BOARD OF DIRECTORS MINUTES

by Claire Tenscher, Secretary

NOVEMBER 16, 2022

Attending: Greg Scott (in-person), President; David Urbaniak (remote), Vice President; Terry Donahe (remote), Treasurer; Claire Tenscher (remote), Secretary; Bob Breivogel (remote), Marty Hanson (in-person), Charles Barker (in-person), Aimee Filimoehala (remote); Staff: Kaleen Deatherage, Interim Executive Director (in-person).

WELCOME & CALL TO ORDER

The meeting was called to order at 6:37 p.m. by President Greg Scott. A quorum was present.

Business Agenda

Policy ProPosals

■ Are we satisfied with the existing Finance Policy?

■ Membership Policy: Working draft shared. Current Bylaws state: all membership details, pricing, eligibility are in the bylaws. Proposed Bylaws will not have these details and they should be captured in policy.

■ Committee Policy: will be shared November 23. It contains a description and explanation of powers of each committee. There are three categories: board committees (board members only), board and member committees, programmatic committees (climbing and adventure). Some can spend money, some recommend, some can act on their own, this must all be captured in the policies.

■ A great deal of wording was taken from current bylaws.

■ Action requested: Input from directors. Time is crucial. Comments back by November 30.

EXECUTIVE DIRECTOR’S REPORT

■ We have Bylaws town hall meetings scheduled. Idea is to have these around the Portland Metro area. They will be on the calendar.

■ We are working to define the operational processes of the lodge with the staff we have today. Priority is serving our members, classes, and activities. Then we will focus on how we can generate revenue and serve nonmembers.

■ Brendan has gone through Salesforce to identify all donors from this year. Kaleen will send thank yous to all donors.

■ Bulletin deadline is approximately December 9.

■ We have a ton of interest in the program committee lately.

■ We have 2,210 member renewals. We had 2,790 last year this time.

■ Bob notes that programs will be great to resume, and it would be great to offer hybrid programs.

Nw Outward Bound

■ Mazama Wild is on hold. NW Outward Bound asked if we would be open to letting them use the MMC for their summer camp program. We would make revenue from renting space without any need to advertise.

■ Board aligned to Kaleen meeting with them and getting details.

■ Kaleen departed at 7 p.m.

ALANO CLUB OF PORTLAND—PEAK RECOVERY

■ Sara Lydecker, Ali Koch (Project Manager, Peak Recovery), Joe Preston, Brent Canode (Executive Director)

■ The Alano Club is the largest substance recovery program in the country, it is 79 years old. The Portland club is unaffiliated with a national group. A house was left to the Portland chapter. The Portland group launched a recovery toolkit eight years ago—different methods for one to stay sober. Brent publishes research on recovery. From this research only 30 percent of 12-step participants were there a year later. They developed alternative methods of connection for folks that the meeting room isn’t the best fit. Many projects under the Alano Club of Portland for different folks.They do significant work with donors, brands, and the government. They’ve just received 18 months funding for an outdoorsbased mental and substance recovery program which is planned to include mountaineering, splitboarding, and rock climbing components. The intent is to inspire and build paths for recovery. The team wants to create an outdoors-based recovery community and make outdoor activity accessible to those in recovery, including skills and funding.

■ The request is to hold space for nine participants from Alano in this year’s cohort in BCEP in one dedicated group. Leaders do not need to be in recovery. Alano would cover per-student cost, Mazama membership, and annual program fee. They have an adventure van. They see potential for partnership. If needed, Alano could cover gear costs for their participants.

■ We have had recovery groups in the past. This year there are two leaders who have expressed interest in substance-free groups.

■ Board aligned with investigating how to make this work.

Vacant Director Seat

■ The council discussed adding Chris Jaworski to the council, and it was decided we would vote on it by email.

■ Terry asks if there are other past board or foundation members who could also serve.

■ Bob says we’ve asked people in the past with limited result.

Glaciated Peak List

■ Request from Marty to remove mountains from the list which no longer have glaciers. Decision made to potentially revisit in the spring.

Areas Of Focus

■ Hiring ED: We need to meet and create a tasklist for this process. Need: ED job description, who should be on the hiring committee/leveraging past experience from the hiring committee.

■ Budget: David and Terry to connect on budget.

■ Lodge: Going to open for day use over Christmas break. Volunteer run.

■ Develop revenue: Terry, David, and Claire to connect.

■ Communication: Nothing to report.

■ Nominating: Charles and Claire. Largely on hold until bylaws update.

■ Access: f we don’t charge for climbs or hikes, we won’t be under scrutiny. The Mountaineers offer the programming to members for free, non-members get two free hikes or climbs a year. The recommendation will likely be to remove climb/hike fees.