.00 10,000.00 47,000.00 5,000.00 2,000.00 4,ooo.oo 2,500.00 2,000.00 3,000.00 1,000.00 5,500.00 2,500.00 40,000.00

Motion of Committee Recommend Calling of Bond Issue

MEETING OF AUGUST 17, 1939- (Continued)

SCHOOL

ON 5 MILL LEVY

Lowell Mark Twain Riverside Rockwood Shidler Shields Heights University Heights Valley Brook Wheeler

BY BOND ISSUE $

25,000.00 15,000.00 3,500.00

TOTAL

523,000.00

3,000.00 25,000.00 11,000.00 15,000.00 3,500.00 1,000.00 5,000.00 2,500.00 1,500.00 71^,000.00

Mr. McKown seconded Mr. Richardson's motion. Substitute Motion Lost

Mr. Knight moved as a substitute that a Bond Issue be held but not specify the amount in the recommendation to the Board, and have it agreed that the Board is not bound by these exact figures. There was no second to the substitute motion.

Upon roll call on Mr. Richardson's motion, the vote was as follows:

Mr. Knights Statement

Adjournment

Mr. Knight voted "Aye" and stated, "I am in disagreement with some of the allocations proposed this afternoon and I reserve the right to give, at the next meeting, some good reasons why I favor the completion of Irving, Walnut Grove, and Britton Grade School, and an addition to Britton High School, and the complete replacement of Washington, Lincoln, Emerson and Willard old structures. Mr. McKown, Mr. Richardson and Mr. Edwards voted "Aye", Mr. Rice voted "No", whereupon the motion was declared to have carried. Mr. Richardson moved that the Board adjourn subject to the call of the President. Mr. Knight seconded the motion which was declared to have carried.

THEREUPON THE BOARD ADJOURNED.

ATTEST:

Approved the

JGS:EM

President

Clerk

day of

1939

MEETING OF AUGUST 23, 1939

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN SPECIAL CALLED SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY,

AUGUST 23, 1939, pres ent

AT 7:30 Oâ€™CLOCK P. M. Earl W. Miller, President J. G. Stearley, Clerk

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam. A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner Other officials present; Supt. C. K. Reiff Absent: W. A. Lybrand, Attorney and Jno. W. Prigmore, Auditor. The meeting was called for the purpose of receiving a report from the Committee on School Building Construction and for the transaction of other business coming before the Board.

A Committee from Classen High School P. T. A., represented by Mrs. -A. R. Blanchard, presented a request to the Board of Education for repairs and alterations to Classen High School, such as better lighting conditions, new switch boxes, larger clinic, change in size of water line, celotex ceiling for office, additional lockers, change in band room, larger dressing rooms for gymnasiuip, additional clocks, storage space, library moved to another location, retaining wall built, new cafeteria floors, and additional equip^ ment for the commercial department. Mrs. Blanchard stated that the Classen P. T. A. was interested in seeing that the Bond Issue went over, and would back the Board Members to the limit, but that the Classen Patrons expected to get these repairs and alteratiqps, because the health of the children is at stake.

Request of Classen P. T. A. Referred to Committee

Mr. Richardson said he was sure that many of these things needed attention but that the Board was not capable of passing on them right now without going over the matters, and that if the Bond Issue goes over there will be some surplus money that will not be designated for any certain school and perhaps these repairs and alterations can be made. Mr. Richardson made a motion that a Committee consisting of the Clerk, the Superintendent and the Superintendent of Buildings and Grounds be appointed to analyse and make a conscientious investigation of Classen High School and report back to the Board so that the essential repairs and alterations can be made. Mr. Robinson seconded the motion. Upon roll call the motion carried, all members present voting "Aye."

Mr. was the all

Miller asked Mr. A. K. Webb, who represented the Labor Union if there anything he had to bring before the Board. He said he was attending meeting because he was interested in the Bond Issue and wanted to learn he could about it.

Statement of A. K. Webb

The Clerk read the following letter from the Okls.homa City Insurors Exchange, Inc, presented by L. I. Baker, regarding the placing of school insurance, which expires September 17, 1939: "The Board of Education of the City of Oklahoma City, Oklahoma, 400 North Walnut Ave. Oklahoma City, Oklahoma Gentlemen:

August 11, 1939

Attention Mr. J. G. Stearley, Clerk

In behalf of the Oklahoma City Insurors Exchange, Incorporated, we hereby request that all new and renewal insurance placed by the Board, of Education of Oklahoma City, Oklahoma, be awarded to the Insurors Exchange as a group. For your information we recite the following reasons for this request;

Letter from Oklahoma Cit Insurors Exchange

100 --------â–Ąetter from )klahoma City [nsurors Exch ' Continued)

The actual number of insurance pdLicices involved would be materially reduced (at the present time there are approximately three hundred insurance policies in effect).

Clerical work in the accounting department of the Board of Education would be reduced.

Accusations against members of the Board of patronage and of "special deals" would be eliminated.

The Insurors Exchange would guarantee to the Board that policies would be issued only In sound and reputable stock insurance companies.

Fewer policies would facilitate loss adjustments and eliminate a great amount of clerical work and confusion in connection therewith.

This method of handling insurance on public property is becoming the accepted one and is recognized as the better way.

The Oklahoma City Insurors Exchange, Incorporated, is now handling the Insurance on the public property of Oklahoma County in this manner.

S>.

The Oklahoma City Insurors Exchange, Incorporated, is now handling the insurance property of Oklahoma City, Oklahoma, in this manner.

This program would result in a more equitable distribution between practically all of the policy writing agents in Oklahoma City. (Please understand that only policy writing agents carry the full authority of their companies).

10.

This program would result in a more equitable distribution between groups of insurance companies doing business in this community.

11.

Members of the Board of Education individually and collectively would be relieved of "pressure" solicitation by friends and by all other agents participating in such a division of insurance.

The attention of the Board is called to the fact that the majority of full time policy writing agents licensed to do business in this community are now members of the Oklahoma City Insurors Exchange, Incorporated. Those few agents are not members of the Insurors Exchange have been invited and are welcome to join same. If the Board desires that any of said agents outside of the Exchange participate in the public business of the Board of Education, the Insurors Exchange will be very glad to have them receive a pro rata portion of the commission on the same basis of distribution as would be accorded members of the Exchange, I.e. "Share and Share Alike."

The members of the Exchange feel that the program provided herein is fair and equitable to all legitimate policy writing agents in our City and discriminates against none. It provides the finest companies obtainable, reduces materially the number of policies, and certainly saves time .for the indivisual members of the Board, and its clerical staff.

Should the Board be unable to adopt the above program, we sincerely hope and request that the Board remain unprejudiced against the individual members of the Exchange and patiently permit each of them to make solicitations as has been necessary heretofore.

Respectfully submitted,

Public Insurance Committee: L. I. Baker, Chairman G. A. Stark R. Q. Blakeney, Jr. W. S. Thornton John Delaney H. T. Moran Jack Adams Ancel Earp F. Wiley Ball"

Statement of R.M. Eacock Regarding School Insurance

(Signed) L. I. Baker L. I. Baker, Chairman, Committee on Public Insurance

Mr. R. M. Eacock then spoke to the Board in the interest of the agents who are not members of the Oklahoma City Insurors Exchange, Inc. and said that they were not in favor of the Board delegating this responsible work to such an Insurors Exchange. He said he thought the insurance should be distributed to those that are justly entitled to the business and those who are interested in the school system as may be evidenced by their activities.

However, he said, if the Board, deems it wise to select a Committee of insurState of ance men, as has been done in the past, he would suggest that they appoint R. M. Eacock two men from each side and a member from the Board of Education to act as an (Continued) Insurance Committee, and that he did not think that any Committee should have the authority to take this important business out of the hands of the ClerkBusiness Manager entirely as it is imperative that he be kept advised at all times.

Mr. Knight moved that the communication be received and placed, on file. Mr» Rice seconded the motion, which was declared to have carried. Mr. Clarence. Haskett, representing the Oklahoma City Insurors Exchange, said Statement of he believed the plan would relieve the Board of much work and worry, and that Clarence they could give an equitable distribution to all deserving companies. i Haskett Mr. Wm. C. Theimer, then addressed the Board plan presented, by the Oklahoma City Insurors Mr. L. S. Martinson of the General Insurance presented the following letter and explained, pating Insurance: "Oklahoma City School Board Oklahoma City,. Oklahoma

and said he was opposed to the Exchange, Inc. He Introduced Company of America,., who in detail the plan of partici-

June 2J, 1939

Gentlemen:

!Statement of Wm. C. The ini er and L. S. Martinson of General Insurance Company of America

We Understand, you are considering the possibility of placing a substantial portion of your insurance with our Company and. are pleased to give you some information concerning the manner in which we re-insure our large lines. You understand of course that all fire, insurance companies follow the practice of reinsuring with other companies lines which are in amounts greater than they feel capable of carrying themselves. This is done by companies for self-protection as the policyholder has no direct recourse against the reinsurer. The reinsurance is therefore placed to protect the reinsured company against an excessive loss, thereby strengthening the indemnity furnished to the policyholder as well'as protecting the interests of the ‘stockholders who. have invested their money in the company.

Necessarily, net retentions vary according to company practices and. according to the volume of business written, as well as the financial strength of the company. Net lines on individual properties vary according to the type of occupancy, construction, and protection. On school buildings in a city such as Oklahoma City, we would carry a net retention of from $7,5°° to $15,000 on any one building and/or contents, of ordinary brick construction. We would carry a net retention of from $25,000 to ,/$50,000 on buildings of fire proof construction. All amounts in excessof these net rententions would be reinsured by us with older companies so that in the event of a large loss we would receive the benefit of contribution from these other companies. This reinsurance is placed against fire and also windstorm and other miscellaneous hazards frequently included under the fire policy.

In addition, we also carry special catastrophe reinsurance which protects us when we have a catastrophe fire or windstorm involving a number or properties at the same time. Under this policy, we are protected when net loss to us (excluding contribution from reinsuring companies) is in excess of $50,000, and this protection totals $1,100,000. Practically no company of our size protects itself so adequately for a possible catastrophe, and this is just further illustration of the conservative nature of our operation. If there are any further questions you have in mind with reference to reinsurance as a whole or particularly as carried out in our Company, we shall appreciate further inquiry. Very truly yours, Felix F. Kurz cj

(Signed)

Felix F. Kurz Vice President "

Mr. Knight moved that the communication be received and. placed on file. Mr. Rice seconded the motion, which was declared to have carried.

Statement of Mr. WoodyClarke

Mr. Woody Clarke of Gardner, Clarke and Sullivan Insurance Agency, made a brief statement to the Board in defense of the Stock Companies represented by the Oklahoma City Insurors Exchange Incorporated, bringing out the facts that any company in order to exist must be assured a reasonable profit.

Request for Colored Truant Officer

Captain Jefferson appeared before the Board and made an appeal that they be very careful in appointing a Truant Officer for the Separate Schools, as they were desirous of having a man who had the respect of the colored people and stood high in their community.

The following report was submitted by the Clerk-Business Manager.

Payroll Report Presented

Board of Education Oklahoma City, Oklahoma

Gentlemen: Item #1A

Oklahoma City, Oklahoma August 23, 1939

The following matters are presented for your consideration: PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Vocational, Attendance, Clerical, and Buildings and Grounds Employees.

GENERAL FUND Payrolls #33“° to and including #55“°.................................$ (Pay period ending August 31, 1939)

Item #1B

PAYROLLS - MAJORITY SCHOOLS - Playground Supervisors GENERAL FUND Payrolls #7-T and g-T . ........................................ (Pay period ending August 25, 1939)

Item #1C

1,495.64

PAYROLLS - SEPARATE SCHOOLS - Including Douglass Principal and Buildings and Grounds Employees SEPARATE FUND Payrolls #g-O-SS to and Including #ll-O-ss................... (Pay period ending August 31, 1939)

Item #1D

12>;9&9»55

S6O.4O

PAYROLLS - SEPARATE SCHOOLS - Playground Supervisors SEPARATE FUND Payroll #4-T-SS ................................................ .................................. (Pay period ending August 25, 1939)

190.00

The persons listed on these payrolls have been regularly employed by the Board on an annual, monthly, or daily basis, and payrolls are computed, on the actual salaries as fixed by the Board and on salary schedules of the preceding year. They are supported by verified payroll claims carrying proper authorization and approval and have been examined and approved by the Auditor. We recommend that these claims be ratified and approved, for payment, subject only to revision on certificate as to absentees and. that the Clerk-Business Manager be authorized to issue warrants for same.

APPROVED:_____________ Jno. W. Prigmore Auditor Respectfully submitted,

(Signed) Statement of ClerkBusiness Manager

J. G. Stearley Clerk-Business Manager

The Clerk explained that the Auditor had been called out of town for some work and had overlooked signing the payroll report before leaving, but that he had checked it carefully and found it in conformity with the previous report, carrying the same names and. the same amounts as the report he had previously signed.

It was. moved by Mr. Edwards and. seconded by Mr. Knight that the report of the Clerk-Business Manager, Items No. 1A through ID, be approved by the Board and the Clerk-Business Manager Instructed to issue warrants as recommended. Upon roll call the motion carried unanimously with Mr. McKown asking that the Statement of records show he had asked about the absence of the Auditor’s signature on the report. Mr. McKown

Payroll Report Approved

The President then stated that a letter had been received from the Maryland Letter from Casualty Company, to which was attached letters from the various companies Maryland who executed as cosurety on the bond, of B. L. Scott, School Treasurer, author-jCasualty Co. izing the Maryland Casualty Company to collect their respective portions of {with Authorization the premium of this bond. The authorization letters attached were from F. Wiley Ball of the Standard Accident Insurance Company, Ancel Earp of the {Letters from United States Fidelity and Guaranty Company, Al G. Smith of the Central Surety^ Cosurety and Insurance Corporation, C. F. Duffey, of the Fidelity and Deposit Company | Companies of Maryland and Herman J. Roleke of the American Surety Company of Nev; York.

{

Mr, McKown moved that the claims of the Maryland Casualty Company in the amounts of $1,670 and $3,330, covering one year's premium on the school treasurer's bond, be paid and the Clerk Instructed to issue warrants in payment thereof. Mr. Robinson seconded the motion. Upon roll call the motion carried, all members voting "Aye", except Mr. Knight and Mr. Rice, who voted "No. "

Claims for Treasurer's Bond Allowed i

Mr. Richardson asked that the records show that the Attorney had advised the Board that it has no jurisdiction in refusing to pay this bill.

^Statement of Mr. Richardson

The Clerk-Business Manager then presented the following communication from H. R. Jensen, Estimator and Draftsman: August 23, 1939 "Mr. Schlosser:

Attached hereto are blue prints showing the contemplated changes on the Capitol Hill Stadium. -

The original project, as submitted to the W. P. A. and which was approved, showed that the north stands were to have concrete treads and risers. After going into this matter further and before any work was started, it was found that the stands were not constructed according to the original plans on file in our office, from which the original project was made. The steel joists on the present stands are considerable lighter than specified and consequently cannot-stand the additional load ofconcrete treads and risers.

{Letter {Regarding Changes in Capitol Hill Stadium Plans

These plans contemplate erecting corrugated sheet iron under the steel joists, to exclude the wind and also to make it waterproof. This corrugated sheet iron weighs-9^ pounds per 100 square feet and with the additional small angles and clips to support same the weight will not exceed 105 pounds per 100 square feet. These plans will have to be submitted to the W. P. A. for approval before this work can be started, so your early attention to this will be appreciated. H. R. Jensen Estimator and Draftsman"

The Clerk-Business Manager made the following explanation:

Explanation Back in 1933, the Board let a contract to the Chas. H. Moureau Company for $6300 to build some football stands at Capitol Hill Sr. High. The associa- of Clerktion had already built one section. When the bids came in it was discovered Business The people wanted as much seating {Manager they could build but 9 hays of bleachers. capacity as they could get. The Architect and Contractor reduced the strength of the structure by eliminating the concrete risers and seats and by so doing it was reported to the Board that 11 bays of bleachers could be constructed instead of 9. The Board of Education approved this change in the design and instructed Chas. H. Moureau the Contractor to proceed with the work in accordance with the changed design and build 11 bays of bleachers.

Mr. Knight made a motion, seconded by Mr. Robinson,' that the Board approve the plans and submit them to the W. P. A. for approval. Motion carried, all members voting "Aye."

Plans to W.P.A. for Approval

At this point Mr. Rice presented the Board Members with Complimentary Season Tickets from the Capitol Hill Stadium Board of Control.

Tickets to Board Members from C. H. Board 0 f Control

Mr. Robinson made a motion seconded by Mr. Edwards that Mr. Reiff write a â€˘ letter of appreciation to the Capitol Hill Stadium Board of Control for the tickets. Motion carried.

Mr. Turner reported that the meeting of the Board of Adjustment, in regard to the Lincoln School Well, which had been set for August 21, had been postponed, and that they will meet next Monday, August 23, at which time two other applications are to be heard on the Lincoln Well.

Mr. Turner's Report on Board of Adjustment Meeting

_____________________ MEETING OF AUGUST. 23.. 1939

Report on Budget from Excise Board

ntinued

The Clerk-Business Manager reported that the Excise Board had allocated 5.25 Mills for the General Fund of the Board of Education for the year 1939-40, This will reduce the budget from the original figure of $2,307,000 to $2,375,604.72. He also'reported that the Separate School Budget for 1939-40 has been reduced from $ 419,593 to $260,603. The Excise Board requested . the Board of Education to reduce the Budgets to come within these figures and resubmit it to them for approval.

Motion lost. Mr. Richardson made a motion that the Clerk, the Superintendent, and the President be appointed as a Committee to work on the reduction of the Budgets, to cut all items other than salaries as much as possible before reducing the appropriations for salaries. There was no second to this motion. Mr. Knight's Mr. Knight said he would like to see the teachers get all the salary they Statement possibly could and thought the plan followed last year was a good one, namely to go along as far as possible on the present salaries, and then when the budget is exhausted to make the cut on the end of the year. This plan would not reduce the salary scales.

Mr. Hiselâ€™s Statement

Mr. Hisel said he favored cutting items other than salaries first, and try to hold the salaries as high as possible and to run the best schools on the money that is available.

Committee Appointed to Reduce the Budgets

Mr. Knight made a motion that the Clerk, the Superintendent, and the President be named as a Committee to work out the reduction of the General and Separate Fund Budgets and try to follow the wishes of the Board. Mr. Robinson seconded the motion, which was declared to have carried.

Complaint from Oklahoma City Tent and Awning Co. regarding Mats.

A letter of complaint was received from the Oklahoma City Tent and Awning Co. with regard to the mats purchased for the Playground Department. The letter stated that the Board had bought mats for $26.00 from another company when their bld of $23.20 was on the same quality. The Clerk explained that these mats were thoroughly investigated by Mr. R. V. Jennings, Playground Supervisor, by a wrestling expert and by himself before the recommendation to purchase this mat was made, and they found that the mats of the Oklahoma City Tent and Awning Company were sewed every nine inches Instead of every five inches, as requested.

Mr. Robinson made a motion seconded by Mr. Edwards that the Clerk be instructe d to write a letter to Mr. Hamlin of the Oklahoma City Tent and Awning Co. and explain the reason why the Board had purchased the mats on a higher bid. Motion carried.

Cafeteria Management

At this point Mr. Richardson asked about the Cafeteria management for the schools. He was told that the Rules and Regulations of the Board cover the entire procedure to be followed. A motion was made by Mr. Robinson, seconded by Mr. Knight that the Cafeterias be run in accordance with the Rules and Regulations of the Board, and that the principals be sent copies of the same. Motion carried.

Report of Supt.

The Superintendent submitted the following recommendations: AGENDA for the Board of Education Committee of the Whole submitted by Superintendent of Schools

August 23, 1939 For the position of director of instrumental music at Northeast High School to fill the vacancy occasioned by the resignation of Lester Oaks, I recommend that Mr. Raymond Gabbard^ of Webster Jr. High School, be transferred at a salary, subject to budget changes, of $1500.00fand that Mr. James Huserf a.substitute teacher in instrumental music, be elected as an apprentice teacher of instrumental music at Webster, and that for the second semester he serve on,a regular contract.

It is recommended that Mrs. Alma Risinger assume the duties of Mrs. Hazel Jones in the Superintendent's Office; that Miss June Mitchell be assigned to the work of Mrs. Alma Risinger in the office of the Director of Elementary Schools; that Miss Jurhee Allen be assigned to the place vacated by Miss June Mitchell in the Attendance Department and that the vacancy made by the removal of Miss Jurhee Allen from the Physical Education Office not be.filled. It is further recommended that the salaries of Miss Mitchell/and Miss Allen be increased from $70.00, to $30.00 per month as of September 1.

.. .

. .

MEETING OF AUGUST. 23. 1939

(Continued)

Apprentice It is recommended that the assignment of Miss Gladys Horton., secretary to Miss Mamie Franks, Director of Specia.1 Rooms, be changed from that of 'i Teacher Secretary secretary to that of an apprentice teacher at the salary for that class of teacher, and that she be assigned to the McKinley School for her . apprentice and clerical work. iPrincipal I hereby recommend that William C. Hallernow vice-principal of the Capitol Hill Senior High School, be assigned as principal of the Jackson of Jackson Jr. High Jr. High School at the beginning salary of $3100.00, subject to any change due to budget reductions.

Summer The following recommendation of Mr. R. V. Jennings, Director of Playi Playground grounds, is recommended for your approval; i Recommenda"Since Mr. Clifford Costley, senior supervisor at Linwood tion playground, he.s resigned for. the last two weeks of the summer playgrounds, I have made Mrs. Emma Yarborough senior supervisor ii at Linwood. I would like to have permission of the Board to pay Miss Yarborough $3.00 a instead of $2.00. Since I haVe . replaced Mr. Costley with a $2.00 a day person it will not Increase the cost of this playground."

As a matter established thereof the conveyed to 7.

Book Lists of economy we are recommending a deviation from a long custom of printing text book lists for children. In lieu not to be book lists after approval by the Board of Education shall be Printed. the pupils by each teacher. Leaves of Absence

It is recommended that the following requests for leaves of absence be granted: Gertrude Merson, Alice Harper Hey, Kathryn Cherry, Nadine Lane, Gene Johnson, Irene Klaeger, Bertie Ann Hawthorne, Mary Margaret Blackford, Mattie S. Johnson, Greta Lee Crooks (changed from resignation)

It is recommended that the following resignations be accepted: Winifred Hadley, Marjorie Dashiell, Margaret Lindsay Wood, Betty Reed, Kathryn English Atkins, and Helen Patterson, clerk at Taft Jr. High School.

Resignations

Inasmuch as the new chemistry manual will not be printed in time for use during the current school year, I recommend that the request of Mr. T. R. Stemen, Head of the Science Department, that the Board of Education mimeograph the chemistry manuals for sale to students, be approved on the same basis as for last year.

Chemistry Manual to be Mimeographed

10.

I recommend that the Board of Education formally approve the expenditure of the budget for very necessary books and tests needed at the opening of school, and that the present expenditure be not to exceed 50^ of the ] total amount in the budget.

ExpenditureÂŽ Not to exceei $0% of Budget

11.

It is recommended that Mrs. G. A. Wiederaenders, formerly secretary to the superintendent, be employed on a day to day basis, at the rate of her former salary, for secretarial work in the Superintendent's Office during the rush season of opening school as she may be able to give time to the work and her services are needed, not to exceed one month.

12.

Since several classes of Britton Elementary School sessions, I recommend that the Sundayschool room of be leased for $25.00 per month for class room use. for this amount the church will furnish gas, light

are on half-day the Methodist Church It is understood that and water.

Extra Secre! tarial work Sup t's. Office Methodist Church Leased for Britton Elem

Separate Schools 1.

Since the football coach of the Douglass High School should begin Douglass preliminary work in August in preparation for his fall football training, Coach it is my suggestion that we elect a football coach at this time, and I j hereby recommend Mr. Inman A. Breaux^at the same salary of the former coach $1700.00,^subject to budget changes.

It was moved by Mr. Knight and seconded by Mr. McKown that the recommendation? Report of of the Superintendent be concurred in. Upon roll call the motion carried Supt. unanimously. | Approved

The matter of setting a figure for the Bond Issue was discussed at length by members of the Board. Mr. Richardson suggested that the Board might get support from the W. P. A. and increase the amount of money by 35$, by using their unskilled and semi-skilled labor. Mr. A. K. Webb, representing the Labor Union, said the Union would not be infavor of the Bonds if the Board plans on using W. P. A. Labor. He said there was no such class as "semiskilled", that all workmen were either "unskilled" or "skilled".

Bond Issue Discussed

Motion to Adj o.urn Lost

Mr. Edwards made a motion that the Board adjourn. this motion. >â–

Motion Lost

Mr. Robinson made a motion that the Bond Issue be set at $900,000. was no second to this motion.

Deferred Maintenance

Mr. Schlosser, Superintendent of Buildings and Grounds, reported that he had quite a large list, of deferred maintenance that needed attention- and had been advised that this type of work could never be included in a millage levy and therefore should be included in the Bond Issue.

Adj ournment

Mr. Richardson made a motion that the Board adjourn until Thursday, August 24, 1939, at 1 oâ€™clock P. M. and invite Mr. Tompkins of the W. P. A Office and Mr. A. K. Webb of the Labor Union to sit in with the Board and try to arrive at a definite figure for the Bond Issue. Mr. Knight seconded the motion which was declared to have carried.

THEREUPON THE BOARD ADJOURNED.

ATTEST:____________________________ Clerk

Approved the

day

19V<?

There was no second to

There

MEETING"OF SEPTEMBER 1? 1939

... ZZZ

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL CALLED SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, FRIDAY, SEPTEMBER 1, 1939, AT 7:30 O'CLOCK P. M. PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk

Edd L. Hisel Robin Knight Dave McKown Sam Rice, Jr. J. Wiley Richardson Al Robinson Warren H. Edwards Roy J. Turner

ABSENT:

Other officials present: Supt. 0. K. Reiff, Jno. W. Prigmore, Auditor and Walter A. Lybrand, Attorney.

The meeting was called for the purpose of receiving the report of the Attorney on the legality of calling a Bond Issue since it was reported that the bonded indebtedness of former School District #75 over 5^ of the assessed valuation of the District; for the purpose of receiving tjie' report of the Special Budget Committee on revision of the Budgets to submit to the Excise Board, and for the assignment of teachers and other business coming before the Board.

A verbal report was received from W. A. Lybrand, Attorney, on former District #75, whose bonded indebtedness is over 5^ of the assessed valuation. He suggested three methods of overcoming the difficulty. No. 1 No. 2

No. 3

The Board could put $4900 in its present budget to liquidate the indebtedness of District 75.

i | I After the bonds are voted, the Board could go through the operation of| selling the improvements in District #75 for $4900 and then using $4900 of the money voted to re-purchase those improvements. He said this is a subterfuge but that it is not illegal.

Report of Attorney on District #75

Endeavor through some court action to solve the difficulty. That the Supreme Court should hold that the District never became a part of the Oklahoma City School District, for the reason that no school district can become indebted for more than 5$ of the assessed valuation. When the district came into the City Schools it automatically voted an indebtedness of over 7^ on itself.

Mr. Al Robinson introduced Mr. Murrell Cuppy, patron of Jackson Junior High School, who presented a petition protesting the failure of the Board to reemploy Mr. Jim Warram and requesting that he be re-employed and. re-assigned as Principal of Stonewall Jackson Junior High. The petition carried 67OO signatures.

Petition From Jackson Patrons

Mr. Knight moved that the'petition be received and placed on file. Mr. Rice seconded the motion, which was declared to have carried.

W. A. Lybrand, Attorney, presented the following report on assignment of salaries by employees of the Board of Education:

Board of Education, Oklahoma City, Oklahoma.

September 1, 1939 SALARY ASSIGNMENTS

This replies to your request for a statement in regard to salary assignments by your employees.

(1) It is my opinion that an assignment of a part of the unearned salary or wages of one of your employes is not valid until accepted2 by your Board.

(2) There is a conflict of authority as to whether an the wages or salary of an employe of a muncipality for good without an acceptance by the municipality. It is courts of Oklahoma will hold such as assignment is not by the municipality.

assignment of all of any given period is my opinion that the valid until accepted

Attorney1s Report on Salary Assignments

AO .

Rule: on Assignments

.MEETING.OF SEPTEMBER 1, 1939 (Continued

Inasmuch as there is some question on this point of law and inasmuch as the refusal of the Board to recognize any assignments would encourage rather than deter the making of assignments, the following is suggested. The Board could adopt a RULE as follows:

It shall be the policy of the Board to refuse to accept, acknowledge, or honor any assignment by an employe of the Board for unearned wages or salary, and the Clerk of the Board is instructed to notify any assignee under such assignment, immediately upon notice that such an assignment has been madd, that the Board does not accept,acknowledge or honor such assignment. In the event any employe of the Board of Education of the City of Oklahoma City makes an assignment of whole or any part of unearned salaries or wages to become due from the Board, the warrants to such employe for services rendered after notice of such assignment has been received by the Board shall be paid to the employe but only after the employe shall have executed an undertaking signed by such employe as principal and by two sureties to be approved by the Clerk of the Board with terms substantially as follows:

"UNDERTAKING" _____________ , herein mentioned as "employe", has executed to ______________ , herein mentioned as "assignee", an assignment of wages to become due from the Board of Education of the City of Oklahoma City, herein mentioned as "Board", which assignment is dated______ . Under the rules of the Board the assignment is not acknowledged by the Board but there is a question of law involved and the payment of salary to the employe may involve the said Board in a controversy with the above mentioned assignee, and the Board cannot without this undertaking make payments of salaries or wages to the above mentioned employe.

NOW THEREFORE, in consideration of the said Board issuing warrants to the said employe for services or salary earned after the date of said assign, ment and the payment thereof without an order of court, the above mentioned employe, principal herein, and _____________ and______________ , sureties herein, agree to hold the Board harmless on account of the issuance and payment of any warrant covering services rendered after.the date of said assignment, and further Jointly and severally agree to immediately pay to the said Board any sums expended, laid out or paid by the said Board on account of any claims or demands of any nature made upon the said Board by any person, on account or or growing out of the issuance and payment of such warrants, including without limiting the foregoing attorney's fees, court costs, expenses or sums required to be paid to the above mentioned assignee or any person claiming under, by, ÂŠr through him. Done this ______ day of________________________ , 19______ -

Principal

SuretleF"Very truly yours,

(Signed) W. A. Lybrand Mr. McKown moved that the report be accepted and incorporated in the Rulesand Regulations of the Board. Mr. Robinson seconded the motion which was declared to have carried, all members present voting "Aye," except Mr.Knight who voted "No."

Notice of Hearing Lincoln Well .

I.....

A Notice of Hearing was received from the Board of Adjustments regarding an application of the Kerlyn Oil Company for a permit to drill an oil or gas well adjoining the Lincoln School Property.

Mr. Robinson made a motion, seconded by Mr. Edwards that the application be referred to the Oil and Gas Committee, consisting of Mr. Roy Turner, Mr.Dave McKown and Mr. Sam Rice, Jr. Motion carried.

MEETING OF' SEPTEMBER 1... 1939 (.Continued.).

A Summons was received from District Court naming as defendants E. W. Spivey; Summons Local Federal Savings and Loan, Assn., First National Bank, Board of.Education, Spivey Mr. and Mrs. H. A. Baker, and Bell Investment Company, and naming as plaintiff Receiver the Security Federal Savings and Loan Association. The suit was brought for Case money due on note, foreclosure of mortgage, appointment of Receiver, etc. No.99,553 Notice was given that application for the appointment of a Receiver of the. J property described in the mortgage will be presented to the Court on September 5, 1939, at 9:00 o'clock a. M. (Case No. 99,553) ' i Mr. Knight made a motion seconded by Mr. Robinson that the Summons be refer- i red to the Attorney. Motion carried. j

A request was Candy vending

received from The American Legion for permissionto place a machine in the Administration Building.

i Candy i Vending Machine Mr. Rice made a motion seconded by Mr. Knight that the request be granted ' In -and that they be permitted to place the machine in the Administration Build- 1 Adjnlnistraing. Mr. Hisel, Mr. Rice, Mr. Robinson and. Mr. Knight voted "Aye.", tlon Mr. Miller, McKown and. Mr. Richardson voted. "No.". Whereupon the President ; Building declared, the motion to have carried. Mr. Richardson made a motion that Candy Vend.ing Machines not be placed in the school build_ings. There was no second to this motion, whereupon Mr. Richardson withdrew hisrmotion.

Requests were received, from the Y. M. C. A. and. Mullman Brothers Market for permission to use school gymnasiums. Mr. Richardson made a motion, seconded by Mr. Robinson, that the Board establish a policy to the effect that the athletic fcaillties of the Oklahoma City Public Schools should be maintained for the sole benefit of the school children of the City. All members present voted "Aye..", except Mr. Knight who voted "No." A communication was received from W. A. Lybrand, Attorney, regarding Lots 59' to 13, Block 39, Military Park Addition, which was part of former School District No. 23 (University Heights School). Mr. Lybrand had received a request from Twyford. and Smith, Attorneys, asking for a quit claim deed, on this property.

Requests to use Gyms. Refused

Request for Quit Claim Deed referred to Attorney

Mr. Richardson moved that the matter be referred to the Attorney. Mr. Knight seconded the motion, which carried. Mr. Knight moved that the Board of Education accept the addition to the Irving School, P. W. A. Docket No. Okla. 124-2-F, as being completed in strict conformity with plans and specifications and all approved, change orders, this motion being based upon report of the Committee appointed by the Board to make final inspection of this building. The Committee consisted of Superintend.ent of Buildings and Grounds, Building Inspector for the Board, of Education and four members of the Board of Education, together with Superintendent C. K. Reiff and J. G. Stearley, Clerk-Business Manager of the Board of Education.

Irving Addition Accepted

Mr. McKown seconded the motion, All members present voted "Aye." The President declared the motion to have carried.

Maurice B. Baldwin, Architect on Walnut Grove School, W. P. A. Project No. 665-65-2-271, reported that the W. P. A. Office had bought, through an oversight, asphalt instead of pitch for the roof of the school and recommended that the Board send a letter to the W. P. A. approving the use of a 4â€” ply built-up asphalt roof instead of the tar and gravel roof called for in the specifications. Mr. Knight moved that the change be approved. which was declared to have carried.

Walnut Grove Roof Change

Mr. Rice seconded the motion,

The Clerk presented the Pay Roll Schedule for the teachers payrolls for 1939â€œ19^O based on the same arrangement as preceding years, that is to pay the teachers every four weeks. The Clerk reported, that the President of the Classroom Teachers Association had requested that the schedule be approved in. this form.

Teachers Payroll Schedule

Mr. Rice moved that the desires of the Classroom Teachers be considered and the recommended'schedule^as presented by the Clerk-Business Manager be approved. Mr. Robinson seconded the motion. Mr. Robinson later withdrew his second.

•o

Mr. Rice moved that the teachers be paid according to their desires, in conformity with the payroll schedule presented. Mr. Knight seconded the motion. Mr. Knight, Mr. Robinson and Mr. Rice voted "Aye.", Mr. Miller, Mr.■Richardson, Mr. McKown and Mr. Hisel voted "No.", whereupon the President declared the motion Lost.

Mr. Robinson made a motion that the teachers be paid as they have been in the past. There was no second to this motion. Mr. Richardson moved that they be paid on the first day of the month until further action of the Board. There was no second.to this motion. Mr. Richardson moved that the teachers be-paid on the same schedule as last year until a report is received from the Committee appointed some months ago to revise the payroll schedule. This Committee consists of the Superintenden t the Clerk and the Auditor. * Mr. Robinson seconded the motion which was declared to have carried. Electric Lamp Contract to C.L.Evans Elec. Co.

It was moved by Mr. Robinson and seconded by Mr. Hisel that the Electric Lamp Contract for the year 1939-19^° be awarded to the C. L. Evans Electric Company, on their bid on General Electric Edison Mazda Light Globes on basis of $1000 which carries a discount of on standard packages and 23^ on broken packages. Motion carried.

Requests to Bid on Bond Proceedings

Mr. Phil Rose of the Bond Dept, of the First National Bank, and Mr. Johnson of the C. Edgar Honnold Company, appeared before the Board and asked that they be given a chance to bid on handling the proceedings, if and when a Bond Issue is called. The Superintendent submitted the following recommendations:

Recommendations of Supt. of Schools

AGENDA Board of Education Committee of the Whole submitted by the Superintendent of Schools September 1, 1939 1. In accordance with the rules and regulations of the Board of Education , I am submitting for your approval the assignment of principals to their respective buildings,' and teachers and other members of the instructional staff to their respective positions.

ADMINISTRATIVE AND SUPERVISORY STAFF:. Florette McNeese. Director of Secondary Education, her chief duties being concerned with courses of study and methods of teaching in thesecondary schools and assisting the superintendent with the teaching personnel. She shall perform such other duties as the Superintendent may assign from time, to time. Pearl Scales, Director of Elementary Schools, her chief duties being concerned with courses of study and methods of teaching in the elementary schools and assisting■the superintendent with the teaching personnel. She shall perform such other duties as the superintendent may assign from time to time.

J. L. Powers, Director of Pupil Guidance and Personnel, whose chief functions shall be; orientation and guidance of pupils in their school work; the proper guidance of pupils in finding themselves in their vocation and adult life; supervision of functions pertaining thereto, including, pupil accounting; attendance; census, rehabilitation; and in general to see that every pupil is accountei for and that everyone is given the best possible opportunity to become an independent member of society, through the school. He shall perform such other duties as the superintendent may assiign from time 's to time. Grade R. Bennett, Director of Handwriting Ann Brittson, Director of Music

Mamie Franks, Director of Special Classes Mattie L. Jarrott, Director of Art H. F. Rusch, Director of Vocational and. Industrial Education Susan R. Thompson, Director of Kindergarten Claude Dean, Department of Pupil Guidance and Personnel, Rehabilitation HIGH SCHOOL PRINCIPALS

Capitol Hill Sr. High School - A. H. Parmelee Central High School - C. E. Herring Classen High School - Ira W. Baker

Britton High School - Wayde H. McCalister Foster High School - M. J. Burr Northeast High School - J. B. Greene

JUNIOR HIGH SCHOOL PRINCIPALS Capitol Hill Jr. High School - R. Ben Brown Harding Jr. High School - George N. Sturm Jackson Jr. High School - William C. Haller Roosevelt Jr. High - Charles Evans, Jr. Taft Jr. High School - F. R. Born Webster Jr. High School - W. H. Taylor

ELEMENTARY PRINCIPALS

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Bath School - A. H. Von Tungeln Britton Elem. School - Harry West W. J. Bryan School - Edith Grove Cleveland School - John Barthold Carey School - Harvey Mullinax Columbus School - J. Otis Scott Creston Hills School - Allie Robinette Culbertson School - Ethel McMillan J. Davis School - Mrs. Pearl Marker Dewey School - M. V. Van Meter Edgemere School - Juliette Gilmer Emerson School - Charles E. Dyer Eugene Field School - Virginia J. Brookes Franklin Vocational Youth Center - W. B. . Gatewood School - Lee M. Nuzum Harmony School - M. M. Wilson Hawthorne School - Mrs. Jewel Chapman Heronville School - Mrs. Nina Birkhead Horace Mann School - Ed Marshall Irving School - Mrs. Levia M. Smith Jefferson School - Ethel M. Liebhart Junction School - Mrs. Amy Harris Lafayette School - Lillie Dean Lee School - Mrs. Lotta Mosier Lincoln Schoo, - Reedy V. Jennings Linwood School - H. Gray Hilton Longfellow School - Mrs. Lillian Morrow Lowell School - Mortimer Woodward Mark Twain School - Frank Overman McKinley School - Mrs. Anna B. Love Nichols Hills School - Jo Richardson Putnam Heights. School - Earl C. Intolubbe Riverside School - Ed McCarrel Rockwood School - L. S. Lanman Sequoyah School - C. E. Costley Shidler School - G. L. Davis Shields Heights School - Leon Nance Stand Watie School - Anna K. Kelly University Heights School - Roscoe Evans Valley Brook School - A. H. Higdon Walnut Grove School - Ronnie Herrin Washington School - W. T. Leach' Westwood School - F. W. Hatcher Wheelbr School - Mrs. Mary D. Couch Whittier School - E. J. Phillips Willard School - Edith Fritzson Wilson School - J. Carl Conner

SEPARATE SCHOOL PRINCIPALS Douglass High School - C. 0. Roger Choctaw - W. H. McCane Dunbar - James D. Jones Orchard Park - Mrs. Edna Hobbs Page - W. G. Sneed Wheatley - Lucius L. McGee Sandtown - A. M. Salone

Instruction al Staff Assigned

112 MFjr.TXN-G-_O-F--S-EPT-F.MBER-1-. —193-9__ LCantinuedJ

Instructional Staff Assigned

BATH Cleo Ballard Letha Barde Clyde Cline Carolyn Ebright Marietta Harvey Charlotte Horton Walsie Howard Lucile McCoy Ethel Sbwell Nellie Waldron Pauline Walls Hazel Ziese

BRITTON ELEMENTARY Dessie Abbott Hazel Bogue Kathlyn Beucler Lois Crandall Marian Dierdorff Dorothy Forsythe Ruth Langston Viola Maxwell Jewell Mitchell Gwendolyn Post Ladonia Werrell

W. J, BRYAN . Gertrude Ferrell Beula C. Griggs Jesse Huffman Katherine B. Kelley May E. Powell

CAREY Helen Donaghey Kathryn Malone Doris Y. Waite CLEVELAND Minnie Lou Arrner Josephine Bruton Ruth Davis Mary E. Duncan Ruth Eiseman Willie Hogg Catherine Hopping Minnie Hunt Louise Ivester Hattie Johnson Marguerite Koerner Ruth Lytal Sarah Ann Morrison Edna Schaffler Alma Schmelzenbach Avis Smith Eleanor Smith Maxine Stockton Cathryn Terry Alma Watkins

COLUMBUS Dor 0thy Bradway Myrtle Brown Opal Callahan Pearl Corn Clara Currier Dellie I* Davis Myrtle Ebeling Sarah Giblin Rose Goodart Roumaine Kearse Eunice Nutt Grace Seaman Muriel Seaman Annie Sellers Elizabeth Smith (S.) Meta Stegelman Mildred Swift Mildred Wurman

CRESTON HILLS Ida Beard Birdie Hicks Marie Hopper CULBERTSON Grace Baptiste Louise Beckman Minnie Bidwell Floy J. Campbell Isa Colwell Lillian Epes Elizabeth Findlay Florence Fithian Mary H. Houghton Helen Landon Bessie K. Livermore Cleo Masterson Carlee McDaniel Lena Peyton Maybelle Poole Jarmie Revelle Lola Neil Smith Ruth B. Stuller Edythe Swartz Violet D. Tinkham Jewell M. Young

JEFFERSON DAVIS • Ermyl Baker Mary Nevins Davis Hope Hamilton Mayme Jean Hicks Mildred Massey Bernice McCornack Mary E. McKee Ruby Pechacek

DEWEY Jennie Ellis Velma Hatcher Dorine Hogge Dewey Mae Vermillion

EDGEMERE Vera Baird Kate Balyeat Nina Bartlett Rose Bickett Theodora Ellis Rose Fullrich Ruth E. Green Kate Hopkins Anne La Grove Glendine Mathis Leia McCalister Bonnie Norton. Charlie Pope Mabel Smith Violet Smizer Elizabeth Snell. Kate Steanson Gwen Zwick

EMERSON. Helen Berry Bonita BondLynnis Bryant Myrtle Daves • Kathleen DeGroot Florence Dessauer Hizie Belle Hayne Lillian Heninger Ottella Quindt Grace Highley Addie Jenkins Gustava Smith Martha McNeese Amy.Sparks Ruth Mercer Quinnie Nelson Myrtle Prudham Mildred Rickard

.MEEJSN&=0-^UCQ.^jAu^

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EUGENE FIELD Evelyn Baxter Zada Cornelison Lula Duff Ruth Flinn Katharine Forrester Katherine Holcomb Helen Marlatt Stella McKnight Anna Lou Puckett Frances Reynolds Laura Webster Mildred Winans

FRANKLIN Ethel Calori Lois Frost R. B. Fry June Grundy Margerite Jones Mabel Nowlin Naomi Pederson Doloris Simpson Matha Tansel Sara Thomason Price Vincent Mary Wolfe

GATEWOOD Ione Brooks Margaret DeWees Maud Finn Lois Hale Marjorie Howard Hazel C. Nichols Allie Pickens Dorothy Reeves Elizabeth G. Smith Nita Thorp Nellie Mae Vandegrift Coral J. Young HARMONY

Ana Collins Margaret Courtner Helen Delaney Vivian Douglass Bernice Eastman Frances Fain Velma Lee Hudson Juanita Hughes Maribel Kays Shirley Maxwell Frances Vincent Gladys Whelihan HAWTHORNE Mildred Alley Ella Bailey Hazel Bailey Grace Bilyeu Helen Blanchard Gladys Cooper Robyn Givens Juanita Graham Priscilla Henderson Margaret Jenkins Helen Ledsham Marie Listen Kate Melton Teresa McNabb Lillian Oakes Lucille Phillips Euleta Riley Velma Riordan Zella Statton Emma Jo Taylor Gertrude West Inez Whitney

HERONVILLE Sylvia Billings Lucile Blakeley Ruth Craig Margaret DeWitt Mildred Donaldson Mildred Futoransky Esther Graham Oma Hooper Florence Jones Kathleen Kane Lorraine King Mary McCord Carolyn Miller Betty Munson5 Helen Parcell Eloise Perkins Hazel Richardson Lucile Roehr Ona Taylor Earline Thompson Mabel Turner Celia Walker Blanche White

HORACE MANN. Elizabeth Blair Margaret Annis Boys Mary Harmon Daisybee Heffner Helen B. Hicks Jewell Moore Cliffie S. Morgan Beulah Norton Helen Pickett Jennie Robinette Georgia Rogers Jewell Sparks Lula Steffey Dora Warne

IRVING Zuma Burnsides Margaret Corr Beulah Hann Ruth Hinds Edyth LaFon Irene Obrieter Katherine Ringlahd Frances Thomas Ruby Wright JEFFERSON Agnes Abbott Christina Butler Jesse Callaway Era Christian Winnie A. Daigh Caroline Elder Eleanor Kyle iMary McBrayer Kate D. Marshall --â€”. Mayry Osa Mayes Jonnie Quiett Nina Spinning LAFAYETTE Helen Akers Esther Cornelius Mary Lou Fischer Cassandra Frank Maye Halbert Marguerite Kirkpatrick Mary Elizabeth McCray Gertrude McDavid Frances McGuire

Instructional Staff Assigned

-MEETING~X>r^EPTEMBER-r7-^959-('-0b'nn:hued)-------- -

Instructional Staff Assigned.

LEE Mary E. Alexander Bessie Allen Lyda Hull Bartley Imogene Bethel Bernice Caldwell Floy Chaffin Arma Corbett Mary Draper Marjorie Foltz Grace Garten Harriet Louise Griffith Myrtle Haas Alma Hoefle Ethel Hursh Minnie Kate Johnson Augusta Lacy Arabel Leach Elizabeth Lightfoot Lucile Lipscomb Maude Litteral Flora Lorch Lois Mallory Lillian Mayes Harriet Munsell McCarthy Blanche Nelson Mary Lee Paine Julia Parker Marguerite Pendleton Lauretta Pennington Ethel Pillars Ellen Reid Beatrice Ritter Fern Rosengren Donna Schumacher Annie M. Sooter Rogers Gray Stevens Muriel Stewart Lettye Thompson Ruth A. Toohey Katherine Van Matre Maude Wolfe

LINCOLN Katherine Brown Eleanor S. Corn Lena Dick Ann Finch Oread Foster Susan Gupton Helen Haldeman Pearl Harwood Velma Herring Helen C. Hicks Ada Jarboe Maude Leckner Sylva McCdwn Kathleen Mauck Helen Mayhew Mary Monfort Ruth Patton Josie Rentfrow Evelyn Roehr Vivian 'Tailant Agnes Thompson LINWOOD Catherine Ascheman Floy Bean Thelma Bowman Louise Clayton Katie Mae Cooley Edna Duncan Mildred Earley Dorris Givens Leslie Kendall Rowena Kimble Irma Webb McInnis Marjorie Mendenhall Sara Jane Morris

LINWOOD Continued Hazel Pennock Leia Pittman Vivien Smith Helen Spauldberry Marjorie B. Wright LONGFELLOW Katherine Ayres

LOWELL Christine Bailey Ina Hedrick Mabel Hodge Melna McDaniel Iva Oliphant Blanche Specht Lee Steele MARK TWAIN Eva Alexander Gatewood Bailey Isobelle Bettier Helen Day Bobbie H. Morton Amy Mueller Nadine Neely Zelma Oliver Nina Edna Robinson Vernice Sellman Pauline Shumway Blanche Spradley Alice Taylor

McKinley

Margaret Bryce Jeanette Ferro Bess New NICHOLS HILLS Daphne Lance Geneva Swan

PUTNAM HEIGHTS Mabel Ainslie Frances Barrett Bertha Bays Elsie Blakeley Frances Curnutt Ethel Dillon Sophia Driskill Dola May Eva.ns Anna Gibbens Ruth Huggins Mabel Marshall Josephine Pope Myrtle Taylor Elizabeth Timmons RIVERSIDE Florence Albright Mary Bagwell Margery Chisholm Mary Crossman Vee Ellis Marion Ewing, Grace Garrison i Alma Garten Lola Gladden Ruth Loffhagen Eva Reeves Nann Roark Janice Womack Mary Wells Young

ROCKWOOD Gatewood Bailey: 2 Ina Braden Bess Bradley Mildred Chumley Vivian Clark Fay Mashburn Zelma Oliver SEQUOYAH Julia Avritt Belva Clement Virginia Hough Martha McAnerney Mary McBrayer Jeoraidban Revels Irene Rivers Gladys Schmall Lola White

SHIDLER M, J. Arnold Ethel Ann Barclay Rubye B. Hiner Grace Burns Eva Conner Grace Garrison % Elizabeth Huffman Virginia Smith Modena Thomas Virginia Townsend Freida Yelverton SHIELDS HEIGHTS Naomi Abbee Greta Faucette Celeste Gabel Emma Kate Haynes Pauline Hendrickson Lavalette Joyce Jeannetta Kapp Rubye Mack Janet Matthews Miriam Meadows Janilou Mitchell Eithel Nolin Annabelle Pickier Virginia Pillars Eloise Preble Bonnie Ratcliffe Violet Read Catherine Richards Lena W, Smith Mary Katherine Sprehe Metta Taylor Alta Thomas STAND WATIE Mabel Council Grace Dooley Pocahontas Ellis Louise Ferguson Nettie Goode Constance Hedrick Florence Horn Mary Esther Jarboe Eva Morrow Beatrice Nelson Leona Parsons Carrie Pugh Lena Ragsdale Inez Richter Shirley Thomas

UNIVERSITY HEIGHTS May Bulington Myrtle Critchfield Louise Ellis Grace Ferry Maurice Ghormley

UNIVERSITY HEIGHTS Marjorie Haselwood Margaret Oliver Mary L. Lewis Margaret Mateer Ethel McNatt Marie Miller Eula Mae Riall Fannie Sebastian Kate Specht Estelle Thompson May Bayes Weir Audrey White

Continued

VALLEY BROOK Mary V. Cropper Elva Endicott Lila Gillis Zelma Gordon Helen Gross Odell Hooter Marie Masters Elizabeth Morrison Emmily Mullins Nadge Myers Dorothy Scroggin Clara Mae Wade Dixie Lou Ward WALNUT GROVE Rosalind Burns Ruth Cornelius Campbell Mary Emily Couch Mary Nevins Davis i Virginia Kirkhuff Mary Elizabeth McFerron WASHINGTON Mary Alice Bandel Edna Cox Ruth Faris Edna Fouts Rhey Fry Virnie Goudelock Brytha Gould Sara Hale Mabel Harder Laurie Jenkins Prebble Karnes Irene Landrum Mary Merryman Maud Milam Jeannette Phillips Jimmie Prater Lou Verna Rucker Grace Rutledge Harriett Schrouf Alberta Shriver Pauline Stomp Maude C. Tedrow Etalea Unferth Mary Walton Olive Lee Warram

WESTWOOD Gladys Bacon Maytha Blakeney Mildred Burson Ila Chipman Martha Daves Doris Maltbie Fausta Martin Elizabeth Miller Alma Misslmore Catherine Plummer Nathalie Powers Mabie Quillin Gladys Scanlan Jane Schowalter Freeda Skinner Elizabeth Wells Edith Williams

Instructional Staff Assigned

MEETING -OF SEPTEMBER 1.1' Instructional Staff Assigned

WHEELER Ruth Abbott Martha Barker Florence Bennett Anita Blackwood Mary Caffrey Cora Cheves Mae Gilreath Viola Hobelman Helen Howe Velta Hunley Viola Jayne Elsa Leach Ethel Nance Sallie L. Payne Frances Peters Katherine Richards Josephine Ridings Gertrude Smallwood Virginia Sommers Isabelle Spangler Alberta L. Tailant Ivah Thomas WHITTIER. Miiliceht';A.kih Irene Booth Ola Chambliss Anna Ebel i Albefcta Faucette Bertha Glaser Myrna Kingston Jeanette Moore Norma Patmon Elizabeth Philbrook Ina Lee Robinson Winburh Shields Pauline Spahr WILLARD Marie Brecheen Charline Brooks Florence Y, Cooley Blanche Dyer Eda Louise Ford Pearle Huffman Bernice Isaac Pearl Johnson Martha Jane Kelso Gladys King Virginia LaMar Blanch Laughlin Charlotte Lehman Irene McGuire Mary E. Owen Mildred Pryer Ina Rawlings Glenn Sisson Ada Louise Smith Mina Thomas Bernice Wister Margaret Whiteford Janette Mahar WILSON Allyson P. Dolliver Elizabeth Gafford Chloe Holt Bess Jackson Gertrude Jones Clara D. Littrell Lenore Madison Gladys McDonald Bernice Mock Kathleen Moore Mabel Pulse Josephine Romine Allie Skinner Addie Stephens

'Continued

SENIOR HIGH SCHOOL

CENTRAL Mary Sue Adams Helen Allison Dorothy Angevine Dale Arbuckle Beryl Barnett Mary Grace Bogle Paul Bell Maude Bynum Mary Brucher J. S. Burleson Sue Branson Lewis Braden Clarence Breighthaupt Maybelle Conger L. M. Calavan Grade Chadwick Eleanor Curtis Eva Chowning (Library) L, S. Demand Arlie Fern Delaney Georgia Dennis Hallie Elder Stella Edmiston Helen Ferris Jeannette Gordon Greta Hanson Irene Hamilton Loda Hall Bruce Holmes Maurine Hoover Charles Harp Helen Marie Jennings Claude Keenan Josephine LeBron Kathleen Lowther N. A. Lago Eva Lee A. H. Long F. A. Leabo Mary W. Lockwood Lenna Lawson Nancy Mills Ruth Morris Gladys Mallory Florence McClure Ralph V. Miller Stanley Myers Charles Moore Harry W. McKimmey Mary Neel Kathryn Norris Maude Owen Leone Orner Lelah Popplewell Johnnie Lee Padgett D. B. Pack Ruth Rogers Jessie Royer Raymond RyderBarbara Schlabach Mabel Stewart Stella Samuel Ruth Snell Paul Selders Lehn Sh6walter Helen Sittel Martha Truax Lucille Taylor B. H. Thomas W, E. Taylor E. Clay Venable Ruth Wallace Cora Voy Ward L. W. Weber Mrs, W, Willingham F. W. Whinery Lucille Whitman Olen Williams

193.9 (Continued)

o I

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CAPITOL HILL Florence Arnold Adaline Ball Juanita Bittie Helen Biggers Alfreda Berumen Sara Cohen Louna B. CourtneyChristine Chaffin Robert J. Cartright D. F. Cooley A. H. Odle Lavinia Dennis Esther Drake Velma Elam Inez Ellis Gladys Fischl Lillian Forrester Frances Garlick Charles Grady E. A. Hardy 0, V. Hauschildt H. G. Jones Ruth Koerner Lucille Kenney Mabel Kincade Zola Long Love Lucas Fred Lybn Alice Morgan EleanorrMcInnis Wyman H. Meigs J. Whitney Mason John Miskovsky Dorothy Mayes H. H. Phillips Gladys Peltier A.. E. Phillips T. A. Patterson Ila Rogers Finis Rippee Mary Richert Mary Selken Jno. E. Scroggs Blanche Smith L. S. Sayre Marjorie Scott Albert Tillotson Elizabeth Wilkins Balfour S. Whitney Bessie Wilson Jack Whitman

CLASSEN Ethel Basinger Iris Baughman Katherine Bragg Mary Lois Boorom Geo. W. Brucher Marjorie Brainard Karl E. Brown Undine Butler Geraldine Buzbee Howard Brown Lottie Conlan Mary Cantrell Clark Cunningham Vera L. Campbell R. E. Coffey Maxine Cooper Martha Denny Ju^ia Denny Grace Deupree Marguerite Flood Chester L. Francis Miriam Gilmore Katherine Gibson Belle Gough â– C. E. Grady Bereniece Gordon Nell Guthrie Leo Higbie Mildred Holland

Saldie Hazelwood Blanche Holland Edna L. Hedges Bessie Herrin Retha Wave Huiet Ernest A. Jones A. M. Kindaid Della Link Mary Lawson Nils Lago Lava McCarrel Emma Meneely Harold Miller Anne Montague Clara Meyer Zona Moore Frank McKee Helen Norris Mabel Park Blanche Paul Lelia Pickard Jno. Paden Oakley Pittman Robert Reid Opal Ridenour Davida Richardson Edna B. Stevenson Charles Sample Gladys Shepard Bess Snell Carl Shafer R. E. Shelton T. R. Stemen Emil Schellstede Etha Townsend Lucille Tandy Elaine Tucker Charles Wallace Helen West Lucille Willoughby Cafl Woodward Henrietta Von Tungeln JUNIOR HIGH SCHOOL WEBSTER Ora B. Burchfiel Miltah Carl March Carlock Ray Carter Verl Charter Ruth Clarkson Augusta Cress Lois Dickerson Waldo Geis Betty Gibbons Joe Neil Glover Manon Harmon Bertha Holt Mary Huffhines James Huser (Apprentice) Pearl Kiser John Kracaw Hardin Lineback Ewing Martin Lera. Mateer Olan Moore Alonzo Norwood Etta Packard Raymond Perfry LaRue Pottorff Mary Pruitt Mrs. Julia Pybas Bernice Rayburn Lynn Rodgers Alice Scanlan Sadie Shacklett Erma Snyder Juanita Stewart H. V. Tillinghast Mildred TraylQr Bess Waggoner Bryan Watkins Morris Yadon Viola Young Mrs. Jessie Archer

Instructional Staff ; Assigned

MEETING OF SEPTEMBER 1, 1939... (..Continued) tnstructionil Staff Assigned

ROOSEVELT Katherine Holtzendorff Helen Bourke A. C. Goff Dorothy Shelby Mrs. Gladys Hume Mrs. Cathryn Simpson Mrs. Norma Tackett Mrs. Ruth I. Coffey Mrs. Lilibel Lucy Frances West Mary B. Goff Otilia Salazar Clarence Huffman Mrs. Janet Grant Rilla Lydick S. L. Mayes Alida Rae Miller Mrs. Louise Morsb Lula B. Wheeler Earl Martin Ernest E. Fuller Mrs. Lillie D. Henshaw Loudisa Rea Mary Stewart Mrs. Dorothy G. Wardner Mercedes Sloss Mrs. Gladys Been Mrs. Leila Holmes Zaida Carter Bonnie Harper R. E. Berry Weldon Brown Mrs. Marian Nelson Mrs. Roberta. Gallup Agnes Bandel Ozell Nolms Elizabeth Jane King Mrs. Athel Mae Taylor Joe A. Cooper Lee Evans Richard Fauhl W. L. Conner R. B. Shogren John G. Steele W. H. Williams Margaret Krauter Linda. Ridas ch

JACKSON Eleanor Fry Mabel Knight Chester Barnett Dan A. Gardner A. M. Jones Harry Turner R. T. Smith H. W. Cooley Anna Gray Norma McNatt Ophelia Byars Xenia B. Nail Mae Ella Wright Bess Willis Gwynn Somer H. L. Littlefield Wallace Kreig Mrs. Muriel Cleverdon W. B. Graham Katherine Ross Mary Alice McColl Maxine Appleman Edwin Stalcup Ruth Thompson Ruth Westervelt Mildred Olmsted Virginia Hudson John Oney Barbara Bailey

CAPITOL HILL JUNIOR Nora Rogers Marguerite Baldwin Tillie Cohen Virginia Fisher Gladys G. Gillette Opal Jordan Nettie B. Lewis Alma Miller Arta Stone Ruth Redwine Alma Hess Miriam Humphreys Mildred Nesbitt Lessie Aderhold R. A. Goodman Bertha Mae Hunt Edith L. Morrison Mildred Robbins Elizabeth Thompson Rosa C. Tomberlln Lucile Wharton Ruth Wooten Margaret Atchison Frances Barefoot Mary Barnhouse A. W. Beard William Lee Carter Ben K. Cudd Alice Dowling Bess Duckworth Ethel A. Rice Gladys Williamson Alex Leslie Mildred Crossley Floyd C. Lee Marguerite Danford Maud Dyche Anna Keller Lydia Greer Mary Lomax Leach Mildred Timmons Katherine Johnson Ralph C. Veasey Rhea Byers Mabel Lindley Milo A. Durrett Myrdn L. Johnson Kathryn Blackert Mrs. Edna Souther Mrs. Ruby Tabor Russel C. Browe Leroy H. Bengtson James F. Corbett Frank Mudrak Miller Patterson Jack Kitzmiller Anna Belle Busby Ida Carter Nynn Jones Maurine McKnight (Apprentice) Ed. F. Stephenson Martha Brookes

TAFT Dorothea Badger Laverna Boyles Ralph Betterley Malinda Brown Fern Collier Laura Daugherty Eliz. Erwin Mrs. Ann Ebel Harriett Gethmann Ralph Green Paula Hoyt Edith Harrison Wilma Hartman 0. A. Hickman Fern Hoover

TAFT Continued Marciel Johnson Arthur Johnson Helen McBride James A. Matthews Rhoda McClintock Roy- Martin Ruby McKelvy Virginia Morris Elmer Prag Ethel Preble Stanley Paine G. L. Robinson Adah A. Sprague Doris Taylor Roberta Terrell Margaret Thompson^ Gloria Webb Mary Eliz. Wedding Eloise Welch Helen Louise Williams

HARDING â– Berenice Blatt Mary Bruce Ann Benzel Kenneth Bartlett Roy Conner Beulah Chadwick Everett Curtis Lucie Duke Mabel Dague J; Garwin Fleming Lois Gaffney Leo Goggin Mary Hardin Helen Hough Marcella Hill Edith Jacobs Edith Merle James Eleanor Kyle Alyce Locke Catherine Marsh Florence McMullen Margery Moore Buena Vista Morrison Margaret Payn Dorothy Peale Eva Long Reeves Evelyn Russell Carrie Starks Irbne Van Sandt B. Claude Shinn Harold J. Sharp Frank Swanson Melcena Sampson Athel Stone Jewell Thomas Moss Wingo Jno. Wilkins Flora Wild Gerald Waltrip Maxine Zobisch BRITTON JR.- SR. HIGH SCHOOL

M. R. Baker Faye Corley Archie Courtney Mrs. Beulah Crick Rollin Devore J. D. Hoover Dorothy Baird Jewell Ferree Faye Ferguson Ruth Strong Hattie E. Harris C. L. Highfill Mrs. Verna Knepper E. R. Lawrence Emery Lewis Mrs. Joan Mayer Clara Still Russell Hazel Sledge Virginia Somers Maxine Riley Tyler

NORTHEAST

Louise Laing Florencemae Bailey Josephine Bell Nan Pearl Chaney Ova Evans Katherine Mehl Marion Flinn Leon Bruner Mollie Mae Davidson Cecil Riddle Mace Spangler John Cushman Haskell McManus Nora Maupin James G. Harlow Myra Lamb Frederick Ulrey Dorothy Snedaker Hal Holt Dorothy Ann Clay Raymond Gabbard Elna Smith ZaZelle Gifford Maude Pittman Norman Ashbaugh Lenore Megnin

FOSTER Vardreno Arntzen Winter Burrow Geo. L. Coles Anna Coyner Mary Cross Haskell Heckart Hal Hilpirt Edythe Jones Ralph Lawrence Marjorie Miller Kathleen Owen Hazel Black Mary Edna Trammell Wm. H. Weaver SEPARATE SCHOOLS

JUNIOR-SENIOR HIGH DOUGLASS Ruth Macklin Allen H. A. Berry Jeannette A. Gear B. E. Taylor Natalie J. Watson Lea F. Wiley Louis C. Williams Beatride W. Brown Sherman M. Harris Rhoda G. Irving Leroy A. Tease L. Marie Robinson Bert V. Watkins Geraldine A. Williams David A. Wisener Irving B. Burch E. U. Byrd Carrie L. Edwards Elva Lois Sherman Odessa T. Temple Vida Lois Milton F. G. Waters Susie A. Haywood Zelia N. Breaux Wm. E. Perry Margaret Dabney Henrietta Beasley (Library) Geneva B. Harper Anna E. Moore Consuela Tompkins H. J. Hendricks William G. Lay Vincent A. Levison Ietta E. Moon Garvice S. Ricks Clifton C. Server Kermit C. King Emma Lee Jones Inman A. Breaux

Instruction al Staff Assigned

meeting OF SEPTEMBER.. 1,. 1939

Instructional Staff Assigned

Toont inued)

ELEMENTARY TEACHERS

CHOCTAW

Ida M. Jordan Leona Plamer Myrtle Williams â– DUNBAR Electra Abner Eloise Alexander Aileen Brown Gladys Brown Sammie Brown Elizabeth Bruce Henry Butler Queenye Cottrell Mamie Ealey Kate Grinstead Louise Harris Salome Harris Alberta Haynes Vernita Hendrix Dorotha Jackson Leah Jones Pearl B* Jones Ruth Josephs Florida Mann Lamonia McFarland Willie Moore Vestora Nelson Pearl Prater Maggie Randolph Evelyn Rhea Aretha Sharp Adelaide Williams Thelma Wilson

INMAN PAGE Olivia J. Abby Victoria Brazelton Doxie D. Haws Hazel Horn Johnson D. Hyder Virgie Johnson Ruby R. King Luella D. Lawson Aner Littlepage Leila Lovejoy Marie W. Lyday Lucille Mayberry McCurtis, Mary Ever Mae Moore Grace Palmore Grace Perkins Buszeder Ragland Allie Randolph Ivy Robinson Thomasson, Winnie Lucile Thompson Lola Tillry Elizabeth Walker Julia Williams Blanche Younger ORCHARD PARK Ladye Bowen Leia B. Greer Anna C. Jackson Irene Jackson Clara J. McFall Freddie Mae Stephens SANDTOWN Mattie Williams Malinda York WHEATLEY Beulah Britton Nattie F. Davis Cecil M. Dawson Beulah Britton Mattie P. Davis Cecil M. Dawson

WHEATLEY (Continued) Levarn Falne Katherine Fleming Della B. Greene Wyatt Jeltz Cleo McCann Sidney Sanders Hillard Sharp J. S. Thomas

5"''WX IOi

MEETING OF SEPTEMBER .1, 1939 -(Continued)

. .. .

I recommend that the following requests for leaves of absence be granted: Leaves Harriett Carroll Laverne Minick of Frances Cochran Kathryn M. Silvey Absence Ione Caler Geneva Helm - 1 semester Louise Dyer Lorinne Harkey - 1 semester Edna Glines

I recommend that the following resignations be accepted: Lester Oaks Naomi Wesson James Rutherford Nellie Mae Rice Margaret Eldridge Beulah Wilkins Announcement of the general teachers meeting at Classen High School.

I recommend that the records show the following changes of name: Through marriage, Marjorie Mendenhall-Humphrey -Through divorce,

Evelyn Pittman (Rhea)... Separate School

Resignations

! Announcement

i Change of Name

Inasmuch as the Board of Education is required to approve all books in order that they may be purchased by pupils, the following list of basic books and supplemental materials is submitted for your approval: (List is on file in the Office of the Clerk-Business Manager) In accordance with the action of the Board of Education meeting as a committee of the whole on June 5, 1939, I have made satisfactory arrangements with President Bizzell of the Unidersity of Oklahoma and now recommend the employment of Dr. John F. Benderyon the basis of ’two days per week at a salary of flOOO^per year for the school year 1939-19^0, as a member of the instructional staff in charge of school survey.

Book Lists Dr.Bender Elected In Charge of School Survey

W.P.A. It is recommended that the request of Mr. Ertis Sas seen concerning the Nursery at use of the Whittier School for a Nursery School for the W. P. A. be approved on the same basis as it operated during the school year 193^”39» Whittier

Clerks for High Schools. As yet no clerks have been employed for the Roosevelt Jr. High School and no one has been employed to fill the vacancy of Miss Helen Patterson, resigned, at the Taft Jr. High School. I concur in the recommendation of Mr. F. R. Born that Miss Maxine Waddle^ be elected clerk at his school at the beginning salary of $7°«O9,Per month for ten months.

10. Further assignment of teachers: Elizabeth Adams - Classen Juanita Arndt - HardingIda Waide Barnes - Riverside Ted Clemens - Harding (V.P.) Lurline Kraft - Stand Watie Corinne Myall - Shidler Laurine Needham - Capitol Hill Sr. - Alonzo Roop - Roosevelt Margaret Simms - Foster Maude Wright - Washington Gladys Horton - McKinley

Clerk Elected For Taft

Assignment of Teachers

Separate Schools H. V. Gear - Douglass William Johnson - Douglass

SEPARATE SCHOOLS 11; Election of separate school teachers whose election was deferred pending a need of their services. I recommend the re-election of the following named teachers and their assignment as designated: Joanna Reynolds - Choctaw ? Iola Reynolds - Page v Camille Rhone - Page f Laura Cato - Orchard Park Haywood Jackson - Page Raymond Rucker - Orchard Park Maeola Britton - Wheatley ? E. W. Perry - Wheatley George Waterford - Wheatley

Assignment of Teachers (geparate Schools)

Motion was made by Mr. ‘■McKown, seconded by Mr. Robinson that the recommendations of the Superintendent be concurred in. Upon roll call the motion carried unanimously, all members present voting "Aye."

The President reported that he had telephoned some of the Board Members and had secured permission to appoint an'Insurance Committee to be working on. the distribution of Insurance which expires Sept. 17, 1939, and to make a recommendation to the Board. Those appointed on this Committee were Hank Moran, Jack Upsher, Orval Hannum, and E. H. Furrey. Mr. Knight said that he had not been contacted by the President regarding his appointing this Committee.

Mr. Richardson moved that the action of the President in appointing this Committee be approved. At this point Mr. Knight left the Board Meeting and did not return. Mr. McKown seconded Mr. Richardson’s motion, which was declared to have carried.

The Committee on Budget Revision, appointed at the meeting on August 23,1939 submitted the following report: August 29, 1939

Board of Education Oklahoma'City, Oklahoma Gentlemen:

We submit, herewith, our recommendation for a revision of the items of the 1939”194O General and Separate School Budgets inorder that the total appropriations may be brought within the amount of revenue provided by the County Excise Board allocation of 5*25 Mills tax levy for the ensuing year. The General Fund Budget of $2,307,300.00 carries recommended reductions as follows: COLUMN 1 - Reveals recommended reductions of $1O3,753*GG, arising from reduced personnel for the year 1939”19^°, together with some small items of administrative expense that may be paid from the Separate School Budget. COLUMN 2 - Lists reductions of items other than salaries, in the amount of $35,526.00, of which $20,000 comes from the account for materials for repairs and renewals to buildings. This deduction has been made in the anticipation of a Bond Issue during the current year which would relieve, to a certain extent, the budget items for materials for buildings.

This leaves a balance in the General Fund Budget of $2,663,521.00 which is $301,004.23 in excess of the amount that may be appropriated, based on the present Excise Board allocation. Since no further reductions may be made from the maintenance and operating accounts it has become necessary to recommend that the salary appropriations, as adjusted to the amount of $2,373,046.00, be further reduced 12.6343$ in order to secure the necessary reduction of $301,004.23.

It is further recommended that the salary scale now in effect requiring a salary budget of $2,373,046.00 be maintained as long as is possible under the revised budget and that any further revenue that may become available be supplemented to such salary accounts as such revenue may accrue. This should maintain the schools to well within the last month of the term and at that time the decision may be-’made as to salary revisions, curtailment of services, or closing of school short of the full nine month term. Separate School Appropriation of $419,393,00 carries recommended revisions for striking Capital Outlay Items of $116,270.00, and salary revision items of $42,720.00, bringing the budget recommendation to the amount of $260,603.00, which comes within the revenue provided by the County Excise Board allocation for Separate Schools.

The accompanying schedules set out in detail the recommendations as to the revision of the various items of the budget, approved by the Board of Education for the ensuing fiscal year. Respectfully submitted,, C. K. Reiff, Supt. J. G. Stearley, Clerk Jno. W. Prigmore, Auditor

MEETING OF SEPTWBER 1. 193.9. .(.Continued) GENERAL :FUND BUDGET ORIGINAL BUDGET

EXPENSE OF BUS. -AIM. Oil ice of Clk-Bus. Mgr. Salaries, Clerk and Clerical Employees Maint. of Gen.Office Records andSupplies Census Elections Levy 2,000.00 Bond 6,000.00 School .Board 12,000.00 Office of Treasurer Official Bond Record Books & Sups. Legal Department Legal Services Court Costs,Ptg.&Sups. Department of Supplies Salaries Annual Audit of Records Records and Supplies Clerical Services Advertising , Clerical Bmps.-Gen. Office

EXPENSE OF EDUC. AIM. Office of Superintendent Salaries * ' Supt. of Schools Clerical Enployees Office Supplies Attendance Department Salaries Office Supplies Health Department Salaries Supplies

1939 - 1940

RECOMMEND® REVISIONS SEPARATE-.... OTHER BALANCE---- PERCTF DEUDCTSCHOOL of REVISION REQUIREof ALLOCATION IONS MENTS SALARY and PERSONNEL APPROPRIATIONS REDUCTIONS

8,885.00

1, 360.00

20,000.00 1,726.00

11,726.00 150.00 3,000.00 750.00

2,000.00 2*800.00

20,000.00

10,000.00 150.00

3,000.00* 750.00

380.53

2,619.47 750.00

4,656.00* 2*280.00* 575.00 1,200.00* 750.00 1,980.00

590.58 289.20 152.21

4,065.42 1 990.80 575.00 1,047.79 750.00. 1,728.85

8,200.00 3 100.00 1,500.00

720.00 272.00

7,480.00* 2,828.00 1,500.00

948.79 358.71

7,500.00 300.00

: 1,000.00

6,500.00* 300.00

824.48

11,250.00 1,500.00

2,000.00

9,250.00* 1’000.00

1,173.30

2,078,705.00 33J000.00 27*850.00

77,192.00

500.00

7,758.00

2,000.00 2,800.00

449.00 220.00 180.00

REVISED BUDGET RECOMMENDATION

1,127.00

5,105.00 2,500.00 575.00 1,200.00 750.00 2,160.00

Report of Committee on Budget Revision

251.15

6,531.21 2,469.29 1-500.00 .•

5,675.52 300.00 8,076.70 lJOOO.OG

INSTRUCTIONAL SERVICE

Salaries . Principals & Teachers Clerical Employees School Supplies Reps, and- Renewals School Apparatus and Eqpt. 1 Exchange of ^Typewriters Repairs to Off. Eqpt. Reps. Ind’l.Arts Eqpt. Piano Tuhing_ Reps. Phys. nd. Eqpt. Elementary High Rens. Misical Instruments Reps. General Equipment Printing and Office Sups. Commencement Diplsnas and Supplies gXEENSIS^Om, OF SCH. PLANT Salaries-Janitors & Engs. Sup^lies-Janitors & Engs.

Light and Power Water Drayage Salaries Truck Upkp. Reps. & Replacements Transportation Tentals and Storage

14,210.00 5,000.00

210,183.00* 15 675.00 45 000.00 25,000.00 15*500.00

6,434.00

6,434.00*

4,900.00 3;000 .00 2,486.00

4,900.00 3,000.00 2,186.00

LIBRARIES Salaries Replacement of Books Library Supplies Rebinding Books

3,210.00 17*700.00 1,655.00 1,500.00

300.00

10,000.00 9,150.00

12,100.00 2,807,800.00

Includes Salary.1,080.00 Includes Salary... 780.00

10,000.00

8,000.00

9,840.00 2,000.00 12,000.00 16,000.00

136.99

2,000.00

108,753.00

5,200.00 27*697.00* 6700.00^ 18^163.00* 3*473.00. 6,211.00* 793.00 6,716.00* 17*763.00

3,210.00* 9,700.00 1 655.00 1*500.00

1,500.00 500.00 500.00 500.00 14,553.01

3,760.00

15,200.00 27,697.00 16,700.00 27*313.00 3,473.00 6,211.00 793.00 6,716.00 17*763.00

NOTES* #1 #2

1,500.00 500.00 500.00 500.00 14,690.00^1

1,500.00 500.00 500.00 500.00 14,690.00

224,393.00 15,675.00 45,000.00 30,000.00 15,500.00

2,850.00 750.00 1,025.00 600,00

2,850.00 750.00 1,025.00 600.00

EXPENSES-MAINT. of SCH. PLANT Repairs and Renewals Buildings- Materials Labor Equipment - Materials labor Furn. & Fixt. - Materials labor Upkeep of Grds. - Materials Labor Insurance

AUXILIARY AGENCIES Telephone Service Playgrounds „ Supplies & Eqpt. Salaries Directors INTEREST ON WARRANTS CAPITAL OUTLAY Taxes-Spec. Assmts. 1939-40 TOTALS 1

2,001,513.00* 253,877.91 1,747,635.09 33’000.00* 4,185.82 28,814.18 27^850^00 27 850.00

26,660.24

816.11

183,522.76 15*675.00 45;000.00 25,000.00 15,500.00

5,617.89

4,900.00 3,000.00 2,186.00

3,513.17 2,303.85 787.82

851.88 407.17

5,200.00 24,183.83 6*700.00 15,859.15 3,473.00 5,423.18 793.00 5,864112 17*763.00

2,802.83 9*700.00 1,655.00 1*500.00

9,840.00^2

98.94

9,741.06

2,000.00 • 10*000.00 16,000.00

1,268.43

2,000.00 8*731.57 16,000.00

12,100.00 35,526.00 2663,521.00

12,100.00 301,004.28 2362,516.72

• Total All Salaries $ ,2.373,046.00 reduction of 12.6843% - Column 5

Prior to the

MEET ING OT'SEPTEMBER'"'!?"'!^^!

Report of ommittee on 3udget Revision

<.4

SEPARATE

SCHOOL

Budget As Submitted ADMINISTRATIVE EXPENSE Census Attendance Department Health Department • Salaries

INSTRUCTIONAL SERVICE Salaries - Principals & Teachers Salaries - Sohool Clerks •School Supplies Repairs School Apparatus and Equipment Printing and -Office Supplies Commencement Expense - Diplomas & Supplies EXPENSE OPERATION SCHOOL PLANT "Salaries Janitors Supplies Janitors

200.00 4,500.00 6*400.00 7;000.00

Less Capital Outlay Deductions and 16.3% Salary . Deduction $

733.50 1,000.00 1,161.34

Revised Budget Recommendation $

200.00 3,766.50 5*400.00 5*838.66

209,000.00 5,250.00 9,300.00 1,865.00 3,000.00 ■ 250.00

34,067.00 855.75

174,933.00 4,394.25 9,300.00 1,865.00 3,000.00 250.00

21,978.00 . 2,035.00 4,000.00 2,500.00 2,000.00 1,000.00

3,582.41

18,395.59 2 035.00 4,000.00 . 2*500.00 2,000.00 1,000.00

Light and Power Water Drayage EXPENSE MAINTENANCE SCHOOL PLANT Repairs - Buildings - Equipment - Furniture and Fixtures Upkeet of Grounds . Insurance LIBRARIES Replacement of Books Rebinding Books and Supplies AUXILIARY AGENCIES Telephone Service INTEREST ON WATTANTS CAPITAL OUTLAY Real Estate - Sandtown School Improvements of Grounds Additions and Betterments Buildings Equipment Furniture and Fixtures : . Special Improvement Tax (Paving)

106,800.00 5,090.00 845.00 430.00

TOTAL

$419,593.00

' 5,900.00 4,255.00 1,320.00 615.00 1,100.00

1,320.00

' 3,500.00 300.00

—

3,500.00 300.00

625.00 . 3,000.00

—

625.00 3,000.00

2,000.00 3*535.00

3,535?00

106,800.00 5,090.00 845.00

-$158,990.00

5,900.00 4,255.00

„ 615.00 •1,100.00

2,000.00

430Z00 $260,603.00

* Salaries of Administrative officials of Board of Education, based on the pro rata average daily attendance of separate schools to majority schools, for the school year 1938-1939.'

Salaries To Be Equalized

Mr. Richardson moved'that the .Board adjust any inequality of salaries and that thereafter they-determine as near as possible the length of term of school that, can be maintained on the salary scale of pay without any blanket reduction. Mr. McKown seconded the motion. Upon roll call, - all-members present voted "Aye,except Mr. Robinson who voted'"No.” Mr. Robinson later changed his vote to "Aye.”

Revised Mr.- McKown moved that the report of the Committee on Budget Revision be Budget to be accepted and that the Clerk-Business Manager and Auditor be instructed to Presented present it to the Excise Board. Mr. Rice seconded the motion, which was to Excise declared to have carried. ; Board. The following recommendations were submitted by the Superintendent of Buildings and Grounds: Recommendations of Supt. of Bldgs, and Grounds

Mr. J. G. Stearley Clerk-Business Manager Board of Education Oklahoma City, Oklahoma

August 30, 1939

Dear Mr. Stearley: begins.

There are-several transfers which seem advisable before school We are submitting the following for your consideration:

MEETING 0F~SEPTEMBER 1. 1939 (Continued)..

i i ! i | i I > i ! i

i i

.......

1. That the name, W. F..Dover, be removed from the payroll. Mr. Dover was assigned to the Landscape Department, but has turned in his keys and failed to report for duty.

Recommendations of Supt. of Bldgs, and Grounds

2. At the time Mr. M. B. Fowler was transferred from the Landscape Department to Capitol Hill Jr. High School as floorman, it was intended that he would be assigned to outside work at the first opportunity. Since it seems likely that Mr. Fowler will have to work in a building indefinitely, it is fair that his seniority in the custodian line be taken into consideration. Mr. Fowler was custodian of a minimum building at the time he was transferred! to the Landscape Department. Therefore, we are suggesting that the youngest fireman in point of service be demoted to a floorman. This has already been ! done in several cases in order to provide places for foremen and mechanics. . . We would suggest that Mr. M. B. Fowler, floorman at Capitol Hill Jr. High School, be transferred to Taft Jr. High School as fireman at $120.00 per month. 3- That Mr. R.J. Malear, floorman at Lee, be transferred to Capitol Hill Jr. High School as floorman, to fill the vacancy caused by the transfer of Mr. M. B. Fowler. That Mr. L. Shoopman, a floorman at Capitol Hill Sr. High School, be transferred to Lee School to fill the vacancy caused by the transfer of Mr. R. J. Malear.

5. That Mr. A. C. Ossenkop, a floorman at Classen, be transferred to Capitol^ Hill Sr. as floorman, to fill the vacancy caused by the transfer of,-Mr. j Shoopman. Mr. Ossenkop lives at Will Rogers Courts. *

6. That Mr. H. E. McClelland, fireman at Taft Jr. High School, be transferred to Classen High School as floorman, to fill the vacancy caused by the transfe^r of Mr. Ossenkop, at a salary of $105.00 per month. Mr. McClelland lives in i Britton. 7. That Mr.C. R. Lemasters, a floorman at Lincoln School, and Mr. J. F. Cook, a floorman at Irving School, exchange jobs. We believe this best for all concerned.

We believe it advisable to transfer several floormen in the Separate School,as follows:

1. That Mr. Hlltom Kemp, a floorman at Dunbar School, be transferred to Page School as floorman. 2. That Mr. Artery Osborne, a floorman at Douglass High School, be transferred to Dunbar School as floorman, to fill the vacancy caused by the transfer of Mr. Kemp. 3. That Mr. Kenneth Fletcher, a floorma.n at Page School, be transferred to Douglass High School, to fill the vacancy caused by the transfer of Mr. Osborne.

If these transfers are approved, we would suggest that they become effective Saturday, September 9, 1939-

Respectfully submitted, (Signed) 0. M. Schlosser Supt. of Bldgs. & Grounds

Mr. Robinson moved that the recommendations of the Supt. of Bldgs, and Grds. be concurred in. Mr. Hisel seconded the motion, which was declared to have carri ed. The Supt. of Bldgs, and Grounds presented the following request:

Mr. J. G. Stearley Clerk-Business Manager Board of Education Dear Mr. Stearley:

September 1, 1939

Supt. of Bldg. & Grds. Request to Hire Extra Common Laborers

MEETING OF

Supt. of Bldgs. & Grounds Request to Hire Extra Common Laborers

1. 1939 .(.Continued)

We feel that the situation concerning several emergency jobs should be called-to youi> attention at this time. Since -we have no common labor, it is necessary quite often to assign skilled men to that type of work, which is not economical. Much of our heavy work was delayed this summer -due to funds not being available. I have in mind the water well installation at Valley Brook School, the Central furnace work and the W. J. Bryan plumbing, floor and linoleum work. We have given up the idea of trying to complete the water line to Longfellow School before the beginning of the school term. We may be able to finish the line with N. Y. A. help during the next two months. ■

Since we are very near to the time for school to begin we would suggest that common labor be employed until these emergency jobs have been completed. About five men are needed for help on W. J. Bryan, Valley Brook, Central and the Capitol Hill Jr. and Harding brick jobs. Respectfully submitted,

(Signed) 0. M. Schlosser Supt. of Bldgs. & Grds.

Mr. Richardson moved that Mr. Schlosser be granted the authority to hire the men requested. Mr. McKown seconded the motion. ' xtra Common aborers to e Hired at 0^ an hour.

Mr. Rice moved as a substitute that the men be paid fifty cents (50^“) an hour. Mr. Hisel seconded the motion.

Upon roll call on the substitute motion, all members present voted .*Aye," except Mr. Richardson and Mr. Miller, who voted "No."

Upon roll call on the original motion, all members present voted "Aye", except Mr. Richardson, who voted "No." Whereupon the president declared both motions to have carried. Board Memb- Mr. Reiff invited the Board Members to be present at the Teachers' Institute ers Invited Program at Classen High School, Tuesday Morning, September 5, at 9:3° A. M. to Institute Adjournment

Mr. Robinson moved that the Board adjourn subject to the call of the President Mr. Rice seconded the motion, which was declared to have carried.

THEREUPON THE BOARD ADJOURNED:

ATTEST:

Approved the /7

day of

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

REGULAR MONTHLY SESSION.IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY,

SEPTEMBER 4, 1939, AT SEVEN-THIRTY O’CLOCK P. M.

PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk

ABSENT:

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown ■ Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner

No quorum being present the President declared the Board adjourned until Tuesday, September 5, 1939, seven-thirty o’clock P. M.

Meeting of September 5 Adjourned

THEREUPON THE BOARD ADJOURNED.

atte

President »•

: ,. r\ -A XAJVr . VO .

olerk

194-0

Approved the 2.L> day of

MEETING OF SEPTEMBER 3, 1939

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN AD-

Adjourned Meeting of September 6 th

JOURNED SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, TUESDAY, SEPTEMBER 5, 1939, AT SEVEN-THIRTY O’CLOCK P. M.

PRESENT:-

Earl W. Miller, President J. G. Stearley, Clerk Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner

Other officials present: W. A. Lybrand, Attorney.

Supt. C. K. Reiff, Jno. W. Prlgmore, Auditor, and’

The- reading of the minutes of previous meetings was postponed.

Reading of Minutes Postponed

Mr.- Tom Garrett, President of the Harding Parent-Teacher Association, came before the Board and requested that $20,000.00 of the proposed bond issue be al- Request of located to Harding Junior High School for enlarging the present band room. Harding P. T. A. A petition was presented requesting the reinstatement of Mrs. Ruth Lewis, teacher in the Separate Schools, who had not been assigned for the reason that her husband was not a resident of Oklahoma City. It was moved by Mr. Knight and seconded by Mr. Rice that this petition be referred to the Superintendent. Motion carried.

Petition fo: I Reinstatement of Ruth Lewis

M OQ

J... f'W'-.J''

727...... '... ...... 77777377737...

Equal Exchange of Pupils with OutsideDistricts Authorized /, /'

3ommittee to explain the 3oard’ s Position to 3rairie Jueen Dist. School Board

MEETING OF SEPTEMBER 5, 1939 (Continued)

The Clerk-Business Manager made a report to the Board explaining the practice followed in prior years of the exchange of pupils residing in districts outside of Oklahoma City wh© wished to attend the Oklahoma City Schools, for pupils whose residence is in Oklahoma City School District who wished to attend schools in the outside districts, this being particularly a matter of convenience with reference to Crooked Oak District which is surrounded on three sides by the Oklahoma City School District. The Clerk-Business Manager stated that while there was no provision in .the statutes for this practice no specific law had been found against such procedure. The Attorney stated that he did not know of any law affecting this question but believed that the Board would not become Involved in serious trouble by continuing this practice. It was moved by Mr. Richardson and seconded by Mr. Robinson that the equal exchange of pupils as outlined by the Clerk-Business Manager be continued this year and that it be enforced. Motion carried.

With reference to a further report of the Clerk-Business Manager that approximately eighty pupils, ..he had been'told, had been enrolled last year in the Stand Watie and Lafayette Schools from the Prairie Queen (NO. 59, Oklahoma County) School District without being exchanged or paying tuition, Mr. Hisel requested that a special committee be appointed to go before the School Board of the Prairie Queen District and. explain the attitude of the Board of Education of Oklayoma City in this matter. The President appointed the Superintendent and Clerk-Business Manager to act as this committee.

Notice of Hearing on Application to Drill Near Lincoln Referred to Attorney

A Notice of a Hearing, to be held at four o’clock P. M. on September 11, 1939, before the Oklahoma City Board of Adjustment on an application of the Phillips Petroleum Company for permission to drill on Block 2 Maywood Addition and Block 15, Lincoln Park Addition, Southwest of the Lincoln School, was presented by the Clerk-Business Manager. It was moved by Mr. Turner and seconded by Mr. Edwards tnat this Notice be referred to the attorney with instructions to represent the Board of Education at the hearing. Motion carried.

Board Asked to Meet on Monday

Mir,. Lybrand requested that the Board meet on Monday, September 11th, at one o’clock P. M.

Report of Cle^k-Business Mgr.

The following report was submitted by the Clerk-Business Manager:

September 5, 1939

Board of Education Oklahoma City, Oklanoma

Gentlemen: The following matters are presented for your consideration: Total amount of bills and claims presented herewith for the Board’s approval................................ ................................... $24,070.34 Bills for Month of August 21,235*35 (including 1939“4O General Fund, 1936-39 General Fund, 1936-39 Building Fund, 1939“4O Separate Fund, and 1936-39 Separate Fund.) Claims have been filed for the list of bills amounting to $21,235*35* A copy .of the list of bills was mailed to each Board Member Saturday, Sept. 2, as follows: 1939-191-1-0 GENERAL FUND

Item No. 1-A.

&E. Equipment Co. &E. Equipment Co.

School Supplies - Art Dept. ON BID$ Mat’l. for Reps, to Eqpt. & Supplies for Vocational Dept. A. &P. Truck Salvage Inc. Mat’l. for Maintenance of Trucks Acorn Publishing Co. School Suppli'es-Elem. Research Dept. Adams Engineering & Blue Ptg. School Supplies-Vocational Deptl Air Reduction Sales Co. Mat’l. for Reps, to Equipment Alexander Drug Co. Custodians Supplies American Elec. Ignition Co. Mat’l. for Maintenance of Grounds American Seating Co. Library Supplies Barry Co. Supplies - Clerk* s Office Rental, Lowell School Ground, August, D. A. Baugus 1939 Beacon Pub. Co. Printing Printing ON BID Beals & Morrison, Inc. Office Supplies & School Supplies Berkowitz Envelope Co. Truck Maintenance The’ Binkley Co.

A. A.

276.75 66.16 4-. 00 153*24 1'9.06 20.69 21.10 4.90 16.22 2.50

12.00 95.65 365.30 92.70 1.25

MEETING OF SEPTEMBER 5, 1939 (Continued)

Borjd Printing Co. Branham’s Inc. Brittain Brothers . Brqdhead-Garrett Co. W. ,L. Buck Co. Bureau of Pub. Capitol Steel & Iron Co. Carpenter Paper Co. Carpenter Paper Co. Chqbb-Ferguson Co. Coh.ee Printing Co. The City of Britton D. .W. Collins Desk Co. Collins Dietz Morris Co. Cook Supply Co. + Cook Electric Supply Co. Cullen Lumber Co.. Camera Shoppe. The Daily Law Journal Max Darrough

M. ,G. Davis Supply Davidson & Case Lbr..Co. Dinks Parrish Palace .Ldry. Dolese Bros. Co. H. .Dorsey Douglas H. .Dorsey Douglas H. .Dorsey Douglas Dowling Inc. Dowling Inc., Bill Doyle Office Sup.

Bill Doyle Office Sup. Dryer Clark & Dryer

Federal Supply Co. H. ,C. Genung General Printing Co. Graham Paper Co. C. .A. Gregory Co. Harbour-Longmire Co. Haskins Bros. & Co. Hazlewood Printing Co. A. _G. Hoge Hardware Co. Hpnter Printing Co. Hunzicker Brothers The Oran Huston Lbr. Co.

Industrial Printing Co. Janitor Needs Supply Co. Jenkins Music Co. The Kay-Dee Co. Kilpatrick Brothers J. ,B. Klein Iron & Fdry.

S. .H. Kress & Co. Harvey Larkin Co. The. Leader Press Leech & Company Lone Star School Bk. Dep. Macklanburg Brass & Copper Co. The Macmillan Company Magnolia Brush Mfg. Co. Magnolia Petroleum Co.’ McDonald Chevrolet Co. Mideke Supply Co. Midvale Industrial Chem. Co. The' Chas. E. Morrison Co. Motor Truck Sales, Inc. National Printing Co. Nelson Electric Co. New State Laundry F. E. Northway, Inc.

. .

Printing ON BID 234.65 Office Supplies 29.52 Truck Maintenance 14.76 Supplies - Vocational Dept. 9.57 Supplies - Playground Department I63.90 ON BID 102.71 Supplies - Elementary & Music Dept 3.00 Mat'l. for Reps, to -Buildings Custodians Supplies 314.92 ON BID School Supplies - Vocational Dept. 99.55 Printing 59.25 .Printing 37.^5 33.20 .Water Service, Britton Schools,August 56.45 School Supplies & Office Supplies 22.30 Custodians Supplies Custodians Supplies & Mat'l. for Reps to Eqpt. 13.91 14.30 School Supplies - Vocational Dept. School Supplies - Vocational Department 2.30 Supplies - Science Dept Cap. Hill Sr. 45.00 2.00 Publication of "Call for Warrants" Truck Maintenance & .Storage Expense, 150.00 August 5.45 Mat'l. for Reps to Furn. & Fixts. 20.00 Mat'l. for Reps to Buildings 4.50 Supplies — Superintendent's Office Mat'l. .for Reps, to Equipment 11.50 Office & School Supplies - ON BID 1,661.13 School Supplies-Elem. Dept.ON BID 319.50 103.00 School Supplies-Elem. Dept. 210.70 School Supplies - Art Dept. ON BID School Supplies 165.5^ School Supplies & Office Supplies ON BID 273.70 School Supplies & Office Supplies 32.45 Supplies -Playgrounds & Mat'l for Reps, to Bldgs. 5.21 Mat'l. for Reps. to Equipment 41.65 50.00 Storage Expense, month of August,1939 Printing. 212.30 Supplies - Elem. & Vocational Depts. 33.73 Supplies - Elem. & Curriculum Dept, 253.99 Mat'l. for Reps. to Furniture & Fix 13.00 Custodians Supplies 114.66 Printing . 54.50 Mat'l. for Reps. to Bldg.,Furn.& Fixts 4.76 Printing . 92.65 .Mat'l. for Reps to Equipment 31.73 Mat'l.. for Reps to -Furn. &Fixt s. &Rep s to Bldgs. Printing Custodians Supplies Supplies-Playgrounds & Music Dept. Supplies - Clerk's Office Supplies- .Vocational Department Mat'l. for Reps, to Bldgs. & School Apparatus 33.41 10.00 Supplies - Special :Rooms Printing 60.65 224.10 Printing Library Supplies 5.3p Supplies - Special Rooms 10.64 Mat'l. for Reps, to Heating Equipment 1.10 School Supplies ON BID 307.11 Custodians Supplies 25.65 Oust. Sup’. & Mat'l. for Truck Mainten 6.09 Truck Maintenance 16.73 Mat'l. for Reps, to Eqpt.& for Mainten !^1.39 ance of Grounds. Mat'l. for Reps, to Playground Eqpt 44.10 Printing 176.05 Mat'l. for Maintenance of Trucks 3.5P Printing ' 72.95 School Supplies - Vocational Dept. 32.93 Towel Service, Month of August,1939 1.35 Mat'l. for Maintenance of Trucks 10.37

______________ _____________MEETING- OF SEPTEMBER 5, 1939 (Continued)___________________

! k !Oklahoma City Hardware Co I

|Oklahoma City Hardware Co

iOklahoma City Water Dept I Oklahoma Gas & Elec Co. ;Oklahoma Sanitary Supply Oklahoma City Baseball Co. Ozark Pencil Co. Clarence E; .Page Parry Printing Co. B. ,& H. Passmore Peerless-Oklahoma Co. Perry Service Station W. _J. Pettee & Co. Phelps Printing Co. Pittsburgh Plate Glass Powers Regulator .Co. Psychological Corp. Reliable Tent & Awning Co

Remington Rand Inc. Rice Machinery Co. Richards & Conover Hdwe

. .

. Roberts Printing Co. Rutgers University .Press . J. .G. Stearley, Clerk Sanitary Equipment .Co. School Supply & Pub. Co. Paul V. Selders Semco Color Press Severin Tire & Supply Co. Service Elec. Co. Sharp Auto Supply Co. . Sherman Machine & Iron Wks The Sherwin-Williams Co. The Sherwin-Williams Co. . L. ,C. Smith & Corona Type. . Smythe & Smythe Sooner Printing Co. . Southwestern Bell Tele. Southwestern Bell Tele. Southwestern Bell Tele. Southwestern Bell Tele. . A. ,G. Spalding & Bros. . Standard Asbestos Mfg. Co. A. ,J. Stansel Engine Meeh. Sh. Charles C. Thomas, Pub. Times-Journal Pub. Co. Erv?ln Trappe Underwood-Elliott-Fisher United Plate & Window Glass . U. S. Supply Co. Joe Warren Western Bank & Office Sup. Western Newspaper Union The White Motor Co. World Book Co. I932-I939' GENERAL FUND Bolender Brick & Mat’l Co Crane Co. Davidson & Case Lbr. Co The Oran Huston Lbr. Co J. P. Jenks Loeffler-Greene Supply Co. The National Geographic Soc A. -R. Oliver U. -S. Supply Co. Western Bank & Office Sup

School Supplies - Phy. Edu. Dept. 54-6.00 ON BID Supplies - Vocational & Phy. Edu. Dept. & Mat’l. for Reps, to Furn. & Fixts. 329*92 Water Service, Majority Schools,-Aug. 1,037.39 Light & Power for month of August. 57^.60 63.20 Custodians Supplies 25.00 Supplies.- Summer Playgrounds School Supplies - Elem. Dept. 23.50 Printing 123.27 Printing 4-5-55 Mat’l for Reps, to Buildings23.00 Mat’l for Reps, to Equipment 2.39 72.10 Gasoline for Trucks, August 1939 Custodians Supplies, Mat’l.for Reps, to Bldgs. & Supplies for Voc. Dept. & Summer Playgrounds 297.72 Printing 62.30 Oust. Sup. & Mat’l. for Reps, -to Bldgs 217.16 20.00 Material for Repairs to Equipment School Supplies - Guidance Dept. 1.99 Supplies - Elem. Physical Edu. Dept. 202.00 ON BID Supplies.- Library 52.32 Mat’l. for Reps, to Bldgs. 1.25 Oust. & Voc. Sup. & Mat’l. for Reps to Bldg. . .1* 175.73 Printing 177.50 School Supplies - Guidance Dept. 3.13 Reimbursement,Petty Cash, August 5.20 126.00 Custodians Supplies 144.00 School Supplies - Handwriting Dept.162.00 Repairs to Vocational Edu. Eqpt. 46.50 Printing Truck Maintenance 7.09 6.00 Truck Maintenance .Sup. - Voc Edu. & Truck Maintenance 67.94Mat’1. for Reps, to Eqpt. 1.25 Supplies - Vocational Edu. Dept. ON BID 276.56 6.20 Mat’l. for Reps, to Furn. & Fixtures Repairs to Office Machines 16.00 Printing 101.05 Supplies .- Clerk’s Office 14.30 Telephone Service, Britton Schools, Aug 9.41 Tele. Service on "3" & phones, Aug. 196.44 Tele. Service on "2"phones 7~1 to 2-20- 44.67 Tele. Service on 2-4100 7-1 .to 2-10-39 10.76 356.20 Supplies - Phy. Edu. Dept. ON BID 64.24 Mat’l. for Reps, to Eqpt. . 3.00 Truck Maintenance. 2.00 Supplies - Superintendent’s Office 101.40 Printing Custodians Supplies 17.50 35.00 Supplies - Clerk’s Office Cust. Sup. & Mat’l. for Reps, to Bldgs 42.12 Mat’l. for Reps, to Eqpt. 117.94 Custodians Supplies ON BID 192.22 Office Sup & Reps. to Mimeograph Meehs. 3^.25 Dept. 222.44 Supplies - Vocational1 Edu. Dept Truck Maintenance 24.12 14.01 Supplies - Curriculum Dept

Mat’l. for Maintenance of Bldgs. ON BID 433.^0 Mat’l. for Reps, to Eqpt. * ON BID 1,049.15 109.00 Mat’l. for Maintenance of Bldgs. 22.50 Mat’l. for Repairs to Bldgs. • Mat’l. for Upkeep of Grounds 15.00 ■ Mat’l. for Reps, to Equipment ON BID 654.66 5.00 Library Book 165.00 Sanitation Services 23.04 Mat’l. for Reps, to Htg.- Eqpt School Supplies 56.25

MEETING OF SEPTEMBER 5, 1939 (Continued)

1938-1939 BUILDING FUND > A. & E. Eqpt. Co. Alexander Drug Co. Dolese Bros. Co. Dolese Bros. Co. Federal Supply Co. Graybar Electric Co. Harter Marblecrete Stone Co. Karchmer Pipe & Supply H. E. Ketcham J. B. Klein Iron & Fdry. J.' B. Klein Iron & Fdry. Loeffler-Greene Sup. The Long-Bell Lbr. Co.

Makins Sand & Gravel Co. Mideke Supply Co. Mideke Supply Co. Midwest Steel Co. Midwest Steel Co. Oklahoma Testing Lab.

W. J. Pettee & Co. W.‘ J. Petter & Co. Richards & Conover Hdwe. Standard Roofing & Mat’l. wyiie Stewart Mchry. Co. Edward J. Stander

Leonard W. Baucom I939-I94O SEPARATE FUND A.- & E. Equipment Acorn Publishing Co. Adams Engineering & Blue Ptg. American Seating Co. Berkowitz Envelope Cd. John A. Brown Co. W.- L. Buck Co. Bureau of Publications Carpenter Paper Co. D. W. Collins Desk Co. Cook Electric Supply Co. Cullen Lumber Co. Dolese Bros. Co. Hr Dorsey Douglas Dowling Inc. Bill Doyle Graham Paper Co. C. A. Gregory Co. Haskins Bros. & Co. Industrial Printing Co. Janitor Needs & Supply H.. E. Ketcham Lbr. Co. The Kiowa Lumber Co. The Macmillan Co. Magnolia Brush Mfg. Co. Mideke Supply Co.

The Chas. E. Morrison Nelson Electric Supply R. M. Nelson Sheet Metal Oklahoma City Hardware Oklahoma City Hardware

•

Oklahoma City Water Dept. Oklahoma Gas & Elec. Co. Oz-ark Pencil Co. W. J. Pettee & Co. Pittsburgh Plate Glass Co.

Reliable Tent & Awning

Blue Prints for WPA Proj. Cap.Hill Stad. 2.99 Comm. Muriatic Acid,WPA Proj.Walnut Grove^.OO Concrete for WPA Project, Walnut Grove 16.12 29.20 Sand for WPA Project, Cap. Hill Stad. 1.07 Ells for WPA Project, Britton Elec. Sup. for WPA Project,Walnut Grove ^5.53 Stone Coping for WPA Proj.,Walnut Grove 86.00 Pipe for WPA Project, Britton 151.75 115.00 Lumber for WPA Project, Walnut Grove Window Weights for WPA Proj.,Britton 6.88 Strap Iron for WPA Proj., Cap.Hill Stad.i7.i9 47.41 Pipe for WPA Project, Britton Window Openings for WPA Proj.,Walnut 350.24 Grove ON BID Sand & Cement for WPA Proj.Walnut Grove 25*52 Plbg. & Htg. Eqpt. for WPA Proj. Cap. Hill ON BID 365.39 Emery Wheel for WPA Proj. Cap. Hill Stad.1.57 Screed Clips for WPA Proj.Walnut Grove 24.00 Mesh for WPA Project, Britton 38.00 Concrete Test Cylinders for WPA Proj. Walnut Grove 8.25 Blasting Powder & Mat’l." for WPA Proj: Capitol Hill Stad 21.^5 Black Tie■ Wire & Sash Cord for WPA Project Britton 12.90 Nalls for WPA Project, Walnut Grove 3.70 Lime, Tar Pitch & Wall Flashing for WPA Project, Walnut Grove 47.87 Reps. to Hoist, WPA Project, Britton 17.35 Truck Rental for WPA Project, Cap. Hill Stadium 38. ^8 Truck Rental for WPA Project, Cap. Hill Stadium 32.76

Supplies - Vocational Dept. 8.28 Supplies - Elementary Dept. 25.35 Supplies - Vocational Dept. 21.62 Library Supplies 1.62 U-.49 Office & School Supplies Supplies - Vocational Dept. • 7.03 Supplies - Physical Education Dept. 137.70 School Supplies - Elementary Dept. • 11.3^ Custodians Supplies 63.08 6.00 Office & School Supplies Supplies-Vocational Department 1.33 Supplies- Vocational Department 1.75 2.00 Mat’l. for Reps, to Eqpt. Office & School Supplies 46.82 Supplies - Art & Kindergarten Depts. 30.^6 Office & School Supplies 52.50 Supplies - Vocational Dept. & Elem Dpt.77.83 Supplies - Elementary Dept. 13*12 Custodians Supplies 2.9^ Printing U.17 Custodians Supplies 27.42 Mat’l. for Maintenance of Buildings 15.50 Supplies - Vocational Dept. 15*53 Office & School Supplies 14.76 Custodians Supplies 6.75 Supplies - Voc. Dept. & Mat’l. for Maintenance of Buildings 6.5^ Printing 10.85 Supplies - Vocational Dept. 15.15 Mat’l. for Maintenance of Bldgs. 35.00 Supplies - Physical Education Dept ON BID Supplies - Voc. Dept. & Mat’l. for upkp. of Grounds. 25.25 Water Service, Separate Schools, Aug. 95.38 Light & Power for month of Aug. 1939 51.3^ School Supplies - Elementary Dept. 11.75 Custodians Supplies 4.19 Sup.-Voc. Dept. & Mat’l. for Main, of Bldgs. 20.67 130.00 Supplies - Physical Education Dept.

____ ____ MEE.TlKG_O.F_^SEP.TEMBER„5_,__..1^3a^C<3Ja±±nuBAy

(Continued.) Remington Rand. Inc. Richards & Conover Hdwe. Co. Sanitary Equipment Co. Severin Tire & Supply Sharp Auto Supply The Sherwin-Williams Co. Southwestern Bell Tele. Co. A.-G. Spalding & Bros. Times-Journal Pub. Co. Joe Warren

Library Supplies 1 21.79 Custodians Supplies & Vocational Supp. 22.60 Office & Custodians Supplies • 96.50 Supplies - Vocational Dept. 102.00 Supplies - Vocational Dept. 11.31 Supplies - Vocational Dept. 32.4-4Exchange Service on 3“925& for Aug.1939 7*25 School Supplies - Physical Edu. Dept. 4-7.60 Printing 62.70 Custodians Supplies ‘13.21

1933-1939 SEPARATE FUND H. A. Bowen Jenkins Music Co. Kassel Music Shop A. R. Oliver W. ‘J. Pettee & Co. U. S. Supply Co.

Commence Expense - Douglass Supplies - Douglass Music Dept. Mat’l. for Reps, to Eqpt. Sanitation Service - Sandtown Mat’l. for Reps, to Eqpt. Mat’l. for Reps, to Htg. Eqpt.

20.00 33-5*4 99.75 3.24-

A. Projects - Claims for Services - Britton and Walnut j Item No. 1-B W.. P. ... Grove Elementary Schools and Capitol Hill Stadium (1936-39 Building Fund) 1,627 .,99 | In conformity with the approved application on these projects wherein the s Board of Education furnishes all skilled labor and material, and under contract with the architect, pays 2% for supervision on the Britton project and 2i$ on the Walnut Grove project, claims in the amount of $1,327.99 covering fees of 'architects for supervision, services of engineer-inspector, estimator and i draftsman, carpenter, cement finisher, bricklayer, painter, electrician, > plumber, and steam fitter, are presented as follows:

1933-1939 BUILDING FUND Maurice B. Baldwin,. Arch.

C. F. Drury, Architect Lester Abbott

John C. Adams

Burt B. Beard F. M. Brewer F. M. Brewer

Jimmie Chandler John Erickson

James L. Herndon I William Hotze

William Hotze H. R. Jensen

Paul Jones

Albert L. Lane N. C. Rank

J. F. Rudkins Bill Rue R. M. Smith

E. E. Snyder

Fees for Supervision, WPA Project, Walnut Grove, On Contract 113.62 Fees for Supervision, WPA .Project, Britton, On Contract 65.4-2 Services, Carpenter, WPA Project,Walnut Grove, 109 hours @ $1.25 per hr. 136.25 Services, Lather, WPA Project, Walnut 12..00 Grove, 3 hrs. @ 1.50 per hr. Services, Painter, WPA Project, Britton 24-. 00 Services, Engineer-Inspector, Half Time, WPA Project, Walnut Grove 125.00 Services, Engineer-Inspector, Half Time, 125.00 WPA Project, Britton Services,. Steam Fitter, WPA Project, go..00 Britton, 64- hrs. @ 1.25 per hr Services, Carpenter, WPA Project, Brittony 15-3.75 119 hrs. © 1.25 per hr. Services, Bricklayer, WPA Project, Britton, -34-.5O 23 hrs. @ I. 50 per hr. Services, Bricklayer, WPA Project, Walnut 23.50 Grove, 19 hrs. © I.50 per hr. Services, Bricklayer, Foreman, WPA -Project, .26.00 Walnut Grove, 16 hrs!. © ,1.62i per hr“. Services, Estimator and Draftsman, '.VPA Prbject, Capitol Hill Stadium 250.00 Services, Carpenter, WPA Project, Walnut Grove, hrs. @ 1.25 per hr. 35.63 Services, Carpenter, WPA Project, Walnut Grove, 156 3/^ hrs. © 1.25 per hr.., & 1 hr. over time at time & half. 197.62 Services,. Cement Finisher, WPA Project, . Walnut Grove, 9 hrs. @ I.50 per hr. 13*50 Services, Painter, WPA Project, Britton, 24- hrs. © 1.00 per hr. 24-.00 Services, Bricklayer, WPA Project, Walnut Grove, 16 hrs. © 1.5Q per hr. 24-.00 Services, Plumber, WPA Project, Walnut Grove, 3 hrs. © 1.25 per hr. 3.75 Services, Cement Finisher, WPA Project, 39-00 Walnut Grove, 26 hrs. © I.50 per hr.

I i

1936-1939 BUILDING FUND Jack Spriggs

Services, Plumber, WPA Project, Britton,j 52-hrs. @ 1.25 per hr. 65.00 Services, Carpenter, WPA Project, Britton, 119 hrs. © 1.25 per hr. 146.75 Services, Bricklayer, WPA Project, Walnut Grove, 35 hrs @1.50 per hr. 52.50 Services,, Electrician, WPA Project, Walnut Grove, 74 hrs. © 1.25 per hr. 5*°0

Alfred E. Tarver

Ben Wilson 0. V. Young

Item No. I-C

Salary Claims - Special Services - Summer Playgrounds$61.00 (1939“^O General Fund).. After the summer playgrounds closed August 25, it was necessary to retain the services of some of the employees in that department for a few days to check in and store the playground equipment and records. Claims are as follows:

1939-19^0 GENERAL FUND Lee Cook Reedy V. Jennings

Anthony Kane Carl Lund Jay Wilson Emma Yarborough Item No. I-D

SALARY CLAIMS - SPECIAL SERVICES

Services, Life Guard at Harding, 5 days © 3.00 per day Services, Playground Director, 1 week, August 26, through Sept.l, Services in Playgrounds Dept. 1 day Services in Playgrounds Dept., 1 day Services in Playgrounds Dept. 1 day Services j Playground Supv., Linwood Playground, 10 days @ 1.00

15*00

50.00 2.00 2.00 2.00

10.00

Claims of Custodian for Extra Time (1939-40 (1939“^O General Fund) Claim for extra time of G. W. Lenhart, Custodain Putnam Hts. School for 2 days amounting to $4.00 has been checked against the Report on Use of Buildings as to whether or not it has been approved by the Board of Education. Check shows everything is regular and properly authorized.

Shilled Labor - 1939~^O General Fund 633.00 The special labor covered by the following amount of $633»OO, carrying verification as to purpose and amount, was authorized by the Board at a previous meeting: 1939-19^0 GENERAL FUND Harley Cabaniss Services, Extra Painter 22i days @ 6.00 per day 135.00 Jim Earnst Services, Bricklayer’s Helper, 72.00 144 hrs. @ .50 per day C T. Hughes Services, Extra Carpenter, 10 days © 6.00 per day 60.00 0 C Kelly Services,- Extra Painter, 1 Month © 150.00 per month 150.00 C H Mackrill Services, Bricklayer 216.00 144 hrs. @ I.50 per hr

Item No. I-F Claims of <custodians for Extra Time (1939-^0 Separate Fund) - The following claims for extra time of custodians amounting to $104.00 have been checked against the Report on Use of Buildings as to whether or not they have been approved by the Board of Education. Check shows that everything is regular and properly authorized. 1939-19^0 SEPARATE FUND SALARY CLAIMS - EXTRA TIME Andy Dement Custodian, Dunbar, 14 Services 26.00 Harry Halliday Floorman, Dunbar, 10 Services 20.00 Hilton Kemp Floorman, Dunbar, 11 Services 22100 Artery Osborne Floorman, Dunbar, 11 Services 22.00 Floorman, Dunbar, E. J. Reynolds 12.00 6 Services Shilled Labor - 1939-40 Separate Fund $ I65.OO The special labor covered by this list of claims in the amount of $165.00, carrying verification as to purpose and amount , was authorized by the Board at a previous meeting, as follows: 1939-191t-O SEPARATE FUND SKILLED LABOR Jim Earnst 20.00 C. H. Mackrill 60.00 Item No. I-G

i I i

Item No. I-E

(Continued) _

JLV'A

J£EETING_„QE_SEP.TEMBER_^L,_J..9J9U-C-Qn.tin^eAX____ -_______

Report of (Continued) Clerk-Business Manager C. T. Hughes

Harley Cabaniss Claims for Services

Services, 15.days @ Services, 2i days @

Extra Carpenter 6.00 per day Extra Painter, 6.00 per day

90.00

15.00

The claims shown in items # IA,.IB, IC, ID, IE, IF, and IG, have all been i examined and approved by the Auditor as to appropriation, purpose of J expenditure, calculation and receipt by the department heads. We recommend that same be allowed and the Clerk-Business Manager be instructed to issue warrants in payment thereof.

Signed: APPROVED:________ John W. Prigmore_________________ ; Auditor '

Report of August payrolls

Item No. 2

Report of payrolls issued during the Month of August. In conformity with the Board's authorization, warrants were issued on all payrolls for the month ending August 31, 1939, after same were checked and approved by the Auditor, in the amount of $32,336.4-5-

Respectfully submitted,

Signed:

Items Nos. 1A - 1-G Approved

J. G. Stearley_____________ Clerk-Business Manager »•

It was moved by Mr. Robinson and seconded by Mr. Richardson that Items Nos. 1-A to 1-G, inclusive, be approved as presented, and the Clerk-Business Manager instructed to issue warrants in payment of the claims as recommended. Upon roll call the motion carried, all members present voting "Aye" except Mr. Edwards, Mr. Knight and Mr. Rice, who voted "No." After discussion of the cost of inspection of construction of new buildings, Mr. Edwards stated that he believed that too much was being paid for inspection fees, but inasmuch as inspection services had been received for the period covered in the report he would change his vote to "Aye."

It was moved by Mr. Robinson and seconded by Mr. Turner that the report of Item No. 2 Report Rec'd payrolls Issued during the month of August, Item No. 2 of the report of the and Ordered tClerk-Business Manager, be received and ordered filed. Motion carried. Filed

Request for Bridge at N.E. 23 St. Referred to City Engineer

The Clerk-Business Manager presented a letter from Mr. J. 0. Sprague, 1109 N. E. 29 Street, who requested that the Board of Education use its efforts to have a bridge built across a small stream on a route followed by children attending Northeast High School and Harmony School going from 27th and Lottie to 29th and Stonewall on 23th Street, the stream in dry weather being nqrrQw enough to step across but in wet weather often becoming a foot deep and ten feet wide. Mr. Sprague stated in his letter that the matter had been taken up with the City Engineer whs had advised him that the City would put in the bridge if the Board of Education would request it. It was moved by Mr. Robinson and seconded by Mr. Knight that the Clerk-Business Manager be directed to request the City Engineer to provide the bridge as outlined by Mr. Sprague Motion carried unanimously.

1 I

Report of Treasurer for August

Received and Ordered Filed

The Clerk-Business Manager presented the report of the School District Treasurer for the month of August, 1939> and read that part of the report showing fund balances on hand at the close of the month, as follows:

General Fund Separate School Fund Building Fund Primary Aid Funds Sinking Fund Sinking Fund Investments

$104-, 260.73 22,323.73 12,4-76.4-4616.13

The report of the Treasurer was received and ordered filed.

The following report was presented by the Auditor:

1 1 t !

i 1

1 I

i I

MEETING OF SEPTEMBER

inxinu-ed

September 5, 1939

Board of Education Oklahoma City, Oklahoma

Gentlemen: We have prepared and are submitting herewith, an analysis of the payment of interest on Oklahoma City.Board of Education warrants, for the month of July, 1939, as reported by B. L. Scott, Treasurer of the Oklahoma City Board of Education. I The paid warrants and interest payments have been classified in this; report according to date of issue and the availability of funds for payment, 1 and the total payments are in agreement with the records and reports of the i School District Treasurer. ! After classifying paid warrants and interest for the month of July, 1939, we have computed separately the accruals of interest at 5^ per annum on the total of each group for the elapsed time from the date of issue to 3° clays subseauent to the date that funds became available for their payment(See Report of June 15, 1939). " I Deducting the accrued Interest to such dates, from the amounts paid by the School Treasurer, leaves the amounts shown in our report as interestpayments in excess of the amount that would have accrued had -calls for warrants been made at the time that funds were available. In certain instances warrants were registered as "funds- not available" at a time when sufficient cash was on hand for payment. These payments are indicated specifically on our schedules and in this- case we have treated the entire interest payment as excessive. Part of the Excessive Interest Payments shown were creditedrto the • Sinking Fund of the Oklahoma City School District on warrants retired from the Sinking Fund Investment Account. x The following is a summary of the Payments and Accruals of Interest on Warrants for the month of July, 1939, as detailed in the supporting schedules.

SUMMARY

i 193^-39 Warrant Interest paid by School District Treasurer during July, 1939 Interest Accruals on paid warrants to 30 days after availability of funds for payment

General Fund

Separate School

9,162.54

6,173.41

Report of Auditor

Analysis of Payment of In

Total

10,231.93

433.Og

Interest payments in excess of Accruals if proper call had been made when funds were available. $ 2,934.13

6,616.4-9

3,665.44

Of the above amount of' $3,665.44 shown as payments of Interest in excess of accrued interest, had calls been made when funds were available, the following amounts were credited' to the Sinking Fund as interest on' Liquidated Warrants. General Fund $4-73.39 Separate School Fund 213.39 Total Further payments of interest in excess of accruals, based on the available revenue, may be anticipated for coming months, since not all' th’e warrants included in the Treasurer's call of June, 1939 were retired in July, 1939. \ In the Separate School Fund, cash has been available for all 193^“39 Separate School warrants issued since June 15, 1939, but the School Treasurer has continued to register such warrants as "Funds Not Available" thereby creating a liability for 5$ interest on such warrants at a time when sufficient funds were in his possession for their payment at the time they were registered Detailed schedules have been prepared In support of the statements contained in this report and they will be furnished at your request. Respectfully submitted

Signed:

John W. Prigmore, Auditor- Board of Education

After discussion it was moved by Mr. Edwards and. seconded by Mr. McKown that the matter involved in the report' of the Auditor be referred to the Attorney to be acted upon as soon as other legal matters now in Mr. Lybrand's hands have been disposed of. Motion carried unanimously.

Report Referred to Attorney

Z~ ...

MEETING OF SEPTEMBER 5? 1939TContinued)

It was moved by Mr. Edwards and seconded by Mr. Richardson that the Board recess and go into executive session. Motion carried. Upon reconvening in regular session the Superintendent submitted the following recommendations: September 5, 1939 To the Board of Education:

Report of Supt.

The following recommendations have been passed previously by the Board of Education as a committee of the whole and are now submitted for your formal approval:

Election of Teachers

That the following teachers be re-elected and a.ssigned as follows: Pauline Witten 1 Britton Elementary Ruth Burns * Shields Heights

2. That L. B. Dolanube elected as a teacher and registrar at the Franklin Vocational Youth Center, at a salary to be set later. Dentist

3. That Dr. C. W. Lyman be elected as school dentist, his salary to be set at a later date.

That Mrs. Bessie Sams^be elected to the Department of Pupil Guidance and Personnel in charge of the Attendance Division, her salary to be $1800,4 subject to budget changes.

Attendance Officer

5. That the following resignations be accepted: Elizabeth Kelley John Woodworth John Rackley Virginia Morris Dorothea Stevenson Edwin Stalcup

designations

6. That the following requests for leaves of absence be granted:, Maxine Cooper Virginia Harkey Helen Gross

Leaves of Absence

Clerk

7. That Mrs. Velma Katheryn Flinn., be elected as clerk at the Roosevelt Jr. High School at the beginning salary of $7°«0°*per month for ten months, and that Margaret Wiedemann^be re-elected as clerk in the Vocational Office on the same basis as last year, iJO.OO^per month working four hours a day.

Substitutes

2. The following list of persons who have applied for substitute work are submitted for your approval. It is understood that no persons shall be assigned to substitute work until they fulfill all requirements for regular teachers, except that a Bachelor’s degree is required only for academic high school subjects.

it i-*

V n

•f h

Rose Ahrens Edna Smith Alden Evelyn Anderson Violet Angerman J. B. Anthony Verna Baker Floy W. Barrier Hope Barrow Hazel Beaver Ila Zoe Blckell Mamie Blackburn Myra Day Boddie Mrs. F. M. Bowlin Berniece Browning Marion M. Buchanan Annabet Buckingham John E. Burt Kathleen Byrum Ione Caler Mary Louise Carnahan Grace Casey Mamie Castleberry Catherine Cavanaugh Maryo Caylor Licille Chaffin Grace Cochran *Ruth Carnes Cole - child 10 mos. Thelma Coleman Eugenia Costilow Olive Cotton

? * "

* <7 1

* " " "

»7 * *

Jeanne Cox Helen Cuthbertson Bess Danner Pauline Drawver Marian M. Duncan Martha S. Edwards W. A. Erdman Helen Ezell Hester Ferry Anna Lee Gault Eleanor Godfrey Chloe Gorom Joy G. Grant *0pal Hahn - child mos. Lois Evans Hamburg Helen Hardaker • Hester Hayes Hsttie V. Highfill Oklahoma Hight Austlne McDonald Hill Hayden Hill Margaret Hopper Lourana Howard Ruth Howell Teresa Hurst Agnes Huser Edith Hyer Dorothy James Mabel Judy Mary' A. Kincaid

.... MEETING- OF SEPTEMBER 5 , 1939... (Continued)

if Ruth King * Mary Ridley * Mary Hess Kyle Josephine Peteet Roller <i Lavelle Laird James B. Rounds, Jr. ■"■Carrie Lee Lancaster - child & mos.^ Mary Cowan Russell Ruth Rice Leas Geneva Schultz 0 Lula Linkhart Thelma Schumake Rachel Lomanitz n Laura Smalley ,! Corinne Long >? Charity Smith y Vivian L. Loveless Elizabeth Roads Smith a Olive Martin n Mabel Marie Smith Allene Maxwell Mildred M. Smith *Ethyl McCall - child 10 mos, a Mary Louise Squyres ! Emily McCord h Nell Stanford v Joanna McKinney Vasca Stephens a Marian McLennan Catherine St. John Carrie M. Miller Maggie Taylor tf Gertrude Mitchell w Norene Tower ft Vera Moland Willa Hunter Ulin n Lloyd Mummert Helen Wallace Opal Myer *7 Virginia C. Wallace Dora Newcomb ‘f Ola Webster Gertrude O'Leary ii Frances Whitney »f Eleanor Orrell Wilbur Wilcox Reine Pendleton ? Madeline Womack >f Opal Poindexter Anna Mary Wood ff Delphla H, Provines . Juana Wright 1 Marjorie Pulley Emma Yarborough

JLO ■>

Substitutes

* Not to be used until child is one year old.

SEPARATE SCHOOLS SUBSTITUTES

« * 0

Lula E. Armstrong Cora Beaver Ivy Butler Lavonia Collins Mary Cook Rubye Dabney Videllia Fisher Leora Harmon Fred Anderson Haynes Mary E. Henderson John Edward Jackson Cora Johnson Clara Jones Ardessie Knight Hazel Liston

Irene McVea Etta Nichols 1 Thelma Parker Lonzetta Townsend Richardson T. M. Roberts v Cornelia Scales Louise A. Sparks Elmira Todd Erma Walker Cynthia B. Wallace Thelma Washington f Rachel West 1 Lucille DeLois White Fannie Williams Arnett Woodson

Separate Schools Substitutes

9. That Mr. Dexter Fuller be elected as Separate School Attendance Officer his salary to be set later.

Attendance Officer

10. That the following teachers be re-elected and assigned as follows: Mabel Brown - Douglass a Lowell Pierro - Douglass Zelma Harper - Page 11. In the case of Mrs. Ruth Lewis, whose husband is employed at Langston University, I recommend that she not be assigned, in accordance with our rule concerning residence.

Teachers Assigned

Not Assigned

Respectfully submitted,

Signed:

C. K. Reiff, Superintendent

It was moved by Mr. Knight and seconded by Mr. Rice that in addition to the recommendation of the Superintendent, the original recommendations also be included in this program, which would name Dr. J. D. Nelson, physician for the Separate Schools, and Dr. S. R. Youngblood, dentist, and Nellora Dawson John Henry Ferguson, A. J. Kirkpatrick and Mrs. T. J. Randolph, attendance officers.

Motion to Approve with Additions

Mr. McKown moved as a substitute that the Superintendent's recommendation as Motion to read be approved. Mr. Turner seconded the motion. Approve as Read Mr. Knight moved as a substitute to the substitute motion that there be added in the attendance department for the Majority Schools these names: Mrs. Substitute Bergman, Mrs. Dissing, Mrs. Hall and Mrs. Conatzer. There was no second to Motion this motion. No Second

XOO

MEETING OF............................... SEP-TEMBER^5-.JL-933-(jC;Qnt.lrvLe-d.l

Motion to Adjourn Lost

In lieu of all pending ..motions Mr. Knight moved that the Board adjourn. Mr. Rice seconded the motion. Upon roll call the vote was as follows: "Aye," Mr. Knight and Mr. Rice; "No-," Mr. Edwards, Mr. Edd Hisel, Mr. McKown, Mr. Richardson, Mr. Robinson, Mr. Turner and Mr. Miller. Thereupon the motion was declared to have lost.

Substitute (lotion to {old Bond election

Mr. Knight then moved as a substitute that the Board proceed with the bond election on September 15th as originally planned and concurred in unanimously by the members of the Board with one exception, and that there be included in that submission to the people, provisions for the purchase of the east most portion of the Culbertson School block as requested by the patrons of that school, and also a suffucient amount of money to buy the site and erect a small building according to petition on file from the patrons in the area west of May Avenue and north of 23rd street, and that there also be included an amount of money sufficient to pave half the street in front of Northeast High School and build necessary walks there, the amount of money to be figur ed by the Buildings and Grounds Department; and that there also be included as discussed by this Board a Southeast Junior and a Northwest Senior High School. Mr. Rice seconded the motion.

Motion to Table

It was moved by Mr. Robinson and seconded by Mr. McKown that the motion of Mr. Knight be tabled.

Original Substitute Motion of Mr. Knight Lost

Mr. Knight moved in lieu of that motion his original motion. Mr. Rice seconded the motion. Upon roll call the motion lost, all members present voting "No," except Mr. Knight and Mr. Rice, who voted "Aye."

lotion to Apirove Report >f Supt. Jarried

Adj ournment

It.wasâ€™ then moved by Mr. McKown and seconded by Mr. Turner that the recommendation of the Superintendent as submitted be approved and upon'roll call the motion carried, all members present voting "Aye," except Mr. Knight and Mr. Rice, who voted "No." Mr. Knight explained that he voted "No," because it was not the original recommendation. The President declared the Board adjourned until Monday, September 11th at one oâ€˘clock P. M. THEREUPON THE BOARD ADJOURNED.

President ATTEST:

Approved the

day of

19^

THE BOARD OF EDUCATION OF'■THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

•SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY,

SEPTEMBER 11, 1939, AT ONE O’CLOCK P. M. PRESENT:’

Earl W. Miller, President J. G. Stearley, Clerk Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner

Other officials present: Superintendent C. K. Reiff, W. A. Lybrand, Attorney. Absent: John W. Progmore, Auditor. The meeting was called for the purpose of approving payrolls and for the trans action of other business requiring the attention of the Board. The Clerk-Business Manager read a letter from the City Traffic Commi'Ssion requesting that regulations be made by the Board of Education on all-day parking on either side of the street on any street adjacent to any school building by the teachers of said school. Mr. Richardson stated that he was present at a meeting of the Traffic Commission at which this matter had been discussed and it was brought out that regulating parking by teachers would not restrict all day parking by other persons, and such regulations were entirely under the jurisdiction of the city authorities. It was then moved by Mr. Richardson and seconded by Mr. Robinson that this matter be referred back to the Traffic Commission. Motion carried unanimously.

Request for Restriction on All-day Parking Referred Back to Traffic Commission

The Clerk-Business Manager read a communication from Mrs. A. M. Young and Mrs. Earl McBride, acting for some of the patrons of Harding Junior High School, requesting the Board to reconsider the discharge of Mrs. G. P. Mehl from Harding Junior High School.. It was moved by Mr. Edwards and seconded by Mr. Robinson that this matter be referred back to the Superintendent for further consideration and recommendation. Motion carried unanimously.

Request for Reinstatement Referr ed to Supt.

The following resolution, as prepared by the Attorney, was read in full by Mr. Lybrand:

Resolution on Attitude of Board on Drilling Near the Lincoln School Property

RESOLUTION

BE IT RESOLV.ED that the attitude of the Board of Education of the City of Oklahoma City toward the drilling of an oil and gas well within 300 feet of the property commonly known as the Lincoln School property, being bounded by Geary Avenue, Eleventh Street, Durland Avenue and Park Place in Oklahoma City is, the Board of Education stands ready and willing to cooperate in any manner possible in any plan for such drilling which will result in an equitable distribution of the proceeds from oil and gas to the Board of Education of Oklahoma City, Oklahoma on account of its ownership of the Lincoln School property above mentioned; at all times taking into consideration the safety of the school children and the inconvenience involved.

The adoption of the foregoing resolution was moved by Mr. Edwards, seconded Resolution by Mr. Turner, and after discussion the roll was called and the motion carried Adopted all members present voting "Aye,11 except Mr. Knight, who voted "No," stating as his reason that he felt compelled to vote against any resolution which might point the way to jeopardizing the safety of the school children. The Clerk-Business Manager presented the following report:

Board of Education Oklahoma City, Oklahoma

Gentlemen:

September 11, 1939

The following matters are presented for your consideration:

Report of Clerk-Business Mgr.

MEETINC- OF

Item #1A

Report of Clerk-Business Mgr.

Payrolls

PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Attendance, Vocational, Clerical, and Buildings and Grounds Employees. GENERAL FUND Payrolls #56-0 to and including #S6-0................................ $16,042.96 (Pa.y period ending September 15, 1939—i month)

Item #1B

PAYROLLS - MAJORITY SCHOOLS - Administrators and Teachers GENERAL FUND Payrolls #9~T to and including #74-T................................ $101,071.77 (Pay period ending September 15, 1939—4 month)

Item #1C

PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Attendance, Clerical, and Buildings and Grounds Employees. SEPARATE FUND Payrolls #12-0-SS to and including #16-0-SS................. $ 1,295»1° (Pay period ending September 15, 1939—i m,onth)

Item ID

PAYROLLS,- SEPARATE SCHOOLS - Administrators and Teachers SEPARATE FUND Payrolls #5~T-SS to and including #14-T-SS.................... $ 20,092.72 (Pay period ending September 15, 1939—i month)

The persons listed on these payrolls have been regularly employed by the Board on an annual, monthly, or daily basis, and payrolls are computed on the actual salaries as fixed by the Board or on salary schedules of the preceding year. They are to be supported by verified payroll claims carrying proper authorization and approval and have been examined and approved by the Auditor. We recommend that these claims be ratified and approved for payment, subject only to revision on certificate as to absentees and or on action of the Board on salaries not designated, and that the ClerkBusiness Manager be authorized to issue warrants for same pending final designation of salaries by the Board of Education. Signed: APPROVED:

John Prigmore______________ ____ Auditor

Respectfully submitted, Signed:_____ J. G. Stearley_______________ Clerk-Business Manager

Discussion of Salary Schedules

Discussion followed in regard to determining salaries for the current year and Mr. Richardson suggested that school officials prepare detailed analyses | by schools showing the names of employees, teachers and maintenance employees, the positions they occupy, their salaries, years of experience and years of service in the Oklahoma City Schools, as it would be impossible to make proper adjustments without such information. The President stated that he bei lleved such lists were being prepared and suggested that in addition to items | mentioned by Mr. Richardson there be added the salary that the teacher or em- I ployee would be receiving if raises had been given on the schedule. The Superintendent stated that such a list was being prepared in his office and he would be ready to present it to the Board in a day or two.

Statement by Mr. Knight

Mr. Knight made the following statement: "I have an idea about this, that the Board ought to approach the matter of adjusting salaries very, very carefully and seriously, because it is a big item to those concerned. I don’t suggest this at all as a vehicle to approach the matter by, but I do think some such plan as this is not for board members to do. Someone more professional should do it. I have an idea. These salaries ought to be based on experience and education. Some arrangement should be made whereby | the matter would be turned over to the committee; I would suggest an equitably arrangement would be the Superintendent, the President of the Classroom i Teachers Association, let that group of teachers which is not in the member- I ship of the Classroom Teachers Assocation meet and select one of their | number, let that committee then select one person from the staff of the | University of Oklahoma and let those four, select one person from the Oklahoma City University and then they make their recommendation to the Board. I think that would be a prefessional, reasonable way to approach that in that way. Then no prejudices nor animosity nor personalities could wade into it.” Attention was called by the Clerk-Business Manager to the Shoe Repair Shop being operated at Lincoln School, the removal of which from the school build- | Ing had been recommended by the City Fire Chief on account of the fire hazard.

MEETING OF SEPTEMBER 11, 1939 (Continued)

ZZL........~

It was moved by Mr. Edwards and seconded by Mr. Richardson that the Shoe Repair Shop be removed from the Lincoln School this week. After discussion as to a suitable place to which the Shoe Repair Shop could be removed, it was moved by Mr. Rice as a substitute, and seconded by Mr. Robinson that the Clerk-Business Manager be instructed, in cooperation with the sponsors of this project, to make a report at the next meeting, or within a week’s time, recommending some facilities to provide for the shoe repair shop now located at Lincoln School, and eliminate this fire hazard. Motion carried unanimously.

Removal of Shoe Room from Lincolr to Committee

The Clerk-Business Manager reported that a great deal of old furniture that was not useable in the schools was in storage and asked what disposition should be made of such part of the material that could not be salvaged. It .was moved by Mr. Robinson and seconded by Mr. Rice that this matter be referred, with power to act, to a committee of three members of the Board, together with the Clerk-Business Manager and the Superintendent of Buildings • and Grounds. Motion carried and the President appointed Mr. Robinson, Mr. Hisel and Mr. Knight to act on this committee.

Check of Old Furniture to Committee

The recommendation of the Clerk-Business Manager on payrolls- was again taken up for consideration and it was moved by Mr. Robinson and seconded by Mr. Rice that the payroll report be approved as presented and the Clerk-Business Manager instructed to issue warrants in payment thereof as recommended. Upon roll call the motion carried, all members present voting "Aye,” except Mr. Rice, who voted "Aye" on payment on all employees as designated except R. B. McMullen, Lloyd Mades and C. W. Brummett for the reason that he believed that their salaries should be adjusted immediately and put back in the classification where they belong.

Payroll Report Considered and Approved

The Clerk-Business Manager read a letter from M. B. Baldwin, Architect, requesting that an accumulated cash balance of approximately $600.00 in the building fund be allocated to the Walnut Grove School Project, as he estimated with this balance and the small savings effected at various places throughout the project, a sufficient fund would be provided to complete the footings and foundation wall for the remainder of the entire building. After discussion of the needs of Walnut Grove School as compared with-the Britton Grade School project, the communication was received and ordered filed.

Request for Allocation of Funds to Walnut Grove Bldg. Fund

The Clerk-Business Manager read another communication from Mr. Baldwin requesting that the following deviations from the original plans for the Walnut Request for Grove School be approved: Changes in Walnut 1. Placing salvaged blackboards in each of the four classrooms. Grove Plans

Constructing book cases and teachers closets in each room.

Replacing aluminum sills on the East elevation with cement sills.

4-.

Omitting the insulation board celling from the corridor ceiling until heating ducts are placed.

Erecting salvaged picture mould in each room.

The Clerk-Business Manager recommended that the changes requested by Mr. Bald- Approved win be approved. It was moved by Mr. Rice and seconded by Mr. McKown that the recommendation of the Clerk-Business Manager be concurred in. Motion carried unanimously. A letter was read from Howard A. Nicholson, President of the Class of 1930, Classen High School, requesting permission to install a bronze placque in the main hall of the school in memory of their classmate, Joseph Hester Patterson, who was lost in the Squalus submarine disaster in May of this year. It was moved by Mr. Robinson and seconded by Mr. /Knight that permission be granted for the installation of the memorial at Classen High School in honor of Joseph Hester Patterson, as requested, under the direction of the Superintendent of Buildings and Grounds. Motion carried unanimously.

The Clerk-Business Manager presented the matter of the use of Capitol Hill High School facilities for the conference of coaches and all star football players held August 14- to 26, inclusive, permission for which had been given

Permission Granted Classen Higl Class of ’3( to Install Memorial to Classmate

Use of Cap. Hill High Facilities

ZZIZIMting ';

- September

'. 1i ;

T93% (Continued!

by the Board 7th. the CQst of the utilities having been reported at a total of $125Z2. It was moved by Mr. Richardson and seconded by Mr. Robertson that a bill for the cost of the utilities as presented by the Clerk-Business manager be sent to the Coaches Association. Motion carried unanimously.

The Superintendent submitted the following recommendations:

Report of Sunt. Health Director

| 1. in accordance with a request of the Board of Education, I have met with i committee of physicians, with the result as explained in the accompanying

Use of Building for Britton Grade School

’ letter. (Letter of Dr. Pounders') In accordance with our conference, I am re; commending that Dr. H. H. Cloudman^be elected as director of the Health 1 Department at a salary of $125.00,, per month on a twelve months basis for part-r ! time services and that two assistant physicians be chosen at a salary of | $1000 each. i 2. Inasmuch as it is possible to secure the use of two store buildings for two. elementary class rooms of the Britton School, I hereby recommend that we rent the Bailey Building for $15.00 per month and that the former agreement with the Methodist Church for the use of their basement be rescinded. This action will be satisfactory with the Britton patrons and the members of the Methodist Church.

3. The number of school children in the West Nichols Hills area has greatly i School for I West Nichols increased and we have been asked to supply a teacher for a school in that section. Dr. G. A. Nichols has agreed to recondition his field office building Hills for that purpose at no co st to the Board of Education. I am recompiending \ that Mrs. Bonnie Norton, formerly principal of. the Nichols Hills School be : assigned to this school as teaching principal. 1 ’

Instructional staff.

Assignment of Substitutes Special Rooms

Secondary Schools

Assignments

ELEMENTARY SCHOOLS: ; Except as.herein explained, no new teachers are needed at the present time in the elementary schools. ; 1 A. Miss Mamie Franks, Supervisor of Special Rooms, strongly recommends: I 1. That we re-assign to the handicraft classes in the special room at I Lee School, Mrs. Violet Angerman? as a substitute in the same capacity i she has held for several years; I 2. That Mr. Wilbur Wilcox-ibe re-assigned to the same position he occupied last year in Physical Education, evening classes and supervisor of he ; boy's hostel at the Franklin Vocational Youth Center, as substitute at $125.OOkiper month; } ■ 3. Thay Mrs. Gertrude O'Leary^be re-assigned to the special room at the, Franklin School, substitute as for last year. Z That.Clyde Howerton be assigned as a substitute, on trial, to the | machine shop and auto-mechanics division of the Franklin Vocational Youth Centre, to fill the vacancy created by the resignation of James Rutherford B. It is recommended that Josephine Miller^be re-assigned as substitute ; teacher for three-fifths time, to the music classes at the W.J. Bryan ■ i School. I SECONDARY SCHOOLS: } Miss McNeese, Director of Secondary Education, makes the following recomm-j endations: } A. That no new teachers be regularly employed in the secondary schools, witi the following exceptions: ; 1. That a few teachers who were regularly employed last year as substitutes be re-assigned or re-employed where a position cannot be fillec. by transfer of regularly elected teachers. In these cases, we recommenc. a. That W. W. Howe., be elected as a regular teacher at Classen High j School in the Speech Arts Department, at a salary of $1000.7 Mr. Howe ; has been substituting at Classen in this capacity for more than a year j and there is a definite need for his services. i b. That J. B. Rounds^be employed half-time substitute, plus evening 1 programs and outside rehearsals and additional work in the instrumental | music department at Harding Junior High School on the substitute basis i of $Z00^per day, not to exceed twenty days per school month, with the >. understanding that during the remainder of his time he attend the Okla- 1 homa City University to finish his work for a Bachelor's Degree. ' c. That Erna. Baker Hefley be assigned to the Harding Junior High School} half-time substitute at the regular substitute salary. Miss Hefley, ! who worked with the Harding orchestra last year, will take charge of thej remainder of the instrumental classes in the place of Mr. Rounds. ;

MEETING. .OF. SEPTEMBER 11, 1939 (Continued) I

d. That Mrs. Thelma Coleman be used as a substitute clerk in the principal’^ office, at. Roosevelt Junior High School, until a regular cl.erk. is elected,. a.t a substitute salary of $3-00 per c"ay. i Report of I concur, in the recommendation of Mr. CharlesEvans, principal of the Roose- Supt. velt Jr. High School, that Mrs. A. M. Sadler^be employed full time secretary at at salary of .t7O»OO*/Per month for ten months. Election oi e. That Ray Graham^ be assigned to Central as half-time substitute in the Clerks Art Department . He will attend the University of Oklahoma the rest of the time, working toward his Master’s Degree.

Election of 2 That since we have been unable to find among regularly elected teachers Probation anyone qualified to handle the speech work at the Jackson Junior High School we recommend the employment of two apprentice teachers to fill that position. Teacher We recommend as satisfactory the following applicants: Rose Ahrens^ Gerevive Edwards, to be elected at $500«00^each for the school year ? ( , 3. In. at least two cases we recommend the assignment of fully qualified substitutes until enrollment is completed and final needs are definitely known. In ca.se the need still exists, these substitutes may be kept on a substitute Assignment of basis for one semester as a trial of their efficiency, at the end of which, time they may be either replaced or regularly elected. The vacancies referred Substitutes to areEnglish, at Classen High School and Roosevelt Jr. High School, and mathematics at Foster Junior-Senior High School. At present it seems that we ; cannot fill either place by transfer. B. We recommend for your, approval the following transfers to fill vacancies and make proper abject assignment: 1. Helen Sittel from Central to Classen for Commercial Subjects. 2. Gertrude Jones from Wilson to Classen for Physical Education. 3. Bonnie Norton from. Classen to principal of proposed West Nichols Hills 4 Maurine Mcknight from Capitol Hill Junior to Taft Junior High School. 5 Bernice Wester from Willard to Taft for Physical Education. 6. Nann Roark from Riverside to Foster for Social Science. 7. Marguerite Jones from Franklin to Foster for Commerce.

5. I recommend that the records .show the following changes, of name Christine Chaffin-Fair . Helen Hough-Roach Dorthy Scroggln-Winkleman Ruth Hinds-Marcum Margaret Koerner-Shirley Helen Akers-McClure Dqrthy Shelby-Hall Lois Gaffney-Morgan L Hie Dean-Wise 6. I recommend that the following substitutes be elected: McLeod, Hazel Allen, Stella Meadors, Cecil « Askew, Eleanor Drennan m Metcalf, Lillie Atkins, Eunice B. Miller, Josephine Banks, Mildred Monjaras, Alfonso q Campbell, Oteka C. Mossman, Ruth Sparks Casey, June Netherton, Laverne .Chaffin Cunningham, Adeline 1 Nix, Mildred L. Eckert, Lillian * Pickett, Lena w Fennessey, Thelma J. Powell, Barbara 9 Gober, Gladys Rankin, Alice y Goode, Precious M Robinson, Esther v Hedberg, Helen h Shook, Irma Jean * Hefley, Erna Slover, Gwendolyn B. *7 Hobson, Mabel * Smith, Evelyn Howerton, Clyde v Wall, Christine Hurt, Bernice Gates * Warner, Martha Lamberson, Audrey * Washichek, Lene v Leverich, Barbara Wiles, Loris Earl McGalliard, Betty SEPARATE SCHOOLS I am'submitting the following recommendations for the Separate Schools:

Changes of Name

Substitute Teachers

Separate Schools

1. No new teachers are needed at the present time. 2. Transfers to better accommodate proper subject matter adjustment: a. George Waterford from Wheatley to Douglass for Jr. High science. b. William Johnson from Douglass to Dunbar to share the work of Pearl Jones who is acting principal. c. Myrtle Williams from Choctaw to Page. d. Hazel Horn from Page to Dunbar. Attendance 3. The following attendance officers meet the approval of Dexter Fuller, Head Officer and of the Attendance Department, and are recommended for your approval: Mrs. T. J. Randolph J.Henry Ferguson, Clerk in Attendance I Clerks Henry Hawkins Office |

That Dr. J. D. Nelson^be re-elected School Physician and Dr. S. R. Youngblood^ be re-elected as School Dentist, their salaries to be set at a later date.

■ Report of Supt.

The resignation of Mabel Brown is submitted for your acceptance.

Resignation

• I recommend that the following separate substitutes be elected; v Bailey, Arlene Ruth Lewis, Lee Edward Hamilton, Luther B. Miller, Evelyn V Harkey, Lemuel > Sparks, Adelle Thomas Hildreth, Effie ? Stewart, Emma Lee Johnson, Lenora Margie Respectfully submitted,

Substitute Teachers

C. K. Reiff, Superintendent It was moved by Mr. Edwards and seconded by Mr. Richardson that Item No. 1 . of the report of the Superintendent be approved and upon roll call the motion carried, all members present voting "Aye,"except Mr. Rice who voted "No." Mr. McKown stated that he would like to m„ke the observation that although he voted "Aye," he was a little bit skeptical and Mr. Rice stated that his vote was not against Dr. Cloudman.

Item No. 1 Approved Election of Health Director Item No. 2 Approved

• Mr. Richardson moved that Item No. 2 of the report of the Superintendent be i approved and the recommendation concurred in. Mr. Knight seconded the motion ; which was declared to have carried unanimously.

Item No. 3 Approved

i It was moved by Mr. Richardson and seconded by Mr. Knight that Item N-o. 3 of I the report of the Superintendent be approved and the recommendation that Mrs. Bonnie Norton be assigned as teaching principal of the West Nichols Hills ■ ; School be concurred in. Motion carried unanimously.

Item No. Approved

! It was moved by Mr. Hisel and seconded by Mr. Knight that Item No. 4- of thereport of the Superintendent, assignment of Mrs. Violet Angerman, Wilbur ■ Wilcox, Mrs. Gertrude O’Leary and Clyde Howerton, be approved, upon roll call; the motion carried, all members present voting "Aye." It was moved by Mr. Hisel and seconded by Mr. Knight that Item No. 4 - B of the report of the Superintendent, assignment of Josephine Miller, be approved and upon roll call the motion carried unanimously.

Item No. ^b Approved

Items NOs.A and B Secondary Schools Approved

Adjournment

i ! i I i i i I

It was moved by Mr. McKown and seconded by Mr. Rice that the recommendations ; of the Superintendent under SECONDARY SCHOOLS, Items A and B complete, be approved by the Board. Upon roll call the motion carried, all members present voting "Aye." With reference to the recommendation on the employment of J. ' B. Rounds, Mr. Knight asked if Mr. Rounds had requested this arrangement and the Superintendent replied that he had. ; It was moved by Mr. McKown and seconded by Mr. Rice that the recommendations ' of the Superintendent under SEPARATE SCHOOLS, Items 1 to 6, inclusive, be approved and upon roll call the motion carried, all members present voting "Aye."

It was moved by Mr. Rice and seconded by Mr. Knight that the Board adjourn i until Friday, September 15, at one-thirty o'clock P. M. Motion carried.

THEREUPON THE BOARD ADJOURNED. z" 0

President

ATTEST:

Approved thej^day of

,z0

J..

MEETING OF SEPTEMBER 15, 1959

THE BOARD OF EDUCATION OH THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, FRIDAY, i

SEPTEMBER 15, 1939, AT ONE-THIRTY O'CLOCK P. M. PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner

Other officials present: Superintendent C. K. Reiff and W. A. Lybrand, Attorney. Absent: Jno W. Prigmore.

The meeting was called for the purpose of receiving the report of the Insurance Committee and for the consideratlon of other business requiring the attention of the Board. The Clerk-Business Manager read a communication from Dr. Carroll M. Pounders, President of the Oklahoma County Medical Association, addressed to Mr. Warren H. Edwards, certifying that Dr. H. C. Martin is a member in good standing of the Oklahoma County Medical Association. This communication was received and placed on file.

Certificate County Medical Ass'n Dr. Martin

A letter was read from Mrs. J. D. Armor, President of the Parent Teacher Council, with reference to the removal of the Shoe Repair Shop from the Lincoln School. Mrs. Armer reported that she had had a conference with Fire Chief McAlpine who had assured her that the hazard was not- sufficient to warrant an order for the removal-of- the Shoe Shop as long as the necessary precautions were taken and he had agreed to make another inspection of the project and inform her of his findings, at which time, Mrs. Armor stated, the the matter would be taken up immediately with the Clerk-Business Manager of the Board. It was moved by Mr. Knight and seconded by Mr. Richardson that action in this matter be deferred until further investigation is made by the Fire Chief and report made back to the Board. Motion carried unanimously.

Removal of Shoe Shop

The following .letter was read by the Clerk-Business Manager and was accepted and ordered filed: Oklahoma City, Oklahoma September 13, 1939 Mr. J. C-. Stearley, Clerk-Business Manager Oklahoma City School Board Oklahoma City, Oklahoma

Change of Boundaries

Dear Mr. Stearley: The City Clerk of Oklahoma City, Oklahoma, has given me â– official notification of the attaching of the SE 1/4 of the SE 1/4 of the SE 1/4 of Section 23, to the City of Oklahoma City by their ordinance No. 4996. I have changed the maps of school Districts Con. 1 and Oklahoma City accordingly. Yours very truly, Signed:

The following letter was read:

Ethel F. Dowell County Superintendent

P. T. A. Request to Defer Actio: Granted

Report of County Supt,

MEETZNG_,CmEPJ?EMBER 15 , _â€ž1939 (Continued!______________

Oklahoma City, Okla. September 12, 1939

Mr. J. G Stearley, Secretary Board of Education Oklahoma, City, Oklahoma Gentlemen:

Request of W. P. A. Renovation and Repair roject for Board to Provide a Distribution Center for Garments

For some years the WPA Renovation and Repair Project which makes over contributed garments and shoes for needy school, children has been co-sponsored by the Oklahoma City PTA. At present this group is not acting in such capacity, and the Oklahoma County Commissioners are.housing the clothing unit of the Project at 601 S. W. 4-th Street, Oklahoma City, with the shoe repair units housed in a number of schools, namely, Lincoln, Riverside, Lowell, Rockwood, and Wheeler. Under the co-sponsorship of the PTA the representatives of that organization received the garments and shoes produced by the WPA and distributed them. If this is done by the County Commissioners this wearing apparel must necessarily be distributed from the common County Welfare Distribution point, West Reno. This is placing the school child in the position, of a direct relief client. For the good of the child and the family represented we had rather not use this method, of distributing these renovated, garments. The WPA cannot distribute any of the products of its work; distribution is strictly in the hands of the legal sponsor. Therefore, we are appealing in this manner to the Oklahoma City Board, of Education to provide as eo-sponsors of this Renovation Project, a distribution point with duly appointed persons to serve the child. Then the renovated garments and. shoes will be picked up from the project and delivered from the sponsor distribution point. Please advise us if such a plan can be instituted..

Very truly yours, Chas.H.Tompkins, District Director,District#^ by: (Signed) Jennie C. Phelps District Supervisor. Professional and Service Referred to Special Committee

It was moved by Mr. Richardson and seconded by Mr. Turner that the matter of the distribution of the products of the W. P. A. Renovation and Repair Projects, consisting of garments and shoes for needy children be referred to a special committee for. report back to the Board. Motion carried unanimously.

The Clerk-Business Manager presented a reply to the reouest to J. S. Waldrep, City Engineer, authorized by the Board at the meeting of September 5, for a bridge to be built to serve pupils attending Northeast High School and Harmony School. Mr. Waldrep advised the Board that the City had such a bridge under consideration but had been unable to obtain a right of way between 23rd and 30th Streets to the east, but as soon as this was obtained the bridge would be built over the creek on 30th Street as requested. This communication was received and ordered filed. The following letter was read, by the Clerk-Business Manager:

Mr. C. K. Reiff, Superintendent Oklahoma City Schools Oklahoma City, Oklahoma

Choctaw, Oklahoma September 6, 1939

Dear Mr. Reiff: Report of Enrollent of Non-Resident Pupils

This letter is to call your attention to the fact that a nunber of people who live at Nicoma Park enroll in your schools. They list an address in Oklahoma City and sometimes do live with some relative. We do not care whether or not they attend this school, but, according to the law, you are due some tuition.

J. E. Walraven, Supt Choctaw Public Schools Supt.Reports Diligent Check Being Made

Following question by Mr. Richardson if there was any way of ascertaining who these children were who were referred to in Mr. Walravenâ€™s letter and where they were attending school, Superintendent Reiff ad.vised that a diligent check had been requested of principals to ascertain if pupils enrolled actually reside in the Oklahoma City School District.

ZIZ ".... MEETING OF SEPTEMBER 157 1939(Continued'

Mrs. Carrie McKee of 3^5 S. W. 11 Street, addressed the Board with reference to transferring pupils from the Washington School where they are on half day sessions, to Riverside School where, Mrs. McKee stated, there were four vacant rooms. Mrs. McKee also requested the return of Mr. Anthony, who was a teacher of special rooms at Riverside School last year. With reference to the transfer of children from Washington School, the Superintendent explained that the railroad, was the dividing line between the two schools and. there were objections on the part of the parents to using the underpass, but he would take the matter up with Mr. W. T. Leach, Principal.of Washington School, and there might be some way to get relief. As to the return of Mr. Anthony Superintendent Reiff stated that there were already too many teachers at Riverside School and Mr. Anthony was a substitute teacher but if possible he would make a shift and place Mr. Anthony at Riverside.

Request for Re-districting between Riverside and Wads ington and Return of Special Rooms Teacher to Riverside

The following report was submitted by the Insurance Committee:

ReportInsurance Committee

September 15, 1939 The Board of Education of the City of Oklahoma City 700 North Walnut Oklahoma City, Oklahoma

Gentlemen:

The members of the Insurance Committee appointed by the Board of Education to submit a report for the suggested distribution and recommendations on the insurance program for the year 1939 "to 19^0, are pleased to submit herewith our suggestions and recommendations.

First of all, we wish to sincerely thank all members of the Board for the courtesy extended to us by their confidence and faith in our ability to render a service to the Board of Education and to the Public. We feel that the insurance business of the Board of Education can best be serviced by insurance men, trained in their business and dedicated to the principle of properly servicing the insuring public by extending their services to the best of their knowledge and ability. This committee has functioned without personal prejudices or preferences, ever bearing in mind the responsibility bestowed on us in our capacity as an I Insurance Committee representing the Board of Education of Oklahoma City. ^e hope that the time that we have spent in this endeavor will meet with your approval. We hope that our time has not been in vain. We hope that you will accept our report with the understanding that this committee sincerely believes that they have made a thorough study of the situation and have acted to the best of their ability, unselfishly and unpredjudicely. The following recommendations were adopted:

(1) Recommended that a recognized appraisal company be retained to make a complete inspection of all building belonging to the Board, of Education to establish the present cash value of each building. After this has once been established, the cost of bringing these values up to date from year to year, is nominal. We believe that this procedure may save considerable embarrassment in the future by preventing under-insurance or over-insurance. (2) Recommended that Fire and Extended Coverage Insurance be placed on the Capitol Hill Stadium, Taft Stadium and. Page Stadium. It is true that these structures are classed, as "Fire-Resistive11, but it is also true that they are subjected to damage by lightning, windstorm, explosion, aircraft damage and riot or civil commotion damage. It must not be overlooked that they are also subjected to fire damage from combustible dressing rooms and other structures situated under the stadiums. We do not necessarily recommend full insurance to value, but believe that some insurance should, be carried. We are attaching hereto a copy of the old form used and the new form to be attached to-the policies this year. You will note that there are a few changes made to bring this form up to date and to give the maximum amount of coverage without any additional charges. .Due to the elimination of values on frame buildings and. to the addition of values on new buildings, the average â€™rate has been reduced. We wish to extend our thanks to the Oklahoma Inspection Bureau and to the Oklahoma Audit Bureau for their whole-hearted co-operation in assisting us in the preparation of the new form and the average rate.

In the instructions given to this committee by the President of the Board of Education we were told to divide this Insurance among the legitimate agents in the territory under the supervision of the 0kla.homa City Board of Education We were -requested to show no partisanship as regards membership in any group

MEETING OF. SEPTEMBER 15 .-- 19\9,Continued)

ReportInsurance Committee

or faction. We were requested. to attempt an equitable distribution of the i insurance among all agents that qualified, as Insurance agents. We interpreted^ this instruction to mean that the part-time and. side-line agents were not to i be considered. As insurance men, we have heard, the rumblings from the ; insurance agents for a number of years regarding the placing of the school ; board, insurance, in the past, with persons who were not recognized as legitimate agents and who could not qualify sufficiently to write their policies or to sign them. We have attempted to recognize only policy writing agents, qualified to write their policies and who maintain an insurance office and are actively engaged in the business of writing fire and casualty insurance as a primary means of livelihood. We were further requested to make an equitalbe distribution as regards those agents who had little or no school board, insurance and those who had. too large an amount in comparison with all others. Uhfortunately, we could not recommend, the renewals of some agents policies this year due to the fact that they, were far in front of all others in the total amount written over a five year period. We found, a number of the leading agencies without any business or with a comparative small amount. We have attempted to bring these agencies to the relative positions that they should have as respects their standing as insurance men in this territory and from the- standpoint of their civic interest, interest in the school system and as taxpayers.

Of course a perfectly fair and. equitable distribution of the school board insurance can not be brought about in one year. It will take four more years i of fair and unbiased committee work to accomplish this end. We hope that our i suggestions will be a humble beginning and. not the end. of this accomplishment.โ ข" I With this final statement and again expressing the hope that the Board of \ Education will accept our sincere thanks for the honor and courtesy bestowed on us and assuring you that we have enjoyed the pleasure of being of service, we are, ยง Yours very truly, ? INSURANCE COMMITTEE OF THE BOARD OF EDUCATION ! OF THE CITY OF OKLAHOMA CITY FOR THE YEAR 1939-M-Oi Signed: H. T. Moran, Chairman ; E. H. Furrey Orville Hannum Jack W. Upsher s

TOTAL AMOUNT OF INSURANCE ON SCHOOL BOARD PROPERTY TOTAL AMOUNT OF INSURANCE EXPIRING 1940-1941-1942-1943 TOTAL AMOUNT_OF INSURANCE T0_BE PLACED_SEPTEMBER_17,_1939

$3,414,761.00 6,712,000.00

AGENT _

AWARDED _ 1939____ $ 25,000.00 25,000.00 13,000.00 10,000.00 15,261.00 10,000.00 20,000.00 20,000.00 20,000.00 25,000.00 15,000.00 25,000.00 20,000.00 25,000.00 25,000.00 65,000.00 25,000.00 25,000.00 20,000.00 25,000.00 110,000.00 75,000.00 10,000.00 25,000.00 21,000.00 110,000.00 20,000.00 15,000.00 25,000.00 20,000.00

Avey, Newton Ash, Leslie Baker, L. I. Bonenberg Insurance Agency Booth, Leland. Bradburn, Co., H. F. Blair, John Brewer, S. A. Burleson, W. S. Capitol Hill Insurance Agency Coates-Young Insurance Agency Daniels Insurance Agency Delaney & Company Dennis, E. V. Eacock, Robert M. Earp, Ancel Ellis, Nicholson & Cramer Farish & Company, H. L. Fixley, J. S. Fox-Elliott Company Furrey-Sharp Company Gardner-Clarke Sullivan Graves, Howard Insurance Agency Gum-Breeding Agency Guthrie Investment Company Hannum, Orville & Caompany Heiman, Al & Company Jackson & Jackson Jones, D. Neville Lacy & Lacy

MEETINGW..SEPTEMBER 15/1939 (Continued)

AGENT

i Ledbetter Insurance Agency I Linthicum, Mrs. Chas. Mashburn, E. V. Agency i McCullough & Adams McCarty, S. B. | McKee, 0. H. Insurance Agency i Moran & Rone Insurance Agency Nance, L. E. Nash-Phillips Newcomb, Ralph S. Nichols, G. A., Inc. Olinger, E. E. Phlll ips, Boyd Company Reeder, Greene Rodesney & Company Sanderson, W. R. Sanford, Will W. & Company Sumner, M. L. ' Tryon Agency Thornton, W. S. ’ Upsher, J. W. Upsher, A. E. Wales Welsh Williamson, Pat i Wilson, R. R. Workman Carlin Company Whittington, Eugene & Company Whittle Insurance Agency . Wildman & Whisler ■ Vernon, E. R.

Z==L=2_..Z^7ZZZI2Z^

AWARDED 1939 $ 40,000.00 10,000.00 25,000.00 25,000.00 25,000.00 10,000.00 111,000.00 15,000.00 20,000.00 10,000.00 12,500.00 10,000.00 50,000.00 25,000.00 20,000.00 15,000.00 25,000.00 25,000.00 15,000.00 20,000.00 35,000.00 25,000.00 25,000.00 25,000.00 15,000.00 50,00'0.00 35,000.00 15,000.00 25,000.00 10,000.00 fl, 702,761.00

Discussion followed and 'the question of compensation insurance carried in previous years with the "Ancel Earp Insurance Agency was brought up by Mr. Knight. The Clerk-Business Manager explained that for approximately ten years compensation Insurance had been carried by the Board of Education until in 1932 its legality had been attacked by a tax protest and It had been decided by the Courts that the Board of Education was not liable for injury to its employees and therefore "could not legally pay for compensation insurance. Mr. Knight asked if the "Board carried liability insurance that was not according to law and if the pe’ople accepting the fee could not guarantee liability and underwent no danger," would the amount paid for premium be recoverable. Mr. Knight then moved that this question be referred to the Board1s Attorney and that he report back "to the Board, and if the State law does not apply to the accomplishment of what is wanted that he investigate "the federal courts on this question. Mr. Rice seconded the motion which was declared to have carried, Mr. Edwards voting "No." Mr. Lybrand stated that he would look into this question and report' back to the Board. Mr. Robinson moved that 'the Board accept the report of the Insurance Committee. There was no second to this motion.

Mr. Ed Semans addressed "the Board urging the purchase of Insurance by the Board on a quality and price basis, and the consideration of placing its insurance with mutual companies.

Mr. J. Edward Jones also- addressed the Board, protesting its action in placing its Insurance in the' hands of a committee composed entirely of representatives of stock companies, or those in sympathy with them, and having no representatives of mutual -compamies on the Committee. The President asked Mr. -Furrey, a member of the Insurance Committee who was present, if he was not a" representative of a mutual company. Mr. Furrey replied that he represented, a stock company, and Mr. Miller stated." that when he appointed Mr. Furrey on -the Insurance Committee he believed him to be a representative of a mutual’ company.

Mr. Jones asked that a representative of a mutual company be put on the Insurance Committee before final disposition of the matter of the Board* s Insurance. The matter of the $0% co-lnsurance clause in the policies carried by the Board of Ed.ucation was discussed, also the question of an appraisal of the

ReportInsurance Committee

Discussion of Compensation Insurance Carried in Previous Years.

Question of Recovery of Premiums to Attorney

Motion to Accept Report

Mr. Semans Addressed Board Mr. J. E. Jones

Mr. Furrey Member of Stock Co.

Jones Asks for Member of Mutual Company

Appraisal of School Properties Discussed

Board's properties, the ^Clerk-Business Manager stating that an appraisal had been made in 192^ by a firm of engineers, and Mr. Knight called attention to an appraisal made in 1931 by a volunteer committee of architects and contractors. Mr. Moran, Chairman of the Insurance Committee, recommended that an i appraisal be made as soon as possible but that the insurance be apportioned and policies written on the present valuations and when the appraisal is completed the policies could be changed to conform to the new valuations and a return premium allowed if values are reduced. "

Motion to Purchase Insurance from Agents Listed

It was moved by Mr. Robinson and seconded by Mr. Turner that the reoort of the Insurance Committee be received and ordered filed and that expiring and new Insurance in the total amount of $1,702,761.00 on the properties of the school • district be purchased from the following designated agents, authorized under the laws of the State of Oklahoma, in the amounts indicated as follows: ■ AGENT

Avev, Newton Ash, Leslie Baker, L. I. Bonel^erg Insurance Agency Booth') Leland Bradburn, Co., H. F. Bia, ir, John Brewer, S. A. Capitol Hill Insurance Agency Coates-Young Insurance Agency Daniels Insurance Agnecy Delaney & Company Dennis, E. V. Eacock, Robert M. Earp, Ancel Ellis Nicholson, & Cramer Farish & Company, H. L. Fixley, J.S. Fox-Elliott Company Furrey-Sharp Company Gardner-Clarke Sullivan Graves, Howard Insurance Agency Gum-Breeding Agency Guthrie Investment Company Hannum, Orvill & Company Helman, Al & Company Jackson & Jackson Jones, D. Neville Lacy & Lacy Ledbetter Insurance Agency Linthicu, Mrs. Chas. Mashburn, E.V. Agency McCullough & Adams McCarty, S. B. McKee, 0. H. Insurance Agency Moran & Rone Insurance Agency Nance, L. E. Nash-Phillips Newcomb, Ralph S. Nichols, G. A. Inc. Olinger, E. E. Phillips, Boyd Company Reeder, Greene Rodesney & Company Sanderson, W. R. Sanford, Will W. & Company Sumner, M. L. Tryon Agency Thornton, W. S. Upsher, J. W. Upsher, A. E. Wales Welsh Williamson, Pat Wilson, R. R. Workman Carlin Company Whittington, Eugene & Company Whittle Insurance Agency Wiedman & Whisler Vernon, E. R

AMOUNT

p ,-,'

$25,000.00 25,000.00 13,000.00 10,000.00 15,261.00 10,000.00 20,000.00 20,000.00 25,000.00 15,000.00 7 '.20,000.00 20,000.00 25,000.00 25,000.00 65,000.00 25,000.00 25,000.00 20,000.00 25,000.00 110.000.00 75,000.00 10,000.00 25,000.00 21,000.00 110.000.00 20,000.00 15,000.00 25,000.00 20,000.00 ^0,000.00 10,000.00 25,000.00 25,000.00 ■ 25,000.00 10,000.00 111,000.00 15,000^00 20,000.00 10,000.00 12,500.00 10,000.00 50,000.00 25,000.00 20,000.00 15,000.00 25,000.00 25,000.00 15,000.00 20,000.00 35,000.00 25,000.00 25,000.00 25,000.00 15,000.00 50,000.00 35,000.00 15,000.00 25,000.00 10,000.00 1,702,761.00

MEET IN.G 0 F S EP TEMBE R.. 15

193_9-XCpnÂąinu.e^d

Upon roll call the motion, carried., all members present voting "Aye" except Mr. Edwards, who voted "No," and Mr. Knight, who stated that he voted "Aye" on all agents except Ancel Earp and he would distribute that insurance among the four members of the Insurance Committee.

151

Motion Purchasing Insurance Carried

Attention was called by the Clerk-Business Manager to the fact that the School School Stadia were not included in the list of the Board's insured properties. Stadia Not Discussion followed, as to the necessity of carrying insurance on the stadia Insured but no action was taken. Further discussion was had on the question of having an appraisal of school district property made at the present time and it was moved by Mr. Richardson that the Chairman be authorized to try to get a committee to volunteer their services to.make the appraisal. There was no second to this motion.

Motion to Have an Appraisal Made Not Seconded

The question of writing the insurance with an 80% coinsurance clause Instead of J0% was discussed and it was moved by Mr. Edwards and and. seconded by Mr. Richardson that the Board insure on an 80% basis instead of J0%. After further discussion this motion was withdrawn and it was moved, by Mr. Ed.wards and seconded by Mr. Richardson that the Insurance Committee bring in to the Board, a statement showing the difference in the cost and what saving would be made in respect to :80% co-lhsurance instead of JO% over the entire school system. Motion carried unanimously.

Co-insurance at 2>(X Discussed

Committee tc Report Saving

Mr. Lybrand left the meeting at this time. The President stated that there was a possibility of bringing up the matter of adjustment of teachers' salaries and Mr. Edwards moved that the Board, proceed to take up this matter. There was no second to this motion.

Salary Ad justments to be Bro't Up

It was moved by Mr. Rice and seconded by Mr. Knight that in the future when it comes to matters pertaining to the affairs of the Oklahoma City School District the members meet as a Board with full membership at the Board of Education Building. Motion carried unanimously.

School Matters to be Taken up by Full Boardâ€™

Salary schedules and adjustments were then discussed and Mr. Miller made the following statement: and. said that he would like to have the newspapers publish it: "I am not for reducing the salary of any teacher one penny as far as public money will allow us to go. Someone is passing out the word, I understand, that certain members of the Board, are for reducing all the salaries but I want to make the statement that I am not for reducing salaries as long as our budget holds out."

Salary Adjustments

Mr. Richardson stated that the only thing he was concerned in was that any inequalities be recognized and moved that the Superintendent be requested.to make a recommendation on any adjustments.in salary schedules that he thinks are justified and. bring it back to the Board, to be acted upon and if anyone has a differing opinion he can express himself at that time. Mr. Robinson seconded the motion which carried unanimously.

Statement oi Mr. Miller

Adjustment of Inequalities to Supt.

The question of the constitutionality of the coming election in November of a Supt. Refive member Board was introduced and Mr. Rice moved that the Superintendent quested to be instructed to request the Attorney General for an opinion as to the conget Opinion stitutionality of the amendment to the City Charter which was voted on April on Five 4-, 1939, with reference to a change in the membership of the Board, of EduMember Board cation. There was no second to this motion and Mr. Rice made a personal request of the Superintendent that such an opinion be secured. The following recommendations were submitted by the Superintendent:

1. Salaries. Inasmuch as the present payroll is being made up on a former decision of the Board of Education, I am recommending that a careful study of the salary schedule and. of individual salaries be made by a representative committee before any general changes are recommended. 2. In accord.ance with a request from the Wilson and. Edgemere School patrons that they be permitted to charge a fee for instrumental music to pay for a teacher, I recommend that elementary schools be allowed to work out a plan for Instrumental music without cost to the Board of Education.

Report of Supt. Salary Adjustments tc Committee

Elementary Schools to Work out Music Plan

' MEETING OF SEPTEMBER 15, '1939"7 Continual

—

Leave of Absence for Members of National Guard if Called for Service

3. Referring to an inquiry from Mr. Chasles Wallace, representing teachers who are members of the National Guard, asking what disposition would be nade of their positions in case of mobilization , I recommend that National Guard teachers who are or■ ’red to leave their positions for mobilization be given a leave of absence during their service in the army with a definite assurance that they will be given their same salary and a position upon their return.

Band Fee Britton

4. I recommend that the request of Mr. Wavde McCalister that Britton High School be permitted to charge a band and orchestra fee of $00 per pupil to secure necessary music and equipment, be approved.

Substitu tes

;

I recommend that the following substitutes be approved:

Clayton Amend Betty Bogenschultz^ Mabelle Bradley *| Arvilla Davis

Separate Schools Albert Alexander Tennie Brown

Isola Curley Harrison Felix Albert Kimbrough*! Betty Lu Kirkhuff Page Lamberto Mrs.Bob Rosen Christine Waters

Bettie Newcomb 7 Marye R. Stevens Royce Tundall (Child 6 mos.) Margaret Wadsworth Lola Wells

Furman Haywood Dulan Stephen Parker

Lucile White

Leave of Absence

I recommend that a leave of absence be granted Bernice Eastman and that 6. in accordance with her request she be used for half-day service until, a successor is selected and assigned •»

Resignation

Salaries Fixed

3. The salaries of the following people should be set in order that they may receive their first salary warrants:

I recommend that the resignation of Lorene Needham be accepted.

’I Dexter Fuller $125 *<Henry Hawkins 100 Ors. Randolph 100 yj. Henry Ferguson 100

a a a a

month month month month

for for for for

10 10 10 10

months months months months

Note: Additional physicians and attendance workers should be selected as soon as possible. Respectfully submitted,

C. K. Reiff, Superintendent Report of Supt. Approved

It was moved by Mr. Knight and seconded by Mr. Rice that the recommendations of the Superintendent be approved by the Board. Upon roll call the motion carried unanimously.

Mr. Hisel's Report on Warehouse

Mr. Hisel reported that he had visited the warehouse on S. W. 6th Street rented by the Board for storage and a furniture and refinishing shop, at a time when some lumber for the Manual Training Department was being unloaded and he had noticed that some of this lumber was of an Inferior quality; that only one man was at work and he was engaged in refinishing a piano at the rear of the building. Mr. Hisel stated that he thought the Board was going too far in its economy program in not having someone there to check in the lumber. The Clerk-Business Manager explained that the lumber was delivered at the opening of school when all employees were busy with the work of getschool started but the lumber would be checked and restacked and inferior lumber rejected by the Director of the Manual Training Department and an inspection report furnished before the bill would be recommended for payment.

Adjournment

Mr. McKown moved that the Board adjourn subject to call of the President. Mr. Rice seconded the motion which was declared to have carried.

THEREUPON THE BOARD RECESSED. President

ATTEST:

Clerk Approved the jl7 day of

1939

MEETING OF SEPTEMBER 27,. 1939

THE BOARD OF EDUCATION OFk THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, WEDNESDAY, SEPTEMBER 27, 1939, AT SEVEN-THIRTY O'CLOCK P. M. PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner Other Officials. Present: C. K. Reiff, Superintendent. Prigmore, Auditor and W. A. Lybrand, Attorney.

Absent:

Jno. W.

The meeting was called, for the purpose of approving payrolls and for the transaction of other business requiring consideration by the Board. Mr. Rodney Palmer, Physical Director of the Y. M. C. A., came before the Board requesting that the Board set aside its action of September 1st, re fusing to grant the use of Roosevelt gymnasium for the Y. M. C. A. basket ball.program this coming season, Mr. Palmer stated that, a majority of the participants in this program were under twenty-one years of age, that* they would be under a supervisor's direction and he would be willing to pay the rental fee required in past years, a night for approximately three hours without heat, and $7*3ÂŁ> if heat was required; that he would, like to use the gymnasium for four or five nights a week and would, arrange his schedules so that there would be no conflict with school activities. This matter was referred by the President to the Clerk-Business Manager and the Superintendent of Buildings and Grounds for report at the next meeting.

Request for Use of Roosevel t Gymnasium by Y. M. C. A. Reconsidered and Referred to Officials

The minutes of the meetings of May S>,IB, 19, 22, 2^, 29, 31, and September 15, were read.

Minutes Read.

Mr. Knight asked that the minutes of the meeting of September 15 be corrected to include statements made by Mr. Miller with reference to the appointment of the Insurance Committee and by Mr. Lybrand, with reference to the acceptance of the report of the Insurance Committee.

Approved, as Corrected

It was moved by Mr. McKown and seconded by Mr. Robinson that the minutes be approved as read.

Mr. Richardson moved, as a substitute that the minutes be approved as read with the exception of the corrections requested by Mr. Knight. Mr. Robinson seconded the motion which was declared to have carried. Statement of Mr. Miller: "I appointed two members from the Association because they had the largest group and one that was writing insurance in stock companies and one who I thought represented the mutual companies. I believe that everybody at that meeting thought he (Mr. Furrey) was in that group."

Correct ions of Minutes of September 15.

Statement of Mr. Lybrand: I would never approve that Committee report. Now, if you want to buy some insurance you make a motion that you buy that insurance in a certain way. You* canâ€™t delegate anybody in the selection of the apportionment of this insurance." "Have somebody move that a certain amount of insurance be purchased and that it be purchased from certain people. In other words, don't let your record show that you delegated this selection to somebody else."

The question of providing a distribution point for products of the W. P. A. Repair and Renovation Projects, referred to a special committee at the previous meeting, was brought up and. discussed and it was moved by Mr. Richardson and. seconded by Mr. Edwards that this matter be referred to the Superintendent. Motion carried unanimously. The Clerk-Business Manager submitted the following report:

Distribution of W. P. A. Products to Supt.

154

Payroll Report

September 2/, 1939

Board of Education

Gentlemen:

The following matters are presented for your consideration: Item No. 1A PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Attendance, Vocational, Clerical, Health and Buildings and Grounds Departments. ‘

General Fund Payroll #87_O to and Including #117-0 (Pay period ending September 3°> 1939 - i month) Item No. IB

j i ! ' ;

$18,196.65

PAYROLLS - Majority Schools - Administrators and Teachers .

General Fund Fa"yroTT172-T to and including #134-T (Pay period ending September 29, 1939 ~ i month)

i <

$95,97^.14-

Item No. 1C PAYROLLS - Separate Schools - ‘Including Instructional, Attend- i ance, Health, Clerical, and Buildings and Grounds Employees. 1

SEPARATE FUND Payroll #18-0-SS to and including #23~O-SS (Pay period ending September 30, 1939 month) Item #1D

$ 1,732.76

PAYROLLS - Separate Schools - Administrators and Teacher’s

SEPARATE FUND Payrolls #15-T-SS to and including #25~T-SS ‘ (Pay period ending September 29, 1939 - i month)

$ 8,861.80

The persons listed on these payrolls have been regularly employed by the Board on an annual, monthly, or daily basis, and payrolls are computed on the actual salaries as fixed by the Board or on salary schedules of the preceding year. They are to be supported by verified payroll claims carrying proper authorization and approval and have been examined and approved by the Auditor. We Recommend that these claims be ratified and approved for payment, subject only to revision on certificate as to absentees and/or on action of the Board on salaries not designated, and that the Clerk-Bussiness Manager be authorized to issue warrants for same pending final designation of salaries by the Board of Education.

APPROVED: signed: Jno. W. Prigmore_________ ___ Auditor | ’

Respectfully submitted:

Signed: J. G. Stearley______________ Clerk’-Business Manager i i

Approved

It was moved by Mr. Knight and seconded by Mr. Robinson that the foregoing report be approved and the recommendations of the Clerk^Business Manager and Auditor concurred in and the Clerk-Business Manager instructed to issue warrants covering payrolls as recommended. Upon roll call the motion carried, all members present voting "Aye.11

Use of Webster Gymnasium to Northeast High School for Basket Ball Practice

The Clerk-Business Manager presented a request from Mr. J. B. Greene, Principal of Northeast High School, for the use of Webster Junior High School gymnasium f or .basket ball practice during the 1939-^0 season, and. also that the players be provided with lockers to be used, in the Webster dressing rooms It was moved by Mr. Robinson and seconded by Mr. Knight that this request be referred to the Clerk-Business Manager to work out. The Clerk-Business Manager stated that there was a vacant room at Webster which could be used for checking the clothing of the players. It was moved by Mr.-Rice and seconded by Mr. Knight that the request for the use of the gymnasium be granted and that the Clerk-Business Manager arrange to give the Northeast High-School basket ball players a checking room instead of lockers. Motion carried unanimously. The following letter was read:

MEETING OF SEPTEMBER 27, 1939 (Continued) ..

Mr. J. G. Stearley Clerk-Business Manager Board of Education Oklahoma City, Oklahoma

September 27, 1939

Dear Mr. Stearley:

It has come to my attention on that the World War Veteran's Organization of school employees will begin their regular monthly meetings at Classen High School on Saturday of tthis week. In the past they have met for breakfast in the school cafeterias.

Request for Permission to Attend Meetings of W. W. V. Some of the Buildings and Grounds employees belong to this organ- (Organization ization. The meetings usually adjourn about 9:00 o'clock In the morning which 'to'Be Held takes about one hour of work time. We are not prepared to make a recommendat- :In Schools ion since we do. not knovz whether the Board of Education will approve of the organization meeting in the school buildings. However, if the veterans are given permission to hold their meetings in the buildings, we would suggest that the veterans in the Buildings and Grounds Department also be granted permission to attend the meetings, either on the Board of Education time or extend the work day one hour to make up for lost time, at your discretion. , Respectfully submitted,

OMS:B

signed: 0. M. Schlosser Supt. of Bldgs. & Grounds

It was moved by Mr. Knight and seconded by Mr. Robinson that the World War Veterans' Organization of school employees be permitted to meet in the school buildings once a month and that the Buildings and Grounds employees be permitted to attend in accordance with the recommendation of the Superintendent of Buildings and Grounds. Motion carried unanimously.

Request Granted

The Clerk-Business Manager called attention to the Rule of the Board requiring all Buildings and Grounds employees to attend night school classes provided in the Custodian-engineering Course in the Public Night School at least one semester every three years, and presented a list of men who, under this rule, would be required to attend this year. Mr. Stearley stated that.the . Superintendent of Buildings and Grounds wished to. know if the rule was to be enforced this year, or waived on account of the vacations without pay and anticipated salary reductions. In reply to questions by different Board members, the Superintendent of Buildings and Grounds stated that he considered attendance in these classes highly important in raising and maintaining standards of efficiency and he recommended that the rule be observed. . It was moved by Mr. Richardson and seconded by Mr. Robinson that this recommendation be approved and the Superintendent of Buildings and Grounds be instructed to notify the men listed that they would be required to attend Night School classes under the provisions of the Rule of the Board. Motion carried unanimously.

Rule for â– Attendance of Buildings and Grounds. Employees at Night School Enforced .

The Clerk-Business Manager presented a request from Mr. W. H. Taylor, Principal of Webster Junior High School, for alterations and remodeling of the school office at an estimated cost of $500*00. It was moved by Mr. Richardson and seconded by Mr. Robinson that this alteration be included in the proposed building program. Motion carried, Mr. Knight voting "No," because it was referred to the building program.

Request of Webster for Alterations Referred to Building Pro gram

The Clerk-Business Manager submitted the following bids made by employees for the old window sash from the Walnut Grove School building:

Bids for Old Sash from Walnut Grove

Tom Langford - 9 cents each; plain - 10 cents each.

Pierce Williams - 7 cents each; George Dilla-

The Superintendent of Buildings and Grounds,having reported that the sash could not be used as .the glass, was single strength, and the hardware which vould be used had been removed, recommended that the high, bid be accepted. It was moved by Mr. Richardson and seconded by Mr. Robinson that the recommendation of the Superintendent of Buildings and Grounds be concurred in and the forty window sash be sold to George Dillaplaln at his bid of ten cents each. Motion carried, Mr. Knight voting "No."

Sold to High Bidder

Gas Contract

The Clerk-Business Manager presented for the Board's approval a Commercial. Gas Contract with the Oklahoma Natural Gas Company for the year 1939-^0, for ■ furnishing gas to the schools at the following rates: First 100 M. c. f. per customer per month Next *4-00 M. c. f. per customer per month All Over 5°° M. c. f. per customer per month The Clerk-Business Manager stated that efforts had. been made over a period of years and again that morning, to have the Oklahoma Natural Gas Company group the meter readings and give the Board of Education the advantage of the; combined readings, but all of these efforts had been unsuccessful. '

Outside Companies Considered

Mr. Hisel moved that the Clerk-Business Manager confer with some of the other gas companies furnishing gas outside of the. city limits and see if there would be a saving by purchasing gas for the schools which these outside companies could serve. Mr. Knight seconded the motion which carried unanimously!

Mr. Turner asked if any effort had been made to obtain free gas for schools where oil wells are located on school property and moved that this matter be Investigated. Mr. Richardson seconded the motion which carried unanimously. The Clerk-Business Manager said he would present the contract with the Oklahoma Natural Gas Company to the Board at the next meeting with a report of Report at Next Meeting these matters referred to him for investigation.

Free Gas to be Investigated

The following report was read:

Report of Supt. of Buildings and Grounds

September 26, 1939

Mr. J. G. Stearley Clerk-Business Manager Board of Education Oklahoma City, Oklahoma Dear Mr. Stearley:

According to our recent conversation, I am offering the following suggestions for your consideration: 1. Mr. C. R. Lemasters is a. floorman at Irving School? We suggest that his salary be reduced from $105.00 per month to $70.00 per month and that he be assigned to duty in the Warehouse as watchman. Due to increasing Inactivity as a result of age, we believe that he should be given lighter work and less pay along with others in that group.

2. Mr. Benton Allen is a watchman at the Warehouse on a salary of $7°»00 per month. We would suggest that he be transferred to Irving School as floorman at his present salary, to fill the vacancy caused by the transfer of Mr. Lemasters. -3. In regard to our recent conversation concerning the Warehouse, we are suggesting that Mr. R. C. Webb, a floorman at Edgemere School, be assigned to duty aS Warehouse Man at a salary of $125.00 per month. We are suggesting the transfer from Edgemere since both principal and custodian have agreed that they can get along with one man less in their present force. Mr. Webb shall be required to keep a permanent Inventory of furniture not in use throughout the system, an inventory of the furniture in the Warehous, keep all equipment and materials stored in the Warehouse in an orderly fashion and help the furniture refinishers repair furniture. This is $25.00 per month more that.he is receiving as floorman, which will be taken up in the use of his personal car.

4. We are offering for your consideration the following suggestions concerning the Estimator and Draftsman and the Engineer-Inspector:

Engineer-Inspector^ on Walnut Grove will .be completed- about The 1work of the ~ October 1. If there are any prosp'ects of a Bond Issue within the next ninety days, we would suggest that his salary be reduced to $225.OO^per month and that he be assigned to the regular payroll. In order to take full advantage of the W. P. A. building program numerous labor projects will have to be worked out to balance the sponsor's participation. Approximately $7.00 per man month in material will will be Contributed by the Government. In order to get this contribution labor projects on grounds will be necessary. We would suggest that the Engineer make, a survey of all grounds where labor projects would be desirable. After the surveys are completed, drawings should be made showing the excavation, fills, terracing and other improvements. From these drawings yardage will be figured and labor estimates made. Combining this information with information from the architect's plans and specifications, complete projects then can be made in which the sponsor will derive ; the maximum benefit from Government from Government aid. After this work is ■ completed, the Engineer Inspector could be reassigned to his regular work of i inspection on new construction. The trees in the nursery have grown so that i

MEETING OF SEPTEMBER 27., 1939 (Continued.)____

Report of they should be transplanted this winter. The transplanting of the trees and the grading and landscaping involved can be done with N. Y. A. help under the Supt. of direction of the Engineer-Inspector and without any additional cost to the Buildings Board of Education.". In addition to the Walnut Grove Project and the Long.and Grounds fellow water line going on at this ttime, we are starting the installation of (Continued) downspout drains at seven schools and a number in which the downspout drains will be disconnected from sanitary sewers; also a new water line at Classen High School. The material for all of these jobs is on hand and the labor is being furnished, by the N. Y. A.

In the normal operation of the Buildings and. Grounds Department, in a system the size of the Oklahoma City system, it would not be economy to dispense with the services of an Estimator and Draftsman. We are aware of the fact that it may become necessary under the present budget to cease buying dTiaterials., reduce our force to a few troubleshooters and dispense with the services of this man dna many other.s. However, we know that his services are needed. We are suggesting that Mr. Jensen^be assigned to the regular payroll and that his salary be reduced to $225.00, per month. In addition to routine estimation of materials and drawing plans, Mr. Jensen has charge of plastering, brick, stone and concrete work. He also has charge of the Capitol Hill Stadium Project. Compiling statistical data comes within his work, for instance the work he is doing for Dr. Bender at this time. If he is retained, his services would be available for making plans and specifications on proposed projects from engineering data compiled by the Engineer-Inspector, and from that, he will draw up projects which may be submitted to the W. P. A. With the financial aid from "the Capitol Hill Athletic Association, the Capitol Hill Stadium Project can continue until March 1 of next year. Having worked out .the details on the project and supervision of it so far, Mr. Jensen is the logical person to continue with the work., 5. Since one man is be.ing taken away from Edgemere School, we are suggesting that the remaining $70.00 floorman be transferred to Putnam Heights School and that he be replaced by a floorman on full salary as follows:

That Mr. W. E. Fightmaster, a floorman at Edgemere, be transferred to Putnam Heights School as floorman and that Mr. Geo. Wood, a floorman at Putnam Heights, be transferred to Edgemere School as floorman, both to retain their present salaries. If. the above suggestions are approved, we suggest that they become effective October 1, 1939*

Respectfully submitted,

0MS:B

signed:

0. M. Schlosser Supt. of Bldgs. & Grounds

The Clerk-Business Manager concurred in the recommendations contained in the foregoing report.

Concurred in by ClerkBus. Mgr.

It was moved by Mr. Hisel and seconded by Mr. Robinson that the recommendations of the Clerk-Business Manager and the Superintendent of Buildings and Grounds.be approved by the Board subject to such salary adjustments as the Board finds it necessary to make. Discussion followed with reference to the Approved by employment of Mr. F. M. Brewer, Engineer-Inspector, and Mr. H.. R. Jensen, Board Estimator and Draftsman. Mr. McKown stated that he. did not see how such work as that outlined by the Superintendent of Buildings and Grounds could be justfled at an expenditure of $^50â€™00 per month and he would like to have action deferred until the following Monday night's meeting and have a detailed statement prepared as to the work of these two men. Mr. McKown then moved that action in this matter be deferred. There was no second to this motion. The roll was called on the motion to approve the recommendation of the Clerk-Business Manager and the Superintendent of Buildings and Grounds and the motion carried, all members present voting "Aye," except Mr. Edwards who voted "Aye" on everything but the use of government money and Mr. McKown, who voted "Aye" on all recommendations except thos pertaining to Mr. Brewer and Mr.. Jensien, on which he voted "No."

The following recommendations were presented by the Superintendent: Board of Education Gentlemen:

September 26, 1939

M.RRTTNG 0? ...SRPTEMRER 2 1. On July 20, 1939, you voted to continue the payment of school employees on the basis of their last year's salaries. There are, however, several employees whose salaries have not, as- yet, been determined.

Salary Adjustments

The following teachers were apprentice teachers last year at a salary of Their salaries should be officially set at the minimum for beginning teachers as follows:

|5Â°o 00 per month and were re-elected as regular teachers.

Rose Fisher $1000. Mary McColl $1000. Eleanor Smith 1000. Lurline Kraft 1000. Dixie Lou WardlOOO,

* n 'f * *-1

SEPARATE SCHOOLS

Separate School Salary Adjustments

William McCane

Teachers to Be Used as Field Workers

Salary Increase

Absent for one year for professional improvement, This is his 1937-32 salary.

Hazel Horn $1255 Leona Palmer 1395^ Myrtle Williams 1000^ The salary set for each of the above is her salary of 1937-3&* 1938-39 they were omitted from the list of employees. Wm. E. Perry

Field Worker for Attendance Dept.

$1650

During

$1000^ Mr. Perry was an apprentice teacher last year and was re-elected as a regular teacher this year. His salary is. the minimum now used for beginning teachers in the separate schools.

2. I recommend the appointment of Mr. A. W.. Smalley,^ attendance field worker; by the month, at a salary of $110.00^per month, with the understanding that he use his car for transportation purposes on the job. i

NOTE: In view of a decrease in enrollment, I desire to recommend to the | Board of Education that we use teachers, either whole or part time, as attendance workers, with the understanding that any teacher so -used will not lose her standing as a teacher, and that her salary for the time she is so employed as attendance worker be increased $5*00 pen month if used for onehalf time, and $10.00 per month if used full time, with the understanding that each shall use her car for transportation purposes and such increase to be effective only so long as she is employed as an attendance worker. 3. In computing the salary of Malinda Brown for the close of the year 193^-39 credit was not given for 5 2/9 days, of which 61.O3M should have been paid. Inasmuch as the fiscal year is closed and no payment can be made for that year, I recommend that the Board of Education authorize the increase in her salary for the month of September for the amount due.

Mrs. Bagwell to Work at State Fair

4. I recommend that Mrs. Mary Bagwell's request for permission to work for the State Fair Association be approved with the understanding that her salary be deducted in the amount necessary for her substitute.

Election-of Substitutes

I recommend that the following additional substitutes be elected: Lois Roberts Jean Collins n Elizabeth Cowgill1'* Aletha Sanford Ruby R. Craven Heloise Smartt . J. Landis Fleming Jessamine- Smith Arthur F. Griggs*? Dorothy Tobias Frances Erwin Harrison - child 4 mos. Mary Trimble Marylea Hill Elizabeth Jane TrosperÂťj Margaret Mllby Ethel Turner Margaret Wahl n Ruby Richards B. Walter Weber

SEPARATE SCHOOLS:

Minnie Talton Respectfully submitted,

signed: C. K. Reiff, Superintendent Report of Supt. Approved

It was moved by Mr. McKown and seconded by Mr. Robinson that the recommendations of the Superintendent be concurred in and upon roll call the motion carried, all members present voting "Aye." Discussion followed as to the status of Ruth Lewis, whose husband is employed at Langston Teachers' College, and L. L. McGee, whose wife is a teacher

MEETING OF SEPTEMBER 27, 1939 (Continued)

in the Ponca City Schools- The question of assigning Mrs. Lewis or discontinuing the services of both Mrs. Lewis and Mr. McGee, was left to the Superintendent for action.

Status of Ruth Lewis and L.McGee

Following a request by Mr. Robinson that the West Nichols Hills School building be inspected, the Superintendent of Buildings and Grounds stated that he had inspected this building and. while the construction was light he considered the building as safe as any other frame building, that it had been sealed, strengthened by building two Inside partitions for cloak rooms, insullation board had been installed and gas steam radiators were being used for heating.

Inspection of West Nichols Hills Bldg. Reported

Mr. Edwards stated that he thought the Board carried too much insurance and discussion followed as to depreciation of various school buildings and the question of having an appraisal made, but no action was taken.

Insurance and Appraisal Discussed

Mr. Robinson said he wished to make the following observations and would like to have a report from the administrators on these questions:

Observations by Robinson

Why do we keep custodians at the stadiums since they are money making institutions? Why do the custodians work in the cafeterias?

By do we pay for the lights and gas in the cafeterias and why can these things not be eliminated and save money on these items. Âť** Discussion followed but no action was taken at this time. 3.

Mr. McKown stated that the Board talked economy and. yet employed two men at a total of $450.00 a month and he wished the record to show that at this time he changed his vote to "Yes" with reference to the employment of these two men, Mr. F. M. Brewer and. Mr. H. J. Jensen, and gave notice that he would ask for a reconsideration of the action of the Board in this matter at the next meeting of the Board. There was no objection to Mr. McKown having the record- show that he changed his vote. Mr. Robinson moved that the Board adjourn subject to call of the President. Mr. Turner seconded the motion which was declared to have carried. THEREUPON THE BOARD RECESSED.

President

ATTEST:

Clerk Approved the ___ day of __________________ 1939

Discussion

McKown Changes Vot< on Employment of Brewer and Jensen

""MEETING- OF OCTofe"^; 1939'

THE BOARD OF EDUCATION OF.THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN I REGULAR MONTHLY SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING,

| MONDAY, OCTOBER 2, 1939, AT SEVEN-THIRTY O'CLOCK P. M. Earl W. Miller, President J. G. Stearley, Clerk

PRESENT:

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner

Other officials present: Superintendent C. K. Reiff, Jno. W. Progmore, Auditor and W. A. Lybrand, Attorney.

The minutes of September September 27th were read. It was moved by Mr. McKown and seconded by Mr. Edwards that the minutes be approved as read. tion carried unanimously.

Mo-

The minutes of the meetings of June 5, 6 and 12 were read and it was moved by Mr. Edwards and seconded by Mr. Turner that the minutes be approved as read. Motion carried unanimously. A petition was presented, signed by twenty-four patrons of Dunbar School, re-

questing the reinstatement of Mary Boone, teacher last year in the Dunbar School. It was moved by Mr. Hisel and seconded by Mr. McKown that this petition be referred to the Superintendent. Motion carried unanimously.

Rev. J. G. Hollis and McDonald, a committee of negroes, came before the Board urging the appointment of Prof. W. E. Sims to fill the vacancy in the principalship of Dunbar School caused by the death of J. D. Jones. No action was taken.by the Board in this matter.

The following report was submitted, by the Clerk-Business Manager: October 2, 1939 Board, of Education Oklahoma City, Oklahoma

Report of | ClerkBusiness Manager

Gentlemen: The following matters are presented for your consideration:

Total amount of bills and claims presented herewith for the Board's approval........................................................................ $37,15^.25

o u

Item No. 1-A.' Bills for Month of September................................. . §33 > ^52>. OS. (Including 1939“^O General Fund, 1936-39 General Fund, 193^-39 Building Fund, 1939-4-0 Separate Fund, and. 1936-39 Separate Fund.) Claims have been filed for the list of bills amounting to §33,^56.OS, which includes insurance premium claims. A copy of the list of bills was mailed to each Board Member Saturday, September 30, as follows:

1939-4-0 GENERAL FUND Ad.a Brick Company Air Reduction Sales Company Allied Equipment & Supply Allyn & Bacon American Book Company American Electric Ignition American Seating Co. American Seating Co. Amerine Shade Shop

AMOUNT ■Supplies - Special Rooms $ 20.00 Mat'l. for Reps, to Equipment 21.22 Voc. Sups. & Mat'l. for Reps.- to Eqpt. *169.56 Books - Elementary Department * 32.04Books - Special Rooms SS.SS Mat'l. for Upkeep of Grounds 6. SO Custodian,- Office ft School Supplies * 62S.O7 Mat'l. for Reps, to Equipment 57.60 Mat'l. for Reps, to Furniture ft Fixts. 2.5O ^Material bought on Bid.

Item #1-A

Bills for Month of September

_JL VJ®***.*

MEETING OF OCTOBER. 2, ,1939 (Continued) Report of ClerkBusiness Manager

Item #1-A Bills for Month of September

1939-40 GENERAL FUND

AMOUNT

M. R. Baker Baker, Hanna & Blake Co. D. A. Baugus F. D. Bearly Lumber Co. • Brittain Brothers Mike Bryan Office Supplies W. L. Buck Company Bureau of Publications

Library Books $ 66.00 Supplies - Vocational Department *63.00 12.00 Rental, Lowell School Ground,Sept.1939 Sup.Spec.Rms.& Mat'l.for Reps.to Bldgs. *63.37 2.05 Truck Maintenance 5.00 Office Supplies Supplies - Physical Education Dept. *450.00 Test Mat'l.Elem.Dent; BOARD ACTION 367.06

Carpenter Paper Company Central Merchandise Co. Cook Supply Co. Cook Paint & Varnish Co. Crane Company The Crippled Child. Cullen Lumber Company

Sups.Elem.Dept.& Office Supplies *1,315.92 *251.55 Kdgt.Office & Elem.Art Dept.Suns. Mat'1.for Reps.to Eqpt.(Ex.Cylinder) 93.71 Mat'l. for Reps;to Furn.& Fixtures *64.33 Voc.Sups. & Mat'l. for Rens.to Eopt. *26.50 Supplies - Guidance Dept. 1.00 Mat'l for Reps, to Buildings *5.32

The Daily Law Journal Darling Valve & Mfg.Co. Max Darrough

Dearborn Chemical Co. Denman Floors Co. Denoyer-Geppert Co. Dolese Bros. Co. H. Dorsey Douglas Bill Doyle Office Supply

Publication of Warrant Call Mat'l. for Reps, to Eqpt. Truck Maintenance & Storage Expense, Sept. ON CONTRACT Custodians Supplies Mat'l. for Reps.to Furniture Supplies - Elementary Dent. Mat'l.for Reps, to Bldgs. & Eqpt. Kindergarten Supplies Office Supplies

150.00 90.00 * 3.00 *74.29 *3M5 *76.47 23.65

C. L. Evans Electric Co.

Light Globes

261.79

Federal Supply Co. Fine Arts Company B. C. Forbes Pub. Co. Follett Publishing Co.

Mat'l. for Reps, to Equipment Office Supplies Supplies - Vocational Dept. Books - Elem. Dept. BOARD ACTION

James E. Gill Globe Envelope Company

Custodians Supplies Supplies - Vocational & Clerk's Office

Harlow Publishing Corp. A. G. Hoge Hardware Co. Howard Glass Company • Hunter Printing Co. Hunzicker Brothers The Oran Huston Lumber Co. Hygrade School Supply Co. Hygrade School Supply Co.

Printing Mat'-l. ‘for Reps, to Buildings Truck Maintenance Printing Mat'l for Repairs to Equipment Mat'l. for Reps, to Furn. & Fixtures Office & School Supplies Supplies - Special Rooms

IOI.75 6.75 * 5.40 *53.50 6.42 * 5.76 *152.69 62.75

Indian Territory Ilium.Co. Industrial Printing Co.

Standby water connection-Valley Brook Printing

10.00 *222.35

Kilpatrick Brothers The Kiowa Lumber Co. The Kiowa Lumber Co.

Supplies - Vocational Dept. Supplies - Vocational Dept. Supplies - Special Rooms

*442.25 * 35*^7 95«OO

Leech & Company Letts Box & Mfg. Co. Loeffler-Greene Supply Co. Long-Bell Lumber Co.

Supplies Custodians Mat'l. for Mat'l. for

Magnolia Petroleum Co. Makins Sand & Gravel Co. McDonald Chevrolet Co. The Macmillan Co.

Custodians Supplies Mat'l. for Reps, to Bldgs. Truck Maintenance Books -Spec. Rms. & Elem. Dept. BO.ARD ACTION Supplies - Medical Dept. Custodians Sup. Mat'l. for Rens, to Eqpt. ’ Mat'l. for Reps, to Vocational Eqpt. Printing Custodians Supplies Supplies - Custodians Rebinding Books Mat'l. for Repairs to Eqpt. Mat'l. for Repairs to Eqpt.

Medical Arts Drug Shoppe Mideke Supply Co. Mideke Supply Co. Chas. E. Morrison Co. Moulder-Oldham Co. Moulder-Oldham Co. Motter Bookbinding Co. Murphy-Davis Signal Co. Murphy & Perkins Co.

2.00 ^5.15

ON CONTRACT

*100.03 194.12 5.00 61.60 *71.36 46.27

13.00 29.40 *23.52 * 5»gg

Special Rooms Supplies Repairs to Equipment Reps, to Bldgs. & Eqpt.

*Material bought on Bid.

* *

J.16 4.&0 1.35

9O5.O5 3-00 *143.64 9«20 7.30 *22.00 14.30 *114.24 4.00 2.35

MEETING OF OCTOBER 2.. .1939

(Continued)

1939~4O GENERAL FUND - Continued New State Laundry Towel Sup New State Laundry Nichols Hills Water Dept. 1

Noble ft Noble Publishers !Norick Brothers 'Nor-ick Brothers

0. K Stamp ft Seal Co. Oklahoma Chemical Co. Oklahoma City Hardware Oklahoma Paper Company Oklahoma Printing Co. Oklahoma Sanitary Supply |Oklahoma Wire ft Iron Wks. i Oklahoma Gas ft Electric Co.

Towel Service,Month of Sept.,1939 Laundry Service,Webster ft Harding Water Service,Univ.Hts.& Nichols Hills, August, 1939 Books - Elem. Dept. BOARD ACTION Printing Printing

Report of AMOUNT ------------------------------ I Clerk; 40.47 | Business 7.51 i Manager ■

37.26 Item #1-A 231.30 *242.25 i Bills for 7.60 : Month, of I September Supplies - Attendance Dept. 2.50 2.40 Custodians Supplies Custodi ans ft Voc. Dept. Supplies *100.31 Custodian, Voc. ft School Sups. *1,061.25 *127.50 Printing *406.05 Custodians Supplies Mat’l.for Upkp.of Grds.ft Reps.to App * 11.15 Light ft Power for Month of September 937.12

W. J Pettee ft Co. Pioneer Manufacturing Co. Pittsburgh Plate Glass Co. Porter Mirror ft Glass Co.

*22.55 Mat’l. for Reps, to Equipment 19.16 Gasoline for Trucks Voc.,Custodian, ft School Sups. Mat’l.for Reps, to Buildings *1,121.16 166.95 Supplies - Special Rooms Mat’l. for Reps, to Bldgs. 9.50 Mat’l. for Reps, to Bldgs, ft Cust Sup. *74.02 Mat’l. for Reps, to Bldgs. *12.17

Richards ft Conover Hdwe. Royal Typewriter Co.

Supplies - Physical Education Typewriter Repairs

Satterthwaite Printing Co. Semco Color Press Severin Tire ft Supply Co. Sharp Auto Supply Co. Sinclair Refining Co. The L. W. Singer Co. L. C. Smith & Corona Type. Spivey ft McGill Furniture Southern California Sch.Dept. Southwestern Bell Tele. Co. Southwestern Bell Tele.Co. Southwestern Bell Tele.Co. Southwestern Bell Tele.Co. Southwestern Paper Co. Standard /Lsbestos Mfg. Co. Standard Printing Co. Standard Printing Co. Standard Roofing ft Mat’l.Co. Swift ft Co. J. G. Stearley, - Clerk

Printing *102.65 Printing *550.06 Supplies - vocational Dept. * 26.07 Truck Maintenance 2.76 Mat’l. for Reps, to Eqpt. * 15.40 Books - Elementary Dept. BOARD ACTION 302.00 Typewriter Repairs 7.50 Storage Expense,Month of Sept,1939 50.00 Supplies - Special Rooms 11.20 Tele.Service on ”2" phones,Sept.,1939 26.20 Tele.Service on 2-4100, 2-11 to 9-11,39 2.50 Tele. Service on ,l3,, ft ”7" phones, Sept. 421.99 Telephone Service,Britton Schools,Sept. 2.95 Mat’l. for Reps, to Eqpt. 11.29 Mat’l.for Reps, to Eqpt. * 43.50 Printing ft Binding Courses of Study *26.00 Printed Forms *102.25 Mat’l.for Reps.to Bldgs.ft Eqpt. * 37.°O Custodians Supplies 12.00 Reimbursement Petty Cash, September 119.22

Clarence Tackett Supply Co. The Texas Company Erwin Trappe Trave-Taylor Company A. B. Thomas Co. Times-Journal Pub. Co. Trammell Press ■ Turnbull-Russell Co.

Custodians Supplies Truck Maintenance Mat’l.for Reps.to Furn. ft Fixtures Printing ON CONTRACT Mat’l. for Reps, to Eqpt. Printed Forms Printed Forms Printed Forms

*112.67 2.25 *36.60 475.50 *314.00 32.50 *27.50 *79.50 I

U. S. Supply Co. Underwood Elliott Fisher Co. United Plate ft Window Glass

17.41 I 2.75

Weekly Publications, Inc. W. M. Welch Mfg. Co. Western Bank ft Office Sup. Western Bank ft Office Sup. Wiggers, Inc. World Book Co. (BOARD ACTION) J. L. Wren Co., Jr. G. C. Wyatt

Mat’l. for Reps, to Eqpt. Typewriter Repairs Mat’l. for Reps, to Phy.Ed.Eqpt. and. Custodians Supplies Supplies - Vocational Dept. Science Supplies Office Supplies Reps, to Mimeographs Offlee,Hdwe. ft Elem. Supplies Curriculum ft Elem. Dept. Sups. Office Supplies Repairs to School Equipment

Yellow Cab Dynamic Gas Co.

Gasoline for Trucks, September

Peerless-Oklahoma Co Peery Service Station W. J. Pettee ft Co.

*Material Bought on Bid

* 2.16 4.20

*70.69 2.25 *241.22 *19.20 132.40 *176.20 256.02 *12.03 *60.00 | 56.26

ZZZIZZZZjwqtxn Zqf Iq ^ Report of ClerkBusiness Manager Item #1-A

Bills for Month of September

1938-1939 GENERAL FUND

AMOUNT

Bonnar-Vawter Fanform Co. Hertzberg Bindery A. G. Hoge Hardware Co. King’s Lanudry Loeffler-Greene Supply Company Loeffler-Greene Supply Co. Makins Sand ft Gravel Co. Mideke Supply Co. Fred O'Connor Pugsley's Grocery Singer Sewing Machine Co. Sneed Furniture Co. Standard Office Supply Co. That Man Stone Co. J. G. Stearley, Clerk Henderson Brothers

Supplies-Clerk's Office Rebinding Library Books Mat'l. for Reps, to Buildings Ldry.Service,Cap. Hill Jr. ft Harding Mat'l. for Reps, to Eqpt. Mat'l. for Reps, to Eqpt. Mat'l. for Upkeep of Grounds Fire Extinguisher Library Book - Roosevelt Supplies - Roosevelt Homemaking Dept. Supplles-Home Economic Dept. Supplies - Art. Dept. Jackson School Supplies - Curriculum Dept. School Supplies-Creston Hills Reimbursement, Petty Cash, Sept. Supplies -’ Jackson Art Dept.

* 99-92 *4o8. 00 *390.00 4.o6 *145.34 288.67 * 55.00 *12.98 45.00 6.64 9.60 7.60 18.95 20.00 1.27 3.20

^Material Bought on Bid. 1939-19^0 GENERAL FUND

INSURANCE CLAIMS'

AMOUNT

PREMIUMS ON INSURANCE EXPIRING SEPTEMBER 17, 1939, AND' NEW INSURANCE Leslie R. Ash I 160.00 Newton Avey Agency L. I. Baker Agency 51 Bonenberger Insurance Agency 00 W. S. Burleson 121.03 John N. Blair 128.00 Booth Insurance Company 95-67 127.40 S. A. Brewer H. F. Bradburn ft Co. 61.50 The Capitol Hill Insurance Agency 156.56 Coats-Young Insurance Agency 96.00 Daniel Insurance Agency 159.28 Delaney & Co.' 127.00 E. V.' Dennis 155.00 Robert M. Eacock 157.50 Ancel Earp ft Company 416.00 Ellis,Nicholson & Cramer 158.00 H. L. Farish ft Company 160.00 J. S. Fixley 128.00 The Fox-Elliott Company 160.00 Furrey-Sharp Company 704.00 Gardner, Clarke & Sullivan 476.40 G. C. Johnston 59.50 Gum-Breeding Agency 155.50 The Guthrie Investment Co. 133-68 Orville Hannum & Co. 704.00 Al Helman ft Co. 124.16 Jackson ft Jackson 96.00 Carroll Johnston & Greene Reeder 160.00 D. Neville Jones 156.50 Lacy ft Lacy Insurance Agency 127.40 Ledbetter Insurance Company 249.45 Chas. Linthicum Agency 62. 20 McCarty Insurance Agency 160.00 McCullough & Adams E. V. Mashburn C. H. McKee Moran & Rone Insurance Agency Nance'Investment Company Nash-Phillips Co. Newcomb Insurance Agency G. A. Nichols, Agent 78.86 E. E. Olinger ft Co. 56.51 Boyd Phillips, General Agent 320.00 Rodesney Company 128.00 Sanderson Agency Company 96.00 Will W. Sandford Company 148.52 'M. L.’Sumner Insurance Agency 160.00 Thornton Insurance Company 126.50 Tryon Agency 94.56 J. W. Upsher 538-32 Albert E. Upsher 158.00 . Vernon Insurance Agency 63.28 Wales-Welsh Agency 160.00 Whittle-Goodner Agency 88.32 Eugene Whittington ft Company 220.75 Wildman ft Whisler, Agents 157 • 28 154.20 Pat Williamson R. R. Wilson 93-2 Workman Carlin 318.5 BALANCE DUE ON PREMIUM, BUILDER'S RISK POLICY, WALNUT GROVE SCHOOL 7-28 Gardner, Clarke ft Sullivan

. .

MEETING OF OCTOBER 2? 1939. (Continued. "T......... .. ■ . ... —. -- -----g-

1932-1939 BUILDING FUND

Bolender Brick ft Mat'l. Co. Capitol Steel & Iron Co. Capitol Steel ft Iron Co.

Crane Crane Crane Crane

Company Company Company Company

Davidson & Case -Lumber Co. Dolese Bros. Co. F. E. Georgia Supply Hunzicker Brothers H. E. Ketcham Long-Bell Lumber Co. Lusco Brick ft Stone Co. Makins .Sand ft Gravel Co. Mason Lumber Co.

Midwest Steel Co. Midwest Steel Co. Oklahoma Sash & Door Co. B <% H Passmore Metal & Rfg W. J. Pettee ft Co. W. J. Pettee ft Co. w. J. Pettee ft Co. Standard Roofing & Mat'1.Co.

United Brick & Tile Co.

United. Plate ft Window Glass

AMOUNT

Standard Asbesto.s Mfg. Frederick A.Stokes Co,Inc..

Report of ClerkBusiness Manager

Cement Floor Covering for WPA Project, Walnut -Grove f 22.00 Metal Lath for WPA Project-Walnut Grove *22.40 Steel, Mesh and. Angle Iron for WPA Item #1-A Project - Cap. Hill Stadium * 113.75 4.90 Bills for 0a.kum for WPA Project-Walnut Grove Plbg.ft Htg. Mat' 1. for WPA Proj.-Britton *110.77 j Month of Mallea.ble Ells for WPA Project-Britton 2.19 i September Floor Drains, Caulking Lead & Soil Pipe for WPA Project, Capitol Hill Stadium *24.99 White Pine Molding & Casing Nails for WPA Porject, Walnut Grove 12. 60 Sand, for WPA Project, Cap. Hill Stadium ■» 69.35 Pipe for WPA Project, Britton 33.97 ■H4s. 63 ii Elec.Sups, for WPA Proj.C.H.Stadium Finish Nails for WPA Project,Walnut G. 6.25 Dimension Lumber for WPA Proj.Walnut G.*105.29 Stone for WPA Project, Britton *444.00 Sand, for WPA.Project, Walnut Grove * 11.00 ^ellow Pine & Common Nails for WPA Project - Britton *102.00 Mesh for WPA Project, Walnut Grove * 56.00 Eye Beams for WPA Project,Cap.H.Stad. * 61.00 Screens for WPA Project, Britton *122.00 Iron Stacks for WPA Proj.Walnut Grove 19.00 Blasting Powder for WPA Proj.C.H.Stad. 10.00 Screen Hangers,Hooks & eyes for WPA Project, Britton 1.76 Sash Cord. ft Lath Nails for WPA «• 13.00 Project - Walnut Grove Shingles,Screed,metal lath stripping & Corner Beads for WPA Proj.Walnut Grove*44.24 Clay Ti-le & Face Brick for WPA Project Cap. Hill Stadium *422.56 Factrolite Glass for WPA Proj.W.Grove 5.76

1939-1940 SEPARATE FUND Air Red.uction Sales Co. Alexander Drug Co. Allied. Equipment Co. American Seating Co. B. L. Anderson Barber Sup. Beckley Card.y Co. Henry E. Bragg Leather Co. Bureau of Publications Carpenter Paper Co. Central Merchandise Co. Crane Company Dolese Brothers Co. H. Dorsey Douglas James E. Gill The Glidden Co. Hunter Printing Co. HyGrade School Supply International Textbook Co. Kilpatrict Brothers J. B. Klein Iron Fd.ry. Lone Star School Bk.Dept. McMillan Co. Mideke Supply Co. New. State Ldry. Towel Sup. Oklahoma Chemical Oklahoma Gas ft Electric Oklahoma. Paper Co. Oklahoma Sanitary Supply B & H Passmore W. J. Pettee ft Co. W. J. Pettee & Co. Severin Tire & Supply Co. Sinclair Refining Co. Southwestern Bell Tele.Co.

g,__________ __________________________

AMOUNT

Mat'l. for Reps, to Eqpt. $ 4. 24 Science Supplies - Douglass 23.40 Supplies - Vocational Dept. *59.90 Office & School Supplies *90.53 Supplies - Vocational Dept. *16.95 Books -Elem. Library BOARD ACTION 36.60 Supplies - Vocational Dept. *76.26 Books - Elem. Dept. BOARD ACTION 212.00 Kindergarten,Offlee ft School Sups. *132.42 School ft Office Supplies 15.07 Supplies - Vocational Dept. * 34.25 Mat'l. for Reps, to Eqpt. 2.00 Supplies - Kindergarten Dept. * 21.06 Custodians Supplies 1.21 *4o.n Supplies - Vocational Dept. Printing 6.50 Office ft School Supplies *2-5.02 Supplies ■- Guidance Dept. 16.02 Supplies - Vocational Dept. *11-7.35 Mat'l.for Reps, to Eqpt. 7.70 Books-Elem. Dept. BOARD ACTION 5.21 Books - Elem. Library BOARD ACTION 21.02 Mat'l. for Reps, to Eqpt. *12.6-2 Towel Service, Month of Sept. 2.43 Custodians Supplies 2.40 Light ft Power for month of Sept,1939 76.72 Custodians ft School Supplies *220.07 Custodians Supplies * 31.36 Mat'l.for Reps.to Bldgs.ft Eqpt. * 132.00 Supplies - Voc.,Art ft Phy.Ed.Depts. * 325.22 Mat'l. for Reps, to Bldgs. 3.00 Supplies - Vocational Dept. *9.33 Mat'l.for Reps.to Apparatus * 2.40 Exchange Service on ''3" & "7" phones, Sept. 36.24 Mat'l.for Reps.to Equipment *22.22 Books-Elem. Dept. BOARD ACTION 6.93

*Material Bought on Bid.

.___ ZZZZ. 7". ' Report of Clerk-Bus. Manager

Item #1-A Bills for Month of September

MEETTa G- CL. OCTOBER.2,1939__ (Continued)

1939-19^0 SEPARATE FUND

Clarence Tackett Supply Western Bank & Office Sup. Wlgger's Inc. Wilson Grocery World Book Co.

11932-1939 SEPARATE FUND I I Gaylord Bros., Inc. !j- G. Stearley,Clerk

AMOUNT

Custodians Supplies . Office Supplies Elementary Library Supplies Supplles-Homemaking Dept,Douglass Books-Elem. Dept. BOARD ACTION

AMOUNT

Mat'l.for Reps, to School Eqpt. Reimbursement, Petty Cash,Sept. i

Item #1-B

W.P.A.Projects - Claims for Services - Britton and Walnut Grove Elementary Schools and Capitol Hill Stadium (1932-39 Building Fund). .......... $1,537.75 In conformity with the approved application on these projects wherein the Board of Education furnishes all skilled labor and material, and under contract with the architect, pays 27$ for supervision on the Walnut .Grove project, claims in the amount of fl,537-75? covering fees of architect for supervision, services of engineerinspector, estimator & draftsman, carpenter, cement finisher, lather, mortar mixer, bricklayer, plasterer, and electrician, are presented, as follows:

1932-1939 BUILDING FUND

Lester Abbott

Services, Carpenter,WPA Project,Walnut Grove 144 hrs. © |1.25 per hr. John C. Adams Services, Lather, WPA Project,Walnut Grove, 47 hrs. © Si.50 Per hr. Maurice B. Baldwin, Archt. Fees for Supervision, WPA Project, Walnut Grove, On Contract F. M. Brewer Services, Engineer-Inspector,Half Time WPA Project, Walnut Grove F. Services, .Engineer-Inspector,Half Time WPA Project,Britton Henry- Cain Services, Mortar Mixer,WPA Project,Walnut Grove, 627 hrs. @ .70 per hr. Elmer A. Dyer Services, Bricklayer,WPA Project, Walnut Grove, 22 hrs. © I.50 per hr. Emerson Goldsberry Services, Plasterer,WPA Project.,Walnut Grove, 67a hrs. © I.50 per hr. Edward R. Hall Services, Cement Finisher, WPA Project., Walnut Grove, 15 hrs. @ I.50 .per hr. H. 3. Jensen . Services, Estimator & Draftsman, WPA Project, Capitol Hill Stadium Paul Jones Services, Carpenter, WPA Project, Walnut Grove, 144 hrs. @ 1.25 Per hr. John Kennedy Services, Palsterer, Walnut Grove, 'WPA Project, 40 hrs. © 1.5Q per hr. J. R. Middleton Services, Lather, ‘PA Project, Walnut Grove, 3^ hrs. © I.50 per hr. E. E. Snyder . Services, Cement Finisher, WPA Project,Walnut Grove,. 43 hrs. © I.50 per hr. John Stucker Services,. Plasterer, WPA Project, Walnut Grove 617 hrs. @ I.50 per hr. 0. V. Young Services, Electrician, WPA Project, Walnut Grove, 24 hrs. © 1.00 per hr.

Item #1-C

1939-.191I-O

Salary Claims - Special Services, 1939-4O General Fund. . Including custodian services of principals in buildings where, there is no regular custodian, and instructional services under the supervision of Superintendent Reiff, as follows: gener

Rose Fisher Amy Harris Lurline Kraft Lenna E. Lawson

- fund

AMOUNT 120.00

70.50 100.00 125.00

125.00

43-75

42.00 101.25 22.50

. 120.00 60.00 57.00

64. 5 0

92.25 24.00

.1337.^7

AMOUNT Instructional Services Custodians'. Services., Period ending. Sept.29 Instructional Services Special Instructional Services

MEETING OF OCTOBER.. 2 ,. 1939

LContlnued-)MOUNT

1939-1940 GENERAL FUND Mary McColl Harry W. McKimmey Mr s,. Li111an Morr ow Maxine Stockton Dixie Lou Ward Harry A. West

Item #1-D

Report of Clerk Business Manager

40.00

Instructional Services Special Instructional Services Custodian's Services, Period Ending Sept.29 Instructional Services Instructional Service o Custodian's Services, Period ending Sept.29

66.87

9.00 50.00

Item #1-C

4o.oo 7.50

Bills for Month of September

Claims for Custodians for Extra Time (1939_4O General Fund).. $10.00 Claims for extra time of custodians amounting to $10.00 have been checked against the Report on Use of Buildings as to whether or not it has been approved by the Board of Education. Check shows everything is regular and properly authorized. Claims are submitted as follows:

Item #1~D

1939-19^-0 GENERAL FUND G. W. Lenhart John C. Voss

Item #1-D

Custodian, Putnam Heights, 1 day Floorman, Putnam Heights, 4 days

Skilled Labor - 1939-40 General Fund ....................................... $1,478.33 The special labor covered by the following list of claims in the amount of $1,478.33, carrying verification as to purpose and amount, was authorized by the Board at previous meetings:

C. T. Hughes 0. C. Kelly C. H. Mackrill W. J. Shuler Joe Stewart Fred Stravlo Cliff Strlder T. A. Tommaney Item #1-F

Extra Laborer,64 hrs. @ .50 per hr. Extra Painter, 28 days @ 5.00 per da. Laborer - 140 hrs. @.50 per hr. Laborer - 36 hrs. © .50 per hr. Bricklayer's helper-104 hrs.@.50 per Extra Painter-191- days © 6.25 per da. Laborer, 88 hrs @ .50 per hr. Bricklayer, 100 hrs. @ I.50 per hr. & 20 hrs. @ 1.62-g- per hr. (a/c worked 20 hrs. as Bricklayer Foreman) 182.50 Services, Extra Carpenter, 19i days © 6.818 per dal32.95 150.00 Services, Extra Painter,1 mo. © 150.00 per mo. 150.00 Services, Bricklayer 100 hrs. @ I.50 per hr. Services, Laborer, 120 hrs. © .50 per hr. 60.00 Services, Laborer, 139 hrs. © .50 per hr. 69.50 151.EO Services, Bricklayer,101 hrs. © I.50 per hr. Services, Cement Finisher,16 hrs. @ I.50 per hr 24. 00 80.00 Services, Extra, Plumber, 64 hrs. @ 1.25 Per hr.

Services, Services, Services, Services, Services, Services, Services, Services,

Salary Claims - Special Services, 1939-40 Separate Fund. . $207.16 Instructional Services and services in the Separate School Attendance Department under the supervision of Superintendent Reiff are submitted, as.follows:

1939-19^0 SEPARATE FUND

ij. Henry Ferguson ) Dexter Fuller

Hazel Horn Henry Hawkins

jLeona. Palmer Wm. E. Perry Mrs. T. J. Randolph jMyrtle Williams I

{Item #1-G ! i

i I

Services, Attendance Officer,4 days @ rate of $100.00 per mo. Services, Attendance Officer,10 rate of $125.00 per mo. Instructional Services Services, Attendance Officer, 4 days @ rate of $100.00 per month Instructional Services Instructional Services Services, Attendance Officer, 4 100.00 per month Instructional Services

AMOUNT

1939-1940 GENERAL FUND

Luther Bickerstaff Harley Cabaniss A. L. Caskey W. S._ Dunlap Jim Earnst M. L.. Goodere Frank Hamilton E. A. Herndon

Item #1-E

Item #1-F

AMOUNT

13.33 41.67 31.95

13.33 44.55 4o.oo 13.33 9.00

Skilled Labor - 1939“4O Separate Fund ....................................... $128.05 The special labor covered by the following list of claims in the amount of $128.05, carrying verification as to purpose and amount, was authorized by the Board at previous meetings:

Item #1-G

^ZZI lZZZZZZ-Z_6IIjffiElZNZlQEZOGT£ZER2ZZlZ3ZZCnn.t±nu^L Report of ClerkBusiness Mans ger Bills for Month of September Item $1G

1939-19^0 SEPARATE FUND

Jim. Earnst C. T. Hughes C. H. Mackrill T. A. Tommaney

Services, Services, Services, Services,

AMOUNT Bricklayers Helper, 32 hrs. © . 50 per hr. Extra Carpenter, 2-g- days @ 6.616 per day Bricklayer, 3° hrs. @ I.50 per hr. Extra Plumber 4-0 hrs. @ 1.25 Per hr.

$ 16.00 17.05 ^5.00 50.00

The claims shown in items #1A, IB, 1C, ID, IE, IF, and 10, have all been examined and approved by the Auditor as to appropriation, purpose of expenditure, calculation and receipt by the department heads. We recommend that same be allowed and the Clerk-Business Manager be instructed to issue warrants in payment thereof. (Signed)

Report of September Payrolls

Item # 2

Item #3 Blds for Material to repair Heating and Plumbing Equipment

Jno. W. Prigmore, Auditor.

Report of payrolls issued, during the Month of September. In conformity with the Board's authorization, warrants were issued on all payrolls for the month ending September 30, 1939? after same were checked and approved by the Auditor, in the amount- of $14-1,161.16.

BIDS. In conformity with the provisions of a rule of the Board of Education regarding purchases in excess of $100.00, bids have been received and. tabulated for furnishing material to repair heating and plumbing equipment: Low on items in Bidder Total Bid amounts listed Less 2% below Loeffier-Greene Supply Co. Federal Supply Company U. S. Supply Company F. E. Georgia Supply Co. Peerless Oklahoma Co. Crane Company Standard, Asbestos Mfg. Co.

Total

$221.9424-1.62 226.12 226.06 Incomplete 231.79 Incomplete

Less 2%

$26.17 170.35 1.70 5.63 .96

$ 206.61 4- 12

It will be noted that by accepting the low bidder on individual items, a saving of $11.93 ^1 be effected, therefore, we recommend that low blds on the items in the amounts listed in the tabulation be accepted and. that the Board instruct the Clerk-Business Manager to award, the contracts for same. Respectfully submitted,

(Signed) J. G. Stearley, Clerk-Business Manager Report of Treasurer Not Filed

The Clerk-Business Manager stated that the report of the School District Treasurer for the month of September, had not been filed.

Items 1-A to It was moved by Mr. Robinson and. seconded by Mr. McKown that Items 1A to 1G 1-G, inc. inclusive of the foregoing report be approved and the Clerk-Business- Manager Approved Instructed to issue warrants in payment of the claims as recommended. Upon roll call the motion carried, all members present voting "Aye" except Mr. Knight and Mr. Richardson, who voted "No."

Item No. 2 The report of payrolls, Item No. 2 of the report of the Clerk-Business ManaReport Rec'd ger, was received and ordered filed. and Filed Item No. 3 Approved

With reference to Item No. 3 of the report of- the Clerk-Business Manager, Mr, Rice stated that there had been considerable discussion here about doing business with firms that the Board had done business with before, and he would like to know definitely, to ease up a little rumor, that they are absolutely furnishing the materials as requested end that the other companies had to bid on. Mr. Rice then moved that contracts for materials for repairs to heating and plumbing material be awarded to the low bidder as recommended, and that

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' 1G9

and that the materials be, received and passed on by the Board's inspector, Item No. 3 or whoever is responsible, as meeting the requirements of the request for bids, and report made to the Board that all material is up to specifications. I Contracts i Mr. Knight seconded the motion on a purchase from anybody whether they had to Low Bidi done business with a previous Board or whether they are selling the Board for J ders and ! the first time. Upon roll call the motion carried unanimously. Inspection Required

The Clerk-Business Manager presented bids for supplies for the Homemaking Separtments of the Junior and Senior High Schools submitted, by four wholesale grocery companies. After discussion it was moved by Mr. Knight and seconded by Mr. Rice that all bids be rejected and the Clerk-Business Manager be instructed to secure bids from other companies, including some retail ghpcers.. Motion carried unanimously.

The Clerk-Business Manager reported that the Commercial Gas Contract of the Oklahoma Natural Gas Company, presented at the previous meeting had been re- ' ferred to the Board's Attorney to see if there was any possible chance of . getting combined rates on gas used in all schools. In the meantime, the ; Clerk-Business Manager said, he had had a conference with the Manager of the ; Capital Gas Company and had been informed that this company would be able to i serve three schools, Foster High,Valley Brook and Jefferson Davis Schools, I | and based on last year's consumption, their rates would save the. Board of Ed- i ucatlon approximately ^300.00, the rates of the Capital Gas Company being as : follows: i 1st SO M.C.f. ; Next 50 M.C.F. .20 ...Âť ! All over 100 M.C.F. .15 [

Bids for Homemaking Supplies Rej ected New Bids Called for Report on Gas Contract and Rates of Capitol Gas Co. . .

After discussion it was moved by Mr. Richardson and seconded by Mr. McKown Referred to that a committee be appointed to investigate this matter further and confer Special with the Gas Companies and report back to the Board. The President appointed i Committee Mr. Hisel, Mr. Robinson, Mr. Rice and Mr. McKown to serve on this committee, i The Clerk-Business Manager presented a request from the Superintendent of Buildings and Grounds that since the Board of Education could not legally . carry liability insurance on its trucks, some provision be made whereby the individual truck drivers can be protected by carrying public liability and property damage insurance and if there is any way it can be done legally the salaries of the drivers be fixed to include the cost of the indemnity policies. After discussion this matter was referred to the Attorney and action deferred for further consideration.

Question of Liability Insurance for Truck Drivers to Attorney

In the matter of the request of Mr. Rodney Palmer, Physical Director of the Y. M. C. A., for the use of Roosevelt Junior High School which was referred to the Clerk-Business Manager at the previous meeting, Mr. Stearley reported that the fees charged in former years, $5.00 without heat and $7.3& if heat is required, would be sufficient to cover the actual expense and a reasonable wear and. tear, and recommended that Mr. Palmer be granted the use of Roosevelt gymnasium at this fee, under the terms of his proposal. It was moved by Mr. Knight and seconded by Mr. Robinson that the request be granted and the charge for the use of the Roosevelt Gymnasium be fixedat $5-00 and $7.3$ as recommended, with the understanding that in the event of unforeseen damage the Y. M. C. A. be requested to pay for same as agreed by Mr. Plamer when he came before the Board, and that he relinquish the gymnasium when it is needed for school schedules. Motion carried unanimously.

Y. W. C. A. Granted the Use of Roosevelt Gymnasium

The Clerk-Business Manager presented payroll for A. E. Smalley for the period from September 22 to 30, inclusive, in the amount of $11.00,and recommended that same be approved by the Board. It was moved by Mr. Knight and seconded by Mr. Robinson that the payroll be approved and the Clerk-Business Manager be instructed to issue warrant in the amount of $11.00 to A. W. Smalley as recommended. Upon roll call the motion carried, all members present voting "Aye."

Payroll Approved

The Clerk-Business Manager presented sealed bids for Boiler Compound and. it was moved by Mr. McKown and seconded by Mr. Rice that the bids be opened, and tabulated for report at the next meeting. Motion carried unanimously.

Bids for Boiler Compound Opened and Referred to Clerk-Bus. Mgr. for Report

The blds were opened and read and. it was . moved, by Mr. Richardson and seconded by Mr. Turner that the Board instruct the Clerk-Business Manager and the Superintendent of Buildings and Grounds to investigate the different types . of material bid upon and report back to the Board. Motion carried unanimous-

Motion to Call Bond Election in January

It was moved by Mr. Robinson and seconded by Mr. Edwards that the Board call the long delayed bond election for January 1J, 194-0, giving sufficient time to inform the public of the desires and needs of the school system, setting the amount of the bond issue at t900>000»00-

Substitute Motion to Call Bond Election Immediately Lost

It was moved by Mr. Rice and seconded by Mr. Knight, as a substitute, that the date of the bond election be set ten days from the present date or as soon as proper arrangements can be made. Upon roll call the motion lost, the vote being as follows: "Aye," Mr. Knight, Mr. Rice and Mr. Richardson. "No," Mr. Edwards, Mr. Hisel, Mr. McKown, Mr. Robinson, Mr. Turner and Mr. Miller.

Original Motion Carried

Upon roll call upon the original motion the.vote was as follows: "Aye," Mr. Edwards, Mr McKown, Mr. Richardson, Mr. Robinson, Mr. Turner and Mr-. Miller. "No," Mr. Hisel, Mr. Knight and Mr. Rice, Mr. Knight stating that he voted "No" for the reason that he was responsible for his own acts and not procrastinate this matter over to some future unknown Board. Thereupon the motion was declared to have carried.

Reconsideration of Case of A. C. Werth

Mr. Robinson stated that with all kindness and consideration for everyone present and for the Board's administrators, he believed they had been misinformed when they discharged Gus Werth, and he moved that the administrators reconsider his case and report back to the Board. Upon roll call the motion carried, all members .present voting "Aye," except Mr. Edwards, who voted "No," and Mr. Richardson and Mr. Miller, who passed.

Motion to Reconsider Other Cases Lost

Mr. Edwards moved that the Board's executives be required to reconsider the cases of C. B. Deweese, J-. N. Prewitt, M. G. Jones and Joe Miller, »-and after reconsideration they be required to put them back on. Mr. Rice seconded the motion. Mr. Richardson moved that the motion be tabled. There was no second to this motion and upon roll call the original motion lost,all members present voting "No" except Mr. Edwards, Mr. Rice and Mr. Knight,-who voted "Aye," and Mr.• Richardson, who passed. (Mr. McKown not present)

Offer to Handle Bond Proceedings

Mr. o. L. Johnson, representing Edgar C. Honnold, came before the Board stating that inasmuch as the Board had called a bond election he wished to offer the services of his company to handle the proceedings; that the cost to the Board for these services would be approximately $2,500.00, and if the election failed to carry the Board would owe them nothing.

Plans and Estimates for. Bond Issue Authorized

It was moved by Mr. Richardson and seconded by Mr. Knight that the Board instruct the Clerk-Business Manager to have his department proceed with plans and lay out estimates and details for this-program, as outlined in the recommendation of the Superintendent of Buildings and Grounds at the previous meeting. Motion carried unanimously.

Application for Surplus Commodities Referred to Supt. and Attorney

Superintendent Reiff brought up for the Board's consideration a form of "Application of Sponsor of Free School Lunch Programs for Surplus Commodities Received from the Federal Surplus Commodities Corporation" calling particular attention to the following clause, "Lunches prepared in whole or in part from surplus commodities will not be sold." Discussion followed as to whether principals should sign this application when as an actual fact the surplus commodities prepared for school lunches were combined with other foods, part of these combined articles being sold and part-served as free lunches. Mrs. W. F. Purnell, representing the State Board of Public Welfare, by whom these applications were finally approved, addressed the Board, stating that they were trying to work out-a way to meet these requirements; that Mr. Smith, the State Administrator, was in Washington trying to work out a plan would that would not be in direct violation of the agreement set out in the application form, and they hoped to be permitted to consider money received from food sales as a contribution supplementing that supplied from surplus commodities stock and not a direct sale. It was moved by Mr. Hisel and seconded by Mr. Richardson that this matter be referred to the Superintendent to work out with the Attorney. Motion carried unanimously.

Report of Supt.

The following recommendations were-submitted by the Superintendent:

Junior College

v To the Board of Education:

1. Mr. Walter A. Lybrand, Attorney for the Board of Education, has rendered the following opinion concerning the effect of Senate Bill 123 unon the operation of our junior’ college:

~~~~LLZ1Z~T

■ |

i !

MFCTING_OEJlC!rOBFR~p\.. 1 cm

~~__~XZlCont.1 rmF-r-11

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"This bill contemplates that a junior college shall be conducted by the Board of Education. This being so, the Board of Education should collect any tuition fee that is charged and should pay ; the teachers. This should not be delegated to the principals, . , although, of course, .you can use the principals in this connection ! in a ministerial capacity." ’

• In view of the above opinion, and after a conference with Mr. Stearley, Clerk-! Junior I Business Manager of the Board, I recommend that the Board of Education pay College i' the entire salary of the junior college teachers and supervise the collection i of tuition fees and auditing of same. Fees thus collected shall be paid to ■ the Board of Education under the direction of the Clerk-Business Manager.

i 2. I recommend approval of the Federal Music Project as requested by Dean Richardson, State Supervisor of the Oklahoma Music Project that,

Teaching i Centers for Federal "permission for the estzblishment of music teaching centers of the Music Oklahoma Music Project in Lafayette School, Irving School, Univers- I Proj ects ity Heights School, and Page Stadium to provide leisure-time music ■ classes for the underprivileged children of these communities",

with the understanding that all arrangements shall be with the approval of the principals of the respective schools and that the classes be conducted before and after school, during the time that custodians are on duty and without additional cost to the Board of Education. Correction of the September 27th recommendation of the Superintendent. In the item designating the salaries of regular teachers, formerly apprentice teachers, as $1000.00, the name of Eleanor Smith should be changed to Maxine Stockton.

>4-. I recommend that the leave of absence granted Irma .Shook be extended one year.

Leave of Absence

| 5. . I recommend that the following additional substitutes be elected! |Alice V. Wardn Separate substitutes: Afla Hutchison, Cleopatra Rodgers.

Substitutes

6. I recommend that the resignation of Rosa Lee Montgomery, cataloguer at the Public Library, be accepted.

Resignati on Cataloguer

Change in assignment of teachers.

a. It is recommended that Mr. Raymond Perry, teacher of mathematics at Webster Jr. High School, be transferred to Foster High School to fill a vacancy now being filled by a substitute. b. That Helen Bourke be transferred from Roosevelt to Classen to fill the vacancy now supplied by a substitute. (These transfers reduce the number of teachers in Webster and Roosevelt and save the salary of two teachers.) !

Changes in Assignments

B. In accordance with the recent action of the Board of Education, I am requesting that the following teacher be assigned to attendance work for half-time with an increase in salary of $5*0° per month for the time employed for attendance work. R. B. Fry

Teachers Assigned to Substitute Wo rk

9. I recommend thatthe request of J. H. Barthold, Principal of the Cleveland. School for the use of the book rental system for the following books, not to exceed the amount given, be approved.

Request for Rental Book System for Cleveland

Journies in Distant Lands United States and Canada Countries Throughout the World

Correction Agenda of Sept. 27

$.20 .25 .45

Health Dept. I 10. I concur in the recommend.ation of Dr. H. H. Cloudman concerning the Salary of I following: Director a. That his salary be set at $2500. * b. That James R. Ricks be employed at $1000 as his assistant. Assistant c. That the following nurses be re-employed at their salary of last year. Marie Andrews * Mary Blanks 1 Nurses Nell Beck * Frankie Bell Dickerson It is understood that nurses so employed will work by the month, inasmuch as the amount in our budget is in question. 11. The request of Russel C. Browe, District Commissioner for the Boy Scouts Capitol Hill of America for the use of the Capitol Hill Jr. High School auditorium each Jr.Auditormonth for the Boy Scout Court of Honor, is also recommended for your approval. ium to Boy Scouts

MEETING OF OCTOBER 2, 1939____ (Continued.)

SEPARATE SCHOOLS Nurses for Separate Schools

1. I recommend, that the following nurses, employed, last year, be re-employed., by the month, at a salary of $115.00 per month. Mardrie Coopwood. y

Willie Haws V

Respectfully submitted, signed.:

C. K. Reiff, Superintendent V

Recommendations of Supt. Approved

It was moved by Mr. Knight and seconded by Rice that the recommendations of the Superintendent be concurred in and upon roll call themotion carried, all members present voting "Aye.1’ In reply to a question by Mr. Knight as to what had been done with reference to the fence proposed for Lafayette School, the Clerk-Business Manager replied that the fabric'had been purchased for the fence but funds were hot available to purchase the posts.

Referring to the Board’s action calling the bond election, Mr. Hisel stated that he hoped the members of the Board would look into the Superintendent’s record of enrollment and. see if there were not some changes that would have to be made; and if it could be worked out to take care of the crowded conditions in the high schools, he would be ready to vote with the others on the bond issue of $900>000»00«

Mr. Robinson moved that the Board adjourn subject to call of the President. Mr.- McKown seconded the motion which was declared to have carried. THEREUPON THE BOARD ADJOURNED.

President ATTEST:

ClerE

Approved the ___ day of _____________________ 1939

■■

174

.. s'.-

MEETING OF .OCTOBER 11,. .1939

! THE BOARD OF EDUCATION OF. THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

; SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, WEDNESDAY, . OCTOBER 11, 1939, AT SEVEN-THIRTY O'CLOCK P. M.

PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson ABSENT:

Roy J. Turner

Other officials present: Superintendent C. K. Reiff, Jno. W. Prigmore, Auditor, and W. A. Lybrand, Attorney.

Other Officials

i The meeting was called for the purpose of approving payrolls and for the \ transaction of other business brought to the attention of the Board.

Purpose of Meeting

| The minutes of the meetings of June 21, August 7 (Special Session) and Octoi be.r-'2, were read. Mr. Edwards moved that the minutes be approved as read. | Mr. Robinson seconded the motion which was declared to have carried.

Reading of Minutes

Mr. G. E. Salisbury appeared before the Board and presented a proposal, to^j gether- with T. F. Anderson, to represent the Board in an investigation of ! claims for damages sustained by reason of drainage of oil and gas from under the property on which the well known as the Mabee-Schilling No. 1 is located, ! being in Block 11 Schilling's Addition to Oklahoma City. The compensation I proposed was on a contingent basis of 1/3 of any amount of money recovered by , reason of. compromise, and 1/2 of any amount recovered after suit has been in- j stituted, regardless of whether the suit is tried or settled before trial. ! It was moved by Mr. Hisel and seconded by Mr. Knight that this proposal be referred to the Board's Attorney and the Oil and Gas Committee for report back to the Board. Motion carried unanimously.

Proposal to Investigate Claims for Damages Referred to Attorney anc Oil and- Gas Committee

Mr. Joe T. Williamson, Secretary of the Associated General Contractors, came New Plan foi before the Board, presenting information in regard to a new plan set up in W. P. A. connection with W. P. A. projects, whereby, instead of emoloying W. P. A. Projects labor, projects which are sponsored by municipalities can be contracted, the W. P. A. furnishing the common labor under contract, thereby insuring a minimum of time and expense both to the sponsor and the W. P. A. Mr. Williamson Invited the members of the Board and the administrators to attend a meeting of representatives of all municipalities in Oklahoma County in the dining roomi of the Huckins Hotel, Thursday evening, October 19, at six o'clock, when the ; question of unemployment and the setting up of new projects would be discussed. Mr. Richardson, who was not present at the initial roll call, entered the meeting at this time. The following communication was read to the Board by Mrs. F. W. Chandler, president of the P. T. A. of the Capitol Hill Junior College:

| To Mr. Reiff and The Board of Education:

Oklahoma City, Oklahoma October 11, 1939

Richardson Enters Meeting

i Request of Junior College P. T.~A. for Building

Be it resolved that the Capitol Hill Junior College P. T. A. go on record as j approving a junior college building program. That they feel there is a definite need to expand the housing facilities of this school and they recommend that Mr. Reiff and' the Board of Education include such a program in the bond issue Signed: W. H. Meigs, Dean | A. H. Parmelee, Director I Mrs. F. W. Chandler, P. T. A, Pres.

JL Âť

... MEETING OF OCTOBER 11, .1939 (Continued)

Committees in Support of Request for Junior College Building

In support of this request, the following persons addressed the Board explaining the scope, advantages and growth of the Junior College in Oklahoma City: Mr. A. H. Parmelee, Mrs. Chandler, Dean Meigs, Mr. Henry Murdock.and Mrs. Yates of Seminole, students in the Junior College, Mr. G. G. McBride, representing a committee from the Lion's Club and business men of Capitol Hill and Mrs. Roark Little, representing the Flower Clubs and State Junior Activities.

Motion to Provide for Junior College Bldg, in Bond Issue

Following a statement by Mr. Parmelee that a ten or fifteen room building would be sufficient for present needs, it was moved by Mr. Rice and seconded by Mr. Knight that in accordance with Mr. Parmelee's statement, plans, estimates and specifications be written and Incorporated in the forthcoming bond issue, increasing the bond issue of $900,000- by the amount necessary for the Junior College building.

Substitute Motion to Refer to Supt. and Clerk-Bus. Mgr.

After some discussion it was moved by Mr. Richardson, as a substitute, and seconded by Mr. Robinson,that this matter be referred to the Superintendent and Clerk-Business Manager to make a report back to the Board at the next meeting. After further discussion as to the cost to Junior College students as compared with those attending Oklahoma University, and the question of securing subsidy from the State, a request was made for further Information as to the per capita cost, the .estimated cost of the building and the overhead.

Substitute Motion Carried

Matter of Employment of Wife of Teacher Outside of Oklahoma City

Mrs. Berry

Mrs. McGee

Referred to Supt.

Mr. Reiff stated that he was thoroughly in accord with the Junior College, but in regard to the building and other costs he was not prepared to make a statement at this time, but he believed that ultimately more space would be necessary, that State subsidy could be secured and that the college would more than pay its way. The motion to refer this matter to the Superintendent and Clerk-Business Manager was put to a vote and carried unanimously. Mr. H. A. Berry, teacher in the Douglass High School, came before the Board, stating that his wife was teaching in the State University at Langston and he had been informed by his Principal, C. 0. Rogers, that under the rules of the Board it would be necessary for either his wife or himself to stop work. Mr. Berry asked that this rule be modified in his case for the reason that he and his wife had been residents of Oklahoma City all of their lives, had brought up their children here and educated them, that his wife had also been a teacher in the Separate Schools until the rule had been passed by the Board prohibiting the employment of both husband and wife; that Mrs. Berry had recently received her degree and had been teaching only a few eeeks.

Mrs. Lucius McGee, wife of the principal of Wheatley School, also came before the Board, stating that her case was similar to that of Mrs. Berry and she had resigned her position in the Ponca City Schools, where she had been teaching for three years. Mr. Edwards moved that this matter be referred to the Superintendent to report back at the next meeting. Mr. McKown seconded the motion which carried unanimously.

Superintendent Reiff advised Mr. Berry not to make any change until further action was taken by the Board. The Clerk-Business Manager submitted the following report: Report of the ClerkBusiness Manager

October 11, 1939

Board of Education Oklahoma City, Oklahoma

Gentlemen: The following matters are presented for your consideration: Item #1-A

PAYROLLS - MAJORITY SCHOOLS - Including School Administrators,. Attendance, Vocational, Clerical, Health, and Buildings and Grounds Employees. â€˘

GENERAL FUND Payroll #118-0 to and including #148-0 (Pay period ending October 15, 1939

% month)

$18,686.99

____________ MEETING.OF.OCTOBER 11, 1939 <Continued)

Item #1-B

PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Attendance, Health, Clerical, and Buildings and Grounds Employees. SEPARATE FUND Payroll #24—O-SS to and including #29~O-SS (Pay period ending October 15, 1939 — 2 month)

Report of ■ the Clerki BusinessI Manager

$l,g56.74 '

Item No.l-E

The persons listed on these payrolls have been regularly employed by the Board: on an annual, monthly, or daily basis, and payrolls are computed, on the actual^ salaries as fixed by the Board or on salary schedules of the preceding year. They are to be supported by verified payroll claims carrying proper authorization and approval and have been examined and approved by the Auditor. We ; recommend that these claims-be ratified and approved for payment, subject only to revision on certificate as to absentees and/or on action of the Board, i on salaries not designated, and that the Clerk-Business Manager be authorized to issue warrants for same pending final designation of salaries by the Board of Education. ■ ■ APPROVED: Signed : Item # 2

W. Prigmore Auditor

Herbert G. Jones Contract The following letter was received from the division of Vocational Education: "Mr. J. G. Stearley, Clerk-Business Manager, Board of Education, Dear Mr. Stearley: We have not received contract for H. G. Jones, vocational agriculture instructor.,- Capitol Hill High School, for the year 1939_,!+O» It Is imperative that we receive the contract at once. Claims for reimbursement cannot be approved until we have received, and approved the contract. At this lime, the first quarter claims are due, and we would appreciate receiving this contract and claims at the very earliest date. Very truly yours, (signed) S. M. Crosnoe, Supervisor Northwest District Agricultural Education,

We recommend that the Board, approve the contract in the amount of $2510.00 for Herbert G. Jones, vocational agriculture instructor for the year 1939-^0, which is on the basUs of his last year’s salary, with the same provision as to salary adjustments- covering the other employees.

Item # 3

Teachers Contracts We wish to call the Board's attention to the fact that teachers contra- Item No. 3 cts for the school year 1939-^° have not been Issued. Section 6214of Oklahoma Statutes, 1931, requires that the Board of Education shall contract with teachers, which contract shall be in writing.

Item #

Extended Vacation Mr. Lewis Rose, painter foreman for the Board of Education, left on his Item No. 4 vacation July 2, 1939* Due to unforeseen conditions, he was unable to return at the end of his vacation. However, he is now in a position to come back, provided the Board will permit him to continue his work with the Board of Education. Inasmuch as Mr. Rose has always been a very satisfactory employee and ' ; has the full recommendation of Mr. Schlosser and was re-employed by j the Board after July 1, we recommend that the Board of Education permit! him to return and continue with his work. !

Item #5

Walnut Grove W, P. A. Project #665-65-2-271 In order to permit Mr. J. A. Harmon, W. P. A. foreman on the above i r+-em No indicated project. to. receive his last month’s pay, it will be necessary! * for the Board of Education to approve.the following release:

"In consideration of the completion of the above numbered project by the Works Progress Administration for Oklahoma, in accordance with the provisions of the project application, we, the Board of Education of the City of Oklahoma City, sponsors, of this project, hereby formally accept the improvements, consisting of four rooms.which is the first section of the new Walnut Grove School, and release the Works Progress Administration from any further liability. We also assume full responsibility for the proper maintenance and operation of the said improvements."

____ _ ____ ___ _________

MEETING OE OCTOBER 11.,. 1939 ( Continued)......... _

Report of the ClerkBusiness Manager.

The four rooms ref erred*-to in the above release are being used at the present time for classroom purposes and are being maintained and operated by the Board of Education. Therefore, we recommend that the Board of Education adopt the release as requested.

Item No. 6

Item #6

Report by Insurance Committee on steam boiler insurance.

Item No. 7 Item No. &

Item No. 9

Treasurer's report.

Item #8

Item #9

BIDS

(a) Homemaking supplies (b) Douglass High School science supplies (c) Typewriter ribbons.

Claim of R. Q. Blakeney for conducting the excess lovy election held on May 16, 1939, in the amount of $198.00, be approved by.the Board and the Clerk-Business Manager be instructed to issue warrant in payment therof. Respectfully submitted,

Signed: J. G. Stearley Clerk-Business Manager

Items Nos. 1-A and 1-B Approved

It was moved by Mr. Hisel and seconded by Mr. Richardson that.Items Nos. 1-A and 1-B of the foregoing report be approved and the Clerk-Business Manager Instructed to issue payroll warrants as recommended. Upon roll call the motion carried, all members present voting "Aye," except Mr. Richardson who voted "No."

Item No. 2 Approved

It was moved by Mr. Knight and seconded by Mr. Robinson that Item No. 2 of the report of the Clerk-Business Manager be concurred in and the contract of H. G. Jones, Vocational Agriculture teacher, Capitol Hill High School, for 1939-^0, be approved on the basis of last year's salary, $2,510.00, subject to such adjustment as may be necessary. Motion carried unanimously.

Item No. 3

Item No. 3 of the report of the Clerk-Business Manager was taken up for consideration and it was moved by Mr. Knight and seconded by Mr. Robinson that the Clerk-Business Manager be Instructed to send out teachers' contracts subject to approval of the form of the contract by the Attorney.

Form of Teachers' Contract Referred to Attorney

The question was raised as to whether or not the rule of the Board regarding assignments was to be included in the contract form, and whether the Board had a rule covering garnishments. After discussion Mr. Knight moved as a substitute that the Attorney be instructed to prepare a legal contract form and present to the Board for approval. Mr. Edwards seconded the motion which carried, Mr.'Richardson voting "No."

Item No. 4Approved

Item No. of the report of the Clerk-Business Manager was taken up for consideration and it was moved by Mr. Edwards and seconded by Mr. Robinson that the Board continue the employment of Lewis Rose-, painter foreman. After discussion, Mr. Richardson moved in lieu of pending motion that the recommends tlon of the Clerk-Business Manager be concurred in. Mr. Robinson seconded the motion, which was declared to have carried, Mr. Hisel and Mr. Rice voting "No. "

Item No. 5 Approved

It was moved by Mr. Knight and seconded by Mr. Robinsonâ€˘that the recommendation of the Clerk-Business Manager, Item No. 5 of his report, be concurred in and the release of the Walnut Grove Project, W. P. A. #665-65-2-271, be approved in conformity therewith. Motion carried unanimously.

Item No. 6

In connection with the report of the Treasurer, referred to in Item No. 6 of the report of the Clerk-Business Manager, the following summary of the School District Treasurer's Cash Receipts, Disbursements and Transfers, as prepared by Jno. W. Prigmore, Auditor, was submitted:

Summary Submitted by Auditor

MEETING OF, OCTOBER, 11. 193.9 (Continued)

Summary of Treasurer's Report by Auditor

'SUMMARY OF TREASURER'S REPORT September JO, 1939

SEPARATE FUND

BUILDING PRIMARY FUND AID FUND

SINKING FUND # 75

SINKING FUND

Balance August 31

104.260.73

22,828.78

12,476.44

616.13

723,733.37

312.14

Receipts Total

17,876.65 122,139.38

17,920.89 40,749.67

407.51 12,883.95

— 616.13

82,722.80 806,456.17

— 312.14

79,805.21

16,238.66

3,200.49

42,334.17

24,511.01

9,683.46

616.13

Disbursed Balance Sept. 30

GENERAL FUND

—

8,270.63

798,185.54

Balance August JI

TOTAL 86T, 227.59

Receipts Total

118,929-65 983,19/.W

^0'5; 848.6'0

Disbursed

107,5+4. 99

75,109.56

Balance September JO

875,61+2.1+5

330,739-04

312.14

SINKING FUND INVESTMENTS 405,848.60

AUDITOR'S NOTES

w The above is a summary of the School District's Cash Receipts, Disbursements ’ and Transfers for the month of September, 1939, as reflected by his report. i

Your attention if directed to the fact that no Sinking Funds were invested ; in warrants during the month of September, 1939, and that all warrants issued are now in the hands of banks and other Investors and are drawing 5% interest; We wish further to advise that although sufficient cash has been on hand in the Separate School Fund to Issue as "Cash Available" all Separate School warrants for the current fiscal year 1939“^O, these warrants in the amount. of $18,736.57, are still outstanding and bearing interest at the rate of per annum.

Any Interest payments on such warrants erroneously registered will, in our opinion,be unauthorized and excessive.,

, | i i

Signed: Jno. W. Prigmore Auditor, Board of Education Mr. Lybrand recommended that a conference be arranged with Mr. Scott and his attorney before deciding what to do in this matter. It was moved by Mr. Knight and seconded by Mr. Robinson that the Attorney and Auditor be instructed to confer immediately with the Treasurer and his Attorney to see what can be done with reference,to the matters referred to.in the Auditor's Summary of the Report of the Treasurer for the month of September. Motion carried unanimously.

The following report was read:

Oklahoma City, Okla. October 9, 1939 Mr. Earl W. Miller, Chairman Board of Education Oklahoma City, Oklahoma

Dear Sir:

Re: Oklahoma City School Boiler Insurance October 11, 1939 - Hartford # 46410

The members of the Insurance Committee recommend that the Boiler Insurance which expires October 11, 1939 he renewed by the Hartford Steam Boiler Inspection and Insurance Company and that the agencies shown below participate in the percentages as shown, subject to the approval of the Board and and Hartford Steam Boiler Inspection and Insurance Company.

i j

i Referred ! to Attorney and Auditor j !

Report of Insurance Committee

---------------- MEETING OF OCTOBER 11,.. 19’39 (Continued)------ ---- -----------

Report of Insurance Committee

Blakeney Insurance Agency Campbell Insurance Agency H. 0. Crum (Britton) John Forline Agency Furrey-Sharpe Agency Gardner, Clarke, Sullivan Orville Hannum Clarence Haskett C. S. McCreight Herbert Mee

4$ 12$ 12$ 12$

Eacock Insurance Agency Moran & Rone Agency J. W. Upsher Eugene Whittington Whittle Insurance Agency

4-$ 12$ 12$ ^$ ___ ^$ 100$

4-$ 4$

We have attempted to include in this list all agencies that were overlooked in the distribution of the Fire Insurance and to reward those agencies who have performed meritorious service to the Board year after year in the placement of'this insurance.

We wish to again thank the members of the board for their consideration of this committee and to asnure you that it has been a pleasure to serve. Respectfully submitted,

Signed: H. T. Moran, Chairman Insurance Committee for the Oklahoma City School Board

Claim of Hartford Steam Boiler Inspection and Insurance Co. for Renewal of Boiler Insurance Approved

In connection with the report of the Insurance Committee, the Clerk-Business Manager presented for approval the claim of the Hartford Steam Boiler Inspection and Insurance Company for the renewal of the boiler insurance expiring October 11, 1939, in the total sum of $^,307.87. It was moved by Mr. Robinson and seconded by Mr. Knight that the Board renew the boiler insurance expiring October 11, 1939, with the Hartford Steam Boiler Inspection and Insurance Company and that its claim in the total amount of $^,307.87 be approved and the Clerk-Business Manager instructed to issue warrants in payment thereof, $^,098.51 out of the General Fund and $3O9«3& out of the Separate Fund, and, insofar as it is within the province of the Board of Education to do so, it is directed that the premium be divided among the following agencies:

Blakeney Insurance Agency Campbell Insurance Agency H. 0. Crum (Britton) John Forline Agency Furrey-Sharpe Agency Gardner, Clarke, Sullivan Orville Hannum Clarence Haskett

M 4-$ 4-$ 4$ 12$ 12$ 12$ 4$

C. S. McCreight Herbert Mee Eacock Insurance Agency Moran & Rone Agency J. W. Upsher Eugene Whittington Whittle Insurance Agency

4-$ 4-$ 4-$ 12$ 12$ 4-$ 4-$

loot

Upon roll call the motion carried, all members present voting "Aye," except Mr. Edwards and Mr. Richardson, who voted "No." Bids Referred to Clerk-Bus. Mgr.

It was moved by Mr. Robinson and seconded by Mr. Edwards that bids received in response to the attached advertisement be referred to the Clerk-Business Manager to open, tabulate and report back to the Board. Motion carried unanimously

Item No. 8 In. (led. to' t pailiiK nt« < . .

schools, specin may be securea •St' the, office <vof the- Clerk-Business t* * I ’"SEALEIJ will also he received .'foti'tne furbishing ofi'-lS gross of typewriter ribbons, 260 threads'to the inch, medium inked. Bidders will .quote on both-spools;' and 444. yard reels. The Board of Education reserves the .right. tOjjdiyidei he. 'contracts and tb reject any or all, bids. sr. cg JJste arle y , » :>• 1 . .. CJ.erk-Businesls Manager; I '' - , Administration. Building, I 400, N. Walnut Avenue, 4 Oklahoma tin, Oklahoma (Pnblislrfl in iN rail’ Liw loinntf..(Record, October 3, 4 and 3...1930) . | $ ig_______________________ .■ * I

Item No. 9

It was moved by Mr. Richardson and seconded by Mr. Edwards that the claim of R. Q. Blakeney, for conducting the excess levy election hald on May 16, 1939,

MEETIKO OF OCTOBER 1T,.

in the amount of $193.OO,Kbe approved by the Board and that the Clerk-Business Manager be instructed to issue warrant in payment thereof as recommended in i Item No. 9 of his report. Upon roll call the motion carried, all members present voting "Aye."

Claim of Blakeney Approved

The Clerk-Business Manager presented the claim of Dr. R. J. Stillwell for services rendered during July and August, 1939, in the sum of $333*33It was moved by Mr. Richardson and seconded by Mr. Robinson that the claim be rejected. Mr. Knight moved as a substitute that, the claim be approved contingent upon approval by the Attorney. There was no second to this motion. The original motion was put to a vote and carried, Mr. Knight and Mr. Rice voting "No."

Claim of Dr. Stillwell Rejected

It was moved by Mr. Robinson and seconded by Mr. Knight that the Clerk-Business Manager be granted permission to attend the annual meeting of the National Association of Public School Business Officials to be held in Cincinnati, Ohio, the week of October 16th. Motion carried unanimously.

Clerk-Bus. Mgr. Granted Permission to Attend Meeting

The President brought up the question of the legal status of the contracts with the Taft, Capitol Hill and Douglass Athletic Associations, suggesting that it be referred to the Attorney for an opinion as to whether or not these contracts should be renewed each year in order to be legal. It was moved by Mr. Hisel and seconded by Mr. Richardson that the question be referred to the Attorney for an opinion. Motion carried unanimously.

Legal Status of Athletic Ass' n Contracts tc Attorney

The Superintendent presented the claim of Mrs. Bessie Sams, Director of the Attendance Department, for services from September 1 to 5, the date of her election. It was moved by Mr. Richardson and seconded by Mr. McKown that the claim be rejected and upon roll call the motion carried, all members present voting "Aye," except Mr. Knight, Mr. Rice and Mr. Robinson, who voted "No."

Claim of Mrs. Sams Rej ected

The Superintendent reported that the Coca-Cola Bottling Company had requested Book Covers permission to distribute Book Covers in the schools, the book Covers carrying to be Dlsadvertising and an offer to students making an average grade of of one | tributed to carton of six bottles of Coca-Cola free. Since the rule of the. Board does I Teachers not permit advertising through the schools, Superintendent Reiff recommended that the Coca-Cola Company be permitted to give the Book' Covers to teachers on iy but be required to paste paper over the offer to school children. It was moved by Mr. Edwards and seconded by Mr. Richardson that the Board approve the recommendation of the Superintendent and that the teachers be given the CocaCola Book Covers, with the understanding that they paste a piece of paper over the advertising on the inside. The motion carried, Mr. Robinson voting "No," stating that his vote was not on the Superintendent's recommendation but on account of the type of advertising.

The following report was submitted by the Superintendent:

Report of Supt.

October 11, 1939

Gentlemen:

The following request of Mr. H. F. Rusch, Director of Night School, is submitted for your approval:

Night School

"I am therefore submitting .for your approval and a-ssignment the auallfied. list of teachers and substitutes for the Public Night School:

Lessie Allison Helen Allison Alfredo Berumen Mary B. Brucher Karl E. Brown Mary Cantrell Maryo Caylor Wm. J. Collins Maybelle Conger Clark Cunningham Katherine Gibson J. D. Hoover T. D. Hornbeck H. R. Jensen N. A. Lago Tom Langford Lenna E. Lawson

F. A.' Leabo Lee Ledbetter Mabel Lindley D. T. Logan Harry W. McKimmey Ralph V. Miller Alfonso Monjaras Charles S. Moore Wm. Harold Netherton Kathryn L. Norris Leone Orner Johnnie Lee Padgett L. R. Penn Anna Poschel E. R. Prag Paul Selders Lehn H. Showalter

Helen Sittel Edna B. Stevenson Muriel Stewart W. E. Taylor B. H. Thomas Ruth Thompson Etha Townsend Alta Mae Turner E. Clay Venable L. W. Weber Charles G. Werner J. M. White Bess Willis Paul B. Bell 0. S, Baxter Eleanor Curtis

MEETING OF OCTOBER 11, 1939 (Continued)

Night School

Separat e Night School

Substitute Clerks:

Margaret Wiedemann,

Mary Jane Smith

SEPARATE NIGHT SCHOOL TEACHERS:

Beatrice Brown Vincent Levison Margaret Dabney Mea Ruth Powell Rubye Dabney Garvice S. Ricks Bertha W. Douglas Cornelia Scales Alice Jeannette Gear C. C. Server Rhoda Irving Leroy A. Tease Substitute Clerk: Jamie Marie Williams

Hazel Waterford Lea F. Wiley Myrtle Williams D. A. Wisener

"I am submitting for your approval, additional names to the faculty for adult education. The group will teach classes sponsored by the Oklahoma Independents. Oscar Oâ€™Neill Adult Ed Slbel Education W. F. Culbertson Sponsored by Okla. Independents

Ralph Drake G. W. Smith Harold Bauer

A. Va,n Kuren L. C. Vai Bracht

Respectfully submitted, H. F. Rusch, Director Vocational & Industrial Education"

The following recommendations are submitted for-your approval.

Election of Teachers

a. That Clyde Howerton be elected as Industrial Arts teacher in -the Franklin School at a salary of $1000^for the school year;

Change of Name Resignation

b. That the records show the change of name of Helen Louise Williams-Ellis;

Assignment to Attendance Dept.

d. That Marion Ewing, a teacher in Riverside School, be assigned to the Attendance Department beginning Monday, October 16, and that for the time she is employed in this capacity she be paid an additional $10.00 per month;

Instructor Deficient Hearing

e. That Mrs. Baker Bonnell, wife of the State Supervisor of the Public School Program for Children with Deficient Hearing, be employed to give instruction to a select group of our teachers in order that schools may have the service of a teacher with some training in audiometer service and the teaching of lip reading; I further recommend that she be paid for expenses, $50.00 per month for a period not to exceed two months.

Election of Vlusic Director

f. That Eric Parham be elected as director of instrumental music in the Harding Junior High School, at a .salary of $1300^per school year.

Vice-Prin. Assignment Separate Schools

Leaves of Absence Election of Teacher

c. That the resignation of Haxel Pennock be accepted, effective October 27;

g. That Charles Grady be assigned Vice-Principal of Capitol Hill Senior High School at the minimum salary of $2100/ per school year.

SEPARATE SCHOOLS

The following recommendations are submitted for your approval.

a. That leaves of absence be granted Cleo McCann and Jeanette Gear; b. That Ruth Lewis^be re-employed at her former salary and assigned to Wheatley School. Respectfully submitted, Signed:

C. K. Reiff, Superintendent

Recommenda- It was moved by Mr. Robinson and seconded by Mr. Knight that the recommendations of the Superintendent be concurred in and upon roll call the motion tions of carried unanimously.. Supt. Approved Letters in re: Winifred Logan

Mr. Knight read the following letters and asked that they be recorded in the minutes: â€œOklahoma City, Oklahoma September 13, 1939 "In Re: Winifred Logan.

I have known Miss Logan several years, and am familiar with her public health work. She is a Registered Nurse in the State of Oklahoma, and

-I .1 oo MEETING...OF OCTOBER.. 11, 1939.. (Continued)

has worked as a nurse in the Public Health Dept, of the City Schools.

Letters in Re: Winifred Logan

"I can recommend her unreservedly for public health hursing, either in general health work or school. Signed:

Dr. Miles

W. H. Miles, M. D."

"TO WHOM IT MAY CONCERN:

"Mrs. Winifred Logan was employed as a school nurse for the past two years and was under my supervision during this time.

; Dr.Stillwell i

"I, at no time, had any serious complaints made against her work and I would i not hesitate to recommend her as a nurse. )

Yours truly

Signed:

R. J. Stillwell, M. D."

Mr. Knight stated that Mrs. Logan had not been an applicant for a position as nurse this year and he would like the Board to go on record that had she been an applicant her application would have received courteous consideration just as the others had, and perhaps favorable. Mr. Knight then moved that the record show that there was no criticism of Mrs. Logan and .she was not an applicant for a position. Mr. Edwards seconded the motion which carried unanimously.

I i

Mrs. Logan Not an Applicant

Mr. Rice stated that he would like to see the employment of Mrs. Logan recon-l Dr. Cloudman sldered as he understood that Dr. Cloudman had asked principals for recomAsked for mendations on the nurses and had only one report unfavorable to Mrs. Logan,. Statements and he asked that Dr. Cloudman be requested to get statements from other prinj-from Princicipals. pals Mr. McKown brought up the matter of the reconsideration of the employment of F. M. Brewer, Engineer Inspector, and H. J. Jensen, Draftsman and Estimator, and reviewed reports of the Superintendent of Buildings and Grounds and recommendations of the Clerk-Business Manager, and from these reports and recom mendations and from records of costs of construction and supervision, he felt that the expenditure of money for the salaries of these two men could not be justified. Mr. McKown therefore moved the reconsideration of the motion by which these two men, Mr. Brewer and Mr. Jensen, were assigned to the regular payroll. There was no second to this motion. Mr. Knight moved that the Board adjourn subject to call of the President. Mr. Rice seconded the motion which was declared to have carried.

Motion to Reconsider Employment of Brewer and Jensen No Second

| Adjournment I

THEREUPON THE BOARD ADJOURNED.

President ATTEST:

Clerk

Approved the

day of

1939

THE BOARD OF EDUCATION OF. THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, THURSDAY,

OCTOBER 26, 1939, AT SEVEN-THIRTY O'CLOCK P. M.

PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk Warren H. Edwards Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner

ABSENT:

Other officials present: W. A. Lybrand, Attorney.

Edd L. Hisel Supt. C. K. Reiff, Jno. W. Prigmore, Auditor, and i

The meeting was held for the purpose of approving payrolls and for the trans- j action of other business requiring the attention of the Board. Mr. A. H. Parmelee, Principal of Capitol Hill High School and Director of the Junior College, came before the Board and introduced Mr. Wyman H. Meigs, Dean of the Junior College, who presented sketches of three alternate plans for housing the Junior College. The first plan was for a two story separate unit containing fourteen rooms, the second, for a three story wing connected to I the main building of the Capitol Hill High School by a corridor, and the | third, an addition to the present.building over the boiler room wing as contemplated in the original plans for the building.

i i | |

Plans for Housing Junior College Presented

Richardson Mr. Richardson, who was not present at the initial roll call entered the meet- Enters the ing at this time. Meeting Mrs. Liebhart, President of the P. eral other members of the P. T. A. introduced and addressed the Board of the Board in providing separate

T. A. of Capitol Hill High School, and sev-i and students of the Junior College, were in the interest of securing the cooperation housing for the Junior College.

Patrons and Students Address the Board

iSuperintendent Reiff was asked for his recommendation and stated that provid- j Report by !ing a building for the Junior College was a matter for the Board to decide; i Supt. on I that as far as actual housing was concerned, the school was not over-crowded; Housing for that the enlarging of the Capitol Hill High School was desirable, but not Junior necessary for the housing of the Junior College at this time. No action was College taken in this matter. No Action by the Board

Mr. S. A. Layton, of Layton and Forsyth, Architects, addressed the Board with reference to reports that had been generally circulated concerning Works Progress Administration Projects, which he considered very misleading to the public. These reports, Mr. Layton stated, were to the effect that the W. P. A. could participate 50% in projects, while as a matter of fact it could participate not to exceed 10$ on new construction, and his only object in bringing this matter before the Board was to prevent an erroneous impression in the minds of the people.

Mr. Layton Explains W. P. A. Participatio in Piqjects

Mrs. Lavonie Collins, substitute teacher in the Separate Schools, came before the Board in regard to a regular position which she said was promised her as soon as she had obtained her degree; and having received her degree, she asked that she be given consideration and placed in a regular teaching position. jMotion was made by Mr. Richardson and seconded by Mr. Edwards that this matter |be referred to the Superintendent. Motion carried unanimously.

Request for Teaching Position Referred t o Supt. Reiff

The following resolution was read in full by the Clerk:

Resolution Approving Location of Oil Wells Near Lincoln School

RESOLUTION

BE IT RESOLVED that the attitude of the Board of Education of the City of Oklahoma City of the State of Oklahoma on application Number IO35 for the drilling of an oil and gas well on Block of Johns Byrd Lincoln Park Addition

MEETING OF OCTOBER 26, 193.9 (Continued)

Resolution Approving Location of Wells Near Lincoln School

to Oklahoma City, under>-the terms and conditions imposed by the Board of Adjustment of Oklahoma City in its order of October 23, 1939, under which twofifths in area of the property commonly known as Lincoln School grounds is attached to said Block 8, which order permits the drilling of a well on said Block 8, within three hundred .fee.t of said school property, ia that the Board of Education of the City of Oklahoma City of the Stateof Oklahoma approves the drilling of such well under the conditions above set out; and

BE IT FURTHER RESOLVED that the attitude of the- Board of Education of the City of Oklahoma City of the State of Oklahoma on application Number 10^9 for the drilling of an oil and gas well on Block 10-, Lincoln Park Addition to Oklahoma City, Oklahoma, under the terms and conditions imposed by the Board of Adjustment of Oklahoma City in its order of October 23, 1939, under which two-fifths in area of the property commonly known as Lincoln School grounds is attached to said Block 10, which order permits the drilling of a well on said. Block 10 within three hundred feet of said school property, is that the Board of Education of the City of Oklahoma City of the State of Oklahoma approves the drilling of such well under the conditions above set out; and BE IT FURTHER RESOLVED that as required by the ordinance of the City of Oklahoma City, that the Board of Education of the City of Oklahoma City absolves the Building Superintendent of the City of Oklahoma City and any and all officers of said city from all responsibility in connection with the location and drilling of said wells, the operation thereof and the production of oil and gas therefrom, arising or growing out of the drilling of said wells within three hundred feet of the above described Lincoln School property which is used for public school purposes within the City of Oklahoma City, and

BE IT FURTHER RESOLVED that a copy of this resolution, duly certified, be filed with the Building Superintendent, and a copy thereof be filed with the Board of Edjustment of the City of Oklahoma City. Resolution Adopted

It was moved by Mr. McKown and the motion was seconded by Mr. Edwards that ; the resolution be adopted. Upon roll call the vote was as follows: "Aye," Mr. Edwards, Mr. McKown, Mr. Richardson, Mr. Robinson and Mr. Miller. "No," Mr. Knight and Mr. Rice. Mr. Turner passed. Whereupon the President declared the motion to have carried.

Report of Clerk-Business Mgr.

The following report was submitted by the Clerk-Business Manager: ■October 26, 1939 Board of Education Oklahoma City, Oklahoma

Gentlemen: Item #. 1-A

Item #1-A

PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Attendance, Vocational, Clerical, Health, and. Buildings and Grounds Employees. GENERAL FUND Payroll #14-9-0 to and including #179-0. . ........................ $18,W.6O • (Pay period ending October 31, 1939 — i month)

Item # 1-B

Item.# 2-C

Item #1-B

Item #1—C

PAYROLLS - MAJORITY SCHOOLS - Administrators and Teachers GENERAL FUND Payroll #135“T to and including #198-T................... .... (Pay period, endihg October 27, 1939 — 4- weeks)

.$193,4-19.22

PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Attendance, Health, Clerical, and Buildings and Grounds Employees SEP.ARATE FUND Payrolls #30-0-SS to and including #35“O“SS........................ $1,958.13 (Pay period ending October 31, 1939 — 2 month)■

Item # 2-D

Item #1-D

PAYROLLS - SEPARATE SCHOOLS - Administrators and Teachers SEPARATE FUND Payrolls #25-T-SS to and including #3^-T-SS. . . . . (Pay period ending October 27, 1939 — 4- weeks)

.. $17,760. 50

The persons listed on these payrolls have been regularly employed by the Board on an annual, monthly, or daily basis, and. payrolls are computed on the actual salaries as fixed by the Board or on salary schedules of the preceding year. They are to be supported by verified payroll claims carrying proper authorization and approval and have been

187 Report of ClerkBusiness Manager

examined and approved by the Auditor. We recommend that these claims be ratified and approved for payment, subject only to revision on certificate as to absentees and substitute teachers, and/or action of the Board on salaries not designated, and that the Clerk-Business Manager be authorized to issue warrants for same pending final designation of salaries fey the Board of Education.

Jno. W. Prigmore, Auditor

APPROVED:(Signed)

In conformity with the provision of the rules and regulations, blds have been received and tabulated on the following supplies:

Item #2-A

Item # 2 A

SCIENCE SUPPLIES TO BE USED IN DOUGLASS HIGH SCHOOL Central Scientific Company Chicago Apparatus Company W. M. Welch Company

Inasmuch as all bids are complete, we recommend that the contract be awarded to the W. M. Welch Company, which is the lowest and best bid received.

Item #2-B

Item # 2 B

HOMEMAKING SUPPLIES In conformity with the Board's instruction that we re-advertise for the homemaking supplies, the following companies submitted blds and were low on items in the amounts indicated in the tabulation: Associated Sales Company Collins Dietz Morris Kamp Brothers Ridenour-Baker Scrivner-Stevens

$19.37 29.57 19.5^ 2^*3^

»■

$647.91

The previous low bid was from Scrivner-Stevens in the amount of $631.97* The total of the low bids on this advertisement is $646.91, therefore, it will be seen that by taking the low bidder and dividing the contract, a saving of $34.06 can be made. We recommend that contracts be awarded to the low bidders in the amounts indicated in the tabulation, thereby effecting this saving of $34.06. Item #2-C

TYPEWRITER RIBBONS

Bidder Underwood Typewriter Co.

Thread Count Per Sq. In. Individual Spools Derwood 236 $30.00 gr. $450.00

Brand

264

Remington Rand,Inc.

Remtico Regal

Kee-Lox Mfg. Co.

Universal — #60

Item # 2 C

Reels 12 spools to reel $24.00 Gr. $360.00

2.35 doz. 23.20 gr.

423.00

24.00 gr.

360.00

36.00 gr.

540.00

30.00 gr.

450.00

Branham's Inc.

Queen

276

2.35 doz. 23.20 gr-.

423.00

21.00 gr. 1.75 doz.

315.00

L.C.Smith & Corona

Typebar

290

2.75 doz. 33.00 gr.

495.00

2.50 doz. 30.00 gr.

450.00

Emerald

230

2.50 do z. 30.00 gr.

450.00

2.25 doz. 27.00 gr.

405.00

We recommend that the contract for typewriter ribbo ns be awarded to Branham's, Inc. at its bld of $315.00 for 130 reels , 12 ribbons to a reel, 276 thread count per inch, which is the lowes t and. best bld received. Item #2-D

Bids on boiler compound received September 13 and opened at the meeting of the Board on October 2, show a great variation in price and upon careful investigation it could be seen that the various companies offering bids, were bidding upon different types of water treating and boiler protection materials, which accounts for this great variation in price: Bidder B & T Chemical Company James E. Gill

Amount Bid

$3S1.00 447.63 ..

Alternate Bids

.$469.90

Item # 2 D

ISO ...... MEETING OF.OCTOBER 26,. 1959-.(Continued)..,

Report of ClerkBusiness Manager

Amount Bld

Bidder

Midvale Industrial Chemical Murphy's Place North American Fiber Oklahoma Chemical Company Oklahoma Sanitary Supply Okla. State Penitentiary Perolin Company of America S.Kellam Shields . . Southwest Chemical Mfg. Co. Southwestern Engr.Laboratory United States Chemical Co Zero Chemical Company

1173-50 635.00 1,047.75 444.50 222.25 254.00 635.00 571.50 635.OO 247.65 120.46 571.50

Alternate Blds

. . . . . . . . .

. .

. 2,222.50 952.50

. .

. . . . . .

. .

. 229.00 â€˘ 952.50

. 230.36 . 254.00

Mr. Schlosser requested Mr.-C. E. Clifford, city chemist, to analyze a sample of the material furnished by Midvale Industrial Chemical Company, the low bidder. This analysis shows that the product bid on by Midvale Industrial Chemical Company meets the specifications furnished to all bidders.

The following statement was made by Mr. Schlosser regarding these bids:

".Since our chief trouble at this time is oxygen corrosion and since this material will be used only for the prevention of oxygen corrosion, we would recommend sodium silicate compound supplied by the Midvale Chemical Company. Due to the shortage of funds at this time, we would rather not consider a utility product or a more scientific means of treating boiler feed water.

"However, I want it understood that this is not a cure-all, but will protect the boilers from oxygen corrosion. Due to the shortage of money we do not feel that we can afford to enter into the cost of more scientific feed water treatment, the protection of auxiliary equipment, pipe lines, etc. (Signed) 0. M. Schlosser " We recommend that the contract for. the boiler compound be awarded to the Midvale Industrial Chemical Company, at its bid of $173.50, in conformity with the recommend.ations .of the Superintendent of Buildings and Grounds.

Item # J

Item # 3

REPORT - The following report was filed for the Board's records by Kathryn L. Norris, physical education teacher of Central High School: October IS, 1939

"To Whom It May Concern:

Miss Minnie Hunt (a. teacher at Cleveland) fell and broke one bone in her left arm above the wrist in a night school physical education class. The accident was before class proper, during the dressing period. She was playing badminton with three others in class. Apparently she was reaching for the shuttlecock, became over-balanced, and fell, catching her weight, on her left arm.

I gave Miss Hunt first aid, bandaged her wrist (or arm), and placed it in a sling,. Since it was paining her, she went with a friend to the hospital, McBride's Bone and Joint Hospital. X-ray showed one bone broken with two cracks from the break. There was no displacement. When I talked to Miss Hunt (October 19), she had stayed out of school one day and expected to miss the second. Splints will be on her arm several weeks.

I see no way the accident could have been avoided, and no one seemed to be to blame. Very truly yours, (Signed)

Kathryn L. Norris

(Written October 20, 1939)"

Respectfully submitted, (Signed) J. G. Stearley, Clerk-Business Manager

Motion was made by-Mr. Turner and. seconded by Mr. Knight that Items Nos. 1-A |to 1-D, inclusive, be approved and the Clerk-Business Manager instructed to [issue warrants covering payrolls as recommended. Upon roll call the motion [carried unanimously.

Items Nos. 1-A to 1-D Approved

^Motion was made by Mr. Robinson and seconded by Mr. Richardson that the recommendation of the Clerk-Business Manager, covering Items Nos 2-A to 2-D, in-. approved and- contracts awarded in strict conformity elusive of his report, be 1 with bids and specifications, these being the lowest and/or best bids, as follows:

Items Nos. 2-A to 2-D Approved

iW. M. Welch Mfg, Company

Science Supplies, Douglass High School

iAssociated Sales Company [Collins Dietz Morris Kamp Bros. Ridenour-Baker Serivner-Stevens

Homemaking Supplies, High Schools

Midvale Industrial Chemical Company

Boiler Compound

Upon roll call the motion carried unanimously

The report set out in Item No. 3 of the report of the Clerk-BusinessÂť"Manager was received and ordered filed Requests were presented for the use of the gymnasiums of Harding and Webster Junior High Schools during the basket-ball season by John Carroll and St. Joseph's Schools, respectively. The Clerk-Business Manager recommended that these requests be granted on the same basis as in previous years. It was moved by Mr. Knight and seconded by Mr. Richardson that the recommendation of the Clerk-Business Manager be concurred in and the John Carroll and St. Joseph's Schools be granted the use of Harding and Webster gymnasiums on the same basis as in previous years. Motion carried unafiimously.

Item # 3 Approved

I Harding and i Webster Gyms to John Carrol and St.Joseph's Schools

The Clerk-Business Manager read a letter from the Midwest Steel Company, who had been awarded the contract for the steel work for the Britton Grade School W. P. A. Project in the amount of $2,923*00, advising the. Board that materials ordered, delivered and paid for to date amounted to only $1,5^2.60, and due to present market conditions and"increased material costs beyond its control,the proposal made in March, 1939, no longer considered binding on the Company. Motion was made by Mr. Richardson and seconded by Mr. Robinson that this communication be referred to the Attorney. Motion carried unanimously.

Notice from Midwest Steel Co. Referred to Attorney

A letter was read from the Schiff-Mayer Company advising the Board that an error had been made in bidding on #$000 Erasers last July; that the price should have been seventy-two cents per dozen instead of forty-two cents quoted. Permission was asked to cancell the order or permission granted to deliver the erasers at seventy-two cents per dozen, as delivery at the bld price would result in a loss to the Company. The Clerk-Business Manager was instructed to request delivery at the price bid.

Request for Permission to Cancell Order for Erasers Refused

A W. P. A. Project was presented for the Board's approval for dismantling the south six rooms of the frame annex building at Irving School, Northeast 4 St. and Walnut Avenue, and constructing four classrooms from salvaged materials at Washington School at South Walker and Noble Avenues, the Board's participation being set at approximately $2,000.00. Attention was called to the fact that sixty days would probably elapse before Federal approval could be secured and by that time funds might be available for the Board's participation.

Project for Dismantling Frame Bldg, at Irving and Build at Washington Present ed and

Motion was made by Mr. Robinson and seconded by Mr. Knight that the W. P. A. Project be approved and the Clerk-Business Manager be authorized to sign the application covering the dismantling of the six rooms of the frame annex on the Irving School grounds and constructing four rooms on the Washington School grounds. Motion carried unanimously.

It was moved by Mr. Knight and the motion seconded by Mr. Richardson that the Clerk-Business Manager be directed to prepare an application for a W. P. A. Project covering the grading and laying out of the Athletic Field at North-

W. P. A. Project Approved W. P- A. Project for NE Athletic Field

MRF.TTNG OF OCTOBER 2o. 1QB9 (Continued)

east High School, and improving and landscaping the grounds. Upon roll call the motion carried, all members present voting "Aye," except Mr. Edwards and Mr. Miller, who voted "No."

Claim of TankersleyCon st. Co. Approved

The Clerk-Business Manager presented for the Board’s approval claim of Tankersley Construction in the amount of $502.00 for final estimate on the addition to Irving School Building, P. W. A. Project Okla. 12^2-F, being the balance due on contract with the exception of the retained percentage in the amount of $2,881+.OO, duly approved by the P. W. A. Engineer, the Board’s Engineer Inspector and the Auditor. It was moved by Mr. Rice and seconded by Knight that the claim of Tankersley Construction Company be approved by the , Board and the Clerk-Business Manager instructed to issue check out of the P. W. A. Construction Fund in the amount of $502,00 as recommended. Upon roll call the motion carried unanimously.

Offer to The Clerk-Business Manager submitted an offer from T. H. Sanders Realty Company to sell the Board of Education the following described realestate situatSell Real ed in Oklahoma County, Oklahoma, to-wit: . Estate Referred to Lots Seventeen (17), Eighteen (18), Nineteen (19) Attorney and Twenty (20), Block Four (4-), Oliver Park Addition to Oklahoma City, Oklahoma, for the sum of $3,5°°»OO> the offer being subject to withdrawal any time before same is accepted by the Board of Education. »* Mr. Rice moved that the price at which the above described property could be bought be incorporated in the bond issue for the purchase of the property. Mr. Knight seconded the motion.

Mr. Richardson moved as a substitute that this offer be referred to the Superintendent and Clerk-Business Manager. There was no second to this motion. Mr. McKown moved as a substitute that the offer be referred to the Superintentend, the Clerk-Business Manager and a Committee of the Board. Mr. Richardson seconded the motion.

Mr. Knight moved to amend the motion by designating the personnel of the Committee to be Mr. Rice, Mr. Hisel and Mr. Robinson. There was no second to this motion and the question was put on the original motion which was declared to have carried, Mr. Knight voting "No." Report of Gas Contract Deferred

Mr. Hisel, Chairman of the Committee appointed to confer with the Oklahoma Natural Gas Company with reference to the Gas Contract for 1939~^O> was absent on account of illness and. report.of the Committee was deferred until the regular meeting on November 6th.

Teachers Contract Form Presented by Attorney

A draft of Teachers Contract, referred to the Attorney at the previous meeting was presented by Mr. Lybrand.

Mr. Knight stated that he wished to discuss the contract form and hear It read. Mr. Lybrand stated that he also wanted the Board to discuss the contract as he had simply prepared a form which a majority of the Board members had indicated they wanted and had included a few changes suggested which would cover garnishments and things of like nature. Mr. Knight stated that this had been discussed previously and the Attorney would recall that he (Mr. Knight) had some definite ideas, which Mr. Lybrand said he remembered, that Mr. Knight had done.

Mr. Robinson and Mr. Rice then requested that the contract form prepared by Mr. Lybrand be read, and the form was read by Mr. Lybrand as follows: "NOTIFICATION OF APPOINTMENT AND CONTRACT

This is to notify you that you have been appointed by the Board of Education of the City of Oklahoma City of the State of Oklahoma to the position as teacher subject to assignment in the Oklahoma City public schools for the regular 1939-19^° school year, or the portion thereof remaining after your signing of this contract, at a salary of $__ '_________ per month, subject to and contingent upon approval of budget for said year by the County Excise Board and final action of any court of competent jurisdiction in

O--■* -

Jl .CZj L.

.. ZZ7~~..

MEETTNGOF OCTOBER 26,1939

(Continued)___

relation thereto, and. in event any deductions are made from budget in items of teachers' salaries and'compensation, then the above mentioned salary may ; be adjusted to meet such condition according to the discretion of the Board.

i This contract is subject to the further conditions: They you present 1 certificate of health satisfactory to the Board of Education on or after September 1, 1939? that you live within Oklahoma City or its environs; that the Board of Education of the City of Oklahoma City of the State of Oklahoma : has the right to discharge you at any time you fail to give satisfaction to | the Board; that this contract is made subject to the present and future regularly adopted rules and regulations of said Board, and the said rules and regulations are made a part hereof; that you sign and swear to the oath and affidavit on the reverse hereof.

I Teachers ' Contract > Form Presented by Attorney

1 Upon the prompt receipt from you by the said Board of Education of one ! copy hereof, signed by you as accepted, the foregoing will be a contract between you and. the said Board.

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY OF THE STATE OF OKLAHOMA

! I |

BY____________________________________ __________ Clerk

j ACCEPTED on this

day of__________________________ , 1939

Teacher ’

If you desire to accept this appointment you will sign one copy hereof and return the same to the Superintendent of Schools not later than ten days from the receipt hereof. You are to report for duty August 3°, 1939-" Mr. Rice asked that the Oath that teachers are required to sign be read. The President questioned taking time for reading the Oath since it was what is required by law. Following a statement by Mr. Robinson that he thought it should be read, the Clerk-Business Manager read the Notice and Oath printed on the back of the Teachers Contract form, as follows:

"BOARD OF EDUCATION Of the City of Oklahoma City, Oklahoma Attention is called to the following Rules of the Board of Education: 1. Passages from the Bible shall be read aloud each day, without comment. 2. Each teacher shall subscribe to the oath and affidavit on the form : below, and return it to the Superintendent's office as a part of the 1 contract. ii

OATH AND AFFIDAVIT

STATE OF OKLAHOMA, COUNTY OF OKLAHOMA

) ) )

ss.

, ’

being first duly sworn on oath deposes and says: I am the person accepting employment by the Board of Education of Oklahoma City, Oklahoma, and neither I nor my wife or husband (if any) bear any relationship as father, mother, son, dauther, brother, sister, grandson, granddaughter, grandfather, grandmother, great grandson, great granddaughter, great grandfater, great grandmother, uncle, aunt, nephew, orniece to any person who is a member of the Board of Education of Oklahoma City, Oklahoma, nor am I so related to the wife or husband of any such Board member. Further, I_______________________________________ , do solemnly swear (or affirm) that I will support, obey and. defend the Constitution of the United. States and the Constitution of the State of Oklahoma.

Subscribed and sworn to before me this______ day of________________ ,193____ Notary Public"

The provision setting forth the degree of relationship was discussed, and referred to the Attorney to have same placed on the back of the contract form in strict conformity with the law.

: i 1 I ( | | |

Mr. Edwards moved that the Teachers Contract form be approved as read. Turner seconded the motion.

Mr.

Mr. Knight stated that he seriously objected to certain provisions in the proposed contract form, under which, if followed in the strictest sense, a teacher could be discharged for any reason whatsoever that this Board or a future Board might feel disposed to set up; for instance, if she dyed her hair some color a majority of the Board did not like, or is she displeased some Board Members by giving deserved poor grades to their children, or for any of the most trivial reasons a majority of the Board might hatch up. Mr. Knight stated that he believed that this form of contract was a most unfair thing as it offers no protection to teachers, does not guarantee her tenure and does not even state what her salary is tobe.

Mr. Rice asked if there was any protection by law of teachers' tenure. Mr. Knight stated there was none in the State of Oklahoma and this statement was corroborated by Mr. Lybrand. Mr. Knight then moved as a substitute for the pending motion that the contract of last year be used. Mr. Robinson seconded the motion. After further discussion, motion was made by Mr. Robinson, in lieu of all pending motions, that the Board adopt the Teachers Contract Form as presented striking "that the Board of Education of the City of Oklahoma City of the State of Oklahoma has the right to discharge you at any time you fail to give satisfaction to the board" and also "present and future regularly adopted". Mr.

Knight seconded the motion.

Mr. Edwards moved as a substitute that this contract be approved as it now stands. Mr. Richardson seconded the motion. Mr. Robinson stated that he believed Mr. Knight was right and that the objectionable things should be left out and the teachers given the right kind of a contract.

The President stated that he thought the Board should go ahead with the contract, that he saw nothing wrong with it and it was just as Mr. Lybrand had been told to write it.

Mr. McKown stated that he believed a real reason must be given for a teachers dismissal and Mr. Knight said that he would not willingly leave to chance what this Board or a future Board might consider a real reason and he was in favor of writing the reasons into the contract or junking those wide open clauses. Mr. Knight then moved in lieu of all pending motions to revitalize the motion made by Mr. Robinson, striking the clause "that the Board of Education of the City of Oklahoma City of the State of Oklahoma has the right to discharge you at any time you fail to give satisfaction to the board", and also "present and future regularly adopted", and adopt the contract to read as follows: "NOTIFICATION OF APPOINTMENT AND CONTRACT

This is to notify you that you have been appointed by the Board of Education of the City of Oklahoma. City of the State of Oklahoma to the position as _________ '________ teacher subject to assignment in the Oklahoma City public schools for the regular 1939~19^O school year, or the portion thereof remaining after your signing of this contract, at a salary of $ per month, subject to and contingent upon approval of budget for said year by the County Excise Board and. final action of any court of competent jurisdiction in relation thereto, and in event any deductions are made from budget in items of teachers' salaries and compensation, then the above mentioned salary may be adjusted to meet such condition according to the discretion of the Board. This contract,is subject to the further conditions: That you present certificate of health satisfactory to the Board of Education on or after September 1, 1939; that you live within Oklahoma City or its environs; that this contract is made subject to the rules and regulations of said Board and the said rules and regulations are made a part hereof; that you sign and swear to the oath and affidavit on the reverse hereof.

Upon the prompt receipt from you by the said Board of Education of one copy hereof, signed by you as accepted, the foregoing will be a contract between you and the said. Board.

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY OF THE STATE OF OKLAHOMA

BY____________________________________________ Clerk ACCEPTED on this _ _____ day of__________________________ , 1939 Teacher

i Teachers ! Contract i Form Mr. McKown seconded the motion which was declared to have carried unanimously | Adopted

The following recommendations were presented by the Superintendent:

Report of Supt.

To the Board of Education Gentlemen: 1. At a recent meeting of the Board of Education the cases of Mrs. L.L.McGee and Mrs. H. A. Berry were referred to me for investigation and report. In a strict interpretation of our rule requiring a teacher to reside in Oklahoma City or environs, and. as interpreted that the husband and wife should, maintain a residence here, it is my opinion that Mr. McGee and Mr. Berry have conformed to the rule. It is my recommendation that their wives be allowed to continue their teaching positions and that the rule be changed before the close of the present school year in order to cover such cases.

Ruling that H. A. Berry and. L. L. McGee Have Conformed to Rule

2. In accordance with a request from Mr. Ed McCarrel, principal of the River- Attendance side School, and Mrs. Bessie Sams, Attendance Officer, I am recommending Work by that the time which Miss Marion Ewing devotes to attendance work be Teacher changed from full time to half time and the amount of extra remuneration be reduced from $10.00 per month to $5-00 per month. This will allow Miss Ewing to spend half days as a teacher in the Riverside School. 3. I recommend that the request of the Extension Department of the University of Oklahoma to use Room 216 of Central High School on Monday evenings of each week during the time night school is in session, without cost, be approved.

Extension Work of 0 U at Central High School

4. The following new courses of study have been mimeographed and bound for our Prices Set own use in the Oklahoma City Public Schools, and I recommend that the sales for Courses prices of the courses, to universities, other school systems, and other of Study persons desiring same, be set as follows: Plane Geometry Homemaking Social Studies, 7B

July, 193^ June, 1939 July, 1939

twenty pages 25^ thirty pages 35^ one hundred pages ^0^

I am submitting the following recommendation of Mr. Rusch, concerning two additional teachers in the Public Night School, for your approval: Mr. Dallas French for the Oklahoma Independents Mrs. Jennie Louise Pollard for the Separate Night School.

I I

Night School Teachers

Respectfully submitted,

(Signed) C. K. Reiff, Superint endent. It was moved by Mr. Turner and seconded by Mr. Edwards that the recommendations of the Superintendent be concurred in and upon roll call the motion1, carried, all members present voting "Aye."

Mr. Knight moved that inasmuch as letters were on record recommending Mrs. Winifred Logan, she be employed as school nurse. Mr. Rice seconded the Motion.

Report of Supt. Approved Motion to Elect School Nurse

..... MEETING OF OCTOBER. 26,'1939 (Continued),

Motion to Table Carried

Mr. Richardson moved that this motion be tabled. Mr. Turner seconded the motion. Upon roll call the motion carried, all members present voting "Aye" except Mr. Knight and Mr. Rice, who voted "No."

Matter of Stored Plumbing Equipment Referred to Clerk-Bus. Mgr. for Report

Mr. Knight stated that he had been informed that a lot of plumbing equipment was stored in certain locations and was not being used, and he therefore moved that this matter be referred to the attention of the Clerk-Business Manager for investigation and report back to the Board. Mr. Rice stated that he had intended to bring up this matter and Mr. Knight said that he made the motion in light of the information having been given to the Board by Mr. Rice Mr. Richardson seconded the motion which was declared to have carried.

Resolution

The following resolution was introduced and read in full by Mr. McKown, who moved its adoption:

Notice to Teachers and All Other Employees Election of Board Members

RESOLUTION

WHEREAS, on November 21 and again on December 5> elections are ordered by city ordinance for the purpose of selecting a five-member board, of education, and WHEREAS, in years past it has been the alleged, practice to mobilize the personnel of the buildings and grounds department in particular, together with certain segments of the instructional department, for campaigning and electioneering duties, and

WHEREAS, this practice has brought criticism against the schools in general and the buildings and grounds department in particular â€” embarrassing and humiliating the individual employee thereof, and

WHEREAS, this practice can only be deplored as a vicious and demoralizing influence in public affairs, NOW, THEREFORE, BE IT RESOLVED: FIRST: That this board of education specifically directs each and every person connected with the Oklahoma City public schools as a paid employee in any capacity whatsoever to refrain from, engaging in political activity of any and every nature relating to the elections above mentioned.

SECOND: That, employees of the Oklahoma City schools are strictly forbidden to solicit money or votes for candidates or contribute to any campaign fund of any candidate for membership on the board of education.

THIRD: That nothing contained in this resolution shall be construed as a restraint upon any employee in whatever capacity he may serve from exercising his rights as a citizen to vote for the candidates of his choice. On the contrary, it is especially urged that each and all employees shall enjoy this privilege completely free of restraint or coercion either direct or implied.

FOURTH; That this resolution be put into the hands of each and every teacher and employee of every classification so they may know that they are not to be used for campaigning or electioneering duties.

Resolution Adopted

The motion for the adoption of the foregoing resolution was seconded by Mr. Robinson and carried unanimously.

Date of Bond Election No Action

The question of changing the date of the bond election was discussed but no action was taken.

Adjournment

Mr. Knight moved that the Board adjourn subject to call of the President. Mr. Richardson seconded, the motion which was declared to have carried. THEREUPON THE BOARD ADJOURNED.

President

ATTEST: Clerk

Approved the

day of

1939

MEETING OF NOVEMBER 6, 1939

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN REGULAR MONTHLY SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, NOVEMBER 6, 1939, AT SEVEN-THIRTY O'CLOCK P. M.

PRESENT:

Roy J. Turner, Vice-President J. G, Stearley, Clerk

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson

ABSENT:

Earl W. Miller

Other officials present: Superintendent C. K. Reiff, Jno. W. Prigmore, Auditor, and W. A. Lybrand, Attorney. The minutes of the meetings of October 11 and 26 were read It was moved by Mr. McKown and motion seconded by Mr. Rice that the minutes be approved as read. Motion carried unanimously. Mrs. Carrie McKee came before the Board and asked for Information concerning the coming School Board.election; whether registration was necessary and a distinction made as to partisanship. Mrs. McKee was advised by the ClerkBusiness Manager that the coming election was non-partisan and that the Attor ney General had ruled as follows: "Neither women or men are, under the laws now in force in Oklahoma, required to register before offering to vote in any school district election held in said state, either for the election of school officers, the issue of school bonds, or for the making of an excess levy of Taxes for the maintenance of schools."

Mrs. Langston, Mrs. Elliston and Mrs. McMillan, representatives of the League of Women Voters, were introduced by Mr. Robinson. Asked if they had any matters to present to the Board, Mrs Langston said that they were attending the meeting only because they were interested in government and its operation.

The following resolution, as prepared by the Attorney, was Introduced:

RESOLUTION

Heretofore, the Board of Education of the City of Oklahoma City made, executed and delivered its oil and gas lease to DeMange Corporation under date of March 9, 1936, which lease was filed May.22, 1936 at 3:25 o'clock p.m. and recorded in Book 357 at page 310 in the office of the County Clerk of Oklahoma County, Oklahoma, covering: Tract 1. Lots 1 to 22, both inclusive, of Block 19, of Howe's Capitol Addition to Oklahoma City, Oklahoma, as shown by the recorded plat thereof. Tract 2.

Lots 1 to 8, inclusive, of Block 9> Lincoln Park Addition to Oklahoma City, Oklahoma, as shown by the recorded plat thereof, and a tract of land which is in the Southeast Quarter of Section 27, Township 12 North, Range 3 West of the Indian Meridian, more particularly described as follows: Beginning at a point on the west line of said quarter section a distance of 225 feet north of the southwest corner thereof; thence east a distance of 175 feet; thence north a distance of 300 feet; thence west a distance of 175 feet; thence south along the west line of said quarter section a distance of 30Â° feet; to the place of beginning.

It is the contention of the present owner of the rights of the lessee under said lease, insofar as they cover the Lincoln School ground, that said lease also covers as a part of Tract 2, the following described real estate:

ISO MEETING OF NOVEMBER 6, 1939 (Cont inued)

A tract of land in the southwest quarter (SW^-) of Section Twentyseven (27) in Township Twelve (12) North of Range Three (3) West of the I. M., described as follows: Beginn ing at a point on the East line of Quarter section, distant Two Hundred Twenty-five (225) feet North of the Southeast corner of said Quarter Section; thence West a distance of One Hundred Twenty-five (125) feet; thence north on a line parallel with the east line of said quarter section, a.distance of Three Hundred (300) feet, thence East a distance of One Hundred Twenty-five (125)-feet; thence south along the East line of said quarter section Three Hundred (300) ‘ ‘ feet to the point or place of beginning, in Oklahoma County, State of Oklahoma.

Resolution Modifying Lease of Lincoln School Property

To avoid a dispute the Board of Education of the city of Oklahoma City, and the above mentioned lessee have agreed that the real property last above described shall be included in said lease in consideration of the agreement of the said lessee to assign to the Board of Education the net proceeds of l/16th of any minerals creditable to the 7/3ths working interest on account of wells with which fractions of the Lincoln School ground are consolidated as though the same had been produced under the lease from a well on the Lincoln School ground.

Now therefore BE IT RESOLVED that it is for the best interest of the district that said modification be made and the oil and gas Committee and the President of the Board is authorized, empowered and directed to prepare such modification agreement and submit the same to the Board for i«ts final approval. Resolution Adopted

It was moved by Mr. McKown and seconded by Mr. Edwards that the resolution be adopted and the motion was declared to have carried, Mr. Knight voting "No," for the reason that it makes of that lease a gift.

Report of ClerkBusiness Manager

The following report was submitted by the Clerk-Business Manager:

November 6, 1939 Board of Education Oklahoma City, Oklahoma

Gentlemen: The following matters are presented for your consideration:

Total amount of bills and claims presented herewith for the Board's approval ........................................................................................................ $20,325.56 Bills for Month of October............................................................... $18,368.54(Including 1939-4-0 General Fund, 1936-39 General Fund, 1936-39 Building Fund). Claims have been filed for the list of bills amounting to $18,368.5^> as follows:

Item #1-A

Bills for Month of October

1939-194-0 GENERAL FUND

AMOUNT

Acme Brick Company Acme Top & Body Company Acorn Publishing Co. Air Reduction Sales Co. Alexander Drug Co. American Electric Ignition American Seating Co. American Seating Co. Arrow Printing Co. Fred T. Ashton Audiphone Company

Mat11.for Reps, to Equipment Truck Maintenance Supplies - Elem. Department Voc. Sups. & Mat’l.for Reps, to Eqpt. Custodian & Medical Supplies Mat'1.for Upkp.of Grds.& Truck Maint. Supplies-- Handwriting Dept. Office Sup.& Mat’l.for Reps.to Bldg. Printing Piano Tuning Supplies - Health Dept.

Baggett Engraving Co. Baker,Hanna & Blake Co. The Banner Company The Bauer Type Foundry,Inc. D. A. Baugus F. D. Bearly Lumber Co. A. C. Beeman Co.

Office Supplies Custodians Supplies Custodians Supplies Supplies-Vocational Dept. Rental-Lowell School Ground,Oct.1939 School Supplies Mat'1.for Reps.to Equipment

♦Material bought on bid.

•» 56.75 24-. 00 ■» 36.00 23.36 12.00 4-.62 4-.00

■»

.. ~~~ MEETING j'F "NOVEMBERL J ."1939 "( Coritlnueljl

1939"1940 GENERAL FUND

The Binkley Company Bond Printing Co. Branham's Inc. Brittain Brothers Britton Progress Mike Bryan Office Supply Burroughs Adding Mach.Co.

The Business Edu.World

Camera Shoppe, J.E.High Capitol Steel & Iron Wks. Carman Company,Inc. Carpenter Paper Company Cheathams Piano Company Chicago Lens & Inst.Co. Chubb-Ferguson Co. The City of Britton The City of Britton

The Clearing House Clow Gasteam Htg. Co. John H. Cole Cook Supply Co. Copy Papers Inc. Crane Company Capitol Hill Gro. #1

Bills for Month of October

4.50 29.4o 13.90 8.7O 39.^5 14.02

38.46 i 2.00

Visual Education Supplies 29.75 Truck Maintenance * 1.75 24.00 Custodians Supplies *766.92 Custodians Supplies 216.50 Piano Tuning 16.64 = Repairs to School Eqpt. * 37-20 Supplles-Clerk's Office Water Service,Britton Schools,Sept.& Oct . 37.60 Rent on City Hall for Primary Classes, 80.00 Sept. & Oct. 6.00 Supplies-Superintendent's Office 24.00 Mat'l.for Reps, to Eqpt. 20.00 Mat'l. for Reps, to Eqpt. 6.03 | Mat'l. for Reps, to Eqpt. 25.00 Office Supplies 45. 94 Mat'l.for Repairs to Eqpt. Homemk.Supplies,Cap.Hill Sr. '& Cap.Hill Jr. , September 9.49

The John Day Co., Inc. Denoyer-Geppert Company Dinks Parrish Palace Laundry Dolese Bros. Co. H. Dorsey Douglas Bill Doyle Office Supplies

C.L. Evans Electric Shop Excelsior Stove Mfg. Co.

Light Globes ON CONTRACT 41.47 Mat'l. for Repairs to Equipment * 3.00

F.& E. Check Protector Agcy. Ted Farris Company Federal Supply Co. Frederickson Tire Co. Finnell System, Inc. First Baptist Church

Supplies-Clerk's Office Truck Maintenance Mat'l. for Repairs to Equipment Truck Maintenance Mat'l. for Repairs to Equipment Rental of Church for Elem.Classes, 9-11 to 9-22, 1939 Supplies - Health Dept.

1.00 2.5O *205.80 4.00 4.85

42.56 54.00 9-45 5.44 * 20.32 88.20 1.70 |

General Printing Co. F.E.Georgia Supply Co. The Glidden Co. Globe Envelope Company C. A. Gregory Co. M..Grqmbacher

Books-Klndergarten Dept. Supplies - Music Dept.,Webster Supplies - Vocational Dept., Sups.Homemk.Dept.Foster,Sept.& Oct. Custodians Supplies Printing & Office Supplies Mat'l. for Repairs to Eqpt. Voc.Sups.,Custodian Sup. & Material for Repairs to Buildings Supplies - Attendance Department Mat'l. for Repairs to Equipment Supplies - Vocational Dept. School Supplies Supplies - Elementary Dept. Supplies - Art'Department

Haley Piano Co, Grover Hall Service J. C. Hamilton Co. Hamlin Canvas Goods Co. Harlow Publishing Co. Herb Welding & Rad. Co. A. G. Hoge Hdwe. Co. The Horn Book Company .

Piano Tuning Truck Maintenance Mat'l. for Truck Upkeep Repairs to Phys. Edu.Eqpt. Sups.-Clerk's Office & SuptJs Office Maintenance of Trucks Mat'l.for Reps.to Bldg.ft Oust.Sups. Supplies - Elem. Dept.

Max Darrough

The Fox-Vliet Drug Co.

Sam'1.Gabriel Sons & Co. Gamble Hinged Music Co. Gane Bros. & Lane,Inc. Gannaway Grocery Gardner-Jones Hotel Supply General Eclipse Company General Electric Co. General Electric Supply Corp.

Truck Maintenance $ Supplies - Clerk's Office Office Supplies * Truck Maintenance Printing Office Supplies Service on Bookkeeping & Adding Machines 9 Clerk's Office & Supt's.Offlee,CONTRACT Supplies-Commercial Dept.,Webster

Publication of "Notice.for Bids" and "Call for Warrants" 5«00 Truck Maintenance & Storage Expense, Oct., ON CONTRACT 150.00 Library Books,Kindergarten Dept. 6.15 Sups.-Foster Jr.Hi.School Eng.Dept. 14.01 Ldy.Service,riomemk.Dept.N,E. & Webster 2.41 Mat'l. for Repairs to Buildings * 4.00 Supplies - Legal Department 10.00 Supplles-Clerk's Office & Supt's.OffIce 2.80

The Daily Law Journal-Record

o ■

AMOUNT

*Material bought on bid

NOTE:

# $11.35 on bld

6.30 * 82.28

96.83# 24.75 * 5.52 *155.70 *141.31 180.13 66. 60

* * * * *

2.50 1.00 5.25 87.3O 33.75 3.00 11.25 2.50

1939 "'LcBnUnue£Lir........ ~

-„..„^>EEJTNG,.O^ Bills for Month of October

1939-1940 GENERAL FUND - Continued

' Z.

AMOUNT

A.G.Hoge Hd.we.Co. Hunter Printing Co. Hunzicker Brothers Hygrade School Supply Indian Territory Ill. Co. International Typogr. Union.

Oust.Sup.& Mat11.for Reps.to Bldg.s $ 5°»25 Printing 6.75 Mat'l. for Reps.to Eqpt. * 7.52 Supplies - Kindergarten Dept. *110.95 Standby Water Connection-Valley Brook 5«°° Supplies - Vocational Department * 3.50

Jenkins Music Co. Journal of Geography The Junior Literary Guild

Piano Tuning & Sups.-Elem.Music Dept. 63.60 Supplies-Elementary Dent. 2.5O Books-Elem.Dept. BOARD ACTION 3OI.5O

Kamp Bros. Grocery

Homemk.Supplles-Harding,Classen , Taft Sept.fe Oct. Reps.to Musical Insts.Foster,Univ.Hts. Supplies-Special Rooms Supplies - Special Rooms Ldry.Service,Cap.Hill Sr.,Cap.Hill Jr. and Jackson - October Supplies-Special Rooms Supplies-Muslc Dept. Supplies-Voc.Dept.,& Reps.to Phys.Ed. Equipment Supplies-Kindergarten Dept. Homemk.Sups.Roosevelt,Sept.& Oct. Supplies - Special Rooms

Kassel Music Shop H. E. Ketcham Kerr Dry Goods Co. King's Laundry The Kiowa Lumber Co. Neil A. Kjos Music Co. J. B. Klein Iron & Fdry H. Kohnstamm & Co.,Inc. Kozak Grocery & Mkt. S. H. Kress & Co.

Lasater Grocery Leech & Company Lone Star School Bk.Dept. The Long-Bell Lbr.Co. Longmans Green & Co.,Inc.

64.93 44.52 * 79.50 37*73 3.91 34.03 2.23

*515-66 7.6O 9-66 40.00

Sups.-Homemaking Dept.,Jackson, Sept. & Oct. 27.90 Supplies-Special Rooms 13.00 Supplies - Superintendent's Office 1.47 Mat'l.for Reps.to Bldgs.& Furn.ft Fixts. * 11.60 Books-Elem.Dept. 43.25

Maeklanburg Brass & Copper Prod. Mat'l.for Reps.to School Apparatus & Equipment * 4.32 Magnolia Petroleum Co. Custodians Supplies * 3-5^ W. -M. Mann Sharpening Saws - Vocational Dept. 3.00 Mason Lumber Co. Mat'l. for Repairs to Buildings * 5.76 4.11 The Macmillan Co. Books - Kindergarten Department McKinley Pub.Co. One Year Subscription to Social Studies for Secondary Edu.Dept. 2.00 Joe Maddox Supplies-Vocatlonal Dept. 1.59 Mideke Supply Co. Sup.Voc.Dept.,Mat'1.for Reps.to Eqpt. Truck Maintenance *165.90 Mideke Supply Co. Mat'l.for Repairs to Eqpt. 31.02 Midvale Industrial Chem. Mat'l.for Reps, to Phys. Ed. Eqpt. * 63-35 Modern Grocery Homemk.Supplies, Central,Oct. 10.36 The Chas.E. Morrison Co. Printing 373-05 Moulder-Oldham Custodians Supplies *102.60 Mullman Brothers Homemk.Sups.Webster,Sept.& Oct. 24.12 New State Laundry 30.01 Towel Service, Month of Oct.1939 New State Laundry Ldy.Service,Harding,RooseveIt,W.J.Bryan 9.7S Nichols Seed Co. Sups.Voc.Agri.Dept. , Cap.Hill Sr. • 29.29 North Central Assn. Supplies, Foster & Britton 10.00 F. E. Northway, Inc.Truck Maintenance 4.21 Fred O'Connor Co. Books - Elementary Dept. 55.00 Okla.City Water Dept. Water Service,Majority Sch.,Sept. 1,207.25 Okla.City Water Dept. Water Service,Majority Sch.,Octo. 1,129.97 Oklahoma City Hardware Custodian Sup.,Mat'1.for Reps.to Bldg. Furniture & Fixtures * 33.63 Oklahoma City Hardware Supplies,Summer Playgrounds 10.56 Oklahoma Gas & Electric 1,672.17 Light & Power for month of Oct.,1939 Oklahoma Fabrix Co. Mat'l.for Reps.to Eqpt.fe Phy.Ed.App. 49.00 Oklahoma Natural Gas Gas furnished Majority Sch.,Sept. 655.65 1,416.24 Oklahoma Natural Gas Gas furnished Majority Sch.,Oct. Oklahoma Paper Co. Sups.Gen.School,Spec.Rms. ,Art * 21.93 Oklahoma Sanitary Supply Co. Custodian Supplies * 79.16 Oliver Machinery Co. * 2.34 Vocational Supplies B & H Passmore Peerless-Oklahoma Co. W. J. Pettee & Co.

W. • J. Pettee & Co. Pittsburgh Plate Glass

Mat'l.for Reps, to Eqpt. Mat'l.for Reps, to Eqpt. Custodian Sups.Mat'1.for Reps, to Bldgs.,Furn & Fuxtures Supplies, Special Rooms Custodian Sups.,Mat'1.for Reps.to Furn

* Material Bought on Bid

* 12.95 6.69

* 37.99 62.40 * 50.71

_* ij-' IJ

ZZ~.... MEETING 0F NOVEMBER 6, 193 9

(C o n t i nue d) Bills for Month of 6.00 October 77.4-0 6.00

AMOUNT

1939-194-0 GENERAL FUND - Continued $

Plumber's Companion Mfg. Co. The Powers Regulator Co. Public School Pub. Co.

Custodians Supplies Mat'l. for Reps, to Eqpt. Supplies - Secondary Education Dept

Rand McNally ft Co. Remington Rand, Inc. E. B. Reynolds Richards & Conover Hdwe.

Books - Kindergarten Dept. 1.5$ Typewriter Repairs 3.80j Refill Fire Extinguishers 1.4-0 j Sups. Custodians, Elem.Art, Vocational, & Mat'l. for Reps, to Eqpt. * 73.5$I Supplies - Health Department * 29.7$ Repairs to Typewriters 6.00

Roach Drug Company Royal Typewriter Co.,Inc.

Books - Elem. Library BOARD ACTION Supplies - Superintendent's Office Sups.,Webster' Science Dept., ft Secondary Education Department Books - Kindergarten Dept. Charles Scribner's Sons «• Truck Maintenance Sears, Roebuck & Co. Maintenance Truck Service Electric Co. Truck Maintenance Severin Tire & Supply Co. Truck Maintenance Sharp Auto Supply Co. BOARD ACTION Books - Elem. Dept. Silver Burdett Co. ‘ Homemk.Dept. , Northeast Simpson Bros. Grocery Sups. Sups.-Clerk's Office & Typewriter Reps. L.- C. Smith ft Corona Type. Printing Smythe & Smythe Printing Smythe & Smythe Telephone Service on "5" phones, Southwestern Bell Tele.Co. 10-6 to 11-6, 1939 Tele.Service on "3" & "7" phones, Oct. Southwest ern Bell Tele.Co. Southwestern Bell Tele.Co. Tele.Service on "2" phones, Oct.1939 Tele.Service on "4","5","8" phones, Southwestern Bell Tele. Co. Sept. Tele.Service on 5-344-7, 8-6-39 to 9-6- 39 Southwestern Bell Tele. Co. Tele. Service,Britton Schools, Oct. Southwestern Bell Tele. Co. Storage Expense,Month of Oct.1939 Spivey & McGill Furn.Co «■ Mat'l.for Repairs to Eqpt. Standard Asbestos Mfg. ft Insul. Mat'l. for Repairs to Eqpt. The Standard Electric Time The Standard Office Sup. Office Supplies Sups.,Northeast,Secondary Edu.,ft The Standard Office Sup. Guidance Dept. 4-6.15 Furnishing Covers, Bindihg, Courses of Standard Printing Co. 10.00 Study, Secondary Education Dept. Standard Rfg. ft Mat'l.Co. Mat'l. for Reps.to Bldgs.& Eqpt.,ft Reps. •MTo Phy.Edu.Eqpt. 33.15 Stevenson's Book Store Sups.-Elem.Music Dept. Truck Maintenance E. G. Stone Auto Supply Reimbursement, Petty Cash,October J.G.Stearley, Clerk Supplies - Secondary Education Dept. Teachers College Record Repairs to Musical Instruments,Webster Lee Thagard Music Co. Water Service,Univ.Hts.ft Nichols Hills Town of Nichols Hills Sept, ft Oct. 65.67 Renewal Premium on Reo Truck #173371 C. W. Turner 8.05 Insurance * 6.00 Mat'l.for Reps.to School Eqpt. V. S. Cook Lumber Co. *167.09 Mat'l. for Reps, to Eqpt. U. S. Supply Custodians Supplies & Mat'l.for Reps, United Plate & Window Glass * 24.52 to Bldg.s 2.50 Elem. Library Supplies University of Chicago Typewriter Repairs Underwood Elliott Fisher 25.5^ Mat'l.for Reps.to Phy. Edu. Eqpt. Wallace & Tiernan Co.,Inc. 19.50 Science Sups.Cap.Hill Sr. & Central *288.85 W.M.Welch Mfg. Co. 320.35 Office Sups.ft Reps.to Mimeo.Machs. Western Bank ft Office Sup. Supplies - Handwriting Dept. *110.14Western Newspaper Union Ldy.Services,Homemk.Dept.,Taft ft Harding 8.17 White Swan Laundry •M- 4i.6o Supplies - Elem.Art Dept. Wiggers' Inc. Supplies - Kindergarten Dept. J. L. Wren, Jr. 151.19 Benj.H. Sanborn & Co. The School Executive Scott, Foresman & Co.

Yellow Cab Dynamic Gas

Gasoline for Trucks,Oct.,1939

1938-1939 GENERAL FUND Haley Plano Co. Leech ft Co. Southern Sales Co. University of Okla.Press J. G. Stearley, Clerk

Piano Tuning Mat'l. for Reps, to Bldgs. Commencement Expense Supplies - Curriculum Dept. Reimbursement, Petty Cash * Material bought on Bid.

66.05 ’•

. AMOUNT 2.50 1.20 3.00 2.00 .55

2CG ...

Bills for Month of October

Item #1-B

Claims for Services Building Fund

I938-I939 BUILDING FUND t

AMOUNT

Acme Brick Company Adams Engr.ft Blue Ptg. Chaffin Bros. Lumber Co. Dolese Bros. Co. Dolese Bros. Co. Dolese Bros. Co. General Elec.Supply Corp A. G. Hoge Hdwe. A. G. Hoge Hdwe. Hunzicker Brothers Independent Lumber Co. J.B.Klein Iron ft Fdry.Co. Makins Sand ft Gravel Co. Midwest Steel Company Oklahoma Sash ft Door Co.

*489.00 * 2.80 * 19.25 * 43.30 *213.R0 *398.25 * 3.43 * 1.50 10.35 * 11.07 *239.73 *135.00 * 6.53 * 14.37

Brick, W. P. A. Project,Walnut Grove $ Blue Prints,WPA Project,C.H.Stad. Lumber for WPA Project,C.H.Stad. Sand for WPA Project, C.H.Stad. Concrete for WPA Project,Walnut Grove Concrete for WPA Project,Britton Gr. Elec.Sups.for WPA Proj.,C.H.Stad. Hardware for WPA Proj.C.H.Stad. Hardware for WPA Proj.,Walnut Grove Elec.Sups, for WPA Proj. W. Grove Insulation Board Clips,WPA Proj.W.Grove Fire Escape,Britton High School Cement,WPA Proj. Walnut Grove Mesh ft Angle Lintle,WPA Proj.W.Grove Doors ft Blackboard Trim for WPA Proj. Walnut Grove Peerless-Oklahoma Co. Pipe,WPA Project,C.H.Stad. S. E. B. Paint Co. Damp Proofing & Sanding Floors, WPA Project, Walnut Grove The Sherwin-Williams Co. Paint,WPA Project, Walnut Grove Standard Roofing ft Mat'1.Co. Cement ft Galv.Iron,WPA Proj.C.H.Stad. Swanda Brothers Steel Window Sills,WPA Proj.W.Grove U. S. Supply Co. Floor Drain for WPA Proj.C.H.Stad. ♦Material Bought on Bid

Item #1-B

1933-1939 BUILDING FUND

Cecil Beveridge J. L. Edwards

Paul Jones Fred Stravlo

0. V. Young

Salary Claims Special Services

Item #1-C

Mrs. Lillian Morrow

Bonnie T. Norton Virgil Taylor Harry A. West Mrs. G. A. Wiederaenders

OlaimsExtra Time Custodians

AMOUNT

Services, Grove, Services, Grove, Services, Grove, Services, Grove, Services, Grove, Services, Grove,

Carpenter,WPA ^roj. Walnut 40 hrs. © I.25 per hr. $ 50.00 Carpenter, WPA Proj. Walnut 16 hrs. @ 1.25 per hr. 20.00 Painter, WPA Proj.,Walnut 44 hrs. © 1.12-i per hr. 49.50 Carpenter, WPA Proj.Walnut 43 hrs.@ I.25 per hr. 60.00 Bricklayer, WPA Proj. Walnut 15 hrs. @ I.50 oer hr. 22.50 Electrician, WPA Proj. Walnut 24 hrs. © .25 per hr. 6.00

1939-1940 GENERAL FUND

Item #1-0

*104.00 * 5.50 * 74.80 * 26.30 * 1.13

Salary Claims - Special Services - 1939“^° General Fund . . . $279.00 Including custodian services of principals in buildings where there is no regular custodian, services auditing department, and special services under the supervision of Superintendent Reiff, for which claims have been filed as follows:

Dr. H. H. Cloudman Amy Harris

[tern #1-D

* 36.36 * 9.21

W.p.A.Project-Walnut Grove School (1938-39 Building Fund). .,.$203.00 In conformity with the approved application on this project wherein the Board of Education furnishes all skilled labor and material, claims in the amount of $208.00, covering services of carpenter, painter, bricklayer, and electrician, are presented, as follows:

Lester Abbott

Item #1-C

.... ~..._.

MEETING WWVEMBER. 6 ? 1939 (Continued).. .Z'~T~'ZZZ

AMOUNT

Professional Services $ Custodian's Services , Month of October, 1939 Custodian's Services , Month of October, 1939 Custodian's Services , Month of October and one- half of Sept,1939 Clerical Services - Auditing Dept. Custodian's Services , Month of October, 1939 Clerical Services, Supt's. Office 3 days © 6.00 per day

162.50 6.00

12.00 18.00 2.50 30.00

48.00

Claims of Custodians for Extra Time (1939-40 General Fund). .$18.00 Claims have been filed as follows for extra time of custodians. Same have been checked against the .Report on Use of Buildings as to whether or not they have been approved by the Board of Education. Check shows everything is regular and properly authorized.

1939-1940 GENERAL FUND W. E. Fightmaster John C. Voss

Custodian.,Putnam Heights 4 services Custodian, Putnam Heights,5 services

.AMOUNT 8.00 10.00

~ "~'Z. -

Report of Clerk Business Manager

Skilled Labor - 193>9-11O General Fund.......................................................... $575.^>2 The special labor covered by the following list of claims in the amount of $575*^2, carrying verification as to purpose and amount, was authorized by the Board at previous meetings:

AMOUNT

1939-1940 GENERAL FUND Harley Cabaniss M. L. Goodere Chas. T. Hughes 0. C. Kelly

Item #1-F

Services, Services, Services, Services,

Extra Extra Extra Extra

Separate School Bills for month of October........................................ $1,376.20 (1939-40 Separate Fund) Claims have been filed for the following list of bills for the Separate Schools in the amount of $1,376.20:

i Item #1-F

AMOUNT

Separate Schools Bills for Month of October

1939-1940 SEPARATE FUND Air Reduction Sales Company American Art Clay Co. Carpenter Paper Co. E. P. Dutton & Co. Carl Fischer, Inc. General Eclipse Co. C. A. Gregory Co. M. Grumbacher A. G. Hoge Hdwe. Junior Literary Guild J. B. Klein Iron & Fdry. Macklanburg Brass & Copper Manly.Office SupplyCo. Mideke Supply Co. New State Laundry

u. i

ClaimsSkllled Labor

Painter - 1 month Painter - 1 month Carpenter 1 month (3 days off) Painter, 1 month (off 2 days)

Oklahoma City Water Dept. Oklahoma City Water Dept. Oklahoma City Hardware Oklahoma Gas & Electric I Oklahoma Natural Gas Co. Oklahoma Natural Gas Co. Oxford University Press Pacific Press Pub. Co. W. J. Pettee & Co. Richards & Conover Hdwe Underwood ElliottFisher J. G. Stearley,Clerk Southwestern Bell Tele. Co. Southwestern Bell Tele.Co.

Western Bank & Office Sup Western Newspaper Union Wigger1s Inc. Wilson Grocery J L. Wren, Jr ■»

Mat'l. for Reps, to Eqpt. Supplies - Douglass Art Dept. Custodians Supplies Books - Elem. Library BOARD ACTION Supplies, Music Dept., Douglass Printing & Office Supplies Supplies - Elementary Dept. Supplies - Art Department Mat'l. for Repairs to Buildings Books-Elem.Library BOARD ACTION Supplies - Vocational Department Mat’l. for Repairs to Eqpt. Office Supplies Supplies - Vocational Department Towel Service,Separate Sch ., Dougla ss & Wheatley, Oct. 1939 Water Service,Sep. Schools, October Water Service, Sept. Sep. Schools Supplies - Vocational Dept. Light & Power, Sep.Schools,Oct. Gas Furnished Sep.Schools, Sept. Gas Furnished Sep. Schools, Oct. Books - Elem. Library BOARD ACTION Library Books, Douglass Supplies - Vocational Dept. Supplies-Voc.& Art Department Typewriter Repairs Reimbursement, Petty Cash, Oct. Exchange Service on "2" phones (10-21 to 11-21) Exchange Service on "5" & "7" phones, Oct. Office Sups.& Mimeo.Repairs Supplies - Art Dept. Douglass Supplies - Art Dept. Homemk.Sups.Douglass & Wheatley,Oct. Sups. Office & Kindergarten Dept.

2.75 2.61 * 63.03 3.37 17.00 3.32 26. 20 15.22 1.50 6. 60 *133.15 * 5.33 2.20 *114.11 4.99 103.24 79.44 *115.53 124.99 31.05 150.66 6.57 22.50 * 3.20 *114.79 4.03 2.39

21.75

42.17 15.15 3.^ 73.61 31.5^ 17.63

Material bought on Bid.

The claims shown in items #1A, IB, 1C, ID, IE, and IF, have all been examined and approved by the Auditor as to appropriation, purpose of expenditure, calculation and receipt by the department heads, We recommend that same be allowed and the Clerk-Business Manager be instructed to issue warrants in payment thereof. APPROVED:

Item #2-A

PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Attendance, Vocational, Clerical, Health, and Buildlngs and Grounds Employees. GENERAL FUND Payroll #130-0 to and including #210-0. (Pay period ending November 15, 1939 ~ -2 month)

I iI

Auditor.

$13,719.50

Payrolls I

ZZZZZJEmnO^ Report of ClerkBusiness Manager

Item #2-B

PAYROLLS - MAJORITY SCHOOLS - Administrators and Teachers.

Item #2-C

PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Attendance, Vocational, Clerical, Health, and Buildings and Grounds Employees.

Item #2-B Payrolls Item #2-C Payrolls

Item #2-D Payrolls

GENERAL FUND Payroll #1^9-T to and including #262-1......................................$193,419.82 (Pay period ending November 24, 1939 — 4 weeks)

GENERAL FUND Payroll #211-0 to and Including #241-0 ........................................... (Pay period ending November 3°, 1939 — i month) Item #2-D

$18,719.50

PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Attendance, Health, Clerical, and Buildings and Grounds Employees.

SEPARATE FUND Payroll #3^-0 to and including #41-0-SS ....................................... $1,822.08 (Pay period ending November 15, 1939 — i month) Item #2-E Payrolls

Item #2-E

PAYROLLS - SEPARATE SCHOOLS - Administrators and Teachers

Item #2-F Payrolls

Item #2-F

PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Attendance, Hes.lth, Clerical, and Buildings and Grounds Employees.

SEPARATE FUND Payroll #3Z^T-SS to and including #44-T-SS..................... . . . $17,760.50 (pay period ending November 24, 1939 — weeks)

SEPARATE FUND • PayrolT^4^0rSS to and including #47-O-SS...................................... $1,822.08 (Pay period ending November 3°> 1939 — i month)

The persons to be listed on these payrolls have been regularly employed by the Board on an annual, monthly, or dally basis, and payrolls are to be computed on the actual salaries as fixed by the Board, or on salary schedules of the preceding year. They will be supported by verified payroll claims carrying proper authorization and approval and will be examined and approved by the Superintendent, Clerk-Business Manager and Auditor prior to release of warrants. We recommend that these claims be ratified and approved for payment, subject only to revision on certificate as- to absentees and substitute teachers, and/or action of the Board on salaries not designated, and that the Clerk-Business Manager be authorized to issue warrants for same, pending final designation of salaries by the Board of Education. APPROVED:______________________________________ Auditor

Item #3 Payrolls

Item #3-

Payrolls previously approved by the Board upon which warrants have been issued are as follows: GENERAL FUND Addition, to Payroll #104-0......................................................................... $ 11.00 Payrolls #72-T to and including #134-T (Pay period ending September 29, 1939)....................................... 96,159-03 Payrolls #118-0 to and including #179-0........................................... 36,851.99 Payrolls #135~T to and including #198-T (Pay period ending October 27, 1939)........................................... 193Z19* ^2 $ 326,441.84 SEPARATE FUND Payrolls #15~T-SS to and including #24-T-SS. (Pay period ending September 29, 1939)................................. $ 8,882.38 Payrolls #24-0-SS to and including #35-O-SS................................ 3,925-97 Payrolls #25-T-SS to and including #34-T-SS................................. . 17,760.50 (Pay period ending October 27, 1939) _______________ $ 30,568.85 GRAND TOTAL ................... $357,010.69

We recommend that the Board approve expenditure for salaries on all payrolls coming due during the month of October, in conformity with prior authorization of the Board of Education.

UNITED STATES FLAGS TO BEkUSED IN ALL SCHOOLS Specifications state flags shall be equal to Defiance-Buntlng-Two Ply- Moth Proof. Item

#4-a

Bidder Reliable Tent Company

12 doz.^-'xfe' U.S.Flags $1.80 259.20

Report of i ClerkBuslne ss Manager

3 doz. 5'x8ÂŤ U.S.Flags $2.62 9M2

Hamlin Canvas Company

1.92 276.48

2.82 101.82

Dowling, Incorporated

1.9875 286.20

2.898 1/3 10^.34

Hygrade Company

1.55 22J.20

2.30 82.80

Oklahoma Mfg. Co.

i.S7i 270.00

3.75 135.00

Item #4â€”A B1 c! s on Flags

Inasmuch as all bidders are quoting on our specifications, we recommend I that contract be awarded to Hygrade School Supply Company, which is the lowest and best bid. Item #5-A

REPORTS Complying with the Board's instructions that a report be presented to the Board regarding materials stored in various buildings, we submit the following report of Mr. 0. M. Schlosser, Superintendent of Buildings and Grounds: "October JO, 1939

Mr. J. G. Stearley, Clerk-Business Manager In re: Plumbing fixtures stored in the school system Dear Mr. Stearley:

According to your instructions we are explaining why certain materials are stored about the school system for quite long periods of time. During the past six years, regardless of the fact that budgets have been short, every effort has been made to improve sanitary conditions in the school system. Whenever money could be made available for the purchase of plumbing material and equipment, the material was purchased and stored until such time as labor was available for the installation. This type of material has been stored in the school system almost constantly for several years. Whenever the regular work would permit, enough time would be taken out to make a plumbing installation.

1 "This process has gone on gradually until at the present time all toilets in fireproof buildings have been completely modernized except a part of Lee, consisting of sixteen toilet stools, two-six foot trough urinals and roughing-in material, a part of Hawthorne, consisting of four toilet stools, one-four foot urinal trough and roughing-in material, and a part of Columbus, consisting of nineteen toilet stools, two - five foot trough urinals and necessary roughing-in material, where material is being stored. Some alterations are necessary at Central and Lincoln and several other schools, but these are not emergencles. "A number of the schools need repairs, additions and alterations to fountains, of which a part of the equipment is on hand. We would like to make several plumbing installations this winter. However, the force has been decreased and it will probably be impossible to do any large installation jobs. We will do the best we can under the circumstances, having in mind, first, the operation and maintenance of the present equipment. If any money should become available for labor we would recommend that this expensive material be placed in use as soon as possible, in order to put the investment to work as well as taking advantage of the improved sanitary conditions. Respectfully submitted, (Signed) 0. M. Schlosser Superintendent of Buildings and Grounds."

Item #5-A Reports

MEETING OF NOVEMBER 6, 1939 (Continue d) Report of ClerkBusiness Manager

Item #5~B

Boiler Room explosion, Taft Junior High School The following report was submitted by M. A. Lenhart, custodian of Taft Junior High School, on November 3> 19395 "November 3, 1939

Item #5~B

REPORT OF EXPLOSION Taft Junior High School

Report of Explosion in Taft Boiler Room.

On Tuesday, October 31, 1939, at 3 o’clock in the afternoon, Mr. Fowler, the fireman, Mr. Parsons, a floorman and I were in the boiler room. I suggested to the fireman that the gas be cut off for the day. Mr. Fowler stepped over to the boiler and closed the gas valve and pilot and closed the window and locked it. I then left the boiler room and completed my work. At 4:10 P.M. Mr. Fowler left the boiler room and went home. I left the building at 4:25 P.M. after checking the gas valves again and the windows, which is a part of my routine every day. "At 5!°° P.M., Mr. Schlosser called me and told me that there had been an explosion at Taft. I immediately drove to the school. Mr. Cabaniss, a painter, who had been in the boiler room at the time of the explosion, was the first person I taked with. He asked me if he had done the right thing in shutting off the gas after the explosion. Three painters had been in the boiler room storing their material. Mr. Camp, a floorman, had also just entered the boiler room and had started to burn his waste papers in the incinerator which he had collected during the day. "The following is a description of the explosion: Evidence pointed to the fact that someone had turned on the gas. The gas was turned on in the Number One Pacific Boiler. The stack damper was closed causing the gas to seep out through the small opening in the fire doors and lower draft door. The gas accumulated at the ceiling and opening the incinerator door caused a draft which caused the gas to leap toward the incinerator door which fused Itself to the main pocket of the gas along the ceiling and windows; "The explosion could not be called a terrific explosion. People up in the building did not even hear the noise. The only damage was in the boiler room. The fire box door on the Pacific Boiler Number One was blown open and cracked. It is being temporarily welded and will eventually be replaced. All of the window sash were damaged beyond repair.

(Signed)

M. A. Lenhart, Custodian Taft Jr. High School"

Item #5-C

Item #5~C

Oklahoma Natural Gas Contract - Report to be made by Mr. Hisel, Chairman of the Special Committee appointed to investigate the possibility of getting a reduction in rate.

Item #5-D

Item #5-0

Report of Treasurer for Month of October, 1939.

Respectfully submitted,

(Signed) J. G. Stearley, Clerk-Business Manager Motion was made by Mr. McKown and seconded by Mr. Robinson that Items Nos. Items H“A to 1-F, inc. 1-A to 1-F, Inclusive, be approved and the Clerk-Business Manager instructed Approved to issue warrants in payment of the claims as recommended. Upon roll call the motion carried, all members present voting Aye, except Mr. Knight, who voted Aye upon all items except No.1-A, upon which he voted No.

Mr. Knight moved that Items Nos. 2-A to 2-F, inclusive, of the report of the Items #2-A to 2-F, inc. Clerk-Business Manager be approved and warrants ordered issued in payment of Approved the payrolls as recommended. Upon roll call the motion carried unanimously. Item #3 Report Received and • Ordered Filed

Mr. Robinson moved that the report of payrolls issued during the month of October, as shown in Item No. 3 of the report of the Clerk-Business Manager be received and ordered filed. Motion was seconded by Mr. Knight and declared to have carried unanimously.

Motion was made by Mr. Knight and seconded by Mr. Hisel that contract for United States Flags be awarded to Hy-g: de School Supply Company, in strict | conformity with bid and specifications as recommended in Item #4A of the rejport of the Clerk-Business Manager, as follows: i

! 12.dozen 4- x 6 Flags

@ $1.55 each

$223.20

3 dozen 5 x & Flags

@ $2.30 each

82.gO

Report of Clerk-Business Manager

Contract foi U. S. Flags i Awarded to Hy-grade School Supply Co. ! Item #4-A

Upon roll call the motion carried unanimously.

With reference to Item No. 5_A of the report of the Clerk-Business Manager, ! Item #5-A jMr. Rice enquired if unsanitary conditions actually existed in the schools, i and the material was on hand and not Installed. The Clerk-Business Manager Discussion explained the situation, that efforts had been made for several years to improve sanitary conditions and material had been purchased as funds were available, but owing to lack of funds to employ the necessary skilled labor, installation of only a part of the equipment purchased had been made.

Mr. Rice stated that he believed this was false economy and moved that the | Motion to Board hire the necessary plumbers to install the equipment on hand and ellml- ! Hire Labor nate the unsanitary conditions existing in the schools. Mr. Knight seconded to Install the motion. Equipment ! | i |

In the discussion which followed, Mr. Edwards stated that he had personally inspected the buildings referred to and conditions were more unsightly than dangerous to the lives of the children. Mr. McKown requested that an analysis be made as to the length of time and number of plumbers required and the estimated cost of Installation of the equipment on hand, and report made at the next meeting.

| Statements I by Edwards and McKown

Mr. Richardson then moved as a substitute that there be presented at the next meeting a complete and detailed report of all necessary changes, material on hand and the cost of installation. The motion was seconded by Mr. McKown and carried unanimously.

| Mr. Richardson suggested that whenever a report is requested, it be followed up and a complete report made at the next meeting. The Clerk-Business Manager stated that the report on the plumbing equipment just considered was made in compliance with the instructions of the Board at the previous meeting and the suggestions of Mr. Richardson were being complied with tha would be carried out in the future. I

Substitute Motion for Detailed Report Carried Prompt Reports Requested

Item No. 5~B of the report of the Clerk-Business Manager was discussed from the standpoint of the possibility of negligence of an employee having been responsible for the explosion in the boiler room of Taft Junior High School. Motion was made by Mr. Richardson and seconded by Mr. Robinson that the em*ployees in charge of heating plants be instructed to take extra precautions, and that the report be received and ordered filed. Motion carried unanimously.

Item #5-B Report Received and Ordered Filed

Mr. Hisel, Chairman of the special committee appointed to confer with the Oklahoma Natural Gas Company with reference to the Gas Contract, reported that a conference had been held and the committee had been convinced that the Oklahoma Natural Gas Company could not make a reduction in the rates. The Company had, however, agreed that the Board of Education could, if it so desired, .make! a contract with any other company for service for the three schools outside of the City limits and within the territory served by such company, or burn coal if preferred, these schools being Foster, Valley Brook and Jefferson Davis Schools. If this was done, the Oklahoma Natural Gas Company had agreed not to remove its lines and to resume service at any time the Board so ordered. Mr. Hisel further reported that it would be necessary to sign the contract in order to secure the low rate.

Item #5-C Committee Report of Conference with O.N.G. Co. Signing of' Contract Recommended

Mr. Robinson moved that a committee be appointed, or the Clerk-Business Manager find out definitely what the saving would be to put some of the schools on coal or change to another gas company. Mr. Hisel answered Mr. Robinson's question by saying that this Information had been secured and that a saving of approximately $50*00 could be made by securing service for the three schools mentioned from another gas company.

Motion to Secure Information No Second

Mr. Knight then moved that the President and Clerk of the Board be directed to sign the Contract with the Oklahoma Natural Gas Company for furnishing gas to the schools for 1939~^O, reserving the right to contract with some other company for service for Foster, Valley Brook and Jefferson Davis Schools

Motion Authorizing Signing of Contract Carried

MEETING OF NOVEMBER 6, 1939 .(Continued)

and that no other contract for service for these three schools be entered into until an investigation is made as to the quality of gas to be furnished. The motion was seconded by Mr. Richardson and upon roll call carried unanimously.

Report of Treasurer

The report of the School District Treasurer for the month of October, 1939,. was submitted and the Clerk-Business Manager read that part of the report showing cash balances and Investments on hand at the close of the month, as follows:

General Fund Separate Fund Building Fund Sinking Fund Primary Aid

$93,9^5.1^ 29,451.22 6,621.^8 1,157,3^0.18 616.13 Total

Investments

Received and Ordered Filed

$1,287,97^.15

323,821.37

The report of the Treasurer was received and ordered filed.

Report of Conference with Treasurer

Mr. Rice asked for a report of the conference between the Board's Attorney and Auditor and the School District Treasurer and his attorney, as directed by the Board at the previous meeting. Mr. Prigmore stated that the? conference had been held as directed and his audit report showing excess payments of interest had been discussed; that regular monthly warrant calls were being made, including one how on his (Mr. Prigmore's) desk to be checked before publication.

Motion to Instruct Attorney to Bring Suit

In reply to a question by Mr. Rice as to what could be done in regard to recovering the money paid out for interest on warrants when funds were on hand to pay such warrants, the Attorney replied that suit could be brought against the Treasurer. Mr. Rice then moved that the Attorney be instructed to take the necessary steps to recover any excess amount expended for interest. There was no second to this motion.

No Second Motion to Request the Treasurer to Appear Before the Board Carried

At this point Mr. Knight asked the Attorney for a recommendation and Mr. Lybrand recommended that the Treasurer be requested to appear before the Board and present his reasons for not having registered certain warrants as payable when sufficient funds were on hand for that purpose, after which the Board could Instruct its attorney how to proceed. Motion was made by Mr. Robinson and seconded by Mr. Knight that the recommendation of the Attorney be concurred in and the Treasurer requested to. appear before the Board at its next meeting. Motion carried unanimously.'

In the matter of the letter from the Midwest Steel Company, asking to be released from its proposal of March 6, 1939, "to furnish the steel work for the Britton Grade School Project, which was referred to the Attorney at the previous meeting, Mr. Lybrand stated that he had examined the advertisement and the bid and acceptance; that the bid provided that materials should be delivered from time to time and he did not think an unreasonable time had expired. Mr. Lybrand, therefore, recommended that the Board acknowledge the receipt of the letter and inform the Midwest Steel Company that under the bid and letting Attorney the Board considered the Midwest Steel Company bound to deliver the materials Considered as ordered out. Motion was made by Mr. Edwards and seconded by Mr. RichardCompany Bound by Bid son that the report of the Attorney be accepted and his recommendations concurred in. Motion carried unanimously.

Report on Midwest Steel Co. Request for Release from Bid

Action Setting Date of Bond â– Election Rescinded and Date of December 5, 1939 Fixed

Motion was made by Mr. Robinson and seconded by Mr. McKown that the Board rescind its action calling a bond election for January 13, 19^0, and set the date of the bond election for December 5, 1939, In the amount of $900,000.00.

Discussion of the allocation of the $900,000*09 proposed bond issue, previously made,- followed, and. Mr. Hisel called, attention to the request for separate housing for the Junior Cillege, the need for relief of crowded conditions at Classen and Capitol Hill High Schools, and vacant rooms in various Discussion schools in other sections of the school district, and asked if conditions could not be remedied at least in part, by redistricting and having pupils, of Allocation of Pro- attend the schools in their rightful districts. The Superintendent explained posed Issue that shifting population accounted for some of the vacant rooms, and that Dr. Bender's report had been slightly revised which might make some changes necessary in allocations previously agreed upon.

’V.jr Hi

................ MEET ING OF NOVFMBER .6 ♦ . 1939 (Co.nt inued) . .

Mr. Richardson said that he believed that the bond issue should be based on Dismantling emergency needs, and any major changes should be made at this time. Mr. Rich- of McKinley ardson also brought up the question of tearing down the McKinley School ! and Erection building, perhaps with W. P. A. labor, selling the land and with the proceeds! of Shop Bld{ purchasing a new site on the railroad tracks, and together with salvaged j Suggested materials erecting a shops building. ;

Mr. Knight expressed his opinion that the $90°,000.00 bond issue was inadequate, to cover all the needs of the district but he was willing to accept it and submit it to a vote of the people.

' Mr. Knight | Accepts i Bond Issue

The roll was called on the motion to set the election on December 5, 1939, and carried unanimously.

Motion to Change Date Carried

Mr. Richardson asked for a report on the progress of Mr. F. M. Brewer and Mr. H. J. Jensen in preparing plans for the work to be done in connection with the building program and was Informed by the Superintendent of Buildings and Grounds that they were going ahead with the work in accordance with the instructions of the Board.

Report on ^Progress of Detailed ! Plans i I

i Motion was made by Mr. Richardson and seconded by Mr. Edwards that the Super-I intendent and Clerk-Business Manager be instructed to make a further study of the details of the building program and bring a report back to the Board at the next meeting, so that if any of the suggested changes are made the public can be informed before voting on the bond issue. Motion carried unanimously.

Suggested Changes Referred to Supt. and Clerk-Bus. Manager

Superintendent Reiff called attention to the Second Annual Meeting of the Annual Dist Oklahoma City District of the Oklahoma Education Association to be held in Meeting of Oklahoma City November 9 and 10, 1939, and distributed programs of the various 0. E. A. sessions to the Board members. The following recommendations were submitted by the Superintendent:

To the Board of Education

November 6, 1939

Gentlemen: 1. The Oklahoma City District of the Oklahoma Education Association will meet in Oklahoma City, Friday, November 10. It is recommended that schools be closed on that date, as has been the custom, and that teachers who attend the meeting receive their regular pay. Teachers, however, may be excused by the superintendent, for cause.

2. Inasmuch as Miss Kathleen Carroll, secretary at Central High School, is confined to a hospital, I am recommending that Mr. Herring's request for the use of Mrs. Jane Ladd$ ■ who was formerly his secretary, as a substitute during Miss Carroll's absence, be approved. Mrs. Ladd to be paid at the rate of $3«°0<1Per day. 3. In accordance with the rules and regulations of the Board of Education, I am reporting the following teacher transfers. The changes were made due to the resignation of Miss Hazel Pennock, Linwood School. No new teachers were employed. Mrs. Beatrice Ritter from Lee School to Linwood School; Mrs. Virginia K. Sommers from Wheeler School to Lee School; Mrs. Edna Cox from Washington School to Wheeler School.

Inasmuch, as the fees from the separate night school are not sufficient to meet the pay roll, and inasmuch as there are many students between the ages of sixteen and. twenty-one enrolled in the spearate night school, I recommend approval of the request of Mr. H. F. Rusch that the Board of • Education meet all pay rolls of the separate night school. This pay roll will amount to approximately $200 per month for six months. (The first semester only.) 5- I recommend that the following additional substitutes be approved: Mildred Inez Bailey Claude Barber . w Dema Gatewood Eva' Howard Separate Lucille Parker Fred Davis Hermine Truby Taylor Agnes Ellison Julia Wiley V Pearl Vickers Liane W. Caruthers I recommend that the records show the following changes of name: Lenore Megnin-Sloan; Catherine Finley-Sampley.

Report of Supt.

MEET1IF9 OFNOVEW'B' o, 1939 (Continued).

Report of Supt.

7. Your attention is called to the six weeks statistical report submitted herewith.

Respectfully submitted, (Signed) C. K. Reiff, Superintendent

Report of Supt. Approved

Motion was made by Mr. McKown and seconded by Mr. Richardson that Items Nos. 1 to 7, inclusive of the report of the Superintendent be approved as read with the exception of Item No. 4-, to which shall be added, "provided it shall run until the end of the first night school semester." Upon roll call the motion carried unanimously.

Requests for Use of Rooms in Buildings Referred to Supt. and Clerk-Bus. Manager

The Superintendent reported that several requests for the use of rooms in school buildings had been received and if there was no objection these re-, quests would be handled by then Clerk-Business Manager and the Superintendent in accordance with previous action of the Board. No objection was made to this procedure.

Request for Ruling on Members of National Guard Being Ordered to Training Camps Referred to Attorney

Mr. Reiff asked permission to refer the following letter to the Attorney:

November 6., 1939 To: Members of the Oklahoma City School Board Through: Mr. Reiff, Supt.Oklahoma City Schools. Gentlemen: >Âť**

There are included among the Oklahoma City teachers fourteen men who are members of the Oklahoma National Guard. Membership in this organization has never in the past Interfered with school duties. Now because of world conditions the Federal Government feels that the guard personnel needs active winter training and has ordered a seven day training camp, to be held in three separate camps on succeeding weeks from November 18th to December 9th. This will require four or five men to be absent five days from school during each of these week camps.

As the Senior Officer among this group of men I have been asked to present this situation to you along with a copy of an extract from Chapter 25 Article 1, Session Laws, 1935, covering the payment of employees of any branch of government who are paid out of monies collected through taxation, when ordered to participate in extraordinary training of this type. Army pay is. such that these men cannot afford to.lose their salaries while attending this military training, ordered by the Federal Government. We respectfully request an interpretation and a ruling on this problem.

PB/ms Extract from Session Laws

Yours truly (Signed) Paul Bell Major 189th F.A.

EXTRACT FROM CHAPTER 25 - ARTICLE 1 - SESSION LAWS 1935 Section 5ÂŤ State or Municipal Employees - Leave of Absence, with Pay, when in Service. All officers and employees of the State, or a subdivision thereof, or a municipality therein, who are members of the National Guard, shall, when ordered by proper authority to active service, be entitled to a leave of absence from such civil employment for the period of such active service, without loss of status or efficiency rating, and without loss of pay during the first thirty (30) days of such leave of absence.

Attorney Will Report to Supt.

Mr. Lybrand stated that in his opinion being ordered out for training would not be considered active service but he would look up this question and report back to the Superintendent.

Question of Handling Bond Issue Proceedings

The Clerk-Business Manager brought up the matter of the method the Board wished to follow in handling the proceedings of the bond election. Mr. J. H. Schmoldt, representing C. Edgar Honnold, addressed the Board, offering to furnish a complete transcript of proceedings, furnish the printed bonds, obtain the approving opinion of a recognized bond market attorney and handle all other proceedings required for the issuance and sale of the bonds, the cost being contingent upon the denomination of the bonds, and the maturities and Interest as fixed by the Board; and in case of failure of the election, there would be no charge for preliminary work. The usual cost of the approving legal opinion, Mr. Schmoldt stated, was $1.00 per bond and the cost, if

MEETTNC OF NOVEMBER 6, 1939 (Continued)

ibonds were issued in denominations of $1,000.00, would be ^00,00. Mr. Ly; 'brand, in reply to a question as to whether he could handle these proceedings J said that he could not do so at the price mentioned. ! iThe Clerk-Business Manager was requested by Mr. Richardson to make a recomimendation with reference to the question under discussion. The Clerk-Business ^Manager recommended that when the Board adjourned, it adjourn to meet at ^eleven o'clock the following Friday morning, at which time the resolution ^authorizing the calling of the election could be officially adopted, and in the meantime ask for bids to be presented at the same time for handling the1 proceedings for the proposed bond issue. â–

Clerk-Bus. Mgr. Recommends Adj ourned Meeting and Blds for Handling Proceedings

It was moved by Mr. McKown and seconded by Mr. Robinson that the recommendation of the Clerk-Business Manager be concurred in and that he be directed to secure bids for handling the proceedings relative to the proposed bond issue, |the bids to be presented at an adjourned meeting of the Board to be held at ieleven o'clock Friday morning, November 10, 1939* Motion carried unanlmoualy

Recommendation Approve

i I

'Mr. McKown moved that the Board adjourn until eleven o'clock Friday morning, ^November 10, 1939- Mr. Hisel seconded the motion which was declared to have i carried.

Adj oummen t"

I THEREUPON THE BOARD ADJOURNED.

ATTEST:

/W -X_. £»

MEE T T N (L Q EL-N.QV-EMBER-1CL-YL93.9

THE BOARD OF EDUCATION OP THE CITY OF OKLAHOMA CITY, OF THE STATE OF OKLAHOMA, MET IN REGULAR ADJOURNED SESSION IN THE BOARD ROOM, ADMINISTRATION

| I

BUILDING, ^00 NORTH WALNUT AVENUE, OKLAHOMA CITY, OKLAHOMA, ON NOVEMBER 10,

1939, AT ELEVEN O’CLOCK A. M. PRESENT:

Earl W. Miller, President J. G. Stearley, Clerk

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner ABSENT:

None

Other .officials present: Superintendent C. K. Reiff, Jno. W. Prigmore, Auditor,and W. A. Lybrand, Attorney Mr. Lybrand brought up the question of whether,under the statutes of the State.of Oklahoma, the President of the Board of Education or the Mayor of Oklahoma City should call the bond election set for December 5th, and after discussion it was the consensus of the Attorney and members of the Board that| this decision be left to the bond company handling the proceedings, should | the Board of Education enter into a contract for such service.

Question of Calling Elect ion to Company Handl Ing Proceedings

The Clerk-Business Manager reported that no bids for handling the bond pro-^ ceedings had been received but representatives of several bond companies were present and he understood that they had proposals to present.

No Bids Filed

Motion was made by Mr. Knight and seconded by Mr. Turner that the Board proceed to receive blds for handling the proceedings for the proposed bond issue.

Motion to Receive Bids

In reply to a question by Mr. Knight as to what was included in the service to be rendered in handling the bond proceedings., the Clerk-Business Manager enumerated the following: Furnishing all forms of proceedings to be followed by the Board, according to law; furnishing the lithographed bonds with facsimile signatures of the officers required to sign same; securing the approval of .the Attorney General as well as the approving opinion of a recognized market bond attorney; securing the signatures of all officers required to sign the bonds, and furnishing complete copies of transcript of all of said proceedings. This, Mr. Knight said he understood, would be a"turn-key job."

Service Covered in Handling Proceedings

The question of settling the question of the annexation of School District No. 75, called to the attention of the Board in its meeting on September 1st, was brought up by the President, and the Attorney advised that when the Board awards a contract to furnish the proceedings of the bond issue, this contract should contain everything necessary to secure an approving opinion, including the question of the annexation of District No. 75«

Question of Dist. No.75 to Company Handling Pro ceedings

Mr. John Edwards, of R. J. Edwards Bond Company, was present, and requested time to communicate with his office in regard to placing a bid for handling the proceedings of the bond issue. This request was granted and the Board proceeded to the transaction of other business.

Request for Time to Place Bid

The following report was submitted vy the Clerk-Business Manager:

Report of Clerk-Business Manage:

Board of Education Gentlemen:

November 10, 1939

In conformity with your request of November 6 that there be presented at the next meeting of the Board a complete and detailed report of plumb- | ing material on hand and the cost of installation of same, I am submitting Mr. Schlosser's report to me covering the amount of material necessary to be

Plumbing Material

MEETING OF NOVEMBER 10, ITO 100nt 1 nu e d)

Report of purchased in addition to. that on hand; also the labor cost required to install Clerk-Busithe plumbing fixtures listed which have been purchased for the schools designess Manager nated; Cost of Plumbing Material Cost of Labor Equipment Additional to be for COLUMBUS SCHOOL Material on Hand Material and Labor Required Purchased Installation 19 Toilet Stools; $52.00 Tile wall 2 Urinals; Water Service and RoughLabor-Bricklay er $20.00 ing in Material 4-4-0.00 One Plumber-2 months Common Labor to be furnished by Board 13.00 Concrete - 2 yards Cement Finisher-1 day 12.00 $65.00 Total Cost $472.00'

CENTRAL HIGH SCHOOL Material on Hand

12 Toilet Stools; 3 Urinals and Roughing in Material

HAWTHORNE SCHOOL Material on Hand 4- Toilet Stools 1 Urinal and Roughing in Material

LEE SCHOOL Material on Hand 16 Toilet Stools; 2 Urinals, and Roughing-in Material

LINCOLN SCHOOL Material on Hand 2 Urinals Roughing-on Material

One Plumber-12 days Common Labor to be Furnished by Board Concrete - 1 yard Cement Finisher-1 day Total Cost

One Plumber - 3 We.eks Common Labor to be Furnished by Board Total Cost

120.00

6.50

150.00

—

One Plumber-2 months Common Labor to be Furnished by Board 6.50 Concrete - 1 yard Cement Finisher - 1 day Total Cost $6.50

One Plumber - 2 weeks Common Labor to be Furnished by Board Concrete - 2 yards Cement Finisher Total Cost

GRAND TOTAL Material to be Purchased Labor

$91.00

12.00

$150.00

44-0.00

12.00 $452.'00”

100.00

13.00

$13.00

12.00

$112.00

Respectfully submitted, J. G. Stearley Signed: Clerk-Business Manager

Installatior|After discussion, motion was made by Mr. Rice and seconded by Mr. Richardson of Plumbing that the installation of the plumbing equipment, as set out in the foregoing Equipment report of the Clerk-Business Manager, be referred to. the Superintendent, the Ordered Clerk-Business Manager and the Superintendent of Buildings and Grounds, to work out a satisfactory way to accomplish and complete the Installation as soon as possible. Suggestion was made by Mr. Knight that the installation of the plumbing equipment be made with the assistance of the W. P. A., and that it be done in the quickest and most economical way possible. Upon roll call the motion carried, all members present voting "Aye." R.J.Edwards Mr. John Edwards returned at thie time and announced that his firm would not Not Bidding submit a bid for handling the proceedings of the bond issue for “Che reason that his firm Intended to make an effort to buy the bonds when seme were sold.

Bids for Handling Bond Proceedings

The following bids were presented:

MEETING-OF NOVEMBER 10, 1939 (Continued)

BID OF C. EDGAR HONNOLD Hon. Board of Education Oklahoma City, Oklahoma Gentlemen:

Oklahoma City, Oklahomd November 10, 1939 i Bid of C. Edgar Honnold

In connection with yout proposed issue of the following bonds: 1900,000.00, more or less, School Building Bonds.

i '

We agree to furnish all the necessary forms for resolutions and election proclamation to call your election, ballots and election supplies and in the i event your election carries, we will furnish all forms and lithographed blank bonds, and will furnish you complete transcript and act as your agent before the various county and state officials, and will furnish and pay for J the approving opinion of a recognized bond attorney . j It is understood that you are to do all things necessary to cause all the legal proceedings to be had as are necessary for the legal issuance of said bonds.

For such services you are to allow us a fee of $1,2^5.00, to be paid after the bonds have been approved by the Attorney General out of some general fund available. This proposition is made for immediate acceptance or rejection.

Respectfully submitted, C. EDGAR HONNOLD By (Signed) J. H. Schmoldt

BID OF LEE ,G. GILL

Oklahoma City, Oklahoma November 10, 1939 THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, STATE OF OKLAHOMA

Bld of Lee G. Gill

I hereby agree ''to direct all proceedings and prepare and furnish all necessary forms of resolutions, notices, proclamations, certificates, affidavits, ballots, etc., for calling and holding a special election to vote on the issuance of the proposed $900,000.00 of School Building Bonds, and in the issuance of said bonds, Including enough copies (of each of said papers/â€™to make at least three completed certified copies of transcript of said proceedings;, furnish, printedfat' my expense.,) the bonds ready for execution with facsimile signatures of proper officers on the interest coupons, obtain ifor you at my expense; the opinion of (Chapman & Cutler of Chicago', reputable bond market attorneys,J approving said bonds and proceedings in their issuance, and present said bonds to proper County and State officials in getting them registered and approved as provided by law; ( I agree/to prepare and furnish all necessary forms promptly as neededWby youjand do my part to rush said bonds to completion.) . You are to follow my directions in calling and holding said election and in the issuance of said bonds, and are to do all things necessary and required of you under the law to make said bonds the .legal and binding obligations of said City School District.

To reimburse me for said above mentioned expenses incurred by me and to compensate me for said clerical and legal services you are to pay me upon completion and approval of said bonds as specified above the sum of $1,250.00. Signed:

Lee G. Gill

Attention was called to the. bid of C. Edgar Honnold in that the bid. did not name the market bond attorney from whom the approving opinion could be secured. Mr. Schmoldt, representing C. Edgar Honnold, stated that this was left open and the Board could decide later on any nationally known market bond attorney they might care to select.

Question of Attorney Approving Bonds

Mr. Lybrand stated, that he understood that when the contract for furnishing the bond proceedings was drawn, Mr. Honnold would take over the entire proceedings, including the clearing up the question of the annexation of

District No. 75 to be Included

Question on District No. 75 to be Handled at No Expense to Board Bid of Honnold Accepted

District No. 75-

Mr. Schmoldt replied that this was correct.

The President then asked if there would be any expense to the Board of Education if this question of the annexation of District No. 75 was not cleared up, to which Mr. Schmoldt replied that as a matter of fact there would be no expense to the Board until the completed issue had been ddivered with the market bond attorney's favorable opinion.

Motion was made by Mr. McKown and seconded by Mr. Turner that the offer of C. Edgar Honnold, to handle the proceedings of the proposed bond issue of $900,000.00 for the Board of Education for the sum of $1,2^5ÂťOO> be accepted in strict conformity with proposal submitted, and the Attorney instructed to draw up a binding contract between the Board of Education and 0. Edgar Honnold. Motion carried unanimously.

Report of The following report was read by the Clerk-Business Manager: Supt. to Clerk-BusiNovember 9, 1939 ness Manag- â– Memorandum to Mr. J. G. Stearley: er This will confirm our conference of today in which the following action was taken by us pursuant to precedents as we feel they have been established by the Board of Education.

1. Permission to hold meetings of the Cub Pack Organizations, provided no over-time will be charged for custodial help and that the principal assume responsibility for the building, was granted as follows: Jefferson School, lafayette School. Eugene Field School, Gatewood School, Creston Hills School, Hawthorne School. 2. Permission was given the W. P. A. classes to locate as follows: W. P. A. Sewing Unit, Third Floor, Wheatley School, Mrs. Brihmm; W. P. A. Classes for speech correction and lip reading to hard of hearing, vacant room, Irving School, two to five o'clock in the afternoon, dally; Central High School Night School evenings, Mr. Bonnell; W. P. A. music classes, Shields Heights School, Tuesday and Friday, three to five o'clock, Gladys Gober. 3. We agreed in general to the opinion of H. E. Nichols that diplomas- should be ordered as soon as possible. This will be presented to the Board of Education early in the new year. 4. Request of Charles Evans to borrow $500 from cafeteria fund. We agreed that this matter should be presented to the Board of Education committee of the whole and Mr. Evans was so notified.

Signed:

C. K. Reiff Superintendent of Schools

Employees Commended

In connection with the foregoing report, Mr. Robinson said that he wished to compliment the custodians, principals and teachers for their work and interest in taking care of such organizations as the Boy Scouts, and doing the otiifeide work required of them.

Attorney Presents Problem of Accepting Rilling of Tax Court or Appeal to Supreme Court on Gross Production Tax

Mr. Lybrand presented a problem which he said he and the Auditor had been working on, that is, the question of Gross Production Tax which the Board, in making up its estimate for the 1939-^0 budget, had estimated according to law as revenue this district will receive from this source. This, Mr. Lybrand said, was one of the items protested by the Rock Island Railway on the grounds that under House Bill No. the Board could use this tax, but must use it as a cash fund as collected and cannot add it to the estimate in making up the appropriation; the Board could either abide by this ruling and the Gross Production Tax go into a cash fund to be expended as collected, or appeal made to the Supreme Court, in which latter event the money could not be used -until the appeal is finally disposed of in the Supreme Court. After discussing the matter with the Auditor, from an accounting standpoint, Mr. Lybrand said, it seemed^ best not to appeal.

Attorney and Auditor Recommend Acceptance of Tax Court Ruling

Mr. Prigmore made the statement that he would like to see a ruling on this question; that in compliance with a written opinion of the Attorney General's office the County had treated the Gross Production Tax to Highways as a cash fund, and the Oklahoma City School District and all other School Districts in the State had continued to treat the Gross Production Tax to Schools as an appropriation account; that since the protest had been sustained, he saw no danger in complying with the ruling of the Court of Tax Review, but he did see danger in appeal, since even if a favorable decision was given it would no doubt be too late to become available before June JO, 19^0, and the Board would not be able to draw warrants against it and might lose the use of the money this year.

O'?

Mr.â€˜Prigmore further stated that he concurred In the recommendation of the Attorney and unless the Board had some better suggestion to offer, it would be better not to take an appeal. Motion was made by Mr. Edwards and seconded by Mr. Hisel that the Board of Ruling of Education accept the ruling of the Court of Tax Review that Gross Production Court of Tax to Schools must be used as a Cash Fund after collection and that no api Tax Review peal be taken from that ruling. Motion carried unanimously. !Accepted Superintendent Reiff recommended Wheeler Sims to fill the vacancy at DouglassjVacancy at High School occasioned by the leave of absence granted to Jeanette Gear, and iDouglass 1 that his salary be set at the rate of $1200^for ten months, services to begin!Filled November 13. Motion was made by Mr. Robinson and seconded by Mr. Turner that the recommendation of the Superintendent be concurred in. Upon roll call the motion carried, all members present voting "Aye." | Thereupon Mr. Turner Introduced a resolution, which was read in full by the Resolution Clerk, and upon motion by Roy J. Turner, seconded by Sam A. Rice, Jr., adopt-! Adopted ed by the following vote: Authorizing President Aye: Earl W. Miller, Warren H. Edwards, Edd L. Hisel, Robin Knight, Dave R. of the McKown, Sam A. Rice, Jr., J. Wiley Richardson, Al Robinson, Roy J. Turner. Board of Education Nay: None to Call Bond Said resolution was thereupon signed by the President, attested by the Clerk, Election on sealed with the seal of said Board, and is as follows: Dec. 5,1939

RESOLUTION A Resolution authorizing the calling and holding of an election in the school district comprising the City of Oklahoma City, in the State of Oklahoma, and the territory thereto attached for school purposes, for the purpose of submitting to the qualified electors thereof the question of the issuance of the bonds of the Board.of Education of said city in the sum of Nine Hun- â– i dred Thousand and no/100 ($900,000.00) Dollars, to provide funds for the purpose of erecting, furnishing and equipping school buildings; erecting additions to school buildings; repairing school buildings; and purchasing additional school sites and buildings, to be owned exclusively by such district; and levying and collecting an annual tax in such district for the payment of the Interest on and principal of said bonds.

WHEREAS, it is deemed advisable by the Board of Education of the City of Oklahoma City, of the State of Oklahoma, to erect, furnish and equip school buildings; erect additions to school buildings; repair school buildings; and purchase additional school sites and buildings; and

WHEREAS, the estimated amount necessary for such purpose in Nine Hundred Thousand and no/100 ($900,000.00) Dollars; and WHEREAS, there are no funds in the treasury for such purpose and power is granted said board of education by Section 26, Article 10, of the Constitution, Article 9, Chapter 3^, Oklahoma Statutes, 1931, Chapter 93, Oklahoma Session Laws, 1933, and laws amendatory thereof, to issue bonds to provide funds for such purpose, provided the same be authorized by the qualified electors thereof voting at an election held for that purpose;

Now, Therefore,

BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OF THE STATE OF OKLAHOMA: Section 1. That the President of the Board of Education of said City be and he is hereby requested to call a special election to be held in the school district comprising said city and the territory thereto attached for school purposes on the day of December, 1939, for the purpose of submitting'to the qualified electors of such district the following proposition: PROPOSITION

Shall the School District comprising the City of Oklahoma City, of the State of Oklahoma, and the territory thereto attached for school purposes, incur an indebtedness by issuing its negotiable coupon bonds in the sum of Nine Hundred Thousand and no/100 ($900,000.00) Dollars, to provide funds for the purpose of erecting, furnishing and equipping school buildings; erecting additions to school buildings; repairing school buildings; and purchasing additional school sites and buildings, to be owried exclusively by ;

MEETING OF NOVEMBER 10, 1939 (Continued)'7

Resolution (Cont’d)

such district; and levy .and collect an annual tax, In addition to all other taxes, upon all the taxable property In such district sufficient to pay the Interest on such bonds as It falls due, and also to constitute a sinking fund for the payment of the principal thereof when due, said bonds to bear Interest not to exceed the rate of five (5) per centum per annum, payable semi-annually, and to become due serially within twenty-five (25) years from their date? Section 2. That such call for said election shall be by proclamation and notice, signed by the President of the Board of Education and attested by the Clerk of the Board of Education, setting forth the proposition to be voted upon, the number and location of the polling places, the hours of opening and closing the polls and the names of the officers who shall conduct said election; that the ballots shall set forth the proposition to be voted upon substantially as set out In Section 1 hereof; and that the returns of said election shall be made to and canvassed by the said Board of Education.

Arrangements to Be Made by ClerkBusiness Manager

It was moved by Mr. Richardson and seconded by Mr. Knight that the ClerkBusiness Manager be instructed to work out the details with reference to the bond election 'and make all necessary arrangements for the proper presentation of same, including such expenditures as it may be necessary to Incur. Upon roll call the motion carried unanimously.

Printing of Circulars

On recommendation of the Superintendent and Clerk-Business Manager, motion was made by Mr. Turner and seconded by Mr. Edwards that the necessary expense be authorized for the printing of circulars to be distributeel through the schools to patrons, giving information as to precincts, polling places and the law governing the registration of voters. Motion carried unanimously

Mr. Rice moved that the Board adjourn subject to call of the President. Mr. Knight seconded the motion which was declared to have carried.

THEREUPON THE BOARD ADJOURNED. ’President

ATTEST:

. .

----- .JLuh-vn. (Zl-

Approved the J’^fcday of

„

■

19^0

THE BOARD OF EDUCATION OFâ€˜ THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

REGULAR MONTHLY SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, DECEMBER 4, 1939, AT SEVEN O'CLOCK P. M. Earl W. Miller, President Mrs. Flora W. Penney, Acting Clerk

PRESENT:

J. Wiley Richardson

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. Al Robinson Roy J. Turner J. G. Stearley, Clerk

ABSENT:

There being no quorum present, subject to call.

the President declared the meeting adjourned

THEREUPON THE BOARD ADJOURNED.

President

ATTEST:

Approved the

day of

__________

0-4 <7 Jl < .

MEETING OF DECEMBER 9, 1939

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, SATURDAY, DECEMBER 9, 1939, AT TEN O'CLOCK A. M. Earl W. Miller, President Mrs. Flora W. Penney, Acting Clerk

PRESENT:

Warren H. Edwards Edd L. Hisel Robin Knight Dave R. McKown Sam A. Rice, Jr. J. Wiley Richardson Al Robinson Roy J. Turner J. G. Stearley, Clerk

ABSENT:

The meeting was called pursuant to the following notice:

"NOTICE OF SPECIAL MEETING OF THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA..

Notice of Special Meeting

"STATE OF OKLAHOMA

COUNTY OF OKLAHOMA

"To,the members of the Board of Education of the City of Oklahoma City, of the State of Oklahoma:

"Notice is hereby given that a special meeting of the Board of Education of the City of Oklahoma City, of the State of Oklahoma, will be held in the Board Room, Administration Building, 4-00 North Walnut Avenue, Oklahoma City, Oklahoma, at ten o’clock a. m., on the 9‘th day of December, 1939, for the purpose of canvassing the returns of the election held on the 5th day of December, 1939, and passing the necessary legal proceedings regarding the issuance of the $900,000»°0 School District Bonds. Dated this 7th day of December, 1939

ATTEST: (SEAL)

Signed:

J. G. Stearley, Clerk

Signed:

Earl W. Miller, President

Other officials present: C. K. Reiff, Superintendent, Jno. W. Prigmore, Auditor, and W. A.Lybrand, Attorney.

Officials

There having been presented to said Board the returns of an election held in Oklahoma City and the territory thereto attached for school purposes on the date and for the purpose hereinafter set out, motion was made by Mr. Turner and seconded by Mr. Knight that the Board, after carefully canvassing said returns, hereby declares of record that it found that said election was conducted by the officers designated in the proclamation and notice of such election by. the President of the Board of Education, with all vacancies filled according to law, in all respects as required by law; that said election was conducted by Ballot in the form prescribed; that the polls were open at 6:00 o’clock A. M. and remained open continuously until and were closed at 7:00 o’clock P. M., on December 5, 1939, the hours and day designated in said proclamation and notice of election; that the votes cast by the duly ♦qualified electors on the following proposition were:

Canvass of Returns of Bond Election

PROPOSITION "Shall the School District comprising the City of Oklahoma City, of the State of Oklahoma, and the territory thereto attached for school purposes, incur an indebtedness by issuing its negotiable coupon bonds in the sum of Nine Hundred Thousand and No/100 ($9°0,°00»00) Dollars, to provide funds for the purpose of erecting, furnishing and equipping school buildings; erecting additions to school buildings; repairing school buildings; and purchasing additional school sites and buildings, to be owned exclusively by such district; and levy and collect an annual tax, in addition to all other taxes, upon all the taxable property in such district sufficient to pay the interest on such

Question

Opr

Proposition

bonds £.s it falls due, and also to constitute a sinking fund for the payment of the principal thereof when due, said bonds to bear interest not to exceed the rate of five (5) percentum per annum, payable semi-annually, and to become due serially within twenty-five (25) years from their date? ■

Votes Cast

Total number of votes cast in favor of the proposition

Total number of votes cast against the proposition

12,. 920 4,6^5

152

Total number of mutilated ballots cast • Total number of votes cast Issuance of Bonds Authorized

17,717

And the Board further found that a lawful majority of the qualified electors voting at said election cast their ballots in favor of the issuance of said bonds, and the issuance thereof be authorized. Upon roll call the motion carried, all members•present voting "Aye.*1

Thereupon Mr. Edwards introduced a resolution, which was read in full by the Clerk and upon motion by Mr. Edwards, seconded by Mr. Turner, was adopted by the following vote: Aye: Mr. Edwards, Mr. Hisel, Mr. Knight, Mr. McKown, Mr. Rice, Mr. Robinson, Mr. Richardson, Mr. Turner and Mr. Miller.

Resolution Fixing Maturities of Bonds and Time and Date of Sale

Adopted Unanimously

Nay:

None.

Said resolution was thereupon signed by the President, attested by the Clerk, sealed with the seal of said Board, and is as follows:

RESOLUTION

A resolution fixing the amount of bonds to mature each year, fixing the time and place the bonds are to be sold, and authorizing the Clerk to give notice of said sale as required by law. WHEREAS, the issuance of $900,000 School Building, Equipment, Repair and School Site bonds by the Board of Education of the City of Oklahoma City, of the State of Oklahoma, has been duly authorized at an election held for that purpose,

Now, Therefore: BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OF THE STATE OF OKLAHOMA: Section 1. That the $90°,000>00 School Building, Equipment, Repair and School Site bonds of the Board of Education of the City of Oklahoma City, of the State of Oklahoma, voted on the 5th day of December, 1939, shall be offered for sale at the Board Room, Administration Building, 400 North Walnut Avenue, Oklahoma City, Oklahoma, on the 21st day of December; 1939, aX eleven o'clock A. M.. said bonds to become due $60,000.00 in three (3) years from their date and $60,000.00 annually each year thereafter until paid.

Section 2. That the Clerk of the Board of Education is hereby ordered and directed to cause notice of the sale of said bonds to be given as required by law.

Unanimous consent to take up other business Report of Clerk-Business Manager

Motion was made by Mr. Robinson and seconded by Mr. Knight that inasmuch as this was a special meeting called for the specific purpose of canvassing the returns of the bond election and passing on other necessary legal proceedings with reference thereto, Unanimous consent be given to take up any other business requiring consideration by the Board. Motion carried unanimously.

The following report was read: Board of Education Oklahoma City, Oklahoma

December 5, 1939

Gentlemen: The following matters are presented for your consideration:. Total amount of bills and claims presented herewith for the Board's approval. . ...................................... $12,95°«°9

Bills for Month of November ........................................................................ $10,502.8g (Including 1939-iW General Fund, 1938-39 General Fund, 1939-40 Building Fund.) Claims have been filed for the list of bills amounting to |10,502.gg, as follows:

1939-40 gene ral

AMOUNT

fund

Adams Engr. & Blue Ptg. Co. Mat'l. for Reps, to Buildings Supplies-Vocational Dept. Air Reduction Sales Co. Mat'l. for Reps, to Furn. ft Fixtures, Alexander Drug Company & Sups, for Health Dept. The Amer.Federation of Art Supplies - Elem. Art Department Supplies - Elem. Music Department American Book Company Science Supplies. D. Appleton-Century Co. Fred T. Ashton Plano Tuning Homemaking Supplies Associated Sales Co.

1.55 9.57 *g2.g9 5.00 93.6g 4.15 27.75 *15.gl

D. A. Baugus Baker,Hanna ft Blake Beckley-Cardy Co. Billington Lumber Co. Bolender Brick ft Mat'l. Co. Branham's, Inc. Branham's, Inc. John A. Brown Co, Burroughs Adding Mach.Co.

12.00 Rental, Lowell School Ground,Nov. ,1939 6.29 Supplies - Art Department Books - Elem. Department BOARD ACTION 311.96 Mat'l.for Reps.to School Apparatus 6.75 * 11.00 Mat'l. for Reps, to Buildings *715.00 School Supplies School Supplies 59.52 School Supplies 95.og Repairs to Office Machines-Clerk's Office 3.50

Camera Shoppe, J.E. High Capitol Hill Grocery#!

Central Scientific Co. The.City of Britton The.City of Britton Mrs. A. G. Cole Collins Dietz Morris Co. Columbia University Press Cook Supply Co. Cook Paint & Varnish Co. Corsin's Grocery & Mkt. Crane Company

Visual Education Supplies Homemk.Sups.Cap.Hill Sr.ft.Cap.Hill Jr. October, 1939 School Supplies Water Service,Britton Schools, Nov. Rent on City Hall for Primary Classes,Nov Library Supplies Homemaking Supplie s Supplies - Elementary Department Mat'1. for Reps, ' to Equipment Mat'l. for Repairs to Buildings Homemk.Sups., Franklin, November Mat' 1 for Reps, to Equipment .

The.Daily Law Journal Rec. Jessie Daniels Davidson ft Case Lbr. Co. Dearborn Chemical Co. Design Publishing Co. Dictaphone Corporation Dinks Parrish Palace Ldry. M. A. Donohue ft Co.

Publication of "Warrant Call" Library Supplies Mat'l. for Reps, to Furn. & Fixtures Custodians Supplies Library Supplies Repairs to Office Machines .Ldry.Service,Homemk.Dept,N.E..ft Webster Books - Kindergarten Dept.

4.g5

2.00 41.79 * 7.6g 167.00 6.00 5.20 6.50 l.g2 2.50

The.Elementary English Rev..Library.Supplies,

Federal Supply Co. Frederickson Tire Co

Gaylord Bros. , Inc. General Elec.Supply Corp. General Paint Corp. General Printing Co. Jamqs E Gill Ginn & Company Graham Paper Co. Graybar Electric Company Haley Piano Co. Harbour Longmire Co. Hoover Brothers, Inc. Houghton Mifflin Co. Hunzicker Brothers Oran Huston Lumber Co. HyGrade School Supplies

Mat'l. for Repairs to Eqpt. Truck Maintenance

. Library Supplies. Mat'l. for Repairs to Equipment Mat'l. for Reps, to Furn. ft Fixtures Supplies - Clerk's Office Custodians Supplies Science Supplies Elem. Dept. & Custodians Supplies Mat'l. for Reps, to Equipment.

Piano Tuning Mat'l. for Reps, to Furn. & Fixtures Supplies - Special Rooms Science Supplies. Mat'1..for Reps to Equipment Mat'l for Reps.to Furn.& Fixts.ft Eqpt. Art & Special Rooms Supplies

Indian Territory Illuminating Oil Co. Jenkins Music Co.

Standby water connection, Valley Brook

* 10. gg *110.00 *

92.69 2.44

10.00 * 4.go 5.26 5.84 * 25.5g * lg.o4 34. lg 5.00

Piano Tuning,Repairs to Musical Instruments,. 106.74 Supplies for Music Department *Material bought on bid.

Report of ClerkBusiness Manager

Bills for month of Novembe

2ZZZZ Z6ZZZ61^mZEZWEMBERZZ.21a^ZCnnHlnueA)... Report of Jlerk3usiness Ianager

Bills for Month of November

1939-^-0 GENERAL FUND

AMOUNT

Kamp Bros. Grocery Kee Lox Mfg. Co. Keeney Publishing Co., Keystone Bindery Co. Kieffer - Kilpatrick King's Laundry Billy Kitchens S. H. Kress & Co.

Homemaking Supplies $ 15.17 Supplies - Clerk's Office 1.50 Supplies - Clerk's Office 2.00 Rebinding Library Books * 103.60 63.00 Supplies - Music Department Ldry. Service , Cap. Hill Sr., Cap. Hill Jr.Nov. 5«°B Library Supplies 14-5.37 Kindergarten & Art Dept. Supplie s 3*Z 20

G. M. Lasater Leech & Company Life in Oklahoma Loeffler-Greene Supply Co. Loeffler-Greene Supply Co. Lone Star School Bk.Dep. Lone Star School Bk.Dep. Long-Bell Lumber Co.

Supplies - Homemk.Dept., Jackson,November 21.00 Supplies - Special Rooms & Kdgt.Deot. 95Zg Supplies - Superintendent's Office 1.00 Mat'1.for Repairs to Equipment * 27.61 Mat'1.for Repairs to Equipment -16.9$ Library Books *133.65 Supplies - Superintendent's Office 2.03 Vocational Dept. Sups. & Mat'l. for Reps, to Physical Edu.Eqpt. *l,5B6.gg

The Macmillan Co. Joe Maddox Service Station Magnolia Petroleum Co. McDonald Chevrolet Co. Mldeke Supply Co. Mideke Supply Co. Midvale Industrial Chem. Midvale Industrial Chem. Monroe Calculating Mach. The Chas.E.Morrison Co. MouIder-Oldham Co. Murphy & Perkins Music Shop

Science SuppliesSupplies-Vocational Dept. Truck Maintenance & Custodians Sups. Truck Maintenance Mat'l. for Reps, to Bldgs. & Eqpt. Mat'l. for Reps, to Eqpt. Custodians Supplies Mat'l.for Reps, to Phy.Edu.Eqpt. Repairs to Office Machines Election Supplies Custodians Supplies Mat'l. for Repairs to Eqpt. Supplies -Instrumental Dept.,Central

4.34 2.Bl *9.53 1.32 *57.5& 3.97 *150.2B 13.50 22.25 * 157.95 * 56.OO * 6.00 26.37 * 10.00

Nelson Electric Supply Co. Mat'l. for Repairs to Eqpt. Nelson Electric Supply Co. Vocational Department Supplies New State Laundry Co. Towel Service for month of November New State Laundry Ldry.Service,Central,Harding,Roosevelt, & W. J. Bryan A. J. Nystrom & Co. School Supplies Oklahoma Bindery Co. Oklahoma City Hardware Okla.Gas & Electric Co. Oklahoma Geological Survey Oklahoma Shade Factory O'Neal Typewriter Exchange Oliver Machinery Co.

Library Supplies Custodians Supls. & Voc. Sups. Light & Power for month of Nov.,1939 Science Supplies Custodians Supplies Repairs to Typewriters Mat'l.for Reps, to Voc. Edu.Eqpt.

lg.14

77.9%

10. go 16.50

1.50 * 92.73 2,327.51 . 1.50 *15.00 3.60 g.25

Harry F. Packard Library Supplies 13.50 Peerless-Oklahoma Co. Mat'l.for Upkp.of Grds.ft Rep.to Eqpt. 21B.64 W. J. Pettee & Co. Custodians Sups. & Mat'l. for Reps, to Bldg *1B.33 W. . J. Pettee Supplies - Art Dept. & Special Rms. IB.95 Pittsburgh Plate Glass Co. Mat'l.for Reps, to Bldgs. *17.50 Postal Telegraph Cable Co. Messenger Service for October, 1939 3.60 Powers Regulator Co. Mat'l. for Reps.to Eqpt. 1.33

Reliable Tent & Awning Co Remington Rand Inc. E. B.Reynolds. Richards & Conover Hdwe. Ridenour Baker Co. Royal Typewriter Co.,Inc

School Supplies Typewriter Repairs Refilling Fire Extinguisher Custodians Supplies Homemaking Supplies Repairs to Typewriters

Schiff Mayer Co. Library & Office Supplies Severin Tire & Supply Maintenance of Trucks Sherwin-Williams Co. Mat'l. for Repairs to Bldgs. Sherman Mach.ft Iron Wks. Mat'l. for Upkeep of Grounds Sinclair Refg.Co. Custodians Sups.& Mat'l for Upkp.of Trucks Jasper Sipes School Bk.Dep.Books for Science Dept ., Roosevelt L. .C.Smith Typewriter Co. Repairs to Typewriters Southwestern Bell Tele.Co. Tele.Service on "g" & "M phones, Oct. Southwestern Bell Tele.Co. Tele. Service.on "2" phones,10-21 to 11-21 Southwestern Bell Tele.Co. Tele.Service on "7" & "3" phones, Nov. Southwestern Bell Tele.Co. Tele.Service, Britton Schools, November Storage Expense,Month of Nov., 1939 M. D. Spivey Standard Asb.Mfg.Co. Mat'l.for Repairs to Eqpt. Standard Office Supply Office Supplies Reimbursement, Petty Cash,Nov. ,1939 J. G. Stearley, Clerk

*Material bought on bid

1.75 g.ifO 1.65 *62.35 26Z34 9.Bl

1939-40 GENERAL fund

AMOUNT

W. Turner

Renewal Premium on Fed. Truck #95^29 Insurance Science Supplies, Cap.Hill Sr. u. S. Geological Survey u. S. Supply Co. Mat'l. for Repairs to Equipment Underwood Elliott Fisher Repairs to Typewriters United Plate & Window Glass1 Mat'l. for Reps, to Buildings

Vestal Chemical Lab.,Inc.

15.90

8.10

* 32.79

30.00

Custodians Supplies

4.88 .

I89.85 2.00

9-37

Supplies for Kindergarten Dept.

1.33

Yellow Cab Dynamic Gas. Co. Gasoline for Trucks, November, 1939

95.82

1938-1939 GENERAL FUND BILLS

.AMOUNT

Ldry.Service, Homemaking Dept., Britton High School

Britton Cleaners

1939-1940 BUILDING FUND BILLS Dolese Bros. Co. Dolese Bros. Co. Dunham Weatherstrip Co. H. D Edwards U. -s. Supply Company

Bills for Month of November

37.64 28.73

Ward's Natural Science Est. Supplies-Science Dept.,Cap.Hill Sr. Western Bank & Office Supply Office Sups, School Sups., & Reps to Mimeograph Machines Western Newspaper Union Supplies - Art Department White Swan Laundry Ldry.Service,Homemk.Dept,. Harding, Classen & Taft The Willis Music Co.

Report of ClerkBus iness Manager

AMOUNT

Washed Sand for WPA Project,Cap.Hill Stad.* Concrete for WPA Project, Walnut Grove Weatherstrip for Britton High School Sanitation Service for WPA Project, * C. H. Stadium * Gas Pipe for WPA Project, Walnut Grove

58.40 33.00 7^.25 15.00 31.53

â– ^Material bought on bld.

W.P.A. Project - Walnut Grove School (1939-^0 Bldg. Fund).....$18.75. In conformity with the approved application on this project wherein the Board of Education furnishes all skilled labor and material, the following claim for services of carpent er is presented: 1939-1940 BUILDING FUND

Cecil Beveridge Item #1-0

Services, Carpenter, WPA Project, Walnut Grove., 15 hrs. @ 1.25 per hr. 1I

Salary Claims - Special Services - ]_939_4O General Fund . Custodian Services of principals in buildings where there no regular custodian, as follows:

Amy Harris Mrs. Lillian Morrow Bonnie T. Norton Harry A. West

Item #1-C Claims for Special AMOUNT! Services i

Custodian Custodian Custodian Cus todian

s s s s

Services, Services, Services, Services,

Month Month Month Month

of of of of

November, November, November, November,

1939 1939 1939 1939

6.00 12.00 12.00 30.00

Claims of Custodians for Extra Time (1939-40 General Fund)..$50.00 Claims for extra time of custodians amounting to $5Â°-00 have been checked against the Report on Use of Buildings as to whether or not it has been approved by the Board of Education. Check shows everything is regular and properly authorized.

1939 4o

gener

J. B. Cassady T. E. Darnold H. B. Gleason Raymond Holler W. Permenter H. H. Shriver H. Tinsley John C. Voss

.AMOUNT

1939-19^0 GENERAL FUND

Item #1-D

Item #1-B Claims for Services Bldg. Fund

fund

Custodian, Webster, 3 nights Custodian, Webster, 1 night Floorman, Webster, 5 nights Fireman, Classen, 1 night Floorman, Webster, 3 nights Custodian, Classen, 1 night Floorman, Webster, 7 nights Floorman, Putnam Hts. , 4 services

AMOUNT 6.0(3 2.00 10.00 2.00 6.00 2.00 14.00 8.00

Item #1-D ClaimsExtra Time Custodians

____ Report of ClerkBusiness Manager

Item #1-E Claims for Skilled. Labor

Item #1-F Separate School Bills for month of November

__________ MEETING Q£UDJ^EMBEB-_9-,---19M_____(jCjorntAnwedj__

1939-191+0 gener al Item #1-E

AMOUNT

Skilled Labor - 1939_J+° General Fund................................. $717.75 The special labor covered by this list of claims in the amount of |717.75> carrying verification as to purpose and amount, was authorized by the Board at previous meetings, as follows:

Harley Cabaniss M. L. Goodere Chas. T. Hughes 0. C. Kelly C. H. Mackrill Harold Patrick' Elvis Riggs Jack Spriggs Item #1-F

FUND

Services, Services, Services, Services, Services, Services, Services, Services,

extra extra extra extra extra extra extra extra

painter, 1 month $150.00 painter', 1 month 15O.OO carpenter, 1 month (off 1 day) 145.00 painter, 1 month (off 2 days) 14-0.00 bricklayer, 9i hrs. @ I.50 per hr. 14.25 cement finisher, ll-§- hrs. @ 1.50 hr. 17.25 plasterer, 72 hrs. @ I.50 per hr. 11.25 plumber, 9 days @ 10.00 per day 9°.00

Separate School Bills for month of November .... $1,337-59 (1939-40 Separate Fund). Claims have been filed for the following list of bills for the Separate Schools in the amount of $1,337.59:

1939-40 SEPARATE FUND

AMOUNT

Associated Sales Co. Homemaking Supplies $ *6.27 John A. Brown 43.62 School Supplies Bureau of Publications, 12.60 Teachers College Supplies - Elementary Department City Coal & Mat'l. Co. Supplies - Vocational Department 3.50 Collins Dietz Morris Custodians & Homemaking Supplies * 2.72 Mat'l. for Repairs to Equipment Crane Company 3.13 William Dixon Inc. Supplies - Art Department, Douglass 22.25 19.20 The Economy Company Books-Elem. Department - BOARD ACTION Mat'l. for Repairs to Equipment * 2.09 Federal Supply Custodian, Kdgt. & Art Dept.Sups. Graham Paper Co. * 37.56 6.00 Harbour-Longmire Co. Supplies - Art Department' Hunzicker Brothers Mat'l. for Repairs to Eqpt. * 49.29 HyGrade School Supply Supplies - Elementary Art Dept. 11. 20 Johnson Carpet Cleaners Repairs to Physical Education Dept. 11.00 Kamp Bros. Grocery Homemaking Supplies * 2.62 Mat'l. for Repairs to School Apparatus 20.00 Kassel Music Shop S. H. Kress & Co. Supplies - Kindergarten Dept. 3.70 Leech & Company Supplies - Kindergarten Dept. 1.00 Long-Bell Lumber Co. Supplies - Vocational Department *333.55 Mideke Supply Co. Mat'l. for Reps, to Equipment * 1.47 Midvale Industrial Chem. Custodians Supplies *23.22 Frank Mullen Supplies - Art Dept., Douglass * 6.60 New State Laundry Towel Service, Douglass & Wheatley,Nov. 7.02 Oklahoma City Hardware Supplies - Vocational Department 5.46 Oklahoma Gas & Electric Light & Power, Separate Schools,Nov. 162.92 W. J. Pettee & Co. Supplies - Homemaking Dept., Wheatley 6.50 Porter Mirror & Glass Co. Supplies - Vocational Department 26.00 Ridenour Baker Merch.Co. Homemakihg Supplies * 93-39 Schiff Mayer Co. Office,Kindergarten & Library Sups. * 22.96 Sherwin-Williams Co. Mat'l. for Repairs to Buildings * 47.25 Singer Sewing Machine Co. Supplies-Homemaklng Dept., Douglass 3.^5 Southwestern Bell Tele. Tele.Service on "3" & "7" phones, Nov. 33.75 Southwestern Bell Tele. Tele.Service on "B" phones, Nov. 21.75 J. G. Stearley, Clerk Reimbursement, Petty Cash,Nov.,1939 5.27 Mat'l. for Repairs to bldgs. Erwin Trappe * 2.60 Underwood Elliott Fisher Co. Repairs to Typewriters 22.10 4.99 Universal School of Handicrafts, Sups. - Art Dept., Douglass W. M. Welch Mfg. Co. Supplies - Science Dept., Douglass * 122.70 Wilson Grocery Homemaking Sups., Douglass & Wheatley 26.51 November, 1939

Item #1-G ' Item Final Claim #1-G for Irving PWA Project

Irving School P. W. A. Project - The final claim of Tankersley Construction Company on the above school in the amount of $2,224.01, has been approved by 0. M. Schlosser, Superintendent of Buildings and Grounds; Frank Brewer, Inspector; George Forsyth, Architect and W. F. Horner, Resident Engineer Inspector for the United States Government; also the final claim of Layton and Forsyth in the amount of $67.62, which is in conformity with their contract. We recommend that the Board approve these estimates and that the Clerk-Business Manager be instructed to issue checks out of the P.W.A. Building Fund in payment of same.

MEETING OF. DECEMBER .9.,. 1939___ f-Contirwad

Item #1-H

The School Board Primary Election, held November 21. Claims have been filed for the Board of Education's portion of the expense of the Primary Election as follows:

Rental on polling places, 176 precincts at $10.00 per precinct - Payroll $1,760.00 Election officials outside of city limits - Payroll 307.5° Otto Thomas - Delivering 172 booths ... ... . 107.5° Bond Printing Company - Election Supplies 8.5° Loren Williams - Election Supplies 13»5° Schiff Mayer Co. - Election Supplies 25.3° Mike Bryan Office Supplies - Election Supplies 6.35 Times Journal Publishing Company - Ballots, Certificate of Return, etc. -ON CONTRACT- 23O.5O R. Q. Blakeney - For selecting election officials, preparing ballots and ballot boxes for precincts outside of corporate limits of Oklahoma City 100.00

| Item #1-H \ Claims for i Primary Election ; Nov.21,1939

We recommend that these claims be approved and that the Clerk-Business Manager be instructed to issue warrants in payment thereof.

i 1

For School Bond Election and School Board General Election, held on December 5Claims hav° been filed for expense of the bond election and the Board of Education's portion of the expense of the General School Board election, as follows:

I I Claims for Bond Election | Dec.5,1939

.School Board's portion of election officials salaries-Payroll-.#2,-767.50 I Rental on polling places, 176 precincts at $10.00 per precinct - payroll 1,760.00 Harlow Publishing Company - Ballots, certificate of return, etc. ON CONTRACT 236.00 Otto Thomas - Picking up 172 voting booths 107.5° Western Bank & Office Supply - Election Supplies 9.22 W. J. Pettee & Co. - Election Supplies 7.5° Mike Bryan Office Supplies - Election Supplies 4.20 Special Services - Election board employees - payroll 349»25 Harbour-Longmire Company - Storage and repair of election booths 60.00 R. Q. Blakeney - for selecting election officials, preparing ballots and ballot boxes for bond election and for precincts outside of corporate limits of Oklahoma City in General School Board Election ( ON CONTRACT ) 300.00 Daily Law Journal Record - Publication of election proclamation 140.00 We recommend that these claims be approved and that the Clerk-Business Manager be instructed to issue warrants in payment thereof.

The claims shown in items #1A, IB, 1C, ID, IE, IF, 1G, and 1H have all been examined and. approved by the Auditor as to appropriation, purpose of expenditure, calculation and. receipt by the department heads. We recommend that same be allowed and the Clerk-Business Manager be Instructed to issue warrants in payment thereof.

APPROVED (Signed)

Jno. W. Prigmore Auditor.

Item #2-A

PAYROLL - MAJORITY SCHOOLS - NIGHT SCHOOL PAYROLL

Item #2-B

PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Attendance, Vocational, Clerical, Health, and Buildings and Grounds Employees.

GENERAL FUND Payroll #263-T ..................................................................................................... $ (Pay period ending December 13, 1939 ~ 4 weeks) The Night School payroll Is in lieu of federal subsidy received direct by the Board on account of Night School classes In trades.

GENERAL FUND Payroll # 2 -0 to and including # ............................................ $18,701.37 (Pay period ending December 15, 1939 ~ v month) Item #2-C

PAYROLLS - MAJORITY SCHOOLS - Administrators and Teachers

GENERAL FUND Payroll #264-T to and including #327-T..................................................$193,686.66 (Pay period ending December 21, 1939 — 4 weeks)

Item #2 Payrolls

Item #2-D

PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Attendance,.Vocational, Clerical, Health, and. Buildings and Grounds Employees. GENERAL FUND Payroll #2 -0 to and including # ........................................... #18,701.37 (^'ay period ending December 31, 1939 - 2 month)

Item #2-E

PAYROLL - SEPARATE SCHOOLS - Niffht School At Douglass

Item #2-F

PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Attendance, Health, Clerical, and Buildings and Grounds Employees.

SEPARATE FUND Payroll #4-5-T-SS............................................................................. .... #230.00 (Pay period ending November 16, 1939 — 4 weeks) In conformity with Board action of November 6, whereby the Board of Education authorized payment of Separate School night, school. payrolls for the first semester.

SEPARATE FUND Payroll #48-0-SS to and Including #53-O-SS................................... #1,822.02 (Pay period ending December 15, 1939 — 1/2 month) Item #2-G

PAYROLLS - SEPARATE SCHOOLS - Administrators and Teachers

Item #2-H

PAYROLL - SEPARATE SCHOOLS - Night School at Douglass

Item #2-1 '

SEPARATE FUND Payroll #4-6-T-SS to and Including #55-T-SS................................... #17»,817.75 (Pay period ending December 21 — 4 weeks)

SEPARATE FUND Payroll #56-T-SS ...................................................................................... #186.25 (Pay period ending December 13, 1939 — 4 weeks) In conformity with Board action of November 6, whereby the Board of Education authorized payment of Separate School night school payrolls for the first semester.

PAYROLLS - SEPARATE SCHOOLS - Including Instructional, .Attendance, Health, Clerical, and Buildings and Grounds Employees SEPARATE FUND Payroll #5?-0-SS to and including #59-O-SS................................... #1,822.08 (Pay period ending December 31, 1939 — i month)

The persons to be listed on these payrolls have been regularly employed by the Board on an annual, monthly, or daily basis, and payrolls are to be computed on the actual salaries as fixed by the Board or on salary schedules of the preceding year. They will be supported, by verified payroll claims carrying proper authorization and approval and will be examined and approved by the Superintendent, Clerk-Business Manager and Auditor prior to release of warrants. We recommend that these claims be ratified and approved for payment, subject only to revision on certificate as to absentees and substitute teachers, and/or action of the Board on salaries not designated, and that the Clerk-Business Manager be authorized to issue warrants for same, pending final designation of salaries by the Board of Education. APPROVED: Item #3 Payrolls

Item #3

(SIGNED )

Jno. W. Prlgmore, Auditor

PAYROLLS previously approved by the Board upon which warrants have been issued are as follows: GENERAL FUND Payrolls #199~T to and including #262-T........................ #193,686.66 Payrolls #180-0 to and including #241-0 ................... 37,032.32

Total General Fund SEPARATE FUND Payrolls #35-T-SS to and including #4-4-T-SS. . Payrolls #36-O-SS to and including #47-O-SS. . Total Separate Fund Grand Total

#230,718.98

. .

. #17,817.75 3,^55.50

#21,673,25 #252,392.23

We recommend that the Board approve expenditure for salaries on all payrolls coming due during the month of November, in conformity with prior■authorization of the Board, of Education.

MEETING OF DECEMBER 9,. 1( Item #4-

-tC o n

REPORTS

Treasurer's Report - The Treasurer's report for the period, beginning November 1, 1939, and. ending November JO, 1939, has been received, and shows the following balances:

Item #4Treasurer's Report

Balance October 31, 1939 .................................. â€˘ ...$912,190.$3 Receipts for month of November, 1939 ................... 71>71^-^1

Total............................................................................................... $933,905.29

Disbursements during month of November ....

89,506.4-3

Balance November 30, 1939 .......... $g94-,39g.Sl

Item #5

Resolutions authorizing the taking of the enumeration of all persons of school age residing within the Oklahoma City School District RESOLUTION

Item #5 Authorization School Census

WHEREAS, under the laws of the State of Oklahoma,, the Board of Education of the City of Oklahoma City, Oklahoma, is required each year to take an enumeration of all persons of school age residing within the Oklahoma City School District, and WHEREAS, the said Board of Education will undertake this eunumeratlon immediately after January 15, 194-0, and will complete said, enumeration on or before February 5, 19^0, as required by law; and WHEREAS, under the statutes of the State of Oklahoma, the enumerators are entitled to receive three cents a name for each and every person so enumerated; NOW, THEREFORE, Be It Resolved that the Clerk of the Board of Education be and he is hereby authorized to make all arrangements, incur the necessary expense, and proceed to take the enumeration as provided by law; and

BE IT FURTHER RESOLVED that the Board of Education designate the principals of the elementary schools as enumerators for their respective districts, within the Oklahoma City School District, that such enumerators be paid at the rate of three cents a name for each and every person enumerated and that the Clerk of the Board, of Education be authorized to issue the proper warrants in payment thereof. RESOLUTION

WHEREAS, the Board of Education of the City of Oklahoma City, Oklahoma, has heretofore designated the principals of the elementary schools in the Oklahoma City School District to take the school census in January, 194-0, snd WHEREAS, these principals, in addition to taking the census, are required to furnish a certain amount of clerical work in tabulating, checking and otherwise preparing the information so obtained for the use of the Attendance Officer, with whom all such information is filed; NOW,THEREFORE, Be It Resolved that the employees doing the clerical work necessary to be done before filing the information so obtained with the attendance officer, be paid for such clerical work on the basis of two cents a name for each and every person enumerated; and that the Clerk of the Board of Education be authorized to issue the warrants due in payment of this service. Item #6

Authorization is requested from the Board of Education for the preparatlon and filing with the County Excise Board, requests for special cash fund appropriations covering collections on hand or to be made from State Primary Aid, Homestead Exemption and .Gross Production Tax revenues as received by the School District Treasurer. Respectfully submitted, (Signed)

J. G. Stearley, Clerk-Business Manager

Item #6

! Items 1-A I to 1-H, inc.I Approved !

It was movecL by Mr. Knight and. seconded by Mr. Robinson that Items 1-A to 1-H, inclusive, of the Foregoing report be approved and the Clerk-Business Manager instructed to issue warrants in payment of the claims as recommended.; Upon roll call the motion carried, all members present voting "Aye."

Items 2-A to a-I, inc. Approved

It was moved by Mr. Knight and seconded by Mr. Edwards that Items 2-A to 2-1 of the report of the Clerk-Business Manager be approved and recommendatlons therein concurred in. Upon roll call the motion carried, all members present voting "Aye."

Item No. 3 Approved

It was moved by Mr. Knight and seconded by Mr. McKown that Item No. 3 of the report of the Clerk-Business Manager be approved and the report of the payrolls Issued during the month of November be accepted and ordered filed. Motion carried unanimously.

Item No. 5 Approved

Motion was made by Mr. Knight and seconded by Mr. McKown that the resolutions^ set out in Item No. 5 of the report of the Clerk-Business Manager be adopted and upon roll call the motion carried unanimously.

Item No. 6 Approved

Motion was made by Mr. Knight and seconded by Mr. McKown that the Clerk-Business Manager be authorized to prepare and file with the County Excise Board requests for special cash fund appropriations covering collections on hand or to be made from State Primary Aid, Homestead Exemption and Grossâ€™ Production Tax revenues as received by the School Dlstruct Treasurer, as requested in Item No. 6 of his report. Upon roll call the motion carried unanimously.

Report of Treasurer and Letter in Re Deposit of Securities

In connection with the report of the School District Treasurer,Item No. 4 of the report of the Clerk-Business Manager, the following letter was read, the letter being in reply to a demand by the County Treasurer that securities covering funds deposited by the School District Treasurer be placed in the custody of the County Treasurer as required by the State Examiner and Inspector, under the provisions of Chapter 35> Article 2, Session Laws of 1935*

; i | i

Oklahoma City, Oklahoma December 9, 1939

Board of Education of the City of Oklahoma City, Oklahoma Dear Sirs:

With regard to securities pledged to secure school district funds deposited with the Liberty National Bank of Oklahoma City, I am authorized by the President of the bank to inform you that without unnecessary delay the securities will be placed In the custody of the County Treasurer as required by the State Examiner and Inspector.

Yours very truly, Signed:

Report and Letter Received and filed

B. L. Scott, Treasurer Board of Education of the City of Oklahoma City, Oklahoma

Motion was made by Mr. Turner and seconded by Mr. Hisel that the report of the School District Treasurer, Item No. 4 of the report of the Clerk-Business Manager, and the letter from Mr. Scott, be received and ordered filed. Motion carried, Mr. Rice voting "No." The following report was read:

December 9, 1939

; ;

Recommendations of the Superintendent to the Board of Education

Gentlemen: approval:

The following items are submitted for your consideration and '

1. LEAVES OF ABSENCE

-â€˘

I recommend that the requests for leaves of absence of Avis Smith, maternity, and Katherine Johnson, 111 health, be granted.

! j

2. TEACHER TRANSFER

Due â€˜to the leave of absence of Avis Smith, Cleveland RecommendSchool, Lynnis Bryant has been transferred from ations Emerson School to take her place. The enrollment at the of Supt. Emerson School does not justify the retention of Mrs. Bryant, therefore, the employment of a new teacher is Transfers not necessary.

3. CHRISTMAS VACATION Schools will close at the regular time on the afternoon of Thursday, December 21, and re-convene at the regular hour on Tuesday morning, January 2.

MISCELLANEOUS The following recommendations are made concerning the REQUESTS use of the buildings: a. That Oklahoma City University be given permission to use the Classen gymnasium for basketball games, using the same arrangement as was followed last year, at $8.00 per night. b. That the W.P.A. Forum Project be allowed office space on the third floor of the Wheatley School, without cost. c. That the Oklahoma Gas & Electric Company be given permission to use the Page School Auditorium on the evening of Friday, December 22, for their local colored employees. The regular rental price for this auditorium is to be charged for its use. d. That Ron Stephens, W.P.A. Administrator, through Clifford L.Pickens, in charge of recreation projects, be given permission to use the Franklin gymnasium, provided, however, that such arrangements shall not incur additional expense except for heat and light, one extra hour each evening; and provided further, that satisfactory arrangements can be made with Mr. Burks, principal of the Franklin Youth Center'. e. That the request of Houston A. Wright, through Clyde F. Ross of the National Youth Administration, for the use of the Capitol Hill High School auditorium on the evening of December 20, for a free Christmas program, be granted. (In accordance with former action, the cost of this project should be borne by the N.Y. A. unless otherwise specified by the Board of Education.)

Christmas Vacation Requests for Use of Gym at Classen W. P. A. at Wheatley

0. G. & E Page W. P. A. Franklin Gymnasium

N. Y. A. Capitol Hill High School

(Recommendations on items necessitating additional expenditures by the Board of Education have been withheld.) 5. NATIONAL GUARD DUTY

In view of the Attorney General's opinion, submitted herewith, I recommend that full payment be made to those teachers who are called for special National Guard duty. This complies with Chapter 25, Article 1, Session Laws of 1935Âť

National Guard Duty

6. ADDITIONAL SUBSTITUTES

The following substitutes are submitted for your approval: Fae Burnett * Elizabeth Stoneman SEP ARATE: Berta Davis Maude Porter Bernice Day 0. B. West Roberta T. Overman LeRoy Randolph

Substitutes

Respectfully submitted, (Signed)

C. K. REIFF, Superintendent

Mr. Clifford L. Pickens addressed the Board, supplementing the request set out in Item 4 - d of the report of the Superintendent, by asking permission to extend the time for the use of the Franklin gymnasium to include Saturday, his original request contemplating the use of the gymnasium on Monday through Friday, only. After discussion motion was made by Mr. Knight and seconded by Mr. Robinson that the recommendations of the Superintendent be concurred in and that the additional request of Mr. Pickens for the use of the Franklin gymnasium on Saturdays be granted. Mr. Knight was excused from the meeting at this time and asked that his vote on this motion be recorded as "Aye." After further discussion in which the Superintendent stated that he wished to investigate the matter before making a recommendation, motion was made by Mr. Edwards and seconded by Mr. Turner that the Board concur in the recommendations of the Superintendent as submitted and wait for the recommendation with respect to using the Franklin building on Saturdays. Upon roll call the vote was as follows: "Aye," Mr. Edwards, Mr. Richardson, Mr. Turner and Mr. Miller; "No," Mr. Hisel, Mr. McKown, Mr. Mr. Rice and Mr. Robinson. Thereupon the motion was declared to have failed. At this time Mr. Miller left the meeting and Mr. Turner, Vice-President took the Chair.

Supplemental Request for Franklin Gymnasium

Not Granted

O’?1”'

MEETING OF DECEMBER

Report of Supt. Approved, as Submitted.

Mr. McKown then moved, in lieu of all other motions, that the recommendations of the Superintendent as submitted, Items 1 to 6, inclusive, be approved. Mr. Hisel seconded the motion which carried upon roll call, all members present voting "Aye," except Mr. Rice, who voted "No."

Adjournment

Mr. McKown moved that the Board adjourn until Thursday, December 21, 1939, at eleven o'clock A. M. Mr. Hisel seconded the motion which was declared t.o have carried. THEREUPON THE BOARD ADJOURNED.

President

ATTEST: (Jlerk

Approved the Xc^day of

19^0

iHnsjQHWSZias THE BOARD OF EDUCATION OR THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN I

ORGANIZATION SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, TUESDAY, JANUARY 2, 1940, AT NINE-THIRTY Oâ€™CLOCK A. M.

PRESENT:

Warren H. Edwards, President J. G. Stearley, Clerk

Edd L. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turner. Other officials present: C. K. Reiff, Superintendent, Jno. W. Prlgmore, Auditor, and W. A. Lybrand, Attorney.

The following members of the newly constituted Board of Education of the City of Oklahoma City, Oklahoma, having received their certificates of election from the County Election Board, and having subscribed to the oath of office as prescribed by law, were seated as duly qualified members of the said Board of Education:

J. Wiley Richardson Roy J. Turner Dave R. McKown Edd L. Hisel Warren H. Edwards

260g 625 26^5 5719 1220

N. W. 26 Street N. E. 15 Street N. W. 14 Street Shields Boulevard N. W. 39 Street

Ward One Ward Two Ward Three Ward Four At Large

Upon motion of Mr. McKown, seconded by Mr. Turner, Mr. J. G. Stearley,Clerk, acted as temporary Chairman and stated that it would be necessary for .the Board to organize by electing a President, a Vice-President and a Clerk, the first order of business being the election of President.

Newly Constituted Board Seated Membership

Stearley Temporary Chairman

Mr. McKown moved the adoption of the following resolution: Inasmuch as the regular meeting of the Board of Education fell on New Yearâ€™s Day, which was a holiday, and no quorum was present and no meeting was held on the first day of January, 194-0, and inasmuch as all members of the newly elected Board were present at the regular meeting place of the Board at this time, and each of the members, by participating in this meeting, waive notice of the time and place and purpose of this meeting, Be It Resolved that the newly elected members, having qualified as required by. law, proceed with their regular and organization meeting. The motion for the adoption of the resolution was seconded by Mr. Hisel and carried unanimously.

Members Waive Notice

Mr. Warren H. Edwards was nominated for President and the nomination was seconded by Mr. Turner. Upon motion of Mr. Turner, seconded by Mr. McKown, the nominations were closed and motion was made by Mr-i -McKown and seconded by Mr. Turner that Mr. Edwards be elected President of the Board of Education by acclamation. Motion carried unanimously and Mr. Edwards took the Chair.

Edwards Elected President

In accordance with the custom of many years past, a gavel made in the Department of Vocational and Industrial Education was presented to the incoming President with the compliments of the Department.

Gavel Presented to Presiden

The Board then proceeded to the election of a Vice-President and Mr. McKown was placed in nomination by Mr. Turner, seconded by Mr. Turner. Motion was made by Mr. Hisel and seconded by Mr. Turner that the nominations be closed and Mr. McKown.be elected Vice-President of the Board, of Education by acclamation. Motion carried unanimously.

McKown Elected Vlce-Pres.

Motion was made by Mr. Turner and seconded by Mr. McKown that Mr. J. G. Stearley be elected Clerk-Business Manager of the Board of Education. Upon roll call the motion carried unanimously.

Stearley Elected Clerk

The organization being completed, the President announced that the Board was ready to transact business.

Organization Completed December Minutes Approved

The minutes of the meetings of December 4-, 9 and 21 were read and upon motion of Mr. McKown, seconded by Mr. Turner, were approved as read.

6><

The following resolution was introduced by Mr. McKown, who moved its adoption:* RESOLUTION

Resolution Adopted. Authorizing Transfer of Funds

I WHEREAS, under authority of Section 12620, o. S. 1931, the public welfare of the Oklahoma City School District requires additional appropriations for cur- j rent expense in the General Fund, Fiscal Year 1939“19^O, and WHEREAS, there are unencumbered balances in- said fund less urgently needed for which current revenues and levies have been provided,

BE IT RESOLVED that request be made to the County Excise Board to cancel said unencumbered balances and reappropriate said revenues and levies as follows: Balances Proposed for Cancellation

Bond Election $ 204.36 School Board Election , 3,595^

Additional Appropriations Needed

Purchase of Real Estate ■

$3,2OO.OQ

Motion for the adoption of the foregoing resolution was seconded by Mr. Hisel and carried unanimously.

Resolution Adopted Authorizing the President to Adopt the Signature of the Outgoing President

Thereupon Dave R. McKown moved that a Resolution be adopted by the said Board of Education, authorizing Warren H. Edwards, President, to adopt the signature of Earl W. Miller, Outgoing President, on the $900,000.00 School Building,Equipment , Repair and School- Site Bonds and coupons of said Board of Education, said bonds being dated January 1, 1940, said Resolution.’toeing as follows: RESOLUTION

A Resolution authorizing Warren H. Edwards, President of the Board of Education of the City of Oklahoma City, Oklahoma County, State of Oklahoma, to adopt the signature of the outgoing' President of said Board of Education, Earl W. Miller, appearing on the $900,000.00 School Building, Equipment, Repair and School Site Bonds and coupons of said Board of Education, said bonds being dated January 1-, 1940. Said motion was seconded by Mr. Richardson, and adopted by the following voted "Aye;" Warren H. Edwards, Dave R. McKown, J. Wiley Richardson, Roy L. Turner, | Edd L. Hisel. Nay: None | Said resolution was thereupon signed by the President, attested by the Clerk, i sealed with the seal of said Board, in this the 2nd day of January A. D. 1940.

Members of Outgoing Board Commended for Services

Permission to Committee ;o Use N. W. [igh Site for ,2th Night Jelebratlon Report of Supt. on Fraternities

It was moved by Mr. McKown and seconded by Mr. Turner that this newly constituted Board recognize the services of its colleagues of the past year and commend them for the service rendered the Oklahoma City School District. Motion carried unanimously.

By unanimous consent the order of business was waived and reports of the Superintendent were considered considered at this time. It was moved by Mr. Richardson and seconded by Mr. Hisel that -the Board concur in the recommendation of the Superintendent that permission be granted to the City Committee on Twelfth Night Celebrqtion to use the Northwest High School Site on Saturday evening, January 6th, under the supervision of the Fire Department. Motion carried unanimously.

The Superintendent made the following report on the regulation of fraternitle^ in Junior and Senior High Schools: "The first record of action against frat-' i ernities in recorded in the minutes of the Board of Education in the fall of | 1912, and the first individual case is mentioned March 3, 1913* On numerous * occasions in the past twenty-seven years,- the question has come up for- solu- i tion. In 1931, the Oklahoma State High School Athletic Association set up ! criteria as a basis for judgment in rendering decisions. These items have been used in determining the eligibility for athletic contests and certain of 1 them have been used in determining eligibility for school activities. I understand that this has been the general practice in the larger school systems of the state. Since the court action of 1930-31, no legal proceeure has been taken against members of secret societies. In view of previous experiences, j and since a student has no definite way of knowing whether his membership in ■ a certain organization comes within the law, I recommend as our first step, | that certain criteria be set up and approved by the Board of Education to be i

1.. Z~MEETING OF JANUARY .2. 1940 (Continued)

used as a basis not meeting the organizations. all principals,

.. .

. .

for judgment; and second, that all students in organizations criteria, be advised to sever their relationship with illegal At the present time, I have asked for a complete report from covering all clubs and organizations. 11

Following this report Mr. McKown presented a resolution embodving the criteria referred to in the report of the Superintendent for the regulation of fraternities in the Junior and Senior High Schools. After discussion in which, the Superintendent stated that a meeting of teachers and patrons had been held at Harding Junior High School with a view to obtaining the cooperation of parents of student members of fraternities, motion was made by Mr. Richardson, and seconded by Mr. Hisel that Mr. McKown's resolution be referred to the Superintendent to confer with the Attorney and Mr. McKown, and after having meetings for the discussion of this matter in other schools where it is i deemed necessary, bring a recommendation back to the Board. Motion carried unanimously.

Matter of Regulating Fraternities to Committee

The Superintendent presented claims of custodians for extra services for the first semester of Night School at Central and Douglass High Schools as follows; same having been checked with reports on use of buildings and approved by the Auditor and Clerk-Business Manager: General Fund 1939“4O Central High School Ed Barkley 24 nights © $2.00 $48.00/ 2.00" Dewayne Bedlngfield 1 night © 2.00 22.00" 11 nights © 2.00 W. A. McGowan 2.00*/ 1 night © 2.00 Ed 0. Page .48.00*/ 24- nights @ 2.00 Carl Swearinger 48.00" 24 nights © 2.00 J. W. Roberson 2.00 50.00* J. A. Schoenburg nights @ 25 2.00 *7 1 night @ 2.00 J. M. White $ 222TUU'

Claims of Custodians for Extra Service Approved for Payment

Separate Fund 1939~4O Kenneth Fletcher R. S. Holmes Eugene Huffman Leslie Morris E. J. Reynolds Van Osborne

Douglass High School 11 nights © $2.00 12 nights © 2.00 10 nights @ 2.00 10 nights © 2.00 10 nights © 2.00 .11 nights @ 2.00

22.00*/ 24.00 V 20.00 r 20.00** 20.00 22.00"

" 128.OU

Motion was made by Mr. Richardson and seconded by Mr. Hisel that the claims be approved in the total amount of $220.00 for Central High Night School and $128.00 for Douglass Night School, and the Clerk-Business Manager instructed tp issue warrants in payment thereof as recommended by the Superintendent, and that the Activities Auditor be requested to furnish a statement to the Board of the operation of all departments of the Night School. Upon roll call the motion carried unanimously. Certificate of the Excise Board, approving the transfer of $3,200 from the appropriation for Elections to Real Estate, General Fund of 1939~194O, was received and ordered .filed.

Certificate of Transfer Received and Ordered Filed

The following resolution was introduced by Mr. McKown, who moved its adoption:

RESOLUTION

u o

Resolution Authorizing WHEREAS, Carey School District No. 75, now a part of Board of Education of Purchase of the City of Oklahoma City of the State of Oklahoma, owned at the time of its Carey annexation and still owns, land and the school building situated in said School Site school district amd which remains the property of said annexed territory until and Building the floating and bonded debt is paid in full; and

WHEREAS, said land and school building is situated as follows: One (1) acre of ground in square form in extreme Southeast corner of Section 11, Township 11 North, Range 4 West, Oklahoma County, Oklahoma; and

WHEREAS, under the laws of the State of Oklahoma as construed by the Supreme Court of the State of Oklahoma it is the duty of this board to sell said school building and apply the proceeds thereof first to its floating debt and then to its bonded debt; and

Z.. 2............................................................. 1940 (Continued). _

_.. __.

----------------- ---------------------------- --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- L-...... J----- ---------- ...... ..............

Resolution Authorizing Purchase of Carey School Site and Building

,..... .-

WHEREAS, there Is judgment and bonded debt outstanding and therefore it Is the duty of this board to sell said school building and apply the proceeds thereof to the retirement of said indebtedness; and WHEREAS, this board at this time is holding school in said school building above set forth, and desires to continue to hold school in said building and also contemplates future enlargement of the school facilities in what was known as the Carey School District No. 75 for the purpose of taking care of pupils outside the confines of said annexed territory by the proceeds derived from the sale of a bond issue recently voted and approved and the enlargement of such school facilities cannot be done until the Board of Education of the City of Oklahoma City of the State of Oklahoma owns the school property above set forth; and WHEREAS, there is sufficient money in the building fund to take care of the purchase of said school property including land and school building in the amount of $3,800.00, which is the value fixed for said school property

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY OF THE STATE OF OKLAHOMA: That it hereby agrees and does purchase the land and building situated there on above set out in the sum of $3,800.00 and that such sum of money shall be placed in the sinking fund of what was Carey School District No. 75 for the purpose of retiring the judgments and bonds outstanding.

Resolution Adopted

Motion.for the adoption of the.foregoing resolution was seconded by Mr Richardson and upon roll call carried unanimously.

Claim in the amount of $3,800, .duly approved by the a.uditor and attorney, was presented for payment to the Sinking Fund of Carey School District No. 75, for the following described property:

One (1) acre of ground in square form in extreme Southeast corner of Section 11, Township 11-North, Range 4 West, Oklahoma County, Oklahoma.

Payment of Purchase of Carey School Motion.was made by Mr. Turner,.seconded by Mr. Hisel, that the claim be apProperty proved and the Clerk-Business Manager instructed to issue a warrant on the Approved General Fund 1939-19^0, in the amount of $3,800.00, payable to the Sinking Fund of Carey School District No. 75, Oklahoma County, as recommended by the auditor and attorney. Upon roll call.the motion carried unanimously.

Certificates of Excise Board for Transfer of Funds to Teachers Salary Accounts

Certificates of the County Excise Board were received and ordered filed showing that, appropriations had been made to the General and Separate Cash Funds, 1939-^0, for Teachers Salaries, from funds in the handss of the County Treasurer, received from the sources indicated, as follows:

To Teachers Salary Account - General Cash Fund 1939-40 State Primary Aid Homestead Exemption Gross Production 9~3O~39 . 11- 4-39 11-28-39 12-27-39

From

$211,440.59

$85,936.00 67,472.80 24,847.11 15,001.57 9,188.91 8,988.20

$211,440.59

To Teachers Salary Account - Separate Fund 1939-^0

From

Report of Clerk-Business Mgr.

Homestead Exemption Gross Production 9-3O-39 11- 4-39 11-28-39 12- 27-39

$13,077.57 $7,971.90 2,186.29 1,319.92 808.53 790.27

$13,077.57

The following report was submitted by the Clerk-Business Manager:

Board of Education Oklahoma City, Oklahoma

January 2, 1940

Gentlemen: The following matters are presented for your consideration:

â–

MEETING OF JAWJ 2, IQ^O

24!

(Continued) . ...

Total amount of bills and claims presented for the Board's approval .................... I .................................................................... 116,242.19 Item #1-A

Bills for Month of December ....... $14,046.35 (Including 1939-4O General Fund, 1939~4O Building Fund) Claims have been filed for the list of bills amounting to $14,046.35, as follows:

Item #1-A AMOUNT

1959-19^0 GENERAL FUND

Report of ClerkBusiness Manager

Mat'l.For Reps.to Bldgs.& Upkeep of Grounds Supplies - Art Dept. A & E Equipment Co. Acorn Publishing Co. Supplies - Research Dept. Supplies - Vocational Dept. Air Reduction Sales Co. Alexander Drug Co. Custodian and Library Supplies The American Book Co. Supplies - Superintendent's Office School Supplies American Seating Co. D.’Appleton-Century Co.,Inc. Supplies - Superintendent's Office Arrow Bag Company Mat'l for Upkeep of Grounds The Art Digest Supplies - Elem. Art Dept. Piano Tuning ' Fred T. Ashton

D. 'A. Baugus Beals & Morrison Emile Bernat & Sons Co. Sam'1.Bingham's Son Mfg.Co. Branham's, Inc. Mike Bryan Office Supply Brodhead-Garrett co. John A. Brown Co; Burroughs Adding Machine Co.

Rental,Lowell School Ground, Dec.1939 Printing School Supplies Supplies - Superintendent's Office Office Supplies Office Supplies School Supplies School Sups.ft Mat'l.for Reps, to App. Repairs to Office Machines

12.00 * 36-20 45.96 14.20 15.OO •* 9-70 9-00 52-09 4.36

Carpenter Paper Co. Capitol Steel & Iron Co. Chaffin & Chaffin Lbr. Co. Cheatham's Piano Co. City Coal & Mat'l. Co. The City of Britton The City of Britton

Custodians' Supplies Mat'l.for Reps.to Bldgs.& Eapt. Mat'l.for Reps, to Bldgs. ~ Plano Tuning ' Supplies - Vocational Department Water Service,Britton Schools, December Rent on City Hall for Primary Classes, Dec. Mat'l.for Maintenance'of Trucks Homemaking Supplies Supplies - Vocational Department Homemaking Supplies,Franklin,December Mat'l.for Repairs to Equipment Mat'l.for Repairs to Equipment

A & E Equipment Co.

City Spring Works Collins-Dietz-Morris Co. Cook Electric Supply Co. Corsin's Grocery Crane Company Crane Company

* 7-75

21.06 62.25 33.20 *12.95 2.26 2.54

1.40 3-0° 15-00

* 17.31 * 3°.01 * 9.5O 2.00 10.00 15-35

40.00 * 4.20 *10.24 2.10 '2.06 * 3-76 19-35

7-00 The Dally Law Journal-Record Publication of "Notice of Sale'of Bonds" Max Darrougn • Truck Maintenance & Storage Expense, 300.00 Nov. & Dec., 1939 ’ On Contract * 3.00 Mat'l. for Reps, to Eqpt. 0.•W. Daviee & Co. * 2.00 Mat'l. for Reps, to Eqpt. Dolese Bros. Co. Supplies - Office of Treasurer H. Dorsey Douglas 3.95 Bill Doyle Office Supplies Supplies - Clerk's Office 5-75

Light Globes ON CONTRACT Light Globe for Webster Mat'l. for Repairs to Eqpt. Refilling Fire Extinguisher Material for Maintenance of Trucks

122.36 1.62 3.43 1.75 3.39

Gannaway Grocery Homemaking Sups., Foster, November General Electric Supply Corp.School Supplies F. E. Georgia Supply Co. Mat'l. for Upkeep of Grounds F.E. Georgia Supply Co. Mat'l. for Reps, to Equipment C. A. Gregory Company Supplies-Secondary Education'Dept.

2.10 5-57 * 73-39 96.00 95-19

C. L. Evans Electric Co. C.'L. Evans Electric Co. Federal Supply Co. Fire Appliance & Supply Co. Frederickson Tire Co.

u u

Haley Piano Co. Hart Industrial Supply Co. A.’G. Hoge Hardware Co. A. G. Hoge Hardware Co. Houghton-Mifflin Co. Oran Huston Lumber Co. Hunzlcker Brothers HyGrade School Supply

Repairing Piano 2.00 Mat'l. for Reps, to Bldgs. & Eqpt. 14.30 Custodians Sup.fe Mat'l.for Reps.to Bldgs. *40.20 Mat'l.for Reps.to Bldgs. & Eqpt. 31-30 Supplies-Superintendent 's Office 2.49 Mat'l. for Reps.to Bldgs.,Furn,& Fixtures *71-52 Electrical Supplies *21.56 School Supplies *306.00

Indian Territory Ill. Co.

Standby Water Connection-Valley Brook * Material Bought on Bid.

5-00

Bills for Month of December

MG MEETING OF JANUARY 1939-19^0 GENERAL FUND Jenkins Music Co. Jenkins Music Co. Johnson Service Co. Journal of Educational Res.

Report of Clerk-Business Manager Item #1-A

Kamp Bros. Grocery

Bills for Month of December

Repairs to Musical Instruments Supplies - Music Dept. & Health Dept. Mat'l. for Repairs to Equip. Library Supplies

AMOUNT ; * 5.00 25.06 64.56 i 6. 60 1

Kassel Music Shop Kilpatrick Brothers J. B. Klein Iron & Fdry. Kozak Grocery & Market S. H. Kress & Co.

Homemaking Sups.Harding,Taft & Classen for months November & December Repairs to Musical Instruments Supplies - Special Rooms Mat'l. for Reps.to Eqpt.ft Upkp.of Grds. Homemaking Sups.Roosevelt,Nov.& Dec. Sups,for Special Rooms & Jackson Homemaking Dept.

Lampe Letter Company Leech & Co. Let t s Box & Mfg. Co. Linde Air Products Linde Air Products Little, Brown & Co. Loeffler-Greene Supply Co. Loeffler-Greene Supply Co. Long-Bell Lumber Co. The Lusco Brick & Stone Co.

Census Supplies Mat'1. for Reps, to Bldgs. Custodians Supplies Mat'1. for Reps. to Bldgs. Mat'l.. for Reps. to Phys. Edu. Eqpt. School Supplies Mat' 1. for Reps. to Eqpt. Mat'l. for Reps. to Eqpt. Supplies - Kindergarten Dept. Mat'1. for Repairs to Bldgs.

The Macmillan Co. Manns Saw & Key Shop McCormick Mathers Co. Mideke Supply Co. Mideke Supply Co.

Modern Grocery Motter Bookbinding Co. Moulder-Oldham Co. Mullins Food Store Murphy & Perkins The Music Shop

Supplies - Superintendent's Office Sharpening Saws Vocational Dept Office Supplies W7 Mat'l. for Reps, to Furn.Fixts. & Eqpt. Mat'l.for Reps.to Eqpt.& Supplies - Voc. Department Homemaking Supplies, Central, November Rebinding Library Books Custodians Supplies Homemaking Sups.,Univ.Hts .,Dec. Mat'l. for Reps, to Eqpt. Repairs to Musical Instruments

National Geographic Society National Printing Co. National Theatre Supply Co.

Library Supplies Printing Mat'l. for Reps, to Furn. & Fixtures

33.00 *110.25 * 13.00

Oklahoma City Hardware Co. Okla.City Water Dept. Oklahoma Gas & Electric Co. Oklahoma Natural Gas Co. Oklahoma Paper Co. Oklahoma Paper Co. Oklahoma Publishing Co. Oklahoma Sanitary Supply Co. Oklahoma Tractor '& Eqpt.Co. Oklahoma Wire & Iron Wks.

Custodians Supplies Water Service, Majority Schl.Nov. Light & Power,Majority Schools,Dec. Gas furnished Majority Schools, Nov. Custodian Supplies Supplies - Kindergarten Dept. Supplies - Superintendent's Office. Custodians Supplies Mat'l.for Upkeep of Grounds Mat'l. for Upkeep of Grounds

* 15.86 1,172.91 2,114.56 4,268.22 * 16.50 i 6. no 5.00 14.50 62.50 1.92 •ft 12.72

W. J. Pettee & Co. Pittsburgh Plate Glass Co.

Custodians Supplies Custodians Supplies & Mat'l. for Reps. to Bldgs. Mat'1. for Reps, to Bldgs. Messenger Service for November, 1939 Mat'l. for Reps, to Eqpt

Porter Mirror & Glass Co. Postal Telegraph-Cable Co. Powers Regulator Co. Remington Rand, Inc. Richards & Conover Hdwe. Sanitary Equipment Co. Arthur P. Schmidt Co. School Supply & Pub. Co. Scott,Foresman & Co. Scrivner Stevens Co. Sears, Roebuck & Co. Severin Tire & Supply Co. Simpson Bros. Grocery Sinclair Refining Co. Sinclair Refining Co. L. C. Smith & Corona Type. Society for the Advancement of Education, Inc. Southwestern Bell Tele.Co. Southwestern Bell Tele.Co.

77.01 13.68 7.56 52.73 17.32 17.40

51.70 7.25

3.05 5.50 3.65 5.87

67.15 14.03 *90.12 *56.80 4.81 15.92 53.55

43.65 «■

79.82 9.84 2.20 81. 20

Typewriter Repairs 4.92 Mat'l. for Reps, to Bldgs.& Upkeep of Grds.* 9«16 Custodians Supplies *95.00 Books - Kindergarten Dept. 1.83 School Supplies 7.50 Library Books BOARD ACTION 940.12 Homemaking Supplie s *202.72 ■ft r 75 Mat'l. for Maintenance of Trucks Mat'l. for Maintenance of Trucks 4.08 Homemaking Sups.,Northeast,Nov.& Dec. 10.95 Supplies - Vocational Dept. 3-95 * 30.54 Custodians Supplies Typewriter Repairs 7.75 Supplies - Superintendent's Office Tele.Servic e on "511 phones, Nov. Tele.Servic• e on "4" & "8" phones, 10-11-39 to 11-11-39

*Material Bought on Bid.

3.00 69.90 143.77

MEETING OF JANUARY .2. -1940 - (Centinued)...^

1939-19^-0 GENERAL FUND

AMOUNT

Southwestern Bell Tele.Co. Southwestern Bell Tele. Co.

M. D. SpiveyStar Electric Motor Co. J. G. Stearley, Clerk Lee Thagard Music Co. Town, of Nichols Hills

Tele. Service on "2" phones, 11-21 to 12-21 $ 117.^5 Tele. Service on "311 & "7" & Britton 412.76 phones, for December, 1939 50.00 Storage Expense, Month of December, 1939 Mat'l. for Reps, to Eqpt. * 2.-25 121.05 Reimbursement,Petty Cash,December

Erwin Trappe

Victrola Repairs 33»95 Water Service,Univ.Hts. ft Nichols Hills Nov.,ft Setting in 2” meter at Univ.Hts. 95«^O Mat'l. for Reps.to Furn.ft Fixtures * 73«OO

U. S. Geological Survey U. S. Supply Co. U. S. Supply Co. Underwood-Elliott-Fisher United Plate ft Window Glass

Science Supplies, Cap.Hill Sr. Mat’l. for Reps, to Bldgs. Mat'l. for Reps, to Bldgs. Typewriter Repairs Mat'l. for Reps.to Furn.ft Fixtures

Wallace ft Tiernan Co.,Inc. W._ M. Welch. Mfg. Co. Western Bank ft Office Sup. White Sewing Machine Co. World Book Company .

Reps, to Phys., Edu. Eqpt. Supplies - Science Dept., Central Office Supplies School Equipment Supplies - Secondary Education Dept.■

Yellow Cab Dynamic Gas. Co.

Gasoline for Trucks,December, 1939 (On Contract)

Item #1-A Bills for Month of December

5-34 70.07 * 16S.41 6.46 * 53. -60 30.00 4.53 176.25 43.91 35.40

AMOUNT

1939-1940 BUILDING FUND

Dolese Bros. Co.

Report of ClerkBusiness Manager

Sand for WPA Project, Cap.Hill Stad.

* 7.3O

* Material Bought on Bld. Item #1.-B

Salary Claims - Special Services - 1939-4O General Fund .. $60.00 Claims for custodial services of principals in buildings where there is no regular custodian have been filed as follows:

1939-1940 GENERAL FUND Amy Harris Custodian' Mrs. Lillian Morrow Custodian' Bonnie T. Norton Custodian' Harry A. West Custodian1 Item #1.-C

s s s s

Services, Services, Services, Services,

Month Month Month Month

ofof of Of-

Dec. Dec. Dec. Dec.

, , , ,

1939 1939 1939 1939

Salary Claims AMOUNT Special $ 6.00 Services 12.00 12.00 30.00

Claims of Custodians for Extra Time (1939-40 General Fund)..$122.00 Claims for extra, time of custodians amounting to $122.00, as follows, have been checked against the Report on Use of Buildings as to whether or not it has been approved by the Board of Education. Check shows everything is regular and properly authorized.

1939-1940 GENERAL FUND Ed Barkley DeWayne Bedlngfield N. W. Bond James Bradley G. D. Busch John B. Cassady C. L. Clary Clay Cleveland T. E. Darnold H., B. Gleason W. A. Gowan Raymond Holler H. E. Jones H. L. Jones G. W. Lenhart 0. B. Lo gan J. C. McIntosh Ed 0. Page Ed F. Pasce w. Permenter Jase Plaster E. M. Rader

AMOUNT Floorman, Central, 1 night Floorman, Central, 2 nights Floorman, Roosevelt 9 2 nights Floorman, Harding, 2 nights Floorman, Classen, 2 nights . Floorman, Webster, 3 nights Floorman, Harding, 1 night Floorman, Classen, 2 nights Gust odian , Webster, > nights Floorman, Webster, 4" nights Floorman, Central, 1 night Floorman, Classen, 2 nights Floorman, Roosevelt 9 2 nights Custodian , Cap. Hill Jr., 1 night Cust odian , Putnam Hts;. , 2 nights Fireman, Cap.Hill Jr. , 1 night Floorman, Harding, 2 nights Floorman, Central, 2 nights Floorman, Roo sevelt 9 3 nights Floorman, Northeast 9 3 nights Floorman, Webster, 3 nights Floorman, Harding, 2 night s

Item #1-B

2.00 4.00 4.00 4.00 4.00 6.00 2.00 4.00 6.00 - 8.00 2.00 4.00 4.00 2.00 4.oo 2.00 4.00 4.00 6.00 6.00 6.00 4.00

Item #1-C Claims Extra Time Custodians

2/! ^--.Z.^Z-....meetina /of .^^ Report of Dlerk-Business Manager

1939-19^0 GENERAL FUND

[tem #1-C 31aims Extra Time Dus todians

H. H. Shriver H., Tinsley R. E. Townsend John C. Voss Allen Walker J. M. White Guy Williamson

[tem #1-D

Item #1-D

Diaims Skilled jabor

1939-19^0 GENERAL FUND.

AMOUNT

Custodian, Classen, 2 nights Floorman, Webster, 3 nights Floorman, Roosevelt, .2 nights Floorman, Putnam Hts. 2 services Floorman, Roosevelt, 3 nights Custodian, Central, 1 night Floorman, Harding, 2 nights

Item #1-E

Item #1t F

AMOUNT j

Services, Services, Services, Services, Services, Services, Services, Services, Services,

Extra Painter, 1 month $ 150.00 Cem-ent Finisher, 7i hrs.® I.50 11.25 Painter, 1 month 150.00 Carpenter, 1-7i days @ 150.00 mo. 131.25 Plasterer, 27 3A hrs.-@ I.50 41.63 Painter, 1 month 150.00 Bricklayer, 50. hrs. @ I.50 hr. 75-00 Plasterer, 15a hrs. @ I.50 23.25 Plumber, 17 days @ 10.00 day 170.00

Separate School Bills for month of December ............................. $1,692.71 (1939040 Separate Fund). Claims have been filed for the following list of bills for the Separate Schools in the amount of $1,692.71:

Separate School Bills for month of 1939-19^0 SEPARATE FUND December Acorn Publishing Co. Collins-Dietz-Morris Co. Jessie Daniels. C. L. Evans Electric Co. General Electric Supply Gibbs ft Company Hoover Brothers Oran Huston Lumber Co. Kilpatrick Brothers Loeffler-Greene Supply Co. Okla. City Water Dept. Oklahoma Gas ft Electric Co. Oklahoma Natural Gas Co. Oklahoma Paper Co. W. J. Pettee Scott, Foresman & Co. Scrivner Stevens Co. L. C. Smith ft Corona Type. Southwestern Bell Tele. Co. Southwestern Bell Tele. Co. U. S. Supply Co. Western Bank ft Office Sup.

Item #1-F Claim Skilled Labor

4.00 6.00 4.oo 4.oo . 6.00 2.00 - 4.00

Skilled Labor - 1939~^O General Fund ................................................ $902.3^ The special labor covered by the following list of claims in the amount; of $902.33, carrying verification as. to purpose and amount, was i authorized by the Board at previous meetings:

Harley Cabaniss A.. W. Cotner M. L. Goodere C. T. Hughes Ralph Keesee 0. C. Kelly C. H. Mackrill L.. E. Peery . Jack Spriggs Item #1-E

AMOUNT School Supplies $' 8.25 Homemaking Supplies *2.10 Library Supplies 28.6^ Light Globes ON CONTRACT 3§.72+ Homemaking Supplies - Wheatley 4.77 Supplies - Vocational Dept. *132.05 Supplies - Art Dept. 3«O2 Mat'1.for Reps.to Furn. ft Fixtures * 12.00 Supplies - Vocational Dept. 2.4-0 Mat'l. for Reps, to Eqpt. 24.00 Water Service, Separate Schools, Nov. IO6.92 Light ft Power, Separate Schools, Dec. 1 182.29 Gas Furnished Separate Schools, Nov. 4-43.55 Supplies - Kindergarten Dent. 1.25 Mat'l. for Reps, to Bldgs. 2.92 Library Books ' BOARD ACTION 546.26 Homemaking Supplies - Wheatley *19.75 Repairing Typewriters 1.75 Tele.Service on "2" phones, Dec. 21.75 Tele.Service on "3” & "7" phones, Dec. 33.75 Mat'l. for Repairs to Equipment * 7»55 Office Supplies 63.00

Skilled Labor - 1939-4-0 Separate Fund....................................... $18.75 The special labor covered by the following claim in the amount of $18.75, carrying verification as to purpose and amount, was authorized by the Board at previous meetings:

1939-1940 SEPARATE FUND C. T. Hughes

AMOUNT

Services, Carpenter,2i days @150.00 mo.

$ 18.75

* Material bought on Bid.

The claims shown in items #1 A-IB-1C-ID-IE and IF have all been examined and approved.by the Auditor as to appropriation, purpose of expenditure, calculation and. receipt by the department heads. We recommend that same be allowed and the Clerk-Business Manager be instructed to issue warrants in payment thereof.

APPROVED: (Signed)

Jno. W. Prlgmore, Auditor

24S I(EmW(OFl JANUARY^ 2? 1940

Item #2-A

Item #2-B

Item #2-C

(Continued)

GENERAL FUND Payroll1F309-0 to and Including #339-0.......................................>18,701.37 (Pay period ending January 15, 1940-# month)

Report of ClerkBusiness Manager Item #2-A Payrolls

PAYROLLS - MAJORITY SCHOOLS - Administrators and Teachers

Item #2-B

GENERAL FUND Payroll fJ?7-T to and including #39O-T....................... ’. . (Pay period ending January 26, 1940 - 4 weeks.)

Payrolls

PAYROLLS - MAJORITY SCHOOLS - .Including School Administrators, Attendance, Vocational, Clerical, Health, and Buildings and Grounds Employees

. >193,686.66

PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Attendance, Vocational, Clerical, Health, and Buildings and Grounds Employees GENERAL FUND Payroll HW-0 to and including #370-0...................................... >18,701.37 (Pay period ending January 31; 1940-# month

Item #2-D

PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Attendance, Health, Clerical, and Buildings and Grounds Employees'

SEPARATE FUND_. Payroll #60-0-SS to and including #65~O-SS................................. >1,822.08 (Pay period ending January 15, 1940-# month) Item #2-E

Item #2-F

Item #2-C

Payrolls

Item #2-D Payrolls

PAYROLLS - SEPARATE SCHOOLS - Administrators and Teachers

Item #2-E

SEPARATE FUND Payroll #57-T-SS to and Including #66-T-SS ........................ (Pay period ending January 26, 1940 - 4 weeks.)

Payrolls

>17,817.75

PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Attendance, Health, Clerical, and Buildings and Grounds Employees. SEPARATE FUND • Payroll~#5H^0-SS to’ and. including #71-0-SS. ...... >1,822.08 (Pay period ending January 31, 1940 - # month)

Item #2-F Payrolls

The persons to be listed on these payrolls have been regularly employed by the Board on an annual, monthly, or daily basis, and payrolls are to be computed on the actual salaries as fixed by the Board or on salary schedules of the preceding year. They will be supported by verified payroll claims carrying proper authorization and approval and will be approved by the Superintendent, Clerk-Business Manager and Auditor prior to release of warrants. We recommend that these claims be ratified and approved for payment, subject only to revision on certificate as to absentees and substitute teachers, and/or action of the Board on salaries not designated, and that the Clerk-Business Manager’ be authorized to issue warrants for same, pending final designation of salaries by the Board of Education. APPROVED: (Signed)

Jno. W. Prigmore, Auditor

PAYROLLS PREVIOUSLY APPROVED BY THE BOARD UPON WHICH WARRANTS HAVE BEEN ISSUED ARE AS FOLLOWS: GENERAL FUND PayroTTs~#26’3-T to and including #32o-T. . Payrolls #242-0 to and Including #308-0. .

. .

. >104,-530.5^ . . 44,412.98 ,

>238,743.52

SEPARATE FUND Payrolls #45-T- to and including #56-T................... > 18,208.25 Payrolls #48-0 to and including #59~O ........................ 3>^67.OO ____ 22,075-25

Grand Total, .............................

>260,818.77

We recommend that the Board approve expenditure for salaries on all payrolls coming due during the month of December, 1939, in conformity with prior authorization of the Board of Education.

Item #3 Payrolls Issued During December

o MEETING OF JANUARY 2. 19^0 (Continued)

Item #4 Bids for Rebinding 301 Library Books

ZZ"T.'

Item #4 BIDS - REBINDING1 LIBRARY BOOKS The following bids have been received for rebinding 301 library books in strict conformity with Class A Certified Binding, American Library Association specifications, transportation. charges paid both ways: Hertzberg Bindery, Inc..................................... ^17^.63 Motter Bookbinding Company ......................... 221.92 New Method Book Bindery, Inc.......................... 221.92

We recommend that contract be awarded to Hertzberg Bindery, Inc. its bid of $17^.63, this being the lowest bld received on our specif!cat ions.

Item #5 Treasurer's Report

Item #5 Treasurer's Report. Respectfully submitted,

(Signed) J. G. Stearley, Clerk-Business Manager Items 1-A to 1-F Approved

It was moved by Mr. Hisel, motion seconded by Mr. Turner,that Items 1-A to 1-F, inclusive, of the foregoing report, be approved and the Clerk-Business Manager instructed to issue warrants in payment of the claims as recommended. Upon roll call the motion carried, all members present voting "Aye."

Items 2-A to 2-F Approved

Motion was made 2-F, inclusive, recommendations January, 19^0.

by Mr. Hisel and seconded by Mr. Turner that Items 2-A to of the report of the Clerk-Business Manager be approved and concurred In with reference to payrolls for the month of Upon roll call the motion carrled unanimously.

Item No. 3 Payroll Report Rec'd and Ordered Filed

Upon motion of Mr. Hisel, seconded by Mr. Turner, report of payrolls Issued during the month of December, 1939, (Item No. 3 of the report of the ClerkBusiness Manager) , was received, and ordered filed.

Item No. 4 Approved Contract Rebinding Books

Motion was made by Mr. Richardson and seconded by Mr. Hisel that the recommendation' of the Clerk-Business Manager, Item No. 4 of his report, be concurred in and contract for rebinding 301 library books be awarded to Hertzberg Bindery in strict conformity with specifications and bid of $17^*92. Upon roll call the motion carried, all members present voting "Aye."

Item No. 5 No Report of Treas.

With reference to Item No. 5 of his report, the Clerk-Business Manager stated that the report of the Treasurer for the month of December, 1939, had. not yet been received.

Adjournment

Mr. Richardson moved that the Board adjourn to meet Wednesday morning, Januare 3rd, at ten o'clock. Mr. McKown seconded the motion which was declared to have carried. THEREUPON THE BOARD ADJOURNED.

ATTEST:

Clerk" Approved the 3?Xhay of

19^0

MEETING OF JANUARY 3,

19^0

THE BOARD OF EDUCATION OF>THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

ADJOURNED SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, .WEDNESDAY,

JANUARY 3, 19^0, AT TEN O'CLOCK A. M. Warren H. Edwards, President J. G. Stearley, Clerk

PRESENT:

Edd L. Hisel Dave R. McKown J. Wiley. Richardson Roy J. Turner Other officials present: C. K. Reiff, Superintendent, Jno. W. Prigmore, Auditor, and W. A. Lybrand, Attorney.

The minutes of the meeting of January 2nd were read and upon motion of Mr. McKown, seconded by Mr. Richardson, were approved as read. The minutes of the meeting of August 7, 1939, were read and upon motion of Mr. Hisel, seconded by Mr. Richardson, were approved as read.

The Superintendent submitted the following report:

Board of Education

Minutes of Jan. Approved Minutes of Aug. 7,1939 Approved

Report of Aupt.

January 3, 19^0

Gentlemen:

proval:

The following items are submitted for your consideration and ap-

Shields Heights School Roosevelt Jr.High School Capitol Hill Jr. High accepted

Resignation

Resignations:

Requests for Leaves of Absence:

The following change .of name should be made, in order that our records Change of may be correct! Name Miss Maxine Stockton to Mrs. Maxine Stocktdn Smith.

!â€˘!â€˘..

Additional substitute recommended for election: Anna Katherine Suter

Ruth Burns John Steele Eleanor Mclnnl I recommend that the above resignations be

Shirley Thomas, Maternity I recommend that her request be granted.

Stand' Watie School, Leave of Absen ce

I concur in the following recommendations:

Election of Substitute

a. Miss Florette McNeese, Director .of Secondary Schools, recommends Attendance that we encourage the attendance at national conferences and convenat Nat.'l tions - for example - the National Mathematics Meeting in St. Louis Conferences in February, in the following manner: "I should like to recommend two things: first, that in case the building can take care of the classes of a mathematics teacher, he be allowed to attend the meeting at his own expense with no reduction in salary; second, in case a building cannot take care of a teacher's class without? use of a substitute, . that the teacher be permitted to attend, losing only what would pay a substitute for the time he is gone and receiving the rest of his salary." b. Mr. H. F. Rusch, Director of Vocational.and Industrial Education makes the following recommendation:

"The second semester of the city Public Night School opens for class work Monday, January 3, the advance enrollment is this week.

"May we depend upon the Board of Education to take care of one payroll this semester for the adult white school as heretofore in lieu of Federal subsidy which the Board receives direct? "The rate of pay for the teachers has been set by the Board. monthly pay-roll averages a little less than $1200.00.

The

Payroll Public Night School

iC/iG

meetingqf

. januar yi ,-.i94o.( continued)

Separate Night School

"The fee charged in the Separate Night School for adults will not begin to meet the pay roll since the fee must of necessity be small. May we depend upon the Board to meet all three payrolls as heretofore? The total payrolls for the three months is approximately $600.00. -

Night School Custodians

"The custodians, both white and colored, on duty because of Night School work, have been paid by the -Board at the rate of $2.00 per night for approximately hours work. • The total cost for three months of the white custodians is approximately $250.00, for the colored $125»OO "I recommend that the above requests be granted."

I recommend that the services of J. Henry Ferguson be terminated as of January 5« Respectfully submitted, Signed:

Recommendations of Supt. Lpproved

C. K. Reiff Superintendent

It was moved by Mr. Hisel, seconded by Mr. McKown, that the Board follow the recommendations submitted by the Superintendent. Upon roll call the motion carried unanimously. Mr. Edwards requested that although he voted "Aye," the record show that he is opposed to accepting government money.

In response to a request made by the Board at the previous meeting, the Clerk-Business Manager reported that the installation of plumbing 'equipment, authorized by the Board in its meeting of November 10, 1939, would be completed at the end of the present week, with the exception of the proposed installations at Lee and Hawthorne Schools. The question was brought up as to whether a saving could be made by securing' bids and having this work done on contract, and after discussion it was moved by Mr. Hisel, motion seconded Work at Lee by Mr. Richardson, that the work at Lee and Hawthorne Schools be held until and Hawthorn the close of the school year. Motion carried unanimously. Ordered Held

Report on Installation of Plumbing Equipment

Estimates Requested

The Clerk-^Business Manager further reported the need of repairs and replacements of heating and plumbing equipment at Douglass and Page (Separate) Schools, and that the Superintendent of Buildings and Grounds had requested that the plumber doing the Installation work at Columbus School be permitted to do this work at the Separate Schools as soon as the work at Columbus School is completed.

for Work at Separate Schools

Motion was made by Mr. Hisel and seconded by Mr. Turner that the Superintendent of Buildings and Grounds submit an estimate of cost of the work to be done at the Separate Schools if the work is done by the Board’s mechanics, and also prepare specifications that will enable plumbing contractors to offer bids for the proposed Installations. Motion carried unanimously.-

Building Program Considered

The Board then proceeded to the consideration of the Building Program tentatively outlined for the $900,000.00 Bond Issue. After receiving Information from the Superintendent with reference to possible changes in various items of the program, Mr. Richardson moved that the Board go on record as contemplating abandoning McKinley School and disposing of this property and securing land on which to build a suitable building to use for a warehouse and shops. There was ho second to this motion. Further discussion was had of the proposed building program and the policy of the Board with regard to supervision of construction, but no action was taken.

Adjournment

The President then declared the Board adjourned until Thursday, January 4-th, at five-thirty o'clock P. M. ....

THEREUPON THE BOARD ADJOURNED. President

ATTEST: Clerk

Approved the

day of

194-0

1940

MEETING OF JANUARY 4

THE BOARD OF EDUCATION QFk THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN AD-

JOURNED SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, THURSDAY, JANUARY 4, 1940, AT FIVE-THIRTY O'CLOCK P. M. Warren H. Edwards, President J. G. Stearley, Clerk

PRESENT:

Edd L. Hisel Dave R. McKown J. Wiley Richardson

ABSENT:

Roy J. Turner

Other officials present: Superintendent C. K. Reiff, Jno. W. Prigmore-, Auditor, and W. A. Lybrand, Attorney. The minutes of the meetings of January 3, 1940,and August 7, 1939, were read and upon motion of Mr. Hisel, seconded by Mr. Richardson, were approved as read.

Minutes Approved

The Superintendent submitted the following recommendations: January 4, 1940 ÂťÂť

To the Board of Education

Gentlemen: The following recommendation is submitted for your consideration and approval:

Report of Supt.

1. I concur in the recommendation of Mr. H. F. Rusch that the following additional teachers be elected for the night school:

Ann Rose Evelyn Pittman Rhea

Separate Schools

Respectfully submitted,

Signed:

C. K. Reiff Superintendent

Motion was made by Mr. McKown, and seconded by Mr. Richardson, that the recommendation of the Superintendent be concurred in. Upon roll call the motion carried unanimously.

Approved

The question of adopting some means of saving the Interest on non-payable school district warrants was discussed. Reports were made by Board members of conferences with various Oklahoma City bank representatives with a view to obtaining an agreement to turn all non-payable warrants coming into their hands stamped as funds being available for purchase as Sinking Fund Investment, to the School District Treasurer for such investment. Some of the banks, it was reported, had agreed to this procedure as affecting warrants Issued December 21st and subsequently, others had signified their willingness to enter into a collective agreement to this plan with the other banks in Oklahoma City, and some others had declined to make a definite statement at this time. After discussion, Mr. Richardson moved that this matter be taken up with Mr. B. L. Scott, Treasurer, and the Liberty National Bank, the Depository of School District Funds, and they in turn confer with the Oklahoma City Clearing House in an effort to work out an agreement with all the Oklahoma City banks whereby a saving could be made of the Interest on all non-payable school district warrants. Mr. Hisel seconded the motion which carried unanimously.

Question of Saving Interest to Treasurei and Banks

Report of the School District Treasurer for the month of December, 1939, was presented by the Clerk-Business Manager and the Auditor read that nart of the report showing the following balances on hand December JI, 1939!

Report of Treasurer

General Funds 'Separate Funds Levy Building Fund Cash Funds Sinking Fund

$57,337.25 12,122.21 5,032.12 225,13^.29 561,744.10

250 Report of Treasurer Received. and Ordered Filed Consideration of Bui ding Program

Architect s Requested to File Applications

Adjournment

Mr. McKown moved that the report of the School Treasurer for the month ending December JI, 1939, be received and ordered filed. Mr. Richardson seconded the motion which carried unanimously. The Board then proceeded to consider the proposed building program, but no action was taken.

After discussion of the employment of architects -for the proposed new buildings and additions, motion was made by Mr. Richardson and seconded by Mr. Hisel that the Board go on record as desiring to distribute the architectural work as far as possible among Oklahoma City architects and that the Board desired all recognized architects interested to file applications with references as to their work and qualifications, not later than Tuesday, January 9. Motion was declared to have carried, there being no "Nay11 votes. Mr. Richardson moved that the Board adjourn subject to call of the President,; to meet the following week to consider the employment of architects. Mr. Hisel seconded the motion which was declared to have carried.

THEREUPON THE BOARD ADJOURNED.

ATTEST:

Approved

1940

THE BOARD OF EDUCATION OF' THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, WEDNESDAY, JANUARY 10, 1940, AT SIX-THIRTY O'CLOCK P. M. PRESENT:

Warren H. Edwards, President J. G. Stearley, Clerk

Edd L. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turher

Other officials present: Superintendent C. K. Reiff, Jno. W. Prlgmore, Auditor, and W. A. Lybrand, Attorney. The minutes of the meeting, of January 4, 1940, and August 14, 1939, were read and upon motion of Mr. Richardson, seconded by Mr. Turner, were approved as read.

Minutes Approved

A resolution with reference to the regulation of fraternities in Junior and Senior High Schools, was submitted by Mr. McKown, as drafted with the assistance of the Superintendent and Attorney in accordance with instructions of the Board at the previous meeting. Discussion followed with reference to certain provisions, and comparisons were made with similar regulations of the Tulsa and Dallas Schools, and it was agreed that changes be made as approved by the Superintendent and Attorney.

Discussion of Fraternitie

The resolution finally presented by Mr. McKown, as approved by the Superintendent and Attorney, is as follows:

WHEREAS, The Board of Education, after long and careful investigation, finds that participation by Oklahoma City school pupils in activities of fraternities, sororities, and other secret societies, interferes with the operation and control of the schools; that such participation is detrimental to efficient management and discipline in the schools; and, that such participation is inimical to the best Interest of pupils in the school system,

Resolution Regulating Secret Societies

BE IT RESOLVED That any pupil in the Oklahoma City schools who is a member or a prospective member of any fraternity or sorority, as those terms are commonly used, or in any other secret society in which either the ritual, or initiation ceremony, or charter, or constitutrion, or by-laws, or membership lists, or the meetings, or any of these is secret, and/or which uses any "black ball" method of exclusion wherein twenty percent or less of the membership may deny admission to an individual, the active body of which is essentially made up of pupils of a school or schools of the Oklahoma City school system, provided that the inclusion in the membership of incidental members, honorary members, or members included for subterfuge, other than pupils in such school system, shall not except such fraternity, sorority or' secret society from the operation of this regulation, is hereby required in order to participate in all school activities, to make a written statement, approved by parent or guardian, declaring upon such pupil's honor that he or she will not thereafter participate or have any part, directly, or indirectly, or by subterfuge, in any activity or any nature of any such fraternity or sorority, or society, and that upon- the failure of any such pupil, upon demand, to make such written declaration, such pupil thereafter shall not participate in any extra curricular activities, and shall not be permitted to receive a diploma publicly from any high school in the Oklahoma City School system; provided, however, that such pupil shall be entitled to attend the regular classes and regular courses offered and given in the school system of Oklahoma City. Extra-curricular activities shall include: (1) all offices and committees of the school, elective and appointive; (2) membership in any extra-curricular organization of the school; (3) participation in any public performance under the direction, supervision, or control of the school; (4) any honors or awards which the school may give. And any pupil sho shall have signed any such declaration and shall violate the same, shall be suspended from school until such time as such pupil shall have satisfied the superintendent and the Board of Education that such pupil will abide by such declaration. Mr. McKown moved the adoption of the foregoing resolution. ed the motion which carried unanimously.

Mr. Turner second-

Resolution Adopted

MEETING OF JANUARY 10, 1940 (Continued)

Request of W. P. A. for permit to operate Cafeterias

Superintendent Reiff reported that a request had been made by Mrs. Esther Truby, Superintendent of the Oklahoma County Hot Lunch project of the W. P. A., that the Board of Education act as Go-Sponsor and allow this branch of the W. P. A, to operate units of the School Lunch, Garden and Canning Project in various schools in the Oklahoma City School District. The Superintendent recommended that no school cafeteria be turned over to the W. P. A. for operation until further information is furnished the Superintendent and Clerk-Business Manager. Motion was made by Mr. Richardson and seconded by Mr. Hisel tlfat the recommendation of the Superintendent be concurred in. Motion carried unanimously.

Report of Supt.

The following recommendations were submitted by the Superintendent:

January 10, 19*4-0

Board of Education

Gentlemen:

You will probably be interested in the following information giving the reduction in the number of employees of the instructional staff since the Reduction close of the school year 1932-39- This report shows a net saving of 106 emin Number ployees, amounting in salary to $133,195 annually. of Employees and Salaries $97,520 Leaves of Absence and Resignations 75 22,980 Not Re-elected 19 18,700 Substitute Positions Not Filled 22 __ 2 2,670 Teachers Placed on Reserve Reduction

118

New Teachers and Clerks Elected New Regular Substitutes

Increase Saving

Election of Substitutes

Audiometer Survey

$141,870

10 2

7,400. 1,275

8,675

106 .

8,675

$133,195

The following additional substitutes are submitted for your approval:

Leonora Aldridge

Alice Beula Clark

Nora Hawkins

I recommend that we use Mrs. Baker Bonnell for a period of three weeks to complete her audiometer survey, at the rate of $50-00 per month to cover her expenses. Respectfully submitted,

C. K. Reiff, Superintendent Report Approved

Motion was made by Mr. Richardson, seconded by Mr. Hisel, that the recommendations of the Superintendent be approved. Upon roll call the motion carried unanimously.

Purchase of Mimeograph Authorized

The Clerk-Business Manager presented a proposal from Western Bank and Office Supply Company to furnish an A. B. Dick Mimeograph, Model 100, to replace a mimeograph purchased in 1930 for "the Administrative Offices, the price of the new machine being $715-0Â°, less an allowance of $65-00 for the old machine. The Clerk-Business Manager and the Superintendent recommended that the new machine be purchased under the terms of the proposal. Motion was made by Mr. Hisel, seconded by Mr. Turner, that the Board accept the recommendation of the Superintendent and Clerk-Business Manager and authorize a contract, for the purchase of an A. B. Dick Mimeograph, Mocel 100, from the Western Bank and Office Supply Company, in strict conformity with their proposal to furnish same at the net price of $650.00, subject to the approval of the Board's Attorney as to the legality of such purchase without the formality of advertising for bids. Upon roll call the motion carried unanimously.

The Clerk-Business Manager read the following report which was received and Report of Night School ordered filed: January 9, 1940 Records Board of Education Gentlemen:

Agreeable to your request, we will audit the books and records of

rSr-A. Jk.,C

~..".. . ........ ......

MEETING OF JANUARY IQ,. 194-0 (Continued)

the Night School and furnish you the report as early as possible.

For your information the balance brought forward to September, 1939, was $2,510.32 Receipts to December JI, 1939 3,263,25 Actual Disbursements made to December 3, 1939 2,506.00 Claim to be Filed January 31, 19^Â°, with Stare Board 1,016.62 December Payroll to Board of Education 1,14-4-. 50

Report of Night School Accounts

Full and complete Audit will doubtless increase Disbursements as all accounts have not as yet been received. Audit Report will be supplied as soon as completed.

Respectfully submitted,

J. M. Gayle Prigmore as Motion was made by Mr. Hisel and seconded by Mr. McKown that Jno. W. Prigmore, Auditor for the Board of Education, be employed for full time as audit- Full Time Auditor or, and paid on the basis of $4-16.66 per month, during the absence of J. G. Stearley, Clerk-Business Manager, from active duty on account of the necessity During for an operation for an eye ailment, and that Mr. Stearley be granted the Absence of regular salary allowance for absence on account Of illness under the rules of Clerk-Bus. the Board. Upon roll call the motion carried unanimously. Manager Mr. Mc,Kown moved that the Board recess and go into Executive Session, was seconded by Mr. Turner and carried unanimously.

Motion

Upon return to regular session, it was moved by Mr. Turner, motion seconded by Mr. McKown, that the Board adjourn until Friday, January 12, at six-thirty 01 clock P. M. THEREUPON THE BOARD ADJOURNED.

ATTEST:

Approved the /^Lday of

194-0

Executive Session

Adjournment

MEETING OF JANUARY 12, 1940

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN ADJOURNED SESSION IN THE OFFICE OF THE SUPERINTENDENT, ADMINISTRATION BUILDING,

FRIDAY, JANUARY 12, 19*1-0, AT SIX-THIRTY O'CLOCK P. M. PRESENT:

Warren H. Edwards, President Mrs. Flora W. Penney, Acting Clerk

Edd L. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turner ABSENT:

J. G. Stearley, Clerk

Other officials present: Superintendent C. K. Reiff, Jno. W. Prigmore, Auditor, and W. A. Lybrand, Attorney.

The minutes of the meetings of January 10, 19*1-0, and August 14, 1939, were read. After further discussion of that part of the minutes of the meeting of January 10th, pertaining to the resolution regulating fraternities, Mr. Richardson moved that the minutes of January 10, 1940, and August 14, 1939, be approved. Mr. McKown seconded the motion which was declared to have carried.

Minutes of January 10 and August 14 Approved

Mr. W. E. Amend, Executive Secretary of the Board of Directors of the Research Institute, came before the Board and read a communication from his Board of Directors regarding the determination of the policy of the Board of Education relative to participation of the Works Progress Administration in the building program, outlining plans of procedure and recommending that the Board of Education make application for federal aid in all proposed projects.

Recommendation of Research Institute on W.P.A. Received and Filed

Motion was made by Mr. Richardson and seconded by Mr. McKown that the communication presented by Mr. Amend be received and ordered filed for reference at the proper time. Motion carried unanimously.

Mr. Lybrand reported that the suit brought by Harbour-Longmire against the Board of Education was tried in District Court on January 11th, the suit having been brought on claim for $551-00 for labor and material for mastipave floor covering for Central and Northeast High Schools which in the meeting of January 6, 1939, Mr. Ross N. Lillard,Attorney for the Board of Education, had recommended be not paid for the reason that it might be considered an improvement under certain rulings of the District Court in which case the work should have, been advertised for bids. Mr. Lybrand stated that Judge Douglas had decided in favor of Harbour-Longmire Company, his opinion being that the work of laying mastipave floor covering in the Library of Central High School and the Manual Training wood-working shop of Northeast High School was not an improvement under the statutes, but that it was a repair or replacement and it was not necessary to advertise for bids; that the work was needed, was properly authorized and properly done; that there was no evidence of fraud or pay-off, and judgment was entered in favor of Harbour-Longmire Company in the sum of $551-00Mr. Lybrand further stated that he would like to have instructions with reference to an appeal, that there was a possibility of winning the case but a probability of losing. Upon being asked for an opinion, Mr. Lybrand advised against- an appeal from the decision of the District Court. Mr. McKown moved that the decision of the District Court in the case of Harbour-Longmire Company vs. the Board of Education be accepted and no appeal taken. Mr. Hisel seconded the motion which carried unanimously. Mr. Richardson stating that in voting "Aye" he was accepting the opinion of the Attorney.

Report on Case of HarbourLongmire by Attorney

In the matter of the legality of the purchase of a mimeograph machine at a cost of $650.00 without advertising for bids, referred to the Attorney at the previous meeting, Mr. Lybrand stated that there was no question as to the legality of the purchase, since it was not the erection of a building or making an Improvement, but advertising for blds was a provision of the Board's Rules and could be suspended by unanimous consent, and could be construed as having had unanimous consent since all members of the Board had voted th accept the proposal of Western Bank and Office Supply Company at the meeting of January 10th. It was then moved by Mr. McKown and seconded by Mr. Hisel

Report of Attorney on Purchase of Mimeograph

Decision of Court in Favor of HarbourLongmire Accepted

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that inasmuch as it was reported that there was need for a new mimeograph machine to replace one that was worn out, and inasmuch as there is but one agency in Oklahoma City from which such machine can be purchased, the Rules and Regulations of the Board of Education be suspended by unanimous consent to permit the purchase of this equipment without the formality of advertising for blds. Upon roll.call the motion carried, all members present voting "Aye." I

Consideration of Building Program

i The Board then proceeded to the consideration of the proposed building proâ€™ gram and the Superintendent of Buildings and Grounds was called upon to designate those projects for which he considered the services of an architect would be necessary or desirable,, and those whibh.in his opinion could be handled by the Board1s maintenance force. Discussion followed but no action was taken.

;

Turner Enters Meeting

Mr. Turner, who was not present at the initial roll cal]., entered the meeting during the discussion of the building program.

Checking of Plans and Specifications to Supt.,ClerkBus. "Mgr. and Supt. of Bldgs, and Grounds

Questions of employing an engineer, or an architect or architects, to check the details of plans and specifications, and to effect a standardization as far as possible, were considered and after a lengthy discussion motion was made by Mr. Richardson and seconded by Mr,McKown that Superintendent > Reiff, the Clerk-Business Manager and the Superintendent of Buildings and Grounds be charged with the responsibility of supervising the architects plans, and drawings and to approve all specifications and details, and be charged with full responsibility to the Board for sound and efficient construction of all building projects. Motion carried unanimously. i

The President stated that after plans and specifications had been checked and ; rechecked by the Board's officials, an outsider could be called in for further study and report if it seemed desirable..

Adjournment The President then declared the Board adjourned until Monday, January 15th, at six-thirty o'clock P. M. THEREUPON THE BOARD ADJOURNED.

President

ATTEST: ClerK

Approved the /

â€œJ

194-0

fl 5, 1.9^0

r.-^a=^.=^^.^:=======y~

THE BOARD OF EDUCATION OF-THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN ADJOURNED SESSION IN THE OFFICE OF THE SUPERINTENDENT, ADMINISTRATION BUILD

ING, MONDAY, JANUARY 15, 19^0, AT SIX-THIRTY O'CLOCK P. M. PRESENT:

Warren H. Edwards, President Mrs. Flora W. Penney, Acting Clerk

Edd L. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turner

Other officials present: Superintendent C. K. Reiff, Jno. W. Prigmore, Auditor, and W. A. Lybrand, Attorney. The minutes of the meetings of January 12, 19^0, and August 23, 1939, were read and upon motion of Mr. McKown, seconded by Mr. Hisel, were approved as read.

Minutes of Jan. 12 and Aug. 23 Approved

The Superintendent reported the death of two teachers, Miss Mary McCullough,Reserve Teacher, and Mrs. Lola White, Teacher in Sequoyah School. Motion was made by Mr. McKown and seconded by Mr. Turner that the report of.-the Superintendent be received and that he be Instructed to have appropriate resolutions of sympathy and condolence prepared and copies sent to the families of Miss McCullough and Mrs. White. -Motion carried.

Death of Teachers Reported and Resolutions Authorized

A request was presented from the Oklahoma County Democratic Central Committee for permission to use Central High School Auditorium on the afternoon of Saturday, January 20, 19^0, for the purpose of holding its biennial election of officers. Motion was made by Mr. McKown and seconded by Mr. Hisel that the request be declined for the reason that it is the policy of the Board that the school -buildings be used only for such purposes as are contemplated under the rules and regulations of the Board of Education. Motion carried unanimously.

Request of Democratic Committee for Use of School Auditorium Declined

Motion was made by Mr. Turner and seconded -by Mr. Hisel that a request made by Mr. John Butler, Chairman of the President's Birthday Party Committee, for permission to solicit contributions for the President's Birthday Party Fund through the schools be refused for the reason that under Rule 16, Article IV of the Rules and Regulations of the Board of Education, contributions are not permitted to be taken through the schools. Motion carried unanimously.

Request to Solicit Contribution Through Schools Refused

Mr. Richardson, who was not present at the initial roll call, entered the meeting at this time.

Richardson Enters Meeting

A proposal was presented from S. D. Rorem to purchase steel salvaged from the old Britton Elementary School for the sum of $100,00. It was moved by Mr. Hisel and seconded by Mr. Turner that the salvaged steel be held until it can be ascertained whether or not it can be used in any other construction work in the school system. Motion carried, Mr. Richardson passed and Mr. Edwards voted "No."

Proposal to Purchase Salvaged Steel Rejected

The Attorney presented for the Board's approval a modification of the oil and gas lease made to the DeMange Corporation on March 9, 1936, on the Webster and Lincoln School properties, as authorized by a resolution adopted by the Board of Education on November 0, 1939Âť Motion was made by Mr. McKown, seconded by Mr. Turner, that the President and Clerk be authorized to execute the modification of the oil and gas lease as prepared by the Attorney. Upon roll call the motion carried unanimously. t

Modification of Oil and Gas Lease Ordered Executed

At this point Mr. Prigmore requested that some one be designated to represent the Board at a meeting with the Oklahoma City Clearing House officers on the following day, the meeting being held for the purpose of reaching an agreement with the Oklahoma City Banks to turn all non-payable warrants coming into their hands to the School District Treasurer for Sinking Fund Investment. The President designated Mr. Turner to represent the Board at the meeting, together with Auditor and Attorney, and requested that the other members of the Board attend the meeting if possible.

Board to Be Represented at Meeting of Clearing House Officers

250 MEEiaMjXJjmABOK? WO ZCCant lnued E

—

Applications Applications of the following Oklahoma City architects were taken up for consideration: of Oklahoma City Leonard H. Bailey Malcolm Moore Architects Gaylord Noftsger M. B. Baldwin Considered Bryan W. Nolen Bruce Berry Forrest Butler J. 0. Parr Wm. T. $chmitt Joe L. Davis C. F. Drury W. M. Schumacher Smith and Leech Edward L. Gahl Harold Ginemo Sorey, Hill and Sorey Tonini and Bramblett John C. Hope Winkler and 'Reid John D. Jeffers Walter T. Vahlberg Martin Lawrence Layton and Forsyth i

architects for Britton and Walnut Grove Retained Ten 0. C. Architects Selected

and Employed

Motion was made by Mr. Hisel, seconded by Mr. Richardson,that plans for Brit-i ton and Walnut Grove Schools be left under the architects now in charge of , those projects, C. F. Drury and M. B. Baldwin, respectively, and that the < plans and"specifications already prepared be checked and needed changes made if possible. Upon roll call the motion carried unanimously. The following ten architects were nominated M. B. Baldwin:

Leonard H. Bailey John C. Hope Malcolm Moore Gaylord Noftsger J. 0. Parr

inclusive of

G. F, Drury and

Wm. T. Schmitt Sorey, Hill and Sorey Winkler and Reid C. F. Drury M. B. Baldwin

Mr. McKown moved that the ten architects nominated be employed by the Board. Mr. Turner seconded the motion with the statement that while he supported the ten architects who were nominated, he thought two or three others should be on the list. Upon roll call the motion carried unanimously. After discussion Mr. McKown moved that Walter T. Vahlberg and W. H. SchumacheP be employed in addition to those architects already selected. There was no second to this motion. I

Two Other Architects Added to List

Further discussion followed and Mr. McKown again moved that Walter T. Vahlberg and W. H. Schumacher be added to the list of architects and the nomlnations closed. Mr. Hisel seconded the motion, which carried upon roll call, all members present voting “Aye,” except Mr. Richardson, who passed.

Reported Attachment pf Territory Ordered Checked

The Superintendent reported having seen a newspaper account of a contemplated attachment to the Oklahoma City School District of territory adjoining West. Nichols Hills (the West of the Northwest Quarter of Section 31, Township 1} Range 3 West, Oklahoma County School District No. 26). The Chairman referred this report to the Auditor and Attorney to check and report back to the Board.

Attorney Excused

Mr. Lybrand was excused from the meeting at this time.

i i I i

I In connection with the employment of architects, motion was made by Mr. Rich-i j Compensation ardson, seconded by Mr. McKown, that the architects employed be assigned to specified items of the building program, to work out plans and specifications^ of Architects to be their compensation to be determined later and payment to be contingent upon Fixed Later final acceptance of their plans and specifications by the Board of Education, i and Indepen- and in working out the plans and specifications the architects be required to i use independent engineers subject to the approval of the Board. Upon roll . dent Engincall the motion carried unanimously. eers to be Used.

The president then declared the Board adjourned until Wednesday, January 17, 194-0, at six-thirty o’clock P. M.

THEREUPON THE BOARD ADJOURNED.

ATTEST

Approved the H day of

194-0

| It

THE BOARD OF EDUCATION OF,THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN ADJOURNED SESSION IN THE OFFICE OF THE SUPERINTENDENT, ADMINISTRATION BUILDING, WEDNESDAY, JANUARY 17, 194-0, AT SIX-THIRTY Oâ€™CLOCK P.M

PRESENT:

Warren H. Edwards, President Mrs. Flora W. Penney, Acting Clerk Edd L. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turner

ABSENT:

J. G. Stearley, Clerk

The minutes of the meetings of January 15, 194-0, and September 1, 1939, were read, and upon motion of Mr. Hisel, seconded by Mr. McKown, were approved as read.

Minutes Approved

The Superintendent presented the following resolutions which were ordered spread on the minutes:

Resolutions

IN MEMORIAM

Miss Mary Elizabeth McCullough

Whereas, the members of* the Board of Education and of the Instructional Staff of the Oklahoma City Public Schools are filled with sorrow because of the death, January 1J, 194-0, of their dear friend and fellow-teacher, Miss Mary Elizabeth McCullough, and

In Memoriam Miss Mary Elizabeth McCullough

Whereas, for about forty-one years she had been associated with our schools as teacher, principal, advisor, and friend, giving generously of her time and strength that the youth of our city might be uplifted, better understood, and prepared to fulfill their duties in later life, Whereas, her sympathetic counsel and inspiring guidance, which came from a rich experience and great store of love and kindness for humanity, have contributed to the growth of many young teachers, Whereas, through a gentle, calm, retiring exterior came a strength of character marked by courage, thoroughness, dependability and efficiency,

Whereas, her life was an example of loyalty, modesty and devotion to her profession, Be it resolved, that in the passing of Miss McCullough, our schools have lost a wise counselor and friend, and, that we extend our sincere appreciation of her usefulness, inspiration, and friendship, and our heartfelt sympathy to her family, and Be it further resolved, that these resolutions be inscribed in the records of the Board of Education and a copy hereof be sent to:the family of Miss McCullough. Signed:

Warren H. Edwards President, Board of Education C. K. Reiff, Superintendent Oklahoma City Schools

January 16, 194-0 A TRIBUTE TO MRS. LOLA WILDON WHITE .

Whereas, the. Oklahoma City Public Schools sustained, a much felt loss on January 15, 194-0, and are deeply sorrowful because of the death of Mrs. Lola Wildon White, Whereas, for about twenty-five years her teaching, through tireless effort and beautiful example, was a strong influence in directing the lives of boys and girls into useful and happy lives,

Whereas, her sweet and cheerful attitude toward all responsibilities was reflected in her happy countenance and by the results she obtained; her

A Tribute to Mrs. Lola Wildon White

friendship was a benediction to both pupil and teacher; and her gracious personality, sincerity of purpose, courageous fortitude and devotion to her profession were outstanding characteristics to all who knew her,

Be It resolved, that we extend, these expressions of love and esteem with our heartfelt sympathy to her bereaved daughter and family,.and Be it further resolved, that these resolutions be spread on the records of the Board of Education and a copy hereof be sent to the family of Mrs. Lola Wildon White. Signed:

Warren H. Edwards President, Board of Education

C. K. Reiff,â– Superintendent Oklahoma City Public Schools Request of Westwood Patrons Referred to Supt.

The President brought up the matter of a request made to him by the patrons of Westwood School for permission to come before the Board in regard to the new addition proposed for their school; that they had heard conflicting reports as to the amount of money to be spent and that they had asked to be given an opportunity to present their needs to the Board. This request was referred to Superintendent Reiff with instructions to take the matter up with the President of the P. T. A. of the Westwood School and report back to the Board.

Report on Annexation to West Nichols Hills

Mr. Prlgmore reported, in the matter of the annexation to the Oklahoma City | School District of territory adjacent to West .Nichols Hills referred to the j Attorney and himself at the previous meeting,, that the territory in question ; was a part of Oklahoma County School District No. 26, and there were no bonds outstanding against that district and consequently there would be no question j of indebtedness; that notices had been posted for the detachment of this ter- i rltory from District No. 26, and If no protest was made within ten days the I territory would be detached and notices posted for the proposed attachment to i the Oklahoma City School District, and the Board of Education would have an | opportunity to protest such attachment If it so desired. A question raised i as to whether children from the territory proposed for annexation were attend-j ing the West Nichols Hills School at the present time and if so if tuition j was being paid, was referred to the Superintendent and Clerk for report. i

Mr. Lybrand was excused from the meeting at this time. Attorney Excused from Meeting The Board then proceeded to take up the assignment of various construction Assignment projects of the building progran to the architects selected at the previous of Projects meeting. Mr. Turner, who was not present at the initial roll call, entered Considered the meeting during the discussion.

After due consideration, motion was made by Mr. McKown and seconded by Mr. Hisel that building projects be assigned to the architects designated as follows:

ARCHITECT

SCHOOL

Leonard H. Bailey

Sequoyah - Additional Classrooms Harding Junior High - Band Room

M. B. Baldwin

Walnut Grove - 'Completion of Building

C. F. Drury

Britton - Completion of Building University Heights - Fire Escape and Alterations

John C. Hope

Irving- Addition to Building Rockwood - Additional Classrooms

Malcolm Moore

Washington - Demolition and Addition Willard - Alterations

Gaylord Noftsger

Cleveland - Additional Classrooms

J. 0. Parr

Jackson Jr. High - Additional Classrooms Classen High - Alterations Lafayette - Complete Addition

MEETING OF JANUARY 17/ 19jO~

(Continued)

ARCHITECT

SCHOOL

Wm. T. Schmitt

Westwood - Additional Classrooms

W. M. Schumacher

Horace Mann - Additional Classrooms Foster High - Heating Plant

Sorey, Hill and Sorey

Northeast High - Addition W. J. Bryan - Therapeutic Pool

Winkler and Reid

Taft Jr. High - Addition Linwood - Addition

Walter T. Vahlberg

Stand Watie - Addition Mark Twain - Addition

Projects Assigned to Architect s

Upon roll call the foregoing motion was carried, all members present voting "Aye." Motion was made by Mr. Richardson and seconded by Mr. Hisel that the Board Fees of establish 5$ as a basis of the fee for architects, to be paid not to exceed Architects 3i^ of the contract price at the time of letting the contract, and the balFixed ance of M to be paid as the work progresses; an additional 1% to be reserved out of the building fund, this 1% to be appropriated to finance the Board's own inspection service to assist in the construction program, all employment to be contingent upon the final approval and sale of the $900,000.00 bonds.

Mr. McKown moved to amend as follows: That the architects be paid 6$, of which 5$ shall go direct to the architect, and such part of 1% as may be needed be reserved for inspection that the Board provides or approves. There was no second to this amendment. Upon roll call the original motion carried, all members present voting "Aye" except Mr. McKown, who voted "No.," Notification Mr. Richardson moved that the Board authorize the President of the Board to of notify the architects of their assignments, calling attention to the specified terms of their employment, and to the action of the Board requiring that Architects they employ an Independent engineer in preparing their plans and specificaAuthorized tions, subject to the approval of the Board; and, further, that the architects be notified that they are to work with and under the supervision of the employed executives of the Board of Education, Superintendent Reiff, the ClerkBusiness Manager and the Superintendent of Buildings and Grounds, and that they also be notified to appear before the designated executives at a specified time and place for formal discussion and preliminary Instructions concerning all school, projects. Motion was seconded by Mr. McKown and carried, all members present voting "Aye."

The Superintendent reported that together with the Superintendent of BuildDriveway ings and Grounds, he had studied the possibility of alleviating the difficult- for Northies at Northeast High School due to lack of paved streets and drive-way, and east High made the following recommendation: That the Board of Education purchase suffi clent gravel for surfacing around the landing platform on Kelley Avenue, and for a place for cars to turn on the school grounds, extending a temporary drive from that point to the building if found desirable. It was moved by Mr. Turner and seconded by Mr. Hisel that the recommendation of the Superintendent be concurred in and upon roll call the motion carried, all members present voting "Aye," except Mr. Edwards, who voted "No."

In the matter of representation at a meeting of the Oklahoma City Clearing House officers, delegated to Mr. Turner at the previous meeting, Mr. Turner reported that the Clearing House officers had not held a meeting but he had had a conference with Mr. Ned Holman, President of the Liberty National Bank, who had assured him that he was in sympathy with the effort being made to save the interest on school district warrants and he believed that, the other banks would be governed by his attitude. Mr. Turner recommended that as soon as the meeting was held and an agreement reached by the banks, a letter be sent to all employees of the Board requesting them to cash or deposit their salary warrants only with those banks agreeing to turn the warrants to the School District Treasurer for Sinking Fund Investment. Upon motion of Mr. Richardson, seconded by Mr. Hisel the recommendation was concurred in by the Board. Mr. Edwards stated that his attention had been called to a shortage of furniture in some of the school buildings, and to the fact that when a school

Employees Requested to Cash or Deposit Warrants at Banks Turning Them to School Treasurer

LT" ~~ ~ ~~~. "TZ. ~MWING ~OF~ JANUARY 17? ~T94o ~~ fCoritinuedy

Principals Requested to Take Inventory of Furniture in School Buildings

Adjournment

building had a surplus of furniture it was a difficult matter to take it away, and he believed that this could be handled by taking an inventory of all furniture in the school system and establishing' a perpetual inventory, â€˘ and suggested that the principals be instructed to make an Inventory of all furniture and equipment in their respective buildings, to be checked with the inventory made by the employee of the Buildings and Grounds Department going from school to school for that purpose. Motion was made by Mr. Richardson, seconded by Mr. McKown, that the Superintendent be Instructed to call on all principals and, in view of the building-program we are now entering into, and the need for all available furniture, request them to prepare a complete Inventory of all furniture and equipment in their respective buildings, to check with the employee of the Buildings and Grounds Department who is making an inventory of all furniture and equipment in the school system. Motion carried unanimously. Mr. Hisel moved that the Board adjourn subject to call of the President. Mr. Richardson seconded the motion which was declared to have carried. THEREUPON THE BOARD ADJOURNED

resident

ATTEST: ^Jkrrx. U) â€˘

Approved the

____ Clerk day of

, 194-0

263

THE BOARD OF EDUCATION OF'THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, FRIDAY, JANUARY 26, 19^0, AT SIX-THIRTY O'CLOCK P. M.

PRESENT:

Warren H. Edwards, President Mrs. Flora W. Penney, Acting Clerk Edd L. Hisel ... Dave R. McKown J. Wiley Richardson Roy J. Turner

J. G. Stearley, Clerk

ABSENT:

Other officials present: C. K. Reiff, Superintendent, and Jno. W. Prigmore, Auditor. Absent: W. A. Lybrand, Attorney. The meeting was called for the purpose of receiving the semi-annual report of the Auditor and for the consideration of other matters coming to the attention of the Board.

Purpose of Meeting

The minutes of the meetings of January 17, 19^0, and Sept.4-and 5, 1959, were read and upon motion of Mr. Hisel, seconded by Mr. McKown, were approved as read.

Minutes Read and Approved

The following recommendationsâ€˘were submitted by the Superintendent:

Report of Supt.

To the Board of Education

Gentlemen: 1.

A meeting of all architects called for January 25, 19^Â°, at 9:?0 a. m. This meeting was very instructive and helpful. Herewith is a summary of the recommendations and items of discussion. Exhibit A, filed with the Clerk-Business Manager.

Meeting of Architects

At this meeting, one question was raised which requires action by the Board of Education in determining a policy concerning the use of W. P. A. work on the various building projects. Forms marked Exhibit B, have been prepared for your use. On this same form, a column has been reserved to show the time most desirable to begin work on the various projects. For instance, Capitol Hill Jr., most desirable time is June 1, that is, after the close of the school year.

Question of Use of W. P. A.

Exhibit C, "Welcome Teachers, 0. E. A." contains a map of the city with all public schools. This is to be used during the Oklahoma Education Association convention to be held here February 15, 16 17. You may find this map valuable in your own office.

0. E. A.

4-.

The following requests for leaves of absence have been received. commend that they be granted.

Leaves of Absence

Evelyn Baxter Manon Harmon Xenia Nail Eunice Nutt Lenore Sloan

January 26, 194-0

The following resignations have been received. accepted. Alfredo Berumen Mary Blanks Mary Cross Ralph Green Catherine Sampley

Eugene Field Webster Jackson Columbus Northeast

I re-

Professional Study Maternity Ill Health Maternity Ill Health

I recommend that they be

Resignations

Capitol Hill High School School Nurse Foster Jr.-Sr. High School Taft Jr. High School Clerk, Capitol Hill Jr. High School

For Miss Sampley's place, I concur with Mr. R. Ben Brown, principal of Capitol Hill Jr. High School, in recommending Miss Moneta Thompson at a salary of $65.00 per month, and that she be employed from February 1, 1940, until June 16, 194-0. I concur with Mrs. Mabel Peacock, librarian at the Carnegie Library, in

Election of Clerk

•--r-

recommending employment of Miss Grace Gertrude Bretch as cataloguer for our branch libraries at a salary of $125.00 per month,, services to begin February 5, 19^0.

Election of 7Apprentice Teachers as Regulars

Mary Elizabeth McFerron, Maurine.McKnight and James Huser have completed their requirements as apprentice teachers and are recommended for employment as regular teachers at the rate of $1000 per year of ten months, beginning the second semester, Monday,.January 29, 19^°• i

Recreation Projects Franklin (Not Approved)

W. P. A. Recreation Projects at the Franklin School. I concur in the recommendation of Mr. W. B. Burks, principal of the Franklin School, that \ the W. P. A. Program, as outlined in his.letter of January 2^, 19^0, (Exhibit D) be approved and that we sign an agreement with W. P. A. officials for such project.

Changes in Assignments

The following changes in the assignment of.teachers for the second semest-J er have been made on recommendation of Miss Florette McNeese for the secondary schools and Miss Pearl Scales for the elementary schools.

Elementary Schools: Marjorie Howard from Gatewood to Eugene Field Jewell Young from Culbertson to Gatewood Jessie Calloway from Jefferson to Culbertson Myrtle Prudhom from McKinley to Columbus Donna Schumacher from Lee to Northeast Katherine Johnson (on Leave of Absence) to Lee Ila ZoeBickell, substitute, to be placed at Stand Watie

Elementary Schools

w *

I I I !

Secondary Schools: | Maxine Schlitt (Commerce), reporting for duty, Capitol Hill High Dorothy Peale (Social Science), Harding to Taft (Mr. Green) Maurine McKnight (Spanish and English) to Taft (Mrs. Hoyt) Martha Brooks (Art), Capitol Hill Jr. to Rockwood, Art, 5th Grade Mary Alice McColl from Capitol Hill Jr. to Northeast High Lucille Kenney (Music), Capitol Hill Sr.to Foster (Mrs. Cross) Mary Sue Adams (Dramatic Art and English), Central to Capitol Hill

Secondary Schools

Bids for High School 10. I would advise that we advertise for bids on diplomas at an early date, due to the difficulty in securing sheepskin, Diplomas

Summer Classes

11. Oklahoma A. & M. College is arranging to conduct a class in Oklahoma City next summer. They have secured the services of Dr. Clyde M. Hill, head of the department of Education of Yale University. This will enable our teachers to satisfy our own summer school requirements without leaving the city and also give us the advantage of studying our local school problems Dr, Hill conducted similar classes here two years ago under similar circumstances. A large number of teachers attended.

Use of Buildings

12. Request for use of Columbus School. ness Manager.

Substitutes 1?. (Not Approved)

(Exhibit E filed with the Clerk-Busi-

The following additional substitutes are submitted for your approval:

Andrew 0. Butler Rose May Maude Bruce Wallace Barbara Norlne Yaeger Separate:

Nellie Hubbard Eva R. Stevens Aimee Thiebaud . Glenna Dale Killian - Clerk

Madgie Esther Sneed Respectfully submitted,

Signed:

C. K. Reiff Superintendent

Item g Discussed

Item 8, of the report of the Superintendent, relating to W. P. A. Recreation Projects for Franklin School, was discussed and the Superintendent was requested to have agreement with the W.: P. A. officials prepared and submitted to the Board for its approval.

Itjem 13 Discussed

With reference, to Item 13, relating to the employment of additional substitutes, Mr. McKown asked if it was the policy of the Board to continue to employ substitutes when.there were already more on the substitute list than could be assigned. After discussion it was moved.by Mr. McKown, motion seconded by Mr. Hisel that the recommendations of the Superintendent be concurred in with the exception of Items 8 and 13. Upon roll call the motion carried, all members present voting "Aye" except Mr. Richarson who passed.

Recommendations of Supt. Approved Except 8 and 13

The question of increasing the salary of the Attorney was brought up, attention being called to the fact that the Board's legal matters were requiring all of his time and Mr. Lybrand felt that he could not continue on his present salary. Mr. McKown moved that the salary of' the Attorney be set at the rate of $4-000.00 annually, or $333*33 per month, to be terminated at the convenience of the Board or upon his resignation. There was no second to this motion. After further discussion, motion was made by Mr. Richardson, seconded by Mr. Turner that in view of the necessary work to be done by the Attorney during the next four months in connection with the building program, he be given $100.00 a month in addition to the salary of $250.00 per month which he now receives, effective February 1, 194-0. Upon roll call the motion carried unanimously.

Salary of Attorney Increased

Mr. Jno. W. Prigmore, Auditor, filed his semi-annual audit report, calling attention to Schedule A - 7, an analysis of 1939â€œ^O salary appropriations and requirements, which showed salary requirements based on present personnel and salary schedules to be $29^,961.25 in excess of present appropriations and cash fund allocations. Further report was submitted estimating additional future revenues for supplemental appropriation during the remainder of the fiscal year in the amount of $125,000.00, leaving the amount of $173,961.25 estimated in excess of probable revenues for the>year, and it was recommended that some steps be taken toward an adjustment in personnel or salary scale in order to keep the current year's obligations within the revenues for the year. Methods of accomplishing the adjustments recommended were discussed and the Superintendent and Auditor were Instructed to prepare alternate plans including the curtailment of the school term, for the Board's consideration.

Audit Report Filed

The death of J. 0. Parr, Architect, was reported and it was agreed that representatives of his office be requested to appear before the Board with reference to continuing the work alloted to Mr. Parr under the building program. Mr. McKown moved that the Board adjourn subject to call of the President. Mr. Hisel seconded the motion which was declared to have carried. THEREUPON THE BOARD ADJOURNED.

ATTEST:

Approved the 5~<rflday of

194-0

Supt and Auditor to Present Plans for Salary Adjustments

Death of J. 0. Parr Reported

Adjournment

v, < >

i i

MEETING 0F FEBRUARY 5

1910 I

THE BOARD OF EDUCATION OF>THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN REGULAR MONTHLY SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, FEBRUARY 5, 19^0, AT SEVEN O'CLOCK P. M.

Warren H. Edwards, President Mrs. Flora W. Penney, Acting Clerk

PRESENT:

Edd L. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turner J. G. Stearley, Clerk

ABSENT:

The minutes of the meetings of January 26, 194-0, and September 11, November 6 and 10, 1939, were read and upon motion of Mr. Hisel, seconded by Mr. McKown, were approved as read.

Minutes Approved

The following report was submitted by the Superintendent:

Report of Supt.

February 5, 19^Â°

Board of Education Gentlemen: mendation:

The following items are submitted for your consideration and recom-

Requests for leaves of absence have been received from Nora Maupin Northeast High School Ill Health Paula Hoyt Taft Jr. High School Maternity I recommend that they be granted.

Leaves of Absence

The following resignation has been received. I recommend that it be accepted. Jennie Robinette, Horace Mann School.

Resignation

I recommend that approval be given to the list of teachers submitted by Mr.' Rusch for work in oil field production classes, in accordance with his letter as follows: "I am submitting for your approval and assignment, a list of teachers, both regular and substitute, to teach night school classes in oil field production practices. We are planning to organize about six classes beginning next week.

N ight School Teachers

Oil Industry

"These classes will all meet in the buildings of the companies, therefore there will be no additional expense to the Board. Those participating in the classes will pay one-half of the in struction and the Federal Government will pay the other half. May we have action on this list at your earliest possible time The list follows: Everett Hall Glenn Hohimer Lester H. Blair F. C. Jones Delos Douglas 0. K. Morris R. K. Hurt William C. Rodgers W. H. Valentine"

4-.

Miss Salome Harris, separate school teacher re-elected last spring and Out on account of ill-health, had returned to her work at the Dunbar School as of to-day.

Return from Leave of Absence

Requests for placement of W. P. A. employees:

Placement of WPA Employees

a. b. c. 6.

Franklin Recreation; Cafeteria Helpers Wheatley School

Franklin Cafeteria

Report of progress of building projects:

Britton Elementary School: Plans and design have been approved. Specifications have been prepared and are in the process of reading and revision. W. J. Bryan School: The architect has surveyed the problem with school authorities and is now making preliminary plans.

Report of Building Program

MEETING OF FEBRUARY. 5. 1MO

(Continued

Report of Superintendent

Classen High School: ' (See Jackson)

Building Projects

Foster High School: The architect has visited the project. are being studied.

Cleveland School: Preliminary plans are in process. required.

Harding Jr. .High School:

Considerable study

The plans

No action has been -taken.

;

Horace Mann School: The architect and school authorities have inspected the needs. Preliminary plans are being drawn. Irving School: held.

Preliminary plans are being drawn. â€˘

Conferences are being

Jackson Jr. High School: None: On account of the death of J. 0. Parr, action on Classen, Lafayette and Jackson projects has been delayed.

Lafayette School:

< i j I

(See Jackson)

I Linwood School: The architect desires that plans be completed on the Taft J project before beginning the Linwood project. Preliminary plans are in the proecess of preparation

Mark Twain School:

Northeast High School: ation.

Preliminary plans are in the process ofâ€™prepar-

Rockwood School: Preliminary plans are completed for study. cations are being drawn.

I !

i I !

i I

The specifi-

Sequoyah School: Preliminary plans have -been completed and approved by Mr. Schlosser, Miss Scales and other supervisors. The specifications are being written. Stand Watie School:

Preliminary plans are in process.

Taft Jr. High School: Preliminary plans are completed and approved. The specifications are being drawn. This project will be ready for blds probably within fifteen days.

University Heights School: Walnut Grove School:

The preliminary plans have been drawn.

No further action has been taken.

Washington School: The preliminary plans have been drawn and approved, and according to the architect, are ready for submission to the Board of Education for further procedure. Westwood School:

The preliminary plans have been drawn.

Willard School: Thoroughly inspected and studied. The architect is now making a report -of the cost of alterations and repairs. Fraternities 7- Report on secret societies in the Secondary Schools. See attached report on this subject from Miss Florette McNeese, Director of Secondary Education. Respectfully submitted,

(Signed) C. K. Reiff, Superintendent'

Superintendent C. K. Reiff Oklahoma City Public Schools

: i i

| I

February 5> 19^40

Dear Mr. Reiff:

During a meeting with Mr. W. A. Lybrand, attorney for the Board of Education, and the three principals most concerned, Mr. Ira W. Baker, Mr. George Sturm, and Mr. F. R. Born, the following procedure for dealing with the problem of secret societies was developed, subject to your

| i

k.-’ -

MEETJNJG^0E_JEBRUARX-5-.^-L9k0 __ IlloiitdnuexiX-_____ =____

approval and that of the Board of Education: 1.

That a declaration or pledge (see attached page) 5x2, suitable for filing.

be printed on cards be printed In a

That the rule and regulation (see attached page) small, two-fold leaflet.

That declaration card and leaflet be given to each pupil in the secondary schools, as soon as they are available, and hereafter at each enrollment period as part of the enrollment procedure.

At the end of three weeks each principal will check for signatures and hold any needed conferences with non-slgnlng pupils. At the end of six weeks, a final check will be made and a full report sent' to the office of the Superintendent and to the Board of Education. At this time, any pupil who has not signed the required declaration shall be denied the right to participate In school activities as provided in the rule and regulation. Sincerely yours,

Florette McNeese, Director SECONDARY EDUCATION

FMc-t

RULE AND REGULATION

Report of Supt.

»“

The Board of Education, after long and careful investigation, finds that participation by Oklahoma City school pupils In activities of fraternities sororities, and other secret societies interferes with the operation and control of the schools; that such'participation is detrimental to efficient management and discipline in the schools; and, that such participation is inimical to the best interest of pupils in the • school system. Any pupil in the Oklahoma City schools who is.a member or prospective member of any fraternity or sorority, as those terms.are commonly used, or in any other secret society in which either the ritual, or initiation ceremony, or charter, or constitution, or by-laws, or membership lists, or the meetings, or any of these is secret, and/or which uses any "black ball" method of exclusion wherein twenty percent or less of the membership may deny admission to an individual, the active body of which is essentially made up of pupils of a school or schools of the Oklahoma City school system, provided that the inclusion in the membership of incidental members, honorary members, or members included for subterfuge, other than pupils in such school system, shall not except such fraternity, sorority or secret society from the operation of this regulation, is hereby required in order to participate in all school activities, to make a written statement, approved by parent or guardian, declaring upon such pupil's honor that he or she will not thereafter participate or have any part, directly, or indirectly, or by subterfuge, in any activity of any nature of any such fraternity or sorority, or society, and that upon the failure of any such pupil, upon demand, to make such written declaration, such pupil thereafter shall not participate in any extra-curricular activities, and shall not be permitted to receive a diploma publicly from any high school in the Oklahoma City school system; provided, however, that such pupil shall be entitled to attend the regular classes and the regular courses offered and given in the school system of Oklahoma Oity, Extra-curricular activities shall include: (1) all offices, and committees of the school, elective and appointive; (2) membership, in. any extra-curricular organization of the school; (3) participation in any public performance under the direction, supervision, or control of the school; (*P any honors or awards which the school may give. And any pupil who shall have signed any such declaration and shall violate the same, shall be suspended from school until such time as such pupil shall have satisfied the superintendent and the Board of Education that such pupil will abide by such declaration. 9

PUPIL'S DECLARATION CARD

Date _ ______________________ I,________ , the undersigned, in order that I may be eligible to participate in all school activities, do now declare upon my word of honor that I will not hereafter, while a pupil in the public school system of the Oklahoma City schools, participate or have any part directly or indirectly-, or by subterfuge, in any activity of any nature of any fraternity or

i I

i I ]

Fraternities

Report of Supt. "

Fraternities

sorority, as those terms* are commonly used, or in any other secret society ! in which either the ritual or initiation ceremony, or charter, or cdnstltution; ior by-laws, or membership lists, or the meetings, or any of these is secret, and/or which uses any "black ball" method of exclusion, wherein twenty percent^ Or less of the membership may deny admission to any individual, the active body of which is essentially made up of pupils of a school or schools of the Oklahoma City system. I hereby also acknowledge the receipt of a copy of the rules and regulations of the Board of Education of Oklahoma City relating to the regulations of secret societies, adopted January 10, 19^0. Signature of Parent or Guardian

Signature of Pupil

Note to Parents: Failure to sign this declaration will prevent your child from taking part in all school activities other than regular class work. Mr. Richardson, who was not present at the initial roll call entered the meeting during discussion of the report of the•Superintendent.

Items 1 and Motion was made by Mr. McKown and seconded by Mr. Hisel, that Items 1 and 2 2 Approved of the report of the Superintendent, relating to resignation and leaves of absence, be approved by the Board. Motion carried unanimously. Item No. 3 Approved

It was moved by Mr. Richardson, motion seconded by Mr. Hisel, that the recommendation in Item 3 of "the report of the Superintendent for approval of a list of teachers of night school classes in oil field production practices, be concurred in with the understanding that there is no cost to the Board of Education. Motion carried, Mr. Edwards voting "No." Mr. Turner entered the meeting at this time.

Item 5-a Approved

Item No. 5~a was taken up for consideration, the Superintendent recommending that the Board approve the W. P. A. recreational program for Franklin School, consisting of shop work, shows and games to be sponsored by the Junior Chamber of Commerce, and Y. M. C. A., together with the W. P. A., under the direction of the school principal. Upon motion of Mr. Hisel, seconded by Mr. Richardson, this recommendation was concurred in.

Item 5~b Approved

With reference to Item 5~b of his report, the Superintendent recommended that the Board approve W. P. A. cafeteria helpers as follows: Two at Franklin, two at Riverside, and one at Mark Twain, this being in accord with requests of the principals and the Director of Special Rooms. It was moved by Mr. Hisel, motion seconded by Mr. Turner, that the Board follow the recommendation of the Superintendent. Motion carried.

Item 5-c Recommendation of Supt. Concurred in

At this time the Superintendent presented a request from the Women's Division of the W. P. A. (Item 5”C of the report) for permission to extend the time of the use of the Wheatley School building by the Negro Sewing Project, from 7 o'clock A. M. to 7 o’Glock P. M. daily. During the discussion which followed it was brought to the Board's attention that the present use of the Wheatley Annex by this project was during school hours, and in the use of the building as requested it was planned to use two shifts which would result in considerable additional expense to the Board, and the Superintendent recommended that the request be denied. Upon motion of Mr. Richardson, seconded by Mr. McKown, this recommendation was concurred in.

Motion to Vacate Lost

Mr. McKown then moved that the Wheatley Annex be completely vacated by the W. P. A. Sewing Project upon thirty days' notice. There was no second to this motion.

Reports on Sale of Supplies in Cafeterias ahd Serving Outsiders to Principals

The Superintendent read a letter from the Secretary of the Oklahoma County j Retail Drug Association, calling attention to reports that school supplies ; were being sold by school cafeterias and that some cafeterias were soliciting | the trade of adult persons not connected with the schools. Superintendent | Reiff stated that he had checked these reports and had found that Valley Brook and Foster High Schools were selling some supplies on request of patrons as i a matter of convenience, and that very few outsiders were being served in the | school cafeterias but both these matters would be taken up in the next meeting of principals.

Item No. 7 on Secret Societies Approved

Motion was made by Mr. McKown, seconded by Mr. Hisel, that Item No. 7 th® report of the Superintendent, relating to procedure for dealing with secret societies, as outlined in the attached letter from Miss McNeese, Director of Secondary Education, be approved by the Board. Motion carried unanimously.

u o

MEETZNG QELTEBRUARY 5. l^QjLOoJitinuedl

The following report was ^submitted:

February 5, 1940

Board of Education Oklahoma City, Oklahoma

Report of ClerkBusiness Manager

Gentlemen: The following matters are presented for your consideration:

■' Total amount of bills and claims presented for the Board's approval ........................................ $29,344.17

Item Bills for Month of January ........ $25,5^5-31 #1-A (Including 1939-4O General Fund, 1939~4O Building Fund). Claims have been filed-for the list of bills amounting to $25,5$5>31, as follows. Copy of the list of bills was mailed to each Board Member Saturday, February J, 1940: 1939-19H-0 GENERAL FUND

AMOUNT

Air Reduction Sales Company Air Reduction Sales Company Alexander Drug Company American Electric Ignition Co. American Electric Ignition Co. Atchison,Topeka & Santa Fe R.R.

Mat'l. for Reps, to Eqpt. Supplies - Vocational Department Custodians Supplies Mat'l. for Maintenance of Trucks Mat'l. for Maintenance of Trucks Frt.Chgs.on Mat'l.from Clarin Mfg

Baker,Hanna & Blake Co. Barry Window Shade Co. Inc. D. A. Baugus Bolender Brick ,& Mat'l. Co. Branham's, Inc. Britton Cleaners City of Britton City of Britton

Supplies - Homemaking Departments * Mat'l.for Reps.to Furn. & Fixtures * Rental, Lowell School Ground,Jan,1940 Mat'1;for Reps. to Bldgs & Eqpt. * Supplies - Guidance Office Supplies - Homemaking Dept.,Britton Water Service,Britton Schools,Jan. Rent on City Hall for Primary Classes, Jan.

Capitol Hill Grocery #1

Homemaking Sups. Cap-.Hill Sr. for Nov.& Dec., & Cap.Hill Jr. for Nov. School & Office Supplies ' Custodians Supplies Supplies - Clerk's Office Mat'l.for Reps, to Equipment Mat'l.for Reps, to Furn.& Fixtures Sups.Homemaking Dept.,Franklin,Jan. Mat'l.for Reps, to Equipment Mat’l. for Reps.to Plbg. Eqpt.

Carpenter ^aper Company Clarin Mfg. Co. D. W. Collins Desk Co.Cook Electric Supply Co. V.-S. Cook Lumber Co. Corsin's Grocery & Mkt. Crane Company Crane Company

The Daily Law. Journal Record Max Darrough

*32.00 * 6.00 6.72 Co. 3.12

Dolese Bros. Co. John C. Dolph Co. Bill Doyle Office Supplies Doubleday, Doran & Co.

Publication of "Call for Warrants" Truck Maintenance & Storage Expense, January, (On Contract) Mat'l. for Reps, to Equipment Ldry.Service,Homemaking Dept, of Northeast & Webster, Nov. & Dec. Mat'l.for Upkeep of Grounds ' Mat'l.for Repairs to Equipment Supplies - Attendance Office Supplies - Superintendent's Office

C. L. Evans Electric Co.

Light Globes

Federal Supply Co. Federal Supply Co. Federal Truck Sales Co. Fine Arts Company Follett Book Company

Fox-Vliet Drug'Co.' Frederickson Tire Co.

Mat'l.for Reps, to Eqpt. Mat'l.for Reps, to Eqpt. Mat'l.for Maintenance of Trucks Supplies - Clerk's Office Library Books,Authorized by Board Action of August 23; 1939 Supplies - Health Department Material for Upkeep of Trucks

J.-A. Gannaway Grocery General Electric Supply General Electric Supply General Eclipse Company General Paint Corporation General Printing Company

Homemaking Sups.Foster, December Mat'l.for Reps.to School Apparatus Mat'l.for Reps.to Equipment Supplies - Handwriting Dept. Mat'l.for Reps, to Furn.A Fixtures Supplies - Clerk's Office

0. W. Daviee & Co. Dinks Parrish Palace Lanudry

On Contract

*Material bought on bld.

42.50 20.40 12.00 22.42 12.16 1.23 13.7° 40.00

63.32 35«9$ 91»^ 2.25 2.11 * 36.97 3«9& * 42.62 47.22 2.00 150.00 7»5°

6.69 *22.00 2.20 1.75 2.7O 66.10

* 33.31 67.03 14.16 46.25

*1,461.47 * 33*22 * $$.00 4.12 * 2.37 2.00 22.20 * 4.10 6.25

Item #1-A Bills for Month of January

mma^-OEJBRUARX^5^

Report of ClerkBusiness Manager Item #1-A

Bills for Month of J anuary

1939-19^0 GENERAL FUND

AMOUNT

Geo. C. Hale Haley Piano Company Halliburton's Dry Goods Co. Halliburton's Dry Goods Co. Hertzberg Bindery Howard Glass Company Hugh Humphreys Mach.Co. Hughes-Bozarth-Anderson Co. Hughes-Bozarth-Anderson Co. Hunzicker Brothers Hy^rade School Supply

Supplies,Science Dept.,Northeast 14.78 Piano Tuning 10.00 Mat'1.for Reps.to Furn.& Fixtures * 9.^5 Mat'1.for Reps.to Furn.A Fixtures 50.16 Rebinding Library Books,In conformity with Board action of Jan.2, I9U0 *168.78 * Material for Maintenance of Trucks Mat'1.for Reps.to Voc.Edu.Eqpt. Mat'1.for Reps.to Furn. & Fixtures Mat'1.for Reps.to Furn. & Fixtures 2.35 Mat'1.for Reps.to Eqpt.& Supplies for 8.49 Special Rooms 12.20 Supplies - Special Rooms Dept.

Indian Territory Illuminating Oil Co. International Textbook Co.

Standby

Jenkins Music Co. Johnson Service Company

Supplles-Elem.Music Dept.& Britton High 6O.77 12.00 Mat'1.for Repairs to Equipment

Kamp Bros. Grocery

J. B. Klein Iron Fdry. Kozak Grocery & Mkt. S. H. Kress & Co.

Homemaking Supplies,Taft,Classen & Harding for January, 1940 Repairs to Musical Instruments Mat'1.for Reps, to Bldgs. Supplies - Vocational Department Supplies - Special Rooms ’ Homemaking Ldry.Service,Cap.Hill Sr. & Cap. Hill Jr. Mat'1.for Reps, to Phy Ed. Eqpt. Homemaking Sups. Roosevelt, January Supplies - Special Rooms

Lasater Grocery Linde Air Products Co. Loeffler-Greene Supply Co. Loeffler-Greene Supply Co. Long Bell Lumber Co.

Homemaking Supplies,Jackson,Dec. Mat'1.for Reps.to Bldgs. & Eqpt. Mat'1. for Reps, to Eqpt. Mat'1.for Reps, to Eqpt. Mat'1.for Reps, to Buildings

Macklanburg Brass & Copper

Mat'1.for Reps.to Furn.& Fixtures & to School Apparatus & Equipment Custodian Supplies Supplies - Special Rooms' Repairs to Vocational Equipment Repairs^ to Office Machines Library'Books Custodians Supplies Mat'1.for Reps, to Eqpt. Mat'1.for Reps, to Phy Ed. Eqpt. Mat'1.for Reps, to Eqpt. Homemaking Sups.Central, December Supplies' - Special Rooms Homemaking Supplies, Webster, Nov., ‘Dec., & Jan. Mat'1.for Reps.to Bldgs.& Upkeep of Grounds Homemaking Sups.,Univ.His.,Jan.

Kassel Music Shop Karchmer Pipe & Supply Co. H. E. Ketcham Kerr's Dry Goods Co. King's Laundry

Magnolia Petroleum Co. Macmillan Company W.’C. Mann Marchant Calculating Mach.Co. McGraw Hill Book Co. Mideke Supply Co. Mldeke Supply Co. Midvale Ind.Chemical Corp. Midwest Steel Co. Modern Grocery Chas. E. Morrison Co. Mullman Bros.

Murphy & Perkins Mullins Food Store

New State Laundry

Water Connection-Valley Brook January, 1940 Supplies - Secondary Education Dept.

Ldry. Service,Harding,Roosevelt, Univ. Hts. & W. J. Bryan ToWel Service for month of December Mat'l. for Maintenance of Trucks

New State Laundry F.'E. Northway, Inc. O.K. Stamp &' Seal Co. Oklahoma City Hardware Co. Oklahoma City Hardware Co. Oklahoma Natural Gas Co. Oklahoma Natural Gas Co. Oklahoma Gas & Electric Co. Oklahoma Shade Factory Oklahoma Supply Company Oklahoma Tire & Supply Co. Oklahoma City Water Dept.Oklahoma Wire & Iron Wks. O'Neal Typewriter Exchange Osage News Company

5 2.35

3$»27 25.S>0 *30.87 *271.42 9«&&

'5.75 *25.50 9»5^ 5‘GO 13.10 *39.86 * 50.18 7.34 2.50 *10.06 * 3.53 '2.M 10.50 2.00 2.45 * 27.98 2.68 43.22 *67.20 ■9.56 4.30

54.40 *68.90 7.63 11.34 7°.12 1.02

Office Supplies 2.50 Mat'l.for Repairs to Equipment * 8.5O Supplies - Vocational Dept. 17.10 Gas Furnished Majority Schools,Dec. 4,343.19 Gas furnished Majority Schools,Jan. 9,°^9«^2 Light & Power,Majority Schools,Jan. 3,210.93 Custodians Supplies * 16.00 Custodians Supplies * 81.68 Material for Upkeep of Trucks 2.53 Water Service,Majority Schools,Dec. 9^^«H Mat'l. for Reps.to Eqpt.& Upkp.of Grds *43.40 Repairs to Office Machines 40.85 Library Books,Authorized by Board Action, August 23, 1939 *576.87

*Material bought on bld.

I939-I94O GENERAL FUND

GENERAL

Peerless Boiler & Engine Co. Peerless-Oklahoma Co. W. J. Pettee A Co.

W. J. Pettee & Co. Phillips Petroleum Co. Pittsburgh Plate Glass Co.

Pittsburgh Plate Glass Co. Pope Brothers Porter Mirror & Glass Co. Postal Telegraph-Cable Co. The Powers Regulator Company Porter Mirror & Glass Co. Progressive Education Assoc.

E. B. Reynolds Richards & Conover Hdwe.Co. Royal Typewriter Co.

Sanitary Equipment Co. Schlrey Mfg. Co. Se.ars, Roebuck & Co. Se.mco Color Press, Inc,. Se.verln Tire & Supply Co. Severin Tire & Supply Co. Sharp Auto Supply Co. Shearman Concrete Pipe Co. Sherwin-Williams Co,. Simpson Bros., Grocery Sinclair Refining Company L. C. Smith & Corona Type.Co. Smythe & Smythe Southwestern ‘Bell Tele. Co. Southwestern Bell Tele. Co.

Southwestern Bell Tele. Co. Sou.thwe stern Bell Tele. Co. Southern Sales Co. M. D. Spivey Standard Roofing & Mat'1.Co. Standard Roofing & Mat'l. Co. J. G. Stearley, Clerk Swi.ft & Company

Virgil Taylor The. Texas Company Lee. Thagard Music Co. Times-Journal Pub. Co. Town of Nichols Hills

$ * 3.00 Mat'l.for Reps, to Eqpt. Mat'l.for Reps, to Eqpt. , * 2.06 Custodians Sups. & Mat'l.for Reps. * 24. IS to Buildings Supplies - Spec.Rooms & Voc.Dept. 22.$5 Mat'l.for Reps.to Furn.& Fixtures 22.65 & Upkeep of Grounds Mat'l. for Reps.to Bldgs.& Furn.ft Fixtures & for Reps, to Bldgs. Supplies - Special Rooms Homemaking Supplies,Britton High,Dec. Mat'l.for Reps.to Buildings Messenger Service,December, 1939 1.35 IS.00 Mat'1.for Reps, to Equipment Mat'l.for Reps, to Furn.& Fixtures 1.66 4.00 Supplies - Superintendent's Office

Refilling Fire Extinguishers Custodians Sups.A Mat'l.for Reps, to Buildings Typewriter Repairs

1.40 * 20.36 21.15

Custodians Supplies *13-20 Mat'1.for Reps, to Eqpt. 10.SO Material for Upkeep of Trucks * 5«3^ Supplies - Health Department ■ 7*25 Material for Upkeep of Trucks * 4.3& Material for Upkeep of Trucks 11.70 Material for Upkeep of Trucks 4.57 Mat'l.for Upkeep of Grounds * 23.75 Repairs to Musical Instruments 1.23 Homemaking Supplies,Northeast,Jan. J.OS Custodians Supplies * 15.4-0 Typewriter Repairs 23.17 Supplies - Clerk's Office 4.75 Exchange Service on "2" phones, 12-21-39 to 1-21-40 12S.50 Exchange Service on ,,3W,"7H, & Britton phones for Jan., 194-0 34-3»94Exchange Service on "4" & "g" phones .12-11-39 .to 1-11-40 143.40 . Exchange Service on H5" phones, Dec. 6-9-90 Supplies - Vocational Dept. * 171.55 Storage Expense,Month of Jan.,1940 50.00 Mat'l.for Reps.to Bldgs.,Furn.& Fixts. *5^.76 Mat'.1.for Rep.s. to Bldgs. I.90 Reimbursement.,Petty Cash,January 106.14 Custodians Supplies 22.50 Expense - Auditor's Office 23-5° Material for Maintenance of Trucks *35»1° Piano Tuning .& Repairs to Victrolas 2-2.25 Supplies - Elem. Music Dept. 24.00 Water Service., Univ.Hts. & Nichols Hills December, 1939 IS.SO Mat'l.for Rep.s.to Furn.& Fixtures * S2.60 Fire & Theft Insurance on Federal Truck, 1934- Model; and Ford Truck,1934- model 10.2-3

Erwin Trappe Trypn Insurance Agency U. S. Supply Company United Plate & Window Glass

United Plate & Window Glass University of Chicago Underwood Elliott Fisher Co. West Disinfecting Co. Western Bank & Office Supply

Western Bank & Office Supply Western Union Telegraph Co. White Swan Laundry

H. W. Wilson Company Mellow Cab Dynamic Gas Co. Zaner-Bloser Company

Mat'l.for Reps.to Eqpt. Mat'l.for Rep.s. to Bldgs. ,Furniture & Fixtures Custodians Supplies Supplies-Secondary Education Dept.' School Eqp.ft Reps.to Office Machs.

Supplies - Health Department . Mimeograph., Authorized by Board of Education on. Jan. 12,1940 Office■Sups.& Reps, to Mimeograph Machines, & Mimeograph Supplies Messenger Service,for Dec.,1939 Ldry.Service,Homemaking Dept.,Harding & Taft, for December, 1933 Library Supplies Gas.for trucks,Jan,1940 (On Contract) Supplies - Handwriting Dept.

♦Material bought on bid.

* 52.92 * 120.S5 22.55 2.00 102.OS

92.4-0 65O.OO

130.95 2.OS

3*95 77-4-0 65-29 4-2.42

Report of ClerkBusiness Manager Item #1-A

Bills for Month of J anuary

MEETING OF .FEBRUARY 5. 1940(Continued) Report of ClerkBuslne ss Manager Item #1-A

Item #1-B Claim for Architect Servlc es Walnut Grove WPA Project

Item #1-C Salary Claims Special Services .

AMOUNT

1939-19^0 BUILDING FUND Long Bell Lumber Co.

Nails for WPA Project, Britton Grade

Item WPA Project - Claim for services - Walnut Grove #1-B (1939-194O Building Fund) In conformity with the application on this project, whereby the Board of pays 2i$ for supervision, the following claim for architect for supervision _ls presented;

$ 5*95

........................ $102.16 approved Education services of

1939-1940 BUILDING FUND

AMOUNT

Maurice B. Baldwin, Architect

$ 102.16

Fees for Supervision,WPA Project On Contract

Item Salary Claims -Special Services (1939~4o General Fund). . . . $24.00 #1-0 Custodian services of principals in buildings where there is no regular custodian and special clerical services under director of Superintendent of Schools, as follows:

AMOUNT

1939-1940 GENERAL FUND

Amy Harris Custodians Services, Month of January $ Mrs. Lillian Morrow . Custodians Services, Month of January Bonnie T. Norton Custodians Services, Month of January Harry A. West Custodians Services, Month of January Mrs. G. A. Wiederaenders Clerical Services, Supt. Office, 4 days @’’6.00 Claims of Custodians for Extra Time Item #1-D

6.00j 12.00! 12.001 30.00 24.00

Item Claims of Custodians for Extra Time. (1939-1940 General Fund)..$240.00 #1-JD Claims for extra time of custodians amounting to $240.00 have been checked against the Report on Use of Buildings as to whether or not it has been approved by the Board of Education. Check shows everything is regular and properly authorized. »

1939-1940 GENERAL FUND G. D. Busch Clay Cleveland Raymond Holler H. ,H. Shriver H. ,L. Jones 0. B. Logan Frank Sharp James Bradley C. ,L. Clary J. ,C. McIntosh G. L. Nichols E. M. Rader Guy Williamson Nat. W. Bond H. E. Jones L. C. Myler Ed Page H. E. Passmore R. E. Townsend Allen Walker J. B. Cassady T. E. Darnold H. B. Gleason W. Permenter Jase Plaster H. .Tinsley DeWayne Bedingfield Ed 0. Page J. W. Roberson Wesley Rogers J. A. Schoenberg Carl Swear!nger J. M.White W. A. McGowan

AMOUNT Floorman, Classen, 2 nightsFloorman, Classen, 3 nights Fireman, Classen 4 nights Custodian, Classen, 4 nights Custodian, Cap.Hill Jr., 1 night Fireman, Cap.Hill Jr., 1 night Floorman, Cap.Hill Jr., 1 night Floorman, Harding, 2 nights . Floorman, Harding, 3 nights . Floorman, Harding, 3 nights Floorman, Harding, 2 nights Floorman, Harding, 2 nights Fireman, Harding, 6 nights Floorman, Roosevelt, 3 nights Floorman, Roosevelt, 3 nights Fireman, Roosevelt, 2 nights Fl.oorman, Roosevelt, 2 nights Custodian, Roosevelt, 2 ,nights . Floorman, Roosevelt, 3 nights Floorman, Roosevelt, 2 nights Fireman, Webster, 4 nights Custodian, Webster, 6 nights . Floorman, Webster, 5 nights Floorman, Webster, 6 nights Floorman, Webster, 1 night Floorman, Webster, 4 nights Floorman,Central Night School, 7 nights Fireman,Central Night School, 7 nights Floorman,Central Night School, 2 nights Floorman, Central Night School, 7- nights Electrician, Central Night School,1 night Floorman, Central Night School, 4 nights Custodian,. Central Night School, 7 nights Fireman, Central Night School, 1 night

6.00 6.00 2.00 2.00 2.00 2.00 2.00 4.00 6.00 ■6.00 4.00 4.00 12.00 6.00 6.00 16.00 4.00 4.oo 6.00 4.00 2.00 12.00 10.00 12.00 2.00 2.00 14.00 14.00 4.oo 14.00 2.00 2.00 14.00 2.00

1939-19^-0 GENERAL FUND

AMOUNT

Item Skilled Labor - 1939“^° General Fund............................................... $194-. 16 #1-E The special labor covered by this list of claims in the amount of $194.16, carrying verification as to purpose and amount, was authorized by the Board at previous meetings: Services, Services, Services, Services, Services, Services,

Harley Cabaniss M. L. Goodere C. T. Hughes' Ralph Keesee O.;c. Kelly Jack Spriggs

Extra Extra Extra Extra Extra Extra

Item #1-E

Painter, 2 days, @ l^O.OOmo. $ 9*68 Painter, 2 days @ 150.00 mo. 9-68 Carpenter, 164 da. © 150LOO mo.103.12 Plasterer, 8 hrs. © 1.50 hr. 12.00 Painter, 2 days © 15O.OO mo. 9.68 Plumber, *4-0 hrs. © 1.25 hr. 50.00

AMOUNT

The Colonial Art Company Cook Paint & Varnish Co. Crane Company Excelsior Stove Mfg. Co. Federal Supply Co. Follett Book Company General Elec.Supply Co. The General Eclipse Co. General Paint Corp. H. E. Ketcham Kilpatrick Brothers The Linde Air Products Co. Moulder-Oldham Co. New State Laundry National Cylinder Gas Go. Oklahoma City Hardware

-Oklahoma Natural Gas Co.

Oklahoma Natural Gas Co. Oklahoma Gas & Electric Co. Oklahoma City Water Dept. Peerless-Oklahoma Co. W. J. Pettee Co. W. J. Pettee Co. Scrlvner Stevens Co. Southwestern Bell Tele. Co.

Southwestern Bell Tele. Co. Standard Asbestos Mfg.& Insl. United Plate & Window Glass United Plate & Window Glass University of Chicago Western Bank & Office Supply Wilson Grocery '

Supplies - Elem. Art Dept. Mat11.for Reps, to Bldgs. Mat’l. for Reps, to Eqpt-. Mat’l. for Reps, to Eqpt. Mat’l. for Reps, to Eqpt. Library Books, Authorized by Board of Education on August 23, 1939 Mat’l.for Reps, to Eqpt. Supplies - Handwriting Dept. Mat’l. for Repairs to Buildings Supplies - Vocational Dept. Mat’l. for Reps, to Furn. & Fixtures Mat’l. for Reps, to Buildings Custodians Supplies Ldry.Service,Homemaking Depts, of Douglass & Wheatley, Mat’l. for Repairs to Equipment Custodians Supplies & Mat’l.for Reps, to Equipment Gas Furnished Separate Schools for the month of December, 1939 Gas Furnished Separate Schools for the month of January, 1940 Light & Power, Separate Schools,Jan. Water Service, Separate Schools,Dec. Mat’l.for Reps, to Eqpt. Mat’l. for,Reps, to Eqpt. Supplies - Vocational Dept. Homemaking Department Supplies Exchange Service on "3” & "7" phones, Jan. Exchange Service on "2” phones, Jan. Mat’l. for Reps, to Eqpt. Mat’l.for Reps, to Bldgs. Mat’l.for Reps, to Bldgs. Library Supplies Printing & Office Supplies Homemaking Supplies for Douglass & Wheatley for Nov.& Dec., & for Night .School Homemaking Dept.

Parley Cabaniss M. L. Goodere C. T. Hughes 0. C. Kelly •

5.00 * 3.75

*31.91

470.55 876.96 224.68 9^.56 # 10.66 * 21.17 5.40 * 42.14 39.75 21.75 *14.38 68.10 *131.02 2.50 63.OO

AMOUNT

Services, Services, Services, Services,

Extra Extra Extra Extra

Painter, 22 days © $150.00 mo. $106.45 106.45 Painter, 22 days © $150.00 mo. Carpenter, 74 days © $150.00 mo. 46.88 Painter, 22 days © 150.00 mo. 106.45

* Material bought on bid.

Separate School Bills for month of January

*323.67 * 3.25 8.82 * llk.4-0 * 25.78 * 41.11-0 12.91 * 17.OO

Item Skilled Labor - 1939-^0 Separate Fund ........................ $366.23 #1-G The special labor covered by these claims in the amount of $366.23, carrying verification as to purpose and amount, was authorized by the Board at previous meetings: 1939-1940 SEPARATE FUND

Salary Claims Skilled Labor

Item #1-F

Item Separate School Bills for month of January................... .$2,736.31 #1-F (1939-M-O Separate Fund). Claims have been filed for the list of bills for the Separate Schools, as follows,in the amount of $2,736.31. Copy of the list was mailed to each Board Member Saturday, February 3«

1939-19^0 SEPARATE FUND

Report of ClerkBusiness Manager

Item #1-G Separate Fund Claims Skilled Labor

.......Z--J-----------Item #1-H

Separate Fund Claims for Extra Time of Custodians

Item Claims of Custodians for Extra Time (1939“^° Separate Fund)..$30.00 #1-H Claims for extra time of custodians amounting to $30.00, have been checked against the Report on Use of Buildings as to whether or not it has been approved by the Board of Education. Check shows everything is regular and properly authorized. AMOUNT

1939-19^-0 SEPARATE FUND

Leslie Morris E.-J. Reynolds Kenneth Fletcher Van A. Osborne Eugene Huffman R. S. Holmes

Fireman, Douglass, night school, Floorman, Douglass night school, Floorman, Douglass night school, Floorman, Douglass Night school, Floorman , Douglass Night school. Custodian, Douglass night school

J 2 2 3 2

nights nights nights nights nights 3 nights

6.00 4-. 00 4.00 6.00 4-. 00 6.00

The claims shown in items #1A, IB, 1C, ID, IE, IF, 1G, and 1 H have all been examined and approved by the Auditor as to appropriation, purpose of expenditure, calculation and receipt by the department heads. We recommend that same be allowed and the Clerk-Business Manager be instructed to issue warrants in payment thereof. APPROVED:(Signed)

Jno. W. Prigmore, Auditor

PAY ROLL AUHTORIZATION FOR MONTH OF FEBRUARY, 1940

Item #2 Authorization of pay rolls for month of February

Item Payroll #371-0................ $36.00. ......... GENERAL FUND #2-A Clerical Employee, Capitol Hill Jr; High. For 12 days time August 19 to 31, 1939It is customary for advance clerical work in August, 1939> to have been deducted from working time in June, 194-0. Since resignation o'f Catherine Sampley is effective February 1, 194-0, the above advance time becomes due.

Item PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, #2-B Attendance, Vocational, Clerical, Health, and Buildings and GroundsEmployees. GENERAL FUND Payroll #372-0 to and including #401-0......................................$16,4-15.52 (Pay period ending February 15, 1940 — month)

Item PAYROLLS - MAJORITY SCHOOLS - Administrators and Teachers #2-^C GENERAL FUND Payroll #393"T to and Including #4-56-T...................................... $193,626.66 (Pay period ending February 23, 1940 - 4- weeks) Item PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, #2-D Attendance, Vocational, Clerical, and Buildings■and Grounds Employees.

GENERAL FUND Payroll #4o2’-0 to and including #432-0....................................... $16,415.5$ (Pay period ending February 29, 1940 month) Item PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Attendance, #2-E Health, Clerical, School Administrators and Buildings and Grounds Employees. SEPARATE FUND Payroll #72-0-SS, to and including #77-O-SS............................. $1,222.02 (Pay period ending February 15, 194-0 month) Item Pursuant to the provisions of Section 1, House Bill 323, Session Laws, #2-F 1937, we recommend that the Board of Education authorize for payment in February, 1940, from the Separate School Appropriation Account, the pro rata share of all 1939“^O salaries for superintending, supervising and administering the Separate Schools, such pro rata cost to be determined from the average dally attendance of majority and separate schools for the school year 1938-39- (8+* % and 91+ %)

PAYROLLS

#78-0-SS to and Including #23-O-SS. .

. . $4,279.90

Item PAYROLLS - SEPARATE SCHOOLS - Douglass Night School #2-G SEPARATE FUND Payroll #67-T-SS ....................................................................................... $187.50 (Pay period ending February 1, 1940)

I I

i s

^^ ii js

MEETING OF FEBRUARY 5. ZWO'. , (Cont jnujed)2 ZZ

Item PAYROLLS - SEPARATE SCHOOLS - Administrators and Teachers 1^2-H SEPARATE FUND Payroll #68-T-SS to and including #77-T-SS................................. $17,817.75 (Pay period ending February 23, 1940 — 4 weeks)

Item PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Attendance, #2-1 Health, Clerical, and Buildings and Grounds Employees.

SEPARATE FUND Payroll #84-0-SS to and including #89-0-SS............................. $1,822.08 (Pay period ending February 29, 1940 month)

Report of C le rkBusiness Manager

Item #2 Authorization of Pay rolls ■for Month of Feb.

The persons to be listed on'these payrolls have been regularly employed by the Board on an annual, monthly, or daily basis, and payrolls are to be computed on actual salaries as fixed by the Board or on salary schedules of the preceding year. They will be supported by verified pay roll claims carrying proper authorization and approval and will be examined and approved by the Superintendent, Clerk-Business Manager and Auditor prior to release of warrants. We recommend that these claims be ratified and approved for payment, subject only to revision on certificate as to absentees and substitute teachers, and/or action of the Board on salaries not designated, and that the Clerk-Business Manager be authorized to issue warrants for same, pending final designation of salaries by the Board of Education.

Item .PAYROLLS PREVIOUSLY APPROVED BY THE BOARD UPON WHICH WARRANTS HAVE #3 BEEN ISSUED ARE AS FOLLOWS; ’ GENERAL FUND Payrolls #3?7-T to and Including #392-T. Payrolls #3°9~O to and Including #370-0-

. •

. . $192,921.40 • • 36,566.01

Item #3 Approval January Pay Rolls

$229,487.41

SEPARATE FUND Payrolls to and including #66-T....................$ 17,922.13 Payrolls #60-0 to and Including #71-0. 3,967.7° $ 21,889.89

GRAND TOTAL

......

$251,377-30

We recommend that the Board approve the above expenditures for salaries on all pay rolls for the month of January, 1940, in conformity with.prior authorization of the Board of Education.

OTHER RECOMMENDATIONS AND REPORTS Item Recommend for Renewal for one year, the fire insurance on School #4 Equipment and Supplies in warehouse at 6 - 8 S. W. 6th Street, covered by 5°$ C.o-insurance, Springfield Policy #1399, $3,000.00, expiring February 24, 1940.

Fire Insurance on Warehouse 6-8 S.W.6

Item Recommend authorization of pre-payment by School Treasurer of #5 Harbour Longmire Judgment of $551-00.

Pre-payment Harbour Longmire Judgment

Item Treasurer’s Report - The Treasurer's report for the period beginning #6 January 1, 1940 and ending January 31, 19^°, has been received and shows the following balances: Balance December 31, 1939 ........................................... Receipts for month of January, 1940 .......................................

Total................................................

■......................................

Disbursements during month of January, 1940 ....................

BALANCE, January 31, 1940...................

$862,136.52 9,347.40

.$871,483.92 365,205.31

........ $506,278.61

Item WPA application for additional project for Britton Grade School #7 Auditorium, and for grading,terracing, and Improving Northeast High School site.

Respectfully submitted, (Signed) J. G. Stearley, Clerk-Business Manager

Treasurer's Report for January, 1940

WPA Application-Brittor Grade and Northeast

MEETING OF FEBRUARY 5, 1940

(Continued)

Report of Clerk-Business Manager Motion was- made by Mr. MpKown, seconded by Mr. Richardson, that Items 1-A to i 1-H, of the report of the Clerk-Business Manager be approved and warrants Items 1-A to ordered drawn in payment of the claims listed, as recommended. Upon roll call 1-H Approved the motion carried unanimously. It was.moved by Mr. Hisel, motion seconded by Mr. McKown, that Items 2-A to 2-1, of the report of the Clerk-Business Manager be approved by the Board and payrolls for the month of February be authorized as recommended. Upon roll call the motion carried, all members present voting "Aye."

Items 2-A to 2-1 Approved

Item J Approved

Upon motion of Mr. McKown, seconded by Mr. Hisel, payrolls for the month of January, previously authorized by the Board, in the total amount of $251,377.3째, as shown in Item 3 of the report of the Clerk-Business Manager, were approved by the Board,

Item 4 Approved

It was moved by Mr. Richardson, motion seconded by Mr..Turner that the Board approve the renewal of policy covering furniture and equipment in the ware house at 6 - 2 S. W. 6 Street, in the amount of $3,000.00, carrying 5째% coinsurance, expiring February 24, 1940, as recommended in Item 4 of the report : of the Clerk-Business Manager. Upon roll call the motion carried unanimously.^

Item 5 Action Deferred

The Attorney recommended that action in the matter of pre-payment by the School Treasurer of the Harbour-Longmire Judgment of $551*00 be deferred. I

Item 6 Report Received and Filed

It was moved by Mr. McKown, motion seconded by Mr. Turner, that the report of the School District Treasurer for the month of January, 1940, (Item 6 of the report of the Clerk-Business Manager) be received and ordered filed. Motion carried unanimously.

Item 7 W. P. A. Projects Approved for Northeast Grounds

Item 7 째f the report of the Clerk-Business Manager was taken up for consideration, and motion was made by Mr. McKown and seconded by Mr. Turner that the Board authorize the filing of applications covering the following projects, with the understanding that this does not constitute an approval of the plans and specifications:

and Britton Grade Addition

Northeast High School Grounds Grading, Terracing, Planting of Bermuda Grass Installing Sidewalks and Driveways, Catch Basins and Work Appurtenant Thereto Total Amount of Project Board's Participation

$11,392.00 4,336.00

Britton Grade School New Auditorium Addition to Complete Building and to Complete School Unit Total Amount of Project Board's Participation

27,222.41 19,213.49

Upon roll call the motion carried, all members present voting "Aye." Request to Lease Irving Site Referred to Special Committee

The following letter was read and referred by the President to a Special Committee, Mr. Turner, Chairman, and Mr. Hisel and Mr. Richardson: Oklahoma City School Board Oklahoma City, Oklahoma

February 5, 1940

Gentlemen: I am interested in the purchase of an Oil and Gas Lease on Block 4, (Irving School) Military Addition to Oklahoma City, Oklahoma, to begin drilling operations within 9째 days, and would like to have the property put up for sale if the School Board is interested in having this property drilled. Yours very truly, (Signed) Wm. H. Harding

Application for Communitizing Irving to Attorney

Mr. Turner called attention to an application for communitizing property adjoining the Irving School grounds and suggested that the Attorney be requested to represent the Board of Education at the hearing of the application before the Board of Adjustment.

....

MEETING OF FEBRUARY 5, 19^Q.(Continued) "IZZZZZ

Water Lines A committee of residents pf the Rockwood School district came before the for Mark Board and requested that in the proposed installation of a city water line Twain and to serve the Rockwood School the Board consider giving property owners In that community an opportunity to share In the expense of the project and se- Rockwood to cure water service for approximately 172 families. Motion was made by Mr. Supt. of Richardson, seconded by Mr. McKown, that the Superintendent of Buildings and Bldgs, and Grounds and the Business Office be requested to make an Investigation and to- Grounds and gether with the Attorney confer with the city authorities with reference to Attorney the Installation of a water line to serve the Rockwood and Mark Twain Schools and report back to the Board.at the next meeting. Motion carried unanimously.

The auditor reported at this time that numerous companies were filing bills against the Board of Education on account of purchases made by the Capitol Hill Athletic Association, and that these bills had not been presented to the Board for the reason that there had been no authorization by the Board for such purchases. Mr. prlgmore asked if the Board desired to take these bills up for consideration. The President stated that consideration of the bills would be deferred until the Board could take up Other business relating to the Capitol Hill Athletic Association.

Action on Purchases of Capitol Hill Athletic Ass1 n Deferred

Report was made of an accident which occurred on January 19th at the warehouse in which the finishing shop is maintained, whereby Claude Langford, one of the Board's employees, sustained a broken leg, and would not be able to return to his work for several weeks, and it was suggested that his sonin-law be employed either in his place as furniture re-finisher, or at some other work, as long as Mr. Langford is off duty.

Report of Accident and Employment of Substitut Authorized

It was moved by Mr.Richardson and seconded by Mr. Hisel that tnd Board accord Mr. Langford the privilege under the existing rules of ten days' compensation. This question was not put to a vote as the Superintendent of Buildings and Grounds stated that this allowance had already been made.

Motion was made by Mr. Turner, seconded by Mr. McKown, that Mr. Claude Langford's son-in-law, Glen L. Stephenson, be employed in lieu of Mr. Langford during his absence due to the accident which occurred while he was on duty, and that the Superintendent of Buildings and Grounds be instructed to place Mr. Stephenson where he could work to the best advantage, and transfer an employee qualified to do the work of a furniture re-finisher to take Mr. Langford's place until he returns to his duties. Upon roll call the motion carried, all members present voting "Aye," except Mr. Richardson, who passed. The Superintendent of Buildings and Grounds reported that the salary of Salary of Otis Dulan, custodian of Wheatley (Separate) School, was $5«°° a month over Custodian at the maximum and recommended that his salary be reduced from $14-5.00 to $14o.od Wheatley per month, effective February 1st. Mra Hisel moved that the recommendation Adjusted to be concurred in until such time as action was taken on salaries of all emSchedule ployees. Mr. McKown seconded the motion which carried unanimously.

Mr. McKown moved that the Board adjourn subject to call of the President. Mr. Hisel seconded the motion which was declared to have carried.

THEREUPON THE BOARD ADJOURNED.

ATTEST:

Approved the /

flay of

194-0

Adjournment

MEETING OF.. FEBRUARY 15, 19^-0

THE BOARD OF EDUCATION OF. THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, THURSDAY,

FEBRUARY 15, 19^-0, AT TEN O'CLOCK A. M.

Warren H. Edwards, President Mrs. Flora W. Penney, Acting Clerk

PRESENT:

Edd L. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turner

ABSENT:

J. G. Stearley, Clerk

Other officials present: Supt. C. K. Reiff, Jno. W. Prigmore, Auditor, W. A. Lybrand, Attorney, and 0. M. Schlosser, Superintendent of Buildings and Grounds. The minutes of the meeting of February 5, 19^Â°, were read, and upon motion of Mr. McKown, seconded by Mr. Hisel, were approved as read.

Minutes Read and Approved

The Superintendent presented a request from the Interdenominational .Ministerial Alliance (Colored) for the use of Douglass High School Auditorium for the presentation of the passion Play on Thursday and Friday nights, March 21 and 22, and for a dress rehearsal bn the night of March 20th. This request was granted with the understanding that there is no conflict with school schedules, at the actual operating cost.

Douglass Auditorium to Ministerial Allianct

Concurring in the recommendation of the Director of Vocational and Industrial Education, the Superintendent recommended the approval of the following additional teachers for adult education classes sponsored by the Oklahoma Independents:

Teachers of Adult Education Approved

Henry Kamp, Jr.

Bert Thomas

William T. Davis.

Motion was made by Mr. Richardson, seconded by Mr. Hisel,that the recommendation of the Superintendent be concurred in, provided there is no cost to the Board. Motion carried.

Following discussion with reference to rental of school buildings, motion was made by Mr. Richardson, seconded by Mr. McKown, that Superintendent Reiff and the Superintendent of Buildings and Grounds be requested to prepare a schedule of costs and reasonable rentals for each of the available schools in the school system which might be Used for outside activities, and. present it to the Board for approval. Motion carried unanimously.

Rental Schedules Ordered Prepared foi Board's Approval

The Superintendent recommended that the Clerk-Business Manager be authorized to sigh applications to the W. P. A. for cafeteria workers, provided no cafeteria be placed under W. P. A. management, upon approval of the Superintendent. Motion was made by Mr. Richardson, seconded by Mr. Turner, that the Superintendent and the Business Office, jointly, be authorized to sign applications to the W. P. A. for cafeteria workers, at no expense to the Board of Education. Motion carried unanimously.

Application! to W. P. A. for Cafeteria Helpers Authorized

In connection with the use of W. P. A. help in cafeterias, Mr. Hisel suggested that the Board go into this matter some evening and invite four cafeteria managers to be present, two who use W. P. A. help and two who do not, and hear a discussion of both methods. Mr. Richardson asked that figures and suggestions be brought to the Board with plans for the cafeterias to be put under the Business Office, with a view to having this in mind for the beginning of next year's session. Superintendent Reiff stated that a survey had been conducted along those lines last year and reports made at that time were on file in his office. Motion was made by Mr. Richardson, seconded by Mr. MeKown, that the Superintendent submit to the members of the Board copies of surveys and reports relating to cafeterias, and that sometime before the close of the school term the Board devote an evening to the study and discussion of this question. Motion carried unanimously.

Meeting of Cafeteria Managers Suggested

Report of Cafeteria Survey to Be Submittec to Board

~ ^ 2 .... ~

Report on Question of Leasing Irving Site

No Action

MEETING OF FEBRUARY 15, 19^0 (Continued)

Mr. Turner, Chairman of the special committee appointed, to consider the request that the Board lease the Irving School property for oil and gas, reported that the application for permission to drill on the block east of the Irving School had been set for hearing on the following Monday, February 1% but he was of the opinion that due to a dispute over the title to the leases the case would be carried to district court and he believed the Board should wait for developments before taking action in this matter.

The following report was read: leport of 3upt. and Auditor on Revenues and Board of Education Oklahoma City, Oklahoma 3alary deductions Gentlemen:

February 13, 19^0

Acting upon the instructions of the Board of Education, we have made a careful study of the report on school finances, and have held numerous consultations with Committees representing Classroom Teachers and . Principals. We are ready to submit our recommendation for restriction of term of school and a reduction in salary scale in order to hold expenditures within the revenues for the current fiscal year.

On April 3Â°, 19^0, a statement will ba prepared by the Auditor and ' a supplemental appropriation secured in salary accounts for the total surplus; collections realized from Back Taxes and Other Sources to that date. i

We believe that this will meet in full the four weeks Teachers Payroll due May 17, 19^0, as well as all salaries on twelve months employees to and including April JO, 19^0, providing that State Allocations have been paid to the School District according to the regular State Schedule for payments.

i ; | |

We would advise with-holding from payment the four 'weeks Teachers j Salary Payroll due May 31, 19^0, and the payrolls for the month of May for j all other school employees, until it can be determined whether or not any j further additional revenue may be yet secured to add to salary appropriations: When such additional revenues are appropriated as of dune 20, 19^0, or when it is determined that no further appropriations can be secured, then the total remaining appropriation balances for such employees shall be prorated on a percentage basis, and shall be paid to the employees of the School District, such payment to be within the amount of available appropriations i at such time. !

We further recommend that the action of the Board regarding the Easter Vacation of Friday, March 22 and Monday, March 25, be rescinded and that school be conducted on those two .days. . It is further recommended, that In view of the fact that two or three weeks pay reduction seems inevitable, that the date for Commencement Exercises be set on May 24, instead of May 31, as previously fixed by the Board, and that the school term be shortened one day's time for each one day's service that the teachers may voluntarily agree to serve-without pay.

EXAMPLE:

I-

j !

[ ; ! | i

j If appropriations are two weeks short of- meeting annual salaries- of i teachers and other employees,- based on present schedules, then these employees shall be requested to voluntarily serve without pay for one week and the length of their service period shall be shortened one week,- no ! obligations to be incurred by the School District by reason of such voluntary service in excess of the School District's ability to pay.

If a greater or smaller amount of deductions is finally determined to be required, the voluntary service without pay and the vacation without pay will be correspondingly increased -or decreased. Salaries of employees who have already taken vacations without pay pursuant to action of the Board of Education on July 20, 1939, shall be equalized with salary revisions of other employees in the final computation of .percentage salary adjustments under this recommendation, but in no event shall it be the basis of additional salary claims if such pay reduction was in excess of the amount finally determined to be necessary on all employees. Respectfully submitted, COMMITTEE . Superintendent of Schools Auditor, Board of Education.

(

After discussion of the fbregoing report, Mr. Hisel moved that the school year be shortened one week only regardless of the necessary reduction in salaries. There was no second to this motion.

Motion to Shorten Term

Mr. McKown moved that the teachers be asked to teach without pay not to exceed To Teach one week. There was no second to this motion. Without Pay

Mr. Richardson moved that the recommendations of the Superintendent and Auditor be accepted. There was no second to this motion.

Mr. Turner moved that action on the report of the Superintendent and Auditor be deferred. There was no second to this motion. Mr. Hisel then repeated his motion that the school year be shortened one week only regardless of the necessary reductions in salaries, fixing the closing date as May 24, 1940. At the request of the President, Mr. McKown, Vice-President took the chair and Mr. Edwards seconded Mr. Hisel's motion, which carried upon roll call, all members present voting "Aye," except Mr. McKown, who voted "No," and Mr. Richardson, who passed.

To Accept Report

To Defer Action

Motion to Shorten Term Carried

Mr. Edwards resumed the chair and the Board proceeded to open bids for high school diplomas, received in response to the attached advertisement.

bbok covers for th Oklahoh)a;,f<2Jty ,high spQpls.’ ■ ■ , Unit., prices shalf be quoted tor furj nisHlng diplomas for eacfl of the pevey high schools of the, , Oklahoma. City School District based,’' on an ■ approxir mate -to,tai pf -1861 diplomas* in jonr fptmity 'with thfe hpeOiflqatlpns which may be secured at the'office-of the Clerk-Business -Manager. , ' l AU bide .must,be accompanied by a certified check firn'two per pent (2%) of the amount;of the. bid,.'to -he forjfeited as assessed and liquidated damr ages' ip Caffe the ’bidder falls, neglecte or, refuses. tO' complys*wlth' the terms <tt his bid.- f 'i •_ ■"< i ' ' J The. Board of Education reserves 'the right to reject .any or an I CieriwBusihess Manages Administration Bq-Ildlng; "v ■ I • •* iy i 400 N. Walnut, Avenue, ' Oklahoma' Citv, Oklahoma. i Vkl "•ubllshedS In The 'Daily Eaw JournalVFu \ Record, Feb. 2, 3, and 5, 1940) - 4

The bids were as follows: Fine Arts Company H. Dorsey Douglas Trave Taylor Company W. M. Welch Mfg. Company

t .97 1.17 1.3b 1.22

each each each each

Blds for High School Diplomas

It was moved by Mr. McKown,- motion seconded by Mr. Hisel, that the contract for approximately 1261 high school diplomas be awarded to Fine Arts Company in strict conformity with specifications and its bid of 97cents each. Upon roll- call the motion carried unanimously.

Contract to Fine Arts Company

Superintendent Reiff was excused at this time in order to preside over one of the meetings of the Oklahoma Education Association.

Supt.Excused

Mr. Turner moved the adoption of the following resolution. seconded by Mr. Hisel and carried unanimously.

Resolution Adopted Requesting City to Close Street Intersecting Westwood School Grounds

The motion was

RESOLUTION

WHEREAS, the Board of Education of the City of Oklahoma City, Oklahoma is the owner of Lots 1 to 2, Block 50, and Lots 1 to 12, Block 51> 3r<3- Stock Yards Addition; and Lots 1 to 12, Block 62, and Lots 1 to 12 and 3°, Block 63, 5th Stock Yards Addition; as shown by the recorded plats thereof, and upon which Blocks said Board of Education has erected the Westwood -School Building and maintains playgrounds thereon, and

WHEREAS, it is necessary that said blocks -of ground be used as one body of ground for the purpose of erecting an addition to said Westwood School Building and for maintaining the proper and necessary playgrounds adjacent thereto and,

MEETING OF FEBRUARY 15,.. 194-0

Resolution Adopted Authorizing Request to Close Street

(Continued) ......

WHEREAS, said blocks of ground are intersected by Dougherty Avenue between Exchange Avenue on the South and S. W. 10th Street (Wheeler Street) on the North, and

WHEREAS, it is necessary for the erection of said Addition and for the protection and safety of the children attending said Westwood School that said Dougherty Avenue between Exchange Avenue and S. W. 10th Street (Wheeler Street) intersecting said blocks of ground, be closed,

NOW THEREFORE Be It Resolved that the Board of Education of the City of Oklahoma City, take action through the proper authorities of Oklahoma City, Oklahoma, to have said Avenue, above described, vacated and closed to the public use and that a copy of this Resolution, duly authenticated by the Clerk of this Board, be delivered to the Commissioners of Oklahoma City, Oklahoma, as the petition of this Board for the proper and necessary action upon the part of said Commissioners to vacate the said Dougherty Avenue between Exchange Avenue and S. W. 10th St. (Wheeler Street).

Letter fromlThe following letter was read: Research Institute Regarding Mr. Warren Edwards, President Use of Board of Education W. P. A. Aid in the Oklahoma City, Oklahoma Building Dear Mr. Edwards: Program

February 12, 194-0

Recent correspondence from the Work Projects Administration advises us that they have received no application from the Board of Education for committments on the proposed school building program, nor have they been requested to attend any conferences with your Board or your architects relat- i ive to Work Projects Administration participation.

This matter was discussed at a meeting of the Institute's Board held February 9 and I was instructed to call your attention to the Institute's; recommendations under date of January 12 and to again urge your Board to confer with W. P. A. officials and instruct all architects to file the i necessary Information for procuring definite committments from W. P. A. before; policy regarding this matter is determined.

Inasmuch as federal subsidies are and will continue to be a political question, the Research Institute holds no briSf for or against W. P. A. as a matter of national policy, but has considered the problem as it affects the ad valorem taxpayers whose Interest the Institute represents.

Respectfully yours,. Research Institute, Inc.,

(Signed) W. E. Amend Executive Secretary

Matter to be Consider- No action was taken on this letter but it was agreed that the matter of W.P. A participation in the building program would be considered at the next meeting ed at Next of the Board. Meeting

i !

Salary Schedule to Be Considered

I Mr. Edwards remarked at this time that a plan had been submitted to him for I a teachers' salary schedule worked out by twenty-three teachers and he thought the Board should meet to discuss the plan with the men who worked it out, and also Consider the Superintendent's plan, at a meeting held for .this purpose.

Proceeds of $900,000 Bonds Available

Mr. Prigmore reported that the $900,000*00 bonds had been delivered to the purchaser on February &, 194-0, and the proceeds were in the hands of the Treasurer and available for expenditure, and contracts could now be entered into for the building program.

Transfer of Funds Authorized

Motion was made by Mr. Richardson, seconded by Mr. Turner that the Board authorize the filing of an application for transfer of $124-5.00 in the General Fund 1939-4-0, from the appropriation for Elections to the appropriation for Expense of the Legal Department. Motion carried unanimously.

MEETING OF FEBRUARY 15. 1940 (Co ntinued)

In compliance with a request made by the Board at a previous meeting, a report was made by the Auditor that statements had been prepared for tuition fees in the amount of $331.5^, due from eleven pupils attending West Nichols Hills School, who reside in the 8>0 acres in process of annexation to the Oklahoma City School District from Oklahoma County District No. 26. The president stated that consideration of this report would be deferred until the matter of the annexation proceedings was presented to the Board.

Consideration of West Nichol Hills Tuition Deferred

Consideration of an application for a W. P. A. project covering the demolition and construction work at the Washington School, presented by the Superintendent of Buildings and Grounds, was deferred until the next meeting.

Cpnsideration of W. P. A. Project for Washington Deferred

The President then declared the Board adjourned until Monday, February 19, at seven oâ€™clock P. M. THEREUPON THE BOARD ADJOURNED.

ATTEST:

Adjournment

MEETING OF FEBRUARY P?.

1 Q4O

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, THURSDAY,

FEBRUARY 22, 1940, AT SEVEN O'CLOCK P. M.

PRESENT:

Warren H.. Edwards, President Mrs. Flora W. Penney, Acting Clerk Edd L. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turner

ABSENT:

J. G. Stearley, Clerk

Other officials present; Superintendent C. K. Reiff, Jno. W. Prigmore, Auditor, and 0. M. Schlosser, Superintendent of Buildings and Grounds.

No meeting having been held pursuant to adjournment on February 15th, this meeting was called for the purpose of receiving reports of the Superintendent of Buildings and Grounds, and for the transaction of other business requiring consideration at this time. The minutes of the meeting of February 15, 1940, were read and upon motion of Minutes Mr. McKown, seconded by Mr. Hisel, were approved as read. Approved

Mr. C. B. Mosier, President of the Capitol Hill Athletic Association appeared before the Board and read in full an audit report of the accounts of the Association for the period from August 31, 1939, to January .16, 194-0, as prepared by C. R. Sallee, Public Accountant, this audit having been made and submitted in accord with the terms of the contract between the Board of Education and the Capitol Hill Athletic. Association. The audit report certified that the accounts had been examined and found to be correct and showed a cash balance on deposit in the Oklahoma National Bank in the sum of $259*9^-

Audit Report of Capitol HUI Athletic Ass'n.

The matter of unpaid claims amounting to $2,036.21 for materials delivered to and used in the Capitol Hill Stadium Project, as reported in the meeting of February 5th, was reviewed by Mr. Prigmore, ahd discussed at length by the Board and Mr. Mosier, who stated that the Association had received the materials as claimed and would pay all of the bills incurred and unpaid at. this time, as soon as the football season opened next fall, when funds would be available.

Unpaid Bills of Stadium to be Paid Next Fall by the Ass' n

Attention was called to payment of the salary of H. J. Jensen, Supervisor of the Capitol Hill Stadium Project, out of the $2,500.00 set up by the -Board of Education in the Building Fund for .this Project. The Superintendent of Buildings, and Grounds made.the statement that although three months' salary of Mr. Jensen had been paid out o.f the Capitol Hill Stadium Building Fund Appropriation, work on other projects had been done by Mr. Jensen during this period. Mr. Richardson requested that the Business Office and the Superintendent of. Buildings and Grounds prepare a statement, of the amount of salary paid Mr. Jensen out of the Capitol Hill Stadium Building Fund Appropriation, and the amount of time spent on work other than the Stadium Project,and ascertain the amount that could be established as a proper charge to the General Fund account for other wobk.

Report Requested on Salary of Supervisor of Capitol Hill Stadium Proj ect

The Superintendent reported an unusually successful meeting of the Oklahoma Education Association the previous week, presented a statistical report for the third six weeks period of the first semester,and stated that other matters could be deferred for consideration at another meeting.

Report of Supt.

The Superintendent of Buildings and Grounds submitted .the following report: Board of Education

February 22, 1940

Gentlemen:

Several years ago the Board directed us to install a flood light on the north side of Gatewood School. It is being used by the Shrlners on nights when they have drill practice in the street north of the school.

Report^f Supt. of Buildings and Grounds

iEETlMGZQOEBRUARY ^22 ~ 19¥o~~( Oont inued1

Item No. 1 Light at Gatewood

The light has also been used by the Boy Scouts in favorable weather at times when their meetings are held outside. The Board of Education pays the light bill. The cost is 1.8/ per hour. The Principal has asked whether the Shriners should be permitted to continue using the light. May we have instructions from the Board?

Item No. 2 Gas Service

2. The gas supply to Foster, Valley Brook and Jefferson Davis Schools was mentioned at the last meeting of the Board.. Was it the intention of the Board to instruct us further?

Item No. 3 Floor in Roosevelt Gymnasium

3. A report was made, at the last meeting of 'the Board, concerning the damage bein'g done to the floor of the gymnasium at Roosevelt by the Y.M.C.A. evening basketball games. No action was. taken. We mention it again because it seemed that the Board did have in mind giving instructions.

Item No. 4 Bids for Gasoline

4. A form, "Request for Bids on Gasoline for Trucks," has been prepared. If it is the wish of the Board these requests will be sent out, the bids received, tabulated and presented to the Board.

Item No. 5

W;. P. A. Project on Washington School.

Item No. 6 Valley Br'k Water Plug

6. At the meeting of February 5, the Board directed me to find out whether there is any need to continue paying the $5*00 rental to the I. T. I. 0. The Board of Education has a fire plug connected to an I. T. I. 0. water line at Valley Brook School. Mr. Stephens, of the I. T. I. 0. Company, said ■ that his company would use its fire fighting equipment and assist in every I way possible in case of a fire at the school. May we have further instruct- i ions. ■ »"

Item No. 7 Water Dist. Recommended for Rockwood and Carey

7. A committee from the Rockwood District met with the Board of Education on February 5, to find out whether it would be possible for them to share with the Board in the proposed water line. The Board directed me to confer with the Business Office and make a recommendation. Mrs. Penney asked me to get all the information I could and make the report. Several plans were discussed with Mr. Cunningham, Superintendent of the City Water Department. It seems that the only practical plan is as follows: .

1 |

< I

If the City Water Program is successful, Mr. Cunningham aaid that he would | be glad to help the people in the Rockwood-Carey district to form a "Water | District.." He explained that the forming of a Water District is similar to i a bond program. Recommend that the people of the Rockwood district be advised of the opinion | of Mr. Cunningham.

Item No. 8 Paving for N. Hills No Action

8. Mr. Prlgmore has asked that we make the following report to the Board: Mrs. Hood, Chairman of the Mothers' Club at Nichols Hills School, called to report that they were seeking cooperation of the Board of Education in paving the street in front of the Nichols Hills School. i

Item No. 9 Britton PWA Project ReOpened

9. Mr. Drury has asked .that the Board of Education request the W. P. A. to reopen the present Britton.Grade Project. This is the unfinished part of the building and does not Include the proposed.auditorium addition. In j order to be able to start work at any time, we would suggest that the Board • make this request of the W. P. A. Before any work is done toward the | completion of this section of the building the plans and specifications showing changes, if any, Will be submitted for your consideration. !

Respectfully submitted, 0. M. SCHLOSSER, Superintendent Department of BUildlngs and Grounds

Item No. 1 to Supt.of Buildings and Grounds

The matter of permitting the continued use of the floodlight at Gatewood School by the Shriners, Item No. 1 of the foregoing report, was referred back to the Superintendent of Buildings and Grounds for decision.

Change of Gas Service for Three Schools Authorized Item No. 2

Motion was made by Mr. McKown, seconded by Mr. Richardson, that gas service for Foster High, Valley Brook and Jefferson Davis Schools, be changed from Oklahoma Natural Gas Company to Capitol Gas Company, in accord with the reservation made by the Board in its meeting of November 6, 1939, authorizing contract with the Oklahoma Natural Gas Company, and that the Superintendent of Buildings and Grounds be Instructed to look into the matter of a similar change of service for the Nichols Hills School and report back to.the Board. Motion carried unanimously.

! i

s !

! | ; ;

ZZZZZ

MEETING OF FEBRUARY 22. 1940 (Continued)ZZZ.. 'ZZ

Following discussion of the damage being done to the floor of the Roosevelt Junior High School .gymnasium by the Y. M. C. A. Basketball League, referred to in Item No. 3 of the report .of the Superintendent of Buildings and Grounds, Mr. Schlosser recommended that the use of the gymnasium by the Y. M. C. A. be discontinued. Upon motion of Mr. Turner, seconded by Mr. Richardson, the recommendation was concurred in. Motion was made by Mr. McKown, seconded by Mr. Richardson, that the Superintendent of Buildings and Grounds be Instructed to send out requests for bids for gasoline for trucks on forms prepared in accordance with Item No. 4- of his report. Motion carried unanimously.

It was moved by Mr. Richardson, motion seconded by Mr. McKown, that the Board approve an applicationfor a W. P. A. Project for salvaging a portion of the present structure at Washington School, remodel and construct an addition to the remaining portion in accordance with plans and specifications to be prepared by Malcolm Moore, Architect, sod and landscape grounds and do the necessary grading, the total cost of the project being estimated at $7°>552.12, and Board of Education participation being $^7,^53»32. Motion carried unanimously. Following discussion of the matter of continuing the monthly payment to the I. T. I. 0. for Stand-by Water Service for Valley Brook School, Item No. 6 of the report of the Superintendent of Buildings and Grounds, Mr. Schlosser was asked for a recommendation and he recommended that on gxjcount of there being no fire protection for this school, the stand-by service be continued. After further discussion, motion was made by Mr. McKown, seconded by Mr. Richardson that the $5»00 monthly payment to the I. T. I. 0.Company be disallowed. Motion carried unanimously. Motion was made by Mr. Richardson, seconded by Mr. Turner, that the recommendation of the Superintendent of Buildings and Grounds with reference to advising residents of the Rockwood School District of the method of securing City water service as suggested by the Superintendent of the City Water Department, Item 7 of the report, be concurred in. Motion carried unanimously.

Item No.3 Use of Gym at Roosevelt Discontinued

Item No. 4 Bids for Gasoline for Trucks Authorized Item No. 5 W. P. A. Project for Washington School Approved

Item No. 6 Stand-by Service'for Valley Brook Disallowed

Item No. 7 Recommendation for. Water Dist. for Rockwood and Carey

Mr. Richardson moved that the Superintendent of Buildings and Grounds be instructed to investigate the desirability of Rockwood and Carey Schools joining Water District proposed by the Superintendent of the City Water Department and report back to the Board before going ahead with plans for individual water lines for these schools. Motion seconded by Mr. McKown and carried unanimously. The matter of the request for the cooperation of the Board in securing the paving of the street in front of the Nichols Hills School, Item No. S of the report of the Superintendent of Buildings and Grounds, was discussed but no action was taken.

Item No. S Paving for Nichols Hill; No Action

Motion was made by Mr. Richardson, seconded by Mr. Hisel, that the Board concur in the recommendation of the Superintendent of Buildings and Grounds and grant the request of Mr. C. F. Drury, Architect, for permission to reopen the original W. P. A. Britton Grade School Project, with the understanding that plans and specifications be submitted for the Board's approval before the work is started. Motion carried unanimously.

Item No. 9 Original Britton WPA Project Reopened

The Superintendent presented a report made by Dr. F. A. Balyeat, of the UniReport of versity of Oklahoma, on the progress of a survey of Vocational Secondary Edu- Progress of cation in Oklahoma City. Mr. Reiff also reported that the annual.meeting of thi Secondary National Association of School Administrators would be held in St. Louis the Voc. Ed. week of February 26th, and.asked what the attitude of the Board would be in regard to his attending the meeting. Upon motion of Mr. Richardson, seconded N.A.S.A. by Mr. Hisel, this matter was left to the discretion of the Superintendent. Meeting Mr. Guy Reid, of Winkler and Reid, Architects, presented plans for the addition to Taft Junior High School for the Board's consideration and approval. After*a lengt;hy discussion, including a report of cost of maintaining the swimming pools by the Superintendent of Buildings and Grounds, Mr. Richardson moved that the Board pass tentative approval of the plans as submitted and check them back to the executives to follow through further on their original instructions. Mr. McKown seconded the motion.

Plans for Addition to Taft Jr. High School

Motion to Approve

MEETING- OF ..FEBRUARY 22

19^0 (Continued

Plans for Taft Add’n Referred to Executives

After further discussion motion was made by Mr. Turner, seconded by Mr. McKown, that the plans for the. Taft Addition as presented be referred to Superintendent Reiff, Mr. J. L. Powers and Mr. Schlosser, and if no corrections are found necessary, the architects, Winkler and Reid, be authorized • to complete specifications in accordance with the plans submitted and bring them back to the Board for final approval. Motion carried unanimously.

Adjournment

Mr. McKown moved that the Board- adjourn subject to call of the President. Mr. Turner seconded the motion which was declared to haye carried.

THEREUPON THE BOARD ADJOURNED.

ATTEST:

Approved the

day of

19^0

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, WEDNESDAY,

FEBRUARY 23, 1940, AT SEVEN O’CLOCK P. M.Warren H. Edwards, President Mrs. Flora W. Penney, Acting Clerk

PRESENT:

■

ABSENT:

Edd L-. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turner J. G. Stearley, Clerk

Other officials present: Superintendent C. K. Reiff, Jno. W. Prigmore, Auditor, W. A. Lybrand, Attorney, and 0. M. Schlosser, Superintendent of Buildings and Grounds.

The minutes of the meeting of February 22, 1940, were read and upon motion of Mr. Hisel, seconded by Mr. McKown, were approved as read. The following report was submitted by the Superintendent:

February 23, 1940

To the Board of Education:

Minutes Read and Approved

Report of Supt.

The following items are submitted for your conslderation:and approval:

1. Since Major Paul B. Bell has been called to Fort Leavenworth, Kansas for military training for the remainder of the school year, beginning March 9j I concur with Mr. Rusch, head of that department, in recommending John L. Johnston, Kansas State Teachers College, Pittsburg, Kansas, for the remainder of the current year at the rate of $110.00 per month, it being understood by Mr. Johnston that he is substituting for the remainder of the year for Major Bell.

Substitute Teacher

2. Since the resignation of Alfredo Berumen, we have been able to secure the service of Robert Lee Mills for Junior College French. Mr. Mills has been approved by Oklahoma University. He is to teach one hour per day in the Junior College and I recommend that for this service he be paid $1.25 per day of service for the remainder of the school year.

French Teacher for Junior College

J. Recommendation covering Central High School coaching position. Mr. C. E Herring and I rereby recommend Mr. Olen Williams as football coach for Central High Schpol in case the anticipated resignation of Mr. Dale Arbuckle materializes, it being understood that no adjustment will be made in his salary until the position has been actually vacated by Mr. Arbuckle.

Coach Central High School

4. Consideration of request of the principal of Classen High School, for-payment for material for cello-tex installed on the walls and ceiling of the Classen High School office. See Letter. (Exhibit A)

5. Extension of vocational courses. Separate Schools. There are two vocations which seem to offer- opportunities for employment for the colored race.. I am recommending that we offer these courses, cosmetology and commercial cookery, at the beginning of the school year 1940-41. It is necessary to decide this matter early, in order that qualified teachers may be secured. 6. Closing of third floor of the Wheatley School. Inasmuch as the City Fire Warden has asked that the -third floor of the Wheatley School- be vacated, I recommend that the W. P. A. classes be removed from the building at once.

Respectfully submitted, Signed:

Request for Payment of Material fo Classen Office Extension of Voc. Ed. Courses for Separate Schools Vacating of Third Floor Wheatley

C. K. Reiff, Superintendent

Substitute Motion was made by Mr. McKown, seconded by Mr. Hisel that the Board accept the recommendation of the Superintendent and employ John L. Johnston as a sub- for Paul stitute for Paul B. Bell, Vocational Education Department, Central High -SchcK; Bell Employ ed School, for the remainder of the current year at the rate of $110.00 per month. Upon roll call the motion carried, all members present voting "Aye.”

MEETING OF FEBRUARY 28. 19^0 (Continued).... J

,T"7.. ------

Teacher of French for Junior College Employed

Motion was made by Mr. Hisel, seconded by Mr. McKown, that the recommendation of the Superintendent for the employment of Robert Lee Mills to teach French in the Junior College one hour each day and that he be paid at the rate of $1.25 a day for such service for the remainder of the school year, be concurred in. Motion carried unanimously..

Williams to Take the Place of Arbuckle

Upon motion of Mr. McKown, seconded by Mr. Hisel, the Board concurred in the recommendation of the Superintendent and the Principal of Central High School that Olen Williams take the place of Dale Arbuckle, Coach at Central High School, In the event of Mr. Arbuckle's resignation. ' -

Richardson Enters

Mr. Richardson, who was not present at the initial roll call, entered the meeting at this time.

No Action on Item 4-

No action was taken on the request of the principal,of.Classen High School, paragraph 4- of the report of the Superintendent.

Extension of Vocational Courses for Separate Schools

Motion was made by vocational courses tendent, paragraph provided funds are

Third Floor Wheatley Ordered Vacated

It was moved by Mr. McKown, motion seconded by Mr. Hisel, that the third floor of the Wheatley School be vacated at once by W. P. A. classes, in conformity with the request of the City Fire Warden and the recommendation of the Superintendent. Motion carried unanimously.

Mr. Hisel, seconded by Mr. Turner, that the extension of in the Separate Schools, as recommended by the Superin5 of his report, be approved for the school year 194-0-4-1 available. Motion carried unanimously.

The Superintendent of Buildings and Grounds reported that he had investigated Reports of Supt ofBldgs the matter of gas service for Nichols Hills, as requested at the previous and Grounds meeting,and had been advised that the service of the Capitol Gas Company did not include Nichols Hills nor any other of the outlying schools than Foster, Nichols HillsValley Brook and Jefferson Davis. Mr. Schlosser also reported that a request had been made to the Superintendent of the City Water Department for information with reference to including Rockwood and Carey Schools in the proposed Water Dist. Water District for these, outlying schools, and further report would be made Rockwood & as soon as the information was received. Carey

Report of Supt. of Buildings and Grounds

The following report was submitted by the Superintendent of Buildings and Grounds:

February 28, 194-0

Board of Education of Oklahoma City, Oklahoma Gentlemen:

Plans and Specifications for Britton Grade School

1. We are submitting the final plans and specifications on the Britton Grade School for your consideration. The plans for the portion of the building now under construction have been approved by the Board of Education and the W. P. A. Some changes will be requested of. the W., P. A. as listed in Addenda Number Two after the project is reopened. At your last meeting you requested the W. P. A. to reopen the project. We recommend that you give your final approval to the plans and specifications, with the addenda attached. The Britton plan has Mr. Reiff's approval.

Old Doors Offered for Sale

2. There is a stack of 26 old doors stored in the Frisco Warehouse. They are small and odd sizes, badly worn and cannot be used anywhere in the school system. A newspaper ad was answered but the doors were not satisfactory to | the party who wanted to buy doors. The only bid we have been able to get ljs ; as follows: J. A. Futch, 4-318 North Blackwelder, phone 8-3094- - Offer $4-.00 May. we have instructions? ...

Respectfully submitted, Signed:

Plans and Specifications for Britton Approved

0. M. Schlosser, Superintendent Dept. Buildings and Grounds

Motion was made by, Mr. McKown, seconded by Mr. Turner, that plans and specifications for Britton Grade School, as recommended by the .Superintendent of Buildings and Grounds, be approved by the Board. Motion carried unanimously.

MEETING OF ..FEBRUARY 28. 19-40-7 Continued

Motion was made by Mr. Turner, seconded by Mr. McKown, that the twenty-six old doors, referred to in paragraph 2 of the report of the Superintendent of Buildings and Grounds, be sold to J. A. Futch at his offer of $14-.00 for the lot. Motion carried unanimously.

Offer for Old Doors Accepted

Following an inquiry as to what was being done with reference to salary revisions for next year, the Superintendent presented a general plan for working .out a salary schedule, outlining the procedure that would be followedunder the direction of a committee-composed of-the Superintendent, Dr. Bender and .Mr. Prigmore. Mr. Prigmore stated at this time that he-would make no attempt to serve in the matter of establishing the individual salary schedule, but would be -glad to be -of service to the Committee in the matter of drafting recommendations for budget procedure and the application of available budget revenues to the requirements of the proposed salary -schedule.

Plans for Revision of Salary Schedule Outlined

The President stated that a large amount of junk iron had been collected and Junk Iron taken to Taft Stadium and suggested that this material, together with some Ordered machinery and other equipment no longer usable, be sold. Motion was made by Offered for Mr. -Hisel, seconded by Mr. Richardson, that the Superintendent of Buildings Sale amd-Grounds furnish the-Business Office with a list and location of this material and .equipment, .and that it be offered for sale to the highest bidder. Motion carried unanimously. Mr. Turner reported that Mr* Lybrand had appeared before the Adjustment Board on the date set for the hearing of the application to drill on the tjlock East of the Irving School, and had asked for a continuance and the hearing was postponed and set for Monday, March 4, 1940, at four o'clock P. M.. Mr. Turner recommended that the Business Office be instructed to advertise in proper legal form for sealed blds for an oil and gas lease on the Irving School property, the advertisement to run Thursday, Friday and Saturday, and that the Board meet at 9^3Â° o'clock Monday morning, March 4th, to open the bids in order that the Board's attorney might be Instructed how to proceed at the hearing before the Adjustment Board Monday afternoon. Mr. Turner then moved that the recommendation be concurred in. Mr. Hisel seconded the motion which carried unanimously.

Advertisement for Bids for Lease on Irving Property Ordered

Form of architect's contract was submitted by the Attorney, who recommended its approval by the Board. Motion was made by Mr. Hisel, seconded by Mr. Richardson, that the form of architect's contract recommended by the Attorney be approved by the Board. Motion carried unanimously.

Form of Architect's Contract Approved

The question of confirmation of an order for the printing of a brief, placed with Harlow Printing Company by Ross N. Lillard, was brought up for consideration and Mr. Lybrand, upon being asked for an opinion stated that the Board was not â€™in a position at present to make a commitment.

Printing of Brief"' No Action

Contract with-the Capitol Gas Company for gas service for Foster High, Valley Brook and Jefferson Davis Schools, as approved by the Attorney; was presented for the Board's approval. Motion was made by Mr. Turner, seconded by Mr. McKown, that.the contract with the Capitol Gas Company, as approved by the Attorney, be accepted and ordered executed by the President and Clerk of the Board. Upon roll call the motion carried unanimously.

Contract for Gas Service Approved

The President reported that Mr. Rodney Palmer, Physical Director of the Y. M. C. A., had requested that he be permitted to use the Roosevelt Junior High School gymnasium on the night of February 28th and this request had been granted with the understanding that the use of the gymnasium at Roosevelt by the Y. M. C. A. Basket-Ball League terminate on that date.

Report of Use of Gym by Y.M.C.A,

Mr. Frank Anderson came before the Board asking information as to the length of the term of the lease on the Lincoln School property, whether the lease had lapsed. Mr. Anderson was advised that the Lincoln and Webster School properties were covered by the same lease.

Question as to Lincoln Lease

of charges to be made for the use of school buildings than for school purposes, as prepared by Superintendand Superintendent of Buildings and Grounds, was subapproval:

Schedule of Charges for Use of Buildings

The following schedule by organizations other ent Reiff, The Auditor mitted for the Board's

SCHEDULE OF CHARGES TO BE MADE FOR USE OF SCHOOL BUILDINGS BY ORGANIZATIONS OTHER THAN FOR SCHOOL PURPOSES

Schedule of Charges for Use of School Buildings

WHERE AN ADMISSION CHARGE IS MADE HIGH SCHOOLS

Britton Capitol .Hill Central Classen Foster Northeast Douglass

AUDITORIUM

10.00 50.00 50.00 50.00 15.00

GYMNASIUM 5.00 25.00 25.00 25.00 5-.- 00 15.00

WHERE NO ADMISSION CHARGE IS MADE GYMNASIUM CAFETERAUDITORIUM GYMNASIUM PRACTICE IAS 5.00 12. 50 15.00 12.50

5.00 12.50 15.00 15.00 4.00

, 2.50 3.00 4.00 4.00 2.50

5.00 12.00 ,12.00 12.00 —

7.50

3.00

10.00

10.00 10.00 10.00 10.00 10.00 10.00

6.00 6.00 .6.00 6.00 6.00 . 6.00

3.00 3.00 3.00 . 3.00 3.00 3.00

10.00 10.00 10.00 10.00 10.00 10.00

JUNIOR HIGH SCHOOLS Capitol Hill Harding Jackson Roosevelt Taft Webster

ELEMENTARY SCHOOLS ■"Auditorium rental shall be fixed as $7»5° for all outside school organizations, and when use of a small classroom is desired.either in the Elementary or High School, a minimum charge of $^.00 shall be made. USE OF SCHOOL GROUNDS When use of scfTool grounds is permitted a charge shall be made for same in an amount sufficient to cover cost of custodian service, if supervision is requ ired, and procedure shall be the same as in use of buildings.

PURPOSE

Buildings shall be rented only for educational, religious, fraternal and benevolent purposes and in no event shall their use be permitted for political purposes.

PROCEDURE 1. School buildings may be used by School Organizations, with, the consent of the Principal, at no rental charge even though an admission charge is made, provided, however, that such collections must be retained in full by the school organization.

2. Exception is made in case of school picture shows when a charge of $5*00 per night, $7.00 Per night when heat is required, shall be made to meet cost of .utilities and at least one man from the custodial force shall be on duty to police halls, toilets and the auditorium and be available to help in case of fire or panic. He shall not be required to perform any of his regular work during this time. J. The Use of Buildings Reports now in use shall.be continued when the Building is opened evenings, Saturday, Sundays & Holidays, showing cost of utilities and hours of employment of custodians, and at each regular meeting of the Board of Education the Clerk-Business Manager, shall report in detail the name of the organization and the purpose of the use of buildings by all organizations other than school.

4. Rental of Buildings or Grounds shall be authorized only with the . consent of the Principal and oh the written approval.of the Superintendent of Schools. The Clerk-Business Manager, on the above authority and upon the receipt of the above stipulated fee, may approve such application and issue his official receipt for such collection and shall indicate thereon the building, date and purpose of use, and such official receipt shall be the authority for the Principal to permit the use of the building.

5. Exceptions to above rules must be approved by special action of the Board of Education. Schedule Approved

It was moved by Mr. Richardson, motion seconded by Mr. Turner, that the foregoing schedule of charges for use of buildings be approved by the Board. Motion carried unanimously.

MEETING OF FEBRUARY 2g, 19^0 (Continued)

In this connection, Superintendent Reiff read a letter from one of the elementary school principals with reference to the use of the school building for a carnival for the benefit of the Cub Scouts, calling attention to the damage done when the buildings were opened for such purposes. Upon being asked for a recommendation, the Superintendent recommended that the use of school buildings for carnivals or so called "fun nights" not be permitted and that not more than one room be granted the Cub Scouts or similar outside organizations. Upon motion of Mr. Turner, seconded by Mr. Hisel, the recommendation of the Superintendent was concurred in.

Further Action on Use of Buildings for Carnivals. and..by Cub Scouts

Preliminary plans for additions to school buildings, under the buiding program, were presented as follows: ESTIMATED ARCHITECT SCHOOL SCOPE OF PLANS COST

Preliminary Plans

W. M. Schumacher

Horace Mann

Remodel cafeteria into library. Build new cafeteria and auditorium

$26,000.00

Horace Mann

Wm. T. Schmidt

Westwood

Remodel old building and build one new elementary classroom, a new kindergarten and cafeteria

30,000.00

Westwood

Gaylord Noftsger

Cleveland

Remodel old building and build four new classrooms and auditorium

^5,000.00

Cleveland

Walter T. Vahlberg Mark Twain

Build second story on main part of building, adding four rooms

22,000.00

Mark Twain

John Hope

Rockwood

Build second story on main part of building, adding four rooms

22,000.00

Rockwood

John Hope

Irving

Remodel classroom and work room for cafeteria and kitchen and build new auditorium

20,000.00

Irving

After examination and discussion of these preliminary plans as presented, Motion was made by Mr. Richardson, seconded by Mr. Hisel, that the Board pass tentative approval on the plans submitted and check them back to the executives to follow through further and bring back to the Board for final approval. Motion carried unanimously.

Approved Tentatively

Preliminary Preliminary plans for work at Stand Watie and Jackson Junior High Schools Plans Held were submitted by the respective architects, Walter T. Vahlberg and Wm. Parr, Stand Watie but on recommendation of the Superintendent were held pending further conJackson sideration.

Motion was made by Mr. Turner, seconded by Mr. Richardson, that all architects be instructed, on all projects, to prepare information necessary to enable bids to be submitted two ways: one having the entire project under a straight contract, and the other with W. P. A. participation. Motion carried unanimously.

Architects to Prepare Plans for WPA and Straight Contract

The President stated that he would like to have the board set a time to go in to the matter of cafeterias, althletic associations, the Superintendent's survey, changes in the curriculum and other matters. At the request of Mr. Turner the following Monday night was set to go into the matter of the employment of a coordinator for the building program and business pertaining to athletic associations.

Time to be Set for. Consideratio of Certain Matters

Motion was made by Mr. Hisel, seconded by Mr. McKown, that the Board adjourn until Monday, March 4, 19^0, at 9^30 A. M., for the purpose of taking up general routine business, and meet again at 7:00 P. M. for discussion of the athletic associations and the employment of a co-ordinator. Motion carried.

Adjournment

THEREUPON THE BOARD ADJOURNED.

ATTEST: -/n dX^ 0) â– Approved the

day Of

Clep~ 7K

1940

I I i

u O

897

Ju-iMa

■■

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

REGULAR MONTHLY.SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING,

MONDAY, MARCH 4, 1940, AT NINE-THIRTY O'CLOCK A. M. Warren H. Edwards, Mrs. Flora W. Penney, Acting Clerk

PRESENT:

Edd L. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turner J. G. Stearley, Clerk

ABSENT:

Other officials present: Superintendent C. K. Reiff, Jno. W. Prigmore, Auditor, W. A. Lybrand, Attorney, and 0. M. Schlosser, Superintendent of Buildings and Grounds. The minutes of the meeting of February 28, 1940, were read and upon motion of Mr. McKown, seconded by Mr. Hisel, were approved as read.

Minutes Approved

Motion was made by Mr. Richardson, seconded by Mr. Turner, that under the rule of the Board providing for thirty days' notice of a change in the rules of the Board, the schedule of charges for the use of school buildings, adopted in the meeting of February 28th, be made a part of the rules and regulations of the Board In lieu of Rule 19, Article IV, and final action be taken at the regular meeting of the Board on April 1, 1940. Motion carried unanimously.

Notice for Change in Rules

Mr. Turner Introduced and moved the adoption of the following resolution:

Resolution

RESOLVED that this Board is considering bids for a. lease on the Irving School property.with the understanding that it is not at this time agreeing to give the required consent or to pass the required resolution necessary for a permit to drill the leased premises, and that this shall be left to the future discretion of the School Board; and further, that this does not mean that that the property cannot be drilled, but it does mean that it can not be drilled without the .consent of the school Board.

Irving Site Not to be Drilled Without Consent of Board

Mr. Hisel seconded the motion for the adoption of the resolution which was declared to have carried.

Adopted

Upon motion of Mr. Richardson, seconded by Mr. McKown, the Board proceeded to open bids received in response to the attached advertisement.

Bids for Lease of Irving School Property

I Bio-k 4. Mint?

to 6, in< luslvg', dition, Oklahoma Ci

ns School

I Site, did on the 28th dav of February,

I I

c L » *

1910, adopt a resolution that said Block 4, Military Addition, alnd Lots 1 to 0, both inclusive, Block 49, Maywood Addition, be leased for oil and gas development and production, and that sealed blds be received I for same on the 4th da, of March, 104(1, and did diiect and msti u< t the Clerk-Business Manager to advertise for I such bids in a newspaper of geneiali cnculation m Oklahoma Count,, Oklahoma, ,Theiefore I . NOTICE is hereby I given that the Board ot Education of the City of Oklahoma City Oklahoma wilt receive sealed bids for an Oil | and Gas Lease upon the above described property, v huh Oil and Gas Lease shall provide for the payment of a bonus in addition to the l/8th Owners’! Royalty The successful bidder musfi deliver to the said Board of Education at the time oi | and concuirentlv with) the Kteptance of such bidders bld a (citified oi cashier’s check fot the) full amount of the cash bonus to bd paid by sm h bidder under his bid Said bids will-be ‘ icceivcd at the office| of the ClerkBusiness Man iger of the Board of Education until 9 o'clock! M, March I 4, 1940 , , i Bids shall be accompanied by Certified 01 Cashiers Check!for $1,000 00, to be forfeited as assessed and liquidated ds mages in case the bidder fall;, neglects ,or refuseri co mplv with the terms of his bid ieserves the

1.S*

QOQ .................... MEETING-.. O.F...MARCH_1L. 194:0 (Continued} Bids for Irving Lease

Bid of BritishAmerican Oil Producing Company

The following blds were. received:

....____ ..

.... . _

Oklahoma City, Oklahoma March 4-, 194-0

Board of Education Oklahoma City, Oklahoma Gentlemen:

Re:

Block 4-, Military Addition, and Lots 1 to 6, inclusive, Block 4-9, Maywood Addition to Oklahoma City, Oklahoma.

We desire to purchase an oil and gas lease on the above described property, and in response to your request for bids, submit the following bid: ; We will pay $3,&OO for a five year lease on standard Mid-Continent Producer's form, providing for a delay rental of $1 a year for, each 3>5°° square feet of property covered by the lease, the leasa to provide for the usual one-eighth royalty.

The lease shall provide that the lessee shall use its best efforts to secure the attachment of the above described leasehold to an adjacent area or areas. No well will be drilled upon the leasehold without the consent of ; the School Board. In the event a well is drilled on the leased premises, we i will agree to pay as an additional consideration out of the proceeds of one- ' thirty-second of that part of the leasehold which we may own in any drilling i area by reason of the ownership of the above described oil and gas.’lease; the proceeds of said interest to be delivered to you if, as and when produced^ and free and clear of all costs of drilling or operating. The lease and all. : questions in connection therewith shall be subject to the approval of the attorney for the School Board.

In the event our bid is accepted a representative will be present and tender a certified check representing the amount of cash included in thisbid. There is attached a cashier's check in the sum of $1,000 in accordance with the request for bids. I Respectfully submitted, BRITISH AMERICAN OIL PRODUCING COMPANY

By (Signed) K. W. Shartel Its Attorney.

-Oklahoma City, Oklahoma March. 2, 194-0

Bid of Phillips Petroleum Company

Board of Education Oklahoma City, Oklahoma

Mr. J. G. Stearley, Clerk-Business Manager Board of Education, 4-00 North Walnut Avenue Oklahoma City, Oklahoma Gentlemen:

Please enter our bid for an oil and gas lease covering the following described property situated in Oklahoma County, State of Oklahoma, to-wlt:

Block Four (4) Military Addition, and Lots One (1) to Six (6), both Inclusive, Block Forty-nine (4-9), Maywood Addition to Oklahoma City, Oklahoma

said oil and gas lease to be on a standard Producer's form, for a term of five (5) years, providing for an annual delay rental of One Hundred ($100.00) Dollars and for the payment of a regular one-eighth (1/gth) landowner's royalty. For such lease we offer a cash bonus of Two Thousand ($2,000) Dollars and as an additional consideration agree to deliver to the lessor, free and clear of all costs of drilling or producing, the proceeds from one-thirtysecond (l/32nd) of that proportionate part of the 7/^ths working interest represented by the above described tract or any part thereof, in the communized tract which constitutes the drilling area, until the first oil if, as, and when produced, saved and sold to said interest from any well drilled on the above described premises shall have amounted in value to the total sum

• | j

of Twenty-five Thousand ($25,000) Dollars. ' We herewith hand you cashier's check in the sum of One Thousand ($1,000). Dollars as earnest money on said bid, to be retained by you and forfeited by'us as liquidated damages in the event we fall, neglect or refuse to comply with the terms of this bid.

Bid of Phillips Petroleum Company

You are further advised that we will concurrently with the acceptance of" this bid, if we be the successful bidder, hand you a cashier's check for the full amount of the cash bonus herein agreed to be paid. Yours very truly,

PHILLIPS PETROLEUM COMPANY By (Signed) L. K. Eastman

Motion was made by Mr. McKown, seconded by Mr. Hisel, that the Board accept the bid of the British American Oil Producing Company, this being the lowest and best bid, and the President and Clerk, authorized to sign .the lease, in strict conformity with the terms of the bid, subject to" the approval of the. Board's Attorney. Upon roll call the motion carried unanimously.

Bid of Brittish American Company Accepted

The following report was presented:

Report of ClerkBusiness Manager

March 4, 19^0 Board of Education Oklahoma City, Oklahoma Gentlemen:

The following matters are presented for your consideration: Total amount of bills and claims presented for the Board's approval . . . .....................$12,521.75 Item #1-A

Item #1-A

Bills for the Month of February............................................... $11,115.17 (Including 1939“^O General. Fund and 1939-^0 Building Fund) Claims have been filed for the following list of bills amounting to $11,113.17> a copy of which was sent to each Board Member, Saturday, March 2, 19^0: AMOUNT

19.39-19^Q GENERAL FUND Welding Frame of Truck A. & B. Spring Mfg. Co., A. & E. Equipment Co. Mat'l. for Upkeep of Grounds On Air Reduction Sales Company Supplies - Vocational Edu.Dept. Alexander Drug Company On Supplies - Health Department Al.lyn & Bacon Library Books American Electric Ignition Co.Ma.t'l for Upkeep of Trucks On American Floor Surfacing Co. Mat'l.for Reps.to Furn.ft Fixtures American Seating Company Printing & Office Supplies,Supplies for Special Rooms & Mat'l.for Reps1 • to Physical Education Equipment Supplle.s-Sec.ondary Education D.ept. Appleton-Century ,Co.,.Inc. J. M. Bailey

J., E. Barry D._ A. Baugus F._ D. Bearly A., C. Beeman Company Sajn'1.Bingham's Son, Mfg.Co. Br.ink's Incorporated Bruck Publishing Co. Burroughs Adding Machine Co. Camera Shoppe, J.E.High Capitol Hill Grocery #1

Carpenter Paper Co. Central Merchandise Co. . Chaffin & Chaffin Lbr. Co. Cheatham's Piano Co.

Bills for Month of February

5-5p 1.3^ 9.95 Bld 19.^0 15.35 Bid

$ Bid

£11

14.66 1.83

Rental of Bailey Building in Britton,Okla, for use of Britton Grade School for the months of Sept.,Oct.,Nov. , Dec. , Jan. , Feb. $5.00 Supplies - Auditing Department . 2..5O Rental,Lowell School Ground.Feb.,19^0 12.00 Supplies - .Special Rooms On Bld75.OO Mat'l.for Repairs to Equipment 2.SS Supplies - Vocational Dept. 5«2S Transportation of Bonds . 27.00 Sups. Gen.Off ice & Special Rooms .16.5° Supplies-Clerk's Office 7*^0

Reps, to School Equipment, Webster Homemaking Sups.,Cap.Hill Jr., & Cap.Hill Sr., for month o.f January Binding Auditor's Reports Sc.hool Supplies On Bid Mat'l.for Reps, to Buildings On Bid Tuning Pianos

^.25 25.36 3.^8 16.92 15.50 28.00

MEETIN G OF MARCH 4, 1940

Report of ClerkBusiness Manager

1939-1940 GENERAL FUND 1

Item #1-A

Coates Abstract Co. Cook Supply Company Cook Electric Supply Co. Corsin's Grocery & Mkt. Crane Company

Bills for Month of February

The City of Britton The City of Britton

Daily Law Journal

Max Darrough

Davidson & Case Lumber Co. Dinks Parrish Palace Ldry.

Dolese Bros. Co. H. Dorsey Douglas Bill Doyle Office Supplies Bill Doyle Office Supplies

(Con t inued)

AMOUNT Water Service,Britton Schools,Feb. $ Rent on City Hall for Primary Classes, Feb. Abstract on Capitol Hill Jr.Property Mat'l.for Reps, to Equipment Mat'l.for Reps.to Equipment On Bid Sups.Homemaking DeptFranklin,Feb. fiheck water meter for Lowell School On Bid

Publication of "Call for Warrants" & notice for bids on diplomas Truck Maintenance & Storage Expense, February, On Contract Mat'l.for Reps.to Furn.& FixturesOn Bid Ldry.Service, Homemaking Dept, of Northeast and Webster, Jan. Mat'l.for Upkeep of Grounds On Bid Supplies - Clerk's Office Printing & Office Supplies ■ On Bld Supplies - Clerk's Office

’

14.75 ; 40.00 22.00 I.76 I.76 ; 3-^*5 9.SO '

j g.00 ■

15O.OO ! gl.09 ;

5*16 | 22.00 ! 9-44 11.00 ! 1.25 I 2.00 3«2B! 1.00 19.00 ! 23.75 I 1.20j

Fox-Vliet Drug Co.

Sups.- Secondary Education Dept. Light Globes On Contract Supplies - Clerk's Office Repairs to Musical Instruements On Bid Printing & Office Supplies Mat'l. for Reps.to Buildings Library Books.Authorized by Board Action of August 23, 1939 On Bid 731.25 Mat'l.for Reps.to School Eqpt.On Bid 1.00

Gaylord Bros.,Inc. Gannaway Grocery Co. General Electric Co. General Paint Corp. General Printing Co. Greenlease-Moore Co.

Library Supplies Homemaking Sups.,Foster,Jan. & Feb. Mat'l.for Reps.to Voc.Ed. Eqpt. _ Mat'l.for Reps.to Furn.ft Flxts. On Bid Printing Mat'l.for Reps.to Trucks On Bld

Clarence R. Haskett

Insurance on School Sups.,Furniture & Fixtures stored at 6 S.W.6 Authorized by Board of Education on Feb. 5, 1940 7&.O5 Mat'l.for Reps.to Equipment 6.57 ! Mat'l.for Reps, to Buildings On Bid 65.05 Mat'l.for Reps.to Bldgs.,Furn.ft Flxts. 41.15 Contract fo-r Bond Proceedings,Authorized by Bd.of Edu.Nov. 10,1939 On Bid 1,245.00 Sups. - Superintendent's Office 15.00 Mat'l.for Reps.to Equipment On Bid 67.71 Mat'l.for Reps, to- Equipment & ■ School Apparatus13.26

The Educational Screen C. L. Evans Electric Co. F. & E. Check Protector Agy. H. E. Fain Fine Arts Company Fire Appliance Supply Co. Follett Book Company

Helwig Company A. G. Hoge Hardware Co. A. G. Hoge Hardware Co. C.- Edgar Honnold

Hughes Engineering Co. Hunzicker Bros. Hunzicker Bros.

9&.°9 g.Ob 6.00 14.40 4-.4-5 i 1.02 )

Indian Territory Illuminating Standby Water Connection-Valley Brook, February, 194-0 Oil Company Sups. ,Cap.Hill Sr. & U-nlv.H-ts. Jenkins Music Co.

Kamp Bros. Company Kay-Dee Company H.- E. Ketcham Kilpatrick Brothers Kimble Electric Company King's Laundry Kiowa Lumber Co. Kozak's Grocery & Mkt. S.- H. Kress & Co.

G. M. Lasater Grocery Leech & Company Letts Box & Mfg. Co. Linde Air Products Co. Linde Air Products Co. The Long-Bell Lumber Co. MacMillan Company

Homemaking Sups.Taft, Classen & Harding for February, 194-0 Supplies - Clerk's Office Supplies - Special Rooms On Bid Mat' 1. for Reps, to Furn.ft Flxts. On Bid Mat'l.for Reps.to Voc.Ed. Eqpt. Ldry.Service,Capitol Hill Sr.& Jr. Supplies - Special Rooms Homemaking Sups.Roosevelt,Feb. Supplies - Special Rooms

Homemaking Supplies,Jackson,January Supplies - Special Rooms Custodians Supplies ; Mat' 1-. for Reps, to Eqpt. On Bid Mat'l.for Reps.to Equipment Mat'l.for Reps.to Furn.ft, Flxts. On Bid Library Books,Special- Rooms Dept. & Supt's.Office

5.00 93.31

• j 27.16! 33-95 59»-5° -26.-60 ■ 2.g7 | ■ 6.70 - 57*30 ! 9.§4 4-1.g5 ■

25.39i lg.00 | 2.00 | 5.°° 5«5O 3-92

77-17

MEETING- OF MARCH L, 1940

(Continued)________ ___________

1939-1940 GENERAL FUND

Magnolia Petroleum Co. W. C* Mann Manly Office Supply Bernie Mason Electric Co. Mideke Supply Co. Mideke Supply Co. Midvale Ind. Chem.Corp. Midvale Ind.Chem.Corp. Moulder-Oldham Co. Nelson Electric Supply Nichols Hills Water Dept.

AMOUNT

Mat'1.for Maintenance of Trucks On Bid Sharpening & Setting Saws, Voc.Dept. Printing & Office Supplies On .Bid Mat'1.for Reps, to Equipment On Bid Mat'1.for Reps, to Equipment On Bid Supplies - Voc. Dept. & Bolts for Repairs to Trucks Tetrachloride for Refilling Fire Extinguishers On Bid Mat'l.for Reps.to Phy.Ed.Eqpt. Custodians Supplies On Bid

6.00 4.00 40.00 17*50 33*33

1.60 3.10 12.00 35*41

New State Laundry

Mat'l.for Reps.to Phy.Ed.Eqpt. On Bid Water Service,Univ.Hts. & Nichols Hills, January, 1940 Ldry.Service, Roosevelt,Central, Wm.Jennings Bryan, & Harding Towel Service for month of Jan.,1940

Oklahoma City Hardware Co. Oklahoma City Hardware Co. Oklahoma City Scenic Co. Oklahoma Gas & Electric Co. Oklahoma Shade Factory Oklahoma Tire. & Supply Co. O'Neal Typewriter ExchangeOklahoma City Water Dept.

Custodians Supplies On Bid 13.55 Supplies - Special Rooms . 7*50 Mat'l.for Reps.to Furn.& Fixtures 6*75 Light & Power,Majority Schools,Feb. 3,321.36 Mat'l.for Reps.to Furn.& Fixtures On Bid 24.15 Battery for Truck ^•35 Typewriter Repairs 2.90 Water Service,Majority Schools,Jan. . .*1,050.15

Clarence E. Page, Inc. W. J. Pettee & Co.

Supplies - Clerk's Office On Bid Custodians Sups. ,Mat' 1. for Reps., to Furn.& Fixts.,Bldgs.& Eqpt. On Bid Sups.-Kindergarten & Sepc.Rms.Dept., Homemaking & Gen.School Sups. Mat'l.for Reps.to Buildings On Bid Mat'1.for Reps.to Equipment

New State Laundry

W. J. Pettee & Co. Porter Mirror & Glass Co. Powers Regulator Co.

3*20 25.23

13.49 31.62

94.10

102.04

13*95 6*39 103.02

Radiator Repair Service Soldering Gas tank of Reo Truck #2 On Bid I.50 Remington Rand, Inc.. Typewriter Repairs 3*95 2.9^ Richards & Conover Hardware Co. Supplies - Special Rooms Richards & Conover Hardware Co. Custodians Sups.,& Mat'l.for Upkeep(On) of grounds & Reps, to Furn.ft Fixts(Bid) 24.19 Ridenour-Baker Merch.Co. Custodians Supplies On Bid 3*95 S. R. Robbins Repairs to Musical Instruments 6.00 Royal Typewriter Co.,Inc. Typewriter. Repairs 3.10 Sanitary Equipment Co. Severin Tire & Supply Co.

Custodians Supplies On Bld 63.75 Reps, to Voc.Ed.Eqpt.& Mat'l.for Upkeep of Trucks 2.50 Mrs, John J. Sloan Supplies - Vocational Dept. 3*°0 L. C. Smith & Corona Type.Co. Typewriter Repairs 13.75 Southwestern Bell Tele.Co. Exchange Service on "2" phones, 1-21-40 to 2-21-40 123.75 Southwestern Bell Tele.Co. Exchange Service on "3", "7", & Britton phones, for February, 1940 417.36 Southwestern Bell Tele.Co. Exchange Service on "4" & "3" phones 1-11-40 to 2-11-40 ' 145.15 Southwestern Bell Tele.Co. Exchange Service on "5" phones,Jan.& Feb.139*30 M. D. Spivey Storage Expense,Month of Feb.,1940 50*00 Standard Office Supply Co. School Supplies 7*20 Stanford University Press Supplies - Guidance Department 7.35 J. G. Stearley, Clerk Reimbursement,Petty Cash,Feb.1940 17*92 Swanda Brothers Mat'1.for Reps.to Voc.Ed.Eqpt. On Bid 1.70 Virgil Taylor Lee Thagard Music Company

Times-Journal Pub.Co. Times-Journal Pub.Co. Trave-Taylor Company

Expense - Auditor's Office Supplies - Music Dept.,& Repairs to Musical Instruments Supplies - Supt' s. Off ice On Bld1 Supplies - Elem.Music Dept. Sups.-Clerk's Office & Health Dept.

U. S. Supply Co. Underwood-Elliott Fisher Co. United Plate & Window Glass

Mat'l.for Reps.to Eqpt. Typewriter Repairs Mat'l.for Reps.to Eqpt.

Wallace & Tiernan Co.,Inc. W. M.Welch Mfg. Co. Western Bank & Office Supply

Mat'l.for Reps.to Phy.Ed.Eqpt. Sups.-Science Dept.,Northeast On Bid Printing & Office Sups.-Mimeo.Sups.

On Bld

6.4o 106.45 34.30 2.50 50.60 5*33 43.19 15.71 41.50 62.06 135.40

Report of ClerkBusiness Manager Item #1-A

Bills for the Month of February

MEETING OF MARCH 4, 1940 Report of ClerkBusiness Manager

Item #1-A

Bills for Month of February

(Continued) AMOUNT i

I939-I94O GENERAL FUND Western Union Telegraph Wigger's, Inc. White Swan Laundry

Yellow Cab Gasoline Co.

Telegraph & Messenger Service,Jan. Office Supplies Ldry. Service, Taft, Harding, Classen & Univ. Hts. Homemaklpg Depts.

4.18 ; 27.00 ’

7.56 !

Gasoline for Trucks, February, 1940 (On Contract) AMOUNT!

1939-1940 BUILDING- FUND-

Acme Brick Company

Sinking Fund — payment of 1939“4O installment levied for judgment and interest on , judgment #4267, Carey School District #75.......................................................... ■............................................... $21.45

Item #1-B Sinking Fund Bill

1939-1940 SINKING FUND E. W. A. Rowles Co

Item #1-C

Claims of Custodians for Extra Time

Brick for WPA Project, Walnut Grove On Bid

Item #1—C

AMOUNTi

Principal & Interest on Judgment #4267 Carey School

Claims of Custodians for Extra Time (1939“4O General Fund). .$25$.00 The following claims for extra time of custodians amounting to $25$.00. have been checked against the Report on Use of Buildings as to whether or not it has been approved by the Board of Education. Check shows everything is regular and properly authorized.

AMOUNT

1939-1940 GENERAL FUND

Ed Barkley Dewayne Bedingfield W. A. McGowan Ed 0. Page J. W. Roberson Wesley Rogers J. A. Schoenberg J. M. White G. D. Busch Clay Cleveland Raymond Holler H. H. Shriver C. L. Clary James Bradley J. C. McIntosh G. L. Nichols E. M. Rader Guy Williamson Nat. Bond H. E. Jones Ed Page R, E. Townsend Allen Walker J. B. Cassady T. E. Darnold H. B. Gleason A. W. Permenter Jase Plaster H. Tinsley

Item #1-D ClalmsSpecial Services

Item #1-D

Floorman, Central, 4 nights Floorman, Central, 9 nights Fireman, Central, 4 nights Fireman, Central, 7 nights Floorman, Central, 2 nights ■ Floorman, Central, 9 nights Electrician, Central, 2 nights Custodian, Central, 7 nights Floorman, Classen, 4 nights Floorman, Classen, 5 nights Fireman, Classen, 5 nights Custodian, Classen, 5 nights Floorman, Harding, 3 nights Floorman, Harding, 3 nights Floorman, Harding, 3 nights Floorman, Harding, 1 night Floorman, Harding, 4 nights Fireman, Harding, 7 nights Floorman, Roosevelt, 3 nights Floorman, Roosevelt, 2-nights Floorman, Roosevelt, 3 nights Floorman, Roosevelt, 1 night Floorman, Roosevelt, 2 nights Fireman, Webster, 6 nights Custodian, Webster, 8 nights Floorman, Webster, 6 nights Floorman, Webster, 6 nights Floorman, Webster, 1 night Floorman, Webster, 7 nights

8.00 18.00 8.00 14.00 4.00 18.00 4.00 14.00 8.00 10.00 10.00 10.00 6.00 6.00 6.-00 2.00 8.00 14.00 6.00 4.00 6.00 2.00 4.00 12.00 16.00 12.00 12.00 2.00 14.00

Salary Claims - Special Services (1939-40 General Fund). . $6$.25 The following claims, are presented for custodian services of principals in buildings where there is no regular custodian, special clerical services under direction of Clerk-Business Manager,, instructional services under direction of Superintendent of Schools

AMOUNT-

1939-1940 GENERAL FUND Aledamae Carter Amy Harris Robert Lee Mills Mrs. Lillian Morrow Bonnie T. Norton Harry A. West

Clerical Service, Clerk's Office 2 (-i) days Custodian Services, period ending 2-23-40 Instructional Service, 5 'lays @ $1.25 da. Custodians Services,period ending 2-23-40 Custodians Services, period ending 2-23-40 Custodians services, period ending 2-23-40

2.00 6.00 6.25 12.00 12.00 30.00

MEETING OF MARCH

Item #1-E

..19^0

(Continued)

Separate School Bills for month of February.................................. $85^.88 (1939“^O Separate Fund). Claims as follows have been filed for the list of bills for the Separate Schools in the amount of $85^.38. Copy of the list was sent to each Board Member Saturday, March 2, 19^0.

Item #1-E

AMOUNT

1939-19^-0 SEPARATE FUND

Bills for month of February Separate Schools

Mat'l. for Reps, to Bldgs. On Bid $ 20.00 Baker, Hanna & Blake Co. Mat'1.for Reps, to Eqpt. 1.60 Crane Company Light Globes On Contract 107.1^ C. L. Evans Electric Co. Mat'l.for Reps, to Eqpt. On Bid 27.52 Graybar Electric Co. Mat'l.for Reps, to Buildings 3*60 A. G. Hoge Hardware Co. Mat'l.for Reps, to Eqpt. On Bid 23.^6 Nelson Electric Co. New State Laundry Ldry.Service, Douglass & Wheatley 3*33 Oklahoma Gas & Electric Co. Light & Power, Separate Schools,Feb. 271.65 Oklahoma Supply Company Custodians Supplies On Bid 68.75 Oklahoma City Water Dept. Water Service, Separate Schools,Jan. 97-5° Custodians Supplies On Bid 5*63 W. J.' Pettee & Co. Richards & Conover Hdwe. Co. Custodians Supplies On Bid 4.97 Homemaking Supplies 1.80 Ridenour Baker Mer. Co. Printing On Bid 19.50 Semco Color Press, Inc. Sharp Auto Supply Co. Mat'l. for Reps, toVoc.Ed. Eqpt. 5-35 Sinclair Refining Co. Custodians Supplies On Bid 3-53 Southwestern Bell Tele. Co. Exchange Service on "3“ & "7" phones, Feb.38.75 Southwestern Bell Tele. Co. Exchange Service on "2" phones, Feb. 21.75 Mat'l.for Reps, to Eqpt. On Bid. 5*04 Wylie Stewart Machinery Co. Custodians Supplies On Bid 23.10 United Plate & Window Glass Co. Science Supplies, Douglass On Bid 80;JO W. M. Welch Mfg. Co. Homemaking Supplies for Douglass & Wilson Grocery Wheatley, February, 19^0 20.45 Item #1-F

Skilled Labor - 1939-1+O Separate Fund........................ $150.00 The special labor covered by the following claim in the amount of $150,00, carrying verification as to purpose and amount, was authorized by the Board at previous meetings.

1939-1940 SEPARATE FUND

C. T. Hughes

Item #1-G

AMOUNT Services, Extra Carpenter for month of February

$150.00

Claims of Custodians for Extra Time (1939“^O Separate Fund)..$56.00 Claims for extra time of custodians, as follows, in the amount of $56.00, have been checked against the Report on Use of Buildings as to whether or not it has been approved by the Board of Education. Check shows everything is regular and properly authorized.

1939-1940 separate FUND Kenneth Fletcher R. S. Holmes Eugene Huffman Lewis Morris Van A. Osborne E. J. Reynolds

Item #1-F Special Labor Separate Schools

Item #1-G Extra time Custodians Separate Schools

.AMOUNT Floorman, Douglass, 4 nights Custodian, Douglass, 6 nights Floorman, Douglass, 4 nights Fireman, Douglass,. 6 nights Floorman, Douglass, nights Floorman, Douglass, 4- nights

8.00 12.00 8.00 12.00 8.00 8.00

The claims shown in items #1A, IB, 1C, ID, IE, IF, and 1G, have all been examined and approved by the Auditor as to appropriation, purpose of expenditure, calculation and receipt by the department heads. We recommend that same be allowed and the Clerk-Business Manager be instructed to issue warrants in payment thereof.

Approved: (Signed)

Jno. W. Prigmore, Auditor.

PAY ROLL AUTHORIZATION FOR MONTH OF MARCH, 19^-0

Item #2-A

Payroll - General Fund - Night School

Payroll #456-T. ..................................................... . $921.00 (Pay period ending February 28, 19^0) The Night School payroll is in lieu of Federal subsidy to be received direct by the Board on account of night school classes in trades.

Item #2-A Payrolls

Item #2 Payrolls for March

Item #2-B

MEETING OF MARCH 4. 1940

(Continued)

PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Attendance, Vocational, Clerical, Health, and Buildings and Grounds Employees. GENERAL FUND Payroll #432-0 to and including #462-0............................................... $12,701.37 (Pay period- ending March 15, 1940 — month)

Item #2-C

PAYROLLS - MAJORITY SCHOOLS - Adhinistrators and Teachers

Item #2-D

PAYROLLS - MAJORITY SCHOOLS - Including School Administrators, Attendance, Vocational, Clerical, and Buildings and Grounds Employees,

I !

GENERAL FUND Payroll #463-0 to and including #493-0. . . ......................... (Pay period ending March 31, 19^— i month)

I !

Item #2-E

Item #2-F

GENERAL FUND Payroll #457-T to and Including #519“?............................................. $193,686.66 (Pay period endlhg March 21, 1940 :— 4 weeks)

PAYROLL - SEPARATE SCHOOLS - Douglass Night School

SEPARATE FUND ' Payroll #78-T .................................................................................. (Pay period ending February 22, 1940)

$12,701.37 ' '

' $160.00

PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Attendance, Health, Clerical, and Buildings and Grounds Employees. SEPARATE FUND Payroll #9tR)-SS to and including #95-O-SS. .................... $1,222.02 (Pay period ending March 15, 1940 -- -a month)

Item #2-G

PAYROLLS - SEPARATE SCHOOLS - Administrators and Teachers

Item #2-H

PAYROLLS - SEPARATE SCHOOLS - Including Instructional, Attendance, Health, Clerical, and Buildings and Grounds Employees.

SEPARATE FUND Payroll #79-T-SS to and including #22-T-SS. ......................... $17,217.75 (Pay period ending March 21, 19W — 4 weeks.)

SEPARATE FUND Payroll #96-0-SS to and including #101-0-SS........................... .. $1,222.02 (Pay period ending March 31, 1940. . . month)

The persons to be' listed on these payrolls have been regularly employed by the Board on an annual, monthly, or daily basis, and payrolls are to be computed on actual salaries as fixed by the Board or on salary schedules of the preceding year. They will be supported by verified payroll claims carrying proper authorization and approval and will be examined and approved by the Superintendent, ClerkBusiness Manager and Auditor prior to release of warrants. We recommend that these claims be ratified and approved for payment, subject only to revision on certificate as to' absentees and substitute teachers, and/or action of the Board on salaries not designated, and that the Clerk-Business Manager' be authorized to issue warrants for same, pending final designation of salaries by the Board of Education. APPROVED:

Item #3 Payrolls Issued During February Approved

(Signed) Jno. W. Prigmore Auditor.

PAYROLLS PREVIOUSLY -APPROVED BY THE BOARD UPON WHICH WARRANTS HAVE BEEN ISSUED ARE AS FOLLOWS:

Item #3

GENERAL FUND Payrolls #393-A-T to and including #455~T.................................$193,244.96 Payrolls #371-0 to. and including #431-0.................................. 31,096.26 224,341.22 SEPARATE FUND Payrolls #67-T to and including #77-T....................................... Payrolls #72-0 to and including #29-0....................................... GRAND TOTAL................... ..................................

12,222.22 2,275*64 277164.46 251,505.62

^1-, 19^0

(Coati nued.)

We recommend that the Board approve the above expenditures for salaries on all payrolls for the month of February, 19^0, in conformity with prior authorization of the Board of Education.

OTHER RECOMMENDATIONS AND REPORTS

Item

An Offer of A. M. Coates for Quit Claim Deed to Lots 3, 6, and 12, Block 51, Stockyards Third Addition - Consideration $150.00.

Report of Auditor and Clerk-Business Manager

Item #4

According to information furnished by Mr. Coates, the title to Lots 3 and 6 is in the Board of Education, Oklahoma City, subject to a tax deed issued by Ike Bonapart, County Treasurer, to Sam Gordon, Transferred to J. H. Poulter, to A. M. Coates by Quit Claim Deed.

Lot 12, Block 51, according to record submitted, has never been owned by the Oklahoma City School District and the title is in the name of the Capital Investment Company, subject to tax deed issued and transferred by and to the above parties. •

According to the plats and the abstracts on file in the Board of Education, these lots are all within the boundaries of the Westwood School site.

The offer for sale of the above lots is supported by Quit Claim Deed to the Board of Education of Oklahoma City, reciting a consideration of $10.00 and other valuable consideration and is signed by A. M.Coates and is submitted for your consideration. Item #5

Treasurer's Report - For period Beginning February 1, 19U0 and ending February 29, 19^0.

Item #5

Respectfully submitted,

(Signed) J. G. Stearley, Clerk-Business Manager Question of contract with Max Darrough for truck maintenance was raised and the matter of securing a contract fob less money for the service rendered was referred to the Superintendent■of•Buildings and Grounds for investigation and report back to the Board.

Truck Maintenance Referred to Supt. Bldgs and Grounds

Following discussion of claim of Coates Abstract Company for extending an abstract on Capitol Hill Junior High School site, Mr. Prlgmore explained that the Attorney had requested that this-be done in order to enable him to clear the title to the property. Mr. Prlgmore made the further statement that there were defects in some of the titles to other school property and that when all abstracts were brought to date in 193&, attention was called by the attorney who examined the abstracts to neeessary corrections to clear these titles, but the corrections had not been made; a complete list.of the questions raised, Mr. Prigmore stated, was being compiled at this time. Upon motion of Mr. Richardson, seconded by Mr. McKown, the Business Office and the Auditor were instructed to submit to the Board a report of Incomplete or clouded titles to school property.

List of Property Having Clouded Titles Requested

The matter of providing more room at Franklin School was brought up in connection with a discussion of lack of facilities for the Special Rooms at that building, and it was suggested that the■frame annex on the Irving grounds be moved to the Franklin site since it would not be needed in the demolition project as proposed for-the Washington School. The Superintendent of Buildings and Grounds called attention to a contemplated move of the Irving annex building to relieve crowded conditions at Lowell School. Motion was made by Mr. McKown, seconded by Mr. Hisel, that the Superintendent and Mr. Schlosser be Instructed to work out in detail their recommendation in regard to the disposition to be made of the Irving Annex and report back to the Board. Motion carried unanimously.

Matter of Placing of Irving Annex Referred to Supt. and Supt. Bldgs, and Grounds

It was moved by Mr. Richardson, motion seconded by Mr. Hisel, that Items 1-A to 2-H, inclusive, of the report of the Auditor and Clerk-Business Manager, be approved and warrants ordered issued as recommended. Upon roll call the motion carried, all members present voting-"Aye."

Items #1-A to #2-H,inc. Report of Clerk-Business Manage] Approved

o<-v

MEETING OF MARCH ^4-, 19^4-Q 7 Pont inuedj

Item #4 Referred to Attorney

Motion was made by Mr. Richardson, seconded by Mr. Turner, that the matter of an offer of A. M. Coats for a quit claim deed to Lots 3, 6 and 12, Block 51, Stockyards Addition, for the sum of $150.00, Item #4- of the report of the Clerk-Business Manager, be referred to the Board's attorney for recommendation. Motion carried unanimously.

Item #3 February Payrolls Approved

Motion was made by Mr. Richardson, seconded by Mr. Hisel, that payrolls previously authorized by the Board for the month of February, in the aggregate (Item #3 of the report of sum of $251,5O5Âť68, be approved by the Board. the Clerk-Business Manager). Upon roll call the motion carried unanimously.

Item #5 No Report

The report of the School Treasurer for the month of February, 19^0, was not presented.

Letter from Associated General Contractors Received and Filed

A letter was read from Mr. D. Allen Harmon, President of the Associated General Contractors of America, Inc., Oklahoma Chapter, Builders Division, urging the Board start construction work on the building program not later than April 1, 19^0. This communication was received and placed on file. ! I

The following.letter was read:

Oklahoma City, Oklahoma March 1, 19^9

Board of Education Oklahoma City, Oklahoma |

Gentlemen:

The Oklahoma Chapter of the Associated General Contractors of America, being vitally interested in that the school building program be accomplished Two Methods with the greatest possible economy, dispatch and the highest standard of workmanship, and in the spirit of helpfulness, we recommend the construction Suggested for Building of these buildings by either of the following methods, as previously suggested by us: Program

Straight Contract With WPA Participation

The straight contract method.

The contract method with W. P. A. participation under the following methods: (a)

That the School Board, through W. P. A., furnish a specified amount of materials.

(b)

That the School Board, through the W. P. A., furnish a specified amount of common,labor and intermediate labor, provided this labor does not perform the work of the mechanic and apprentice mechanic using tools of the trade involved. This being recommended to keep the high standard of workmanship and harmony desired.

(c)

The School Board furnishing the above material and labor to the contractor as his schedule of operation requires . Very truly yours,

ASSOCIATED GENERAL CONTRACTORS OF AMERICA, INC., Oklahoma Chapter, Builders Division

Received and Ordered Filed

Signed:

D. A. Harmon, President

This communication was received and ordered filed.

Tuition from Outside Pupils to be Arranged by Exchange

The matter of tuition due from two pupils residing in Prairie Queen School District, attending Capitol Hill Junior and Senior High Schools, was brought to the attention of the Board. The Business Office was Instructed to investigate a report that there were four pupils residing in Oklahoma City School District attending the Prairie Queen School, and if found to be correct, to arrange an exchange of pupils between the two districts.

Statements for Tuition to be Sent

Motion was made by Mr. Richardson, seconded by Mr. Turner, that tuition statements for the first semester for pupils from District 26, attending West Nichols Hills School, which was brought to the Board's attention in the

O< * S ZT 2 MEETING QF MARCH

1940 (Continued)

meeting of February 5, I9U0, be presented to Dr. G. A. Nichols, this being In accord with the understanding had with Dr. Nichlls at the opening of school in September. Motion carried.

Motion was made by Mr. Turner, seconded by Mr. Richardson, that J. G. Stearley, Clerk-Business Manager, who was still absent from duty, be allowed half time salary for thirty days in addition to the thirty days full allowance under the rules of the Board. Motion carried unanimously. Mr. McKown moved that the Board adjourn until seven oâ€™clock P. M. Monday, March 4, 19^0. Mr. Turner seconded the motion which was declared to have carried.

THEREUPON THE BOARD ADJOURNED.

ATTEST:

Approved the

_day of

Cler,

19^0

Half-Time Salary Allowance for Clerk

MEETING'OF MARCH

... W.. ~~ SEVEN^O1 CLOCK^P . M .

THE BOARD OF EDUCATION OF1 THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

ADJOURNED SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY MARCH U, 1940, AT SEVEN O'CLOCK P. M PRESENT:

Warren H. Edwards, President Mrs. Flora W. Penney, Acting Clerk Edd L. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turner

ABSENT:

J. G. Stearley, Clerk

Other officials present: Superintendent C. K. Reiff, Jno. W. Prigmore, Auditor, W. A. Lybrand, Attorney, and 0. M. Schlosser, Superintendent of Buildings and Grounds.

The minutes of the regular meeting.of March 4-, 19^0, held at nine-thirty Minutes oâ€™clock A. M., were read and upon motion of Mr. Hisel, seconded by Mr. McKown, Approved were approved as read. Mr. A. 0. Vinall, Secretary of the Better Lathing and Plastering Association of Oklahoma, appeared before the Board in the interest of the lathing and plastering industry in connection with the present building program, requesting the Board to reconsider its policy of specifying fibre board ceilings and its definite instructions to its architects not to specify lath and plaster.. Attention was called to the collapse of the Westwood celling in 1937, and the Superintendent of Buildings and Grounds stated that this was due to structural .fault and not to faulty plastering. Motion was made byMr. Richardson, seconded by Mr. Turner, that this matter be referred to the Board's executives for further investigation and.report back to the Board. Motion carried unanimously. >

Lathing and Plastering Industry Asks Reconsideration of Policy on Ceilings

Mrs. C. L. Moffett,speaking for a committee of residents of the Irving School District, addressed the Board, stating that property owners in this district were interested in the leasing of the Irving School grounds and would be injured if a well was drilled on the school property. It was requested that this property be attached to the Block east of the school grounds for drilling. Mrs Moffett and the committee were advised of the terms of the lease entered into with the British American Oil Production Company, under which it was agreed that no well be drilled on the leased premises without the consent of the Board of Education.

Committee Protests Drilling on Irving Site

Mr. and Mrs. J. L. Read of Norman, Oklahoma, state directors of the Child Evangelical Fellowship, a national organization, came before the Board requesting permission to use classrooms after school hours for biblical instruction, to be given by voluntary teachers to pupils having the consent of their parents to attend such classes. This matter was referred to the Superintendent for recommendation.

Request for Use of Rooms for Bible Classes to Supt.

Mrs. Carrie McKee appeared before the Board in behalf of the Riverside School, Committee asking what the Board contemplated in the.way of additional playgrounds and. from Riverfencing, and how soon these improvements could be expected. The President side assured Mrs. McKee that.attention would be given these matters just as soon as the Board had time to give them proper consideration.

Tabulation of bids for gasoline was submitted by the Superintendent of Buildings and Grounds, who stated that the following were the only bids received that were according to specifications: Black Gold Sales Bob.Russell Service Station Yellow Cab Gas Company Norris Garage The Superintendent of Buildings and Grounds recommended that the low .bid of Black Gold Sales, Inc., $.10^- per gallon, be accepted, allowance to be made for general market changes in price. Motion was made by Mr. Richardson, and seconded by Mr. Hisel,

Blds for Gasoline

Ji_ k )1

MEETING. OF MARCH 4-, 194-0

(Cont inued)

that the recommendation of the Superintendent of Buildings and Grounds be Contract accepted and operated under until further action of the Board. Upon roll for Gasoline call the motion carried, all members present voting "Aye.â€? to Black Gold Sales

Matter of Contract s with Stadia to Committee

The following members of the Taft Stadium Board of Control were present in the interest of securing permission to continue to supervise the Taft Stadium and act as agent of the Board of Education In all matters pertaining to the Taft Stadium:. C. E. Herring, President, Chas. S. Wallace, Secretary Manager, and W. H. McCalister. Following.a lengthy discussion, motion was made by Mr. Richardson, seconded by Mr. Hisel, that a committee of members of the School Board meet with representatives of.the governing group of the Taft Stadium Board of Control and work out stipulations and agreements under which the Board of Education would be willing to enter into a contract with the Taft Stadium Board of Control, for the leasing of the Taft Stadium, and submit these stipulations and agreements to the Boardâ€™s Attorney for his approval. Motion carried unanimously.

The President appointed Mr. Hisel, Mr. Richardson and Mr. McKown to meet i with representatives of both the Taft Stadium Board of Control and the Capitol Hill Athletic Association, together with the Attorney, and work.out a report to bring back to the Board within the next two weeks. Mr. Richardson request-: ed that the other members of the Board meet with the committees and the > Attorney. * Omission See Below. j i The question of employing a coordinator for the building program was taken up > Employment for consideration and discussed. Several suggestions were made for further of Coordichecking of plans and specifications and for supervision of construction, nator among them that the Engineers Club of Oklahoma City be consulted and.asked, Discussion but no Action to make a recommendation as to the procedure to be followed. Mr. Hisel moved that the President of the Board get in touch with the President of the Engineers Club and see if he is willing to appoint a committee to make a I recommendation to the Board. There was no second to this motion.

Committee Appointed

Adjournment

Mr. Hisel then moved that the Board adjourn until Friday, March B, 194-0, at seven o'clock P. M. for further consideration of the matter of employing a. coordinator. Motion carried. THEREUPON THE BOARD ADJOURNED.

ATTEST:

Approved the <7_ day of Omission:

Gentlemen: 1.

19^-0

The following recommendations were submitted by the Superintendent: The following items are submitted for your consideration and approval:

Report on buildings.

See report of J. L. Powers filed with Business Office.

2. In accordance with your request, I have checked with the principal of Lee School relative to piano classes and find that no classes are offered in the school, a request for similar work has come from Mrs. Ralph B. Cook, in which she asks the use of.the West Nichols Hills School. See letter attached.

J. Since there are some matters on which you have asked information, one of which concerns salaries, I am suggesting that you devote one or more meetings to a free discussion of such items as you may direct. These meetings should be held at your earliest convenience. Respectfully submitted,

Signed:

C. K. Reiff, Supt.

Upon motion of Mr. Turner, seconded by Mr. Hisel, the report of the Superintendent was accepted.

MEETING OF MARCH 9,

THE BOARD OF EDUCATION OF>THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, SATURDAY, MARCH 9, 1940,

AT TEN O'CLOCK A.M.

PRESENT:

Warren H. Edwards, President Mrs. Flora W. Penney, Acting Clerk Edd L. Hisel ' Dave R. McKown J. Wiley Richardson Roy J. Turner J. G. Stearley, Clerk

Other officials present: Supt. C. K. Reiff, Jno. W. Prlgmore, Auditor, W. A. Lybrand, Attorney, and 0. M._ Schlosser, Supt. of Buildings and Grounds.

The minutes of the meeting held at 7:00 o'clock P.M. on March 4-, 19^0, were read and upon motion of Mr. Hisel, seconded by Mr. Richardson, were approved as read.

Minutes Approved

The following report was read, and received and. ordered filed with the reoort of the School District Treasurer for the month of February:

Summary of Reoo^t of School Tree surer for Month of February

March 4-, 194-0

Board of Education Oklahoma City, Oklahoma Gentlemen: The following is a summary of the School Treasurer's report for the month of February, 194-0:

Balance on hand January JI, 194-0................................. $ 509,278.61 Receipts for February, 194-0............................................... 1,120,4-38.4-1 Disbursements for February, 194-0. ............................. 272,164-.10 Balance, February 29, 194-0. . . ............................. 1,354-,552.82 The above cash balance in the Liberty National Bank of Oklahoma City is secured by pledged bonds in the amount of 11,4-92,700.00. Of the above cash balance, $9Q0,000.00 is represented, by the 194-0 Building Fund Account from proceeds of bond sale.

Genera], and Separate School interest, bearing warrants issued during February, 194-0........................ S74-,OO4-. 96 warrants purchased, by Treasurer's Sinking Fund Investment Accouty February, 194-0................... 59,397 â™Ś95 Interest bearing warrants issued. in February, 194-0, still in hands of payee or investors. . .

$14-,607,01

Total current General and. Separate warrants outstanding. .......................................................... $1,24-1,062.81 Total General and. Separate warrants held in investment account................................................................. 251,360.4-5 Total General and Separate warrants outstanding not held in investment accoutv ............................. $

989,702.36

Respectfully submitted,

(Sigend) Jno. W. Prlgmore, Auditor, Board of Education. The Auditor submitted the following report:

March 4-, 1940

Board of Education.

Gentlemen: T^e Report of the School Treasurer for the month of February reveals that warrants in the amount of $59,393.95 have been made available for

Report of Auditor on Warrants Presented, to Treasurer* for Sinking Fund Investment

MEETING OF MARCH 9, 1940 (Continued)... . -.,

Report of Auditor (Cont'd)

purchase as a Sinking Fund Investment. Interest bearing warrants In the amount of $7^,0Â°^'9^ were Issued In February, 1940.

These warrants were made available for purchase through the action of certain banks of the city by voluntarily complying with the' Board's request that they forward to the School Treasurer all warrants coming Into their hands carrying the Treasurer's stamp, "Payable out of Sinking Fund Investment Account." Warrants to the extent of $14,607.01, which were issued in February, have not yet been presented to the Treasurer for Investment and no doubt are held to a large extent by the two or three banks of the city which have not extended their cooperation in the matter.

In fairness to the banks of the city which are now complying with the request of the Board, we would recommend that further effort be made to enlist the cooperation of -the two or three banks that are not substantially complying with the plan at -the present time. The Warrants forwarded to the School Treasurer for Investment during the month of February, 1940, are as follows:

Liberty National Bank First National Bank and Trust Company Tradesmens National Bank City National Bank Fidelity National Bank Total

$44,044.49* 12,512.12 2,740.34 45.00** ______ 50.00**

* Inclusive of clearance items from Federal Reserve Bank, Stockyards National. Bank, and out of town banks.

**0ne warrant.

Respectfully submitted,

Signed: Jno. W. Prigmore Auditor, Board of Education Banks Not Complying To Be Requested to Cooperate

After discussion of the foregoing report, Mr. Hisel agreed to get In touch with the Capitol Hill banks, and Mr,McKown with the City National and Fidelity National Banks, In an effort to -secure their cooperation in turning Interest bearing warrants to the School Treasurer for Sinking Fund Investment.

Notice of Change of District Boundaries

Mr. Prigmore reported that notice had been received from Mrs. Ethel Fowler Dowell, Superintendent of Instruction of Oklahoma County, that as a result of an election held March 5, 1940, in the W. 1/2 of the N. W. 1/4 of Section 31, Two. 13 N., Range } W., an order was issued attaching the territory described to the Oklahoma City School District, from Oklahoma County District No. 26.

Report on Financial Condition

In reply to a question -as to the financial condition of the attached territory, Mr. Prigmore stated that this district had no outstanding bonds, and its assessed valuation could not be determined until it is placed on the tax rolls July 1, 1940, but the attachment would, be effective Immediately with reference to pupils attending the West Nichols Hills School.

Attorney to File Protest If He Sees Fit

Mr. Lybrand was of the opinion that the County Superintendent had the authority to issue the order of attachment without giving the Oklahoma City School District a hearing; that -such a decision -had been rendered in a State case in district court and he did not believe there was enough involved to carry it to the Supreme Court, but he would look into the matter further and might decide to bring suit. Motion was made by Mr. Turner, seconded by Mr. Richardson that the Attorney be instructed to file a protest against the annexation if he saw fit to follow such procedure. Motion carried unanimously.

Notice of VacatIng Dougherty Avenue (Westwood)

The Clerk reported that notice had been received that by City Ordinance No. 5155, passed and approved by the City Council March 5, 19^% Dougherty Avenue from the North line of Exchange Avenue to the South line of South IQfth Street,' in Oklahoma City, intersecting the Westwood School grounds, had been annulled, vacated and discontinued. This notice was received and ordered filed,.

Action Setting Easter Vacation Rescinded

Concurring in the recommendation of the Superintendent and -Auditor, aÂŤ$ set forth in their report filed with the Board in its meeting of February 15, 1940, motion was made by Mr. Turner, seconded by Mr. Richardson, that the action of the Board regarding the Easter Vacation of Friday, March 22 and Monday, March 25, be rescinded and that school be c nd.ucted on those two days. Motion carried, unanimously.

MEETING OF MARCH 9.. .194-0 (Continued.).

The Superintendent recommended that the following be added to the schedule of charges for the use of school buildings by organizations other.than for I school purposes:

"That a charge of $4-.00 be made for the use of School Auditoriums in the afternoon, after school hours, by outside organizations where an admission charge is made."

Rule for Use of School Auditoriums After School Hours Approved

Motion was made by Mr. McKown, seconded by Mr. Turner, that this recommendation be concurred in. Motion carried unanimously. Following inquiry as to what extent outside activities interfered with the regular school schedules, the Superintendent stated that he would make an investigation and report back to the Board.

Outside Activities During School Hours Investigated

The Superintendent submitted a report of Supervisory and Administrative visits to schools during the first semester of the school year,1939â€œ^O> which was received and placed on file.

Report of Visits to Schools

A request was presented from the Girl Scouts Local Council for the use of Taft Stadium, or in case of inclement weather the Taft Junior High School Auditorium, without charge, for a City-wide Court of Awards, during the first week in May. Motion was made by Mr. Turner, seconded by Mr. Hisel, that the rules of the Board be followed and no exception be made in the charge for the use of the auditorium, and that the request for the use of the Stadium be referred to the Taft Stadium Board of Control. Motion carried unanimously.

Request for Free Use of Auditorium Declined

The following tabulation of bids for lumber supplies for the Vocational Education Department was presented, requisition for the purchase having been approved by the Superintendent, subject to the approval of the Board:

Blds for Lumber Supplies

4â€? C-Select White Pine

1" Shop White Pine

RWL S2S RWL

Ketcham Lbr. Co

Kilpatrick Lbr. Co.

Per M.

71.75

5*1.00

70.00

79.50

Per M

39.25

38.00

44.25

4-7.50

Kiowa Lbr.Co

Long-Bell Lbr. Co.

Motion was made by Mr. McKown, seconded by Mr. Hisel that the low bid of Contract to Kilpatrick Bros. Lumber Company be accepted, subject to rigid Inspection at Kilpatrick time of delivery by H. F. Rusch, Director of Vocational Education, personally. Bros. Upon roll call the motion carried, all members present voting "Aye," except Mr. Richardson, who voted "No."

Report on Superintendent Reiff reported on health conditions in the schools, that there Health had been some scarlet fever but it was under control, and otherwise conditions Conditions were good.

The following report was read:

Oklahoma City, Oklahoma March 9, 1940

Board of Education of the City of Oklahoma City, Oklahoma

Report of Supt. of Buildings and Grounds

Gentlemen:

Attached is a report on ceilings.

Ceilings.

The Government has instructed us to start the Britton Grade job Monday, March,11. Action of the Board desirable on letter from Mr. Drury.

Britton Grade W.P.A.

Last ^Tuly, Mr. Charles Hughes was recommended for employment as a carpenter to fill a vacancy. He was employed as an extra carpenter and has been .working continuously. We recommend that he be placed on the regular payroll at his present salary.

Employment Carpent er

4-.

It has been customary for the Board of Education to furnish labor for Labor electrical, plumbing and carpentry work on the stadiums. The Stadium for Board has furnished material for repair work. At this time we have a Stadiums request to make some plumbing repairs at the Taft Stadium. We do not have labor available. In case labor should be available, should we continue to furnish labor for repair work on the three stadiums?

Respectfully submitted, 0. M. Schlosser, Superintendent Department of Buildings and Grounds.

MEETING OF MARCH 9, lfoO

(Continued)

The Superintendent of Buildings and Grounds recommended that the following Report of Architect report of C. F. Drury, Architect with reference to Britt.on Grade School Britton (Item #2 of his report) be accepted: Grade W.P.A. Project March 7, 19^0

Board of Education of The City of Oklahoma City, Oklahoma City, Oklahoma

Gentlemen: Re: Britton Grade School, Britton, Okla.

We have been advised by the W. P. A. they were going to open the abover project next Monday, March 11th.

After a conference with Mr. Schlosser, four of the W. P. A. officials and myself, Mr. Burton, Mr. Brown, the new W. P. A. superintendent, and myself visited the building and decided on the procedure for opening and starting the project which is as follows: We will proceed with the roughing in of the steam lines and the plumbing work so the tunnels may be covered as soon as possible.

Proceed with the ceiling screeds ready to apply the interior finish as soon as possible. â– Start the second story brick walls and proceed with them to the roof joist height, so as to get this portion of the building enclosed. Before we can proceed with the work it will be necessary to. do some preliminary work such as raising the hoist tower to accommodate the second story and-the roof. Also to build a guard around the building and over the entrance to protect the children. All materials stored on -the premises are in fine condition and all materials are there to enclose the second story and apply the roof with the exception of mortar sand and concrete for the roof slab and the steel joist and mesh.

If the above procedure is satisfactory to the board I ask that you approve the same and authorize the requisitioning of the following skilled labor and materials for delivery at once: Two carpenters for Monday morning, March 11th.

One steamfitter for Monday morning, March 11th. Four bricklayers for Wednesday morning, March ljjth. Ten tons fine mortar sand from Dolese Bros, on their old bld. Delivery Tuesday, March 12th.

One 1 1/2 ton hoist, bottom and top sheaves blocks, and 150 feet of cable. To be delivered Monday afternoon, March 11th. (Wylie-Stewart) Thirty-two pieces 2 x 10 or 12 Y. P. for scaffolding plank. delivered Tuesday morning, 12th.

To be

I would appreciate having the same skilled mechanics we had before if possible as they are very good men and familiar with the work.

Mr. Sprehe, of the Midwest Steel Company, advised me they could not furnish any more materials on their original bid. This will necessitate having to call for new bids on the steel remaining to be delivered on this project, and this should be done soon so as to have the roof joist on hand when needed.

The Oklahoma Sash & Door Co., will continue to fulfill their order of millwork remaining on the project. Dolese Bros. Sand & Gravel Co., will continue delivery of sand and concrete on their order for the project.

Trusting the above explanation and report on the Britton Grade School Project meets your approval, I am,

Yours very truly, (Signed) C. F. Drury, Architect.

313 MEETING~QFrMA'RCH 9JL^O

(CojalliiLuedl

Motion was made by Mr. McKown, seconded by Mr. Hisel that the recommendation of the Superintendent of Buildings and Grounds be concurred in and that the Business Office be instructed to negotiate with the Midwest Steel Company for the completion of their contract. Motion carried.

Report on Britton Grade Project Accepted

Concurring in the recommendation of the Superintendent of Buildings and Grounds, motion was made by Mr.- Hisel, seconded by Mr. McKown, that Chas. Hughes, extra carpenter, be placed on the regular payroll at his present salary of $150.00 per month. Upon roll call the motion carried, all members present, voting "Aye."

Extra Carpen ter Placed on Regular Payroll

Item #4 of the report of the Superintendent of Buildings and Grounds, relating to furnishing labor and repairs for the stadiums, was taken up for consideration . Mr. Hisel moved that action be deferred until after the contracts are made with the stadiums. Mr. McKown seconded the motion which was declared to have carried.

Action Deferred on Item #4- of Report of Supt. of Bldgs. & Grounds

The report on ceilings submitted by the Superintendent of Buildings and Grounds was discussed and on being asked for a recommendation, Mr. Schlosser Report on Ceilings stated that he thought it would be unethical for him to make a- definite reAccepted commendation as the architects would specify the materials they desired to use, and it was his opinion that the Board would have to use its best judgment in passing on individual projects. It was moved by Mr. Richardson, motion seconded by Mr. Turner, that the recommendation of the Superintendent of Buildings and Grounds be approved. Motion carried.

The Committee to whom the matter of drafting stipulations for a contract with Contract the Capitol Hill Athletic Association was referred, presented the following with Capitol proposal, as approved by the Attorney: Hill Athletl Ass'n.

Oklahoma City, Oklahoma March 9 , I9U0 Board of Education of the City of Oklahoma City Oklahoma City, Oklahoma

Sirs: The undersigned, the Capitol Hill Athletic Association, is a non-profit corporation organized and existing under and by virtue of the laws of the State of Oklahoma with purposes authorizing the undersigned to do the things hereinafter mentioned to be done. You are the owner of what is commonly known as the Capitol Hill Stadium. As we understand it, you have in the past found it and now deem it advisable and to the best Interest of all concerned that the athletic activities and exhibitions of the Capitol Hill Senior Hig^. School in Oklahoma City should be conducted under the direction and supervision of some group of public spirited citizens who are particularly interested therein, and we represent to you that those who control this corporation fall within this class, and the undersigned corporation is ready, willing and able to sponsor, supervise and control such athletic exhibitions. If this authority is granted the undersigned agrees that it will assume the sponsorship, supervision and control of the athletic exhibitions in connection with the Capitol Hill Senior High School, and will permit only such exhibitions and activities in connection therewith as are lawful, proper and in the premises appropriate. Under this arrangement the undersigned shall have complete and full charge of all athletic activities and all exhibitions of any nature held in the Capitol Hill Stadium: Provided, however, that such Stadium shall be used only for lawful purposes and for purposes for which the same could be used by the Board and shall not be used for any purpose that is undignified or of a sensational nature.

It is the plan of the undersigned, and the undersigned agrees that twenty-four percent of the gross receipts received by the corporation of each foot ball game held in said stadium shall be placed in a fund to be known as the "Stadium Improvement Fund" which shall be used solely for the maintenance, repair, improvement and necessary expenses of the operation and up-keep of the said stadium.

Inasmuch as the premises .are the property of the Board it is necessary that the Board, and the Board reserves the right to, determine what nature

MEETING .OF..MARCH

Contract With Capitol Hill Athletic Assâ€™n.

IgM....(Continued).

of change and improvement shall be made in, upon and about the premises and to that end it is agreed that before any change or Improvement is made, the plan thereof shall be submitted to the Board for its approval or disapproval, i But it is specifically agreed that the approval of the Board of any contemplated plan is not a demand by the Board upon the corporation that it proceed with such plan and the approval of the Board of any plan shall not in j any manner be construed to be an authorization by the Board to the corporation to contract any bill or.claim which could in any manner be a charge against | the Board. And the corporation agrees that in anything which it may do in i cohnectlon with the said premises it will notify all persons Interested that j the Board is in no manner directly or indirectly obligated to the payment of i any bill, claim or charge with relation to any act of the corporation. The i corporation agrees that it will at all times keep the said premises in a i condition suitable for the use of the Board for the purposes for which it may i need the same in the administration of the schools of Oklahoma City. !

It is the plan of the undersigned, and the undersigned agrees, that the gross receipts of the corporation from all other sports and athletic exhibitions of the Capitol Hill Senior High School, and the remainder of the receipts of every nature from the Capitol Hill Stadium, shall be applied, first, to the payment of the actual expenses of the corporation, and thereafter, the remainder shall be donated by the corporation to defray the actual expenses of the various athletic teams, activities, and sports of the Capitol Hill Senior High School; provided, however, if there be any of such funds unexpended on June 1 such balance shall be donated to the various student activities of the Capitol Hill Senior High School, such as band, debate, dramatics, and the like, and in this connection it is the plan, of the undersigned corporation, and it agrees to, consult with the individual who is then principal of the Capitol Hill High School (such consultation, however, to be with such Individual in his individual capacity and not in his official capacity as principal of the school) and to make such donations among such student activities as the individual who is principal shall recommend. If, on June 1, of any year, there are any unencumbered balances in the Stadium Improvement Fund in the hands of the undersigned, it is the plan of the undersigned, and the undersigned agrees, to use the same for some analogous purpose. And it is the desire of the undersigned in this connection, and the undersigned agrees, that in determining the uses of such funds, the undersigned will consult with you. All funds received by the undersigned hereunder shall be placed in the hands of a treasurer, which treasurer shall give a surety bond in the sum of Ten Thousand Dollars.

It is the desire of the undersigned, and the undersigned agrees, that a monthly audit of the books of the undersigned shall be made and copy thereof delivered to you, and you, of course, shall at all times have full access to all books and records of this corporation. Under the proposed arrangement the undersigned will accept the stadium in the condition it now is, and shall be during the life of this agreement under no obligations to make any expenditure of any nature with relation to said stadium.

The undersigned shall have no authority or right, and agrees that it will not obligate or attempt to obligate you. in any manner for any sum of money, and the undersigned agrees that it will not contract any bills beyond funds available, and that it shall nave no right or authority to make any contract that would be directly or indirectly an obligation upon you. If there be any person in any manner connected or associated with the school system of Oklahoma City who is also in any manner associated with this corporation or its activities hereunder, it is specifically understood and agreed that such individual is acting in his individual capacity and not in his capacity as one connected with the school system of Oklahoma City. If the above proposal is agreeable to you, it is requested that a resolution of your board be adopted accepting this proposition, and upon such acceptance this shall be a contract between the undersigned and you for the period ending June 1, l^l; provided, however, you. shall have the right at any time to terminate this contract for any cause which you may deem reasonable.

ATTEST : Secretary

President

; ;

| J

MEETING OF MARCH "9, ~l9^0~~TContinuedj

Mr. Richardson moved that /the foregoing proposal be accepted and constitute a contract between the Board of Education and the Capitol Hill Athletic Association for the leasing of the Capitol Hill Stadium in conformity with the terms set out in the proposal, as approved by the Board's Attorney. Motion was seconded by Mr. Hisel and carried unanimously. A form of contract for the lease of the eight acres owned by the Board adjoining the Capitol Hill Stadium, as prepared by the Committee and Mr. Lybrand, was taken up for consideration. Discussion followed, particularly with reference to the provision that the premises not be used for any purpose other than school exhibitions, or exhibitions of an educational nature, or amatuer.athletics, without the written consent of the Board, and whether the Sandlot Tournament would be considered amatuer athletics. Mr. McKown moved that action be deferred on this proposed contract until Mr. Chas. W. Saulsbury, Sports Editor of the Oklahoman and Times in charge of the State Sandlot Tournament, and Mr. C. B. Mosier, President of the Capitol Hill Athletic Association, could present the facts with regard to the purposes for which the tract is to be used. Motion seconded by Mr. Hisel and carried unanimously.

Matters of payment of utilities and salaries of custodians of the Stadiums were discussed, also the question of using the Douglass Stadium for storage. At the suggestion of Mr. Hisel, it was agreed that the Board members visit the Douglass Stadium and investigate conditions there personally the next time a day meeting is held.

Proposal for Contract with Capitol Hill Athletic: Association Accepted

Contract for Lease on Adjoining Tract Action Deferred

Discussion of| Payment of Utilities and Salaries for Stadiums and Storage at Douglass i

Superintendent Reiff recommended that the Douglass Stadium contract be abolSupt. Recom- : ished and the management be placed directly under the Superlntedent, the mends DougClerk-Business Manager and the Superintendent of Buildings and Grounds, and lass Stadium that Mr. Gayle, Activities Auditor, be requested to give the Board information Under in regard to the Douglass Stadium at the next meeting. Executives

Mr. Hisel moved that the Board adjourn subject to call of the President. Mr. Turner seconded the motion which was declared to have carried.

THEREUPON THE BOARD ADJOURNED.

ATTEST:

(/). 1Pjl

Approved the / </ day of

T/lgtAeJL

19M-0

Adjournment

MEETING OF MARCH 1T, 194-0

THE BOARD OF EDUCATION OR THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, THURSDAY,

MARCH 1^, 194-0, AT SEVEN O'CLOCK P PRESENT:

Warren H. Edwards, President Mrs. ,Flora: W. Penney, Acting Clerk Edd L. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turner

ABSENT:

J. G. Stearley, Clerk

Other officials present:. Supt. C. K. Reiff, Jno. W. Prlgmore, Auditor, W. A,. Lybrand, Attorney, and 0. M. Schlosser, Superintendent of Buildings and Grounds. i The minutes of the meeting of March 9, 19^-0, were read and upon motion of Mr. Turner, seconded by Mr. McKown, were approved as read.

Minutes Read and Approved

In the matter of the offer of A. M. Coates to give the Board of Education a quit claim deed to three lots comprising part of the Westwood School site, which was referred to the Attorneyin the meeting of March 4-th, Mr. Lybrand submitted the following report:

Report of Attorney on Offer of A. M. Coats to Give Quit Claim Deed to Lots in Westwood

Oklahoma City, Oklahoma March 12, 1940

Board of Education Oklahoma City, Oklahoma Dear Sirs:

I return you herewith March 11, 194-0, which file garding quit claim deed to lots located on the school

file sent me as an enclosure with your letter of contains the communication of M. A. Coats rethe Board of Education with relation to three grounds at Westwood School.

I do not have an abstract on this property and have no method of determining the exact facts.

Apparently Mr. Coats' title rests on a resale deed of 1929. It is probable that the property involved was. school property at the time the taxes, on which the resale deed was based, were assessed. If this is so, the resale is of no value. Apparently as to one of these lots there is no title in the Board but I think probably the board has title to this lot by prescription although I do not know the facts on this point.

If a quit claim deed for some reasonable amount could be obtained from the last owner and from the owner.of the tax deed on this lot it might be well to purchase them but the Board should not pay any substantial price for such deed. Yours very truly, (Signed)

W. A. Lybrand

Mr. McKown moved that the recommendation of the Attorney be concurred in and the proposal of Mr. Coates rejected. Mr. Turner seconded the motion which was declared to have carried.

Recommendation of Attorney Approved

The President brought up the matter of the contract with the Capitol Hill Athletic Association to lease the eight acres adjoining the Stadium, stating that action would be deferred until Mr. Chas. Saulsbury and Mr. C. B. Mosier could be present as agreed at the previous meeting. Mr. Lybrand stated at this time that a change should be made in the contract which had been prepared, that it should be made clear that the ground can be used at any time for any school purpose.

Action on Lease of Eight Acres at Capitol Hill High Deferred

#'*■' /‘■'■Si

MEETING OF MARCH 14-, 194-0 (Continued)

ZZ2Z

One Third of Irving Area Attached to • Block East for Drilling

With reference to the oil and gas lease on the Irving School property, Mr. ; Lybrand reported that the Board of Adjustment had attached one-third of this ■ area to the Ptak drilling permit on the property east of Irving, Block 50, Maywood Addition and Block 3> Military Addition, ..that preparations were being made to start drilling and the Adjustment Board would issue the permit if the Board does not appeal within ten days.. Motion was made by Mr. Turner, seconded by Mr. McKown, that the action of the Adjustment Board be accepted and no appeal taken. Motion carried unanimously.

One-Third of Irving to be attached to Block 4-2, Baywood

Report was also made that an application had been filed with the Adjustment Board to drill on Block 4-2, Maywood Addition, and it was proposed to attach one-third of the Irving property if the Board would allow the permit to be issued, making two-thirds of the Irving property being drilled and bringing in revenue when the wells are completed.

Mr. Richardson entered the meeting at this time. Approval of Teachers for Classes in Lumber Industry

Concurring in the recommendation of the Superintendent and Mr. H. F. Rusch, Director of Vocational and Industrial Education. Mr. Richardson moved that Orin Youker and Cecil D. Miers be approved and assigned as teachers of. adult classes in the lumber industry, at no additional cost to the Board for utilities or salaries. Motion was seconded by Mr. Turner and carried unanimously.

Request for Use of Choctaw by Neighborhood Club Refused

The Superintendent presented a request from Mr. Paul Darrough, Chairman of the Neighborhood Club, for the use of Choctaw School for the establishment of a center for the colored youth of that, community, the purpose b.eing to keep the time of these young folk occupied outside of school hours and to prevent delinquencies. Mr. Reiff stated that he did not see any way to grant the request as the school could not accommodate this project at the present time, and recommended that it not be granted. Mr. Richardson moved that the recommendation of the Superintendent be approved by the Board. Mr. Hisel seconded the motion which was declared to have carried.

i j i ; i

A letter was presented from Dr. R. J. Stillwell, asking reconsideration of Claim of Dr. Stillwell his claim filed in October, 193% in the amount of $833*32, for services rendered the School District from July 1, 1939, until Dr. Cloudman was appointed to Attorney to the position of School Physician in September. Mr. Richardson moved that this communication be tabled. There was no second to the motion.

After some discussion, Mr. Hisel moved that Dr. Stillwell's letter be referred to Mr. Lybrand and that he take the matter up with Dr. Stillwell's Attorney and report back to the Board. Motion was seconded by Mr. Turner and carried unanimously. Discussion of West Nichols Hills Annexation and Matter of Site for Permanent Building

Dr. G. A. Nichols appeared before the Board with reference to the annexation of the eighty acres from District No. 26, notice of the annexation having been presented at the meeting of March 9th. Dr. Nichols reviewed the circumstances of the annexation of - the two quarter sections comprising part of the West Nichols Hills District in 193% stating that the eighty acres in question could not be legally annexed at that time for the reason that it did not join the Oklahoma City School District, and could not be brought in until after the adjoining territory had been, annexed, and at that time the Board of Education nad agreed to the annexation of the eighty acres from District No. 26 as soon as it could legally be done. The question of a site for a school in West Nichols Hills was discussed and Dr. Nichols offered to provide a site if' the Board would agree to build a four room brick building. A suggestion was made that an exchange be arranged of vacant property owned.by the Board for a desirable school site. No action was taken but the President stated that the matter would be taken up with Dr. Nichols at a later date.

Matter of Student Social Activities in Schools to be Considered

Two Classen High School students came before the Board requesting that properly chaperoned student dances and other supervised social activities be permitted in the schools, stating that a vote had been taken at Class.en and the result had been 1166 in favor of student dances in the school and 4-/2 against. The President stated that the matter would be discussed with the Superintendent and they would be advised of the Board's decision within a few days.

Letter from Midwest Steel Co.

A letter was read from the Midwest Steel Company with reference to the contract made with the Board to furnish the steel work for the Britton Grade School project, stating that since the price of steel had advanced since their

---- ------- -- -....~MEETO^0-F-^ARâ‚ŹH--l>r"l'^.. (Continued)

bid was accepted in March, 1939, it would.be Impossible to complete the contract for the remainder, '$1,5^-2.60 worth of material, without sustaining a loss, and the company did not think it reasonable for the Board to expect compliance with a contract in which no definite time for completion was specified. Mr. Prigmore recommended that since the agreement had been that that materials for the Britton Grade School Project would be ordered from time to time, as the work progressed.and funds were available, and since the project had been reopened and funds were now available, the Business Office issue a purchase order to the Midwest Steel Company to deliver the remainder of the steel needed to complete the project, in accordance with the terms of the contract; then if the Midwest Steel Company refused to honor the order the Board could take whatever further action they desired,.

Auditor Recommends Purchase Orders be Issued for Remainder of Steel Contract

Mr. Hisel moved that the purchase order for the steel to complete the contract with the Midwest Steel Company for the steel work for the Britton Grade School Project be issued as recommended by Mr. Prigmore. Motion was seconded by Mr. Turner and carried unanimously.

Recommendation of Auditor Concurred In.

Motion was made by Mr. Hisel and seconded by Mr. McKown that the following transfer of funds be authorized and the President and Clerk be directed to sign an application for the same to the County Excise Board:. Motion carried.

GENERAL FUND 1939-4-0 Appropriation Account Having Unencumbered Balances Proposed for Cancellation A-4--C

School Board Elections

Transfer of Appr'ns Within General Fund Authorized

$1,360.00

Additional Appropriations Requested for Remainder of Fiscal Year A-6-i.a

Salary Legal Department

530.00

A-8-a

Salary Audit of Records

630.00

$1,360.00

The matter of entering into a ninety-nine year lease for the premises occupied by the Lowell School, owned by Mrs. D. A. Baugus, and now rented from month to month for school purposes at $12.00 per month, was taken up for consideration and upon motion of Mr. Richardson, seconded by Mr. Turner, was referred to the Attorney for recommendation.

99 Year Lease for Lowell Grounds Referred to Attorney

in conform-ity with a request made by the Board at a previous meeting, Mr. Prigmore presented a list of the properties of the Board of Education, showing conditions of title as reflected by available abstracts and attorney's opinions on file in the Business Office. Motion was made by Mr. Richardson, seconded by Mr. Turner, that the report be referred to Mr. Lybrand for recommendation as to the procedure necessary to clear the titles. Motion carried unanimously.

List of School Pro-i perties Submitted and Referred to Attorney

The following report was read:

Report of Supt. of Buildings and Grounds

Board of Education of the City of Oklahoma City, Oklahoma

March 14-, 194-0 Oklahoma City, Oklahoma

Gentlemen: 1. DOUGLASS STADIUM: There is a need for space to store refinished furniture intended for use in new classrooms. It seems that the W. P. A. could get along with half the space it occupies at Douglass Stadium. We recommend that the W. P. A. be notified to vacate at this time half the dressing rooms at Douglass Stadium in order that the space may be used for the storage of furniture. Mr. Reiff has approved the recommendation. As- more furniture is. accumulated it would be desirable to have the entire space at Douglass Stadium for storage if the space can be made available conveniently.

Item #1 Douglass Stadium Re:Storage Space

2. SAND TABLES: Mr. J. Otis Scott, Principal of Columbus School, is offering twenty-five cents each for six discarded sand tables stored at Washington School. Miss Thompson, Kindergarten Supervisor, examined the tables and advised us that they are of no value to her. The wood part is not worth relining. There are several usable tables stored in the Warehouse. We recommend that Mr. Scott's proposition be accepted provided that he remove the tables.

Item #2 Sand Tables

Item #3 University Heights

3. UNIVERSITY HEIGHTS: The plans and specifications for an addition to the University Heights School are submitted for your consideration. We recommend ; your approval and that bids be advertised for according to the bid sheet â– attached to the plans and specifications. j

4-. TAFT SCHOOL: The plans and specifications for an addition to the Taft J Item Taft Jr. Hi. Junior High School are submitted for your consideration. After a review of am analysis made in December, 1939> and a careful study of an attached letter ! written by Mr. Harry House on March 7> 19^0, we recommend your approval of the| plans and specifications and that you direct us to file a #3Â°1 form application for a W. P. A. project. Mr. Reiff, Mr. Powers and the Architect, Mr. Reid, ' concur in this recommendation. We suggest that your approval be given on the i following conditions: !

(a) That your approval is desirable at this time in order that the project may be sent to Washington for presidential approval. (b) That Plan #2, as marked on the letter from Mr. House, is acceptable to the Board of Education (c) That the Board may permit the cost to the Board of Education to exceed the estimate by $1,57^.00. (d) That the Board of Education may Include in the bid sheet alternates for the omission of certain equipment and certain parts of the construction ; in order that the cost to the Board of Education may be retained within the estimate. (e) That an addendum may be added to the specifications on lighting fixtures as the-result of lighting tests now bing made by the Buildings and Grounds Department. (f) That it is the intention of the specifications that anyone may bld on the solution chemical feeders for water treatment for the swimming pool. Also that an alternate will be prepared providing for bids on a liquid chlorine solution feed machine.

Item #5 Junk Iron Item #6 Personnel List Item #7 Stadium Employees

Item #2 Mr.Brewer & Mr.Jensen

5. ' JUNK IRON:

(Tabulations to be explained)

PERSONNEL LIST:

(Attached).

- On File in Office of Clerk-Business . Manager

7STADIUM EMPLOYEES: At a meeting of the Board of Education on March 9> I was instructed to maEie a recommendation concerning the Board's employees at the Stadiums, which is as follows: (a) Ttiat the Stadium Boards of Control pay all utility bills and the custodial services during the football season (September, October, and November (b) That the custodians be taken away from the stadiums and assigned to other work during the months of December, January, February and. March, are paid by the Board, of Education. During these months the building custodians would be responsible for the stadiums. (c) If the Stadium Boards of Control have jurisdiction over the Stadiums throughout the entire year, we would suggest that they also pay the utility bills throughout the entire year. If the Stadium Boards of Control do not have jurisdiction over the Stadiums throughout the entire year, we would suggest that the Board of Education pay all of the utility bills with the exception of the three months during the football season. (d) In order to be sure that the Stadium Boards can operate at a profit and to provide responsible labor during the growing season, we suggest that the Board of Education pay for the custodial services during the months of April, May, June, July and. August. (e) In the event that the Board of Education should make contracts with the Stadium Boards of Control under which no revenue would accrue to the Board of Education, we recommend that no materials or labor be furnished for repairs on the Stadiums except the custodial services as provided by the Board of Education. BREWER AND MR. JENSEN: Beginning March 16, all of Mr. Jensen's and Mr. Brewer's time will be devoted to bond issue work. We recommend that their salaries be taken from bond issue funds beginning March 16.

After considering salaries paid elsewhere for similar work and the fact that the employee must furnish his own transportation, we recommend that there be no change in the salaries at this time. 0. M. Schlosser, Superintendent Department of.Buildings and Grounds.

MEETING OF MAPGH T^? 19^0.. tCojatinued) Mr. Hisel moved, that the recommendation of the Superintendent of Buildings and Grounds with reference to using space at the Douglass Stadium for storage (Item No. 1 of the foregoing report) be concurred in. Motion was seconded by Mr. McKown and carried unanimously.

Report of Supt. of Buildings and Grounds Item No. 1 Approved

Mr. McKown moved that the Board concur in the recommendation of the Superintendent of Buildings and Grounds that the six discarded sand tables stored at Washington! School be sold to J. Otis Scott at twenty-five cents each. Motion was seconded by Mr. Hisel and carried unanimously.

Item No. 2 Approved

Completed plans and specifications for the manual training room addition and fire escape for University Heights School, as submitted by the Superintendent of Buildings and Grounds, Item No. J of his report, were considered and the proposal form as prepared-by the architect was referred to the Attorney. Mr. Schlosser was asked if the estimate for this project as presented would come within the allocation of $5,000.00 and stated that he believed it would but if it did not the fire escape could be eliminated. Mr. Richardson moved that subject to.the approval of the plans and specifications by the Superintendent and Mr. Rusch, the Director of Vocational and Industrial Education, the Business Office be instructed to advertise for .bids to be received April 1, 19^+0, and that the successful bidder be required to file a complete breakdown of his bid on this and on all other contracts to be let by the Board. Motion was seconded by Mr. Turner and carried unanimously.

Item No. 3 Approved

The recommendation of the Superintendent of Buildings and Grounds covering the addition to Taft Junior High School, Item No. of his report, was considered and after a lengthy discussion motion was made by Mr. McKown, seconded by Mr. Richardson, that the Board authorize its executives'to submit.an. application for a W. P. A. Project for this work, and after receiving Presidential approval to advertise for bids, provided, however, that the Board does not bid itself to accept government participation on this project. Upon roll call the motion carried, all members present voting "Aye."

Item No. 4

Successful Bidder to Furnish Complete Breakdown

W. P. A. Project Authorized to be Submitted for Bids.

Mr. Hisel suggested that the executives be instructed to present all plans with the estimates of the architects coming within the amount of the allocations as tentatively set up by the Board. No action was taken but the suggestion received the support of the Board in the discussion which followed.

Architects to Submit Estimates' Within the Allocations

The Superintendent of Buildings and Grounds submitted the tabulation of bids received in response to the attached advertisement.

Blds for Junk

.•location ; and equipment, and other information^ mafr* oe '^curOd^a^lthe^office^-ofi^thhb Superintendent ■’tif1 Buildings ano, ’ Grounds. 400 North Walnut Avenue: , J. G. STfBARLEY* , &, , 'i Clerlt-BuSiiiess Manager^/' ‘ . ‘ Boara'fof'-’Eaucapion.y’vKL. i 400 North .Wftlnttt Avenues •« 'OklaTforflaLCitv; 'dElan'aftia,. (Publishea.jn The Daily, Law JournalRecord, ‘Marclij 2^4 ap4 5.JL9402

Item No. 5

Motion was made by Mr. McKown, seconded by Mr. Richardson, that Mr. Prigmore and Mr. Schlosser collaborate in selling the junk for the largest sum possible and report back to the Board. Motion carried unanimously.

Referred to Supt. of Buildings and Grounds

Upon motion of Mr. Hisel, seconded by Mr. McKown, action on the recommendation of the Superintendent of Buildings and Grounds with reference to Stadium employees, Item No. 7 of his report, was deferred until after contracts for lease of stadiums are completed.

Item No. 7 Action Deferred

Mr. Hisel moved that the recommendation of the Superintendent of Buildings and Grounds be concurred in with reference to the employment of H. J. Jensen and F. M. Brewer on bond issue work, at a salary of $225.00 each per month, to be paid out of bond issue funds. Upon roll call the motion carried, all members present voting "Aye."

Item No. S Employment of Jensen and Brewer Approved

Preliminary plans for the addition to Sequoyah School were1presented by Mr. Leonard Bailey, Architect. After discussion in-which Mr. Bailey stated that the cost might exceed the amount of the tentative allocation set by the Board

Plans for Sequoyah

(* ««

........

.... ”

MEETING OF MARCH U. 19^0 (Continued)

motion was made by Mr. Richardson, seconded by Mr. Hisel, that approval be deferred until more definite cost figures can be presented. Motion carried. Preliminary Plans for Northeast High School Approved

Preliminary plans for the additions to Northeast High School were submitted by Mr. Tom Sorey, of Sorey, Hill and Sorey, the plans being for a gymnasium ! and two wings of three classrooms each. In reply to a question as to the | adequacy of the addition, Superintendent Reiff said he was not entirely sat- 1 isfied but it was the best that could be done. Mr. Richardson asked if the i work as planned would exceed the allocation. Mr. Sorey answered that:if the Board would approve the structural layout he would prepare alternates for deductions that would bring the contract within available funds and it would not be necessary to resubmit for bids. Mr. Richardson then moved that the Board approve the tentative layout for the Taft Addition as approved by the executives, sub-j ject to available funds. Motion was seconded by Mr. Turner and carried unanimously.

Preliminary Plans for Sequoyah Approved

The Board then reconsidered.its action on the preliminary plans for Sequoyah addition and it was moved by Mr. Richardson, motion seconded by Mr. Hisel that the preliminary plans for the addition to the Sequoyah School as presented by the architect, be tentatively approved and referred back to the exceutives, subject to available funds. Motion carried unanimously.

I | ;

Financial Reports of Stadiums Received

Financial reports of the Taft Stadium Board of Control and the Douglass ; High School Athletic Association were submitted by Mr. J. M. Gayle, Activities Auditor, and were received and ordered filed.

Labor Unions Request Adoption of Prevailing Wage Scale

Mr. A. K. Webb, representing the Labor Unions, addressed the Board, stating that Labor was interested in the School Building Program,.and requested that the Board adopt wage standards at the prevailing wage scale in effect in this community, such as had been adopted by the City in its present construction program. The President said that this matter would be discussed in executive session and Mr. Webb would be advised of the action taken.

Ban on : Picture Shows Not to Affect Visual Education

Mr. Edwards brought up the matter of picture shows in the schools during school hours, stating that the Board.did not anticipate the curtailment of the use of moving pictures in the Visual Education program, and the Superintendent assured him that this branch of the curriculum was being carried on as usual. Mr. Richardson stated that he thought the Board should approve a schedule of classes for next year and that it shoud be followed.

Adjournment

............................. . ... MEETING OF -MARCH 18, 194-0

.. .......... .... .......... i

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY,

MARCH 18, 1940, AT THREE-THIRTY O'CLOCK P. M. PRESENT:

Warren H. Edwards, President J. G. Stearley, Clerk

Edd L. Hisel Dave R. McKown J. Wiley Richardson Roy J. Turner Other officials present: Superintendent C. K. Reiff, Jno. W. Prigmore, Auditor, W. A. Lybrand, Attorney, and 0. M. Schlosser, Superintendent of Buildings and Grounds. The minutes of the meeting of March 14-, 194-0, were read and upon motion of Mr. Hisel,, seconded by Mr. McKown, were approved as read. The Superintendent submitted the following report:

Report of Superintendent

March 18, 194-0

Recommendations of the Superintendent to the Board of Education Gentlemen:

The following items are submitted for your consideration and approval: 1.

In accordance with Rule 13, Article III, of the Rules and Regulations of the Board of Education, I am reporting the suspension of.Haywood Jackson, teacher in the Page School, as of Saturday, March 16, 19^Â°, for a violation of Rule 21, Article IV, "Nor shall they (teachers) employ their time outside of school hours in any manner which will interfere with their efficiency in the schools." Supporting evidence is submitted herewith. The work of Haywood Jackson will be continued by the transfer of Stephen Parker from Wheatley School. ... Suspension of teacher.

Suspension-Haywood Jackson

Haywood Jackson has submitted a letter asking that he be given a hearing before the Board of Education at your earliest convenience. In accordance with the Rules and Regulations of the Board of Education, I recommend that we have an executive meeting at your convenience to â– discuss this matter with Haywood Jackson. 2.

Resignation. I recommend that the resignation of- Bennie Taylor, teacher in the Douglass High School be accepted as of March 16, 194-0. His letter of resignation is presented herewith. I recommend that the vacancy left by the resignation of Bennie Taylor be filled by reassignment of teachers at Douglass and by the transfer of Mrs. Buszeder ' Ragland, who has her Master's degree in English and is an experienced high school teacher, from Page School to Douglass High School.

Resignation Bennie Taylor

Respectfully submitted,

C. K. Reiff, Superintendent It was moved by Mr. Richardson, motion seconded by Mr. Turner,that the recommendations of the Superintendent be concurred in. Motion carried unanimously*

Report of Supt. Approved

Referring to a recommendation made to the Board in the meeting of February I 28, 194-0, with reference to the use of school buildings for carnivals and fun; nights, Mr. Reiff.stated that his recommendation was intended to cover the use of buildings for such purposes by outside organizations only, and he wished to know how it had been interpreted by the Board; that a request had been -made by Central High School to hold their annual fun night to raise money to purchase, new band uniforms and he did not intend his recommendation to mean that such school functions should be eliminated. After discussion Mr. Turner moved that the Superintendent's recommendation.be Interpreted to ? restrict the use of school buildings for such entertainments by outside organizations only, and that Central High School's request be granted. Motion ! was seconded by Mr. Hisel and carried unanimously. ;

Use of Buildings for Fun Night Restricted to School. Functions Only

MEETING CF MARCH 1&, 1 ^4-0 (Cont inu e d)

Notices of • Hearing of Applications to Drill Irving., and Bryant

Board Makes No Objection Correction See Footnote

Walnut Grove Ordered Reopened

The Clerk presented Notices of Hearing before the Board of Adjustment on March 25th, of applications for permits to drill oil and gas wells as follows: Harper and Turner, for permit to drill an oil or gas well on Block 11, less the east 90 feet thereof, and Block 10, Military Addition to Oklahoma City. Fain Drilling Company for permit to drill an oil o.r gas well on Block 4-2, Maywood Addition to Oklahoma City.

Following statement by Mr. Turner that the Irving property would be communized with Block 4-2, Maywood Addition, and the Bryant with Blocks 11 and'12, Military Addition, motion was made by Mr. Hisel, seconded by McKown, that the Board make no objection to the issuance of drilling permits as set forth in the notices of hearing. Motion, carried, Mr. Turner not voting. A letter was read from M. B. Baldwin, Architect, requesting that since Sponsor's Funds were now available, the Walnut Grove Project be reopened. Motion was made by Mr. Hisel, seconded by Mr. McKown, that the Clerk-Business Manager be directed to request the District. Manager, of the W. P. A. to reopen the Walnut Grove Project and advise as to the date of resuming operations. In reply to a question to the Superintendent of Buildings and Grounds by Mr. Richardson as to whether the plans and specifications had been checked, and whether the project had his full approval, Mr. Schlosser stated that changes would have to be made as the work progressed suggesting that perhaps the Superintendent should give his approval since the work might interfe’re with the playgrounds. However, if agreeable to the Superintendent, Mr. Schlosser said he would suggest that the project be started. Mr. Reiff having signified his approval, the question of reopening the Walnut Grove Project was put to a vote and carried unanimously.

Request for Approval of All-Student Dance Referred Back to Committee anc. Principal

Bill Saied, one of the Classen High School students who came before the Board at the previous meeting, requesting approval of student social activities in the schools, addressed ..the Board, stating that he wished to correct a misunderstanding and obtain approval at this time of an All-School dance .to be held in the Municipal Auditorium instead of in the Classen gymnasium as. had been Implied. In accord with a suggestion from the Superintendent the President stated that this matter should be taken up with the student committee and with Mr. I. W. Baker, Principal of Classen High School, and a written request filed with the Superintendent, and a decision would be made by the Board at a later date.

Report on Classroom at Westwood

Mr. Hisel reported that he was receiving some complaints that the proposed classroom at Westwood School was. too small. Mr. Reiff stated that he understood that the classroom was the regular size and also had a work room, and had been approved by Mr. Powers and the principal of the school, but he would look into, the matter further.

Lease on Tract at Capitol Hill High School Tentatively Approved

Mr. C. B. Mosier, President of the Capitol Hill Athletic Association, appeared before the Board with reference to the contract under consideration for the lease of the eight acre tract adjoining Capitol Hill Stadium, stating that the Association could not work out any definite schedules until some decision was reached regarding the lease. Mr. Lybrand reported that he had talked with the Association's lawyer and they had come to the conclusion that there should be a separate corporation, to take over the lease on the eight acre tract. Since the lease could not be made until the new corporation was organized, Mr. Hisel moved that the- Board approve the lease subject to meeting the recommendations of the attorney. Motion was seconded by Mr. McKown and carried unanimously. The President requested Mr. Mosier to have Mr. Saulsbury present at the next meeting, at which time the matter would be settled.

Plans for W. P. A. Participation Taft Jr. High

Mr. Guy Reid, of Winkler and Reid, Architects, came before the Board and presented schedules of the three ways in which the work under consideration for Taft Junior High School could be handled in connection with the W. P. A. The three plans presented are as follows:

CORRECTION!

Mr. Turner’s statement was "that a request would be made to the Board of Adjustment to communize the Irving property with Block 4-2, Maywood Addition. "

MEETING OF MARCH 18, 194-0 (Continued) 1

Plan No.

STRICT WPA ,

Total Cost WPA Federal Funds Sponsor1s Funds Apparent Saving Actual Saving

$62,513.00 18,809.00 4-3,704.00 18,809.00 16,54-8.00

. CONTRACT MANAGEMENT WPA supplying unskilled and intermediate labor

CONTRACT MANAGEMENT WPA supplying unskilled labor and portion of material

$67,385.00 18,809.00 ^8,576.00 18,809.00 11,676.00

Plans for WPA Participation

Taft Junior High School

$67,335.00 14-, 668.00 53,717.00 13,668.00 6,535-00

Mr. Reid stated that the above figures were based on estimates made by Mr. Harry House, Acting State Planning Engineer, WPA, but he believed that when bids were taken they would be under the total WPA estimate. Mr. Reids estimates are as follows: Estimated cost of Addition Domestic Hot Water System Ventilating System Excavating and Moving Dirt to N. W. High School Site

$4-9,052.00 2,700.00 2,100.00 6,^00.00

Estimates of Architect

Mr. Reid, in answer to a question by the President of the Board, stated that ! it would be possible to reduce the $4-9,052.00 estimate further by the follow-! ing figures: ’ | Possible Heating the Gymnasium Omitted $ 700.00 " | DeducXtion Omitting Folding Partition 4-,500.00 Cheaper Acoustical Material 400.00 $ 5,6037001 Mr. Reid recommended that if the Board used the WPA they adopt Plan No. 2, Contract Management with’ WPA supplying unskilled and intermediate labor.

Plan No. 2 j Recommended | by Architect

In the matter of the claim of Dr. R. J. Stillwell for services rendered the Action ReSchool District from July 1 to September 15, 1939, Mr. Lybrand reported that jecting he had considered the facts as he understood them, that is, that Dr. StillClaim of well, even though his contract as school physicisn had expired July 1st, had j Dr. Stillwell rendered his usual services until September 7"th, this being known to some of ? Rescinded the members of the Board and school officials; and on September 7th he was notified that his contract would not be renewed and due to the absence of Attorney's Dr. Cloudman he rendered service through the first half-of September. Mr.’ RecommendaLybrand- suggested settlement for services for July and August on the basis tion Accepted of Dr. Cloudman's salary of $208.16 per month, or a flat payment of $4-25.00 to Dr. Stillwell, as against his claim for $833*32 for two and one-half Settlement months' service. Mr. Hisel moved that the Board rescind its former action Authorized rejecting the claim of Dr. Stillwell, and follow the recommendation of the Attorney, and,if acceptable to Dr. Stillwell, the Clerk-Business Manager be Instructed to issue a warrant in the sum of $4-25.00 in full settlement of any claim for services rendered the School District by Dr. Stillwell from July 1 to September 15, 1939- Mr. Turner seconded the motion which carried upon roll call, all members present voting "Aye," except Mr. Richardson, who voted "No."

The Attorney presented the following resolutions, stating that it was necessary for the Board to adopt and deliver them to the Board of Adjustment as a prerequisite to the Issuing permits to drill witnin 300 feet of the schools: RESOLUTION

BE IT RESOLVED That permission be granted for the issuance of a permit to drill an oil and gas well at a point: Fifty (50') feet South of the North line and Two Hundred Twelve and five/tenths (212.5’) feet West of the East line of Block Eleven . (11), Military Addition to Oklahoma City, Oklahoma, within three hundred feet of the Bryant School grounds, on condition that the permittee fully comply with all valid ordinances regulating the method and manner of drilling and producing said well; and, provided further, that the permittee erect a suitable wire fence between said drilling location and the school grounds.

Resolution Granting Permission to Drill Bryant

<2 As l..'x

MEETING OF MARCH 13, 194-0 (Continued)

IT IS FURTHER RESOLVED, That the School Board recognizes its responsibility in connection with the'issuance of said permit and that a copy of this resolution indicating the consent of the School Board to said location of said . well be filed with the Building Superintendent and with the Board of Adjustment of the City of Oklahoma City, Oklahoma, as their authority for the issuance of said permit.

RESOLUTION

Resolution Granting Permit to Drill Lincoln

BE IT RESOLVED That permission be granted for the issuance of a permit to drill an oil and gas well on

Lots Three (3) and Four (4-), Block Ten (10), Lincoln Park Addition to Oklahoma City, Oklahoma, within.three hundred feet of the Lincoln School grounds, on condition that the permittee fully comply with all valid ordinances regulating the method and manner of drilling and producing said well., '

IT IS FURTHER RESOLVED That the School Board recognizes its responsibility in connection with the issuance of said permit and that a copy of this resolution indicating the consent of the School Board to said location of said well be filed with the Board of Adjustment of the City of Oklahoma City, Oklahoma, as their authority for the issuance of said permit;.

Resolutions Adopted

Motion was made by Mr. McKown, seconded by Mr. .Hisel., that the two foregoing resolutions beâ€™ adopted. Motion carried unanimously.

Report of Attorney on Lowell Lease

With reference to the ninety-nine year lease of the Lowell School grounds,, referred to the Attorney at the previous meeting, Mr. Lybrand advised that in his opinion the Board could not legally enter into such a lease and he would not advise laying out any money on property the Board did not own.

WPA Project Washington School Approved

The President reported that he had received >a telegram from Senator Josh Lee, in Washington, that the WPA project for the demolition and improvements at Washington School had been approved by the President.

Plans and Specifications for Washington and Taft Not Approved

Mr. Stearley asked if, during his absence, the plans and specifications for the' Washington and Taft additions had been approved by the Board. Mr. Richardson answered that application had been made for the WPA project on Washington School but the Board had not seen theâ€™plans, therefore they had not been approved; and neither had the plans and specifications for the Taft addition been approved by the Board.

Prigmore Relieved of Extra Duties

Mr. Prigmore recommended that,since Mr. Stearley had returned for duty,he be relieved of his full time assignment and return to his regular duties on his original salary basis. Mr. Hisel moved that the'recommendation be approved. Motion was seconded by Mr. Turner and carried.

Adjournment

Mr. Hisel moved that the Board adjourn subject to call of the President. Turner seconded the motion which was declared to have carried.

Mr.

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN

SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY,

MARCH 25, 19^0, AT SEVEN O’CLOCK P. M. PRESENT:

Dave R. McKown, Vice-President J. G. Stearley, Clerk Edd L. Hisel J. Wiley Richardson Roy J. Turner

ABSENT:

Warren H. Edwards, President

Other officials present: Superintendent C. K. Reiff, Jno. W. Prigmore, Auditor, W. A. Lybrand, Attorney, and 0. M. Schlosser, Superintendent of Buildings and Grounds.

The minutes of the meeting of March 13, 19^0, were read and upon motion of Mr. Hisel, seconded by Mr. Turner, were approved as read,correction having been made as requested by Mr. Turner.

Minutes Approved

|Architects Mr. Leonard Bailey, representing the architects employed by the Board for the Building Program, addressed the Board, stating that the architect^ would j Request appreciate immediate action on their contracts, and this was the malri’ purpose Contracts and Decision on of their visit, but they would also like to have a decision from the Board as to which projects would be undertaken with W. P. A. assistance; that he WPA had received a letter from the WPA office indicating that a rule had been set up requiring that the sponsor pre-determine before advertising for bids whether or not they desire WPA participation, and that alternate bids could not be taken for the same structure based on both WPA participation and a straight contract.

Mr. Hisel stated that this question was being taken to Washington by Mr. Ron Decision to Stephens, State Administrator, and it would be necessary to wait for a report Await Advices from Washingfrom him before taking further action. ton

Mr. Lybrand presented the following form of contract for architectural services:

AGREEMENT THIS AGREEMENT made this day of , in the year Nineteen Hundred and Forty, by and between the Board of Education qf the City of Oklahoma City, Oklahoma, hereinafter called the owner, and _ ______________________________________ , hereinafter called the Architect: WITNESSETH:

that whereas the Owner intends to erect ______________________________

NOW,. THEREFORE, the Owner and the Architect, for the considerations hereinafter named, agree as follows:

The Architect agrees to perform, for the above named work, professional services as hereinafter,set forth.

The Owner agrees to pay the Architect for such services a fee of 6^ of the cost of the work, the said percentage being hereinafter referred to as the '•basic rate. " Provided, however, the Architect agrees to set aside l/6th of the above fee of 6$ to be expended by the Owner for preparatory work and supervision in addition to the services provided.to be given by the Architect, herein; such preparatory work and supervision shall be by such Clerk of the Works or other person.or persons as may be.selected by the Owner after consultation with the Architect and the Owner is authorized to pay direct for such preparatory work and supervision from said l/6th of said 6^ above agreed to be set aside. The parties hereto further agree to the following conditions:

1. THE ARCHITECT’S SERVICES. The Architect's professional services consist of the necessary conferences, the preparation of preliminary studies, working drawings, specifications, large scale and full size detail drawings; the drafting of forms of proposals and contracts; the issuance of certificates of payment; the keeping of accounts, the general administration of the business and supervision of the work.

Form of Contract for Architectural Services

.. .1940 (Continued)

2. PAYMENTS. as follows:

Payments to the Architect on account of his fee shall be made

Upon completion of the preliminary studies, a sum equal to 20$ of the basic rate less said 1$ agreed to be set apart, computed upon a reasonable estimated cost. Upon the owner entering into a contract for the construction of the improvements involved herein, a sum sufficient to increase the payment on the fee to sixty percent of the basic rate (less said 1$ agreed to be set apart) computed upon the lowest bona fide bid or blds; provided, however, if there is WPA participation and the WPA participation is not included in the bid, then there shall be added to the bid the reasonable value of the labor and material which are to go into said improvement under such WPA participation, in computing said fee; Provided, however, if the improvement is done bn force account and no contract is to be let, then, in that event, upon completion of plans, specifications, and drawings, satisfactory to the owner, a sufficient sum to increase the payment on the fee to sixty percent of the basic rate less said one percent agreed to be set apart, computed upon a reasonable cost estimated on such completed specifications, plans and drawings.

From time to time during the execution of work and in proportion to the amount of service rendered by the Architect, payments shall be made until the aggregate of all payments made on account of the fee under this Article, shall be a sum equal to the rate or rates of commission less said 1$ agreed to be set apart arising from this agreement, computed upon the final cost of the work, regardless of what preliminary plans may have been approved.

No deductions shall be made from the Architect's fees on accountâ€™of penalty, liquidated damages, or other sums withheld from payments to contractors, 3. SURVEY, BORINGS AND TESTS. The Owner shall, so far as the work under this agreement may require, furnish the Architect with the following information: A complete and accurate survey of the building site, giving the grades and lines of streets, pavements, and adjoining properties; the rights, restrictions, easements, boundaries and contours of the building site, and full information as to sewer, water, gas and electrical service. The Owner is to pay for borings or test pits and for chemical, mechanical, or other tests when required.

4. SUPERVISION OF THE WORK. The Architect will endeavor to guard the Owner against defects and deficiencies in the work of contractors, but he does not guarantee the performance of their contracts. The supervision of an Architect is to be distinguished from the continuous personal superintendence to be obtained by the employment of a clerk-of-the-works. 5. PRELIMINARY ESTIMATES. When requested to do so the Architect will furnish preliminary estimates on the cost of the work, but he does not guarantee the accuracy of such estimates.

6. DEFINITION OF THE COST OF THE WORK. The cost of the work, as herein referred to means the cost to the Owner, including the reasonable value of labor or material, if any, furnished by WPA, but such cost shall not include any architect's or engineer's fees or reimbursement, or the cost of a clerkof-the-works, and preparatory work and supervision to be paid from said one percent provided to be set aside. When labor or material is furnished by the Owner below its market cost the cost of the work shall be computed upon such market cost.

7. OWNERSHIP OF DOCUMENTS. Drawings and specifications as instruments of service are the property of the Architect whether the work for which they are made be executed or not.

8. SUCCESSORS AND ASSIGNMENTS. The Owner and the Architect, each binds himself, his partners, successors, executors, administrators, and assigns to the other party to this agreement, and to the partners, successors, executors administrators and assigns of such other party in respect of all covenants of this agreement-. Except as above, neither the Owner nor the Architect shall assign, sublet, or transfer his interest in this agreement without the written consent of the other. 9. This agreement is made with the knowledge in the Architect that the Owner is a board and with the further knowledge that the Board is desirous of obtaining documents that will set forth in the best possible manner the information necessary to the construction of the best possible structure obtainable for the money to be expended, and is desirous of obtaining documents that will eliminate as far as humanly possible, ambiguities and uncertainties

MEETING OF MARCH 25, 19^0 (Continued)

and that the Board is desirous of obtaining architectural supervision that will produce the best possible building from the documents provided to the contractors and the Architect agrees to use architectural skill and care in endeavoring to obtain for the owner consummationof the above desire.

! Form of j Contract for (Architectural j Services

10. After the beginning of the actual work of construction of the structure i covered in this agreement, the board shall have the right for any cause which I is- may deem satisfactory, to terminate this contract and the Architect agrees i that all sums received prior to such termination hereunder shall be in full i and complete settlement of all services rendered hereunder to the time of suchj termination. j 11. ARBITRATION. All questions in dispute under this agreement shall be sub-j mitted to arbitration at the choice of either party; except as provided in I the preceding paragraph. j j

The Owner and the Architect hereby agree to the full performance of the covenants contained herein.

IN WITNESS WHEREOF they have executed this agreement, the day and year first above wirtten. ATTEST:

_________________________ Clerk

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA By_______________________ President.

_________________________ARCHITECT

Mr. Hisel moved that the action of the Board on February 2S, 19U0, approving a form of architects* contract, be rescinded and the form as prepared and presented by the Attorney, as set forth above, be approved by the Board. The motion was seconded by Mr. Turner and upon roll call carried unanimously.

Form of Contract Approved

Mr. B. B., Smith, Attorney for Taft Stadium Board of Control, presented for the Board's approval the following proposal, said proposal having been approved by the Boardâ€™s Attorney:

Proposal of Taft Stadium Board of Control

The Board of Education of the City of Oklahoma City, Oklahoma

Oklahoma City, Oklahoma

Sirs:

The undersigned Taft Stadium Board, Inc., is a non-profit corporation organized and existing under and by authority of the laws of the State of Oklahoma with purposes authorizing the undersigned to do the things hereinafter mentioned to be done.

You are the owner of the property commonly known as the Taft Stadium. As we understand it, you have in the past found it and now deem it advisable and to the best interest of all concerned that the athletic and other exhibitions to be held and given in the Taft Stadium shall be conducted under the direction, supervision and control of some group of public spirited citizens who. are particularly interested therein, and we represent to you that those who control this corporation fall within this class, and the undersigned corporation is ready, willing and able to sponsor, supervise and control such exhibitions.

o o

If this authority is granted, the undersigned agrees that it will assume the sponsorship, supervision and control of the exhibitions to be given and held in the said Taft Stadium and will permit only such exhibitions and activities in connection therewith as are lawful, proper and in the premises appropriate. . .

Under this arrangement the undersigned shall have complete and full charge of all exhibitions and activities of any nature held in the Taft Stadium, provided, however, such stadium shall be used only for lawful purposes and purposes for which the same could be used by the Board, and shall not be used for any purpose that is undignified or .of a sensational nature, or .is not of a recreational or educational nature.

It is the plan of the. undersigned, and the undersigned agrees that the gross receipts to the undersigned from Taft Stadium will be expended and disbursed as follows: .

To pay administration and incidental expenses as may be required to properly manage and conduct the affairs of the stadium board.

O O*ÂŤ;

IZZZZZZZlZ^ZZZIZZZZIZZlAEifiioElMAR^'lZZIisMZcqnfinupgQ Proposal of Taft Stadium Board

Any taxes, dues, assessments or charges as may be assessed or collected by reason of any valid law or ordinance.

The balance or residue of all income is to be used by the said Taft Stadium Board, Inc., in the maintenance, upkeep and improvement of the said stadium and grounds.

In the past a portion of the Northwest High School property site has been used for parking in connection with exhibitions given in the Taft Stadium., and as a part of this transaction the undersigned corporation shall have the right to continue the use as in the past of this portion of the Northwest High School property site for parking purposes in connection with exhibitions given in the Taft Stadium insofar as the same does not conflict with any other use to which the Board may desire to put said property.

Inasmuch as the premises are the property of the Board, it is necessary that the Board, and the Board reserves the right to, determine what nature of change and improvement shall be made in, upon and about the premises and to that end it is agreed that before any change or improvement is made, the plan thereof shall be submitted to the Board for its approval or disapproval. But, it is specifically agreed that the approval of the Board of any contemplated plan is not a demand by the Board upon the corporation that it proceed with such plan and the approval of the Board of any plan shall not in any manner be construed to be an authorization by the Board to the corporation to contract any bill or claim which could in any manner be a charge against the Board* And the corporation agrees that in anything which it may do in connection with the said premises it will notify all persons interested that the Board is in no manner directly or indirectly obligated to the payment of any bill, claim or charge with relation to any act of the corporation.^ The corporation agrees that it will at all times keep the said premises ÂŁn a condition suitable for the use of the Board for the purposes for which it may need the same in the administration of the schools of Oklahoma City. All funds received by the undersigned hereunder shall be placed in the hands- of a treasurer, which treasurer shall give a surety bond in the sum of Three Thousand Dollars.

It is the desire of the undersigned, and the undersigned agrees,- that a monthly audit of the books of the undersigned shall be made and copy thereof delivered to you, and you, of course, shall at all times have full access to all books and records of this corporation. Under the proposed arrangement the undersigned will accept the stadium in the condition it now is, and you shall be during the life of this agreement under no obligation to make any expenditure of any nature with relation to said stadium.

The undersigned shall have no authority or right, and agrees that it will not obligate or attempt to obligate you in any manner for any sum of money, and the undersigned agrees that it will not -contract any bills beyond funds available, and that it shall have no right or authority to make any contract that would be directly or indirectly an obligation upon you. If there be any person in any manner connected or associated with the school system of Oklahoma City who is also in any manner associated with this corporation or its activities hereunder, it is specifically understood and agreed that such individual is acting in his individual .capacity and not in his capacity as one connected with the school system of Oklahoma City.

If the above proposal is agreeable to you, it is requested that a reso-? lution of your board be adopted accepting this proposition and upon such acceptance this shall be a contract between the undersigned and you for the period ending June 1, 194-1; provided, however, you shall have the right at any time to terminate this contract for any cause which you may deem reasonable. TAFT STADIUM BOARD, INC. ATTEST: (Signed) Wayde H.- McCalister By (Signed) C. E. Herring Secretary President Proposal Accepted

Clerical Employee in Supt's Office Authorized

Motion was made by Mr. Richardson, seconded by Mr. Hisel, that the foregoing proposal of the Taft Stadium Board be accepted and approved by the Board. Motion carried unanimously'.

Superintendent Reiff asked permission to employ Mrs. Hazel Jones, a former employee in his office, to assist in compilihg^ data for the 194-0-41 Budget, for not to exceed thirty days, at her former salary of $90.00 per month. Mr. Hisel moved that the request of the Superintendent be granted. Mr. Turner seconded the motion which carried upon roll call, all members present voting â€œAye.-"

MEETING OF MARCH 25, 1940 (Continued) A Notice of Hearing before the Board of Adjustment on April 1, 1940, of the application of Phillips Petroleum Company for a permit to drill an oil or gas well on Block 7, Johns Byrcl Lincoln Park Addition, was presented and referred to the Clerk-Business Manager.

Notice of Hearing Referred to Clerk-Bus. Mgr.

Mr. Lybrand was excused from the meeting at this time.

The Clerk-Business Manager presented a letter from Mrs. Esther Trubey, Super intendent of School Lunch, Garden and Canning Project, WPA, requesting the cooperation of the Board in sponsoring a garden and canning project for the furnishing of foodstuff for lunches for needy children in the Oklahoma City Schools, the Board's participation to include, as it did last year, the use of vacant plot of ground, implements, plowing to be done by the Agriculture teacher at Capitol Hill High School, and two or three locations for the canning unit. After discussion, Mr. Richardson moved that the Board grant the WPA the free use of the ground only and not the other concessions implied, that is that they furnish their own kitchen facilities and equipment,9 with the exception of the actual garden accommodations that they had last year, The motion was seconded by Mr. Hisel and carried unanimously.

Request for Sponsorship of Garden and School Lunch Project

Request for Garden Only Granted

Mr Stearley made a statement for the Board’s information with reference to a house on the vacant property requested for the garden project; that when the ground was purchased for a Southeast Junior High School site, the house, barn and other Improvements were to remain the property of the former owner and to be removed at any time the Board desired; all the improvements except the house had been removed from the premises and at the request of the WPA authorities the house was used last year by the watchman and as a storage place for the tools and produce.

Board Informed About House on Vacant Plot to be Used by WPA

The following report was presented:

Report of Supt. of Buildings and Grounds

March 25, 1940

Board of Education

Gentlemen:

1. BOILER AT CENTRAL: A small vertical boiler at Central High School was in- Discarded eluded in the recent request for blds on junk, The blds on the boiler were Boiler at rejected. Two additional bids have been submitted. We are recommending that Central the boiler be sold to the high bidder who will remove it at his own risk and expense.

Ted Farris Welding Company A. A. Shaw

2. PROGRESS OF BUILDING PROGRAM: Walnut Grove: Board has approved a request of the WPA to start the job. THe request is being held up pending the working out of a thorough understanding with the Architect as to procedure and details. Information in brief form will be submitted to the Board before the work will be started.

University Heights: Britton Grade:

Washington:

Taft:

A request for bids being advertised by the Business Office.

Report on Progress of Building Program

Operating

WPA Presidential approval expected soon.

Form 3°1 application for project filed with the WPA.

Balance: Architects on all other jobs are working on preliminary plans with the instructional staff.

REPORT ON INSPECTION OF SCHOOLS ! IN TULSA, SHREVEPORT, DALLAS AND FORT Report of WORTH: See Attached Report (On File! in Office of Clerk-Business Manager.) Inspection of ’ Out-of State 4. LUMBER FOR BRITTON PROJECT: Written bids received as follows: Schools Total Bid $461?59 Long-Bell Lumber Company, Britton Mason Lumber Company, Britton 320.23 (all or none) Bids for 422.96 Ketcham Lumber Company Lumber for 466.27 Kiowa Lumber Company Britton 440.92 less 2^ Barney Stewart Lumber Company Project 436.69 (all or none) Oran Huston Lumber Company 3

Total of low blds $23.29 higher than Mason Lumber Company total for all material.

0. M. Schlosser, Superintendent Department of Buildings & Grounds

MEETING OF MARCH 25, 19^0 (Continued)

Boiler at Central Sold to High Bidder

Concurring in the recommendation of the Superintendent of Buildings'and Grounds, Mr. Hisel moved that Item No.- 1, of the report, be approved and the small vertical boiler at Central High School be.sold to A. A. Shaw at his bld of $25.00. Motion seconded by Mr. Turner and carried unanimously.

Contract for Lumber for Britton to Low Bidder

Mr. Richardson moved that contract for lumber for the Britton Grade School Project be awarded to Mason Lumber Company, in strict conformity with bid and specifications and quotation of $330.23, this being the lowest and best bid. (Item No. of the report of the Superintendent of Buildings and Grounds). The motion was seconded by Mr. Turner and upon roll call carried unanimously.

Recess

Mr. Turner moved that the Board recess and go into closed session. seconded the motion which was declared to have carried.

Adjournment

Mr. Hisel

Upon returning to regular session, Mr. Turner moved that the Board adjourn until oâ€™clock P. M. on Friday, March 29th. Mr. Hisel seconded the motion which was declared to have carried. THEREUPON THE BOARD ADJOURNED.

President ATTEST:

Approved the

day of

1940

4â€˜Tji

MEETING OF MARCH 29, 19^0

THE BOARD OF EDUCATION OF THE CITY OF OKLAHOMA CITY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM, ADMINISTRATION BUILDING, FRIDAY,

MARCH 29, 19^0, AT SEVEN O'CLOCK P. M. Warren H. Edwards, President J. G. Stearley, Clerk

PRESENT:

Dave R. McKown J. Wiley Richardson Roy J. Turner

Edd L. Hisel

ABSENT:

Other officials present: Superintendent . C. K. Reiff, Jno. W. Prigmore, Auditor, W. A. Lybrand, Attorney, and 0. M. Schlosser, Superintendent of Buildings and Grounds. The minutes of the meeting of March 25th were read and upon motion of Mr. Minutes McKown, seconded by Mr. Richardson, were approved as read. Mr. Turner entered Approved the meeting immediately after the reading of the minutes. The matter of the proposed contract for architectural services awarded to Mr. Contract j . 0. Parr r ' * ~.................................... before his death last January, was brought to the attention of- the Awarded to Board and the question of entering into a contract with his son, Mr. $m. 0. 'J. 0. Parr Parr was discussed. The Attorney advised that it would be a violation of the in January Statutes for the Board to enter into a contract with Mr. Wm. 0. Parr since he to be Made was not a licensed architect. It was suggested that the contract for the with WM. T work allocated to Mr. J. 0. Parr be made with Mr. W. H.. Schmitt, a licensed Schmitt, architect associated with Mr. Parr. Upon assurance of Mr. Leonard H Bailey, Associate of as spokesman for the other architects represented on the building program, Mr. Parr that this would be satisfactory, Mr. McKown moved that a contract with Mr. W. H. Schmitt, for architectural services for the work at Jackson Junior High Classen High and Lafayette Schools be approved by the Board. Mr. Richardson seconded the motion which carried upon roll call, all members present voting "Aye." A letter was read from the Associated General Contractors, requesting the Board of Education to postpone the opening of the bids for the University Heights job until until Tuesday evening, April 2nd, for the reason that the regular meeting of the A. G. C. falls on the first Monday of the month and the opening of the bids as scheduled would keep a number of their members away from their regular meeting. Mr. McKown moved that the Board of Education proceed to open the bids on the University Heights job as set for Monday night, April 1st. The motion was seconded by Mr. Richardson and carried unanimously.

Request for Postponement of Opening of Bids for University Hts. Denied

A request was received from Mr. E. C. Stanfield that the Board dedicate for street purposes a strip of ground along the north, side of the Northwest High School site, which would be one half. of. 30tb Street, and make it possible to open JOth Street from Villa Avenue to May Avenue, since Mr. D. R. Cummings had agreed to dedicate one half of the street if the Board of Education would dedicate its one-half. If this is done, then the City would open and grade the street and there would be no expense, to the Board of Education. Motion was made by Mr. Richardson, seconded by Mr. McKown, that the Board grant the request and the Attorney and Clerk-Business Manager be directed to take the. necessary steps to dedicate, a strip of ground along, the north side of the Northwest High School site to the City for the opening of "30th Street. Motion carried unanimously.

Strip of Ground to be Dedicated for Opening of 30th Street at Northwest High

Contracts for architectural services in connection with the building program as prepared by the Attorney, were presented for the Board's approval as follows:

Contracts for Architectural Services

ARCHITECT

SCHOOLS

Leonard H. Bailey

Harding Junior High Sequoyah

C. F,. Drury

Britton Grade University Heights

o '*.3

Contracts for Architectural Services

SCHOOLS

ARCHITECTSk John C. Hope

Irving and Rockwood

Malcolm Moore

Washington

B. Gaylord Noftsger

Cleveland

Wm. T. Schmitt

Jackson Junior High Classen High Lafayette

Wm. T. Schmitt

Westwood

W. H. Schumacher

Horace Mann Foster

Sorey, Hill and Sorey

Northeast High

Walter T. Vahlberg

Stand Watie Mark Twain

Winkler and Reid

Taft Junior High Linwood

Contracts Approved

Mr. McKown moved that the President and Clerk be authorized to sign the 'foregoing contracts as listed. Motion was seconded by Mr. Turner and carried unanimously.

Okla.. City Clearing House to Cooperate . with Board by turning Warrants to Treasurer for Sinking Fund Investment

Mr. McKown reported that conferences with Mr. D.. W. Hogan of the City National Bank, and Mr. J. C.. Campbell of the Fidelity National-Bank, in a meeting of the Clearing House Association, had resulted in obtaining an understanding that all of the member banks of the Clearing House Association would cooperate with the Board by turning their school district warrants to the Treasurer for Sinking Fund Investment; and because of this cooperation Mr. McKown re-, commended that the notation put on the non-payable warrants heretofore delivered to teachers and other employees, mentioning the Liberty National Bank, be discontinued â€˜ because of the cooperation the Board is receiving from its employees, and because of the doubt it puts in the minds of the employees as to whether they should go only to the Liberty National Bank, Mr. McKown therefore'moved that notices be sent out to all teachers and other employees to this effect: "Oklahoma City Banks are now cooperating with the School Board and you may cash your warrant at any bank which is a member of the Oklahoma City Clearing House, or which agrees to immediately sell the same to the Treasurer for investment, and in capital letters the following: YOU WILL NOT CASH YOUR WARRANT WITH A PRIVATE INDIVIDUAL AS SOME PRIVATE INDIVIDUALS ARE HOLDING WARRANTS FOR INVESTMENT.â€? Motion was seconded by Mr. Richardson and carried unanimously.

{

Report of Proposed Methods of Handling Projects

A report worked out by Mr. Schlosser,and Mr. Powers of the Instructional Staff, was submitted, showing the estimated, cost of work proposed for the various school projects: (1) on a straight contract ; (2) on a straight W. P. A. or force account; (3) W. P. A. participation with contract management.

Architects Discuss Projects

The architects for the various projects were called before the Board to discuss. their respective projects.

Jackson WPA Contract Management

Mr. Wm. 0. Parr presented plans for the work at Classen High and Jackson Junior High Schools. Motion was made by Mr. Richardson, seconded by Mr. McKown, that the proposed project for Jackson Junior High School be approved on the basis of WPA Contract Management, providing six classrooms and grading, owner's participation estimated at $33,522.50, a saving under the tentative allocation of $4,4-77.50, Motion carried unanimously.

Classen Straight Contract

Mr. Richardson moved that the work at Classen High School, Girls' Dressing Room, be approved on a Straight Contract basis at an estimated cost of $5000. the amount of the tentative allocation. Motion was seconded by Mr. Turner and carried unanimously.

Washington Work Order to WPA Authorized

Mr. Ralph Ball, representing Mr. Malcolm Moore, presented the completed plans and specifications for the Washington School project, stating that Mr. Schlosser had not had time to check the specifications, but he recommended that the final request be turned in to WPA for a work order. Mr, Richardson moved that the request for a work order on the Washington School be approved subject to the approval of specifications by Mr, Schlosser, this being a straight WPA project for demolition of the old building, construction of two

toilets, new boiler room, ‘‘heating plant, and remodeling art room, clinic and! Washington office, owner's participation being $39,35°»00, $650.00 under the tentative ! Work Order allocation of $40,000.00. Motion was seconded by Mr. McKown and carried ! Approved unanimously. ;

Mr. Ball also presented preliminary plans for the Willard project. Mr. jWillard McKown moved that a straight WPA plan for the. complete remodeling of the {Straight WPA old building and office, and acoustical treatment for the auditorium of Willard School be approved and application filed as soon as'possible, owner's participation to be an estimated $10,000.00, the amount of the tentative allocation for this project. Motion was seconded by Mr. Turner .and carried unanimously. It was moved by Mr; McKown, seconded by Mr. Turner that the President .and Clerk be authorized to sign the application (301) for the WPA project for the work at Willard School. Motion carried unanimously.

Application Authorized

Mr. Guy Reid, of Winkler and Reid, presented the completed plans and spedfications for the work at Taft Junior High School and the preliminary plans for the addition to. Linwood School. The Superintendent of Buildings and Grounds recommended WPA with .Contract Management as a basis for the five room addition, cafeteria, swimming pool, water heater, heating of the gymnaslum and grading at Taft Junior High School, owner's participation $44,279* being $’2,721.00 under the tentative allocation of $47,000.00. Motion was made by Mr. McKown, seconded by Mr. Turner, that the recommendation be concurred in and the architect instructed to prepare the application (301) for the WPA project. Motion carried, Mr. Edwards voting "No." ..

i \ | ! ! I | | ! I

Motion was made by Mr. Richardson, seconded by Mr. McKown, that the preliminary plans for the Linwood School, be approved by the Board subject to the approval of Superintendent Reiff and Mr. Schlosser. Motion carried, una.nlmously. Mr. Reid recommended that this project be undertaken on a straight contract basis. Mr. McKo\vn stated that he believed it to be the sense of the Board that Mr. Reid rush the plans and specifications to completion and no action be taken until they are finally approved.

{ j j ‘

Taft Approved for WPA with Contract Management

Preliminary Plans for Linwood Recom mended for Straight Contract Basis

Mr. Gaylord Noftsger, architect for the Cleveland addition, reported that | Cleveland this work could be done with WPA, under contract management, and he would have the plans and specifications completed by the latter part of the folNo Action lowing week. Mr. McKown moved that the architect be instructed to proceed with the plans and .specifications for the Cleveland addition with a view to letting the contract at the earliest possible date. There was no second to this motion. Mr. Schlosser recommended that the architect be instructed to proceed with plans and specifications for the Cleveland addition on the basis of an alternate for moving dirt to Northwest High School site, and that a check of this be made with Mr. Harry House of the WPA. Upon motion of Mr. Richardson, seconded by Mr. Turner, the recommendation of the Superintendent of Buildings and Grounds was unanimously, concurred in. I

Mr. W. H. Schumacher presented preliminary plans for the addition at Horace Mann School. Mr. Richardson moved that the work at Horace Mann School, consisting of the construction of a cafeteria, auditorium and remodeling the present cafeteria for library, be approved(on the basis of a straight contract^) at an estimate of $31,300.00, this amount being $3,300.00 in excess of the tentative allocation of $23,000.00 for this project-. Mr. McKown seconded the motion which was declared to have carried, Mr. Edwards voting "No."

Horace Mann Approved on Basis of Straight Contract

Mr. McKown moved that the architect be instructed to proceed with plans and specifications for the work at Horace Mann School with a view to advertising for blds at the earliest possible date on a straight contract basis. Motion seconded by Mr. Turner and carried, Mr. Richardson voting "No."

(^McKown

Mr. C. F. Drury presented Completed plans and specifications for the Britton Grade School auditorium and two class rooms above, as approved by the Superintendent and Mr. Schlosser, this being a straight WPA project, with owner's participation at $16,731.66. Motion was made by Mr. Richardson, seconded by that the completed plans and specifications for the Britton auditorium project be approved by the Board. Motion carried unanimously. At this time Mr. Schlosser requested approval of a plan pointed out by WPA administrators, to incorporate the auditorium addition with the construction work under the present WPA project for the Britton Grade School. Upon motion of Mr. McKown, seconded by Mr. Richardson the plan proposed was unanimously approved.

Completed Plans for Britton Auditorium Addition Approved

Mr. John C. Hope presented plans for the proposed work at Irving and Rockwood Schools. In accord with a recommendation of the Superintendent, motion was made by Mr. Richardson, seconded by Mr. McKown, that the work at Irving be approved on the basis of WPA With contract management, for auditorium, passage way, toilets and grading, with owner's participation in the sum of $16,309.30, plus $1,500.00 for converting a classroom to cafeteria, the total

Irvlhg Approved on Basis of WPA with Contract Management

Straight WPA

£ -1^-

MEEima.Qt'.-MAHCH. 29, ISto.JContlnw.ea.). „ ., being $17,209.30, $17,190.70 under the tentative allocation of $35,000.00. Motion carried, unanimously.

Rockwood. Approved on Basis of Straight Contract

The Superintendent of Buildings and Grounds recommended that the second story addition, four classrooms, at Rockwood School, be approved on the basis of a straight contract at an estimate of $23,200.00, being $1,200.00 under the tentative allocation of $25,000. Mr. Richardson moved that the recommendation be concurred in. Motion was seconded by Mr. Turner and carried , all members present voting "Aye.11

Mark Twain Approved on Basis of Straight Contract

Mr. Walter T. Vahlberg presented his plans for the work at Mark Twain and Stand Watie Schools and recommended straight contract basis for Mark Twain second story addition of four classrooms, estimated at $22900.00, being $3,000.00 under the tentative allocation of $25,000.00. Mr. McKown moved that the architect be instructed to proceed with plans for the Mark Twain addition contemplating a straight contract basis. Motion was seconded by Mr. Turner and carried unanimously.

000 ..00 Added to Stand Watie Allocation

The work contemplated for Stand Watie was discussed, particularly the need of an auditorium. Upon motion of Mr. Richardson^ seconded, by Mr. McKown, $10,000. was added to the original allocation of $25,000.00 for the work at Stand Watie School. Mr. McKown moved that the architect be instructed to proceed with the plans and specifications on the basis of a straight contract. There was no second to this motion. Mr. Turner moved that action be deferred until the next meeting. Motion was seconded by Mr. Richardson and carried.

No Action on Method of Procedure Northeast High Approved on Basis of WPA with Contract Management

Mr. Tom Sorey, of Sorey, Hill and Sorey,- presented plans for gymnasium and equipment, a Northwest classroom wing, complete two toilets, additional radiation, coils, zones and boiler. After considerable discussion, motion was made by Mr. Richardson, seconded by Mr. McKown, that Mr. Sorey proceed with the plans and specifications for the work at Northeast High School on the basis of WPA with contract management, owner’s participation being $100,971.00, including grading, this being $15,029.00 under the tentative allocation of $115,500.00. Motion carried unanimously.

Sequoyah Approved on Basis of WPA Contract Management

Mr. Leonard H. Bailey presented plans for an addition to Sequoyah School, recommending a basis of WPA with Contract Management at an estimated owner’s participation of $32,556, with a possible addition of $600.00 for grading, this being a saving of $84-4-.OO under the tentative allocation of $40,000.00. Mr. McKown moved that the recommendation of the architect be concurred in. Motion was seconded by Mr. Turner and carried unanimously.

Westwood Approved on Basis of Straight Contract

Mr. Wm. T. Schmitt recommended a straight contract basis for the work at Westwood School consisting of a kindergarten, one classroom and cafeteria, remodeling present auditorium, art room and miscellaneous items, at an estimated cost of $34-,628.00,being a saving of $10,312.00. Mr. Richardson moved that the recommendation of the architect be concurred in. Mr. McKown seconded the motion which carried unanimously.

Adjournment

Mr. Turner moved that the Boa.rd adjourn until the regular meeting on Monday, April 1, 194-0. Motion was seconded by Mr. McKown and was declared to have carried. THEREUPON THE BOARD ADJOURNED.

194-0

•;