OfficeOFPROCUREMENT

The Office of Procurement remained active processing and overseeing variousprocurement activitiesrelated to ARPAfunding in particular.It assistswith multiple small-and-large-scale procurement for both day-to-day and pandemic-related projects. The successful implementation of the eRecording ServicesPlatform for the Commonwealth Recorder'sOffice and eCourt Case Management System were made possible through the dedication of thisoffice,engaging in negotiation effortsand providing timely responsesto vendors.To maintain fair and open competition,the Judiciarypublishesall proposal requestsand bidding invitationson the Vendor Self Service portal and Judiciarywebsite.In almost all procurement,including below threshold amount purchases,three price quotationsare sought to ensure competition.

In 2022,the office provided the following procurement services: issued 931 purchase orders,published 24 procurement publications, and executed 21 contractsincluding change orders.

Acting Procurement Officer Martha M.Standish conducted three internal training on Munis- focusing on Purchasing (Requisition Entry).

The team attended Enterprise Asset Management trainings conducted byTyler Technologiesand Governful.

Munis

Munisisa new integrated financial system software used bythe CNMI government.It providesa comprehensive ERPsuite encompassing financials,human resources,asset management, and revenue,which isdesigned to meet the variouspublicsector organizations.Thissoftware isfunctionallyrich and leverages the latest technologiesto integrate data and increase efficiency and productivityacrossan organization.

For 2022,the Judiciaryconducted the following internal MUNIS trainingsfor Judiciarypersonnel which were facilitated byJohn T.Villagomez,Budget and Finance Office Director,and Martha M. Standish,ARPAAdministrator and Acting Procurement Officer, with the assistance of ARPAAdministrative OfficersRoy V.Salas and KimberlyD.Magno.

- March 28,2022 - Conducted at the Screening and Security Zone conference room,thistraining incorporated a step-by-step discussion of logging into Munis,inputting requisition entries,purchase orders,purchase order change orders,processing invoices,and all other inquiriesbrought up bythe trainees.

- May6,2022 - Conducted at the AssemblyHall,thistraining covered the Judiciary'sEstablished Accounts,User Access, Requisition Entry and Requisition Rejection,and also provided a brief overview on the basicARPArequirements necessaryto processa proper requisition.Training materials were provided to the participants.

- June 10,2022 - Conducted at the Training Room,thistraining wassimilar to the May6th training,but wasconducted on a smaller scale for the Superior and Supreme Court Chamber Administratorsand Judicial Assistants.

- July12,2022 - Conducted at the Training Room,thistraining wassimilar to the May6th and June 10th trainings,but was conducted on a smaller scale for the Court Administration staff and Mental Health Court Docket.