Transportation Improvement Program (TIP) Policy September 2020

Transportation Improvement Program (TIP) Policy

SCHOOL

September 2020

hele mai maui Long-Range Transportation Plan 2040

Transportation Improvement Program (TIP) Policy

Transportation Improvement Program (TIP) Policy Introduction The Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) provide money to the State of Hawai‘i Department of Transportation (HDOT) for transportation projects.

HDOT distributes the federal money to meet needs around the state.

Maui formed its Metropolitan Planning Organization (Maui MPO) when the population of Central Maui reached 50,000 people. The Maui MPO leads a coordinated planning process for ground transportation on the island of Maui. Moloka‘i and Lana‘i are part of the statewide process led by HDOT. Maui MPO does not construct transportation projects.

List of Acronyms DPW

STIP

Statewide Transportation Improvement Program

DVMT Daily Vehicle Miles Travelled

STP

Statewide Transportation Planning

FHWA Federal Highway Administration

TAC

Technical Advisory Committee

FTA

TAM

Transit Asset Management

Federal Transit Administration

HDOT Hawai‘i Department of Transportation

TAMP Transportation Asset Management Plan

MDOT County of Maui Department of Transportation

TIP

MPO

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County of Maui Department of Public Works

Metropolitan Planning Organization

Transportation Improvement Program

TRAC Transportation Rank Choice

Maui Metropolitan Planning Organization

Maui MPO follows this Transportation Improvement Program (TIP) Policy to create a TIP document so Maui can receive federal money for roads, bridges, bus transit, trails, paths, and sidewalks.1 The TIP must include all transportation projects on the island of Maui that use federal highway or transit money or are regionally significant. 2 Federal money typically covers 80% of the project cost, and the other 20% comes from the State or County.

Maui MPO works with State and County agencies and legislators to develop the TIP. The Maui MPO Policy Board relies on the Hele Mai Maui Long Range Transportation Plan 2040 (Hele Mai Maui), input from the County of Maui Department of Public Works (DPW), HDOT, its Technical Advisory Committee (TAC), and members of the public to decide which projects are the highest priority. Since there is a limited amount of money, maintaining the existing transportation system is generally a priority over building new facilities.

Maui MPO creates a new four-year TIP every three years—so there is an overlap year between the current and new TIP—and leads revisions to the current TIP twice a year. Once the Maui TIP is approved by the Policy Board, HDOT includes the Maui TIP in the Statewide Transportation Improvement Program (STIP). FHWA and FTA approve the STIP; a project must be on an approved STIP in order for federal funds to be used on that project. For a detailed TIP schedule, see Appendix A.

PLANNING

STATEWIDE TRANSPORTATION PLAN GENERAL PLAN & COMMUNITY PLANS

FUNDING TRANSPORTATION IMPROVEMENT PROGRAM (TIP) & STIP COUNTY & STATE BUDGETS

PROJECT DELIVERY ENVIRONMENTAL REVIEW RIGHT-OF-WAY DESIGN CONSTRUCTION

1 23 CFR 450.326 – Development and content of the Transportation Improvement Program (TIP).

2 23 CFR 450.104 – Regionally significant projects serve transportation needs such as access between towns and to and from major activity centers, sports complexes, retail malls, employment centers, or transportation terminals.

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Transportation Improvement Program (TIP) Policy

Consistency with Hele Mai Maui Projects in the TIP must be consistent with the Hele Mai Maui Long Range Transportation Plan 2040. 3 Major projects for new facilities must be individually listed or clearly part of a larger project in Hele Mai Maui. If project cost estimates in the TIP are significantly different than Hele Mai Maui, the Maui MPO must revisit Hele Mai Maui to make sure the project doesn’t affect the long-term plan’s overall fiscal constraint. Projects to maintain or improve existing facilities or improve bicycle and pedestrian safety can be included in the TIP without being listed in Hele Mai Maui, as long as the project is consistent with Hele Mai Maui goals and performance measures.

Eligibility for the TIP Projects like road construction, repaving, or bridge repairs on major roads that qualify for federal highway money are eligible to be included in the TIP. 4 Multi-use paths/greenways, sidewalks, and other bicycle and pedestrian improvements in any location may also be eligible for federal highway money. Buses, equipment, and operations are eligible for federal transit money.

BUS ONLY

With few exceptions, 5 all projects that will use federal highway or transit money must be listed in the TIP. Major projects that don’t use federal money should also be included for transparency.

For example, if the State or County provide money for new roads or bus facilities that will not use federal money, those projects should still be in the TIP so people know there is a plan to move those projects forward.

Safety Corridors

Complete Streets Projects

Intersection Improvements

Multi-Use Paths

Maintenance and Preservation Projects

Transit Improvements

New Connections

3 Hele Mai Maui 2040 is the adopted Long Range Transportation Plan for the island of Maui. The plan follows a performance-based planning process in accordance with 23 CFR 450.324.

4 Federal aid system includes major collector and arterial roads classified based on traffic volumes and surrounding land uses. https://hidot.hawaii. gov/highways/other/federal-aid-highways-and-state-highway-system-update/ 5 23 CFR 450.326 (e) – Metropolitan and state planning projects and emergency relief projects are among the few types of federally-funded transportation projects that “may” be listed in the TIP but are not required to be.

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Maui Metropolitan Planning Organization

Coordination with State of Hawai‘i HDOT builds, operates, and maintains a transportation system to connect destinations across the island. State highways and bridges are especially critical to moving people and goods. After setting aside part of Hawaii’s federal money for statewide needs, HDOT divides the rest among each of the islands based on miles of roads and how much people drive.

To build a high priority project that costs more than the amount of funding available for one island, the State can adjust the amount that each island receives for that year.

The statewide total for federal highways money must stay within a limit set by the federal government. For highways, HDOT proposes projects for inclusion in the Maui TIP to meet performance measures for safety, travel time reliability, and pavement and bridge condition. The State’s Transportation Asset Management Plan (TAMP) recommends ways to maintain existing roads and bridges to save money in the long term. HDOT project proposals typically do not exceed the State share of federal highway money for Maui.

New highways are proposed by the HDOT Highways Planning Division with input from the Maui MPO TAC, and must be consistent with Hele Mai Maui. New highways are typically only possible with additional money beyond the usual federal amount.

Asset management means a strategic and systematic process of operating, maintaining, and improving physical assets, with a focus on both engineering and economic analysis based upon quality information, to identify a structured sequence of maintenance, preservation, repair, rehabilitation, and replacement actions that will achieve and sustain a desired state of good repair over the lifecycle of the assets at minimum practicable cost.

(23 CFR 450.104)

For bus transit, HDOT’s Statewide Transportation Planning (STP) office manages FTA grant programs to construct, operate, and maintain public transportation systems. FTA grants provide money to Maui County to support a portion of costs for the Maui Bus, commuter, and paratransit services.

Coordination with County of Maui County of Maui DPW manages roads, bridges, intersection improvements, sidewalks, and paths.

Routine maintenance by DPW Highways Division, like crack sealing and resurfacing, extends the service life of roads that may eventually require federal funds for complete reconstruction.

Federal money is typically used for major maintenance projects like reconstructing roads down to the base layer and repairing or replacing bridges.

For roads, DPW Engineering Division proposes projects for the TIP based on the County’s asset management and capital improvement programs. New county roads, paths, and sidewalks are proposed with input from the Maui MPO TAC and the public, and must be consistent with Hele Mai Maui. New roads and bridges are typically only possible with additional money beyond the usual federal amount.

For bus transit, County of Maui Department of Transportation (MDOT) mainly uses federal money to replace old buses with new ones. Bus replacement follows the Transit Asset Management (TAM) Plan, with priority for routes with the highest numbers of people riding the bus. Some federal money can also be used for operations and planning. MDOT manages contracts with a bus service provider that maintains and operates the bus. New transit hubs and additional bus service will require money beyond the available federal amount.

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Transportation Improvement Program (TIP) Policy

Financially Constrained Years 1 to 4 Maui MPO solicits transportation projects from the State and County agencies, assembles a draft project list, and evaluates for performance and fiscal constraint. The TAC reviews the list and provides technical input to MPO staff and the Policy Board.

If the draft project list exceeds the amount of funding available, the Policy Board considers tradeoffs and decides which projects to list in the final TIP. Projects included in the final TIP must have funding identified. Money can come from federal sources not already used for other projects, or from State, County, or private sources.

Maui MPO and HDOT estimate the amount of federal highway funding that Maui can include in the financially constrained TIP using a formula that distributes money among each of the Hawaiian islands based on vehicle miles traveled and lane miles of roads. The amount of funding is then split between the County and HDOT in amounts that reflect the entirety of HDOT projects, with the balance for the County.

Fiscal constraint means that the TIP includes sufficient financial information to demonstrate that projects can be implemented using committed, available, or reasonably available revenue sources, with reasonable assurance that the federally supported transportation system is being adequately operated and maintained.

(23 CFR 450.104)

There are several categories of federal money with different purposes like safety and maintenance. HDOT determines which category of federal highway funding will be used for each project in the TIP and STIP. HDOT coordinates with each of the counties on the distribution of federal transit funds.

State and County agencies submit project proposals to Maui MPO

MPO staff assembles draft list and evaluates for performance and financial constraint

TAC reviews project list and provides technical input to MPO staff and Policy Board

Policy Board considers tradeoffs and approves financially constrained project list

Performance-based planning means using data to help decide which projects should be in the TIP and to track how well those projects help Maui meet its long-term goals. The TIP must report on how projects included in the TIP that use federal money support State performance targets for safety, pavement condition, and bridge condition. 6 If the State does not meet targets, there are penalties on the use of federal money that could affect Maui.

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23 CFR 450.306(d) – Establishment of Performance Measures by Metropolitan Planning Organizations

Maui Metropolitan Planning Organization

Illustrative Planning Years 5 and 6 The first four years of the TIP are fiscally constrained, but projects listed in “planning years” five and six don’t have federal money committed. These projects typically reflect priorities from the State’s Mid-Range Transportation Plan, the County’s Capital Improvement Program, and Maui Bus transit plans.

The projects listed in years five and six are next in line to receive funding, and the list is a tool to communicate top priorities for new funding opportunities to legislators and other interested parties. The Maui MPO Policy Board may make recommendations to the State and County governments to support legislation to pay for upcoming projects.

hele mai maui Long-Range Transportation Plan 2040

Near Term Projects

1-4

Years

TIP Financially Constrained Years

Medium Term Projects

Long Term Projects

5-11

12-20

Years

TIP Planning Years

Years

Future TIP(s)

As a long-range plan, Hele Mai Maui includes many more projects than can be funded or completed in Years 1 to 4 or Years 5 and 6. However, having these projects identified means that Maui’s fiscally-constrained and illustrative plans will include projects that best meet Maui’s needs.

Federal Transit Administration (FTA) funding categories FTA 5339 Bus and Bus Facility (Rural & Small Urban)

FTA 5311 Rural Areas Program

FTA 5307 Urbanized Area - Kahului

FTA 5310 Transportation Assistance for Elderly and Disabled 6

Transportation Improvement Program (TIP) Policy

Project Evaluation Maui MPO uses data to evaluate and prioritize projects in Hele Mai Maui and the TIP. Project evaluation is consistent with a statewide process to ensure that projects in the TIP and STIP7 move Maui toward its long-term transportation goals.

Maui MPO staff evaluate projects for the TIP using information from project proposal forms prepared by HDOT and DPW. Project information includes:

•

Location and type; purpose and need

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Work description and scope

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The plan, study, or program where the project originated

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Priority ranking within the program or asset management system

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Whether it is in a high-crash location

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Impacts on meeting goals

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Impacts on operations and maintenance costs

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The project’s location within the right-of-way, including a need for utilities work, property acquisition, or easements

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Estimated costs and start years

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And expected environmental documents

The TAC reviews project evaluations according to Maui MPO performance measures and makes recommendations to the Policy Board. Draft and final project lists are provided for public review and Policy Board approval.

7 State of Hawai‘i Department of Transportation (HDOT) Statewide Transportation Improvement Program (STIP): https://hidot.hawaii.gov/ highways/other/other-related-links/stip/

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Maui Metropolitan Planning Organization

Public Involvement The Maui MPO Public Participation Plan describes ways people can learn about the projects in the TIP, share their input, and understand how to get involved in projects moving forward. A variety of online and inperson methods—including maps, surveys, workshops, newspaper ads, radio spots, and social media—are used to create the TIP. Maui MPO incorporates social equity when making decisions, considering how people with the fewest options to get around may be impacted by decisions about transportation projects. Public involvement strategies are designed to ask people from diverse backgrounds what is most important to them for getting around Maui in the future.

The TAC and Policy Board are involved throughout the process of creating and revising the TIP. With representation from the State Legislature, County Council, and County administration, the MPO committee meetings help maintain a flow of information about funding sources and project timing to coordinate with State and County budgets. All TAC and Policy Board meetings are open to the public, and meeting materials are available online on the Maui MPO website at www.mauimpo.org. People and organizations can sign up for email notices of meetings, and can submit testimony online, by mail, or in person.

Maui MPO does not design or build transportation projects. The TIP is a budget and implementation tool for HDOT, DPW, and MDOT. Once projects are listed in the TIP, those agencies manage a detailed implementation process for each project that includes an environmental review phase and public outreach.

This “environmental review” phase is the best time for people to give specific comments about a project’s location and design.

Maui MPO shares public comments from the TIP process with the State and County agencies who will build the project.

MAUI’S MOBILITY VALUES MAUI’S MOBILITY VALUES

hele mai maui Long-Range Transportation Plan 2040

What are your transportation priorities?

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Choose 3 things that are most important to you when it comes to getting around Maui.

Glue your triangles on the Mobility Values mural.

Want to learn more? Visit the Hele Mai Maui project website: www.mauimpo.org/hele-mai-maui-2040

Coordination with Legislators Using the TIP as a tool, State and County legislators who are members of the MPO Policy Board have an opportunity to ensure that County and State budgets provide funding for projects as set out in the TIP. If federal money is removed from a project, that project remains a top priority once more money is available. Projects with work underway using federal money will be carried forward to the new TIP, along with a 2% annual cost increase to cover inflation.

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Transportation Improvement Program (TIP) Policy

Project Delivery HDOT, DPW, and MDOT use federal money to complete projects listed in the adopted TIP. Phases of project delivery may include: Planning and Environmental Review (PE1), Right-of-Way (ROW), Design (PE2), and Construction (CON). Advance Construction (ADVCON) can borrow money from future years if there’s not enough federal money to cover all projects that year.

However, that means less federal money is available in the future year from which the money was borrowed. Federal transit money is used for Equipment, Operations, and Planning.

Planning and Environmental Review

Right-of-Way

Design

Construction

Planning and environmental review phases often happen using only County or State funds.

Design is typically 10% of project’s construction cost, and can be grouped with the construction phase. Once a project has cleared environmental review and right-of-way and is ready for design and construction, HDOT and DPW can use federal money. Projects using federal funds for any phase will need to meet federal regulations. Project delays can be minimized through early consultation with stakeholders and coordination with other agencies.

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Maui Metropolitan Planning Organization

Project Tracking Changes in timing and cost estimates are common as projects move through the PE1, ROW, and PE2 phases. HDOT and DPW notify Maui MPO of any changes to TIP projects, and the MPO ensures the TIP is current and accurate after each revision. Two times a year, HDOT hosts Over the Shoulder Review (OSR) meetings to check on project status for current and upcoming Federal Fiscal Years. Maui MPO shares minutes from the OSR meetings with the TAC and Policy Board during each TIP revision.

Maui MPO staff receives project status updates from HDOT, DPW, and MDOT for any TIP projects not covered in the OSR, and shares that information with the TAC and Policy Board. Project tracking helps maintain a coordinated transportation planning process. Maui MPO also compiles an annual listing of projects that used federal money in the previous year.

Project status is available at: DPW project status: www.mauicounty.gov/1844/Current-Future-Projects HDOT project status: https://bit.ly/34z6OKf

TIP Revision Cycles There are two scheduled revisions to the TIP and STIP each year. Maui MPO coordinates the TIP revision cycle with the STIP. The first revision begins in November for final approval by March.

The second revision begins in April for final approval by August. There are two levels of revisions with different public review requirements. Minor revisions, or “administrative modifications,” are processed by MPO staff, DPW, and HDOT, and the MPO Policy Board is notified. Major revisions, or “amendments,” require public review and Policy Board approval. See Appendix B for detailed definitions of “Administrative Modification” vs. “Amendment.” Maui MPO follows the same definitions as HDOT.

November

March

April

August

Revision

Approval

Revision

Approval

Appendices A. Maui TIP Development Schedule B. Revision Definitions C. Accelerated TIP Amendment Schedule for Federal Stimulus Funds

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Appendix A. Maui TIP Development Schedule

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Transportation Improvement Program (TIP) Policy

Appendix A. Maui TIP Development Schedule Year 1 MAY

Initial coordination meetings between Maui MPO Executive Director, MDOT, HDOT, and DPW.

JULY

HDOT proposes and Maui MPO agrees on financial constraint annual targets.

OCTOBER

Maui MPO issues call for projects to MDOT, HDOT, and DPW.

NOVEMBER

HDOT and DPW submit SmartTRAC Project Proposal Forms to Maui MPO.

DECEMBER

Maui MPO staff evaluate proposed TIP projects for consistency with Hele Mai Maui goals and financial constraint requirements, and prepare draft TIP document.

Maui MPO Executive Director prepares draft TIP project list and circulates to MDOT, HDOT, and DPW for review.

Year 2 FEBRUARY

Maui MPO TAC and Policy Board review and provide comments and questions on project evaluations and draft TIP document.

MARCH

Maui MPO TAC recommends and Policy Board releases public review draft TIP document.

APRIL/MAY

Public reviews and provides comments on draft TIP.

JUNE

Maui MPO TAC recommends and Policy Board approves final TIP.

JULY

Maui MPO submits TIP to HDOT for inclusion in STIP, copying FTA and FHWA.

AUGUST SEPTEMBER

HDOT submits STIP to FTA and FHWA for approval.

MDOT, HDOT, and DPW begin to use federal funds for projects in approved STIP.

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Appendix B. Revision Definitions

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State of Hawaii Department of Transportation Highways Division

Revisions to the STIP Revision Project

A. Administrative Modification 1. Revising, clarifying, or expanding a project’s description if the project’s limits are not significantly increased and/or the purpose and need is not modified. See Table 1, B.3.

2. Splitting or grouping projects (e.g., guardrail replacement, bridge rehabilitation, or phasing a project from one large project to two smaller ones) as long as the scope/purpose and need remains unchanged and independent utility can be maintained, and the funding amounts stay within the guidelines in Table 1, B.9.

3. Adding/identifying projects from grouped listings/programs with dedicated funding (such as Transportation Alternative Program (TAP), Safe Routes to School (SRTS), Special Maintenance Program (SMP) if the funding amounts stay within the guidelines in Table 1, B.9.

4. Revising/adding projects that are included in the STIP for illustrative purposes (federal funding only appears in the Illustrative years). If the revision adds federal aid in the official four-year STIP, then it is an amendment (Table1, B.1). This includes revising project information solely within the illustrative years, even if there is other funding for the project programmed in the four-year STIP. 5. Changing the scope of work of a project to accommodate prescribed actions made under National Environmental Policy Act (NEPA) processes and requirements. (no change of overall purpose and need of the project or significant expansion of the project limits. See Table 1, B.3) 6. Changing the size of revenue rolling stock (e.g., vans, 30’ buses, 40’ buses, 60’ buses) if the change results in a change in the total carrying capacity by

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B. Amendment i 1. Adding a project to the STIP. 2. Deleting a project or individual segment/phase of a project (not project delivery phase) from the STIP. Including TAP and SRTS projects 3. Modifying the design concept or design scope of a programmed project. a. Expanding or changing the scope of a project to an extent where it goes outside the originally established purpose and need of a project, say from shoreline protection to capacity. b. Expanding or adding an additional phase that expands the project limits significantly beyond what is originally programmed (e.g., from MP 0 - 2 to MP 0 - 3). c.

Changing the number of through traffic lanes.

4. For projects programmed with FTA funds, a change in a project’s scope is considered “major” if the change materially alters the objective or description of the project, or the size, type, or quantity of items. Examples include: a. Changing from replacement buses to expansion buses (and vice versa); b. Changing the size of revenue rolling stock (e.g., vans, 30’ buses, 40’ buses, 60’ buses) if the change results in a change in the total carrying capacity by more than 20 percent. c.

Changing the quantity for revenue rolling stock that exceeds 20 percent (plus or minus) of the original quantity if the change in quantity results in a change in the total carrying capacity by more

Amendments include revisions that are not listed as administrative modifications.

STIP Revision Definitions - August 26, 2020

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Revision

A. Administrative Modification 20 percent or less.

B. Amendment i than 20 percent.

7. Changing the quantity for revenue rolling stock that exceeds 20 percent (plus or minus) of the original quantity if the change in quantity results in a change in the total carrying capacity by 20 percent or less.

Project Delivery Phase ii

8. Advancing a project delivery phase from its programmed year (within the four-year STIP) if it is ready-to-go. iii 9. Deferring a project delivery phase of an existing (has a phase programmed in year 1-4) STIP project or pulling a project delivery phase programmed in the previous STIP to a year within the current four-year STIP if it is not readyto-go as originally programmed.

10. Adding a project delivery phase (including advancing a project delivery phase from an illustrative year) to an existing (has a phase programmed in year 1-4) project if the phase is estimated to not exceed Table 1, B.9 thresholds.

11. Deleting or deferring a project delivery phase to a year that is outside of the four-year STIP if another project delivery phase of the project remains in the STIP and the project’s limits are not increased, or its purpose and need changed.

ii iii

5. Adding a project delivery phase within the four-year STIP to an existing (has a phase programmed in year 1-4) project if the phase is estimated to exceed Table 1, B.9 thresholds, or if the project is only listed in the illustrative years.

6. Deferring a project delivery phase to a year that is outside of the four-year STIP when there are no other project delivery phases in the four-year STIP (this is essentially deleting a project).

7. Advancing a project delivery phase from an illustrative year while there are no other project delivery phases currently programmed in the four-year STIP (this is essentially adding a new project).

For example, design or right-of-way, as defined in 23 CFR 450.216(i) and 23 CFR 450.324(e).

Projects must be “ready-to-go” in the year that they are programmed to be funded. Projects must have cleared previous federal requirements, which include: a. Construction projects must have FHWA-approved Plans, Specifications, and Estimates (PS&E). b. For projects heading into construction, land for the project must also have already been acquired. c. Design projects must have cleared all NEPA requirements. d. Rights-of-Way acquisition cannot occur without clearing NEPA requirements. e. All projects must also have the appropriate matching local funds in place.

STIP Revision Definitions - August 26, 2020

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Revision Funding Source

A. Administrative Modification 12. Revising the source of federal funds designated for a project to reflect a different funding program administered by the same U.S. DOT operating agency (e.g., NHS to STP). Including transferring funds to other agencies.

B. Amendment i 8. Switching from FTA to FHWA funds (and vice versa).

13. Changing a project’s funding from federal to local or state funding (defederalizing a project).

14. Changing a project’s funding from all local or state to include federal funds (Federalizing a project).

15. Adding additional special federal funding, such as congressional grants or emergency relief (ER) funds, to a project currently included in the STIP. Cost Estimates

16. Revising the amount programmed for a project delivery phase to reflect changes in cost estimates if it does not meet the thresholds identified in Table 1, B.9.

9. Revising the amount programmed for a project delivery phase within the four-year STIP if all these thresholds are met: a. The total estimated project cost, after the revision, exceeds $30 million; and b. The amount programmed for the federal portion of the total estimated project cost is increased by more than 50%; and c.

The total estimated project cost is increased by more than $10 million.

STIP Revision Processes The STIP may be revised at any time, if time constraints permit. There will be two planned major revisions (Amendments) to the STIP in each federal fiscal year (October 1 to September 30).

Overlapping revisions (starting another revision before the previous one is approved/processed) is typically not allowed as there is no guarantee that the previous revision will be approved.

There will be a revision planned near the beginning (November) of the federal fiscal year. This revision will typically serve to sort out and balance funding changes that occurred at the end of the previous federal fiscal year. Changes for this amendment are due in the early November timeframe. This first amendment will typically be approved in March of the following calendar year. Approval could be obtained sooner if there are no major changes in the Oahu TIP. There will be a revision planned near the end (April) of the federal fiscal year. This revision will try to tie all the late changes that are required due to project developments STIP Revision Definitions - August 26, 2020

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or changes in priorities. Changes for this amendment are typically due in mid April timeframe. This last amendment will typically be approved in early August. Approval could be obtained sooner if there are no major changes in the Oahu TIP. Revisions to individual phases of a program that is listed as a line item, are considered revisions to an individual project, with exception to projects/programs with dedicated funding (SMP, TAP, SRTS).

ADMINSTRATIVE MODIFICATIONS STIP Administrative Modifications are considered minor and pre-approved and can be immediately processed. STIP Administrative Modifications shall be posted on the HDOT STIP website. Notices via STIP email list and/or print media should also be used.

For Oahu and Maui projects, a separate MPO Transportation Improvement Program (TIP) revision process must first be completed.

Approximate processing time: 6-10 workdays* Administrative Modifications of the entire STIP will become effective once a letter from HDOT is sent to FHWA/FTA to notify them of the changes.

Revisions falling within the Administrative Modification definitions do not need to be financially constrained (23CFR450.104). However, it is assumed that financial constraint shall be re-established through the next STIP Amendment process.

MAJOR REVISIONS (Amendments) STIP Amendments are major changes to the STIP and will require, at a minimum, a twoweek public comment period that begins once the Amendment is posted on the HDOT STIP website. Typically, a 4-week comment period is given. Comments must be considered and responded to. Comments and responses should be submitted to FHWA and FTA with the Revision approval request. Amendments must also be publicized via the STIP email list and print media statewide. STIP Amendments should be transmitted under the Director of Transportation’s signature. STIP Amendments must be financially constrained and consistent with 23CFR450.220. STIP Amendments are approved once FHWA and/or FTA approve them in writing.

For Oahu and Maui projects, a separate MPO TIP revision process must first be completed before a major change can be amended into the STIP. Approximate processing time with NO MPO TIP amendments: 6-10 weeks* Approximate processing time if MPO TIP amendments are needed: 16-18 weeks* Please see the following website for more information on the TIP. http://www.oahumpo.org/programs/tip.html https://www.mauimpo.org/transportation-improvement-program-tip

STIP Revision Definitions - August 26, 2020

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Information for all STIP revisions will be posted on Twitter and Facebook social networking websites.

Facebook: http://www.facebook.com/stip.hawaii Twitter: http://www.twitter.com/HISTIPnews *Actual processing time will be dependent on the ability to schedule review and approval meetings and turnaround time for required local, state and federal agency coordination.

The table below identifies the milestones in the STIP revision. Time frames below are subject to change.

STIP REVISION

First Revision

Second (last) Revision

Step 1: IDENTIFY REVISIONS Notify implementing agencies that the STIP revision process is underway so that they may begin to prepare their list of changes to STIP projects.

Convene Over the Shoulder Reviews (OSRs) for HDOT, LPAs, and MPOs to attend and obtain/share project status Flash Reports due for HDOT projects and Revision request information due for LPA projects HDOT TIP revisions due to HWY-P Non-MPO revisions (HDOT and LPA) due to HWY-P Step 2: COMPILE Create draft STIP revision Compile revision requests and incorporate TIP revisions without change HDOT TIP revisions due to MPOs

Oct-Nov

Apr-May

Early Nov

Mid Apr

Early Nov Early Dec

Mid Apr Early-Mid May

Mid Nov

Mid-Late Apr

Step 3: PRIORITIZE STIP Amendments must be financially constrained.

HDOT applies eligibility criteria for requests to add new projects Consult with Asset Management Programs, HWY-A, HWY-SM, and STP to prioritize and constrain HDOT revisions, if needed.

Propose final draft HDOT revisions to HWY, DEP-HWY Step 4: SORT STIP Revisions are sorted by type because each type has a different approval process.

Sort TIP revision into Pre-Approved Administrative Modification, Expedited Administrative Modification, and Amendment types Sort STIP revision into Administrative Modification and Amendment types STIP Revision Definitions - August 26, 2020

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STIP REVISION

First Revision

Second (last) Revision

Step 5: DRAFT STIP REVISIONS A FHWA- and FTA-approved STIP is required for federal obligation of any STIP project.

Review draft TIPs from MPOs STIP Administrative Modification incorporates TIP Pre-Approved Administrative Modification, without change.

STIP Administrative Modification processed by letter and notice is posted on HDOT website STIP Administrative Modification processed Public and agency notification STIP draft Amendment - Public Outreach (typical one-month comment period, two weeks minimum) STIP draft Amendment incorporates approved TIP Expedited Administrative Modification and TIP Amendment, without change Respond to and document public comments Submit STIP Amendment package to FHWA and FTA for approval after TIP Governor's Designee Action completed for the TIPs STIP Amendment jointly approved by FHWA and FTA (anticipated)

Mid Dec

Late Apr-Early May

Early-Mid Jan

Early-Mid Jun

Early Jan

Early-Mid Jun

Late Feb-Mid Mar

Early-Mid Aug

STIP Amendment Approval - Public and agency notification The following information should be submitted for STIP revisions: 1. Justifications for revisions.

2. Apply an appropriate inflation rate for every year of deferral. If a project uses earmark or discretionary funds, apply the inflation rate to only the local share and total cost. This “year of expenditure” inflation rate will be updated as necessary.

3. Revised project location map when project termini have been revised.

4. Accurate cost changes (federal share plus local share should match total cost).

5. Update “Estimated Total Project Cost” if there are any cost increases for a project phase.

6. New projects should include a completed Project Programing Request (PPR) form and project location map if applicable.

STIP Revision Definitions - August 26, 2020

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Appendix C. Accelerated TIP Amendment Schedule for Federal Stimulus Funds

Accelerated TIP Amendment Schedule for Federal Stimulus Funds Maui Transportation Improvement Program (TIP)

To facilitate the timely addition of state or county projects to receive federal stimulus funds to the Maui Transportation Improvement Program (TIP), the Metropolitan Planning Organization (MPO) adopts this accelerated TIP amendment schedule to coordinate with the Statewide Transportation Improvement Program (STIP).

This accelerated TIP amendment schedule shall apply to amendments only for the purpose of adding projects proposed for federal stimulus funding, while other amendments shall follow the procedures in the adopted Maui MPO Public Participation Plan , and shall remain in effect until federal stimulus funds are programmed.

Accelerated TIP Amendment schedule: 1. Day 1 – State of Hawai’i Department of Transportation (HDOT) notifies MPO of amount of federal stimulus money available and criteria/eligibility for project selection. MPO issues request for projects to HDOT and County.

2. Day 4 – HDOT and County submit proposed TIP amendments to MPO. 3. Day 6 – MPO confirms proposed amendments with HDOT and County. MPO sets TAC and Policy Board meetings to address proposed amendments.

4. Day 12 – Complete development of documentation for public/agency review period.

5. Day 15 – Post amendment documentation and start public/agency review and start comment deadline clock of seven (7) days.

6. Day 22 – Comment deadline at 5:00 pm HST today.

7. Day 26 – Complete responses to any comments and complete any required technical analysis. Post TAC agenda and send documentation materials to TAC. 8. Day 33 - TAC meets and recommends approval of TIP amendments before this day.

9. Day 40 –Policy Board meets and approves TIP amendments before this day. MPO transmits approved TIP to Governor’s Designee (HDOT Director) for approval.

10. Day 43 – HDOT Director approves TIP amendments.

11. Day 44 – HDOT includes approved TIP amendments in STIP amendment and transmits STIP amendment package to Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) for approval 12. Day 50 – FHWA/FTA transmits approved STIP letter.